041387 CC Reg AgP
CITY OF,SHORZWOOD
~REGULAR COUNCIL MEETING
~. APRIL 13 r 1987
COUNCIL CHAMBERS
5755" COuNTRY CLUB ROAD
7:30 PM
AGENDA
CALL TO ORDER
A. Pledge of Allegiance
B. Roll Call
/
Haugen . / /
Stover ~.J
Gagne
Brancel .
Mayor Rascop ~. 1ft
1 . APPROVAL OF MINUTES
A. Regular Council Meeting - March 23r 1987
(Att. 11 - Minutes)
2. MATTERS FROM THE FLOOR
A.
B.
3. PLANNING COMMISSION REPORT
A.
B.
4. PARK COMMISSION REPORT
A.
B.
5. CONSENT AGENDA
A. Weed Spraying Contract
(Att. 15 - Memo)
Moved
Seconded
Vote
~~:=
r.; ~ ~j
-1-
CITY COUNCIL"MINUTES
MONDAY, APRIL 13, 1987
page two
'-
6.
1~~,
PUBLIC HEARING - CONCEPT AND DEVELOPMENT STAGE - POD
Applicant: Shorewood Oaks Partnership
Location: SW corner of Glen Road and County Road 19
(Att. 16 - Staff Report and Attachments)
*Refer to Planning Commission Minutes
of March 3, 1987.
7. SIMPLE SUBDIVISION
Applicant:
Location:
John Flesher
22375 Murray Street
(Att. 17 - Staff Report)
8. BID RECOMMENDATION
Tractor Loader Backhoe
2 Dump Trucks, Plows, and Sanders
(Att. 18 - Staff Report)
9. OFFICE SPACE NEEDS ANALYSIS
(Att. 19 - Memo - Proposals submitted
to Council)
10. ATTORNEY' S REPORT
A. S. E. Area Water Tower Site
B. City Hall Law Suit Order
C. Junk Ordinance - First Draft
(Att. IlOc - Draft Ordinance)
D. Eureka Road Storm Sewer Status
E. Water Ordinance Amendment for Commercial Users
(Att. IlOe -'Draft Ordinance)
F. MWCC C.U.P. Resolution
(Att. IlOf - Resolution)
-2-
t.
CITY eOUNCIL MINUTES
MeNDAYr APRIL 13r 1987
page three
11. ENGINEER'S REPORT
A. Plans and Specifications for Pump Bouse - S.E. Area Water System
B.
12. PLANNER'S REPORT
A.
B.
13. ADMINISTRATOR'S REPORT
A. Contract Mowing
(Att. t13a - Memo)
B. Discuss Auto-Dialer for Badger Well
C. Recycling Committee Discussion
(Att. t13c - Memo)
D. Resignation of the Minnetonka Community Services Representative
(Att. t13d - Letter)
14. MAYOR'S REPORT
A.
B.
15. COUNCIL REPORTS
A.
B.
16. APPROVAL OF CLAIMS AND ADJOURNMENT
-3-
CITY OF SHOREWOOD .
Rj'.:GULAR COUNCIL MEETI-~}<" .
MONDAY, MARCH 23, 198"'" .....
,
.... "
I ~i-~
,'"\ .
COUNCIl. CHAMBERS
:..~~NTRY CLUB ROAD
~::fd~.
M I NUT E S
CALL TO ORDER
The Regular Meeting of the Shorewood City Council was called to order
at 7:30 P.M., Monday, March 23, 1987, in the Council Chambers by
Mayor Rascop.
PLEDGE OF ALLEGIANCE AND PRAYER
Mayor Rascop opened the Regular Council Meeting with the Pledge of
Allegiance and a prayer.
ROLL CALL
Present: Mayor Rascop, Councilmembers, Haugen, Stover, Gagne, &
Brancel.
Staff
Attorney Froberg, Engineer Norton, Administrator Vogt,
Planner Nielsen, and Clerk Kennelly.
APPROVAL OF MINUTES
Gagne moved, seconded by Stover, to approve the Counc~l minutes of
the March 9, 1987 with a clarification to be added on page 1. Motion
carried - 5 ayes.
MAftERS FROM THE FLOOR
Discussion on Badger Park Well Repairs
Administrator Vogt asked Bob Polston to attend the Council meeting to
explain the recent failures that have occurred at the Badger well.
Polston does not feel there is any design problem with this well, it
is no different in design than any others that have been operating
without any problems. He tested for low voltage input to the
electrical convertors, but the test equipment supplied by N.S.P. was
needed and was removed prior to being able to determine if this is
the problem. Polston would like to reinstall this testing equipment
for a longer period of time to test under various electrical usage
period.
Polston suggested that a dialing device could be installed to
automatically notify Munitech at the time of a failure rather than
waiting for someone to report the light flashing on the station or no
wate r.
PLANNING COMMISSION REPORT
Stover reported the first hearing of the P.U.D. for the Shorewood
Place Apartments was held. The second hearing will be held by the
Council on April 13, 1987.
The Planning Comm~ssion is preparing their own bylaws and policies
to included an attendance policy. This will be submitted to the
Council for review.
1
I
Council Minutes
. Monday, March 23, .7
page two
.
PARK COMMISSION REPORT
Commissioner Jakel referred to the Park Commission attachment
including recommended items for Council approval. He suggested the
Manor Park building be returned to the Commission due to the
question of the designer being a registered architect.
Jakel is requesting Council approval of a request for wood chips
for Freeman Park trail, clean-up days to be held at Freeman Park,
staining of Badger Park building, and the completion of work to the
Badger and Manor Park fields.
Brancel moved, seconded by Haugen, to approve the above listed
requests. Motion carried - 5 ayes.
CONSENT AGENDA
HENNEPIN COUNTY FAIR DONATION
A request has been received from the Hennepin County Agricultural
Society for a $50.00 donation to support the Hennepin County Fair.
CRESCENT BEACH DOCK
A request was received from the Park Commission for funds from Park
Capitol Improvement Fund, not to exceed $1,500.00, for the joint
purchase of a new dock and sign for Crescent Beach.
UNION NEGOTIATIONS MEETING SET
The union negotiation strategy meeting set for March 24, 1987 has
been rescheduled on Wednesday, April 8 at 7:30 P.M.
Stover moved, seconded by Gagne, to move approval of the three above
listed consent agenda items. Motion carried - 5 ayes.
BOND REFUNDING SERIES 1987A
RESOLUTION NO. 30-87
Mr. Ron Sundberg of Springsted Incorporated was present to inform the
Council of the bid letting to refund an existing bond. Six bids were
received and tabulated, Springsted is recommending acceptance of
Norwest Investment Services, Inc. at 6.2%. This refunding represents
a $258,600 savings over the length of the bonds. Springsted will
handle the coordination of the review and completion with the Bond
Counsel.
Ed Snyder of the Financial Advisory Board was present and felt the
rebonding was a responsible action by the City.
Gagne moved, seconded by Haugen, to approve the Resolution for the
Refunding Bond Series 1987A as recommended. Motion by Roll Call Vote
- 5 ayes.
2
Council Minutes
; Monday, March 23, .7
page three
.
SHOREWOOD OAKS - FINAL PLAT APPROVAL
RESOLUTION NO. 31-87
Attorney Froberg presented a Resolution approving the final plat for
Shorewood Oaks. Stover questioned the need for a letter of credit.
A letter of credit is to insure the work is completed, it is not
needed because the City ~s bonding for the completion of work and
requiring a lein waiver for $105,000.00 for work already completed on
this project. Haugen questioned the dedication of park fund fees.
This will be referred to within the development agreement.
Haugen moved, seconded by Brancel, to accept the Resolution approving
the final plat. Motion carried by Roll Call Vote - 5 ayes.
APPROVAL OF SHOREWOOD OAKS DEVELOPMENT
AGREEMENT
RESOLUTION NO. 32-87
Council has submitted the Development Agreement for review and
approval. Haugen questioned if the staff was satisfied with the
agreement, staff has approved it as submitted.
Haugen moved, seconded by Brancel, to accept the Development
Agreement for Shorewood Oaks as Submitted by Resolution. Motion
carried - 5 ayes by Roll Call Vote.
APPROVAL OF PLANS AND SPECIFICATIONS AND RESOLUTION NO. 33-87
ORDER ADVERTISEMENT FOR BIDS FOR SHOREWOOD
OAKS - PROJECT NO. 87-1
Engineer Norton submitted plans and specifications for the
improvements on Shorewood Oaks, bids to be opened on April 27, at
11:30 A.M. and reviewed by the Council at 7:30 P.M. that evening.
Norton then reviewed the water line extension from Boulder Bridge to
the Shorewood Oaks project. Rascop requested a rev~ew of the ground
water drainage system. Norton explained that the system consists of
per imeter drainage tile that flows into a separate dra~nage s}'stem
under the new street, then discharges into the ponding area in
Freeman Park. This will then continue into a drainage route to Lake
Minnetonka. The pond is designed to contain a n100 year rain storm."
Any additional rain wil~ flow into an overflow structure. This pond
will not be a hazard to children as it is designed as a dry pond
other than run off periods.
Haugen moved, seconded by Gagne, to approve the plans and
specifications and order advertisement for bids. Resolution adopted
by Roll Call Vote - 5 ayes.
SWIMMING POOL REOUEST
Dennis Johnson
to install a
have a four
The location
Ordinance.
of 6180 Riviera Lane has requested a building permit
primarily above ground swimming pool. The pool will
foot fence with a self closing gate on the pool level.
of the pool meets the set back requirements of the
3
M~~d;;; M;~~h~2~987
Page four
.
SWIMMING POOL REQUEST - cont.
Brancel moved, seconded by Gagne, to approve the swimming pool permit
as requested. Motion carried - 5 ayes.
WEIGHT RESTRICTION ORDINANCE DISCUSSION
David Rotter, Vice President of the Rottlund Company, requested a
release from the weight restrictIon Ordinance in order to complete
construction on ten homes begun in Covington Vine Ridge.
Engineer
regarding
streets.
the weight
Norton responded to the Council's previous questions
the effect over 4 ton loads would have on damages to City
He referred to his memo and ~resented a fIlm explaining
comparisons and effects.
Council had various questions on ground frost; 4 ton vs. 6 ton limits
posted on Shorewood and Minnetonka sides of Vine Hill Road and the
effect of the 1 1/2 mat applied to Vine Hill Road. Stover stated
that if the Ordinance is not right it should be changed, not Just
amended for one person. She supports the Ordinance as it exists.
Mr. Lamoureux and Mr. Bruce asked if Improvement to Covington Road
was planned. Norton indicated tha~ about 50' of Covington would be
affected by the M.W.C.C. line extension.
Mr. Rotter felt the benefit to the taxes base by having these homes
completed would warranty granting a variance for weight limitation or
changing the dates covered by the Ordinance in accordance with
weather conditions. Gagne would lIke to make changes in the
Ordinance if he could get additional support from the Council. No
Council support was offered.
RENAMING SUBDIVISION - MCKINLEY PLACE ADDITION RESOLUTION NO. 34-87
AND MCKINLEY PLACE 2ND ADDITION
Mr. Mike Pflaum of Lundgren Brothers Construction has requested the
renaming of subdivision Chestnut Ridge 10th Addition to McKinley
Place and McKinley Place 2nd Addition. He feels thIS would lend to
more identity for the Shorewood portion of the Near Mountain
development.
Stover moved,
the plat and
list the new
the develope r.
seconded by Haugen, to approve the request of renaming
hardshell, and amending the Development Agreement to
plat name. All costs in making changes to be paid by
Motion carried by Roll Call Vote - 5 ayes.
COUNCIL BREAK for Student Interviews 8:50 - 9:00 P.M.
4
Council Minutes ~
Monday, March 23, 1987
page five
~
PLANNERS REPORT
Disposition of Tax Forfeited Prooertv
In response to Minnewashta Church's request to acquire a tax
forfeited lot adjacent to the church property, Nielsen contacted
the County for information. The County holds land sales once a
year, or auctions land with no access or unbuildable to adjacent
owners, four or five times a year. This lot does have access and
further information will be obtained on the disposition of the lot.
Water Connections to Shorewood Oaks Extension
Staff has discussed the availability of offer~ng water service to
those residents along the Boulder BridgejShorewood Oaks water
extension. They have recommended that letters of interest in the
water connection be sent to all persons affected, asking them to
respond at the time if they want to connect and want the assessment
added to the bond for certification to taxes. This charge would be
$4,000.00 for each connection to be paid to Torn Wartman for
oversizing costs of the Boulder Bridge well. After the bonding
period the $4,000.00 charge would have to be paid up front when
connecting. There would be no additional assessment for stubs as
the developer of Shorewood Oaks will be paying for the stub
installation. The basis for this water connection charge should be
documented so as not to set policy for other water extension
charges.
The staff wil~ be having a meeting with Tom Wartman to confirm the
water agreement prior to notifying the residents.
Attorney Froberg indicated that all persons interested in the water
connection and bonding for it, must be listed in the legal notice
assessing this improvement.
Gagne moved, seconded by Rascop,
interested residents contingent on
Wartman. Motion carried - 5 ayes.
to increase the
final agreement
bond
with
for
Mr.
ORDINANCE ADOPTION OF THE 1985 UNIFORM ORDINANCE NO. 194
BUILDING CODE (Further amendment made in these minutes)
Nielsen presented a draft Ordinance for the adoption of the 1985
Uniform Building Code. He recommended that the Ordinance be adopted
excluding Section 1.B. Nielsen would like further review done by the
Planning Commission on Section I.B.
Haugen moved, seconded by Gagne, to adopt the draft omitting Section
l.B by Roll Call Vote - 5 ayes.
5
Council Minutes
Monday ~ March 23,.7
page s~x
.
ATTORNEYS REPORT
Water Tower Site
The State appraiser went out to review the site. Appraisal will be
submitted to her supervisor on March 24, 1987. Response should be
submitted to Council at the April 13, 1987 meeting.
Gagne asked if this will allow enough time to construct the tower
in order to transfer the water system over from Minnetonka at the
completion of 90 homes, the limitation of the water service
agreement. Norton stated that the existing wel~ can service these
homes with water without the tower.
Eureka Road Drainage
Mrs. Majestic stated that her appraiser has reviewed the site and
should get a response back next week. The appraisal will then be
submitted to the City for review.
City Hall Suit
Froberg was in court regarding the City Hal~ litigation. The Judge
has indicated that all charges will be dismissed against the City
regarding the non payment of subcontractors by the general
contractor on the City Hall construction. The judgement in written
order should be received within two weeks.
ADMINISTRATIVE REPORTS
Christmas Lake Road/Lane - Status Report
Staff met with Mike Pierro representing the Christmas Lake
cul-de-sac request. The discussed who would be responsible for
signing the Development Contract and supplying the 150% Letter of
Credit. They have yet to determine if they will contract and pay
for the improvement under the Engineers supervision or if the City
will do the work and charge the cost back to the group. Pierro
will return to staff with the needed information.
Near Mountain Park Fund Fees
A meeting was held with Peter and Mike Pflaum regarding the payment
of park fund fees when a subdivision is amended and reduces the
lots to be developed. Haugen suggested charging the old park fund
fee rate, at the time the original subdivision was submitted,
charging that fee times the units that the plat has been reduced
by. All other units would be charged according to current rate on
this plat and subsequent plats.
The staff will amend the Development Agreement and return it to
Council with the new fee charge.
6
Council Minutes
Monday, March 23,.87
page seven
.
ADMINISTRATIVE REPORTS - cont.
Recvcling Discussion
Hennepin
in place
recyclable
program in
County has required that the City have a recycling program
by January 1, 1988. They are proposing, a goal of 16%
by 1990. The League of Women voters currently has a
progress.
A committee of area residents is being established to make
recommendations for a recycling program. This committee will
consist of many area cities and their representatives.
Gagne moved, seconded by
Gorecki to the committee
carried - 5 ayes.
Stover, to recommend appointment of Pat
as Shorewood's representative. Motion
Stover would like to approve an addition member if interest is
expressed.
Street Lighting
Vogt asked the Council if they wanted to review the street lighting
proposal again, or set policy on charging for street lights that
would set policy on charging for street lights were not considered
safety light. Council took no action on setting a policy, but will
look at each request individually as they are received.
Liquor Store II Robberv
Hennepin County is holding the cash and checks recovered from the
bank robbery. If this goes to trial, they will be finger printing
all cash and checks for ev~dence.
The Council would
plea bargains are
cases.
hope that a stricter penalty is enforced and no
made as in the bank robbery and boating assault
MAYORS REPORT
7th Annual Easy Run
Stover moved, seconded by
the 7th Annual Easy Run
Motioa,-,(Zar r ied - 5 ayes.
Change i~~~e509 Water Run Off Law
Haugen, to
through the
approve the request to
CitY~bY the ~ank Excelsior.
Sp l,t.aLAI () ..
Rascop stated that the rules have been changed under this
takes the control away from the State. The City
Ordinance for ground water plan, Watershed submits plans
and City submits plan to Watershed.
law which
draws the
to Coun ty
7
Council Minutes
Monday, March 23, .7
page eight
.
COUNCIL REPORTS
-Matters From the Floor" Issue
Stover moved, seconded by Gagne, to have Matters From The Floor
remain item 2 on the agenda but simply accept topics and have it
rescheduled after the agenda items and before reports unless
further information has to be obtained, if so, schedule for the
next agenda. Motion carried - 5 ayes.
League Meeting
Haugen attended the League meeting where the new formula for fiscal
disparities was voted on. There are cities that are unhappy with
the effects of this formula and want to have th~s changed.
Badger Well Problems
Gagne felt that the City owes it's water users a good system, and
wants the problems with Badger well repaired. Stover asked Norton
if he felt the voltage issue is the problem with this well, and
what would be the best solution. Norton stated that voltage was
the problem at Woodhaven. A water tower would be the best solution
but an automatic dialer would be good for faster response time.
Rascop would like the staff to return to the Council with
additional information and price quotes on automatic dialers.
Sprinkling Systems Policy
Gagne asked if there was anyway to require the proposed Shorewood
Place Apartments to install a sprinkling system. Froberg stated
that it would require an Ordinance change. Haugen supports
spr inkl ing systems in all Comme rei al buildings and res iden ti al
buildings with 5 or more livlng units. Rascop agrees with
Commercial buildings and would like to see public areas of multiple
living unit buildings be sprinkled.
Gagne would like to see the municipal water extended to this
project. Norton felt this could be extended to supply water in
conjunction with the building schedule. Froberg feels that
additional requirements should be in effect at the time the
building request is submitted.
Gagne moved, seconded by Haugen, to direct the Attorney to prepare
a draft Ordinance to require all Commercial property and living
units of 5 or more to hook up to water where already available or
within a reasonable distance.
FINAL ADOPTION OF THE 1985 UNIFORM BUILDING CODE ORDINANCE RO. 194
Haugen moved, seconded by Rascop, to reconsider the action previously
adopting portions of the Uniform Building Code. Motion carried - 5
ayes.
8
;'
Council Minutes .
Monday, March 23, 87
page nine
.
FINAL ADOPTION OF THE 1985 UNIFORM BUILDING CODE - cont.
Haugen then moved, seconded by Rascop, to move adoption of the
Ordinance adopting the interior 1985 Uniform Building Code Ordinance
Adopted by Roll Call Vote - 4 ayes, 1 nay (Stover.).
BUILDING PERMIT REQUEST - ROBERT MASON
Bob Mason has requested a second building permit to build another
house in his unplatted 2nd Addition. Mason doesn't feel he is
responsible for all the delays in getting his 2nd phase platted. He
feels it will take too much time to obtain his letter of credit and
would like the second permit now.
Gagne Moved, seconded by Brancel, to allow the issuance of additional
building permit. Motion was denied 2 ayes (Gagne, Brancel) to 3
nays.
APPROVAL OF CLAIMS AND ADJOURNMENT
Haugen moved, seconded by Rascop, to adjourn the Regular Council
Meeting of March 23, 1987 at 10:42 P.M. subject to approval of claims
for payment. Motion carried unanimously - 5 ayes.
General Liquor Funds - Acct No. 00-00166-02
General
Liquor
Checks #050348 - 050460
$86,406.19
$56,224.72
Payro~l Check List:
Checks #201084 - 201115
Total
S 8,813.74
$95,219.93
. S 2,648.26
$58,872.98
Mayor Rascop
RESPECTFULLY SUBMITTED,
Sandra Kennelly
9
<'
CHECK NO
050348 (G)
050349 "
050350(G&L)
05035l(G&L)
050352(G&L)
050353 "
050354 "
050355 "
050356 (L)
050357 "
050358 "
050359 "
050360 "
050361 "
050362 "
050363 "
050364 "
050365 "
050366 "
050367 "
050368 "
050369 (G)
050370 "
050371 "
050372 "
050373 "
050374 "
050375 "
050376(G&L)
050377 (G)
050378 "
050379 "
050380 "
050381 "
050382 "
050383 "
050384 "
050385 "
050386 "
050387(G&L)
050388 (G)
050389 "
050390(G&L)
050391 (G)
050392 "
050393 "
050394 "
050395 "
050396 "
050397 "
050398 "
.
.
GENERAL & LIQUOR FUNDS - BILLS PAID SINCE MARCH 17, 1987
TO WHOM PAID
PURPOSE
AMOUNT
AT&T Communications
Metropolitan Area Mgmt
The Bank Excelsior
Commissioner of Revenue
Public Empl. Retire. Assoc.
ICMA Retire. Corp.
City-County Credit Union
Child Support Enforcement
Commissioner of Revenue
Cash
BellBoy Corporation
Griggs, Cooper & Co.
Johnson Bros. Wholesale Liq.
Jude Candy & Tobacco Co.
pogreba Distributing, Inc.
Mn Suburban Newspapers, Inc.
NSP
Ed. Phillips & Sons, Co.
Paustis & Sons
Prior Wine Co.
Quality Wine & Spirits Co.
Acro-Minnesota, Inc.
AmeriData Systems, Inc.
AT&T
Bob's Personal Coffee Svc.
Chapin Publishing Co.
City of Excelsior
City of Mound
Commercial Life Ins.
Electronic Door-Lift, Inc.
Rolf E.A. Erickson
Exide Battery Sales
W.W. Grainger, Inc.
Hennepin Cty Treasurer
Motorola, Inc.
Metro Waste Control Comm.
Midwest Asphalt Corp.
Commissioner of Transport.
Minnegasco
MN Mutual Life Ins. Co.
MN Suburban Newspapers
NSP
Physicians Health Plan
Power Brake Equipment Co.
Northwestern Bell
Judy Quaas
Ranger Products
Shorewood Tree Svc.
S.L.M.P.S.D.
Tonka Printing Co.
Vessco, Inc.
Telephone Svc - City Hall $ 2.97
Assoc-M.A.M.A. Mtg - Vogt 11.00
03/14/87 Payroll - FWH,FICA, Med. 3,798.62
" " - SWH 764.02
" " - PERA 1,185.98
" " - ICMA 515.00
" " - Credit Union 32.00
Unit" " -Income W/H Order 140.50
February, 1987 Sales Tax 5,012.48
Liquor II Cash - due to Bank Robbery 165.00
Liquor Purchases 1,519.37
Liquor Purchases 1,863.47
Wine Purchases 1,011.43
Cigarette/Mise Purchases 344.75
Beer/Mise Purchases 1,292.21
Advertising 69.12
Utilities 228.80
Wl.ne Purchases 118.74
Wine Purchases 141.60
Wine Purchases 208.46
" " 501.51
Office Supp/Projection Screen/Stand 282.86
IBM-AT-Finance/Office Supp - City Hall 4,131.74
Telephone Svc/lnstall. Phone - City Hall 194.19
Coffee, Filters - City Hall 54.00
Bid Advert. - Backhoe/Truc~w/Plows 97.~0
2nd Qtr. Fire Contract/Fire Insp 13,440.00
2nd Qtr. '87 Fire Contract 913.37
Employee Life Ins. - April, 1987 24.48
Repair Door to Maintenance Bldg. 40.00
March, 1987 Assessing Fee/Supplies 1,789.00
Battery for Backhoe - Public Works 75.63
Replace Motor-Exhaust Fan-Badger Well 22.49
Prisoner Expense - February, 1987 489.00
Repair Radio - Public Works 64.04
April, 1987 Sewer Service Charges 19,910.06
Limestone - Freeman Park 145.63
Re-Lampl.ng 7 & 41 35.21
Utilities - House/Garage/Badger Pump Hse 493.17
Employee Accident/Sick Ins. - April, '87 124.61
Bid Advert. -Backhoe/Trucks w/Plows 64.98
Utitilies - City Wide 1,536.45
Employee Health Ins. - April, 1987 2,763,99
Bearings - Equip Maint - Public Works 38.40
Telep. Svc - City Hall/PW/Parks 338.49
Janitorial Svc/Supplies - City Hall 130.32
Genl Supplies - Public Works 57.$7
Brush Hauling 910.00
Feb.'87 Bookings/Apr. '87 Bud/Dinner 25,841.13
Copy Paper - City Hall 22.80
Equip Maint - Woodhaven Well 101.86
- 1 -
l
.,
CHECK NO
050399 (G)
050400 "
050401 "
050402 "
050403 "
050404 "
050405 (L)
050406
050407 (G)
050408 (L)
oso409' . fI
U504nrTcn
050411 (L)
050412 "
050413 "
050414 "
050415 "
050416 "
050417 "
050418 "
050419 "
050420 "
050421 "
050422 "
050423 "
050424 "
050425 "
050426 "
050427 "
050428 "
050429(G&L)
050430 "
050431 "
050432 (G)
050433 "
050434 "
050435 "
050436 "
050437 "
050438 (L)
050439 "
050440 "
050441 "
050442 "
050443 "
050444 "
050445 "
050446 "
050447 "
050448 "
050449 "
.
.
GENERAL & LIQUOR FUNDS - BILLS PAID SINCE MARCH 17, 1987
TO WHOM PAID
Village Chevrolet
Waste Management - Savage
Hennepin Cty Agricult. Soc.
Sandra L. Kennelly
Petty Cash
Government Busines~ Sys.
Ken Jarcho Ins. Agency
Void
League of MN Cities
Russell R. Marron
Minnewashta School
-~a:ryAnn-Meyer- ...
Harry Niemela
Ryan Properties, Inc.
AT&T Consumer Products
Eagle Wine Company
Abel Heating, Inc.
Northwestern Bell
Eagle Wine Co.
Griggs, Cooper & Co.
AT&T Communications
BellBoy Corporation
Johnson Bros Wholesale Liq.
Jude Candy & Tobacco
MN Suburban Newspapers, Inco
Paustis & Sons
Ed. Phillips & Sons Co.
Prior Wine Co.
Quality Wine & Spirits Co.
Waste Management - Savage
The Bank Excelsior
Commissioner of Revenue
Public Empl. Retire. Assoc.
AFSCME Local #224
City-County Credit Union
ICMA Retire. Assoc.
Child Support Enforcement
Minnesota City Mgrs. Assoc.
Government Training Servo
Air Regrigeration
Day Distributing Co.
Eagle Wine Company
East Side Beverage Co.
G&K Services
Griggs, Cooper & Co.
Jervis Lighting Products
Johnson Bros. Wholesale Liq
Mark VII Distributors, Inc.
Mn Bar Supply, Inc.
North Star Ice
Old Dutch Foods, Inc.
PURPOSE
Equip Maint - Public Works
Garbage Removal - City Hall
Henn Cty "Olde Tyme" Fair
State Clerks Conf- Kennelly,Niccum
Reimb- Office Suppl/Equip Repair-CH
Bldg Permit Book - Planning
Liquor Liability Audit
Void
Directory of Minnesota Municipal Off.=
Mileage - March, 1987
Advert - Pancake Breakfast Placemat
HousePtifchas'ew,::,,' AprIl" '87Paymeiit
April, 1987 Rent
April, 1987 Rent
Telephone Service
Wine Purchases
Install. Motor-Roof Top Unit
Advertising/Telephone Svc.
Wine Purchases
Liquor Purchases
Telephone Service
Liquor Purchases
Wine Purchases
Cigarette/Misc Purchases
Advertising
Wil'1e Purchases
Liquor/Wine Purchases
Wine Purchases
Wine Purchases
Garbage Removal
03/28/87 Payroll
"
- FWH,FICA, Medicare
- SWH
- PERA
- Union Dues - April
" - Credit Union
" - ICMA
" - Income W/H Order
_Deposit For MN City Mgrs. Conference
Spring City & County Mgmt Conf.-Vogt
Repaired Walk-In Cooler Unit
Wine/Beer/Pop/Misc Purchases
Wine Purchases
Beer Purchases
Laundry Service
Liquor Purchases
Equip Kepair
Wine Purchases
Beer Purchases
Pop/Mise Purchases
Misc Purchases
Hisc Purchases
"
II
- 2 -
AMOUNT
$
5.48
74.00
50.00
64.54
15016
15.24
1,198.00
0.0
118.25
12.60
_.. . 50:-0JV
1,055.00
970.00
1,765.00
26.45
275.25
364.42
147.86
486.32
2,560.48
2.18
1,634.30
1,846.11
861. 92
230.40
34.92
457 . 71
308.10
104.99
20.50
3,794.84
756.06
1,180.87
77 . 50
32.00
515.00
140.50
70.00
125.00
275.32
3,536.19
610.90
4,334.25
62.95
2,488.92
280.20
987.12
4,459.85
294.86
110.50
54.89
. .
.;
CHECK NO
050450
050451
050452
0504~3
050454
050455
050456
050457
050458
050459
U50460
.
.
GENERAL & LIQUOR FUNDS - BILLS PAID SINCE MARCH 17, 1987
TO WHOM PAID
(L)
Pepsi-Cola Bottling Co.
Ed. Phillips & Sons Co.
Minnesota Victoria Oil Co.
Prior Wine Co.
Pogreba Distributing, Inc.
Quality Wine & Spirits Co.
RBKS Corp/Nelson Delivery
Royal Crown Beverage Co.
Thorpe Distributing Co.
Tonka Bay Liquor
Tombstone Pizza Corp.
PURPOSE
Pop Purchases
Liquor/Wine Purchases
Fuel Oil
Wine Purchases
Beer/Pop/Mise Purchases
Wine Purchases
Liquor/Wine Purchases
Pop Purchases
Beer Purchases
14 Beer Taps
Mise Purchases
SUBTOTAL - GENERAL
SUBTOTAL - LIQUOR
PAYROLL CHECK LIST - Payroll Period Ending 04/01/87
201084
201085
201086
201087
201088
201089
201090
201091
201092
2U1093
201094
201095
201096
201097
201098
201099
201100
201101
201102
201103
201104
201105
201106
201107
201108
201109
201110
201111
201112
201113
201114
201115
"
"
"
"
"
"
"
"
"
"
(G)
VOID
H.obert Rascop
Janice M. Haugen
Barbara J. Brancel
Robert L. Gagne, Jr.
Kristi Stover
Daniel J. Vogt
Sandra L. Kennelly
Susan A. Niccum
Shelly L. Trinka
Evelyn T. Beck
Kathleen G. Schwankl
Bradley J. Nielsen
Patricia R. Helgesen
Charles S. Davis
Dennis D. Johnson
Daniel J. Randall
HO\vard V. Stark
Ralph A. Wehle
Donald E. Zdrazil
Russell R. Marron
Robert F. Nash
Christopher Schmid
Donald Tharalson
Ross Nasset
John F. Thompson
William F. Josephson
Susan M. Latterner
Steven D. Maeger
Christopher J. Meyer
Dean H. Young
Joel S. Bovee
"
"
"
"
"
"
"
"
"
"
"
"
"
"
"
"
"
"
(L)
"
"
"
"
"
"
"
"
"
"
"
VOID
Mayor - April, '87 Salary
Councilmember - April, '87 Salary
" """
"
"
"
"
"
"
80 hrs
80 hrs
80 hrs
80 hrs
80 hrs
80 hrs
80 hrs
64 hrs
80 hrs Reg./ 2 hrs On Call
80 hrs
80 hrs
80 hra
80 hra Reg/ 2 hra On Call
80 hrs
80 hra
37 hrs
48 hra
8 hra
33 hra
17 hra
80 hra
36 hra
63.5 hra
12 hra
80 hra
16 hra
SUBTOTAL - GENERAL
SUBTOTAL - LIQUOR
- 3 -
TOTAL - GENERAL
TOTAL - LIQUOR
AMOUNT
$ 138.35
1,025.79
103.50
520.98
768.95
785.29
269.50
44.30
6,753.35
210.00
8.00
$ 86,406.19
$ 56,224.72
"
0.0
200.00
134.82
144.27
150.00
150.00
899.06
618.47
462.31
333.07
623. 71
510.14
805.89
454.51
386.65
566.09
575.01
516.54
476.21
806.99
486.77
179.45
173.83
40.00
138.75
80.70
518.75
140.58
268.04
58.20
486.81
76.38
$ 8,813.74
2,648.26
"
$ 95,219.93
$ 58,872.98
..
.
.
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD . SHOREWOOD, MINNESOTA 55331 . (612) 474-3236
MAYOR
Robert Rascop
COUNCI L
Jan Haugen
Kristi Stover
Robert Gagne
Barb Brancel
ADMII\IISTRATOR
Daniel J. Vogt
MEMO TO:
FROM:
Mayor and Councilmembers
Dan Vogt .r{.)f'
April 9. ~9l7
DATE:
SUBJECT:
Weed Spraying
The City has again received a quotation for weed spraying for road
right-of-way and parks from Mr. Jim Mahoney. The quotation is
attached. The total quote for 1987 is $2,460.00. This compares
with a total cost of $2,390.00 in 1986 or a 2.9% increase. Public
Works Director Zdrazil has discussed said spraying with other firms
and indicates that this is our best price for these services. Also
Mr. Zdrazil indicates that Mr. Mahoney has done an excellent job for
the City in the past. Also, as in the past, this is a budgeted item.
This year we budgeted $2,600.00 for this service <Code 6743).
I recommend acceptance of the 1987 quote for contracted
from Mahoney Services, Inc. in the amount of $2,460.00.
appears on your consent agenda of your April 13 meeting
consideration. Call me if you have any questions.
weed spraying
This item
for your
DJV/slt
A Residential Community on Lake Minnetonka's South Shore
5'
.
.
Mahoney Home Services, Inc.
P.O.Box 356
Excelsior, MN 55331
March 14, 1987
City of Shorewood
5755 Country Club Rd.
Shorewood, MN 55331
To whom this may concern:
Request for the awarding of the 1987 Roadside Noxious weed
spraying contract. We also would like to handle the weed
spraying for Badger, Manor, Cathcart and Freeman fields and
the Village Hall yard.
The spraying would be handled the same as last year.
A. We have all the spraying equipment needed to
do the work properly.
B. Licensed by the State of Minnesota.
C. Ftilly insured.
The price for the Roadside spraying this year
The price for the Park spraying this year
$ 1850.00
610.00
Sincerely yours,
c;.~ ~~'>U!
Jamrs S. Mahoney
-.; "
!ie
.
.
CITY OF
SHOREWOOD
MAYOR
Robert Rascop
COUNCI L
Jan Haugen
Kristi Stover
Robert Gagne,
Barb Brancel
ADMINISTRATOR
Daniel J. Vogl
5755 COUNTRY CLUB ROAD . SHOREWOOD, MINNESOTA 55331 · (612) 474-3236
MEMORANDUM
TO:
PLANNING COMMISSION, MAYOR AND CITY COUNCIL
FROM:
BRAD NIELSEN
DATE:
26 FEBRUARY 1987
RE:
SHOREWOOD PLACE APARTMENTS - PROPOSED P.U.D.
FILE NO.: 405 (87.07)
BACKGROUND
Mark Steingas, representing Shorewood Oaks Partnership (not to be confused
with Shorewood Oaks Development, Inc.), has submitted plans for an
eighteen-unit apartment building which he proposes to build at 5540 County
Road 19 (see Site Location map - Exhibit A, attached). The property is
currently zoned R-3A, Multiple-Family Residential and contain s 2.75 acres of
area.
Since the R-3A district limits multiple-family structures to four dwelling
units, he has requested that the property be rezoned as a Planned Unit
Development so that he can cluster the eighteen units which otherwise could
be built on the site. Plans submitted to date are sufficient for bot.h
concept stage and development stage of the P.U.D. process.
Many of you will recall that the property in question has been approved for
development three times in the past four years. In 1982 Irwin M and el
received approval for an eighteen-unit building under the name of IMDEC.
Robert Pierce received virtually the same approval in 1984. He later
proposed to build eighteen units in four smaller buildings, phasing the
construction for ea,ch building. Obviously none of these projects were ever
b uil t.
This background is relevant because of zoning changes which have taken place
since. All three previous approvals were based on Shorewood's former Zoning
Ordinance which included, but did not define. "garden apartments". When the
A Residential Communitv on Lake Minnetonka~<; South Shore
o
Re: Shorewood P1a. Apts
26 February 1987
- P.U.D.
.
new Zoning Ordinance was prepared. the term garden apartments was eliminated
and replaced by a specific size limitation (four units) on multiple-family
structures in the R-3A district. This was consistent with Pierce's second
approval. The reason for processing the request as a P.U.D. will be
discussed further on in this report.
The applicant's request letter is attached as Exhibit B. The applicant's
proposed site plan (see Exhibit C) shows the location of the two and one-half
story apartment building. garages. parking and driveway. Building elevation s
are shown on Exhibit D. Landscaping is shown on Exhibit E. Grading.
drainage and utilities are shown on Exhibit F.
The proposed building will be constructed of a combination of wood lap siding
and brick. Each of the three floors is proposed to have five. two-bedroom
apartments and one. one-bedroom apartment.
ISSUES AND ANALYSIS
Upon review of the applicant's plans and the prov~s~ons of Shorewood' s Zoning
Ordinance the following issues should be considered.
A. ~ELP.U:P..:1.. When the applicant first came in to discuss his proposal
for an eighteen-unit building. several option s were dis c us sed: 1)
variance; 2) Zoning Ordinance amendment to allow multiple family
dwellings with more than four units; 3) rezoning to R-3B; or 4) P.U.D.
A variance to allow a greater number of units is not considered to be
appropriate since no hardship could be demonstrated. Given how recently
the new ordinance was adopted. it was not felt that the City would wish
to change the requirements for all property in the R-3A district.
Finally. while rezoning to R-3B would allow a larger building. it would
also allow a higher density.
Despite being a relatively simple project. the site does lend itself to
planned unit development. As mentioned in the applicant's letter. the
site is ch aract eriz ed by poor s oil and drain ag e conditions. By
concentrating the development on the good ground. the problem areas on
the property can be avoided. leaving over half of the site undeveloped.
B. ZO~~LReq'!..:i;E.!~~~. Although the zoning of the property is proposed to
be changed to P.U.D.. the specific requirements of the R-4 district are
summarized in the following:
Existing R-3A
!~~sed P.U.D.
(Building)
front setback
rear
sid e "
lot area/dwelling
height
"
30'
30'
15 '
7000 sq. ft.
2.5 stories
133'
40'
15'
6657 sq. ft.
2.5 stories
-2-
.
.
Re: Shorewood Place Apts - P.U.D.
26 February 1987
~~!'~1j..E.,g_!.:1~
f~E.~~~<!..Y~}!~l2:
(Parking)
no. of spaces
size
aisle wid th
curbing
setback
2/unit - 36
9' x 20'
22'
poured concrete
side or rear 5'
2/unit - 36
9' x 20'
24'
bituminous
- west/20' south
con t.
5' -
The site plan should be changed to show continuous poured concrete
curbing around the pa rking areas and driveway. A1s o. Section 200.03
Subd. 6 requires a 12' x 70' loading berth for apartment buildings of 10
units or more. This will likely require some modification of the
driveway in front of the building. As currently proposed. it does not
appear that a moving van could turn around on the site. The site plan
should also include an enclosed trash dumpster location.
Prior to is suance of a building permit th e ap p1ican t mu st obt ain an
access permit for their driveway on County Road 19 from Hennepin County.
Finally. there is some concern relative to outdoor storage. particularly
boats and trailers. There is no space provided for such activity on the
site plan. If there is likely to be such storage (it is not ad dres sed in
their tenant rules). it should be in a designated area shown on the plan
and screened from view. Otherwise outdoor storage should be specifically
prohibited in any approval granted by the City.
C. ~~~<!..~~.1?i!:&. Exhibit E illustrates the proposed landscaping for the
subject property. For the most part. the plan depends greatly on
existing site vegetation. For this reason. it is strongly recommended
that construction limits be fenced off with snow fence and/or hayba1es to
protect existing trees.
All plant materials provided on the plan must meet the specific
requirements of Section 200.03 Subd. 2g. Upon ap prov a1 of the land scape
plan by the City. the applicant must provide a bid prepared by a
certified nurseryman. A performance bond or letter of credit mu st then
be provided for one and one-half times the estimated cost of the work.
The bond must extend for two full growing seasons.
D. Q.E.~cg.E.&...p...Eainage_~!:~_U..!i:li.!!.~. These items are subject to approval by
the City Engineer. As with other property in this vicinity. drainage is
a key issue. His review will concentrate on protection of the building
and assuring that runoff from this proj ect will be accommodated on the
site and will not add to the existing drainage problems in the area.
As mentioned in the preceding section of this rep ort. con stru ction limit s
should be fenced off on the site.
-3-
.
.
Re: Shorewood Place Apts - P.U.D.
26 February 1987
Although the plans show a connection to Tonka Bay's watermain on the east
side of County Road 19. the applicant has indicated that there are
difficulties in the negotiations with Tonka Bay. Conseq uently. a private
well may be proposed. The Fire Marshall is currently reviewing the plans
relative to fire protection.
Relative to sanitary sewer service. the ap plicant may have to obtain an
easement from Hennepin County to cross their property at the corner of
Glen Road and County Road 19.
E. Park Dedication. Ordinance No. 158 requires that multiple-family
de;;iO-P;entpay- park dedication fees of $500 per unit. Prior to is suance
of a building permit the developer must submit a payment of $9000.
F. !!.~.E.Ei~_..9~E.~~l-ity. Design of the project appears to have improved
over previously approved plans. Given the work which has been done to
date. this applicant appears to be serious about the project. Based up on
Shorewood's current policy. it is recommended that the developer provide
cost estimates of all improvements and evidence of financial capability
to complete the project prior to issuance of any permits.
RECOMMENDATION
Based upon the preceding analysis the proposed P.U.D. is generally acceptable
from a planning perspective. Concept and development stage approval should
be subject to the recommendations of the City Engin eer and those contain ed
herein. a summary of which follows:
1. Continuous poured concrete curbing must be provided around parking areas
and the driveway.
2. The site plan should be modified to include a 12' x 70' loading berth.
3. An enclosed dumpster should be located on the site plan.
4. The applicant must obtain an access permit from Hennepin County. prior to
issuance of a building permit.
5~ Outdoor storage should either be provided for on the site plan or
prohibited altogether.
6. Construction limits should be shown on the grading plan and fenced on the
property prior to the start of any work.
7. The applicant must provide a certified bid for the proposed landscaping.
Prior to issuance of a building permit. a letter of credit must be
provided.
8. The applicant must obtain any necessary easements from adjoining property
owners.
-4-
.
.
Re: Shorewood Place Apts - P.U.D.
26 February 1987
9. The applicant must pay park dedication fees of $9000 prior to final
approval of the project.
10. Cost estimates for the project and evidence of financial capability to
complete the project must be submitted prior to issuance of any permit.
These requirements and any additional conditions imposed by the City should
be incorporated in a development agreement between the developer and the
City. The development agreement and all revised plans will become the final
plan for the P.U.D.
BJN: ph
cc: Dan Vogt
Glenn Froberg
Jim Norton
Mark Steingas
Park Commission
-5-
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February 2, 1987
III
COPPERWOOD
INVESTMENTS, INC.
COMMERCIAL -INVESTMENT - RESIDENTIAL
City Officers
City of Shor~wood
5755 Country Club Road
Shorewood, MN 55331
RE: Applicotion for P.U.D.
LANDOWNERS AND APPLICANT:
Shorewood Partnership
3055 Casco Point Road
Wayzata, MN 55391
The proposed Planned Unit Development consists of a single 18 Unit Rental
Apartment Building on 2.8 acres of land at the Southwest corner of Co. Road
19 and Glen Road. TI1e Building will be t\IIO and one half stories high,
Brick and Cedar, with a pitched roof. Each unit is approx. 950 sq.ft. with
2 Bedrooms, walk-in closets, all appliances including dishwashers, and its
own garage space. Proposed rental rates will be approximately $600 per
month. Ibst of the interest that we have had so far, has been from elderly
people that wish to stay in the area after selling the family home.
The property is properly zoned for multiple family 18 units; however, it
currently calls for four and six units per structure. Due to the bad soil
conditions, and the lay of the land, we feel that it would be better
looking and more functional project, if the units were "clustered" into a
single building. The land has () single high ridge which is large enough to
accomodate only the single building that we are proposing. This, single
building proposal, would leave the majority of the site existing wildlife.
The project will not adversly affect any adjoining property owners, which
are; a Church to the West, an Office Building to the North, a proposed
flini-Storage to the South, and all commercial zoned properties to the East.
After a meeting with your city planner, Brad, we concluded that it would
make more sense to ask for a P.U.D. rather than change the context and
wording on the current zoning. Our objective is to build a project that
is the best looking and financially feasible on the land. The partners,
John Dennis and Mark Steingas, both live in the area and drive by the
project location daily. We would like to start construction in the Spring
of 1987.
TI1anks for your time and co-operation.
6
18305 Minnetonka Blvd. . Wayzata, Minnesota 55391 .
Exhibit B
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PROJECT LOCATION MAP
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PROPOSED SITE PLAN
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SHOREWOOD.O~
1. UNIT APARTMENT
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"'WOOO. .""DOTa
OWNER:
SHOREWOOD OAKS
PARTNE'-'
Exhibit D
BUILDING ELEVATIONS
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OIRECTIO.. 0.- OI'AI..AG[
e'T ORI\/( lOAl "I2.Z~1 lIT WEAFl COURSE
Z' Z3!.l liT lASE COURSE
12' MODIFlEC CLASS ~ I ,000"to
CRUSHEC wUAR~' STOlfll
8' PAD" hG zOo z~ I liT WEA~ l:O.JPSE
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CRUS"EO Qu,to,"" STOllE,
EIOOS.oo. COhTIIO, IAR~,E~
00000000
"'WI.tO..
PIlEPAIlE:l FOil IHOllEWOOO OAKS ..AIlT..EIlS....
Exhibit F
GRADING. DRAINAGE AND UTILITIES
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MINNEHAHA CREEK
WATERSHED DISTRICT
UIlE MlllllETOllllA
IIl,IIII(\OTA a'VU
P.O. Box 387, Wayzata, Minnesota 55391
IlIA/III OF lWlMEIlI: David H. CocIvan. fires. . Albert L lIhman . John E. Thomas
Camille D. Andre . James R Spensley . Rc:hard R Miller . Michael R Carroll
Permit Application No: 86-193
Date: December 3, 1986
Owner: A. J. B. Inc.
P.O. Box 247
Wayzata, MN 55391
Location: City of Shorewood, Sec 23ACA,
southwest corner of County Road
19 and Glen Road
Purpose: Stormwater Management Plan for an
18 unit apartment complex
Dear Sir:
At the regularly scheduled November 20, 1986 meeting of the Board of Managers,
the subject permit application was reviewed. Action was taken allowing District
staff to issue your permit only after receipt and staff approval of the
following:
1. Review and approval by the City of Shorewood.
Please be advised that the project is not authorized until the above have been
submitted and you have been notified of permit issuance. Should you have any
questions regarding this matter please contact me at 473-4224.
Very truly yours,
~~
cc: Board
G. Macomber
B. Nielson, City of Shorewood
G. Backman, Schoell and
Madson
EUGENE A. HICKOK AND ASSOCIATES
Engineers for the District
Julie Johnson, Engineer
kh
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Exhibit G
WATERSHED DISTRICT APPROVAL
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TYPICAL UNI
,
SHOREWOOI
18 UNIT APARn
COUNTY ROAD ,. AT,
-..oIlEWOOD. .....n
OWNER:
SHOREWOOD O.
PARTNERSHIP
Exhibit H
TYPICAL FLOOR PLANS
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Consulting Engineers
Land Surveyors
.
.
.'
ORR.SCHELEN.MAYERON & ASSOCIATES, IN&.
March 3, 1987
City of Shorewood
5755 Country Club Road
Shorewood, MN 55331
Re: Grading, Drainage and Utility Plan
Shorewood Place Apartments
Proposed Apartment Building
County Road 19 and Glen Road
Dear City Officials:
We have reviewed the grading, drainage and utility plan for Shorewood Oaks at
Glen Road and County Road 19 as prepared by Schoe11 & Madson, Inc. Our review
comments will address the following items:
- Sanitary Sewer
- Water
- Storm Drainage and Grading
SANITARY SEWER: Service to this property is proposed as shown on the utility
plan by an 8" sanitary sewer along the west property line tying into the sewer
line in Glen Road. This appears to be acceptable except that this property has
only a point frontage on Glen Road. Therefore, wherever the pipe crosses
adjacent property, a permanent easement must be obtained.
VATER: They show watermain hook-up to the Tonka Bay water line. It is my
understanding that Tonka Bay will not allow them to hook-up. This leaves two
solutions to the problem. A private well could be dug which would only supply
domestic flow with- no fire fl~w, with the exception of the existing hydrant in
Tonka Bay, which is approximately 400' away or water would be available from
the well at Badger Field. There is more than sufficient capacity to serve this
property from the Badger Field well.
If a new line were to be brought over to serve thi s property, an equitabl e
assessment would have to be determined.
STORM DRAINAGE AND GRADING: They are grading the property to drain everything
internally to a storm water retention pond. It then overflows on the property
much as it does now. It appears that this pond may be too small. Storm
drainage calculations should be provided showing the actual size pond that is
needed. While storm drainage facilities may be adequate to handle the runoff
2021 East Hennepin Avenue . Suite 238 . Minneapolis, Minnesota 55413 · 612/331- 8660
.
.
Page Two
City of Shorewood
March 3. 1987
froM the Shorewood Place Apartments. further development in this area affects
the drainage problem. At some point. the City must decide what they want to do
with the drainage in this area.
The erosion control appears adequate.
We will be happy to discuss these review comments with you. If you have any
questions, please call me.
Respectfully,
ORR-SCHELEN-HAYERON
&. .ASSOCIATES~~. C. .~
<~~ -P-i;;tz-.
James P. Norton, P.E.
City Engineer
JPN :mlj
.
.
ORR"SCHELEN" MAYERON & ASSOCIATES, INC.
<,\4'
~~~ \
Consulting Engineers
Land Surveyors
March 17, 1987
City of Shorewood
5755 Country Club Road
Shorewood, Minnesota 55331
Re: Proposed Ponding A~ea
Shorewood Place Apartments
Co. Rd. 19 & Glen Road
OSM Comm. #174466
Dear City Officials:
As an addition to our March 3, 1987 review letter of the
Shorewood Place Apartments, we have reviewed the storm water
ponding calculations. The storm water ponding calculations
are based on post-development detention storage for a 100
year frequency storm. Based on our review of the calculations,
the storm water pond appears large enough to store the excess
runoff and not allow any more discharge after development
than occured prior to development.
If you have any questions concerning this matter, please contact
me.
Respectfully,
ORR-SCHELEN-MAYERON & ASSOCIATES, INC.
,Jr"M p 1<;-Q
I
James P. Norton, P.E.
City Engineer
.
2021 East Hennepin Avenue" Suite 238 . Minneapolis, Minnesota 55413 · 612/331...8660
.
.
Excelsior Volunteer Fire Department
339 THIRD STREET · EXCELSIOR, MINNESOTA 55331
FIRE MARSHALS OFFICE
March 17, 1987.
~
\,~ ,
,
TO: Brad Nielsen
FROM:
Mark Kuhn1y, Fire Marshal
~
SUBJECT: Fire Department Access Requirements
Upon meeting with Mark Steingas today, he is now asking for consideration of options
that be acceptable to provide adequate Fire Department access in lieu of the original
agreed upon asphalt Fire Lane as shown on the site plans.
Listed below is a list that would be acceptable to fulfill Fire Department access
needs. The options are listed in priority of best serving the needs, with #1 being
the 1st choice:
1. Asphalt Fire Lane with a road base to support the weight of fire
apparatus. Location to be as shown on the site plan. Fire Lane shall
be maintained accessible during all seasons.
2. Fire Lane location to remain as shown on site plan with a road base to
support the weight of fire apparatus and the road base to be covered
with grass. Fire Lane shall be maintained accessible during all seasons.
Fire Lane location shall be identified in an approved way to prevent
fire apparatus from leaving road base. To also include a dry under-
ground watermain extending from Manitou Road and terminating at an on-
site fire hydrant. Location of fire hydrant would be in a location
approved by the Fire Marshal.
3. . Fire Lane location as shown on the site plan with a road base to support
the weight of fire apparatus, and the road base to be covered with grass.
Fire Lane shall be maintained accessible during all seasons. Fire Lane
location shall be identified in an approved way to prevent fire appara-
tus from leaving road base.
4. A dry underground watermain extending from Manitou Road and terminating
at an on-site fire hydrant. Location of fire hydrant would be in a
location approved by the Fire Marshal.
.
.
CITY OF
SHOREWOOD
MAYOR
Robert Rascop
COUNCI L
Jan Haugen
Kristi Stover
Robert Gagne
Barb Brancel
ADMINISTRATOR
Daniel J. Vogt
5755 COUNTRY CLUB ROAD . SHOREWOOD, MINNESOTA 55331 . (612) 474-3236
MEMORANDUM
TO: PLANNING COMMISSION. MAYOR AND CITY COUNCIL
FROM: BRAD NIELSEN
DATE: 1 APRIL 1987
RE: FLESHER. JOHN - SIMPLE SUBDIVISION
FILE NO.: 405 (87.11)
BACKGROUND
Mr. John Flesher has requested approval of a lot line rearrangement between
his property and his neighbor's property to the west. The subject property
is located at 22375 Murray Street (see Site Location map - Exhibit A.
attached) .
According to the applicant's application and survey. his neighbor's driveway
is located partially on the Flesher property. As shown on Exhibit B. Mr.
Flesher proposes to carve off just enough land so that his neighbor can
obtain title to his driveway. While no documentation has been provided. the
matter has apparently been the subject of a lawsuit between the two property
owne rs .
The area in which the subject properties are located is zoned R-1C.
Single-Family Residential. The Flesher property contains approximately 3.02
acres. or 131.551 square feet in area. The site is occupied by one
single-family dwelling (not shown on the survey). The area proposed to be
conveyed (shown as Tract B) contains 1742 square feet of area.
ISSUES AND ANALYSIS
The property in question and the area in which it is located have been
divided up in a very piecemeal fashion. This is evidenced by the irregular
lot line which exists in the northeast corner of the Flesher property. Here.
just enough property was conveyed in the past so that a garage could be
combined with the property to the east.
A Residential Community on Lake Minnetonka's South Shore
7
.
.
Re: Flesher - Simple Subd.
1 April 1987
The gerrymandered lot line which is proposed is considered to be extremely
poor subdivision and design practice. Drainage and utility easements which
are required by Section V.B. of the Shorewood Subdivision Ordinance become
meaningless on irregular lot lines. Building setbacks must be gerrymandered
with the lot line making it difficult in the future to determine where
buildings can be placed. Normally setbacks can be verified on a site by
simply stringing a line between two property corners. The proposed division
proposes seven new property corners. This kind of situation has proven to be
a problem in the past. Furthermore. the proposed division doesn't even bring
the driveway into conformance with setback requirements. They have proposed
only a two~foot setback where a minimum of five is required. Even five feet
is considered completely inadequate for snow storage.
RECOMMENDATION
The applicant's realtor states that the proposed division does not adversely
affect either property. and that a pending sale of the Flesher property is
contingent upon approval of the proposed division. From a planning
perspective. the City must be concerned with the future development of the
site and the area in which it is located. The topography of the Flesher
property. the location of his existing house (approximatley centered on the
site) and the fashion in which adjacent property has been divided will
undoubtedly make it difficult and expensive to develop it in the future.
Having discussed this matter with the City Attorney and the City Engineer. we
as a staff can not recommend in favor of the proposed division. The
simplest. and recommended way to resolve the applicants' plight would be for
Mr. Flesher to simply grant his neighbor a permanent easement over the area
shown as Tract B.
If. however. the City is inclined to approve a subdivision of the property.
it is recommended that the lot line be drawn in a simpler configuration. The
sketch on Exhibit C illustrates this second best solution. In this
alternative. three corners are eliminated. room is provided for drainage and
utility easements on each side of the lot line. and the driveway is brought
into conformity with setback requirements. If this alternative is chosen by
the City. the following should be required:
1. The applicant must submit an up-to-date (within 30 days) title opinion
for review by the City Attorney.
2. Drainage and utility easements should be required 10 feet around the
side and rear lot lines of the Flesher property and 10 feet along the
neighbor's side of the new lot line.
- 2 -
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Exhibit A
SITE LOCATION
Flesher - simple subdivision
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Exhibit B
PROPOSED DIVISION
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Exhibit C
ALTERNATIVE DIVISION
.
.
.
MAYOR
Robert Rascop
COUNCI L
Jan Haugen
Kristi Stover
Robert Gagne
Barb Brancel
ADMINISTRATOR
Daniel J. Vogt
.
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD . SHOREWOOD, MINNESOTA 55331 . (612) 474-3236
MEMO TO:
Mayor and Counci1members
FROM:
Dan Vogt. Don Zdrazi1
DATE:
April 8. 1987
SUBJECT:
Public Works Equipment
Bid Results and Recommendation
Tractor-Loader-Backhoe
Bids were opened for the new tractor-loader-backhoe at 10:00 a.m. on
Friday. April 3. 1987. A total of seven (7) bids were received. A bid
tabulation is attached. The two lowest bids were very close. within
$49.00. In order to make a recommendation. the specification for the
equipment was checked very carefully. In doing so. it was found that the
equipment bid as the apparent lowest cost does not meet specifications in
a few areas. Specifically. the equipment has a working weight. loader
break-out force and alternator which are of less size than meets
specifications.
Therefore. it is the
tractor-loader-backhoe from
Tractor. Inc.. at a price
exceeds all specifications.
the recommendation of staff.
recommendation of staff to purchase the
the second lowest bidder. Long Lake Ford
of $27.694.00. The Long Lake bid meets or
Council Liaison Gagne is in agreement with
Two Diesel Powered Single Axle Dump Trucks
Bids were opened for the two diesel powered single axle dump trucks at
10:30 a.m. on Friday. April 3. 1987. A total of three (3) bids were
received. A bid tabulation is attached. Again. the two lowest bids were
very close. within $34.00. For a recommendation to be made. a close look
at the specifications took place. It was found that the equipment bid
with the lowest cost does not meet specifications in what staff feels is a
major area. The engine specification for the low bid does not meet
standards. The engine size in cubic inches and horesepower is below our
specif ica tions.
Therefore. staff recommends that the City purchase the two trucks noted
above fram the second lowest bidder. Boyer Trucks. Inc.. at a total cost
of $104.756.00. The Boyer bid meets or exceeds all specifications.
Council Liaison Gagne is in agreement with the recommendation of staff.
A Residential Community on Lake Minnetonka's South Shore
~
April 8. 1987
page two
.
.
In the memo dated February 18. 1987. which was sent to you earlier
relative to the equipment purchases. it was estimated that the net cost to
the City for all of the equipment being considered would come to
$135.000.00. Now that the bids are in. the net cost to the City will be
$132.450.00. As I indicated in my previous memo. funds currently exist in
the General Fund Code 10-6162 to cover the purchase of the
tractor-loader-backhoe. Delivery is expected within one month. As for
the trucks. a budget amendment will be necessary upon delivery of the
equipment. Such delivery is expected to take approximately 6 months. At
that time. the actual mannor by which the equipment will be paid for will
be discussed with you. It may be that sufficient excess revenues will
exist in the General Fund at the time of delivery to cover the purchase.
At any rate. a determination should be made at that time. .
The Public Works Director and City Administrator will be present at your
meeting of April 13 to discuss the recommendations with you.
Please contact me if you have any questions relative to this matter prior
to the meeting.
Attachments
DJV /sl t
cc: Glenn Froberg
Ev Beck
-2-
"
.
.
BID TABULATION
for
ONE
TRACTOR-LOADER-BACKHOE
FOR THE
CITY OF SHOREWOOD
HENNEPIN COUNTY, MINNESOTA
Bids Opened: April 3, 1987
10:00 A.M.
Vendor
Bid Security
Total Bid
7 .
$32,524.00
1. Long Lake Ford Tractor, Inc. Certified Check (1,630.00) - 4,830.00
--------------------------------------------------------------_$2J~b944W-__
$30,645.00
- 3,000.00
$27,645.00
--------------------------------------------------------------------------
$34,500.00
- 6,100.00
$28,400.00
--------------------------------------------------------------------------
$32,780.00
4. Carlson's Tractor & Equipment Co. Federate Insurance - 4,000.00
----------------------------------------------------___________t~8Jl~q~09___
$39,000.00
-10,180.00
$28,820.00
--------------------------------------------------------------------------
$31,911.00
6. Case Power & Equipment 5% Antena Casualty - 2,000.00
---------------------------------------------------____________l2~J~!1~09___
$41,670.00
- 7,000.00
$34,670.00
--------------------------------------------------------------------------
2 .
Kortuem's Sales Servo Rental Inc.
Certified Check (1,382.25)
3.
Hayden-Murphy Equipment Company
5% Western Security Co.
5.
Carlson's Lake Street Equip. Co.
5% John Deere Ins. Co.
Ziegler, Inc.
5% American Casualty Co.
8.
--------------------------------------------------------------------------
9.
--------------------------------------------------------------------------
10.
--------------------------------------------------------------------------
I hereby certify that this is a
true and correct tabulation if thl
bid as received on April 3, 1987.
*Denotes Corrected Figure
By: :oJ.rt- C,rI ;/VI11 '
.
.
BID TABULATION
for
TWO
DIESEL POWERED SINGLE AXLE
DUMP TRUCKS
FOR THE
CITY OF SHOREWOOD
HENNEPIN COUNTY, MINNESOTA
Bids Opened: April 3, 1987
10:30 A.M.
Vendor
Bid Security
Total Bid
Alt. A. Alt. B.
$104,756.00 $118,756.00
--------------------------------------------------------------------------
1. Boyer Trucks, Inc.
5% United Pacific
2. North Star International Trucks, Inc. 5% Harco Nat. Ins.
$104,722.00
$111,910.00
--------------------------------------------------------------------------
3. Astleford International Co., Inc. 5% Fidelity & Deposit$108,684.00 $116.184.00
--------------------------------------------__~om~----__________________
4.
--------------------------------------------------------------------------
5.
--------------------------------------------------------------------------
6.
--------------------------------------------------------------------------
7 .
--------------------------------------------------------------------------
8 .
--------------------------------------------------------------------------
9.
--------------------------------------------------------------------------
10.
--------------------------------------------------------------------------
*Denotes Corrected Figure
I hereby certify that this is a
true and correct tabulation of the
::~J;:1r1 ~nC:::iA;~~987.
.
.
CITY OF
SHOREWOOD
MA YOR
Robert Rascop
COUNCIL
Jan Haugen
Kristi Stover
Robert Gagne
Barb Brancel
ADMINISTRATOR
Daniel J. Vogt
5755 COUNTRY CLUB ROAD . SHOREWOOD. MINNESOTA 55331 · (612) 474-3236
MEMO TO: Mayor and Councilmembers
FROM: Dan Vogt JfI"i
DATE: April 9, 1987
SUBJECT: Office Space Needs Analysis
The City has solicited and received proposals from three architectural
firms to perform an Office Space Needs Analysis. The proposals are
attached for your review. A representative of each of the firms will
attend the meeting of April 13 to discuss with you the kinds of ser-
vices each of the firms plan to provide.
Please contact me if you have any questions relative to this matter.
DJV/slt
cc: Brad Nielsen
A Residential Community on Lake Minnetonka's South Shore
{!
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4/9/87
aID I NANCE N).
.
AN OODINANCE RES'IRICfIOO 1HE KEEPIOO rn DEPOOITIOO rn PRIVATE PROPERlY
OF UNSAFE, UNUSABLE, IN)PERABLE FXJJIHVENT, JUNK, DEBRIS at
0lHER SIMILAR PRIVATE PROPERlY WI'lHIN 1HE CI'IY OF SIDID\UD
AND PROVIDIOO A PENAL'IY Fm VIOIATIa~ 'lHERIDF
1HE CI'IY axJNCIL OF 1HE CI'IY OF SIDID\UD aIDAINS:
Section 1. That Section 2 of ~dinance No. 95 be amended to read
as follows:
"Section 2. When there exists on private property a condition
which is in violation of Section 1, a notice to remove the
offensive matter shall be served by the City Councilor its agent
upon the owner, agent or occupant. Such notice may be served
personally or may be served by mail. In all cases where such
owner is not in the city or CWUIOt be found therein, then notice
shall be sent to the last known address. Such notice shall
describe the matter to be removed and require removal thereof
within ten (10) days. The property owner may appeal said notice
to the Shorewood City Council, provided that said appeal is
submitted in writing to the City within ten (10) days following
service of the notice. A hearing on the appeal shall be held
before the Shorewood City Council at its next regularly scheduled
meet ing, and a determinat ion made by the Council concerning the
validity of the appeal. The time period required for removal of
the offensive matter may be extended by the City Council if
extraordinary or unusual conditions exist which reasonably
preclude the property owner from complying within the prescribed
time period. If no appeal to the notice is made by the property
owner, and the offensive matter has not been removed at the end
of ten (10) days following service of the notice, the City shall
cause removal and disposition of the offensive matter. All costs
incurred by the City for the removal and disposition of the
offensive matter shall be in the nature of nuisance abatement and
shall be assessed, levied and collected as a special assessment
against the premises from which it was removed in the manner
provided by law for the levy and collection of other special
assessments."
Section 2. That this ordinance shall be effective from and after
its passage and publication.
.AIX>PrED BY 1HE CI'IY axJNCIL of the Ci ty of Shorewood, Minnesota, this
day of , 1987.
Mayor
ATrEST:
City Clerk
IOe
.
.
aIDINANCE NJ.
AN ClIDINANCE AMENDIOO aID I NANCE NJ. 74
RECIJLATIOO nIE USE OF A lVlJNICIPAL WATER SYS'J."E\1, nIE INSTALLATICN,
(XNIffiCTICN AND a:NS'lRUCl'ICN OF lIXJSE WATER LINES, SEITIOO A
OJARGE FOO. SAID WATER SERVICE BY PRIVATE USERS
AND PROVIDIOO PENALTIES FOO. VIOIATICN lliEREDF
IN nIE CI'IY OF SImE\\UD
nIE CI'IY CUJNCIL OF 1HE CI'IY OF SImF.WXD aIDAINS:
Section 1. That Ordinance No. 74 be amended by adding Article
XXII to read as follows:
"Article XXII. Conmercial Users. The owner of a property
used for commercial purposes or for multi-family
residential purposes, involving five (5) or more
apartments, situated within the City and abutting on any
street, alley or right-of-way in which there is located a
municipal water trunk or lateral facility, is hereby
required at his expense to connect to such facility in
accordance with the provisions of this ordinance within
ninety (90) days after the date of official written notice
by the City Council to so connect."
Section 2. That this ordinance shall be effective from and after
its passage and publication.
AOOPrED BY nIE CI'IY CUJNCIL of the Ci ty of Shorewood, Minnesota, this
day of , 1987.
Mayor
A1TEST:
,.
City Clerk
/f)
"
.
.
RESOUJrICN ro.
~
A RESOUJrICN GRANrIro A CIH>ITICNAL USE PER\lIT
AND VARIAN::E 10 nm
l\ElROPOLITAN WASTE a:NIroL aMVIISSICN
WHEREAS, the Metropolitan Waste Control Cmmission (w.o:::) has
applied for a Condit ional Use Pennit and Variance for the purpose of
expandjng their lift station building-located at 6198 Lake Virginia ~ive,
which property is legally described as:'
"Lot 11, Block 3, Virginia Highlands Addition"
and
WHEREAS, the property is located in the R-lA zoning district,
which requires a Condi t ional Use Penni t for governnental and pub 1 ic
regulated ~tility buildings; and
WHEREAS, the w.o::: has also requested a front-yard setback
variance of approximately twelve (12) feet in order that the building
addit ion may be accoomodated to the existing building; and
WHEREAS, the Ci ty Plarming Cmmission and the Ci ty Plarmer have
recannended approval of the Conditional Use Pennit and Variance; and
WHEREAS, the Ci ty Counci 1, on the root ion of Gagne, seconded by
Brancel, directed the City Attorney to draw a resolution setting forth
findings and conclusions and conditions for the granting of applicant's
request for a Conditional Use Pennit and Variance.
NlV, 'lHEREFO.m, BE IT RESOLVED by the City Council of the City of
Shorewood as follows:
FINDI~ OF FACr
1. That the subject property is zoned R-lA and that there is
justification for the expansion of the proposed lift station on such
property for the purpose of increasing pmping capacity fran 4,500 to
12,000 gallons per minute.
lOr
~
.
.
2. That the R-LA district requires a front-yard setback of fifty
(50) feet. However, the M\{C has shown a hardship resulting fran the
location of the existing building on the property sufficient to j~stify a
twelve (12) foot variance for the proposed building addition.
3. That the request of the Applicant meets all other
requirements of city ordinances.
CXN:nJSICNS
That based on the foregoing, the City Council of the City of
Shorewood conc 1 udes :
1. That the application of M\{C for a Conditional Use Pennit and
Variance as set out hereinabove be and hereby is granted, subject to the
following conditions:
a) That the property is screened and landscaped in
accordance with the landscape plan, attached hereto and made
a part hereof as Exhibit A.
b) That the building is constructed in such manner as set
forth in the proposed site plan, attached hereto and made a
part hereof as Exhibit B.
c) That in order to control the odor eminating fran said
lift station, ~ shall change the carbon bed annually and
conduct regular tests of the effectiveness of such carbon
bed. The first test is to be conducted six months after
installation or replacement, the second test to be conducted
after nine months, after installation or replacement, and
the bed to be replaced in its entirety at the end of each
year. ~ will send copies of all test results to the City
of Shorewood and maintain said equipment in confo~ce with
PC'A Standards No. APe 1-15 .
d) That in order to control the noise eminating fran said
lift station, MWOC shall make decibel noise tests and shall
control the level of such noise so that such noise shall not
exceed the current level emitted by the existing lift
station or the noise level pennitted by Shorewood Ordinance
No. 200.03, Subd. 2lm), whichever is less.
e) That all the work perfonned in the construction of such
building addition shall be perfonned between the hours of 7
a.m. and 7 p.m. on weekdays only, unless specific
notification has been given to the Shorewood City Staff, the
-2-
#
.
.
.
Shorewood Cbunci I, and residents of Shorewood residing in
the immediate area of the construction, 48 hours prior to
the anticipated work.
f) That to ensure that the street is restored to its
original condition prior to commencement of construction,
M\O:: will obtain a bond to be furnished by the construction
contractor naming M\O:: and the Ci ty of Shorewood, as
obligees, in an appropriate mmunt to cover any damage that
might result to City facilities as the result of the
proposed construction. That an inspection will be perfonned
by the City Engineer and the engineer for M\O:: before and
after construction to ensure that the street is in
substantially the same condition after the construction as
it was prior to commencement of construction activities.
AIDPI'ED BY 'mE CI'IY CXlN::IL OF 'mE CI'IY OF SlDm\\aD this
, 1987.
day of
Mayor
ATl'EST:
City Clerk
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MAYOR
Robert Rascop
COUNCI L
Jan Haugen
Kristi Stover
Robert Gagne
Barb Brancel
ADMINISTRATOR
Daniel J. Vogt
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD . SHOREWOOD, MINNESOTA 55331 · (612) 474-3236
FROM:
Mayor and ~ilmembers
Dan Vogt ~'
April 9. 1987
MEMO TO:
DATE:
SUBJECT:
Contract Mowing
You may recall that in 1986. City crews had a work load such that it was
difficult to perform all of the functions necessary during the summer
months. This load of activity was particularily evident by the frequency
that the City's parks were mowed. At budget time an additional staff
member was discussed but subsequently eliminated. Former Councilmember
and Park Liaison Shaw suggested that the City look into the possibility of
contracting this service out. The Council agreed.
This spring. staff has solicited and received quotations for the mowing of
the City property. The quotations range from an annual cost of $5.425.00
to $42.000.00. Public Works Director Zdrazil estimates costs of the City
crew to perform mowing at approximately $10.000.00. Since the crew will
be working in other Public Works areas rather than mowing. we will not
save this amount of funds. The payroll expense will merely shift to
another Public Works area. The cost of mowing will in fact be an added
expense.
Since staff sees no less work for the Public Works Crew in 1987 versus
1986. we feel that a contract for mowing services is worth looking into
further. If you feel the same. staff needs such direction to move forward
with this matter. We will then meet with the firms with the lowest quotes
and analyze the proposal in detail. Staff will bring the findings back to
you at the next meeting along with a recommendation.
Please contact me if you have any questions.
DJV/slt
cc: Don Zdrazil
Ev Beck
Sue Nic cum
Park Commission
A Residential Community on Lake Minnetonka's South Shore
. 2. r}
/~~) /,
. .
.
.
.
MAYOR
Robert Rascop
COUNCI L
Jan Haugen
Kristi Stover
Robert Gagne
Barb Brancel
ADMINISTRATOR
Daniel J. Vogt
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD . SHOREWOOD, MINNESOTA 55331 . (612) 474-3236
MEMO TO:
Mayor and Councilmembers
FROM:
Dan Vogt
DATE:
April 9. 1987
SUBJECT:
Recycling Committee
You may recall that at the last Regular Council Meeting held on March 23.
1987. Pat Gorecki was appointed as the Shorewood representative to a
Recycling Committee comprised of the Cities of Deephaven. Excelsior.
Greenwood. Shorewood. Tonka Bay and Woodland. The Committee met on March
26 to discuss a recycling program for our communities. Mrs. Gorecki and I
were in attendance at the meeting.
The meeting was also attended by representatives of each of the interested
communities. Also in attendance was a representative of Hennepin County
and the program Administrator from the West Hennepin Recycling Commission
based in Medina. A lengthy discussion of the issue took place. At the
meeting it was decided that a Resolution of support for entering into a
Joint Powers Agreement for an Energy Commission to operate and administer
a recycling program for our communities should be presented to each City
Council for action. I have attached a draft Resolution for your review.
Also attached is the Joint Powers Agreement entered into by the
Communities in the West Hennepin area. A Joint Powers Agreement for the
South Shore area may be patterned after the West Hennepin Agreement.
Adoption of the Resolution and the initiation of a Joint Powers Agreement
is recommended.
Please contact me if you have any questions relative to this matter.
DJV/slt
cc: Glenn Froberg
Pat Gorecki
Attachment
A Residential Community on Lake Minnetonka's South Shore
/,3 CJ
.
.
RESOLUTION NO.
WHEREAS, The City of Shorewood recognizes that a large portion
of solid waste is recoverable and recyclable; and
WHEREAS, The necessity for recycling has been mandated by the
Metropolitan Council by 1990 and the likelihood of
Hennepin County mandating that cities set up a
recycling program by January 1, 1988; and
WHEREAS, Efforts are being made to work jointly with the Cities
of
to obtain funding from
and Hennepin County for a
with satellite centers as
the Metropolitan Council
centrally located facility
they become necessary.
NOW, THEREFORE BE IT RESOLVED by the City Council of the City of
Shorewood, as follows:
That
enter
of
the Mayor and City Clerk are hereby~uthorized to
into a Joint Powers Agreement between the Cities
in order to work jointly
to handle recycling of waste material.
Be it further resolved
represented by a person
CommissiQn. The Energy
of the faCility and report
that the City of Shorewood will be
appointed by the Council to the Energy
Commission shall oversee the operation
to his/her Council its progress.
Approved by the City Council this
1987.
day of
,
Mayor
ATTEST:
City Clerk
'.J
.
.
JOINT POWERS AGREEMENT
THIS AGREEMENT made by and among the Cities of Long Lake,
Loretto, Maple Plain, Medina, Minnetonka Beach and Orono
(hereinafter referred to collectively as the "Participants") is
effective on the day and year provided herein.
1. PURPOSE AND AUTHORITY. This Agreement is entered into under
the authority of Minnesota Statutes section 471.59. The
Participants have determined that it is to their mutual advantage
to form a single joint powers entity that shall establish and
operate within the present and future boundaries of the
Participants a program for recycling newspaper, metal and glass.
Under the proposed recycling program (the .Program"), residents
will be encouraged to deposit recyclable newspaper, metal and
glass at a central collection facility established and operated
under this Agreement. The central collection facility will be
supplemented by a mobile collection unit that will travel on a
periodic basis between the central collection facility and
several satellite locations. The collected recyclable materials
will be hauled to commercial recycling centers where they will be
sold.
2. COMMISSION. There is hereby created the
Commission (the "Commission") consisting of six commissioners.
a. Appointment and Term. The governing body of each
Participant shall, by majority vote, appoint a person, who mayor
may not be an elected official of the participants, to serve as a
commissioner. Appointments shall be for a two year period unless
the respective governing body makes the appointment for a lesser
period. Commissioners shall serve until their successors are
appointed and qualified. Vacancies shall be filled for the
unexpired term by the appropriate governing body. A vacancy
occurs upon the death or resignation of a commissioner.
b. Compensation. Commissioners shall serve without
compensation by the Commission. Reimbursement of expenses for
each commissioner shall be governed by state statutes and the
charter, ordinances, and policies of the Participant that
commissioner represents.
c. Officers. The Commission shall choose one of its
members as. chairperson and one of its members as
secretary-treasurer. The chairperson shall preside at all
meetings of the Commission. The secretary-treasurer shall keep a
complete record of each meeting and of all proceedings and
business of the Commission and shall keep an aceurate accounting
of all receipts and disbursements of the Commission. The
chairperson and secretary-treasurer shall sign all contracts
authorized by and in the name of the Commission.
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recyclable materials. In addition, the Participants may, but are
not obligated to, contribute additional funds to the Commission
for the operation of the Program.
S. PUBLIC EDUCATION. The Participants agree to assist in the
distribution of recycling-related information. The distribution
of such information shall be at the option of each Participant.
Such information shall be distributed via municipal newsletter,
water bill enclosures, general media news releases, and other
mutually agreeable communication methods.
6. EFFECTIVE DATE. The effective date of this Agreement shall
be the date upon which the last of the six Participants has
caused this Agreement to be executed pursuant to an authorizing
resolution of its governing body.
7. TERM. This Agreement shall continue in effect until December
31, 1987, unless extended, renewed, or terminated by the
participants pursuant to the provisions of paragraph 8 below.
8. MODIFICATION. This Agreement may be extended, renewed,
terminated or amended by agreement of all the Participants as
authorized by resolution of each Participant's governing body.
9. WITHDRAWAL. A Participant may withdraw prior to the
expiration of the term of this Agreement or any subsequent
extensions thereof by giving 90 days' notice in the form of a
resolution of its governing body, served by certified mail on the
secretary-treasurer of the Commission. Service shall be deemed
to have been made on the date of mailing. Any grant monies or
other funds received by the withdrawing Participant or the
Commission, either prior to or after the effective date of
withdrawal, that are attributable to the Participant's
participation in the Program prior to its withdrawal, shall be
paid to and remain the property of the Commission.
10. DISTRIBUTION UPON TERMINATION. Upon expiration of or
termination of this Agreement, any assets remaining after the
paYment of outstanding obligations shall be distributed to the
Participants in proportion to their .monetary contributions
calculated over the life of the Agreement.
11. LIABILITY AND WORKERS COMPENSATION INSURANCE. It is
understood and agreed that public liability insurance and workers
compensation insurance will be provided relative to the
activities of the Commission and its waste recycling collection.
It is anticipated that the City of Medina will arrange for this
coverage and that, in the event the City of Medina incurs any
cost as a result of such coverage, the Commission will reimburse
the City of Medina for such cost.
12. ADDITIONAL PARTICIPANTS. The number of Participants may be
increased during the term of this Agreement by amendment,
pursuant to the provisions of paragraph 8 above; provided that
3
.
.
any new Participant shall also cause the Agreement as amended to
be executed, pursuant to authorizing resolution of its .governing
body.
IN WITNESS WHEREOF the Cities of Long Lake, Loretto, Maple
Plain, Medina, Minnetonka Beach and Orono have, pursuant to
authorizing resolution hereto attached, caused this Agreement to
be duly executed.
CITY OF LONG LAKE
By Its~ Dated /~~;;6
By ~.L ~.J
Its Clerk
CITY OF LORETTO
By d~;~f&.~< Dated /dk-fr.6
Its Mayo
By '/fwfj(J;l d6<~-x/
Its C erk ,,'
CITY OF MAPLE PLAIN
BY~~~ Dated J;;A. -~ - 8&'
Its4~ - -
By ~~ ";f/~
Its Clerk
By
Dated
1";/- dJ.- 8 t,
By
Its Clerk
4
, .
.
CITY OF ORONO
powersaq.q48
5
.
Dated #-
Dated
J~/(ltb
/ /
.
.
TAD & MAR Y S HAW
5580 Shclre Road
Shorewood Minnesota 55331
474-3636
Apl"il 9, 1987
Robert Rascop, Mayor
City of Shorewood
5755 Country Club Road
Shorewood, MN 55331
Deal''' Bc.b:
For slightly over
representative on
Board. At the end
appointment until
bc.ard members.
six years, I have been the Shol"ewocld
the Minnetonka Community Services Advisory
of 1986, I asked that the cOllYlci 1 cc.r,t i nue rny
the next annual election of at large advisory
I was elected to the Community Services Board as an At Large
Delegate in the recent election.
Because clf this, I hereby sl.lbmit rny resigrlatic.rl tCI you as the
Shorewood delegate on this board.
Many of the cities have non-council members as delegates to the
board. If, in appointing a new member, you choose to consider a
non-council member, you might contact Jim Jones at the Community
Service office as there are a number of Shorewood residents who
are actively involved in the program, and who would represent the
city well.
If you would like a short report from me on Community Services
activities, I would be pleased to be placed on the agenda. If you
have not seen the video on MCS, we could have Jim Jones bring the
equipment and include that as part of my report.
Y ~~~f1t r..~ y,
/' / /
/ ,"
~ I ,./
/ /e .'_//1(-
.fAD . HAW
/30