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090985 CC Reg AgP <. '. . ~ " CITY OF SHOREWOOD 5:30 P.M. - BUDGET REVIEW 7:30 P.M - REGULAR COUNCIL MEETING COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD SEPTEMBER 9, 1985 AGE ND A Jij .' f;!; CALL TO ORDER A. Pledge of Allegiance & Prayer / B. Roll Call Gagne Mayor Rascop Haugen Shaw Stover .~/ ~ (.,/" ./ f~ i 1. APPROVAL OF MINUTES A. Regular Council Meeting - August 26, 1985 (Attachment 1a. - Minutes) 2. MATTERS FROM THE FLOOR A. B. 3. PLANNING COMMISSION REPORT A. B. 4. PARK COMMISSION REPORT A. B. 5. SETBACK VARIANCE & VARIANCE TO EXPAND A NONCONFORMING STRUCTURE A. Applicant: American Legion Location: 24450 Smithtown Road (Attachment 5 - Staff report) 6. CONDITIONAL USE PERMIT & SETBACK VARIANCE A. Applicant: John Meader Location: 24425 Smithtown Road (Attachment 6 - Staff report) (, REGULAR COUNCIL MEETING - 2 - 7. FINDINGS OF FACT - LOT 11,RADISSON INN ADDITION (Attachment 7 - Resolution) 8. CONDITIONAL USE PERMIT A. Applicant: Crepeau Dock & Garden Patch 9. ATTORNEY'S REPORT Location: 23425 & 23445 Smithtown Road A. Status Update: ,/Steve Evans Michael Blood B. ~ "~<<P{ 10. ENGINEER'S REPORT A. Covington Vine Ridge Grading Plan Discussion. B. Wedgewood Drive Soil Investigation Report. C. Presentation & Request for Direction - Gideons Orchard Water Supply D. Discussion and Cost Estimate for Water Extension to Shorewood Oaks. E. Request for Water Extension to Amesbury North - Deephaven. 11. ADMINISTRATIVE REPORTS A. Munitech Report (Attachment lla - Report) B. Deferred Compensation (Attachment llb - Memo & Sample Resolution) Garbage Collection Committee Report (Attachment llc - Minutes - 8/27/85) C. D. E. F. Murfin Property Update (Attachment lld - Memo & Appraisal) Set October Council Meeting Dates Corridor Study Update (Attachment llf. - Corridor Study Agenda, Minutes, Draft RFP) :# } .. ;-. . "... 't. ~ . .'''''';4 ... i . ".,..,,~. - . .~.. '"....~. ~.... '~~ ,. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MONDAY, AUGUST 26, 1985 COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD 7:30 P.M. MINUTES CALL TO ORDER The regular meeting of the Shorewood City Council was called to order by Mayor Rascop at 7:30 P.M., Monday, August 26, 1985 in the City Hall Council Chambers. PLEDGE OF ALLEGIANCE AND PRAYER Mayor Rascop opened the meeting with the Pledge of Allegiance and a prayer. ROLL CALL Present: Mayor Rascop, Councilmembers - Stover, Gagne, Haugen, and Shaw. Staff: Attorney Froberg, Engineer Norton, Planner Nielsen, Administrator Vogt, and Clerk Kennelly. APPROVAL OF MINUTES Gagne moved, seconded by Haugen, to approve the minutes of the Regular Council Meeting of August 12, 1985 as corrected. Motion carried - 5 Ayes. MATTERS FROM THE FLOOR ZELLER POOL REQUEST A request from Minnetonka Pools for Vern Zeller of 5060 Shady Island Point was made. Planner Nielsen indicated that the re- quest met all setbacks and does include fencing as required by the City Ordinance. Gagne moved, seconded by Haugen, to approve the building permit to install a pool and include fencing as required. Motion carried - 5 Ayes. CONSENT AGENDA MINNETONKA ATHLETIC ASSOCIATION CONTRACT APPROVAL Stover moved, seconded by Shaw, to approve the Athletic Association Contract to use the Badger Field for football. Motion carried- 5 Ayes. PLANNING COMMISSION REPORT Stover reported that the Planning Commission Member Richard Spellman has volunteered to be the representative from the Planning Commission let/' . . REGULAR COUNCIL MEETING - 2 - August 26, 1985 PLANNING COMMISSION REPORT (CONTINUED) on the Garbage Control Committee. Stover referred to the Planning Commission minutes of August 20, 1985 for further information. PARK COMMISSION REPORT Committee members Kooi and Carl were present to request the Council to direct the Engineer and City Staff to proceed with plans for the grading of Freeman Park. The Park Commission has been offered approximately 12,000 yards of fill from the Shorewood Oaks project. The contractor is willing to do the grading of the fill free of charge. The improvements would include a new ballfield, soccer field, two parking areas and a new driveway entrance. The final finishing of the Babe Ruth field will be done as a Hennepin County Vocational Project, and funds up to $10,000.00 have been offered by the Tonka Men's Club. .Carl felt that this would give the City $100,000.00 worth of work completed for $10,000. He felt the Park Commisssion would be more than willing to change their present priorities and allocate their money towards Engineering expenses for this project. Council questions possible ways to be insured good fill quality and the quality of the work that would be received. Gagne moved, seconded by Shaw, to direct the Engineer and Staff to proceed with plan revisions and staking of the property immediately, and that a memorandum be drawn and signed by the contra~tor, stip- ulating project plans. Motion carried - 5 Ayes. C.U.P. AND SETBACK VARIANCE~ ROY AHERN \) f/"l [\ ~d (Y: ~ Mr. Roy Ahern presented his request for a C.U.P. permit to build a 15,670 square foot lot in a R-1C zoned area requ~r~ng 20,000 square feet and a setback variance of 65' from the lake. The lot is located at 5540 Shore Road. 'iMr. Ahern feels that he should be granted the variance because his 'first plan was submitted prior to July 1st when the Ordinance requiring only a 50' setback was in affect. He also feels the 65' setback would have his home in line with the homes on either side. ~I Planner Nielsen indicated that Mr. Ahern has presented a new plan tAl/'\) of a contempory design that would not require a setback variance. This plan is not preferred by Mr. Ahern. I/; '~<.r' v '. \ +~ .'~L.t. A very lengthy discussion followed in referance to the easement over Lot 11, Radisson Inn Addition, granted to the off shore property owners of the Radisson Addition. Comments were taken from . . REGULAR COUNCIL MEETING - 3 - AUGUST 26, 1985 C.U.P. AND. SETBACK VARIANCE ~ROY AHERN (CONTINUED) residents, Paul Seifert, David Walker, Robert Segal, John Burns, and others reviewing the history and their opinion of the original intended use of Lot 11. The attorney for the Homeowners Association, Robert Soskin, did not feel the lot was intended to be built on and that the easements were granted over the entire lot not just a restricted portion of that lot. City Attorney Froberg's opinion is that the lot was a buildable lot if it can meet the requirements of the zoning district. Residents stated that the Council has denied variances for building additions in the area and felt that they should also deny this request. They feel the valuations of their property will all go down if this property is not allowed to remain as it has been for the past 40 years. This has bee.n .used for picnics, swimming, boating, and family gatherings. Stover questioned the definition of "a lot of record" and "intended for occupancy" and how were "Outlots" referred to in very old plats. Attorney Froberg did not know how Outlots were indentified in 1930 plats and also did feel that zoning definitions of "types of lots" could be interpreted in various manners. DENIAL OF VARIANCE ~ ROY AHERN RESOLUTION NO. 68-85 Stover moved, seconded by Gagne, to deny the variance due to the submittal of a plan by the applicant that proves that a variance for setback is not needed. Denial approved by roll call vote - 5 Ayes. DENIAL OF C.U.P. - ROY AHERN RESOLUTION NO. 69-85 Shaw moved, seconded by Gagne, to deny the request for a C.U.P. to build, and to direct the Attorney to draw Findings of Facts in this matter. Resolution was denied. 3 Ayes, 2 Nayes (Rascop and Haugen) by roll call vote. COUNCIL BREAK - 9:42 P.M. - 9:48 P.M. C.U.P. - CREPEAU DOCKS A request has been received from Mr. Crepeau and his attorney for an extension of time to submit signage information and a boundary survey. Gagne moved, seconded by Stover to continue the existing C.U.P. until the September 9, 1985 Council meeting. Motion carried - 4 Ayes, 1 Nay (Haugen). DONATION OF LAKE ACCESS - CHRISTMAS LAKE ASSOCIATION A proposal to donate a lake access and site plan was presented to the Council by the Christmas Lake Association. This site would consist of 3 car/trailer parking spaces, 10 additional car spaces, . . REGULAR COUNCIL MEETING - 4 - AUGUST 26, 1985 DONATION OF LAKE-ACCESS -CHRISTMAS LAKE ASSOCIATION (CONTINUED) and an access ramp. The development of this site would be completed by the Association with some help from the Public Works Department. Council had concerns about traffic congestion on Merry Lane and Radisson Inn Road. Merry Lane is a private road and the plan indicated that all cars will have to back up onto the street from their park- ing spaces. They also feel the cars may use Radisson Inn Road to turn around in. A meeting with staff was held that also reviewed design, private road access, and parking area problems. Shaw questioned whether the City was willing to become involved in the lake access issue between the DNR and the Christmas Lake Association. If the DNR is not satisfied with this access and goes ahead with their plans to place an access on the "Brooks" property, this access will then revert back to the Association. All the time and expense to date will be lost by both the City and the Association. Gary Carl spoke for the Park Commission and felt that the Commission would support the maintenance cost in order to obtain a lake access. Council discussed possible changes within the proposal and heard concerns from property owners Carol and Bob Anderson and a repre- sentative of Interstudy. They had questions on control of traffic, road maintenance, and possible blockage of the road because of lack of parking facilities at this site. Haugen moved, seconded by Gagne, to send the proposal to the Planning and Park Commissions for their recommendation, to be returned to the Council on September 23, 1985. Motion carried - 5 Ayes. ATTORNEY'S REPORT BLOOD PROSECUTION Arraignment was last week, and Mr. Blood did not appear. A bench warranty will be issued, the police will then pick him up and bring him into court. EVANS COMPLAINT Attorney Frober~ has sent a letter to Mr. Evans regarding the use of his property as a double living unit. Froberg has not received any response to date. TRIVESCO WATER SERVICE The water agreement with Minnetonka has been completed, bond posted, and the water service to Waterford has been turned on. Final corrections in the Development Agreement will be made. Additional variances will be listed for 2 lots due to sewer easements that go through these lots. . . REGULAR COUNCIL MEETING - 5 - AUGUST 26, 1985 ATTORNEY'S REPORT (CONTINUED KENNEL ORDINANCE DRAFT Council reviewed the 1st draft of the Kennel Ordinance. Stover submitted a list of items she would like to see incorporated into the 2nd draft. Second draft will be brought back to the Council on september 9, 1985. ENGINEER'S REPORT ACCEPTANCE OF UPDATED WATER FEASIBILITY STUDY FOR S.E AREA RESOLUTION NO. 70-85 Engineer Norton submitted an updated report that has calculated new cost estimates, properties to be assessed, total units, and unit costs. Shaw moved, seconded by Haugen, to accept the revised water feasibility study. Motion carried by roll call vote - 4 Ayes, 1 Nay (Stover). AUTHORIZATION TO PREPARE PLANS AND SPECIFICATIONS FOR PROJECT NO. 84-4 - SE AREA TRUNK WATER RESOLUTION NO. 71-85 Gagne moved, seconded by Haugen, to authorize the Engineer to proceed with the preparation of plans and specifications for Project No. 84-4 - SE Area Trunk Water System, deep well, pump house, and storage, and trunk watermains. Motion carried by roll call vote - 4 Ayes, 1 abstain (Stover). EUREKA ROAD DRAINAGE Engineer Norton met with Neil Mann and Bernie Whetson to discuss the drainage problem in their area. Norton felt that a large channel would have to be cleaned out of all obstructions and be maintained and kept clean on a yearly basis in order to correct the problem. Easements will have to be obtained in order to do the job. Shaw questioned where the responsibility of this should lie, on the owners or the City. Haugen would like a detailed cost estimate. Size of easement and temporary or permanent easement were questioned. Gagne moved, seconded by Haugen, directed the negotiations with the property owners to obtain easement should be started at this time. Motion carried - 5 Ayes. REGULAR COUNCIL MEETING - 6 - AUGUST 26, 1985 ENGINEER!S REPORT (CONTINUED) CULVERT CLEAN OUT A request from Mrs. Cindy Marr of 6015 Chaska Road to fill in the drainage ditch in front of her house has prompted a discussion of culvert cleaning under her driveway. The Engineer feels the filling of that ditch will only create additional erosion to her driveway and the next driveway to the north; he recommends the culvert be cleaned and made operable. Council directed the Public Works Department to clean out the culvert and local both ends of this culvert. They feel this culvert was an old culvert installed by the Highway Department at the time that this portion of the road was an extension of old Highway 7, and may not be responsibility of the property owner. KRAGNESS SEWER AND WATER REQUEST A request for sewer and water service has been received from Sheila Kragness of 6185 Mill Street. Her property is on the boundary of Chanhassen. Staff has obtained necessary information from Chanhassen stating they feel the connection of service would not be feasible. Council directed the Engineer to proceed with supplying sewer service to this property by tunneling under Mill Street. COVINGTON VINE RIDGE M.W.C.C. APPLICATION RESOLUTION NO. 72-85 A request from the Covington Vine Ridge Project to have Shorewood make a request to the M.W.C.C. for them to connect to their line. Gagne moved, seconded by Shaw, to pass a Resolution and make the application for connection on behalf of Covington Vine Ridge. Motion carried by roll call vote - 5 Ayes. WATER REQUEST - 6100 APPLE ROAD Tom Kordonowy of 6100 Apple Road would like to extend a water line from the Woodhaven Well to his home at 6100 Apple Road at his own expense. Gagne moved, seconded by Haugen, to approve the extension for water as requested. Motion carried - 5 Ayes. PLANNER'S REPORT KOEHNEN COMPLAINT A Nielsen sent letters to occupant Beryl Niccum and owner Harlan Koehnen of the property located at 23690 Gillette Curve in reference to a State Statue that requires supplying water to occupied residences. This home currently has no water supply. No response to the letter has been received to date. CHECK NO. 30934 30935 30936 30937 30938 30939 30940 30941 30942 30943 30944 30945 30946 30947 30948 30949 30950 30951 30952 30953 30954 30955 30956 30957 30958 30959 30960 30961 30962 30963 30964 30965 30966 30967 30968 30969 30970 30971 30972 30973 30974 30975 30976 30977 30978 30979 30980 30981 30982 30983 30984 30985 30986 30987 30988 . . GENERAL FUND - BILLS PAID SINCE AUGUST 26, 1985 TO WHOM PAID PURPOSE Regency Inn Len D. Singer Susan Niccum Michael McDonald Acro-Minnesota Inc Associated Asphalt Inc A T & T Baker Electric Budget Paper Inc Carmichiel Auto Parts City of Deephaven Rolf E.A. Erickson City of Excelsior Hennepin County Treasurer International Conf. Bldg. Off. Lawson Products Inc LMCIT MEI Ditributing Co. H.C. Mayer & Sons Inc Metropolitan Waste Control Comm. Minnegasco Kelly Services, Inc State Agency Revolving Fund Minnesota Mutual Life Northern States Power Co. Northwestern Bell Orr-Schelen-Mayeron Red Wing's Mobil Service Satellite Industries, Inc Shorewood Tree Service So. Lake Mtka. Publ.Saf. Dept Tonka Printing Co. Vessco, Inc. Village Sanitation Inc Warners Hardware White Bear Animal Control Widmer Inc Ziegler Tire Service, Co Dan Vogt US Postmaster Evelyn Beck Charles Davis Dennis Johnson Sandra Kennelly Susan Niccum Brad Nielsen Dan Randall Partricia Ray Howard Stark Dan Vogt Ralph Wehle Don Zdrazil State Treas. Soc Sec Fund Minnetonka State Bank Commissioner of Revenue MPELRA Conference Reimburse over-payment of Sewer Bill Reimburse for headphones/coffee Refund Variance request applic. fee Supplies for budget process Road mix Equip lease 7/14 - 8/14/85 Repair service/6065 Tee Trail Coffee/cleaning supplies Used tire & wheel Centerline striping for 1985 season August 1985 assess fees 2nd Qtr water purchase Board/Rm Shorewood prisoners/July Membership dues/yr. ending 9/86 Shop supplies Employee Health Ins. Blade for 60" deck Fuel purchase Sept '85 Metro Sewer Chgs City gar/Badger & Amesbury Pump hse "Kelly Girl" Pro-rate Adm. cost/Soc. Security Employee life ins. Life stat/st.& traf lights/Parks/Dep. Cathcart Pk/Cty Gar./Cty mall General Engineering Tire Repair Satellite Servo 8/16 - 9/12/85 Remove & haul 6 trees September 1985 budget Newsletters/office supplies Parts for Boulder Br. Chlorinator Service for August Shop supplies Animal patrol- July 1985 Cathcart equip maint. Tire repair Mileage Refill Postage Meter Salary " Sept 1 payroll FICA Sept 1 payroll - FWH Sept 1 payroll - SWH 'a;" AMOUNT 60.50 119.25 . 19.20 75.00 86.95 3,314.64 57.87 213.55 115.60 20.00 350.22 1,518.40 1,334.30 1,018.00 60.00 209.06 1,827.76 9.65 450.62 20,370.69 43.83 1,217.44 14.13 156.36 662.85 355.93 30,588.84 14.81 167.50 750.00 22,369.5Q 212.48 77.71 69.00 7.98 408.53 60.00 13.00 107.14 400.00 767.95 548.19 572.34 584.87 390.16 715.55 560.59 449.93 575.17 852.07 521.59 764.23 1,475.92 1,329.00 596.00 ; ~ CHECK NO. 3778 3779 3780 3781 3782 3783 3784 3785 3786 3787 3788 3789 3790 3791 3792 3793 3794 3795 3796 3797 3798 3799 3800 3801 3802 3803 3804 3805 3806 3807 3808 3809 3810 3811 3812 3813 3814 3815 3816 3817 3818 3819 LIQtIt FUND - BILLS PAID SINCE AUGUS4It6, 1985 TO WHOM PAID PURPOSE Northwestern Bell Village Sanitation City of Shorewood A T & T Northern State Power Co. Minnesota Suburban Newspaper Minnegasco Ryan Properties, Inc Quality Wine & Spirits Co Johnson Bros. Wholesale Liquor Ed phillips & Sons Co Griggs, Cooper & Co BellBoy Corporation LMCIT Minnesota Mutual Life Northern States Power co Northwestern Bell Minn. Suburban Newspapers Johnson Bros. Wholesale Liquor Minnesota Bar supply Inc Eagle Wine Co Griggs, Cooper & Co Ed Phillips & Sons Quality Wine & Spirits Susan Culver Russell Marron Ross Nasset Don Tharalson Stephen Thies John Josephson Bill Josephson Sue Latterner Steve Maeger Chris Meyer Stewart Peterson Chris Schmid Dean Yound Russell Marron State Treas.- Soc Sec Fund Minnetonka State Bank Commissioner of Revenue State Treasurer -'PERA Service 8/13 - 9/12 Service for August Liquor Store bookkeeping Equip lease 8/14 - 9/14 Service 7/11 - 8/9 Advertising Service 7/17 - 8/16 Rent St. No.2 - Sept. '85 Wine & liquor Wine Wine Liquor Liquor Sept '85-Marron & Young Employee life ins. Sept'85 Service 8/5 - 8/22/85 Service 8/13 - 9/12 Advertising Wine Misc Wine Liquor Wine/Liquor/Credit memo Liquor/Wine Salary .. Total AMOUNT 57.36 83.00 194.65 12.66 284.46 66.05 5.29 1,715.00 810.09 433.92 564.46 1 ,082 . 71 948.50 230.51 35.29 225.79 104.11 69.12 229.90 264.17 14.46 1,535.12 446.76 1,256.92 101.75 439.70 151.50 112.20 56.88 145.71 472.46 156.80 255.65 95.55 40.95 98.88 385.50 16.50 230.56 231. 00 96.00 134.91 13,892.80 " ~ . . CITY OF SHOREWOOD MAYOR Robert Rascop COUNCI L Jan Haugen Tad Shaw Kristi Stover Robert Gagne ADMINISTRATOR Daniel J. Vogt 5755 COUNTRY CLUB ROAD . SHOREWOOD. MINNESOTA 55331 . (612) 474-3236 MEMORANDUM TO: PLANNING COMMISSION, MAYOR AND CITY COUNCIL FROM: BRAD NIELSEN DATE: 28 AUGUST 1985 RE: AMERICAN LEGION - SETBACK VARIANCE AND VARIANCE TO EXPAND A NONCONFORMING STRUCTURE FILE NO. 405 (85.11) BACKGROUND On behalf of the Clarence Clofer Post of the American Legion, Mr. Paul Christensen has submitted plans for additions to their building located at 24450 Smithtown Road (see Site Location map - Exhibit A, attached). Their immediate request is to add storage rooms to the west side of the building, as shown on Exhibit B, attached. Possibly within the next year, they also plan to add a banquet room to the east side of the. building as shown on Ex- hibit C, attached. So as to coordinate their building plans, both additions are presented for review at. this time. The property in question is currently zoned C-3, General Commercial. Sur- rounding land uses and zoning are as follows: North: convenience grocery store (Tom Thumb) and proposed 39-unit condominium project, zoned C-3 East: gas station (I.C.O.), zoned C-3 South: golf course (Minnetonka Country Club), zoned R-1A West: auto sales lot (Moore's Auto), zoned C-3 As can be seen on Exhibit D, the existing building is 17 feet from the front property line, making it a nonconforming structure in the C-3 zoning district in which it is located (30 feet is required). As a consequence both additions require variances to expand a nonconforming structure. Also, the proposed banquet room addition requires front and side yard variances. A Residential Community on Lake Minnetonka's South Shore -C " PLANNER'S REPORT-AM~CAN LEGION SETBACK VARIANeE AND VARIANCE TO EXPAND A NONCONFORMING STRUCTURE . ISSUES AND ANALYSIS Based upon review of the plans submitted and the Shorewood Zoning Ordinance, the following issues are presented: A. Land Use. The existing facility is listed as a permitted use ("Private clubs or lodges serving food and beverages.") in the C-3 district. According to Mr. Christensen, the Legion has identified a need in the community for an affordable rental hall for wedding receptions, graduation parties and the like. It makes sense that their nonprofit status would allow them to provide such a service to area residents. To some degree the proposed expansion could be considered an enhancement of an existing community asset. B. Variance - Expansion of a Nonconforming Structure. As you are aware the Zoning Ordinance provides for the expansion of nonconforming single-family structures, as long as the nonconformity is not increased. This provision was not extended to higher types of land use with the express intent that they would eventually be brought into conformity with City standards. In astrict implementation of the Ordinance, this would suggest that any por- tion of the building within 30 feet of the front property line should be removed. If the existing building was in poor condition, this approach would be recommended. However, as you may be aware, the Legion has recently made a considerable effort to upgrade their bar and kitchen facilities, not only bringing them into compliance with community health standards, but improving the overall appearance of the building. In light of the improvements which have been made, forcing removal of a portion of the building is considered unreasonable. While it may not be necessary to bring the building into complete conform- ity with the Ordinance at this time, the City should give serious thought to allowing the nonconformity to be increased. As proposed, the new ban- quet room would increase the nonconformity of the building. It is felt that through redesign the proposed expansion could be accomplished with- out increasing the existing nonconformity. This is illustrated on Exhibit E. This is not presented to redesign the floor plan for them, but rather to show that expansion could be accommodated within the confines of City standards. It is important to realize that the drawings submitted to date can only be considered preliminary. Given the nature and occupancy of the proposed facility, final plans must be prepared by a registered architect prior to issuance of any building permit. This being the case, it is strongly recommended that the Legion enlist the services of a professional at this time to assist them in the overall design of their building. It should be relatively easy for someone trained in design to arrive at a functional floor plan while respecting current setback requirements. -2- " PLANNER'S REPORT -4IIlRICAN LEGION SETBACK VARIANCE AND VARIANCE TO EXPAND A NONCONFORMING STRUCTURE . C. Setback Variance. The proposed addition requires 13 foot front yard and and 10 foot side yard setback variances. In view of the preceding comments, the setback variances are not considered necessary. D. Site Design - Parking. The parking lot layout is not acceptable as pro- posed. Aisle widths and stall depths are considered inadequate and do not comply with Shorewood zoning requirements. Given the overall width of area available for parking, it appears as though angle parking will have to be considered. Based upon the Parking Lot Dimensions Table contained on page 1-40 of the Zoning Ordinance, 450 parking will just fit within the 105 feet available for parking. Parking lot redesign should be done in conjunction with redesign of the floor plan. This is considered extremely important since the number of parking spaces available will dictate the allowable area of the building. Mr. Christensen indicates that the Legion does propose to pave the parking area. Paving, the ability to paint stripes, and perimeter curbing are considered critical in this case, particularly if angle parking is neces- sary. E. Landscaping. Aside from the existing evergreen trees which form the westerly boundary of the site, not much is shown in terms of existing or proposed landscaping. It is suggested that a landscape plan be prepared which would enhance the appearance of the front of the building and park- ing area. Screening should also be provided at the rear of the parking lot to buffer the proposed condominium project to the north. F. Grading and Drainage. The proposed site plan indicates that fill is needed at the rear of the site. Given the amount of site cover proposed, it is important that a grading and drainage plan be prepared for review and approval by the City Engineer. It should be realized that drainage may affect the amount of parking which can be provided, which in turn may affect the size of the'proposed building. Consideration should be given to coordinating drainage plans with those of the proposed condominium project to the north. RECOMMENDATION While the proposed building expansion should be viewed favorably by the City, the proposed design leaves much to be desired. Consequently, it is suggested that the Legion be encouraged to redesign its floor plan and site plan in con- formance with current zoning requirements. cc: Dan Vogt Jim Norton Glenn Froberg Sue Niccum Paul Christensen -3- \-' (~I) - . C!) 0( ~ ~ > 'P \ ~ I c5~ ~ ~~ ::; \." ~\ . .... .,.. .0 ,~ C . : '- , ... 11' I- ! . I \ 1- I~ 11'1 398 z. " I \ ;,. \ ~. I \ \ i.,. ~~ ~ i "'I ;; Q. (\I ~ 19 , ~~ 1\ 'LOT ~2 ~~ t- ~-1. '"'' ~ 0 r'u--,;;. ....J I 1 ! LOT 26 ~")i ')& J. ~ (- ll:'ll4.,5 J.~. I -... ~ .If ~. (:)') I ..\ (\I! ~ ..... iN O! ...JI 'I , f...r~'._' .~. I . . N~\\ , \ ":J/J4 i-,....~ ..~.:~).,. 'r) I .... ..... ,,' ~I . ..-\,... ..'"J:: !::.... . . .~-:." l~ ',oJ ~ ~"""l (.~;-' 07 5.'ft'. l.. 'k' 51' !4J 1~".1r:- - S /t.,f'7 PH ;: tid( 2nd. ''y'~ ~ s~d" ~~r " iJrJ q~,od,. I ECHQ ~~::/' -- --, IU2 \( 0 ~- '4IZ~ ,.:.~, -cf " . +~. J '55'~_;. ~ ~ .. h.b,t A request r Ex 1 ~OCATION variance SITE, Legion _ Amer1can ~ '-:"''''!''''f''"?!''~.''~ . '..J'~,:t,., t~. 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Iff! ~' F<.f.~-i..s.J.1V ,". ;":;~h1".':: l R, "~~t <~,'.rm'." 11 r' ; ,", " " ~~~~~ . .. i:e '" '" : ~ ~~;}> " i\"c.. " : ~ t::" I'\~~ "I' ~ ,,.....:~ ~ ~ n~~ ''It;e~~~ ~ ~-'b~ : ~ ~ ~ .. ~ " .. . , -.. l . I ~ i t. : It ~ i I ! q I U' I - '-- -.. '; 1 , ~ ....-, .L-"' :.: ~ : :- ~ .. ~~ ~ ! ~ . "'.... .... -l '" '" ~ ~ :--. "': ... . . ~ ~ ~ r ~ :,., -' , o r , ~ ~ .. :~~~ t ::'~ ~ t " 11', ' ..t l~ . I :", .)- r '_1 I;, r' I /', e, ., " ~.. " . - -'.~. ~'....;. el J I 7'\ .. i' ; ~ l: ' ~ { ~. t ~ :, .... _f : ~.. ~ ! ..-:" :: ? .. :... ~ ~ 1i ~ .: . .~ 1 ~ ~ \ t V\ . r=1> c. !+ 13 'I 0 3 ~ ~ .... ~' Q ~ 0) . . , .. . .. .. .. ".. Ii .. " " . " . ~ it . , '-. 3 ~ f ~ e ~ ..., ~' ~ ~ r . .' . r- .. ~""\+ ~tO\Nl'\ 1Zo..6 , , 1- .' -:.1 ~ ;., ~ l . ~ .j ~ ~ ~ 0 !J to J . / . ...J . I i I 1 / I ~ ).Iorth i I I I I I I I I oof . Exhibit C FLOOR PLAN - BANQUET ROOM :'~-L,.'...,.,.<,,"..;"'<<:'~". ~-::........ " ..'l'>.~ ;. ..... ~ ~ ;,--".";~"~ ." ,-. .', .. _.'~. " " . 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J--:,........... _ "--.,::~ " .~': ~;:'d::' ":.;;(.....~~ ~~-: ~--' '", . '''--fl'. ..1.. ~~.. . ~ t.-""",::tI- ...--:'... _~..."'1'_......,......~r...~'_t. ..... H' -~- ;.~: ~_:L"""""'::"<':g'~_c""'''>''4''''::I< .~,' , " ,-" ...."" . ,- ~'" ,...... 1->" ~~ ,"- .~-:.; " ~ .:"~~ -:-.',::;?:,-:;.:,.~ " .'''''' ~~1: ',' .". . .'" :i:' ,':'''''~ , ~ . .. ....'....:!r ...'. ..' ~'~ 'l: . ... !S- - . Lj:i>k;:' ". . ',,... . .' \'j';~i~~~~~t~ ..,t~ . .l",-~." ~""'.,,-. ','-.' '. :,c..",- 1 . '. .'l., ..' . ".;.~' "'.: . .~" . : .~':. "1-;' -." ~.... '. , . ~. ""~. ,,' .:,J.)LEEAS..e~L~ ,"- . ..: .~;.:' : .... . 'I I . " I' ' "'~ f 0,' I ~. ~ 'f r~~ .V _ ~- 1~2t-~-- i "i~. !~.'.~~! r ie", ~1 ' i i' ' . t:t..~ I l~ I 4-- f ... to ,J2>... \ 1 . ~ 1 ~ { .1~.J ;: I ~ Hi" '{- . 7 , : f ij'\! 'i -- ;.. - 1 : ::i I :;,1," .-i r..:,!-~, 'K'f-f,~; ..." ".:"! V :i I ,:~., I ~. ~~J :'!~;- ,.A I:..:: L.~ ~" ,t;~~"'3 l'~: ' ;l. . ~...,;---- -.. i~; :--, .! '~:...' ~.... "7- ,,-1~. "tl;~ "'1 l:':; .i. r jl :. ! _; " .. .., , . , - \., ,./ ~,.. v I ~_ ~ \:-(../ ..,.,r ~ ~ r~~' r'- r ,,~'; ) ~ ',,- . - ' . i"'l ,~ ' . \.:v' /. ui '.' ~:-;fp..: . r.J '---- _.-' --~s - , II~ ....-.I rti,-e.'1Ol........itlt . . ~_..:--'...:.fL.~-l~~ c,;: ~ .. ' S I"lIr,H 1'"6 ~,'l. ~""'\.~ ~.. A /'1~. ~ ~ ~.{-9~ .{ " .J :1 ':14 t. ~ ....: ..' ~ c ... .~: ~. 'I~ i . ~: , -'..V " '1 - '.f t.;' ~ . .',1t ' . . ., " ... .{.:.;~7~j~ ~. .t~ ...J ~.' ~r .. "{, '~ .i '~'... .. ,- . , ..... ~. ~: " ,,,,-:' ".,.,'.." ! .-'~. L' ., -~".!.. - . .. ~ ':s '<_:; "'., .:' t r' ...,1 ..i .t~: ..:" t :-. .... "r.;- . ...,. - ". ~~, -: , t:: ,)\~. ..~'t-., . . . , . . ','" ! . ~ : ,..... J;o. j" ;;. ... . . '. .........., , ~ '(...~:~~. ~ ~ ::~; ~,'~. ",' f . ._'..~ ;,. "'., ~~~!~~~~Zll~j (ft;;:~}:T'" ;~:, '.\.: ..- , " :. ,,)/.~.~~ ?) '.f~.; \~ .a.... .-'~" ~. ~~ .. i~:i:" ;.~~~.::.:~: .- ..~,>~.. ''; ~-, ~: ": . . '.~~ ~,~r::t~;!~ ~_. .,~' ... ~ .,!' Exhibit D PROPOSED SITE PLAN . 'ir' '- Q) ..... ... E Q) 2 -II.J... ""C Q) Q) 0- en . o I- '0 (j) :5' ::J C/) >- -' a. w a: '0 Q) c: 01 (j) Q) iii o , ( t , t ( 1 C f(!i ,) , z . . MAYOR Robert Rascop COUNCI L Jan Haugen Tad Shaw Kristi Stover Robert Gagne ADMINISTRATOR Daniel J. Vogt . CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD . SHOREWOOD, MINNESOTA 55331 . (612) 474-3236 MEMORANDUM TO: PLANNING COMMISSION, MAYOR AND CITY COUNCIL FROM: BRAD NIELSEN DATE: 29 AUGUST 1985 RE: MEADER, JOHN - CONDITIONAL USE PERMIT AND SETBACK VARIANCE FILE NO. 405 (85.27) At the 6 August Planning Commission meeting, the Commission suggested that Mr. Meader consider modification of his plans for a self-service car wash at 24425 Smithtown Road. Based upon that direction, the applicant has submitted a re- vised, and vastly improved, site plan (see Exhibit A, attached). The applicant no longer proposes to use the existing buildings on the site. They would be removed and replaced with a single, new masonry structure. The new building allows one additional bay, while at the same time eliminating the need for a front yard setback variance for the building. As can be seen on the site plan, one of the existing access drives is eliminated. Ingress and egress are combined at the east side of the lot. The proposed driveway is 30 feet wide. Having discussed the plans with Dave Zetterstrom, Hennepin County Department of Transportation, this location has acceptable sight distance in both directions along County Road 19. It may be desireable to widen the driveway somewhat (the County allows as much as 38 feet). This would make stacking easier. As proposed the plan provides 12 stacking spaces - the minimum allowed by the Zoning Ordinance. The Ordinance requires one parking six spaces, the three in front can 15 feet of the front property line. side of the site or along the north additional space needed. space per bay. Although the applicant shows not be counted because they are within There is additional room along the west side of the building to accommodate the one A Residential Community on Lake Minnetonka's South Shore 0/f -'~QO -- ..... / "P ~ .."" ..... "'...~'" " \ / 7 / / ,/- . / ~...\...- / i / / / ~ I . \ -- _. -"- -.--..... \ \ ~ '"'w i I i // ./ ) // ,",,,t> / :\ '., >(~ ,," ~ .. / / / -<,0 ~~ \411. d wt 1Z1.d*.. 1"'In,.oq.r @ ~I- ,- 1... ..~ I ~ ---1 . :. __ J "Il '- ! r - ~~ ,,-. .. ...~ / / / / :.. I \1 _~~'". ' I "l\llicJH ltlnC'....I~.~ ~,,~ ~-:. -~~ I ~ . ~ I / i / \ '\. \/ 1 / / / ... ''-... I --.1 () !!! / I ~, I I / I / '~ I~cr;i~ -............-~ '/ \ .... ~ .J ~ - -'P>'l.-- -@- ~"Il!J'lI~G. A_ /~ 1/ 1/ f"r&.toI-ot.eJ:> ~ r~ f-- -I , 'r g' -=> c.H..>., (.......) -,,..\.- ~ ";',G JINIft''''''''~, 1': Ii I . L / I / / / - .0 B : i ~o ~~ ~~ f'\oooNo.i ~ eN-.. ~ 1"AC.l~1'" ~6 CD,FlOoI"l(~PC ~""I-l.. ~_ \'-d' I A.lc..u..'~ ... ./ =--~~1.t -~--~_. . " I. ,-.~ ~ ......"".... - ~.........~ ~'-l#1 _. ",.,e..dt ..... 1t)'I"T. ~~-. ~ I- ~ ~ --- 1:'0. d . t ~'ch,. __}_ ___~ '. (p'-=- ._.______ _.________~d'.______ t _ _.P.:E. ~~~_ ~- / I I Exhibit A REVISED SITE PLAN Meader car wash -~.""f>~1 ~_.;;. 'fb4 eo" :(~~~:y~~~~~.~~~~~~.~~~ c~ CD'~,-IJI'\ (~~ f'lC)~ f "'" ..~ C'" llf.,,,,"'" ('_..'cn . rn-~ffit.tj.. : ..'.'" . ".... :.w;'~' '," . '." .,' t- . ~t-.t.. .c''': ~.,.. -om T r~' ~ - HI J l l~, ~ u~ - ,I"tln _, t,' 1 nfl"f. ,;~.I-':-D-:: . J~ ,,___!Lrq~ . i - ~"!::I ~S[bri~}::1 :j[, L_ .''1[ .c.;tiJ..:~ ~:1~' :-.t:t}:!.~0l :qPT;;cfttm. It J :t . . -:'j dl:-~:-.':- ,. Exhibit B PROPOSED BUILDING ELEVATIONS I I i i e. 1 ~ ~ 3 '-' 1 ~ > .. .! IU ~ u1 """. 1 I I ~I Ill' ~ -I ~! .J~ . s ,..;;. # MEMORANDUM TO: FROM: DATE: RE: FILE NO. BACKGROUND . . CITY OF SHOREWOOD MAYOR Robert Rascop COUNCI L Jan Haugen Tad Shaw Kristi Stover Robert Gagne ADMINISTRATOR Daniel J. Vogt 5755 COUNTRY CLUB ROAD . SHOREWOOD, MINNESOTA 55331 . (612) 474-3236 PLANNING COMMISSION, MAYOR AND CITY COUNCIL BRAD NIELSEN 31 JULY 1985 MEADER, JOHN - CONDITIONAL USE PERMIT AND SETBACK VARIANCE 405 (85.27) Mr. John Meader has requested a conditional use permit to build a self-service car wash on property located at 24425 Smithtown Road (see Site Location map- Exhibit A, attached). The property was previously occupied by a Clark gas station. Mr. Meader proposes to build walls around the existing canopy to create three self-service bays. The existing building would be used as an office and for storage. Since the front yard setback in the C-3 District is 30 feet, use of the existing canopy requires a variance. The site contains approximately 18,600 square feet in area, and is zoned C-3, General Commercial. Surrounding land use and zoning are as follows: North: East: South: West: Single-family residence, zoned R-2A Badger Park, zoned R-2A Shorewood maintenance building and Badger Well, zoned C-3 Minnetonka Transmission, zoned C-3 The applicant's proposed site plan is shown on Exhibit B. Building eleva- tions are shown on Exhibit C, and Exhibit D contains the applicant's request letter. ISSUES AND ANALYSIS Conditional Use Permit. Car washes are subject to the requirements of Section 200.22 Subd. 4 b. of the Shorewood Zoning Ordinance. There are 12 provisions listed for consideration of a commercial car wash, of which the following are highlighted: ;il \ A Residential Communitv on Lake Minnetonka's South Shore &/3 . PLANNER'S REPORT - MEADER, JOHN C.U.P./SETBACK VARIANCE . 1. Architectural character. Given the current uses which exist on County Road 19, the proposed building would have to be considered an improvement. The proposed split-face block construction is also con- sidered an improvement over older car washes, which have often been characterized by extremely cheap construction and poor maintenance. 2. Stacking space. The Ordinance requires sufficient stacking space to accommodate the number of vehicles which can be washed in a 30 minute period. The applicant suggests that only two cars can be washed in that time and, in turn, has provided seven stacking spaces. In discussing this issue with the City Engineer, we both agree that the proposed design raises serious concerns. First, the estimated number of vehicles which can be washed in 30 minutes is felt to be low. While it would not be unusual for a car to use three, five- minute cycles, there are many people who simply go in and rinse off the car. Anyone who has been to a car wash on a mild winter or early spring day, knows that it is not uncommon for four or more cars to be waiting for a stall. In this light it is considered more realistic to provide at least three stacking spaces per stall. The design of the stacking area is also of concern. It is unrealistic to think that someone will get behind three cars to go to stall number one, when there is only one car waiting at stall number three. Con- sequently, any second car waiting for stall number three will block the entry drive, and potentially create congestion on County Road 19. Given the high volume of traffic on County Road 19, this could be a serious problem. 3. Landscaping. The proposed landscaping is considered generally acceptable, although somewhat vague and sparse, particularly in front and on the east side. The paved area between the front lot line and the building is not useable in terms of vehicular circulation. Potent- ially, landscaping could be increased in that area. 4. Drainage. According to the City Engineer existing site drainage, if maintained, is acceptable. 5. Parking. To minimize congestion at driveway access points, the Ord- inance does not allow parking within 15 feet of the front property line. This eliminates one of the proposed parking stalls on the east side of the site. Since the Ordinance requires only one space plus one space per stall, the remaining six spaces are adequate. 6. Signage. The applicant's plans do not include signage for the site. Plans must be submitted consistent with the requirements of Section 200.03 Subd. 11. -2- . PLANNER'S REPORT - MEADER, JOHN C.U.P./SETBACK VARIANCE . Variance. The existing canopy encroaches 23 feet into the required 30 foot front yard setback. While it is quite understandable that the applicant would want to make maximum use of theexistjngfacilities, it may be necessary to modify the structures and site plan to resolve the issues related to stacking. Any such redesign should minimize, if not eliminate, the need for a variance. RECOMMENDATION There is little doubt that a market exists for a car wash in the Shorewood area. It would also be desirable to have the currently vacant site occupied. Unfortunately, the potential for traffic congestion on County Road 19, due to inadequate stacking space on the site can not be overlooked. While it may be possible to redesign the site to accommodate a car wash facility, it would undoubtedly affect the applicants ability to utilize the existing structures. Nevertheless, unless the site is redesigned, the C.U.P. and variance request are not recommended as presented. BJN:sn cc: Dan Vogt Glenn Froberg Jim Norton Sue Niccum John Meader -3- ,.~ '. tI :--. ~ :. .~f '';j~;~ d;.;i:,;~:(~):' ~~ :':' .'. ' - (i',:".~.;:/~..,:r;,~,~......i,:.' .' :.,,~~:c0~?':~'" " '. .. ," !~~~,:. ", it ~.; . . !~, .~. . ;"~ ',' ,":-., '. t..~ :,~. ~.~ - - '.:', "> . t).:'{1 :,'<t:, .'. ;10.,;_.... f......,.,.. .., ~~ ,. ,~~.._. ......... c.~ . ::' ' l..-.. .. .. '. ~:'\."~' ':, . . ... ......, ... >.. ... . "" .~ :~.f ' ~.,' #- t.' '~ -.:" ~ .. . . " ~ ' . . ..: ..... .'S. .. ~ "':~ . ,'> ' ." > ..: 1,>"'1" ... .. c. ' I I '-':'L' I I -,- \ \ G)- ~. , ':'~'\ ~ ..1-....... ~> ~~ . -~-- . ; t. .. 1\ I l . , \ I , t. f .~ J a I, IT~ ...".(11. ;, f .1 [1l! .... ~~ . - w- IY. ''1 (....OJ.J""""""''J .1. cw ...........--., .\' \ --\. . .j '\ \ B~ .- = '..c J: ~~ .<~ ~i 001 ~. e~ =. ~! . . ~- . D ...w ,; i :j I I . I .j Exhibit A SITE LOCATION Meader - C.U.P. and variance ,.....,.-<~".~ ~- -- -; / *! I / - _.__._~ " l'So.d :'--~ '" . ' .. I........._~.'"'._. ~I".I.-' . , ,'~ ~ ....... ~ ~ ':.~ / t....' ./ 1 - >".:~~<J .-/ // / -,':: ':;: ~.,.~.~~~~~~ :~~~~.~, ~UM:~~ .'/:-::::\\ po........"... "Tf? ~..... .....\~ I K <;1-', 0 . ~';' ..,. \, // / 'a' ~ .,' "~--- ,~I,-- /< ~' .1' , ,_" . \ . . / >. '\. ~ '.-'11-" ..-' -~'r- ../ /' '\.- .~' - \ - ~. :/-' . / ~ /' -:-~-...:~~ \ ' " / II \~ I'll ------ ^" '. "'0" " " .. 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(!lM1~,,"""''' """') Ye:/-''-c:::l' ~ \:::e~\-:nl"'<= ~U""l """~ / ' ~7~ oJ" ;, _l~~_~____ .___~':~_!-~, _ it "'--~t...,,;.., c:. ...... ""'..__ '" """"'~"-~ . " ~ . '--' - 'b .. ,"- ~ .' " ~; " . "'. \ . ' 1!tQ1.. r:I . ~'.d .~c.. _ ......rCll ' I'Q'IQ c...~ " ' ./ I' ",J. ". -~'-I-_. , "t' . .'. J, . . ~'. ,..\ <..' , ~ . ~..., ~.. 1 .t" . ,. '. <,..'t , ;..,1.. '. . r<t:. ~ !IO'O ,,,", ''''~~'-'C:l~.. -.' _J t ~ .........,....,0'<& . . ~ .;. , ti~ 'i ~, .,' . ..' . ,_. "\ ,. .t Exhibit B PROPOSED SITE PLAN 'rJii~ KOllmey~ri:Arch~lectJnc.', t; '...1m......"''''','''''' .v.." ...,_.."", I"'...., ~''''\l'I'--HI''' .. .' i' , . ~. ~I ...;. . (J i .9!f :c~ ~. <I ,~i 'O,j ~ .. e. =iil ~i . ~ ~- . .0 ~.; ;' IP~ 9~ ; . ._, .. . I '.~ . i 4. i .P'.' ....,c:If I, 'j ~ I IJ I lid f .J! Ix ~ .,.. -:;:., i-"--l'::~ . < ':f. '~~~1::1-'-Jff .. i f ~ ~. ....... ~ ~ ~ L o . ~ ~ Ii! 1 b~ 2<0' ~~ ~~ J' Exhibit C BUILDING ELEVATIONS e. . July 17, 1985 REQUEST LETTER: I am applying for a Conditional Use Permit to build a Self-Service Car Wash on lot #27 on County Rd. 19. The lot is so built as not to allow alot of maneuverability of the bUilding's structure. I would like to Use the existing canopy and station in the spot they occupy n?w, this would allo~ for the best Entry and Exit possible. The building will be built out of Split Level Block vd th aluminum garage doors in front and back. Lighting will be provided on the outside of the building for easy visibility at night. (Pictures of these lights are attached to this letter). ~ach stell will contain a Foam Brush and Pressure Sprayer for cleaning Car's and Boats. Two Vacuums will also be provided for car's enter- ing the Car Wash. As you notice on the plan's, there are parking spaces for car's and boats to dry off after washing. When entering the Wash, I believe there is suff- icient stacking spaces for three to four car's per stall. No Parking Signs ~QII be Dosted in Drive- way to avoid crowding. Landscaping: Bushes and Tree's ~Qll be planted along the East, West and North boundry lines. The Exhibit D-1 APPLICANT'S REQUEST LETTER . . Page 2 landscaping will be a very important step in making the Car Wash attractive to area residents and businesses. Water: High pressure sprayer's will shoot five gallon's per minute, twenty-five gallon's per five minute cycle. Using the Foam Brush will elim- inate the possibility of people using the cycle t~~ce, thus saving water. Summary: I believe in the long run the Car Wash ~~ll attract people to this area. People will want to clean their car's and boats and at the some time get gas, have lunch and shop the surrounding area. The Car wash ~j_ll be a big asset, not only to local resident's but also to local business. Thank You very much for revieDing my plans to build a Self-Service Car Wash for the city of Shoreuood. Exhibit D-2 . The vikingr'?'),.. 1," , {;'_.~. ./ II . The Mini Viking THE VIKING, the most versatile fixture in the Beacon line offers unmatched light patterns and photometries due to its FULL SPECTRUM parabolic reflector of anodized aluminum O.A. SIZE 1a" x 24" x 13" THE MINI VIKING designed to fill the need for a compact, versatile high intensity luminaire. An excel- lent selection for off building light- ing, loading docks, and general illumination where a large fixture is too much. O.A. SIZE 11~"x12~"xa~" TECHNICAL DATA HOUSING: Heavy gauge . aluminum REFLECTOR: Full spectrum parabolic of satin finished ano- dized aluminum LENS: Tempered glass GASKETING: Fully gasketed FINISH: Oven baked enamel , SOCKET: Heavy duty spring load- ed glazed porcelain BALLAST: Outdoor type, HPF, rated to start at - 200 F LAMP: VIKING 250W, 400W and 1000W MH or HPS LAMP: MINI VIKING 175W MH, up to 150W HPS BEACON ILLU.ATION INC. 166g1Bea The Coachman '} J 1 The Saturn THE COACHMAN is designed to blend well with either contem- porary or traditional architecture. Great for parking lots, yo-alkways and driveways where a quality look is of importance. O.A. SIZE 13" x 13" x 30" H THE SATURN with its appealing lines combined with the excep- tional photometries and versatility make it a natural for architectural applications such as office buildings, malls, parks, roadway and walkway lighting. O.A. SIZE a" x 143A" x 24" H TECHNICAL DATA HOUSING: Heavy gauge aluminum COACHMAN REFLECTOR: High polished aluminum-pyramidal design SATURN REFLECTOR: Satin finished anodized aluminum LENS: Tempered glass GASKETING: Fully gasketed FINISH: Oven baked enamel SOCKET: Heavy duty spring load- ed, glazed porcelain BALLAST: Outdoor type, HPF, rated to start at - 200 F LAMP: 250W and 400W MH or HPS Exhibit D-3 . . RESOLUTION NO. (pq, ~ ~ WHEREAS, Roy Ahern has applied for a shore line setback variance and a conditional use permit to construct a single-family residence on property located at 5540 Shore Road, Shorewood, Minnesota, legally described as: Lot 11, Radisson Inn Addition; and WHEREAS, public hearings were held before the Planning Commission on August 6 and August 20, 1985, at which time the applicant submitted an alternative plan for a contemporary residence which could be constructed upon the property without a variance; and WHEREAS, the Planning Commission, after hearing the arguments of the applicant and the comments from the floor, voted to neither recommend nor deny the variance and voted to recommend approval of the conditional use permit; and WHEREAS, the matter was heard before the City Council at their regular meeting on August 26, 1985; and WHEREAS, the City Attorney was directed to draft a formal resolution denying the variance and the conditional use permit. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD AS FOLLOWS: FINDINGS OF FACT 1. That the property described as Lot 11, Radisson Inn Addition, is located in a Shoreland District of the City wherein the minimum setback from normal high water .mark is 75 feet. 2. That applicant has requested a variance from the setback requirement, claiming a hardship on the basis of his inability to construct a building within lake shore setback requirements. 3. That applicant has submitted an alternative plan for the construction of a contemporary residence which, in fact, meets all of the setback requirements of the Shoreland District. 4. That applicant has not met his burden of establishing "undue hardship" to the extent that he has failed to show that the property in question could not be put to a reasonable use if used under conditions allowed by the Shoreland setback requirements. /' 7 . .- 5. That said Lot 11, is a substandard lot in that it contains approximately 15,670 square feet and is located in a district of the City zoned R-1C, Single Family Residential, which requires a minimum of 20,000 square feet. 6. That said Lot 11 is registered land and is burdened by an easement which reads as follows: "A permament easement over and upon said Lot for the benefit of all of the owners, their heirs and assigns, of the Lot of said Radisson Inn Addition for the purpose of ingress and egress to the bathing beach adjoining said Lot 11, Radisson Inn Addition." and that said lot has been used for such purpose by the owners of the adjoining lots since the creation of the easement. 7. That Shorewood Ordinance No. 168, Section 200.26, Subd. 5-b, makes the following provisions for construction on substandard lots: "b. Substandard Lot. Any lot of record filed in the office of the Hennepin County Registrar of Deeds on or before the effective date of this Ordinance, which does not meet the area requirements of this Ordinance may be allowed as a building site subject to approval of a shoreland impact plan and provided: (1) The lot meets all standards of the applicable zoning use district. (2) The lot is in separate ownership from abutting lands. (3) Except for lot area, all other sanitary and dimensional requirements of the Shoreland District are complied with insofar as practical (seventy [70%] percent width and area requirements)." 8. That a "lot of record" as defined by said ordinance is a lot "occupied or intended for occupancy by one (1) principal building, or principal use together with any accessory buildings..." -2- . . 9. That Subd. 6-a sets both the following requirements for development: "a. Landowner or developers desiring to develop land or construct any dwelling or any other artificial obstruction on land located within any Shoreland District within the City of Shorewood shall first submit a conditional use permit application as regulated by Section 200.04 of this Ordinance and a plan of development hereinafter referred to as "shoreland impact plan", which shall set forth proposed provisions for sediment control, water management, maintenance of landscaped features, and any additional matters intended to improve or maintain the quality of the environment. Such a plan shall set forth proposed changes requested by the applicant and affirmatively disclose what, if any, change will be made in the natural condition of the earth, including loss or change of earth ground cover, destruction of trees, grade courses and marshes. The plan shall minimize tree removal, ground cover change, loss of natural vegetation, and grade changes as much as possible, and shall affirmatively provide for the relocation or replanting of as many trees as possible which are proposed to be removed. The purpose of the shore land impact plan shall be to eliminate as much as possible potential pollution, erosion and siltation." 10. That applicant has failed to submit a "Shoreland Impact Plan" as required by the Shore land Ordinance No. 168~ Section 200.26, Subd. 6-a. 11. That it appears from the language of the easement recorded against the property and the testimony of the adjacent landowners that the lot was originally intended as a lake access lot and not as a lot for the construction of a building. 12. That the lot does not qualify ~i~ a "lot of record" pursuant to the provisions of Ordinance #~ Section 200.26, Subd. 5-b, relating to construction on substandard lots. 13. That the applicant's proposed use of the property for the construction of a private residence is not a suitable use, taking into consideration the nature of the adjoining land and the effect such use would have upon the general welfare, public health and safety of the community. -3- . MEMO TO: FROM: DATE: SUBJECT: . . CITY OF SHOREWOOD MAYOR Robert Rascop COUNCI L Jan Haugen Tad Shaw Kristi Stover Robert Gagne ADMINISTRATOR DanielJ. Vogt 5755 COUNTRY CLUB ROAD . SHOREWOOD, MINNESOTA 55331 . (612) 474-3236 MAYOR AND COUNCILMEMBERS DAN VQGT Djf SEPTEMBER 5, 1985 MUNITECH As reque~ted at your August 26, 1985, Council meeting, I will try to give an update as to the work that Munitech is doing for the City as our Sewer and Water Operators. WATER SYSTEM The system is being checked on a daily basis as per contract. The electronics technician employed by Munitech has gone through all electronic panels in the pump houses to look for problems. Contacts were cleaned and faulty components were replaced. Chlorinators, none of which were working, have been repaired. Much of the labor for the repairs was done by Munitech. This would not have been the case previously. Complaints relative to the water systems have been virtually nonexistent. Bob Polston, owner of Munitech, indicated that the Badger system has been operating very well since some minor adjustments were made. This system was giving the most problems previously. Munitech has been flushing the watermainsand reading meters in a timely fashion. Also, inspections of connections, reports, and emergency call-outs have been handled promptly. SEWER SYSTEM The system is being checked on a daily basis. The electronics technician is just now ~n the process of analyzing the lift stations owned by the City. Again, contacts are being cleaned and faulty components replaced. Complaints relative to failure lights on at lift stations have been minimal. Inspection of connections, reports, and emergency call-outs have been handled promptly. A Residential Community on Lake Minnetonka's Suuth Shore 1/,4 . . . . MUNITECH - 2 - September 5, 1985 OVERALL PERFORMANCE In my opinion, Munitech has been doing an outstanding job opera- ting the Water and Sewer systems for the City of Shorewood. They have lived up to their contract and have exceeded my expectations for operation. They have the systems operating with greater efficiency and less break-downs than in the past. Operational recommendations such as lengthening start and stop times for pumps which should reduce energy consumption and wear and tear of equipment have been made and implemented. Water meters have been repaired to ensure accurate consumption for billing purposes. Bob Polston would be happy to attend a Council meeting to discuss any questions you may have. However, he has a previous committ- ment for the 9th. cc: Bob Polston DJV/kgs .., ..- MEMO TO: FROM: DATE: SUBJECT: . . CITY OF SHOREWOOD MAYOR Robert Rascop COUNCI L Jan Haugen Tad Shaw K risti Stover Robert Gagne ADMINISTRATOR Daniel J. Vogt 5755 COUNTRY CLUB ROAD . SHOREWOOD, MINNESOTA 55331 . (612) 474-3236 MAYOR AND COUNCILMEMBERS DAN VOGT ~ SEPTEMBER 4, 1985 DEFERRED COMPENSATION Members of the City staff have been questioning if the City would offer a Deferred Compensation Program to the employees. Not having a program presently in existence, further information was gathered regarding this inquiry. After several months of discussion with three (3) carriers of this type of benefit, it is recommended that Deferred Compensation is offered to City employees through the International City Management Association (ICMA) Retirement Corporation. Cost to the City for this program is merely the expense to make a payroll deduction in an amount determined by the employee with no City match required, and deposited into the employee's account. This deduction is made before tax similar to an IRA. The difference is that there is no penalty for early withdrawal. This program is also accepted and approved to operate in Minnesota for public employees. If you choose to accept the recommendation, a slightly modified version of the attached sample resolution would need to be passed. DJV/kgs attachment A Rp~;rlpnt;::I1 rnmmlln;tv nn I ::Ikp M;nnptnnk::l~<; 8nllth 8hnrp. 1/3 " SUGGESTEaESOLUTION FOR A LEGI8ATIVE BOD'Y TO ESTABLISH A DEFERRED COMPENSATION PLAN "" RESOLUTION OF ("Employer"). WHEREAS, the Employer has employees rendering valuable services: and WHEREAS, the establishment of a deferred compensation plan for such employees will serve the interests of the Employer by enabling it to provide reasonable retirement security for its employees, by providing increased flexibility in its personnel management system, and by assisting in the attraction and retention of competent personnel; and WHEREAS, the Employer has determined that the establishment of a deferred compensation plan to be administered by the ICMA Retirement Corporation will serve the above objectives, and WHEREAS, the Employer desires that the investment of funds held under its deferred compensation plan be administered by the ICMA Retirement Corporation, as Trustee, with the understanding that such funds will be held by the ICMA Retirement Trust, a trust established by public employers for the purpose of representing the interests of such employers with respect to the collective investment of funds held under their deferred compensation plans: ; NOW THEREFORE BE IT RESOLVED that the Employer adopts the deferred compensation plan, attached hereto as Appendix A, and appoints the ICMA Retirement Corporation to serve as Administrator thereunder; and BE IT FURTHER RESOLVED that the Employer hereby executes the ICMA Retirement Trust, attached hereto as Appendix B; and BE IT FURTHER RESOLVED that the Employer hereby adopts the trust agreement, attached hereto as Appendix C, and appoints the ICMA Retirement Corporation as Trustee thereunder, and directs the ICMA Retirement Corporation, as Trustee, to invest all funds held under the deferred compensation plan through the ICMA Retirement Trust as soon as is practicable; and BE IT FURTHER RESOLVED that the (use title of official, not name) shall be the coordinator for this program and shall receive necessary reports, notices, etc. from the ICMA Retirement Corporation as Administrator. and shall cast, on behalf of the Employer, any required votes under the program. Administrative duties to carry out the plan may be assigned to the appropriate departments. I, etc.) of (Council Member, Trustee, etc.) of adopted in the (Council, Board, etc.) of the (City, County, etc.) of at a regular meeting thereof assembled this day of , Clerk of the (City, County, , do hereby certify that the foregoing resolution, proposed by was duly passed and , 19---. by the following vote: AYES: NAYS: ABSENT: (SEAL) Clerk of the (City. County. etc.) . . CITY OF SHOREWOOD GARBAGE COLLECTION COMMITTEE TUESDAY, AUGUST 27, 1985 COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD 6:30 P.M. MEMBERS PRESENT: Stover, Gagne, Haugen, Fonte, Spellman ALSO PRESENT: Administrator Vogt, Jim Dutcher, Respresentatives of R&W Sanitation, Village Sanitation, Crosstown Sanitation. A meeting of the Shorewood Garbage Collection Committee was held on Tuesday, August 27, 1985, at 6:30 P.M. in the Shorewood City Hall. Councilmembers Stover and Gagne opended the meeting by giving their views as to the reasons for the meeting and the need for a Garbage Collection Ordinance. Both members indicated the desire to somehow regulate refuse vehicles' so as to reduce damage to City streets by overweight vehicl~s. Members of the Garbage Collec- tion firms represented indicated their dislike of a contracted collection system. They felt that the smaller firms would lose out on this type of system. The concept of designating certain City streets as "open" and others as restricted was discussed. It was explained that smaller satellite vehicles would be required on those streets designated as restricted. The collectors indicated that this would create more expense for them in that they would now need one large truck and one satellite truck for the routes rather than only one large truck. However, it was stated by the firms present that each collector at the meeting already has the smaller satellite vehicle as discussed. A district system was discussed whereby the City would be divided into the same number of districts as there are collectors working in the City. It was felt that there may be a large number of collectors working in the City and create two many districts. The collectors indicated their desire to keep the City open rather than contracted. Another concept discussed was to give each collector working in the City the same number of customers that they now have but concentrate them in one area. This would allow each collector to keep the number of customers they now have. This, again, was agreed to be cumbersome to enact. Lengthy discussion took place. FinallYt the collectors indicated that they carne to the meeting out of interest in the City's desires and the intent to "Protect What's Ours". The collectors also indicated the need for the licensing of collectors. This insures the City that all collectors in the City are properly licensed and insured. The Committee and collectors thanked each other for the exchange of information relative to the Garbage Collection issue. The meeting adjourned at 8:45 P.M. Submitted by, Daniel J. Vogt City Administrator //c_" .. MEMO TO: FROM: DATE: SUBJECT: . . CITY OF SHOREWOOD MAYOR Robert Rascop COUNCil Jan Haugen Tad Shaw K risti Stover Robert Gagne ADMINISTRATOR Daniel J. Vogt 5755 COUNTRY CLUB ROAD . SHOREWOOD, MINNESOTA 55331 . (612) 474-3236 MAYOR AND COUNCILMEMBERS DAN VOGT SEPTEMBER 5, 1985 MURFIN PROPERTY APPRAISAL Attached hereto, please find a copy of the submittal letter for the Murfin Property Appraisal. The full appraisal booklet is available at City Hall and will be available at the meeting on Monday night. Let me know if you have any questions. DJV/kgs attachment A Residential Community on Lake Minnetonka's South Shore I/L) .4 . II II I I I I I I I ~ I Ii Ii II II 11 If ".....',...;; . . 0.1. JANSKI & ASSOCIATES, [Ne. / /10 W. =6TH )T~EET / '.1J{.NEAPOl1S..W 55404 / 6;2j12.14~0 REAL. ESTATE APPRAISERS AND CONSUL.TANTS September 3, 1985 Mr. Daniel J. Vogt, Administrator Ci ty of Shorewood . 5755 Country Club Road Shorewood, Minnesota 55331 Dear Mr. Vogt: In accordance with your request an inspection and an appraisal has been made of the tract of land located near the intersection of Country Club Road and County Road 19 in Shorewood, Minnesota which is owned by Mr. Horace G. Murfin. In the following pages in synopsis form are memoranda, calculations, commentary and value conclusions pertaining to this real estate. Based upon our observation and investigation, it is our jUdgment that this property has a market value as of August 20, 1985, subject to the limitations and conditions as hereinafter stated, in the amount of: FIFTY-FOUR THOUSAND DOLLARS ($54,000.00) The accompanying report contains data secured from our personal investigation and from other sources considered to be reliable. Inasmuch as it has not all been checked and verified, the correctness is not guaranteed. Very truly yours, O. J. JANSKI & ASSOCIATES, INC. f!l~ a (}~~j Mark A. Oehrlein, Appraiser ooY: Jdkl/YCr,L :R:.t'f:~ · Review Appraiser MAO: ss 10505-4 AMEF"Ct>N lNSTrn.JTE OF REAL. ESTATE APPQAISER5. (MAl) ... SOCIETY OF REAL ESTATE .\CO"RAISERS(SREA) AME.R:C::\NR1GHT OF WAY ASSCCIATION. MfNN~POL1S BOARD OF REALTORS . . MEETING NOTES TH 7 CORRIDOR STUDY August 1, 1985 PRESENT: Don Vogt (Shorewood), Paul Krauss and Mike Johnson (Minnetonka), Dave Schmidt (Hennepin County), Jim Norton and Bob Morast (OSM-Shorewood), Bill Engelhardt (Wm. R. Engelhardt Associates - Greenwood, Deephaven), Evan R. Green (Mn/DOT Dist. 5), Lucille Crow (Excelsior), Ann Braden and Paul Baltzerson, Steve Alderson (Metropolitan Council) On July 19, Steve Alderson and Ann Braden met with Duane Brown, Evan Green and Carl Hoffstedt of Mn/DOT to discuss an approach to the Highway 7 Corridor Analysis. Tasks were identified and presented to the group for consideration. The County Road 61 Corridor Study in Plymouth was suggested as a model for the Study. Suggested tasks are: 1. Identify need for local street access to Hwy. 7. 2. Identify need for access from various land uses along Hwy. 7 - existing commercial properties, residence and public institutions (Minnetonka High School). 3. Identify the development potential in the travelshed. 4. Identify regional traffic needs on Hwy. 7. 5. Identify appropriate safety and design guidelines for Hwy. 7. 6. Provide a study process and document for involvement of affected agencies. 7. Prepare a sketch plan incorporating recommendations based on the above tasks. The Metropolitan Council and Mn/DOT said they were willing, assuming a $50,000 cost, to contribute up to one half for a consultant and provide some staffing for traffic forecasting work. Paul Krauss said the study outline should also develop, select and rank alternatives. He said hard and fast solutions are needed and it is necessary to determine who and when the selected alternates would be implemented. Evan Green said Mn/DOT expects a concept plan (e.g., access spacing requirement) rather than detailed design coming from the Study. The level of detail Minnetonka expects would be a determination of the Vine Hill intersection location and how it would operate. 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JM898A Metropolitan Council of the Twin Cities Area 300 Metro Square Building, 7th and Robert Streets St. Paul, Minnesota 55101 Tel. 612 291-6359/TDD 291-0904 DATE: August 7, 1985 TO: Hwy. 7 Corridor Study Members FROM: Ann Braden SUBJECT: DRAFT RFP for Hwy. 7 Corridor Study Attached is a draft Request for Proposal for the Highway 7 Study. Please review it as soon as possible and phone your comments before August 20 to Steve Alderson (291-6337) or to me, after that date. This will enable us to send a finalized version to you in advance of our September 5th meeting. JM898A . . DRAFT REQUEST FOR PROPOSALS UPDATE OF THE TRAVEL BEHAVIOR INVENTORY I. STANDARD PROVISIONS The Metropolitan Council of the Twin Cities Area solicits a proposal for entering into a contract for the performance of services in the development of a corridor study for Hwy. 7 between Hwy. 101 in Minnetonka, Minnesota to CR 13 in Chanhassen, Minnesota. It is anticipated that all consultant services for this project be completed within six months from the execution of the contract. Payments will be made on a cost-plus fixed fee basis. The proposal should be submitted in eight copies and mailed to the Metropolitan Council, 300 Metro Square Building, St. Paul, Minnesota 55101, attention: , Project Manager; telephone: (612) 291-6___. The Council, by this Request for Proposals, does not promise to accept the lowest or any other proposal, and specifically reserves the right to reject any or all proposalS, to waive any formal proposal requirements, to investigate the qualification and experience of any proposer, to reject any provision in any proposal, to obtain new proposalS, or to proceed to do the work otherwise. All proposalS received no later than 5:00 p.m. on will be considered by the Council and, in the event that a proposal is accepted, the Council will notify the successful proposer in writing within 30 days following receipt of the proposal. The Council anticipates that the requested services will be funded by the , Metropolitan Council, the Minnesota Department of Transportation and the six communities within the Hwy. 7 Corridor (Minnetonka, Shorewood, Deephaven, Greenwood, Excelsior and Chanhassen). Funding from federal grants may impose contract requirements other than those included in the standard Council contract for Consultant Services including the provision of OMB Circular A-102. It is the policy of the Metropolitan Council to provide equal economic opportunity in the procurement of all goods and services. The awarding of contracts by the Council will be made without discrimination based on race, color, creed, religion, national origin, sex, marital status, status with regard to public assistance, disability, age, or political affiliation. It is the Council's policy to act affirmatively, through its Women and Disadvantaged Business Enterprise (W/DBE) program,-to promote and enter into contracts with W/DBEs, and firms having effective, implemented affirmative action programs. As part of this policy, the Council annually establishes W/DBE participation goals. In addition, individual contract goals are established for specific projects. A DBE participation goal of 10 percent has been established for this contract. DBE firms which are proposed as subcontractors to meet the DBE . . DRAFT participation goals set for this contract, must be certified as DBEs with the Metropolitan Council at the time the contract is executed. For details in this requirement contact Stephen Alderson at 291-6337. Bidders that propose less than the total DBE participation goal shall be . required to document good faith efforts to meet the goal. A bidder's 1) failure to include DBE participation in this project which meets the DBE participation goals for the contract, and 2) failure to show meaningful good faith efforts to meet the goalS, may be grounds for finding the bid or proposal nonresponsive. Proposals should include a representation signed by an authorized contracting officer as follows: This proposal constitutes an offer by the undersigned to enter into a contract to perform the described services for the compensations specified herein and containing the terms and conditions in the standard Council . contract for consultant services or requred by applicable state or .federal law or regulation. The representation may be made in the front of the proposal document or in a transmittal letter. Contents of the proposed document shall be organized in the following form: I. DESCRIPTION OF PROPOSED SERVICES AND PRODUCTS State the contractor's qualifications and experience, and outline the methods proposed to accomplish the objectives of the project. The principals performing the work and the proposal writers should also be identified. Describe the management and personnel assignments, including the person hours proposed to ensure timely completion of the project. Specifically describe how the task in the scope of work will be accomplished. II. PROPOSED PERIOD OF PERFORMANCE State the proposed time frame for completion of each project phase. Provide a brief assessment of your current workload and anticipated workload during the term of this contract. III. REQUESTED COMPENSATION FOR PROPOSED SERVICES The amount of money available in this project for the performance of consultant services is $50,000. A detailed breakdown of all costs proposed for this project is required. A preliminary budget by task or group of associated tasks indicating personnel assigned, labor hours by person, travel, materials and other assoicated expenses must be included. The direct labor hours and rate for each person assigned shall also be included. . . ~ In addition, a two-page executive summary covering the above information should be included. The following material should be placed in appendices or in a separate document: A. Related Experience Describe other projects which the contractor has performed which demonstrate the contractor's qualifications, experience and technical expertise for completing this project. B. Qualifications of Key Personnel Submit resumes for the lead and major supporting personnel who will be assigned to the project. The persons proposed must be available to perform the work as described in the proposal. If consultants, advisors or subcontractors are to be used, the arrangements must be described and resumes of key personnel from the subcontracting firm must be identified. C. Staff Complement by Race and Sex and a Utilization Analysis of Minority and Women Employees or Consultants The contractor will indicate the makeup of staff by race and sex, as well as indicate the relative positions of minority and women employees or consultants. In addition, the contractor will be required to made certain assurances of complicance with the Civil Rights Act of 1964 and other assurances as may be required by federal government regulations. D. References Provide a list of three to five clients (include addresses and telephone numbers) for whom you have performed services similar to those described in this RFP within the past five to seven years. E. Financial Statement Each contractor shall submit a financial statement to establish financial repsonsibility and the fiscal competency to perform the work outlined in the proposal. Proposals not sufficiently detailed or in acceptable form may be returned for completion or may be rejecte~ by the Council. II. GENERAL INFORMATION A. Background . . DRAFT Hwy. 7 is a major arterial on the regional highway system. It is an important travel corridor connecting Minneapolis and its' western suburbs. Highway 7 has a mix of different access points, design problems, high traffic volumes and accident rates. The Hwy. 7 corridor lacks north-south continuity as well as parallel east-west routes. The latest ADT counts range from 30,000 at Hwy. 101 to 15,000 near Chanhassen's western border. Recent proposals to revise access to Hwy. 7 have raised concern among several communities. All the communities adjacent to Hwy. 7, as well as the Minnesota Department of Transportation and the Metropolitan Council, recognize the need to improve the operation of Hwy. 7 as a regional roadway while accommodating the growth planned by the communities with the Hwy. 7 Corridor. To this end, the affected cities, the Minnesota Department of Transportation, and the Metropolitan Council, wish to have a corridor study for Highway 7 between Hwy.10l and CR13. The study should address the following: B. Scope of Services The consultant would undertake the necessary analyses to: 1. Identify need for local street access to Hwy. 7. 2. Identify need for access from various land uses along Hwy. 7 __ such as existing commercial properties, residences and public institutions (Minnetonka High School). 3. Identify the development potential in the travel shed (from Lake Minnetonka South to 62 Street and from Hwy. 101 to CR 13) 4. Identify regional traffic needs on Hwy. 7. 5. Identify appropriate safety and design guidelines for Hwy. 7. 6. Based on the above, examine alternative solutions in terms of conceptual designs and strategies, discuss the merits and drawbacks of each, and identify preferred alternatives. 7. Estimate costs of implementing preferred solutions/strategies and identify possible funding sources. 8. Participate in a study process for involvement of affected agencies. The process will be coordinated by the Council and Mn/DOT. The consultant will provide input at meetings as feasible within the study budget. 9. Prepare a sketch plan incorporatiang recommendations based on the preferred alternates. The information sources, including but not limited to, maps, travel forecasts, land use data and the like needed to accomplish the above tasks will . . DRAFT be in the main provided by the communities of Chanhassen, Deephaven, Excelsior, Greenwood, Minnetonka, Shorewood, and/or the Metropolitan Council and Mn/DOT District 5 who will jointly participate in this study. Necessary computer costs will be paid by the Metropolitan Council and/or Mn/DOT. Exact details of joint participation are subject to negotiation in preparing the agreement with the selected consultant. III. SELECTION CRITERIA A. Experience of the Firm 1. Experience of the proposer in preparing similar corridor analyses. 2. Quality of product examples submitted by the proposer. B. Professional Qualifications .1. Adequate professional staff to manage the project. 2. Adequate professional and support staff to carry out each of the task outlined in this request for proposals in a timely manner. 3. Existence of effective, implemented affirmative action programs and proportional female or minority ownership or management. 4. Qaulifications of key staff persons assigned to various tasks. 5. Allocation of principal and senior level staff time to the study. C. Proposal 1. Completeness and quality of services proposed in addressing the tasks outlined in this RFP. 2. Extent to which disadvantaged and women business enterprises will participate in the contract proposed. 3. Breakdown and allocation of resources to each of the task outlined in this RFP. D~ Accessibility to Project Manager and the Project Management Team n. REQUIRED PERIOD OF PERFORMANCE The services should be completed within 6 months following the execution of the contract. . V. MAXIMUM COMPENSATION AND MANNER OF PAYMENT . DRAFT The cost of the study will be $50,000. Payments are to be made on a cost plus fixed fee basis. Payments will be based on invoices . submitted by the consultant showing labor hours, labor costs, overhead and other direct costs. Ninety percent of each invoice will be paid within thirty (30) days of receipt. The 10 percent withheld and other outstanding amounts will be paid upon satisfactory completion of the contract.