082784 CC Reg AgP
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CITY OF SHOREWOOD
REGULAR COUNCIL MEETING
MONDAY, AUGUST 27, 1984
AGE N D A
CALL TO ORDER
A.
B.
Pledge of Allegiance
Roll Call
COUNCIL CHAMBERS
5755 COUNTRY CLUB ROAD
7:30 PM
Mayor
v/
Rascop
Hauge.o ~' '.
Shaw
Stover "
Gagne
1. APPROVAL OF MINUTES
A. Special Co;uncil Meeting - August 9, 1984
(Attachment #la)
B. Regular Council Meeting - August 13, 1984
(Attachment #lb)
C. Special Council Meeting - August 16, 1984
(Attachment #lc)
2. MATTERS FROM THE FLOOR
A.
B.
3. PLANNING COMMISSION REPORT
A.
B.
4. PARK COMMISSION REPORT
A.
B.
5. CDBG - JOINT COOPERATION AGREEMENT
6. DISCUSSION OF WATER POLICY DISCUSSION
(Atttachment #5)
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11.
12.
13.
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COUNCIL AGENDA
MONDAY, AUGUST 27, 1984
Page Two
7. WATERFORD PRELIMINARY PLAT AND BID REVIEW
Applicant: Trivesco
Location: State Highway 7 & Vine Hill Road
8. ATTORNEY'S REPORT
A. Brandhorst - Developemnt Agreement
B. Heiland - Development Agreement
C.
9. ENGINEER'S REPORT
A. Bid Recommendation - Project 84-2 - Street Overlay
B.
ADMINSITRATIVE REPORT
A.
B.
MAYOR'S REPORT
A.
B.
COUNCIL REPORT
A.
B.
CLAIMS APPROVAL & ADJOURNMENT
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COUNCIL CHAMBERS
5755 COUNTRY CLUB ROAD
7:00 P.M.
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CITY OF SHOREWOOD
SPECIAL MEETING
THURSDAY, AUGUST 9, 1984
M I NUT E S
CALL TO ORDER
The Special Meeting of the Shorewood City Council was called to
order by Mayor Rascop at 7:00 PM, August 9, 1984.
ROLL CALL
Present: Mayor Rascop; Councilmembers Haugen, Stover, Shaw & Gagne.
Assi~~~TERVIEWS
Council interviewed three candidates for the Assessors position,
Jerry Hedlund, Steve Ide, and Rolf Erickson. Questions on what type
of service and duties were to be performed by each assessor were
asked. Hours and availability to the staff and residents, home-
steading, divisions, Board of Review meetings, percentages of market
valuation, certified or accredited ratings and generally handling
the public were some of the concerns of the Council.
The Council reviewed the responses from each of the applicants.
They will make their decision at the regular Council Meeting of
August 13, 1984.
PLANNING COMMISSION REPORT
Stover reported that the regular Planning Commission meeting scheduled
for August 7, 1984 was cancelled due to lack of quorum. It was
rescheduled for 5:30 PM, August 13, 1984. The continuation of the
fire lane public hearing was rescheduled for the regular meeting of
August 21, 1984.
Bob Shaw resigned effective August 31, 1984, another member will have
to be appointed to his vacancy. Council requested an attendance
record be submitted by the Chairperson of the Commission.
Fire lane inspection by the Council and Commission will be held on
Saturday, August 11, 1984 at 9:00 AM.
FINANCE COMMITTEE REPORT
A letter was received from member, John Bridge, asking the Council
for direction as to the functions the Committee is to address in the
future. Council will submit suggestions at the next regular Council
meeting.
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MINUTES
SPECIAL COUNCIL MEETING
THURS., AUGUST 9, 1984
Page Two
FIRE DEPARTMENT REQUEST
Gagne informed the Council of a request from the Excelsior Fire
Department to use 2 dump trucks to haul gravel to their training
site using their own drivers. Council recommended, for the protection
of City equipment, that they can have the use of the large tandem
dump with a City-employed driver that is familiar with the truck.
CONFERENCE REQUEST
Administrator Vogt requested $225.00 to attend a conference on
labor negotiations on August 23rd and 24th, money is available in
the budget. Council approved request.
ROAD DEPARTMENT MATTERS
Gagne questioned how to determine who is responsible to be on call
on weekends when Zdrazil is not available? Council felt a recommend-
ation should be made and added to the union negotiations. Stover
felt that a fund should be established for raises on a percentage
rate. Rascop recommended that the Administrator submit with the
budget a total figure for raises and not specify amount for each
individual.
ADJOURNMENT
Gagne moved, seconded by Haugen to adjourn the special meeting at
10:50 PM. Motion carried - 5 ayes.
Respectfully Submitted,
Sandra L. Kennelly
City Clerk
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CITY OF SHOREWOOD
REGULAR COUNCIL MEETING
MONDAY, AUGUST 13, 1984
COUNCIL CHAMBERS
5755 COUNTRY CLUB ROAD
7:30 PM
MINUTES
CALL TO ORDER
The regular meeting of the Shorewood City Council was called to
order by Mayor Rascop at 7:30 PM, Monday, August 13, 1984.
PLEDGE OF ALLEGIANCE
Mayor Rascop opened the meeting with the Pledge of Allegiance
and a prayer.
ROLL CALL
Present: Mayor Rascop, Councilmembers Gagne, Haugen, Shaw and
Stover.
Staff; Attorney Larson, Engineer Norton, Planner Nielsen and
Clerk Kennelly.
PRESENTATION - HARRY FEICHTINGER
Mayor Rascop presented a plaque in appreciation to the recently
retired Liquor Store Manager, Harry Feichtinger. The Council
thanked him for his many years of dedication, and hard work
given to the City.
APPROVAL OF MINUTES
Shaw moved, seconded by Haugen, to approve the minutes of the
regular council meeting of July 23, 1984, as corrected. Motion
carried - 5 ayes.
Gagne moved, seconded by Shaw, to approve the minutes of the
Special meeting held July 25, 1984, on the Comprehensive Water
Study discussion as corrected. Motion carried - 5 ayes.
PLANNING COMMMISSION REPORT
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The scheduled meeting of August 7, 1984, was cancelled due to a
lack of quorum and rescheduled for 5:30 PM August 13, 1984. Stover
reported on the Commission recommendations. The Pierce Condominium
project was recommended for approval subject to the Engineer's,
Planner's and Watershed District's approvals. They also reviewed
the Preliminary Plat and E.A.W. for TrivescojWaterford project.
Commission motioned to recommend approval of the Development Stage
Plan for the single-family areas.
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The fire lane hearing will be continued to the next regular
meeting of August 21, 1984.
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REGULAR COUNCIL MINUTES
MONDAY, AUGUST 13, 1984
Page Two
PARK COMMISSION REPORT
Marty Jakel requested $217.00 for tennis net replacement. Rascop
moved, seconded by Haugen, to approve the request. The claim is
on the current claim list to be approved later in the meeting.
Rascop withdrew his motion, Haugen accepted.
Manor Park
Minor repairs to the new playground equipment will be completed;
Ball field needs to be cleared of rocks and grass replanted;
tennis court wall needs to be changed and reslope the area,
it was also requested to have the Manor Park Pond plowed for
ice skating. Commission has suggested money be budgeted for
the repairs and fixing of existing improvements instead of
proceeding with additional improvements to Freeman Park for
next year.
Engineer Norton requested a clarification of the Park Commission
Minutes in reference to the specification for bids to blacktop
the entrance to Freeman Park. Jakel clarified, Engineer Norton
will add additional gravel to the specification for bids.
CONSENT AGENDA
Item A - Kotzker - Simple Subdivision/2-Family Dwelling
Withdrawn from consent agenda. Tabled for the approval of
agreement to be drawn.
Item B - Swimming Pool Request - Thomas Dorfman
A request for a swimming pool permit to be located at 25845
Birch Bluff Road.
Item C - Occupancy and Sign Permit - Video Update
A request for occupancy permit for Video Update to be located
at 19465 State Highway 7, and an advertising sign for the
business, both in compliance with it's commercial zoning.
Item D - Sign Permit - Naegele Sign Co.
A request to add a second face to an existing sign and to
raise the height 6 feet, which is in compliance with the
commercial zoning.
Haugen moved, seconded by Gagne, to approve items B,C, and D
as requested. Motion carried unanimously - 5 ayes.
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REGULAR COUNCIL MINUTES
MONDAY, AUGUST 13, 1984
Page Three
PIERCE CONDOMINIUM - SITE PLAN REVIEW
RESOLUTION #49-84
Robert Pierce and Nick Ruehl were present to submit Mr. Pierce's
request for Site Plan approval for a condominium project of 18
units;? to be located on the SW corner of Glen Road and County
Road ff19.
Engineer Norton reviewed his letter addressing sanitary sewer,
water and storm drainage. He recommended that the sanitary
sewer line remain under private ownership and maintenance, Pierce
is in agreement.
Planner Nielsen stated that the project meets all the zoning
requirements. He felt the attorney should address the appropriate
park fund fees to be paid. The fees schedule is within the
Subdivision Ordinance and, this request needs no subdivision.
Larson did feel the City is entitled to the fees.
The proposal indicated the plan for the water supply to be a
central well on the project site with fire protection back-up
to come from the Tonka Bay water system located across the street
from the project site. Stover felt they should stay with their
plan, or obtain the water source from Tonka Bay. Haugen questioned
the requirement of a sprinkling system for the building. Ruehl
stated the Uniform Building Code did not require it for a project
this size. Shaw felt the water source should come from the Badger
Well. Gagne felt a private well or connection to the Tonka Bay
system is his recommendation. Haugen felt connection to Tonka Bay
or Badger to include connection of the commercial businesses
passed by to service the project if economically feasible.
Stover moved, seconded by Gagne, to approve the site plan subject
to the Planning Commission's recommendation and the Watershed
District's approval, also to include the water source to be a
private well or connection to the Tonka Bay system. After
discussion, Stover withdrew the water system requirement, accepted
by Gagne. Motion carried unanimously - 5 ayes.
WATER POLICY MEETING
Haugen felt the water policy issue should be addressed. Ruehl
asked when he could expect a water policy decision? Council
suggested he contact TonkaBay and the County about jacking water
under County Road 19 from Tonka Bay.
Council set a water policy meeting for 7:00 PM Thursday, August 16,
1984.
COUNCIL BREAK 9:05 - 9:13
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REGULAR COUNCIL MINUTES
MONDAY, AUGUST 13, 1984
Page Four
SHOREWOOD OAKS - RECONSIDERATION REQUEST
Howard Dahlgren was present to request an extension of time on
acting on the P.U.D. request for rezoning. A written request was
submitted asking for a 60-day extension.
Gagne moved, seconded by Haugen, to grant the 60-day extension on
the P.U.D. request. Motion carried - 3 ayes. 2 abstain (Shaw and
Stover).
Finding of Facts to be tabled until the first regular meeting in
October. Motion carried unanimously - 5 ayes.
PRELIMINARY PLAT - WATERFORD (TRIVESCO) & REVIEW OF E.A.W.
Planning Commission recommenaation is to approve the Development
Stage Plan for the single-family areas subject to payment of Park
Fund fees and an agreeable solution to Outlot C - "reserve strip".
The developer has agreed :::'0 sell the "reserve strip II to the adjoin-
ing property owner for the amount of the assessment cost plus
interest at his request.
Council discussed the land appraisal received for the property that
the Park Commission is interested in acquiring for the proposed
park plan. A lengthy discussion followed in reference to the
Engineer's recommendation on road widths. Developer's did disagree
with his recommendations. Norton felt that further discussion on
the matter should be delayed until the traffic study is completed
and submitted. The study will refer to the raod widths the
recommend.
E.A.W. REVIEW
Planner Nielsen recommended tabling this discussion until August
27, 1984, meeting due to the Council not receiving the report for
review.
WATER FEASIBILITY REPORT
Engineer Norton presented and reviewed the feasibility report for
the southeast areas of the City and specific break down cost for
each area to be serviced.
Developers would like. to review and comment later. Pete Pflaum
asked the Council what options do the developers have for supply
services for their projects, such as water.
Council listed options:
l.
2.
3.
4.
Individual well for each dwelling
Municipal system
Joint well with 3 developers. (Near Mountain, Waterford and
Covington Vine Ridge).
Each developer to drill his own central well.
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REGULAR COUNCIL MINUTES
MONDAY, AUGUST 13, 1984
Page Five
FINANCE COMMITTEE DISCUSSION
Council discussed what direction the Committee should take in the
future. This was in response to a letter from committee memeber
John Bridge, asking the council for recommendations.
Stover moved, seconded by Rascop, to direct the committee to
meet on a request basis when specific information is needed.
Motion carried.
APPOINTMENT OF ASSESSOR
RESOLUTION #50-84
Council reviewed the interviews with the appplicants for the
assessors position, held on August 9, 1984.
Gagne moved, seconded by Shaw to appoint Rolf Erickson to the
assessor position. Motion denied 1 ayes (Shaw) 4 nayes.
Stover moved, seconded by Haugen, to appoint Jerry Hedlund to
the position. Motion carried 4 ayes, 1 nay (Shaw).
Staff instructed to draw a contract for signing by the new
assessor. Contract will require personal liability ~nsurance to
be supplied by assessor.
ADMINISTRATOR'S REPORT
Newspaper Column
Wayzata News has asked the City to supply them with written
human interest stories. Haugen volunteered to write the
articles.
Snowplow Bids
Administrator Vogt submitted 3 quotes for an 8' snowplow for
a pick-up truck. Vogt and Zdrazil recommended to purchase the
plow from LaHass Manufacturing for $1436.00. The Public Works
Department will do the installations. This is a budgeted item.
Rascop moved, seconded by Shaw, to proceed with the purchase as
recommended by Vogt and Zdrazil. Motion carried.
MAYOR'S REPORT
Police Department
Rascop informed the Council of the Police Department Budget
review. Council discussed various areas they might be able to
reduce the budget.
Rascop submitted a copy of the "procedures for acting on
citizens complaints."
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AUGUST 13, 1984
AMOUNT
95.00
127.86
-0-
845.32
46 . 50
1,279.42
157.28
182.44
1,344.16
567.60
11. 64
210.00
50.37
217.00
105.00
30.00
28.30
93.36
21.85
24.50
295.85
23.32
223.30
L,279.60
689.00
1,253,22
28.25
66.90
334.40
6,485.00
285.90
54.62
40.00
171. 63
15.40
3,999.17
97.50
345.00
68.55
9.16
155.00
21. 05
1,071.64
1,445.72
657.51
544.84
441.90
538.22
530.63
376.22
-0-
673.06
650.66
.
GENERAL ACCOUNT
CHECKS PAID SINCE
PURPOSE:
Check #
29106
29107
29108
29109
29110
29111
29112
29113
29114
29115
29116
29117
29118
29119
29120
29121
29122
29123
29124
29125
29126
29127
29128
29129
29130
29131
29132
29133
29134
29135
29126
29137
29138
29139
29140
29141
29142
29143
29144
29145
29146
29147
29148
29149
29150
29151
29152
29153
29154
29155
29156
29157
29158
TO WHOM PAID
Cabor Relations
State Treas-PERA
Void
State Treas-PERA
Colonial Life
Central Life Ins.
AT&T
Acro Mn Inc.
Associated Asphalt
Autocon Industries
Chanhassen Lawn
Ess Bros
Gross Office Supply
A&B Sporting Goods
Hance Hardware
Hance Rental
Hayden-Murphy
Heckse1s Midwest
Hopkins Parts Co.
Barbara Fletcher
Hydraulic Services
Sandra Kennelly
Key Leasing
Gary Larson, P.A.
Long Lake Ford Tractor
NSP
Leroy Brown
Don Mayer Inc.
Mn Valley Gas
Metro Waste Control
Midwest Asphalt
Minnegasco
Moore Sign Co.
Mueller & Sons
Navarre Hardware
Orr-Schel1en-Mayeron
E.H. Renner & Sons
Satellite Industries
SLMPSD
Tonka Auto Supply
Twin City Water Clinic
Victoria Repair
Wa1dor Pump
State Treasurer
Evelyn Beck
Roger Day
Roberta Dybvik
Dennis Johnson
Sandra Kennelly
Sue Niccum
Void
Brad Nielsen
Dan Randall
ColI Barain Conference $
7/4 Withholding
7/19 "
Insurance Premium August
" "August
Equipment Rental
Office Supplies
Road Materials
Repairs-Amesbury Well
Maintenance Equipment
Manhole Castings
Office Supplies
Tennis Nets
Tools & Supplies
Trimmer Rental
Equipment Parts
" "for Cub
" "for Truck
Clean CH
Equipment Parts
Mileage - Election Meetings
August Lease
July Legal Fees
Equipment Parts
Utilities
City Hall Repairs
Grease Purchases
500 Gallons Propane
1971 Deferred Payt
Road Materials
Utilities
Crescent Beach Sign
Road Materials
Supplies
Engineer Fees - June
Amesbury Well Repairs
Service
May Booking Fees
Supplies
Water Analysis
Equipment Repairs
Lift Station Repairs
FICA - 8/2/84
Salary
"
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GENERAL ACCOUNT
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Check #
29159
29160
29161
29162
29163
29164
29165
29166
29167
29168
29169
29170
29171
29172
29173
29174
29175
29176
29177
29178
29179
29180
29181
29182
TO WHOM.PAID
Pat Ray
Howard Stark
Ju1fe Story
Dan Vogt
Don Zdrazi1
Ralph Weh1e
State Treasurer
Mtka State Bank
Corom of Revenue
U.S. Postmaster
City of Shorewood
Mn State Treas
Amn Nat1 Bank
Amn Nat1 Bank
Twin City Stamp
Leef Bros
State Treas-Pera
Brad Nielsen
City of Mtka
Village Sanitation
Employee Benefit Inc.
NW Bell
Pat Ray
State Treasurer
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PURPOSE:
Salary
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August 13, 1984
AMOUNT
$ 435.58
482.32
365.60
736.98
702.66
512.62
1,439.72
1,403.90
725.00
104.00
41. 58
30.00
21,556.00
10,551.50
7.86
206.60
870.57
13.86
649.30
53.00
1,117.14
454.33
4.40
866.95
$ 71,641.29
FWH Taxes 8/15
SWH " 8/15
Postage
Petty Cash
DNR - Project 84-5
Gen Ob1ig. Bond
Gen Ob1ig Water Revenue
Nameplate - Vogt
Laundry & Uniform Service
PERA Wh 8/2/84
Mileage
Second t Water Purchases
Services
Insurance
Telephone
Mileage
PERA - 8/15
Total
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AUGUST 13, 1984
AMOUNT
68.36
442.43
27.00
359.10
3,098.90
4,084.10
41.96
299.67
33.72
8,067.85
4,734.50
37.80
169.24
966.62
221.22
81. 91
163.34
45.48
65.95
566.29
395.67
3,428.30
181.18
62.50
227.39
445.71
230.01
7.27
419.90
9.75
80.00
149.50
654.68
471.56
-0-
198.85
108.00
282.14
65.63
429.40
168.45
384.49
87.00
72.00
141.10
56.00
379.00
190.00
190.52
417.54
55.72
114.00
1,020.37
353.18
.
LIQUOR FUND
CHECKS PAID SINCE
PURPOSE:
Check #
2352
2353
2354
2355
2356
2357
2358
2359
2360
2361
2362
2363
2364
2365
2366
2367
2368
2369
2370
2371
2372
2373
2374
2375
2376
2377
2378
2379
2380
2381
2382
2383
2384
2385
2386
2387
2388
2389
2390
2391
2392
2393
2394
2395
2396
2397
2398
2399
2400
2401
2402
2403
2404
2405
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TO WHOM .PAID.
Cash Register Sales
North Star Ice
PQ&C Automotive
Coca Cola Co.
East Side Beverage
Mark VII Sales
State Treasurer
State Treasurer
Colonial Life
Thorpe Dist. Co.
Pogreba Dist. Co.
Nelson Enterprises
Johnson Liquor Co.
Griggs Cooper
3-M Alarm Services
.Ed Phillips & Sons
NW Bell
Paustis & Sons
Butch's Bar Supplies
Mn Bar Supply
Eagle Wine Co.
Bellboy Corp.
Jude Candy Co.
Pommer Mfg. Co.
Prior Wine Co.
Quality Wine & Spirits
Ed Phillips & Sons
Minnegasco
NSP
Sun Newspapers
U.S. Postmaster
Susan Culver
Harry Feichtinger
Bill Josephson
Void
John Josephson
Susan Latcerner
Sceve Maeger
John Matcox
Russell Marron
Don Tharalson
Dean Young
Kimm Ziegler
Bob Nash
Chris Odegard
Stewart Peterson
Mtka State Bank
Comm of Revenue
State Treasurer
Employee Benefit
Frito Lay Inc
Mn Victoria Oil
Griggs Cooper & Co.
Johnson Liquor Co.
Paper Supplies
Ice Purchases
July Ice Purchases
July Pop Purchases
July Beer Purchases
July Beer Purchases
FICA
PERA WH - 7 /19
Insurance - August
July Beer Purchases
July Beer Purchases
Freight Charges
Liquor & Wine Purchases
Liquor Purchases
Alarm Service
Wine Purchases
Service
Wine Purchases
Mix
Misc Purchases
Wine Purchases
Liquor Purchases
Cigarette & Candy Purch.
Plaque - Harry
Wine Purchases
Liquor "
Wine Purchases
Utilities
Utilities
Ad - Cashier
Postage
Salary
"
"
"
"
"
"
"
"
"
"
"
"
"
Aug 15 FWH TAxes
" 15 SWH "
Adj Refund for FICA
Insurance
Misc Purchases
Fuel Oil
Liquor Purchases
Wine .Purchases
$
LIQUOR FUND
Check #
2406
::.2407
2408
2409
2410
2411
2412
2413
2414
2415
2416
2417
2418
2419
.
TO WHOM PAID.
Ed Phillips & Sons
Ed Phillips & Sons
Quality Wine
Eagle Wine Co
State Treasurer
Comm of Revenue
Ed Phillips & Sons
Quality Wine Co
State Treas
Griggs Cooper
Johnson Wholeale
Quality Wine
Ed Phillips & Sons
Griggs Cooper
.
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AUGUST 13, 1984
AMOUNT
$ 191.67
965.20
378.19
90.87
316.79
5,700.02
605.22
828.80
293.55
64.67
394.67
1,495.34
222.08
129.35
$46,728.67
. . PURPOSE:
Wine Purchases
Liquor Purchases
Wine "
Wine "
PERA - 8/2
July Sales Tax
Liquor Purchases
Wine "
PERA - 8/15
Liquor Purchases
" "
" & Wine
Wine Purchases
Liquor Purchases
Total
.
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CITY OF SHOREWOOD
SPECIAL COUNCIL MEETING
THURSDAY, AUGUST 16, 1984
COUNCIL CHAMBERS
5755 COUNTRY CLUB ROAD
7:00 PM
MINUTES
CALL TO ORDER
The Special meeting of the Shorewood City Council was called to
order by Mayor Rascop at 7:00 PM, August 16, 1984.
ROLL CALL
Present: Mayor Rascop and Councilmembers Haugen, Shaw, Stover
and Gagne.
Staff: Attorney Larson and Clerk Kennelly (Larson was excused
at 8:15)
WATER POLICY DISCUSSION
Councilmembers Stover began the discussion by listing the types of
water supplies available,
1. Individual Wells
2. Central Wells
3. Total municipal water system
Gagne commented on his concerns of non-payment of assessments that
may come from a slump in the building market. Attorney Larson
listed various way to ensure payment of specials and operating
costs to protect the city financially. This insurance could be
obtained through developemnt contracts or letters of credit for
portions of the assessments.
Developer Robert Mason, conferred with City of Minnetonka's
Engineer in referl:::;nceGo suppying water to Shc.iD'VQod from their
system. Don Ausmus did not feel that MinnetonKa would supply
Shorewood with water unless they had a plan for a water system in
effect and that Minnetonka would not expand their system to service
Shorewood. ~ . .
Gagne felt ~he .If!ol v~ (1~1<? 1 well~ should 1?e .((t~ City water policy,
then determlne how to best handle the eXlslihgJ wells. Stover
stated, she feels the residents do not want a municipal water
system. Haugen ad6ressed the fact that the City has wells, and
what are we going to do with them. Without a policy this cannot be
determined. Rascop r'elt the operating costs should not be
levied to the City residents, the well should become self-sufficient.
The larger the watered system the more cost efficient they become.
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SPECIAL COUNCIL MINUTES
THURSDAY, AUGUST 16, 1984
Page Two
Council directed questions to developers on building time tables
and the effect the past recession had on their building market.
Stover presented figures on numbers on connections needed to meet
a break even point on central wells for operating and maintenance
cost, estimating each well having a $10,000 yearly cost of operation
and maintenance.
Gagne felt the City should not take the liability on by bonding for
water projects, but the developers should be responsible for the
total cost. Shaw felt the developer should retain the well until
they are at a break-even point. Discussion continued.
Stover read her proposed policy statement as a motion, Gagne seconded,
for Qlscussion. Haugen requested legal opinion on the statement
prior to voting on it.
Council recessed to obtain a legal opinion (by phone) from Attorney
Larson who no longer was present at the meeting. 8:55-9:05 PM
RESOLUTION #51-84
WATER POLICY
(Motion to follow as attachment)
Rascop felt this motion did not address the existing well expenses.
Council directed staff to review all existing Ordinances and Resolu-
tions, and Contracts currently in effect, and make a recommendation
as how to solve the cost overruns on existing wells. Administrator
is to set up an "Assessment Policy" meeting.
ADJOURNMENT
Shaw moved, seconded by Haugen, to adjourn at 9:20 PM. Motion
carried.
Respectfully submitted,
Sandra L. Kennelly
City Clerk
.
.
MAYOR
Robert Rascop
COUNCI L
Jan Haugen
Tad Shaw
K risti Stover
Robert Gagne
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD . SHOREWOOD,MINNESOTA 55331 . (612) 474-3236
MEMO TO: Mayor and Councilmembers
FROM: Dan Vogt
DATE: August 27, 1984
RE: Joint Cooperation Agreement Between Hennepin County and
City of Shorewood For Community Development Block Grant (CDBG) Funds
The Joint Cooperation Agreement between Hennepin County and the City of
Shorewood for the Community Development Block Grant (CDBG) Funds expires
on September 30, 1984. In order for the City to participate in the
program for Federal Fiscal Years 1985, 1986, and 1987, passage of a
Resolution and execution of the Agreement must take place by September 14,
1984. By opting not to execute the Agreement, the City will be excluded
from the Hennepin County CDBG Program for the same period.
Since the CDBG Program started in 1975, the City of Shorewood has been
budgeted $370,946. for various projects. During the past several years
the CDBG Funds have been used for diseased tree removal, rehabilitation
of private property, and Comprehensive Plan Implementation (filing system).
Although the use of the CDBG Funds are somewhat limited in that they must
show direct benefit to low and moderate income persons to remove slums
and blight, the program has allowed the City to accomplish tasks that
otherwise may have cost additional tax dollars.
It is therefore my recommendation to pass the Resolution executing the
new Joint Cooperation Agreement, County Contract No. 40455 and authorize
the Mayor and myself to sign the Agreement on behalf of the City.
DJV:pr
A Residential Community on Lake Minnetonka's South Shore
5
/-
FINANCE COMMITTEE -- CITY OF SHOREWOOD
Charter and By-Laws
Purpose
The Finance Committee of the City of Shorewood has been created to
provide the City Council with input from the community at large on
key financial issues. The Committee will maintain a continuing
awareness of the financial condition of the City in general and of
key issues and decisions before the City Council which have a
significant financial impact on the City; based on this awareness,
the Committee will provide continuing feed-back and recommendations
regarding the financial management of the City to the City Council
as it deems appropriate. The Committee will also assume responsibility
for studying certain issues as directed by Council and developing
recommendations for Council action on such issues.
Membership
The Finance Committee will consist of 3 to 7 citizens of the
community selected on the basis of merit by the City Council and
appointed for two-year terms.
In addition to this membership, there shall be two ex officio
members, one being the Mayor and one being appointed from the
remaining City Council members on an annual basis. Ex officio
members are non-voting members of the Committee, and their purpose
is to serve as liaison between the Committee and the City Council.
Any member of the Committee may be removed from office for poor
attendance or participation, or for other just cause, by a three-
fifths vote of the City Council. The Committee may also recommend
to Council removal or replacement of a committee member for such
cause by a majority vote of its members.
The Finance Committee shall elect a Chairman and a Vice Chairman
on an annual basis. All elected officers of the Committee may
resign an elected seat voluntarily without losing their appointment
to the Committee.
Responsibilities
Committee members will be expected to attend those portions of City
Council meetings dealing with annual budget development and approval,
the annual audit report and quarterly reviews by the Finance Director
of the financial status of the City. Additionally, Committee members
should attend other Council meetings dealing with specific major
issues which will have a significant financial impact on the City.
...Continued...
,
The Finance connn~al~~ncial information at any nd.J.e.L
time through the City FiRBnce Director, the City Administrator ~~~
COYR~il Liaison. Committee members will also receive copies of~ .~~.
all published City financial documents, including budgets, audit
reports, monthly financial statements, etc., as soon as these are
available.
In addition to attending City Council meetings as specified above,
the Committee is expected to meet on its own to review and discuss
input obtained from Council meetings and/or financial reports, and
to develop and communicate formal recommendations to the City Council.
The Finance Committee will also meet separately to develop its
recommendations on specific assignments from the City Council.
Formal recommendations to the City Council from the Finance Committee
will be prepared by the Chairman with input from the Committee, and
will be sent to Council after approval of the Committee basis a
simple majority vote of Committee members at any meeting when a
quorum of members are in attendance. A quorum shall be defined as
more than half of the total Committee membership.
Individual Committee members are also encouraged to communicate
their thoughts on financial issues to Council during Council
meetings when public participation is permitted, or through
Council Liaison, or in writing. A Committee member who disagrees
with a formal Committee recommendation may present a minority
opinion to Council if desired.
c,