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061289 CC Reg AgP ~ ...,.." CITY OF SHOREWOOD REGULAR COUNCIL MEETING MONDAY, JUNE 12, 1989 COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD 7:30 P.M. AGENDA ROLL CALL B. Roll Call Gagne Brancel Watten Mayor Haugen Stover i -#- ~ V QSY ?D ,,.9 0- A. Pledge of Allegiance C. Approval of Agenda W> \v 1. APPROVAL OF MINUTES A. Regular Council Meeting - May 22, 1989 (Att.No.1A-Minutes) B. Board of Review - April 19, 1989 Reconvene - May 3, 1989 (Att.No.1B-Minutes) 2. CONSENT AGENDA A. Approval of Lease for Liquor Store I (Att.No.2A-Memo) B. CDBG Rehabilitation Grant - Leland and Gloria Hagen 25525 Smithtown Road (Att.No.2B-Letter of Request) C. Request for Extension - Final Plat Cedar Heights Subdivision Kelly Bosworth (Att.No.2C-Memo) D. Request for Dead End Sign - McKinley Court (Att.No.2D-Memo and petitions) E. Acceptance of the 1988 Audit Report Moved Second Vote ~~ j ~1-jO -1- AGENDA - MONDAY, JUNE 12, 1989 PAGE 2 3. COMMISSION REPORTS A. Planning Commission B. Park Commission 1. Change in Meeting Dates to 2nd and 4th Tuesdays (Att.No.3B-l-Memo) 7:45pm 4. PUBLIC HEARING - POSTPONE Vacation of Drainage Utility Easement Applicant: Swanson, Raby and Mark Location: 4670 & 4690 Lakeway Terrace (Att.No.4-Memo and Resolution) 5. COMPARABLE WORTH- CONTRACT WITH PDI (MAMA) (Att.No.5-Staft Memo) 6. C.U P. AND TTE STORE . ~ K' jJA' (Att.No.6-Staff Report) '-i Applicant: Location: hway 7 7. C.U.P. FOR ACCESSORY SPACE AND SET BACK VARIANCE Applicant: Lee LaBore Location: 4445 Enchanted Point (Att.No.7-Staff Report) 8. SET BACK VARIANCE Applicant: David Maley Location: 4365 Enchanted Drive (Att.No.8-Staff Report) 9. FINAL PLAT APPROVAL - DUTCHER ADDITION ~WP Report) Applicant: Phil Dutcher Location: S.W. side of Wedgewood Road (Att.No.9-Staff 10. APPROVAL OF CONTRACT WITH AFSCME COUNCIL #14 LOCAL #224 - PUBLIC WORKS EMPLOYEES (Att.No.10-Contract Summary) 11. REVIEW OF GOOSE ROUND-UP CONTRACT (Att.No.ll-Notice) 12. CONTAMINATED SOIL REMOVAL - MARCUS DEVELOPMENT (Att.No.12-Staff Report) \ --.) -2- AGENDA - MONDAY, JUNE 12, 1989 PAGE 3 13. JUNK ORDINANCE AMENDMENT (Att.No.13-Junk Ordinance Draft) 14. MATTERS FROM THE FLOOR A. B. 15. STAFF REPORTS A. Attorney's Report 1. Christesen Lawsuit/Christmas Lake Cud-de-Sac 2. B. Engineer's Report 1. Status Report - Freeman Park 2. Status Report - Amesbury Private Well 3. Review and Approval of Plans and Specifications and Authorize Advertisement for Bids by Resolution for: Street Project No.89-1 Sewer Rehabilitation Project No.89-2 4. Authorize Quotations for Bids: Strawberry Lane/Shorewood Oaks Project No.87-1 C. Planner's Report 1. D. Administrator's Report 1. Budget Amendment - Excelsior Fire Contract (Att.No.15D-1-Staff Report) 2. Request for Additional Compensation for Summer Youth Employ, (Att.No.15D-2-Memo) 3. Special Census Allocation - CDBG Amended Funding .1 (Att.No.15D-3-Staff R~ort) /1/1:\ ';F ,~ .,..,1;;. ,;- ~ tJ \) "v \' './ .. ...'~ ", \~"" 16. COUNCIL REPORTS A. Mayor's Report 1. 2. -3- SHOREWOOD MEMO: CRESCENT BEACH RAFT CITY OF CHANHASSEN DATE: 6/12/89 COMMUNITY SERVICES WANTS TO KNOW IF IT WOULD BE POSSIBLE TO TAKE THE UNUSED RAFT FROM CRESCENT BEACH OVER TO LAKE ANN PARK IN CHANHASSEN. THE BEACH HAD A TOWER ARRANGEMENT THAT PEOPLE COULD SWIM OUT TO. IT IS QUITE A WAYS OUT. THE ICE TOOK OUT THE TOWER. PEOPLE ARE SWIMMING OUT, ITS FARTHER THAN THEY REALIZE - THEY ARE HANGING ON THE BUOYS BECAUSE THEY CAN'T MAKE IT. RAFT--------- BUY? RENT? INSURANCE? DAMAGE TO RAFT? RAFT IS USED.....LIABILITY? TODD HOFFMAN CITY OF CHANHASSEN 937-1900 JOHN RABY COMMUNITY SERVICES 470-3450 DOUG BURKE COMMUNITY SERVICES 470-3450 '" MAYOR Jan Haugen COUNCI L Kristi Stover Robert Gagne Barb Brancel Vern Watten CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD . SHOREWOOD, MINNESOTA 55331 · (612) 474-3236 MEMO TO: FR: DT: Jan Haugen, Mayor Larry Whittaker, Ai Rolec J un e 1 2, 1 989 RE: BUDGET, South Lake Minnetonka Public Safety Department We met with the City Administrat~d nance Officers from Tonka Bay, Excelsior, Greenwood and ~,~p Hav on June 7 and came to the conclusion that the "Departmen't". oing to have to live within the same budget/levy constraints that the member cities do - 3% in 1989. This may not be easy given the increasing demands on the Department; but, it is aDsoluately necessary given all of the additional demands on the over-all city budgets and the limits we will probably have to operate under. It would be our recommendation that the Department, through its Board, decide how best to reallocate their funds within that limit. However, we agreed upon several suggestions that may help them~'..you: 1. Consider alternative ways of reducingtthe nu.mber of calls - rather than hiring a new officer, n 1989, to deal with them. It is very unlikely that any f the member cities will be hiring new staff this year - given budget constraints. Cuts $30,700.00 2. Control Professional Services - keep at 1989 level Cuts 1 ,000.00 3. Use the carry-over from 1989 (presumably put into contingency) to complete purchase of MDTs. Cuts 6,500.00 4. Go to one "official Newspaper" Cuts 250.00 5. Allow for smaller increase in Office Supplies Cuts 250.00 6. Hold the line on Uniform costs Cuts 500.00 7. Shop for insurance, if necessary Cuts 5,500.00 8. Hold the line on furniture Cuts 2,500.00 9. Establish CIP and Equipment Replacement program for all major purchases. Budget 1~ new vehicles per year. Take the balance from contingency fund (as it was also budgeted last year.) Cuts 7,000.00 10. Use funds to be transfered to contingency to support communicationsand vehicle purchases Cuts 4,500.00 These cuts - or some other combination of cuts, will keep it to 3% in '89. A Residential Community on Lake Minnetonka's South Shore ., U) z ~ 0 1--1 /- lJ1 a: ... /- Cl:::: 1--1 U U 1--1 ....--1 If) CD OJ CD CD OJ 0 . m 0 . UJ , ....--1 . ....--1 . . : , . . . ....--1 . l'- . , ....--1 . CD . l'- . m . . UJ . ....--1 . . . . . . . . CD . UJ . . If) . CD . If) . m . . UJ . ....--1 . . . . . . . . "'-T ....--1 . If) . . M . CD . M . m . . CD . ....--1 . . , . . . . . . ~ . . CD . ~ . m . . .......-i . . . . . . . . \ M . . CD . . m .......-i o o o N o o o o ....--1 ....--1 o o o CD o o o UJ o o o ~ o o o N o ~ CITY OF SHOREWOOD PARK COMMISSION MEETING MONDAY, JUNE 5, 1989 CONFERENCE ROOM 5755 COUNTRY CLUB ROAD 7:00 PM MINUTES CALL TO ORDER Acting Chairman Christensen called the meeting to order at 7:00 PM. ROLL CALL Present: Commissioners Christensen, Lindstrom, Vogel, Andrus, Weatherly, Wilson and Chairman Laberee (8:50); Park Staff Niccum; and Liaison Gagne for first ~ hr. APPROVAL OF MINUTES Vogel moved, Lindstrom seconded, to approve the minutes of Monday, May 15, 1989 as written. Motion carried - 3 ayes, 2 abstain (not present at last meeting). FREEMAN PARK UPDATE The Commission discussed Freeman Park - who pays for work done wrong? Why did they use "highway specs" instead of "ballfield specs"? What about filling of the outfield? Why does it fluctuate from less than an inch on one side of the field to more than 5' on the other side of the field? Christensen moved, Vogel seconded, to recommend to Council that George Haun should be contracted to manage the project if it is not satisfactorily completed by July 1, 1989. Motion carried - 6/0. CHANGE OF PARK COMMISSION MEETING NIGHTS AND DATES Andrus moved, Vogel seconded, that in June the Commission meet on Tuesday, 3une 27th, the 4th Tuesday in June. In July and August they will meet on the 2nd and 4th Tuesdays of the month. Starting in September the Commissio will meet on the 1st and 3rdWednesdays. During the time they are meeting on the 2nd and 4th Tuesdays, the period of time will be 13 days before the next Council meeting, they will ask Liaison Gagne to bring any matter important enough to reach the Council sooner to Council attention at the earlier meeting. Motion carried - 6/0. The reason for the two changes is because some Commissioners already have Wednesdays scheduled during summer months. The Commission also discussed "Study session" meetings. They decided regular meetings are what they want. FINANCIAL GROUNDWORK REPORT - PARKS - BY JIM ANDRUS Andrus presented the Commission with a report covering sources of income, estimated income, and estimated expense. The Commission will review the Park Capital Improvement Plan and return with suggested changes for the next meeting. The Commission wishes to keep enough money in the P.C.I.F. for consultant services. . , PARK COMMISSION MINUTES MONDAY, JUNE 5, 1989 Page two MEETING - FREEMAN PARK - JULY 1, 1989 Weatherly moved, Andrus seconded, to meet in Freeman Park for a special meeting at 10:00AM on July 1, 1989. Motion carried - 6/0. COMMISSIONERS ASSIGNED TO PARKS Freeman Park..................Primary person Gordon Lindstrom All other Commissioners also have this park Badger Park...................Gordon Lindstrom/Jim Wilson Manor Park....................Ken vogel/Jim Andrus Cathcart Park.................Gordon Christensen Silverwood Park...............Angela Weatherly Crescent Beach................Staff SPECIAL MEETING The Park Commission will meet at Manor Park on Tuesday, June 6th, to look at the tennis court, volleyball court, slide, etc. PICNIC TABLES Public Works Director Zdrazil asked if the Commission was going to install new picnic tables this year. The Commission's main concern is the tables that keep ending up in Manor Pond. They will discuss the situation tomorrow when they visit Manor. They did consider staking the tables for now. MATTERS FROM THE FLOOR Art in Parks The Commission discussed-the letter received and declined the offer. They felt it was too commercial sounding, and were concerned about safety, insurance, etc. Meeting with Si1verwood Park Area REsidents Commissioner Weatherly gave the list of residents to Chairman Laberee, asking him to contact the residents to meet with himself and Public Works Director Zdrazil. She also suggested he ask the top residents on the list for the name of a Waterford resident so they would be included when it came to offering'input per Gagne's request. ADJOURNMENT Lindstrom moved, Weatherly seconded, to adjourn the meeting at 9:30 PM. Motion carried unanimously. RESPECTFULLY SUBMITTED, Sue Niccum Park Staff CITY OF SHOREWOOD PLANNING COMMISSION MEETING TUESDAY, 6 JUNE 1989 COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD 7:30 P.M. M I NUT E S CALL TO ORDER Chair Schultz called the meeting to order at 7:30 P.M. ROLL CALL Present: Chair Schultz; Commissioners Spellman, Benson, Mason, Bongaards and Leslie; Council Liaison Stover; Planner Nielsen; Planning Asst. Helgesen. Absent: None. APPROVAL OF MINUTES Spellman moved, seconded by Mason to approve the minutes of 16 May 1989 as written. Motion carried unanimously. 7:30 P.M. PUBLIC HEARING - REZONING AND PRELIMINARY PLAT - HEIGHTS OF ST. ALBANS BAY Gene Erickson - Southeast quadrant of St. Albans Bay Road and Manor Road Mr. Gene Erickson is requesting approval of a rezoning and preliminary plat for i approximately 6.5 acres of property located in the southerly quadrant of the intersectiop of St. Albans Bay Road and Manor Road. He asks that the City change the current R-1A I (40,000 sq. ft. lots) zoning to R-1B (30,000 sq. ft. lots). Based on R-IB zoning he proposes a preliminary plat consisting of eight lots served by a short cul-de-sac. The proposed density (1.2 units/acre) is under current Comp Plan proposed density (2-3 units/acre). All proposed lots meet or exceed the proposed R-lB zoning requirements. The City Engineer's report does not find the proposed grade of the road (10%) or location acceptable. The location of a house under construction by the developer may prevent a better location and resulting grade of the road. Dan Blake, Sathre-Bergquist, said that without the rezoning seven buildings could fit on the site. He said he agrees that the existing driveway which is approximately the location of the proposed street, is a hazard. He said he was at the site today and parked his car off St. Albans Bay Road into the bushes and measured up to 300 feet of sight distance. He proposed to improve the proposed road by moving it northwesterly approximately 30 feet, and snaking a curve into it and add a little length. He said this would result in an 8% grade with a landing at the top and bottom. He requested approval of the plat subject to the City Engineer's approval of the revision in the road, or to table the request to provide him more time to revise the road and work with the City Engineer. He added that clearing some of the brush away from St. Albans Bay Road will help improve the sight distance as well. Public portion of the public hearing opened at 7:46 P.M. Minutes Planning Commission Meeting 6 June 1989 Chair Schultz acknowledged letters of objection to the proposed density and traffic safety hazards due to the proposed road. Letters were submitted by: Frank J. Stangel, 5225 St. Albans Bay Road Richard E. Gu1strand, 20635 Manor Road William Gu11ifer, 20655 Manor Road Michael Collins, 5215 St. Albans Bay Road Alan and Mary Weingart, 5330 St. Albans Bay Road Jim Burkholder, 5290 St. Albans Bay Road, said he wasn't aware of the Comp Plan designation for this area, he thought it was for 40,000 sq. ft. lots, and he is against rezoning the density. He said the proposed access road is in an area of poor visibility, clearing brush may help, but traffic tends to speed and there have been many near accidents at the curve in St. Albans Bay Road in the winter. Richard Gu1strand, 20635 Manor Road, said he doesn't understand how seven lots could be developed under the current R-1A zoning, and he doesn't believe the proposed road could be safe. Dan Plowman, Realtor for site, said that the existing house on the corner (grossly substandard lot) would create the seventh building on the site. Charles Thompson, former owner of portion of site, said he has never had a problem coming up his driveway (where the proposed road would be located). William Gu11ifer, 20655 Manor Road, concurs with concerns over traffic hazards, he said he saw a car go right off the road once. He said he is not opposed to buildings at the current R-IA zoning. Dan Plowman said he plans to build and reside on proposed Lot 6, and also has small children. He feels the answer to traffic speeding and hazards is increased patrol by the local police. Public portion of the public hearing closed at 7:55 P.M. Spellman moved to recommend to Council plat. Benson seconded for discussion. fact that the engineer is not going to denial of the rezoning request and preliminary Spellman said his motion to deny is based on the accept the proposed road. Dan Blake said they are hoping the added length in the road will satisfy the engineer as an alternative. They cannot comply with the engineer's recommended road due to R-IB minimum lot size requirements and the fact that a house is already under construction on proposed Lot 5. Leslie said she visited the site tonight and encountered a hazardous situation at that time (car speeding around curve). Mason wanted more information regarding the zoning issue. Planner Nielsen said the Comp Plan density was based on existing surrounding density and also to encourage redevelopment of Carmichael's junk yard. Mason said she would prefer~to see R-1A zoning remain, perhaps that would allow for improvements in the proposed road, and she agrees that traffic is hazardous in that area. - 2 - Minutes Planning Commission Meeting 6 June 1989 Motion to deny failed unanimously by roll call vote - 6 nays. Spellman moved, seconded by Benson to table the request up to 60 days pending reV1S1on of plan subject to the City Planner's and City Engineer's review. Motion carried unanimously by roll call vote - 6 ayes. 7:45 P.M. PUBLIC HEARING - CONDITIONAL USE PERMIT AND VARIANCES James Pyle (Skipperette Store) - 19215 State Highway 7 Mr. James Robin. attorney for Mr. Pyle, has requested a conditional use permit and variances to add motor fuel sales to the Skipperette convenience grocery store. As. detailed in the Planner's staff report dated 31 May 1989, seven variances are idenfified as requiring approval for the proposed use of this site. Planner Nielsen reviewed his report highlighting the nonconformities within the proposal. There is some question as to the actual location of the property line versus the Vine Hill Road r.o.w. The applicant's site plan shows the property boundary to the centerline of Vine Hill Road. The site is grossly substandard for parking lot setbacks. The one-way system would create traffic circulation and parking problems. There is no adequate room for snow storage. The City Engineer's preliminary review of grading and drainage finds the proposal unacceptable. The Fire Marshall also has some serious concerns regarding runoff. Public portion of the public hearing opened at 8:45 P.M. James Robin said the property description clearly goes Road. Mr. Pyle has maintained the grassed area of the closed down the video arcade to please the neighbors. the site to also please the neighbors. to the centerline of Highway r.o.w. for 3 He would like to add Vine Hill years and he fuel pumps to Mike Eicher, Pump and Meter Service, said with the current amount of business the Skipperette does. it doesn't need 13 parking stalls (as required by Ordinance). He does agree this is a difficult site to place fuel pumps on. Schultz suggested to the applicant that he consider revising the plan. James Favre, 5152 Valleyview Road. Minnetonka. said he has lived near the site for 26 years and feels the intersection at Vine Hill Road/Highway 7 is very dangerous and adding gas pumps to the Skipperette will add to the existing traffic problems. Marty Scroggins. 5210 Shady Lane. does not want a gas station at this site. He is concerned about ground water contamination and pollution. as well as increased traffic haza rds . Tom Heimer, 5215 Shady Lane, said any increase in traffic in this area would be murder. Chair Schultz acknowledged a letter submitted by Douglas Brown of the adjacent commercial office building who feels there is a "big need for gas on the southside of Highway 7." Public portion of the public hearing closed at 9:00 P.M. - 3 - Minutes Planning Commission Meeting 6 June 1989 Spellman moved, seconded by Leslie to recommend to Council denial of the conditional use permit and variances for this site. Motion carried unanimously by roll call vote - 6 ayes. This item will appear on the Council agenda of 12 June 1989. 8:00 P.M. PUBLIC HEARING - C.U.P. FOR ACCESSORY SPACE AND SETBACK VARIANCE Lee LaBore - 4445 Enchanted Point Mr. LaBore is in the process of replacing an old cabin on the site with a new house and attached garage. He would like to keep and remodel an existing garage located on the north end of the property. Combined, the two garages exceed 1000 square feet in area for which he needs a C.U.P. The existing garage is only 20 feet from an existing public r.o.w. (requiring a 35 foot setback) and to remain in its current location requires setback variance approval. The total accessory space will not exceed the footprint size of the new house, nor will it exceed 10% of the minimum lot size requirement, therefore the request complies with the Zoning Ordinance criteria for C.U.P. approval. Public portion of the public hearing opened at 9:10 P.M. Mr. LaBore said that the new siding and roofing on the existing garage will match that of the new house. He will also be removing an old septic system on the site and connecting to the City sanitary sewer. Peter Zucca, of neighboring lot, spoke in favor of Mr. LaBore's proposal. Public portion of the public hearing closed at 9:17 P.M. Spellman moved, seconded by Bongaards to recommend to Council approval of the C.U.P. and setback variance for the existing garage. Motion carried unanimously. This item will appear on the Council agenda of 12 June 1989. 8:15 P.M. PUBLIC HEARING - SETBACK VARIANCE David Maley - 4365 Enchanted Drive Planner Nielsen reviewed his report. Mr. Maley proposes to build a deck measuring 12' x 71', spanning the rear width of the house, approximately 33 feet from the ordinary high water mark of Lake Minnetonka (a variance of 17 feet). It also wraps around the northwest side of the house, requiring a side yard setback variance of six feet. He also intends to screen in a porch underneath the deck. Several neighboring properties have existing decks closer to the lake than 50 feet, and the Ordinance recognizes this factor as justification of a variance. However, the extent of the variance is considered somewhat questionable. Some reduction in size has been recommended. Public portion of the public hearing opened at 9:20 P.M. Mr. Maley (applicant's father) said he agrees with the P1anner1s recdnmendations. Benson asked why the screened-in area underneath should be eliminated. Nielsen said that screening-in would allow the livable area of the lower level to expand. - 4 - Minutes Planning Commission Meeting 6 June 1989 Dale Johnson. 4425 Highland Circle (neighbor adjacent on east side). said he built his house to conform to the 75 foot setback at that time. He would like to see the deck corner on his side modified by cutting an angle off of the northeast corner of the deck. He said that the neighbor on the adjacent west side of Maley's property asked him to convey to the City that he is opposed to a side yard setback variance for the portion of the deck which wraps around the house. Public portion of the public hearing closed at 9:33 P.M. Spellman moved. seconded by Mason to recommend to Council approval of the lakeshore setback variance subject to cutting the corner off of the northeast side of the deck. as well as the modifications as recommended in the Planner's report as follows: 1. The deck should be reduced in width to 10 feet. maintaining a setback of at least 35 feet from the ordinary high water mark. 2. No portion of the deck. including stairs. should extend past the northwest side of the house. 3. The screened-in area should be eliminated. 4. The 15 feet given on the lake side of the lot should be made up on the street side. Specifically. instead of 35 feet on the street side. 50 feet should be maintained as the se tback area. Motion carried 5 ayes - 1 nay (Benson). This item will appear on the Council agenda of 12 June 1989. MATTERS FROM THE FLOOR None. REPORTS Stover reported that the Council discussed recycling. the audit report. and Highway 7 intersection alternatives at their last meeting. She said the Planning Commission will need to hold public hearing on the Old Market Road intersection proposal probably in August of this year. ADJOURNMENT Leslie moved. seconded by Spellman to adjourn the meeting at 10:22 P.M. Motion carried unanimously. Respectfully submitted: Patti Helgesen Planning Assistant - 5 - .. --- .Jr , , , i: I: i; ! : ~ ; I! Jf~'"~~~'-'- t!.i~w:tJ-ta----,~ ~__ ~,'~~l~~~::::::~~L,~_Z-_7X /1'___',-'" ~., . . . "','""", 'j _0.' ", ~~. .:. :.'., -lc.~:>I:j!t'r'.-"~4'~-'r... -~~~~.',Ei'2-~..-..::.,"..- 1: '- , . ,',t: '-'~~' I j iGkc.&...~ ~-~ .. 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'. _~ t/--4-.~.~' alL,. -- d ~~eII~ . ~ (4b,... ~ ....,;,...... ~YFI'>'i ...... #<" .' ~ ~ ~~.IA(.~..J;~>~\: ;>>t ...... a .J:; A ~ ..J _ ~t.LC4:.~'-~~ ~~v ____~~~ y /..A.-r~'. __~v #/~_ .4-J" /7~ ~.~~ Y-~""'~ h_ u~ &&1--. ~ -....V th b~V- .. I ." _~~., _~ s.. ~""'-;:'....:_'-....' ...., ~~OF SHOREWOOD . COONC~TING . '))b)/ , ./~ , 1989 COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD 7dt' P.M. MINUTES CALL TO ORDER The ~f-(...lCL-0 was called 0 order Council Chambers by Council meeting of ~he Shorewo od City Council at 7,'~b P.M., _"1 L I~ ,1989, in the Mayor Haugen. PLEDGE OF ALLEGIANCE Mayor Haugen opened the Pledge of Allegiance. I2Lj. Council meeting with the ROLL CALL Staff: ~r Haugen, Councilmembers ~ancel, __Watten, ~tover and~gne. ~ttorney Froberg, ~ginee~ N9Fton (Osmundson), ~anner Nielsen, __Administrator ?()MN.,..~ and __Clerk Kennelly Other Present: APPROVAL OF MINUTES Pz~ moved, Cfio(j c9d.- ~ritten Motion carried ~~'- seconded, ~ Gi~~ , 1989, to approve th~~nutes of ~ ~s amended - ~ayes-- ~nayes other obstained 8t/-n~j- moved, ~-O".-C!- J;JtJ~/1 J I,d BL<JL-LJ seconded, to approve the~inutes of ~p.":,,,j ,~ ; -' as written , 1989, Vas amended ~ ayes (~"~P5~ ) Motion carried - obstained ~-,-L.7ttn4 s: rL~... \.-.-' /1 ~ e/ 'I' I~~~ ,0.-d... h'-~_ 2fL-d/ . ~(j ~. /9f9 ~_ 0 // ~ k.JLz {\bl<->-- - a~ ~'77L-L-....,L .Lac.-'/ ~ 9- CL-<?f.<~){L~u-ao- ( \ . .;:,:~.:r~. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MONDAY, MAY 22, 1989 ~_.' .. ......S;~:~1A!.~ .. I.. " ..~.., W; . J CdtfNCIL CHAMBERS 5755 COUNTRY CLUB 7:30 P.M. ROAD MINUTES CALL TO ORDER The regular Council meeting of the Shorewood City Council was called to order at 7:30 P.M., May 22, 1989, in the Council Chambers by Mayor Haugen. PLEDGE OF ALLEGIANCE Mayor Haugen opened the regular Council meeting with the Pledge of Allegiance. ROLL CALL Present: Mayor Haugen, Councilmembers Brancel, Watten, Stover, and Gagne. Staff: Attorney Froberg, Engineer Norton, Planner Nielsen, Administrator Whittaker and Deputy Clerk Niccum. APPROVAL OF MINUTES Brancel moved, Gagne seconded, to approve the regular Council meeting minutes of Monday, May 8, 1989, as amended. Motion carried-5 ayes. CONSENT AGENDA Gagne moved, Stover seconded, to approve the following items on the consent agenda. Petition for Dead End Sign A dead-end sign on Charleston Circle to prevent unnecessary traffic on a cul-de-sac. Beer and Liquor License Renewals Resolution No. 40-89 The following liquor licenses: Minnetonka Country Club American Legion Skipperette Liquor and Sunday Club and Sunday 'Nonalcoholic Off-Sale Authorize Donation to Old Tyme County Fair A donation of $50.00 to 1989 Hennepin County "Old Tyme Fair". Authorize Donation to 4th of July Celebration A donation of $1,000.00 to City of Excelsior for 1989, 4th of July celebration at Excelsior Commons. -1- If! MINUTES - MONDA~Y 22, 1989 PAGE 2 . CONSENT AGENDA - Continue CDBG Rehabilitation Grant to James W. and Valerie Keefer The repayment agreement for the Keefer's and authorized Mayor and Administrator to sign the same so a lien can be filed against a property improved by a Hennepin County Housing Rehabilitation Grant. Permanent Appointment of Finance Director Permanent appointment of Finance Director Alan Rolek. Request to Water Public Boulevards at Waterford The request by Mason Homes to use a metered hydrant tap in the Waterford to be inspected and supervised by Munitech contingent upon their agreement to comply with the same sprinkling restrictions imposed on other properties. Permit for Incidental Use of Public Road Right-of-Way at 4360 Enchanted Drive Request for permit to encroach into public right-of-way for the purpose of building a boulder retaining wall that will extend approximately 1 foot into the r.o.w. except for one place which extends approximately 4' to save a tree. According to Planner Nielsen the trees that will be saved by allowing the encroachment should help to stabilize the grade and prevent future erosion. Baywood Shops - Extension Request Request in letter dated May 9, 1989, from Charles Habiger to re- ceive an extension for the final plan submission for the Baywood Shops P.U.D. Baywood Shops was granted development stage approval on November 4, 1988. with an extension they would be directed to submit complete final plans by November 14, 1989. Motion carried - 5/0. COMMISSION REPORTS Planning Commission Council Liaison Stover will wait until Item 4 and include her report with the discussion. Park Commission Relocation of Freeman Park Road The Park Commission requested by motion in their May 15, 1989, minutes that the Freeman Park Road be moved. -2- MINUTES - MONDA~MAY 22, 1989 PAGE 3 . COMMISSION REPORTS Park Commission Relocation of Freeman Park Road - Continue Gagne moved, Brancel seconded, that the road in Freeman Park be relocated one road width to the south in the area where the southern most ballfield fence line is approximately 3' from the existing road. Motion carried - 5/0. Minnewashta School Satellite Toilets Request Niccum explained that the President of South Tonka Little League had requested that a satellite be placed at the Minnewashta School for use during the summer months because no other facilities are available and the Little League plays ball at that location 5 nights a week. Staff has already received permission from Jim Jones of Community Services and the School District. The cost is $50.00 monthly, including insurance. Watten moved, Gagne seconded, to approve the placement of a satellite unit on the Minnewashta School grounds for a period not to exceed 3 months. Motion carried - 5/0. Appointment to Park Commission Vacancy Niccum reviewed the applicants and the Park Commission decision for the Council. Gagne informed the Council that Mr. Wilson had previously applied in 1987 for the position. Brancel moved, Gagne seconded, to appoint James Wilson to the Park Commission to fill the position vacated by Martey Jakel, term to expire in 1991. Motion carried - 5/0. Freeman Park - Report by George Haun Administrator Whittaker introduced George Haun to the Council stat- ing that Haun had been invited to inspect Freeman Park and make a recommendation regarding the nature of the improvements to bring the fields up to a playable status. Whittaker explained that Haun had already met with both the Park Commission and the City Engineer. George Haun acquainted the Council with his background....30 years as Park and Recreation Director with the City of St. Louis Park, a ball player for years, and currently retired and involved in doing work with municipalities and government agencies. Haun explained that he had visited the Freeman Park site along with the Park Commission and City Engineer. On May 13th, Haun took site elevations and spent time discussing the issue with several other people. -3- MINUTES - MAY .1989 PAGE 4 . COMMISSION REPORTS Park Commission Freeman Park - Report by George Haun - Continue Haun said the first question he was asked was "is it playable"? He said, "No, it is not playable at the present time". Haun acknowledged that the grades from home plate to the edge of the outfield (280') are a primary concern of the Park Commission. His surveyors found the north field has the greatest drop with 4~6' over 280'. The southwest field falls 3.2'. These grades can be improved by subcutting; so, the fall will be 3.2' on the north field, 3.2' on the southwest field and 3' on the south field - leaving slopes which are quite tolerable for softball fields with these soil conditions. Soil conditions may require a mixture of ballfield clay and coarse sand to stabilize the ag lime in the infields and provide for proper drainage. As the infield surfaces are reworked, the in- fields should be crowned at the pitching mound and graded out even I' to the outfields. I - The outfields need to be rolled, at a minimum, to smooth out the surface. They may also need to be cross-seeded and/or 'slit seeded and top dressed to fill voids from the original seeding and sub- sequent settling - always found in filled areas. Substantial rock- picking is needed. Volunteers might be helpful here. This process will probably be repeated over several years to get the type of surface desired. Few fields are ideal the year they are built and, once built, they need to be worked on every day or two - over time - to become good playable fields. Haun said starting over isn't necessary and would not be in the besc interests of the City but there is a lot of work to do and it should begin immediately. The outfields should be mowed soon so thE clippings are not so heavy they smother the new grass when the out- fields are rolled. The outfields should be rolled soon, too, while the earth is still workable. He said the specifications could have been more detailed, he also said it is extremely important that all the work be supervised, especially the infield work. While he did not go into detail on the other fields (soccer, foot- ball, etc.) he said they and the skating areas could be acceptable with some minor adjustments. In response to the question from Park Commissioner Vogel, he said the outfield would be graded to match the infields and provide for a level transition and tolerable gradeE Additionally, the infields should be extended some when reconstructE as deeper infields are usual today. Gagne said these new facilities will require more manpower and the Council should think about funding it. Whittaker suggested user fees may be necessary. -4- . MINUTES - MONDAY, MAY 22, 1989 PAGE 5 . COMMISSION REPORTS Park Commission Freeman Park - Report by Georqe Haun - Continue Haun and Whittaker said the Council should consider installing the backstops and line fences with this project so the fields are truly playable in 1990. Upon Whittaker's recommendation, Gagne moved, Brancel seconded, to direct the Engineer to begin the corrective work outlined in his December 6, 1988, letter to T & S Excavating, Inc. taking into account Mr. Haun's recommendations on the infield preparation. Motion carried - 5/0. MINNETONKA PORTABLE DREDGING ORDINANCE NO. 214 Planner Nielsen stated that Minnetonka Portable Dredging was granted a Special Use Permit in 1964 that runs until 1990. The dredging company is approaching the deadline; so, they are requesting an ex- tension. It was suggested to them in a Comprehensive Plan Amendment done in 1982 that if they request an extension they do two things: Apply for a zoning text amendment and rezone the property to C-4 (Commercial Service District.) The Planning Commission has now reviewed the amendment draft twice. The second draft was accepted with one change: "Exception: One (1) boat, not owned by the owner of the property, may be stored on the site." - The vote was 5 ayes and one dissention. The Council discussed the storage of the boat "Lady of the Lake." Stover said you have to remember this is a change in the Ordinance, that the Ordinance stays with the property and Niccum, or another owner, could end up storing the QEII or some other boat the way the stricken portion was worded. Planner Nielsen said the Conditional Use Permit cannot be less restrictive than the Ordinance but they could apply for a variance if they wished to continue the storage. Stover moved, Gagne seconded, to adopt Ordinance No.214 amending Section 1201.23 of the Shorewood City Code pursuant to the corrected draft striking the part of Section 1.f.6 that reads "Exception: One (1 boat, not owned by the owner of the property, may be stored on the site." submitted as attachment #4. Motion carried by roll call vote - 5 ayes. Watten moved, Stover seconded, to waive the 2nd reading of the Ordinance. Motion carried by roll call vote ~ 5 ayes. -5- MINUTES - MONDA.MAY 22, 1989 PAGE 6 . JUNK ORDINANCE APPEALS Alan McKinney - 4925 Rustic Way Mr. McKinney appeared before the Council to appeal his citation. He referred to his green bus stating he had the property surveyed 7 months ago and it was on his property. Nielsen said the bus was 3' on the other side of the surveyor's stakes. McKinney said he'd move it. He said the "pile of tree rubble" is his firewood. He also referred to the snowmobiles and motorcycles saying they didn't have to be licensed if on private property. There was dis- cussion on whether or not his cars were legal without plates on them while sitting in his yard. City Attorney Froberg said un- licensed vehicles are considered inoperable. Nielsen referred to the large trucks on the property and said only one is allowed up to a gross weight of 12000 Lbs.McKinney thought the trucks were "grand- fathered in: Attorney Froberg said trucks are not "grandfathered . " In. Nielsen said this is the 3rd notice McKinney has received, 1 junk car notice, 1 trash notice (the City removed the trash), and another trash notice requested by McKinney. Gagne moved, Brancel seconded, that Alan McKinney of 4925 Rustic Way must bring his property into compliance with the ordinance with 2 days and that any vehicle under 12000 Lbs be currently licens to property owner only or removed. Motion carried - 5/0 Greq Sorensen - 25535 Birch Bluff Road Greg Sorensen appeared before the Council to appeal his citation. He said the 2 vehicles are licensed and operable. He said he had torn down a garage to get the lumber stored on his property and he is going to use it to build a garden shed. He agreed to move the lumber, engine parts, tires, etc. next to a fenced area where it will not be visible to the neighbors. Watten moved, Stover seconded, to have Sorensen work with Planner Nielsen and to give him 7 days to move the material. Motion carried - 5/0. Seigfried A. Weissner - 26780Smithtown Road Planner Nielsen explained that Weissner had begun cleaning up his property but is requesting an extension because he will be out of town. Watten moved, Gagne seconded, to extend Weissner's time to Friday, June 2, 1989. Motion carried - 5/0. REQUEST FOR SPEED LIMIT REDUCTION SWEETWATER CURVE RESOLUTION NO. 41-89 Jane Austin of 19690 Sweetwater Curve was present to request a speed limit reduction on Sweetwater Curve. She said it is a very curvy street and people really speed. She said a lot of supply trucks and -6- MINUTES - MONDA.MAY 22, 1989 PAGE 7 . REQUEST FOR SPEED LIMIT REDUCTION SWEETWATER CURVE - CONTINUE RESOLUTION NO. 41-89 other large vehicles corne through fast and there are many preschool children in the neighborhood. Stover moved, Gagne seconded, Resolution 41-89 requesting MnDOT do a speed study for Sweetwater Curve. Motion carried - 5/0. Austin told Council that Peter Pflaum has offered to tell all his contractors to be cautious on Sweetwater Curve. LMCD REPORT Robert Rascop, LMCD Representative reported on: St. Albans Bay Yacht Club St. Alban's Bay Yacht Club's request for additional dockage was denied. They will ask for reconsideration. Upper Lake Yacht Club A 400' dock has been installed. They were granted an extension due to the 3' water depth. Wayzata Yacht Club Dock extension was approved to extend 800' into the lake. Environmental Assessments LMCD will do environmental assessments on every marina in the future. Eurasian Milfoil LMCD has purchased 6 cutters. The DNR ruled that only 15% of the weeds in the lake can be cut each year. The LMCD could and would like to do more than that. The LMCD encourages lakeshore owners to clean up their shoreline while the lake level is low. They also request the cities to fund the cleanup of theirr.o.w.'s on the lake. Mayor Haugen asked Public Works Director Zdrazil to have the crew clean up Shorewood's lake right-of-ways. ATTORNEY'S REPORT Strawberry Lane Curb and Gutter Attorney Froberg said that, after reviewing it with the City Enginee he concluded the installation of curb and gutter ~n Strawberry Lane is directly related, in fact necessitated by the improvements in Shorewood Oaks, Project No.87-1; therefore, it could be funded from the proceeds of those Bonds. In response to the Mayor, he said -7- MINUTES - MOND~MAY 22, 1989 PAGE 8 . ATTORNEY'S REPORT Strawberry Lane Curb and Gutter - Continue this project would not use all the remaining funds. Gagne moved, Stover seconded, to direct the Engineer to prepare plans and specifications for Strawberry Lane Curb and Gutter, to be funded from the Shorewood Oaks Improvement Fund. Motion carried 5/0. Resolution - C.U.P./Variance Frontier Industries Resolution No.42-89 Attorney Froberg presented the Resolution granting a C.U.P. and Variance to Dennis Clark-Frontier Industries. Gagne moved, Brancel seconded, to adopt Resolution No.42-89, "A Resolution granting a C.U.P. and Variance to Dennis Clark-Frontier Industries." Motion carried - 5/0. Contaminated Soil Status - FINA Station Attorney Froberg said it is his opinion, upon review of the general health and safety provisions of Chapter 501, that the materials are unhealthy and should be removed. Council asked who has the ultimate responsibility to remove the contaminated soil. Froberg said, the PCA is not the responsible party. The owner is. However, it would not hurt to send the PCA a copy of the removal notice. Gagne moved, Brancel seconded, to serve notice to Marcus Develop- ment to remove the contaminated soil and copy the Mn/PCA from the FINA site, 24365 Smithtown Road. Planner Nielsen said the Developer would appear at the next meeting if the PCA doesn't respond. He also said the developer was not in violation of the Conditional Use Permit until August. Motion carried - 5/0. Proposed Amendment - Abandoned Motor Vehicle Ordinance Ordinance No. 215 The amendment is more stringent than the state statute. Under the amendment, cars parked illegally on City property or parked on property other than the owners property are allowed 4 hours for re- moval instead of 48 hours. Gagne asked if police will enforce on weekends. The answer was yes. Haugen would like to have a contract with one bonded licensed towin~ company, instead of several. -8- MINUTES - MONDA~MAY 22, 1989 PAGE 9 . ATTORNEY'S REPORT Proposed Amendment - Abandoned Motor Vehicle Ordinance - Continue Ordinance No. 215 Gagne moved, seconded by Watten, to adopt Ordinance No.215 the Abandoned Motor Vehicle Ordinance, Chapter 503, of the Shorewood City Code pursuant to Attachment No.7a- the draft ordinance. Motion carried by roll call vote - 5 ayes. COUNCIL BREAK: (9:30 p.m. to 9:35 p.m.) Pretrial Meeting If anyone is interested in attending a pretrial meeting on the Hanson - Whittmer litigation it will be held May 24, at 2:00 P.M., at the offices of Bassford, Heckt, Lockhart, Truesdell & Briggs, 3550 Multifoods Tower. ENGINEER'S REPORT M.S.A. Process Report Engineer Norton explained the MSA planning and funding process saying the City would have to certify a population of over 5,000 by December 31, to qualify for over $200,000 in MSA street funds in any given year. If the City waits for the General Census in 1990, it could delay access to the funds for as much as 2 years. Public Works Director Zdrazil said Smithtown Road should be done this year because it is breaking up. Gagne moved, Watten seconded, to redesignate expenditure of CDBG Funds to have a special census done. Motion carried - 5/0. Authorize Plans"& Specifications Resolution No.43-89 for Sewer Televising Schedule Stover moved, Watten seconded, to adopt Resolution No.43-89 direct- ing the City Engineer to prepare plans and specifications for up to $45,000 in sanitary sewer televising and repairs in 1989, the second year of a three year program. Motion carried - 5/0. 1989 Street Projects Engineer Norton said Public Works Director Zdrazil has asked that shouldering be included as part of the Smithtown project because the City does not have the equipment to do the shouldering. The Council agreed to amend the 1989 street repair project to include this. PLANNER'S REPORT Highway 7/County Road 19 Inter- Section Proposal Resolution No.44-89 Gagne moved, Brancel seconded, to adopt Resolution No.44-89, -9- MINUTES - MOND. MAY 22, 1989 PAGE 10 . PLANNER'S REPORT Highway 7/County Road 19 Inter- Section Proposal - Continue Resolution No.44-89 "A Resolution for layout approval of the Highway 7/County Road 19 Intersection. Motion carried by roll call vote - 5 ayes. Resolution Granting Approval of Revised Final Plat Senn Addition Resolution No.45-89 Gagne moved, Stover seconded, to adopt Resolution No. 45-89 "A Resolution granting approval of the revised final plat of the Senn Addition," providing the revised plat is consistent with the Comprehensive Plan and the regulations and requirements of the State of Minnesota and the City Code of the City of Shorewood. Motion carried - 5/0. ADMINISTRATIVE REPORT Status of Police Budget - 1990 Administrator Whittaker has met with the Police Chief and ot-her City Administrators to review the Police Budget. They will make recommendations to the Mayor of each City so they may prepare their recommendations for the Councils by July 1, 1989. Set Work Session The Work Session has been set for June 5, 1989 to discuss the Annual Audit and elderly housing. Budget Calendar Finance Director has completed a budget calendar and copies have been presented to Council and Staff. AMM Annual Meeting City Administrator Whittaker and Mayor Haugen will attend the AMM annual meeting. Update on Recycling Administrator Whittaker reported that Supercycle has shut down. No prospective buyers have come forth, to the City's knowledge. Waste Management is the only one of 3 recyclers approached that has returned a quote. We were paying $20,000 a year and Waste Management's quote is around $43,000 a year. This is over double the previous amount. The earliest they would be-able to begin is July 1, 1989, and they are asking for a 2 year contract. They do not give a discount but credit customers for having less garbage. The Council discussed what to do about the League of Women Voters and the money they were receiving. -10- MINUTES - MONDA~MAY 22, 1989 PAGE 11 . ADMINISTRATIVE REPORT Update on Recyclinq- Continue Watten moved, Brancel seconded, to have Administrator Whittaker negotiate a new recycling contract for one year, if possible. Motion carried - 5/0. Hennepin County Regional Railroad Authority The Hennepin County Regional Railroad Authority has contacted Shorewood proposing to rent a portion of the railroad right-of-way to the Tonka Bay Inn to be used for parking. Planner Nielsen said the proposed area is in a residential zone. Watten moved, Brancel seconded, to inform the Railroad Authority that the City of Shorewood denies the request because it is in direct violation of their Zoning Ordinance. Motion carried-5/0. COUNCIL REPORT Mayor's Report Mayor Haugen encouraged residents to clean up their lake shore while the lake is low. Haugen also commented that she would not respond to unsigned letter~ If citizens want an issue addressed, they should sign their name. Council Report Stover moved, Gagne seconded, to appoint D.J. Berkley and Robert R. Snyder, to the Financial Advisory Board. Motion carried -5/0. Stover announced there is an opening on the Planning Commission. Council asked Nielsen to check the Chester Yanik property, 4245 Enchanted Lane, to see if the gazebo and sprinkling system infringe on public property. Council wants a report from Animal Warden so they can determine if the extra hours of patrol are beneficial. Gagne ~sked if the Hennepin County Railroad Authority had replied regarding the smaller rock 0 n the railroad corridor? Administratol Whittaker is contacting them. Watten stated the buckets proposed for recycling are not free, they will cost $1.10 a piece. -11- ~ . MINUTES - MON~, MAY 22, 1989 PAGE 12 . EXECUTIVE SESSION The Council adjourned the regular Council meeting at 9:57 P.M., to go into an Executive Session with the City Administrator and City Attorney regarding the Union Contract and liquor store lease. RECONVENE The Council reconvened at 10:40 P.M. OLD LOG THEATRE RESOLUTION NO.46-89 Haugen moved to adopt Resolution No.46-89, "A Resolution Commending Don Stolz and the Old Log Theater on Their 50th Season". Watten seconded the motion. Motion carried 5-0. ADJOURNMENT Watten moved to adjourn the Regular City Council meeting at 10:42 P.M Brancel seconded the motion, subject to approval of claims for payment. Motion carried 5-0. GENERAL & LIQUOR FUNDS - Acct No. 00-00166-02 Checks # 2346-2453 General $ 88,192.49 Liquor $ 28,147.78 Payroll Checklist: Checks # 203060-203126 21,710.17 5,706.50 Total 109,902.66 33,854.28 RESPECTFULLY SUBMITTED, Jan Haugen, Mayor Susan A. Niccum Deputy Clerk -12- CHECK NO. . CHECK APPROVAL LISTING . AMOUNT TO WHOM ISSUED PURPOSE CHECKS ISSUED SINCE MAY 19, 1989 2346 2347 2348 2349 2350 2351 2352 2353 2354 2355 2356 2357 2358 2359 2360 2361 2362 2363 2364 2365 2366 2367 2368 2370 2369 2371 2372 2373 2374 2375 2376 2377 2378 2379 2380 2381 2382 2383 2384 2385 2386 2387 2388 2389 2390 2391 2392 2393 (L) (G) (G) (G) (G) (G) (G) (G) (G) (G) (G) (L) (L) (L) (L) (L) (L) (L) (L) (L) (G) (G) (L) (L) (L) (L) (L) (L) (L) (L) (LQ (L) (G) (G) (G) (G) (G) (G) (G) (G) (G) (G) (G) (G) (G) WINE AND LIQUOR PURCHASES $ QUALITY WINE AND SPIRITS ON PREVIOUS LIST COMMISSIONER OF REVENUE COMMISSIONER OF REVENUE BOYER FORD TRUCKS LEAGUE OF MINNESOTA CITIES VOID THE BANK EXCELSIOR FED, FICA, MEDICARE WITH. COMMISSIONER OF REVENUE STATE TAX PUBLIC EMPLOYEES RETIREMENT ASSOC PERA WITHHOLDING CITY COUNTY CREDIT UNION PAYROLL DEDUCTIONS CHILD SUPPORT ENFORCEMENT PAYROLL DEDUCTIONS ICMA RETIREMENT TRUST ICMA DEDUCTIONS GRIGGS, COOPER AND COMPANY LIQUOR AND WINE PURCHASES BELLBOY CORPORATION LIQUOR PURCHASES GRIGGS, COOPER AND COMPANY LIQUOR AND WINE PURCHASES JOHNSON BROTHERS WHOLESALE CO. LIQUOR AND WINE PURCHASES PAUSTIS AND SONS WINE PURCHASES ED PHILLIPS AND SONS LIQUOR AND WINE PURCHASES QUALITY WINE AND SPIRITS CO. WINE PURCHASES RYAN PROPERTIES JUNE RENT US WEST COMMUNICATIONS UTILITIES VOID MR. MARK KELLY, CHAIR SALES TAX FUEL TAX NEW 1 TON TRUCK CONFERENCE REGISTRATION 821.31 7,320.48 126.50 16,389.00 325.00 4,431.39 706.19 1,308.56 37.00 165.00 468.08 6,476.08 1,154.30 4,443.33 1,180.30 175.40 742.85 226.20 1,922.58 185.27 1,000.00 4TH OF JULY CELEBRATION FIREWORKS CONTRIBUTION MR. DON LARSON, DIRECTOR OLDE TYME FAIR CONTRIBUTION 50.00 BELLBOY CORPORATION LIQUOR PURCHASES 2,709.62 FRANCK'S TRUCKING LIQUOR AND WINE PURCHASES 259.20 GRIGGS, COOPER AND COMPANY LIQUOR AND WINE PURCHASES 3,754.44 JOHNSON BROTHERS WHOLESALE LIQUOR AND WINE PURCHASES 1,588.56 MINNEGASCO UTILITIES 66.13 MINNESOTA BAR SUPPLY MISC. PURCHASES AND SUPPLIES 304.00 NORTHERN STATES POWER COMPANY UTILITIES 289.44 ED PHILLIPS AND SONS LIQUOR AND WINE PURCHASES 397.85 QUALITY WINE AND SPIRITS WINE AND LIQUOR PURCHASES 1,300.92 WEEKLY NEWS, INC. ADVERTISING 150.00 WENDY DAVIS MILEAGE 15.62 DEPUTY REGISTRAR #59 PLATES/FORD F350& SALES TAX 1,003.09 MR. G. HURN/SPECIAL CENSUS STAFF SPECIAL CENSUS 35.00 REBECCA ECKERT BUILDING PERMIT REFUND 52.40 B.M.L. BUILDERS, INC. ESCROW DEPOSIT REFUND 2,000.00 CITY COUNTY CREDIT UNION PAYROLL DEDUCTIONS 37.00 AFSCME LOCAL #224 UNION DUES 100.80 ICMA RETIREMENT TRUST PAYROLL DEDUCTIONS 468.08 CHILD SUPPORT ENFORCEMENT PAYROLL DEDUCTIONS 165.00 PUBLIC EMPLOYEES RETIREMENT ASSOC PERA DEDUCTIONS 1,308.53 COMMISSIONER OF REVENUE STATE TAX WITHHELD 702.94 THE BANK EXCELSIOR FED, FICA, MEDICA~ WITHHELD 4,424.00 CHASKA PARTS SERVICE MOWER MAINTENANCE-FLAPS/#24 94.38 TOTAL LIQUOR TOTAL GENERAL TOTAL CHECKS ISSUED -1- 28,147.78 42,734.04 70,881. 82 CHECK APPROVAL LISTING CHECK NO. . TO WHOM ISSUED CHECKS FOR COUNCIL APPROVAL 2394 2395 2396 2397 2398 2399 2400 2401 2402 2403 2404 2405 2406 2407 2408 2409 2410 2411 AT & T ACRO MINNESOTA AIRSIGNAL ALL STEEL PRODUCTS AMERIDATA AMERICAN LINEN ASSOC. OF METR. MUNICIPALITIES ASTELFORD INTERNATIONAL INC. BRAUN ENGINEERING BRYAN ROCK PRODUCTS CHIPPEWA TOPSOIL COMMERCIAL ASPHALT COMMERS SOFT WATER CROSSTOWN OCS CRYSTEEL DIST INC. CURTIS INDUSTRIES DEM-CON LANDFILL, INC. FROBERG & PENBERTHY 2412 2413 2414 2415 2416 2417 2418 2419 2420 2421 2422 2423 2424 2425 2426 2427 2428 2429 -z430 2431 2432 2433 2434 2435 HAROLD DIRCKS FEED RITE CONTROLS GENERAL COMMUNICATIONS HR MANAGEMENT HANCE HARDWARE GEORGE HAUN HENNEPIN COUNTY TREASURER KAR PRODUCTS LAKE LAND ENGINEERING LEAGUE OF MINNESOTA CITIES LONG LAKE TRACTOR LOUISVILLE LANDFILL M,,:,V GAS MTI DISTRIBUTING MANN MADE PRODUCTS METRO WEST INSPECTIONS MIDWEST ANIMAL SERVICES MIDWEST ASPHALT MiLLER DAVIS LEGAL FORMS MINNEGASCO WILLIAM MUELLER AND SONS MUNITECH NAVARRE TRUE VALUE NORTHERN STATES POWER -2- . PURPOSE AMOUNT $ 9.47 149.11 9.00 220. 71 50.00 375.75 40.00 250.00 2,105.05 458.05 1,750.00 1,199.10 22.50 169.00 2,893.00 37.21 920.00 7,031.80 UTILITIES GENERAL OFFICE SUPPLIES BEEPER FOR PUBLIC WORKS CULVERT EXTEN. AND BAND REPAIR W/S PRINTER CITY HALL AND PW LAUNDRY AMM DINNER MEETING USED FLATBED-PUBLIC WORKS HARDING ACRES/BRIDGE REPL. BALLFIELD AND ROAD ROCK BLACK DIRT ROCK-PUBLIC WORKS SOFTNER RENTAL T.PAPER,TOWELS, COFFEE& CUPS PLOW-LESS TRADE IN/PW BRAKE CLEANER,EAS-OFF DUMPING FEE/CITY CLEAN-UP MAY ATTORNEYS FEES ON-GOING 100.00 DEVELOPMENTAL 180.00 GENERAL 2,220.00 PROSECUTIONS 1,500.00 SPEC. PROS. 1,552.50 DISBURSEMENTS 389.30 LITIGATIONS 840.00 RETAINER 250.00 TAPE COUNCIL MEETING 100.00 CHLORINE, DEMURRAGE CHARGE 1,744.20 RADIO REPAIR-PUBLIC WORKS 70.40 CONSULTING SERVICES 400.00 WEED KILLER/WEED WHIP MAINT. 32.98 CONSULTATION FOR FREEMAN PARK 690.00 VOTER REGISTRATION POSTAGE 6.30 PUBLIC WORKS GENERAL SUPPLIES 241.20 RELAYS FOR AMESBURY PANELBOARD 297.57 YEAR 9 OF 10 YEAR CONTRIBUTION 332.00 RENTAL OF 48" FORD MOWER 206.00 DUMPING FEES 3,839.85 UTILITIES 10.44 MOWER FILTERS 78.84 METAL AND TRAILER HITCH 227.65 INSPECTIONS FOR MAY 160.00 ANIMAL CONTROL 1,035.80 CLEAR LIMESTONE 230.11___ LIQUOR LICENSE FORMS 7.62 UTILITIES 74.46 HOT MIX FOR PATCHING 46.71 CONTRACTED SERVICE~/JUNE 4,917.00 CITY HALL, PARKS &PW SUPPLIES 162.66 UTILITIES 2,077.64 (CONTINUED) ~ . CHECK APPROVAL LISTING . TO WHOM ISSUED PURPOSE CHECKS FOR COUNCIL APPROVAL (CONTINUED) AMOUNT CHECK NO. 2436 ORR, SCHELEN MAYERON AND ASSOC. 2437 2438 2439 2440 2441 2442 2443 2445 2446 2447 2448 2449 2450 2451 JOSEPH PAZANDAK PEPSI-COLA PHOTO FACTORY REYNOLD'S WELDING SUPPLY ALAN ROLEK SMALL BUSINESS CLEANING SUBURBAN TIRE TOLL COMPANY US WEST COMMUNICATIONS VICTORIA REPAIR WAGERS INC. WIDMER INC. WITT FINANCIAL BUREAU OF ALCOHOL, TOBACCO,AND FIREARMS VILLAGE OF TONKA BAY LARRY WHITTAKER 2452 2453 APRIL ENGINEERING FEES $ PERMITS 75.38 DEVELOPMENTAL 527.63 ON-GOING 226.13 CONTRACTUAL 6,964.14 SE AREA 188.44 SHOREWOOD OAKS 136.13 MILEAGE POP AND MACINE RENTAL FILM AND PROCESSING WELDING SUPPLIES MILEAGE CITY HALL JANITORIAL MOUNT TIRES/VALVES FOR #15 WELDING SUPPLIES UTILITIES MISC. IRON AND SUPPLIES TYPEWRITER REPAIR BULLDOZER RENTAL FINANCE FEES LIQUOR RENEWAL TAX REGISTR. LIFT 412 EXPENSES MILEAGE AND MEETINGS 8, 117 .88 108.36 67.75 26.68 32.50 48.71 275.00 225.79 45.54 696.70 73.56 45.00 135.00 247.50 500.00 100.88 32.42 TOTAL CHECKS FOR APPROVAL 45,458.45 TOTAL CHECK APPROVAL LIST 116,340.27 -3- . CHECK APPROVAL LISTING . MAY 24 PAYROLL PAYROLL REGISTER CHECK NO. TO WHOM ISSUED HOURS AMOUNT 203060 VOID 203061 (G) LAURENCE WHITTAKER 80 REG HOURS $ 922.92 203062 (G) SANDRA KENNELLY 80 REG HOURS 746.85 203063 (G) SUSAN NICCUM 80 REG HOURS 476.32 203064 (G) ANNE LATTER 80 REG HOURS 424.63 203065 (G) ALAN ROLEK 80 REG HOURS 813.58 203066 (G) WENDY DAVIS 80 REG HOURS 520.71 203067 (G) BRADLEY NIELSEN 80 REG HOURS 959.74 203068 (G) PATRICIA HELGESEN 80 REG HOURS 640.16 203069 (G) JOSPEH PAZANDAK 80 REG HOURS 742.07 203070 (G) CHARLES DAVIS 80 REG HOURS 377 . 70 203071 (G) DENNIS JOHNSON 80 REG HOURS 642.31 203072 (G) DANIEL RANDALL 80 REG HOURS 658.46 203073 (G) HOWARD STARK 84 REG HOURS 578.31 203074 (G) RALPH WEHLE 80 REG HOURS 514.85 203075 (G) DONALD ZDRAZIL 80 REG HOURS 852.25 203076 (G) JOSEPH LUGOWSKI 81.5 REG HOURS 648.43 203077 (L) RUSSEL MARRON 45.5 REG HOURS 219.90 203078 (L) CHRISTOPHER SCHMID 80 REG HOURS 391.48 203079 (L) JOHN THOMPSON 30 REG HOURS 144.60 203080 (L) MICHAEL KOEBENSKY 26 REG HOURS 125.80 203081 (L) BRIAN JAKEL 44 REG HOURS 195.60 203082 (L) MARK KARSTEN 4 REG HOURS 18.72 203083 (L) WILLIAM JOSEPHSON 80 REG HOURS 547.34 203084 (L) SUSAN LATTERNER 24 REG HOURS 112.56 203085 (L) DEAN YOUNG 80 REG HOURS 522.68 203086 (L) SCOTT BENNYHOFF 36 REG HOURS 155.36 203087 (L) SCOTT BARTLETT 36 REG HOURS 164.58 203088 (L) LAWRENCE NELSON 3.5 REG HOURS 17.25 203089 (L) WILLIAM RHODES 45.5 REG HOURS 201. 41 JUNE 7 PAYROLL 203090-203091 VOID 203092 (G) SANDRA KENNELLY 80 REG HOURS 746.85 203093 (G) SUSAN NICCUM 80 REG HOURS 476.32 203094 (G) ANNE LATTER 80 REG HOURS 424.63 203095 (G) ALAN ROLEK 80 REG HOURS 813.58 203096 (G) WENDY DAVIS 80 REG HOURS 520.71 203097 (G) BRADLEY NIELSEN 80 REG OURS 959.74 203098 (G) PATRICIA HELGESEN 80 REG HOURS 640.16 203099 (G) JOSEPH PAZANDAK 80 REG HOURS 742.07 203100 (G) CHARLES DAVIS 82 REG HOURS 375.38 203101 (G) DENNIS JOHNSON 80 REG HOURS 625.51 203102 (G) DANIEL RANDALL 80 REG HOURS 641. 66 203103 (G) HOWARD STARK 80 REG HOURS 532.55 203104 (G) RALPH WEHLE 80 REG HOURS 498.05 203105 (G) DONALD ZDRAZIL 80 REG HOURS 852.25 203106 (G) JOSEPH LUGOWSKI 84 REG HOURS 656.99 203107 (L) RUSSELL MARRON 44 REG HOURS 213.50 203108 (L) CHRISTOPHER SCHMID 80 REG HOURS 391.48 203109 (L) JOHN THOMPSON 39 REG HOURS 182.28 -4- (CONTINUED) .. CHECK APPROVAL LISTING . PAYROLL REGISTER(CONTINUED) . CHECK NO. TO WHOM ISSUED HOURS AMOUNT 203110 (L) MICHAEL KOEBENSKY 24.5 REG HOURS $ 119.98 203111 (L) BRIAN JAKEL 30.5 REG HOURS 143.25 203112 (L) MARK KARSTEN 24.5 REG HOURS 114.69 203113 (L) WILLIAM JOSEPHSON 80 REG HOURS 547.34 203114 (L) SUSAN LATTERNER 30 REG HOURS 134.48 203115 (L) DEAN YOUNG 80 REG HOURS 522.68 203116 (L) SCOTT BENNYHOFF 27 REG HOURS 122.77 203117 (L) SCOTT BARTLETT 33 REG HOURS 152.95 203118 (L) DAVID PETERSON 2 REG HOURS 9.85 203119 (L) DANIEL HAASKEN 7 REG HOURS 34.49 203120 (L) LAWRENCE RHODES 45 REG HOURS 199.48 203121 (G) LAURENCE WHITTAKER 80 REG HOURS 911.49 203122 (G) LEONARD WATTEN COUNCIL PAY 147.82 203123 (G) JANICE HAUGEN MAYOR PAY 177 .30 203124 (G) BARBARA BRANCEL COUNCIL PAY 147.82 203125 (G) ROBERT GAGNE COUNCIL PAY 150.00 203126 (G) KRISTI STOVER COUNCIL PAY 150.00 TOTAL LIQUOR 5,706.50 TOTAL GENERAL 21,710.17 TOTAL PAYROLL 27,416.67 -5- I ' ; . . CITY OF SHOREWOO~ BOARD OF REVIEW WEDNESDAY, APRIL 19, 1989 COeIL CHAMBERS 5755 COUNTRY CLUB ROAD 7:30 P.M. MINUTES CALL TO ORDER The Shorewood City Council convened the Board of Review in the Council Chambers to review the assessed valuations placed on real estate property in Shorewood, at 7:30 P.M., Wednesday, April 19, 1989. ROLL CALL Present: Mayor Haugen, Councilmembers Stover, Gagne, Brancel and Watten. Staff: Administrator Whittaker, Clerk Kennelly, City Assessors Rolf Erickson, Dave Wilde and Rita Guderian and Hennepin County Assessor Kermit Benson. APPLICANTS TO THE BOARD OF REVIEW The following property owners carne before the Board of Review to express concerns and questions on their assessed valuation of real estate property. Minnetonka Country Club 24575 Smithtown Road 33-117-23-24-0013 33-117-23-31-0002 33-117-23-31-0004 33-117-23-32-0014 Mr. witrak was present represen~~ng the Minnetonka Country Club. He submitted a court conclusion that reduced the valuation placed in January 2, 1987, from 1,352,000 to 1,050,000. The following years assessments are under continuing action at this time. Mr. Erickson will return with a break down of valuation on the various parcels. Dorothy Lane 5660 Christmas Lake Point 35-117-23-14-0004 Mrs. Lane is opposed to a 15% increase over the past two years in valuation. She feels a greater depreciation should be applied because of the age and lack of maintenance on her property. Mr. Erickson will submit written response to the Council on all property values being considered at this Board of Review. His information will be considered,by the Council at the reconvening of this board on May 3, 1989. Billy Maddv 5780 Christmas Lake Road 35-117-23-13-0020 Mr. Maddy's valuation has increased $3,500.00 in a"year when his house became a year older. He feels he is being taxed out of his life long home. -1- /{J MINUTES - BOARD O~VIEW PAGE 2 . Billy Maddv - 5780 Christmas Lake Road 35-117-23-13-0020 Mayor Haugen encouraged the audience to write their legislators opposing the new tax reforms. Ms. Audrey McGregory submitted a list of State officials and addresses to write to regarding tax reform. Ed Boltman 5710 Grant Lorenz Road 32-117-23-13-0028 Mr. Boltman's property increased $6,100.00 this year. He asked how properties are assessed and is it the same throughout the State? Mr. Erickson said the State sets the regulations to be followed throughout the State and reviewed the process. Karen Zubert 5320 E1mridqe Circle 29~117-23-34-0007 Ms. Zubert stated that her valuation has increased $100,000.00 over the past four years. She felt valuations on 1akeshore should go down due to the drought and milfoil effects on the lake. Mr. Erickson stated that sales indicated increase during the period used for comparisons, October, 1987 through September, 1988. Ms. Zubert said her insurance company reduced her valuation for house- hold coverage. Carolyn Baumann Knuth 6067 Lake Linden Drive 34-117-23-33-0034 Ms. Knuth has filed an abatement that is in progress. No further action needs to be taken at this time. Walter Bean 5285 St. Albans Bay Road 25-117-23-33-0034 Mr. Bean opposed a 13% increase in one year and referred to one year when it was reduced and now to increase 13% in one year. He felt the values were judgement calls and were not consistant. Brian Zubert 28040 Woodside Road 31-117-23-24-0006 Mr. Zubert was not present but wanted his name listed in opposition to his valuation. John Hotvet 24620 Edqewood Road 29-117-23-34-0012 Mr. Hotvet has had increases in excess of 10% each of the past three years. He feels something has to be done to control this. Residents were informed that buses will be availab!e at all local schools to transport people to a tax protest meeting at the Capitol on next Monday. -2- , . MINUTES - BOARD ~VIEW PAGE 3 ~ . Alan Erickson 4885 Suburban Drive 25-117-23-23-0064 Mr. Erickson stated that he had received a $15,000.00 increase this year and a $2,100.00 last year, he questioned the difference for this year. Mr. Erickson will review his property. Maude Wadsworth 5460 Howards Point Road 31-117-23-11-0005 Mrs. Wadsworth's valuation increased $21,000.00.in two years. submitted a list of problems with her house including the fact her home is a sub-standard size lot built on part of the road right-of-way. She that Audrey McGreqorv-Kuempel Chime Clock Co 21195 Minnetonka Boulevard 26-117-23-14-0084 26-117-23-14-0062 Ms. McGregory does not feel the property can be sold for the current valuation. She referred to the restrictions of the zoning and the conditional use permits required to operate a business in that location. Richard Dyer 6070 Brand Circle 35-117-23-43-0007 Bettv Christesen 6075 Brand Circle 35-117-23-43-0010 Paul Cradit 6040 Brand Circle 35-117-23-43-0008 Mr. Dyer stated that the assesor was not aware of the cul-de-sacing of Christmas Lake Road. Mr. Dyer felt the valuation of Christesen, Cradit and his home have been decreased due to appearance, re- stricted access to Highway 7, difficulty to access emergency vehicles and the loss of association with Christmas Lake. He was told by a real estate person that his sale price will be reduced by 15% and homes will remain on the market longer. Mr. Erickson will review all four lots on Brand Circle and return with his response to the Council. Garv Olmstead 26420 Oak Ridqe Circle 32-117-23-21-0008 Mr. Olmstead feels the valuation exceeds what the sale price could be. He is afraid to improve anything due to the affect it could have on the taxes. He asked what other alternatives could be taken to dispute the valuation. The County Board and Court action can still be taken after the City Board. -3- , . MINUTES - BOARD OIliEVIEW PAGE 4 ~ . Duane Wacholz Boulder Bridqe Lot (vacant) Mr. Wacholz stated that his valuation increased from $55,000.00 to $72,000.00 before he has even built on the lot. He paid $79,000.00 for the lot. 31-117-23-34-0024 Fred Francen 24875 Yellowstone Trail 33-117-23-34-0007 Mr. Francen did not speak but his name was left on the list for this Board of Review. Larrv Buesqens 20090 Excelsior Boulevard 25-117-23-31-0006 He feels his property value has decreased from rezoning of his property from Rl to R2 and will decrease further if the property across the street is allowed to develope. John Moore 22340 Bracketts Road - (vacant lot) 35-117~23-33-0032 Mr. Moore sold 80% of his property nine months ago, the valuation decreased $50,000.00 and now has returned to close to the original value. He questioned, why a lot he paid $6,100.00 for is now valued at $25,600. He doesn't feel this is a good buildable lot. Carol Slauqhter 5570 Old Market Road 36-117-23-12-0054 Mrs. Slaughter doesn't agree with her 20% increase in valuation, stating, if everyone in the city received a 20% increase she will go home. She hasn't spoken to the president of the Greater Board of Realtors but was told the sales have not increased by 20%. She is concerned that the future opening of Old Market Road to High- way 7 will adversely affect her property. COUNCIL BREAK: 9:27 P.M. to 9:34 P.M. Bart Baker 20015 Vine Street 25-117-23-31-0028 Mr. Baker has a rear lot accessed by an easement with a drainage problem. He bought the last available lot in his area in order to stay in the same neighborhood. He lover built' to neighborhood and doesn't feel he could sell the house for the assessed value. His is a unique lot with no comparables in the area. Moonveen Bonqaards 25360 Birch Bluff Road 28-117-23-33-0028 Mrs. Bongaard's property increased over $30,000.00 in two years while she invested only $4,000.00 of improvements. Mr. Erickson will do an on site review. -4- , . MINUTES - BOARD ~VIEW PAGE 5 . Tim Sexton 5355 Elmridqe Circle 29-117-23-34-0011 Mr. Sexton feels his valuation has decreased due to what he referred to as "two natural disasters", drought and Eurasian Milfoil. He is unable to dock a boat because of the water level or use a sailboat because of the milfoil. He submitted pictures of the low water. He asked what was happening to lakeshore values? Mr. Erickson stated that sales have only shown increases thus far none selling under the valuations set. Jack Thomas 5320 Elmridqe Circle 29-117-23-34-0008 Mr. Thomas asked if a mass appraisal was done with a 15% increase and if sale prices go down the taxes will not reflect a reduction until a couple of years later. Al and Maqqie Prehall 4828 Rustic Way 26-117-23-14-0019 Mr. Erickson will do an on site review- due to a new addition in progress on the property. Donald Willis 24835 Yellowstone Trail 33-117-23-34-0006 Mr. Willis has seen a 32.9% increase in his taxes in the past two years during a minimal inflationary period on a 32 year old home. Mr. Erickson stated that old homes are also inflating due to added pressure for land. Mr. Erickson will review this property. Edmund A Post 28050 Woodside Road 31-117-23-24-0007 Mr. Post was no longer in attendance but his name will remain on the Board's list. Jeff Fox 5270 Howards Point Road 30-117-23-44-0009 Mr. Fox spoke on what he feels has been improper management of Lake Minnetonka from the Watershed District and Board~of Managers. He feels the low water shoreline is not as valuable~an area that still ko4 Ra~ reasonable water depth at'the shoreline. Mr. Fox questioned the method for assessing shoreline and the entry lake lot. John Bridqe 29-117-23-44-0007 25810 Birch Bluff Road Mr. Bridge was present and left. His name will remain on the Board's list. -5- , . . .. MINUTES - BOARD ~REVIEW PAGE 6 . Craid Omtvedt (Waterford Home Owners) 19515 Waterford Place 36-117-23-11-0014 Mr. Omtvedt spoke on behalf of the Waterford Homeowners. His biggest concern is that the equality is the same throughout the City. He asked questions on the assessing procedures and where he could obtain that information. Mr. Benson referred him to the County Assessor Tom May. Keith Arneson 5680 Christmas Lake Point 35-117-23-14-0005 Mr. Arneson's property has increased in value 38% over the past two years. He doesn't feel values of 1akeshore home increase equal to that. The property is rented and hasn't had an inside review. Mr. Erickson will review the property. ADJOURNMENT FOR CONTINUANCE Stover moved, seconded by Gagne, at 10:30 P.M., April 19, 1989, to continue the Board of Review for the City of Shorewood on Wednesaay, May 3, "1989 at 7:30 P.M. Motion carried - 5 ayes. RESPECTFULLY SUBMITTED, Jan Haugen, Mayor Sandra L. Kennelly City Clerk -6- ..\ . . CITY OF SHOREWOOD BOARD OF REVIEW WEDNESDAY, MAY 3, 1989 COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD 7:30 P.M. MINUTES CALL TO ORDER The Shorewood City Council reconvened the Board of Review in the Council Chambers, at 7:30 P.M., Wednesday, May 3, 1989. The re- convene was a continuation of the April 19, 1989, Board of Review to review assessed valuations placed on real estate value. ROLL CALL Present: Mayor Haugen, Councilmembers Gagne, Brancel, Watten and Stover. Staff: Clerk Kennelly, City Assessors Rolf Erickson, Dave Wilde and Rita Griderian and Hennepin County Assessor Kermit Benson. APPLICANTS TO THE BOARD OF REVIEW The following property owners have returned to the Board of Review for additional consideration to lower their real estate value. Maude Wadsworth 5460 Howards Point Road 31-117-23-11-0005 Ms. Wadsworth requested that her valuation be returned to the 1987 value. She stated that the Marina on her north and the vacant lot to the south being used as a lake access, devalued her property. She stated that a fence has not been installed on the Spaulding lot as agreed upon at a prior Council meeting. Gagne moved, seconded by Brancel, to reduce the valuation from 111,100.00 to 99,700.00 (67,400-Land 32,300-Building). Motion carried- 5 ayes. Kitty Franzen 24875 Yellowstone Trail 33-117-23-34-0007 Ms. Franzen appeared before the Board of Review for the first time. She has agreed to the determine@ value set by the assessor at the conclusion of his inspection. Tim Sexton 5355 Elmridge Circle 29-117-23-34-0011 Mr. Sexton stated that his property valuation should be reduced due to the low water level of his lakeshore. He is not able to use his boat from that location. Mr. Erickson has not seen a reduction in selling prices of lake shore due to the low water levels. Brancel moved to accept the assessors valuation of 332,000 representing no reduction, seconded by Gagne. Motion carried - 4 ayes - 1 nay Haugen. -1- " . MINUTES - WEDNESDAY, MAY 3, 1989 PAGE 2 . Karen Zubert 5320 Elmridge Circle 29-117-23-34-0007 Ms. Zube~t said her valuation has increased $86,000 in the past two years. She has a very shallow lake shore even in a normal water level year. She felt her home should be decreasing due to age, not increasin~ Brancel moved, seconded by Gagne, to accept the assessors original valuation of 394,500. Motion carried - 5 ayes. walter Bean 5285 St. Albans Bay Road 25-117-23-33-0034 Mr. Bean stated that a 13% increase in one year was to high when a $900.00 decrease was set in 1987. Erickson explained an error in identifying the correct parcel. Watten moved, seconded by Brancel, to accept the original assessors valuation of $97,800. Motion carried - 4 ayes - 1 nay Stover Jim Slaughter 5570 Old Market Road 36-117-23-12-0054 Mr. Slaughter said his valuation increased 48,400.00 or 20% in one year. Slaughter originally paid 316,000.00 for their home but stated that due to the custom building to their needs, they can't sell the house for the $295,900 assessed value. The assessor has reduced the valuation from 305,100 to 295,900. Gagne moved, seconded by Watten, to accept the assessors recommendation of 295,900. Motion carried - 5 ayes. Bart Baker 20014 Vine Street 25-117-23-31-0028 Mr. Baker was present to request a further reduction in assessed valuation on his property. He requested the value be set at 285,000 the value of the building permit. He stated that he greatly over built the neighborhood and did not have the amenities as equally priced homes in subdivisions. Watten moved, seconded by Gagne, to accept the assessors reduced valuation from $374,900 to 334,500. Motioncarried- 5 ayes. Additional Valuation Changes Brancel moved, seconded by Gagne, to approve the assessors recommenda- tion to reduce the valuation of the following list after inspections were done: -2- ~ ~ . MINUTES - WEDNESDAY, MAY 3, 1989 PAGE 3 Larry Buesgens 20090 Excelsior John Moore Lot (Bracketts Road) Moonyeen Bongaards 25360 Birch Bluff Road Donald Willis 24835 Yellowstone Trail Edmund A. Post (Geneva) 28050 Woodside Road Stuart Finney 19710 Chartwell Hill Minnetonka Country Club 24575 Smithtown Road Total Dorothy Lane 5660 Christmas Lake Point Ed Boltman 5710 Grant Lorenz Road Alan Erickson 4885 Suburban Drive Kuempel Chime Clock Co. 21195 Minnetonka Boulevard ADJOURNMENT . 25-117-23-31-0006 $100,400 to 98,400. 35-117-23-33-0032 $15,600. to 10,000. 28-117-23-33-0028 $259,200. to 240,300. 33-117-23-34-0006 $126,600. to 118,500. 31-117-23-24-0007 $320,700. to 299,800. 36-117-23-13-0026 $310,900. to 270,100. 33-117-23-24-0013 33-117-23-31-0002 33-117-23-31-0004 33-117-23-32-0014 $1,352,00. to 1,010,500. 35-117-23-14-0004 $188,500. to 183,000. 32-117-23-13-0028 $131,300. to 127,900. 25-117-23-23-0064 $67,200. to 60,400. 26-117-23-14-0084 $127,900. to 113,800. 26-117-23-14-0062 $71,900. to 64,000. Brancel moved, seconded by Watten, to adjourn the final Board of Review meeting for the City of Shorewood at 9:37 P.M., Wednesday, May 3, 1989. Motion carried - 5 ayes. RESPECTFULLY SUBMITTED, Sandra L. Kennelly City Clerk -3- Jan Haugen, Mayor . . FROBERG & PENBERTHY, P.A. A TTORNEYS A T LA W Glenn Froberg James G. Penberthy Paul B. Ahern June 6, 1989 17736 Excelsior Boulevard Minnetonka, Minnesota 55345 (612) 474-8877 TO: Mayor and City Council FROM: Glenn Froberg RE: Liquor Store Lease Vine Hill Road/Highway 7 Harry Niemela and Judy Niemela have signed a proposed lease agreement for the premises of the Shorewood Liquor Store at Vine Hill Road. The final negotiations on this agreement were conducted by Bill Josephson, Liquor Store Manager, and Harry Niemela. The terms and conditions appear to be proper and fair to both parties and include the following provisions for the rental of 1,632 square feet of space for three years. 1. First year: $9.50 per square foot per year, or $1,292.00 per month from June 1, 1989, through May 31, 1990. 2. Second year: $10.50 per square foot per year, or $1,428.00 per month from June 1, 1990, through May 31, 1991, with an additional payment due on June 1, 1990, representing one-half of any increase in real estate taxes over and above those assessed and paid the previous year, and one-half of any "reasonable" increase in insurance premiums over and above those paid the previous year. 3. Third year: (Optional, as to both parties.) $11.50 per square foot per year or $1,564.00 per month from June 1, 1991, through May 31, 1992, with the same terms concerning taxes and insurance as the second year. The original of the lease agreement is on ,file at City Hall, and it will be necessary that the Mayor and City Clerk execute the original to consummate this transaction. /mbw c??1J ..- ...~ First Union . Home Equity C ration 3300 Edinborough Way Suite 107 Edina, Minnesota 55435 612831-8859 . ~ f,~s1N l)N1U Moy 22, 1989 MAY 25 /qQO :'-,.....'....; City of Shorewood 5755 Country Club Rd. Shorewood, MN 55331 RE: Subordination of Lien repayment agreement Dated: 12-12-85 Recorded: 1-6-88 Doc #1900105 Please be advised that Leland and Gloria Hagen residing at 25525 Smithtawn Rd. Shorewood, MN is requesting a second mortgage for the purpose of refinancing an existing 2nd mtg. to better the interest rate. As per our phone conversation, I am sending to you a copy of the title work, a copy of the appraised value and a return envelope. The loan amount is $16,000.00. please forward the canpleted Subordination agreement in the enve- lope provided. If you have any questions regarding this matter, please do not hesitate to contact me at the above number. Thank you in advance for your help in this matter. Sincerely, Roxanne Norling Asst. Mgr. ; KOXU4)~ iatVl Y rh/RN . enc. d~ **'+: L: r E].t:: *** ,. .t~ot'~E SHOI.rJt.~ OF I;':ECOF.:D . . - - - - - - - - - - - - - - - - - - - - - - - - - - - - :+:** MISCELLANEOUS *** 1 . REF'~~\'I"'IEt-H 1~13F.:E:Et'1EI',rr F....mfl: Lel;:t.nd J. Ha.gen aka Lela.nd Hagen 8:: GI,:.......ia L. Hagen aka 1310)"ia Hagen, h/IJ.I To: City of Shorewood Amount: $ 8,250.00 Dated: 12-12-85 Recorded: 1-6-88 Document Number: 1900105 - - - - - - - - - - - - _ _ _ _ _ _ _ _ _ _ _- _ -.- -.;;;;.;--....-:;.;;0 __ - __~""_-'-='-;,,,;;;o'---=-'-;" *** LEGAL DE~:RIPTION *** That part of Lots 2 and 3 in Eureka described as follows, to-wit: Beginning at a point in the center line of Smithtown Road 22.36 feet Northwesterly from the Northeast corner of said Lot 3; thence South 233.36 feet; thence West 99 feet to a point 11 feet West of the East line of said Lot 2; thence North 251.81 feet to the center line of said Road; thence Southeasterly along the center line of said Road to the point of beginning, according to the plat thereof on file and of rec c.....d I in the office of the Register of Deeds in and for Hennepin County. Minnesota. Owner's Duplicate Certificate of Title is out to the Owner. . . . Et.K' OF F.:EPORf . . MAYOR Jan Haugen COUNCI L Kristi Stover Robert Gagne Barb Brancel Vern Watten CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD . SHOREWOOD, MINNESOTA 55331 · (612) 474-3236 MEMORANDUM TO: 14.AYOR AND CITY COUNCIL FROM: BRAD NIELSEN DATE: 8 JUNE 1989 RE: CEDAR HEIGHTS - EXTENSION OF DEADLINE FOR FINAL PLAT FILE NO.: 405 (88.05) Dr. Kelly Bosworth has requested an extension for filing his final plat for the Cedar Heights subdivision (the former John Sayer property located just west of Woodhaven 2nd Addition). Apparently he needs a bit more time to finalize agreements with the City of Chanhassen relative to providing utilities. Section 1202.04 Subd. 1.a. of the City Code provides for extensions on final plat submissions. It is recommended that his request be granted and that he be directed to submit a complete final plat no later than 13 December 1989. BJN:ph cc; Larry Whittaker Jim Norton Glenn Froberg A Residential Community on Lake Minnetonka's South Shore d~ >- a.. C) c.:) ..... ..J - .... ! ~i .~ ~ ,i ~ ~~ ~~ ._~~ ~ i ~ ~ ,~i ?( i~~ ! ~ ~ :~ ~ ~~~~ * ~ ~~ ~ ~J { .' ~ . .~ ~~~ ~ ~ \1\ \) "" ~ I' J"~~~ ~ ~ ~ 'G 1-~ ~ ~\J~~~~ . .~ ~ .~ ~ /, . . ...",,'" MAYOR Jan Haugen COUNCIL Kristi Stover Robert Gagne Barb Brancel Vern Watten CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD . SHOREWOOD, MINNESOTA 55331 . (612) 474-3236 MEMORANDUM TO: MAYOR AND CITY COUNCIL FROM: BRAD NIELSEN DATE: 8 JUNE 1989 RE: STREET CONTROL SIGN REQUEST - DEAD END FILE NO.: (Street file - McKinley Court) We have received a petition (see attached) requesting a dead end sign for the entry to McKinley Court from Vine Hill Road. Upon review of the request and the Minnesota Manual on Uniform Traffic Control Devices. staff recommends that the appropriate sign would read "NO OUTLET" and be placed as near to the intersection of McKinley Court and Vine Hill Road as possible. without interfering with other signage or visibility. Since the sign is classified advisory rather than regulatory. a resolution is not required. A motion is adequate. BJN:ph cc: Larry Whittaker Jim Norton Glenn Froberg John Graves A. Residential Community on Lake Minnetonka's South Shore bif} ~ o].l D L. 0 ...... 1T.i 0 ,'IS c 3 .c.D 0 o].l """' C L. I(i b- 'il 0 (fI L.-C C c...... o].l(fJ o '- I)) c ......~ L. 3 .+ c I(i ...... . I)) 0 0 (flu ;:I c 0 ((I c >" >" I1l D (0 n:i ...... ...... c 0 lJJ L. .- 01' .- c 0::: Q.. ol'u..... 0 CI.. .'Ij D '1' ~~ >.. 0 01' .- I(i -' ...... L..c. L. 0 ,T; CI........ CI.. 0:::: .c. ~ u 0 Z L. C '-....--4--' -:s:: o .- CI..~ C 0 C '... CI...- I)) J I-l I)) U Q.. ,T,i :c E If' c~ CI.. 0 I- I(i u c I)) 0 0 I)) L. ,T,i c- M N I-l ,f, ._ .- Q.' ~ :::r I- z ......U~::> ::- if G- c Q.' -.J W '~'. Q.. >'" I(i,+U I)) U 1))...... 0 Q. .- ~ II) '1'1 U I1l c c...... .- II.i I)) .-'- II) .c. U..... L. L.:::'::: III +-. 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SHOREWOOD, MINNESOTA 55331 · (612) 474-3236 CITY COUNCIL AND STAFF SUE NICCUM JUNE 6, 1989 PARK COMMISSION MEETING CHANGE IN MEETING HOURS COUNCIL AGENDA ITEM t3B1 The Park Commission moved to change their meeting dates. June, July & August they will meet the 2nd and 4th Tuesdays. Due to the fact that this gives them 13 days before a Council meeting they will request Gagne to bring up any issue that they consider too important to wait 13 days at the next Council meeting. If the Council can't take action at that meeting they will at least be informed. Starting in September they will meet on the 1st and 3rd Wednesdays. (The reason for the above change in dates is because 2 Commissioners were already committed for the softball season.) A Residential Community on Lake Minnetonka's South Shore ~~--I . . ... CI) r:a E-t :;2:tcC 00 ~H ~CI)t-' tcCCI):;2: ~HH 3i~ r:aor:a :;2:U:E ... 0- '" .., co ~... ... _ CD .... N o ..... .., N ... 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N N .... '" N !; ~ ~ ~e:::@l!3 2;.... M2.....~M .E~ No.oO::::g o 0", -CD"'~1; .' '. _.-"" MEMO TO: FR: DT: . . MAYOR Jan Haugen COUNCI L Kristi Stover Robert Gegne Barb Brancel Vern Watten CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD . SHOREWOOD, MINNESOTA 55331 · (612) 474-3236 The City Council Larry Whittaker June 8, 1989 COMPARABLE WORTH- Use of Consultants RE: Jim Schultz and I met with Kaye Aho of Personnel Decisions, Inc. on May 24~ 1989, and then discussed using PDI - and the MAMA Joint Com- pensation Study - to achieve comparable worth among our employees, on June 5. We concluded: 1. The PDI/MAMAstudy is probably the most comprehensive and germain compo worth study for City employees; 2. That, while the services are expensive, they would be cheaper and more thorough than the work Jim and I could do on our own or with another consultant; 3. The PDI/MAMA study is defensible...and FAIR to employees; 4. The system involves employees from start to finish - something long overdue; 5. With discipline, we can shorten the process of compo worth - and related work with Job Descriptions and Pay Plans - to two months; 6. We could reduce the time Jim would need to be involved by half - reducing his cost from $4,000 to $2,000; 7. We will have excellent, complete data on employees res- ponsibilities, tasks and compensation to plug into the 1990 budget; 8. We need to get going. Therefore, I RECOMMEND: 1. The City Council authorize the Mayor arid L to sign ;an agreement with PDI contracting with PDI for a Comparable Worth study based on the PDI/MAMA Joint Compensation Study; 2. Authorize the expenditure of up to $5,000 to complete the Compo Worth study ($4,600 for PDI and $400 for Jim); and, 3. Authorize Jim Schultz and I to proceed with Job Des- criptions and Pay Plan - at a cost not to exceed $1,600. , I / Thank you. jlCl~/ cc: Jim Schultz A Residential Community on Lake Minnetonka's South Shore s . . o PERSONNEL DECISIONS, INC. BUILDING SUCCESSFUL ORGANIZATIONS 8 June 1989 Mr. Larry Whittaker City Administrator City of Sborewood 5755 Country Club Road Sborewood, HN 55331 Dear Larry: As we discussed, Personnel Decisions, Inc. (PDI) is performing DR FOCUS job evaluation services for tbe City of Sborewood, using Joint compensation Study components. Project plan information and costs are detailed on tbe attachment for your review witb tbe City Council. In order to initiate tbe study, please return a signed copy to me. I bave enclosed a second copy for your file. I look forward to bearing from you following tbe Council meeting. Please call if you bave questions in tbe meantime. Sincerely, q(~ ~. ~/&4 lCaye L. Aho KLAI fls Attachments Approved: 1500 NORTH CENTRAL LIFE TOWER . 445 MINNESOTA STREET . ST. PAUL, MN 55101 . 612-292-1262 Summary: Deliverables: Project Cost: and data . . CITY OF SHOREWOOD HR FOCUS JOB EVALUATION PROJECT JOINT COMPENSATION STUDY Job analysis and evaluation using Joint Compensation Study components. Formula-based job evaluation points. Establishment of data base of employee job information for ongoing updates as jobs change. Task-based profiles of positions (draft and final). HR FOCUS and Joint Compensation Study orientation. Questionnaires for employees to complete. Questionnaire administration guidelines. Data entry and data base set-up for completed questionnaires. Draft and final position profiles for all sampled positions. Job evaluation points for all sampled positions. System documentation: Final report, task values. $3,500 plus $50 to $75 employee sampled (includes consulting and data processing); expenses and travel time are additional. . . CITY OF SBOREWOOD TENTATIVE PROJECT PLAN STEP 1. Prepare materials 2. Orientation meeting Provide questionnaires 3. Orient employees to project Employees complete questionnaires 4. Edit questionnaires, batch, send 5. Convert questionnaire responses to disk 6. Create City of Shorewood data base 7. Generate Position Profiles, send 8. Employees and supervisors meet to review and revise Position Profiles 9. Edit revisions, batch, send 10. Convert revisions to disk 11. Update data base 12. Generate revised (final) Position Profiles Generate Job Evaluation Reports, send RESPONSIBLE PDI City of Shorewood PDI City of Shorewood City of Shorewood PDI PDI PDI City of Shorewood City of Shorewood PDI PDI PDI PDI TIME FRAME Week 1 Week 2 Week 3 Week 4 Week 5 Week 6 Week 7 Week 8 Week 9 Week10 Week 11 Week 12 . . MAYOR Jan Haugen COUNCI L Kristi Stover Robert Gagne Barb Brancel Vern Watten CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD . SHOREWOOD, MINNESOTA 55331 · (612) 474-3236 MEMORANDUM TO: PLANNING COMMISSION. MAYOR AND CITY COUNCIL FROM: BRAD NIELSEN DATE: 31 MAY 1989 RE: SKIPPERETTE - C.U.P. AND VARIANCE FOR MOTOR FUEL SALES FILE NO.: 405 (89.18) BACKGROUND The attorney for James Pyle has requested a conditional use permit and variances to add motor fuel sales to the Skipperette convenience grocery store. located at 19215 State Highway 7 (see Site Location map - Exhibit A. attached) . The property is zoned C-3. General Commercial and contains approximately 17.725 square feet of area. (Note: The area of the site may only be 13.598. depending on the extent of r.o.w. for Vine Hill Road). Land use and zoning surrounding the property are as follows: north: S.T.H. 7 then commercial in Deephaven east: Vine Hill Road then single-family residential in Minnetonka. zoned residential south: parking for adjoining office. zoned C-3 west: office building. zoned C-3 The existing store measures 42' x 50' and contains 2100 square feet of floor area. The applicant proposes to add two gas pump islands covered by a 24' x 44' canopy. The site has access to both Vine Hill Road on the east and the Highway 7 service road on the north. Access on Vine Hill Road is poorly defined with approximately 110 feet of the site opening onto the street. The applicant proposes to replace five parking spaces on the north side of the building and six spaces on the east side with three angled stalls on the west side of the property. four parallel stalls on the south side and three parallel stalls on the east side of the building (see Exhibit B). Circulation is proposed to be one-way. counterclockwise around the building. In attempt to comply with current zoning requirements the applicant has reduced the access to Vine Hill Road to a 25 foot driveway opening on the east side of the building. A Residential Community on Lake Minnetonka's South Shore o . . Re: Skipperette C.U.P. and Variances 31 May 1989 As stated in the request letter (Exhibit C). dated 19 May 1989. the applicant's attorney feels that only one variance is needed. for the number of parking spaces required. The Zoning Ordinance requires 13 spaces. while the applicant proposes 10. As will be pointed out further on in this report. other variances are also necessary. ISSUES AND ANALYSIS Based upon a review of the proposed site plan and pertinent sections of Shorewood's City Code. several issues have been raised. many of which are illustrated on Exhibit D. A. Vine Hill Road R.O.W. Discrepancy. The proposed site plan has been based upon a metes and bounds legal description of the property which describes the site as extending to the centerline of Vine Hill Road. The Hennepin County half-section maps show a full 66-foot right-of-way for Vine Hill Road (see Exhibit A). and a 1988 survey provided by the applicant shows a 33-foot road easement for Vine Hill Road. Nevertheless the applicant's attorney advises that no record exists of any r.o.w. or easement having ever been dedicated. This report has been based upon the applicant's attorney's opinion. giving the applicant the benefit of the doubt. However. the location of the road r.o.w. (or easement). or the lack thereof. has serious ramifications relative to the proposed use. For example the proposed canopy. let alone the existing building. would not comply with setback requirements. If the City is inclined to approve this request. it is recommended that the matter first be referred to the City Attorney for his legal opinion as to how the r.o.w. discrepancy should be resolved. B. Conditional Use Permit. Section 1201.21 Stibd. 4.c. contains specific requirements for gas stations. At least five of the 15 conditions listed therein (mostly related to parking and circulation) raise serious questions relative to the approval of the C.U.P. (Note: Items marked with an asterisk (*) require variances to Shorewood's zoning requirements) . 1. The existing site is grossly substandard in terms of parking lot setbacks. The Code requires a minimum 15 foot setback from the property line. The present parking lot extends to the paved surface of Vine Hill Road and encroaches into the frontage road r.o.w.* (shown shaded on Exhibit D). These nonconformities should be corrected at the time concrete curbing is installed at the perimeter of the parking lot (Sect. 1201.21 Subd. 4.c. (5)). The applicant shows only a five foot setback* between the paved surface of Vine Hill Road and his proposed parking lot. As shown on Exhibit D the fifteen foot setback restricts what is already a poorly configured parking and circulation system. - 2 - . . Re: Skipperette C.D.P. and variances 31 May 1989 2. The Code requires 13 parking spaces based upon the following: T motor fuel station 4 spaces - convenience grocery: 1 space per 200 square feet of net floor area (2100 - 10% = 1890 +- 200 = 9.45) 9 " total = 13 " The applicant proposes 10 spaces*. one of which (#3) can not be counted because it is within the setback area*. and two of which (#1 & 2). if allowed. conflict with ingress and egress at the easterly driveway. It should be realized that whether or not these spaces are allowed. people will have a tendency to park there simply out of convenience. The remaining seven spaces are served by a narrow. one-way circulation system. The three spaces on the west edge of the site are at severe angles and parking is required to overhang into the five-foot setback area*. The remaining parallel spaces are considered poor design for a convenience store. It is likely that_rather than observing the one-way pattern or having to parallel park. people will park north of the canopy. or possibly in front of the building. interfering with motor fuel operations and circulation. The one-way system. as proposed. will result in vehicular conflict at the Vine Hill Road driveway. Traffic entering the site from Vine Hill Road can not be allowed to turn left to the rear of the site because there is inadequate room to turn around or for two cars to pass one another. It will be difficult to discourage such movements even with lido not enter" signage. Even channelizing the driveway may create confusion or conflict. 3. While the five-foot strips along the west and south sides of the site meet the minimum requirements of the Zoning Ordinance. they are inadequate for snow storage. While some space exists along the northeasterly edge of the site. piling snow there may adversely affect circulation. (Sect. 1201. 03 Subd. 5. g.) 4. The Zoning Ordinance limits parking lot grades to 5%. The grade shown on the applicant's grading plan is twice that steep in two locations. The entry from the service road and the pump island area are shown as 10%*. If the City considers approving the request it should be subject to the City Engineer's approval of grading and drainage. The Fire Marshall also has serious concerns about the potential for fuel spills ending up in the storm sewer. (Sect. 1201.03 Subd. 5.d. (8)(i)) 5. Sections 1201.21 Subd. 4.c. (8) and (9) require screening and landscaping from abutting residential zoning districts. The landscaping shown on the applicant's site plan is poorly located. ineffective for screening* and does not comply with Section 1201.03 Subd. 2.g. The proposed berm is three feet high in only a five-foot space. The strip would have to be 18 feet wide to accommodate the - 3 - . . Re: Skipperette C.U.P. and Variance 31 May 1989 required 1:3 slope. Furthermore. if snowplows don't destroy the shrues. which are less than three feet from the curb. the snow stored on them will. The proposed berm and shrubbery also create a visibility hazard at the easterly driveway. Given the lack of green space and the insufficient (possibly nonexistent) boulevard. it is questionable whether effective screening can be accomplished on this site. 6. No handicapped parking or access ramp has been provided. 7. No plans for signage have been provided. Since gas stations have a tendency to display many signs. this issue should be addressed as part of the C.U.P. rather than as a separate sign permit. C. Variances. In addition to the variance referenced in the applicant's request letter. six other variances have been identified in the preceding section. The request letter seems to justify the variances on the basis of some "community service" - the applicant's elimination of the video game arcade. It fails. however. to demonstrate what hardship exists which keeps the applicant from making reasonable use of the property. Is not the existing convenience store. which was nearly doubled in size by the previous owner. a reasonable use of a commercial site? Furthermore. it could be speculated that the previous owner's expansion of the building adversely affected the future installation of gas facilities. The statutory criteria for variances specifically state that the plight of the landowner can not have been created by the landowner. Conveyance of property does not waive or diminish this requirement. RECOMMENDATION Based upon the preceding analysis. little more needs to be said. Simply put. the applicant is trying to fit too much on a site that won't accommodate it. Remember that the issues raised herein are based on the Vine Hill Road curb being the applicant's property line. If. as suggested by the applicant's survey. r.o.w. or easement does exist. these issues are greatly compounded. It is therefore suggested that the Planning Commission's recommendation to the City Council should be to deny the request for a C.U.P. and variances. BJN:ph cc: Larry Whittaker Glenn Froberg Jim Norton James Pyle James Robin Mike Eicher - 4 - 264.56 It 1 2'30'~_ : 1lZ47 . 8"E - '" :: 1334 ~....~ <"':<; is ~i\ <" ~ 4 ........ Z&43. 58 Re~" ..t.. " }) J /II "i."4~.04' I I ~l ~ "I ~') .tl ,~ ,& ,Sf.. - ~ t I~ L.ot F. ill: 1L '. . "~ ~. .~, I"i-~ :1' :: (39) ~ ~~ ... '0. e - ~334&'E 4Q.li,'O I'J ----I 26 4.88 121 ~ ~ '" ~ '" .. .. O~ ON '" ~I ....0 .... z ~'l I I 2 .... '0 '" .... '" '0 V> ~ 'li' ~l , C\J r', I ," >- C.t:: t j"'" (,) ~ ~ f-..: '" () (! <:i ~ [0(') \Jl IN ) --- l.l.J (f) I. ~ \ \ .... Not'th I?) '4) .-, d', \: :J ~~'-, (:1 '^ .. 1 '0 ;S'Z.5 (5) )' ;;'j () <-:- -S",,4. :;--- ..."1 :r..;"; j .' I /tJ~O ( S'1) 1~7D (;!) ""',0_ j....'. -. '" '5>. /00 ":9-. II ....cP.. I~ / . ... 2640.02 Res...... .. Exhibit A SITE LOCATION Skipperette - C.U.P. and Variances ~ ....----" / "'\, ,y- ,/ .y '/ " - ;)~ , >'\... }.. ~'T OFFICE BUILDING; /. ,/' , ,- ,- O"'~ / ."".~ ~ . -' /' ...'"' ." /' GREEN AREA ~f. / I I , . : r r~l~\IN.~ \ ..."''-Z i i , " .' . ,. " ......... ,,4/ .%'b'~ . \. ~~:.,. ~~ .' ,~-' ~~/,/,. .".- f-( ~ ~::': - -- - - - , \ / " / " 1// I / I -' " " / ./ / , , " " " " " " " , ,.~ Cf , " '2-1,.", ,- " ./ ", " / / , / ," / " " \ , \, , I":;: %0 -f'L ~':, L ~'.- i t/O I! Cs I (", \\-i;, ,-CD , .J l'I_l\!'.U,:'.. i I I I 1 I / , /"'.0' / ,- ,. " -' .' '" / ./ / / .)1. S / ,; / / / /" /' , ' /; 9: - , - - ,,'1' - , S' - -.' 1 L -, 1-' .1 Ii: - - r:. - - - - , .' -' I ~- - ".,......,.. I _ _ _ _ _ '"0', ~ C- I,., I - -L .',-1' '~r -,-; - - . i, ':!1 . - r--1, I' ~ J"t:J~' _-r ,- .'-'-" -T--____ I t. tJ b !- '-..J ......, '-r... _ _ ",51 . "-+.~-=t--::: .f ...J -', - L.., -J, ,~,.: +-[,0';:00'- i : " I ". , / I I __~____! I , 1 1':.. \::/ 8) \ (X;:;>TII'li:, l'Uwt..... ?DLZ 0-\ " ! ............ ~'LO' ! i; , .:0; : v - - - (5' ..I..-._ CD ~I ~ ")'-0 e:;' ,,! :'\. 0; :EXISTING S,KIPPERETTE' STORE, 5D .. 'i2' --- -- -r. ':.i.I_~ _ -'r ~O it I I ~7 , , .' ~; r:l ~' -I (Ji i ! I I I I I i@ I I ~ -< ;0 I --- .' - - -/ ~ ~~.,C j I G) l~ ,- €; :':',() GREEN 'AREA --rl.,. I::.:..OD'- - ~""'__ I PARKING i i ~~) , - !) ! ") I'~ () !O ie' I .' 1-. ,U it) I" ,.-..\ 19 I / ./ !~ " ~~> ~,) ; -. I ) I , ~ ",'~~ ;~DV-.)..t.n I Lv" 11"""__ ~:.\)P.bNW .- i / . i ; I .-. L' .. ,. --- -~ ----..., ~~ ,'- I\I'-i: k :.u\111 l'-.E::,10rNr,': ',_ LI.iT r 0' 'A~' J -",- 1\ u I N i i I I L- Q < o a: ...I ...I :: w Z > t / / I / / f i NeilL: "aUi'\L 1\[IU~ c.-F IN';(,I) \'. \~. 't... " I 'I :"-0 ~\I6\\ . ,,~u r il.1Dk '/J( :,11i'.d........, ''- E:,\l'N\ / fr UN... _".--1 I>-.~ :"HDV\JN. . .,~ 4'''0 ~"')- "-1< III.,~ III I'lIJf(";;rNG,. ?f':i-!'INb ~Jf',~~ -~ I UN N~\l'...;-i..-w <So.> N:N\D'.EC " . r-i:_ i''''~''''N(", . ~Tf\u_ . f1>.ci'O:...o ...r-j.:.rn f\..-J;: NUI'f\....... _ Exhibit B PROPOSED SITE PLAN " Z/ III . . ROBIN ~ THOMPSON. P.A. ATTORNEYS AT LAW 44S E:AST L.AKE: STRE:E:T SUITE: 230 WAYZATA. MINNESOTA 55391 TE:L.E:F'1-I0NE: (612) 47S-102S TE:L.E:COF'IE:R (612) 476-4447 \t\~~ \ 9 \989 May 19, 1989 Brad Nielsen City of Shorewood 5755 Country Club Road Shorewood, MN 55331 Re: James pylejSkipperette Dear Mr. Nielsen: Enclosed is a photocopy of the documentation by which Mr. Pyle acquired his interest in the real property containing the "Skipperette". By separate delivery, you will receive a site plan and variance application fee which describes the improvements which Mr. pyle desires to make to the Skipperette facility. It is my understanding that the revised plan and application requests a variance only in the "number" parking spaces. As you may recall, when Mr. Pyle purchased the Skipperette, the building housed a small convenience grocery store and a video arcade. Neighbors, city officials, and the police departments of both Shorewood and Minnetonka made numerous complaints about the arcade. Parking and traffic problems were almost continuous as area youth used the arcade for a meeting and gathering place. In response to the problems associated with the arcade and in response to the neighborhood's request for an expanded neighborhood service facility, Mr. Pyle closed the arcade, completely remodeled and renovated his building, expanded the grocery portion of his business, and made plans to add gasoline sales to his neighborhood services. As I understand the project, a variance, only for the "number" of parking spots is needed by Mr. Pyle. We believe that the variance should be granted by the City of Shorewood based upon the substantial benefit which has been experienced by the city, its police department and the neighborhood from the change in focus of Mr. Pyle's business. The bottom line is that the business which Mr. pyle wants to conduct is a "neighborhood service business" that will: 1. Be consistent with the desires of the neighborhood; Exhibit C APPLICANT'S REQUEST LETTER Dated 19 May 1989 . . Mr. Brad Nielsen Page Two May 19, 1989 2. Result in a substantial reduction in traffic and parking congestion at his facility when compared with the operation of the video arcade; and 3. Assist the intersection between of Highway Seven. city in better defining and controlling the Vine Hill Road and the south frontage road I hope that you will give Mr. Pyle's request your serious consideration. I'd appreciate it if you would contact me so that we can discuss the matter in person. Very truly yours, ROBIN & THOMPSON, P.A. /~ ...-:-J ('- (~C:~ ~m~s G. R~bin JGR:wbs Enclosure Exhibit C-2 ,/~ ,. / ~Q / . ~ ~O /"" ~~ / ,.,- f~ /' / I I i /?' ,,/ . /y .?' / J~ 1\ L) I N . '\ \ \ GREEN AREA ~ ~ j i I L. , ( "=-2./) e c....Q!U:. h P\ef\ ~ ~..J'"\ r r~\~"'il~~ i n.,...,:....;: i \ . . "1::.0' 'PA"~ n'\..tl (\ -\ .1 .,'\ oS' ~_ll_." fr--r"' / - ----" "15.5' / ,.. " --..... - - (. ..sC~ ~"~.O' ------ - ....b - .. .. _'" , /~. "'-" .' #' ';" ",,- ~~A------" "/ .... " '", ,',. ,. , \ ,', ? " ~".... - .\ .... 0::-'~" ~< ~O/~/ ~\~- ,./" /"'.0' ' c' /.',' V ' / \ ", / tJ// " \.......- /' ..... 1-........,..... ;"-;',' - -0/':/' // ,_,", ,,' r ,~> / '~~-ri- / ,/ /"-r~ 0 ,:,t,;~r Iv'~i~% ~!'~~~.,<, // J i9 ~.~.( , . -I - - ,i. 1-- I; S' 1,/ - : - l' - -.:- - - - 1 .. L -I - - ..' 1-' _I I I ; -- .... - .L '. ',-4.. I , '::--;;--..J 1--, L. --.' --""r -I-'---.---r ,}sf'! : -)' L"~ lii1S[={~ - r~__~p-I'-til _j..:.___....... jl , =' "-- " ~........, - "5 ' .~ r-"7" ~ -::- ;', / - . "::-;;--'j~ ~ ::_ _ .L '~ -; ... "" ~- 1<;>. I : <> / Cl ..... 0 ..... I ~r lDD,cO' I I" H ; '/,/ .....,----j I ... 115' / ,....._---1 I , __-::.__ 'So 'J, uc.'C,'.' ~. @_ ~J;'~I ~ o ',0 I E! iiiEXISTING ,. - - -T, i -. B; 11 \ ; SKIPPERETTE" 'C"'7 ~ \/ STORE;. ~_ :? 5D' .. '\2' >- -< _ Dl= :",r:'\.. ~I 'i'1'"1.11 )-CD '1\..1.1\'.[,\'::.. OFFICE BUILDING; , . ..) ['-'I -3 N ,...: I , ..., r 1 r-' ,p i J, J :61 _ _ _ _loi_ ,--:L. I \~ I -----1- r@ _:; oo??,bleft"ofuti' 1;~-4, II \( Ja.e. o.f Q~~I\\ , <>" 40 J ~ ' \, l.:;, r.- (S) \.2) I t).~.:>TI!:,,=- I~i ~ ~W(~ I; F'DLf:" "":J ~L;'b~K e f'\c.r~ Me"" " (j) :': "e.., GREEN ~REA --f~ I':;::>.DD'-- ~...., ....'.__L PARKING ~ ,~ I\"'~ k ':"J.J1 Ii II f..E::::.IOt'NrI" '\_" Li.>T r 0'''"-' Q < o a: .... .... :I: W Z > t / / I I / I i , <9~ oS'.Ic ~""... '..... 4f( 4<9 ~4f ~ /50('tv\ :0. ~ .l. t V', .L L,"1r.e..e.. c...(ot,.e 'T 0 '7 ",.e;,',b: {; t'l ,00 " I Ni.iTL' "aUt"-.L HUL"!:;;' i:.-F Lf>..t-;C,n I". I'-I..L.... J. J4~;c~lt Of\e" 'VAt ~~~fre'"" ql' ' ! +0 et'..fol'c...~ I ED :"-0 fHL..f\ '., ,~ -~ f( LINE-AID\:.: 'NI ,=Om..d......." 1>.":. :hlDV\lN ""Jr('. -~.. . I~"_ '-ThL'"" - ()(.\':::.Til'-b ......,......'::: N"i:.. UN N\.X'<'\!'.....'l...U <!.> \0 't-C ~~~JE~...:;i,.I'-.lN(=> . :-.Tf\ll:. f".Dn-'~u "'~ NUI'(\ecR'.:'D I ~- Exhibit D ZONING AND DESIGN ISSUES . . . . GOOD MUSIC AGENCY INC.@ JUN - I May 30, 1989 Shorewood City Hall Council Chambers 5755 Country Club Road Shorewood, MN 55331 Attn: Brad Nielsen Dear Mr. Nielsen: Our office is adjacent to the Skipperette. They have made alot of noticeable improvements. We feel there is a big need for gas on the southside of Highway 7. Please know the Pyle's closest neighbors are supportive. B~e~i:~' Douglas Brown President Good Music Group DB/tjf 'Post Office Box 437,'Excelsior, MN55331 1612)474-2581 Fax: (612) 470-0709 7elex:490-000B472 (GMA VI) "! ,. 'v , ' '9 0: . . MAYOR Jan Haugen COUNCI L Kristi Stover Robert Gagne Barb Brancel Vern Watten CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD . SHOREWOOD, MINNESOTA 55331 · (612) 474-3236 MEMORANDUM TO: PLANNING COMMISSION. MAYOR AND CITY COUNCIL FROM: BRAD NIELSEN DATE: 29 MAY 1989 RE: LABORE. LEE - C.U.P. FOR ACCESSORY SPACE IN EXCESS OF 1000 SQ. FT./ SETBACK VARIANCE FILE NO.: 405 (89.14) BACKGROUND Mr. Lee LaBore has requested a conditional use permit. pursuant to Section 1201.03 Subd. 2.d. (4) of the Shorewood City Code. to construct accessory buildings in excess of 1000 square feet in area. on his property located at 4445 Enchanted Point (see Site Location map - Exhibit A. attached). Mr. LaBore is in the process of replacing an old cabin on the site with a new house and attached garage. He would like to keep and remodel an existing garage located on the north end of the property. Combined. the two garages exceed 1000 square feet in area. As can be seen on Exhibit A. the subject property is bordered on the north by a 16-foot strip of public right-of-way. The existing garage is only 20 feet from this r.o.w. and to remain in its current location requires a variance. The setback from the public r.o.w. is 35 feet in the R-1C zoning district in which the site is located. The site contains approximately 24.050 square feet in area. The footprint of the proposed house is 2349 square feet in area. The existing garage contains 591 square feet and the new garage will contain 576 square feet. totalling 1167 square feet. An existing 16' x 25' boathouse located too close to the lake and to the side lot line will be removed. An old trailer located on the property was burned with the old cabin. A Residential Community on Lake Minnetonka's South Shore 7 . . Re: LaBore. Lee C.U.P./Setback variance 29 May 1989 ANALYSIS/RECOMMENDATION C.U.P. The following is how the applicant's request complies with Section 1201.03 Subd. 2.d. (4) of the Code: a. The total area of accessory buildings (1167 square feet) does not exceed the footprint area of the house (2349 square_f~eI). b. The total area of accessory buildings does not exceed 10% of the minimum lot size for the R-1C district (.10 x 20.000 = 2000 square feet). c. Site grading and drainage are not considered to be issues in this request since the detached garage has existed for years and the new house will be placed where the old cabin was located. The location of the existing garage will be discussed in greater detail further on in this report. d. Mr. LaBore proposes to reside and reshing1e the existing garage to match the new house. Variance The variance required is considered merely a technicality. The 16-foot strip of r.o.w. is not used as a public street but serves as a driveway for a lot to the east of the subject site. As a practical matter the r.o.w. could be replaced with a private easement. The existing garage is located 75 feet from the actual r.o.w. of Enchanted Point. Based upon the preceding the applicant's proposal is considered consistent with the requirements of Shorewood's City Code. It is therefore recommended that the C.U.P. and variance be granted as requested. No special conditions are suggested. BJN:ph cc: Larry Whittaker Glenn Froberg Jim Norton Lee LaBore - 2 - . ~() ~~ () U -:z: .. . ~ ~~ '0 'C""~ ~ ~ ,. ~ ~. i L:' :-'- 'x--. .. ,. , ~ ll. ,'" .. .. .. ~ ~ ~ .> c ~ ~ -,.- + ~ t.. o ~ -r-- ~ .~ -0 ':) V1 ( '0 ~ N , ~." ~ ."1. OOOM!IIOM$ JO .l,J'=' \fJ.SltUJNHlft ~C "'J.I~ ~ -:? '-' c.:' "UI' , "4'''''''2- -i- t72"trL!1"1'9'Z":)3S ~ Exhibit A SITE LOCATION LaBore - C.U.P. and Variance II! . , {l~_ ~~,.,~ ~ ~~,(" ), l'-. ~tI ~~ ~~ .. ~ ~ _to "0 ~ ~ CO. p, ~ 0/ :JI /, , . '1 ~ \i ., -1) " 6 't " \. <: 1 of' ~ oS:. \.. ~ ~ . ~ os ~ I:) \11 ~ \J ....: r t" ~ ~ I :J I ":I: J c.l ...Q I) + -d ~cy ":> 6 .1 't ~t () ~ ~ iii ~ \ 1:). "'... \ \ -: ~-- -- - I;J,,~~ ~~i " f ~ ~ ~ :s:~"% ~ { ~ ~~ a It ~ \ -4: ~ . 'or ~ '" i ..s::::. -dC""'\ -.Q -,. " ~'J ., \() o , '" , ~ 10 ~f~ ~ ~ t ~.Jj w~ S'O; <;) ~ ~ ~tIi ~ ~ I '" I N .,. < .0 ~ ~ ;l ~ . ~~ :rj - ullQ 0Il_ ~ '1" j-.- a l\. ~~ --. --0- :t:~ \;)"'"t ~ ~" ~~ ~ . ~\l! ~ \l.l 't ::. !t 11! .u ~ <>1 ;:,.J ~ -l ~t:;5. tOig .!3EllI liilii..!!! f : (Qj c?' , a .., II .. ... I ~! I~ ~ a:>>u. 0250 ~a:o~ &:~~j ~~2~ za:~'" "'iO-ffi ii::w"'O ~; :L~ ~ ~WC~'" ~ ~ ~- ~~ i= a: !Q'" ~ a:Q.>~2 ~ U) ffi~ U. CQ.oO ~~~~~ W... w~ ffia:t;t;t; ::c~waw iii -w!!:w::c !< a: 0 a:... 0 :).. :t: '\\. ~ t! f _ J~t~ ~ ~ fJl~t! ~. ~ if Ial}. t'- '"" ~ \!l ~ '2~- ~ f!l ~3~l:~' tB~fl~~~-~ ~ l-~~~~ m --! 0 ~~ ~ Vf ~ u) ..J ill .--' Exhibit B PROPERTY SURVEY I I I ~ J -..--...--...; t -~:LII. " try ", "l , .". ~ I l- .., - 1;- -\ ..:. .. ., ..1. fll '\11 I . ! -'\ i c:" \;J ! I QJ": ,I.:.... Q.~ i ..~7.\J1 , , ,. I[ III I' . , :. ~ L1 0.... I : .3 ~ \ ., " .,:::.:'-::-:::: .1 "0,- :fJ) ! 1lO, , I ,. -- '0\ . '1 I I , - ,._.._._~ '. D, ,I 'J -j I , -") (-- ct ---1 0. l- LL o ~ , i \ \ \. ( \ II I J I /' /ji'-r~"lr--T;-li~l- :'.-ll . AfILu"'Tn~\ =\,- {/r " ~ .... I' " I..... ! I.. . i" :,; I " I ' '\ I . ... '. , 'l I I 'I ! ~:,:j'rl ,/ I r.i I;, .. I L 1-- I .., ~I ; i.!, 'I /'1: I '~l I'; i I 1:11' ' "I I ,': :\ HI' I':.' ../ t j: ;\ ; ,II L I L '. ~ L d. '" ',: i.I..I, I ;.- "'\1 !, i'l' : I /1'i'w-1 1 j , ~' ~'I J. II ",' j-.. :; , I 1 1___" --.... ..-.. ----:: ;: !,,' I ,:' li-:C--:-~, ,11 '" I I ..' .~.L"_''-__L...jJ=~Ti'LJ 'lljlL j'" ,: I ~i I I"'-"rl-~I : I' . 1 ; :i i' I . I 'I t' .' ~ ! " - . ..... .... i . !I " r'~ . j ~ ; I \:.1"I!lli\:\1 '\' .I'\i; 1 :l l Ii" I, I ' . ... " ;; 1 t' I 'I 't 'I I' . j' 'I " , 1'1 .. I"'; -. \1 'I ' I I Iii 1 ,:: \. 11'1 I, I '. : I' : I I \ .11 'II ' , '\ ~l I " , ' \j I, : I I : ,I. \, . I' i __ !I'\ i 'I :!; ; 1: \\ (-l.li-'Tl'-:::I'J~'--'~:-'::;I~~~ ';:~l, I' I L..._ .--' ... ..- , :! ; Ii' i: : I \1 ~' "I'!'It iiI. I' .: . : ..~ i~~----) 'I" ,i I ,; !I,\'" '. j, "!:~'lJi>1 J.:;:h:~' ,....; :\. , , . . , I:' ;\1 l\ ' .{it ' " , 'I; h - :-...;,...... ' I I:. 1'..Lj'"\ i I ;', I ' /..", ... ..,; " I: . .\ ;' ~ ... 'I . " , .. . l' -, \ '-jIi .. I~ ' I:,' '.\ i i, " f '. ',.r1I~~=dil'oF:::-" 'I" :t'"! I I I' I. ~ 1 . ,lG:-:.H ,- " I ,1. / ~'- . ;', . . .' . I:: -1 ....,. I .' : i /'!'" ; . 'l'l,ol llt'~ 'i j' ,i: '1.' /1 ~ . ;,_____.:..-L l.__J.__...I.. .~ ...~.. .:.......:1..... /{ ',' '. .....1 /':: / " ." i . l. .....; 0f ~,I ~ 1"'_"_~=:.I~:,;,!,-:i~',1 .}~;~:I b"fl . .,' "\ io.:~::':;1 / / -;..... II . ~;Y '_. ~ ;....?ti~f . / /. ;..~ '\":' e;" '1 ~ ""'E-~\ / ~~;l.~.t.~f'~t ~ ~";''''i .,. ," ~ . "~~,;t. I .~.::: .'. ,':: :':::-:--1 :;;.~~ .~ :i';;-{~f ) " , LU ! ...1 W l- .2 U ~ li :1. .L L L L L I- . i.. I. ~- l- 1-, L 1-- l- I- I- L L ~.~,. I--._....~ .... ........... -: ; :\- L L L L L l- "'r.- !- L L L '--1-- .:J~ 1 L l~.!- ~~... .....~- :i.'~;.:.;~;.;.: .~.~~~;;~: .~:,..li:.&t~. ''if f.- if: :C"'; 'I-rc; ~l. -I 'J, .. I . '{"i" ii- ,..,~ ... .' .":.......... "). '. ,:::-:--::~~.."' ,- . ;S'. ) --" .....~;.~_:..:.__.- ..... .. Exhibit C ...--'- PROPOSED HOUSE - ELEVATION t · . '" III :JI 1. :r vI I~ i" ~ jUI.2 .J (['0 ,- -<I: \f'>J1 ~ \' '-./ ..y.:,a') r' ,Z:2 - IF, i.1 J iJ\;~ ~ ,- .It U- x'''' tJ jtJl~ :J. I " < t-> I!I " ,. I, Ii ::~: il Ii I! I! ii' ' ~:I II ,'l ,I ~; 1: . i j I: ,\;1 i: .' :'. ' " ,i: ;11 i' :: :! :;11 i:jr!!i:;;;"nii I :1'1 i' . I i:; : .! ; I .' i I 1 :; . I; 'I i I I: ,:" ,," !' I" I 1':1 Iii!. ill I!; ill!~ I:, :1:; 'I : :i " :: ;': ~, I I i! !i I' 11; ',i, : 'I ij'i,:PII'! l';i 11'11.111<'1 l'lll:j " I I; , . f ;! : i'. ", ' Ii '." ! ! '1"....1.. i ri,l' , j, \',1, j '. ::; 'II. .' ! ;.' ' I.; :'\;; i i I; fll ' I II ii ~-....,' Il! i, i '! I i I ! ~ :!' I I ~ I ~ 1\., ' I, /" !..;' .,. I "'i \ II: I II ' I i "\cs.\i: :,' I' i I __,/ I II I' i I <,.-=--- ' ~ ,\ ---~~- ~'"-''''' -..-------.. .,' ( -- l_,,~~.. __ ,/ ,/ , /' / ....--- .- \ " , I , ) " : I I Ci vi <l w'" ~Li 1 7, on ~ '" do ,I ~~ cJ l; u .... i , , '- I r t II ~L . .. ;i 11 ''Jf.t-~-;-T'' 11.'1 " 'I :~'\' I I ., ' , I I I' J . ( : , .;), I i . - I ~ ..--), l'~ '[ II I I, 'il ; , I ;-:':1 I. I.'; t I , '! . i I, L :1 ! :1 j .. i 1"1 'Z 3 I 1<1: ]- : I. ll" .. ~,l12 i: !::!'~ _.i . 2ft 1" "Ii -',It-.:' J . I' II" II 1':-:1 '1 ' I " f I I ,'TJi:I"f' ,.'1,_ . ;, '!.., ; r. ..o': l' ...1 j " /~. "'; f . i....' \. ; 1'1 I ,'I'S I";' j II 'i:11 < . --- :..-<. -,* ...--.~r y----- j--- -"I - ----.- ---~ - # -s \. ~ - ..., ---." ! II' \' 1 ' II 11 It '-1 ! I I /" '!~ -\' ..-t., j1 I 'i I ,/ wi _I. 1I..:1__L . ' I I , , 'I I . ,I I . - i rJ. '. I t-- i ; ~ I L : o I o~ I I" ,( 0..\1 i I i i 'I 1 : I Ii ~ I !: I! Iii II II ,;. t .. -J '- r ,,' ), I - I . .______,l 'i ,':,--'1' , 'I " I !, . . I, j .::. C/J <t 0:' ..J ~ ILl tJ (J p.) l( -' ~ -' J f- t o ~ /J.. '0 - " + :-.. I~j d ~) Exhibit D EXISTING GARAGE - ELEVATION Proposed remodeling shown . . MAYOR Jan Haugen COUNCI L Kristi Stover Robert Gagne Barb Brancel Vern Watten CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD . SHOREWOOD, MINNESOTA 55331 · (612) 474-3236 MEMORANDUM TO: PLANNING COMMISSION. MAYOR AND CITY COUNCIL FROM: BRAD NIELSEN DATE: 2 JUNE 1989 RE: MALEY. DAVID - SETBACK VARIANCE FILE NO.: 405 (88.17) BACKGROUND Mr. David Maley has requested a setback variance to build a deck on the rear (lake side) of his home at 4365 Enchanted Drive (see Site Location map - Exhibit A. attached). As can be seen on Exhibit B. the applicant proposes to build a 12' x 71' deck which would be approximately 33 feet from the ordinary high water mark of Lake Minnetonka - a variance of 17 feet. It also wraps around the northwest side of the house. requiring a side yard setback variance of six feet. The property is zoned R-1C. Single-Family Residential and contains 19.500 square feet of area. The property is also subject to the requirements of the "S" Shore1and District. In addition to the deck itself. he intends to screen in a porch underneath the deck (see Exhibit C). His request letter. dated 9 May 1989 (Exhibit D) cites the setback of his neighbor's deck to the north as justification for the variance. ANALYSIS/RECOMMENDATION Section 1201.26 Subd. 5.a. recognizes situations where adjacent structures are closer to the lake than the required setoack: "*Setback requirements from the normal high water mark shall not apply to piers and docks. Where development exists on both sides of a proposed building site. building setbacks may be altered to more closely conform to adjacent building setbacks." A Residential Community on Lake Minnetonka's South Shore ?I Re: Maley, David Setback variance 2 June 1989 . . <.. The applicant's survey shows the houses on both sides of his property. What is not shown is that all four of the houses to the northwest of his have decks that extend closer to the lake than 50 feet. Also the house two doors to the southeast is closer to the lake. While this is considered justification for a variance the extent of the variance requested is somewhat questionable. Section 1201.05 Stibd. 2.c. requires that when variances are granted, they should be kept to a minimum. Based on these factors the following is recommended: 1. The deck should be reduced in width to 10 feet, maintaining a setback of at least 35 feet from the ordinary high water mark. 2. No portion of the deck, including stairs, should extend past the northwest side of the house. 3. The screened-in area should be eliminated. 4. The 15 feet given on the lake side of the lot should be made up on ~he street side. Specifically, instead of 35 feet on the street side, 50 feet should be maintained as the setback area. BJN:ph cc: Larry Whittaker Glenn Froberg Jim Norton David Maley - 2 - . ~1 .. @ '0 'C"'"~ ~ ~ ,.. ~ ~ @ . co co u - u co ~ ... .... ...J.. A .> @ -r- ? ~ @ g x c : -......- , '0 .e C\I M~;- C '.D t-: > o C:::. ,ur" ~S.~ .-.,. OOOM]YOH$ 10 All~ .....SIIU~NNI... .It Ajl:J '-'''~41'L''12 u a -L- t7Z0tf'Lij'l'9Z-:)3S ~ Exhibit A SITE LOCATION Maley - setback variance . "- ..92 N~ // ,,~ ,"t-r ~,,/ ~(,~ / -'- ,..:..1 ~. \ \! \ \ ~ ~() ~ ..,!. p'ef'. \ f-L~:~'o"C; ~ \~ ' ...J (). t'\ fJA ~ ,f v<(/).{\+..f.. -; , , ..- \ \ \ f11 Z ~ :P Z -\--- rn o .... ~ J> .. U\ lJ\ o o o .., o ";0 - c:::: rn IJl ;.- G } , o " '" ......... . - - N CERTIFICATION I hereby certHy that thIs survey was prepared under my supervisIon and that I am a licensed land Surveyor under the laws qf the State of MInnesota. -fA Ii.. ,/}- < \oJ. .L~.t-v to ....' I'l". ..,' If..'t h.~"~'e r, ~''''1 CK'O BY . ~ ~ ,lvdf",. I... -4 ........ t:'f! J,.~ .... "''''1:. " t..: " ..... '0... I..., .... .~~ 4f :--. ra ......... - /.96'9", I,. , .... Y<,,<< 'Vjt,~. :-.... $3 'V~.,.. ......... ........G 'A jrA, '- /..- o!) "I J- :--. ":-.... --:9<"9/ "4 ,\ \ r, iJ ". 'jJ ~ .{;' '" '" " " ~ ~ ~ . I SCHOELL & MADSON, INC. . ENGINEERS' SURVEYORS - - PLANNERS' SOIL TESTING 10550 WAYZATA BLVO. , MINNETONKA, MN. 55343 DA\ CLlEN T Exhibit B PROPERTY SURVEY Proposed deck shown shaded , I j I , ' '" I I I i I 'I I I ! ~ I I I I i 1 ! i ~ ~.:-: t:', :';)h ...... .... '~'. ..,~ ~ ':~,. i I i i . i ... . j '-o! ~:\; : '1 "':"-.! . , , , . :"!'.' ',,"i .~ \.. \ ... ~ . ....:.:; \:~'i ~ " . ~..t . r-.-:-..:..;....... '''''-4 t.. ---....., .....;.J ;.. ". L\ . I.~ .__ ~. :_:'_. .~-.] ~ ~. \~ ~ I" (' \ ~~ \.1 1,.) i \ .r i r-----; I , I ! ,';~ I ' i---. .... .-..,..... .. I I i L::.:::.: ~'\~::::--::-:-. '\.., ..,j ,<~ ~ ." .~:~ ,...... I' .l\ ,,'; !" ~ '. ~ ~ ,4: ,: l~ 'i (~~ ,\ .... ~. ~. ~.. I '\'1. ,~ ". 't" /' .( ~,..: : \ " : \...:..., "" , i " "1-'-1: l' ! 1 I ! I Ii t. ! I \;'1', I I , ~,I I .:!> ~ =:.:..:..:==_ i': ., \I~L:::-~ i. ! l \-, ...~- ..:~~ I) .... . I G :.;. .... I ~\ "11 > <. '.) ,.,.. .J. ..-. I : . I. . _ -. I ,. \" J ~~~~~~; l' ;!} \";~. (;~. ~, "'- L... --- - -- r.---.h.... ...".... ......-.--,..-...-',..-- ..~-:-;-.~/J '<':. __ EE ..;-r-~---H,lr'-~ ~ ~. 'r ! I Ii I II, f II ...+-- --- I ~<;::>.., ,--:,.:::- ," I ..'. ~ ./ ..J .'- .' /~. ". .' . ~ ," . ..-. '.- -.-. ,.- "1..\ I ;..'l. . . , , . ',. .. I \ ~ 't '" ~.~ :-- \' t :] "'J 1< r --. i I , I I . .1 ... .. "1; .., J"--'-"'" J " ., .j I..: .... ...... t, " ~ .. :.: " ~. , ~ ~l " l..,' ~- ., I. I::') ,. " " ~: <, ). '-', t) ,: " '" ~ ~: ':, ~ ~ \C. '" \ . H....~l~ .., '4...... , . ..... . , .1 : ~ " : ~ I ~ .~, , ~~ ~ ' .\:: ! "\ \J ~; : \:' ~. \I! I f): ~(~l I I~ : ! : t I":~- ,,~}; , ~{:. .. .. 'V.. , ! ,,,,.... ~." I... i~ ~ ,t. t-;. , '1 'h . ~I ; i ..j ~ 'I ~ .\ ~ ~t k t.\ ~ ti, ~ ~ i~' ~ ~:.~. \.. .. .! '\, ~ t,.;.~ "'.' v ... >.l':i :.: ~ ''I t~{~ ~ ....~ -'-"~>K . I'~. -- >1 ~ I I I /f\.. , , ; "'-'-'~--c-l'-'-"h" . /1 " l ,\. ,/ i I ) I., ~,' '. :to '-!> ,'.) \~ 1 vl ,- V Id' ~~-. <., '" ....... 1'- '.', ~~ IJ ~ ... \') '^ \.. ~ ,.' :~ ~~ 't .!, ~ c.' ....1. ~ '1; .1 J ~}: -II ,~ i -1/:1' i~ ~ ~ ,.' "., . / ~':~~i .', //'{; I~, I ."". ...~ "'1' .t;.. ", ) .. \. . , .', : ,<:~~~,,;.. . :- . ,-: .~.. .-... ...../_,../..f :0. --.1. / ,'/ ///' W. -...: ." - . I' I. // /, ~ .. , . . I 1// . . .I /,' ':.. ~. :) 1---.--.. ..../..,'.%".17. '" ..' .'/,/...:.' '1/ /// / .....~ ;. ',./:>"1' ~/, .;.>./ ..: ..-' ~_._---.,,.',f/'~-'/.' .N.':/,/ '" '" I ~ I ..~: I :~I/ / ,//,:;::'/.I/, ~~ . -., \1' , '- /,..// //. 1.,/ f////. . f '~--r"/:%;"l;0%,/,Y/~~";I '/.' " . ,:-'.' '1// /' #p"" /. '/ /. ',;//', ~ ~ ' ~::i> .l ~L"~'Ii~/;# '; I~ ~ .'t:'. " I~ f Exhibit C DECK PLANS . ".&. ~... I I. · I ! -t: W~ dJ ~ ~j 5-1-,5} uk~. M Jt-..o/: ~ ' p,~ ~ MID tJ-<-VL ~. .' ...cJ.pJ ...~. ..~....... ~-'l_ rk- ...... . ~.....di<..CY~. o-f ~ ~ ' (}A ~~VMJ~ ~. t4 ~ N-iJv-hui..~~~~- (Ny- 'M-f rW ~ JjJ~-fD~-tfg~._. ~~.~ -t~ /df ~ ,4 ~..~...... t;::;7~~~~;;: .. ~, (U.--7~~.~~ .~ ~ Po ~..~.tk ~~ ~ /lh~.(w#u-.~~~~~ w~ ~MJ JPA<<~ ~ ~.rheA ~. U. ~f'~,..0-v-4,dL t~ ).M-fUV- of ()~ ~..j .t~-f~A! ~ .~. tYtL o~--l- Po ,.t~~ ~.."c6d tAH-oV ctr. it-o- ~~. ~ 1ho/ ~ ~.Uw~) . a~2:~ Exhibit D REQUEST LETTER Da ted 9 May 1989 . . MAYOR Jan Haugen COUNCI L Kristi Stover Robert Gagne Barb Brancel Vern Watten CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD . SHOREWOOD, MINNESOTA 55331 · (612) 474-3236 MEMORANDUM TO: MAYOR AND CITY COUNCIL FROM: BRAD NIELSEN DATE: 8 JUNE 1989 RE: DUTCHER ADDITION - FINAL PLAT FILE NO.: 405 (89.05) Phil Dutcher has requested approval of the final plat for the Dutcher Addition on Wedgewood Drive (see attached). The plat is consistent with the preliminary plat which was approved in March of this year. It is worth noting that Mr. Dutcher has chosen to make use of in-place sewer lines rather than extending a new lateral. Consequently, a development agreement is not deemed necessary. It is recommended that the final plat be approved subject to the following: 1. The applicant must advise the City Clerk as to how sewer equalization charges should be spread against the lots. 2. Park dedication fees must be paid prior to release of the plat. BJN:ph cc: Larry Whittaker Glenn Froberg Jim Norton Phil Dutcher A Residential Community on Lake Minnetonka's South Shore q DLTTCHER -ADDITIO .. ,. to o 100 Scale in feet ODenotes iron monument ...1- . } ...1- - . } \. - , I 8eorinlls shown ore based upon an assumed datum ...~ '", '?:.'. . ", ,.,>-.~-" ..( , '< \. - \.j \;~ DRAINAGE AND UTILITY EASEMENTS SHOWN THUS' IK) I --2--J 10L__\-_ .' ('. . \. ,-. ~~ I , /1 '5 / I / I // I O~ / I ,/-QQ~" // I~ ''? I> ":J'b/ I ~ t- ,/-vv ..~\<t; '/,'!J7 I - fjj ~ foO / I CD t1 ~ 't "."j".~f) / (-\ ".1>< / ......" \. J' I gv / r-\IV I 00 / ~'>"V_~ L _--- "7 - N SaoE 217.22 \ Being 10.00 reet in width and adjoini II lot lines as shown on the plat. . : .. o ~ ,...../ 1-. , of' ... 't-.~~) ,.,V" \~~:~-) ... t...;.:.... ",.-::,."( ,0" (~ , t< ...:,\ (...,.<........ ~. / /~------~- I / I ".0/ I~ # ~ I~ . / 2 I g ~ .' 0 '~~------------~~~ ~/ :'q)' .1 WEST 312.16 W '0 i , <___ ..... ~ N i I-~-J----------l ~ ~ / aIle \'>/'/ *" :~.~ 2 l:8 ~ (.t) ( (J 3 I ~ }i3 ~ I v I t; N L___~________~---l i WEST 3/1.59 r--v----,-------t-\~ -, I / \1--. ~I ~ ,,\ I rtl V "- ('....., < / ql ~ , ,...^, " 1& ~ 4 ,', \ 18 15 I / , - f~- \~ /,J .. I ~ L_____~II~,-------.-J i\ ,..c'; . \J~' ... .... ,"..:.. . <-- \... \. . , ....;..v /% iY) ,"1) -- :~ 't ." o r, '-' -.". <"- ..... EAST "" 533.62 ....~ ") - ~ \ ".--....: -900 ""'" L' j ..... Line perpendicular to West line of Sec.33 'Or. ~ I ". West line of ~c. 33 1...( (-- \ Q ,___, ' " 'J 326.02 -.I....~.. 15 East line of Lot 2 - --... ...... .... r~EAST ,-...J - I -.. w > ct: o ~ 0- ~ 35 / 35 lL! en ::> I o I (\... L..l..J ...:- ,..1.... C:1 L_ (-) t:'( ..... o o () 5: LLl CD C) W Ir\ \..../ -7 ,- --- L...J G::: <[ :::r $: . . .I MAYOR Jan Haugen COUNCIL Kristi Stover Robert Gagne Barb Brancel Vern Watten CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD . SHOREWOOD, MINNESOTA 55331 · (612) 474-3236 MEMO TO: FR: DT: The City Council Larry Whittaker June.8, 1989 RE: 1989 Labor Agreement, AFSCME Council 14, Local 224 I received the attached swnmary of the agreement between the City and the Union today. I think it very adequately summarizes the agreement reached with the employees and I RECOMMEND: 1. The City Council approve the agreement; and, 2. Authorize the Mayor and I to sign the agreement entering into a contract with AFSCME Local 224 for 1989; and, 3. Authorize the payment of back pay to the covered employees as soon as we receive the signed agreement from the Union. THANK YOU. ~b\;~. / A Residential Community on Lake Minnetonka's South Shore /C) - - --- - - - ~6io8i 89 - - - ii ~ 32- - - - FAX- ei. -iSS2 - - - - - - - - - LRA- - - - - - - - - - - - - -. - - - - - - - - - - - - - - - - - - - - - - -~ 003 - - -- CHANGES MADE TO 1987-1988 AGREEMENT BETWEEN CITY OF SHOREWOOD, MINNESOTA AND' LOCAL 224, COUNCIL 14 OF THE AMERICAN FEDE~~TION OF STATE, COUNTY AND MUNICIPAL EMPLOYEES AFL-CIO 1. Cover Page - Date changed to: January 1, 1989 - December 31, 1989. 2. Page 27. ARTICLE XX - INSURANCE, Section 1; Date change: . . calendar year[s] 1989. 3. Page 36. cbanges: ARTICLE XXVII - DURATION AND EFFECTIVE DATE. January, 1989 . . . . December, 1989. Date 4. Page 37. APPENDIX A. I., Effective Date Changed: January 1, 1989. The 1988 bourly.wage rates have been increased by 4 1/2% for the Light Equipment Operator and Laborer ($10.60 for 1988) and for the Assistant Public Works Director ($11.20 for 1988) classifications. New rates for 1989 are $11.08 and $11.70 respectively. The City bas eliminated the jOb classification of Sewer and Water Foreman, which has been deleted from the AGREEMENT. JOB CLASSIFICATION HOURLY WAGE RATE Light Equipment Operator & Laborer: Assistant Public Works Director; [Sewer and Wate~ Foreman} Wage Rate: Wage Rate: DELETED $11.08 $11.70 Section II (second year) deleted in its entirety. 5. SENIORITY ROSTER; Date Changed to: June 12, 1989 and Page Number added. MEMORANDUM OF UNDERSTANDING: This has been added to indicate the following agre~ments: a.) The EMPLOYER will consider implementation of IRS Section 125 for deductibility of group insurance premiums as pre-tax dollars. b.) The EMPLOYER will make an effort to implement a group dental insurance program. If implemented, the EMPLOYER maximum monthly contribution of $250.00 for regular, full-time employees for Itgroup insurance" will include dental insurance. . . JUN - I 1989 ----------------------_._--------~ -UNIVERSITY OF MINNESOTA- --------.....------------------------- Department of Fisheries and Wildlife, College of Natural Resources St. Paul Minnesota 55108 624-1223 5/26/89 Mr. Dan Vogt City of Shorewood 5755 Country Club Road Shorewood, MN 55331 Dear Mr. V ogt: Enclosed are two signed copies of a contract for removal of nuisance Canada geese from four locations in Shorewood. It is my understanding that these sites are: Christmas Lake, Lake Minnetonka-Enchanted Island, Lake Minnetonka- Timber Lane, and one other that needs to be defined. Please provide the location of the additional site and return a signed copy to me. Because of the late spring this year, the geese will not be flightless until late June. We will be starting the trapping on the 19th and will notify you of the date we plan to remove the birds. Sincerely yours, -j 0--' \ ~cdL~ - ) (r' 0:s~fY-=Vcl n'\9-v~ .3 0 \1-e { ~ (f ~~~ ;l<' GXGtuu() - 3 't CLr.S ~~~ James A. Cooper Associate Professor enclosures (2) II r . . MAYOR Jan Haugen COUNCI L Kristi Stover Robert Gagne Barb Brancel Vern Watten CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD . SHOREWOOD, MINNESOTA 55331 · (612) 474-3236 MEMORANDUM TO: MAYOR AND CITY COUNCIL FROM: BRAD NIELSEN DATE: 8 JUNE 1989 RE: MARCUS DEVELOPMENT - APPEALING "NOTICE TO REMOVE" FILE NO.: 405 (89.14) Mark Senn has submitted an appeal to the notice he received to remove contaminated soil from the Shorewood Foodmart property at 24365 Smithtown Road. Accordingly the appeal will be scheduled for the 26 June Council meeting. If you have questions relative to this matter please contact my office prior to Monday night's meeting. BJN:ph cc: Larry Whi ttaker Glenn Froberg Mark Senn A Residential Community on Lake Minnetonka's South Shore I~ MARCUS . j Real Estate Development CORPORATION . June 8, 1989 City of Shorewood 5755 Country Club Road Shorewood, MN 55331 Dear Sirs: without speakin9 to the validity of the order we received May 30, 1989 regard1ng the property located at 24365 Smithtown Road, we will be able to meet and discuss this matter with you at your June 26, 1989 meeting. Consequently, if you would like to put us on your agenda for that night, and inform us of such, we will plan on being present to discuss the matter. Please do not hesitate to contact me should you have any questions. Sincerely, ~. Mark o. Senn MOSjbjm 10001 Wayzata Blvd.. Suite 100. Minnetonka MN 55343. (612) 593-1177 . . ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 501 OF THE SHOREWOOD CITY CODE RELATING TO GENERAL HEALTH AND SAFETY. PROVISIONS THE CITY COUNCIL OF THE CITY OF SHOREWOOD, MINNESOTA, ORDAINS: Section 1. City Code Section 501.01, Subd. 1, is hereby amended to read as follows: "Subd. 1. Offensive, Unhealthy Substances Prohibited: No owner, agent or occupant of any privately owned lands or premises shall place upon or permit upon his premises any abandoned, discarded or unused objects or equipment such as nonoperative vehicles of all kinds, [1] ~ displaying a current state license, furniture, stoves, -refngerators, freezers, lumber, trash, debris, junk containers, machinery, implements, equipment which is no longer safely usuable for tqe purpose for which they were manufactured, noxious weet.ls as defined in Minnesota Statutes, Section 18.171, fallen trees, fallen tree limbs, dead trees, dead tree limbs, garbage (except in authorized containers), ashes, yard cleanings or any other foul or unhealthy material. .. Section 2. This 0 rdinance shall be in full force and effect from and after its passage and publication. ADOPTED BY THE CITY COUNCIL of the City of Shorewood, Minnesota, this day of , 1989. Jan Haugen, Mayor ATTEST: Sandra L. Kennelly, City Clerk 6- . . MAYOR Jan Haugen COUNCIL Kristi Stover Robert Gagne Barb Brancel Vern Wlhten CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD . SHOREWOOD, MINNESOTA 55331 · (612) 474-3236 TO: MAY~R AND CITY COUNCIL ~.. .. ALAN ROLEK. FINANCE DIRECTOR ~l:.) FROM: DATE: JUNE 8. 1989 SUBJECT: AMENDMENT TO FIRE PROTECTION BUDGET A recent audit on worker's compensation insurance done in the City of Excelsior has revealed an error in the way rates were set for firefighters. The population of the service area. which is used as a facter in determining the worker's comp rates on firefighters. has for the past five to six years been based on Excelsior's population rather than that of the entire service area. Although the premiums were actually underpaid for the past years. the insurance company will only hold the city accountable for the current year. This has resulted in a premium increase of $5.943. of which Shorewood's share is $2.068. (See attached letter from Greg Withers. City Manager of Excelsior). It will be necessary to amend our Fire Protection budget to accommodate this increased amount. We presently have an excess of $300 in the Fire Protection budget. I would. therefore. recommend amending the budget in the amount of $1.768. such amount to be funded through the unreserved balance in the General Fund. If you have any questions regarding the amendment or would like further explanation of the reason for the amendment. please call me. cc: Larry Whittaker A Residential Community on Lake Minnetonka's South Shore /S/{J"-I . . \1"". 30 \OQQ ?'1 f'"' 1 :_~"'.IV CITY OF EXCELSIOR 339 THIRD STREET EXCELSIOR, MINNESOTA 55331 TELE: 612-474-5233 OFFICE OF THE CITY MANAGER May 26, 1989 Mr. Laurence E. Whittaker, Administrator City of Shorewood 5755 Country Club Road Shorewood, MN 55331 Dear Larry: A few months ago, like all cities, the City of Excelsior's Worker's Compensation Insurance carrier audited the City records. An error was found in the Worker's Compensation premiums for firefighters. For the last five to six years, the premiums have been based on Excelsior's population when they should have been based on the population of the total service area. Through negotiations with the carrier, it was agreed former years were past and could not be collected; however, 1989 was currently being covered and the new premium should be in effect. The City has thus been billed an additional $5,943. This amount must be paid in 1989. A similar amount will also cause an increase in the 1990 premiums. Excelsior will be paying its portion of the premium from its budgeted unallocated funds. We hope your budgets are in a similar postion to finance unexpected fees such as this. We look forward to working with you to solve this new financial problem. Sincerely, 4 Greg~. Withers, Ci ty ){Zn~ger TO: FROM: DATE: SUBJECT: . . MAYOR Jan Haugen COUNCIL Kristi Stover Robert Gagne Barb Brancal Vern Watten 5755 COUNTRY CLUB ROAD . SHOREWOOD, MINNESOTA 55331 · (612) 474-3236 Thank you for your consideration. CITY OF SHOREWOOD Mayor and Councilmembers Don Zdrazil, Public Works Director June 8, 1989 Summer Youth Employment Program J9~~ A Residential Community on Lake Minnetonka's South Shore I would like to take this opportunity to request that the City of Shorewood subsidize the pay rate for the Summer Youth Employment Program. The eligible candidate for this position gained experience working for the City of Shorewood last year and was always prompt, courteous and safety minded. The cost to the City I am recommending would be $1.15 per hour bringing total wages to $5.00 per hour. This program will run from June 12- August costing the City approximately $500.00. This could be transferred from Department No. 69 (Park and Recreation) Code 43- Miscellaneous. 15-~ 01 MEMO TO: FR: DT: . . MAYOR Jan Haugen COUNCI L Kristi Stover Robert Gagne Barb Branc~el Vern Watten CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD . SHOREWOOD, MINNESOTA 55331 · (612) 474-3236 City Council Larry Whittaker June 8, 1989 RE: SPECIAL CENSUS Pursuant to the attached letter, we have scheduled a public hearing on the amendment to the CDBG budget for Year XV for June 26, 1989, for 7:45 P.M. As you will note i'u.the letter, using these funds for the Special Census precludes using them for Housing Rehabilitation. I think this is regretable; but, I think the net benefit to the community from two additional years of MSA highway aids (at $250,000 + per year) outweighs the short-term interuption of rehab. loans. I also learned this week that the Bureau of the Census will ONLY perform the Special Census IF WE RUSH IT!...which is, of course, exactly what we want to do. The Bureau must complete this work before work on the 1990 decenial census begins. So, we're off to the races. We- and they - will endeavor to complete the census by mid-December so that we can certify. our population to MnlDOT and the Sec'y. of State by Dec. 31, 1989. This may require some overtime work; but, I expect if we work hard to coordinate this, we can avoid it. The projected cost will be $12,000 plus O.T. AND the Bureau must have the check by July 1. Therefore, I RECOMMEND: 1. The Council agree to the public hearing for the amendment to the CBDG budget for Year XV; and, 2. The Council authoirze an expenditure of up to $13,000 for a Special Census in 1989 so that we may qualify for..MSA funding as early as 1990. Thank You. , ~tVN)/ A Residential Community on Lake Minnetonka's South Shore /5 ..() 3 HENNEPIN OFFlcttF PlANNING & DEVELOPMtT Development Planning Unit 822 South Third Street Suite 310 Minneapolis, MN 55415 (612) 348-6418 MAY 3 I /989 ~ Ma:y_ 30, 1989 Mr. Larry Whittaker City of Shorewood 5755 Country Club Road Shorewood, MN 55331 Dear Larry: Accompanying are the public hearing notice, form resolution and project description forms for the program amendment discussed. The housing rehabilitation staff have been instructed not to process any new clients in Shorewood until the further notice. As with the annual application it is required that a copy of the affidavit of publication for the hearing notice, the minutes of the hearing, the amendment resolution and the project description be submitted prior to any commitment of project funds. If the Council is committed to undertaking the special census, upon request to expedite the process this office will request that HUD provide a memo establishing the Census Bureau as the sole provider of the service, thereby waiving the federal procurement requirements. If I can be of additional assistance please contact me at 348-5859. / :::cer~ ~BlaCkstad Senior Planner \) Ca..'\,- 9 c ~ _Lv ~ ') -z) ~c.cv' yv~ vu.::1t:e-c/ ? P 10 dcu-y Enclosure HENNEPIN COUNTY an equal opportunity employer