120108 CC Spec Mtg AgPCITY OF SHOREWOOD
CITY COUNCIL SPECIAL MEETING
MONDAY, DECEMBER 1, 2008
AGENDA
1. CONVENE CITY COUNCIL SPECIAL MEETING
A. Roll Call
2.
3.
4.
5.
B. Review Agenda
5735 COUNTRY CLUB ROAD
SOUTHSHORE CENTER
7:00 P.M.
Mayor Lizee
Woodruff
Turgeon
Bailey
Wellens
TRUTH IN TAXATION PUBLIC HEARING (Att.- 2009 Proposed Budget Documents)
A. Staff Presentation
B. Public Hearing
C. Council Deliberation/Decision to Reconvene
CAPITAL IMPROVEMENT PROGRAM (CIP) Project Discussion (Att.- Staff
memorandum, CIP Project list)
OTHER
ADJOURN
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5755 CQUNTRY CLUB ROAD ®SNOREWOC3D, f~f(~R1ESC}TA 55331-8927 ~ (952) 474-3236
FAX (952) 474-0128 = www.ciahorewood.mn.us $ cifyhali@ci.shorevdood.mn.us
CI'T'Y OF SHOREWOOD,
MINNESOTA
2009 PROPOSED ANNUAL OPERA'T'ING BUDGET
TRUTH-IN-TAXATION PRESENTATION
December 1, 2008
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5755 GOUNTFiY GLUE FiOAQ ~ SNQREVVOC7D, MINNESOTA 55331-8927 d-(952) 474-3236
FAX (952) 474-0128 a www.ci.shorewoad.mn.us ®ciiyhaHC~ci.shorewood.mn.us
TO: Honorable Mayor and City Councihnembers
FROlVI: .Brian W. Heck, City Administrator/Clerk
Bonnie Burton, Finance Director/Treasurer
DATE: November 25, 2008
SUBJECT: 2009 Proposed Budget & Levy
INTRODUCTION
We are pleased to present the 2009 Proposed Operating Budget for your review and approval.
This document, after adoption by the City Council, becomes the guide for delivery of services to
the residents of the City in the coming year. The proposed budget and levy for Pay2009 was
certified to Hennepin County by September 15, 2008.
This budget is the result of Council and staff work-sessions on June 25`'', August 4"', 11"', and
25"', October 13`x', November 10`'' and 24`'', 2008. Council and Staff began their budget work with
a first draft that contained a zero (0%) percent tax levy increase. During subsequent work-
sessions, Council and staff closely reviewed all aspects of the preliminary 2009 General Ftmd
Budget and Enterprise Fund budgets and carefully increased or decreased various components of
the budgets when additional information became available about each item.
2009 GENERAL FUND BUDGET HIGHLIGHTS
• Levy Limits: Levy limit restrictions are in place for the next three years for cities with
populations greater than 2,500. The Pay2009 levy limit allows for up to a 3.9%
inflationary increase in the base levy, when compared to the City's previous year's levy.
The levy limit law allows for "special levies", which are levies for items such as debt
service on bonds, natural disaster recovery, and other very specifically allowed items.
The special levies are added to the base levy.
• 2009 Tax Levy: The City of Shorewood's 2009 base allowable levy is $4,225,960,
which is an increase of $169,043 over the 2008 base tax levy. The 2009 Proposed
Budget; including the most recent revisions, contemplates a total tax levy of $4,76,292;
This is an overall increase of 3.56% from the 2008 tax levy of $4,611,995. Special
Levies for debt service comprise $617,620 of the total tax levy.
~~~ PRINTED ON~ECYCLED PAPER
2009 Proposed Budget & Levy
Page 2
• License ~ Permit Revenue: Other revenues (fees, licenses, permits) are generally
expected to remain stable. Fine revenue was revised downward from 2008 and building
permit revenue is also expected to decrease due to the City being substantially developed
and a continuing quiet housing market.
• ITse of Reserves: The budget also proposes the use of $160,000 in General Fund
reserves, in accordance with the General Fund Reserve Policy adopted by the City
Council.
• Transfers to Capital Funds: Transfers to Capital improvements funds are programmed
at $1,030,000 for 2009, an increase of $85,000 from 2008. The increases are to the Park
Capital Improvement fund for park projects and enhancements and the Street
Reconstruction fiord for anticipated road projects. Transfers to capital fiords are
important to provide funding for projects and purchases that will benefit the City of
Shorewood.
2008 2009
Equipment Replacement 175,000 175,000
Street Reconstruction 645,000 700,000
Park Capital Improvement 15,000 45,000
Public Facilities 50,000 50,000
Sewer Fund 60.000 60.000
$945,000 1 030 000
• Key 2009 General Fund Expenditures: Total 2009 expendihires, not including capital
transfers, are programmed at $4,458,562, or approximately 1.9% more than 2008
expenditures of $4,374,145. Key expenditures are:
^ Police expenditures increased approximately $64,500, or about 6% from 2008.
^ A debt service component included in the municipal building department for
repayment of the bonds issued in 2008 to remodel the City offices.
^ Fuel prices are expected to continue to be high. This impact is most noticeable in
the Public Works budgets.
^ Salary and insurance adjustments reviewed by the Council, including $24,000 for
potential employee merit increases.
• 5taffing Levels: No additional staffing changes are contemplated. Budgeted salaries for
2009 include a 3% economic adjustment for non-union employees. The AFSCME
contract (which expires 12/31/2009) calls for 2% increases in January and July. Total
insurance premiums have been estimated to increase substantially; the City's payment of
up to $756 per month of a regular full-time employee's insurance costs is proposed to be
increased to $800 per month for 2009.
• Professional Services: The costs for assessing services, audit services, and city attorney
and prosecutor legal fees are shown in this department. Assessing services from
Hennepin County will increase from $90,000 to $93,000; City Attorney services are
expected to decrease by about $14,000.
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2009 Proposed Budget & Levy
Page 3
® Technology and Cornputer Replaceynents: The 2009 budget draft includes funding for
computers for employees as recommended on the computer replacement plan.
® Elections: There are reductions in 2009 as next year is not an election year.
® Shorewood Tax Base: We received some preliminary information from Hennepin
County on the estimated market values and tax capacity. It indicates that the City's tax
base would increase approximately 4 percent for Pay2009 taxes.
® Public Safety: Police and fire services are major components of the budget and total
approximately $1.77 million in 2009.
Police -The City Council approved a 6% increase in the level of filnding for 2009 for
operations at $938,950. Shorewood's share of the Police Building component is
$233,000 for 2009. The South Lake Minnetonka Police Department (SLMPD) will
continue to provide animal conhol services in 2009.
Fire - Shorewood's share of fire services from the Excelsior Fire District (EFD) is
$575,445 for 2009. The services to Shorewood's Islands from the Mound Fire
Department are a small portion of the fire program budget; the 2009 budget is
$25,193.
2008 ENTERPRISE FUND HIGHLIGHTS
Water Budget
The Water Fund budget is comprised of two parts: the Water Debt Service budget and the Water
Operating budget. The 2009 Water Debt Service budget includes principal and interest debt
service payments for the existing bond issues. The debt service payments are programmed at
approximately $382,000 and are paid by a transfer from the Water Operating budget.
The 2009 Water Operating budget revenues are projected at $822,000 while expenses including
depreciation are forecast at about $882,000. This amount includes capital expenditures of
$149,000 for the next (and final) phase of the Water Meter Radio Read project and the Boulder
Bridge Well #2 inspection project.
In order for the Water funds to be self-supporting, to assure the system can provide for
improvements, and to preserve fiend balance at stable levels, water rates are periodically reviewed
and increased when necessary. The current water rates are: $35 for up to 10,000 gallons;
$2.95/1000 gallons for 10,000-50,000 gallons usage; and $3.75/1000 gallons for 50,000+ gallons
usage. There are currently about 1,428 water connections that use an average of 30,000 gallons
per quarter.
Sa~aitr~ty Sewer• Budget
The City currently has about 2,800 connections to its Sanitary Sewer System and the Sanitary
Sewer rate is $70 per quarter. The 2009 Sewer revenues are projected at $1.06 million; operating
expenditures, are programmed at approximately $1.2 million, including depreciation; this amount
3
2009 Proposed Budget & Levy
Page 4
includes capital improvements of $258,000 to refurbish Lift Stations 15 and 17. The City
Council also budgeted for an internal loan to the Stormwater Fund of up to $300,000, with a
corresponding debt service component. There was discussion about the Sanitary Sewer cash
reserves which typically are used for infrastructure replacement, capital improvements,
emergency damages, I & I mitigation, and working capital Staff suggests designating $2.5
million of the available $4 million fiord balance for these proposes. The remaining fiend balance
(approximately $1.5 million) would then be available for other uses, such as internal loans to
other fiords for specific purposes like the Lake Maiy Stornwater project.
Information about the sanitary sewer flow in millions of gallons is provided to the City annually
by Metropolitan Council Environmental Services (MCES) for the period July 1 prior year to June
30 current year. MCES detenlunes the 2009 cost by calculating each city's share using a formula
based on the last achial known flows from the period July 1, 2007 -June 30, 2008. The MCES
wastewater charge, which is the amount the City must pay for wastewater processing will be
$576,200 for Budget 2009, compared to $548,000 for Budget 2008. The monthly processing
charge does not include I & I surcharges, which MCES could impose.
The City expects to again be exempted in 2009 from the Inflow & Infiltration surcharge program
that the MCES implemented in 2007. However, to continue to be exempted, the City will have to
be proactive regarding I & I mitigation and funds have been designated for this purpose.
Storntwatet• Management Budget
The Stormwater Management budget contemplates revenues of about $528,000 which includes a
$300,000 loan from the Sanitary Sewer fiord. Expenditures are programmed at approximately
$782,000 for 2009; this amount includes planned capital expendihlres of $614,000. Planned
projects are the Lake Mary outlet ($457,000), Harding Lane drainage ($97,000), and Smithtown
Lane drainage ($60,000).
There was discussion during the work session of various fimding mechanisms available to finance
these projects, including special taxing districts and internal loans from other City fiords. Council
concluded that based on the timing and legal requirements of establishing a special taxing district,
funding the Lalce Mary project with an internal loan from the Sewer fund, with repayment from
Stormwater rate revenues, will make the project financially feasible for the 2009 budget year.
The current residential Stormwater Management rate is approximately $15 per quarter. Rates will
continue to be monitored closely to assure there are adequate resources for repayment of the
internal loan debt service to fund the projects.
Recycling Budget
The 2009 Recycling budget is approximately $95,000. The City receives grant funds (about
$21,000) from Hennepin County to help fund this program and promote recycling. In addition,
the City charges a nominal fee of $1.75 per household per month. Expenditures include the
City's recycling obligation based on the Veolia contract and $10,000 for City clean-up. Every
effort is made to recover costs through collection site fees however the City will likely subsidize a
portion of this program.
There are about 1,100 households monthly recycling an average of 67 tons per month.
The City Colmcil has expressed interest in encouraging recycling and several different
4
2009 Proposed Budget & Levy
Page 5
promotional programs will be considered for implementation in 2009. There was Council
consensus to schedule its spring clean-up day to be different than Minnetonka's. The Council is
urged to review rates periodically to assure there are adequate resources to fund operations.
COI~TCLUSI®I~T
The 2009 proposed budgets and levy were prepared according to the priorities and direction from
the City Council. They continue a similar level and array of services as provided in 2008. The
City Council and staff share a mutual goal to provide budgets that represent a responsible plan to
balance the City's service delivery needs, continuing infrastructure needs, and financial position,
while continuing to provide quality services to the residents of Shorewood.
Respectfully submitted,
-~""~
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City Adn3nistrator/Clerk
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Bonnie Burton
Finance Director/Treasurer
5
CITE' ®F SII®I2EW®®D
Fear 2009 ~uciget Schedule
Date Description
06/17/08 Budget worksheets dishibuted to staff department heads
06/23/08 Budget discussion -Council philosophy and direction; levy limit update (Council and Staff)
07/07/08 Completed budget worksheets due back to Finance from staff.
08/04/08 Work-session: General Fund Operating Budget draft (Council and Staff)
08/11/08 Work-session: Additional General Fund session (Council and Staff)
08/25/08 Work-session: Additional General Fund session (Council and Staff)
09/08/08 Regular Council meeting. Cotmcil adopts 2009 proposed budget and levy.
09/15/08 Proposed budget and levy must be adopted and certified to County Auditor
by this date. State form Payable 2009 PT Form 280 also to be subnutted.
10/13/08 Work-session: Enterprise Budget session (Cotmcil and staff)
11/10/08 Work-session: Enterprise Budget session (Council and staff)
11/24/08 Work-session: General Fetid Budget Final Review (Council and staff)
11/20-11/24 Counties to mail Notice of Proposed Property Tax by this date.
11/26/08 Budget hearing advertisement published in the official newspaper.
12/01/08 Tnrth-In-Taxation Budget Public Hearing.
12/08/08 Regular Council meeting. Fina12009 budgets and levy to be adopted.
12/29/08 Final levy and budgets must be certified to the County Auditor by this date. State for-rns
Payable 2009 P~•operty Taz Levy Report and PT Fora TNT2009 also due.
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10
CITY OF SHOREWOOD,
MINNESOTA
2009 GENERAL FUND BUDGET
December 1, 2008
11
CITE' ®F' ~I3®RE~®®D
GENERAL F'IJ1VD iZEVEl~TiJ~ AND ~XP~Ii~I)I'TLTItE Si1I~IVIr~I2I'
2009 ~R®P®5EI) GENERAL, F~JNI) ~UI9GET
IDecember 1, 2008
Acriial
2006 Actual
2007 Budget
2008 YTD Oct
2008 Proposed
2009 Revised
2009 Adopted S5
2009 Chance
Change
Revenues and Other Sources
Property Taxes 4,141,539 4,332,741 4,611,995 2;264,979 4,843,580 4,776,292 164,297 3.56%
Licenses and Permits 382,408 256,471 216,150 180,402 196,270 196,270 (19,880) -9.20%
Intergovenunental 4,925 95,901 65,000 75,422 65,000 65,000 0 0.00%
Fines and Forfeitures 79,040 77,777 80,000 43,996 70,000 55,000 (25,000) -31.25%
Charges for Service 45,450 50,819 56,000 49,775 46,000 46,000 (10,000) -17.86%
Miscellaneous Revenue 195,090 286,684 150,000 161,350 150,000 150,000 0 0.00%
Total Revenues 4,848,452 5,100,393 5,179,145 2,775,924 5,370,850 5,288,562 0 109,417 2.11%
Expenditures
General Government
Mayor and Council 60,960 63,319 70,093 54,529 208,482 70,194 101 0.14%
Administration 125,505 149,180 178,621 202,225 173,521 173,521 (5,100) -2.86%
General Govenunent 195,099 243,848 242,183 188,791 267,569 267,569 25,386 10.48%
Elections 30,018 2,894 37;642 34;654 7,211 7,211 (30,431) -80.84%
Finance 159,336 174,495 190,581 135,111 198,837 198,837 8,256 4.33%
Professional Services 164,864 196,880 217,000 190,582 219,500 205,500 (11,500) -5.30%
Planning and Zoning 194,305 184,854 206,390 168,454 213,306 213,306 6,916 3.35%
Municipal Building 207,400 206,645 226,314 45,500 266,920 266,920 40,606 1794%
Total General Government 1,137,485 1,222,115 1,368,824 1,019,846 1,555,346 1,403,058 0 34,234 2.50%
Public Safety
Police 1,036,609 1,072,528 1,111,503 1,062,500 1,176,000 1,176,000 64,497 5.80%
Fire Protection 563,850 595,947 622,935 622,934 600,638 600,638 (22,297) -3.58%
Protective Inspection 139,580 128,142 128,134 112,531 133,934 133,934 5,800 4.53%
Animal Control 21,845 21,390 25,060 0 0 0 (25,060) -100.00%
Total Public Safety 1,761,884 1,818,007 1,887,632 1,797,965 1,910,572 1,910,572 0 22,940 1.22%
Public Works
City Engineer 195,435 132,998 157,436 127,597 161,057 161,057 3,621 2.30%
Public Works Services 363,218 405,010 393,088 323,021 420,495 420,495 27,407 6.97%
Streets and Roadways 164,708 171,221 183,272 181,034 190,945 190,945 7,673 4.19%
Snow and Ice Removal 27,330 69,189 85,566 36,767 86,512 86,512 946 1.1 I%
Traffic Control/Sheet Lights 41,701 39,274 43,800 34,686 47,600 47,600 3,800 8.68%
Sanitation/Waste Removal 6,003 4,458 5,641 9,440 5,545 5,545 (96) -1.70%
Tree Maintenance 30,556 29,598 30,278 21,718 30,568 30,568 290 0.96%
Total Public Works 828,952 851,748 899,081 734,263 942,722 942,722 0 43,641 4.85%
Culture and Recreation
Parks and Recreation 169,41 1 200,920 218,608 194,374 202,210 202,210 (16,398) -7.50%
Total Culture and Recreation 169,41 I 200,920 218,608 194,374 202,210 202,210 0 (16,398) -7.50%
Total Expenditures 3,897,732 4,092,790 4,374,145 3,746,448 4,610,850 4,458,562 0 84,417 1.93%
Total Revenues Over (Under)
Expenditures 950,720 1,007,603 805,000 (970,524) 760,000 830,000 0
12
Fund Transfers In
Liquor Fund 50,000 40,000 40,000 0 40,000 40,000 0
Street Reconstr Fund 0 0 0 0 0 0 0
Trail Fund 0 0 0 0 0 0 0
Sewer Fiord 0 0 0 0 0 0 0
Water Fund 0 0 0 0 0 0 0
Total Transfers In 50,000 40,000 40,000 0 40,000 40,000 0 0 0.00%
Fund Transfers Out
Equip Replacemt Fund (PW) 175,000 175,000 175,000 0 175,000 175,000 0
Street Reconstr Fund 345,000 345,000 645,000 0 645,000 700,000 55,000
Park Capital Imp Fund 10,000 1.5,000 15,000 0 30,000 45,000 30,000
Trail Cap Imprvment Fnd 0 0 0 0 0 0 0
Public Facilities Fund 50,000 50,000 50,000 0 50,000 50,000 0
Land & Open Space Fund 5,000 0 0 0 0 0 0
Sewer Fund 60,000 60,000 0 60,000 60,000 0
Stonnwater Mgmt Fiord 25,000 25,000 0 0 0 0 0
Total Fund Transfers Out 610,000 670,000 945,000 0 960,000 1,030,000 0 85,000 8.99%
Excess (Deficiency) of Revenues and
Other Financing Sources Over
Expenditures and Other Uses 390,720 377,603 (100,000) (970,524) (160,000) (160,000) 0
Amounts to be Provided from
General Fund Balance (390,720) (377,603) 100,000 970,524 160,000 160,000 0
General Fund Balance .lanuary 1 2,993,181 3,383,906 3,761,509 3,761,509 3,661,509 3,661,509
General Fund Balance December 31 3,383,906 3,761,509 3,661,509 2,790,985 3,501,509 3,501,509 0
13
14
CIT'E' ®F SCI®R~+ ~'®®D
GENERAL FIJl~Ti) SLTMMAR~' ®F EST'IMAT'ED R.EVE1~iT~S
2009 PR®P®SED GENERAi. FUND ~i1DGET'
December I, 2008
TAXES:
Taxes -The City levies property taxes to finance the general operating fiord which provides municipal governmental services
Fiscal Disparities -Received with taxes above. h~ 1971, flee legislature enacted this law to allow municipalities to share
in metropolitan commercial/industrial growth. A percentage of commercial/industrial taxes are pooled and distributed
and distributed to communities in the metropolitan a~~ea.
Suecial Levy - In addition to levy limits, this levy is for Shorewood's share of debt service for the public safety building
and City Hall addition/renovations.
LICENSE/PERMIT FEES:
Rental Housing License Fees -License fees for rental housing units. License is valid for a tens of three (3) years.
Liquor License Fees
Other Business Licenses -Fees for refuse hauler and tree trimming licenses.
Building Pem~its - Pem~it fee based upon valuation of structure according to Uniform Building Code Schedule.
Dog Licenses
Other Non-business -Horse permit and alarm permit fees.
INTERGOVERNMENTAL REVENUE:
Market Value Homestead Credit (MVHC) - A state credit that replaced HACA in 2004. Essentially, it is a state tax levied by a
municipality that is rebated to the City. The state legislature decided not to make MVHC payments for calendar years
2004 - 2006, as part of its budget balancing techniques.
PERA Aid - A state aid approved in the 1997 legislature to fund an mandated increase in the employer's contributions.
MSA Road Aid - Aid provided by the state to cities over 5,000 in population to maintain designated MSA roads.
CHARGES FOR SERVICES:
General Government
The City provides services to the public for which a charge is collected such as assessment searches, map sale, planning fees.
Includes reutal income from residential property.
En~ineerin~ -Fees charged to other City funds and developers for engineering services.
Recreation -Fees charged for park maintenance and Crescent Beach charges.
FINES & FORFEITS -Fines imposed for traffic & ordinance violations.
MISC. REVENUES -Revenue from a variety of sources such as interest income,
dry hydrant charges, cellular antem~a rental and other miscellaneous revenues.
TRANSFERS FROM OTHER FUNDS -Transfers from other funds, usually the liquor fund.
GENERAL FUND RESERVES - Fund Balance allocated for 2009 budget purposes.
15
CIT'I' ®F S®RE~'®~I~
GENEL I+'Ulir~ SUl~'I11~t~12I' ®F+' ~S'I'I1~I~'I"ED l~EVEI~TU~+ ~
2009 P~2®P®SEI~ GENERAL FUI~TD ~UDGE'I'
13ecember 1, 200
Actual Actual Budget YTD Oct Proposed Revised Adopted $
REVENUES 2006 2007 2008 2008 2009 2009 2009 Change Change
Taxes
General Property
Fiscal Disparities
Special Levy
Tota] Taxes
License/Permits
Rental Housing
Tohacco
Alcoholic Beverages
Others-Business
Building Permits
'free Trimming Licenses
Dog Licenses
Others-Misc.
Total License/Permits
Inter-govenunental Revenues
State Aids
Mkt Valtte Credit Aid
PERA Aid
MSA Road Aid
4,023,948 4,224,497 4,056,917 2,264,979 4,225,960 4,158,672 101,755 2.51%
117,591 108,244 0 0 0 0 0 0.00%
0 555,078 0 617,620 617,620 62,542 11.27%
4,141,539 4,332,741 4,611,995 2,264,979 4,843,580 4,776,292 0 164,297 3.56%
120 2,620 500 1,860 500 500 0 0.00%
1,000 1,000 1,500 750 1,000 1,000 (500) -33.33%
8,200 14,743 8,200 8,510 8,820 8,820 620 7.56%
0 2,739 1,000 1,444 1,000 1,000 0 0.00%
365,510 231,436 200,000 165,134 180,000 180,000 (20,000) -10.00%
510 570 450 120 450 450 0 0.00%
4,104 3,288 3,500 2,559 3,500 3,500 0 0.00°./°
2,964 75 1,000 25 1,000 1,000 0 0.00%
382,408 256,471 216,]50 180,402 196,270 196,270 0 (19,880) -9.20%
174 32,995 0 14,928 0 0
4,751 4,751 5,000 2,376 5,000 5,000
0 58,155 60,000 58,119 60,000 60,000
0 0.00%
0 0.00%
0 0.00%
Total State Aids
Totallnter-governmental 4,925
4,925 95,901
95,901 65,000
65,000 75,422
75,422 65,000
65,000 65,000
65,000 0
0 0
0
0.00%
Charges For Service
General Government
Engineering
Recreation
14,320
0
31,130
15,899
0
34,920
21,000
5,000
30,000
20,735
0
29,040
15,000
0
31,000
15,000
0
31,000
(6,000)
(5,000)
1,000
-28.57%
-100.00%
3.33%
Total Charges For Service 45,450 50,819 56,000 49,775 46,000 46,000 0 (10,000) -17.86%
Fines & Forfeits 79,040 77,777 80,000 43,996 70,000 55,000 (25,000) -31.25%
Misc. Revenues 195,090 286,684 150,000 161,350 150,000 150,000 0 0.00%
Total Revenues Before Tsfrs 4,848,452 5,100,392 5,179,145 2,775,924 5,370,850 5,288,562 0 109,417 2.11%
Transfers
From General Fnd Rsvs
From Other Funds
From Liquor Stores
0
0
50,000
0
0
40,000
100,000
0
40,000
0
0
0
160,000
0
40,000
160,000
0
40,000
60,000
0
0
60.00%
0.00%
0.00%
Total Transfers 50,000 40,000 140,000 0 200,000 200,000 0 60,000 42.86%
Total Revenues & Transfers 4,898,452 5,140,392 5,319,145 2,775,924 5,570,850 5,488,562 0 169,417 3.19%
Other Funding Sources 0 0 0 0 0 0 0 0 0.00%
Total Revenues $4,898,452 $5,140,392 $5,319,145 $2,775,924 $5,570,850 $5,488,562 $0 169,417 3.19%
16
17
18
CI`TE' ®F SII® W®®I)
CC;rI+ l~I+ I~ ~+'IJl~D Si71~~II~/tAI~~' ®I+ I+ El~I>ITIJ 5 ~z "I' 1lTSF'EI~S ®IJ'T
2009 PR®I'®SEI) GEI®TE I~ FIJI~tI) ~LTI)GE'T
I3ecetnber 1, 2008
Achtal Achtal Adopted YTD Oct Proposed Revised Adopted $$ `%
2006 2007 2008 2008 2009 2009 2009 Change Change
Expenditm•es
General Govennnent
Mayor and Council G0,960 63,3 ] 9 70,093 54,529 202,482 70,194 I OI 0.14%
Administration 125,505 149,180 178,621 202,225 179,521 173,521 (5,100) -2.86%
General Govennnent 195,099 243,848 242,183 188,791 267,569 267,569 25,386 10.48%
Elections 30,018 2,894 37,642 34,654 7,211 7,211 (30,431) -80.84%
Finance 159,336 174,495 190,581 135,111 198,837 198,837 8,256 4.33%
Professional Services 164,864 196,880 217,000 190,582 219,500 205,500 (11,500) -5.30%
Planning and Zoning 194,305 184,854 206,390 168,454 213,306 213,306 6,916 3.35%
Municipal Building 207,400 206,645 226,314 45,500 266,920 266,920 40,606 17.94%
- Capital Tsfr: Pub Facilities 50,000 110,000 110,000 0 110,000 110,000 0 0.00%
Total General Goveimuent 1,187,487 1,332,115 1,478,824 1,019,846 1,665,346 1,513,058 0 34,234 2.31%
Public Safety
Police 1,036,609 1,072,528 1,111,503 1,062,500 1,176,000 1,176,000 64,497 5.80%
Fire Protection 563,850 595,947 622,935 622,934 600,638 600,638 (22,297) -3.58%
Protective Inspection 139,580 128,142 128,134 112,531 133,934 133,934 5,800 4.53%
Animal Conhol 21,845 21,390 25,060 0 0 0 (25,060) -100.00%
Total Public Safety 1,761,884 1,818,007 1,887,632 1,797,965 1,910,572 1,910,572 0 22,940 1.22%
Public Works
City Engineer 195,433 132,998 157,436 127,597 761,057 161,057 3,621 2.30%
Public Works Services 363,218 405,010 393,088 323,021 420,495 420,495 27,407 6.97%
-Capital Tsfr: Equip/Shnrwtr 200,000 200,000 175,000 0 175,000 175,000 0 0.00%
Streets and Roadways 164,708 171,221 183,272 181,034 190,945 190,945 7,673 4.19%
-Capital Tsfr: Sheet Imprvs. 345,000 345,000 645,000 0 645,000 700,000 55,000 8.53%
Snow and Ice Removal 27,330 69,189 85,566 36,767 86,512 86,512 946 1.11%
Traffic Cntrl/Street Lights 41,701 39,274 43,800 34,686 47,600 47,600 3,800 8.68%
Sanitation/Waste Removal 6,003 4,458 5,641 9,440 5,545 5,545 (96) -1.70%
Tree Maintenance 30,556 29,598 30,278 21,718 30,568 30,568 290 0.96%
Total Public Works 1,373,949 1,396,748 1,719,081 734,263 1,762,722 1,817,722 0 98,641 5.74%
Culhue and Recreation
Parks and Recreation 169,411 200,920 218,608 194,374 202,210 202,210 (16,398) -7.50%
-Cap Tsfr: Park Capital Imps. 15,000 15,000 ] 5,000 0 30,000 45,000 30,000 200.00%
Total Culhue and Recreation 184,41 I 215,920 233,608 194,374 232,210 247,210 0 13,602 5.82%
Total Expendihu•es & Transfers 4,507,731 4,762,791 5,319,145 3,746,448 5,570,850 5,488,562 0 169,417 3.19%
19
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0 0
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~ ~ ~
., _ ~
0 0 o a o 0
0 0 o a o
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5.~~~~~®
20
FUND: 101 General DEPARTMENT MISSION:
The Mayor and City Council set policy for the City
DEPARTMENT: Mayor and Council a~~d provide general direction to the Administrator in
policy implementation. The department budget
DEPT NO: 41110 supports cotimcil development, information efforts and
special City associations and programs.
DESCRIPTION OF ACTNITY:
The City Council meets twice mostly and in periodic special worksessions to consider
and adopt legislative and adnuuistrative policies that pertain to the services
provided to residents. The City Council also sits as the Shorewood Economic Development Authority (EDA).
OBJECTIVES /ESTIMATED SERVICE INDICATORS
- Establish annual work program of goals and priorities for the City
-Meet at least annually with advisory conmlissions.
-Strategic planning and direction
-Seminars, Conferences & Schools Attended
- No. of Council Mtgs./EDA
- No. of Workshops/Special
- Agenda Items
-Ordinances & Resolutions Adopted
5
24
24
400
120
HIGI~LIGHTS/COMMENTS:
Staffing:
City Cowicil Salaries
Supplies/Materials:
Awards and misc. supplies
Support Services:
Conferences and Seminars
Appreciation Function for City Volunteers/Staff
Special Brochures
Prof. Associations/ Memberships/Activities:
Lake Minnetonka Caiservation District (LMCD)
Assn of Metro Municipalities
League of MN Cities
Excelsior Chamber of Commerce July 4th Celebration
Charges, Fees & Other:
22
FUND: 101
BUDGET
ITEM DEPARTMENT:
Ach~al
2006 Mayor and Council
Achial Adopted
2007 2008
YTD Oct
2007
Proposed
2009
Revised
2009 DEPT 41110
Adopted
2009
Staffing 16,794 16,794 16,793 13,456 ]6,794 16,794 0
Supplies/Materials 1,127 1,402 1,200 1,717 1,400 1,400 0
Support Services 43,039 45,123 52,100 39,086 52,000 52,000 0
Charges, Fees & Other (Contingency) 0 0 0 0 132,288 0 0
Capital Outlay 0 0 0 0 0 0 0
Transfers 0 0 0 0 0 0 0
TOTAL 60,960 63,319 70,093 54,259 202,482 70,194 0
STAFFING:
Part time:
Mayor 1.00 1.00 1.00 1.00 ].00 1.00 1.00
Councihnembers 4.00 4.00 4.00 4.00 4.00 4.00 4.00
23
FUND: 101 General DEPARTMENT MISSION:
To implement policy established by the City Council; offer
DEPARTMENT: Administration staff support to the City Council in its policy making role;
and manage day-to-day operations of the City in a manner
DEPT NO: 41300 consistent with established City values to effectively and
efficiently meet set goals & objectives.
DESCRIPTION OF ACTIVITY:
The City Administrator directs City departmental operations to ensure compliance with policies established by the City Cowicil and
with state and federal laws. The department supports the City Council by managing Council agendas, directing the flow of
information and requests for action to the Council.
OBJECTIVES / ESTIhRATED SERVICE INDICATORS
- Take a leadership role in intergovernmental cooperative efforts i^ the Lake Minnetonka area
- Participate actively in joint powers organizations
-Participate actively in legislative and policy activities of municipal associations
- Actively monitor legislation and comnnmicate with legislators
- Council Mtgs/Work Sessions 36
-Council Agenda Items 400
- Public Safety Board Meetings 22
-Public Safety Staff Meetings 24
-Staff Meetings 52
HIGH LIGHTS/COMMENTS
Staffing:
Includes an allocation for staff merit increases (2009: $24,000)
Supplies/Materials:
Miscellaneous books & supplies
Support Services:
Conference, mileage, meetings ~ seminars
Memberships to ICMA, MCMA, MAMA
24
FUND: 101
BUDGET
ITEM DEPARTMENT: Administration
Actual Achial
2006 2007
Adopted
2008
YTD Oct
2008
Proposed
2009
Revised
2009 DEPT 41300
Adopted
2009
Staffing 120,347 144,631 169,97] 200,684 173,37] 167,371 0
Supplies/Materials 748 0 400 81 200 200 0
Support Services 5,015 4,549 8,250 1,459 5,950 5,950 0
Charges & Fees 0 0 0 0 0 0 0
Capital Outlay 0 0 0 0 0 0 0
Transfers 0 0 0 0 0 0 0
TOTAL 125,503 149,180 178,621 202,225 179,521- 173,521 0
STAFFING:
Full Time:
Admistrator/Clk 1.00 1.00 1.00 1.00 1.00 1.00
Exec Sec/Dep Clk .20 .33 .25 .25 .25 .25
25
FUND: 101 General DEPARTMENT MISSION:
Provide staff support for the City Council including
DEPARTMENT: General Govenmlent/City Clerk preparation of agendas and meeting packets.
Responsible for City Clerk fractions inch~ding
DEPT NO: 41400 records retention, notices and licenses.
DESCRIPTION OF ACTIVITY:
This department provides for reception and clerical duties in the City offices, and the recording secretary for
City Council meetings. This department is the official recordkeeper of minutes, contracts, and permanent records;
a~ld is also responsible for all licensing functions and City communication tools.
OBJECTIVES /ESTIMATED SERVICE INDICATORS
-Continue to improve web site, to include information for residents and tools for convnunication with City Hall
-Produce monthly City newsletter to inchide articles & photos, council & conwlission articles, & project updates
-Provide infonnatiou for general requests from residents and contractors
-Prepare orientation package for new council members, commission members and staff
-Maintain updates to Employee Handbook and City Code
- No. of Ordinances
- No. of Resolutions
-Newsletters Published
- Dog licenses issued
-Other licenses issued
-Council/WS/EDA/Spec Agendas
HIGHLIGHTS/COMMENTS:
2006
Actual 2007
Ach~al 2008
Estimated 2009
Estimated
14 10 10 ]0
106 92 100 100
12 12 12 12
357 362 360 360
62 66 CO 60
54 55 55 55
Staffing:
Deputy Clerk; Admin Asst-Parks; Admin Asst-PW
Part-time communications tech; and part-time Web Developer
Part-time, temporary, general office support
Supplies/Materials:
General Office Supplies and postage
Software upgrades/Misc. Publications
Support Services:
Travel, Conferences and Education
Publication of legal notices for all General Fund Depts
Council Recording Secretary and Council Packet Delivery
Newsletter Printing and Mail Service
City Code Book Updates/Web Hosting
Document Destruction Service
Membership Dues
Council Work-session Video Taping
Capital Outlay:
Replacement Computers (3)
26
FUND: 101
BUDGET
ITEM DEPARTMENT: General GovenunenbCity Clerk
Achial Achial Adopted YTD Oct
2006 2007 2008 2008
Proposed
2009
Revised
2009 DEPT 41400
Adopted
2009
Staffing 136,706 ]92,411 180,938 147,586 202,149 202,149 0
Supplies/Materials 19,965 18,753 24,910 18,132 21,000 2],000 0
Support Services 29,454 32,116 35,835 22,353 36,920 36,920 0
Charges & Fees 0 0 0 0 0 0 0
Capital Outlay 8,974 X68 500 720 7,500 7,500 0
Transfers 0 0 0 0 0 0 0
TOTAL 195,099 243,848 242,183 188,791 267,569 267,569 0
STAFFING:
Full time:
Exec Sec/Dep Clk .61 .75 .55 .55 .70 .70
Parks Secretary .60 .~8 .65 .65 .65 .65
Secretary/Receptionist .~5 .78 .60 .60 .60 .60
Part time:
Communications Tech. 0.57 0.57 0.57 0.57 0.57 0.57
Website Maint. 0.20 0.20 0.20 0.20 0.20 0.20
Temporary Receptionist
27
FUND: 101 General
DEPARTMENT: Elections
DEPT NO: 41410
DEPARTMENT MISSION:
Responsible for Election functions.
DESCRIPTION OF ACTNITY:
This department provides for the preparation for and supervision of State/Federal Primary, City General, and
Special elections by the Deputy City Clerk.
OBJECTNES /ESTIMATED SERVICE INDICATORS
-Increase youth awareness of local government issues through active involvement with school officials
and instructors through programs such as shtdent election judges and kids voting
2004 * 2006 2008*
Actual Actual Estimated
- No. of Elections held (in election years) 2 2 2
- No. of Precincts 5 ~ 5
- No. of Absentee Ballot Requests 706 442 725
- No. of Election Judges Trained 61 69 65
- Tota] Number ofVoters/Ballots Processed 5,315 4,830 5,400
* Presidential Election
HIGHLIGHTS/COMMENTS:
Staffing:
.OS Exec Sec/Deputy Clerk
Election Judges (2009 - 0)
Supplies/Materials:
Postage
Equipment Maintenance
General Supplies
Support Services:
Travel -Mileage Reimb.
Capital Outlay:
28
FUND: 101 DEPARTMENT: Elections DEPT 41410
BUDGET Ach~al Achial Adopted YTD Oct Proposed Revised Adopted
ITEM 2006 2007 2008 2008 2009 2009 2009
Staffing 24,348 322 31,117 29,757 4,881 4,881 0
Supplies/Materials 1,688 2,540 3,025 2,856 2,300 2,300 0
Support Services 2,051 31 2,200 1,321 30 30 0
Charges ~ Fees 0 0 0 0 0 0 0
Capital Outlay 1,931 0 1,300 720 0 0 0
Transfers 0 0 0 0 0 0 0
TOTAL 30,018 2,893 37,642 34,654 7,211 7,211 0
STAFFING:
Full time:
Exec Sec/Dep Clk 0.18 0.10 0.20 0.20 0.05 0.0~
Part time:
Election Judges 69 0 65 65 0 0
29
FUND: 101 General
DEPARTMENT: Finance
DEPT NO: 41500
DEPARTMENT MISSION:
To administer financial policies of the City; perform
accorurting functions for all fluid types; invest
available fiords in accordance with State Stariites;
oversee City insurance policies; and provide for
timely reporting of financial matters to City Council
staff and the public.
DESCRIPTION OF ACTNITY:
Finance is responsible for processing all financial transactions of the City in accordance with Federal, State and Local laws,
and in compliance with Generally Accepted Accounting Principles. Transactio~rs include accounts payable, accom~ts receivable,
payroll, investments, utility billing, special assessments, risk management, personnel benefits and financial reporting.
The Finance Director is responsible for the preparation and administration of the City budget.
OBIECTNES /ESTIMATED SERVICE INDICATORS
- Prepare annual budget document
- Coordinate the amoral City audit
- Prepare CAFR documents for submittal to GFOA Certificate of Achievement Program
- Review debt issues and make reconvnendations ou debt stnicriire
-Review, update, and maintain financial policies and procedures
- Coordinate and make recommendations on employee benefits
- Manage the City's investment portfolio within the hrvestment Policy guidelines
2007 2008 2009
Achial Estimated Estimated
- No. Accounts Payable Checks Issued 2,100 1,700 1,700
-Utility Bills Processed 15,000 15,200 15,200
- No. of Payroll Checks/NODS Issued 1,200 980 980
- Received Certificate of Achievement Award Yes Yes Yes
Supplies/Materials:
Computer checks & budget supplies
Finance software support and maintenance
Miscellaneous supplies
Support Services:
Conferences, Mileage, Meetings, Education & Seminars
Publication of Financial Statements & Budgets
Memberships to GFOA & MGFOA
Subscription to GFOA periodicals
Submittal fee - GFOA Certificate of Excellence Program
Bank & Broker service charges
Tuition Reimbursements
Capital Outlay:
Replacement Computer; Laser printer
30
FUND: 101 DEPARTMENT: Finance DEPT 41500
BUDGET Actual Achial Adopted YTD Oct Proposed Revised Adopted
ITEM 2006 2007 2008 2008 2009 2009 2009
Staffing
Supplies/Materials
Support Services
Charges & Fees
Capital Outlay
Transfers
144, 311 13 9, 03 7 168, 8 81
5,018 5,338 7,500
9,368 3,083 12,700
0 0 0
639 27,040 1,500
0 0 0
127, ~ 24 17 7, 63 7 177, 63 7
4,808 8,200 8,200
2,779 8,500 8,00
0 0 0
0 4,00 4,500
0 0 0
0
0
0
0
0
0
TOTAL 159,336 174,498 190,581 135,111 ]98,837 198,837 0
STAFFING:
Finance Dir
Sr Acctg Clerk
Acctg. Clerk
1.00 1.00 1.00 I.00 1.00 1.00
.62 .85 .75 .75 .75 .75
.5 .5 .0 .0 .0 .0
31
FUND: 101 General
DEPARTMENT: Professional Services
DEPT NO: 41600
DEPARTMENT MISSION:
Provide contracted professional services
including genera] legal, prosecution, financial
audit and property assessment.
DESCRIPTION OF ACTNITY:
This department provides for contracted legal, assessing and auditing services for the City. Legal services include
general counsel to the. City Council, litigation and prosecution of criminal misdemeanors. Assessing services
provide property valuation infomlation for tax purposes. Audit services provide for the annual financial audit
required by Minnesota State Stahrtes.
OBJECTNES /ESTIMATED SERVICE INDICATORS
-Contain costs on contracted professional services
- No. of taxable parcels
- No. of litigations
HIGHLIGHTS/COMMENTS
Supplies/Materials:
Support Services:
2008 - 3,036
2008 - 2 - 5
Includes general legal fees and prosecutions, mediation services, assessing contract, annual audit services.
Charges and Fees:
32
FUND: ] O1 DEPARTMENT: Professional Services DEPT 41600
BUDGET Ach~al Actual Adopted YTD Oct Proposed Revised Adopted
ITEM 2006 2007 2008 2008 2009 2009 2009
Staffing 0 0 0 0 0 0 0
Supplies/Materials 0 0 0 0 0 0 0
Support Services 164,867 196,880 217,000 190,582 219,500 205,500 0
Charges & Fees 0 0 0 0 0 0 0
Capital Outlay 0 0 0 0 0 0 0
Transfers 0 0 0 0 0 0 0
TOTAL 164,867 196,880 217,000 190,582 219,500 205,500 u
STAFFING:
33
FUND: 101 General
DEPARTMENT: Planning & Zoning
DEPARTMENT MISSION:
Guide and control the physical development of
Che coumnmity. Coordinate and implement long
ra~ige city-wide and area planning activities.
DEPT NO: 41910
DESCRIPTION OF ACTNITY:
This department is responsible for the review of development proposals, preparing and updating the City's
Comprehensive Plan, and other long range planning activities. It provides for administration and enforcement
of the City's zoning codes, and preparation and upkeep of zoning, subdivision, floodplain, and other
planning and zoning related ordinances.
OSJECTNES /ESTIMATED SERVICE INDICATORS
- Comprehensive Plan Update
- Establish an action plan to implement Comprehensive Plan
-Complete GIS parcel data base
- Update/enhance City maps
- Update/enhance procedure handouts
2007 2008
Estimated Estimated
- No. of zoning apps. 24 16
- No. of zoning complaints 30 30
HIGHLIGHTS/COMMENTS:
Staffing:
Supplies/Materials:
Maintenance contracts for computer & office equipment
Miscellaneous supplies
Digital Camera; PDA/Phone
Support Services:
Recording Secretary for Planning Commission Meetings
Air time for cellular phone
Conferences, mileage, meetings & seminars
Memberships to APA, MN APA, Sensible Land Use Coalition
Subscriptions to APA Journal & Zoning Ncws
Charges & Fees:
Capital Outlay:
34
FUND: 101 DEPARTMENT: Planning & Zoning DEPT 41910
BUDGET Actual Achial Adopted YTD Oct Proposed Revised Adopted
ITEM 2006 2007 2008 2008 2009 2009 2009
Staffing 180,556 l 69,864 190,830 158,604 199,601 199,601 0
Supplies/Materials 789 1,659 210 580 1,755 1,755 0
Support Services 10,125 13,330 12,900 6,950 11,950 11,950 0
Charges & Fees 0 0 0 0 0 0 0
Capital Outlay 2,834 0 2,450 2,320 0 0 0
Transfers 0 0 0 0 0 0 0
TOTAL 194,305 184,853 206,390 168,454 213,306 213,306 0
STAFFING:
Full time:
Planning Dir .97 .95 .97 .97 .97 .97
Planning Asst. 1.00 1.00 1.00 1.00 1.00 1.00
Part Time
Clerical
35
FUND: 101 General DEPARTMENT MISSION:
Provide for the physical operation of City Hall:
DEPARTMENT: Municipal Bldg -City Hall utilities; maintenance of office equipment and the
building structure; and provide for the City's general
DEPT NO: 41940 liability, property, auto and workers' comp insurance.
DESCRIPTION OF ACTIVITY:
The Municipal Building department provides for maintenance of all equipment located in the City Hall, and for janitorial services
to fiirnish a clean environment in which to conduct City business. General Liability, Property and Casualty insurance coverages
are also provided under this department.
OBJECTNES /ESTIMATED SERVICE INDICATORS
-Identify facility maintenance creeds
-Identify options for maxinnnn utilization of office space
- Maintain existing facilities at cun~ent level or better utilizing staff to reduce maintenance costs
- Maintenance of all office equipment
- Continue to promote community programs to e,uance public facilities, such as "Adopt a Garden."
HIGHLIGHTS/COMMENTS:
Supplies/Materials:
Maintenance /lease contracts for copiers, telephones and office equipment
City Hall maintenance, cleaning, and paper supplies
Support Services:
City Hall janitorial, rug services, & pest control
Utilities and phone service for City Hall
hisurance coverage for all City departments except enterprise funds
Rental of postage meter
Residential maintenance costs $5,000
Charges & Fees:
Capital Outlay:
Debt Service on City Hall Renovation Project (Special Levy)
Transfers:
Public Facilities Farad (2009 - $50,000)
Sewer Fund for debt service on internal loan for purchase of X795 Country Club Rd. (2009 - 560,000)
36
FUND: 101
BUDGET
ITEM DEPARTMENT: Municipal Building -City Hall
Actual Achial Adopted
2006 2007 2008
YTD Oct
2008
Proposed
2009
Revised
2009 DEPT 41940
Adopted
2009
Staffing 0 0 0 0 0 0 0
Supplies/Materials 22,390 34,518 76,314 24,303 26,300 26,300 0
Support Services 130,974 100,227 149,000 21,]97 139,500 ]39,500 0
Charges & Fees 0 0 0 0 0 0 0
Capital Outlay 54,036 71,899 1,000 0 101,120 101,120 0
Transfers 50,000 110,000 110,000 0 110,000 110,000 0
TOTAL 257,400 316,644 336,314 45,500 376,920 376,920 0
STAFFING:
37
FUND: 101 General DEPARTMENT MISSION:
To provide a modern, flexible, fiill-service criminal
DEPARTMENT: Police justice agency which is responsive to community needs.
DEPT NO: 42100
DESCRIPTION OF ACTNITY:
The South Lake Minnetonka Police Department is a cooperative joint venhire between the cities of Excelsior, Greenwood, Shorewood
and Tonka Bay, Through this venue, the department provides for the protection of the safety and well-being of citizens in the commmunity,
the prevention and detection of crime, and the enforcement of all local, state, and federal laws in acost-effective manner. Costs and
staff are a-ocated to each of the participating cities on a set percentage basis. Shorewood's share for the period 2007-2011 is 50%.
A separate obligation is required to finance the new SLMPD station. The cost is apportioned ou an ad valorum basis
au~ong four cities. Shorewood's pro-rata share of the 2009 payment is estimated at $233,000.
OBJECTIVES /ESTIMATED SERVICE INDICATORS
Estimate
- hiitial complaint reports 6,600
- Part I (serioas) & Part II (other) crimes 1,250
- Citations issued 4,600
- Police vehicles 9
- Shorewood ICR's 2,300
HIGHLIGHTS/COMMENTS:
Supplies/Materials:
Support Services:
Police services contract for 2009
Prisoner expense, court officer expense, & booking fees
38
FUND: 101
BUDGET
ITEM DEPARTMENT: Police
Acriial Acriial
2006 2007
Adopted
2008
YTD Oct
2008
Proposed
2009
Revised
2009 DEPT 42100
Adopted
2009
Staffing 0 0 0 0 0 0 0
Supplies/Materials 184 59 0 0 0 0 0
Support Services 781,829 822,962 867,500 818,496 943,000 943,000 0
Charges & Fees 0 0 0 0 0 0 0
Capital Outlay 254,596 249,508 244,003 244,004 233,000 233,000 0
Transfers 0 0 0 0 0 0 0
TOTAL 1,036,609 1,072,529 1,111,503 1,062,500 1,176,000 1,176,000 0
STAFFING:
Chief 1.00 1.00 1.00 1.00 1.00 1.00
Deputy Chief 1.00 1.00 1.00 1.00 ].00 1.00
Sergeant 3.00 3.00 3.00 2.00 2.00 2.00
Investigator 2.00 2.00 3.00 2.00 2.00 2.00
Patrol Officer 7.00 7.00 7.00 8.00 8.00 8.00
Office Administrator 1.20 1.20 1.20 1.20 1.20 1.20
Office Specialist (part time) 1.00 1.00 2.00 2.00 2.00 2.00
Conununity Service Officer 1.00 1.00 1.00 2.00 2.00 2.00
39
FUND: 101 Geaieral DEPARTMENT MISSION:
Provide the highest possible quality of fire
DEPARTMENT: Fire Protection suppression, prevention and eduction services,
and First Responder emergency medical services.
DEPT NO: 42200
DESCRIPTION OF ACTIVITY:
Fire services are contracted by the City through the Excelsior Fire District and the City of Mound. This department
provides for the protection of life and property of the residents of Shorewood through £re prevention and suppression,
fire inspection, building inspection, fire code enforement and emergency medical services.
A separate obligation is made toward financing the new facilities for the Excelsior Fire District. The cost is apportioned
on the same allocation for the operating budget.
A separate obligation is made toward financing the new (2003) fire station for the Mound Fire Dept. This cost is
apportioned on the same allocation for the operating budget. Shorewood's share for 2009 debt service is $7,230.
OBJECTNES /ESTIMATED SERVICE INDICATORS
- EFD Fire & Rescue Calls
- Mound Fire & Rescue Calls
HIGHLIGHTS/COMMENTS:
Support Services:
Fire contracts with Mound and Excelsior Fire District
40
FUND: ] 01 DEPARTMENT: Fire Protection DEPT 42200
BUDGET Achial Achial Adopted YTD Oct Proposed Revised Adopted
ITEM 2006 2007 2008 2008 2009 2009 2009
Staffing 0 0 0 0 0 0 0
Supplies/Materials 0 0 0 0 0 0 0
Support Services 314,647 291,368 311,860 319,411 316,138 316,]38 0
Charges & Fees 0 0 0 0 0 0 0
Capital Outlay 249,203 304,579 311,075 303,524 284,500 284,500 0
Transfers 0 0 0 0 0 0 0
TOTAL 563,850 595,947 622,935 622,934 600,638 600,638 0
EFD STAFFING:
Chief (F/T) 1.00 1.00 1.00 1.00 1.00 1.00
Asst. Chief 1.00 1.00 I.OC 1.00 1.00 1.00
Dist. Chief 2.00 2.00 3.00 3.00 3.00 3.00
Captain 3.00 3.00 4.00 4.00 4.00 4.00
Coordinators 0.00 0.00 8.00 8.00 8.00 8.00
Fire Marshal (F/T) 0.00 0.00 0.00 0.00 0.00 0.00
Fire Inspector (P/T) 1.25 1..25 1.25 1.25 1.25 1.25
Training Officer 1.00 1.00 0.00 0.00 0.00 0.00
Firefighters 41.00 41.00 34.00 34.00 34.00 34.00
Admin Support (P/T) .25 .25 .5 .25 .25 .25
41
FUND: 101 Genera]
DEPARTMENT: Protective Inspection
DEPT NO: 42400
DEPARTMENT MISSION:
Enforce construction safety and related building
codes through plan review and llrspectious.
DESCRIPTION OF ACTNITY:
This department provides for the issuance building and construction permits, review of construction plans and specifications,
enforcement of all building codes under the Uniform Building Code, inspection of rental housing units and zoning violations-
OBJECTNES /ESTIMATED SERVICE INDICATORS
-Increase and enhance public inforniation through the development of handouts relative to building codes
- Enhance environmental inspections
Ach~al (At 6/30/08) Estimate
2007 2008 2009
- No. of permits issued
New Homes 17 5 5-8
Additions/Other 698 389 600
-Avg Inspections/pem~it
New Homes 22 28 28
Additions/Other ] - 12 I - 12 I - 12
HIGHLIGHTS/COMMENTS:
Supplies/Materials:
Maintenance contt~acts on computer and office equipment
Miscellaneous supplies
Digital Camera
Support Services:
Contracriia] inspections during vacations, sick leave
Conferences, mileage, meetings & seminars
Printing of application forn~s
Membership to ICBO
Charges & Fees:
Remittances to state of permit surcharges collected
Capital Outlay:
42
FUND: 101 DEPARTMENT: Protective Inspection DEPT 42400
BUDGET Achtal Achial Adopted YTD Oct Proposed Revised Adopted
ITEM 2006 2007 2008 2008 2009 2009 2009
Staffing 124,767 118,166 116,634 107,033 122,484 122,484 0
Supplies/Materials 38 291 400 5 750 750 0
Support Services 14,689 9,685 11,100 5,492 10,700 10,700 0
Charges & Fees 0 0 0 0 0 0 0
Capital Outlay 87 0 0 0 0 0 0
Transfers 0 0 0 0 0 0 0
TOTAL 139,580 128,142 128,]34 112,531 133,934 133,934 0
STAFFING
Full time:
Buildnlg Off cial 1.00 1.00 1.00 1.00 1,00 1.00
Planning Dir .03 .03 .03 .03 .03 .03
Planning Asst .20 .20 .20 .20 .20 .20
Secretary/Recept .10 .10 . ] 0 . I 0 .10 .10
Parks Secretary .OS .OS .OS .OS .OS .OS
43
FUND: 101 General DEPARTMENT MISSION:
Enforce animal control ordinances.
DEPARTMENT: Animal Control
DEPT NO: 42700
DESCRIPTION OF ACTIVITY:
The deparnnent provides for contrachial animal control, which includes patrol, detention, and disposition of shay domestic animals.
OBJECTIVES /ESTIMATED SERVICE INDICATORS:
- To provide appropriate care for dogs found at-large within the City limits.
HIGHLIGHTS/COMMENTS:
Staffing:
Supplies/Materials:
Support Services:
Animal control contracts with South Lake Minnetonka Police Department and City of Mound
2008 & 2009 budgets show zero (0) due to SLMPD including animal control charges in their base budget as of 01/01/2003
Charges & Fees:
Capital Outlay:
44
FUND: 101 DEPARTMENT: Animal Control
DEPT 42700
BUDGET Achial Achial Adopted YTD Oct Proposed Revised Adopted
ITEM 2006 2007 2008 2008 2009 2009 2009
Staffing 0 0 0 0 0 0 0
Supplies/Materials 0 0 0 0 0 0 0
Support Services 21,845 21,390 0 0 0 0 0
Charges & Fees 0 0 0 0 0 0 0
Capital Outlay 0 0 0 0 0 0 0
Transfers 0 0 0 0 0 0 0
TOTAL 21,845 21,390 0 0 0 0 0
STAFFING:
Full time:
45
RIND. 101 General
DEPARTMENT: City Engineer
DEPT NO: 43010
DEPARTMENT MISSION:
Provide engineering and construction
management services for the City.
DESRIPTION OF ACTNITY:
This deparnnent is responsible for general engineering services in the City, as well as preparation of feasibility
studies, plans and specifications, and on-site inspection of City projects. The City Engineer also reviews all
development proposals and plans.
OBJECTNES /ESTIMATED SERVICE INDICATORS
-Assist the City in determining right-of--way needs
- Keep construction project files up-to-date and accurate
- Convnwiicate in written fornl to affected residents at least Two
(2) times during a construction project
- Provide in-house engineering where feasible
-Provide good public relations with property owners adjacent to construction projects
- Resolve construction issues promptly.
- Engineer Hours on City projects 1,248
- Engineer Hours on private develop 600
HIGHLIGHTS/COMMENTS:
Staffing:
.95 City Engineer
.25 F/T Engineer Technician
.02 Dir of Pub Wks
.10 F/T Clerical
Supplies/Materials:
Computer maintainance/Upgrade
Books, Materials and Software
Support Services:
Cellular phone Airtime & Pager
Conferences and mileage; Terrasync training
Subscriptions and Memberships
Tuition Reimbursement
Charges & Fees:
Capital Outlay:
Trimble GPS external antenna; Microsoft Vista compatible plotter; Laptop computer
46
FUND: 101 DEPARTMENT: City Engineer DEPT 43010
BUDGET Achtal Actual Adopted YTD Oct Proposed Revised Adopted
ITEM 2006 2007 2008 2003 2009 2009 2009
Staffing 111,465 119,803 122,126 10,409 132,594 132,594 0
SupplieslMatetia]s 579 1,485 875 391 900 900 0
Support Services 83,389 9,184 16,435 6,432 18,653 18,653 0
Charges ~~ Fees 0 0 0 0 0 0 0
Capital Outlay 0 2,526 18,000 15,365 8,910 8,910 0
Transfers 0 0 0 0 0 0 0
TOTAL 195,433 132,998 157,436 127,597 161,057 161,057 0
STAFFING:
Full time:
City Engineer 0.00 0.92 0.95 0.95 0.95 0.95
Eng Technician 0.71 0.32 0.25 0.25. 0.25 0.25
Clerical 0.10 0.01 0.10 0.10 0.10 0.10
Dir of Pub Wks 0.50 0.25 0.02 0.02 0.02 0.02
Part time
Clerical
47
FUND: 101 General
DEPARTMENT MISSION:
DEPARTMENT: Public Works Service Provide supervision and support for all public
works fimctions; provides for public works utilities,
DEPT NO: 43050 shop and equipment maintenance and fuels
DESCRIPTION OF ACTNITY:
The Public Works Service department is responsible for all general public works duties, maintenance of all public works equipment,
and maintenance of the public works facility.
OB7ECTNES:
- Perfomr preventative maintenance on all equipment after 100 miles of usage or within 10 hours of scheduled service
-Perform various City building repairs and preventative maintenance using City personnel
HIGHLIGHTS/COMMENTS:
Staffing:
Supplies/Materials:
Includes motor fuel, maintenance of equipment and buildings, and inventory supply items
Support Services:
Uniforms for crew
janitorial Services
Utilities and telephone service for public works building
Conference, mileage, meetings & seminars
Miscellaneous -damage to private property (mailboxes, etc)
Hazardous Waste Licenses
Miscellaneous equipment rentals
Memberships
Charges & Fees:
Capital Outlay:
Computer; chairs & table
Transfers:
Transfer to Equipment Replacement Fund (2008 - $175,000; 2009 - $175,000)
48
FUND: 101 DEPARTMENT: Public Works Service DEPT 43050
BUDGET Achial Actual Adopted YTD Oct Proposed Revised Adopted
ITEM 2006 2007 2008 2008 2009 2009 2009
Staffing 266,420 292,023 276,798 229,189 290,805 290,805 0
Supplies/Materials 53,501 70,206 65,050 61,213 80,800 80,800 0
Support Services 35,829 42,142 43,640 32,618 45,940 45,940 0
Charges & Fees 0 0 0 0 0 0 0
Capital Outlay 7,468 639 7,600 0 2,950 2,950 0
Transfers 200,000 200,000 175,000 0 175,000 175,000 0
TOTAL 563,218 605,010 568,088 323,021 595,495 595,495 0
STAFFING:
Full time:
Pub Wks Dir 0.49 0.75 0.50 0.50 0.50 0.50
Lt Equip Oper 1.93 1.50 1.95 L95 1.95 1.95
Clerical .08 .OS .OS .OS .OS .OS
Utility Maint. Operators .77 .67 .67 .67 .67 .67
Utility Lead .44 .25 .50 .50 .50 .50
49
FUND:
DEPARTMENT:
DEPT NO:
101 General
Streets & Roadways
43100
DEPARTMENT MISSION:
To maintain and upgrade City streets, parking areas
and stone water conhrol systems in an efficient and
economical manner
DESCRIPTION OF ACTNITY:
hlchides ongoing maintenance consisting of street patching, street sweeping, roadside mowing, painting of lane markings,
and minor storm sewer repair.
OBJECTIVES /ESTIMATED SERVICE INDICATORS
- Maintain the pavement management system to aid in scheduling of street projects
- Paint lane markings on all designated streets
- Sweep each City street at ]east once annually
- Mow roadsides at least twice annually
-Visually inspect storm drainage grates annually and repair as needed
- Miles of street.
State
County
City - MSA
City -Local
-Miles Sealcoated
- Tons of patch material
HIGHLIGHTS/COMMENTS:
Staffing:
1.15 LEO
0.2 Util. Lead
Achial
2007 Estimated
2008
3 3
2 2
9 9
~0 50
4.3 10
1215 1,400
Supplies/Materials:
Rock, gravel & bihuninous for street & road repair
Support Services:
Safety training
Contracted road striping
Transfers:
Transfer to Local Street Reconstruction Fund $645,000 (2008) and $700,000 (2009)
50
FUND: 101 DEPARTMENT: Streets & Roadways DEPT 43100
BUDGET Actual Actual Adopted YTD Oct Proposed Revised Adopted
ITEM 2006 2007 2008 2008 2009 2009 2009
Staffing 87,376 87,344 89,272 95,727 93,895 93,895 0
Supplies/Materials 65,953 66,260 62,000 70,473 73,000 73,000 0
Support Services 11,379 17,617 32,000 14,834 23,500 23,500 0
Charges & Fees 0 0 0 0 0 0 0
Capital Outlay 0 0 0 0 550 550 0
Transfers 345,000 345,000 645,000 0 645,000 700,000 0
TOTAL 509,708 516,221 828,272 181,034 835,945 890,945 0
STAFFING:
Full time:
Lt Equip Operators 1.03 1.00 1.15 I.15 1.15 I.15
Util. Lead .25 .03 .2 .2 .2 .2
51
FUND: 101 General
DEPARTMENT MISSION:
DEPARTMENT: Snow & Ice Removal Provide snow and ice control for public streets and
City owned parking lots to ensure the safe and
DEPT NO: 43125 efficient movement of traffic
DESCRIPTION OF ACTNITY:
This department is reponsible for the plowing and removal of snow after a 2-inch or greater snowfall has
occured. Street sanding with asap/sand mixture is used as a measure of ice control, and is performed as needed.
OBJECTNES /ESTIMATED SERVICE INDICATORS:
- Remove snow and ice and complete salt/sand operations within 14 hours after the end of a snow event
- Complete widening and clean up fimctions within 48 hours of a snow event
' Acriial Estimated Estimated
2007 2008 2009
-Miles of street plowed 50 50
-Tons of salt used 375 285
- Tons of sand used 979 1035
* Source: Public Works Director -Materials Analysis Worksheets
HIGHLIGHTS/COMMENTS:
Staffing:
.4 LEO
.OS Util Maint
.OS Uti] Lead
Supplies/Materials:
Sand and salt for ice control
385
1335
52
FUND: 101
BUDGET
ITEM DEPARTMENT: Snow & Ice Removal
Act<ial Achial
2006 2007
Adopted
2008
YTD Oct
2008
Proposed
2009
Revised
2009 DEPT 43125
Adopted
2009
Staffing 14,468 33,960 39,166 22,370 41,172 41,172 0
Supplies/Materials 12,862 35,229 44,500 14,398 45,340 45,340 0
Support Services 0 0 0 0 0 0 0
Charges ~ Fees 0 0 0 0 0 0 0
Capital Outlay 0 0 1,900 0 0 0 0
Transfers 0 0 0 0 0 0 0
TOTAL 27,330 69,189 85,566 36,767 86,512 86,512 0
STAFFING:
Full time:
Lt Equip Oper (LEO) .14 .42 .40 .40 .40 .40
Util Maint .04 .09 .OS .OS .OS .OS
Util Lead .04 .10 .OS .OS .05 .OS
53
FiTND: 101 General
DEPARTMENT: Traffic Control/St Lights
DEPT NO: 43160
DEPARTMENT MISSION:
Provide for street lighting and traffic sib gals at
intersections and other locations throughout the
City for the safety of pedestrians and vehicular
traffic
DESCRIPTION OF ACTNITY:
Includes maintenence of semaphores and traffic conh~ol devices, and maintenancelreplacement
of regulatory and inforn~atioual road signs. Provides for electricity for street lights and traffic control devices.
OBJECTNES /ESTIMATED SERVICE INDICATORS:
-Number of street lights 195
-Number of traffic sig~ials 6
HIGHLIGHTS/COMMENTS:
Supplies/Materials:
Maintenance to semaphores and Hwy 7 & Vine Hill Road, Christmas Lake Road,
County Road 19, Hwy 41, Old Market Road; County Road 19 and Smithtown Road.
Street signs & posts
Support Services: hichides street light utility (electricity) expense
54
FUND: 101
BUDGET
ITEM DEPARTMENT: Traffic Control/Street Lighting
Achial Actual Adopted
2006 2007 2008
YTD Oct
2008
Proposed
2009
Revised
2009 DEPT 43160
Adopted
2009
Staffing 0 355 0 0 0 0 0
Supplies/Materials 1,415 4,067 1,500 2,573 4,000 4,000 0
Support Services 40,286 34,852 42,300 31,813 43,600 43,600 0
Charges & Fees 0 0 0 0 0 0 0
Capital Outlay 0 0 0 0 0 0 0
Transfers 0 0 0 0 0 0 0
TOTAL 41,701 39,274 43,800 34,686 47,600 47,600 0
STAFFING:
55
FUND: 101 General
DEPARTMENT: Sanitatio»/Weed Control
DEPT NO: 43200
DEPARTMENT MISSION:
Provide for the general sanitation and cleanliness
of the City and provide for the treatment of noxious
weeds on City properties.
DESCRIPTION OF ACTIVITY:
Activities include spraying of boulevards and roadways for weed control, and clean-up of properties in violation of
City zoning and sanitation codes, as necessary.
OBJECTNES /ESTIMATED SERVICE INDICATORS
- Resolve 100% of weed complaints
Achial Achia] Estimated
2007 2008 2009
- No of weed complaints 7 5 8
- No of notices served 4 5 5
-Miles/roadside sprayed 50 50 50
HIGI-ILIGHTS/COMMENTS:
Staffing:
Miscellaneous staff time for property clean-ups
Support Services:
Miscellaneous property clean-ups
Contracted weed spraying services
56
FUND: 101
BUDGET
ITEM DEPARTMENT: Sanitation/Waste Removal/Weeds
Achial Achial Adopted YTD Oct
2006 2007 2008 2008
Proposed
2009
Revised
2009 DEPT 43200
Adopted
2009
Staffing 608 2,667 641 2,005 645 645 0
Supplies/Materials 0 0 500 32 500 500 0
Support Services 5,395 1,791 4,500 7,402 4,400 4,400 0
Charges & Fees 0 0 0 0 0 0 0
Capital Outlay 0 0 0 0 0 0 0
Transfers 0 0 0 0 0 0 0
TOTAL 6,003 4,458 5,641 9,440 5,545 5,545 0
STAFFING:
57
FUND: 101 General
DEPARTMENT: Tree Maintenance
DEPT NO: 43250
DEPARTMENT MISSION:
To provide diseased tree inspection services to
residents; to remove diseased trees located on City
property; and to~maintain and trim trees located on
City rights-of--way and other property
DESCRIPTION OF ACTNITY:
This department is responsible for detection and removal of diseased and unsafe trees on City rights-of--way and other properties,
and pnming of trees on city property. Tree inspection services are provided to residents on an on-call basis.
OBJECTNES /ESTIMATED SERVICE INDICATORS:
- Remove 100% of diseased trees on public property
- Respond to all property owner requests to identify diseased trees
-Maintain and trim trees on City property which present a hazard to public
- No of trees removed
-Yards of brush hauled
HIGHLIGHTS/COMMENTS:
Staffing:
.25 LEO
Supplies/Materials:
Small Tools -Chain Saw
Paint for tree marking
Safety chaps and equipment
Support Services:
Contracted tree and bnish removal
Tree inspection certification
Annual
Estimate
37
320
58
FUND: 101
BUDGET
ITEM DEPARTMENT: Tree Maintenance
Act<ial Achial
2006 2007
Adopted
2008
YTD Oct
2008
Proposed
2009
Revised
2009 DEPT x}3250
Adopted
2009
Staffing 22,122 17,801 16,128 16,865 16,968 16,968 0
Supplies/Materials 1,323 502 3,150 112 2,600 2,600 ~ 0
Support Services 7,110 11,295 11,000 4,742 11,000 11,000 0
Charges & Fees 0 0 0 0 0 0 0
Capital Outlay 0 0 0 0 0 0 0
Transfers 0 0 0 0 0 0 0
TOTAL 30,555 29,598 30,278 21,718 30,568 30,568 0
STAFFING:
Lt Equip Operator (LEO) .27 .25 .25 .25 .25 .25
59
FUND: 101 General DEPARTMENT MISSION:
Maintain City parks, trails & beaches to ensure safe
DEPARTMENT: Parks & Recreation and enjoyable recreational amenities, and coordinate
recreational opportunities for City residents of all
DEPT NO: 45200 ages and physical abilities
DESCRIPTION OF ACTIVITY
The department is responsible for the maintenance of all City parks, including playgrounds, ballfields, trails, ice links,
buildings and other play areas. Winter ice skaing and summer rec programs are coordinated by this department.
OBJECTNES:
- Continue promoting the benefits of investing in Shorewood parks and park improvements
Achial Estimated Estimated
2007 2008 2009
Acres of maim park 99.70 99.70 99.70
Cost of maim per acre 1600 1600 1600
No. of ballfields
Softball 3 3 3
Baseball 5 5 5
No. of Temiis Courts 4 4 4
No. of hockey rinks 2 2 2
No. of skating rinks 3 3 3
No. of times ricks are cleaned 58 58 58
No. of shelters 4 4 4
No. of picnic tables 47 47 47
Miles of Trails 3.50 3.50 3.50
HIGHLIGHTS/COMMENTS:
Staffing:
Part time includes Park Commission Secretarial
Seasonal includes Smmner employees and Winter Rink Attendants
Supplies/Materials:
Maintenance to park equipment and buildings
Rock, black dirt, gravel, sand, fertilizers, seed for parks
Support Services:
Park Coordinating Svcs ($18,500); Crescent Beach Lifeguard Svcs ($6,000); Contributions to 'Music In The Parks' ($2,500),
Friends of Center ($0); Friends Fund-raising Match (SO); Buckthorn Removal Prog ($1,600); Portable toilets ($9,200).
Charges & Fees:
Capital Outlay:
Transfers:
Transfer to Park Capital Improvement Fund (2008 - $15,000; 2009 - $45,000)
60
FUND: 101 DEPARTMENT: Parks & Recreation DEPT 45200
BUDGET Achial Achial Adopted YTD Oct Proposed Revised Adopted
ITEM 2006 2007 2008 2008 2009 2009 2009
Staffing 112,753 126,592 131,408 113,701 137,710 137,710 0
Supplies/Materials 6,861 8,836 12,400 13,706 12,300 12,300 0
Support Services 49,797 55,491 74,800 66,967 52,200 X2,200 0
Charges & Fees 0 0 0 0 0 0 0
Capital Outlay 0 10,000 0 0 0 0 0
Transfers 15,000 15,000 15,000 0 30,000 45,000 0
TOTAL 184,417 215,919 233,608 194,374 232,210 247,210 0
STAFFING:
Full tune:
Dir of Public Wks .07 -- .03 .03 .03 .03
Lt Equip Oper 1.~1 1.50 1.25 1.25 1.25 1.25
Clerical .30 .33 .35 .35 .35 .35
Part time:
Clerical -- -- -- -- --
Seasonal:
Sunwier 1.00 1.00 1.00 1.00 1.00 1.00
Winter (rinks) 10.00 10.00 10.00 10.00 10.00 10.00
61
62
CITY OF SHOREWOOD,
MINNESOTA
2009 WATER FUND BUDGET
December 1, 2008
63
FUND: Water
SUBFUND: Water Debt Service
FUND NO: 601
MISSION:
To provide for the retirement of
debt inc~m-ed to construct water
system improvements.
DESCRIPTION OF ACTIVITY:
Responsible for the accunndation of resources for the retirement of Water Fuud debt, and
for the periodic payment ofprincipal and interest.
OBJECTIVES:
To assure adequate resources to retire debt as scheduled, or more quickly if prudent.
HIGHLIG FITS/COMMENTS:
Revenues:
Special Assessments on Water Improvements
Connection Charges
Interest Income
Transfers from Water Operating Fund
Expenses:
Staffing:
Supplies/Materials:
Support Services:
Charges & Fees:
Capital Outlay:
Other:
Debt service payments -Principal and interest
Fiscal Agent Fees
64
FUND: #601 FUND: Water -Debt Service DF_PT # 49400
BUDGET Achial Achial Budget YTD Oct Proposed Adopted
ITEM 2006 2007 2008 2008 2009 2009
REVENUE
Sp Assess/Connect Chgs 663,633 96,710 105,000 88,066 90,000 0
Misc. Revenue 61,926 91,387 40,000 45,608 40,000 0
Transfers 0 0 260,000 0 260,000 0
TOTAL REVENUE 725,559 188,096 405,000 133,675 390,000 0
EXPENSES
Staffing 0 0 0 0 0 0
Supplies/Materials 0 0 0 0 0 0
Support Services 0 0 0 0 0 0
Charges & Fees 0 0 0 0 0 0
Other -Debt Service 373,955 427,050 388,000 319,874 381,500 0
Capital Outlay 0 0 0 0 0 0
Transfers 0 0 0 0 0 0
TOTAL EXPENSES 373,955 427,050 388,000 319,874 381,500 0
SERVICE INDICATORS
Outstanding Debt, Year End 3,920,000 3,665,000 3,415,000 3,415,000 3,165,000
CASH FLOW IMPACT:
Beginning Cash Balance 687,641 1,039,245 800,29] 800,291 .817,291
Revem~es 725,559 188,096 405,000 133,675 390,000
Expendihires (373,955) (427,050) (388,000) (319,874) (381,500)
Ending Cash Balance ],039,245 800,291 817,291 614,092 825,791
STAFFING:
65
FUND: Water
SUBFUND: Water Operations
MISSION:
To provide a safe, clean, rminten-upted
supply of drinking water to all City
residents cowlected to the City water system.
FUND NO: 601
DESCRIPTION OF ACTNITY:
Responsible for operation and maintenance of six (6) well systems, including all prunps and well houses, maintenance of water towers
and treatment plant, and extension of new watermain and construction of new water facilities, as necessary.
OBJECTNES:
- Supply a safe, clean uninterrupted source of water to all connections
- Explore possibility of intercomrecting with other conununities
HIGHLIGHTS/COMMENTS:
Revenues:
Estimated water sales based on the current quarterly billing at a tiered rate of 5295 - $3.75/1,000 gallons
Connection and perniit revenues
Miscellaneous Income includes interest income and Cellular Antenna Space Rentals
Expenses:
Staffing:
.15 Dir of Public Wks
.25 Engineering Technician
.15 Utility Lead Person
.53 Utility Operator
.10 Senior Accounting Clerk
.OS Receptiarist/Secretary
Supplies/Materials:
Office Supp]ies, including billing forms and postage
Maintenance contracts for computer hardware and software
Maintenance of gate valves
Small tools and chemicals for water treatment
Support Services & Charges:
Engineering
Water Operations Licenses & Training
hrsurance on water system
Water testing & Water Quality Reporting
Capital Outlay:
Radio Read Meterproject-($125,000 - 2009)
Boulder Bridge Well #2 -Pull & hrspect ($24,000 - 2009)
Other:
Water Purchased from other comnumities
Meter purchases
Well utility charges
Transfers to Water Debt Service Fund
Depreciatio~i (Non-cash expense accounts for fiihire system replacement)
66
FUND: +x601 FUND: Water Operations DEPT ~ 49400
BUDGET Achia] Achial Budget YTD Oct Proposed Adopted SS %
ITEM 2006 2007 2008 2008 2009 2009 Change Change
REVENUE
Charges for Service 585,112 666,897 583,500 494,760 677,000 0 93,500 16.02%
Bond Proceeds 1,402,585 396 0 0 0 0 0 0.00%
Misc. Revenue 163,218 193,008 130,000 87,460 145,000 0 15,000 11.54%
TOTAL REVENUE 2,150,915 860,301 713,500 582,219 822,000 U IU2i,5UU 15.L1%
EXPENSES
Staffing 75,163 86,677 109,659 77,566 100,029 0 {9,(i~(11 -8.78%
Supplies/Materials 53,323 52,757 76,625 29,908 71,350 0 {S,27Sj -6.88%
Support Services & Charges 94,756 123,233 96,425 90,907 100,100 0 3,675 3.81%
Capital Outlay 0 0 494,000 199,386 149,000 0 13-15 ii)0} -69.84%
Transfers 0 310,000 260,000 0 260,000 0 0 0.00%
Depreciation 184,105 201,790 185,000...... 175,204 202,000 0 17,000 9.19%
TOTAL EXPENSES 407,348 774,456 1,221,709 572,970 882,479 U {5 i'3,L tt} -G 1. l l%
SERVICE INDICATORS:
Miles of Water Line I6 16 16 16 16
No. of Connections 1,252 1,285 1,285 1,285 1,285
No. of Hydrants 272 280 280 280 280
Annual Gals Wtr Pumped* 175,000,000 188,509,000 188,509,000 Pending Pending
Avg Daily Consump- gals 479,452 516,463 516,463 Pending Pending
Water rate/1000 gals 2.95/3.75 2.95/3.75 2.95/3.75 2.95/3.75 2.95/3.75
CASH FLOW IMPACT:
Beginning Cash Balance 2,356,223 2,693,608 2,939,760 2,939,760 2,616,551
Revenues 2,]50,915 860,301 713,500 582,219 822,000
Expenditures (407,348) (774,456) (1,22],709) (572,970) (882,479)
Depreciation 184,105 201,790 185,000 175,204 202,000
Constriction of Infrastntcture -
Other Cash Flow Impacts (1,590,288) (41,482) 0 0 0
Ending Cash Balance 2,693,608 2,939,760 2,616,551 3,124,213 2,758,072
STAFFING:
Dir. of Public Wks - - .15 .15 .15
City Engineer - - - - -
Engineer Technician .08 .25 .25 .25 .25
Utility Lead Person .14 - .1 S . ] 5 .15
Utility Operator .77 1.15 .75 .75 .53
Acctg. Clerk .085 .125 .06 .10 .10
Sec./Recep: . ] 00 .10 .OS .OS .OS
* Source: Annual DNR reports
67
I3epartment Pro;ject# P~•iority 2008 2009 2010 2011 2012 Total
IMunicipal Water System B
Amesbury Well Controls Replacement W-07-03 n/a 145,000 145,000
Water Meter Radio Read Project W-07-05 n/a 75,000 125,000 200,000
SE Area Water Tower- painting W-08-01 n/a 457,000 457,000
Amesbury ~ineshaft WeII -Pull & Inspect W-O8-02 n/a 23,000 23,000
Woodhaven Well Bldg Demolition W-08-03 n/a 18,000 18,000
Boulder Bridge Well #2 -Pull & Inspect W-09-01 nla 24,000 24,000
Municipal Water System Total 718,000 149,000 867,000
GRAND Tt~TAJ 718,000 149,000 867,000
~trecday, t~'rwenrber Z5, 1(10S
68
CITY OF SHOREWOOD,
MINNESOTA
2009 SANITARY SEWER FUND BUDGET
December 1, 2008
69
FUND: Sanitary Sewer
SUBFUND: Sanitary Sewer
DEPT NO: 611
MISSION:
To provide a safe, sanitary sewer
service to a71 City residents
DESCRIPTION OF ACTIVITY:
Major activities include maintenance of fourteen (14) lift stations, and cleaning, televising and repairing sewer mains to
control inflow and infiltration. Sewage treatment is performed by Metropolitan Council Environmental Services (MCES)
and is provided for in this area.
OBJECTNES:
- Work with MCES to monitor inflow and infiltration into the sanitary sewer system
- Refiirbish two lift stations per year
HIGHLIGHTS/COMMENTS:
Revenues:
Quarterly Sewer service charges at $70.00 per quarter
Interest revenue from investment of Sewer Fund cash balances
Repayment of Tnterfimd Loans
Expenses
Staffing:
.15 Dir of Public Wks
.25 Engineering Technician
.10 Utility Lead Person
.53 Utility Operator
.10 Senior Accounting Clerk
.OS ReceptionisUSecretary
Supplies/Materials:
Office Supplies, including billing forn~s and postage
Maintenance contracts for computer hardware and software
Support Services:
Sewer Main Cleaning
Inflow & h~filtration Control
btsurance on sewer system
Utilities
Travel & seminars
Charges & Fees:
Charges for sewage flow into City of Excelsior tnmk mains
Metropolitan Council Environmental Services sewage treatment charges -per MCES
Capital Outlay:
Refurbish Lift Stations I S (construction stage) & L.S. 17 (design stage) - 2009
Inflow & Infiltration Reduction
Transfers hr (2009):
Debt Service to Sewer Fund: Residential Property purchase by Genl Fnd($60,000) & Storniwater Fund ($65,000)
Transfers Out (2009):
Internal Loan to Stonnwater Fund ($300,000 - 2009)
Depreciation (Non-cash expense accounts for fi~true system replacement)
7~
FCTND: # 611
BUDGET
ITEM FUND: Sanitary Sewer
Ach~al Actual
2006 2007
Budget
2008
YTD Oct
2008
Proposed
2009
Adopted
2009 DEPT # 49450
SS
Change Change
REVENUE
Charges for Service 99],659 1,046,199 950,500 698,931 937,550 0 Y? 9:i~U -1.36%
Transfers 0 112,500 60,000 0 125,000 0 65,000 108.33%
TOTAL REVENUES 991,659 1,158,699 1,010,500 698,931 1,062,550 0 52,050 5.15%
EXPENSES
Staffing 46,260 85,257 90,236 70,560 94,638 0 4,402 4.88%
Supplies/Materials 17,864 11,559 14,100 6,660 30,600 0 16,500 117.02%
Support Services & Charges 517,448 645,152 639,282 538,512 641,216 0 1,934 0.30%
Capital Outlay 0 0 299,000 206,833 258,000 0 (-11.30(?} -13.71%
Transfers 0 0 0 0 300,000 0 300,000 0.00%
Depreciation 204,064 210,138 205,000 160,014 205,000 0 0 0.00%
TOTAL EXPENSES 785,636 952,107 1,247,618 982,578 1,529,454 0 281,836 22.59%
SERVICE INDICATORS:
Miles of Sewer Line 65 65 65 65 65 65
No. of Connections 2,824 2,824 2,824 2,824 2,830 2,830
No. of Lift Stations 14 14 14 14 14 14
Flow (Mill. Gals.) 7/1 - 6/30 299.52 375.81 322.89 328.46 N/A
CASH FLOW IMPACT:
Beginning Cash Balance 3,550,499 3,958,626 4,387,059 4,387,059 4,354,941 4,354,941
Revenues 991,659 1,158,699 1,010,500 698,931 1,062,550 0
Expenditures (785,636) (952,107) (1,247,618) (982,578) (7,529,454) 0
Depreciation 204,064 210,138 205,000 160,014 205,000 0
Other Cash Flow Impacts (1,959) 1 ],703 - - - -
Ending Cash Balance 3,958,626 4,387,059 4,354,941 4,263,426 4,093,037 4,354,941
STAFFING:
Dir of Public Wks - - .15 .15 .15
Engineer. Technician .13 .25 .25 .25 .25
Utility Lead .07 .25 .10 .10 .10
Utility Operator .29 .67 .53 .53 .53
Sr. Acctg. Clerk .087 .025 .10 .10 .10
Receptionist/Secretary .12 .OS .OS .OS .OS
7~
Department Pra.jeet;¢ Prio~~ity 2008 2009 2010 2011 2012 T®tal
`,Sanitary Sewer ~f
Lift Station 12 Rehab-5705 Christmas Lake Pt. SS-08-01 nla 110,000 110,000
Lift Station 16 Rehab-4915 Shady Island Rd SS-08-02 n/a 104,000 104,000
Portable Lift Station Control Panel SS-08-03 nla 7,000 7,000
Lift Station 15 Rehab-4360 Enchanted Dr. SS-08-06 n/a 200,000 200,000
Lift Station 17 Rehab-5295 Shady Island Rd SS-09-01 nla 8,000 70,000 78,000
Annual Lift Station Inspect & Rehab SS-11-03 nla 25,000 25,000 25,000 25,000 25,000 125,000
Infiltration and Inflow Reduction SS-11-05 n/a 50,000 50,000 50,000 50,000 50,000 250,000
Sanitary Sewer Total 296,000 283,000 145,000 75,000 75,000 874,000
GRAND TOTAL 296,000 283,000 145,000 75,000 75,000 874,000
Tuerdq}~, A4meuilmr 25, ~'00<4
~2
CITY OF SHOREWOOD,
MINNESOTA
2009 RECYCLING FUND BUDGET
December 1, 2008
73
FUND: Recycling MISSION:
To provide weekly pickup of recyclables
SUBFLTND: Recycling to all City residents; provide for the amoral
City Clean-up activities
FUNDNO: 621
DESCRIPTION OF ACTIVITY:
Weekly pick-Lip of newspaper, con~ugated cardboard, recyclable plastics, glass and
metal, and other recyclable materials. hLCludes anneal City conummity clean-up at a drop-off site.
OBJECTNES:
- Continue weekly pickup of recyclable materials
- Hold City community clean-up in the Spring of the year
- Provide a leaf and yard waste disposal site in Fall of the year
HIGHLIGHTS/COMMENTS:
Revenues:
County Aid is a Hennepin County grant
Charges for Service includes City Clean-up fees and a
City Recycling Fee of $1.75 per month per household
Tranfers/other includes transfers, interest income and revenue sharing from the Recycling Contractor
Expenses:
Staffing:
Miscellaneous staffing for City Clean-ap and Yardwaste Disposal
Supplies/Materials:
Office Supplies
Support Services:
Recycling contract with Veolia Recycling ($2.50/householdhnonth for 2,800 households - 2009)
City Clean-up costs (Est. 510,000 - 2009)
74
FUND: #621 FUND: Recycling DEPT # 49550
BUDGET Achial Achial Budget YTD Oct Proposed Adopted $$ °%
ITEM 2006 2007 2008 2008 2009 2009 Change Change
REVENUE
County Aid
Charges for Service
Misc Revenue
20,971 20,631 21,000 0 21,000 0 0 0.00%
123,383 68,928 74,000 46,057 61,000 0 f i ~S?{")iii -17.57%
2,738 4,536 2,450 2,749 2,450 0 0 0.00%
TOTALREVENUE& 147,092 94,095 97,450 48,806 84,450 0 (i3_f(stii -13.34%
OTHER SOURCES
EXPENSES
Staffing 0 0 0 1,110 0 0 0 #DN/0!
Supplies/Materials 164 0 500 1,421 500 0 0 0.00%
Support Services & Charges 124,189 91,157 99,175 80,429 94,175 0 (.?.!itar;'r -5.04%
Capital Outlay 0 0 0 0 0 0 0 #DN/0!
Transfers 0 0 0 0 0 0 0 #DN/0!
TOTAL EXPENSES 124,354 91,157 99,675 82,959 94,675 0 ~ 7,0001 -5.49%
SERVICE INDICATORS:
Est. Avg. mo. Participant Hshlds 1,100 1,100 1,100 1,100 1,100 1,100
Avg. mo. Tonnage* 90 77 - 67 90 90
CASH FLOW IMPACT:
Beginning Cash Balance 61,905 83,554 94,646 94,646 92,42] 92,427
Revenues 147,092 94,095 97,450 48,806 84,450 0
Expenditures (124,354) (91,157) (99,675) (82,959) (94,675) 0
Other Cash Flow Impacts (1,090) 8,155
Ending Cash Balance 83,554 94,646 92,421 60,493 82,196 92,421
* Annual Recycling Tonnage Reported :
200] - 965 tons
2002 - 1,008 tons
2003 - 1,206 tons
2004 - 1,093 tons
2005 - 762 tons
2006 - 897 tons
2007 - 919 tons
2008 -YTD 666 tons
75
~s
CITY OF SHOREWOOD,
MINNESOTA
2009 STORMWATER MANAGEMENT
FUND BUDGET
December 1, 2008
77
FUND: Stonnwater Management MISSION:
To provide proper surface water and
SUBFUND: Stonnwater Management ground water management throughout the City.
FUND NO: 631
DESCRIPTION OF ACTNITY:
Activities include maintenance of storm sewer system, inchiding cleaning of catch basins,
dredging of drainage ditches and retention ponds, and minor repairs to system problem areas.
Provides partial finding for larger subwatershed drainage projects.
OBJECTNES:
- To manage and maintain Stonnwater and comply with the SWPPP (Stone Water Pollution Prevention Program)
and NPDES (National Pollutant Discharge Elimination System) mandates.
HIGHLIGHTS/COMMENTS:
Revenues:
Stornwater Management Utility Charges - The current residential rate is approximately $15 per quarter.
Misc. Revenue includes interest income and other misc. revenue
Internal Loan from Sewer Fund for 2009 CIP items ($300,000). Repayment over a 5-year period beginning 2009.
Expenses:
Staffing:
.IS Dir of Pub Wks
.OS City Engineer
.25 Engineer Technician
.OS Senior Accounting Clerk
.22 Utility Maintenance Operators
Supplies/Materials:
Drainage Correction/Maintenance Materials
Support Services:
Engineering
Contractual Services for drainage correction
Contractual Services
Debt Service:
Amwal debt service to repay internal loan from Sewer Fund for CIP items (2009)
Capital Outlay: $614,000 budgeted in 2009 for Lake Mary, Harding Lane, & Smithtown Lane Road Constn~ction
7$
FUND: #631 FUND: Stonnwater Management Utility DEPT ~ 49600
BUDGET Actnal Ach~al Budget YTD Oct Proposed Adopted $$
ITEM 2006 2007 2008 2008 2009 2009 Change Change
REVENUE
Grant Proceeds 0 0 0 4,748 0 0 0 0.00%
Special Assessments 0 0 0 0 0 0 0 0.00%
Charges for Service 69,177 164,347 218,000 145,885 218,000 0 0 0.00%
Misc. Revenue 72,323 14,579 10,000 9,380 10,000 0 0 0.00%
Transfers/Internal Loans 25,000 4],049 0 0 300,000 0 300,000 #DN/0!
TOTAL REVENUE & 166,500 219,975 228,000 160,012 528,000 0 300,000 131.58%
OTHER SOURCES
EXPENSES
Staffing 10,193 26,707 47,880 11,979 65,381 0 17,501 36.55%
Supplies/Materials 1,871 750 6,700 7,053 8,800 0 2,100 31.34%
Support Services 42,733 14,132 59,100 54,752 8,600 0 {>0,10{);i -85.45%
Charges & Fees 0 0 0 0 0 0 0 0.00%
Other -Debt Service 4,438 2,466 0 0 65,000 0 65,000 0.00%
CapitalOtttlay 90,056 0 100,000 0 614,000 0 514,000 0.00%
Transfers 0 52,500 0 0 0 0 0 0.00%
Depreciation 19,833 19,833 20,000 14,875 20,000 0 0 0.00%
TOTAL EXPENSES 169,125 116,387 233,680 88,658 781,781 0 548,101 234.55%
CASH FLOW IMPACT:
Begim~ingCashBalance 300,316 275,950 322,116 322,116 336,436
Revenues 166,500 219,975 228,000 160,012 528,000
Expendihtres (169,125) (116,387) (233,680) (88,658) (781,781)
Depreciation 19,833 19,833 20,000 14,875 20,000
Other Cash Flow Impacts (41,574) (77,255) 0 0 0
Ending Cash Balance 275,950 322,116 336,436 408,345 102,655
STAFFING:
Dir of Pub Wks - - - 0.0 .15
City Engineer - - - .045 .OS
Engineer Technician .07 - - .21 .25
Utility Maint. Ops./Foreman .00 .10 .l0 .0 .22
Sr. Acctg. Clerk .085 .OS .OS .OS .OS
79
City ®f Sh®redv®®d, l~innes®ta
C~r~~ital It~z~~~~~-~ea~z~~~~~i 1~1°o~~~°c~;<~tz
2008 t~~i1i 2012
PR®JECTS B~' E1'A'Tl~IEl~'I'
Department Pi•o,ject# Priop•ity 2008 2009 2010 2011 2012 Total
!Stormwater Management
Harding Lane Drainage STM-09-01 1 97,000 97,000
Lake Mary Outlet STM-09-02 1 457,000 457,000
Smithtown Lane STM-09-03 1 60,000 60,000
Meadowview Rd Storm STM-10-01 1 20,000 20,000
Nelsine Dr Drainage STM-10-02 1 16,000 16,000
6180 Murray Drainage STM-10-03 1 36,000 36,000
5925 Grant Drainage STM-10-04 1 49,000 49,000
Vine Hill Road Stormwater STM-11-01 1 556,000 556,000
Boulder Bridge Lift Station STM-12-01 1 243,000 243,000
Star Roads Stormwater STM-12-02 1 89,000 89,000
Stratford PI Drainage STM-12-03 1 30,000 30,000
RampartCt. Drainage STM-12-04 1 8,000 8,000
Lake South Auto Drainage STM-12-05 1 21,000 21,000
5830 Echo Rd Drainage STM-12-O6 1 33,000 33,000
6180 Chaska Rd Drainage STM-12-07 1 4,000 4,000
Valleywood Rd. Drainage STM-19-03 1 45,000 45,000
Stormwater Management Total
GRAND TOTAL
614,000 121,000 556,000 473,000 1,764,000
614,000 121,000 556,000 473,000 1,764,000
Tt~esd~ry, November _'S, 100&
80
81
SHOREWOOD
5755 COUNTRY CLUB ROAD •SHOREWOOD, MINNESOTA 55331-8927 • (952) 474-3236
FAX (952) 474-0128 • www.ci.shorewood.mn.us • cityhall@ci.shorewood.mn.us
.MEMORANDUM
Date: November 26, 2008
To: Honorable Mayor and City Council Members
Brian W. Heck, City Administrator
From: Bonnie Burton, Finance Director/Treasurer `~
Larry Brown, Public Works Director
James Landini, City Engineer °'~
Re: Capital Improvement Program (CIP) Project Discussion for Years 2008 - 2012
Attached for your review and brief discussion Monday night is the Capital Improvement
Program (CIP) Projects for the Years 2008 - 2012. The Council has seen many of these projects
in one form or another already. Staff is currently preparing the CIP document that will come
before you for adoption in the near future, and wanted to provide Council with one more
opportunity to comment.
As Council will recall, the approach taken in developing the CIP is that it is intended to be a
flexible document, and an important physical as well as financial planning tool. The early years
of the CIP are most definite in terms of planning and implementation. The latter years of the CIP
are most subject to change.
CIP HIGHLIGHTS
Council will recall the following highlights:
• Numerous street construction projects are programmed for 2009 and the next several years.
Each of these projects will be subject to review and approval individual before
implementation. Projects include bituminous overlays and reconstruction projects.
• The City Hall project is underway and will continue into 2009.
• Several Stormwater Management projects are planned; 2009 projects will likely be funded
with an internal loan from the City's Sanitary Sewer Fund.
• The Park Commission has made several recommendations for projects they wish to
complete.
~~
~®~{ PRINTED ON RECYCLED PAPER
-#~3
Memo - CIP 2008-2012
Page 2
The CIP does not automatically commit the Council to implement any of the projects listed in it;
it is a planning document to focus resources and a document for financial planning. Individual
projects are to be approved in the annual budget process and later authorized for purchase or
award of contracts according to standard operating procedures.
CONCLUSION
Staff looks forward to Council discussion and direction on the CIP proposed projects and
activities.
City of Shorewood, ~/Iillnesota
C~upitcrl hrzl~rol~el7lEz~t,t Pro~;l~czl~l~t
2008 tluu 2012
PI2®.TECTS ~~' D~~AIZ'I'l~EI~'~'
Department 1'roject# Eriority 2008 2009 2010 2011 2012 Total
-- _ _ _ _
Equipment Replacement ~
Speed Awareness Display E-08-51 n/a 10,000 10,000
Dump Truck -Ford L8000 (1988) E-09-01 nla 172,000 172,000
Dump 1 ton - 4 x 2 Ford F-350 E-09-02 n/a 51,067 51,067
Sanders E-09-03 n/a 18,000 18,000
Pickup - 4 x 4 Ford F350 E-09-04 nla 39,719 39,719
Attach -Flail side mower Ag Tractor E-09-05 n/a 22,000 22,000
Sweeper-Tennant 240 E-10-01 n/a 22,000 22,000
Tractor-Ford 3910 E-10-35 nla 39,094 39,094
Trailer 12' Tops E-10-41 nla 3,458 3,458
GroundsmasterMower-Toro328D E-10-57 nla 26,314 26,314
Dump Truck -Ford L8000 (1995) E-10-68 nla 168,000 168,000
Mower -Toro Walk Behind 44 E-10-73 nla 3,308 3,308
Ford 555 Backhoe E-11-O1 nla 85,000 85,000
Flatbed - 4 x 2 Ford F350 E-11-02 nla 51,800 51,800
Add Wing Plow E-11-03 n/a 20,000 20,000
Trailer 24'-Trail King E-11-21 n/a 23,111 23,111
Air Compressor-Ingersoll Rand 185 E-11-38 nla 17,453 17,453
Skid Steer -Bobcat 753 E-11-76 nla 28,450 28,450
Sand Pro 3000 E-11-77 n/a 13,548 13,548
Mower -Toro Groundmaster 328D (84) E-12-03 nla 29,566 29,566
Dump Truck -Ford E-12-04 nla 182,464 182,464
Attach -Flail rear mower Ag tractor E-12-05 nla 10,813 10,813
Equipment Replacement Total 10,000 302,786 262,174 239,362 222,843 1,037,165
Local Street Reconstruction ~
Harding Lane LR-09-01 1 650,500 650,500
Smithtown Lane LR-09-02 1 199,700 199,700
Nelsine Drive LR-10-03 1 354,750 354,750
Meadowview Road LR-10-04 1 347,900 347,900
Star Roads LR-12-03 1 623,700 623,700
Maintenance-Bituminous Sealcoating LR-12-100 nla 194,400 204,200 214,400 225,100 236,300 1,074,400
Maintenance-Bituminous Overlays LR-12-99 n/a 155,700 163,500 171,600 180,200 189,200 860,200
Local Street Reconstruction Total 350,100 1,217,900 1,088,650 405,300 1,049,200 4,111,150
__ _ _.
'Municipal State ~.id Streets
Vine Hill Road: Mill & Overlay (Shorewood portion) MSA-03-05 1 4,569,200 4,569,200
Municipal State Aid Streets Total 4,569,200 4,569,200
Municipal Water System ~
Amesbury Well Controls Replacement W-07-03 nla 145,000 145;000
/~i~ldrw. ,~'ncentbe~' 'l, '0(i8
Department 1'roject# Pr-ifls-ity 2008 2009 2010 2011 2012 Total
Water Meter Radio Read Project W-07-05 n/a 75,000 125,000 200,000
SE Area Water Tower -painting W-08-O1 nla 457,000 457,000
Amesbury Lineshaft Wel! -Pull & Inspect W-08-02 n/a 23,000 23,000
Woodhaven We11 Bldg Demolition W-OS-03 nia 18,000 18,000
Boulder Bridge Well #2 -Pull & Inspect W-09-01 n!a 24,000 24,000
Municipal Water System Total 716,000 149,000 867,000
Parks ~
Badger Park-Hockey Rink Lights P-07-O1 nla 50,000 50,000
Cathcart Park -Resurface tennis Courts P-08-03 nla 6,000 6, 000
Freeman Park-Picnic Shelter Rehab P-09-02 nla 3,000 3,000
Manor Park -Resurface Tennis Courts P-09-03 nla 6,000 6, 000
Manor Park Shelter Building Addition P-09-04 nla 50,000 50,000
Silverwood Park -Picnic Shelter Canopy P-09-O6 nla 50,000 50,000
Silverwood Park Resurface TennislBasketball Court P-09-07 n/a 2,000 2,000
Signage -Various parks & entry points P-09-09 nla 30,000 30,000
Silverwood Park-Bituminous Parking Lot P-10-01 nla 18,000 18,000
Freeman Park-Wetland Enhancement P-11-02 nia 500,000 500,000
Badger Park -Tennis Court Resurface P-11-03 n/a 12,000 12,000
Cathcart Park-Swing Set Replacement P-11-04 nla 2,500 2,50L
Cathcart Park -Picnic Shelter Canopy P-11-05 nla 50,000 50,000
Cathcart Park -Replace Hockey Rink Lights P-12-01 nla 50,000 50,000
Parks Total 50,000 147,000 18,000 564,500 50,000 829,500
- _. _ __.
-___ _. _.
Public Facilities ~
City Hall Renovation Project-Construction PF-08-02 1 800,000 385,000 1,185,000
City Hall Renovation Project-Furnishings . PF-08-03 2 75,000 75,000
5795 Country Club-Residence PF-09-01 nla 5,000 5,000
Public Facilities Total 800,000 465,000 1,265,000
Sanitary Sewer ~
Lift Station 12 Rehab-5705 Christmas Lake Pt. SS-08-01 nla 110,000 110,000
Lift Station 16 Rehab-4915 Shady Island Rd SS-OS-02 nla 104,000 104,000
Portable Lift Station Control Panel SS-08-03 nla 7,000 7,000
Lift Station 15 Rehab-4360 Enchanted Dr. SS-O8-O6 nla 200,000 200,000
Lift Station 17 Rehab-5295 Shady Island Rtl SS-09-01 nla 8,000 70,000 78,000
Annual Lift Station Inspect & Rehab SS-11-03 nla 25,000 25,000 25,000 25,000 25,000 125,000
Infiltration and Inflow Reduction SS-11-05 nla 50,000 50,000 50,000 50,000 50,000 250,000
Sanitary Sewer Total 296,000 283,000 145,000 75,000 75,000 874,000
_ __ __
Stormwater Management
Harding Lane Drainage STM-09-01 1 97,000 97,000
Lake Mary Outlet STM-09-02 1 457,000 457,000
Smithtown Lane STM-09-03 1 60,000 60,000
Meadowview Rd Storm STM-10-01 1 20,000 20,000
Nelsine Dr Drainage STM-10-02 1 16,000 16,000
6180 Murray Drainage STM-10-03 1 36,000 36,000
5925 Grant Drainage STM-10-04 1 49,000 49,000
Vine Hill Road Stormwater STM-11-01 1 556,000 556,000
Boulder Bridge Lift Station STM-12-01 1 243,000 243,000
l')~iduv. ;~'nrrnrber 'l, 'OOb'
Department Projects 1'rio~•ity 2008 2009 2010 2011 2012 Total
Star Roads Stormwater STM-12-02 1 89,000 89,000
Stratford PI Drainage STM-12-03 1 30,000 30,000
Rampart Ct. Drainage STM-12-04 1 8,000 8,000
lake South Auto Drainage STM-12-05 1 21,000 21,000
5830 Echo Rd Drainage STM-12-O6 1 33,000 33,000
6180 Chaska Rd Drainage STM-12-07 1 4,000 4,000
Valleywood Rd. Drainage STM-19-03 1 45,000 45,000
Stormwater Management Total 614,000 121,000 556,000 473,000 1,764,000
Technology(Oftice Equip ~
Phone System (VOIP or other) -City Hall Project T-09-01 1 50,000 50,000
City Hall Copier & Maintenance Contract T-09-02 nla 20,000 20,000
Computer Upgrades T-11-O6 3 10,000 10,000 10,000 10,000 10,000 50,000
Technology/Office Equip Total 10,000 so,ooo 30,000 10,000 10,000 120,000
CiIttAND T®TAL 2,234,100 3,238,686 1,664,824 6,419,362 1,880,043 15,437,015
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City of Shorewood Department of Public Works
20 Year Equipment Replacement Schedule
Unit
No Model
Year
Description Acq
Date Life
(Yrs) Yearaf
Rplmt Cost
Basis
2009
2010
2011
2012
2013
2014
2015
2016
2017
2018
2019
2020
2021
2022
2023
2024
2025
2026
2027
2028
21 1987 Trailer 24' • Trail King 1967 26 2012 $ 14,500 $ $ - $ 23,111 $ $ $ - $ $ - $ $ - $ $ $ $ $ - $ $ - $ $ - $
22 1987 Backhoe • Ford 555 1967 20 2007 $ 52,500 $ $ - $ 85,000 $ - $ - $ $ - $ $ - $ $ - $ $ $ - $ - $ - $ $ - $ $ -
33 1988 Dump Truck-Ford L8000 1968 15 2003 $ 110,000 $ 172,000 $ $ - $ $ $ - $ $ - $ $ - $ $ - $ $ - $ 352,785 $ - $ - $ - $ - $
34 2004 CubCadetAN 2004 15 2019 $ 12,500 $ $ - $ $ $ - $ - $ - $ $ - $ $ 31,754 $ $ - $ $ - $ $ $ $ $ -
35 1988 Tractor-Ford 3910 1968 20 2008 $ 26,000 $ - $ 39,094 $ - $ - $ $ $ - $ - $ $ - $ - $ $ g - $ g - $ - $ _ $ - $
38 1990 Air Compressor-IngersallRand185 1990 2D 2010 $ 10,950 $ $ - $ 17,453 $ $ $ - $ $ - $ - $ - $ $ _ $ _ $ $ - $ $ - $ $ _ $ -
41 1990 Trailer 12'-Tops 1990 20 2010 $ 2,300 $ $ 3,456 $ $ - $ - $ $ - $ $ - $ $ - $ $ _ g - $ $ _ $ $ - $ $ -
45 1989 WaterTmck-Ford 7000 1992 2D 2008 $ 112,000 $ - $ $ - $ $ $ - $ $ - $ $ $ $ - $ $ $ $ $ - $ $ - $ 146,000
46 1982 Swee er-Tennant24D 1992 15 2007 $ 12,000 $ $ 22,000 $ $ - $ - $ $ - $ $ - $ $ - $ $ - $ 36,307 $ $ - $ $ - $ $ -
49 7993 Flatbed -4 x 2 Ford F350 1993 15 2008 $ 32,500 $ - $ $ 51,800 $ - $ $ - $ $ - $ $ - $ 82,561 $ - $ $ $ - $ $ - $124,142 $ - $
50 1970 Pump-4'DischargeRebuilt 1985 3D 2015 $ 28,000 $ $ - $ - $ $ - $ - $ - $ $ - $ 67,104 $ - $ $ - $ - $ $ - $ $ $ $ -
51 1993 S eed Awareness Displa 1993 15 2008 $ 18,000 $ - $ $ $ - $ $ $ - $ - $ $ - $ $ - $ $ $ 20,000 $ $ - $ $ - $
52 1994 Dump 1 ton - 4 x 2 Ford F350 1994 15 2009 $ 36,000 $ 51,067 $ - $ - $ $ - $ - $ $ $ - $ $ - $ $ - $ - $ $122,384 $ $ - $ $ -
53 1995 Pickup-4x4 Fotd F350 1995 10 2009 $ 28,000 $ 39,719 $ - $ $ - $ - $ $ - $ - $ $ - $ 71,130 $ - $ $ - $ $ - $ - $ - $ - $
54 1995 DumpTmck-Ford 8000 1995 15 2010 $ 108,000 $ - $ 168,000 $ - $ - $ $ - $ $ - $ - $ $ $ g - g $ - $ $ _ $ $ $ _
56 1995 Loader • Cat IT28F 1996 20 2015 $ 112,500 $ $ - $ $ $ - $ $ 228,372 $ $ $ $ - $ $ $ $ $ - $ - $ - $ $
58 1996 Grader- Cat 140H 1996 3D 2026 $ 177,400 $ - $ $ $ - $ - $ $ $ - $ $ $ $ $ $ $ g $ - $ $ 200,000 $ -
59 1996 Trailer 18' -Felling FT 78W0 1996 20 2016 $ 10,200 $ - $ $ - $ $ $ - $ $ 21,756 $ - $ $ - $ $ - $ - $ $ - $ $ - $ g
60 1987 SewerJetier-SerewTrailermcunt 1996 20 2016 $ 36,500 $ $ - $ $ - $ - $ $ - $ - $ $ 87,474 $ $ - $ $ $ - $ $ $ $ - g
63 1998 Skid Steer • Bobcat 753 1998 10 2008 $ 17,660 $ - $ $ 26,450 $ $ $ - $ $ $ - $ $ - $ $ 50,950 $ - $ $ - $ $ - $ $
64 1997 Send Pro 3000 1997 15 2012 $ 8,500 $ $ - $ 13,548 $ $ - $ $ - $ - $ $ - $ $ $ $ $ $ $ - $ 32,468 $ - $
65 1998 Dump Truck • Ford 1998 15 2013 $ 108,000 $ - $ $ - $ - $ 193,412 $ - $ $ $ - $ $ - $ $ $ $ $ $ $ - $ $ 175,000
68 1998 Dum Truck-Ford 1998 16 2013 $ 108,000 $ $ - $ - $ 182,464 $ - $ $ - $ $ $ - $ $ - $ $ $ - $ $ _ $ $ 172,000 $
69 2000 Trailer 12' -Felling FT 3 2000 20 2020 $ 2,300 $ - $ $ $ - $ $ - $ $ - $ - $ $ - $ 6,193 $ - $ $ $ - $ $ - $ $
70 2000 Mower-Toro Groundsmaster325D 2000 7 2007 $ 17,500 $ $ - $ - $ $ - $ 33,220 $ - $ $ $ - $ $ - $ 49,951 $ - $ $ $ - $ $ - $ 17,500
71 2000 Generator - Generac 200 KW 2000 25 2025 $ 50,000 $ - $ - $ $ - $ - $ $ $ $ $ $ $ $ $ $ $ $ 160,177 $ - $ $ -
72 2000 Dum Truck-FneghtlinerFL80 2000 15 2015 $ 108,000 $ - $ $ - $ $ $ - $ - $ 230,366 $ $ - $ $ - $ $ - $ $ $ - g $ _ $
73 2000 Roller- Beuthling 82000 Static 2000 20 2020 $ 24,850 $ $ - $ $ - $ - $ $ $ - $ $ $ - $ $ 70,930 $ $ - $ $ $ - $ $
74 2000 Sweeper-Athe M9-D 2000 20 2020 $ 149,415 $ - $ $ - $ $ $ - $ - $ $ $ - $ $ 320,000 $ $ $ - $ - $ - $ $ $
75 2003 Mower-ToroGroundsmaster328D 2003 7 2010 $ 17,500 $ $ 26,314 $ $ $ - $ $ $ - $ 39,586 $ - $ $ $ - $ $ - $ 69,492 $ $ - $ $ -
76 2003 Truck • Ford F450 wlcrane, tool box 2003 12 2015 $ 57,000 $ - $ $ - $ $ $ 108,203 $ $ $ - $ - $ - $ $ $ - g $ - $ - $ - $ - $
77 2005 Van-Oldsmobile 2004 10 2014 $ 19,100 $ $ - $ $ $ 34,205 $ $ - $ - $ $ - $ $ - $ - $ $ - $ 64,932 $ $ $ $ -
78 2003 Pickup-4x4FardF150 2003 10 2013 $ 26,000 $ - $ $ $ - $ $ 49,358 $ $ $ - $ $ - $ $ $ - $ 83,386 $ - $ - $ - $ $
80 2005 Picku • 4 x4 Ford F150 2005 1D 2015 $ 26,000 $ $ $ - $ $ - $ $ 52,317 $ - $ $ - $ $ - $ $ $ $ $ 93,692 $ $ - $ -
81 2005 Pickup-4x4FardF350 2005 10 2015 $ 28,000 $ - $ $ $ - $ $ - $ 56,342 $ $ - $ $ - $ $ $ - $ $ - $ 100,899 $ - $ - $
82 2003 Generalor-Cat35KW 2003 20 2023 $ 35,000 $ $ $ - $ $ - $ $ - $ $ $ $ $ - $ - $ 105,696 $ - $ $ $ - $ $ -
84 2005 Mower-ToroGroundsmaster328D 2005 7 2012 $ 17,500 $ $ - $ $ 29,566 $ $ - $ $ $ - $ $ 44,456 $ $ $ - $ $ - $ - $ 66,846 $ - $
2000 Attach-BlowerforGroundsmaster 2000 14 2014 $ 4,560 $ - $ $ - $ $ - $ 8,656 $ - $ - $ $ - $ $ $ g $ - $ $ $ $ $ -
1972 Attach-BlowerforGrcundsmaster 1972 14 1986 $ 4,560 $ $ - $ $ - $ - $ $ $ $ - $ $ - $ $ 13,016 $ - $ $ - $ - $ - $ - $
1985 Attach • Cabs for Groundsmaster 1985 14 1999 $ 4,000 $ - $ $ - $ $ $ - $ - $ $ $ - $ $ - $ 11,417 $ $ - $ $ $ $ $
1985 Attach-Cabs for Groundsmaster 1965 14 1999 $ 4,000 $ $ - $ $ - $ - $ $ $ - $ $ $ $ $ - $ 12102 $ $ - $ $ - $ $
1985 Attach-Cabs for Groundsmaster 1965 15 2000 $ 4,000 $ - $ $ - $ - $ $ - $ $ $ $ - $ 10,161 $ - $ - $ $ - $ $ - $ $ $ _
7988 Attach -Flail rear mower Ag Tractor 1988 15 2003 $ 6,400 $ $ - $ $ 10,813 $ - $ $ $ - $ - $ $ _ $ $ $ - $ $ - $ $ - $ $
1988 Attach -Flail side mower Ag Tractor 1988 15 2003 $ 12,800 $ 22,000 $ $ - $ - $ $ - $ - $ $ $ $ $ $ $ $ - $ 43,514 $ - $ $ - $ -
2009 Re lace 2 Sanders 2009 70 $ 16,000 $ 18,000 $ - $ - $ $ - $ $ $ - $ 40,696 $ $ - $ $ - $ - $ $ $ $ _ $ $
2003 EnginelTransmission Anal sis Station 2003 15 2018 $ 4,000 $ - $ - $ $ - $ $ - $ $ $ $ 9,588 $ $ - $ $ $ - $ $ $ $ - $ -
1995 Mower- Toro Walk Behind Proline 44 1995 16 2010 $ 2,200 $ - $ 3,308 $ - $ $ - $ $ - $ - $ $ $ $ $ - $ - $ $ - g $ - $ 2,200 $ 2,200
1970 Snow Thrower-Jahn Deere 826 1970 75 1985 $ 750 $ $ - $ $ - $ - $ - $ $ $ _ $ - $ $ - $ $ 4289 $ - $ $ - $ $ - $
1972 Snow Thrower • John Deere 826 1972 15 1987 $ 750 $ - $ $ - $ $ - $ $ - $ $ $ $ $ $ - $ 2,269 $ $ - $ $ - $ $
2007 DiesellFuel Trailer 500 gall 2008 25 2033 $ 13,000 $ $ - $ $ - $ - $ - $ $ $ _ $ - $ $ - $ $ $ - $ $ - $ $ _ $ -
2019 Add Win Plow 2010 15 2025 $ 20,000 $ - $ $ 20,000 $ $ - $ $ - $ - $ $ $ - $ $ - $ - $ $ - $ $ - $ $ _
'TOTALS $ 302,785 $ 262,174 $ 239,361 $ 222,842 $ 227,617 $ 799,435 $ 335 031 $ 262112 $ 80 262 $ 164164 $ 240 083 $ 326193 $ 196 264 $ 166 84A $ 456170 $ 290 323 $ 374 768 $ 223 455 $ 374 200 $ 339 700
Notes:
"Year of Replacement" is the theoretical year for a typical service life. The actual proposed year of replacement may be longer or shorter, as shown in the body of the table.
CITY OF SHOREWOOD
CITY COUNCIL SPECIAL MEETING
DECEMBER 1, 2008
PUBLIC SIGN-IN SHEET
For the record, please print your name and address below. Thank you.
Name Address
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