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102786 CC Reg AgP /' ; . ,. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MONDAY, OCTOBER 27, 1986 COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD ~ 7:30 P.M. AGE N D A CALL TO ORDER A. Pledge of Allegiance Haugen ,/ Shaw . Stover 7/, Gagne Rascop--:-- - B. Roll Call Mayor 1. APPROVAL OF MINUTES A. Regular Council Meeting - October 14, 1986 (Att #lA - Minutes) 2. MATTERS FROM THE FLOOR A. B. 3. PLANNING COMMISSION REPORT A. B. 4. PARK COMMISSION REPORT A. B. 5. CONSENT AGENDA A. Approval of Election Judges for the General Election - November 4, 1986 B. Swimming Pool Permit Applicant: Brooks Hauser Location: 27190 Edgewood Road Moved 2nd Vote ~~./ . SilvJ~ _ ~~.:J ~30~tlA (Att #5B - Staff Report) ~"--'7L-.... ..~ ;P ~.( ~/~. -1- i ,~ COUNCIL AGENDA MONDAY, OCTOBER 27, 1986 page two 6. ATTORNEYS REPORT A. Water Tower Site Update B. 7. ENGINEERS REPORT A. B. 8. ADMINISTRA'IORS REPORT A. Corridor Study Update B. Set Executive Session - Union Negotiation C. Munitech Proposal (Att #8c - Memo) D~ Shorewood Oaks Update 9. MAYORS REPORT A. B. 10. COUNCIL REPORTS A. B. 11. APPROVAL OF CLAIMS AND ADJOURNMENT -2- NAl'1E OF INSUPER LIMITS .. CITY OF SHOREl"..roD INSURANCE PROPOSAL - 1986 COVERAGE POLICY PERIOD ESTIMATED RENEWAL PREMH 28,609.00 League of Minnesota 2,010,814.00 Package Policy 11/1/86 - 11/1/87 Cities - Insurance Trust (90% co-insurance) Blanket on Buildings and Personal Property $1,000. Oed. 2,200.00 Signs Per Schedule 20,000.00 Extra Expense 45,000.00 Gross Earnings - Liquor Store #1 45,000.00 Gross Earnings - Liquor Store #2 164,837.00 Contractor's F~uipment Schedule - $500. Oed. 11,163.00 Miscellaneous Equipment - Per Schedule - $250. Oed. 600,000.00 Liability Limit - $250. Ded. on P.D. Claims 600,000.00 Public Officials Liability - $2,500. Oed. 3,500.00 Crime - Inside - $250. Oed. 3,500.00 Crime - Outside- $250. Oed. League of Minnesota Cities - Insurance Trust 600,000.00 600,000.00 League of Minnesota Cities - Insurance Trust 1,000,000.00 Transcontinental 500,000.00 Gen Star 500,000.00 Business Auto Policy 11/1/86 - 11/1/87 3,664.00 Liabili ty Limi t Basic PIP Uninsured & Under insured Motorists $250. Oed. Comprehensive Per SChedule $500. oed. Collision Per Schedule Umbrella Liability Policy 11/1/86 - 11/1/87 10,621.00 $10,000. Self-Insured Retention Exclusions: Pollution-Absolute, Child Molestation, Care, Custody, Control, Liquor, Malpractice, Punitive Damages Liquor Liability 11/1/86 - 11/1/87 9,033.61 Based on Estimated Annual Liquor Receipts of $903,361.00 Excess Liquor Liability 11/1/86 - 11/1/87 4,516.80 . CI'IY OF SHOREt-roD PREJ\UUM CCMPARISON 11/1/85 - 11/1/86 PRHUUM 11/1/86 - 11/1/87 PREMHJH POLICY Package Policy 31,110.00 28,609.00 Business Auto 3,432.00 3,664.00 Umbrella Liquor Liabili ty* 6,400.00 7,400.00 10,621.00 9,033.61 Blanket Bond 482.00 616.00 ~brkmen's Compensation 13,380.00 17,859.00 'Ibtals 62,204.00 70,402.61 Optional Coverage: Excess Liquor Liability 4,516.80 Dwelling Located at 5795 Country Club Road, Shorewood 535.00 * Last year's liquor premium was based on estimated annual receipts of $740,000.00 and this year's premium on $903,361.00. There has been no rate increase on this coverage. c~ILi~\. ()E~(-~r ;3..,;::; )j'~i /(~{) BILLY L. MADDY ICtl;U OCT 1 .7 19Q1S 5780 CHRISTMAS LAKE ROAD EXCELSIOR, MINNESOTA, 55331 (612) 474-6968 October 15, 1.86 TO: Shorewood City Council FROM: Bill 1. ~~ddy 5780 Christmas Lake Road 55331 ~;UEJ ~CT: "No Parking" The occasion to hold a garage sale was complicated by tte posted "No Parking" signs on Christmas ~~e. Road. Phor-e calls to: SLM Public 0afety department referred me to: Shorewcod Administration who referred me to: City Council Members None could offer a so~uticn or option to accomodate temporary p3rking on Christmas Lake Road. I know the reason for the No Parking signs; however, we house- holders were here first; plus the fact that few residences have excessive off street parking for parties, weddings,reur-ions, a~d any other congregating affairs needed occasionally, should make necessary that S~orewood Officials restudy the problem ar-d offer some solutions. I was surprised, in the first place, when I saw city workers installing the signs, that we effected property owners were not notified by letter or phone, to offer our input to the neVi regulation. I hope some sort of a modification can be developed in order our visitors, on occasion, will not be running afoul of the law. Very truly yours, ~y . . MAYOR Robert Rascop COUNCI L Jan Haugen Tad Shaw Kristi Stover Robert Gagne ADMINISTRATOR Daniel J. Vogt CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD . SHOREWOOD, MINNESOTA 55331 · (612) 474-3236 MEMO TO: Mayor and Councilmembers FROM, Dan Vagt ~ DATE: October 22, 1986 SUBJECT: Street Lighting I initially intended to have information to you at the meeting of October 27 relative to the possibility of handling the expense of the City's street lighting system in another manner. Additional information is necessary to be obtained by staff in order to bring this issue before you. Also, since Councilmember Gagne will no be at the meeting on the 27th, this information will come before you at the meeting of November 10. Please contact me if you have any questions. DJV/slt A Residential Community on Lake Minnetonka's South Shore CITY OF SHOREWOOD PARK COMMISSION MEETING MONDAY, OCTOBER 20, 1986 COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD 7:00 PM M I NUT E S CALL TO ORDER Chairman Schmid called the meeting to order at 7:15 PM. ROLL CALL Present: Chairman Schmid, Commissioners Lindstrom, Jakel (7:20), Vogel, and Laberee; Council Liaison Shaw and Park Assistant Niccum. Absent: Commissioner Christensen PLEDGE OF ALLEGIANCE Chairman Schmid led those present in the Pledge of Allegiance. APPROVAL OF MINUTES Vogel moved, Laberee seconded, to approve the minutes as corrected (typo). Motion carried unanimously. INFORMAL APPLICANT DISCUSSION Mr. James Andrus of 4971 Kensington Gate was present as an applicant. He has lived in Minnesota all his life, and Shorewood for the last 6/7 years. He felt this gave him a good opportunity to become involved in his community. Chairman Schmid gave him a rundown on the existing parks and beach and a map of them. FREEMAN PARK SIGNS Public Works Director Zdrazil checked on the signs at Freeman Park, the signs that were on the fence were no longer there, he said Public Works took them down a long time ago. The "Welcome to South Tonka Fields" gign could use re- painting. Council Liaison Shaw will work on the possibility of getting it done by someone that would only charge for supplies. The sign would read "Welcome to Freeman Park". Zdrazil also mentioned the fact that the existing "Freeman Park" sign cannot be seen from Highway 7. FREEMAN PARK ROAD Administrator Vogt informs the Commission that Public Works Director Zdrazil is putting a road approximately 15' wide into the park with a backhoe rented from Long Lake Ford at $150.00 @ day. He couldn't get a price from another con- tractor to do it. This will get rid of the stored asphalt fill. The road can be widened at a later date. PARK USER CHARGE DISCUSSION Jim Andrus has asked if a user fee was charged. The Commission mentioned charging for Broomball Tournaments. Lindstrom said the City of Excelsior charges user fees on weekends at the Commons. -1- PARK COMMISSION MINUTES MONDAY, OCTOBER 20, 1986 page two WAYSIDE REST Council Liaison Shaw explained the history of the wayside rest area on the south side of State Highway 7. It began in the 1930's when the State ac- quired this property by eminent domain for a perman~nt easement for road use. When the City of Shorewood approached the State to see if they could purchase a 200'x 200' piece of property fora water t"ower, it was discovered that the State does not own the land which creates a" legal problem. The State has suggested that the City take over the park and the Council is asking for feedback from the Commission. The Commission discussed the advantages and disadvantages of the property as Shorewood Parkland. Vogel moved, Laberee seconded, that their recommendation to the Council is that because of the legal controversy the Park Commission will not recommend park acquisition. Motion carried - 4 ayes - 1 nay (Jakel). BADGER PARK/MANOR PARK UPDATE Staff passed on a message from Administrator Vogt. City Attorney Froberg is trying to set the meeting with Aspen Excavating for sometime this week. Park Assistant Sue Niccum has not heard from "Don's Sod Service". Commissioner Laberee talked to him and said because of the rainheis way behind in his work. The Commission discussed both Manor and Badger fields and came to the con- clusion that they would prefer that Manor be done first if they can't both be done at the same time. They asked Sue to write a letter to "Don's Sod Service" asking Don Wagner if he will contact the City immediately if he cannot have the work done by November 17, 1986. They wish to work out a timetable and would like to at least have the soil scraped off this year if possible, also anything else that would be affected by the load limit re- strictions. They also would like to have him present his proposal for Manor Park because of wanting to get it done this year if possible. Manor Park proposal is for pulverized friable loam for top dressing - no deeper than 1" - no less 'than ~;' fertilizer and seed. Sue was also asked to write a letter to C.G. Braun Turf Farms asking for the same proposal as above on Manor Park. They also asked Sue to find out about the possibility of transferring the fill being removed from Freeman Park road bed to Manor or Badger for use there. MANOR PARK WARMING HOUSE/PAVILION RFP Sue reported that one of the architects felt the cost would exceed $40,000. Shaw also talked to one of the architects who agreed the cost would be much higher. Laberee moved, Lindstrom seconded, to recommend to council that the RFP be submitted to Landscape Architects also. Motion carried unanimously. CRESCENT BEACH DOCK/RAFT UPDATE Sue, per Administrator Vogt, reported that the City's of Tonka Bay and Shorewood are entering into a joint powers agreement regarding the beach upon the advice of their City Attorneys. This means that both cities will be covered under the same insurance policy. -2- PARK COMMISSION MINUTES MONDAY, OCTOBER 20, 1986 page three CRESCENT BEACH DOCK/RAFT UPDATE - cont. Shorewood has never had to pay separate insur,ance for the beach before, now the cost will be $450.00 plus another $225.00 if there is a raft, dock or diving board, a total cost of $675.00, or $337.50 to be paid by both Tonka Bay and Shorewood. Tonka Bay has expressed their preference for the raft, saying they will maintain it totally if Shorewood wants to put in and totally maintain the dock. Jakel moved, Laberee seconded, to recommend to council that the City purchase a dock in January or February, and that it be installed by May 15, 1987. Motion carried unanimously. The Commission reviewed the prices and information presented by Sue. They would also like information from Servadock, current quotes, brochures, in- formation on theft proof precautions, whether the posts are uniform height and have metal or plastic, permanent or removable caps, if the dock sections can be easily removed (theft), and how difficult installation and removal are? BUDGET Council Liaison Shaw would like to see a copy of the Park Capital Improvement Fund Budget before it is presented to Council. CATHCART PARK 7-UP SIGN Commission would like to know if Public Works Director Zdrazil will please have the 7-UP sign removed from Cathcart Park. CHRISTMAS LAKE ACCESS Commission wishes to know who is responsible for installing, storing, and re-installing the dock at the Christmas Lake Access. CHRISTENSEN APPOINTMENT Council appointed Gordon Christensen of Birch Bluff Road to the Park Commission at their October 13, 1986 meeting. Lindstrom moved, Jakel seconded, that they confirm their recommendation to Council regarding the approval of Mr. Christensen as a Park Commissioner. Motion carried unanimously. FREEMAN PARK GRADING PLAN The Park Commission reviewed the Freeman Park grading plan. NEW PARK DEDICATION FIGURES The Park Commission reviewed the new proposed Park Dedication Chart pre- sented to them by Planner Nielsen. BADGER HOCKEY RINK The Commission discussed rebuilding Badger Hockey Rink in the summer of 1987. They were reminded the rink is used for Soccer practice also in summer. -3- PARK COMMISSION MINUTES MONDAY, OCTOBER 20, 1986 page four SNOWBLOWER PURCHASE The Park Commission asked that Public Works Director Zdrazil look into buying a 36" two stage snowblower and get back to them with prices and information. REPORTS '" Council Liaison Shaw reported on the Council Meeting, reviewing the "False Information Ordinance", the "Waterford Law Suit", the "Zoning Ordinance Review" regarding outdoor storage, and the 1987 Budget approval. Park Assistant Niccum stated that Mr. Bernard Reutiman had been in City Hall to discuss the parks in relation to senior citizens. He felt all the City cared about was ballfields. He particularly mentioned the trail through Freeman Park, saying he'd be dead before anything was done about it. ADJOURNMENT Laberee moved, Vogel seconded, to adjourn at 10:00 PM, Motion carried unanimously. RESPECTFULLY SUBMITTED, Sue Niccum Park Assistant SN/slt -4- 4 CITY OF SHOREWOOD .~;.. REGULAR COUNCIL MEETING TUESDAY, OCTOBER 14, 1986 -~NCIL CHAMBERS 5755 COUNTRY CLUB ROAD 7:30 P.M. M I NUT E S CALL TO ORDER The regular meeting of the Shorewood City Council was called to order at 7:30 P.M., Tuesday, October 14, 1986, in the Council Chambers. PLEDGE OF ALLEGIANCE AND PRAYER Mayor Rascop opened the Council Meeting with the Pledge of Allegiance and a Prayer. ROLL CALL Pr~sent: Mayor Rascop, Council members Haugen, Shaw, Stover and Gagne. Staff Attorney Froberg, Engineer Norton, Planner Nielsen, Administrator Vogt and Clerk Kennelly. APPROVAL OF MINUTES Gagne moved, seconded by Stover, to approve the minutes of the Regular Council meeting of Monday, September 22, 1986 as written. Motion carried - 5 ayes. Gagne lJloved, seconded by Stover to approve the minutes of the Budget meeting held Tuesday September 23, 1986 as written. Motion carried - 5 ayes. Gagne. moved, seconded by Haugen, to approve the minutes of the Public Hearing held Monday September 29, 19t$6, for Budget adoption, as written. Motion carried - 5 ayes. PLANNING COMMISSION REPORT Stover referred to the Planning Commission minutes of October 7, 1986 enclosed in the Council Packets. She informed the Council of the Public Hearing that will be held on November 18, 1986 to discuss lakeshore side yard setbacks and outdoor storage. PARK COMMISSION REPORT Shaw reported on the interview with Gordon Christensen of Birch Bluff Road as a candidate for a vacancy on the Commission. Shaw moved, seconded by Gagne, to appoint Gordon Christensen to the Park Commission as recommended by the Commission. Motion carried - 5 ayes. Administrator Vogt discussed with Commissioners Lindstrom and Schmid the issue of fill being placed in Freeman Park. -1- JiJ . COUNCIL MEETING . OCTOBER 14, 1986 page two . CONSENT AGENDA APPROVALS Kennel Purchase A request to purchase an existing dog kennel on City property was received from Kermit Flesness of 5810 Echo Road. Council accepted the $75.00 offer with the understanding that the ~ement slab restoration would be Mr. Flesness' responsibility. . Ap~roval of Payment Voucher Approval of payment voucher #1 and Final in the amount of $32,486.36 to Allied Blacktop Company for seal coating ~ Project #86-3A. Approval of payment Voucher #2 in the amount of $12,871.00 to E.H. Renner and Son, Inc. for S.E.Area Deep Well - Project #86-1. Approval of Payment Voucher #2 in the amount of $42,051.51 to Volk Trucking & Excavating, Inc. for Smithtown Road replacement - Project #86-3. Approval of payment to the City of Minnetonka for the Vine Hill Road overlay project done by Hardrives, Inc. in the amount of $18,722.11. Covington Vine Ridge - Letter of Credit Reduction RESOLUTION NO. 115-86 A request was received from Ronald Helmer to reduce the Letter of Credit for the Covington Vine Ridge project to $100,000.00 due to the progress of the work already completed and accepted. Swimming Pool Approvals -5565 Waterford Circle -19650 Chartwell Hill Two pool requests were submitted from Dolphin Pool & Patio for Ronald Lund at 5565'Waterford Circle, and Olympia Pools for G. Copeland at 19650 Chartwell Hill. Both requests comply with the requirements of the Zoning Ordinance. Gagne moved, seconded by Stover, to approve the above listed items on the consent agenda. All items approved by Roll Call Vote - 5 ayes. 7:30 PM PUBLIC ~EARING: Delinquent Sewer-Utility Assessment Rolls Delinquent Water Utility Assessment Rolls RESOLUTION NO. 116-86 RESOLUTION NO. 117-b6 Mayor Rascop opened the Public Hearing ~o accept and levy the de- linquent sewer and water assessment rolls, at 7:40 P.M. after asking for public comment and receiving none, he closed the hearing to the public at 7:42 PM. Haugen moved, seconded by Shaw, to accept and levy the delinquent sewer assessments, Levy #10238 in the amount of $26,521.76. Motion carried by Roll Call Vote - 5 ayes. Haugen moved, seconded by Shaw, to accept and Levy the delinquent water assessments, Levy #10239 in the amount of $3,649.91. Motion carried by Roll Call Vote - 5 ayes. -- 2- " . COUNCIL MEETING . OCTOBER 14, 1986 page three . C. U. P - CEMETERY OF THE RESURRECTION RESOLUTION NO. 118-86 A request to build a 16 x 22 garage on the Cemetery of the Resurrection property on Covington R'oad was received from St. John the Baptist Church. Because cemeteries need conditional use permits in a R-1A district, a C.U.P.is required for an accessary building._ Gagne moved, seconded by Stover, to approve the C.U.P. for an ac- cessary building as requested. Motion carried by Roll Call Vote - 5 ayes. C.U.P. - 5435 TIMBER LANE RESOLUTION NO. 119-86 Ms. Pat Tarzian of 5435 Timber Lane was present to request a C.U.P. to expand a non-conforming structure. Her request includes the addition of 2 decks which do not increase the non-conformity of the house structure. One deck was added without a building permit for which she is now being double fee'd. Haugen moved, seconded by Stover, to approve the C.U.P. as requested. Motion carried by Roll Call Vote. PRELIMINARY PLAT APPROVAL 24655 YELLOWSTONE TRAIL RESOLUTION NO. 120-86 Tom Wickenheiser was present to request a 1 acre lots on Yellowstone Trail with an ment to be accessed off of Wiltsey Lane. what improvements may have to be made to ment of his Outlot. Nielsen referred to ment in the Subdivision ordinance. Haugen moved, seconded by Stover, to approve the Preliminary Plat subject to the (5) Planners recommendations dated Oct. 2, 1986 to include a current title opinion. Motion carried by Roll Call Vote - 5 ayes. simple subdivision of two Outlot for future develop- Wickenheiser questioned Wiltsey Lane prior to develop- the standards for develop- ATTORNEYS REPORT 1st Reading - False Information Ordinance Council reviewed the draft copy of the False Information Ordinance. This Ordinance has been requested by the Police Department be- cause it is not covered by State statute. Council was not in favor of Section 3 requiring the identification of persons other than the suspected violator. The Council would like to have an officer present at the next reading of this ordinance. Haugen moved, seconded by Gagne, to accept the 1st reading of this ordinance with an amended Section 3 to be drawn for the 2nd reading. Motion carried - 5 ayes. Appointment of Counsel - Waterford Lawsuit RESOLUTION NO. 121-86 The City's insurance carrier has appointed Jerry Abrams of the firm of Austin & Roth in the Waterford Lawsuit. This firm feels that Kenko Insurance Company should have named the City as co--insured in their policy as required, but did not. These types of insurance coverages will have to be checked more specifically in the future. -3- . COUNCIL MEETING .~ OCTOBER 14, 1986 page four ~ Appointment of Counsel - Waterford Lawsuit - cont. Haugen moved, seconded by Stover, to support the appointment of Jerry Abrams of Austin & Roth as legal Counsel for the Waterford lawsuit. Motion carried by Roll Call Vote - 5 ayes. Water Tower Site Status Update Attorney Froberg explained the procedure necessary to obtain title to the water tower site. The state needs to survey the property and determine that the area requested for the tower site is of no further use to the Highway Department. An appraisal is then done and the property is then offered to the City for purchase. Stover questioned what could happen if heirs of the property appeared after all transactions with the state had occurred. Froberg felt that this shouldn't be a problem if they had not appeared prior to the finalization. This procedure could take until spring. Gagne was still in favor of installing a higher tower on land acrued from Trivesco. ENGINEERS REPORT Award Bid - Project #86-1E - SE Area Trunk Watermain - Widmer Inc. RESOLUTION NO. 122-86 Bids were opened at 11:30 AM today (10-14-86) for the SE Area Watermain extension - Project 86-1E. Seven bids were received. Engineer Norton recommended acceptance and award of the bid from Widmer Inc. in the amount of $39,107.50. Gagne moved, seconded by Haugen, to award the bid for Project 86-1E to Widmer Inc. fDr $39,107.50 as recommended by the Engineer. Motion carried by Roll Call Vote - 5 ayes. PLANNERS REPORT Discussion of Proposal Amendment to Lakeshore District Side Yard Setbacks Mr. Frank Fallon was present to encourage the Council to reconsider the new Shoreline District requirement for 20' side yard setback, and return it to the 10' side yard requirement. This directly affects him at this time due to plans of adding on before the frost this fall. Nielsen did feel that this setback has created a number of non-conforming structures that may not exist under the 10' side yard requirement. The Planning Commission will be holding a Public Hearing on this issue November 18, 1986. Discussion of Proposed Amendment - Outdoor Storage Nielsen indicated that there were concerns regarding outdoor storage being the primary use. This issue will also be reviewed at the November 18, 1986 Public Hearing. Near Mo~ntain Grading Permit A grading permit has been requested for the lOth addition of Chestnut Ridge. The final plat has not been filed but the Ordinance does allow for this type of request. Watershed approval has been received. -4- COUNCIL MEETING ~ OCTOBER 14, 1986 . page five, PLANNERS REPORT-cont. Near Mountain Grading Permit - cont. Gagne moved, seconded by Shaw, to approve the grading permit as requested. Motion carried - 5 ayes. Village Pump - Violation Letter Approved Planner Nielsen submitted a letter siting zoning violations on the Village Pump property at 24365 Smithtown Road. Council supported this letter and directed him to forward it to the owner. of this property. . ADMINISTRATORS REPORTS Union Negotiations Proposals will be brought to the council for their consideration. An executive session should be set for the first Council Meeting in November. Corridor Study The Corridor Study documents are to be available to review at the October 27 meeting. There will be a scheduled public hearing held on November 12, 1986. MAYORS REPORT Financial/Liquor Statements Mayor Rascop thanked the staff for the statements and felt the cash flow statement from Finance Director Beck was very informative. Rascop would like a report generated on the effects of prepays of special assessments on the bond payments for these projects. COUNCIL REPORTS Council Support of June Demos RESOLUTION NO. 123-86 Rascop moved, seconded by Haugen, to draw a Resolution in support of the dedicated years of service given to Roseville and other communities in her position as Mayor of Roseville and President of the AMM. Motion carried by Roll Call Vote - 5 ayes. Highway 7 Speed Limit Change Shaw would like to find out why the speed limit has changed along State Highway 7 near Galpin Lake during the corridor study process. Administrator Vogt will contact MnDOT .regarding this change. Resignation of Planning Commission Member - Frank Reese Stover reported that Mr. Frank Reese has submitted his resignation effective 12/31/86 from the Planning Commission. The Council would like to attend his last meeting for a presentation of thanks to Mr. Reese for his many years of service. Liquor Store I Lease Mr. Niemela has agreed to a 6 month lease for Liquor which time we will continue to negotiate a continuing store. The total increase for the 6 months is $524.00 current rate. Store I during lease for that over the -5- . COUNCIL MEETING . OCTOBER 14, 1986 page six ~. . . COUNCIL REPORTS - cont. Liquor Store I Lease - cont. Stover would like to thank Bill Josephson for his good management of the Liquor Stores again. Badger Field Fill Discussion Aspen would like to discuss the fill issue at the site. Shaw will notify the Council when the meeting has been set. APPROVAL OF CLAIMS AND ADJOURNMENT Haugen moved, seconded by Shaw, to adjourn the Regular Council Meeting of Tuesday, October 14, 1986 at 9:20 PM suject to approval of Claims. Motion carried unanimously. 5 ayes. General Fund - Acct. #00-00166-02 = $184,409.30 $ 7,442.51 $191,851.-81 Check #32564 - 32641 Check #200616 - 200630 Total = = Liquor Fund - Acct. #00-00174-02 Check #4958 - 4989 Check #200631 - 200643 = $ 41,520.97 = $ 2,818.02 RESPECTFULLY SUBMITTED, Mayor Rascop Sandra L. Kennelly City Clerk SLK/slt -6- CHECK NO 32564 32565 32566 32567 32568 32569 32570 32571 32572 32573 32574 32575 32576 32577 32578 32579 32580 32581 32582 32583 32584 32585 32586 32587 32588 32589 32590 32591 32592 32593 32594 32595 32596 32597 32598 32599 32600 32601 32602 32603 32604 32605 32606 32607 32608 32609 32610 32611 32612 32613 32614 32615 . . GENERAL FUND - BILLS PAID SINCE OCTOBER 8, 1986 TO WHOM PAID Minnesota Dept. of Health Evelyn T. Beck Evelyn T. Beck City of Minnetonka Sandra L. Kennelly Lakeside Pool and Spa, Inc. Jeff Fox William Gullifer Dennis Jabs Medcenters Health Plan Volk Trucking & Excavating City of Minnetonka E.H. Renner & Sons, Inc. Froberg & Penberthy, P.A. Allied Blacktop Company Acro-Minnesota, Inc. Jan Haugen American Linen Supply Co. Arts-Way Mfg. Co. Earl F. Andersen & Assoc. Associated Asphalt, Inc. AT&T Communications Bob's Personal Coffee Svc. Boyer Trucks Chapin Publishing Co. Chaska Parts Service City of Minnetonka The Dale Green Co. Frontier Electric Co. Gross Office Supply Hance Hardware, Inc. Hennepin County Treasurer Ken Jarcho Insurance Agency Lake Mtka. Plumbing Supplies Lyman Lumber Co. Mpls. Equip. Co. Metro West Insp. Svc. Inc. Metro. Waste Ctrl. Comm. Midwest Asphalt Corp. Midwest Mailing Systems, Inc. Minnegasco MN Pollution Ctrl Agency Wm. Mueller & Sons, Inc. Munitech, Inc. Norwest Bank of Mpls., N.A. Navarre Hardware NSP MN PLanning Association Creek West Assoc., Inc. Orr- Schelen-Mayeron & Assoc. Dennis W. Jabs Perry's Truck Repair & Welding 150.00 737.34 42.21 500.00 12.39 100.00 85.15 39.61 55.95 444.55 2 42,051.51 18,722.11 Work 12,871.00 5,502.00 32,486.36 GFOA 474.00 17.24 186.18 96.43 61. 21 8,687.42 3.56 136.45 17.29 156.88 23.75 1,299.30 200.00 500.00 63.66 17.73 538.00 616.00 5.34 2.70 11.44 2,500.00 18,660.77 94.41 17.50 40.93 160.00 1,080.74 3,625.00 500.00' 32.62- 1,256.7'5 . 20.00 500.00 13,975.64 2,518.85 69.15 PURPOSE Watermain Extension Permit 80 hrs Mileage - 10/1/86 thru 10/14/86 Letter of Credit-Water Svc. Agmt. Mileage - 9/9/86 thru 9/29/86 Refund Overpayment of CUP Fee Refund - CUP-Expand Nonconf. Fee Refund - " " " " " " " " " Employee Health Ins. - Oct. '86 Proj. 86-3, Smithtown Rd, Voucher Vine Hill Overlay & Striping S.E. Area Deep Well & Appurt. September, 1986 Legal Fees Sealcoating & Appurt. Work, Blue Portfolios - Reimbursed by Reprints of Council & Staff Laundry Svc. - City Hall/Garage Equip Maint - Public Works Street Signs Redi-Mix Asphalt Telephone SVC. - City Hall/Garage Coffee, Filters, Towels - City Hall Equip Maint - Public Works Bid Publications - S.E. Area Water Grease Gun - Public Works Water Purchase - 3rd Qtr. 1986 Pulverized Dirt - Vine Hill Rd. Installed 2 Lights - City Hall Electio Supplies Heater Fuel & Bulbs - Election Prisioner Expense - August, 1986 Public Employees Blanket Bond 3 " Roof Cap - City Shop 7 Gal Nails - City Garage Seal Rings - Air Compressor - PW Bldg. Insp - August, 1986 Sewer Service Charges - Oct. '86 Tack Oil & Pail Postage Meter Tape Utilities - Boulder Bridge Pump Hse. WEA Sewer Extension Fees Tack Oil Servo Maint - October, 1986 Fees - Accept. of Register Issue Small Tool/Genl Supplie - PW City-Wide Electricity MPA Membership Dues Refund of Escrow Deposit Engineering Fees - August, 1986 Refund of Sewer Special Assessment Equip Maint - Public Works - 1 - AMOUNT. $ CHECK NO 32616 32617 32618 32619 32620 32621 32622 32623 32624 32625 32626 32627 32628 32629 32630 32631 32632 32633 32634 32635 32636 32637 32638 32639 32640 32641 32642 . . GENERAL FUND - BILLS PAID SINCE OCTOBER 8, 1986 TO WHOM PAID Pioneer Rim and Wheel Pitney Bowes Poucher Printing & Lithographing Rogers Printing Tonka Auto and Body Supply Waldor Pump & Equipment Co. Water Products Company Warner True Value Hardware Waste Management - Savage K & K Door Systems West Side Redi-Mix Weekly News, Inc. Zep Manufacturing Company Ziegler Tire Service Co. Midwest Animal Services, Inc. MN Pollution Control Agency Public Employees Retire. Assoc. State Treasurer - Soc.Sec. The Bank Excelsior Commissioner of Revenue ICMA Retirement Assoc. City-County Credit Union Child Support Enforcement Unit Void Government Training Service Tom Anderson MN Pollution Control Agency PAYROLL CHECK LIST 200616 200617 200618 200619 200620 200621 200622 200623 200624 200625 200626 200627 200628 200629," 200630 & Void Daniel J. Vogt Sandra L. Kennelly Susan A. Niccum Shelly L. Trinka VOID Kathleen G. Schwankl Bradley J. Nielsen Patricia R. Helgesen Charles S. Davis Dennis D. Johnson Daniel J. Randall Howard Stark Ralph A. Wehle Donald E. Zdrazil AMOUNT PURPOSE Combination Pin & Ball Hitch- PW $ 83.08 Qtrly Postage Meter Rental 57.00 General Election Ballots Printed 302.25 Receipt Books - City Hall 387.00 Genl Supplies - Public Works 28.16 Repair to Lift Station #11 1,519.35 Water Meters Purchase for Resale 814.10 Masonary Cement - Street Repair 12.14 Garbage Removal - City Hall 74.00 Overhead Door - Public Works 2,327.00 1 yrd Cement - City Hall Sidewalk 90.00 Legal Notices 51.80 Genl Supplies - Public Works 18.25 Equip Maint - Public Works 25.00 Animal Control - September, 1986 401.10 Sewer Extension Permit Application 80.00 10/11/86 Payroll - PERA 1,159.92 " " - FICA 2,010.52 " " - FWH 1,640.46 " " - SWH 726.57 " " - ICMA 283.00 " " - Credit Union 32.00 " " - Income W/H Order 140.50 Void -0- Annual Planning Institutes Seminar 84.00 Active Membership -Intll Bldg Off. 15.00 Sewer Extension Permit Application 80.00 SUBTOTAL $184,409.30 Void 80 hrs 80 hrs 80 hrs 80 hrs VOID 80 hrs 80 hrs 64 hrs 82 hrs 80 hrs 82 hrs 80 hrs 80 hrs 80 hrs SUBTOTAL -0- 937.28 611.49 450.44 320.76 -0 - 487.00 747.78 437.48 413.64 595.28 607.79 534.09 519.31 780.17 - . . . ..- - $ 7,442.51 $191,851.81 TOTAL - 2 - CHECK NO 4958 4959 4960 4961 4962 4963 4964 4965 4966 4967 4968 4969 4970 4971 4972 4973 4974 4975 4976 4977 4978 4979 4980 4981 4982 4983 4984 4985 4986 4987 4988 4989 . . LIQUOR FUND - BILLS PAID SINCE OCTOBER 8, 1986 TO WHOM PAID Mark VII Distributors, Inc. Mark VII Distributors, Inc. City of Shorewood City of Shorewood MN Dept of Public Safety BellBoy Corporation Coca-Cola Bottling Midwest Day Distributing Co. Eagle Distributing co. East Side Beverage co. G & K Services Griggs, Cooper & Co. International Pkg Co. Johnson Bros. Wholesale Liq. Jude Candy & Tobacco Co. Inc. Mark VII Distributors, Inc. MN Bar Supply, Inc. MN Suburban Newspapers, Inc. NSP Old Dutch Foods, Inc. Pepsi Cola Bottling Co. Ed Phillips & Sons Pogreba Distributing, Inc. Prior Wine Co. Quality Wine & Spirits Co. Royal Crown Beverage Co. Service Sales Corporation Thorpe Distributing Co. Twin City Wine Co. Waste Management - Savage RBKS Corp/Nelson Delivery Commissioner of Revenue PAYROLL CHECK LIST 200631 200632 200633 200634 200635 200636 200637 200638 200639 200640 200641 200642 200643 Russell R. Marron Robert F. Nash Christopher Schmid Donald Tharalson Ross Nasset John F. Thompson John F. Josephson William F. Jo~ephson , .Susan M. Latterner _ Steven D. Maeger Christopher J. Meyer Dean H. Young Joel S. Bovee PURPOSE Wine Purchase Wine Purchase Reimbursement Payroll 10/11/86 Postage and Share of Payroll Cks Off Sale Liquor Buyers Card Liquor Purchases Pop Purchases Beer/Pop Purchases Liquor/Wine Purchases Beer Purchases Laundry Service Liquor Purchases Wine Purchases Wine Purchases Cigarette/Mise Purchases Beer/Wine Purchases Mise Purchases Advertising Utilities Mise Purchases Pop Purchases Liquor/Wine Purchases Beer/Wine/Mise Purchases Wine Purchases Wine Purchases Pop Purchases Supplies - Register Tape/Ribbons Beer Purchases Wine Purchases Garbage Removal Shipping Expense - Wine/Liquor September, 1986 Sales Tax TOTAL 80 hrs 39 hrs 37.5 hrs 9 hrs 24 hrs 17 hrs 18 hrs 80 hrs 36 hrs 58 hrs 34 hrs 80 hrs 24 hrs TOTAL - 1 - AMOUNT $ 16.50 48.00 3,766.42 469.68 12.00 846.26 407.52 3,059.01 6,641.26 3,907.50 48.80 362.06 480.76 340.22 1,984.17 3,787.85 99.64 69.12 401. 99 117.25 415.45 1,284.76 1,681. 71 718.54 478.11 64.80 75.60 3,052.17 320.08 45.00 282.50 6,236.24 $ 41,520.97 490.20 189.15 143.18 44.23 114.26 82.45 79.92 524.56 142.99 252.18 155.68 482.82 116.40 $ 2,818.02 CI' . . CITY OF- SHOREWOOD MAYOR Robert. Rascop COUNCI L Jan Haugen Tad Shaw Kristi Stover Robert Gagne ADMINISTRATOR Daniel J. Vagt 5755 COUNTRY CLUB ROAD . SHOREWOOD, MINNESOTA 55331 . (612) 474-3236 MEMORANDUM TO: MAYOR AND CITY COUNCIL FROM: BRAD NIELSEN DATE: 22 OCTOBER 1986 RE: SWIMMING POOL PERMIT - 27190 EDGEWOOD ROAD FILE NO.: 404 (general) Olympic Pools, Inc. has applied for a swimming pool permit on behalf of Mr. Brooks Hauser. The pool will be built in conjunction with a new house being built at 27190 Edgewood Road (see Site Location map - Exhibit A, attached) . As can be seen on Exhibits Band C, the concrete pool and its surrounding wooden deck will be located in the northerly corner of the lot between the new house and the shoreline of Lake Minnetonka. The pool area will be enclosed by a six foot high, vertical board, cedar fence. The pool, deck, fence and a small gazebo structure will all conform to Shorewood's zoning requirements. Specifically, they will conform to the following setbacks: side yard - 31 feet (20 feet is required) and rear yard (lake) - 50 feet (as required). Given the preceding, it is recommended that the permit be granted. BJN:ph cc: Dan Vogt Glenn Froberg Jim Norton Jeffrey Stoks A Re$identiaf Communitv on Lake Minnetonka's South Shore S/J . '" L_ ~~ ~ ~" -:z.. ~. I' . . I . 'a~ a:: . ~I:> 31.'V~"U.~ON ~ ~ ~ - - - _.-.- , K ~ ~ ~ ~ -....J ~ ~ ~ ~ ~ ::s , - '- ----- 1 --------- ~ ~ -1 ~ -+- ,- ~".,b,t ^ ">" . . ~h j <i i ~> .~ t...... I (-9.{-c- B-opOlJd .,.-' /-... r- \ .. - -- c. cr..... ,)....... '-"" ,- _ -"- ....~..-:- ~~ -'- ~ \- _ _:.:.::'. 3S8:.!~...,.:::. _ _ _ __ :.......:... ---..: =.~ ..--"/~.SO \'22' 8i1uminoLls ( $'" corner orr5omp,s,on: 51,/ corner 0 Govl Lol (Jlenn. Co. Mon.) . ~h,b~t t> "- -.L... . '.', '. ""110, . ! ,~ ',\ 'l ~ :: -~.. ,~. , ....... ,-.... ;-..:~~'. ,-j ~, ,0 . :,i'l \. ..., . \ (i" .*~ "''-' .\ .~.> --1~;' "\'~ ..;1..... ..., t1\ / \. \ .. ......: ......~~ "l . .... l' I .,.- _..--l.-.- . .' '-'. ,-~ t North " \ ",; ; , / ^ ,/ <\ . /t I;)'t~. ---..1 ~; . .~ .-- )/ L ~-.~~//' , !' ~. ~;. .'i . . . <.Il ;p . QVt 4.../, A " . / "4;.1 .~ " ;' " ,. // '. . ; " ~k\ p,\ c., ." ..' " . . MAYOR Robert Rascop COUNCIL Jan Haugen Tad Shaw Kristi Stover Robert Gagne ADMINISTRATOR Daniel J. Vogt CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD . SHOREWOOD, MINNESOTA 55331 · (612) 474-3236 MEMO TO: Mayor and Councilmembers FROM, Dan Vogt ~ DATE: October 21, 1986 SUBJECT: Munitech Water and Sewer System Maintenance Contract The current contract between the City of Shorewood and Munitech for opera- tion and maintenance of the water and sewer system expires on December 31, 1986. Because of this, Bob Polston, President of Munitech, and 1 have been in contact to discuss renewal of the contract for another two (2) year period. Attached to this memo you will find several items. These items are as follows: 1. Renewal Letter of Request from Munitech dated October 1, 1986. 2. Letter showing additional information that 1 requested from Munitech dated October 15, 1986. 3. Current contract between the City and Munitech dated January 1, 1985. 4. Cost comparison showing water and sewer system operational costs for 1984 using City employee and 1985 using private contractor (Munitech) . Renewal Letter The main item of discussion in the renewal letter is the fee request. The 1985 fee is $3,625 per month. The proposed 1987 and 1988 fee is requested to be $4,175. This amounts to a 15.2% increase over the two (2) year period. 1 have discussed this item with Mr. Polston who indicated that the main reasonS for the increase are as indicated in the letter. Letter Showing Additional Information As a result of my initial discussion with Mr. Polston regarding the fee re- quest, 1 requested additional information relative to the services that we are receiving for the fee which is paid. Worth noting here is that the num- ber of hours worked is nearing the number of hours worked by a full-time person. Also, when a failure occurs, a four (4) person crew is available to alleviate the problem rather than just one (1) person. This crew includes the president of the company, the electronics technician and certified water and sewer system operators. A Residential Community on Lake Minnetonka's South Shore gt . . Current Contract The current contract with Munitech shows the services which are to be pro- vided to the City. All of the provisions included in the contract are being met. If a new contract were to be entered into, it would be virtually the same as the existing contract. 1984/1985 Cost Comparison The cost comparison that 1 have attached shows the costs related to opera- tion and maintenance of the water and sewer systems for the years 1984 and 1985. Costs related to system operation are taken from the audit reports for those years. The costs compa~ed show the exact same items for each year. This will hopefulli create a fair comparison of operational costs using a City employee in 1984versus using a contract~d service in 1985. As you can see, each group of items that were compared were less in 1985 than in 1984. This seems to be a very encouraging sign that costs are being con- trolled quite well. In the area of equipment maintenance, it appears as though the system of preventative maintenance used by Munitech seems to be working. Also, income in the water and sewer departments other than taxes, interest and transfers continues to go up each year. This will continue with the additional connections being made to the system. At this point, you may wish to invite Mr. Polston to an upcoming City Council meeting to discuss the proposed contract renewal in greater detail. Please contact me at your earliest convenience if you have any questions relative to this matter. DJV/slt cc: Don Zdrazil Jim Norton Bob Polston Enclosures . MUNITECH, IN. w 2373 WILSHIRE BOULEVARD MOUND, MN 55364 Phone: 6121472.2718 October 1, 1986 riX. Dan Vogt City Administrator city of Shorewood 5755 Country Club Rd. Shorewood, ~N 55331 Dear Dan, First of all I'd like to thanK you and the City Council for the opportunity to serve the City of Shorewood over the past two years. We have worked hard to keep costs down and do an effective and efficient job of operating and maintaining Shorewood's utility system. Our contract expires at the end of 1986. We would like to continue providing the service on a contractual basis for Shorewood. We are, therefore, submitting our request to you at this time. We are proposing a two year contract extension for 1981 and 1988 for a fee of $4,175.00 per month. The following are reasons for this increases escalating cost of general liability insurance, the substantial amount of time required of our electronics technician, and the addition of a new well. Please accept this as our request for renewing our maintenance and operation contract. If If I can be of any help or answer questions, please feel free to call me. Very truly yours, ~iP~ Bob Polston . . President, Munitech,.Inc. BP/jp UTILITY SYSTEM MAINTENANCE . SERVICE FOR ALL MAKES OF METERS · SPECIALIST IN FLOW METER REBUILDING tMUNITECH,INCtt (6) 2373 WILSHIRE BOULEVARD MOUND, MN 55364 Phone: 6121472.2718 October 15, 1986 Mr. Dan Vogt City Administrator Mayor andCi ty Council City of Shorewood 5755 Country Club Rd. Shorewood, r.:'1\i 55))1 Dear Dan, Mayor, and City Council, The following is the breakdown of time spent in operation and maint- enance of the water and sewer system for Shore wood during 19861 1825 man hours for normal daily inspections of wells and lift stations, flushing hydrants, cleaning pump houses and lift sta- tions, collecting water samples, and testing for fluoride. 240. man hours for electronics technician and heluer. This includes cleaning of motor starters, trouble shooting control failures, normal preventative maintenance on all equipment in wells and lift stations as well as on chlorine and fluoride feeders. Example 1 Float switches on wells must be cleaned twice a month; chlorine injectors must be cleaned twice a month; fluoride pumps must be cleaned once a month. All mercury switches must be checked and reset once a month. Lift stations' set-points on controls set and checked once a month; voltages and amps on motors checked once a month. This is a time consuming but necessary part of preventative maintenance if we are to reduce and keep the failure rate down on all equipment. )00 man hours for inspections of new water and sewer services installed, reading water meters, replacing stuck meters and repaired faulty meters. 28) man hours for standby and callout time on evenings, weekends, and holidays and also for failures and answering complaints. As you can see, 2365 man hours are required for operation and maintenance plus 283 hours for standby and callout bringing the total man hours spent to 2648. General liability insurance, workman's compensation insurance, and auto' insurance must be calcu- lated in addition to the man hours spent to run ~he systems plus vehicle and vehicle operation costs. . . . . I believe when the total cost of operation is considered and compared wi th our. contract, we are able to provide a very cost effective alternat1ve for operating and maintaining your utility system. Yours ~)yY~ ~a~1~~nitech, Inc.. .' UTILITY SYSTEM MAINTENANCE . SERVICE FOR ALL MAKES OF METERS · SPECIALIST IN FLOW METER REBUILDING BP/jp ./ ./ . . @) ','lATER Ar-."D SE','lER SYSrEM i.~AINTENA!~CE CONTRACT IT IS HEREBY AGREED by and between r,~uni tech, Inc., a Minnesota corporation hereinafter referred to as the "Contractor" and, The city of Shorewood, hereinafter called the "Owner", as followsl 1. The contractor will provide qualified personnel to furnish the owner with the following services. A. To operate and ~aintain the water system and the sanitary sewer pumping stations of the owner 24 hours per day, 7 days per week (holidays on call). 3. To daily inspect the operation of the pumping facilities. To quarterly assess performance of the well and pumping efficiency. To insure that all electronic controls and pumping equipment are operating at maxiMum efficiency. C. To inspect the water system and sewer system and future additions to the system. D. To maintain and recalibrate all water meters to insure that all revenues due to the owner are charged and that the meters are functioning at maximum efficiency. s. To assess electrical energy require~ents to insure that pumping costs are kept as reasonable as possible. F. To provide tools, equipment, a vehicle and fuel to carry out the necessary job functions. G. To collect floride and bacteriological samples and tests as required by the ~innesota Health Department and to file all appropriate reports with the state. H. To meet regularly with the City administrator to insure continuity of operation. I. To provide contact with the public to handle and resolve problems while coordinating with the owner to establish good public relations. 2. The contractor agrees to maintain its own workers. compensa- tion insurance, liability insurance on vehicles etc., health insurance and unemployment compensation. The owner will have no responsibility for social security, vacation pay, retirement or disability insurance. The contractor shall be deemed in all ways to be an independent contractor. -1- . . J. The contractor will supply labor for minor repairs on all equipment such as chemical pumps, control systems. sewage pumps and motors. 1iajor repair work including removing well pumps, motors, main electrical service, and major piping changes are to be the responsibility of the owner. 4. The contractor will supply no materials. All materials will be paid for by the owner. All equipment rental for major repairs or for expanding the systems, such as excavation equipment shall be paid for by the owner. 5. The contractor shall have the authority to purchase materials and to hire equipment and equipment operators on behalf of the owner in an emergency with the permission of the owner. 6. The term of this contract shall be from January 1, 1985 through December 31, 1986. 7. The owner will pay to the contractor the sum of ~J625.00 per month. Electronics technician services are included but not to exceed 80 hours per year or 160 total hours for 2 years. IN '.:IT1mSS ::r.-i?:RECF we have caused these presents to be executed this I $: day of January, 1985. !IIUf\ITECH. INC. ay f~hM'/~ Robert D. Polston President BY~~ Il~/vr,~ stanton Anderson Vice President The C~ of Shorewood 3Y~~/P~~ Robert Rascop " Mayor . ~ By ~" ,tl....l-t-L ." ~ Sandra Kennelly "- City Clerk -2- 'I -.. _.~.._-_.--.,-....;..-,--.;.-_.,........_.