The URL can be used to link to this page

081384 CC Reg AgP ,. r .. .. . CITY OF SHORWOOD REGULAR COUNCIL MEETING MONDAY, AUGUST 13, 1984 AGE N D A COUNCIL CHAMBERS 5755 CCUNTRY CLUB ROAD 7:30 PM ~ $/ ~\) Gagne V'/ '\. Mayor Rascop ~/.. Haugen . Shaw ' Stover CALL TO ORDER A. Pledge of Allegiance and Prayer B. Roll Call: 1. APPROVAL OF MINUTES A. Regular Council Meeting - July 23, 1984 (Attachment #la:) B. Special Council Meeting - July 25, 1984 (Attachment #lb) 2. MATTERS FROM THE FLOOR A. B. 3. PLANNING COMMISSION REPORT A. B. 4. PARK COMMISSION REPORT A. B. 5. CONSENT AGENDA - APPROVAL Item A - Simple Subdivision - Two-Family ~ ~~ L/LAk~).-- LLu- Applicant: Stanley KQtzker ~~~ Location 6140-42 Chaska ~ Item B - Swimming Pool Request Applicant: Thomas Dorfman Location: 25845 Birch Bluff Road (Attachment 5p - Planners Memo) " .. COUNCIL AGENDA MONDAY, AUGUST 13,.; ...1,98.4 page two CONSENT AGENDA - continued Item C _ Occupancy and Sign Permit Request Applicant: Video Update Location: 19465 State Highway 7 (Attachment #5c - Planner's Memo) Item D - Sign Permit Request Applicant: Naegele Sign Company Location: 19467 state Highway 7 (Attachment #5d:- Planner's Memo) Motion moved by Seconded by Vote 6. SITE PLAN REVIEW - PIERCE CONDOMINIUMS Applicant: Robert Pierce . Location: 5540 County Road #19 (Attachment #6a - Planner's Report) (Attachment #6b - Engineer's Report) 7. APPLICANT REQUEST FOR REZONING RECONSIDERATION - SHOREWOOD OAKS Applicant: Shorewood Oaks Location: Strawberry Lane and West 62nd Street (Attachment #7a - Planner's Report) (Attachment #7b - Findings of Fact) (Attachment #7c - Applicant's Letter) - ~ .. ~- COUNCIL AGENDA MONDAY, AUGUST 13, 1984 page three 8. PRELIMINARY PLAT - WATERFORD - REVIEW E.A.W. Applicant: Trivesco Location: State Highway 7 and Vine Hill Road *Attachment to follow (Attachment #8a - Planner's Report) (Attachment #8b - Engineer's Report) (Attachment #8c - Park Commission Report) (Attachment #8d - Feasibility Study - Water)* (Attachment #8e - Resident Letter - Ronald Johnson) - - 'lY ~9: FINANCE COMMITTEE DISCUSSION ~o. 11. CITY ASSESSOR APPOINTMENT DISCUSSION ADMINISTRATOR'S REPORT A. Article Request from Wayzata Newspaper (Attachment #lla) B. 12. MAYOR'S REPORT A. ~I-/~E 13u/J:)E7 ,LJISC!--U.f'S /of) B. ClHfo.cLmen'Y ~ Id tfL) 13. COUNCIL REPORT A. B. 14. ADJOURNMENT . . MAYOR Robert Rascop COUNCI L Jan Haugen Tad Shaw Kristi Stover Robert Gagne CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD . SHOREWOOD. MINNESOTA 55331 . (612) 474-3236 MEMO TO: Mayor and Councilmembers FROM: Dan Vogt DATE: August 10, 1984 RE: Snowplow Quotes for New Pickup Don Zdrazil has solicited quotes from three (3) vendors for an eight foot snowplow for the new pickup which the City has on order. Prices are as follows: LaHass Manufacturing 8 foot Western and Sales Mounted Carry Out $1684.00 1436.00 Wayzata Auto 8 foot Western Mounted ,Carry Out $1646.00 1446.00 Road Machinery Services 8 foot Meyer Mounted Carry Out $1688.00 1488.00 This purchase has been budgeted for and funds are available. The cost of the pickup alone nearly met the total amount budgeted. However, trading in the old pickup will reduce the cost of the purchase by $2,000.00 which will more than cover the cost of the plow. It is Don's and my recommendation to purchase the 8 foot Western Plow from LaHass Manufacturing and Sales at the carry out price of $1,436.00. The Public Works Department will then mount the plow to ensure that it is done in a proper fashion to withstand the punishment of plowing snow. DJV:pr cc: Don Zdrazil A Residential Community on Lake Minnetonka's South Shore CITY OF REGULAR MONDAY, 't.. . A'"':"~ i.>~~~"""'" <...~>~ SHOREWOOD~'''~''''''''''''~'.''f..t .~,., "'.'-4 ,."-,,.':ttj.~CIL CHAMBERS COUNCIL MEETING 5755 COUNTRY CLUB JULY 23, 1984 6:30 PM ROAD . M I NUT E S CALL TO ORDER The regular meeting of the Shorewood City Council was called to order by Mayor Rascop at 6:30 PM, Monday, July 23, 1984. PLEDGE OF ALLEGIANCE Mayor Rascop opened the meeting with the Pledge of Allegiance and a prayer. ROLL CALL Present: Mayor Rascop, Councilmembers Shaw, Stover, Gagne, and Haugen. Staff: Engineer Bernie Mittelsteadt; Planner Brad Administrator Dan~t and Deputy Clerk Sue ~(}~~~/V Nielsen; Niccum APPROVAL OF Gagne moved, Haugen seconded, to approve the Minutes of July 16, 1984, as written. Motion carried unanimously. MATTERS FROM THE FLOOR none PLANNING COMMISSION REPORT Liaison Kristi Stover reported: Shorewood Oaks Geoff Martin of Shorewood O'aks appeared before the Planning Commission to request reconsideration. Planning commission told Mr. Martin they can't do anything regarding reconsider- ation at this time. Planning Commission asked Stover to request a letter from the Council telling them why it was turned down so they can again explore these areas. Stover explained to the Planning Commis- sion that the City Attorney is drawing up a "Findings of Fact" and she will see that they get a copy. PARK COMMISSION REPORT No representative was present. Mayor Rascop said the Minutes are explanatory. / a.., . . ~UNCIL MINUTES MONDAY, JULY 23, 1984 page two CONSENT AGENDA APPROVAL ITEM A - SIMPLE SUBDIVISION Doug DeMalignon - 5935 Country Club Road Mr. DeMalignon requested rearranging his lot line so he could build a detached 2 car garage on the lot with the new house. ITEM B - FENCE PERMIT Tom Stovern - 5715 Star Lane Mr. Stovern requested a 6' stockade fence along the southern boundary of his property, 10' away from Star Lane right-of-way and running eastward. Neighbor's gave approval. Gagne moved, Haugen seconded, to approve the Consent Agenda with the stipulation that Item A (DeMalignon) follow the Planner's recommendation to maintain the 120 foot width at the building line of the northerly lot to keep both lots 40,000 square feet in area. Motion carried unanimously. SIMPLE SUBDIVISION - CLIFF BRANDHORST 27225 Smithtown Road RESOLUTION NO. 46-84 Mr. Brandhorst was present to explain that he has approximately 9.75 acres that he wishes to divide into 3 lots. He eventually wants to divide it into 1 acre lots but can't afford to do so at this time. Planner Nielsen stated that no variances will be needed for his proposed resubdivision sketch, so he will qualify for a Simple Subdivision any time in the future. Haugen moved, Gagne seconded, to approve the Clifford Brandhorst Simple Subdivision with the drawing of a Resolution to include the Planner's recommendations, and with the understanding that if the property is divided again, the park fee will be charged again. Motion carried unanimously by Roll Call vote. ZONING ORDINANCE TEXT AMENDMENT ORDINANCE NO. 159 Joyce and Stanley Kotzker - 6140-42 Chaska Road Mr. Rafael Viscasillas was present to request an amendment to the current Zoning Ordinance so they can divide their two-family dwelling into two separate units, as it is currently owned by Kotzkers and Viscasillas, and the Kotzkers are moving to Washing- ton. Planner Nielsen informed the Council that a new maintenance agree- ment has been drawn up. He said it should be referred to City Attorney Gary Larson. There should be a clause binding future owners to the agreement and a copy should be included with the deed. . CceIL MINUTES MONDAY, JULY 23, 1984 page three Kotzker cont. Mayor Rascop questioned the Park Fee. Planner Nielsen recommended not charging, but will check with the Park Commission. Two sewer services are required, with separate cleanouts at the "Y". City Engineer's approval is required on this. Stover moved, Gagne seconded, to adopt this Ordinance as written by Roll Call vote - 4 ayes - 1 abstain (Shaw). FINANCIAL CONSULTANTS Gagne moved, Rascop seconded, to approve "Springsted Incorporated Public Finance Advisors"as our new financial consultants. Motion carried by Roll Call vote. Unanimous (Haugen abstained, then ayed) ENGINEER'S REPORT RESOLUTION NO. 47-84 Review and approval of Street Replacement - Project #84-2 Engineer Mittelsteadt informed the Council that the estimated cost is $150,000 for repairs. $30,000 will be available in County Road Aid. Gagne moved, Stover seconded, that a resolution be drawn to approve the plans and specifications, and to authorize advertisements for bids for Street Replacement - Project #84-2 . Gagne moved, Stover seconded, to amend the motion to include paving 200' of Freeman Park Road, provided it is funded out of the Park Capital Improvement Fund. Motion carried unanimously. MAYOR'S REPORT Boat Trip for Elected Officials - August 4, 1984 Mayor Rascop informed Council the boat trip will take place from 11:00 AM to 2:00 PM, and asked Council to let him know who will attend. New Police Cars The purchase of 2 new police cars was authorized and will be taken out of the Contingency Fund. The reasoning behind this being that this is the last year rear wheel drive will be available, and front wheel drive requires retraining in driving procedures. Budget Administrator Dan Vogt will be meeting with the Police Department to discuss budgeting. .. . ~CIL MINUTES ~AY, JULY 23, 1984 page four COUNCIL REPORT Councilmember Jan Haugen reported: Cable Commission The Annual Cable Commission Meeting will be held on July 31 at 5:30 PM. They will elect officers, work on the budget, and possibly look for a coordinator. Computer Symposium Councilmembers and Staff will attend various classes at the symposium beginning July 24. Liquor Store Inventory Inventory will begin July 31 at 6:00 PM. MATTERS FROM THE FLOOR none JUI.~ Haugen moved, Shaw seco~ded, to approve a setback variance allowing them to bu~ld not less than 35 feet from the lake shore at 21115 Christmas Lane. Motion carried unanimously by Roll Call vote. 8:15 PUBLIC HEARING - SIMPLE SUBDIVISION/VARIANCE REQUEST - LOT WIDTH Jim Heiland - 25605 Smithtown Road Mr. Heiland was present to explain that he wishes to divide his property into 3 parcels. The existing house and 1.6 acres to be sold. The northernmost 5800 square feet to be left as an outlot to be combined with his auto repair property. He will keep the remaining 3.7 acres to build his own home. He wishes to retain the existing storage buildings until his house is built. Stover moved, Haugen seconded, to approve the Simple Subdivision and variance request on the lot width subject to the Planner's recommendations, 1 through 6, plus the following: 7. The south one-half of the east 68' is a separate lot, this must be combined with the remainder of the property to the west. 8. There is a large vacant piece of property behind (south) the Heiland property. Due to the fact that, if this property is ever divided it will be landlocked, Mr. Heiland must consider the possibility that when he subdivides, a platted road to the south property may be necessary. \ Motion carried unanimously by Roll Call Vote. . ' . . C.CIL MINUTES MONDAY, JULY 23, 1984 page five Jim Heiland cont. Council discussed zoning and decided to do the rezoning of the entire Commercial property at a later date, when the new Zoning Ordinance has been completed. 8:30 PUBLIC HEARING - SIMPLE SUBDIVISION/VARIANCE REQUEST - LOT WIDTH Irma French - 23e25 Smithtown Road Irma French and Judy Sellnow were present to request a Simple Subdivision. She wishes to divide 39,000 square feet into 2 lots, requiring a variance of 1,000 square feet. Shaw moved, Haugen seconded, to approve the Simple Subdivision and Variance request on lot area subject to the Planner's recom- mendation. Motion carried unanimously by Roll Call vote. TRIVESCO - WATERFORD RESOLUTION NO. 48-84 Mr. Paul Stenier was present to request Council review and approval of 1st Phase plans and specifications for streets and utilities; plus authorization to advertise for bids. Planner Nielsen informed Council that the Environmental Assessment Worksheet (E.A.W.) has been completed, and as of July 31st, there will be a 30 day comment period to determine whether an Environ- mental Impact Statement (E.I.S.) will be required. . Mr. Steiner asked that the grading be donewitb ~~City bond issue. Engineer's orig.,i,nal estimate for the grading is $15r{, 000. The earliest the bids can be awarded is August 27, 1984~ due to the E.A.W. Gagne moved, Haugen seconded, to have a Resolution drawn approv- ing the plans and specifications and authorizing the advertise- ment for bids for grading plans as prepared by Schoell and Madson (Project #84-5G) and Sanitary Sewer, Water Main, Storm Sewer, Street Construction and Appurtenant Work (Project #84-5). Motion carried unanimously by Roll Call vote. *** Council wishes it to be known that advertising for bids is not to be misint~erted in any way as an endorsement or prior approval of the project. 8:45 PUBLIC HEARING - SETBACK ADJOINING A ROAD RIGHT-OF-WAY Thomas Doherty - 20375 Manor Road Mr. Doherty appeared before the Council to request a setback variance to build a swimming pool. The topography of his land leaves little building area. Stover moved, Haugen seconded, to approve a 20 foot setback variance from the east property line. Motion carried unanimously. CHECKS PAID SINCE 'PURPOSE: Ad for City Assessor Truck Repair Animal Control Trophies for Festival Caps for Festival ',' . ~ r l GENERAL ACCOUNT ~ Check # TO WHOM PAID L/~~I ,~~29027 Sun Newspapers ~y J ~ SPS Companies ./f" ,.. 29029 White Bear Animal uP ~ Pommer Mfg Co. 1 29031 Kokesh Supplies :(-, 29032 Void 29033 Evelyn Beck 29034 Roger Day 29035 Roberta Dybvik 29036 Dennis Johnson 29037 Sandra Kennelly 29038 Sue Niccum 29039 Brad Nielsen 29040 Dan Randall 29041 Patti Ray 29042 Howard Stark 29043 Julie Story' 29044 Dan Vogt 29045 Ralph Wehle 29046 Don Zdrazil 29047 Mtka State Bank 29048 Commissioner of Revenue 29049 Shadywood Tree Experts 29050 Brad Nielsen 29051 Brad Nielsen 29052 Natl Camera Exchange 29053 Barbara Fletcher 29054 Associated Asphalt 29055 Feed Rite Controls 29056 Gross Office Supply 29057 Hance Hardware 29058 Hennepin County 29059 Larson, Gary P.A. 29060 Mahoney Home Services 29061 Mayer, H.C. 29062 Minnegasco 29063 National Chemsearch 29064 NSP 29065 Tonka Printing Co. 29066 Village Sanitation 29067 Sun Newspapers 29068 Sandra Kennelly 29069 Sandra Kennelly 29070 Gary Hopf 29071 State Treasurer 29072 Hugh Faulds 29073 Mike Fonte 29074 Pepsi Cola 29075 City of Excelsior 29076 Minn Planning Assn 29077 Julie Story 29078 Judie Janicke 29079 Evelyn Beck 29080 Sue Niccum JULY 23, 1984 AMOUNT 42.25 65.33 408.55 15.90 355.25 -0- 657.51 538.22 488.25 606.38 546.06 376.22 673.06 608.83 433.16 482.32 336.13 609.96 422.26 702.66 1,336.40 694.00 454.57 120.78 26.40 119.00 45.50 1,525.88 65.21 27.27 547.28 708.00 2,453.20 2,190.00 728.96 6.36 167.76 764.93 157.30 53.00 629.26 542.63 82.68 39.75 1,403.80 150.00 4.00 97.35 1,236.24 20.00 16.94 1,183.94 64.82 21.12 . Salary " " " " " " " " " " " " " FWH 7/18 SWH 7/18 Tree Removal (CDBG) Mileage To 6/20 Mileage To 7/2 Recorder-Headphones Clean City Hall Road Materials Chlorine Wells Office Supplies Weed Eater & Supplies B&R Prisoners Legal Fees 1984 Weed Spraying Gasoline Purchases Utilities Shop Supplies Utilities Office Supplies Service July Legals Salary Hotel - Clerk Conference Refund Sewer FICA 7/19 Refund - Bldg App. Refund Water Study Book Festival of Parks 2nd t Water Purchases Membership Dues Mileage REfund - Site Plan Mileage Mileage ~ , . GENERAL ACCOUNT Check 29081 29082 29083 29084 29085 29086 29087 29088 29089 29090 29091 29092 29093 29094 29095 29096 29097 29098 29099 29100 29101 29102 29103 29101 29105 # TO WHOM PAID Pat Ray Roberta Dybvik Metro Waste Control SLMPSD SLMPSD Evelyn Beck Roger Day Roberta Dybvik Dennis Johnson Sue Niccum Brad Nielsen Dan Randall Patti Ray Howard Stark Julie Story Dan Vogt Ralph Wehle Don Zdrazil Mtka State Bank Commissioner of Revenue ASCME LOCAL #224 Dan Vogt U.S. Postmaster Barbara Fletcher U.S. Postmaster JULY 23, 1984 AMOUNT 10.56 32.56 20,282.16 20,884.12 80.04 657.51 542.91 483.56 526.27 376.22 673.05 645.99 423.25 482.32 364.52 736.98 512.62 702.66 1,401.10 729.00 35.85 32.56 158.52 49.00 15.48 . - 2 - PURPOSE: Mileage $ Mileage August Sewer Charges August Police Protection May Court Overtime Salary " " " " " " " " " " " " FWH - 8/1 SWH - 8/1 August Union Dues Mileage Sewer Billing Clean City Hall Postage - Sewer Billing Total $~891.45 f I ~, LIQUOR FUND Check # 2276 2277 2278 2279 2280 2281 2282 2283 2284 2285 2286 2287 2288 2289 2290 2291 2292 2293 2294 2295 2296 2297 2298 2299 2300 2301 2302 2303 2304 2305 2306 2307 2308 2309 2310 2311 2312 2313 2314 2315 2316 2317 2318 2319 2320 2321 2322 2323 2324 2325 2326 2327 2328 . JULY 23, 1984 AMOUNT $ 429.40 172.80 159.12 145.02 654.38 7.50 107.50 368.76 76.65 471. 56 335.38 385.20 114.00 206.06 1,614.80 1,717.11 503.40 64.00 179.80 49.00 1,234.99 214.15 21. 66 -0- 298.25 4.40 356.91 719.28 370.69 635.08 194.00 612.50 -0- 1,050.10 95.72 60.57 51. 35 62.43 115.24 173.82 98.55 216.46 630.55 1,715.00 882.50 10.85 132.01 1,023.21 158.00 643.83 89.25 471.56 169.55 . CHECKS PAID SINCE TO WHOM PAID Russell Marron Don Thara1son Sue Culver Brad Ho1the Harry Feichtinger Helen Feichtinger Susan Latterner Steve Maeger Kimm Ziegler William Josephson Dean Young Minnetonka State Bank Jack Josephson Minter-Weisman Co. Griggs Beer Dist. Quality Wine & Spirits Twin City Wine Co. Village Sanitation Johnson Liquor Co. Tonka Printing Quality Wine & Spirits A. J. Ogle Inc. AT&T Systems Void NSP Minnegasco Ed Phillips & Sons Twin City Wine Co. Prior Wine Company Griggs Cooper Commissioner of Revenue Phil Suckerman Void Griggs Cooper Susan Culver Roger Devereaux Susan Latterner Patricia Pfeffer Mary Skraba Don Thara1son Prior Wine Company State Treasurer Ed Phillips & Sons Ryan Prop~rties Harry Niemela Minn Benefit Assn Eagle Wine Co. Griggs Cooper . Sue Culver Harry Feichtinger Brad Ho1the Bill Josephson Jack Josephson PURPOSE: Salary " " " " " " " " " " FWH - 9/18 Salary Cigarette Purchases June Beer Purchases Liquor Purchases Wine " Services Liquor & Wine Purchases Window Envelopes Liquor & Wine Purchases May Beer Purchases Leased Equipment Utilities " Wine Purchases " " " " Liquor Purchases SWH Taxes - 7/19 Services - Consultant Liquor Purchases Refund FICA Taxes 83-84 " " " " " " " " " " " " " " " " " " " " Wine Purchases FICA - 7/19/84 Liquor & Wine Purchases Rent - Liquor Store II " " "I August Premium - Harry Wine Purchases Liquor Purchases Salary " " " " , ~ . ,< , <,' LIQUOR FUND Check # 2329 2330 2331 2332 2333 2334 2335 2336 2337 2338 2339 2340 2341 2342 2343 2344 2345 2346 2347 2349 2349 2350 2351 2352 2353 2354 . - 2 - TO WHOM PAID Susan Latterner Steve Maeger Russell Marron John Mattox Don Thara1son Void Dean Young Kimm Ziegler Mtka State Bank Commissioner of Revenue Quality Wine Co. Ed Phillips & Sons Griggs Cooper & Co. Johnson Liquor Co. Twin City Wine Co. Prior Wine Co. Robert Rascop Griggs Beer Dist. Co. Pepsi Cola Bottling Royal Crown Beverage Day Distributing Co. G&K Services Frito Lay Inc Cash Register Sales North Star Ice PQ&C Automation JULY 23, 1984 AMOUNT 124.88 398.02 429.40 54.38 193.45 -0- 444.02 114.93 431. 70 212.00 2,468.50 302.37 1,807.21 345.04 452.34 224.45 99.76 1,764.05 432.45 159.55 5,663.74 36.20 18.86 68.36 442.43 27 . 00 . PURPOSE: Salary " " " " " " FWH Taxes - 8/1 SWH" 8/1 Wine Purchases Wine Purchases Liquor Purchases Wine Purchases Wine Purchases " " Calculator ~ #2 Store July Beer Purchases July Pop Purchases July" " July Beer Purchases Laundry Service Misc. Purchases - July Supplies - Registers Ice Purchases - July Ice " - July Total $ $36,<}88.99 ~ s . . CITY OF SHOREWOOD SPECIAL MEETING WEDNESDAY, JULY 25, 1984 COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD 6:00 PM MINUTES The special meeting to discuss the water study began at 6:00 PM. Roll Call Present: Mayor Rascop; councl~'l embersSh.aw, Sto ver,. ~G.gne and Haugen. &('":~' , ~..o IU~rY~~. . ~ ()V't-L.--~, ~ & ~ .cKift . fI1 ~ Staff: Administrator Vogt and Engineer Norton. ~~~ D. Dean Spatz, a lice~professional chemical and sanitary engineer, was also present to represent the Concerned Citizens. Mr. Spatz has written a review of the February 1984 Comprehensive Water Study for the City of Shorewood as prepared by the City's Engineering firm. Mr. Spatz reviewed, discussed and answered questions on his analysis of the water study. Engineer Norton was present to discuss the water issue and answer any questions regarding the Comprehensive Water Study. A general discussion foll~wed. Each point in Mr. Spatz's review was discussed by those present. The City Council, City Engineer and Mr. Spatz exchanged ideas and information with regards to the water issue. The City Council was very thankful to Mr. Spatz for his review of the water study and for discussing information that may be helpful in the final determination of a water oYGtem for the City of Shorewood. fD I ,OJ Adjournment The meeting was adjourned at 9:00 PM. Respectfully Submitted Julie Story II:; . MEMORANDUM TO: FROM: DATE: RE: FILE NO. . . CITY OF SHOREWOOD MAYOR Robert Rascop COUNCIL Jan Haugen Tad Shaw Alexander Leonardo Kristi Stover ADMINISTRATOR Doug Uhrhammer 5755 COUNTRY CLUB ROAD . SHOREWOOD. MINNESOTA 55331 . (612)474-3236 MAYOR AND CITY COUNCIL BRAD NIELSEN 9 AUGUST 1984 DORFMAN, THOMAS - SWIMMING POOL PERMIT 404 (GENERAL) In the past year, Mr. Thomas Dorfman, 25845 Birch Bluff Road, (Exhibit A, attached) constructed an above ground swimming pool, unaware that he needed a building permit to do so. When informed he needed a permit to complete the work, he discovered that part of the pool and surrounding decking were built outsid~ his property boundaries. Attempts to pur- chase additional property on which the pool encroaches have failed and he requests a permit in order to move the pool onto his own property. Exhibit B contains a property survey showing the location of the exist- ing pool. Mr. Dorfman will present a site plan showing how it will be located within his property. The relocation plan, along with a brief memo regarding its conformity with zoning requirements, will be avail- able at the meeting on 13 August. If there are any questions relative to this matter, please do not hes- itate to contact my office. BJN:sn cc: Dan Vogt Gary Larson Torn Dorfman 5b A Residential Community on Lake Minnetonka's South Shore -- -----~~ ~---- ~~! - - I I I (1) (~) [v1 24 ~\t~!'~1 26 · I t'Q-r ; ~T ~ ~ f1:' , ~ I )- - j~ ti/ 0) (1-') : V' .- 9 I 8 'G' " '" i ~ ----- ----. ---- _-- ----r----- -------' =-. ~ ! I ('1,) (I) ntt>4C. '(!) ~~l (31) t\~? I ,,' · ftt\e\O 3 ~ 7 "'\'1\ 4 -.~ ~ I yt I I Il<:(. I. / // /~~i ~~ 1- (?) :(1)1~) ,,22 2~ I '0 ~ <:) l1'-. "'" \0 ~ --- o '" IX' \'2.1-) '~~ 6 ~o) p.'J. ...... ('-."..... f'~~t1 neton:a) ~, (1-1) a ... ~--- - .- '. ~~" - -- ......'- .-- ha~ .. " ,------4---- '" , 'i It- ~. (1-') ~o. ; ~SI';'Q+ 1'; ./ ;' .. -e. . < .,. , - H ,." ~_ .I' s~ I......... # 14 4H Z&3308Re!S @) @ ALVER R. fREEMAN COUNTY SURVEYOR HENNEPIN COUNTY ,MINN. .. . . . . f t t t~ ..- 6\RC~ - 6 \...\J f f R9~j?/. - -- .--- ~.'~" "';;. -'[;0. ~ '" ---- '<i~' r1' el. " \1 ~ \. \ \ ---~--- -'-- --- -! '--'1 ~. IJ./'S ,." ..... w w a:: ,..... ICJ) ~...'~ V (l , , , Vi"." " . . ,; ,_~ [I' { -::' 4 / \ \ -. \ \ ? ,~ ' ~I . ~W'?:. . >~ , , .(1 , {l (.,. )-1 }J' ~,:J~: /' --- ..; J; .... ~~ .~ t"1'\ <:.J - .~ <:::.. ~<:.S r-- .... 1'.Jc:-.. .l 0:; '- ~ o z o u w (J) . '" ~- "" ~ ~. 13 "'~~ :: <:J.~ ~ ()~ fl., \.('\-...g~ h', t"'f"\ '-- --- - .. < " - "-l ----- I I I _..J -- - ~\JtJ~\J~ __ ____ ~h\t>,t E:> f~-r'd 1 ~~"f,'l .. - c\...~R~ JOJO ....rOO' ...". NO ..~,....,..)"";l" ..-~.,~"c, w.' ,n\J C.;JIf.~t 'c~'clilel.~,.l.,.; '.. HI' .r:, ,.1 '.bra l.nd aod toll Inl! ,o";jl.I,);1 .,,1 _II fn,'h1"'q' .ncrO'-:'U"'Anc., il _") 11....11\.,)' "., ... oJ -..,.(1 '1'.. ,I /2.4}, 0 01.. _ I~~. .' I~ H1 .... ..".,.0 ~yt;;,~' ---~..~. ,~.~~!-) ~.-;r......~ ~d< NI.. U....AACt . "'''''.,...-- LAND 'lJBVE~OU. INC. 4//7-C -- _..__._~- U;2'.,~ . ~i _I ~'.j.. . ...,... CERTU MEMORANDUM TO: FROM: DATE: RE: FILE NO. . . CITY OF SHOREWOOD MAYOR Robert Rascop COUNCIL Jan Haugen Tad Shaw Alexander Leonardo Kristi Stover ADMINISTRATOR Doug Uhrhammer 5755 COUNTRY CLUB ROAD . SHOREWOOD, MINNESOTA 55331 · (612) 474-3236 MAYOR AND CITY COUNCIL BRAD NIELSEN 9 AUGUST 1984 VIDEO UPDATE - OCCUPANCY AND SIGN PERMIT 405 (84.02) Michael and Mary Lou Pitzen have requested an, occupancy permit and sign permit allowing them to open a retail business at 19465 State Highway 7 (Old Vine Hill Florist building). A description of their business is attached as Exhibit A of this memorandum. The retail operation is consistent with the Conditional Use Permit for the property granted to Rapid Oil Change earlier this year. The appli- cant's are aware of the conditions relative to the use of the upstairs apartment unit. They have also been informed that the building can not be occupied until the parking lot on the site is completed. Their proposed wall sign (shown on Exhibit B, attached) will have a red background with white letters shadowed in blue. The sign is slightly smaller than 3' x 15' and totals 44 square feet in area. The Rapid Oil Change C.U.P. limits signage on the site to a total of three signs with an aggregate area of 10 percent of the front silhouette of the two buildings. The Video Update sign brings them up to that limit. The applicants should be aware that no additional signage is allowed. If there are any questions relative to this request, please feel free to contact my office prior to Monday's meeting. cc: Dan Vogt Michael and Mary Lou Pitzen A Residential Community on Lake Minnetonka's South Shore . . VIDEO UPDATE #27 Michael and Mary Lou Pitzen 19465 Highway 7 Shorewood, M1\I DESCRIPTION OF BUSINESS: The operation of a retail store for the sale and rental of video equipment (VCR's), the sale and rental of prerecorded video cassette tapes, and the sale of blank tapes and video accessories for family home entertainment. TOTAL SQ. FT. OF RETAIL SIGN: 44 sq. ft. ~k.'D,t A ~t?"l'OM ~ fRof'd,U) eu7'NUJ? V,d40 l,)pdA.tL- ... .. ,. '~t .. " \ ~) - "', ... i -.: i \ "'~ >- "' o i \ ) \"'\ ' '~. ...... \,1.".....'..'.'.,'.,\\ \,., \ '\ \. J ~..\'.\\ \ \\, ...' ~\ i\' \' ",_+_J..w..~ .. \~.\~\" \.\ \ . ,\, , \,. \i , " \ \ . \ \ \ \. \\,"'.. \, \ ' , ..:\ \ ' \\ \ \\ ~\\ \ , ~xh~b'lt I:> ..\ ~Potro ~, L1'" - .. . (( ""-'" ,,/' / '~ -:J Sc . . . CITY OF SHOREWOOD MAYOR Robert Rascop COUNCIL Jan Haugen Tad Shaw Kristi Stover Robert Gagne 5755 COUNTRY CLUB ROAD . SHOREWOOD, MINNESOTA 55331 · (612) 474-3236 MEMORANDUM TO: MAYOR AND CITY COUNCIL FROM: BRAD NIELSEN DATE: 9 AUGUST 1984 RE: SIGN PERMIT - 19465 STATE HIGHWAY 7 FILE NO.: 404 (signs) Naegele Sign Co. has requested a building permit to add a second face to their existing billboard located on the Rapid Oil Change site. Due to the location of the Rapid Oil pylon sign, they have also requested approval to raise the sign six feet in height. The sign conforms to the requirements of Section 12 of the Shorewood Zoning Ordinance. Specifically: 1. The sign is five feet from the Highway 7 right-of-way. 2. The sign is proposed to be 35 feet in height - the limit established in the Ordinance. 3. The sign is farther than 300 feet from another billboard. 4. The proposed second sign face is allowed by the Ordinance and the length is less than 50 feet (36 feet). 5. The sign is farther than 25 feet from a residential zoning district. If there are any questions relative to this request please contact my office prior to the Council meeting on 13 August. BJN:pr cc: Dan Vogt Ronald Mielke, Naegele A Residential Community on Lake Minnetonka's South Shore 5d " . . MAYOR Robert Rascop COUNCIL Jan Haugen Tad Shaw Kristi Stover Robert Gagne CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD . SHOREWOOD, MINNESOTA 55331 . (612) 474-3236 MEMORANDUM TO: PLANNING COMMISSION, MAYOR AND CITY COUNCIL FROM: BRAD NIELSEN DATE: 3 AUGUST 1984 RE: PIERCE, ROBERT PROPOSED 18-UNIT CONDOMINIUMS FILE NO.: 405 (84.22) BACKGROUND Mr. Robert Pierce has submitted plans for an 18-unit condominium project to be located at 5540 County Road 19 (See Site Location map, Exhibit A, attached). You may recall that an earlier similar proposal was submittted by Irwin Mandel Development Corporation (IMDEC) and approve by the City in 1982. The property in question is zoned R-4 which allows multiple family residential development at a density of one unit per 7000 square feet of site area. ANALYSIS/RECOMMENDATION Exhibits B, C and D contain the applicant's Site Plan/Landscape Design; Grading, Drainage and Utility Plans; and Building Elevations, respectively. The proposal conforms to the requirements of the R-4 District in which it is located and is considered very much improved over the IMDEC proposal. To be attractive as condominiums, the units have been enlarged and the buildings roofline has been pitched, giving it a more residential appearance. Landscaping consists primarily of saving and relocating existing vegetation. Additional treatment for the entryways and court~,will be determined after it is known which trees can be saved. As in the IMDEC proposal, the major issues in the project are engineering in nature. The City Engineer's report, date 3 August 198~ is enclosed for your review and address sanitary and storm sewer and water supply to the site. 4 5, t- A Residential Community on Lake Minnetonka's South Shore ~~ {i, t- ~, t . .~I <j\ 2, '/b\ 'J L. \ .~.Elcnl ' \. t_........ ,0 'nL.."..._ zoning 1j1 ..:J) ;..'-:--1 -~"......,\.,....~,,"'< .~;/ .- ,,"" <i!lWt.t:!'.cl"". 400t :.. J ~ - U) I, .~\ ~,t' Al '/5\ I J 1- , ".-.'A . I lL ~ 1,r1) (:~)-~- ~~_ .., /8 "'; ~ "'~ /1 ,..~.., 0( ~. ~~~) . ",'lc ~~~~. 5,~ ~!i; ~4 ~~ ,.,,' b',' a' ~ , V'\ . ,.. 2 ~... -~., Ll ~ .'.... IV - (I ;)/5 _, '_-'-lL _ Lot 6 . >- 4 CD 4 ::.r: z o ... Q o o )t W IX o X II) ,~~I)( (1- 'V) R-C &.. &.. 0 : :~ . ..J ~ ..J -'~ ;., ..J.- r. I,' :;1""4' 'f' '.11' .,: .. (~ :;: () Z ~ !:.:.,~ '. '- ~ J .00 83 cp \ ~ -I. ~~(;<. !;\~1) l;",~i.. . ,,'('~~~~~~';' '.' ~ < \ I'~~~~-\ ~ " ~iLe N~! I~.. 18 ~II 19 ~i , ~, ~ ! \ (J~) I (jo) -1 t I I i i I i i C,H~roti ~I ':/ - 20~1 21 ~I 22 (1-1) I (.tJ I (IA) I ' i I I :; \ ---R~~, ..i ~I '" fTC' ... .... I ~1'1 , I (1'> \ (4-) ( I q) I i /8) J ~ ~ LOT 22 ~ ' I ~ ~, ---133 ___"0---, 0 \ t..J I \ 5 ..J -' ; 1 _, '-.oi< - " i'. , ;!11' ,~r ~ . b" ".';:: . '~>Sj ....../..J ~;, ",,) ).'>/' . ~..\. ..... ,-,- . Exhibit A SITE LOCATION MAP Includes eXlstlng land use and zoning . }pJ~::":~;~.- il m.L . > ID .....0 QG ... \ \ ... "- " ! / " " / \ \ / i ...... -', -'" - -- "- -". >'-. '" ", ..."...... '" '- "- ',,, " -" \.'" '. ,," ", ~" \ \ , \, \ ">' " ./ " j I( J / I / I / 1 f - \ "- \ .'-- / L · ~'. __/ J :'1 ---- ---- / n -- ~t-------_// i ____ 'l ----- "'-- ',- '- '- , \ \ \ , ..... .... . \ d' / ,,..'t . ' , WfUD_~~ . . ~ ~~ l E~ i4wm s.w \E$iJ Son.s.I. ' Manhole ... \ Irw,llMl'l fJ/::,- , <?) - -----~- . "-E$itt ~ ~ ~ --,--'~- i . ... '; Exhibit C PROPOSED GRAD ING!nRAI:;A.GE! TJPILT'l'Y PLAN . . - ., n / i / !: ! \ i ! ~ !t B r , ! ;:~f~:'~~ ." -:.. Ir8'S' It -:- p . 1[8B ~B6 11.8 B \1 \ I - \, Exhibit D PROPOSED BUILDING ELEVATIONS .' . . . . ORR 'SCHElEN' MAYERON & ASSOCIATES, INC. Consulting Engineers Lano Surveyors August 3, 1984 City of Shorewood 5755 Country Club Road Shorewood, MN 55331 Re: Grading, Drainage & Utility Plan Prepared for Bob Pierce Proposed Apartment Building County Road 19 & Glen Road Dear City Officials: We have reviewed the grading, drainage and utility plan for the Bob Pierce property at Glen Road and County Road 19 as prepared by Schoell & Madson, Inc. Our review comments will address the following items: 1. Sanitary Sewer 2. Water ' 3. Storm Drainage 1. SANITARY SEWER Service to this property is proposed as shown on the utility plan by an 8" sani- tary sewer along the west property line tying into the sewer line in Glen Road. This appears to be acceptable with the following excepti~ns. This property has only a point frontage on Glen Road. Therefore, wherever the pipe crosses adjacent property, a permanent easement must be obtai ned. Al so, the si ze and location of ' -the line leaves it. unclear if the developer intends for the City to take over this line or Whether it will remain private and the owner will maintain the line. This matter should be addressed. 2. WATER As has been mentioned several times in the past on other proposals for this pro- perty, water is not immediately available to this site from a Shorewood line. However, there is more than suffi ci ent capacity to serve thi s property from the Badger Field well. If a new line were to be brought over to serve this property, an equitable assessment would have to be determined. The util i.:ty pl an submitted shows a new well proposed to serve thi s property. This is an alternative to City water, however it would only supply the domestic flow required. If the City of Shorewood intends to have City water in the near future, allowing the proposed well to go in is a dis-service to both the developer and the City. A resulting duplication of costs could occur for the developer, and the City would have permitted an un-needed well to be drilled. """1"""; r,~,.4 I 1_ ._ iI ("'l ,,'.J._ "...,n nl/;~~~~~~/:~ ~/I:~~n,..,.,+.., hh/11? . t::1? f ??1 J:)t::t::n "b . .,. . . . ' Page Two City of Shorewood August 3, 1984 The question of fi re flow capabil ity is a tough one to answer. If a new 1 i ne were brought over from Badger Field, fire flow as well as domestic flow would be immediately available to the site. If a new line was not brought over, the domestic supply would be provided by the proposed well, and the fire flow would be available from the Tonka Bay hydrant directly across the street from Glen Road on the east side of County Road 19. The developer is covered either way. With this in mind, the long range plan of the City with regards to water would have to dictate the method of supply to this property. 3. STORM DRAINAGE Handl i ng the storm drai nage from and around thi s property has been a much di s- cussed problem for years. Without addressi ng the overall drai nage issue, what has been proposed on the gradi ng, drai nage and util ity pl an for thi s property will adequately handle the runoff. Also, the floor elevations, as proposed, will protect the building structures from flooding. The effect this development will have on the overall drainage problem is negli- gible, however it will further compound the problem. A solution to the overall drainage problem is shown in the 1975 Comprehensive Storm Water Report. Other variations of the report method solution have also been presented to the Council in the past. We will be happy to di scuss these revi ew comments with you. If you have any questions, please call me. Respectfully, ORR-SCHELEN-MAYERON & ASSOCIATES, INC. &-.fr;~ James P. Norton, P.E. Ci ty Engi neer JPN:nlb MEMORANDUM TO: FROM: DATE: RE: FILE NO. . . CITY OF SHOREWOOD MAYOR Robert Rascop COUNCIL Jan Haugen Tad Shaw Alexander Leonardo Kristi Stover ADMINISTRATOR Doug Uhrhammer 5755 COUNTRY CLUB ROAD . SHOREWOOD, MINNESOTA 55331 . (612) 474-3236 MAYOR AND CITY COUNCIL BRAD NIELSEN 9 AUGUST 1984 SHOREWOOD OAKS - PLANNED UNIT DEVELOPMENT 405 (84.03) At the 27 June City Council meeting, the Sho\ewood Oaks request for a Comprehensive Plan amendment was denied on a 2 - 3 vote. At that time, the comment was made that since the amendment was not approved, there was no need to act on the P.U.D. zoning request. This is not the case. Despite the interrelationship between the Comprehensive Plan amendment and the rezoning request, they do require separate actions. Specifically, the P.U.D. Ordinance requires the Council to take action on the request "within 60 days of their receipt of the Concept Plan and any reports or recommendations from advisory commissions or City Staff". Since the request was submitted to the City on 27 June, the deadline for Council action is 26 August unless the applicant requests a delay. The matter is being placed on the 13 August agenda for discussion. cc: Dan Vogt Geoff Martin A Residential Community on Lake Minnetonka's South Shore 7 a...-. ) . DRAFI' . fI' RESOLUTION NO. WHEREAS, Shorewood Oaks Development, Inc., has applied to the City of Shorewood for amendment to the Comprehensive Plan and related re-zoning and development plans as more specifically set out in that certain booklet entitled Shorewood Oaks - Shorewood Oaks Development, Inc., Consulting Planners, Minneapolis, Minnesota, Howard Dahlgren Associa~es/Incorporated, (February 17, 1984); and WHEREAS, the application is for property located on the north side of Highway 7 between Strawber~y Lane and Freeman Park and contains approximately 44 acres of land as more specifically described in said booklet, and WHEREAS, said request was presented to the Planning Commission on March 6, 1984; and WHEREAS, the matter was heard before the City Council on June 25, 1984, and the City Council directed the City Attorney to draw a resolution setting forth Findings of Facts, and Conclusions in denying applicant's request for amendment to the Comprehensive Plan. NOW THEREFORE, be it resolved that the City Council for the City of Shorewood finds the following facts: 1. That the subject property is approximately 44 acres and is presently zoned R-2. 2. That the R-2 zone allows for the construction of single family houses with a density of two units per acre. 3. That the Comprehensive Plan designates the area as low density residential with a property density of one to two units per acre. 4. That Applicants have requested that the Comprehensive Plan be amended to allow two to three units per acre for construction of a mix of 96 single family units and 29 townhouse units for a total overall density of 125 dwelling units on the site. 5. That such a request and re-zoning would correspond to our R-2 zoning. 6. That the property is bounded on the north by a city park, on the east by a city park and single family dwelling, on the south by Highway 7 and medium density residential in the City of Chanhassen, and on the west by medium density residential. lh ~ . . 7. That the property is relatively flat, slopes gently to the north, and has soils consisting of silty clays, and a high water table persists on the site. Vegetation on the property is approximately 75% mixed lowland woods with a predominance of elm, ash, basswood, poplar, box elder and maple, and 25% an old field. Shrub layer is predominantly sumac, buckthorn, and dogwood. 8. That the property is presently served by a 24-inch sanitary sewer main. The site is not served by City storm-water or sewer-water system.. 9. The proposed development would be in accordance with the site data summary attached as Exhibit A. 10. That no one from the public has spoken in favor of the project. 11. That the Developer has not adequately addressed the concerns of the Council over the proposed location for ingress and egress to the project from Highway 7. The location as presently planned for the project to Highway 7, is not conducive to the increased traffic caused by the proposed increased density of the project. 12. That the drainage for the project involves the use of a detention pond in the city park. The Developer did not adequatly address the concerns of the Council raised concerning the downstream affect of the project and the Council's concern for future expense incurred by the city for correction and/or protection of downstream property owners. Nor did the Developer make adequate assurances concerning the use of city park land for the detention pond area and the maximum area to be dedicated for said detention pond. 13. That the Developer claims that the site is marginal property and that the necessity for correction requires a higher density. However, the Council does not feel that Developer has established to the Council's satisfaction, the inability to develop the site in accordance with the present density regulations of the Comprehensive Plan. 14. That the increase in density in this area would be be inconsistent with the density as set forth in the Comprehensive plan for the adjacent areas. The overall plan for "the city provides for the higher densities in the eastern portion of the city, and more moderate and low densities in the western portion of the city. 15. That it is in the best interest, general welfare and good of the public that the density in this area of the .~ . . Consulting Planners One Groveland Terrace Minneapolis Minnesota 55403 (612)377-3536 Howard Dahlgren Associates / Incorporated August 10, 1984 Honorable Mayor Members of the City Council City of Shorewood 5755 Country Club Road Shorewood, MN 55331 Dear Mayor and Council Members: On August 13 the Council is scheduled to act on the rezoning of the Shorewood Oaks Property from R-2 to P.U.D. (Planned Unit Development). You may recall the request for a comprehensive plan amendment was denied by the Council on June 25, 1984. On behalf of the owner of the property, Shorewood Oaks Development Inc., we are requesting that the council reconsider the Comprehensive Plan Amendment prior to acting on the rezoning. We feel the Shorewood Oaks proposal is the best land-use solution for the property and would be a fine addition to the city of Shorewood. Following is a summary of some of the development factors which we felt should be considered prior to making a final decision on the Shorewood Oaks proposal. Marketability: Shorewood Oaks Development Inc. has been working closely with Dan Cook, a real estate marketing consultant with Realty World, to establish a cost range for housing within Shorewood Oaks that would be affordable to first time homebuyers and consistent with housing trends in the area. Factors such as: location, existing and potential surrounding development, site characteristics, site development costs, financing and housing trends, are all considered when establishing what type of develop- ment would be feasible. When a comparison is made between the marketability of the 10,912 SF average lot sizes of the Shorewood Oaks proposal to that of the 20,000 SF lots allowed by the current zoning, it becomes evident that the 20,000 SF lots would be unmarketable. As of May, 1984 the average sale price of homes in the Shorewood/Excelsior area was $96,456. This suggests that the greatest demand for housing is in the $80,000 - $120,000 range. This is the housing market that Shore- wood Oaks Development Inc. is trying to attract. The price per lot in Shorewood qaks would range from $20,000 - $22,000. This price includes the costs for site development, engineering, planning, park dedication and profit. The house costs are generally calculated at three times the lot costs. For Shorewood Oaks the house costs would be a minimum of $60,000 and range up to $100,000 depending on size and materials. 1c.., Honorable Mayor . City Council City of Shorewood August 10, 1984 Page 2 . The going price for an improved 20,000 SF lot in an area with the site characteristics of Shorewood Oaks would be approximately $35,000. This lot size and price would call for a house with a minimum price of $105,000, and ranging to $165,000. The total costs of a house and lot would range from $150,000 to $200,000. This price range does not seem unreasonable until the site location and high water table are taken into consideration. The high water table limits the depth of a basement to five courses of block or essentially a crawl space. People with $150,000 to $200,000 to spend,on a house usually are looking for a house with a full basement and two full floors. This factor compined with the proximity of the site to the noise and traffic generated by the BMX course, softball field and Highway 7, and considering the value of the surrounding homes, density of potential development to the east and south, create an area very un- desireable to someone who is able to spend $150,000 - $200,000 for a home. According to the Metropolitan Council a house costing $80,000 would require an income of $38,500 with today's financing and is affordable to only 15% of the metropolitan population. A home costing $120,000 would require an income of $52,000 and is affordable t~ only 2% of the metropolitan population. From a marketing standpoint it would be unrealistic ""bodevelop ~20,'000 :SF lots and expect to sell $150,000 to $200,000 homes on the Shorewood Oaks property. Stormwater: Throughout the planning process the major concern of surrounding land owners was the effect the property will have on the on-going storm- water/high water table problem. We have emphasized in the past, and Jim Norton has confirmed through his engineering report, that the stormwater system to be installed as part of this project will be designed according to state-of-the-art civil engineering practices and in compliance with the city of Shorewood's stormwater sewer plan. Some concerns were raised at the Council on June 25, 1984 that the park may be flooded occasionally. This aspect of the stormwater plan;has been planned for long before Shorewood Oaks was proposed. We are confident that a solution may be engineered which will minimize the surface area of a stormwater pond, save as many trees as possible, and create an amenity for the park. We are also willing to locate a storrnwater pond within the internal open space of Shorewood Oaks if this solution proves to be more feasible. The proposed storrnwater plan will include perforated pipe beneath the road system and will benefit surrounding land owners by helping to alleviate their high water table problem. Planning: On June 5, the Planning Commission voted unanimously to approve the Comprehensive Plan amendment, rezoning, concept plan and development plan for Shorewood Oaks. The plan approved was the result of a collabor- ative effort between the developer, staff, Planning Commission and concerned neighbors. The design process evolved over a period of eight months and entailed several meetings with the staff, a neighborhood workshop, and three Planning Commission meetings. Needless to say, a lot of time, effort and costs have been expended by the City staff, Commission and development 4 Honorable Mayor ~ City Council City of Shorewood August la, 1984 Page 3 . team to arrive at a plan which seemed to satisfy the concerns of all the parties involved. Shorewood Oaks has similiar densities, equal if not better architectural controls and wider lots than proposed for Covington Vine Ridge, which has received Development Plan approval. Shorewood Oaks is located on a site which is more conducive to higher densities because of its close proximity to Highway 7, potentially similiar adjacent development, and Freeman Park, which serves as a buffer to development to the north and east. We hope the Council members will recognize the attributes of the Shorewood Oaks proposal, and reconsider the approval of the comprehensive plan amend- ment, rezoning and development plan. lyb- GM/j dk MEMORANDUM . . MAYOR Robert Rascop COUNCI L Jan Haugen Tad Shaw K risti Stover Robert Gagne CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD . SHOREWOOD, MINNESOTA 55331 · (612) 474-3236 TO: PLANNING COMMISSION, MAYOR AND CITY COUNCIL FROM: BRAD NIELSEN DATE: 2 AUGUST 1984 RE: TRIVESCO (WATERFORD) - PRELIMINARY PLAT FILE NO.: 405 (84.05) BACKGROUND Trivesco, Inc. has requested Development Stage approval for the single family residential portion of their project. Items to be reviewed at this time are the preliminary plat for the property and a design framework manual prepared by the developer. Also, an Environmental Assessment Worksheet (E.A.W.), which was prepared by the developer and modified by City staff, is attached for your review. This report evaluates the proposal from a planning perspective. A separate report will be prepared by the City Engineer relative to detailed engineering aspects of the project. ISSUES AND ANALYSIS A. Environmental Assessment Worksheet. As discussed in previous meetings, the Trivesco project is subject to mandatory environmental review due to the number of residential units contained in the project and as a result of the amount of sewage which is estimated to be generated by the develop- ment. The purpose of an E.A.W. is to determine whether there is potential for significant environmental impact resulting from a proposed development. If the determination is positive, a much more detailed review is conducted in the form of an Environmental Impact Statement (E.I.S.). If it is determined that there is no significant potential for environmental impact, the City makes a negative declaration on the need for an E.I.S., at which point the development is allowed to proceed. Based upon the E.A.W. as it is currently drafted, the staff's initial recommendation is that a negative declaration is in order. The City cannot make that determination, however, until the end of a 30 day mandatory review period required as part of the E.A.W. process. Any approvals given prior to that time (i.e. preliminary plat, grading permits) should be contingent upon a negative declaration. A Residential Community on Lake Minnetonka's South Shore fa.. . . ~ MEMO FROM THE PALNNER TRIVESCO - PRELIMINARY PLAT 2 AUGUST 1984 Page Two The 30 day review period extends until 29 August, during which time public comments will be considered. Pursuant to the rules of the Environmental Review Program, the E.A.W. has been distributed to required agencies as shown on Exhibit A, attached. Availability of the E.A.W. has been published in the E.Q.B. Monitor and in the official local newspaper. B. Preliminary Plat. Trivesco has named the project Waterford. Figure 3 in the applicant's Design Framework Manual, dated Aug. 1984, contains the preliminary plat for the entire property. In order to proceed with the first phase this year, the developer requests Development State approval of only the single family portion of the project at this time. The commercial and multiple family areas will be subject to Development Stage and Final Plan approvals once the Highway 7 access solution has been clearly defined. In the meantime, the commercial and multiple family areas have been platted as outlots. In reviewing the plat, the following issues should be considered: 1. Circulation. The proposed circulation pattern is well designed and consistent with the Concept Stage approval given earlier. While the majority of lots within the subdivision have been afforded the privacy of either looped or cul-de-sac streets, the developer has also provided an east/west connection from the new collector street ,Old Market Road) to Vine Hill Road, despite considerable grading costs. Following are items to be considered relative to the proposed circulation system. a. Collector Street/Highway 7 Intersection. These are the major elements of the proposed road system. The developer has provided for both within his property. It must be realized that the right-of-way for the new intersection may be subject to change based upon the actual design to be determined by the traffic study now being prepared by the City Engineer. Presumably this will be decided prior to a final plat for that portion of the project. Any such adjustment could be made on the final plat. The collector street has been extended through the project to its southerly border. An appraisal has been ordered to determine the value of the property to the south. That property is necessary to the City, both for future extension of the collector street and for park purposes. To the extent possible, lots have been arranged to avoid direct property access to the collector street. This is consistent with transportation policies contained in Shorewood's Comprehensive Plan. . . MEMO FROM THE PLANNER TRIVESCO - PRELIMINARY PLAT 2 AUGUST 1984 Page Three b. Shady Hills Road. A question was raised in the Concept Stage review regarding the legal status of the Shady Hills Road right-of-way which bounds the project along its northeasterly border. As you may recall, the County half-section maps show a r.o.w. varying in width from approximately 16.5 to 33 feet. According to Ted Kemna, Schoell and Madson, Inc., the City owns an easement extending from the Highway 7 service road southward to Shady Hills Road. c. Outlots D and G. Two out lots have been platted along the west side of the new collector street. Outlot D is located just south of the Waterford Place/Old Market Road intersection. Outlot G is adj~cent to the proposed Highway 7 intersection r.o.w. In the Concept Stage of the project it was proposed that these areas were to be landscaped as part of the entryway treatment (G) and as a buffer area (D). Figure 1 of the Design Framework Manual shows the general landscape plan for the entryway, but no mention is made of Outlot D. Prior to final plat approval a landscape design for these areas should be provided. The developer should also explain how these areas are to be owned and maintained. d. Outlot C. The developer has platted an outlot between the cul- de-sac street shown as Farview Terrace and the property to the north. Technically this creates a "reserve strip" which is prohibited by the Shorewood Subdivision Ordinance. The intent of that provision is to keep a developer from controlling the development of adjacent property. According to the developer, he has attempted to negotiate a purchase of the property north of the cul-de-sac or trade land with the owner to create buildable lots on that portion of the site. Exhibit B illustrates how such lots could be divided. Apparently, the other owner only wishes to sell the entire 20 acres and does not care to partici- pate in any assessment which might result in serving his property. Ironically, the reserve strip does provide for the development of the northerly parcel. If the road were located any further north resulting lots would not have adequate setbacks in front unless the houses on them were pushed over the edge of the hill. . This would undoubtedly also result in problems with sewer service to those lots. There appear to be two ways to resolve the problem. The least desirable would be to make Outlot C part of the right-of-way and assess a proportionate share to the property owner. At such time as he wishes to develop his property the extra r.o.w. could be vacated to provide adequate bui lding setbacks. . . MEMO FROM THE PLANNER TRIVESCO - PRELIMINARY Page Four , PLAT The second possibility would be for the City to control Outlot C. At such time as the northerly property owner wishes to divide the property, the City could then sell the outlot to him for the amount of the assessments plus whatever interest might have accrued. The City Administrator has discussed this problem with the new bond consultant and found that due to the structuring of the bonding, the City may be able to carry the assessments for three additional lots until the adjacent owner is ready to develop. The City Council will have to determine philosophically which alternative is best in terms of the public interest. 2. Lots and Blocks. As mentioned earlier in this report, the overall layout of the plat iswell designed. The one long block along Water- ford Place is broken up by Oultlots A and B, which will provide pedestrian access from the Highway 7 service road southward through the site. The following issues pertain to lots within the plot. a. Lot Sizes. The proposed lot sizes and widths are approximately equivalent to Shorewood's current R-2 zoning. Proposed minimums are 20,000 square feet in area and 100 feet in width (85 feet for cul-de-sac lots). Actual lot sizes range from 20,140 to 61,000 square feet and average 29,113 square feet. The largest lots have generally been placed with respect to severe topography. Consistent with good design practice, lot lines are generally perpendicular to streets and topography. b. Proposed Setbacks. Page 1 of the developer's Design Framework Manual proposed setbacks for the single family lots. With the exception of rear yard setbacks, those proposed are consistent with current R-2 setbacks. The developer proposes a 20 foot rear yard while the current R-2 zoning requires 50 feet. The new Zoning Ordinance will require 40 feet. Upon review of the grading plan for the site, it appears .as though 40 foot rear yards would work. Unless specific lots are noted as a problem in this regard, it is recommended that a 40 foot rear yard setback be maintained. The developer yard setback. identified as in the future mentions that some lots may require a reduced front While this is considered acceptable for lots needing the reduction, any additional reductions should be handled by standard variance procedures. c. Outlot H. Due to topographic constraints, the developer has made arrangements for this portion of the site to be incorporated into the Covington Vine Ridge plat to the south to Waterford (see Exhibit B, attached). 3. Grading, Drainage and Utilities. These Items are covered in a separate report from the City Engineer. . . MEMO FROM THE PLANNER TRIVESCO - PRELIMINARY PLAT 2 AUGUST 1984 Page Five . 4. Park Dedication. Consistent with the Park Commission's earlier recommendation, cash will be dedicated for park purposes. The plat does provide recreational space in the form of Outlots A and B. Thesewill serve as a trail system which will extend southward from Highway 7 to the proposed park area south of the site. The trail system also ties into the trail system for Covington Vine Ridge. Note that Outlot B flares at the south end to blend in with the proposed park property to the south. The appraisal for the property to the south should be nearing completion, at which time negotiations for acquisition will be continued. C. Design Framework Manual. The proposed Design Framework Manual is enclosed for your review. At such time as the development agreement (Final Plan Stage) is drafted for the project, the manual can either be incorporated in total by reference or used as a guideline for drafting the agreement. The manual contains some specific requirements for the single family residential lots and more general requirements for the commercial and multiple family residentail areas. In addition to the comments already made in this report relative to the manual the following should be con- sidered: 1. Page 3, item 3 states that commercial buildings will be limited to two to three stories. When the Council approved the Concept Stage of the P.D.D., specific reference was made to maintain a two-story limit. 2. Page 3, item 4 states that parking lots will be located toward the frontage road. The City Council requested that the developer go back to the original plan showing commercial parking to the rear of the buildings. 3. Several references are made to "encouraging" individual owners to meet certain standards (planting larger trees, sprinkler systems, etc.). The developer should explain how these things are to be encouraged. 4. Reference has been made throughout the project review as to the quality of homes to be built. Yet no specific requirements are proposed. If these are to be included in deed restrictions or protective covenants, they should be submitted for review by the eity prior to final Plan approval. '" " . . . B.:d1i bi t A E.A.~i. DISl'RI.3UrIOH L1.:).::' . . 3/1/84 t MINNESOTA ENVI RONMENTAL QUALITY BOARD ENVIRONMENTAL REVIEW PROGRAM ~-"':'"" ----i-0~ 'p~TE!'Il!..T}(~~~lU ~GY _~~S:ONOM~C....pJ::Yl':~O.!'_~:!~T Attn: Jim Ge1dman 9AO American Center f\1dq. St. Paul, MN 55101 (1 cnpy) NATURAL RESOURCES Attn: Tom Balcom Box lOCo Centennial 65R Cedar Street St. Paul. MN 55155 Office Bldg. (3 copies) POLLUTION Attn: CONTROL AGENCY Deborah Pile 1935 West County Rd. Roseville, MN 55113 B2 (3 copies) ~..PORTATION Attn: Cheryl Heide Room 807, Tr.msportation Bldg. John Ireland Blvd. St. Paul. MN 55155 (2 copies) HEALTH Attn: Laura Oatman State HeBlth Bldg. 717 Delaware Street S..E. Minneapolis. MN 55440 (1 copy) AGRICULTURE Attn: Paul Burns 90 West Plato St. Palll. MN Blvd. 55107 (] copy) EJljLI..E.Clli!1.ENTA.b....Q.UAI,.LT..Y_ ~OARD Envi ronmen ta 1 Re vi ~w Pro'lr,~m Room 110, Capito] Square 1\ldq. 550 Cedar Street St. Paul, MN 55]01 (2 copies) ALSO DISTRIBUTE COPIE~ TO: !!.!...S_TQR.!...c...1\J.:..~ r~.2' Russell w. I'rid1ey Main HistoriclIl Duildin'l &90 Cedar' Street St. Paul, MN 55101 (1 copy) ~NVIRONMF.NTAL CONSERVATION LIBRARY .\ ... 300 Nicollet Hall Minneapolis. MN 55401 (2 copies) ~SLATIVE REFERENCE LIBRARY Zona DeWi tt Room 111, State Capitol St. Paul, MN 55155 (2 copies) U.S. ARMY c:..~.s OF ENGINEERS Harold Taggetz, Chief Environmental Regulatory Div. 1135 U.S. P.O. & Custom House St. Paul. MN 55101 (1 copy) U.S. ENVIRONMENTAL PROTECTION AGENCY Barbara Taylor-Backley Chief of Environmental Review Br. 230 South Dearborn Street Chicaqo. II, 60604 (1 copy) U.S. FISH AND WILDLIFE SERVICE Dick Updegraft Bishop Henry Whipple Federal Bldg. Fort Snelling Minneapolis. MN 55111 (1 copy) ~'..'~. _~ ~ ~19-ab4 Proposer of the project Local government unit within which the project will take place Regional Development Commission. where applicable, and Regional Development LibrarYtfor the region of the proiect site Representative of any petitioners pursuant to 6 MC1\R 9 3.026 Any other person upon wri tten request NOTE: Approximate ly 2'i copies are needed for distribution. For further information regarding this list, contact EQB (metro: 296-8253; non-metro: 1-800-652-9747) \ . . .J~ ;tJ~ I u.~ ..:1~ ~ M~ C~ .fYJdMJ ~4HL/ .6~~';1 Jt. fJ ~ , rrJ f) ~/fFl ~_""'.""", I .. ...1, .. I : . I Jlr~'.Id01~:A::rrC 8ffiJ.f1JJ.!! TVIJN::'IOd s: ~!= c. != LpC3: " , ..J '~ - - :-.- ; . ~ - -.:; ~ n_.:- ~__;;:: . .""Jet ~~ ~~').\~'."~JO : ,~~~. ., .... ' ..r; 'i '" . . ORR. SCHELEN. MAYERON & ASSOCIATES, INC. Consu/tmg Engineers Land Surveyors August 3, 1984 City of Shorewood 5755 Country Club Road Shorewood, MN 55331 Re: Trivesco Dear City Officials: The owner and developer, Trivesco, has requested the City to design and construct the streets and utilities for their development. Bonds would be sold to cover the cost of the work, and the development woul d be assessed 100% of the costs. The City Council has initiated this work and authorized OSM to Prepare the plans and specifications. We are currently in the process of advertising for bids on this work with the bid date being August 27, 1984. Following is a list of the work included in the project. 1. Sanitary Sewer 2. Water 3. Storm Sewer 4. Concrete Curb and Gutter 5. Blacktop Streets We will address each of these items and explain how the particular service will be achieved. 1. SANITARY SEWER Wi thi n the proposed Tri ve~co Development, the entire area can be served with gravity sewer. The new sewer lines will connect into existing sewer lines which surround thi s area. They are on Vi ne Hi 11 Road, Covi ngton Road, and the south service drive of S.T.H. No.7. These existing sewers were designed to serve this area and have adequate capacity to handle the flows. One of the connections to Covington Road would be installed through the proposed plat of Covington Vine Ridge. Recent discussions with the Covington Vine Ridge residents have resulted in a willingness on their part to allow the pipe to be installed through their property at this time. I")n'")~ r_~~.. I f. __ _ ,_,~ It.. t"'. .:#_ "'')0 ~/I:~~~~~~/;~ ~/I;~~,.,,,,,+... r::r:::A1? . ~1 ') I ??1 .Phhn ~b . . Page Two City of Shorewood August 3, 1984 2. WATER To supply this area with water, the City Council authorized the preparation of a feasibility report addressing the start of a water system. We are in the process of finishing the report. It covers the possibility of: a. Drilling a well b. Constructing a reservoir c. Constructing a pumphouse d. Installing trunk watermain The cost to install these trunk facilities will be spread against the three main developments in the area or the entire southeast corner of town east of Christmas Lake. Depending on the response of the residents, service may be extended to areas outside the developments if they so desire. 3. STORM SEWER Because of the relief in this area, storm sewer is easily handled with a mlnlmum of piping. The storm sewer design addresses the runoff from this area into the adjacent wetlands. As this is the location for the start of the Purgatory Creek Watershed District, there is a natural outlet for the storm water. As with all developments, the watershed district is involved in the review and approval of the storm sewer design. 4. CONCRETE CURB AND GUTTER Throughout the development, surmountable concrete curb and gutter will be installed. The curb and gutter is an integral part of the storm runoff design on an urban roadway. Another inherent feature of surmountable curb and gutter is the capability of putting driveways in at any location. Curb cuts with aprons are not needed as the curb can be traversed as part of the dri veway. In the commercial areas, traditional barrier type curbs will probably be used. 5. BLACKTOP STREETS Bl acktop st reets wi 11 eventua 11y be i nsta 11 ed th rough out thi s development. Due to the lateness'of the year, blacktop streets will probably not be installed in the first phase of the development until 1985. The streets have been designed for 30 miles per hour except for the vertical sag curves. With the extreme changes in relief in this area, a 30 MPH design is hard to achieve. As a result, the most critical areas are designed for 30 MPH such as the vertical crest curves and the horizontal curves. In the sag curves, the 30 MPH design is not as critical, and this is the area where compromises can be MAYOR, CITY COUNCIL AND PlANNING Ca.1MISSION, CITY PLANNER PARK COMMISSION AUGUST 7, 1984 TRIVESCO . MEMORANDUM TO: FRCM : DATE: RE: . . MAYOR Robert Rascop COUNCIL Jan Haugen Tad Shaw Alexander Leonardo Kristi Stover ADMINISTRATOR Doug Uhrhammer CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD . SHOREWOOD, MINNESOTA 55331 . (612) 474-3236 Let it be known that previously we have not made any fonnal recorrmendation. Prior to making a recorrmendation: 1. We need 10 or more acres in that vicinity, on or adjacent to the Trivesco property. 2. We need an income projection on dedication fees and a time line on Trivesco, Covington Vine Ridge, and Near Mountain. 3. What is Mr. Dayton's land worth and how much does he want for it? 4. Would Mr. Bruce consider a Contract for Deed, and if so, for how long? Because of the Developers need for an irrmediate recorrmendation, this is our formal recorrmendation: Since there is so much uncertainty about acquiring any other land in the vicinity, Carol Butterfield moved, Mari Kooi seconded, that the Park Corrmission's recorrmendation to Council is to request 10+ acres of land from Trivesco for a neighborhood park. *Please review attached Park Corrmission Minutes to see the action that the Park Commission has taken regarding Trivesco since March 19, 1984. cc: John Uban Trivesco Dan Vogt, City Administrator A Residential Community on Lake Minnetonka's South Shore ge ~ . . . CITY Of SHOREWOOD PARK COMMISSION MEETING MONDAY, MARCH 19, 1984 TRIVESCO COMPREHENSIVE PLAN AMENDMENT - JOHN UBAN Mr. John Uban make a presentation for Triv~sco; The area consists of 107 acres, 1.5 units per acre. They are proposing a tier of land uses: 1. Commercial along Highway 7 2. Medium/high density adjacent to and south of commercial consisting of multiple housing to act as a buffer between commercial and residential. 3. Single family lots of approximately 20,000 square feet. Mr. Uban mentioned an intersection onto Highway 7, approximately where "Broms Market" is now and a collector road running along the western edge of the property and curving to meet Covington Road at the Southwest corner of the property. Proposed Park Facilities Mr. Uban agreed to a connecting trail system. An area just under 5 acres was proposed for parkland. This included development proposing a small ballfield, 2 tennis courts, and a depressed hockey rink (filled with sand and used for volleyball during the summer). Commission discussed approximate population increase considering Trivesco at 600, Near Mountain at uU, ..IIIU ~ovington Vine lEdge at 200; a total of 1550 new residents. Commissioner Lindstrom pointed out that the Comprehensive Plan requests 10 to 15 acres for a park. Commission discussed the possibility of the cooperation of Trivesco, Covington Vine Ridge, and Near Mountain, with the idea of one large park. The Wallace Dayton property was mentioned as a good site. Planner Nielsen will be meeting with Mr. Dayton. He will discuss the issue with him and let the commission know how he reacts. . PARK.MISSION MINUTES MOND APRIL 2, 1984 page three .. . PROPOSED PARK - TRIVESCO Planner Brad Nielsen told Commission that he had talked to Mr. Wallace Dayton about the possibility of using his property as a park. Brad said Mr. Dayton liked the idea of having his land used as a park, but that he would expect to be paid for the land. Brad referred Mr. Steiner of Trivesco to Mr. Dayton. Planner Nielsen has talked to both Mr. Steiner and John Uban from Trivesco. They feel that they have extended themselves about as far as they can with the three parcels they've bought and would prefer to have the City purchase the property. Commissioner Carl stated that he felt the fewer people involved in dealing with Mr. Dayton at this time, the better it would be and suggested that the Park Commission keep out of it for the present and allow Planner Nielsen to deal with Mr. Dayton, as he has 'already met with him. Commission asked Planner Nielsen to find out: 1. What Mr. Dayton's land is worth and how much he wants for it. 2. If there is any chance of Trivesco buying it. 3. Approximately how much will there be in dedication fees from Trivesco, Covington Vine Ridge, and Near Mountain. 4. Would Mr. Dayton consider a Contract for Deed, and if so, for how. long. After they receive this information the Commission will have a better idea of how to approach the situation, depending on the price and terms. Commission wondered, in terms of development fees, how fast things would progress. Planner Nielsen said he felt that two issues could spur development, 1) the intersection, and 2) water. Planner Nielsen said Mr. Dayton will be out of the country for about will write a letter to him so it will be there when he arrives home. run the issue through Council to get their permission to negotiate. a month. He He wants to CITY OF SHJREWOOD PARK COMMISSION MEETING MONDAY, MAY 21, 1984 ~ DAYTON PROPERTY The Park Commission asked staff to ask Planner Nielsen to keep the Park commission informed in writing regarding the Dayton n2~otiations. \ . ,CI"TY OF SHOREWOOD . PARK COMMISSION MEETING MONDAY, JUNE 18, 1984 . TRIVESCO Commission questioned why there haven't been more dealings with Mr. Dayton. Council Liaison Tad Shaw reported that Council approved the Comprehensive Plan Text Amendment to include graphics showing uses. This will be forwarded to Met Council for approval. Tad said the question is: How much money is available? He said there will be specific instructions given to Planner Nielsen at the next Council meeting. The Commission feels that the Park issue with Trivesco has not been resolved because of incompleted negotiations. They want 10+ acres of land as recommended in the Cdmprehensive Plan. No formal recommendation will be given by the Park Commission at this time relating to Trivesco. The present plans are not acceptable. "7 . . THOMSEN, NVBECK,JOHNSON, BOUQUET & VAN VALKENBUAG, P.A. LAW O,.,.ICES SUITE 102-7250 FRANCE .VENUE SOUTH MINNEAPOLIS IEoINAl, MINNESOTA ..~. GLENN G. NVBECK GORCON V...JOHNSON .JOHN K. BOUQUET .JAMES VAN V"'LKENBURG MARK G. OHNSTAD JACK W. CARl-SON OENN ISM. PATRICK MARSH..J ....AL..BERG MARK E. LA-SEE 18121 835-7000 0... COUNSEL HELGE THOMSEN RICHARD O. WIl.SON, P. A. ROBERT E. ZECK August 3, 1984 Mr. Brad Nielsen City of Shorewood 5755 Country Club Road Shorewood, Minnesota 55331 Re: Plat of Waterford-Johnson Property Our File No. 82-1-060C.4 Dear Mr. Nielsen: Our firm represents Mr. and Mrs. Ronald Johnson who reside at 5355 Shady Hills Circle in the City of Shorewood. Mr. and Mrs. Johnson own 20 acres on Vinehill Road immediately adjacent to the northerly bounda~y of the proposed plat of Waterford. It is our understanding that the proposed plat will come before the Shorewood Planning Commission August 7. Mr. and Mrs. Johnson have requested that we write to you to indicate their opposition to the plat as proposed and the reasons for their opposition, which are as fo 11 ows : 1. The plat does not make provision for the proper projection of streets in accordance with Section V of Ordinance No. 79. 2. The streets in the plat are not carried to the boundaries of the Johnson property as required by Section V. 3. The plat makes provision for a reserve strip controlling access to streets which is prohibited under Section V. 4. The arrangement of the lots in the plat appear to be an attempt to require the platting of the Johnson's property in a manner which is acceptable to the developer, but definitely not acceptable to the Johnsons. We have also been informed that discussions have taken place concerning assessment against the Johnson's property for a portion of the cost of road and utility improve- ments in the development of the Waterford subdivision. In the absence of any benefits to the Johnson's property, we fail to see any support for such assessments. Any assessment would be challenged. Ie .. . . Mr. Brad Nielsen August 3, 1984 Page Two From a review of the proposed plat the street of Waterford Place is shown intersecting with Vinehill Road. This will confirm your statement to me that Vinehill Road is not a thoroughfare but regard as a collector street, and there- fore, an additional access off of Vinehill Road to the Johnson property would be oermitted. On behalf of the Johnsons, we respectfully request copies of all minutes of the various city commissions and council meetings in which their property is discussed. Also, we request copies of all the minutes of all future meetings, and request that notices of all such meetings be given to our clients. Thank you very much for your cooperation in discussing this matter with me. Ver.~ truly yours, 'M~#/ John K. Bouquet . JKB:mk cc: Robert Rascop, Mayor, City of Shorewood Bruce Benson, Chairman Planning Commission Gary Larson, Attorney, City of Shorewood . . CITY OF SHOREWOOD MAYOR Robert Rascop COUNCI L Jan Haugen Tad Shaw Kristi Stover Robert Gagne 5755 COUNTRY CLUB ROAD . SHOREWOOD, MINNESOTA 55331 . (612) 474-3236 MEMO TO: Mayor and Councilmembers FROM: Dan Vogt DATE: August 13, 1984 RE: Article Request from Wayzata Newspaper The new newspaper in Wayzata has requested that someone from the City Government of Shorewood write an article relating to the City on a somewhat regular basis; one article approximately every six (6) weeks. Councilmember Haugen and myself have been contacted. It is felt that the Council as a whole should determine if the City should involve itself with such an article. Also, if an article is written, who from the City should be responsible, what types of articles should be ,written, who would review prior to publication, etc. The Wayzata newspaper contact person has indicated that some of the other cities in the area have expressed interest such as Wayzata and Minnetonka. A Residential Community on Lake Minnetonka's South Shore II tJ- . . MAYOR Robert Rascop COUNCI L Jan Haugen Tad Shaw K risti Stover Robert Gagne CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD . SHOREWOOD, MINNESOTA 55331 . (612) 474-3236 MEMO TO: Mayor Rascop FROM: Dan Vogt DATE: August 1, 1984 RE: 1985 South Lake Police Budget Below I have outlined a more detailed description of recommendations regarding the 1985 Police Budget that I discussed with you on the morning of July 31st. A meeting was held on July 24 with the Administrators from Shorewood, Excelsior, Tonka Bay and Greenwood to review and discuss the 1985 Police Budget. It is my recommendation, after discussi~n of the Budget, that the Coordinating Committee consider the following items: 1) That the Budget show a salary increase of not more than 4%; 2) That a breakdown by job classification be presented showing monthly and yearly rates; 3) That a report be given prior to adoption of the 1985 Budget with regards to overtime to determine if the Budget amount is justified; 4) That the Budget be presented showing expenditures from two previous years, the current Budget amounts, January through June expenditures, and the proposed Budget amounts for the upcoming year; 5) That the insurance costs budgeted be completely justified since this amount is projected to increase by $10,000 (a Risk Management firm may be needed to review the insurance); 6) That a ceiling on the employee insurance package be contemplated during negotiations. If you have any questions on any of these items, let me know. A Residential Community on Lake Minnetonka's South Shore /C?~ . ... . . South lake Minnetonka Public Safety Department 143 OAK STREET EXCELSIOR, MINNESOTA 55331.3095 RICHARD A. YOUNG Chief 1612! 474-3261 M E M 0 RAN DUM ---------- TO: FROM: DATE: RE: City Admin:t' rators Chief Young 08/09/84 1985 Police Bu get The Coordinating Committee met August 8, 1984 and approved, subject to council approval, the modified budget of the Police Department. I have attached a copy for your information. The budget was modified to reflect most of the recommendations which came out of our meeting on July 24, 1984. The salary increases and related items were changed to a 4% i~crease. Actual expenditures with related revenue ite~s were included. The Dayors were given t~o years actual expenses, 6 month expenses, 84 budget amount~ 85 requested budget amounts and a salary breakdown by employee. The amounts expended and budgeted for overtime, training, motor fuels, insurance, pensions and benefits .were explained and discussed wtih the mayors. The mayors decided to continue the method used for labor negotiations, purchase of gasoline and charges to the cities for court overtime. Next year, the admistrators will have the items they requested (budget layout) to assist them in working with the police budget. If you have any questions, please do not hesitate to contact me. Serving South Lake Minnetonka Communities of ExcelSIOr, Greenwood Shorewood and Tonka Bav . . Code 10 11 12 13 20 21 22 23 24 27 28 29 . . SOUTH LAKE MINNETONKA PUBLIC SAFETY DEPARTMENT 1985 BUDGET (MODIFIED) Account Salaries Salaries - overtime Salaries - parttime Professional Communications Printing and Publishing Utilities Travel, Conferences and Schools Naintenance Care of Persons Cleaning and Waste Removal Contractual Services 30 Office Supplies 31 Small Tools 33 Motor Fuels 37 Uniforms 38 Cleaning Supplies 39 General Supplies 40 Rent 41 Insurance 43 Subscriptions and Memberships 45 Pensions and Benefits $83,125 Less State Aid reimbursement - 25,000 49 Miscellaneous 51 Building Expense Amount $395,200 17,900 12,200 6,000 6,000 3,000 7,500 4,500 12,000 100 1,500 2,000 3,100 150 21, 400 3,500 100 5,000 7,000 29,955 550 58,125 500 1,500 10-Salaries $395,200 II-Salaries Overtime $17,900 12-Salaries Parttime $12,200 13-Professional Services $6,000 20-Communications $6,000 . . SOUTH LAKE MINNETONKA PUBLIC SAFETY DEPARTMENT BUDGET NARRATIVE FOR 1985 The department has not begun union negotiations for 1985. An increase of 4~ is used at the coordinating co~ittees direction. This category includes all holiday overtime, vacation and sick-leave backup, in addition to regular overtime. It also reflects a 4% increase. This category was cut from 1982 and 1983 levels of $14,000 and $15,400 to $12,325 in 1984 because of a different method of paying court overtime, however, this current figure includes the court overtime as requested by the managers. The revenue for court overtime is shown under anticipated income. Current projections indicate this may not be sufficient. After this years experience, an increase in excess of the wage increase percentage, may be justiried for 1986. This line item covers part time secretarial help to assist the Administrative Clerk. With the increased productivity of the officers, much additional work is required in the office. The parttime position is essential to accomplish the necessary and required job tasks. The increased demands upon our secretarial staff may dictate the designation of this position as a full time position in the not to distant future. This also reflects a 4% wage increase. This item also includes the Excelsior Park Patrol and a revenue is shown under anticipated income. This account covers the audit required by state statutes, physical and psychological exams and all legal services that are required by the department. This account has historically been underfunded. In 1982, 1983 and 1984 the account was set at $4,000, $4,500 and $4,500. Actual expenses were $6,366.50, $5,551 and 4,759.55 so far in 1984. An increase to $6,000 is definitely justified by the past performance of this account. This account covers all costs associated with the necessary radio communications equipment required by the department. We have not received any notice of increase from Hennepin County. Therefore, no increase is requested. 2l-Printing & Publishing $3,000 22-Utilities $7,500 23-Travel, Conferences & Schools $4,500 24-Maintenance $12,000 27-Care of Persons $100 28-Cleaning and Waste Removal $1,500 29-Contractual Services $2,000 . . Page 2 This section covers all correspondence and necessary report-keeping functions. Anticipated expenditures in this category will include stationery, envelopes, report forms, warning citations, legal and professional publications. Also included in this category are the costs associated with the required advertising on bids, all legal notices and personnel recruitment. This account covers all utilities. It has also been historically underfunded. With budgets over the past three years being $5,000, $5,500 and $6,500, the actual expenses were $5,629.65, $6,086.24 with 1984 currently projected at $7,141.30. The recent telephone breakup is causing further increased costs which indicate the requested funds may even again be insufficient in 1985. This account covers all departmental training programs. The cost of training is expensive; however, litigation is much more so. It is imperative that we . continue to provide the best possible training for our personnel. This category was cut in 1984 from the previous two years level of $4,500, to $2,000. We have already spent in excess of the $2,000 with less than one half of the years bills paid. A return to the previous level of $4,500 is more than justified. Funds disbursed from this category provides for the maintenance of departmental equipment. All automotive repair, along with office equipment and departmental radio service, are covered in this classification. Radar units requiring scheduled calibration are also covered in this account. Maintenance contracts on the typewriters, copy machine, etc are in this category. No increase is requested. This account covers care of prisoners. No increase is requested. This category covers all janitorial services and waste removal. No increase is requested. This portion of the budget includes such items as all contracts necessary for obtaining testing programs as required for promotion and hiring of new recruits. No increase is requested. 30-0ffice Supplies $3,100 31-Small Tools $150 33-Motor Fuels $21,400 37-Uniforms $3,500 38-Cleaning Supplies $100 39-General Supplies $5,000 40-Rent $7,000 41-Insurance $29,955 43-Subscriptions & Memberships $550 . . Page 3 This category covers all necessary office supplies for maintaining the operation. Current projections for 1984 indicate expenses in this category to be in excess of $3,600. This is due to the increased cost of these items and the increased paperwork required of the department. This account covers replacement and purchase of tools for the patrol vehicles. No increase is requested. This portion of the budget covers all fuels and lubricants for the department's vehicles. The cost of these items has remained stable for the past two years. An increase in 1985 is a very strong likliehood. We also are now at full strength which will mean more miles traveled and increased costs in doing so. Therefore this item has been increased by 7 ~~. This category covers replacement of the required uniform for all department personnel. A section of the contract requires repair or replacement of any of the officers' personal property which may be damaged in the line of duty. No increase is requested. This section covers the necessary supply of basic maintenance items for the cleanliness of the department. No increase is requested. This line item includes all items of a general nature required by the department. It includes ammunition, tires, first aid supplies and any and all items required for the general operation of the department. No increase is requested. This category covers the rent of the building and the garage area where the police vehicles are kept. It also includes the monthly rent for the CRT. No increase is requested. Covered in this section are the insurance protection for: workman's compensation, umbrella policy, automobile, institutional policy and bond, professional liability, etc. This item was cut last year, however, current projections justify the requested amount for 1985. This area includes subscriptions to professional and legal journals required by all department personnel. Memberships in area and national professional organizations are also taken from this category. No increase is requested. , , A /1/ ~) ..' ;.; ______ . /' ..I>"'~..t _""_ ...... , ~/.. ...,~ j'!" .-,..~~~ J"'.. . -- . ~,.,.(~ ,.~~~\~:: <~.'~ ~:;;,"~~........7.,' . . CITY OF EXCELSIOR 339 THIRD STREET EXCELSIOR. MINNESOTA 55331 TELE: 612-414.5233 MAYOR Richard J, Knapp J u 1 y 31, 1 9 84 COUNCIL Lucille Crow James Grathwol Charles S. Thomson Carl H. Weisser CITY MANAGER Timothy G. Madigan TO: Mayor Knapp FRO(;.:/\~ Ti mothy t1adi gan / \, Ci ty Manager / ,/ SUBJECT: 1985 Police Budget On July 24, I met with Chief Young and the City Administrators from Greenwood, Shorewood and Tonka Bay to discuss the proposed 1985 Budget for the Police Department. As a result of the discussions at this meeting I would recommend the Coordinating Committee take the following actions: (1) Request a breakdown of salaries for job classifications showing monthly and yearly rates, with salary ranges. (2) No more than 4% be shown in the Budget for salary increases. (3) The budget layout be revised to show six month expenditures, present year budget, and two previous years actual expenditures, along with proposed expenditures for the coming year. (4) The budget be revised to show actual expenditures, regard1 ess if the Depa rtlllent is reimbursed for them e.g. overtime and park patrol. (5) The Committee should determine if the amount proposed for overtime is not high given the present personnel levels. A $3,000 reduction would in my mind not be out of line. (6) The travel and conference budget is being spent at a much higher level than was budgeted for. Is this acceptable? . "". . . ~1ayor Knapp 1985 Police Budget Page 2 (7) Insurance costs are budgeted to increase by $10,000. In light of this sharp increase the COlllrTJittee may wish to have Risk Control review the Department's insurance package. (8) The amount budgeted for pensions and benefits should be checked against actual payroll figures to determine if this alllount is accurate. Historically it has been high by about $10,000. (9) The Revenue Budget should be revised to reflect all revenue sources including State Aid, park patrol and reimbursed overtime. (10) The Committee should have someone outside the Department conduct the labor negotiations for the 1985 labor contract. cc: Chief Young City Administrators