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051286 CC Reg AgP '" ~ , ,;" CITY OF SHOREWOOD REGULAR COUNCIL MEETING MONDAY, MAY 12, 1986 COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD 7:30 PM AGE N D A CALL TO ORDER A. Pledge of Allegiance- B. Roll Call Mayor 1. APPROVAL OF MINUTES A. Regular Council Meeting - April 28, 1986 (Att #lA - Minutes) 2. MATTERS FROM THE FLOOR A. Christmas Lake Road and Mill Street Signage B. 3. PLANNING COMMISSION REPORTS A. B. 4. PARK COMMISSION REPORT A. Park Commission Appointment - Mark Laberee Stover Gagne Rascop Haugen Shaw .." ./ ~v t/ B. Park Commission Recommendation - Crown Badger Field C. (Att #4 - Park Commission J:vlinutes) 5. SIMPLE SUBDIVISION Applicant: Location: Albert Hoops 26675 Smithtown Road Att #5 - Staff Report) . . - COUNCIL AGENDA MONDAY, MAY 12, 1986 page two 6. SIMPLE SUBDIVISION Applicant; Location: ... John Forss 25380 Smithtown Road (Att #6 - Staff Report) 7. SIMPLE SUBDIVISION AND SETBACK VARIANCE Applicant: Location: Tom Martinetto 21055 Ivy Lane (Att #7 - Staff Report) 8. CONDITIONAL USE PERMIT - Garage space exceeding 1000 square feet Applicant: Location: Richard Phelps 27420 Blue Ridge Lane (Att #8 - Staff Report) 9. CONDITIONAL USE PERMIT - Expansion of nonconforming structure Applicant: Location: lOA. SETBACK VARIANCE Applicant: Location: lOB. SETBACK VARIANCE Applicant: Location; Greg Ahlm 23360 Academy Avenue (Att #9 - Staff Report) John Gilbertson 450 West Lane (Att #IOA - Staff Report) Jerry Brecke 27450 Pine Bend (Att #10B - Staff Report) 11. NEAR MOUNTAIN FINAL PLAT APPROVAL (Attachment to follow) ~ . - , # COUNCIL AGENDA MONDAY, MAY 12, 1986 page three 12. ATTORNEY'S REPORT A. Christmas Lake Access Status Report ~ B. 13. ENGINEER'S REPORT A. Badger Watermain Bid B. 1986 Street Replacement and Sealcoating recommended Project (Att #13B - Memo) C. 14. ADMINISTRATIVE REPORTS A. Corridor Study Status Report f B. Purchase of Property (Att #14B - Memo) C. Southwest Communities - (Metropolitan Development Investment Framework - MDIF) (Att #14c - Memo) D. Request to reduce letter of credit - Covington Vine Ridge (Att #14D - Memo ... additonal information ... refer to 4/28/86 packet) E. 15. MAYOR'S REPORT A. B. 16. COUNCIL REPORTS A. B. 17. APPROVAL OF CLAIMS AND ADJOURNMENT _l..,. ,..., .; '. '.' ~ ~ '. 4-4 ."';' ~ t , l '.~ \.1' " ".~ ...... ~.~., ~'4 COUNCIL CHAMBERS r 5755 COUNTRY CLUB ROAD MONDAY, APRIL 28, 1986 ".... "'~ ',ill( ,- CITY OF SHOREWOOD 7:00 AUDIT REVIEW 7:30 REGULAR COUNCIL MEETING AUDIT MINUTES AUDIT PRESENTATION Jim Maiser and Dean Dallen, representing Mathias, Roebke and Maiser, were present to review the 1985 Audit Report. They went over the management letter and various fund salaries. Haugen questioned how purchases of non-budgeted items should be handled. Maiser advised that budget amendments were necessary. Stover questioned taxes and special assessment delinquencies. Stover moved, seconded by Gagne, to accept the 1985 Audit Report as submitted. Motion carried - 5 ayes. COUNCIL MINUTES CALL TO ORDER The regular meeting of the Shorewood City Council was called to order at 7:30, Monday, April 28, 1986 in the Council Chambers. ROLL CALL Present: Mayor Rascop, Councilmembers Shaw, Stover, Gagne and Haugen. Staff: /' Attorney Froberg, Zngineer Norton, Administrator Vogt, Planner Nielsen and Clerk Kennelly. APPROVAL OF MINUTES Gagne moved, seconded by Stover, to approve the minutes of the Special Meeting on April 7, 1986 as written. Motion carried - 5 ayes. ~. cQ. rSJ.. yJ r2.ILl / V; II iLl /.' MATTERS FROM THE FLO~R Garbage Haulers License - Gopher State Trucking (TO be added to RESOLUTION NO. 16-86) Mr. William Wrede requested a garbage haulers license. Admin- istrator VogT requested proof of his Certificate of Insurance. Mr. Wrede submitted an insurance binder and his certificate. Haugen moved, seconded by Shaw, to grant his Garbage Haulers License with proper insurance coverage. Motion carried - 5 ayes (to be included with Resolution No. 16-86) 111 ~ . . COUNCIL MINUTES MONDAY, APRIL 28, 1986 page two AMEND AGENDA Haugen moved, seconded by Shaw, to amend the agenda by remov- ing item 12 B - Covington Vine Ridge request to reduce letter of credit, as recommended by Vogt. Motion carried - 5 ayes. PLANNING COMMISSION REPORT Stover reported that the Commission held a Study Session. They reviewed Interim Ordinance changes for the permanent Zoning Ordinance, church signage,dock regulations and various adjustments and clarifications. They will discuss recrea- tional vehicle storage and fire lanes at a later meeting. PARK COMMISSION REPORT Mike Jurgens reported that the Commission met at Badger Park to determine what is needed for improvements to that Park. Commissioner Lindstrom and Public Works Director Zdrazil in- spected the construction of a Minnetonka warming house for a r possible sample for Manor Park. Commissioner Mary Kooi submitted her resignation, effective as of this meeting. Rascop moved, seconded by Shaw, to thank Ms. Kooi for her service on the Commission. He directed that a letter of ac- commendation be sent to her. Motion carried - 5 ayes. Jurgens requested that the City cover the costs of the sub- cutting proposed for Freeman Park in exchange for the expenses ~aved by dumping old blacktop in the park instead of disposal at landfills. Rascop was in favor of the money saved by the Public Works Department to be shown as a revenue in the Park Fund. Stover questioned the possible bookkeeping procedures to accomplish this transaction. Shaw and Vogt will discuss the issue and return to the Council with information. Commission would like electricity dubbed into the Christmas Lake access for a security light. Vogt will relay this in- formation to the DNR. The electric company felt it was feas- ible. POLICY ON PLAQUES OF APPRECIATION Council set a 3-year service period to be completed in order to receive plaques of recognition. ~ . . COUNCIL MINUTES MONDAY, APRIL 28, 1986 page three CONSENT AGENDA Appointment of Nancy Buckentine as Secretary/Receptionist effective April 21, 19bb. Swimming pool permit for David Littlefield of 24775 Glen Road. Haugen moved, seconded by Gagne, to approve the two items listed on the Consent Agenda. Motion carried - 5 ayes. CATHCART AREA PROJECT WITHDRAWN Council reviewed the cost of the storm sewer and street im- provement project in relationship to the cost to the affected residents. Gagne felt that only patching should be done to roads other than the roads affected by the water extension. These roads will be fixed in conjunction with the water line installation from Boulder bridge to Shorewood Oaks. Haugen moved, seconded by Stover, to discontinue proposed t plans on Project 85-1. Motion carried - 4 ayes - 1 abstain (Shaw). Mr. Daily asked for clarification of the water line route to the Shorewood Oaks project. Engineer Mogan located the proposed line on a city map. He traced over Smithtown Road, Cajed Lane, Beverly Drive, a portion of Cathcart Drive to Strawberry Circle, and part of abandoned railroad right-of-way to Maple Ave. across Strawberry Lane to the project location. Rascop stated that the ShorewoodOaks developer was paying for the total cost of the line extension. There would be no assessment charged to any residents along the line until they wanted to hook up to the service. NEAR MOUNTAIN DEVELOPMENT AGREEMENT Developers Pete Pflaum and Mike Pflaum and their engineer, Rick Sather, app~ared to request acceptance of their Development Agreement. Staff has recommended acceptance of the agreement that includes a different type of security rather than a letter of credit in lieu of a bond, they will use a performance guar- antee. Froberg explained how this 4-part arrangement operates, and how it would protect the City and cover the costs of im- provements if the developer did not complete the project. Pflaum indicated that he has used this form of security in other projects and it has worked very well. Shaw had concerns that the City may be setting policy and may have to accept this form of guarantee from anyone who may request it. Council would continue to have total authority to determine what type of se- curity is needed on a case by case basis. 1 . . COUNCIL MINUTES MONDAY, APRIL 28, 1986 page four NEAR MOUNTAIN DEVELOPMENT AGREEMENT - continued Gagne moved, seconded by Shaw, to approve the use of the form of security, on the Near Mountain project. Motion carried - 5 ayes. Council reviewed the Development Agreement and made various wording changes to be corrected in the final copy of the a- greement. Pflaum requested to expand his first phase and plans to have his subsequent phases approved one phase ahead of development so as not to slow down the construction. The final phase arrangement will be attached to the development agreement. Haugen would like to see that the Fire Department and Police Department are contacted and are in agreement with the proposed road plans, for the best protective services to this development. APPROVAL OF THE NEAR MOUNTAIN DEVELOPMENT AGREEMENT-RESOLUTION NO. 34-86 Gagne moved, seconded by Haugen, to approve the agreement as amended. Motion carried unanimously - 5 ayes. COUNCIL BREAK Council break for student interviews. 8:40 P.M. - 8:50 P.M. BOULDER BRIDGE DEVELOPMENT AGREEMENT AMENDMENT - RESOLUTION NO. 35-86 Administrator Vogt and Attorney Froberg explained to the Council the various changes made in the Development Agreement with Boulder Bridge. Shorewood Oaks will extend the water line to their project, paying all costs of the line. They will not have to pay any connection fees to Boulder Bridge, but at the time that other properties along their line connect, they will remit $4000.00 to Boulder Bridge developers. This $4000 was determined as equal cost to the installation of a new well. Calculations were also agreed upon for additional hook-up where line extensions are necessary. Total payback figure plus interest for developers oversizing cost has been estab- lished at $158,000 plus interest to date. This agreement ex- tends the payback per connection time to expire on June 23, 1998. t.. ,In I \~.. ~(Y,t; l' J'p'o Gagne requested that the request for mandatory connection rather than allow the replacement of wells be stricter, to comply with the City's current water policy. Gagne moved, seconded by Haugen, to approve the Development Agreement as amended. Motion carried by Roll Call Vote - 5 ayes. ~J .),v1"...-' o~ I" ; 0 {!)v-l, C/l"~" () tf- & J.:ll () cpl"f . 0/ . . COUNCIL MINUTES MONDAY, APRIL 28, 1986 page five SHOREWOOD OAKS DEVELOPMENT AGREEMENT - RESOLUTION NO. 36-86 Council reviewed the Development Agreement for Shorewood Oaks project. The Engineer explained the storm sewer system. He indicated that perimeter tiling, both inside and outside, would be installed. The interior tile would require sump pump installation that would dump out onto the lawns. Shaw would like to insure that these sump pumps are not connected at any time to the sanitary sewer system. Gagne asked if the City would end up being responsible for maintenance of the storm sewer system, if so additional costs to the properties serviced by this system should pay additional operating charges. Norton stated that this utility would be turned over along with the other improvements. Gagne moved, seconded by Haugen to approve the Development Agreement with ShoreKood Oaks as amended to include a main- tainance charge for the storm sewer utility. Motion carried by Roll Call Vote - 5 ayes. Rascop reviewed for the audience the terms of the agreement with Boulder Bridge and Shorewood Oaks. He also reviewed the water connection costs, $4000 maximum, to residents outside the project areas. Bids will be let June 1st with installa- tion available in August. PLANNERS REPORT Building Permit Request - 20820 Radisson Inn Road p~- ~J.ld Mrs. Nelson were present to request issuance of a building permit to add an entry/sunroom combination and deck replacement. Due to title problems with the Tingewood sub- division, Nielsen indicated that a variance would be needed at this time, but after the title problems are straightened out and a combination of his property is completed, a vari- ance will not be needed. Stover moved, seconded by Shaw, to direct the staff to issue the building permit at this time subject to the combination of his property as soon as the title problems are properly cleared up. Motion carried unanimously - 5 ayes. TINGEWOOD DEVELOPERS REQUEST FOR REINSTATEMENT OF BUILDING PERMIT AND P.U.D. ZONING Jim Harmsen and Robert Erickson~requested reconsideration of the Council to reinstate their building permit and P.U.D. zOning classification at this time. They have agreed to complete the 12 requirements requested by Planner Nielsen, but need the re- instatement prior to completion to insure that the Bank of Minneapolis will give them the loan they are requesting to complete this project and straighten out all title problems and payoff liens filed against the project under Adrian 5 COUNCIL MINUTES MONDAY, APRIL 28, 1986 page six . . TINGEWOOD DEVELOPERS REQUEST FOR REINSTATEMENT OF BUILDING PERMIT AND P.U.D. ZONING (cont.) Johnson. Harmsen stated that Mr. Erickson was purchasing lots 1-10 and that Clarkes will have Lot 11, and Nelsons - Lot 12. Shaw moved, seconded by Haugen that the City CoUncil favors clearance of the title problems regarding all Tingewood prop- erties and favors further discussion with the developers and contractor for consideration of a new request for P.U.D at the time of completion of the 12 items listed at the Council meeting of April 14, 1986. After recommendation of Planner Nielsen, Shaw amended his motion to consider "reinstatement" of P.U.D rather than consider "new" request for P.U.D. Seconder Haugen accepted the amendment. Rascop offered an amendment to Shaw's motion, to read "rein- state" P.U.D. rather than "consider" reinstatement at the com- pletion of required 12 items previously listed. No second was offered. rShaw's motion was approved - 5 ayes. Nielsen questioned the continuation of occupancy by a renter in one of the units. The Council felt that the tenant should be out within 30 days unless the 12 items are completed, at which time he will be able to stay. () ATTORNEY'S REPORT \~~ Christmas Lake Access Resolutions Y' i~' ,-JY 1 determined that ~ Resolutions4submitted and this property were needed. Only the Division to be filed at the County level, all other be filed ,in the City's Resolution book oply. Attorney Froberg posted regarding Resolution needs Resolutions will Nephew Lawsuit Update No Agreement was made at the pre-trial level. The trial date is set for September 8th, at which time we are going to request that the City be dismissed from the wuit. ENGINEER'S REPORT Approval of Plans and Specification and Authorization of Bids for the SE Area and Shorewood Oaks Projects Engineer Mogan presented a description of Project 86-1 and Project 86-2. These projects will be bid together in an effort to obtain the best bid price. Mogan recommends approval of plans and specifications and authorization to advertise for (p . . COUNCIL MINUTES MONDAY, APRIL 28, 1986 page seven Approval of Plans and Specification and Authorization of Bids for the SE Area and Shorewood Oaks Projects (cont.) bids. Bids to be taken on May 30, 1986, at 11:00 A.M. Approval of Plans and Specifications, Streets, Curbs RESOLUTION 38-86 Gutters, Subgrade Correction and Right-hand Turn Lane - Hwy 7 Haugen moved, seconded by Gagne, to approve plans and specifi- cations and advertisement for bods. Motion carried by Roll Call Vote - 5 ayes. Approval of Plat pecifications and Authorization to RESOLUTION 39-86 Advertise for Bids - SE Area Trunk Waterline Haugen moved, seconded by Gagne, to approve plans and specifi- cations and authorize advertisement for bids. Motion carried by Roll Call Vote - 5 ayes. Approval of Plans and Specifications and Authoriza- RESOLUTION 40-86, tion of Advertisement for Bids - Shorewood Oaks Trunk Waterline , Haugen moved, seconded by Gagne, to approve plans and specifi- cations and authorize advertisement for bids. Motion carried by Roll Call Vote - 5 ayes. \ Waterline Removal - Murfin Property Plans have been prepared to remove the existing waterline from Murfin property and to connect the City Hall, City Garage, Badger Park building and the pumphouse to the Badger Well water- line. Advertisement for bids will be printed 10 days in ad- vance of bid opening scheduled for May 12, 1986. Haugen informed the Council that Mr. Murfin may be selling the property and we may be able to deal with the new owner on the waterline issue. Council took no action to change present plans to remove the waterline. ADMINISTRATIVE REPORTS 5-Year Recreation Capitol Improvements Program RESOLUTION #41-86 LAWCON and LCMR grants are being applied for again in 1986. It is necessary to accompany the grant application with a Resolution adopting a 5-year capitol improvement plan. Rascop questioned whether the City is legally bound to follow that plan if the grant is applied for. Froberg stated that we were obligated to comply with the application as applied for if the 1 . . COUNCIL MINUTES MONDAY, APRIL 28, 1986 page eight 5-Year Recreation Capital Improvements Program (cont.) grant money is received. Rascop moved, seconded by Haugen to adopt the 5-Year Capital Improvements Plan changed by Resolution. Motion carried by Roll Call Vote - 5 ayes. May Council Meetings Due to the Memorial Day holiday, Council meetings will be held on May 12 and 19th. Board of Review will be held on May 22nd at 7:30. Finance Committee Appointment and Continuation Two letters of interest regarding becoming Finance Committee members have been received from William Bohnhoff and Edward Snyder. ,Haugen moved, seconded by Rascop, to continue the existence of the Finance Committee. Motion carried. Rascop moved, seconded by Stover, to appoint Mr. Bohnhcff and Mr. Snyder to the Finance Committee. Motion carried - 5 ayes. MAYOR'S REPORT Citizen Survey Rascop reported on a firm that is doing surveys on boat count- ing. He feels the service is reasonably priced. He recommends budgeting funds next year to do City census surveys. Police Department Consultant Report A proposal from a consultant has been received. He is willing to discuss the proposal with the Council at no charge. Rascop would like to see responses from the other joint powers cities presented at the joint Council's police meeting, prior to talking to the consultant. Shaw felt that no response con- stitutes no change. Haugen feels the proposal presented was the Police Chief's proposal and represented the other 3 joint powers cities. Shaw felt that no communication exists between the cities. Gagne moved, seconded by Haugen, to direct that a letter be sent requesting a response from Excelsior regarding police con- tract compromises. . . COUNCIL MINUTES MONDAY, APRIL 28, 1986 page nine Police Report - Activity Report Reports reviewed alarm reports, clearance rates, and first quarter budget. They discussed suggested Alarm Ordinance changes. LCMD Rascop reviewed the new BWI (Boating While Intoxicated) law on Lake Minnetonka. Boulder Bridge requested moving some dockage from the lagoon out onto the lake. This request was denied, but a reconfig- uration was approved in the lagoon. COUNCIL REPORTS Removal of Stop Sign RESOLUTION #42-86 Gagne moved, seconded by Stover, to remove the stop sign on Country Club Road at Echo Road. Motion carried by Roll Call Vote - 3 ayes - 2 nays (Rascop and Shaw). Removal of No Turn Signs RESOLUTION #43-86 Haugen moved, seconded by Gagne, to remove the "no left turn" sign and posts, post "no through street" sign and request the County to remove their "no right-hand turn" sign at Christmas Lake Road and Mill Street. Resident Rick Dyer expressed his concern of a dangerous situation due to the narrowing of the road because of the placement of the posts. This area is where children wait for the school bus. Notion carried by Roll Call Vote - 4 ayes - 1 nay (Shaw). Hooper Lake Road Request Shaw moved, seconded by Gagne, to direct staff to request re- moval of the "no turn" sign on Hooper Lake Road. Motion car- ried - 4 ayes - 1 nay (Stover). Proposal To Purchase 5790 Country Club Road Gagne requested staff to obtain information on the purchase of 5790 Country Club Road. Council authorized the Administrator to make an offer on the property, price to be discussed after the offer has been responded to. DaviJ Hoo questioned the use of the property. It would be used for office expansion. Job Description Meeting The Council will review the Job Descriptions drawn by each em- ployee. This review meeting will be held May 13, 1986 at 7:30 P.M. . . COUNCIL MINUTES MONDAY, APRIL 28, 1986 page ten APPROVAL OF CLAI~ AND ADJOURNMENT Rascop moved, seconded by Shaw, to adjourn the Regular Council meeting of April 28, 1986 at 12:20 A.M. subject to approval of claims.. Motion' carried.unanimously .... Bayes. General Fund - Acct #00166-02 Regular Checks # 31944 - 32001 Payroll Checks # 200249 - 200264 $ 80,604.08 8,421.15 $ 89,025.23 Liquor Fund - Acct #00174-02 Regular Checks # 4557 - 4593 Payroll Checks # 200265 - 200278 $ 28,700.95 2,437.86 $ 31,138.81 RESPECTFULLY SUBMITTED i Sandra L. Kennelly Mayor Rascop .. CHECK NO 31944 31945 31946 31947 31948 31949 31950 31951 31952 31953 31954 31955 31956 31957 31958 31959 31960 31961 31962 31963 31964 31965 31966 31967 31968 31969 31970 31971 31972 31973 31974 31975 31976 31877 31978 31979 31980 31981 31982 31983 31984 31985 31986 31987 31988 31989 31990 31991 31992 31993 31994 31995 . . GENERAL FUND - BILLS PAID SINCE APRIL 23, 1986 TO WHOM PAID Minnegasco Acro-Minnesota All Steel Products Co. Earl F. Andersen & Assoc AT&T Consumer Products AT&T Information Systems Bob's Personal Coffee Serv Braun Engineering Testing Bruce Construction Co. City of Tonka Bay Davis Water Equipment Rolf E.A. Erickson Hennepin Cty Treasurer _ " " " Kelly Services, Inc. Metropolitan Waste Ctr1 Midwest Asphalt Corporation Midwest Mailing Systems Mp1s. Star & Tribune Minnegasco r Minnesota Sub. Newspapers Minesota UC Fund Comm. of Transportation Minnesota Mutual Life Mtka. Glass & Mirror NSP Northwestern Bell Orr-Sche1en-Mayeron PHP Judy Quaas Shorewood Tree Service SLMPSD Ted A. Solberg Standard Spring Co. Sterling Fence Inc. Tonka Printing Village of Tonka Bay Wagers, Inc. Waste Management - Savage Weekly News, Inc. Ziegler Inc. Ziegler Tire Servo Robert Rascop Jan Haugen Tad Shaw Robert Gagne Kristi Stover u.S. Postmaster PERA FICA The Minnetonka Bank Comm. of Revenue PURPOSE AMOUNT Utilities - Garage/Badger Fld $. 315~88 Office Supplies 145.46 Culvert-Road Improvement 235.95 Traffic Ctrl - ChannelPos ts 115.20 Telephone Serv - Public Works 4.50 Telephone Serv- City Hall 4.25 Coffee - City Hall 26.00 S.E. Water Study - Soil Borings 3,593.80 Refund due to removal of Easement 2,000.00 1st Qtr. water/sewer 438.44 Break-off Kit for Hydrant 59.50 Assessing Fee - April, 1986 1,566.66 Blue1ines - Rolf Erickson 46.00 March, 1986 Board & Rm-Prisoners 862.00 Temporary Help - Baden & Peterson 1,072.50 May, 1986 Sewer Service Charges 18,660.77 Road Repair 686.25 Equip Maint - Postage Meter & Scale 135.00 Help Wanted Ad 59.40 Utilities - Amesbury 84.74 Help Wanted Ad 40.95 Roberta Dybvik - UC -1st Qtr. '86 1,034.00 Re-1amping 7 & 41 41.22 Employee Life Ins. May, 1986 169.39 Sideview Mirror - 1st Surface 8.90 City-Wide Electricity 1,239.08 Telephone Serv-City Hall/Public Wks 341.98 Engr./S.E. Water/Murfin/Shorewd Oaks 9,238.88 May, 1986 Employee Health Ins. 2,632.41 Cleaning City Hall/supplies 122.69 Brush Hauling , ~2,062.50 May, '86 Budget/Feb,Mar ~4,248.48 Saw logs for lumber .. 171.00 Repair spring - PW Equip Maint 109.75 Repair Fence Damaged by Plow 12.40 Printing of Newsletters 136.90 Lift #2 Expenses - NSP 114.01 Maint Agr.- Olivetti Typewriters 237.60 Garbage Removal - Garage 74.00 Legal Notices 99.00 Public Works - Equip Maint 50.97 Tire Repair - 56.26 May, 1986 Mayor's Salary 150.00 May, 1986 Council Salary 100.00 " " "" 1 00.00 " " "" 100.00 " " "" 100.00 Refill Postage Meter 500.00 4/26/86 Payroll - PERA 1,116.64 4/26/86 Payroll FICA 1,935.40 4/26/86 Payroll FWH 1,555.23 4/26/86 Payroll SWH 699.02 CONTINUED .ONNEXTP AGE .... . . . . . CHECK NO 31996 31997 31998 31999 32000 32001 . . GENERAL FUND - BILLS PAID SINCE APRIL 23, 1986 TO WHOM PAID ICMA Retirement Association City-County Credit Union City of Minnetonka Cash Edina Realty Michael Rodewald PAYROLL CHECK LIST 200249 200250 200251 200252 200253 200254 200255 200256 200257 200258 200259 200260 200261 200262 200263 200264 Void Daniel J. Vogt Sandra L. Kennelly Susan A. Niccum Nancy K. Buckentine Evelyn T. Beck Kathleen G. Schwankl Bradley J. Nielsen Patricia R. Helgesen Bradley J. Nielsen Charles S. Davis Dennis D. Johnson Daniel J. Randall Howard Stark Ralph A. Wehle Donald E. Zdrazil PURPOSE 4/26/86 payroll - ICMA 4/26/86 payroll - Credit Union 1st Qtr '86 Water Purchase Cash-on-hand for Spring Clean-up Earnest Money - property offer Refund of Tree Sale SUBTOTAL Void 80 hrs 80 hrs 80 hrs 40 hrs 80 hrs 80 hrs 80 hrs 80 hrs Motor Vehicle Allowance 80 hrs 84 hrs 80 hrs 82 hrs 80 hrs 80 hrs SUBTOTAL TOTAL AMOUNT $ 263.00 32.00 313 .12 200.00 1,000.00 85.00 80,604.08 0.0 881. 87 611.49 450.43 192.05 752.12 483.48 747.78 527.61 175.08 541. 63 626.54 595.28 536.31 519.31 780.17 $ 8,421.15 $ 89,025.23 CHECK NO 4557 4558 4559 4560 4561 4562 4563 4564 4565 4566 4567 4568 4569 4570 4571 4572 4573 4574 4575 4576 4577 4578 4579 4580 4581 4582 4583 4584 4585 4586 4587 4588 4589 4590 4591 4592 4593 . . LIQUOR FUND - BILLS PAID SINCE APRIL 23, 1986 TO WHOM PAID Comm. of Revenue AT&T Consumer Products Eagle Distributing Co. Griggs, Cooper & Co. Intercontinental Pkg Co. Johnson Bros. Wholesale Lig. Jude Candy & Tobacco MN Suburban Newspapers Minnesota Bar Supply NSP NWB Paustis & Sons Ed. Phillips & Sons Prior Wine Co. Quality Wine & Spirits Twin City Wine Co. Waste Management - Savage Russell R. Marron Void f State Treasurer PHP MN Mutual Life Insurance Ryan Properties, Inc. Harry Niemela City of Shorewood AT&T Communications Bellboy Corporation Eagle Distributing Co. Griggs, Cooper & Co. Intercontinental Pkg Co. Johnson Bros Wholesale Lig. Minnegasco MN Suburban Newspapers Ed~ Phillips & Sons Prior Wine Co. Quality Wine & Spirits Co. Twin City Wine Co. PAYROLL CHECK LIST 200265 200266 200267 200268 200269 200270 200271 Russell R. Marron Robert F. Nash Christopher Schmid Donald Thara1son Stephen H. Thies Todd H. Ogin John F. Thompson PURPOSE March '86 Sales Tax Telephone Service Liquor/Wine Purchases Liquor Purchases Liquor Purchases Wine Purchases Cigarette/Mise Purchases Advertising Mise Purchases Utilities Utilities/Advertising Wine Purchases Liquor/Wine Purchases Wine Purchases Wine Purchases " " AMOUNT $ 5,516.39 17.45 3,529.67 337.72 180.78 491.01 188.75 67.74 85.05 243.79 138.33 128.44 477 .39 763.07 321.09 478.29 90.00 18.90 0.0 '85 86.40 310.64 35.29 1,765.00 882.50 3,203.55 1.63 1,298.24 2,569.82 1,150.50 776.36 530.49 162.28 67.74 637.57 537.76 1,336.87 269.45 $ 28,700.95 April, Garbage Removal Mileage, April, 1986 Void FICA due of Christopher Schmid - Employee Health Ins. - May, '86 May, '86 Employee Life Ins. May, '86 Store II Rent May, '86 Store I Rent Reimbursement of 4/26/86 Payroll Telephone Service Liquor Purchases Liquor/Wine Purchases Liquor Purchases Wine Purchases Wine Purchases Utilities - Gas Advertising Liquor/Wine Purchases Wine Purchases " " It tI SUBTOTAL 80 hrs 17 hrs 42 hrs 28 hrs 24 hrs 3.5 hrs 17.5 hrs CONTINUED ON NEXT PAGE 438.03 77 .35 149.76 122.13 100.77 14.63 74.38 .-. ..'.-.'...'.-.;...'..-. ....'. ,CITY OF SHOREWOOD 4It PARK COMMISSION MEETING MONDAY, MAY 5, 1986 ~UNCIL CHAMBERS 5755 COUNTRY CLUB ROAD 6:30 PM - VISIT MANOR AND CATHCART PARKS 7:00 PM REGULAR MEETING M I NUT E S MANOR PARK Aerate/seed/fertilize manor Park field. Leave the wall the way it is. Put plywood on the end of the tennis court for practicing tennis shots. Put a couple grills in the park. Cover the bolts on the playgrDund slide (new). Put a garbage can in the park. Plant trees in the park. Put about three picnic tables in the park. Teli the City crew they did a nice job on the parking lot. Building site for warming house/pavilion: MANOR ROA D leLE: !~loI= PoLE ..u...J MANoR PoND \ ""1 a ~'l\ "'~ ~ OLD ~lL. ,J ~ OR",aJA\~..' _ .. . _.... . tJ$J) F~ ~ -....., PU)W'NC:, PoNj. ~~~~ The Commission discussed putting the proposed warming house/pavilion as close to the ~ road as possible. They asked Sue to find out from Planner Nielsen what the setbacks ~ will be. The proposed building will be made of concrete block, and have an overhang and a concrete ,lab for u,e in the 'uromer a, a picnic area. ~~ ~ PRCPOSED WARtMlw6 HOUSE A.\." -1- f PARK COMMISSION MINUTES · MONDAY, MAY 5, 1986 , page two . . MANOR PARK Replace basketball backboard. Repair cracks on basketball court. Get cost estimate from Don on resurfacing basketball court. Sweep tennis court - covered with broken glass. Thin out trees and transplant in other places. Consider putting in a road along the south side of the park at some later date, with parking lot by the tennis courts (this is in case the church would ever decide we cannot use their parking lot). Consider putting in security lighting. BUYING TREES The City of Shorewood would like to know if the Park Commission would be interested in buying the trees left over from their tree sale. The Park Commission is not intetested , in purchasing trees at this time because they want to develop their landscape plan first and decide what trees they can use out of Cathcart and Freeman Park. CALL TO ORDER Chairman Schmid called the meeting to order at 8:15 PM. ROLL CALL Present: Chairman Schmid, Commissioners Lindstrom, Jakel, Vogel and Jergens; Council Liaison Shaw and Deputy Clerk Niccum. Absent: Commissioner Squires (Commissioner Squires called the next day to state she was present at City Hall until almost 8:00 PM, then left because she thought the meeting location had been changed) LIAISONS TO COUNCIL May 12 ...............Jakel May 19 .............. Shaw will report June 9 ............. Squires June 23 ............. Vogel July 14 ............. Jakel July 28 ............. Vogel August 11 ........... Jakel August 25 ........... Vogel September 8 ........ New Commissioner September 22 ........ New Commissioner October 13 .......... LEGAL HOLIDAY October 27 .......... Squires November 10 ......... Lindstrom November 24 ......... Lindstrom December 8 ......... Jurgens December 22 ......... Jurgens -2- PARK COMMISSION MINUTES .. MONDAY, MAY 5, 1986 page three . . BMX TRACK SCHEDULE The Park Commission had discussed the BMX schedule at an earlier date and decided not to limit the number of races as there were no complaints last year. A letter was received from BMX stating that they would use the satellite at Freeman unless they found out it was necessary to order one of their own, at which time they would order one. Jurgens moved, Vogel seconded, to recommend to Council that as long as the noise level doesn't infringe upon the neighborhood everything will remain alright, but if the noise level reaches a nuisance level, then the North Star BMX will either lower the level immediately or cease operation. Motion carried unanimously. TONKA UNITED SOCCER ASSOCIATION REQUEST TO USE FIELD A letter, dated April 27, 1986,.~as received from the Tonka United Soccer Association requesting permission to use the Badger and Cathcart hockey rinks for its 1986 soccer season from approximately 6:00 PM - 8:00 PM, Monday through Thursday evenings from May 1 through July 31, 1986. They also enclosed a copy of their insurance. They stated that if there are any questions, or if this is not acceptable, to please call Dean Martinson at 474-7609 or Carrie Tietz at 474-3011. Jakel ~oved, Jurgens seconded, to recommend to Council that they approve use of the Badger and Cathcart hockey rinks with the contingency that the Tonka United Soccer Association meet the City of Shorewood's insurance requirements. Motion carried unanimously. (Note-they are already using the rinks for play) BADGER PARK FOOTBALL FIELD - CROWNING Jurgens moved, Lindstrom seconded, to recommend to Council that: 1. the City provides the dirt for crowning the field, either through Public Works or by contract (approximately 100 yards at approximately $6 a yard = $600), 2. the City provides professional rough grading at approximately $45 per hour for approximately 4 hours, 3. the Minnetonka Youth Football Association provides all seed, fertilizer, and final grooming with all labor provided by MHFA, 4. the staking and grading plan will be provided by Commissioner Jurgens, s. Council grant approval at the meeting of the 12th so that the field can be finished by the 19th. Motion carried unanimously. TENNIS COURT LIGHTING The Commission asked Sue to contact Carl from Excelsior and get more information regard- ing the lighting. COUNCIL REPORT Mike Jurgens reported on Council action at the last meeting. ADJOURNMENT Lindstrom moved, Jakel seconded, to adjourn at 9:36 PM. MOtion carried unanimously. RESPECTFULLY SUBMITTED, Sue /Niccum, Deputy Clerk MEMORANDUM TO: FROM: DATE: RE: FILE NO. BACKGROUND . . CITY OF SHOREWOOD MAYOR Robert Rascop COUNCIL Jan Haugen Tad Shaw Kristi Stover Robert Gagne ADMINISTRATOR Doug Uhrhammer 5755 COUNTRY CLUB ROAD . SHOREWOOD, MINNESOTA 55331 . (612) 474-3236 PLANNING COMMISSION, MAYOR AND CITY COUNCIL BRAD NIELSEN 29 April 1986 HOOPS, ALBERT - SIMPLE SUBDIVISION 405 (86.12) Mr. Albert Hoops has requested approval to divide his property located at 26675 Smithtown Road (see Site Loca- tion map - Exhibit A, attached). The site contains approx- imately 107,190 square feet in area, is zoned R-1A, Single- Family Residential and is currently occupied by the applicant's home. Mr. Hoops proposes to divide the property into two lots as shown on Exhibit B, attached. ANALYSIS/RECOMMENDATION Mr. Hoops' request is relatively simple in that it complies with all requirements of the Shorewood Zoning Ordinance. Following is how the proposed division compares with the requirements of the R-1A district: ~~g~.?:.E.~.9. Parcel A Parcel B -------- -------- Lot area: 40,000 sq. ft. 54,140 53,050 Lot width: 120 ft. 150 147 Lot depth: 150 ft . 348.6 348.6 In addition to exceeding the minimum requirements size, the existing house will exceed the setback ments for the R-1A district (50' front and rear, for lot require- 10' sides). :>LA~p..';dp.ntial CommunltVfJn Lake Minnetonka's South Shore . . . Re: Albert Hoops Subdivision 29 April 1986 Mr. Hoops' reque~t is considered to be consistent with the zoning requiremen~s and existing development in the area in which it is lQ~ated. It is therefore recommended that the division be a~proved subject to the following conditions~ 1. The applicant must submit an up-to-date title opinion (within the last 30 days) subject to satisfactory review and approval by the City Attorney. 2. The applicant must provide drainage and utility easements, 10 feet along each side and rear lot 1 i n e . 3. A park dedication fee ($500) must be paid prior to the City's release of the resolution approving the division. It should be noted that credit has been allowed for the lot with the existing house. 4. The applicant must record the division with Hennepin County within 30 days of his receipt of the resolu- tion approving the division. BJN/nkb cc: Dan Vogt Glenn Froberg Jim Norton Albert Hoops -2- " \ '.,\~ - . \~\ '\ '"' \ ~ \ "'t -..J ~ ~ '- w ti C) ..-....-.. II) <l: I.IJ .----j i I I ~--J -e-.. /A .~" ./4' ,,". I I i ~~ ~~ I .' . ztGtO; I I I , , --------- .LNYYa ~ ,_ __ _ _ __ _ __ __ _ _L I I I "' \ Yl .0 a: 1 . ::t ..Q -:. ~--- I . . . -~:\ ~---ci o ii~i~ --+-- - .--1- , t-- 4 , l-- --_.;"-1 i r \ -. ;S~ O::T t-\j 1-" 00" ~: ~ u w U H <: H (I. H o Z 2'7' ~ ~" I I "" "" A/qr-l/t /;n~ "I,(H'/'f ,,15w~,'5~c. U-/17-,Z3 'e",.. (1f AlE Yy - :wY" "I 3J-II7-U N . \ . 't- (J\ "" 0'\ Olf'l () () ~ 1. A .54,1"0 fJI.FI /50.0 -9 <:() ~ :. (~:..: c<:....~.:... 2'.37.0 /47.0 .fF1"1. .::, <; 1~ ". E:l(J" t "/~ Shed " -:.-.:. \ :~; , .- ... ~ 297.0 Cert if i cate oj Survey for AI berL I. Hoops in tile SW/. of SPCt!OIl 32-117-23 Hennepin County, Minnesota r<(\ or. "'" ~ ROAD ~ SM\T~TowN !50.0 -r-,47:0---- (: " : .:j. , .....'; 3~~ ", .5 , '-.9 (.i. to ~ : ~~..._. I'I')~ ~ ~- !.:~ . . ..).: ". , " :' T . t. Date: 4-11-86 Sc ale: 111 = 100 I o Iron marker r hereby certify that this is a true and correct repre- sentation of a survey of the boundaries of: That part of the Northeast Quarter of Southwest Quarter, Section 32, Township 117, Range 23, described as beginn- ing at a point on the North line of said Northeast Quar- ter of the Southwest Quarter distant 297 feet East from the Northwest corner of said Northeast Quarter of the.... Southwest Quarter; thence East along said North line distance of 297 feet; thence South, parallel with the I~est 1 ine of said Northeast Quarter of the Southwest Quarter, a distance of 880 feet; thence West, parallel with said North line, a distance of 297 feet; thence North, parallel with said West line a distance of 880 feet to tile point of beginning, according to the Gov- ernment Survey thereof, except the South 486 feet tllereof, and the location of an existing house. It does not p~r- port to show other improvements or encroachments. COFFIN & GRONBERG, INC. ~~~~. 1275!' CITY OF SHOREWOOD MAYOR Robert Rascop COUNCI L Jan Haugen Tad Shaw Kristi Stover Robert Gagne ADMINISTRATOR Doug Uhrhammer . . 5755 COUNTRY CLUB ROAD . SHOREWOOD, MINNESOTA 55331 . (612) 474-3236 MEMORANDUM TO: PLANNING COMMISSION, MAYOR AND CITY COUNCIL FROM: BRAD NIELSEN DATE: 2 MAY 1986 RE: FORSS, JOHN - SIMPLE SUBDIVISION FILE NO.: 405 (86.18) bACKGROUND Mr. John Forss has applied for a simple subdivision of his property located at 25380 Smithtown Road (see Site Location map - Exhibit A, attached). The property in question is currently zoned R-1C, Single- Family Residential, contains approximately 187,800 square feet in area (4.3 acres) and is occupied by a single-family dwelling. As shown on Exhibit B the applicant proposes to divide off the 71,900 square feet with the house on it, leaving 115,900 square feet to the north which would front on Wedgewood Drive. ANALYSIS/RECOMMENDATION Since the proposed lot division meets the standards for the R-1C zoning district, the request is considered relatively simple. There are two issues, however, which need to be addressed. First, the right-of-way for Wedgewood Drive is substandard in width. It was originally 40 feet in width prior to the platting of Harding Acres on the east side of the street, at which time five feet of r.o.w. was acquired in the platting process. The same requirement should be made of Mr. Forss' property which would bring the street up to the stan- dard 50 foot width between Smithtown Road and the regional trail cor- ridor. Secondly, since the northerly parcel has potential for further division, a resubdivision sketch has been prepared showing how it might be de- veloped in the future (see Exhibit C, attached). It should be noted that this sketch is intended only to show one way in which the site can developed. While there are undoubtedly other ways to do it, it appears that four lots is the most which could be developed. A Residential Community on Lake Minnetonka's South Shore (~ . . Re: John Forss Subdivision 2 May 1986 It is recommended that the applicant's request should be granted sub- ject to the following: 1. Any future division of the property must be done by formal plat- ting rather than by metes and bounds description. 2. The applicant must submit an up-to-date (within 30 days) title opinion for review and approval by the City Attorney. 3. The applicant should be required to deed five additional feet of right-of-way easement along Wedgewood Drive. 4. Drainage and utility easements must be provided 10 feet along each of the west, north, and east property lines of the parcel containing the house. On the east side, this would be in addi- tion to the five foot road easement. 5. One park dedication fee ($500) must be paid prior to release of the Council resolution approving the division. Credit is given for the lot with the house on it. 6. The division must be recorded within 30 days of the applicant's feceipt of the resolution approving the division. BJN/nkb cc: Dan Vogt Glenn Froberg Jim Norton John Forss -" -2- ~ ~,"''':~''~ ,~. , :.'.;~,,: ,~, -'!':',_. .- ,..... ". L- :" L I I - ftT . n r- c tD ;.. .. ~ , ,----J I, I I I , I I I I I I " I I I l~ _ I I --------------- \ I ;=JL I-- r .~ '~ I",. ..' I Yl,' NtM1 . . ,*~".---, : : ~ pi(;.. II I , ~_.._ I. ...___ :! --.. ."'W"':"" . ~ /1 I I :rL- ~ I I : I , L- - 3S l EEE III Ai ! ; I -:"\11 coot; I i ~ "\- ~ o ..... ro '.... :> ..... -0 .g ro ........ 11'1'1 I~ J> 'H13 (]C ...L I ~ f - ~i 8..... : ..J' :II ; ~ ~ .'i' P ,.ol'il~: ~y~ L : r11~~r:;-f ...~ ~ ~ 'r I '1 I 1 ).. .--. · lr 1 I 1- -, f: Q 1'1'1 I '~L. -1 I l~i~~fnl rmil !: 111 I-j".- I . r....-... I I ", .s"'~n A"..." '_ -- ~ ------=: --- ---- - ~""-'\':l!!l1.~"'~:' . "~':I;J!;~'::"-.:\' .~\ t, ~Y"'i..., Sketch fgr For,s dlYi sian eka John A, a'proposed IOltI,s Addition to fur showing l t 2 Sa 'n part of 0 'Minnesota 1 01" n County, Henne:> .. ~"lh , , "'-'00 T 1/5 900! S'1.tld if/d/iJd/ng rx '"'" .. ~ ..; "II) c - tv I I _ . . . . . {1 - d d:",'d,'nfj {im: f',.c~ ..~-; ............, J 179.,4 ~.. .....~o. 00' &80- \. 1& 110 ~" . NWY~ ~ Ime d ""of $4c..33 , -' .,-s.c.3J''''P.M I: ..wesfl'4.f"1!::.23'r11..f5 . , ~ T-'p. 111 ,.,./ :r ~ ~ () ~'tIi$tlirj UJDi/$C TT 71 900! Sf.rl. ;"dudlirS I"tItId$. Exhibit BDIVISION PROPOSED J J in, ~ ~ -- :ll ~ ~ ~ ~ tch for Ske 0 Farss do.lslan eka John A. a' proposed lol~'sIAddition to Eur showing L t 2 Sa in part of Oty 'Minnesota Hennpoin Coun , j J I If)' o ~ ~ ~ ~I .~ I , :ii "'IS ""I jl "'- () """'- ~ ~ ~ j t: , I i ~_ I ~ '- ~O I ~ ~0I1 :. 0 I} :l ~ 3 ~ ~ fth , lll=-\OO J --~\ ~. , T ~,"'V>. .a /1 1/5. ';~- ~7' 'J in :;/~ a/flog r'X 1.........1" ~.. ,- l:~~;. 'to \ .,. .. .--...... ...\ ,- lh - - 00' &80- -%aa.' ... "0. ,. 18 l~~ ".J" " . ~ N',v '4- ~ Ime .'.'oI.sce.33 I I ~~~~. ~ I: west "".Ff/::.23 ',,/. .fS"'P. . ~-- 111f1t.~~_ rtlp. \ \ '- . ." ~ ~ A EoIi$f,'lTj u.::-h"tI$c TT "7/, '1Ot:?! Sf.11. : -cluJ,"S IWJ'~ ','" ~ ~ ~ ~ .1 ~ ~ i Exhibit C ION SKETCH RESUBD IV IS :rL~~___ ~ --L:. -- ..s "/~"'n ~--- ---Jl 11MI'.. 6~~!lI' . '. . -- MEMORANDUM TO: FROM: DATE: RE: FILE NO. BACKGROUND . . CITY OF SHOREWOOD . MAYOR Robert Rascop COUNCI L Jan Haugen Tad Shaw Kristi Stover Robert Gagne ADMINISTRATOR Doug Uhrhammer 5755 COUNTRY CLUB ROAD . SHOREWOOD, MINNESOTA 55331 . (612) 474-3236 PLANNING COMMISSION, MAYOR AND CITY COUNCIL BRAD NIELSEN 27 April 1986 MARTINETTO, TOM - SIMPLE SUBDIVISION/ COMBINATION AND SETBACK VARIANCE 405 (86.10) Mr. Tom Martinetto owns Lots 9 and 10, Block 9, Minnetonka Mano~ located at approximately 21055 Ivy Lane (see Site Location map - Exhibit A, attached). The east side of Mr. Martinetto's property is quite low, which reduces the build- able area of the lot considerably. Concerned about exces- sive site alteration and potential drainage problems, the applicant proposes to trade land with his neighbor to the west in order to enlarge his buildable area. As can be seen on Exhibit B, Mr. Martinetto proposes to trade the south approximately 70 feet of his lots for the north 96 feet of Lot 11 to the west. In addition to the subdivision/ combination, the applicant has requested a front yard set- back variance allowing him to avoid the low spot and mini- mize filling. The property in question currently contains approximately 15,560 square feet while the neighboring property contains 16,750 square feet. After the division/combination is made, Mr. Martinetto will have approximately 13,491 square feet and his neighbor will have 18.820 square feet. The lots are zoned R-1D, Single-Family Residential. ISSUES AND ANALYSIS In evaluatjng ~he applicant's request the following issues should be considered: A. Subdivision/Combination. Despite the L-shaped lot configuration which will result from the applicant's request, the rearrangement is considered a signifi- cant improvement for both parties. In addition to ;,:':',','-"-':'-'::' A 8esidential Community on Lake Minnetonka's South Shore . . ae: Tom Martinetto - Subdiv~sion 27 April 1986 A. Subdivision/Combination (cont.) ---------------------------~--- the top 0 g rap h i cpr 0 b 1 ems w i.t.h the a p p 1 i can t ' s property, the neighboring property is virtually ~nbuild~ble due to its naT~ow width. This is illustrated on Exhibit C. Exhibit D shows the buildable area of the lots after rearrangement of the property lines. It is worth noting that both of the resulting lots will comply with the lot size requirements of the R-1D zoning district. B. ~~~~~~~_~~E~~~~~~ The front yard setback for the R-1D district is 30 feet. The applicant has re- quested an 11.5 foot variance which would result in an 18.5 foot setback. Besides the topographic con- cern on the east side of the lot, two other factors suggest that the variance is justified. First, Section 200.03 Subd.4d. of the Zoning Or- dinance provides: "Where adjacent residential structures within the same block have front yard setbacks dif- ferent from those required, the front yard minimum setback shall be the average of the adjacent structures. If there is only one adjacent structure, the front yard minimum setback shall be the average of the required setback and the setback of the adjacent struc- ture." Secondly, the rights-of-way for Ferncroft Ivy Lane are both 60 feet. This provides 10 feet (five on each side of the street) space. Drive and an extra of green RECOMMENDATION As mentioned, Mr. Martinetto's proposal results in an im- provement of both his and his neighbor's lots. Based on the preceding analysis it is recommended that the subdivi- sion and setback variance be granted subject to the follow- ing: - 2 - . . Re: Tom Martinetto - Subdi~l.sion 27 April 1986 1. The applicant and the adjoining property awner ~ust submit up-to-date title opinions (within the last 30 days) for review and approval by the City A~~or- ney. 2. Given drainage problems in the area in question, the division should be subject to review and appro- val by the City Engineer. 3. The applicant and adjoining property owner mustpro- vide drainage and utility easements, 10 feet along side and rear lot lines. On Parcel B, easements along the north and east property lines is suffi- cient. 4. The applicant must record the division and combi- nation with Hennepin County within 30 days of his receipt of the resolution approving the division. r BJV/nkb cc: Dan Vogt Glenn Froberg Jim Norton Tom Martinetto Neil Fagerstrom - 3- (" '"7 . \J. I !;. I · ,-- -) . ,'~ .~ .-, ---u7-; (,..0 a L i :...L .~ C. ..J ..j ~.~ 07 'i.') -'. {f 0<" ..1 ' of, I i .;i~ N -;{ ~ , ' \ c'- =@) ~ o~ d........ ell. . \ >~~ f f .J\ ':', . '. . ~-o~~~ {' .-.i ~ ~ ~ :l ~ ~ ~ ~ ---' . ~h'~;jJ ."3-31-~~ ~'..~ : "~" J-~".,~~;;;;tf" ~ ~.. .,~~ ~ '/IN .;Z; fM ~~.u ~'n.e- llC; .-" WYt ~ I'/D h ~~ ~ ~ ~W P ~ (h'/ ~-() ,~ -~~ ~ of ~.. ~ M, ~~ a//'~ ~y i04ZV~ r ~ _~ A1: /?4k, . ~~, ~ ~ _~-c d~. J- /?ZUC/ zj- ~~ zL ~U~L M ta~' ~ ~ dv-6n 1// // t20 ~~ ~ ~~"J-t~ a / ~~ k ..J / . ./ i/a/~, ./ //;2 /:re~~- o-?z, -~, ~-~ -~- (:rj 7~' /2'~U;. ;7~1&)--i' ,A"h-~-LAf- ",,).y;; t ?J 3:~ d s,1! .I?f7/s /~/I /1 ~ 5'-(1 (; .- \::I1< ',:'>.", ,.,:_:,":-:,:":-> "'::..::" .... .;.:::::.,d:':.......e........::..;.',.;., _::~;;".';,i~,.:::.,_~:';.__;::lfg::., ;.').jJ:,::::!r:t~;:,:,;~E;:~;~J;~~f:jt~: Exhibit 0 APPLIOANT'S REQUEST LETTER ' . . .~"' "-"~"""'~'" ." , ;. .". ',~ ' . . , .',...,. ....~ "'. .' '....,l.,'f~i .,~ _'. ''^''..,; ,'" ,:k:,::.,', "';i';"~::'~"_:-..1'>"'''_ ". ", '.' IIIf , .. ~' tA II.'" 1,4 ,:,," 'j' - ':~1'{~~"''S1 ~ 'H~:">A "!f ~".~; ';: .. I' ):.. .;Ii J, Wi Z! c(: -J ,-!", . . '^ :t .. .. ~ li! .. + / /O~~~ ~~ -- ---- ~ .1 ~ IE Q ~ J-... : ~ 1# fJ . . (, iI/l('. .t'.:.'. -, '.~ '~'--... ;'-' . ~r;r! . ;. '-'.',. ~, 4,,-,- J'i W ~li Z I :5 ! \,;', .. 't " '> :' ~ ~I llcl " ~ .. Q! '-1\ .;j ,. Of ~ . '.- --o~~~ o ~ -~ .--" -J::: .1 . . CITY OF SHOREWOOD MAYOR Robert Rascop COUNCI L Jan Haugen Tad Shaw Kristi Stover Robert Gagne ADMINISTRATOR Doug Uhrhammer 5755 COUNTRY CLUB ROAD . SHOREWOOD, MINNESOTA 55331 . (612) 474-3236 MEMORANDUM TO: FROM: DATE: PLANNING COMMISSION, MAYOR AND CITY COUNCIL BRAD NIELSEN 27 April 1986 RE: PHELPS, RICHARD - C.U.P. FOR GARAGE SPACE IN EXCESS OF 1000 SQUARE FEET FILE NO.: 405 (86.11) BACKGROUND Pursuant to Section 200.03 Subd. 2d.(4) of the Shorewood Zoning Ordinance, Mr. Richard Phelps has requested a conditional use permit to build garage space in excess of 1000 square feet of area on his property located at 27420 Blue Ridge Lane (see Site Location map - Exhibit A, attached). The subject property is zoned R-1A, Single- Family Residential. Mr. Phelps currently has a two-car garage attached to his house. In addition to storing his lawn tractor, snowmobiles, etc,. the appli- cant proposes to store his two collector automobiles in the new building. ANALYSIS/RECOMMENDATION Exhibit B shows the location of the proposed garage relative to his existing house and garage. The "footprint" of the house contains approximately 1663 square feet of area. The existing garage contains 528 square feet and the proposed garage contains 768 square feet. Following is how the applicant's request complies with the Zoning Ordinance: a. The total area of accessory buildings (1296 square feet) does not exceed the floor area of the first story of the principal structure (1663 square feet). A Residential Community on Lake Minnetonka's South Shore 'i . . Re: Richard Phelps 27 April 1986 b. The total area of accessory buildings does not exceed 4000 square feet (10 percent of the minimum lot size for the R-1A zoning district). c. The existing and proposed structures comply with the setbacks of the R~lA zoning district. d. The new garage will have the same architectural appearance as the existing house and garage (see Exhibit C). In addition to the preceding, the proposed building extends forward of the existing garage. This tends to break up the physical mass of the structures. It is suggested that the the C.V.P. as requested. side yard setbacks which to impose any additional Planning Commission recommend approval of Given the size of the subject site and the will exist, it is not considered necessary conditions such as landscaping. cc: Dan Vogt Glenn Froberg Jim Norton Richard Phelps - 2 - ~ , ~ VICTORIA Exhi bi i\"'.r(~~1i;' SITE LOCATION for garage s pace in Phelps - C.U.P. re feet excess of 1000 squa . ';jj 4 ~-j .~ r ~. ~. f .i:;~"r~i.t t1:'::: IF"C ~<., ?:>: ,~. ~.. ,., " . " i ~ ,:;' f- If ~~ :;... ~. . j.:, '. '-~i~" , . -." ,.... .......... y.....:; s..xhi bi t c BUILDING ~WVArIONS . ~,. . .'~'~>Jl. ....'.,~~.,>... I........ .." .J. .:' . ~ ,";; i 1 i I l I I I , i . 1 I i I I, , I! UllLjJJl 1 I .<ffi I I i ' ---rr11T I ! . . I J ~ '-L .... "" ~ I, '-' () \J1 ~ ~ ....... ~ ~ "'\ '''\... ( ~ ~ "" . . CITY OF SHOREWOOD MAYOR Robert Rascop COUNCI L Jan Haugen Tad Shaw Kristi Stover Robert Gagne ADMINISTRATOR Doug Uhrhammer 5755 COUNTRY CLUB ROAD . SHOREWOOD, MINNESOTA 55331 · (612) 474-3236 MEMORANDUM TO: PLANNING COMMISSION, MAYOR AND CITY COUNCIL FROM: BRAD NIELSEN DATE: 29 April 1986 RE: AHLM, GREG - C.U.P. TO EXPAND A NONCONFORMING STRUCTURE FILE NO.: 405 (86.13) BACKGROUND Mr. Greg Ahlm has requested a building permit to build a second story room addition on his home at 23360 Academy Avenue. (see Site Loca- tion map - Exhibit A, attached) Since the house is only eight feet from the front property line (see Exhibit B, attached), it exists as a nonconforming structure and requires a conditional use permit to be expanded. The property is located in the R-1D zoning district. At 10,800 square feet in area it complies with the lot area requirement of the district. However, the site is substandard in terms of lot width (55 feet tapering to 35 feet instead of the required 75 feet). The existing house does comply with side and rear setback requirements. ANALYSIS/RECOMMENDATION Exhibits C and 0 are sketches of the proposed addition prepared by the applicant. Since the addition will be built entirely behind the required 30 foot setback line, the non~onformity of the house will not be increased. This is consistent with Section 200.03 Subd. 1k. of the Shorewood Zoning Ordinance. While the Ordinance provides that discrepancies in setbacks may be required to be made up on the opposite side of the property (see Section 200.03 Subd. lk.(5) this requirement is not considered necessary given the depth of the property in question. In view of its compliance with the Shorewood Zoning Ordinance it is recommended that the applicant's request be granted as submitted. cc: Dan Vogt Glenn Froberg Jim Norton Greg Ahlm Enc. RpsidtmtialCommunitv on Lake Minnetonka's South Shore " .0'- ~~~,., I. ' "V. 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'!"!" - - - - 1--1-' I i ~.._,L_ 't " - ~"t"'- - I ~'., .. :1-- z o H E-t ~ ~ Pil ~ H en (,) +>~ 'rl rn ,00 ,rl P.. ..qo ~~ "'!' -, "..-- ~:~-::---".. ";'rT'l'j' I _L ...,l ;& . '" I'-- .. -- _. ~' i t , IliO]' . r r. ~ t . ...: , , ; t : : ! . Ji t-.j ! ~ :"J~! .' , ' : t r~ h r-! 'I : ; ':' : ;. I ~_,i ~1 ! L-~ ~ ~-: , 1 ~ :,' ~--~~+~ I .; tJJ I , .:.... ~! l' ! 11 ~ c. - /~~-lttt '~r 'trr .' ,0. t ,l { :f: '- ~_'--r1VI' I" Ll. +- !! r - , - ''I \.:. ;. F-" -- ", :; .- .,. --~T" --=~1-~-. 1 -< ~ I "I, t' -\ .., ... ~ -rr-"- ._-~t I .~t . - \; 'L- . - ; r- t, --1S::~i. ' , r : , ~ -_..~.'..-i...-..i ' - .. ~~ J\ V \-- 1.-U -~'--"- ,.,-' 1 \\ 'j -", --... -- -- , --'''-.' .,..~ - .. - -............ r 1 ... .... Exhibit D MEMORANDUM TO: FROM: DATE: RE: FILE NO. BACKGROUND . . CITY OF SHOREWOOD MAYOR . Robert Rascop COUNCI L Jan Haugen Tad Shaw K risti Stover Robert Gagne ADMINISTRATOR Doug Uhrhammer 5755 COUNTRY CLUB ROAD . SHOREWOOD, MINNESOTA 55331 . (612) 474-3236 PLANNING COMMISSION, MAYOR AND CITY COUNCIL BRAD NIELSEN 27 Apri 1 1986 GILBERTSON, JOHN - SETBACK VARIANCES 405 (86. 16 ) Mr. John Gilbertson has requested setback variances to build an attached garage and utility room addition on his property located at 450 West Lake Street (see Site Location map - Exhibit A, attached). As you can see, the property is divided by the Shorewood/Excelsior border, with the majority of the site located in Excelsior. The portion of the site located in Shorewood is currently zoned R-1A. Single-Family Residential. Surrounding land use and zoning are as follows: West - Minnetonka Portable Dredging, zoned R-1A (nonconforming use) North - Lake Minnetonka, then single-family residential located in Excelsior East - single-family residential located in Excelsior South - West Lake Street then the abandoned railroad right-of-way (currently used as part of the regional trail system) Exhibit B shows the location of Mr. Gilbertson's existing house and the proposed garage. He has requested a side yard variance of 12.5 feet (the Ordinance requires 20 feet for lakeshorelots) and a front yard variance of 26.5 feet (50 feet is required). The applicant's justification for the variances is contained in his request letter, dated 7 April 1986 (see Exhibit C, attached). Rp..~idential Communitvon Lake Minnetonka's South Shore / c;J /f . . Re: John Gilbertson variances 27 Apri 1 1986 ANALYSIS/RECOMMENDATION Given the surrounding land uses, the applicant's property relates more to the residential area east of it in Excelsior, than to the commercial/industrial activities west of it in Shorewood. The size of the property, approximately 11,375 square feet in area, is also more consistent with the Excelsior lots to the east. To impose R-1A setbacks on that size of a lot does indeed result in a hardship for the owner. Despite the setback variance, there will be adequate space for two cars to be parked in the driveway while still leaving room for snow- plowing on the street. A positive result of granting the variance is that the garage will serve as a buffer between the residential property in Excelsior and the dredging site in Shorewood. In view of the preceding, it is recommended that the applicant's garage be built in accordance with Excelsior's zoning requirements for the property east of the subject site. If the proposed setbacks , are less than Excelsior's zoning would allow, the variance should be subject to approval by the Excelsior Planning Commission and Citv Council. BJN/nkb cc: Dan Vogt Glenn Froberg Jim Norton John Gilbertson Chris Gears -2- ,~ ~~ ~Q~ ~~"~ ~';)\. -. -{~ r; .0'/ i-J (~1-). 25 \,; -: (\?' "f. 'l 5\J~ , .... t- llo' .-.;i' ~ .' ~ .'t ~ . () 'Z ~/f ! NO , I ~'i~~""7 ___ _, ~.'- ./, If . .........._~ ~~-1-~~_ '" I M! ... ~ 'o:t 4SI. . S'.;/ OJ t: . ,,".. . ':P...., 'llo" , "~. ,:'.,.,~ " ~. .. . 'f...:. ~ / ~ I'i / t I j/i// U(~, , ' , ' . I ' I - - , - ' . 6 </ ~"i- f* VAR/ArJt.E of la,s I ,{,~ I~ c): / ' NHbEI> AT ""-....,. {'II' '\ r' L n"s P.io.J+ -;oM" '.~ v I C /'/"I/#j ~ t; , _V.IJ'- I 'y/\ I , 3~0 t \ SURVEY FOL~,' " Mr, 'i-J ~ j ~ ". . I \Q,<~ <l:J:, -Q Jim Y<'JI*O & A ..fiI~~ocia ffl~ PROF[~Slr)f'.4AL. LAN 4,..,lJ l.AN '.l "t '." ,0 SURVEYORS ~ _~, M '. ~. leu N ~, ',J ~ 'A N r os. 16121 544 3357 W'5C '1867 ONSIN AVE NO ""NNEAPOL'S '" , N 55.27 . ...Tuhr: ':'lb . ertson ------ ---,----. LA i<€ - /YJINNi7'()N~A .-- ,.- -- ----- --- ,--...-- ( ~I I,h '/ /' / /) (J/ . ~'}~/:.? ~1y1C ~~ 'S. " (....... " 1.'-." .,....., ,..-- - / 1''' \ ~ " ~ ,N) " \ . . Gilbert John Gilbertson 450 West Lake street Excelsior, MN 55331 April 7, 1986 Dear Planning Commission Members, We are applying for a side lot variance of 12.5 feet, and a street setback variance of 26.5 feet in order to add a utility room and garage to our home. We feel that the variance should be granted for the following reasons: 1) Our home is located very close to the lake, consequently, the water table is very high. We only have a basement under one-third of our home, and part of that area is a dirt floor which cannot be filled. The ceiling height in our basement is approximately 6 feet. We have been banging our heads and living with the hardship of a flooded basement every spring for the past 15 years. We intend to live many more years in our home, and my wife needs to get away from the hazards of a down- stairs laundry, to say nothing of the problems of water cleanup. 2) The wet basement makes it virtually impossible to store anything of any value for long periods of time. We are continually shifting equipment and material around. 3) We need a garage to help combat the Minnesota winters. We have been able to deal with it for the past 15 years but I feel we would suffer real hardships in our later years without one. E..xhi bi t C-1 APPLICANT'S RE~UEST LE~~ . . City of Shorewood April 7, 1986 Page 2 4) We live on an unlit, somewhat dead-end street. Our cars sit out all year around, as do much of our other household equipment. It has always been a safety problem, especially since the addition of the Shorewood Yacht Club has generated considerably more thru traffic, on a street where there never used to be any. 5) Due to our elevation, we have had serious problems with water run-off from spring rains. The garage would increase the elevation and help keep the water in the street. The Village of Excelsior has built a special berm at the end of our drive to help keep the water out of our driveway. Several times in the past we have had all the sand and gravel from the street repair wash into our front yard. 6) We are located next door to the Minnetonka Portable Dredging Company. While they are great neighbors, they do generate a tremendous amount of dirt and dust during the summer months. The garage would help protect our cars and equipment from the dirt and dust and help provide a barrier to the dredge yard. Exhibit C-2 . J) z. ~~ <'1('/ i Nrfttl "'''y ','iT ~ P1 VJ'I'7 ii1~ , .i- S - - , ..- - .4," ,":. ,;:: - .. ~ ~ -? t - - >< U ~ \ .... - - j: - . ~ 31 ' i _9 ~ t~ -- - 0 ! - "')r-"",~--"'-""" 'A:' -:,,-; , ' ., -..: f ",O;~ ~ . . . CITY OF SHOREWOOD MAYOR Robert Rascop COUNCI L Jan Haugen Tad Shaw Kristi Stover Robert Gagne ADMINISTRATOR Doug Uhrhamf!le! 5755 COUNTRY CLUB ROAD . SHOREWOOD, MINNESOTA 55331 . (612) 474-3~36 MEMORANDUM TO: PLANNING COMMISSION, MAYOR AND CITY COUNCIL FROM: BRAD NIELSEN DATE: 1 May 1986 RE: BRECKE, JERRY - SETBACK VARIANCE FILE NO.: 405 (86.17) BACKGROUND Mr. Jerry Brecke has requested a setback variance to build an attached garage on the west side of his home, which is located at 27450 Pine Bend Road (see Site Location map - Exhibit A, attached). As shown on Exhibit B he proposes to angle the new garage to parallel the street. In this way, he intends to break up what would be a rather lengthy building mass. The applicant proposes to build the garage apploxi- mately 40 feet from the street r.o.w. rather than 50 feet - the re- quired front yard setback in the R-1A zoning district. In reviewing the applicant's building plans, (see Exhibit C, attached), a new deck is shown at the rear of the house. As can be seen on Ex- hibit B, the deck encroaches approximately 15 feet into the rear yard setback. This also requires a variance. * ANftLYSIS/RECOMMENDATION Aside frorr. the aesthetic co~~ideration, Mr. Brecke cites adjoining houses with reduced setbacks as justification for the garage variance. The house to the west of the applicart's is 31 feet from the Pine Bend r.o.w., while the house to the north is 28 feet from the r.o.w.. Section 200.03 Subd. 3.d provides for such situations by allowing a reduced setback where adjoining structures are closer to the street than otherwise allowed. The average between the two adjoining struc- tures1s 29.5 feet. Mr. Brecke's garage will be 40 feet from the street - 10.5 feet further back than his neighbors. The deck setback is somewhat harder to justify since there is room along the easterly end of the house to build the deck. Having dis- cussed this with the applicant, he asked for at least a five foot variance to take advantage of the deck doors in the dinette area. A Residential Community on Lake Minnetonka's .South Shore ~ ~ ..... '" ~ ~ ~ -.J ~ ~ ~ ~ '- ~ ""'" e_-- _h - ~ ill .... ~ I;;: ~ ~ l.4J I I I I [~j .Il ," - ~ -: I I I , I I I I - L__ 1 ____Hu J ~ 'lIO .Lw:lH.l.Y.l Q) g cd 'n H cd ::>- ..!xl o _cd .......0 O~ H a> f=-.t [f.l ~ <~ 01 ~o .rl ...:l (j) ,.0 ~ .rl '",1 0 ..c: r:... (\) ~.< H H ~,i .') R I i i I . - CII .. rt) C -CII V " C ..... [D'~ . '" ~~:'. ~ .....- .... , . N 95", :>-- -~ -- ,OIl !! I ... N 2: :II ~ (3.... ".. . . ..ICl . -,-;c.:_",' ,... ..:....:...' 't":" .~,:~ ~;"'t" , _ :.:.. f.~"~'!:' ~; ( ~ . - . '1 ;, . <.:.....~::':i" .J:...... .4ItB ~ ~ -:" - , , 't- ! i ~I -' r-- N, / "~' I I " t"4 .." " ~ "l ~~ ':"'C+-- .,~~ r\ ~ ~ "- \.. ! , ,"'. ",' ,p, '. ~l / ,~/ ~/ " "0 .. '-'~~-:',' I "\ o .', ~ J \k i,l\ ~~~" ~~':OO ~~ 5~'t - i .I t ..'" ..~ .1./ . / y.! .r I '. ~"~'" J."I' . " , ...., I i ~ ~ 1'/ .... 1 ~ ~!~:~ . ~ /' 1/' 1. . , I -t/ ... b/ . , // ......,. I r V-'I I I /. I !~ ... I " '1 ~J l ~9 ~ :t~ ___ " -( "~I ',.,~~ ./ ''1 .' f7)-..b " I J '1 i t 'j5~: I I ... t : :~~ ~ -" , I J.. ----1 . ,h..l.W-4,;", , l'f"'NJEJ I , .. ''''-, I ~~ {: ~ (J .:v ~~ ~"'" ~j _. -- -~-,;.::~~j~l,h}". ~, ~ ~:~.. "q-. ..... MEMO TO: FRO!<1 : DATE: SUBJECT: . . CITY OF SHOREWOOD 5755 CdUNTRY CLUB ROAD . SHOREWOOD, MINNESOTA 55331 MAYOR Robert Rascop COUNCil Jan Haugen Tad Shaw Kristi Stover Robert Gagne ADMINISTRATOR Daniel J. Vogt . (612) 474-3236 MAYOR AND COUNCILMEMBERS DAN VOGT JJ1Y MAY 7, 1986 1986 STREET REPLACEMENT AND SEALCOATING Staff met to review the notes taken on April 24 during the tour of the C~ty to observe the condition of the streets. Below, summarizes the meeting. Keep in mind that $250,000 has been budgeted. Street Repiacement Upon review of the notes which were taken during the tour, several City streets were observed as in need of major re- placement. Those streets are listed on the attached sheet entitled "Streets Identified as in Greatest Need of Work." Jim Norton will have estimated costs for replacement of each identified street at the meeting of May 12. Staff recomme~ds replacement work done in the amount of approximately $200,000. Based upon the cost estimates provided on Monday night, Council can choose which streets will get funds. Staff has prioritized streets in the order that they appear on the attached sheet. As a point of clarification, Vine Hill Road is ranked high for two basic reasons. One, the street needs work. An over- lay would save the street from major reconstruction in the next few years. Staff feels it is prudent to save those streets which are still in fairly good shape prior to complete failure. Secondly, Minnetonka plans to place a 1i" overlay on the section they have historically maintained from Hanus Road South to the City Limits. This work is planned for the 1986 construction season. We feel it would be cost effective to do a joint project on Vine Hill Road with the City of Minnetonka. C Sealcoating Streets identified as in need of'sealcoatin~ are listed on the second attachment. You will notice that the total length equals approximately 10 miles. Staff recommends that the remaining budgeted funds be used for sealcoating. Based upon the mate- rials used and the costs incurred in 1985 for this type of work, approximately 6 to 7 miles of street could be sealcoated in 1986. In 1985 the City sealed 6.4 miles of street at a cost A Residential Community on Lake Minnetonka's South Shore 1<315 '." Re: 1986 Street Replacement/Sealcoating May 7, 1986 of $45,400. Should you choose to do so, staff will pick the streets for sealcoating based on greatest need. Storm Sewer Per your direction in 1985, staff is doing work necessary to complete storm sewer (ditch cleaning) work on Eureka Road. We are now in the process of obtaining easements. If this construction is done in 1986, costs will be approximately $10,000. In the past, funds for storm sewer work came out of the same department as street work. Based upon the estimates presented by the City Engineer for street work, the costs for the Eureka Road ditch cleaning project could come out qf the Streets and Roadways Budget (Code 6363). If you have any questions relative to any of the information contained herein, let me know. DJV/nkb cc: Jim Norton Don Zdrazil - 2 - . Streets identified as in greatest need of Work Street Name Smithtown Road Vine Hill Road Star Circle Meadow View Road Lake Virginia Drive Blue Ridge Lane Wedgewood Drive Street Section Howards Point Road to Boulder Bridge Drive Hanus Road to Hwy 7 All Sunnyvale Lane to Valleywood Drive All All Mallard Lane to Cul-de-sac Type of Work Replacement Overlay in con- junction with Minnetonka Replacement Storm Sewer and Replacement Replacement Replacement Replacement . . Streets identified as in need of Sealcoating Street Name Boulder Circle Woodside Road (E/W) Edgewood Road ElmRidge Circle Grant Lorenz (N of Wild Rose Ln) Birch Bluff Valley Wood Lane Wild Rose Lane Sylvan Lane Oak Ridge Circle Star Lane Glen Road Manitou Lane Amlee Road Shady Island Circle Highland Circle Dellwood Lane Wedgewood Drive (Mallard Lane to 400' North of Smlthtown) Mallard Lane Mann Lane Echo Road Mclain Road Tee Trail Wood Drive Club Valley Road Riviera" Lane Chaska Road Galpin Lake Road Stratford Road Christmas Lake Road Length 1000 1600 3800 300 1200 3000 1100 2300 300 500 600 2400 400 800 1000 200 600 2000 400 700 2000 4000 400 1300 600 900 2100 2100 800 3200 Date Last Sealcoated (1976 ) (1976) , (1976 ) (1976) (1976 ) (1978 ) (1978) (1978) MEMO TO: FROM: DATE: SUBJECT: . . MAYOR Robert Raseop COUNCIL Jan Haugen Tad Shaw Kristi Stover Robert Gagne ADMINISTRATOR Daniel J. Vagt CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD . SHOREWOOD, MINNESOTA 55331 . (612) 474-3236 MAYOR AND COUNCILMEMBERS DAN VOGT MAY 7, 1986 HOUSE PURCHASE - COUNTRY CLUB ROAD Per your direction at the Council meeting of April 28, Attorney Froberg and I have successfully negotiated the purchase of the house next to City Hall. The purchase calls for $25,000 cash on closing and assumption of the Contract for Deed (C.D.). The C.D. has just under $99,000 remaining to be paid with a due in full date of July 1, 1991. The C.D. carries a rate of 12%. Monthly payments on the C.D. are $1055. The down payment and C.D. result in a purchase price of $124,000. Closing is sched- uled for June 2, 1986. At this time a renter exists in the basement with a lease through August. After August the use will cease. Rent will be paid to the City in the amount of $455 per month or a total of $1365. I calculate total 1986 costs to the City for this purchase of: Cash Payment 6 Month's C.D. Payments 7 Month's Taxes Closing Costs (est.) Rental Income $25,000 6,330 1,273 (exempt in 1987) 100 (1,365) $31,338 I have heard some discussion of alternative ways of financing this purchase. The Council needs to take formal action as to payment source of the costs outlined above. If the costs will be funded out of equipment purchases in the Public Works Depart- ment, approximately $24,662 will remain. Staff will then discuss what purchases can be made with the remaining funds. Please contact me if you have any questions relative to this issue. DJV/nkb cc: Glenn Froberg Kathy Schwankl A Residential Community on Lake Minnetonka's South Shore ILIa MEMO TO: FROM: DATE: SUBJECT: ;(1'~;?;:'f?~. . CITY OF SHOREWOOD MAYOR Robert Rascop COUNCIL Jan Haugen Tad Shaw Kristi Stover Robert Gagne ADMINISTRATOR Daniel J. Vogt 5755 COUNTRY CLUB ROAD . SHOREWOOD, MINNESOTA 55331 . (612) 474-3236 MAYOR AND COUNCILMEMBERS DAN VOGT # MAY 7, 198~ METROPOLITAN DEVELOPMENT AND INVESTMENT FRAMEWORK Since early 1985, the Metropolitan Council has been updating its Metropolitan Development and Investment Framework (MDIF). The ~IDIF represents the Metropolitan Council's basic development and investment philosophy, a discussion of geographic policy areas, Council policy for these areas and their regional investment priority. Following this, the MDIF deals with planning and in- vestment procedures, including Council internal actions, the Council and metropolitan systems and the Council and local units of government. Finally, the document includes a work program and a set of appendices covering local forecasts and urban ser- vice area procedures. The greatest amount of concern staff has had with this document 1 is in the forecasts. It has been staff's contention that the forecasts for population and households are low. Planner Nielsen and I have met with Metropolitan Council representatives to ap- peal for an adjustment. Also, at 7:30 P.M. on November 18, 1985, I appeared at a Public Hearing in Hopkins on behalf of Shorewood to plead our case. To date, an upward adjustment has been made. This adjustment, however, is still below our estimates. Because the estimates will guide the Met Council in their deci- sion-making process as to where growth and investments for in- frastructure improvements should take place, a number of com- munities in the southwest area of the region have begun to meet to formulate a strategy to get the Met Council to adjust the MDIF to look more favorably on the southwest area. Part of this strat- egy includes the hiring of a consultant to present the case from the southwest area from one unified front. Also, it is agre~d that we.must plead our perspective to the Met Council memqe.rs themselves rather than staff. It is found that staff is extremely reluctant to change what they've proposed even if substantlation is made t6 disp~te their recommendation. - A Residential Community on Lake Minnetonka's South Shore /elt . . . Re: MDIF May 7, 1986 The governmental agencies that pave been attending the meetings and are participating in this process are: Carver County, Scott County, Shorewood, Minnetrista,:Eden Prairie, Prior Lake, Shakopee, Chaska, Chanhassen, Victoria, and Waconia. The group wishes to hire John Boland and Associates, governmental affairs consultants, to aid us in getting changes to the MDIF. If the City wishes to continue as part of this team, the group is looking for a cost share from each City. The Shorewood share could be $500 to $1000. By the meeting date on May 12, I hope to have the work program for Mr. Boland so I will know just what services will be provided for the funds spent. I would recommend the funds to be expended from the budget for City Administrator (Code 5235). This is the same coding used for Labor Relations Associates for union issues. As you know, this code will get amended later this year. If the Council chooses not to contribute financially, the south- west group would still like your support in the effort. The backing of the City would be helpful to the group in any form. This item appears on your May 12 meeting agenda for your consid- e~ation. Please contact me if you have any questions. DJV/nkb cc: Brad Nielsen - 2 - MEMO TO: FROM: DATE: SUBJECT: . . CITY OF SHOREWOOD MAYOR Robert Rascop COUNCI L Jan Haugen Tad Shaw Kristi Stover Robert Gagne ADMINISTRATOR Daniel J. Vogt 5755 COUNTRY CLUB ROAD . SHOREWOOD, MINNESOTA 55331 . (612) 474-3236 MAYOR AND COU?CILMEMBERS DAN VOGT 1hD' MAY 8, 198~ REQUEST TO REDUCE LETTER OF CREDIT UNITED MORTGAGE CORP./COVINGTON VINE RIDGE Per Paragraph 11 of the Development Agreement dated February 10, 1986, between the City of Shorewood and United Mortgage Corpora- tion for a development called Covington Vine Ridge, the developer has requested a reduction in the amount of the letter of credit w~ currently hold for the improvements in the development. The letter of credit is currently in the amount of $828,000. The developer has submitted documentation requesting a reduction in the amount of the letter of credit by $217,000 to a new amount of $611,000. The City Attorney and City Engineer have reviewed the documentation and find the request not acceptable in the full amount of $217,000 but rather in the amount of $136,710. This is due to the fact that additional compaction is necessary prior to final approval. Supporting documentation received by the City for this request is included in your April 28, 1986, meeting packet. Based upon the information received and reviewed by staff, and, per paragraph 11 of the Development Agreement noted above, it is the recommendation of staff to allow a reduction in the let- ter of credit provided by United Mortgage Corporation in the amount of $136,710 to a new amount of $691,290. If this is your determination, I will then send a copy of the approving resolu- tion to Midwest Federal for the reduction. Please contact me if you have any questions relative to this issue. DJV/nkb cc: Glenn Froberg Jim Norton Brad Nielsen Ron Helmer Dan Parks on Lake Minnetonka'sSouth Shore / (/f)