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032888 CC Reg AgP I ".-. ~ . CITY. OF SHOREWOOD REGULAR COUNCIL MEETING MONDAY, MARCH 28, 1988 COUNCIL CBAMBER~ 5755 COUNTRY CLUB ROAD 7:30 P.M. f'-;: AGENDA CALL ~ ORDER A. Pledge of Allegiance B. Roll Call Brancel Mayor Rascop Haugen Stover Gagne / v v 1. APPROVAL OF MINUTES A. Regular Council Meeting - March 14, 1988 (Att.No.1A-Minutes) B. Special Council Meeting - March 17, 1988 (Att.No.1B-Minutes) 2. MATTERS ~ROM THE FLOOR. A. B. 3. PLANNING COMMISSION REPORT A. B. 4. PARK COMMISSION REPOR.T A. B. .:~, 5. CONSENT AGENDA A. Change Order No.3 - City Hall Expansion Project - Zastrow-Nassett (As discussed at the 3/14/88 meeting) (Att.No.5A-Change Order) B. Street Light Installation Request - Lake Virginia Highlands (Att.No.5B-Letter of Re~uest --fiJ f;1; OL.U 17 tnJ _ Approval of 1987 Recycling/Composting Contract to b'btain County Funds for Recycling Program C. (Att.No.5C-Contract) -1- ~ AGENDK MONDAY, MARCH 28, 1988 ~. PAGE '!'WO 5. CONSENT AGENDA - CONTINUED Moved Seconded Vote ~~ . ... <l 6. GALPIN LAKE. WOODS - FINAL PLAT AND DEVELOPMENT AGREEMENT Applicant: Jeff Schoenwetter Location: West end of Bracketts Road (Att. Ro. 6A-Stet (Report) (Att.No.6B-Development Agreement) (Att.._.6t"""Ent~.rs Repq.tW) 7. AMENDED DEVELOPMENT ~GREEMENT - BRENTRIDGE Applicant: Dave Johnson (Att.No.7-Development Agreement) 8. AMESBURY WEST - EMERGENCY ACCESS PLAN (A"t. ..8.".,$t'af f": Repof~,) 9. ATTORNEYS REPORT A. Wedgewood Drive Easements - Status Report B. 10. ENGINEERS REPORT A. Amesbury Water Issues fAt;~.,.. ..lOA.....,zngm..f'.pott . Recommendation for Berman and Thompson; B. Auto Dialers - Cost Estimates - Amesbury, Boulder Bridge and S.E. Area Wells (Att.NO.IOB-Cost Estimates) 11. PLANNERS REPORT A. Notice of Subdivision and Zoning Signs- Cost Estimates B. -2- *PLBASB BOD IDIIS ..,. 6C 8 AIm PDT OP lOA WILL BE SEIft URDEI. SEPARATE OOVEll ScvrPJ ...... CLAIMS FOR COUNCIL APPROVAL PAYEE PURPOSE MARCH 28, 19..88 AMOUNT $ A T.& T AT&T Acro-Minnesota, Inc. " " All Systems Installation Earl F. Andersen & Assoc., Inc. Archives Corporation Bob's personal Coffee Service City of Excelsior City of Mound C.H. Carpenter Rolf E. A. Erickson Jim Hatch Sales Co. H.C. Mayer & Sons, Inc. Mc. Carthy Well Company Mac Tools Metro-West Inspection Services, Inc. Metropolitan Waste Control Metropolitan Area Management Assoc. Midwest Asphalt Corporation Minnegasco Minnetonka Public Schools Northern States Power Company Northwestern Bell Office Products South Lake Minnetonka Public Safety Tonka Printing Company Waste Management-Savage Water Products Company West Hennepin Human Services Phone Service-City Hall Phone Service-Public Works Clipboards-Public Works Transparencies-Planning Cable installation-Finance Signs-Public Works Screen for computer-General Coffee, filters-City Hall Fire Contract 2nd Quarter Fire Contract 2nd Quarter Storage Shelves-City Hall March Assessing fee & film-post. Shop Goggles-Public Works Diesel & Fuel-Public Works Check on Wells-Water Small Tools-Garage Feb. 88-98 Inspections April Sewer Charges Luncheon-Administrator Limestone-Public Works Utilities Paper-City Hall Uti1ites-City Wide Phone Service-City Wide Contract on typewriters-City April 1988 Budget Letterheads & Memos-General Waste Removal-City Hall Meters-Water Annual contribution for 1988 Total - 1 - 77.72 22.73 7.82 29.78 1,000.00 781.80 73.90 78.50 16,086.00 1,012.83 229.32 2,081.66 18.90 728.52 450.00 16.00 3,124.33 24,659.55 10.00 21.47 606.31 57.81 2,293.68 488.38 Hall 207.00 27,874.84 199.75 81.00 766.49 929.00 84,015.09 ,. CITY OF SHOUWOOD DGULAR. PARK COMMISSION HEETING HOBDAY, MARCH 21, 1988 COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD 7:00 PH HIIIUTES CALL TO OKDER Chairman Vogel called the meeting to order at 7:00 PM. BOLL CALL Present: Chairman Vogel, Commissioners Lindstrom, Jakel, Laberee, Christensen, and Weatherly; Administrator Vogt; Council Liaison Brance1; and Deputy Clerk Niccum Absent: Commissioner Andrus - Business PARK RELATED FINANCIAL IlIFOKMATION Administrator Vogt introduced Finance Director Ev Beck to the Commission. He said he and Beck were present to discuss the financial information the Commission had requested. He said after he and Beck met with Brance1, they made up an additional time sheet for Public Works employees to fill out when working on parks. The new time sheet covers each park individually, and covers various work such as: Mow and trim Plow and sweep rinks Repair & Maintain rink equipment Light Repair Clean Beach Disc & reseed ballfield Tree Maintenance Flood Rinks Tennis courts Garbage hauling Sweep Lot Other Niccum will also be doing a separate park timesheet. Beck Explained the difference between the Park Capital Improvement Fund and the budget that is done by Public Works Director Zdrazi1, and what is covered under each one. She also gave them the following information regarding the PCIF. Cash Balance as of 12/31/87 Revenue received Expenses incurred Estimated cash balance as of 3/15/88 $ 130,761.00 10,008.00 22,209.58 118,559.42 The Park Commission requests that on the second meeting of every month the item "Budget Review" appears on the agenda, and that they receive information pertaining to PCIF and Don's budget in the packet for that meeting. FREEMAN PARK GRADING PllOJECT - STATUS REPORT Administrator Vogt informed the Commission that clearing and grubbing of trees and brush has already begun. He said there will be a preconstruction meeting on Tuesday, March 22 at 9:30 AM at City Hall, and invited any Comissioners that are interested and can arrange to be present to do so. He also presented the requested estimate from Widmer Inc. for doing the 3rd ballfield and the 2nd parking lot: -1- PARK C<HIISSION HI'RUTES HOBDAY, HAlI.CIl 21, 1988 page two FBEBMAB PARK GRADING PROJEC'l - continued Proposal ITEM DESCRIPTION UNIT QUANTITY UNIT COST TOTAL COST 1 Clear and grub Acre 2 3,500. 7,000. 2 Common Excavation Lump Sum 1 12,850. 3 Seeding Acre 6 650. 3,900. 4 Erosion Control L.F. 0 2.50 TOTAL PROJECT COST $23,750. The Commission discussed several things relating to the approved grading and proposed grading areas: How can the newly graded and seeded area be protected against damage - especially four-wheelers? What about a watering system? Run in water from Shorewood Oaks? Drill a well? What would the cost be? What would the cost difference be, enough to still recommend the higher cost? The fact that a lot more maintenance will be necessary. What about the ag-1ime for the infields? Why plant the infields, then have to tear them up again? What about the parking lots, Class 5 mix? *Note - Hotion action continued after Agenda Item #6 - MABOR PARK WADING BOUSE/PAVILION Christensen moved, Lindstrom seconded, to recommend, to Council that they approve the extra site grading and appurtenant work for the third ballfield and second parking lot as Change Order 11 on Freeman Park Project #87-5. Christensen moved to recommend to Council that they approve drilling a well in Freeman Park. Motion died due to lack of a second. SILVERWOOD PARK - COST ESTIMATE FOR PROPOSED DlPROVEMEBTS Administrator Vogt presented an estimate that had been requested by the Commission. The estimate was for construction of the tennis courts, extension of. bituminous parking facilities with concrete curb and gutter, extension of water and sewer as required, retaining walls as required, and landscaping, seeding, and restoration. Also included is grading and restoration of the picnic and play area north of the existing pumphouse. The total estimate was $112,500. A problem was found to exist relating to the location of the parking lot and the tennis court, as a reinforced concrete rataining wall would be necessary, however, if the parking lot can be moved timber retaining walls can be used. Estimates given are for timber on the assumption that the parking lot can be moved. The cost estimate was also itemized to allow partial selection if preferred. The Commission does not plan to do anything in Si1verwood Park at this time. -2- PARK CCHlISSION MINUTES MOBDAY, MARCH 21, 1988 page three SPR.1BG CLEAR1JP Administrator Vogt told the Commission how well Freeman Park worked last year and asked if could be used again this year. Lindstrom moved, Christensen seconded, to recommend to Council to approve use of Freeman Park on April 30 and May 1, 1988, for "Spring Cleanup" use. Motion carried - 6/0. Administrator Vogt will check with Widmer on their grading schedule, part of the area may require fencing off. BMX TRACK Public Works Director Zdrazil and Administrator Vogt visited the BMX Track. It will be dragged to remove the ruts once a month, mowed, trimmed and cleaned up as requested by the Commission in the February 3, 1988 minutes. The bleachers will also be repaired and moved to Badger Park for Football field use. CATBCAllT PARK - EASEMERT REQUEST - CITY OF CllANBASSEB The City of Chanhassen is requesting a 17' easement along Church Road on the west side of Cathcart Park. ... The Commission had two major concerns regarding this easement: Administrator Vogt'showed the Commission an aerial map, showing them where the new boundary line would be, this new line runs right along a whole row of trees. When concern was expressed over damaging the trees, Vogt explained that the trees would be set back approximately 10' from the street and there would be urban boulevards so the tree roots should not be damaged. The Commission has, in the last year, discussed the safety hazard of the ballfield being so close to Church Road. The children that play at this field are small and quick to chase balls out into the street. Two Commissioners were present at a game where a ball hit and cracked the windshield ofa car coming down Church Road. The Commission feels that besides taking a good sized piece of park1and,&by doing so, in lieu of that fact there have been numerous close calls with cars and children, increasing the danger to children and to property, they would like to have Administrator Vogt negotiate with the City of Chanhassen on their behalf. They request that the trees along the proposed property line be protected from damage, and that the City of Chanhassen consider relocating the ballfield, or at least contributing to the relocation of the field. ADDITIONAL BOND ISSUE 1lIFORMATION Administrator Vogt had talked to Mr. Jerry Shannon of Springsted, Inc. regarding a potential park related bond issue. Vogt explained in detail how it would work. The Commission discussed the information that would have to be provided by them, publicity ideas, and the best time of the year to call for a vote. -3- PARK <DtMISSION HIBUTES HOBDAY, MARCH 21, 1988 page four HAIIOR PARK WAKMIBG HOUSE/PAVILION Commissioner Christensen stated that he again talked to the representative from Sussell. They will provide a building structure with a roofed patio~ frost footings under the building and slab, insulated, paneled, finished ceiling, electrical wiring, heating, and roughed in plumbing for $14,999.99. The City is asked to supply the permits and run electricity and utilities up to the building. The electrical permit was discussed as it comes from the state and not the City. Vogt will talk to Attorney Froberg and Planner Nielsen for input, then return information to the Commission. He will also talk to N.S.P. ;& I"REEMAB PARK GRADIBG PR.O.JECl - *continued from page two Christensen's motion, seconded by Lindstrom, to recommend to Council that they approve the extra site grading and appurtenant work for the third ballfield and second parking lot as Change Order #1 on Freeman Park, Project #87-5, was discussed at great length. The major problem was that there is only so much money in the PCIF, and what should be done? Items considered were: Proposed grading addition, Engineering fees, Freeman water, Freeman infields (ag-lime), Freeman parking lots- Class 5 mix, Silverwood park, and Manor Warming House/Pavilion. Administrator Vogt will check on the following: 1. Ag-lime cos t 2. Water a. cost of running a line from Shorewood Oaks b. cost of drilling a well 3. Fencing around parking lots (to prevent four-wheelers from destroying new grading and seeding) similar to Manor Park 4. Class 5 mix per parking lot 5. Infield work per ballfield The Commission considered the fact that if the proposed grading was done now money would be saved on mobilization and in other ways. Motion carried - 4 ayes - 2 nays (Jakel and Weatherly) PARK LONG RABGE BUDGE. .I"OR EACH PARK - COBTIRUED DISCUSSION This item is tabled until the next meeting. HATtERS I"ROI THE I"LOOR none REPORTS none ADJOUllBMENT Lindstrom moved, Jakel seconded, to adjourn at 9:45 PM. Motion.carried unanimously. RESPECTFULLY SUBMITTED, Sue Niccum Deputy Clerk SHOREWOOD MEMO: DATE: 3/24/88 TO: MAYOR AND GOUNCILMEMBERS FROM: DAN VOGT, ADMINISTRATOR EV BECK, FINANCE DIRECTOR RECOMMENDATION OF ACCOUNTING CLERK/DATA ENTRY POSITION Our recommendation for the accounting clerk/ data entry position is Gail Redpath. Gail has several years of experience in the accounting clerk and data entry area. Gail comes to us with excellent experience and recommendations, a willingness to learn new systems and to put in extra effort to get the job done. She is a very personable individual and is described as a professional by her references. We look forward to her arrival. CITY Of ~~ k'<.S'-'"{~':~ClL UffrING · ~n (h, . : /)) t7Vt e--L.e11!..-.. 198 g J COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAV '7 ~ do PM MINUTES CALL TO ORVER The 12e-.\'--<..(~0Council meeting o~ .the Sholl0A1ood CUq Council WlL6 c.aU.ed .to olldflJl a:t 2:....36 PM. Mondaq. /77a~'l ' 011.. 198J. .in .the Council Chambl!JL6 by Mayoll RaAcop. . PLEVGE Of ALLEGIANCE ANV PRAYER Mayoll Ra..6cop opened.the fo~ /d ~-/ AUeg.itmc.e and a. pJUJqeJt. ROLL CALL Cowr.cl. meeting wLth .the P.ledge o~ Plle.6en;t: Mayoll RaAcoP. Counc..Umembl!JL6 L-.---"8Jta.nc.et ~augen ~VflJl - a (lcV'; /tej m"~l~ L---Af:iiJltn.eq f IlObflJlg c---rng.ineflJl NoJt.ton Ga.gne CL~t:: Stit66 : ~l.annflJl Nie-Uen C---U.eJr.k I( ennell..y _ ~,i.l.tJI.a.to1l Vog~ O.th~,- .J2... .~.., e;b c-t APPROVAL Of MINUTES :5~/") ('- moved.~. c(,s o ;J'b."L / c/. 198 t . a..6wJLUten ,~ .6econded. .to appllOve .the minute.6 o~ ~u (A<_ .s!L..v-,.....L<.- gC-.<-<._cLc..., d I:;> 'S 9 ~ amended - 4', 0 1'.L-~(./.:J. o.thflJl ~rL, ,,--,,,-,-- moved. Y7 J ~L.- / 2. 198~ a..6 lA1Ilit:ten .#~.<-.<. ., ',--, '-.;) .6econded. .to appllOve .the minute.6 o~ Sri:. (LA:. 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M I NUT E S CALL TO ORDER The Regular Council Meeting of the Shorewood City Council was called to order at 7:30 p.m., Monday, March 14, 1988, in the Council Chambers by Mayor Rascop. PLEDGE OF ALLEGIANCE AND PRAYER Mayor Rascop opened the Regular Council Meeting with the Pledge of Allegiance and a prayer. ROLL CALL Present: Mayor Rascop, Councilmembers Brancel, Haugen, Stover and Gagne. Staff : Attotney Froberg, Engineer Norton, Administrator Vogt, Planner Nielsen, Clerk Kennelly, Finance Director Beck and Public Works Director Zdrazil. APPROVAL OF MINUTES Gagne moved, seconded by Brancel, February 22, 1988 meeting as written. to approve the minutes of the Motion carried - 5 ayes. PLANNING COMMISSION Stover stated that the Planning Commission discussed items 8,10,11, 12 and 13 on this agenda. She will report on the Planning Commission recommendations as the Council acts on these items. The Commission also reviewed the Boyer proposal for Lawtonka Addition. PARK COMMISSION Brancel reported that the Park Commission recommended a cash dedication fee instead of land donation for the Lawtonka Plat. CONSENT AGENDA Assistant Weed Inspector - Dennis Johnson Dennis Johnson, of the Public Works Department, was appointed as the assistant weed inspector. Approval of Payment Voucher No.3 - City Hall Expansion Project - Zastrow-Nassett Construction Company, Inc. Payment Voucher No. 3 for City Hall Expansion project in the amount of $31,063.10 to Zastrow-Nassett Construction Company, Inc. was approved for payment. -1- IA MINUTES MONDAY, MARCH 14, .88 PAGE TWO CONSENT AGENDA - CONTINUED . "Easy Race" Route Approval A request was received from the Bank of Excelsior to approve the route to be used for the "Easy Race. through Shorewood on April 24, 1988. Stover moved, Consent Agenda. seconded by Gagne, to approve the items listed on the Motion carried by Roll Call Vote - 5 ayes. RECYCLING REPORT - JACQUES CAPESIUS A recycling promotional project was initiated by Jacques Capesius to work toward an eagle scout badge. He reported on coordinating 14 scouts in distributing a recycling pamphlet. He divided the City into sections and the scouts hand delivered the pamphlets on recycling to the residents and discussed with them the merits of recycling. Collection of recyclables increased from 6% to 10%. He submitted a new pamphlet he developed to the Council and audience. Mr. Capesius would like to distribute this information to the public again and suggested it be placed in the city newsletter. He feels "persistance" is the best manner to get people to participate in this program. Administrator Vogt thanked Mr. Capesius for all the work he has done toward increasing the awareness of recycling. Vogt reviewed totals of tonnage of recyclables collected on the program. The Council thanked him for the work he has done. Rascop directed a letter be written commending Mr. Capesius for his efforts. Haugen moved, seconded by Brancel, to direct the staff to print and distribute his pamphlet on recycling in the City newsletter. Motion carried - 5 ayes. CHRISTMAS LAKE ROAD/CHRISTMAS LANE CUL-DE-SAC INSTALLATION Administrator Vogt reviewed the status of the cul-de-sac installation. The developer have received the release of mortgages, and installation is scheduled to begin May 1, 1988. A preconstruction meeting will be held prior to May 1st. Gagne recommended that they be prepared to submit all legal documents before the construction meeting, such as, letter of credit, up to date title opinion, quit claim deed to city for the right-of-way and a temporary grading easement and any other documents requested by the Attorney. Vogt reviewed a police for illegal turns onto PUblic Works Department Director Zdrazil stated are still continuing to them again to not make occuring. report of 42 tickets issued in the past year Christmas Lane. Richard Dyer asked if the had been asked to stop making illegal turns. that he has informed them. Dyer said they make that illegal turn. Zdrazil will direct that turn in the future if, in fact, this is -2- MINUTES MONDAY, MARCH 14, .88 PAGE THREE . SWEETWATER AT NEAR MOUNTAIN 2ND ADDITION FINAL PLAT APPROVAL RESOLUTION NO.17-88 Planner Nielsen submitted a final plat and development agreement for Sweetwater at Near Mountain 2nd Addition for approval. Mike Pflaum made a presentation to the Council on the 17 lot single-family subdivision. Staff recommended to the Council that the subdivision be approved and authorize the Mayor and Clerk to execute the agreement. Engineer Norton has discussed with Lundgren's Engineer his recommendations regarding easements and drainage. Haugen moved, seconded by Brancel, to approve the plat and authorize execution of the development agreement subject to the engineers recommendations on easements and drainage. Motion carried by Roll Call Vote - 5 ayes. REZONING WILD DUCK 3RD ADDITION ~ R2-B ORDINANCE NO. 206 Planner Nielsen explained that the zoning done in 1985 designated this area as R2-A, when in fact the average lot size reflected the need for an R2-B zoning. Rick Murray of B-T Ventures has purchased some of the double bungelows and would like to subdivide these properties for single ownership. Variances will still be necessary due to the locations of the existing dwellings in order to divide each under the R2-B zoning. Staff recommends approval of the rezoning. The Council then discussed the fact that Wood Duck Circle has not been taken over by the city because the final wear course and curbing has not been completed. The Planning Commission would like to see the completion of road improvements tied to the variances needed for subdivision. Mr. Murray does not feel the completion of road improvements should be tied to a "house keeping problemA. He felt the original developer should complete the improvements but a letter of credit to do so could not be obtained until the developer returned from vacation. Murray feels that the improvements should be not only his responsibility as he doesn't own all the lots, but the cost should be spread over all the lots in this addition if Dutcher does not complete the improvements. The street will continue to remain private and unmaintained by the City until which time as the street is upgraded to City standards. Engineer Norton felt that soil borings would determine what would be needed to upgrade to acceptable standards. The issue of requiring concrete curbing was discussed. The developer was opposed to concrete and the city agreed to bituminous curbing when Wild Duck 3rd Addition was approved. The Council will accept that condition. Gagne moved, seconded by Brancel, Duck 3rd Addition from R2-A to R2-B. by Roll Call Vote. to approve the rezoning of Wild Ordinance was adopted - 5 ayes -3- MINUTES . MONDAY, MARCH 14, 88 PAGE FOUR SETBACK VARIANCE & VARIANCE TO EXPAND A NON-CONFORMING STRUCTURE 5570 SHORE ROAD RESOLUTION NO.18-88 . Mr. and Mrs. Robert Miesen were present to request variances in order to expand their home at 5570 Shore Road. Stover stated that the neighbors spoke in favor of the expanding at the Planning Commission meeting and the Planning Commission voted 3 ayes to 2 nays to deny the request. Nielsen explained Mr. Miesen's request to add a 2nd story to the existing building. They would like to remove an old garage across the street and attach a new garage to the home structure. Mr. Miesen feels the project is needed for space for their family and it will be an asset to the neighborhood. Tad Shaw spoke in favor of the Miesen addition and felt that his structure does meet the regulation of the Zoning Ordinance through no fault of his own. Nielsen referred to the average setback line established by adjoining properties when setback can1t be met. Miesen's structure has a greater setback than that average. Lot coverage requirement of 30% is not exceeded, it is approximately 27%. Council reviewed past but these of the requests. other variance requests in the area granted in the were under different zoning restrictions at the time Stover listed removal various ayes. moved, seconded by Haugen, to approve the 5 needed variances in the Planners report dated February 25, 1988 subject to the of the existing garage and granting of said variances due to hardships determined. Motion carried by Roll Call Vote - 5 COMMERCIAL PLANNED UNIT DEVELOPMENT ZONING TEXT AMENDMENT - 1ST READING Mr. Richard Dreher of Dreher & Associates was present to request an Ordinance text amendment to allow P.U.D. within a Commercial zoning district. He is proposing a shopping center in a commercial zone that would include two parcels with separate ownership and zero lot lines. The present owner of 1 parcel is and would remain Donald Keefe and Dreher & Associates would own the other parcel. He feels the amendment would benefit the City. Rascop asked for public comment and none was received. Nielsen reviewed the reasons for this request as stated in his staff report of February 25, 1988. He also recommends that P.U.D. would be listed under each of the commercial districts as a Conditional Use. Residential P.U.D.by C.U.P. would be listed in each residential district limited strictly to users listed in that district. f..u(UA Attorney Froberg revised wording in the draft Ordinance. Stover stated the Planning Commission approved the text amendment 4 ayes to 1 nay. -4- MINUTES MONDAY, MARCH 14,.8 PAGE FIVE . COMMERCIAL P.U.D. ZONING - TEXT AMENDMENT - 1ST READING - CONTINUED Council discussed criteria and concerns on controls to be established. Nielsen stated that this amendment would not 'allow a mixture of Commercial and Residential in any residential district. The zoning will not change. u-nt-; 1 the DE'veloplllocut Agreemen-c has boce1'l. si~. Froberg assured the Council that the city will have complete control of the requirements of the P.U.D. The development agreement will be recorded at the County and will stay with the property in case the ownership changes. A market study has been when construction begins. d~e~;;d~ 5)r, Pc:fGL.,.the fj~tC r ~i 11 ~:;a~d Stover moved, seconded by Gagne, to accept the first reading of the text amendment and direct the Planner to proceed with the application contingent upon the second draft. Motion carried - 5 ayes. CONDITIONAL USE PERMIT OUTDOOR DISPLAY AND STORAGE RESOLUTION RO.19-88 Charles Crepeau and Torn Lingo, owners and operators of Crepeau Dock and Garden Patch respectively, located at 23425 & 23445 Smithtown Road were present to obtain a C.U.P. for operation of their businesses. Nielsen stated that an agreement has not been concluded regarding the completion of the parking lot area. The Ordinance calls for a paved and striped lot with continuous concrete curbing. Mr. Crepeau feels that soil conditions are not suitable for poured concrete curbing. Engineer Norton has reviewed the report of the soil borings taken. The water table is approximately 4 1/2 feet deep, with proper sloping and expans10n joints in the curbing, concrete could be used. Crepeau would like to see continuous asphalt curbing like what is required along County Road #19. Norton felt Mr. Crepeaus's design would also work if if it met the requirements of the Ordinance. Stover stated the Planning Commission approved the C.U.P. subject to the six (6) recommendations listed in the draft Resolution. Haugen moved, seconded by Gagne, to grant the C.U.P. subject to the 6 items listed in the draft resolution and to include a requirement that as in item #7 any remodeling of existing structures or construction of new structures shall comply with Section 1201.03 Subd. 7 of the Shorewood City Code, as may be amended. Motion carried by Roll Call Vote - 5 ayes. REAPPLICATION FOR SUBDIVISION OF OUTLOT A, GWK ADDITION Mr. Torn Wickenheiser was present to request direction to obtain final approval of his previously submitted preliminary subdivision of his outlot. He obtained preliminary approval on May 11, 1987 and would now like final approval. Nielsen recommended reapplication due to the requirement to file for final plat within six (6) months which has not been met. -5- MINUTES MONDAY, MARCH 14, .8 PAGE SIX . PLANNERS REPORT ~REAPPLICATION FOR SUBDIVISION OF OUTLOT A. GWK ADDITION - CONT. ~~.. j Wickenheiser requested a building permit for that outlot. Nielsen ~_ . stated that the conditions of the outlot would not allow ~.~dLVb~ LO ' Mr. Wickenheiser was directed to reapply for the subdivision. ~ U ~ Sewer Capacity Problem - Shorewood Interceptor MWCC has informed the City that until the completion in 1990 of the Lake Ann Interceptor that no new extension permits will be issued due to lack of capacity in their lines west of Excelsior. The Brentridge subdivision was only approved for 19 REC units, this will not leave any for the proposed Strickland Ventures II, George Larson Property or Lawtonka Additions. A meeting has been held with the MWCC where the City staff requested the right to apply unused RECls in previously approved subdivisions that have not been built. MWCC will only agree to this if the developers will sign an agreement that they will not use these units for 2 years. MWCC stated that if the City improved their I & I flOW, REC's could be received in accordance with flow reduction. Engineer Norton stated that the Excelsior lift station repairs would be completed in June and MWCC would review flows over the summer and may consider additional RECls if capacity problems improve. The Council feels the only reason this limitation has come up is due to the dispute of the rates being charged to Shorewood by MWCC. Nielsen asked for direction regarding proposed new subdivisions affected by this problem. Council stated that the developers should be informed and plats will be subject to obtaining MWCC permits. Mr. Dave Johnson, developer for Brentridge, has agreed to build only the 19 units unless he can obtain an agreement with other developers for their unbuilt units. Request for 2nd Building Permit - Brentridge Nielsen asked on the behalf of Dave Johnson, for a second building permit for Brentridge prior to the filing of the final plat. Council denied that request. Request for Release of Land for State Land Sale RESOLUTION RO.20-88 A request has been received from representatives of the Minnewashta Church to have the City release for State land sale, some city owned property adjoining their property. They would like to obtain this property to expand their facility. One of the lots is land locked and another is a 50' lot on Church Road. Gagne moved, seconded by Haugen, to release the property described as Lots 1 and 11 Minnewashta, for State land sale to adjoining property owners only. Motion carried by Roll Call Vote - 5 ayes. ATTORNEYS REPORT Council will delay this discussion to the end of this meeting in order to hold an executive session concerning pending litigation. -6- MINU'rES MONDAY, MARCH 14, .8 PAGE SEVEN . ENGINEERS REPORT S.E. Area Pump House - Change Order Approval Engineer Norton reviewed the change order for the S.E. Area pump house temporary system and recommends approval in a net additional amount of $48,658.34. The payment of this change order will come out of the S.E. Area bond arbitrage and any balance due to be paid by the developers. Rascop recommended the clarification of the previous discussion be found in past Council minutes. Rascop moved, seconded by Gagne, to approve the change order as submitted. Motion carried - 5 ayes. S.E. Area Pump House - PaYment Approval Norton recommended payment of Voucher No. 4 in the amount of $50,283.84 to A & K Construction, Inc. Gagne moved, seconded by Brancel, to approve the payment as recommended. Motion carried - 5 ayes. Discussion of Installation of Pressure Reduction Valves in S.E. M:n Engineer Norton informed the Council on the need for the installation of pressure reduction valves in homes at 975' or lower elevations, by the time the water tower is ready for operation in the S.E. area. He explained the need for the valve and possible methods this could be done in his February 22, 1988 report. He estimated a cost of valve and installation in the amount of $185.00 for each home. After a lengthy discussion, the Council directed the staff to return with complete plans of implementation and cost. ADMINISTRATIVE REPORTS Equipment Sharing Policy Public Works Director Zdrazil has done a survey of surrounding cities to see what their policy is regarding equipment sharing. He feels there is benefit to sharing by reducing the need for additonal types of equipment and additonal need of manpower at specific times. Council questiond rates charged and insurance coverages. The Council supports the policy with the Public Works Director's recomendations and continued maintenance of records of time and equipment kept. The Public Works Director is left to use his own judgement relative to equipment sharing. Software Implementation - Budget Amendment Brancel asked for clarification of a bill paid to New World Systems. Finance Director Beck stated that the total contract price for installation and this piece of software was approximately $4,000.00. The new computer software and necessary equipment, software support and training will cost $20,000.00. The system will enable the city to complete "in house" work that the Waconia firm presently performs and can no longer handle, and the existing software will no longer have support available after March 31, 1988. -7- MINUTES MONDAY, MARCH 14, .8 PAGE EIGHT ADMINISTRA~RS REPORT - CONTINUED . Software Implementation - continued Rascop asked how New World Systems was chosen for software purchases. Beck stated that she spoke with IBM representatives, where the hardware was purchased, and they recommended New World. We are the first City to deal in their software in Minnesota New World has been in existence for 7 years. Haugen asked if planning expenses and utility billing will be handled on this system. Beck explained the capabilities of the system. The planning assistant maintains the revenues and expenditures against each project until its completion and then finance does the additional billings if necessary. Utility billing software has been considered at this time. Haugen feels the utility billing is not the Clerks responsibility and should be done in the finance department. A budget amendment is being requested in the amount of $20,000 to be transferred from the Working Capitol Fund to be paid back in the 1989 budget. Brancel would like to see an itemized break down of the $20,000 expenditure. Gagne moved, seconded by amount subject to receipt Motion carried - 5 ayes. Haugen, to approve the budget amendment of an itemized list of expenditures. Approval of Added Personnel to Finance Department and Budget Amendment Finance Director Beck has requested an additional person for the Finance Department. She feels there is too much overtime being worked, additional "in house" duties are being planned, extensive growth in the work load and a need for someone as payroll backup justifies this addition. Beck felt that $4,000.00 to $5,000.00 in auditor expense could be saved if this work is done "in houseR. Rascop asked if goals to accomplish this persons duties could be set. Administrator Vogt supports the request for the added staff member for the Finance Department. Gagne asked about cost, funding and location of this person. Beck stated that this would be the lowest entry level bookkeeping position listed in the Stanton report and could cover this with $16,000.00 including benefits. She felt the salary and expense could come out of interest earnings. The officing area has not been determined but there are alternative open areas or the new extra office could be used. Haugen moved, seconded by Stover, to authorize the additional staff member and the funding for that person. Brancel opposed the position feeling the work should be able to be completed by the current staff members. Gagne would like to see committments of added duties such as utility billing with a time schedule of those transferred duties. Motion carried 3 ayes - 2 nays (Brancel & Gagne). -8- MINUTES MONDAY, MARCH 14, .8 PAGE NINE . ADMINISTRATORS REPORT - CONTINUED Amendment to Water and Sewer A9reement - Tonka Bav/Shorewood . A new agreement with Tonka Bay has been submitted with an increase from $1,500.00 to $2,300.00 for connections to Tonka Bay water where service from Shorewood is not available. Haugen had concerns that the very reasonable rate could encourage residents to hook up to their system. Gagne moved, seconded by Stover, to approve the new agreement as submitted. Motion carried - 5 ayes by Roll Call Vote. Glen Road/Countv Road 19 Drainage Pro;ect Status Report Vogt has met with Jim Mahady of the Minnehaha Watershed District regarding the feasibility study for a drainage project for the Glen Road/County Road 19 area. He felt the feasibility study could be completed within two months time, cost allocations and assessment methods should be addressed. Comparable Worth Completion bv Labor Relations Associates, Inc. Administrator Vogt has discussed with Karen Olsen of Labor Relations to complete the comparable worth study. They would review description of job duties and place values on these duties. The recommended format would be the State Job match and CDC formats, with completion in June at and estimated cost of $2,000.00. $650.00 exists in the current budget, so a budget amendment may be needed. Haugen moved, seconded Relations to complete has been spent and a Motion carried - 5 ayes. by Stover, to recommend approval of Labor the study, with notification when $1,000.00 budget amendment not to exceed $2,000.00. Garbage License - Chaska Sanitation RESOLUTION NO.21-88 Vogt recommends approval of a 1988 garbage license to Chaska Sani ta~.' on.'.- :"\ They have been ticketed. for no license. Council would like t ,back)license but Froberg does not feel this is probable. \"",. ~ -_./"'// Gagne moved, seconded by Stover, to approve license as requested. Motion carried by Roll Call Vote - 4 ayes - 1 Abstain (Rascop). City Hall Expansion Change Orders A change order change comes to order. will be presented at the next meeting. The total $374.00. Vogt went through the proposed change -9- ,. MINUTES MONDAY, MARCH 14, .8 PAGE TEN . MAYORS REPORT Support Election of Hennepin County Park Board Members . RESOLUTION 80.22-88 Rascop moved, the 7 member to direct a Vote. seconded by Gagne, to suport Gen Olson's bill to have County Park Board be elected, not appointed. Motion letter of support was carried - 5 ayes by Roll Call COUNCIL REPORT Sewer Rate Change RESOLUTI08 80.23-88 Additional information fund is on a break reduce the new rate Committee recommended. has been obtained to indicate that the sewer even basis for 1987. Stover would like to from $56.75 to $49.75 as the Financial Gagne moved, seconded by Haugen, to reconsider the Resolution increasing the rate to $56.75. Motion carried 5 ayes to reconsider the rate increase. Haugen clarified that $50,000.00 has been budgeted to televise and repair sewer lines in 1988. Council discussed whether commercial minimum should be changed higher than residential. Meters are being installed on all commerical and will be charged for actual usage. Staff feels that some commercial gererates the need for additional maintenance justifying a higher minimum. Stover moved, seconded by Gagne, to set the residential rate at $49.75 with an equal percentage increase applied to commercial rates effective January 1, 1988. Motion carried - 5 ayes. Issues for Consideration Gagne asked when Spring Clean up will be held. Vogt stated that Kennelly is proceeding to set up dates. Gagne would like the Council to consider making City Hall a smoke free office. Police Building Gagne asked building in building due established. the City to consider adding funds to the police order to get an adequate building rather than a cheap to budget restrictions, if a pay back credit could be Wedgewood Road Speed Limit Signs Ed Ames of aSM is locating structures on properties as requested by residents granting easements. No response has been received from Bache and Woolridge regarding obtaining easements to correct site lines and on Wedgewood Road. -10- I . MINUTES MONDAY, MARCH 14, ~8 PAGE ELEVEN . . COUNCIL REPORTS - CONTINUED Meetings Attended Haugen attended meetings Waste Control Commission. Vogt for information. of the Light Rail Authority and Metro Draft reports have been submitted to EXECUTIVE SESSION Council went into an executive session at 1:07 a.m. to discuss litigation matters with MWCC, Bayswater Road right-of-way and Village Pump site. APPROVAL OF CLAIMS AND ADJOURNMENT Haugen moved, seconded by Gagne, to adjourn the Regular Council Meeting of Monday, March 14, 1988, at 1:22 a.m. March 15, 1988 subject to approval of claims for payment. Motion carried - 5 ayes. GENERAL AND LIQUOR FUNDS - ACCT. NO. 00-00166-02 General Liauor Total $156,027.05 S 10,280.24 $166,307.29 $52,268.57 S 2,812.50 $55,081. 07 Checks '052551-052651 Payroll Checklist: Checks 1201952-201980 RESPECTFULLY SUBMITTED, Robert Rascop Mayor Sandra L. Kennelly City Clerk -11- CITY OF SHOREWOO~~ SPECIAL COUNCIL ~ING THURSDAY, MARCH 17, 1988 COUNC IL CHAMBERS ~755 COUNTRY CLUB ROAD 5:30 P.M. . M I RUT E S CALL TO ORDER The Special Council Meeting of the Shorewood City Council was called to order at 5:40 p.m., Thursday, March 17, 1988 by Mayor Rascop. Said meeting was called by Mayor Rascop and Councilmember Stover. ROLL CALL Present: Mayor Rascop, Councilmembers Haugen, Stover, Gagne and Brancel. Staff : Administrator Vogt. PERSONNEL MATTERS Mayor Rascop opened the discussion by asking member Stover whether or not she wished the meeting to be open or closed to the press. Member Stover stated that she would like the meeting closed. The members of the press responded that it was their understanding that the meeting was called for a specific disciplinary action against an employee. Mayor Rascop asked for an opinion by the City Administrator. Administrator Vogt stated that he has discussed this matter with Attorney Froberg. The Attorney stated that the statute indicates that a meeting may be closed if the Council is considering possible disciplinary against an employee. Otherwise, the meeting should be open. With that, it was agreed that the meeting should remain open. Member Stover discussed the reason for the meeting. She stated that she has heard rumors around the city that certain members of the staff are not doing their jobs. No specific instances of what jobs aren't getting done was mentioned and no specific employees were mentioned by Member Stover. She felt that this matter should be dealt with quickly by the Council so that the rumers would stop. Member Stover also mentioned that she heard that it may be a Councilmember spreading the rumors. Mayor Rascop indicated that the nature of the rumors as well as Councilmembers being on vacation necessitated calling the meeting on such short notice. The Mayor also stated that the Council will discuss procedure to handle this problem. If specific employees are discussed, the Council would go into Executive Session. Member Gagne indicated that if there are specifics, these should be discussed. Otherwise, he couldn't see the reason for the meeting. Member Haugen stated that if rumors are circulating in the community, she did not start them. She has not heard of said rumors. None of the Councilmembers present felt that things are going poorly with regards to city staff as the rumors seem to indicate. -1- 18 ~ SPECIAL COUNCIL MEETING THURSDAY, MARCH 17,.88 PAGE TWO PERSONNEL MATTERS - CONTINUED . After continued discussion, Mayor Rascop stated that staff problems should be dealt with through the City Administrator to the greatest extent possible. He suggested that the Council renew its efforts to use the proper chain of command when dealing with staff. He mentioned that we should work together with staff and possibly try to let the citizens know the excellent job that is being done by staff. Finally, Mayor Rascop stated that the main purpose for the meeting was to show the Council's support for staff and express the empathy that the Council has for the employees of the City. ADJOURNMENT Haugen moved, seconded by Member Stover, Council Meeting of March 17, 1988 at 6:15 p.m. RESPECTFULLY SUBMITTED, to adjourn the Special Motion carried - 5/0. Robert Rascop Mayor Daniel J. Vogt City Administrator -2- CHANGE ORDER AlA DOCUMENT Gi01 .i'lrlhulilln 10: O\\'NER ARCHIHCT CONTRACTOR FIELD OTHER PROJECT:Shorewood City Hall Addition (name. addre~~) 5755 Country Club Road Shorewood, MN 55331 TO (Contractor): Z ~astrow-Nasset Construction~ 6750 Lake Virginia Drive Shorewood, MN 55331 L -.J t3 o o o o . Eos 6S4 EXCELSI~ BOLLEVARO SUITE ONE EXCELSIOR, MNNE50TA 55331 CORPO~ATIO\J 161214704-:3291 ARCHITECTS. SPACE PLANNERS. INTERIOR DESIGNERS CHANGE ORDER NUMBER: 3 INITIATION DATE: March 9, 1988 ARCHITECT'S PROJECT NO: 87150 CONTRACT FOR: CONTRACT DATE: December 7, 1987 You are directed to make the iollowing changes in this Contract: 1. Install one electrical outlet in Room 110 at the west wall. $ 85.00 2. Change Switching in Room 110 to 3-way for all Fluorescent fixtures. 125.00 3. Replace existing ceram~c tile wall and base ~n Men's Rest Room. 4. Credit for lights not used. Contractor's overhead and profit Total 350.00 -~35.00 25.00 49.00 $ 374.00 Not valid until ~'gnt'd b~ bOlh thl' 0\\ npr and Ar(h,t(>(1 5,~nafurl' oj tht' (ontl.Ht", rndiott', hi' agrt't'menl h('I(,\\.lh, rncludin~ am aclju'!mt'nl in thl' (n"tra(f C;U"l PI (IInlr,,(' 11111\'. The original (Contract Sum) (Guaranteed M,lximum Co~\) was,. . . . . . . . . . . . . . . . . . . . . . . . .. $ Net change by pre\iou~ly authorized Change Order~ . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. $ The (Conlract Sum) (Guaranteed Maximum CosP prior to this Change Order wa~ .......... $ The (Contract ~uml (Guaranteed Maximum Co~t. will be (increa~edl (decreased I \Unchangedl I:)y this Change Order ........... ... . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . The new (Contract Sum, IGuaranteed Maximum CosO including thi~ Change Order will be . . . The Cont7act Time will be (increasedl (decrea~ed, (unchanged) by The Date of Subqantial Completion a~ of the date of thi~ Change Order therefore j, 126,705.00 5, 154.00, 131,859.00 s 374.00 $ 132,233.00 ( ) Days, February 22, 1988 Authorized: 7.~~trow-N~~set Construction City of Shorewood CO'\iTI\ACTOR OWN[ R h7I)O.T.~kp V;re;n;~ 1)7SS Country Club Road Addrt,,~ Addre', Eos Corporation ARCHIHCT ~70 W~rpr Strppt Add r('~' Shorpwoon, MN 1)1)111 BY D.\T[ A'''' OOCUME!'IIT G;Ul (1i,'....(.1 ""011\ '\I'~;\ Ill-/. IDill().... ",.\" 1"-1 lHI".:lf:,C\"""" I! Ilc)I \f:I'Ii"(I', '-',.,'1\\,'"'' ",I '.\\ \\',,,,'" Ii" III '.' Gi01 -1978 st\ / . . SHOREWOOD MEMO: STREET LIGHT REQUEST DATE: 3/22/88 TO: MAYOR AND COUNCILMEMBERS FROM: DAN VOGT1f(f The attached letter of request for street lights for the Lake Virginia Highlands area is recommended for approval by the City Council on March 28, 1988, provided that all extra costs, if any, for said installation over and above the monthly charge be borne by the Lake Virginia Highlands Homeowners Association. Let me know if you have any questions prior to Monday night. DJV/slq cc: Jean Weiss 5B . . March 16, 1988 Mr. Dan Vogt Shorewood City Manager Shorewood, MN 55331 Dear Mr. Vogt: On behalf of the residents of Virginia Highlands, the officers of Virginia Highlands Association request the installation of street lights. We are proposing five lights as indicated by the red encircled XIS shown on the enclosed map. One to be located on the southeast corner of the Smi thtown Road and Lake Virginia Drive intersection. The second to be located on the southwest corner of the Lake virginia Drive and Blue Ridge Lane intersection. A third to be placed south of Maple Ridge Lane on the east side of Lake Virginia Drive. A fourth in the Maple Ridge cul-de-sac and the fifth in the Blue Ridge Lane horseshoe. The first four locations have existing utility poles on them, the fifth does not. We believe street lights are needed in this neighborhood for both safety and security. The installation of these lights would be of assistance in continuing our neighborhood crime watch program. Please advise us prior to installing the lights as to the feasibility of doing this and if there is a cost associated with providing this service to us. Upon receiving your reply, we will obtain a vote by the membership. Approval by two-thirds of the association is necessary before lights can be installed. Respectfully, Linda Zastrow fl:i:. 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Etract No. 70622 y of Shorewood ty of Hennepin AGREEMENT THIS AGREEMENT, made between the COUNTY OF HENNEPIN, State of Minnesota; hereinafter referred to as the "County", and the CITY OF SHORE.WQOD, hereinafter referred to as the "City". WI'lNESSETH : WHEREAS, County Board Resolution Number 88~1-27 approved a request for funding from the City of Shorewood to continue the Shorewood Recycling Program from August 1, 1987, through December 31, 1987 and WHEREAS, said Recycling program is consistent with the legislative policies concerning solid waste management and resource recovery, pursuant to Minnesota Statutes 1984, Sections 11SA.02, and 11SA.03, subdivision 35; Metropolitan Council's "Solid waste Management Developnent GuidejPolicy plan" (adopted March 14, 1985); "Hennepin County Solid Waste Master Plan" (adopted November 18, 1986); and County source separation/recycling policies. Nai, THEREFORE, IT IS HEREBY AGREED: SECTION 1.0 Scope of Services of the City A. The City will continue to operate the Shorewood Recycling Program and Yard-waste Collection Program as described in the Attachment "A", and made a part hereof as though fully set forth herein. B. The City will state that the County is a project cosponsor in publicity materials and presentations. This statement shall visually and/or verbally be as prominent as the City'S name. In addition, all publicity materials should make use of the "Hennepin Recycles" logo. C. The City will furnish the County a written annual report on calendar year 1987 recycling and composting activities by January 31, 1988 evaluating all aspects of the programs including, but not limited. to, 5C .. 1. . . Contract No. 70622 Page 2 information on: - total costs as compared with the budget; _ publicity strategies used and samples of publicity materials; _ presentations made including dates, locations, organizations, speakers and number of people in attendance; _ tonnage of material recovered (both yard-wastes and recyclables); - participation rates; _ market(s) for collected material, as available; and _ every effort should be made to identify other recycling activities (e.g., volunteer church-sponsored paper drives, retail paper recovery efforts, etc.) and to verify and document their recyclables tonnages for 1982 (base year) and for the year of 1987. SECTlOO 2.0 Scope of Services of the County Hennepin County will fund a portion of the cost of the project, in accordance with Section 3.0 and 4.0 of this Agreement. SECTlOO 3.0 Compensation The County shall pay to the City an amount not-to-exceed One Thousand, Five Dollars and Sixty Cents for collection services, operating supplies, equipment costs, labor, advertising and administration. . $ . . Contract No. 70622 Page 3 SECTIOO 4.0 Payment A. The City shall subnit an invoice, not more than once per month, to the county for reimbursement of net costs incurred. B. '!be County will retain 20 percent of each payment. Funds retained will be disbursed 1.) upon receipt and approval of the final written report, 2.) in accordance with the table below and upon verification of recovered tonnages, and 3.) after final determination of net program expenditures. SHOREWOOD REIMBURSEMENT SCHEDULE TOTAL MATERIALS SOLID WASTE RECOVERED % FUNDING ASSISTANCE YEAR ('lOOS) ('lOOS) (OF NET PROGRAM COSTS) 1987 2,133 o - 106 50% 107 - 213 60% 214 - 341 70% 342 + 80% C. Payment to the City will be made as provided by law for payments of claims against the County. SECTIOO 5.0 Effective Date/Termination Date A. This Agreement shall be in full force and effect from August 1, 1987, through December 31, 1987. .. . .. . . Contract No. 70622 Page 4 SECTIOO 6.0 Hold Harmless The City agrees to defend, indellUlify and hold the County, its officers and employees harmless from any liability, claims, damages, costs, judgments or expenses, including reasonable attorney's fees, resulting directly or indirectly from an act or omission (including without limitation, professional errors or omissions) of the City, its agents, officers, employees, or contractors in the performance of the services provided by this Agreement; and against all loss by reason of the failure of the party fully to perfo~, in any respect, all obligations under this Agreement. The City warrants that it has sufficient insurance coverage to meet the requirements of the Hold Harmless Clause and Minnesota statutes 466.02 and 466.04. SECTIOO' 7.0 Affirmative Action Policy In accordance with Hennepin County Affirmative Action Policy and the County Conmissioners' policies against discrimination, no person shall be excluded from full employment rights or participation in or the benefits of any program, service or activity on the grounds of race, color, creed, religion, age, sex, handicap, marital status, affectional preference, public assistance status, criminal record, or national origin; and no person who is protected by applicable federal or state laws against discrimination shall be otherwise subjected to discrimination. The City will furnish all information and reports required by Hennepin County or by Executive Order No. 11246 and Revised Order No. 4 and by the rules and regulations and orders of the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations and orders. .. .1 . . Contract No. 70622 Page 5 SECTlOO 8.0 Assignment of Services The provisions of this Agreement shall not be assigned, sublet or transferred without the prior written approval of the county. SECTlOO 9.0 Independent Parties It is agreed that nothing herein contained is intended, or should be construed in any manner as creating or establishing the relationship of co-partners between the parties hereto, or as constituting the City as the agent, representative, or employee of the County for any purPOse or in any manner whatsoever. The parties are to be and shall remain independent with respect to all services performed under this Agreement. The City represents that it has, or will secure at its own expense, all personnel required in performing services under this Agreement. Any and all personnel of the City or other persons, while engaged in the perfoDmance of any work or services required by the terms of this Agreement, shall have no contractual relationship with the County, and shall not be considered employees of the County, and any and all claims that mayor might arise under the Workers' Compensation Act of the State of Minnesota on behalf of said personnel or other persons while so engaged, and any and all claims whatsoever on behalf of any such person or personnel arising out of employment or alleged employment including, without limitation, claims of discrimination against the City, its officers, agents, contractors or employees, shall in no way be the responsibility of the County; and the City shall defend, indemnify and hold the County, its officers, agents and employees harmless from any and all such claims regardless of any determination of any pertinent tribunal, agency, board, .2 . . Contract No. 70622 Page 6 commission, or court. Such personnel or other persons shall not require, nor be entitled to, any compensation, rights or benefits of any kind whatsoever from the County including, without limitation, tenure rights, medical and hospital care, sick and vacation leave, Workers' Compensation, unellployment Compensation, disabili ty, severance pay and PERA. SECTI~ 10.0 Inspection 'Ibe City agrees that the County, the State Auditor, or any of thei r duly authorized representatives at any time during normal business hours and as often as they may reasonably deem necessary, shall have access to and the right to examine, audit, excerpt and transcribe any books, documents, papers, records, etc., which are pertinent to the accounting practices and procedures of the city and involve transactions relating to this Agreement. Duly authorized representatives of the County shall have the right to inspect the work of the City whenever they deem it necessary. SECTI~ 11.0 Minnesota Laws Govern The Laws of the State of Minnesota shall govern all questions as to the execution, nature, obligation, validity and performance of this contract. SECTI~ 12.0 Termination 'Ibis Agreement may be terminated by the County for substantial noncompliance at any time, upon 30 days written notice to the City. Such termination shall not affect any legal right of the County against the City for any breach of this Agreement. .. .1 Contract No. 70622 page 7 . . SECTlOO 13.0 Compliance with Laws .. The City shall comply with all federal, state and local laws, together with all ordinances and regulations applicable to the work in effect on the date of this Agreement. The City shall procure all licenses, permits, or other rights necessary for the fulfillment of its obligations under this Agreement. SECTlOO 14.0 This Agreement represents the entire and integrated agreement between the County and the City, and supersedes all prior negotiations, representations or agreements, either written or oral. This Agreement may be amended by written instrument signed by both the County and the City. . J . . COONTY BOARD APPROVAL The City, having signed this contract, and the County having duly approved this contract on , 19 , and pursuant to such approval and the proper County official having signed thiS-COntract, the parties hereto agree to ~ bound by the provisions herein set forth. Upon proper execution, this contract will be legally valid binding. COONTY OF HENNEPIN, STATE OF MINNESOTA By: . Associate County Admdnistrator and County Engineer Date: :Jt:L REca1MENDED FOR APPROVAL Approved as to execution: By: Director, Department of Environment and Energy Assistant CQl.U1ty Attorn~y MTE: CITY OF ROBBINSDALE And: Its CLERK CITY OF ROBBINSDALE STATE OF ) ) SSe ) COONT'i OF The foregoing instrument was acknowledged before me the day of " ,by and of- on behalf of the City. , of the Ci ty Notary Public My commission expires: MAVOR Robert Raseop COUNCIL 'r., I .. t.on Jan Haugen _ I " ' Kristi Stover Robert Gagne ," , , ~ '\ f Barb Braneel CIT\' OF 1)' '\' I .: \. -I' ), wr:~ ClDMINISTRATOR , ': \ \ ' I. tc.' po . DarHel J. Vogt SHOREWOO t 5755 COUNTRY CLUB ROAD . SHOREWOOD. MINNESOTA 55331 . (612) 474-3236 r--.:;;;;;. ( , c!3 0 "n ~n tf:\ nNv .., ,~~~ ':. " I I':(1r(\ t~\'.3t~tm~ Iffl<<;' I., 1 November 20. 1987 Mr. Mark Andrew. Chairman Hennepin County Board of Commissioners A-2400 Government Center Minneapolis. KN 55487 Dear Mr. Andrew: Enclosed please find two copies of the City of Shorewood's application for the Recycling and Composting Funding Assistance Program being sponsored by Hennepin County. The Funding Assistance Proposal and Budget is attached for your review. The amount being requested is 60% of our net recycling program costs from August 1. 1987 through December 31. 1987. The funds will be utilized to support a new two-tiered recycling program that was implemented in August of 1987. The City has recently signed a contract with Super Cycle. Inc. to provide once per .onth curbside collection of recyclables and a once per month drop-off program. Materials to be collected under this program from 1800 residential homes and 20 businesses include newsprint. sorted glass. unsorted aluminum. steel and tin cans and corrugated cardboard. except corrugated cardboard at commercial properties. The city also operates a 24 hour drop-off site for newspapers. We have estimated that 25 tons of recyclables can be collected this year through the curbside/drop-off programs and that 150 tons of newspapers can be collected. bringing the total recyclable tonnage collection to 175 tons in 1987. This amount of tonnage includes newspaper collections for the entire year. The City committee recycling Greenwood city will of who the of Shorewood is also actively participating in a joint-city recycling with 5 other Lake Minnetonka communities to promote/publicize opportunties. The cities of Tonka Bay. Excelsior. Shorewood. and Deephaven have signed a cooperative Resolution stating that each conduct curbside and drop-off collections on the same days regardless individual cities contract with. This Hennepin County funding assistance request is in accordance with the "Policy Statement on Hennepin County Funding of Solid Waste Source-Separation Programs." We request that you please give our funding request careful consideration. We are working hard to meet the challenge of meeting our 16% landfill abatement goal and believe that our two-tiered program of curbside/drop-off collection and 24 hour newspaper collection will achieve the results intended. A Residentia' Community on Lake MinnetonkB's South Shore " ( . CITY OF SHOREWOOD FUNDING ASSISTANCE PROPOSAL( . Recycling Funding Assistance Program Hennepin County. Minnesota Back~round: This Funding Assistance Proposal is for the implementation of B new. comprehensive recycling program for the City of Shorewood. We have been involved with previous recycling activities. however. we have not requested or received funding assistance from the County for recycling activities prior to this application. The League of Women Voters (LWV) has sponsored the collection of newpapers in the past with a major collection point at the Shorewood Shopping Center (Highways 7 and 41) and area residents have made use of this program on a limited basis. In conjunction with the LWV program. the City has applied for and received tonnage payments from the Metropolitan Council. Approximately 100 tons of materials were abated during 1986. The only other organized recycling activities that have taken place in the past that we are aware of have been sponsored by are churches and groups such as the Boy Scouts. Program Description: The City of Shorewood has taken steps to implement a new two-tiered recycling program for both drop-off and curbside collection of recyclable materials. A contract was signed between the City of Shorewood and Super Cycle. Inc.. effective August 1. 1987 July 31. 1988. Curbside collection city wide for residential and commercial buildings will be conducted once per month on the first Friday of the month. An attended drop-off collection will be held from 10:00 a.m. to 2:00 p.m. at the Shorewood Shopping Center on the third Saturday of every month. The curbside and drop-off services will be provided to approximately 1800 residential homes and 20 businesses. Individual newsletters and flyers will be directed at all residential home and business owners. to encourage their participation. Materials to be collected include newsprint. sorted glass. unsorted aluminum. steel and tin cans and corrugated cardboard. except corrugated cardboard will not be collected at commercial properties. The City also operates a 24 hour drop-off site for newspapers. This site is located at the Shorewood Shopping Center. Pioneer Paper Company picks up the recyclables at this site weekly. The combination of the above two programs should allow Shorewood to abate the following amounts of materials from landfills during 1987: Curbside 24 Hour Drop Off Total Abatement Goal (1987) 25 tons 150 tons 175 tons The new recycling programs will be measured and monitored through the following reporting methods: A. Super Cycle will submit monthly statements to the city indicating the amount of materials picked up during the once per month curbside program. B. Super Cycle will submit monthly amount of materials received' at Shorewood Shopping Center. statements to the city indicating the the once per month drop-off site at the . . . .. CITY OF SHORE WOOD . Becycling , Cio ,-o&tiDg ~-"'ng Auisbmce Progr.. ~ County. JliJmesota Proposed Budqet: Program Costs: Recycling: t&Ior EquipDent Promotion Collection Contract(s) Misc. Total $ $ $ 200.00 $ 3,010.00 $ $ 3,210.00 List Other Acti vi ties (e.g., Paper Recovery, etc.) $ $ $ Total $ Composting: t&Ior EquipDent prClDOtion Collection contract(s) Total $ $ $ $ $ Total Program Costs: $ 3,210.00 .1/ ( . ( . Il.. ~,. CITY OF SHOREWOOD Becycling , Co ,o06t!Dg ruad1ng Assistance hogr_ ~1n CouDty, IliJJDesota Revenues: Sale of Recy'c;,lables Metro Counc-il: 74.,25 tons x $4.'JIJ/ton(1) ..t.~~ Hennepin County $.50/household/,yr.(1674 households) $4.00/ton Rebate (100 tons) (2) other Grants (Source Stated) Total Program Revenue Net Program Cost (difference between Total Program and Total, Program Revenues) County Share (60 \) City Share (40 \) (BANWART) IAPPLY (I) Metropolitan Council Tonnage Rebate (Jan. - June 1987) (2) Curbside/Drop-off 25 tons (July-December, 1987) Newspaper Collection 75 tons (July-December, 1987) $ $ t.':J7 $ 837 $ 400 $ $1534 1676 $ $1,005.60 $ 670.40 . . MAYOR Robert Rascop COUNCIL Jan Haugen Kristi Stover Robert Gagne Barb Brancel ADMINISTRATOR Daniel J. Vogt CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD . SHOREWOOD, MINNESOTA 55331 . (612) 474-3236 MEMORANDUM TO: MAYOR AND CITY COUNCIL FROM: BRAD NIELSEN DATE: 24 MARCH 1988 RE: GALPIN LAKE WOODS - FINAL PLAT FILE NO.: 405 (87.41) Jeff Schoenwetter has submitted the necessary material for final plat approval for the above-referenced plat. Having reviewed the material the staff has prepared the attached development agreement (Attachment 1) for the Council's review and approval. FINAL PLAT. The final plat. shown as Exhibit B of the development agreement is consistent with the preliminary plat which was approved on 14 September 1987. It should be noted that their proposed street has been jogged southward to align with the City's existing 50 foot road r.o.w. to the east. In realigning the road. they have enlarged Lot 11 to increase its buildable area. Lots 5 - 10 were also adjusted accordingly. All lots comply with the requirements of the R-1C and S zoning districts. EXTENSION OF BRACKETTS ROAD. As you recall an issue was raised by the adjoining property owner to the east relative to the proposed street encroaching on his property. The City's 50 foot easement has been surveyed. and the proposed road extension will be located entirely south of the neighbor's property. The proposed road alignment is shown on Attachment 2. Staff will be prepared to discuss this matter in detail. The adjoining property owner has been kept abreast of the status of the surveying and has been advised that this matter is on the agenda for Monday night. If there are any questions relative to this matter. please contact this office prior to the meeting. cc: Dan Vogt Glenn Froberg Jim Norton Pat and Barbara Jo Ahrens A Residential Community on Lake Minnetonka's South Shore reA . . 3/24/88 CITY OF SImEVOD RESIDENl'IAL smDIVISI(}iJ DEVEIDRVIENf AGREFlVIENf GALPIN LAKE \CDS 1HIS AGREFlVIENf, made this day of ,1988, by and between the CITY OF SIIllE.WXD, a Minnesota municipal corporat ion, hereinafter referred to as the "City", and saIENEWL, LID., a Minnesota o>rporation, hereinafter referred to as the ''Developer''. \\HEREAS, the Developer has an interest in the lands described in Exhibit A, attached hereto and made a part hereof, which lands are hereinafter referred to as the "Subject Property"; and \\HEREAS, the Developer has made application under the City Subdivision ~dinance for City O>uncil approval of a single-fmnily residential development preliminary plat of said land, said plat to contain approximately eight acres divided into 12 lots, and to be known as Galpin Lake Woods; and \\HEREAS, the City O>uncil by its resolution passed on September 14, 1987, has approved the preliminary plat of the subject property; and WHEREAS, the the Developer has made application to the City to be allowed at Developer's expense to construct all surfaced streets, curbs, gutters, required landscaping, storm sewer and surface water drainage facilities, street signs, sanitary sewer facilities and underground electric and telephone service lines to all lots and plats approved by the City, all of the foregoing hereinafter sometimes referred to as improvements. NlV, 'IHEREFrnE, in consideration of the foregoing premises and acceptance by the City of the final plat of Galpin Lake Woods, attached hereto and made a part hereof as Exhibi t B, the Ci ty and the Developer agree as follows: 1. IlVJPRJ\7EMENI'S INSTALLED BY DBVEIDPER WI'IHIN '!HE PIAT. Developer agrees at its expense to construct, install and perform all work and furnish all materials and equipment in connection with the installation of the following improvements: a. Street grading, stabilizing and bituminous surfacing; b. Integral shoe formed bi tuminous curbs and gutters; c. Sanitary sewer mains; d. Storm sewer and surface water drainage facilities;m '" +\- ~hMtt\ t \ ~6 . . e. Street signs; f. Required landscaping. It is understood that underground utility lines, including gas, electric, and telephone, shall be installed by the respective private utility carpanies pursuant to separate agreements with the Developer. 2 . IMP.IVVE\'lENl'S INSTALLED BY DEVEIDPER a.JrS IDE '!HE PLAT. Deve loper agrees at its expense to construct, install and perfonn all work and furnish all materials and equipnent necessary to extend Bracketts Road in a westerly direction fram its present point of tennination to the boundaries of the plat. It is understood that such extension shall be constructed entirely within the City right-of-way, and that the Developer will obtain at its own expense all temporary or pennanent easements required fram adjoining property owners necessary to carplete such extension. 3. STANDARDS OF aNS'IRUCl'ICN. Developer agrees that all of the improvements set forth in Paragraphs 1 and 2 above shall equal or exceed City standards, shall be constructed and installed in accordance with engineering plans and specifications approved by the City Engineer and the requirements of applicable City ordinances and standards, and that all of said work shall be subj ect to final inspect ion and approval by the Ci ty Engineer. 4. MATERIALS AND I..AIOL All of the materials to be employed in the making of said improvements and all of the work performed in connection therewi th shall be of uni fonnly good and workmanl ike qual i ty, shall equal or exceed City standards and specifications, and shall be subject to the inspection and approval of the City. In case any materials or labor supplied shall be rejected by the City as defective or unsuitable, then such rejected materials shall be removed and replaced with approved materials, and rejected labor shall be done anew to the satisfaction and approval of the Ci ty at the cost and expense of Developer. 5. SClIEIXJLE OF w:EK. The Developer shall subnit a written schedule indicating the proposed progress schedule and order of carpletion of work covered by this Agreement. It is understood and agreed that the work shall be performed in one phase to be fully carpleted by , 1988. Upon receipt of written notice fram the Developer of the existence of causes over which the Developer has no control, which will delay the carpletion of the work, the City, at its discretion, may extend the dates specified for carp let ion. 6. S'lREETS, SANITARY SmvER, AND S'1WV.I SmvER FACILITIES. a. Plans and Speci ficat ions. The Developer agrees to cause its engineers to prepare all plans and specifications necessary for the installation of streets, curb, gutter, sanitary sewer, and stonn sewer and surface water drainage facilities in said plat, said plans and -2- . . specifications to be subject to the final approval of the City Engineer. b. As-Built Plan. Within sixty (60) days after the completion of construction, Developer shall cause its engineer to prepare and file with the City a full set of "as-bui It" plans, including a mylar original and two (2) black line prints, showing the installation of the foregoing facilities within the plat. c. Easements. Developer, at its expense, shall acquire all easements fran abutting property owners necessary to the installation of the sanitary sewer, stonn sewer, and surface water drainage facilities within the plat, and thereafter promptly assign said easements to the Ci ty . d. Pre-existing ~ain Tile. All pre-existing drain tile disturbed by Developer during construction shall be restored by Developer. 7. STAKIro, SURVEYIro AND INSPECI'ICN. It is agreed that the Developer, through his engineer, shall provide for all staking and surveying for the above-described improvements. In order to ensure that the completed improvements confonn to the approved plans and specifications, the City will provide for resident inspection. 8. GRADIro, DRAINAGE, AND EI03ICN aNlIDL. Developer, at its expense, shall provide grading, drainage and erosion control plans to be reviewed and approved by the Ci ty Engineer. Said plans shall provide for tenporary dams, earthwork or such other devices and practices, including seeding of graded areas, as necessary, to prevent the washing, flooding, sedimentation and erosion of lands and streets within and outside the plat during all phases of construction. Developer shall keep all streets within the plat free of all dirt and debris resulting fran construction therein by the Developer, its agents or assignees. Inasmuch as the plat is located in the "Shoreland" zoning district, said plans shall also show proposed building pad elevations and construction limits, particularly along the Galpin Lake shoreline. 9. LAKE AOCESS. Any lake access provisions for the benefi t of nonlakeshore lots within the plat shall be fully set forth in a Declaration of Covenants, Conditions and Restrictions, which Declaration shall be recorded with the plat, as provided in Paragraph 27 below. 10. S'ffiEEl' SICNS. Developer, at its expense, shall provide standard city street identification signs and traffic control signs in accordance with the Minnesota Manual on Uni fonn Traffic Control Devices. 11. AOCESS '10 RESIDEN::ES. Developer shall provide reasonable access, including tenporary grading and graveling, to all residences under construction in the plat until the streets are accepted by the City. 12. CXXlJPANCY PERVIITS. The occupancy of any new structure on any lot -3- , . . . within said plat shall be prohibited by the City until the streets shall have been graded and surfaced with class 5-100% crushed material and municipal sanitary sewer lines shall have been installed and are available to serve the lot for which the building permit shall have been issued. 13. FINAL INSPECrICN. Upon carpletion of the inprovements set forth in Paragraphs 1 and 2 above, the City Engineer, the contractor, and the Developer's engineer will make a final inspection of the work. When the City Engineer is satisfied that all work is carpleted in accordance with the approved plans and specifications, and the Developer's engineer has submitted a written statement attesting to same, the City Engineer shall recoomend that the inprovements be accepted by the City. 14. ~ OF IMI?IVVFMENI'S. Upon carpletion of the installation by Developer and approval by the City Engineer of the inprovements set forth in Paragraphs 1 and 2 above, the Developer shall convey said inprovements to the City free of all liens and encumbrances and with warranty of title, which shall include copies of all lien waivers. Should the Developer fail to so convey said inprovements, the same shall becane the property of the City without further notice or action on the part of either party hereto, other than acceptance by the City. I- A,. I h ..v'/ lYv/ ot (}~ / JL.. 15. REPLACE\1ENl'. All work and materials perfonned and furnished hereunder by the Developer, its agents and subcontractors, found by the City to be defective within one year after acceptance by the City, shall be rep 1 ace. d by. De. ve loper . at Deve 1. oper 's so 1 e expense. If.}. . .<;;e,(' I....' d ~'-t "" , n^~ tJ, L'f--- JA p.(.,,,,,j.,,,,,,,-, ~ L-fck: .~~ 7 ....d'.l~''''~ cU..v, vd-tULR '~t~t'-' J '/-<.,~<... [~~S1fEXT~U6F' k~vANf)"PU:3iICt:F~ItfTI~. (;-unitbevel~~;r ~~h~l I( restore all City streets and other public facilities disturbed or damaged as a result of Developer's construction activities, including sod with necessary black dirt, bituminous replacement, curb replacement, and all other items disturbed during construction. 17. REIlVBURSEVIENT OF a>8TS. The Developer shall reimburse the City for all costs, including reasonable engineering, legal, planning and administrative expenses incurred by the City in connection with all matters relating to the administration and enforcement of the within Agreement and the performance thereof by the Developer. Such reimbursement shall be made within thirty (30) days of the date of mailing of the City's notice of costs to the address set forth in Paragraph 24 below. 18. CIAIM:; FCR WEK. The Developer or its contractor shall do no work or furnish no materials not covered by the plans and specifications and special conditions of this Agreement, for which reimbursement is expected fram the City, unless such work is first ordered in writing by the City Engineer as provided in the specifications. Any such work or materials which may be done or furnished by the contractor without such written order first being obtained shall be at its own risk, cost and expense. -4- . . 19. LETI'ER OF amDIT. For the purpose of assuring and guaranteeing to the City that the improvements to be constructed, installed and furnished by the Developer as set forth in Paragraphs 1 and 2 above, shall be constructed, installed and furnished according to the terms of this Agreement, and to ensure that the Developer shall pay all claims for work done and materials and supplies furnished for the perfonmance of this Agreement, and that the Developer shall fully comply with all of the other terms and provisions of this Developnent Agreement, the Developer agrees to furnish to the City either a cash deposit or an irrevocable letter of credit approved by the City in an mrount equal to 150% of the total cost of said improvements as estimated by the Developer's engineer and approved by the City Engineer. Said deposit or letter of credit shall remain in effect for a period of one year following the completion of the required improvements. The said deposit or letter of credit may be reduced in mrount or replaced by a maintenance bond at the discretion of the City upon acceptance by the City of the various individual improvements. 20. LIABILIty INSURANCE. The Developer shall take out and maintain during the li fe of this agreement public liabi li ty and property damage insurance covering personal injury, including death, and claims for property damage which may arise out of the Developer's work or the work of their subcontractors, or by one directly or indirectly employed by any of them. This insurance policy shall be a single limit public liability insurance policy in the mrount of $1,000,000.00. The City shall be named as co-insured on said policy and the Developer shall file a copy of the insurance coverage with the City. Prior to carmencement of construction of the improvements described in Paragraphs 1 and 2 above, the Developers shall file with the City a certificate of such insurance as will protect the Developer, his contractors and subcontractors from claims arising under the workers' compensation laws of the State of Minnesota. 21. LAWS, ClIDINANCES, RE<IJLATIrnS AND PERVIITS. Developer shall comply with all laws, ordinances, and regulations of all regulatory bodies having jurisdiction of the Subject Property and shall secure all permits that may be required by the City of Shorewood, the State of Minnesota, and the Milmehaha Creek Watershed District before carmencing developnent of the plat. 22. SEWER ASSESSMENTS. The original assessments against the property for sani tary sewer are in the mrount of $ Developer acknowledges that as a newly platted developnent of 12 lots, additional sums may be assessed against the property as equalization charges pursuant to Shorewood City Code. Developer agrees to accept and pay all such charges to the City in accordance with Shorewood City Code, together with all previous assessments against the property, provided full credit is given to the Developer for all prior payments made by the Developer or its predecessor on account of said assessments. A schedule of such charges is set forth in Exhibit C, attached hereto and made a part hereof. -5- . . 23. PARK FUND P~. Developer shall, at the time that final plat is approved, make a cash payment to the City in the sum of $5,500.00 for the Park Fund. 24. NOTICES. All notices, certificates and other communications hereunder shall be sufficiently given and shall be deemed given when mailed by certified mail, return receipt requested, postage prepaid, with proper address as indicated below. The Ci ty and the Developer by wri tten notice given by one to the other, may designate any address or addresses to which notices, certificates or other communications to them shall be sent when required as contenplated by this Agreement. Unless otherwise provided by the respective parties, all notices, certificates and communications to each of them shall be addressed as follows: To the Ci ty: City of Shorewood 5755 Country Club Road Shorewood, lVN 55331 To the Developer: Jeffrey Schoenwetter President Schoenhall, Ltd. 11095 Viking ~ive, Suite 380 Eden Prairie, lVN 55344 25. P.RX>F OF TITLE. Developer shall furnish a title opinion addressed to the City issued by the attorney for the Developer, which opinion guarantees that Developer in fact has a legal right to became fee owner of the property upon exercise of certain rights and to enter upon the same for the purpose of developing the property. Developer agrees that in the event Developer's ownership in the property should change in any fashion, except for the normal process of marketing lots, prior to the completion of the project and the requirements of this Agreement that he shall forthwi th noti fy the City of such change in ownership. 26. DISCIAIMER BY CI1Y. It is understood and agreed that the Ci ty, the City Council, and the agents and enployees of the City shall not be personally liable or responsible in any marmer to the Developer, the Developer's contractors or subcontractors, materialmen, laborers, or any other person, finm or corporation whomsoever, for any debt, claim, demand, damages, actions or causes of action of any kind or character arising out of or by reason of the execution of this Agreement or the performance and completion of the work and inprovements hereunder; and that the Developer wi 11 save the City, the City Council, and the agents and enployees of the City harmless fran any and all claims, damages, demands, act ions or causes of action arising therefran and the costs, disbursements, and expenses of defending the same. -6- . . 27. DECLARATIrn OF a:JVENANI'S, aN>ITIrnS AND RES'lRIcrIrnS. Developer shall provide a copy of the Declarat ion of Covenants, Condit ions and Restrictions, if any, which Declaration shall include the City as a signatory thereto, for review and approval by the City prior to recording. 28. IlJRATIrn OF AGREE1V1ENI'. This Agreement shall remain in effect nntil such time as the Developer shall have fully performed all of his duties and obligations nnder this Agreement. 29. REVEDIES UPCl'I DEFAULT. a. Assessments. In the event the Developer shall default in the performance of any of the covenants and agreements herein contained and such default shall not have been cured within thirty (30) days after receipt by the Developer of written notice thereof, the City, if it so elects, may cause any of the inprovements described in Paragraph 1 above to be constructed and installed or may take action to cure such other default and may cause the entire cost thereof, including all reasonable engineering, legal and administrative expense incurred by the City to be recovered as a special assessment nnder Minnesota Statutes Chapter 429, in which case the Developer agrees to pay the entire 8IIlOnnt of such assessment within thirty (30) days after its adoption. Developer further agrees that in the event of its failure to pay in full any such special assessment within the time prescribed herein, the City shall have a specific lien on all of Developer's real property within the Subject Property for any 8IIlOnnt so nnpaid, and the City shall have the right to foreclose said lien in the manner prescribed for the foreclosure of mechanic's liens nnder the laws of the State of Minnesota. In the event of an emergency, as determined by the City Engineer, the notice requirements to the Developer prescribed by Minnesota Statutes Chapter 429 shall be and hereby are waived in their entirety, and the Developer shall reini>urse the City for any expense incurred by the City in remedying the conditions creating the emergency. b. Performance Guaranty. In addition to the foregoing, the City may also institute legal action against the Developer or utilize any cash deposit made or letter of credit delivered herennder, to collect, pay, or reini>urse the City for: (1) the cost of completing the construction of the inprovements described in Paragraphs 1 and 2 above. (2) the cost of curing any other default by the Developer in the performance of any of the covenants and agreements contained herein. (3) the cost of reasonable engineering, legal and administrative expenses incurred by the City in enforcing aqd administering this Agreement. -7- . . c. Legal Proceedings. In addition to the foregoing, the City may institute any proper action or proceeding at law or at equity to abate violations of this Agreement, or to prevent use or occupancy of the proposed dwellings. 30. HEADIl'G). Headings at the begirming of paragraphs hereof are for convenience of reference, shall not be considered a part of the text of this Agreement, and shall not influence its construction. 31. SEVERABILI'lY. In the event any provisions of this Agreement shall be held invalid, illegal, or unenforceable by any court of coopetent jurisdiction, such holding shall not invalidate or render unenforceable any other provision hereof, and the remaining provisions shall not in any way be affected or impaired thereby. 32. EXEaJI'ICN OF aJ.JNI'ERPARrS. This Agreement may be siDl.lltaneously executed in several counterparts, each of which shall be an original, and all of which shall constitute but one and the same instrument. 33. ~S'IRUCl'ICN. This Agreement shall be construed in accordance with the laws of the State of Mirmesota. 34. ~Ss<:ES AND ASSICNS. It is agreed by and between the parties hereto that the Agreement herein contained shall be binding upon and inure to the benefit of their respective legal representatives, successors, and assigns. IN WITNESS \~F, the parties hereto have caused these presents to be executed on the day and year first above written. SCHENHALL, LID. CI'lY OF SIIEm\aD Jeffrey Schoenwetter, President By: Robert Rascop, Mayor A'ITEST : Sandra L. Kermelly, City Clerk -8- . . STATE OF MINNEsarA ) ) ss a:xNlY OF HENNEPIN) On this day of , 1988, before me, a Notary Public within and for said County, personally appeared Robert Rascop and Sandra L. Kennelly, to me personally known, who, being each by me duly sworn, did say that they are respectively the Mayor and City Clerk of the mmicipal corporation named in the foregoing instrunent, and that said instrunent was signed and sealed in behalf of said corporation by authority of its City Council, and said Robert Rascop and Sandra L. Kennelly acknowledged said instrument to be the free act and deed of said corporation. Notary Pub I ic STATE OF MINNEsarA ) ) ss a:xNlY OF HENNEPIN) On this day of , 1988, before me, within and for said County, personally appeared Jeffrey Schoenwetter, on behalf of Schoenhall, Ltd., who is its President, described in and who executed the foregoing instrument and acknowledged that he executed the same as his free act and deed. Notary Public -9- " . . EXHIBIT A LOOAL DESaUPrIOO OF SlBJOCI' POOPEInY "All of Lot 122. except the north 25 feet of the east 50 feet thereot. and those parts of Lots 121 and 124. Auditor's Subdivision Number One Hundred and Twenty. Hennepin County. Minnesota. described as follows: Commencing at a point on the west line of said Lot 121 at a point distant 497.8 feet north of the southwest corner ot said Lot 121; thence at an angle to the right of 70 degrees 47 minutes a distance of 183 feet; thence at an angle to the left of 26 degrees 3~ minutes a distance of 66 feet. more or less. to the most westerly portion of the east line of said Lot 121; thence north on said westerly portion of sa~d east line a distance of 80.5 feet to an angle point in said east line; thence at an angle to the right ot 82 degrees a distance of 77.2 feet to a second angle point in said east line; thence north on said east line a distance of 100.2 feet to a point 87 feet south ot the southwest corney of said Lot 122; thence at an angle to the right of 90 degrees a distance of 66 feet; thence at an angle to the left ot 90 degrees a distance of b7 teet to the south line of sa~d Lot 122; thence east on the south line of said Lot 122 a distance of ~Y5 feet to the southeast corner ot said Lot 122; thence north on the east line of said Lot 1~2 a distance of 260 teet to the northeast corner of sa~d Lot 122; thence west on the north l~nes of said Lots 122 and 121 a d~stance ot 6bU feet to the northwest corner of said Lot 121; thence south on the west l~ne of said Lot 121 a distance ot 653 teet to the place of beginning. according to the plat thereof on file or of record in the office of the Register of Deeds in and for said County. except that part thereof embraced in Tract A. Registered Land Survey No. 391. Files of Reg~strar of Titles. Count) ot hennepin. Lot 5. Wheeler's Out-Lot~." P.l.N 35-117-23-32-0025 35-117-23-33-0009 . . GALPIN LAKE WOODS Ifl'~~ I~\ 1 tjCl. C') ,,~..:t.:; ~ IC.JOl1 I <:J:tr.11 :i ~ .J. i'~ r'" -::.,w III ..'&1...:.:...' ....,..u.. EGAN,' FI~LD a NOWAK, we. SUftVIYORS '\~ ::.\ ;... ,. ,~ ..." ("">. \ ~ " IlIfet ....... ..., } .;11 .......,. It: .~. ..__,;;;'1... ~ ..... .,., filet (11.1."".-.'" _ _ -- ..~ ~===J' I ...j =-':-~,";,"fJ:r Ih 1: 10 ~..l""/JI IIF J... .~. ~~ Ir:: "'- ~., .... --,.., - . , ..~ ~... ...... 'i.i . ..... .... ...... _., WI ltr .-----. . - - - - """'t\,;-' t'v I "'Y I I \ ~ tV II, 0 ".... \ II i .. J. "~'P-.L --, I 2 ; I .. - -m... J ~t~.,.~-{, ~~. ..... CI' 3 I. ..t..r.o' (r~ , " ... '-l. c ,. F. A p E C x i '" ,;. I ." f.... -- ~"iT.iiD t.~ O. o ,. Q 3 "' (~... .\.... .... '. R.T. DOC. NO. C. R. DOC. NO.. N ~E .. FIET . o 10 , 100 ~ BEARINGS SHOWN ARE . DENOTES IRON MONU IRAlNAGf /111m UTILITY UUllIENT. Alf I I I I ....... IUI -1 I ____l______J L____. ..., _ ,.., il, .14'10 ...4 ~j.;,.i", ,., II" ....f .. ..4flo .. ~j.i,,;'" "...f I.., 1M ,I.f. 121 EXHIBIT B " . . ~LUfICN ID. A RESOLUfICN APPOOVIOO mE PLAT OF GALPIN LAKE'\\ODS IN WE CllY OF SIDlE.WXD WHEREAS. the final plat of Galpin Lake Woods has been sullni t ted in the mmmer required for the platting of land under the Shorewood Ci ty Code and under Chapter 462 of Minnesota Statutes. and all proceedings have been duly had thereunder; and WHEREAS. said plat is consistent with the Shorewood Comprehensive Plan and the regulations and requirements of the laws of the State of Minnesota and the City Code of the City of Shorewood. Nl\'. 'DJEREFCIm, BE IT RESOLVED, by the Ci ty Counci 1 of the Ci ty of Shorewood: 1. That the plat of Galpin Lake Woods is hereby approved. 2. That the approval is specifically conditioned upon the tenns and condi tions contained in the Developnent Agreement attached hereto and made a part hereof. 3. That the Mayor and City Clerk are hereby authorized to execute the Certificate of Approval for the plat and the said Developnent Agreement on behalf of the City Counci 1. 4. That this final plat shall be filed and recorded within 30 days of the Developer's receipt of this Resolution. BE IT FURll~ RESOLVED. that the execution of the Certificate upon said plat by the Mayor and City Clerk shall be conclusive. showing a proper compliance therewith by the subdivider and City officials and shall entitle such plat to be placed on record forthwith without further fonnality. all in compliance with Minnesota Statutes and the Shorewood Ci ty Code. AIX>PI'ED BY mE CIlY cnN::IL of the City of Shorewood this . 1988. day of Robert Rascop. Mayor ATIEST: Sandra L. Kennelly. City Clerk ;(') I ;~ ,fit ~-t :,..:JOYH, 1f3.LfPQtt.QW,tii I I . , I N . JJ o ,. o \ ,\) ~ ~.tt6 1'1 M01:JlnO ~ ''.'t .~.....,..... "~" 9t ",. NI t~'~t6 'N""AH .-- "8"3:1 ~ + d~O .9 l-,Ot--- ~~ '-1~t't ~ .\ f ~ S13)f~'tH8 ;'.( ; " .<,.:r '" ~~. ....~ '.W ~i -:r... .... .~1-. " , ~ 0, f ~.. ~. '>;.' ~ ".. - I' . / , ., -" , ......... " .. \.....,,-' QSM ~elen .. Mayeron& AssocIates. Inc. 2021 East Hennepin Avenue Minneapolis, MN 55413 612-331-8660 FAX 331-3806 Engmeers Surveyors Planners March 24, 1988 City of Shorewood 5755 Country Club road Shorewood, Minnesota 55331 RE: Review of Final Plat, Plans and Specifications For Galpin Lake Woods Addition Shorewood, Minnesota OSM Comm. No. 1744.78 \.....J Dear City Officials: We have reviewed the plans and specifications for the Galpin Lake Woods Addition as prepared by Robert A. Thene, P.E. Our review comments will address the final plat, streets, storm drain and sanitary sewer. 1. A twenty foot utility-storm drain easement is required on the final plat on Lot No. 6 for the proposed storm drain. 2. Rip rap should be placed at the two storm drain outlets on the project. Also, the flared end section and the next two pipe joints should be tied on the outlet from Catch Basin No.4 (Minnesota Department of Transportation). 3. The bituminous curb shall be "integral shoe formed rolled bituminous curb," and it shall be so stated on the plans. 4. The street section should be 6" Class 5, 100% crushed, 3" 2331 base course and 1-1/2" 2341 wear course. If the subgrade is not stable, a geo-fabric blanket may be required. We will be happy to di scuss these review comments with you. If you have any questions, please call me. Respectfully, ORR-SCHElEN-MAYERON & ASSOCIATES, INC. 1 f) -y} ! \ {v,,~.... ~r, / I('~ r: ... ames P. Norton, P. E. City Engineer V JPN:mlj- Ml~ -i8 t &c 'IEDLUND Planning Engineering Surveying March 28, 1988 Mr. Pat Arens 22150 Bracketts Road Shorewood, MN. 55331 Dear Pat, At your request, I have done some research into the location of your west and south property lines. These lines were recently marked by Egan, Field and Nowak, Inc., the surveyors for the developer of the land west of your property which is being platted as Galpin Lake Woods. They surveyed the south line of Lots 4 and 5 of Wheeler's Outlots, in part to locate the north line of Brackett Road, which is a 50 foot wide easement lying south of and adjacent to your south property line. As a part of their survey, they also located the iron monument near the shoreline of Galpin Lake which they are using to establish the property line common to Lots 4 and 5, and an iron monument at the southeast corner of Lot 122, Auditor's Subdivision No. 120. One of our survey crews also located an iron monument which is located at the southwest corner of your property. This iron was found by our crew when they roughly measured the 130 feet shown on the final plat of Wheeler's Outlots. The existing monument measures approximately 10 or 11 feet from the iron set by Egan, Field and Nowak. Our crew did not measure the distance to the property corner at the southeast corner of Lot 122, but after receiving a copy of the proposed final plat for Galpin Lake Woods, this appears to be 261 feet south of the iron our crew found at your southwest corner. In other words, the distances between the three existing monuments located along your west line and its southerly extension, agree with the plats of record. The proposed plat of Galpin Lake Woods does not agree with these plats of record. There is a 10 or 11 foot discrepancy at the middle iron (your southwest corner) which should be resolved prior to the approval of the final plat of Galpin Lake Woods. If you have any questions please call me. Yours truly, J~. ~i~t::ac; Hedlund Planning Engineering Surveying JDL/kas 9201 East Bloomington Freeway, Bloomington, Minnesota 55420, Telephone (612) 888-0289 GfJ . . M1ENIlVIENT 'ID DEVEIDIMENT AGREFlVIFNf BRENlRIOOE '!HIS AGREEV.IENl'made this _ day of , 1988. ~, a Developnent Agreement was made and entered into on the day of , 1987, by and between the City of Shorewood, a Minnesota municipal corporation (hereinafter referred to as "Ci ty"), and Shorewood Oaks Developnent, Inc., a Minnesota corporation (hereinafter refereed to as "Developer"), for the developnent of certain lands into single family dwelling sites; and ~, said Agreement contenplated a developnent consisting of 24 single-family lots; and WHEREAS, the Metropolitan Waste Control Omnission (~) has since detenmined that due to limited capacity of the sewer system, it will allow only 19 sewer connections to be made to the Shorewood sewer line which serves the Developnent at this time; and ~, Paragraph 1 of said Agreement provides for the developnent of lots within the plat pursuant to the Shorewood City Code; and WHEREAS, the parties therefore desire to modify and amend the tenus and conditions of said Agreement to accommodate said detenmination made by ~ limiting sewer connections within the plat to 19. 10\1, 1HEREFORE, in consideration of the mutual covenants and guarantees contained herein, the City and the Developer agree as follows: That Paragraph 1 of that certain Developnent Agreement dated , 1987, between the City of Shorewood and Shorewood Oaks Developnent, Inc., is hereby amended to read as follows: 1. IDl' D:EV.EIDR\1ENI'. Single family lots wi 11 be developed pursuant to the requirements of the R-1C Zoning District as contained in Shorewood City Code Section 1201.12. Such developnent shall be limited to a total of 19 single family lots until such time as the Lake Ann Interceptor sewer line has been carpleted by the ~ and is available to serve the plat, or until such other time as additional sewer connections to the Shorewood sewer line are approved by the M\U::. IN WITNESS ~F, the parties hereto have caused these presents to be executed on the day and year first above written. 1- . . STATE OF MINNEsarA) ) ss CXXNlY OF HENNEPIN) On this day of , 1988, before me, a Notary Public within and for said Cotmty, personally appeared Robert Rascop and Sandra L. Kennelly, to me personally known, who, being each by me duly sworn, did say that they are respectively the Mayor and Ci ty Clerk of the IIl1Ilicipal corporation named in the foregoing instrunent, and that said instrument was signed and sealed in behalf of said corporation by authority of its City Cotmcil, and said Robert Rascop and Sandra L. Kennelly acknowledged said instrunent to be the free act and deed of said corporation. Notary Pub 1 ic STATE OF MINNEsarA) ) ss CXXNlY OF HENNEPIN) On this day of , 1988, before me, within and for said Cotmty, personally appeared on beha 1 f 0 f SlIEE.WXD (w{s DEVEIDHVJEl.IU', IN:;., who is its described in and who executed the foregoing instrument and acknowledged that he executed the same as his free act and deed. Notary Public . . RESOLUI'ICN 00. RESOLUI'ICN APPRJVIl"Ki AN AMENIl\1ENl' '10 1HE RESIDENrIAL SUBDIVISICN DEVEIDR\1ENI' AGREE\1ENI' BRENIRIOOE WHEREAS, the Ci ty CO\mcil of the City of Shorewood, by its Resolution No. on , 19 , approved the Final Plat of BRENIRIOOE and authori zed the Mayor and Ci tyClerk to execute a Developnent AgreEment on behalf of the City; and WHEREAS, such Developnent Agreement was duly executed by the Developer and the City on , 19_; and WHEREAS, the parties now wish to amend such Developnent AgreEment temporarily limiting the developnent of such plat to a total of 19 single-family lots. NlV, 'IHEREFUm, BE IT RESOLVED by the City Council of the City of Shorewood as follows: 1. That the .Amendnent attached hereto amending the Residential Subdivision Developnent Agreement, Brentridge, dated , 19 is hereby approved. 2. That the Mayor and Ci ty Clerk are hereby authorized to execute said .Amendnent on behalf of the City Council. 3. That this Resolution, together wi th the .Amendnent attached hereto, shall be filed and recorded within thirty (30) days of Developer's receipt of this Resolution. AIOFTED BY 1HE CIlY a:x.H::IL of the Ci ty of Shorewood thi s day of , 1988. Robert Rascop, Mayor ATI'EST: Sandra L. Kennelly, City Clerk o~ )7' , '. .K ALDEN BERMAN RESIDENCE 20390 KNIGHTSBRIDGE ROAD . , 6" 9- . .!.) SA,I. ~ AMES BURY 12 TH . ............................................................................... A l T ................................ ~U.~. . NO. 1 ~. ~\ ~~~ -::IE. ~ ~ .. I 0 '.. ~o ADDITION .............1.11............... ............. II..... 2 If @" i '::. .. .. .. \~ \~ O"'{.~'1, \) "'{ \.. \<? o ...." .. ~ .. .. .. .. .. .. .. .. .. \~ J ,.'1'11' --~ i. . ...-;~~~." "_~_.--- .---.~-~J37. ,--- i - -- r=:===- ~~ .= " . ~- "":':=- - -~- < . .011'-----. "0 ~ \. .<#' 0 _ _ ...... ~ . ". ,ptt ",. J). / .,.., ~ ORRIN THOMPSON RESIOENC 4960 SUSSEX PLACE . ft. . .' " t1UNITECH, INC.. 2373 WilSHIRE BOULEVARD MOUND, MN 55364 Phone: 612/472.2718 March 23, 1988 Mr. Dan Vogt City Administrator City of Shorewood 5755 Country Club Rd. Shorewood, MN 55331 Dear Dan, This letter is in response to our meeting regarding autodialers for Arnesbury, Boulder Bridge, and Waterford wells. I have included a quote for installation in each of the wells for an autodialer. I also have included an explanation for the costs as Arnesbury and Waterford wells require some additional equipment. Boulder Bridge Well - Autodialer and installation The telephone company will need to run in a pair of lines to the well house. Otherwise everything needed is in the control panel or provided in the quote price. $ 25.00 ----~, Arnesbury Well - Autodialer and installation Because the control center for this well does not ~ ,::::~ ",.-..,,-- ,-' -,- contain the circui try, flow, and mercroid swi tches '-"-~ needed, we must install this equipment. This cost is- Total We will need telephone lines run into this building also. 925.00 \ 950.~ ~"~i~15. 00 Waterford Well - Autodialer and installation Additional equipment circuitry needed: well fail switches, stop switch, high pressure, low pressure, and power fail relays, and installation-. ~-- Total "~--.<t .// \::.'" ---.. "- \ 925.00 i lfnJ 2,650.00 This additional equipment was not installed in the current control center. It is my understanding that there is a study of alarm status being conducted at this time by O.S.M. We should check with Jim Norton to be sure we are not duplicating equipment that he plans to have installed in the future. Telephone lines are needed to be run into this building also. <1)\:_ ~r~f /" t/70; 'l/fl;"1J . . /~- Dan, the other matters that we discussed are bearing nOlse below the pump base on the turbine wells at Amesbury and Woodhaven wells; also potential wireing problems at Boulder Bridge submersible well. We UTILITY SYSTEM MAINTENANCE . SERVICE FOR ALL MAKES OF METERS · SPECIALIST IN FLOW METER REBUilDING lOB ~ . . CITY OF SHOREWOOD MAYOR Robert Rascop COUNCIL Jan Haugen Kristi Stover R9bert Gagne Barb Braneel ADMINISTRATOR Daniel J. Vogt 6755 COUNTRY CLUB ROAD . SHOREWOOD. MINNESOTA 55331 . (612) 474-3236 Memo To: Froa: Re: Date: Mayor and Counci1members Iv Beck, Finance Director Discussion of Printer for the IBM 36 Ista1lation 3/24/88 During the process of installing the 1~ 36 the installer advised me on 3/10/88 that he could not get our letter quality printer to work. 1 was advised that the hardware and software vendors would get together and make good on their promise. 1 informed Dan that day and continued to keep him informed of any progress. The following Monday (3/14) 1 was advised by the vendors that they would reduce costs by $3500 in order to provide ample funds to buy a printer of our choice to get the system up. The total cost of the printer selected amounts to approximately $2278 which gives an actual cost savings to the City of about $1222. The vendors send their apologies. May I assure you that it is not uncommon to have such things occur during such installations and that this is a minor problem which turned out to be to our benefit with the cost savings. What appears to have happened here is that rumors were started before the final solution was provided. The final solution was not available to Dan and I until 3/18/88. CCI Dan Vogt P.S. Attached also is a memo of 3/16/88 referring to this situation. A Rp<;;"pnt;Rf f:nmml/nitv on I Rkp MinnptnnkR'~ ~nl/th .',hnrp 12A I . . CITY OF SHOREWOOD MAYOR Robert Rascop COUNCIL Jan Haugen Kristi Staller Ropert Gagne Barb Brancel ADMINISTRATOR Daniel J. Vogl 5755 COUNTRY CLUB ROAD . SHOREWOOD. MINNESOTA 55331 . (612) 474-3236 Memo To: From: Re: Date: Mayor Rascop and Councilmember Stover Evelyn Beck-Finance Director Install of IBM 36 Computer 3/16/88 One of our computer printers will not work with the System 36. Because both vendors promised it would work, they are making good on their promise. Both have apologized for the inconvenience. It is not uncommon to have some difficulties during new sy~em installations and most situations can be resolved as this one can. Normally, we would simply move ahead and resolve the problem because there is no additional cost to the City involved here. However, because of all the questioning goi~on lately we're apprehensive about moving forward. We will be selecting the printer that is compatible to the System 36. Because IBM's State Contract which discounts IBM equipment for goverments is in negotiation at this time we will select a vendor that can give the discounted price for governments. Would you both give either Dan or I a call Monday so we feel comfortable enough to proceed. cc: Dan Vogt March 24, 1988 O~M Schelen :yeron& Associates, Inc. 2021 East Hennepin Minneapolis, MN 55413 612-331-8660 FAX 331-3806 "-' Engineers Surveyors Planners City of Shorewood 5755 Country Club Road Shorewood, Minnesota 55331 Re: Amesbury Water line Problems City of Shorewood OSM Comm. No. 1744.88 Dear City Officials: The Amesbury area water line problems were discussed in detail in a letter to the City dated February 25, 1985. We have further reviewed the problems at the A 1 den Berman and Orri n Thompson res i dences and have the fo 11 owi ng comments and recommendations: A. ALDEN BERMAN RESIDENCE: Mr. Berman's major complaint is of water discoloration. To alleviate this problem, the following alternatives with cost estimates were reviewed: \..,- Alternate No.1: The installation of a flushing hydrant at the end of the 4-inch service line which could be flushed periodically clearing the water in the service line. This alternative is estimated to cost $2,500. Alternate No.2: The 4-inch service line could be extended to the west and connected to the 8-inch water main on Regents Walk. This would provide a "loop" in which the water is kept moving, keeping it clear. This alternative is estimated to cost $6,600. Alternate No.3: Replace the 4-inch service line with a 6-inch line and add a fire hydrant at the end. This would provide a larger available volume of water and fire flow capability. This alternative is estimated to cost $7,700. A recommendation on the three alternatives must be based on a review of the separate positive results of each. Alternate No. 1 provides the flushing capability desired but requires maintenance like a regular hydrant. Alternate No.2 provides continuous flow which resolves the problem with a dead end line but the capital cost is significantly higher. Alternate No. 3 provides the flushing capability just like No. 1 but also provides fire flow capability. However, there are hydrants near by that could be used. Therefore, the decision comes down to Alternate No. 1 versus Alternate No.2. We feel either alternative would provide a solution to the problem; however, Alternate No. 1 still results in a dead end line. This may require more flushing than other dead end lines. As such, the life-cycle cost effectiveness of the two are much closer than the _ comparison of the initial capital costs. Based on this, we recommend Alternate No. 2 which would prOVide a looped system. . v /(}/f; Page Two ~ City of Shorewood March 24, 1988 B. ORRIN THOMPSON RESIDENCE: Mr. Thompson's major compl a i nt is of air entrapment in the 4-inch dead end service line which feeds his home. To alleviate this problem, we reviewed the following solutions with cost estimates and a recommendation: . v Alternate No.1: The 4-inch line could be extended either to the north or the south to "loop" the line with the existing 6-inch lines. This would provide a connection to existing hydrants which are flushed when air problems arise. Either "loop" is estimated to cost approximately $33,000. Alternate No.2: The installation of a hydrant at the end of the 4-inch service line which could be flushed periodically clearing air from the line. The estimated cost of this solution is $4,250 and may require more periodic servicing. Alternate No.3: Installation of an automatic air release valve at the end of the 4-inch service line. This would automatically relieve air pockets which gather at the high points in a system. This 4-inch line terminates in a high point. This solution is estimated to cost approximately $5,300. Currently Mr. Thompson's major complaint is of air in the line. This problem is considerably different in how it occurs and how to handle it than the rusty water complaint of Mr. Berman. Air in the line can occur more frequently. Flushing it out through a hydrant can relieve the problem but may require an inordinate amount of maintenance time. From this standpoint, an automatic air-relief valve would be the proper solution. This still leaves the line in front of Mr. Thompson's house as a dead-end line. To properly resolve Mr. Thompson's problem and provide a means for flushing the line, both Alternates 2 and 3 should be done. This would resolve not only the air problem but any potential problem with rusty water. We will be happy to discuss these items with you at your convenience. Respectfully, ORR-SCHELEN-MAVERON j::pESj)~ ~~mes P. Nor{on, P.E. Associate JPN:ml j - Mite.. f 6\ cc: Mr. Bob Polston, Munitech A. ALDEN BERMAN COST ESTIMATES ~ ALTERNATE NO.1 INSTALLATION OF HYDRANT JUST OFF DRIVEWAY 1 - Flushing Hydrant 1 - 4" Gate Valve and Box 25 L.F. 4" Ductile Iron Pipe @ $20.00/L.F. Restoration Contingency TOTAL COST . . . . . . . . . . . . . . . . . . . . . . . ... $ 650 .. 350 .. 500 ... 650 ... 350 . $2.500 ALTERNATE NO.2 EXTEND 4 INCH LINE TO 8 INCH ON REGENTS WALK 192 L.F. 4 Inch D.I.P. @ $20.00/L.F. 1 - 4"x8" Wet Tap (Includes Tapping Valve) 500 Lbs. Fittings @ $l.OO/Lb. 50 Sq. Yds. Street Repair/Restoration Contingency ~ TOTAL . . . . . . . . . . . . . . . . . . . . . . . . . .. $3,840 .. 1,000 .. 500 .. 660 .. 600 . $6.600 ALTERNATE NO.3 REPLACE 4 INCH LINE WITH 6 INCH LINE/ADD HYDRANT 130 L.F. 6 Inch D.I.P. @ $25.00/L.F. Hydrant 6 Inch Gate Valve Remove 4 Inch Line Driveway Restoration 600 Lbs. Fittings @ Sl.OO/Lb. Contingency .. $3,250 .. 1,000 .. 450 .. 500 '" 1,200 '" 600 .. 700 TOTAL . . . . . . . . . . . . . . . . . . . . . . . . .. $7.700 v B. ORRIN THOMPSON COST ESTIMATES \-. ALTERNATE NO.1 -LOOp. TO NORTH OR SOUTH 750 L.F. 4 Inch D.I.P. @ S20.00/L.F. 3,000 Lbs. Fittings 2,000 Sq. Yds. Sod and Shrub Restoration 4" x 6" Wet Tap Street/Driveway Restoration Contingency TOTAL . . . . . . . . . . . . . . . . .. . . . .. . ALTERNATE NO.2 INSTALLATION OF HYDRANT OFF DRIVEWAY v 1 - Flushing Hydrant 1 - 4" Gate Valve and Box 70 L.F. 4" D.I.P. @$20.00/L.F. 100 Sq. Yds. Restoration - Sod @ $ 2.00/S.Y. Driveway Repair Contingency TOTAL COST . . . . . . . . . . . . .. . . . . . . . . ALTERNATE NO.3 AIR RELIEF VALVE 1 - Air Relief Valve 1 - Water Tight Manhole 1 - 4 Inch Manhole Connector (Boot) 1 - 4 Inch Gate Valve 1 - Saddle Fittings Drainage Pit With Drainage Rock Driveway Restoration Boulevard Restoration Contingency TOTAL . . . . . . . . . . . . . . . . . . . . . . . . \- .. $15,000 .. 3,000 .. 6,000 .. 1,000 III 5,000 .. 3.000 . $33,000 .. $ 650 .. 350 .. 1,400 .. 200 III 1,275 .. 375 . $ 4,250 .. $ 500 .. 1,500 .. 100 .. 350 .. 200 .. 200 .. 400 .. 1,000 .. 600 .. 450 . $ 5,300 c ALDEN BERMAN RESIDENCE 20390 KNIGHTSBRIDGE ROAD , If "" "'- c ( ( J AMES BURY I 20 !.ti , ...................................-- ADDITION -- -a. .... .- n 111 ALT. NO.1 ,................ t. o I . I ! t 2 \ ! , , ~ \.. 0 't \",.4 \) , \. o ~~ V \ \ 1 ~-::::C__u_ ~ I r "",,~--~- - - -- ----- ! '\~ ..0'...---.----- J,...... ." \--- J..'~. ~ .,/ ORRIN THOMPSON RESDENCE 48ao SUSSEX PLACE ..