111008 CC WS AgPCITY OF SHOREWOOD
CITY COUNCIL WORK SESSION
MONDAY, NOVEMBER 10, 2008
AGENDA
1. CONVENE CITY COUNCIL WORK SESSION
A. Roll Call
2.
B. Review Agenda
5735 COUNTRY CLUB ROAD
SOUTHSHORE CENTER
6:00 P.M.
Mayor Lizee
Woodruff
Turgeon
Bailey
Wellens
ENTERPRISE BUDGET DISCUSSION (Att. -Finance Director's memorandum; budget
documents)
3. ADJOURN
'~'~'
SHOREWOOD
5755 COUNTRY CLUB ROAD •SHOREWOOD, MINNESOTA 55331-8927 • (952) 474-3236
FAX (952} 474-0128 • www.ci.shorewood.mn.us • cityhall@ci.shorewood.mn.us
MEMORANDUM
DATE: November 5, 2008
TO: Honorable Mayor and City Councilmembers ~y -
FROM: Bonnie Burton, Finance Director/Treasurer .~ -f ~~ ~~
Brian W. Heck, City Administrator/Clerk ~'
~.- ,.~
RE: Enterprise Fund Budget Work-session ~-M nd~ay, November 10, 2008
Attached for your review are revised Year 2009 budget drafts for the City's Enterprise Funds.
These documents will be discussed at the work session on Monday night. The documents have
been revised to include the changes requested by the City Council at the work-session on October
13, 2008. The changes are summarized below.
Water Btcdget
The following changes have been included in this most recent budget draft: 1) The debt service
transfer from the Water Operating Fund to the Water Debt Service Fund was reduced from
$350,000 to $260,000; 2) The 2008 capital budget has been revised upward to reflect an
additional $108,000 required for the SE Water Tower painting project, as per the bid; 3) Water
Operations salaries have been reduced to reflect the change in Utility Maintenance personnel
time: fewer hours will be spent reading water meters and more time will be dedicated to
checking Stormwater structures.
Staff is still in the process of reviewing rate analyses as previously discussed and we plan to have
information available for your review at the work-session. Briefly, the rate structure under
review was previously proposed by Councilmember Wellens. It is programmed to reward water
conservation and adjust minimum rates, thereby benefiting seniors and other low-gallon users,
while maintaining the City's overall revenue at a level sufficient to fund operations.
~~
~®~® PRINTED ON RECYCLED PAPER
2009 Enterprise Budget Memo
Page 2 of 3
Sanitary Sewer Budget
There were not any recommended changes to the Sanitary Sewer budget at the last work-session.
Staff noted the discussion about the Sanitary Sewer cash reserves which typically are used for
infrastructure replacement, capital improvements, emergency damages, I & I mitigation, and
working capital, Staff suggests designating $2.5 million of the available $4 million fund balance
for these purposes. The remaining fund balance (approximately $1.5 million) would then be
available for other uses, such as internal loans to other funds for specific purposes like the Lake
Mary Stormwater project.
Council will recall the City currently has about 2,800 connections to its Sanitary Sewer System.
According to the MCES, the flow in millions of gallons for the period July I, 2007 -June 30,
2008 is used to calculate each city's share of the wastewater processing cost. Shorewood's share
of the 2009 MCES wastewater processing charge is $576,200, compared to $548,000 for Budget
2008. The monthly wastewater processing charge does not include I & I surcharges, which
MCES could impose. At this point, the City expects to again be exempted from the Inflow &
Infiltration surcharge program in 2009. To continue this exemption, the City will have to be
proactive regarding I & I mitigation and funds have been designated for this purpose
Stormwater Management Budget
Changes to this draft version of the 2009 Stormwater Management Budget include the following:
I) cancellation of the 2008 planned capital outlay ($100,000) in order to increase fund balance for
2009 projects; 2) a $300,000 internal loan from the Sewer Fund to the Stormwater Fund is
contemplated in this budget draft to fund the 2009 Lake Mary drainage ($457,000) and Harding
Lane ($97,000) projects; 3) a corresponding debt service component ($65,000) is included for
2009; 4) salaries were increased to reflect the change in Utility Maintenance personnel time:
more time will be dedicated to checking Stormwater structures; 5) no rate changes are
contemplated for the Stormwater fund in this budget draft.
Staff discussed different options for funding the Lake Mary drainage project inchiding special
taxing districts, and internal loans from the Sewer Fund and/or from the Liquor Fund. This
project is a major, one time capital expense and at the last work-session, staff noted some Council
reluctance to using special taxing district(s) as a financing tool; perhaps believing it might be
contentious.
Staff researched the process required to establish a special Stormwater taxing district and attached
is an excerpt from the Minnesota Statutes describing requirements to establish same: in general,
the ordinance to establish the district must be adopted by atwo-thirds vote; a public hearing must
be held after publishing for two successive weeks; and when adopted, the ordinance shall be filed
with the county auditor and county recorder. Then, before a contract for a project is awarded, the
publications and public hearing process must be repeated.
Based on the timing and legal requirements of establishing a special taxing district, funding the
Lake Mary project with an internal loan from the Sewer fund, with repayment from Stormwater
rate revenues, will make the project financially feasible for the 2009 budget year.
2009 Enterprise Budget Memo
Page 3 of 3
Recycling Budget
There were no further changes to the Recycling 2009 budget draft. There was Council consensus
to schedule its spring clean-up day to be different than Minnetonka's. The Council is urged to
review rates periodically to assure there are adequate resources to fund operations.
Conclusion
We invite your response and comments on the revised Enterprise Budgets. Please advise if you
would like additional information or if we can be of further assistance prior to the work-session.
..:,
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444.076 WATERWORKS; STORM, SANITARY SEWER 5YSTEMS.
b ~{ ,_1
764
impose fees or charges for the use or availability of the improvement or for connections
therewith in an amount not to exceed the amount remaining unpaid on the canceled
assessment. The municipality may make the fees or charges a charge against the owner,
lessee, occupant, or all oftthhm aro erty fort ollection aseotherhtaxes a~et collected.
auditor with taxes agams p P
History: 1976 c 259 s 3
444.08 [Repealed, 1957 c 608 s 2]
444.09 [Repealed, 1973 c 702 s 26]
444.10 [Repealed, 1973 c 702 s 26]
444.11 [Repealed, 1973 c 702 s 26]
444.12 [Repealed, 1973 c 702 s 26]
444.13 [Repealed, 1973 c 702 s 26]
444.14 [Repealed, 1973 c 702 s 26]
444.15 [Repealed, 1976 c 44 s 70]
444.16 TORM SEWER IMPROVEMENT DISTRICTS.
Subdivision 1. Definitions. For the purposes of sections 444.16 to 444.21 the terms
in this section have the meanings given them.
Subd. 2. Municipality. "Municipality" means a home rule chartl989r statutory citti~
or a town that is not in an orderly annexation process on October 3,
Subd. 3. Governing body. "Governing body" means the city council for a city and
the town board for a town.
History: 1973 c 123 art 5 s 7; 1974 c 206 s 1; ISp1989 c 1 a~-t 17 s 9
~'` ABLISHMENT OF DISTRICT.
444.17 SST
The governing body of a municipality may by ordinance adopted by a hvo-third.
vote of all of its members, establish within its territorial limits a storm sewer
improvement tax district. The ordinance shall describe with particularity the territory
area within the municipality to be included been held on the quest on. A notice of t}_i
be adopted until after a public hearing has
time, place and purpose of the hearing shall be published for two successive weeks i:~
the official newspaper of the municipality or in a qualified newspaper of genera.
circulation in the municipality and the last notice shall be at least seven days prior !
the day of the hearing. The ordinance when adopted shall be filed with the coun~<
auditor and county recorder.
History: 1974 c 206 s 2; 1976 c 181 s 2; 1Sp1989 c 1 a~~t 17s ZO
444.18 A rTHORITY; TAX FOR COST; PROCEDURES.
Subdivision 1. Authority, tax. Following the adoption of an ordinance unu`' 1
sections 444.16 to 444.21, th s govnerrovg boorm seweresgystems andr related facil'ti '' '~
extend, maintain, and otherw p
within the district. Storm water holding areas and ponds within and without the:.
municipality may also be acquired, constructed, masnand facilitasldescrib df n tl ~`'
j benefit of any such district. The cost of the system
i; subdivision may be recovered by the tax authorized in section 444.20. i
Subd. 2. [Repealed, 1991 c 76 s 2]
I! Subd. 3. Precontract procedures. Before the municipality awards a contract for?'
improvement, the governing body shall hold a public hearing on the propo$e`,
~ improvement following two publications in the official newspaper of a notice state`
I
l__.. ~ :. ~..
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765 WATERWORKS; STORn~, SANITARY SEWER SYSTEMS. 444.20
(1) the time, date and place of the hearing;
(2) the general nature of the improvement;
(3) the estimated cost;
(4) the area over which any levy will be imposed; and
(5) the term over which the costs will be recovered.
The two publications shall be a week apart and the hearing shall be at least three
days after the last publication. Not less than ten days before the hearing, notice of it
shall be mailed to the owner of each parcel within the area proposed to be taxed,
including the estimated tax to be levied against each parcel in the first year. Failure to
give mailed notice or any defects in any notice shall not invalidate the proceedings. For
the purpose of giving mailed notice, owners shall be those shown to be owners on the
records of the county treasurer.
Before the hearing, the council shall secure from the city engineer or some other
competent person a report advising it in a preliminary way as to:
(a) whether the proposed improvement is feasible;
(b) whether it should be made as proposed or in connection with some other
i r;provement; and
(c) the estimated cost of the improvement.
`vo error or omission in the report shall invalidate the proceeding unless it materially
yrejudices the interest of an owner. The council may also take other steps before the
' '1Caring including among other things the preparation of plans and specifications and
he advertisement for bids on them that will in its judgment provide helpful informa-
~ ion in determining the desirability and feasibility of the improvement. The hearing
nay be adjourned from time to time. A resolution ordering the improvement may be
+~pted at any time within six months after the date of the hearing.
History: 1974 c 206 s 3; ISp1989 c 1 art 17s 11; 1991 c 76 s 1
~-14.19 BONDS.
At any time after a contract for the construction of all or part of an improvement
i' as been entered into or the work has been ordered done by day labor, the governing
` ndy may issue obligations in an amount it deems necessary to defray in whole or in
- i Ott the expense incurred and estimated to be incurred in making the improvement,
- I eluding every item of cost from inception to completion and all fees and expenses
i~+~~urred in connection with the improvement or the financing thereof. The obligations
<hall be payable primarily out of the proceeds Of the tax levied pursuant to section
+4:20. The governing body may by resolution adopted prior to the sale of obligations
i+iedge the full faith, credit and taxing power of the municipality to assure payment of
t ?e principal and interest in the event the proceeds of the tax levy in the district are
'~nnfficient to pay the principal and interest. Obligations shall be issued in accordance
~, ith chapter 475, except that an election is not required, and the amount of the
~~~Iigations is not included in determining the net indebtedness of the municipality
:nder the provisions of any law or charter limiting such indebtedness.
History: 1974 c 206 s 4; 1 Sp1989 c 1 art 17 s 12
-~d4.20 TAPES
The governing body of a municipality may levy a tax on all taxable property within
the district in an amount necessary to finance the cost of the improvement, including
'~sintenance and to pay the principal and interest on obligations issued pursuant to
~~tion 444.19. The tax shall be collected and paid over as other taxes, but shall be
spread only upon the property described in the ordinance. The tax shall be disbursed by
'` 'he governing body only for the benefit of district as established by the ordinance.
! Histo 1974 c 206 s 5; 1 S 1989 c 1 arrt 17 s 13
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~I~'Y ®F SEI~I~E®®D,
1VIINNES®'I'A
DRAFT'
2009 WA'T'ER DEB'T' SEIZ~ICE B~.JDGET'
November 2008
FUND: Water
SUBFUND: Water Debt Service
FUND NO: 601
DESCRIPTION OF ACTIVITY:
MISSION:
To provide for the retirement of
debt incurred to construct water
system improvements.
Responsible for the accumulation of resources for the retirement of Water Fund debt, and
for the periodic payment of principal and interest.
OBTECTIV ES:
To assure adequate resources to retire debt as scheduled, or more quickly if prudent.
HIGHLIGHT'S/COMMENTS:
Revenues:
Special Assessments on Water Improvements
Connection Charges
Interest Income
Transfers from Water Operating Fund
Expenses:
Staffing:
Supplies/Materials:
Support Services:
Charges & Fees:
Capital Outlay:
Other:
Debt service payments -Principal and interest
Fiscal Agent Fees
2
FUND: ++601 FUND: Water -Debt Service DEPT # 4940.-
BUDGET Actual Actual Budget YTD Oct Proposed Adopted
ITEM 2006 2007 2005 2008 2009 2009
REVENUE
Sp Assess/Connect Chgs 663,633 96,710 105,000 88,066 90,000 0
Misc. Revenue 61,926 91,387 40,000 45,608 40,000 0
Transfers 0 0 260,000 0 260,000 0
TOTAL REVENUE 725,559 188,096 405,000 133,675 390,000 0
EXPENSES
Staffing 0 0 0 0 0 0
Supplies~aterials 0 0 0 0 0 0
Support Services 0 0 0 0 0 0
Charges & Fees 0 0 0 0 0 0
Other -Debt Service 373,955 427,050 3SS,000 319,874 381,500 0
Capital Outlay 0 0 0 0 0 0
Transfers 0 0 0 0 0 0
TOTAL EXPENSES 373,955 427,050 358,000 319,874 381,500 0
SERVICE INDICATORS
Outstanding Debt, Year End 3,920,000 3,665,000 3,415,000 3,415,000 3,165,000
CASH FLOW IMPACT
Beginning Cash Balance 687,641 1,039,245 800,291 800,291 817,291
Revenues 725,559 188,096 405,000 133,675 390,000
Expenditures (373,955) (427,050) (388,000) (319,874) (381,500)
Ending Cash Balance 1,039,245 800,291 817,291 614,092 825,791
STAFFING:
3
~IT~C OF S®REC7®,
liiIINNES®T'.~
DRAFT
2009 W1~TEIZ OPEI~ATIN~ PLTDGET
November 2008
FUND: Water
SUBFUND: Water Operations
MISSION:
To provide a safe, clean, uninterrupted
supply of drinking water to all City
residents connected to the City water system.
FUND NO: 601
DESCRIPTION OF ACTIVITY:
Responsible for operation and maintenance of six (b) well systems, including all pumps and well houses, maintenance of water towers
and treatrnent plant, and extension of new watennain and construction of new water facilities, as necessary.
OBTECTIVES:
- Supply a safe, clean uninterrupted source of water to all co~ulections
- Explore possibility of interconnecting with other conununities
HIGHLIGHTS/COMMENTS:
Revenues:
Estimated water sales based on the current quarterly billing at a tiered rate of $2.95 - $3.75/1,000 gallons
Connection and permit revenues
Miscellaneous Income includes interest income and Cellular Anteiula Space Rentals
Expenses
Staffing:
.15 Dir of Public Wks
.25 Engineering Technician
.15 Utility Lead Person
.53 Utility Operator
.10 Senior Accounting Clerk
.05 Receptionist/Secretary
Supplies/Materials:
Office Supplies, including billing forms and postage
Maintenance contracts for computer hardware and software
Maintenance of gate valves
Small tools and chemicals for water treatment
Support Services & Charges:
Engineering
Water Operations Licenses & Training
Insurance on water system
Water testing & Water Quality Reporting
Capital Outlay:
Radio Read Meter project-($125,000 - 2009)
Boulder Bridge Well x2 -Pull & Inspect ($24,000 - 2009)
Other:
Water Purchased from other communities
Meter purchases
Well utility charges
Transfers to Water Debt Service Fund
Depreciation (Non-cash expense accounts for future system replacement)
6
FUND: #601
BUDGET
ITEM FUND: Water Operations
Actual Achial
2006 2007
Budget
200S
YTD Oct
200S
Proposed
2009
Adopted
2009
$$
Change DEPT ~ X19400
,~
%~
Change
REVENUE
Charges for Service 555,112 666,597 5S3,500 494,760 707,000 0 133,500 21.17`/°
Bond Proceeds 1,402,555 396 0 0 0 0 0 0.00%
Misc. Revenue 163,215 193,OOS 130,000 57,460 145,000 0 15,000 11.54%
TOTAL REVENUE 2,150,915 560,301 .713,500 5S2,219 552,000 0 135,500 19.41%
EXPENSES
Staffing 75,163 56,677 109,659 77,566 1OQ029 0 i~',h3's!? -5.75%
Supplies/Materials 53,323 52,757 76,625 29,90S 71,350 0 + ~..'.";'. -b.SS%
Support Services & Charges 94,756 123,233 96,425 90,907 100,100 0 3,675 3.51%
Capital Outlay 0 0 494,000 149,356 149,000 0 ,. -;:~,iA,ii i -69.54%
Transfers 0 310,000 260,000 0
260,000
0
0
0.00%
Depreciation 154,105 201,790 135,000 175,204 202,000 0 17,000 9.19`%
TOTAL EXPENSES 407,34S 774,456 1,221,709 572,970 S52,479 0 ~:'.;!';">.' -27.77%
SERVICE INDICATORS:
Miles of Water Line 1G 16 16 16 16
No. of Connections 1,252 1,2S5 1,255 1,2S5 1,255
No. of Hydrants 272 250 250 2S0 2S0
Annual Gals Wtr Pumped* 175,000,000 1S5,509,000 155,509,000 Pending Pending
Avg Daily Consump- gals 479,452 516,463 516,463 Pending Pending
Water rate/1000 gals 2.95/3.75 2.9513.75 2.95/3.75 2.95/3.75 2.95/3.75
CASH FLOW IMPACT:
Beginning Cash Balance 2,356,223 2,693,608 2,939,760 2,939,760 2,616,551
Revenues 2,150,915 860,301 713,500 582,219 852,000
Expenditures (407,345) (774,456) (1,221,709) (572,970) (SS2,479)
Depreciation 184,105 201,790 155,000 175,204 202,000
Construction of Infrastruchire -
Other Cash Flow hnpacts (1,590,258) (41,452) 0 0 0
Ending Cash Balance 2,693,60S 2,939,760 2,616,551 3,124,213 2,738,072
STAFFING:
Dir. of Public Wks - - .15 .15 .15
City Engineer - - - - -
Engineer Technician .OS .25 .25 .25 .25
Utility Lead Person .14 - .15 .15 .15
Utility Operator .77 1.15 .75 .75 .53
Acctg. Clerk .OSS .125 .06 .10 .10
Sec./Recep. .100 .10 .05 .05 .05
* Source: Aiutual DNR reports
7
City of Shorewood, Minnesota
Capital I~n~r~ol°el~te~at Progr°~zrf~t.
2008 Ebro 2012
PR®JECTS BY DEPARTMENT
Department Project# Priority 2008 2009 ZO10 2011 2012 Total
__ -.__.
'Municipal tiVater System t
Amesbury Well Controls Replacement
Water Meter Radio Read Project
SE Area Water Tower -painting
Amesbury Lineshaft Well -Pull & Inspect
Woodhaven Well Bldg Demolition
Boulder Bridge Well #2 - PuII & Inspect
Municipal Water System Total
~.rlD T®TA~,
W-07-03 nla 55,000 55,000
W-07-05 nla 75,000 125,000 200,000
W-08-Oi n/a 378,000 378,000
W-08-02 n/a 23,000 23,000
W-08-03 nla 18,000 18,000
W-09-01 nla 24,000 24,000
549,000 149,000 698,000
549,000 149,000 698,000
ll~ur'~r(uv, ;VuciJnhev'IIG, _'DOR
8
CITY ®~ S~-I~IZEi~ij®®D,
1°~INNES~TA
DRAT
2009 SANITARY SEWER BUDGE'T'
November 2008
FUND: Sanitary Sewer
SUBFUND: Sanitary Server
MISSION:
To provide a safe, sanitary sewer
service to all City residents
DEPT NO: 611
DESCRIPTION OF ACTIVITY:
Major activities include maintenance of fourteen (14) lift stations, and cleaning, televising and repairing sewer mains to
control inflow and infiltration. Sewage treatment is performed by Meh~opolitan Council Environmental Services (MCES)
and is provided for in this area.
OBTECTIVES:
-Work with MCES to monitor inflow and infiltration into the sanitary waver system
-Refurbish two lift stations per year
HIGHLIGHTS/COMMENTS:
Revenues:
Quarterly Sewer service charges at $70.00 per quarter
Interest revenue from investment of Sewer Fund cash balances
Repayment of Interfund Loans
Expenses
Staffing:
.15 Dir of Public Wks
.25 Engineering Technician
.10 Utility Lead Person
.53 Utility Operator
.10 Senior Accounting Clerk
.05 Receptionist/Secretary
Supplies/Materials:
Office Supplies, including billing forms and postage
Maintenance contracts for computer hardware and software
Support Services:
Sewer Main Cleaning
Inflow & Infiltration Control
Insurance on sewer system
Legal & engineering services
Utilities
Travel & seminars
Charges & Fees:
Charges for sewage flow into City of Excelsior trunk mains
Metropolitan Council Environmental Services sewage treatment charges -per MCES
Capital Outlay:
Refitrbish Lift Stations 15 (construction stage) & L.S. 17 (design stage) -?009
Inflow & Infiltration Reduction
Transfers In (?009):
Residential Property purchase debt service payment (Genl Fnd): $60,000
Depreciation (Non-cash expense accounts for future system replacement)
10
FUND: ~ 611 FUND: Sanitary Sewer DEPT T 49150
BUDGET Actual Actual Budget YTD Oct Proposed Adapted S$
ITEM 2006 2007 2008 2005 2009 2009 Change Change
REVENUE
Charges for Service 991,659 1,046,199 950,500 698,931 937,550 0 _ -1.36"1~
Transfers 0 112,500 60,000 0 60,000 0 0 0.00%
TOTAL REVENUES 991,659 1,158,699 1,010,500 698,931 997,550 0 i''.:;„;, -1,25`%
EXPENSES
Staffing 46,260 85,257 90,236 70,560 94,635 0 4,402 4.S8`%
Supplies/Materials 17,864 11,559 14,100 6,660 30,600 0 16,500 117.02'%
Support Services & Charges 517,44S 645,152 639,282 538,512 641,216 0 1,934 0.30%
Capital Outlay 0 0 299,000 206,833 237,000 0 _ _ ., -20.74"/,
Transfers 0 0 0 0 0 0 0 0.00%
Depreciation 204,064 210,138 205,000 160,014 205,000 0 0 0.00%
TOTAL EXPENSES 785,636 952,107 1,247,618 982,578 1,208,454 0 ~ ~ ~. ! : -3.14%
SERVICE INDICATORS:
Miles of Sewer Line
No. of Connections
No. of Lift Stations
Flow (Mill. Gals.) 7/1 - 6/30
65
2,824
14
299.52
65
2,824
14
375.81
65
2,824
14
322.89
65
2,824
14
328.46
65
2,830
14
N/A
65
2,830
14
CASH FLOW IMPACT:
Beginning Cash Balance 3,550,499 3,958,626 4,387,059 4,387,059 4,354,941 4,354,941
Revenues 991,659 1,158,699 1,010,500 698,931 997,550 0
Expenditures (785,636) (952,107) (1,247,618) (982,578) (1,208,454) 0
Depreciation 204,064 210,138 205,000 160,014 205,000 0
Other Cash Flow Impacts (1,959) 11,703 - - - -
Ending Cash Balance 3,958,626 4,387,059 4,354,941 4,263,426 4,349,037 4,354,941
STAFFING:
Dir of Public Wks - - .15 .15 .15
Engineer. Technician .13 .25 .25 .25 .25
Utility Lead .07 .25 .10 .10 .10
Utility Operator .29 .67 .53 .53 .53
Sr. Acctg. Clerk .087 .025 .10 .10 .10
Receptionist/Secretary .12 .05 .05 .05 .05
City of Shorewood, Minnesota
CEtpitcrl Trn~r•o1~e>7re.71t Prc~gl-ai<'i<~z
2008 fhni 2012
PROJECTS BY DEPARTMENT
Department Project# Priority 2008 2009 2010 2011 2012 Total
'.Sanitary Sewer ~
Lift Station 12 Rehab-5705 Christmas Lake Pt. SS-OS-01 n/a 110,000 110,000
Lift Station 16 Rehab-4915 Shady Island Rd SS-08-02 nla 104,000 104,000
Portable Lift Station Control Panel SS-08-03 nla 7,000 7,000
Lift Station 15 Rehab-4360 Enchanted Dr. SS-08-O6 nla 21,000 179,000 200,000
Lift Station 17 Rehab-5295 Shady Island Rd SS-09-O1 nla 8,000 70,000 78,000
Annual Lift Station Inspect & Rehab SS-1 i-03 nla 25,000 25,000 25,000 25,000 25,000 125,000
Infiltration and Inflow Reduction SS-11-05 n/a 50,000 50,000 50,000 50,000 50,000 250,000
Sanitary Sewer Total 317,000 262,000 145,000 75,000 75,000 874,000
Gg2AND T®TAg_, 317,000 262,000 145,000 75,000 75,000 874,000
17rtrrcilut, ;~'urembcr pb, 'OU,S
12
CITY ®F SI-i®IZEW®®,
I1iIINNES®TA
DRAFT'
2009 REC~CCLING BUDGE'T'
Novembex 2008
13
FUND: Recycling MISSION:
To provide weekly pickup of recyclables
SUBFUND: Recycling to all City residents; provide for the annual
City Clean-up activities
FUNDNO: 621
DESCRIPTION OF ACTIVITY:
Weekly pick-up of newspaper, corrugated cardboard, recyclable plastics, glass and
metal, and other recyclable materials. Includes arulual City community clean-up at a drop-off site.
OBIECTIVES:
- Continue weekly pickup of recyclable materials
- Hold City community clean-up in the Spring of the year
- Provide a leaf and yard waste disposal site in Fall of the year
HIGHLIGHTS/COMMENTS:
Revenues:
County Aid is a Hennepin County grant
Charges for Service includes City Clean-up Eees and a
City Recycling Fee of $1.75 per month per household
Tranfers/other includes transfers, interest income and revenue sharing from the Recycling Contractor
Expenses:
Staffing:
Miscellaneous staffing for City Clean-up and Yardwaste Disposal
Supplies/Materials:
Office Supplies
Support Services:
Recycling contract with Veolia Recycling ($2.50/household/month for 2,500 households - 2009)
City Clean-up costs (Est. $10,000 - 2009)
14
FUND: k621 FUND: Recycling
BUDGET Actual Ach~al Budget YTD Oct Proposed Adopted $$
ITEM 2006 2007 200S 2005 2009 2009 Char
DEPT ~ 49•~~0'
~,/
°
-4
REVENUE
County Aid 20,971 20,631 21,000 0 21,000 0 ,_ .. -100.00%
Charges for Service 123,353 6S,92S 74,000 46,057 61,000 0 .- , -100.00%
Misc Revenue x,735 4,536 2,450 2,749 2,450 0 !:_:.. ':=i?' -100.00%
TOTAL REVENUE €z 147,092 94,095 97,450 4S,S06 54,450 0 1`,'--.-~<=i'; -103.57%
OTHER SOURCES
EXPENSES
Staffing 0 0 0 1,110 0 0 0 #DIV/O!
Supplies/Materials 164 0 500 1,421 500 0 ~ -100.00'%
Support Services & Charges 124,159 91,157 99,175 50,429 94,175 0 i,5'=~,';-. ; -100.00%
Capital Outlay 0 0 0 0 0 0 0 ~DIV/0!
Transfers 0 0 0 0 0 0 0 ~DIV/0!
TOTAL EXPENSES 124,354 91,157 99,675 52,959 94,675 0 _ .. -109.34%
SERVICE INDICATORS:
Est. Avg. mo. Participant Hshld 1,100 1,100 1,100 1,100 1,100 1,100
Avg. rno. Tonnage* 90 77 - 67 90 90
CASH FLOW IMPACT:
Beginning Cash Balance 61,905 53,554 94,646 94,646 92,421 92,421
Revernres 147,092 94,095 97,450 48,806 54,450 0
Expenditures (L4,354) (91,157) (99,675) (52,959) (94,675) 0
Other Cash Flow Impacts (1,090) 5,155
Ending Cash Balance 53,554 94,646 92,421 60,493 52,196 92,421
* Annual Recycling Tonnage Reported:
2001 - 965 tons
2002 - 1,OOS tons
2003 - 1,206 tons
2004 - 1,093 tons
2005 - 762 tons
2006 - S97 tons
2007 - 919 tons
2005 - YTD 666 tons
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16
CITY ®F SI-~®~EW~®D,
11~IINNES(~T~
DRAFT
2009 STORl'riIW1~TEIZ BUDGET
November 2008
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FUND: Stormwater Management MISSION:
To provide proper surface water and
SUBFUND: Stormwater Management ground water management throughout the City.
FUND NO: 631
DESCRIPTION OF ACTIVITY:
Activities include maintenance of storm sewer system, including cleaning of catch basins,
dredging of drainage ditches and retention ponds, and minor repairs to system problem areas.
Provides partial funding for larger subwatershed drainage projects.
OBTECTIVES:
- To manage and maintain stormwater and comply with the SWPPP (Storm Water Polltttion Prevention Program)
and NPDES (National Pollutant Discharge Elimination System) mandates.
HIGHLiG HTS/COMMENTS:
Revenues:
Stormwater Management Utility Charge The current residential rate is approximately Sly per quarter.
Misc. Revenue includes interest income and other misc. revenue
Internal Loan from Sewer Fund for 2009 CIP items (5300,000). Repayment over a 5-year period beginning 2009.
Expenses:
Staffing:
.15 Dir of Pub Wks
.05 City Engineer
25 Engineer Technician
.05 Senior Accounting Clerk
.22 Utility Maintenance Operators
Supplies/Materials:
Drainage Correction/Maintenance Materials
Support Services:
Engineering
Contractual Services for drainage correction
Contractual Services
Debt Service:
Annual debt service to repay internal loan Erom Sewer Fund for CIP items (2009)
Capital Outlay: 5555,000 budgeted in 2009 for Lake Mary and Harding Lane Road Constntction
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FUND: ,631 FUND: Stonnwater Management Utility DEPT ~ 49600
BUDGET Actual Actual Budget YTD Oct Proposed Adopted SS "/
ITEM 200b 2007 2003 2008 2009 2009 Change Change
REVENUE
Grant Proceeds 0 0 0 4,74S 0 0 0 0.00`/~
Special Assessments 0 0 0 0 0 0 0 0.00"/"
Charges for Service 69,177 164,347 215,000 145,885 218,000 0 0 0.00°/"
Misc. Revenue 72,323 14,579 10,000 9,380 10,000 0 0 0.00"/"
Transfers/Internal Loans 25,000 41,049 0 0 300,000 0 300,000 NDIV/0!
TOTAL REVENUE & 166,500 219,975 228,000 160,012 528,000 0 300,000 131.58%,
OTHER 50URCES
EXPENSES
Staffing 10,193 26,707 47,880 11,979 65,381 0 17,501 36.55%
Supplies/Materials 1,571 750 6,700 7,053 8,800 0 2,100 31.34`%"
Support Services 42,733 14,132 59,100 54,752 8,600 0 i ;t?;=' ~; -85.45"/"
Charges & Fees 0 0 0 0 0 0 0 0.00"/"
Other -Debt Service 4,438 2,466 0 0 65,000 0 65,000 0.00"/u
Capital Outlay 90,056 0 100,000 0 555,000 0 455,000 0.00"
Transfers 0 52,500 0 0 0 0 0 0.00'%
Depreciation 19,533 19,833 20,000 14,875 20,000 0 0 0.00"/"
TOTAL EXPENSES 169,L5 116,387 233,680 88,658 722,781 0 489,101 209.30'%
CASH FLOW IMPACT:
Beginning Cash Balance 300,316 275,950 322,116 322,116 336,436
Revenues 166,500 219,975 228,000 160,012 528,000
Expenditures (169,125) (116,387) (233,680) (88,658) (722,781)
Depreciation 19,833 19,833 20,000 14,875 20,000
Other Cash Flow Impacts (41,574) (77,255) 0 0 0
Ending Cash Balance 275,950 322,116 336,436 408,345 161,655
STAFFING:
Dir of Pub Wks - - - 0.0 .15
City Engineer - - - .045 .05
Engineer Technician .07 - - .21 .25
Utility Maint. Ops./Foreman .00 .10 .10 .0 .22
Sr. Acctg. Clerk .085 .05 .05 .05 .05
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City of Shorewood, Minnesota
Cc~~ital Irnp~°o~~~r~i<etat P~•ogrrzl~7
2008 tlu-u 2012
PROJECTS BY DEPARTMENT
Department Project# Priority 2008 2009 2010 2011 2012 Total
Stormwater Management i
Harding Lane Drainage STM-09-Oi 1 97,000 97,000
Lake Mary Outlet STM-09-02 1 457,000 457,000
Meadowview Rd Storm STM-10-01 3 15,000 15,000
Nelsine Dr Drainage STM-10-02 1 16,000 16,000
6180 Murray Drainage STM-10-03 1 36,000 36,000
5925 Grant Drainage STM-10-04 1 49,000 49,000
Stratford PI Drainage STM-11-01 1 30,000 30,000
Star Circle Storm STM-11-03 3 89,000 89,000
Rampart Ct. Drainage STM-il-04 1 8,000 8,000
Lake South Auto drainage STM-11.05 1 21,000 21,000
5830 Echo Rd Drainage STM-11-O6 1 33,000 33,000
6180 Chaska Rd Drainage STM-if-07 1 4,000 4,000
Boulder Bridge Lift Station STM-12.Oi nla 243,000 243,000
Valleywood Rtl. Drainage STM-19-03 1 45,000 45,000
Stormwater Management Total 554,000 116,000 185,000 288,000 1,143,000
GRAI~TD TOTAL
554,000 116,000 185,000 288,000 1,143,000
ll+tu:~drn'. rVu~ ember (I (, 'Oil,ti
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