012609 CC Reg AgPCITY OF SHO WOOD 5735 COUNTRY CLUB ROAD
CITY COUNCIL REGULAR MEETING SOUTHSHORE CENTER
MONDAY, JANUARY 26, 2009 7:00 P.M.
AGENDA
1. CONVENE CITY COUNCIL MEETING
A. Roll Call
Mayor Liz&
Bailey
Turgeon
Woodruff
Zerby
B. Review Agenda
2. APPROVAL OF MINUTES
A. City Council Work Session Minutes, January 12, 2009 (Att. - Minutes)
B. City Council Regular Meeting Minutes, January 12, 2009 (Att.- Minutes)
3. CONSENT AGENDA - Motion to approve items on Consent Agenda & Adopt Resolutions
Therein:
NOTE: Give the public an opportunity to request an item be removed from the
Consent Agenda. Comments can betaken or questions asked following removal from
Consent Agenda
A. Approval of the Verified Claims List (Att.- Claims List)
B. Park Coordinator/Scheduling Agreement (Att. - Administrator's memorandum;
Agreement)
C. Pay Equity Report (Att.- Finance Director's memorandum)
4. MATTERS FROM THE FLOOR (No Council action will be taken.)
5. REPORTS AND PRESENTATIONS
6. PUBLIC HEARING
7. PARKS
A. Report on the January 13, 2009, Park Commission Meeting (Att. - Minutes, 2008 Parks
Status)
B. Report on the January 17, 2009, Arctic Fever Event
CITE' COUNCIL REGULAR MEETING AGENDA - JANUARY 26, 2009
PAGE 2 OF 2
C. Accepting Low Quote and Awarding Contract to Successful Low Quoter for Tennis
Court Resurfacing (Att. - Parks Secretary/CRR memorandum)
8. PLANNING - Report by Representative
A. Wildwood Preliminary Plat (Att. - Planning Director and Engineer's memorandum)
9. ENGINEERING/PUBLIC WORKS
A. Harding Lane/Smithtown Lane Proposed Alignment Roadway Template (Att. -
Engineer's memorandum)
B. Stormwater Management Plan and Memorandum of Understanding (Att. - Engineer's
memorandum)
10. GENERAL/NEW BUSINESS
A. Authorize Expenditure of Funds for City Hall Furnishings (Att. - Administrator's
memorandum)
B. Authorize Expenditure of Funds for Audio Visual Equipment (Att. - Administrator's
memorandum)
C. Schedule for Work Sessions (Att. - Administrator's memorandum)
D. Making the Minnetonka Community Education (MCE) and Lake Minnetonka
Conservation District (LMCD) Board Representative Appointments (Att. - City
Administrator's memorandum, 2 Resolutions)
E. Official Paper Cost Review for Legal Notices (Att. - Administrator's memorandum)
11. STAFF AND COUNCIL REPORTS
A. Administrator & Staff
1. City Hall Construction Update
B. Mayor & City Council
12. ADJOURN
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5755 COUNTRY CLUB ROAD ^ SFIGR-W6 'D, MINNESOTA 55331-8927 ® (952) 474-3236
FAX (952) 474-0128 ® www.d.shorewood.mn.us - dtyhaI1@ci.shorewood.mn.us
Executive Summary
Shorewood City Council Regular Meeting
Monday, 26 January 2009
6:30 p.m. - Work Session this evening
Agenda Item #3A: Enclosed is the Verified Claims List for Council approval.
Agenda Item #313: Recommendation to approve the contract with CRR for park
administration / coordination and park facility scheduling.
Agenda Item #3C: Minnesota cities are required to file a Pay Equity report with the
Minnesota Department of Employee Relations (DOER) every three years, as per the 1984
Local Government Pay Equity Act. The City's 12/31/2008 Pay Equity Report has been
prepared and the City appears to be in compliance, based on certain statistical criteria.
Staff recommends Council approval of the 2008 Pay Equity Report.
Agenda Item #7A-7B: A report on the January 13 Park Commission meeting and the January 17
Arctic Fever Event will be provided.
Agenda Item 47C: This item is a recommendation to accept the low quote and award the
contract for Tennis Court Resurfacing.
Agenda Item #8A: Brent Hislop has requested preliminary plat approval for Wildwood, a
single-family residential development on the east side of Strawberry Lane, just south of
the LRT Trail and Freeman Park (a.k.a. the Hudlow property). The plans propose to
remove the old house and plat seven, single-family residential lots. The plat complies
with all aspects of the R-1 C, zoning district. Staff has recommended some extraordinary
measures to mitigate concerns about drainage (the site is extremely flat). After holding a
public hearing, the Planning Commission voted to recommend approval of the
preliminary plat, subject to staff recommendations and subject to their seeing the final
solution for drainage maintenance in conjunction with the final plat. Staff recommends
the Council direct us to prepare a resolution approving the preliminary plat for the next
meeting.
Agenda Item #9A: Staff coordinated a public information meeting for Tuesday, January 27,
2009, from 7:00 p.m. to 8:30 p.m., at the South Shore Center to discuss Harding Lane and
Smithtown Lane infrastructure improvements. Attached are the aerial photo generic
PRINTED ON RECYCLED PAPER
Executive Summary - City Council Meeting of January 26, 2009
Page 2 of 2
alignment sketches, the meeting invitation and the standard road detail plate. Staff seeks
comments on the presentation material.
Agenda Item #913: The Comprehensive Water Resources Management Plan was finally
conditionally approved by the Minnehaha Creek Watershed District (MCWD). Staff
recommends approval of a resolution that adopts the final version of the plan and to
execute the Memorandum Of Understanding with MCWD.
Agenda Item #10A: This item relates to the options for office furniture and equipment for the
remodeling of City Hall.
Agenda Item #IOB: This item covers the audio and video equipment options and
recommendations for the Council chambers.
Agenda Item #10C: This item is in reference to scheduling work sessions for the road program
and other topics that are likely to take a considerable amount of time.
Agenda Item #lOD: This item appoints Tad Shaw to the NICE Board for two years; and
Richard Siakel to the LMCD Board for three years.
Agenda Item #10E: Council requested information on the cost for publishing legal notices in
the local papers, and the Star Tribune. This information is provided for Council.
CITY OF S OR WOOD
CITY COUNCIL, WORK SESSION
MONDAY, JANUARY 12, 2009
MINUTES
5735 COUNTRY CLUB ROAD
SOUTHSHO CENTER
6®00 P.M.
City Administrator/Clerk Brian Heck administered the Oath of Office to newly elected Mayor Christine
Liz6e and Council Members Jeffery Bailey and Laura Turgeon (two-year term) and Richard Woodruff and
Scott Zerby (four-year term).
1. CONVENE CITY COUNCIL WORK SESSION
Mayor Liz6e called the meeting to order at 6:20 P.M.
A. Roll Call
Present. Mayor Liz6e; Councilmembers Bailey, Turgeon, Woodruff and Zerby; Administrator Heck;
Planning Director Nielsen; Director of Public Works Broiwn; and Engineer Landini
Absent: None
B. Review Agenda
Turgeon moved, Woodruff seconded, approving the agenda as presented. Motion passed 510.
2. WATER SHUT OFF ORDINANCE
Administrator Heck reviewed the City's current water shut-off policy. If the City does not receive full
payment for an account within 45 days of the day on which the account was due, the property owner or user
(the subscriber) is sent a delinquent notice. The notice informs the subscriber of the delinquency and unless
the account balance is paid in full within 15 days the water will be shut off by Public Works staff and a shut-
off fee will be assessed to the account.
Heck explained there have been instances where the Public Works staff have been harassed and/or
threatened when they went to shut off or turn on the water. Therefore, Staff recommends the policy be
changed to be more permissive; rather than requiring the water to be shut off the policy should allow the
delinquent charge, including associated penalties and fees, to be certified to the property owner's tax roll at
year end. They have researched other communities' policies and found they allow for the water to be shut
off but do not require it, and they certify the delinquent charge to the property tax roll. The proposed change
would be accomplished by making a change to the City Code, Chapter 903.09, Subd. 3, Delinquencies and
Subd. 3, Discontinuance of Service where the statements the water will be shut off will be changed to
the water may be shut off'. He noted the City already certifies other delinquent utility charges to the tax
roll. He also noted if Council chooses to make the change to the Code a public hearing must be held.
Mayor Liz6e stated Staff has discussed the health and safety issues for Public Works staff with regard to the
policy. The proposed change is simple and she is in support of it.
Councilmember Woodruff stated he was in support of Staff scheduling a public hearing.
Councilmember Zerby stated changing the policy puts the responsibility for how to handle the delinquency
on the Staff. He questioned if this type of ongoing issue should not be brought to Council's attention. He
asked what happened if the property owner did not pay their property taxes. Administrator Heck explained
that if a property owner does not pay their property taxes for a number of years, then the property can go
into tax forfeiture.
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CITY OF SHOREWOOD WORK SESSION MEETING MINUTES
January 12, 2008
Page 2 of 4
Councilmember Bailey stated the code would state the water may be shut off but it does not say delinquent
charges outstanding at year end will be certified to the property tax roll. He questioned if it should.
Administrator Heck stated the intent of the change is to say the City has the right to turn water off. If there is
a delinquent water charge at year end that charge, including fees and penalties, will be certified.
Councilmember Zerby questioned if there is any type of agreement between the City and the subscriber that
defines the fee structure and delinquency policy. Director Brown stated that is done by City Ordinance.
Administrator Heck stated Staff will schedule a public hearing for this matter.
3. CITY HALL BUILDING SIGNAGE
Administrator Heck stated the renovation of City Hall calls for a shadow box style sign on top of the
archway extension on the main entrance. He had provided Council with a copy of the proposed lettering a
few weeks ago and asked Council for feedback on lettering styles. He noted the font used for the lettering is
Bernhard Modern Standard and is the same style as on the City's water, towers. He stated he received one
response suggesting a monument sign be installed instead. He explained the proposed sign would be visible
from Country Club Road and the City Hall parking lot; it would face east and west. The location of the sign
is wired so the sign can be illuminated, and the lettering for the sign will actually be cut out of the
aluminum.
Heck asked Council what type of font it wanted to use for the lettering.
Councilmember Woodruff stated he envisions an aluminum box on top of a nice wooden archway.
Councilmember Zerby commented he thought that area was stone. Woodruff stated he did not think the
proposed sign was consistent with the design of the building. He questioned if a monument sign close to
Country Club road should be considered instead along with a plaque on the building. He expressed concern
about the image the proposed sign would convey.
Councilmember Zerby stated there are three entities around the City Hall location; City Hall, the Southshore
Center and Badger Park. A monument sign could possibly serve all three of them and it could direct people
where to go. He thought the proposed sign was quite large and could possibly be downsized. Turgeon stated
the Southshore Center has its own sign, and there is also the Historical Society. Turgeon questioned where
the monumental sign would be located. She thought including the names of all four entities could crowd a
monument sign. Zerby stated if there is not one sign serving all four entities then there would have to be four
individual signs.
Councilmember Turgeon questioned if the lighted monument sign would have interchangeable lettering. For
example, could the sign identify what meeting was being held?
Administrator Heck stated there has not been any discussion regarding monument signage in construction
meetings. He related the Architect for the project indicated that a monument sign constructed with materials
similar to those on the building would cost $5,000 - $8,000 with a possible credit for the proposed sign. He
stated a monument sign could be installed at a later date. He noted a monument sign would not have
interchangeable lettering.
Mayor Lizee stated the proposed sign was designed to fit with the design of the building, and she thought the
size was proportional to the size of the building. She thought the back lighting for the sign was a nice touch.
She agreed with the proposed font style because it is consistent with the lettering on the water towers. She
stated the building needed to be identified. She suggested a monument sign be considered when landscaping
for the property was discussed, and maybe that sign could direct people to all four entities.
CITY OF SHOREWOOD WORK SESSION MEETING MINUTES
January 12, 2008
Page 3 of 4
Administrator Heck explained the proposed sign will not have an aluminum look. The aluminum will be
painted a to-be-determined color. If the intent is to move forward with the sign on the building, he asked
what font style Council preferred.
In response to a question from Councilmember Woodruff, Administrator Heck stated if the sign was not
installed there would be a blank space above the archway on the entrance. Mayor Lizee stated the sign will
finish the look of the building.
Councilmember Woodruff stated the Park Commission wants to discuss consistency of signage in the City's
parks and maybe a decision about City Hall signage could be delayed until that discussion has occurred. He
did not want to spend money on a sign now only to spend money on a different sign latter, but the box and
electrical could be installed during construction. He suggested a bronze plaque could be placed on the main
entrance door.
Councilmember Turgeon stated she agreed that monument signage should be discussed as part of the
landscaping discussion. She supported delaying installing a new sign on the building until that discussion
has occurred.
Mayor Lizee stated she would prefer to have the proposed sign installed as part of the construction of the
building, and for the lettering font to be the same as that on the %yater towers. She stated she could support
delaying the installation of the proposed sign until landscaping decisions were made, but she did not want to
incur redesign expenses for the sign on the building.
In response to a comment from Councilmember Tut-con, Administrator Heck stated it's anticipated that
construction should be done mid-March 2009.
In response to a comment from Councilmember Woodruff, Director Nielsen explained the conditional use
permit for City Hall requires the City to hire a landscape architect to prepare a landscape plan.
Mayor Lizee asked Councilmember Bailey for his comments. Bailey stated he felt completely inadequate to
make any decisions on lettering or anything else relating to City Hall signage; therefore, he deferred that to
others.
The continued discussion about signage will be part of the landscaping discussion.
4. 2009 GOALS
Administrator Heck stated in the past Council has worked with Staff on establishing a "Goals and Priorities"
list in March or April. Staff has drafted a very preliminary list for 2009. He thought the lists were more of a
work program. It appears that the term goal has become synonymous with objective. The items on the 2009
Work Program to have a little more definition to them, noting that Staff has not put a great deal of effort into
this as of yet.
Heck then stated Staff is seeking Council's input. Such as, are there additional tasks or projects that should
be added and what are Council's recommended priorities. If time had allowed, it would have been beneficial
for Council to establish goals and then Staff could identify the objectives for each goal and establish a work
program accordingly. That process should be used for 2010. Because the 2009 budget has already been
established, any projects for 2009 have to be completed within budget constraints.
Councilmember Woodruff suggested each item on the list have a description of what it is, identify how
completion of the item will be determined, identify the benefits of doing it and have a cost estimate to do it.
He stated it would be difficult to prioritize the items without more information.
CITY OF SHOREWOOD WORT{ SESSION MEETING MINUTES
January 12, 2008
Page 4 of 4
Councilmember Zerby stated the first thing that should happen is for Council to establish goals for the City
and then Staff could identify how those goals could be achieved. The draft list for 2009 is what the Staff
thinks they would like to accomplish; Council has not identified the direction for the City. Also, if an item
on the list has a completion date assigned that would make it a goal.
Mayor Lizee suggested a special work session be scheduled to discuss the 2009 goals and work program.
Administrator Heck stated Staff will provide more information (e.g., what it is, what are the benefits, what
will it take to complete it, etc.). He suggested that for 2010, this initiative should feed into the budgeting
process.
Councilmember Bailey stated that goals, objectives and strategies appear to be intermingled. He agreed a
work session should be devoted entirely to discuss the work program. He would like to work within
Administrator Heck's approach of defining goals, then objectives and then strategies. He encouraged the
work session be scheduled sooner rather than later.
Mayor Lizee suggested the work session be scheduled for a Saturday horning. Administrator Heck stated he
was not able to attend Saturday meetings.
There was consensus to schedule a work session for February 2. 2009, at 5:00 P.M.
5. OTHER
There was no other business for discussion this evening.
6. ADJOURN
Zerby moved, Woodruff seconded, Adjourning the City Council Work Session Meeting of January 12,
2009, at 7:04 P.M. Motion passed 5/0.
RESPECTFULLY SUBMITTED,
Christine Freeman, Recorder
Christine Lizee, Mayor
ATTEST:
Brian Heck, City Administrator/Clerk
CITY OF SHOREWOOD 5735 COUNTRY CLUB ROAD
CITY COUNCIL REGULAR MEETING SOUTHSHORE CENTER
MONDAY, JANUARY 12, 2009 7:00 P.M.
MINUTES
City Administrator/Clerk Brian Heck re-administered the Oath of Office to newly elected Mayor
Christine Lizee and Councilmembers Jeffery Bailey and Laura Turgeon (two-year term) and Richard
Woodruff and Scott Zerby (four-year term). He had done so prior to the work session preceding this
meeting.
1. CONVENE CITY COUNCIL REGULAR MEETING
Mayor Lizee called the meeting to order at 7:12 P.M.
A. Roll Call
Present: Mayor Lizee; Councilmembers Bailey, Turgeon, Woodruff and Zerby; Attorney Tietjen;
City Administrator Heck; Planning Director Nielsen; Director of Public Works Brown;
and Engineer Landini
Absent: None
B. Review Agenda
Councilmember Woodruff requested Item 9.1' Council Term Limits be added to the agenda.
Councilmember Zerby requested the item also include a discussion about meeting procedures.
Administrator Heck requested Item 9.G F,stablish a Technology Committee be added to the agenda.
Turgeon moved, Woodruff seconded, approving the agenda amended. Motion passed 510.
2. APPROVAL OF MINUTES
A. City Council Executive Session Minutes, December 8, 2008
Woodruff moved, Turgeon seconded, Approving the City Council Executive Session Minutes of
December 8, 2008, as presented. Motion passed 3/0/2 with Bailey and Zerby abstaining due to their
absence at the meeting.
B. City Council Regular Meeting Minutes, December 8, 2008
Turgeon moved, Woodruff seconded, Approving the City Council Regular Meeting Minutes of
December 8, 2008, as presented. Motion passed 3/0/2 with Bailey and Zerby abstaining due to their
absence at the meeting.
3. CONSENT AGENDA
Mayor Lizee stated there were three additions to the verified. claims list: a check to Community Rec
resources for an amount of $1,125; a check to Lund Martin Construction payment number four for an
#ZB
SHOREWOOD CITY COUNCIL REGULAR MEETING MINUTES
January 12, 2009
Page 2 of 16
amount of $158,773; and a check to Kenneth Thies for wagon rides for the Arctic Fever event for an
amount of $950.
Mayor Liz& reviewed the items on the Consent Agenda.
Bailey moved, Woodruff seconded, Approving the Motions Contained on the Consent Agenda and
Adopting the Resolutions Therein.
A. Approval of the Verified Claims List, checks #47633 through #47748 totaling
$1,143,161.12.
B. Adopting RESOLUTION NO. 09-001, "A Resolution Setting the 2009 City Council
Regular Meeting Schedule for the City of Shorewood."
C. City Clerk's License List
D. Travel Policy for Elected Officials
E. Establishing May 16, 2009, as Spring Clean-up Day
F. Memorandum of Understanding with AFSCME (This was moved to Item 9.1-1 under
General/New Business).
G. Adopting RESOLUTION NO. 09-002, "A Resolution Authorizing the Mayor and
City Administrator to Extend the EPDB Conditional Use License Agreement with
Hennepin County for the Year 2009."
H. Right-of-Way Violiation Time Extension Requests
1. Set Public Information Meeting Date for Harding Lane and Smithtown Lane (This
was moved to Item 10.13 underEngineering/Public Works.)
J. Adopting RESOLUTION NO. 09-003. "A Resolution Approving a Temporary
Gambling License for Holy Family Catholic High School."
Motion passed 510.
4. MATTERS FROM THE FLOOR
Bob Edmondson, 19585 Shady Hills Road, congratulated all Councihnembers on their election to
Council. He stated he was here to extend his support to each of them. He complemented thein on their
hard fought victories in the 2008 election. He stated he wished he had been one of the victorious
candidates noting the election was close. He stated that during this very troubled fiscal economic time he
was looking forward to having Council put forth the extra effort to help manage the City through it. He
then stated he looked forward to a great year.
5. REPORTS AND PRESENTATIONS
None.
SHOREWOOD CITY COUNCIL REGULAR MEETING MINUTES
January 129 2009
Page 3 of 16
6. PUBLIC HEARING
None.
7. PARKS - Report by Representative
A. Report on Park Commission Meeting Held December 9, 2008
Commissioner DeMers reported on matters considered and actions taken at the December 9, 2008, Park
Commission meeting (as detailed in the minutes of that meeting). He noted two Commissioners' terms
end in February 2009.
B. Report on January 17 Arctic Fever Event
Planning Commissioner Davies provided an update on the Arctic Fever event scheduled for January 17,
2009. She stated this year's event will be better than in previous years even though there was less funding
for the event. There were some new organizations donating money this year and others increased their
donations over previous year's donations. No money was spent on advertising; all funds raised were used
for activities. There is a North American Pond Hockey Championship scheduled for January 16 -
January 18, 2009, in Excelsior. On January 17t" there is a mites tournament with 35 15-member teams
participating. Their registration packets will contain information about Arctic Fever events. Public Works
staff is in the process of creating a sliding hill at Freeman Park. The event received great press coverage
this year.
Mayor Lizee stated she had received a call from Fox 9 News about the event and she directed the reporter
to Twila Grout, a City employee. Lizee asked if there was still a need for more volunteers. Commissioner
Davis stated people could log on to the website for the Arctic Fever event or the website for the pond
hockey tournament if they are interested in volunteering.
Councilmember Woodruff questioned if the event needed financial support from the City. Commissioner
Davis stated the event was fully funded and the pond hockey tournament is being sponsored by the Fox
Sports North.
8. PLANNING
Commissioner Vilett reported on matters considered and actions taken at the January 6, 2009, Planning
Commission meeting (as detailed in the minutes of that meeting).
9. GENERAL/NEW BUSINESS
A. Making Appointments to Certain Offices and Positions within the City of
Shorewood for the Year 2009
Mayor Lizee stated each year the Council adopts a resolution making appointments to certain offices and
positions within the City. Council has been provided a draft resolution identifying the Year 2009
appointments. She suggested Council review the list and make the necessary appointments.
Councilmember Bailey jumped to Item l.j and stated the Excelsior Fire District (EFD) Board Member
assignment would work well with his schedule.
SHOREWOOD CI'T'Y COUNCIL REGULAR MEETING MINUTES
January 12, 2009
Page 4 of 16
Mayor Lizee suggested the assignments be made in order they are listed in the draft resolution.
Councilmember Zerby suggested the liaisons to the Park and Planning Commissions be reversed from
what they were in 2008.
Councilmember Woodruff stated he would be the Park Commission Liaison for the first half of the year
and Councilmember Turgeon chose the second half, and Councilmember Bailey stated he would be
Planning Commission Liaison for the first half of the year leaving Councilmember Zerby for the second
half.
Councilmember Turgeon volunteered to again take the appointment of the Minnehaha Creek Watershed
District Liaison and Riley Purgatory Bluff Creek Watershed District Liaison.
Councilmember Woodruff volunteered to again take the appointment of representative to the Lake
Minnetonka Communications Commission (LMCC). He noted he is the Chairperson of the LMCC's ad-
hoc committee to study broadband. He stated he will make a request of the LMCC Executive Committee
on January 19, 2009, for it to fund 50 percent of the cost of a broadband feasibility study, and if the
LMCC agrees to the request he will solicit funding for the other half from the LMCC member cities.
Administrator Heck stated he thought there was grant ft lding available for things such as that.
Councilmember Woodruff volunteered to be the representative to the Metro Cities. As it has been in the
past, the City Administrator will serve as the alternate.
There was ensuing discussion about the appointment of the I;I' D Board Member position.
Mayor Lizee suggested Councilmember Zerby fill the F FD Board Member position. Lizee explained
Zerby has a four-year term as a Councilmember and it takes at least two years to get up to speed. Lizee
asked Zerby if he would be willing to take the assignment, to which he responded yes. Councilmember
Turgeon suggested Councilmember Bailey take that assignment. Turgeon explained she thought the
budgeting process for the public safety organizations may change in 2009; she wanted Bailey to use his
expertise about reserves, budgets and investment funds in that capacity. Bailey stated he may not be able
to take that assignment if he was going to serve as the Planning Commission Liaison for one-half of the
year. Zerby stated his involvement with developing the EFD Joint Powers Agreement and the
construction of the Public Safety Facility during his previous tenure on the Council provide him with a
solid background about the EFD. Turgeon stated she would take Bailey's assignment as Planning
Commission Liaison if he would take the EFD Board Member assignment. Lizee stated she wanted to
stay with her suggestion. Councilmember Woodruff stated he did not agree with Lizee's suggestion.
Woodruff then stated he really wanted Bailey on the EFD Board; he volunteered to take Bailey's
Planning Commission Liaison assignment or the EFD Board Member assignment. Zerby stated he did not
think it was fair to the Commissions to give up the liaison positions to the Commissions. Bailey stated he
would be willing to do a Park Commission Liaison assignment, but not the Planning Commission Liaison
assignment, if he took the EFD Board Member assignment. Turgeon stated she would swap her Park
Commission Liaison assignment with Bailey's Planning Commission Liaison assignment.
Mayor Lizee called for expressions of support for the appointment of Councilmember Zerby as EFD
Board Member. Lizee and Zerby were in favor of appointing Zerby to the position of Excelsior Fire
District Board Member.
Mayor Lizee stated she thought Councilmember Bailey would do a fine job in the position of EFD Board
Member, but she also thought Councilmember Zerby would serve the City well in that position because
SHOREWOOD CITY COUNCIL REGULAR MEETING MINUTES
January 12, 2009
Page 5 of 16
of his background with the District. Councilmember Woodruff stated Council had to come up with a
representative that the majority of the Council could support. Woodruff again volunteered to serve in
that position. Lizee stated she preferred a Councilmember residing in an area where the primary fire
service is provided to be the EFD Board Member. Bailey stated he could support Councilmember
Woodruff being on the EFD Board. Zerby stated if Woodruff took this appointment he would have four
appointments; therefore, he would take the LMCC representative appointment noting he had served on
the LMCC when he was on the Excelsior Council. Woodruff stated removing him from the LMCC
position would basically stop his involvement on the LMCC ad-hoc broadband committee.
Councilmember Turgeon suggested Zerby serve as the EFD Alternate Board Member with Bailey as the
primary; she explained the alternate can attend EFD Board meetings.
Councilmember Bailey and Councilmember Turgeon agreed to swap their respective appointments as
Planning Commission Liaison and Park Commission Liaison.
Mayor Lizee expressed disappointment that a Councilmember was not able to commit to serving
positions during this first Council meeting of 2009. She stated ;,she will accept the changes and
appointments discussed in order to move on with the agenda.
Councilmember Zerby suggested the StarTribune be made the official newspaper for the City, and he did
not like the fact the Laker served as a backup official paper for Enchanted and Shady Islands.
Councilmember Turgeon stated she did not support that suggestion noting she had stopped her
subscription to the StarTribune. Turgeon then stated although she accesses StarTribune online, she does
not look at advertisements there. Zerby stated the same information can be found on the City's website,
and he thought the StarTribune's circulation was much larger and it published a separate West Edition on
Wednesdays where official notices could be published. Councilmember Woodruff stated the Laker was
delivered to all houses on the Islands and he suggested the Laker also be made an official paper. Zerby
asked Staff to request advertising quotes for the StarTribune, the Sun Sailor, and the Laker. Director
Nielsen stated as a matter of practice all of the City's planning notices are published in both the Sun
Sailor and the Laker.
Councilmember Zerby statcd he could support making the Sun Sailor the official newspaper in the
interim, and a final decision can be made once the costs are known.
Administrator Heck stated municipalities are required to publish certain notices, and there have been
discussions about that requirement being onerous because of the cost to do so when cities have their own
newsletters and websites.
Woodruff moved, Turgeon seconded, Adopting RESOLUTION NO. 09-004, "A Resolution Making
Appointments to Certain Offices and Positions within the City of Shorewood for the Year 2009:
Acting Mayor will continue to be Laura Turgeon; Park Commission Liaison for January - June
2009 will be Richard Woodruff; Park Commission Liaison for July - December 2009 will be
Jeffery Bailey; Planning Commission Liaison for January - June 2009 will be Scott Zerby;
Planning Commission Liaison for July - December 2008 will be Laura Turgeon; Minnehaha
Creek Watershed District Liaison will continue to be Laura Turgeon; Riley-Purgatory-Bluff Creek
Watershed District Liaison will continue to be Laura Turgeon; Lake Minnetonka Communications
Commission will continue to be Richard Woodruff; Metro Cities (Association of Metro
Municipalities) will be Richard Woodruff, with Brian Heck as alternate; Coordinating Committee
South Lake Minnetonka Police Department will continue to be Christine Lizee, with Laura
Turgeon continuing as alternate; Excelsior Fire District Board Member will be Jeffery Bailey, with
Scott Zerby as alternate; City Attorney will be Mary D. Tietjen, Kennedy and Graven; City
SHOREWOOD CITY COUNCIL REGULAR MEETING MINUTES
January 12, 2009
Page 6 of 16
Prosecutor will be continue to be Ken Potts; Emergency Preparedness Director will continue to be
SLMPD Chief Bryan Litsey; Official Depositories will continue to be Beacon Bank, 4M Fund and
other Depositories as necessary; Official Newspaper will continue to be Sun Sailor; Weed
Inspector will continue to be Christine Lizee, with Joe Lugowski continuing as assistant; and that
the Blanket Bond is approved." Motion passed 5/0.
B. Southshore Center Lease
Administrator Heck stated Council has had several discussions about the Third Amendment to the Lease
(the Lease Amendment) between the Friends of the Southshore Community Center (the Friends) and the
Cities of Deephaven, Excelsior, Greenwood, Shorewood and Tonka Bay (the Cities) regarding the use
and operation of the Southshore Center (the Center). During its last regular meeting, Council requested
additional changes be made to the proposed amendment. The most significant changes were related to
insurance; Council wanted the insurance clause changed to more clearly identify all parties responsible
for various insurances. The meeting packet for this evening contained a copy of the revised Lease
Amendment. He noted he had provided Council with his response to a list of questions Councilmember
Bailey had submitted.
Heck then stated he thought Council could take action on the Lcase Amendment before it took action on
an amendment to the Cooperative Agreement (the Agreement) between the Cities. He noted the Lease
Amendment does address establishing and maintaining a capital reserve fund, and that is not addressed in
the current Agreement. He also noted this Council and another member city's council had some issues
with the proposed amendment to the Agreement.
Heck explained the Cities of Excelsior and Tonka 13ay had approved the previous version of the Lease
Amendment and the proposed amendment to the Agreement. Those cities did not have any issues with
the revisions included in this version of the Lease Amendment.
Councilmember Woodruff proposed Council approve the Lease Amendment as currently presented
contingent on approving an amendment to the Agreement. He explained his rationale for his proposal. He
thought approving the Lease Amcndmennt would convey to the other four cities that Council approves of
the language in the Lease Amendment. Ile stated without an amendment to the Agreement there is no
method for managing the amended lease. He does not think the other four cities would want the Lease
Amendment take effect until there is agreement on an amendment to the Agreement. From his vantage
point he thought it would be a disservice to the Friends and the Cities if a lease went into effect that
could not be implemented; the Agreement does not include the mechanics to do so.
Mayor Lizee clarified that this evening Council was only being asked to consider the Lease Amendment
while the Cities continue to work on the amendment to the Agreement.
Mayor Lizee asked the Councilmembers if they were willing to approve the Lease Amendment this
evening without it being contingent on approving an amendment to the Cooperative Agreement.
Councilmember Turgeon stated there was an existing lease in effect between the Friends and the Cities;
therefore, nothing changes if a Lease Amendment is not approved. She then stated that out of respect for
incoming city officials in the other cities she suggested delaying approval until any new representatives
on the Committee established to address the Lease Amendment and Agreement have had an opportunity
to review them. She clarified her biggest concern is with the amendment to the Agreement and she is
comfortable with the way the Lease Amendment is written.
SHOREWOOD CITE' COUNCIL REGULAR MEETING MINUTES
January 12, 2009
Page 7 of 16
Councilmember Zerby stated he considered the Lease Amendment and amendment to the Agreement to
be two separate items for consideration. He then stated in the commercial world it would be unacceptable
to ask a person to occupy and/or operate a structure without a lease agreement being in place.
Councilmember Turgeon and Councilmember Woodruff stated there is an existing lease in effect. Zerby
stated it appears the Council does not want to agree to the changes the Friends requested in order to keep
the Center operating and Council is holding the Friends "hostage". Turgeon stated she just wanted to
delay the decision two weeks to give new elected officials a chance to review the proposed Lease
Agreement. Zerby stated he thought it would take much longer than two weeks for all the Cities to reach
agreement on the amendment to the Agreement. Mayor Lizee stated the Committee does not have another
meeting date scheduled.
Councilmember Bailey stated he did not want to approve the Lease Amendment until the amendment to
the Agreement can be agreed to.
Zerhy moved to approve the Third Amendment to the Lease with the Friends of the Southshore
Community Center as presented. Motion failed for lack of a second.
C. Board Representative Terms
Administrator Heck explained each year Council considers the appointment of a resident to each of the
Boards of the Lake Minnetonka Communications Commission (LMCC), the Lake Minnetonka
Conservation District (LMCD) and Minnetonka Communication Education (MCE). In the past each term
has been for one year. The LMCD Board has requested Council consider making its appointment to the
LMCD Board a three-year term. The NICE Board stated it would entertain a two-year term. The LMCC's
by-laws specify a one-year term. He stated lie anticipated interviews for these three Board appointments
will be conducted before Council's regular meeting on January 26, 2009, and the appointments will be
made that evening. He noted the current representatives have reapplied and there is a second applicant for
the LMCC position.
Heck asked Council if it would like to change the term lengths for the representatives to the LMCD and
the MCE Boards.
Councilmember Woodruff stated the LMCD Executive Director Nybeck has stated MN Statute stipulates
a three-year term for LMCD Board.
Councilmember Turgeon expressed concern that the LMCD does not recognize alternate board
representatives. Councilmember Zerby stated it was difficult to believe that if a representative moved or
died that the City could not appoint a new representative; and he was confident Council could replace an
ineffective representative.
Mayor Liz6e stated the City's terms for the Park and Planning Commissions are three years. She
supported changing the length of the LMCD and NICE Board terms.
Woodruff moved changing the term of the appointed representative to the Lake Minnetonka
Conservation District's Board to three years and the term of the appointed representative to the
Minnetonka Community Education Board to two years, and leaving the term of the appointed
representative to the Lake Minnetonka Communications Commission Board one year.
Councilmember Woodruff recommended that the representatives be given clear direction of what
Council expects from the representatives.
SHOREWOOD CITY COUNCIL REGULAR MEETING MINUTES
January 12, 2009
Page 8 of 16
Zerby seconded the motion.
Mayor Lizee stated during the interview process applicants are told of Council's expectations, the
importance of attending meetings and the need for scheduled reports. Council can reiterate this with the
applicants. She did not think the current representatives had attendance issues.
Councilmember Turgeon stated Council has received update reports from the LMCC and LMCD
representatives. She did not recollect Council having received an update from the MCE representative
during 2008. She suggested Council request Administrator Heck place a short update from the
representatives on the meeting agenda with some degree of regularity.
There was consensus to have the LMCC and LMCD representatives provide Council with an update once
a quarter and for the MCE representative to provide an update every six months. Woodruff also wanted
Staff to report back on the representatives' attendance on an annual basis. Mayor Lizee noted Council
receives copies of meeting minutes which note attendance.
Motion passed 510.
D. Investment Policy
Administrator Heck stated at its November 10, 2008, meeting Council discussed the desire to establish an
investment oversight committee. At that time Council understood to do so would require a change to the
City's Investment Policy. That Policy has been revised accordingly and the revised Policy is included in
the meeting packet for this meeting. The committee would be comprised of the City Administrator, the
Finance Director, the Mayor and one Councilmember. The Policy was also revised in the Certificates of
Deposits description to change the Federal Deposit Insurance Corporation (FDIC) amounts from
"$100,000" to the "maximum allowable by the FDIC". He noted lie had received a request from one
Councilmember to change the Mayor and one Councilmember membership on the Committee to two
Couneilmembers which would not preclude the. Mayor from being on the Committee. Councilmember
Woodruff stated that was his request.
Councilmember Woodruff suggested the statement to review investment portfolio and performance"
be deleted from the new paragraph added allowing for an oversight committee to be established.
Councilmember Zerby questioned what the purpose and goal of the committee was. The City has
financial advisors. Councilmember Bailey stated any organization he has ever been associated with that
has millions of dollars being invested has a trustee group that provides oversight. The trustee
representatives should be asking questions about the investments and investment performance. Zerby
used that analogy that this was "a little like hitting a fly with a sledge hammer".
Councilmember Zerby questioned if any of the neighboring municipalities had oversight investment
committees. Administrator Heck stated based on research done by Staff it appears only Victoria has one.
Councilmember Turgeon commented that Deephaven also did. Zerby questioned if Victoria has realized
any benefit from having a committee.
Councilmember Turgeon stated in 2008 the Policy was revised to clarify a few items and make others
more current. She explained the intent is not to have the committee determine what investments to make,
but rather understand how investments were performing. She equated it to the old Liquor Committee.
SHOREWOOD CITY COUNCIL REGULAR MEETING MINUTES
January 12, 2009
Page 9 of 16
Mayor Liz6e stated she agreed with having the Mayor and one Councilmember as the elected officials on
the committee. Councilmember Turgeon stated if it were two Councilmembers it would be quorum;
therefore, she would keep it to the Mayor and one Councilmember unless the Mayor does not want to be
a committee member.
Councilmember Woodruff withdrew his request to have two Councilmembers on the committee.
Councilmember Zerby questioned if the committee would report back to Council after meeting.
Councilmember Woodruff stated the intent is that it would.
Councilmember Woodruff commented that the Policy amendment does not require the City to establish a
committee.
Councilmember Turgeon stated it was her recollection that during the first committee meeting the
committee would establish draft guidelines for how it would operate.
Administrator Heck stated the revised Policy provides Council with the authority to establish a
committee, and it provides general guidelines for what the committee's responsibilities would be. The
intent is for the committee to report back to Council on its findin-s. He stated Council was being asked to
adopt the revised Policy this evening, and it can establish the committee in% tune.
Woodruff moved, Turgeon seconded, approving the revised Investment Policy as amended by
deleting the statement" to review investment portfolio and performance".
Councilmember Bailey questioned why the Policy should not specify two Councilmembers as part of the
committee. Mayor Lizee recommended the Mayor be part of the committee. Bailey stated if the Mayor
has a strong interest and three Councilmembers don't it would make sense for the Mayor to participate.
Lizee stated she was interested in being a member. Councilmember Zerby stated the Mayor's role is
different from the other Councilmembers and that is how it is perceived by the citizens. Bailey stated if
someone is going to be on a committee they should have an interest in what the committee is supposed to
do, and it may be that two Councilmembers have more interest than the Mayor has. Zerby stated this was
not about Mayor Lizee but about representation. Bailey stated this was about expertise. Councilmember
Turgeon stated the City was a council-run city not a mayor-run city; the Councilmembers and the Mayor
each get one vote.
Bailey recommended the Policy be amended to state two Councilmembers would be selected to serve on
the Committee.
Without objection from the maker or seconder of the motion, the motion was amended to also
include an amendment to the Policy to change the elected official membership on the committee to
be two Councilmembers. Motion passed 3/2 with Lizee and Zerby dissenting.
Woodruff moved, Bailey seconded, forming Oversight Investment Committee and appointing
Councilmembers Bailey and Woodruff to serve as the two elected officials on the Committee.
Motion passed 510.
E. Recycling Vendor Discussion
Administrator Heck stated Councilmember Zerby requested this item be placed on the agenda.
SHOREWOOD CITY COUNCIL REGULAR MEETING MINUTES
January 12, 2009
Page 10 of 16
Councilmember Zerby explained that Administrator Heck had provided him with a copy of the current
contract the City has with Violia for providing recycling services. He also received a memorandum
written by the previous city administrator in 2007 explaining the City had participated in a group known
as the Lake Minnetonka Recycling Group (six cities comprised the group), and the Group had sent out
requests for proposals to which a number of recycling companies replied. The summarized RFP response
information was also included in the memorandum.
Zerby stated Council has stated it wanted to improve and increase recycling within the City. He
explained there are two systems used for collecting recyclable materials - a single sort system and a dual
sort system. With the single sort system all recyclable material goes into the same container; with the
dual sort system materials are separated into two containers. Most of the surrounding communities use a
single sort system. He is very impressed with Eden Prairie's single sort system. Recycling firms believe
the single sort system improves participation. In addition to increasing recycling participation, a single
sort system places less burden on the City's streets and there is basically no tax paid on collection
services for recyclable material where the tax on regular refuge services is approximately an 18 percent.
Zerby then stated he and Administrator Heck needed additional time to prepare materials for a Council
discussion at its next work session, but he wanted to make Council aware that he was working with Heck
on this. He is in favor of using a single sort system noting that Violia and Allied Waste can use the single
sort system.
Councilmember Turgeon stated residents have contacted her about the possibility of the City providing
organics recycling. It was her understanding that with single sort recycling pickup would occur every
other week. It was also her understanding that cities that use the single sort system also have city-wide
refuse pickup by one or two refuse haulers. She suggested Councilmember Zerby and Administrator
Heck work with Julie Moore and Pat Fasehing on organics recycling. Zerby stated he wanted to make
sure it did not confuse the regular recycling study.
Mayor Lizee stated Hennepin County wants to come before Council to discuss its recycling program,
including organics recycling. Slhe then stated that often times more material ends up in landfills with
single sort recycling because material becomes contaminated.
Councilmember Zerby stated he would like to move forward on this sooner versus later.
Councilmember Woodruff stated lie was very interested in discussing recycling options, but he did not
think there is any rush to do so. Administrator Heck explained the current contract with Violia contains
an option to extend the contract for 24 months and if the City chooses to do so it must notify Violia of
that decision by June 30, 2009. Violia then has one month to determine if it wants to agree to the
extension. If it does, the City and Violia have until September 1, 2009, to finalize the agreement.
Therefore, the recycling discussion is very timely.
In response to a question from Administrator Heck, Councilmember Zerby stated there was already a
great deal of recycling information available but he would like additional information about single sort
and dual sort systems.
Administrator Heck commented the City of Roseville did a fairly good city-wide recycling study, and the
City of Minnetonka has a very high participation rate with its single sort system where recycling is
picked up weekly. He stated Staff would assemble updated recycling information and the costs for
various recycling programs.
SHOREWOOD CITY COUNCIL REGULAR MEETING MINUTES
January 12, 2009
Page 11 of 16
Mayor Liz& commented that many of the recycling haulers are expanding. She recommended data be
gathered and presented to Council for discussion, and then the recycling options be presented to the
public.
Administrator Heck stated he will start gathering information.
F. Council Term Limits and Meeting Procedures
Councilmember Woodruff stated prior to the Council work session preceding this meeting, there was
question if Council terms expired at the end of the year or when the newly elected officials were sworn
into office.
Attorney Tietjen stated terms are addressed in the MN Statute and may well be further addressed in the
City's Ordinance. She will research what each of these specifies. She assumed the outgoing Council
would remain in affect until the newly elected officials were sworn in.
Councilmember Zerby stated he also wanted to know what procedural ordinances the City has regarding
how meetings are run. Attorney Tietjen stated she would research that also.
G. Establish a Technology Committee
Administrator Heck stated Staff has been discussing a new phone system and data system. He then stated
there have times in the past where the City has had a technology committee. He recommended
Councilmember Zerby represent Council on this committee because of his professional experience, and
that he, Finance Director Burton, the City's web developer and possibly Director Brown comprise the
rest of the committee.
In response to a question from Councilmember "I'urgcon, Administrator Heck stated the first priority for
the committee would be to evaluate replacement phone system proposals. Heck noted City Staff does not
have information technology expertise.
Councilmember Zerby stated he would be pleased to serve as a member of the technology committee
noting he wanted Council to have the opportunity to discuss this first.
Bailey moved, Woodruff seconded, approving the establishment of a Technology Committee with
Councilmember Zerby serving as the Council representative. Motion passed 510.
H. Memorandum of Understanding with AFSCME
This item was removed from the consent agenda at Councilmember Bailey's request.
Councilmember Bailey stated the Memorandum of Understanding (MOU) with AFSCME regarding
renewal of sewer operator licenses by Public Works staff was clearly written to address a specific
situation. The situation involves an employee whose licensed expired. The MOU stipulates the employee
is required to take and pass the license exam the next time it is offered or the employee returns to the
light equipment operator classification and compensation level. He questioned if this would apply to any
similar situation in the future. Administrator Heck stated the MOU is intended to prevent the current past
practice from reoccurring. The MOU will end the past practice; it allows the employee to maintain their
current job functions and rate of pay for a specified amount of time. Also, the language in the MOU will
be discussed for inclusion in upcoming contract negotiations with the AFSCME bargaining unit.
SHOREWOOD CITY COUNCIL REGULAR MEETING MINUTES
January 12, 2009
Page 12 of 16
Bailey moved, Zerby seconded, approving the Memorandum of Understanding between the City of
Shorewood and AFSCME Council 5, Local 224 City of Shorewood Public Works Employees AFL-
CIO. Motion passed 510.
10. ENGINEERING/PUBLIC WORKS
A. Drainage and Utility Easement for City Owned House
Engineer Landini stated per Council's direction Staff has prepared a drainage and utility easement for
City-owned property located at 5795 Country Club Road. The easement would be located on the east 25
feet and south 100 feet of Lot 11 Block 2 Echo Hills 2" d Addition. It will not impact the existing garage
or driveway on the property. The easement will allow for a 20-foot-wide rain garden to be constructed
when needed. The easement must be recorded before the property is sold.
In response to a question from Mayor Lizee, Engineer Landini explained the existing easement will
remain as is; this easement is a five-foot wide drainage and utility easement and it would not be adequate.
Councilmember Woodruff stated he does not have any concern with the proposed easement. He
questioned who is responsible for maintaining a rain garden iti the casement if the property is sold.
Director Nielsen stated often the responsibility becomes that of the benefiting party, and in this case the
benefiting party is the City. Nielsen explained the easement is less than the rear-yard setback
requirement. Nielsen stated if a buyer was obligated to maintain the rain garden it could potentially
negatively impact the salability of the property.
Councilmember Bailey stated lie assumed the rain garden will be low maintenance. Director Nielsen
stated the landscape plan that must be prepared for the City ball property will include the rain garden.
Woodruff moved, Turgeon seconded, approving the Drainage and Utility Easement for 5795
Country Club Road City of Shorewood. Motion passed 510.
B. Set Public Information Meeting Date for Harding Lane and Smithtown Lane
This item was removed from the consent agenda at Councilmember Woodruff's request.
Administrator Heck noted the meeting about Harding Lane and Smithtown Lane proposed for January
27, 2009, would be a public information meeting and not a public hearing. He explained the meeting
would be held prior to any preliminary design of the roadways being done, and it is intended to provide
information to and gather feedback from the public. The City's general parameters for reconstructing
roads would be discussed. He noted that during its November 24, 2008, work session a Councilmember
recommended Staff start preparing a plan for implementing the Harding Lane and Smithtown Lane
projects in 2009.
In response to a comment from Councilmember Bailey, Administrator Heck explained there were Street
Reconstruction Funds available to start the two projects. He stated at the above referenced meeting
Council stated it would discuss long-term funding for the Pavement Management Plan (PMP) in more
detail in 2009.
Councilmember Turgeon expressed concern that the City did not know how much land it had to acquire
for right-of-ways and what the cost to do so would be. Therefore, she was hesitant about holding a public
information meeting. She stated it is her recollection that when Council discussed reconstructing
SHOREW OD CITY COUNCIL REGULAR MEETING MINUTES
January 12, 2009
Page 13 of 16
roadways before the topic of not constructing 24-foot-wide roads had been discussed. Council discussed
reconstructing roadways at their current width not including edge control; in other words 20 - 22-foot-
wide roadway were discussed. The high level drawing indicates a 24-foot-wide roadway surface not
including edge control.
Engineer Landini explained the City has all the property it needs for Harding Lane. It has 50 feet of right-
of-way. Including edge control, the surface would be less than what it is currently. He stated in order to
adhere to the Capital Improvement Program (CIP) Staff recommends moving forward with at least
Harding Lane.
Councilmember Bailey stated the issue is one of timing; He questioned if a public meeting is being
scheduled too soon. He stated discussing long-term funding for the PMP and roadway standards are at
the top of his list to discuss with regard to roadway reconstruction efforts. He questioned if the meeting
had to occur on January 27, 2009, to keep on schedule to be able to reconstruct Harding Lane in 2009. If
so he would reluctantly agree to it. He expressed concern that the public meeting could ultimately back
the City into a corner.
Councilmember Zerby stated he is interested in first developing a process that can also be used for all
roadway reconstruction projects; the steps of the process must be identified and followed.
Councilmember Woodruff stated he was not sure there was enough detailed information to have the
public meeting. He cited the problems that occurred with the Glen Road, Amlee Road and Manitou Lane
preconstruction project and he did not want to have that occur again. He questioned if the roadway could
be staked out somehow before the meeting. He wanted to have a conceptual plan first.
Councilmember Zerby stated he understood Councilmember Woodruff to want to get a preliminary
design, with the definition of preliminary yet to be determined. Woodruff stated he did not want to spend
$20,000 to get that design. Woodruft then stated Council had reached agreement about roadway
standards already.
Councilmember Zerby asked Engineer Landini if he could impose rough drawings of the reconstructed
roadways over existing satellite maps. Councilmember Woodruff stated that would be okay with him.
Councilmember Woodruff stated Council did approve a CIP for roadway improvements with adequate
funding for Smithtown Road and Harding Lane, and he did not recollect there being any discussion about
not reconstructing these two roads.
Councilmember Bailey stated Council has not decided what the source of the funding for roadway
reconstruction will be. He understood that money is set aside for starting the projects. He thought it
prudent for Council to decide whether or not it will assess for reconstruction and how it will fund
reconstruction throughout the City. He explained lie did not want the Harding Lane project to be
postponed to another year.
Councilmember Bailey asked what the impact would be of not holding the meeting on January 27`x'.
Engineer Landini stated it could result in the project being delayed. He explained there is a 30-day notice
for a public hearing, two - three months of plan preparation, one month for a feasibility study, the project
has to then be let out for bids, and ground would not be broken until around September 2009.
SHOREWOOD CITE' COUNCIL REGULAR MEETING MINUTES
January 12, 2009
Page 14 of 16
Mayor Liz6e stated she understood Engineer Landini to say the timeline is necessary to do the project in
2009. She then stated some type of concept design is needed to present to residents to get their input at
the same time Council discusses long-term funding.
Councilmember Bailey stated if Council does not have a funding position prior to the public meeting then
Council should be willing to say so.
Councilmember Woodruff stated the long-term funding for the PMP must be decided and he thought that
could be done in parallel with getting public input. He then stated there has to be enough information for
the public meeting.
In response to a question from Councilmember Zerby, Engineer Landini stated he could have an overlay
reflecting the high level alignment of Harding Lane prepared by January 27t". He explained the City does
not have enough land to construct a cul-de-sac at the end of Smithtown Lane, and negotiations for
acquiring the necessary land could take one year. He would not be able to prepare any overlay that would
reflect tree removal requirements.
Director Brown explained it is not possible to define construction limits without going through a
preliminary design process and taking the time to analyze things. With the Glen Road, Amlee Road and
Manitou Lane project property owners did not become overly concerned until they had a clear visual of
how the reconstruction project would impact their propcrties. He appreciates Engineer Landini's quest to
insure the City receives residents' input very early on in the process, per Council's previous direction.
Brown stated it would help the process if Council and Staff could present a unified front on what the
standards are for roadway reconstruction. He explained a three dimensional model of a proposed
reconstruction is very valuable.
Sue Davis, a resident, questioned when the residents will be able to look at the PMP. She suggested that
occur sooner than later.
MayorLiz& recessed the mccting at 9:05 P.M
Mayor Lizee reconvened the meeting at 9:10 P.M.
Mayor Lizee suggested the public meeting be scheduled as suggested for January 27, 2009. She also
suggested Council quickly continue discussions about long-term finding.
In response to a question from Councilmember Woodruff, Engineer Landini stated he was comfortable
with scheduling a public information meeting about the reconstruction of Harding Lane on January 27`x'
He was not as comfortable with discussing Smithtown Lane before discussions have occurred about
acquiring the property necessary for a cul-de-sac.
Councilmember Turgeon expressed concern about having the necessary easements for Smithtown Lane.
Engineer Landini explained the City had a 66-foot wide easement. Turgeon questioned if a hammer head
was an alternative to the cul-de-sac on Smithtown Lane, to which Landini responded it could be. She
stated she had no concerns having a public meeting about Harding Lane.
In response to a comment from Councilmember Woodruff, Engineer Landini stated lie could provide
general alignment overlays of the hammer head and cul-de-sac options for Smithtown Lane.
SHOREWOOD CITY COUNCIL REGULAR MEETING MINUTES
January 12, 2009
Page 15 of 16
Councilmember Zerby stated although a preliminary design has not been prepared, he suggested the
public meeting be held on January 27`x'. He suggested that the timeline for roadway reconstruction
projects be extended to 18 - 24 months.
Zerby moved, Woodruff seconded, scheduling a public information meeting about the
reconstruction of Harding Lane and Smithtown Road and approving the design material that will
be presented.
Councilmember Bailey stated lie agrees that the City needs to publicize its PMP, but that should not be
done until Council has agreed to a plan for long-term funding of the PMP, contingencies and the
reconstruction priorities.
Director Brown stated Staff did present Council with the PMP once with a high level estimate cost of $36
million. At that time Council stated the incoming Council should decide on a funding strategy.
Motion passed 510.
11. STAFF AND COUNCIL REPORTS
A. Administrator & Staff
1. City Hall Construction Update
Administrator Heck stated Staff will be relocating to the Council Chamber in the next week or so, and the
temporary wall around the Chamber has been taken down. The furniture committee is preparing furniture
options. The components for the Council Chamber audio visual equipment are being defined.
2. Water Tower Update
Director Brown explained the paint inside the rehabilitated SE Area Water Tower is not curing because
of the cold temperatures, and Staff is researching how to compensate for that. To-date the project has
come in without requiring any extras, but there may be a need to spend $2,500 - $3,000 for heating
equipment to help with curing the paint. Residents may be experiencing more iron in their water because
the Tower is off line.
B. Mayor & City Council
In response to a question from Councilmember Woodruff, Administrator Heck stated the City-owned
house is not rented. There was a couple who expressed interest in a rent-to-own arrangement but that did
not come to fruition. He suggested Council define the parameters for sale of the house at its next
meeting. Woodruff stated he would favorably consider a contract for deed arrangement which
Councilmember Zerby opposed.
Councilmember Woodruff noted there were Park and Planning Commission positions that would become
open at the end of February and he encouraged residents to apply for those openings.
Councilmember Zerby stated he is a member of the committee which is conducting a feasibility study of
connecting the LRT trail by Country Road 19 with the Dakota Trail in Navarre. The Committee has held
three open houses and presented three design plans. A fourth plan is being developed. He noted Three
Rivers Park District is involved in the process and is very supportive of it.
SHOREWOOD CITE' COUNCIL REGULAR MEETING MINUTES
January 12, 2009
Page 16 of 16
Mayor Lizee stated the Arctic Fever Event is scheduled for January 17, 2009.
Mayor Lizee recessed the meeting to an Executive Session at 9:25 P.M.
12. RECESS TO EXECUTIVE SESSION
A. Discussion on Police Contract
Mayor Lizee convened the Executive Session at 9:27 P.M.
All Councihnembers, Administrator Heck and Attorney Tietjen were present. The purpose of the meeting
was to discuss the South Lake Minnetonka Police Department's negotiations with its police officers'
labor union.
Woodruff moved, Zerby seconded, Adjourning the City Council Executive Session of January 12,
2009, at 9:49 P.M. Motion Passed 510.
13. RECONVENE TO REGULAR CITY COUNCIL MEETING
Mayor Liz6e reconvened the regular meeting at 9:50 P.M.
14. ADJOURN
Turgeon moved, Woodruff seconded, Adjourning the City Council Regular Meeting of January 12,
2009, at 9:50 P.M. Motion passed 5/0.
RESPECTFULLY SUBMITTED,
Christine Freeman, Recorder
ATTEST:
Christine Liz6e, Mayor
Brian Heck, City Administrator/Clerk
PAYABLES APPROVALS
For 01/26/2009 Council Meeting
Bonnie Burton, Finance Director
Approved by: Date: ~1 15 /n
ri n H
a Ity Administrator
PAYROLL APPROVALS
For 01/26/2009 Council Meeting
CITY OF
5755 COUNTRY CLUB ROAD m SHOREWOOD, MINNESOTA 55331-8927 ® (952) 474-3236
FAX (952) 474-0128 ® www.ci.shorewood.mmus • cityhaI1@ci.shorewood.mn.us
MEMORANDUM
TO: City Council
FROM: Brian Heck, City Administrat(~,
DATE: January 20, 2009
SUBJECT: Park Coordinator/Scheduling Agreement
Background / Prior Action
Last year the City Council approved of recommendations for changing the staffing and
responsibilities of staff. One of the recommendations was to expand the agreement with
Community Recreation Resources (CRR) to provide park administration / coordination
services in addition to park facility scheduling. I worked with Kristi Anderson of CRR
on including these services in the agreement.
The Park Commission met on Tuesday, January 13 and voted to recommend the Council
approve the agreement.
Attached is the 2009 Agreement with Community Recreation Resources. Staff
recommends the Council approve the agreement with CRR for the above stated services
and authorize the Mayor and Administrator to execute the agreement.
PRINTED ON RECYCLED PAPER
INDEPENDENT CONTRACTOR AGREEMENT
FOR PARIS AND RECREATION ADMINISTRATION
AND COORDINATION SERVICES
THIS AGREEMENT made this day of January, 2009, by and between the
City of Shorewood, Minnesota, a Minnesota municipal cooperation, hereinafter "City"
and Community Recreation Resources, hereinafter "Contractor" or "CRR".
WHEREAS, the City desires to engage the Contractor to provide services in the
operation and management of park and recreation facilities with in the City; and
WHEREAS, the City desires the agreement with the Contractor to include
coordination and administration of the Park Commission; and
WHEREAS, the City desires the agreement with the Contractor to also include
development and implementation of park planning and recreational programming at City
parks.
NOW, THEREFORE, the parties agree to the following:
1. Scope of Services. Community Recreation Resources agrees to provide the
following services on behalf of the City of Shorewood.
A. Coordinate and manage the scheduling of playing fields with the various
athletic associations. Such will include at least one meeting with the
organizations in the spring and one in the fall and working with City staff
to 1) issue "field permits", 2) Collect and review application documents
from the different sports organizations, 3) ensure proper facility
maintenance, 4) maintain necessary records and reports regarding facility
usage, and 5) schedule other facilities (i.e. tennis courts, park shelters,
etc.)
B. Coordinate the Park Commission meetings including:
1) Working with staff to develop the agendas and background materials
for the meetings;
2) Conducting research in to issues and present findings and reports to the
Commission with recommendations;
3) Assisting the Park Commission in developing an annual work plan
including development of an annual Capital Improvement Plan;
4) Work with staff and consultants to develop bid specifications and other
documents necessary to complete approved capital improvements;
5) Work with staff, the Park Commission and others in developing and
implementing new programs and partnerships.
6) Ensure the update and implementation of a comprehensive Park Master
Plan.
2. Fees for Services Provided. The City shall compensate the Contractor at a rate
of $45.00 per hour for services provided in accordance with this Agreement. The
total amount paid to the Contractor shall not exceed $53,000 or 1,178 hours
(approximately 23 hours per week)
Responsibilities of the City. The City shall provide program support to CRR.
Support staff shall work closely with CRR in implementation and coordination of
programming, serving as main customer contact regarding facilities and services,
shall prepare and distribute agendas and related material to Commission members
and Council members, shall make necessary photo copies, send correspondence,
collect fees, and other administrative duties.
4. Termination. Either party may terminate this Agreement without cause or
reason, upon thirty (30) days' written notice to the other party. Either party may
terminate this Agreement without notice for cause. "Cause" includes, but is not
limited to, dishonesty, failure to meet deadlines, criminal conduct, or breach of
this Agreement.
5. Status of Contractor. It is intended by both parties that this Agreement does not
constitute an employee/employer relationship and CRR and its employees are
independent contractors. As such, the manner and means of performance of the
duties outlined herein shall be at the Contractor's discretion. The Contractor is
free to employ personnel to assist in providing services to the City and such
employees shall be the Contractor's responsibility, not the City's. The Contractor
shall be responsible for providing statutorily required worker's compensation
insurance and general liability insurance. All expenses, other than pre-approved,
shall be borne by the Contractor and shall not be reimbursed by the City. This
includes office space, furnishings, data and communications, payroll expenses,
taxes and insurances. Notwithstanding the above, the Contractor shall represent
the City and the City's interests relating to the park and recreation programs.
6. Manner of Payment. The Contractor shall provide to the City a monthly invoice
detailing the hours worked on behalf of the City in the provision of the services
outlined in this Agreement. The City shall pay the Contractor in accordance with
Section 2 of this Agreement. The City shall not withhold any taxes from said
payment. The City shall provide the Contractor with an appropriate tax form such
as a 1099 that outlines total payment made for services. It is the responsibility of
the Contractor to pay any and all required taxes. CRR shall provide the City with
the necessary documentation so the City can accurately report to the taxing
authorities amounts paid for services rendered.
7. Indemnification. The Contractor agrees to indemnify and hold the City
Harmless from and against any and all claims by or on behalf of any person
arising from the Contractor's actions, failure to act, conduct, or negligence while
performing services pursuant to this Agreement unless such damages or liability
arises from or in connection with faulty or defective materials or facilities
provided by the City.
8. Entire Agreement. This Agreement contains the entire agreement between CRR
and the City and no amendment hereto shall be valid unless made in writing and
signed by the parties. There is merged herewith all prior and collateral
representations, promises, and conditions concerning the Contractor and the City.
This Agreement supersedes and nullifies any preexisting agreements between the
parties relating to the subject matter of this Agreement. All Agreements as to
payments to be made to CRR for projects or services outside the scope of this
Agreement must be agreed to by each party and made in writing before work is
completed.
9. Severable. In the event any portion of this Agreement shall be held invalid, the
remainder of the Agreement shall continue in full force and effect.
10. Notices. Any notice required or permitted to be given under this Agreement shall
be sufficient if it is in writing and sent to the Contractors residence or the
principal office of the City, which ever is applicable.
11. Governing Law. This Agreement shall be construed and enforced in accordance
with the Laws of the State of Minnesota.
IN WITNESS WHEREOF, the parties have executed the Agreement the day and year
first written above.
CITY OF SHOREWOOD
By:
Chris Lizee, Mayor
By:
Brian Heck, Administrator
COMMUNITY REC. RESOURCES
by:
Kristi Anderson
by:
Sally Keefe
C '-'V- OF
MEMORANDUM
Date: January 21, 2009
To: Honorable Mayor and City Council Members
From: Bonnie Burton, Finance Director/Treasurcr
Re: Pay Equity Report
CC: Brian W. Heck, City Administrator
Background
Minnesota cities are required to file a Pay Equity report with the Minnesota Department of
Employee Relations every three years. This report is required by the 1984 Local Government
Pay Equity Act. The City of Shorewood submitted its December 31, 2008 Pay Equity
Implementation Report to the Department of Employee Relations for their preliminary review.
DOER requires City Council approval and authorization of same.
Staff Recommendation
Staff recommends approval, by a simple motion, of the December 31, 2008 Pay Equity
Implementation Report and authorize its submission to the Minnesota Department of
Employee Relations, in compliance with the Local Government Pay Equity Act.
~®pe PRINTED ON RECYCLED PAPER
a
Pay Equity Implementation Report
--For Department Use Only
Send completed report to:
Pay Equity Coordinator
Department of Employee Relations
200 Centennial Building
658 Cedar Street 1048
St. Paul, MN 55155-1603 (651) 296-2653 (Voice}
(651) 282-2699 (TDD)
Postmark Date of Report
Jurisdiction ID Number
Part A: Jurisdiction Identification
Jurisdiction: City of Shorewood, MN
5755 Country Club Rd
Shorewood, MN 55331
Contact: Bonnie Burton
Fax: 9524741028
Email: bburton@ci.shorewood.mn.us
Jurisdiction Type: CITY
Phone: (952) 474-3236
Part B: Official Verification
m The job evaluation system used measured skill, effort
responsibility and working conditions and the same
system was used for all classes of employees.
The system used was: Consultant System (Specify
Describe: Hay Job Evaluation System
® Health Insurance benefits for male and female
classes of comparable value have been evaluated and:
There is no difference and
female classes are not at a disadvantage.
® Information in this report is complete and accurate.
0 The report includes all classes of employees over
which the jurisdiction has final budgetary approval
authority.
® No salary ranges/performance differences.
❑ Leave blank unless BOTH of the following apply:
a. Jurisdiction does not have a salary range for any job
class.
b. Upon request, jurisdiction will supply documentation
showing that inequities between male and female
classes are due to performance differences.
Note: Do not include any documentation regarding
performance with this form.
0 An official notice has been posted at:
City of Shorewood, 5755 Country Club Rd,Shorewood,MN 55:
(prominent location)
informing employees that the Pay Equity Implementation
Report has been filed and is available to employees upon
request. A copy of the notice has been sent to each exclusive
representative, if any, and also to the public library.
The report was approved by:
The Shorewood City Council
(governing body)
(chief elected official)
Part C: Total Payroll
$1,403,017.00 (title
-
is the annual payroll for the calendar year just ended December 31. ❑ Checking this box indicates legal signature by above official.
Compliance Report
Jurisdiction: City of Shorewood, MN
Contact: Bonnie Burton
Insurance Added?
Job Evaluation System Used:
01 /21 /200C
Phone: (952) 474-3236
The statistical analysis, salary range and exceptional service pay test results are shown below. Part I is general information from
your pay equity Report data. Parts II, III and IV give you the test results.
For more detail on each test, refer to the guidebook.
1. GENERAL JOB CLASS INFORMATION
Male
Female
Balanced
All Job
Classes
Classes
Classes
Classes
# Job Classes
9
6
0
15
# Employees
14
8
0
22
Avg. Max Monthly
$5,628.46
$5,672.38
$5
644.43
Pay per Employee
,
II. STATISTICAL ANALYSIS TEST
Male
Female
A. UNDERPAYMENT RATIO = 200.0 *
Classes
Classes
a. # at or above Predicted Pay
6
5
b. # Below Predicted Pay
3
1
C. TOTAL
9
6
d. % Below Predicted Pay
33.33
16.67
(b divided by c = d)
(Result is % of male classes below predicted pay divided by % of female
classes below predicted pay)
B. T -TEST RESULTS
Degrees of Freedom (DF) = 20 Value of T = -2.189
a. Avg. diff. in pay from predicted pay for male jobs = $20
b. Avg. dill. in pay from predicted pay for female jobs = $195
III. SALARY RANGE TEST = 0.00 % (Result is A divided by B)
A. Avg. # of years to max salary for male jobs = 5.00
B. Avg. # of years to max salary for female jobs= 0.00
IV. EXCEPTIONAL SERVICE PAY TEST 0.00
A. % of male classes receiving ESP 0.00
B. % of female classes receiving ESP 0.00
* (if 20% or less, test result will be 0.00)
Predicted ay Report for City Shorewood,
IVIN
01/21/2009
Case: 2008 Shorewood Data
Job
Male
Female
Total
Work
Max Mo.
Predicted
Pay
Nbr
Jobs Title
Empl
Empl
Empi
Sex
Points
Salary
Pay
Difference
1
Administrator
1
0
1
M
1040
$9,018.00
$9,137.15
$-119.15
2
Director of Public Works
1
0
1
M
732
$8,711.00
$8,704.28
$6.72
3
Finance Director/Treasurer
0
1
1
F
677
$8,082.00
$8,441.80
$-359.80
4
Planning Director
1
0
1
M
542
$7,750.00
$7,661.95
$88.05
5
City Engineer
1
0
1
M
511
$7,691.00
$7,586.21
$104.79
6
Exec. Secr./Deputy Clerk
0
1
1
F
375
$6,601.00
$6,201.58
$399.42
7
Building Official
1
0
1
M
362
$6,365.00
$6,167.35
$197.65
9
Assistant Planner
0
2
2
F
314
$5,776.00
$5,741.97
$34.03
10
Utility Lead Worker
1
0
1
M
245
$4,787.46
$4,761.85
$25.61
11
Sr. Accounting Clerk
0
1
1
F
238
$5,187.00
$4,706.41
$480.59
12
LEO-Shop Technician
1
0
1
M
208
$4,342.00
$4,468.34
$-126.34
13
Reception ist/Admin Asst.
0
2
2
F
194
$4,739.00
$4,357.12
$381.88
14
Utility Maint Operator
2
0
2
M
192
$4,428.66
$4,341.48
$87.18
15
Light Equipment Operator (LEO)
5
0
5
M
183
$4,255.33
$4,270.06
$-14.73
16
Communications Technician
0
1
1
F
183
$4,479.00
$4,270.06
$208.94
Page 1 of 1
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CITY OF SHOREW OD 5735 COUNTRY CLUB
PA COMMISSION MEETING SOUTHSHORE COMMUNITY CENTER
TUESDAY, JANUARY 13, 2009 7:00 P.M.
MINUTES
1. CONVENE PARK COMMISSION MEETING
A. Roll Call
Present: Chair Norman; Commissioners Davis, Young, DeN lcrs, and Quinlan; City
Administrator Heck; Public Works Director BroNvrn: Park Coordinator
Kristi Anderson; and City Council liaison Wood-Lift'
Absent: Commissioners Hensley and Trent
B. Review Agenda
Item #5 was moved to #9, the last item for discussion on the agenda, and the others moved up
accordingly.
Davis moved, DeMers seconded, approving the Agenda as amended. The Motion passed
5/0.
C. Introduction of Park Liaison
Administrator Heck introduced Park Coordinator Kristi Anderson, of Community Rec
Resources (CRR), as the City's new administrative staff Park Coordinator. Directed by City
Council to perform a stalling analysis. I Icck explained that one of the items that kept coming
up were the parks and how to get more resources directed towards them, as well as getting a
review of the Park Master Plans and CIP items going. In order to allocate more resources to
parks, it was recommended that the contract with Community Rec Resources (CRR) be
expanded to provide that service as Park Administrator Coordinator for the City. Some of the
responsibilities of the position include working with the Park Commission to set up a Work
Program for the year, «orking with Park Secretary Twila Grout to create more programming
opportunities, and working with MCE, other cities and partners to bring additional
programming to the parks. Also, the Park Coordinator will help the Park Commission review
and update their Master Plan and provide surveys, studies, outreach as necessary, in essence,
many of the elements that have been listed in the Commission's RFP.
Heck indicated that, having reviewed the RFP's, he found two distinct projects that could be
defined: one, working on the Master Plan, evaluating current amenities in the parks, the age
of those amenities, the structures, inventory, as well as, the desire of uniformity of signage
and buildings, which are items that could be part of what Park Coordinator Kristi Anderson
and Secretary Twila Grout do, similar to what Planning Director Nielsen does for the
Planning Commission. Heck stated that, where the RFP's come into play are, once the park
amenities are identified and the Commission can indicate what it is they'd like to see for a
7A
PARK COMMISSION MINUTES
TUESDAY, JANUARY 13, 2009
PAGE 2 OF 7
specific park, this is the space we have, these are the amenities we'd like to add or enhance
and the audiences we'd like to better serve, then you bring in the park consultant to come up
with the detailed designs or landscape plans for the Commission to consider and recommend
to City Council, but only once the signage and building standards are set. In fact,
Administrator Heck stated that many of the preliminary research things can and should be
done at staff level between Anderson and Grout. Heck explained that this is how staff and the
City Council have viewed the added position, noting that Anderson and CRR will continue to
provide park scheduling for the City, as in the past, and Secretary Grout will act as the City
Hall contact person.
Anderson thanked Administrator Heck for his introduction and complimented the City on
recognizing the need that exists within the parks for a dedicated staff Parks Department
person to embrace parks and guide the Commission in their analysis of the health and
wellness of parks via a Master Plan review and the development of park initiatives, goals,
and implementation of their future plans.
As the contracted staff person, Administrator I Iecl: snggestcd that Anderson and CRR
withdraw their proposal from the RFP process. He asked the Commission to acknowledge
that, as they go thru their RFP review and discussion, there is now a dedicated staff person to
help them focus in on correcting and planning the big picture things for parks rather than
spending $10,000-12,000 on someone else to research and talk to residents. According to the
current RFP's submitted, Administrator I leck noted that the consultants will look at the
current Master Plans and surveys that exist and bring the Commission information, which he
believed should be done in house. In addition, Heck stated that what he, and what he believes
the Council, think is more important is to let's get some projects going in the parks, and that
is where a consultant can be of assistance, once you identify the specific parks and what you
want to do in those parks. then you can bring in a consultant and spend the $10,000 -15,000
for the actual infi-astructure.
Anderson formally withdrew CRR's proposal from the process.
Administrator Heck stated that this contracted position will work in coordination with staff
and public works and will be evaluated at the end of the year to determine whether it should
be made an on staff position going forward. He stated that Anderson is a good fit for the
contracted position, as she has a passion for the parks and their future development, 10 years
experience working with the parks, staff, and the Commission, and is excited about adding
park programming.
Chair Norman agreed Anderson would be a good fit, she has the background with Shorewood
and a working knowledge of the parks, as well as, relationships with the users, Commissions
and staff requiring little learning curve. He was pleased that she could, in essence, hit the
ground running. Norman asked how the positions would be funded.
Young concurred, stating that Anderson and CRR have done an outstanding job as the City's
sports scheduler, has a good rapport with all parties, and knows better than most the
condition of our parks having been in them frequently.
PARK COMMISSION MINUTES
TUESDAY, JANUARY 13, 2009
PAGE 3 OF 7
Administrator Heck stated that, via the staffing analysis, a position was eliminated within the
City which allowed for the distribution of those monies to be divided between the added Park
Coordinator services position and several others within the city. He noted that the CIP fund
is dedicated to park improvements not staffing.
Woodruff interjected that he was excited to have Anderson on board in this capacity and to
see the Commission moving forward in this way with a liaison person dedicated to the
betterment of the parks.
2. APPROVAL OF MINUTES
A. Park Commission Meeting Minutes of December 9, 2008
Davis stated that she was a late arrival at the previous Commission meeting.
DeMers moved, Davis seconded, approving the Minutes of the December 9, 2008,
Park Commission Meeting as amended. Motion passed 510.
3. REPORTS
A. Report on City Council Meeting
Woodruff noted that he would be the City Council liaison foi- the first half the year
followed by Jeff Bailey the second half. I le reported that, Council member Zerby
volunteers on the County Road 19 trail planning committee and that a 4th' alternate design
for a parkway was presented at their last meeting. Woodruff promised to report back any
findings.
Davis suggested that the City post a color 20 year road grid plan somewhere within City
Hall so that people know what's coming.
B. Arctic Fever
Chair Norman reported that Arctic Fever would be held next Saturday, January 17"', and
that they were very excited to have the Pond Hockey Tournament in Excelsior running
Fri-Sun. He noted that Tonka Bay would be hosting events on Saturday, as well as, those
slated f o r Freeman, i ncl uding the new sliding hill. He was pleased to see that in its third
year the event was really hitting its stride, and that good partnerships with REI and the
LMCC have been established. He stated that marketing needs were met with little outlay
due to the added promotion by the pond hockey association, the ads put on by the LMCC,
and free promotion within the Laker and Sun Sailor.
4. APPROVE COMMUNITY REC. RESOURCES AGREEMENT
Young moved, DeMers seconded, recommending City Council approval of the
Community Ree Resources agreement as presented. Motion passed 510.
PARK COMMISSION MINUTES
TUESDAY, JANUARY 13, 2009
PAGE 4 OF 7
5® VIEW SUMMER PROGRAMS
A. Minnetonka Community Ed. Summer Activities
Anderson presented the Summer Programming activities planned to date for Commission
review. Proposed activities included ongoing programming with MCE at Freeman Park
Tues-Thurs 9am to noon and continued Fun Free Friday programs with REI, the DNR,
Nancy Eddie and Friends, the Mn. Zoomobile, Nature Discovery, and Garden Art.
B. Freeman Park
The Commission asked staff to go ahead and book the Fun Free Fridays at Freeman as
soon as possible and fill in the calendar with these and other nc~,v, activities. The
Commission stated they would support additional programming with MCE at Freeman or
in other parks as well.
DeMers stated that he would contact Dazzling Dave, a yo-yo expert, for one of the Free
Fridays and follow-up with staff. He encouraged Anderson to continue to recruit new and
varied activities for these events.
Davis asked staff to check in with REI to see if they would consider having a climbing
wall at Freeman Park on July 10th when we host Big Walter. In addition, she wondered if
the DNR would provide their geo-cashing activity on one of the Fridays. She indicated
that the Nature Discovery and Garden Art hosts were hosted by volunteers last year and
thought Twila had the contact information for those people to follow-up this year.
Anderson reported that she and Secretary Grout had also met with South Lakes Police
Departments CSO I-Iohcrtz and the fire departments Kellie Murphy-Ringate to discuss
setting up a safety camp at the Shorewood City Hall Campus on August 12"' from 9am -
3pm. Presentations will include bike safety, Hohertz will be contacting AAA to ask for
helmet donations, a K-9 demo. fire gear demonstration and hose house activity, the book
"Run, Tell, Yell, by the Missing Cliildren folks, McGruff and Sparky. Although there
will be a small fee for participants, as a first annual event, Anderson stated that they will
be looking for donations to cover the lunch and possible t-shirts for the 3rd and 01
graders, as well as, volunteer group leaders and helpers. She noted that a `save the date'
notice would be posted in the Newsletter.
The Commission agreed this would be a great addition to the programming listed.
Norman suggested staff consider contacting Tinos for food.
Anderson stated that she was working with Dan Carlson to set up a summer tennis
program at Badger including some Fun Free Friday programming and would report back
at a later date.
Administrator Heck left at approximately 8pm.
PANT{ COMMISSION MINUTES
TUESDAY, JANUARY 13, 2009
PACE 5 OF 7
The Commission discussed whether they wished to proceed with the 3rd Lair Skate Park
programming this year, having found interest waning last year and cancelling a camp.
Young suggested restructuring the agreement with 3rd Lair. He believed that, in this
economy, if they truly wanted to provide a camp at the Skate Park they would agree to
terms for a one week camp and to return our deposit if we close registration 2 weeks prior
to the event and notify them if the minimum is not met at that time so that they can cancel
or reschedule their staff people accordingly.
Chair Norman asked staff to check in with 3rd Lair and see what dates they have available
and if they are willing to renegotiate the agreement.
C. Music in the Park
Anderson stated that Big Walter was available on July 10"' if the Commission wished to
book him. The Commission said to get the event booked but to consider looking into
other groups as well for fixture events.
In addition to Big Walter, Anderson suggested the Commission consider hosting a Battle
of the Bands in July to bring in local 'groups, kids and famil ies to Freeman to support and
compete in the park.
Woodruff interjected that a `Garage Band Jam' in the earl: would be a fun outing in
addition to the other music event and urged staff to check-in with Excelsior on how they
put their program together.
Anderson commented that the concession stand could be open as well or we could contact
different fair vendors to join us.
Davis suggested the event run on July 24x' thus making July a month of music. She
thought that the LMCC could help with the advertising for the first annual event and
awards could be given wide judges:and the whole works.
DeMers suggested they contact the high school music department for groups.
Chair Norman wondered whether they should rent a sound system for the night in order to
control the sound level and speed up the time between groups so they can just hook up to
the dedicated system and play.
Brown suggested the City contact Sound Sisters in Excelsior if they wish to rent a PA
Sound System for the event.
Young questioned whether the Commission would like to consider another type of variety
programming by offering a playhouse, plays, or Shakespeare in the Park type program,
noting there might be groups looking for performing opportunities.
PARK COMMISSION MINUTES
TUESDAY, JANUARY 13, 2009
PAGE 6 OF 7
DeMers suggested the Commission consider adding a band shell to their wish list.
6. REVIEW QUOTES FOR RESURFACING OF TENNIS COURTS FOR
CATHCART AND MANOR PARKS
Brown suggested the Commission consider asking the low quoter for a price on washing
and coating the Silverwood half court tennis/basketball surface and the magic square/half
court basketball court at Cathcart since they will already be there.
Davis moved, DeMers seconded, awarding the Tennis Court Resurfacing projects
for Cathcart and Manor Parks to the low quoter, DermCo Lavine in the amount of
$8,760., and asking DermCo Lavine to provide the City with separate quotes for
coating the half courts and/or magic square at Cathcart and Silverwood Parks, and
to accept the added services, provided they do not exceed $13,000. Motion passed
5/0.
The Commission directed staff to make a call to DermCo I Lavine to ask them if they
would do the whole works for $12,000, not to exceed the $1 3,000, and give the City a
separate price for doing the two additional pieces.
7. REVIEW COMPLETED 2008 PRIORITIES ANI) UPDATE 2009 WORK
PROGRAM
Anderson reviewed the Park 'Yours 2008 Completed To-Do List with the Commission
commending them for accomplishing many maintenance items last year. She then went
on to sharing the 2009 Work Program containing carry over items, as well as, those
originally slated for 2009 noting that this is a f]uid document and once the Master Plan
review is complete the Commission may make some minor revisions.
As the review ensued, Woodruffreminded the Commission that the budget cycle begins
this August for 2010 and that they niay want to slide several key items they wish to
complete in 2010 up on the Work Program for 2009 so that they make the next budget
cycle.
The Cathcart and Manor Park concept plans for redesign/shelter/warming house redesign
processes were both moved up to June 2009 in order to make the 2010 budget cycle.
Meeting with Chanhassen to present concept plans and options was moved up to July
2009. Rink lights at Cathcart were moved to June as part of the concept plan redesign and
rink lights at Manor were moved to June as well provided the Commissioners visit Manor
Park pond by the February meeting to view the current quality of the rink lights for
themselves before proceeding with the redesign.
The Commission asked that Representative Rebecca Fish, of the Garden Club, be asked
back in February to discuss and finalize the additional bench to be installed at Manor
Park.
PARK COMMISSION MINUTES
TUESDAY, JANUARY 13, 2009
PAGE 7 OF 7
Brown agreed that quotes should be gathered by professional painters for the Freeman
Park Eddy Station building rehabilitation project including resealing and staining the
trim, siding, and repainting its surfaces in order to complete this in early spring.
Davis moved, DeMers seconded, to get quotes on stripping all trim, doors, siding,
and eaves on Eddy station and resealing, painting, and staining these surfaces for
spring. Motion passed 510.
Woodruff interjected that the City Council would be putting together a landscape and
signage plan for the City Hall campus which will likely be a back lit monument sign on
the street identifying all the amenities on campus by arrow directioilal's or something of
that nature.
The Commission wished to add, in coordination with the City Hall campus, an updated
painting look for the Badger Park warming house with the intent for an evaluation of the
warming house structure itself as they begin their Master Plan review.
Brown suggested that the concrete sidewalk surfaces around the warming house at Badger
Park also be replaced and rehabbed as they are uneven in many places be added to Misc.
The Commission also added to Misc., the need to replace the teilms court rules and
regulations signs on all tennis courts.
8. CREATE A ROTATING PARK LIAISON SCHEDULE FOR CITY
COUNCIL MEETINGS FOR THE YEAR
The Commission assigned the first four months and decided to complete the list once new
commissioners had been named.
- Jan 26
Norman
- Feb 23
Quinlan
- March 23
Davis
- April 27
DeMers
9. REVIEW AND DISCUSS RFP'S RECEIVED FOR PARK CONSULTANT
SERVICES
A. Identify Projects for Consultant Services
The Commission agreed to hold a special work session next Tuesday, January 20"', at
7pm in the Community Center to discuss and make a recommendation to City Council
with regard to which proposal they support.
Davis urged the Commissioners to review each of the RFP's and take the best ideas from
each to share and discuss next week. She stated that they don't have to take all the ideas
from one and could whittle down their wants. Davis indicated that, using her experience,
PARK COMMISSION MINUTES
TUESDAY, JANUARY 13, 2009
PAGE 8 OF 7
she would put together a spreadsheet identifying what the Commission wants and which
of the Consultants can provide the City with each of the services.
Brown asked to interject a public works piece. He stated that if the Commissioners are
asked by residents, staff has been unable to plow the Silverwood pond for skating since
there has been a group of muskrats pooling together keeping the ice open, or at minimum
too soft to plow to date. He indicated they would check it often to see if the cold has
frozen the pond enough to be plowed.
10. ADJOURN
Davis moved, Young seconded, adjourning the Park Commission Meeting at 9:17
p.m. Motion passed 510.
RESPECTFULLY SUBMITTED,
Kristi B. Anderson
Recorder
Park Tours 2008 To-Do-List
6/17/08
Park
Project
Status o Project
Skate Park
Edging and bulges on surfaces of
Public Works
Completed 9/08
the skate equipment be screwed
down
Manor, Cathcart,
Put together plans and specs for
James
Manor light pole
Badger
shelter and rink lighting. Leaning
Completed 9/08 - Plan &
light pole near Manor shelter needs
Specs rec'd 8/08- Badger
to be repaired
Lighting Completed
10/08
Silver-wood
Stabilize the slide slope with
Public Works
Completed 9/08
plantings
Silverwood
Round-up grass in tot-lot
Public Works
Completed 9/08
Silverwood
Till up pea gravel in the tot lot and
Public Works
Completed 9/08
add rock to it.
Silverwood
Add more sand at the base of the
Public Works
Completed 9/08
slides
Silverwood
Rebuild retaining wall near bottom
Public Works
Completed 9/08
of slides
Silverwood
Add decals to the basketball hoop
Public Works
e-mailed P.W. 6/19/08
backboard
Silverwood
Add lines and markings to half
Public Works
e-mailed P.W. 6/19/08
court on the ground
Silverwood
Power wash the play equipment -
Public Works
Completed 9/08
paint
Silverwood
Trim trees - Ash near parking lot
Public Works
Completed 9/08
and tree near swings
Silverwood
Remove the three "trimmed"
Public Works
Completed 9/08
bushes and debris within
landscaping between park lot/tot
lot/swings - clearing path or view
to swings
Silverwood
design concept plan for small
James
Working on RFP on 9/16
covered shelter with or without
Agenda
slab near grill where trimming and
debris to be removed
Cathcart
Contact City of Chanhassen to find
James
Sent Todd Hoffman B-
out when tour for Cathcart is
mail 6/19/08
happening and let Park
COMPLETED 7/08
Commission know
All Parks
Tennis Court presentation -
James
On the 7/8/08 agenda
Dermco
COMPLETED 7/08
Freeman
Lay used chip seal rock in the trail
James
COMPLETED 11/08
from Shorewood Oaks to Freeman
Park after sealcoat project is done
Investigate painting of crosswalk
James
Completed 9/08
stripes & signage near Eureka and
Smithtown Rd contact Henn Cty
Park Tours 2008 To-Do-List
6/17/08
All Parks
Signs - locate power point
e-mailed James pictures
presentation showing signs
6/19/08 - e-mail Hensley
throughout Shorewood for next
pics 7/1/08 - e-mail
meeting
Quinlan pics 7/14/08
Skate Park
Abandonment of well be capped
James
On City Council 6/23/08
agenda - COMPLETED
7/08
w
a ~
7-7-
i
5755 COUNTRY CLUB ROAD ® SF,JREWOOD, MINNESOTA 55331-8927 - (952) 474-3236
FAX (952) 474-0128 m www.d.shorewood.mn.us ® cityhall@ci.shorewood.mn.us
MEMORANDUM
TO: Mayor and City Council
CC: Brian Heck, City Administrator
FROM: Twila Grout, Parks Secretary
Kristi Anderson, CRR
DATE: January 21, 2009
RE: Accepting Low Quote and Awarding
Contract to Successful Low Quoter
Attachment 1 is the Quote Tabulation for the 2009 Tennis Court Resurfacing which were opened
and tabulated on January 7, 2009.
In 2009 we are resurfacing Manor and Cathcart Tennis Courts. The coating is needed for
maintenance t6 include the following:
1. Power wash & clean courts
2. Fill cracks
3. Patch birdbath areas
4. Court Coating: two (2) black, two (2) color layers, one (1) lines
5. Provide 5 gallons of top coat for owner touch up in sealed container
The low quoter is DermCo-LaVine in the amount of $8,760.00. Based on other quotes received, it
appears that the costs for this project are reasonable.
This project will be funded by the Parks and Recreation Capital Budget which has $12,000
budgeted for 2009.
The Park Commission at its January 13, 2009 meeting awarded the project to DermCo Lavine.
Recommendation
Staff recommends the contract for the 2009 Tennis Court Resurfacing be awarded to DermCo
Lavine in the amount of $8,760.00.
e%
®4 PRINTED ON RECYCLED PAPER
City of Shorewood
Quote Tabulation
Tennis Court Resurfacing
i Project No. 09-01
Quotes Opened: January 07, 2009, 10:00 A.M.
Engineer: James Landini
City of Shorewood
No I Quoter Quote
1 Dermco-LaVine $ 8,760.00
2 Court Surfaces and Repair, Inc. $ 8,980.00
3 Finley Brothers Inc. $ 9,552.00
4 Recreational Surfaces Inc. $ 10,178.00
5
6
7
8
9
10
11
12
13
14
15
Attachment #1
MEMORANDUM
TO:
FROM:
DATE:
RE :
FILE NO.:
BACKGROUND
Planning Commission, Mayor and City Council
Brad Nielsen
1 January 2009
Wildwood - Preliminary Plat
405(08.16)
Synergy Land Company, LLC has arranged to purchase approximately 4.36 acres of land
at 6045 Strawberry Lane (see Exhibit A). The developer proposes to remove the existing
home on the property and plat it into seven single-family residential lots, as shown on
Exhibit B.
The subject property is extremely flat and drains very gently from west to east. Existing
vegetation on the site consists of a mix of young and mature, deciduous and coniferous
trees. Exhibit C illustrates the locations of all trees on the site larger than eight inches
DBA (diameter at breast height). Exhibit D shows only significant trees, as defined by
Shorewood's Tree Preservation and Reforestation rules, which are at least fair or good
condition.
The property is zoned R-1 C, Single-Family Residential. Surrounding land uses and
zoning are as follows:
West: Strawberry Lane, then single-family residential; zoned R-1D
North: H.C.R.R.A. r.o.w. (LRT Trail), then single-family residential;
zoned R-1A
East and South: single-family residential; zoned R-1C
The proposed lots will be served by a cul-de-sac street, approximately 385 feet in length.
The lots range in size from 20,046 to 25,696 square feet and average 22,917 square feet.
~04W PRINTED ON RECYCLED PAPER
#8.ti.
Memorandum
Re: Wildwood - Preliminary Plat
1 January 2009
ISSUES AND ANALYSIS
In the evaluation of the preliminary plat, the following issues should be considered:
A. Zoning Code. All lots meet or exceed the minimum size requirements for the R-IC
zoning district - 20,000 square feet in area, 100 feet in width and 120 feet in depth.
The building pads shown on the preliminary grading plan (Exhibit E) measure 80' x
60'. It should be noted that the 60-foot depths of the pads are considered more than
adequate to accommodate homes, patios and decks. In fact, some consideration
should be given to reducing the depths of the pads. This could reduce the amount of
fill that is required to make the lots buildable. It may also allow a few more
significant trees to be preserved.
B. Subdivision Code.
Street Design. The proposed street is 385 feet long, with a proposed right-of-way
width of 50 feet, teianinating in a 120-foot diameter cul-de-sac. The paved
surface is 24 feet wide, exclusive of curb and gutter width, and the tidal-around is
91 feet in diameter. The street grade does not exceed five percent. These
dimensions are all consistent with the Shorewood Subdivision Code.
2. Grading, Drainage, Erosion Control and Utilities. These items will be addressed
under separate cover by the City Engineer. From a planning perspective the
following comments are offered:
a. Grading. In order for the street to meet grade requirements and to manage
storm water runoff for the site, site alteration for this project will be
considerable (see proposed grading plan on Exhibit E). The preliminary plans
indicate that the site will be raised approximately five feet in order to get the
lowest floor elevations of the homes above the high water elevations of the
proposed pond and drainage features. This will necessitate trucking in large
quantities of fill. The developer should be required to provide estimates of
quantities of material to be brought onto the site. Also, the condition of
Strawberry Lane should be monitored for any damage that may result from
truck traffic to the site.
b. Drainage. Undoubtedly the most significant element of this proposal will be
the management of stormwater runoff from the project. The grading plan
proposes to conduct water to a drainage Swale at the rear of Lots 5, 6, and 7
which is then conveyed to a ponding area in the northeast confer of the site.
The pond ultimately drains to the northeast through Freeman Park. Because
the land is so flat, water will move relatively slowly toward the pond.
Consequently, the rear yards of Lots 5-7 become a critical part of the drainage
system for the project. While the initial design of the drainage system will
accommodate drainage, staff has a couple of long-term concerns: 1) future
owners will not want to maintain the drainage features in favor of expanding
-2-
Memorandum
Re: Wildwood - Preliminary Plat
1 January 2009
their individual lawns; and 2) future landscaping improvements and
maintenance will adversely affect the subtle drainage pattern. For this reason,
the staff is recarnmending that the rear yards of Lots 5-7 be designed as rain
gardens and the drainage Swale be designed as a dry-rock river bed. This will
serve to define the areas that must be maintained for drainage purposes. In
addition, conservation easements should clearly state that buildings, decks,
patios and other impervious surfaces be kept out of the drainageways.
Staff also recommends that a homeowner's association be established, the
main duty of which would be the maintenance of the drainage system.
Arrangements for the HOA should be incorporated into the development
agreement for the final plat.
c. Sanitary Sewer. Sanitary sewer is available in Strawberry Lane. Prior to
release of the final plat the developer must pay local sanitary sewer access
charges in the amount of $7200 ($1200 per lot). Credit is allowed for the
existing house on the property.
d. Water. The developer's plans include a municipal water main to serve the
lots. At staff's direction, and pursuant to Shorewood Code requirements, the
developer shows water main being extended to the north boundary of his
property as well as into the site. Water comlections charges will be $70,000,
from which the cost of extending water main may be deducted.
Park Dedication Fees. The Subdivision Code requires the developer to pay
$5000 per lot for park dedication fees. Since credit is allowed for the existing
house, the total park dedication requirement is $30,000.
C. Wetlands. The developer has submitted documentation satisfactory to the Minnehaha
Watershed District that no wetlands exist on the property.
D. Tree Preservation/Reforestation. As mentioned above, the project involves
substantial site alteration. As a result, the trees to be saved are concentrated at the
very edges of the plat. Tree protection fencing is shown on Exhibit G, but no
reference is made to reforestation. Nor are the plans signed by a licensed forester or
registered landscape architect.
The developer will be required to plant 35 trees (maximum replacement - eight trees
per acre). It is recommended that the majority of these be placed along the south and
east boundaries of the site where most of the trees will be removed. The plan should
also include a landscape design for the rain gardens at the rear of Lots 5-7.
E. Street Lighting. The developer is not proposing street lights. Any such request
would have to be made by future property owners.
-3-
Memorandum
Re: Wildwood - Preliminary Plat
1 January 2009
RECOMMENDATION
The preliminary plat for Wildwood is considered to be consistent with Shorewood's
development regulations. Approval is recommended subject to the following:
1. Plans for streets, utilities, grading, drainage and erosion control are subject to the
recommendations of the City Engineer.
2. The final plat submission should include the documents establishing a
homeowner's association and protective covenants providing for maintenance of
the drainage facilities on the property.
3. Prior to final plat release, the developer must pay $7200 in local sanitary sewer
access charges.
4. Prior to final plat release, the developer must $70,000 in water connection
charges. Upon completion of the improvements, expenses for water main will be
refunded.
5. Prior to release of the final plat, the developer must pay $30,000 in park
dedication fees.
6. The developer must submit a final tree preservation and reforestation plan,
prepared by a registered landscape architect or forester.
Cc: Brian Heck
Mary Tietgen
James Landini
Lary Brown
Brent Hislop
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SITE LOCATION
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RYAN & KMSTEN ,KHANNSEN
6070 STRAWBERRY LANE
SHOREWOW, MN 55331
exist, bit. driveway
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SHOREWOOU, MN 55311
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AUDITOR'S SUBDINSIOW NUMBER 133,
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L.J. KAPUSTKA & M.H. RADCLIFFE
LORILEE ANN NRNIG
S5
26400 SHCRE111 OAKS DRIVE
26380 SHOREWOOD OAKS DRIVE
SfOREWOW. MN 55JS1
SHOREWOOD. MN 55.13t
DESIGNED DRAWN
I hereby certify that th
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DEVELOPER:
SYNERGY LAND COMPANY, LLC
- - - - ATTN: BRENT HISLOP
P.O. BOX 470
CHANHASSEN, MN 55317
TOTAL AREA = 4.36 ACRES
PID NUMBER 32 117 23 43 0004
66040 M & NANCY REN005
040 MAPLE LEAF CIR 6045 STRAWBERRY LANE
SHORENtlCD. MN 55731 EXISTING ZONING = RIC
LOT REQUIREMENTS:
O MINIMUM 20,000 SE
MINIMUM 100' LOT WIDTH
~j (AT SETBACK)
Cj
LEGEND
K
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denotes fence
C~
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SS
denotes sanitary sewer line
P C~
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denotes gate valve
denotes hydrant
JC f;
denotes woods
C~
denotes power pole
'n KEITH &PAULIA PAYNE
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denotes set iron
`L 6050 MAPLE LEAF CIR
SHOREWODO. MN 55!31
•
denotes found iron
E
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front-35'
ear-40'
side-10'
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ERIC & CATHERINE PAU(
6060 MAPLE LEAF CYR
SvOREW000, MN 55771
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CHRISTOPHER & CAVE THOMPSON
26360 SNOREWOCD OAKS DRIVE
SHOREWOOD. MN 553!1
Web Slfel
mlw.oNoaewchtnwm
TTo EWOO D^Nloe 13
BNhb, MN 55313
SSOCIATES Ph: (763)6U4727
Fm 17531552+7511
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JAMES 4' \ 6070 MAPLE LEA CIR LUND
SHOREWOOD.
JOIN & SHARCN HCEIING DAND EISENh(ANN \ MN 55771
26540 SHOREWOOD OAKS DRIW 26320 94OREWOOO OAKS DRIVE \
SHOREWOOD, MN 55,331 SHOREW90D, MN 55JJ1
WILDWOOD
SYNERGY LAND COMPANY, LLC
SHOREWOOD,MN
TYPICAL BUILDING
PAD 80 X 60
UNLESS OTHERWISE
NOTED
DRAINAGE AND u77LITY EASEMENTS ARE SHOWN THUS:
0 j0
- - - - - - - - - - - -
BEING 10 FEET IN MOTH, UNLESS OTHERWISE INDICATED,
AND ADJOINING LOT LINES, AS SHOWN ON THE PLAT,
PROPERTY OESCRIPBON
Lot 105, Auditor-2; Subdivision Number One Hundred thirty-Three (IJJ), Hennepin County,
Minnesota, EXCEPT that port described as follows:
Commencing of the Southwest caner of said Lot 105; thence Northerly along the West line of
said Lot 105, a distance of 100 feet; thence Easterly paro/let with the South fine of said Lot 105,
o distance of 200 feet; thence Southerly parallel with the West line of said Lot 105 to the South
line thereof; thence Westerly along the South line of said Lot 105 to the point of beginning.
PRELIMINAI
HEET NO. 1
- Exhibit B
01
PRELIMINARY PLAT
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~S x 173.61 - x x 97).J4 9j1.60 7
` 0
/ I I J6 ":weoe k~ \ e,-is - aee 1 X~XXt---~-X I \ 1 4133 $ ~ \
' I d9 / --I / I I x.972.78 x9722 m
/ I staop97349 ~Exisf. Listem well x972.83 ~71.98 x9)121 1 I i k / I ~ \ ~ DENOTES EXISTING TREE
t. x 972.80 X974.08 x 971.79 1 141 m
/ / 1 •5 I 1- k x 97335 - x 971.77 m 12 7 Q
exist. house x 97449 / I I 9 4
Q5 ) -973 n x 971,64 NOTE: REFER TO SHEET 7 FOR TREE SIZE, SPECIES
/ 1 I
x I bs~ j
h x972.24 AND CONDITION.
E'spmoeli I ( i 1 k x 972.24 x 971.651 93J5JI I I S
m I 6 111 1 ) x 1 x 973.28 \ x 972.50
\ 1 I I 11 k \ i s I 9~~'p,} 0-
97A `\974 J / x 971.82 k \ I i J1- 973 15 95 1` 1 V g x972.65
/ 1 l) 7 I I 1102
o I1 \a1 \ 111 \ I
x .74 O
w
JI ;"s4N 97379\\ x97350 1 11 0 I --k--TX----F-X -X-j- J 1 ( I II j / I izs I I t1el
I q 110 2101 x 97258 / x 97JJS U W k riV 7 l'~ 0
9 //1 6r~t / 6 6J . 97 O k / 1 7322 10(V' yl~ I S.J Y %972.59
I✓ 66 J i
1? / I I 7 \ .112.10 \ X X 1X1 s? OOX I x 972.51
exist. bit. ddrew ~Af / x 3 waads~ k ib9' d x97289
y 07 4 64 7 -973.41 x 972. 9 315 71.43 104 F
0 ( 156 1880 w~od 0
2 5 97235 v
x
1 140
x973.5 II( 97253 I k I
p / x 973 73 9 72.55
I ( ; nil 2~pr\v 0,4 x 972.75k x 972.64
4 sprvce \ 9 I w+
i 1 _x 97336_ -1_
1 h k _21(D
1 ~-973- ~ 142
II 78 x 972.54 x972 / _ \ 1
I I x 973.6 ~ edgy of waadx 973.3q I I I x 97287 1466 1 k O II~ I
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/
- _ - _ - 44 1 .973.72 /~I/`'~)` I3 k / O J
I'1 ` N893ZY\ 200. x97 / x9:326` 1,X~97J06 I11J6
06 k 1
l `yy 1 1
I / t~' 1 / ) I x 972.47 1 /k ` 147
l t ~ 0 j 5'ki !!ng fence--+•
est. horse , I woods 0 1 5 k
Ig g / I 21 x971.47 x97 40) 136 II 1
exist. bit. driveway p^~ I 144
xt x 973.34 I -0 660 q A 18 x 973.30
I ~q _ I x 973.791 62 1
axlst OR. Nlrewa~ <4 1 -
uW $ i 4 1x52 I 1 626 x 973.40
1615 16.5 x97302 L J~ •v122
- - - - - - - I 914/ / a0
-973-- x 97348 -ads x 973.20 / x 872.11 x 97398 x 97310
67 - 25 iJl x912216
t7
1 72.06 84 x 972.25
T 2 x97.14 _200.- x 973511
971
a 1
N8932'10 E 26662
_ .973.28 ,E x 97318 x 973.41 \ x 979 N
\
97J.6
I I I 1 I
25 I 345 I 1 (
(x 973.46 wt-
97353
x
DESIGNED DRAWN I HEREBY S PREPARED THAT THIS PUN, Y DIREC SUO OR REPORT We63Ife1
AS PREPARED BY ME O UNDER Ml' DIRECT T SUPERVISION v4ww.oOOassgc7atescom
C.S.O. C.S.O. D THAT I AM A DULY LICENSED PROFESSIONAL ENGINEER
UNDER THE LAWS OF THE STATE OF MINNESOTA 9West81vis1on SL
CHECKED TTo euEno,Mx6s6r3 SYNERGY LAND COMPANY, LLC
dE 8Y DESCRIPTION P.E.O. Martin P. Campion SSOCIATES Ph:.76J166T4727
REVISIONS LICENSE # 19901 DATE: EngNeers and landSumayars, Inc. Far. (761)6831622 SHOREWOOD, MN
SH
TREE INVENTORY PI Exhibit C
(ALL TREES) TREE INVENTORY
ET NO. 4 OF 7 All trees
Exist. 12" C
SW In 972
NE 1---971.
Bench U-k J
RR Spike M E.
face of PP
Eler-976.37
Exist. San. 1
Rim=975.28
Inw95588
Exist.
sn't-
PP
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exist. bit.
Exist. 11-6
nl
0
h
u
hl
WI
7 edge at woods 1 x 871.80
22 \
x 970. 971.26 \ S I I -971.80
/ x x
9~ x 972.22 A~J~ x 971.76 x 971.6.3
16
/ / f \ weeds I
H / / I x 971.53 A I x 970.91 N
184
5 1
72.18 A509\ I x 971.33 \ ~
972" ~-4 ~9/1- x971.2 Q. x971.85 1860 iq.1,70.66
i ` x971.74 x97217 \ J \ x872.81 78 1 1
m / ,5C.9 1 x 97242 - - - _ - 2 L BtY1 I ' x72.03
N
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X .74 11
J 1 / 92 ~ \ s ~ / ~ - - '-972- - ~ \ x 972.03 .9 7L55 1 1
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/ L974J x 971.18 -
\ 167 x1970.79
0 ~ `=RF74P5g~~9~9# x971.1 11 ~ 972~. .
/ z 972.65 - - _ _ - - x 172 14 J`wJ I1 x 97
x 97332 I I 2 l ~'xi-x 1
x 972.36
/^spruce _ --_973- - x971.42
g7 973 29 _ x 973.40 J 3 1.70 ^ x 972.6
X
12, 2"spruce 6\ -972.09 x 972.61 I x 97267 I i I I x 971.46 q11
I \ f3 IP 9~~ x 972.24 2 T I -
I
x
t 1 x 971.54 I I I X~ X-Z~-X ' 071 JR I
-971122
- -
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sv e 73Y I 1s1mg r _J ~ I X X
/ XI J~ p
30 s9 " x972.78
❑ / ' I k O
I x,972.2
a
97349 Exisi. Istem well x972.8 7LIII N / ?
U lexkt. stoop 14972.80 -187408 ` I 9 L211 l 971.79 N
I
1x97335 x971.77 /997295
1 exist. house x 973.49 _973~ - I I I I h r~,~(~"~ j
,gG I x 971.64 x 9722
(3
'O I r / \ x 9353) I I I 681;/
F ~'son,ceIl z 971.651
I f r 1'/ k\ x 672.24
65
II x 971k
x 97318 -972.50 A I 150N
mA~ / ~x~ 70.98 0
k 3. i5 gg 1
97~ - 972.82 s 97 .74
W I.sca7378\\ x 973.50 X x 973 g~ J 1 1 I~ ' 1 O26o I I 10
~'1\ 04 \10~ 210 972.58 Ik U x73.22 ~
7 / 7 / I x 3 2 11 \ / x 972.80 \ _ L~\ X X19-OX X-`-ry I(1 m x 97251
n % \ I (VA' I d
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m / 22~ 2"~prva'`-' x 972.53 II
{ } I ^ei
I ti ^ k ' I x 972.75 x 972.64
I r
\ x 972.55
`'spruce 86 I I 11 ry g
\'\'-973 I x972.14 l x672. _x9'
1 1 /
973.62 of woods ~ x 972.87 / IPM
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x x 9743 I I I \ k / < ; k -972.. 5 1971.82 r
6 I _ 973.72 \ 1 x 973.06
t
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a 11 ,I ~
it ` f 1~ exist. House y" I 1 I / ous I I / l ~xistln9 lance k II I
h
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1!x"'. qI 973.79 i 0 . Idy\ r ` I 152(
um
6.5 16.5 W 7 / \ V 1 0
x97302 ~ JI
x 97320 -973.1 11 6O -Dods x
x 97348 / x 1729 x 973.08
~ \ X97 - - ` 731 - , 9 2.29 N - -
-97 -
i 7206 x 972.25 5 --'"-9~2j ~ x 97214_
97.3
_ - - - N69J2'10'f2 2
x 97328 shed x 973.18 x973.41
9736
5 I ( I \ 8131
x97346 x973.53 I / ( \
I I I ~ I ~
DESIGNED DRAWN
I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORT
Web8lte:
AS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION
vmw,oftoaseoclates.com
C.S.O. C.S.O.
D THAT AM A DULY LICENSED PROFESSIONAL ENGINEER
CHECKED
UNDER THE LAWS OF THE STATE OF MINNESOTA
TTo BuBaM NNBn13
P.E.O.
Martin P. Campion
SSOCIATES Ph: (763)6824727
Fax: (763(6813522
LICENSE N 19901 DATE;
9es1 xw.,...dr..8a,,,axun,.. u.
_ 30 90
L
acme, = 30'
DEVELOPER:
N SYNERGY LAND COMPANY, LLC
ATTN: BRENT HISLOP
P.O. BOX 470
CHANHASSEN, MN 55317
TOTAL AREA = 4,36 ACRES
PID NUMBER 32 117 23 43 0004
6045 STRAWBERRY LANE
EXISTING ZONING = RiC
0 DENOTES EXISTING SIGNIFICANT TREE
SIGNIFICANT TREES
(Good and Fair Trees Only)
Tau No.
Species
Size
Condition
Comments
1
cottonwood
28
fair
3
ash
18
falr
4
ash
10
fair
8
ash
ti
-
and
noion property
10
locust
12
fair
not on property
11
ash
20
fair
12
ash
22
fair
13
ash
18
fah
15
locust
9
fair
notch roe
16
locust
10
fair
not on property
17
silver movie
-
24
fair
crowded
18
silver maple
14
fair
21
ash
22
fair
22
la wainut
9
ood
.28
ash
10
fair
30
ash
18;18
fair
31
silver maple
14
fair
not on property
32
locust
11
fair
not an Property I
38
aspen
. 12
fair
39
ash
24
fall
40
ash
20
fair
43
ash
14
fair
crowded
48
ash
16
fair
62
sugar ma
18
fair
53
sugar ma
15
fair
55
ash
14
fair
66
ash
26
fair
58
buckeye
8
ood
69
silver maple
9
fair
62
elm
15
fair
66
buckeye
9
good
88
su arms le
8
fair
crowded
70
ash
10
fair
not on property
71
silverma e
9
fair
74
sugar maple
18
fair
83
silver me le
9
fair
91
ash
9;11
fair
94
cottonwood
28
fair
95
aspen
8
fair
96
ash
9
fair
97.
locust
17
fair
not an prapertrif
99
aspen
9
fair
110
basswood
9
fair
crowded
111
ash
9
fair
113
boxeider
11
fair
114
ash
22
fair
115
boxelder
11
fair
11e
as en
12
fair
117
elm
16
fair
119
ash
9
fair
Tag No.
Species
Size
Condition
Comments
121
bur oak
28
fair
125
ash
14;5
fair
crowded
126
_ aspen
11
fair
130
aspen
14
fair
131
ash
9
fair
140
hackberry
14
good
143
aspen
12
fair
146
buroak
30
fair
not on property
151
aspen
13
fair
152
basswood
20
good
157
as an
14
fair
158
ash
12
fair
161
haekb
10
fair
162
ash
10
fair
167
ash .
12
fair
170
elm •
9
fair
'172
as'
11
fair
180
ae
11
fair
184
aspen
14
cod
186
ash
12
fair
188
aspen
12
fair
192
ash
12
fair
205
ash
9
fair
216
ash
10
fair
over-topped
218
ash
10
fair
not on property
219
elm
10;10
fair
not on property
221
elm
11
fair
not on ert
222
ash
11
fair
not on property
223
ash
10
fah
not on property
226
ash
10
fair
over-topped
227
ash
9
fair
over-topped
228
ash
10
fair
over-topped
note
spruce
4
good
note
spruce
4
good
note
spruce
4
good
no to
spruce
no la
spruce
no to
spruce
thin
no to
spruce
=
no
a ruce
a
no la
s Nce
2
falr
WILDWOOD
SYNERGY LAND COMPANY, LLC
SHOREWOOD,MN
TREE INVENTORY I Exhibit D
(SIGNIFICANT TREE TREE INVENTORY
SHEET NO. 5 OF 7 Significant trees
SEDIMENT AND EROSION CONTROL NOTES B. THE CONTRACTOR sHau BE RESPONSIBLE FOR KEEPING EXISTING PAVED
SEQUENCE FOR CONSTRUCTION L CONTRACTOR SHALL BE FAMILIAR WITH AND FOLLOW ALL REQUIREMENTS OF THE 5. THE CONTRACTOR SHALL BE RESPONSIBLE FOR TEMPORARY DITCHES, PIPING, OR
OTHER MEANS REWIRED TO INSURE PROPER DRAINAGE DURING 0 SURFACES CLEAN OF SEDIMENT AND MUD. SEGMENT PI MUD SHALL DE 30 D 30 90
I, INSTALL ALL PERIMETER SEDIMENT CONTROL DEVICES AND CONSTRUCTION MPCA NPDES PHASE II PERM17 FOR CONSTRUCTION ACTIVITIES. THE CONTRACTOR SHALL A REMOVED WITHIN 24 HOURS OF DISCOVERY,
ANY - - -
ENTRANCES. CONDUCT WEEKLY R EROSION MORE CONTROL INSPECTIONS, N LOG THAFTER 24 HOUR RAINFALL 6 6. . ANY D CONSTRUCTION.
WATERING SHALL BE DISCHARGED 70 A TEMPORARY SEDIMENT BASIN, 9. It IS ME RESPONSIBILITY OF THE UTILITY CONTRACTOR TO INSTALL INLET PROTECTION _ - - ' -
2. CONSTRUCT STCRMWATER POND. TEMPORARY SEDIMENT BASIN EVENTS EVENTS OF 0.5" OR MORE AND MAINTAIN INSPECTION PELTIOJ LOGS THAT INCLUDE CORRECTIVE MEASURES AROUND INLETS AFTER THEY ARE INSTALLED ED (REFER TO CONSTRUCTION PLANS FOR DETAILS)
AND INSTALL TEMPORARY OUTLET CONTROL TO ACT AS A SEDIMENTATION TAKEN, BY BEGINNING CONSTRUCTION, ME CONTRACTOR ACKNOWLEDGES THE TERMS 7. THE CONTRACTOR SHALL BE RESPONSIBLE FOR MAINTENANCE OF ALL EROSION xde: i" = 30'
BASIN WRING CONSTRUCTION. OF THIS PERMIT AND AGREES TO ABIDE BY THEM. CONTROL DEVICES UNTIL SITE HAS A UNIFORM VEGETATIVE COVER NTH A DENSITY 10. COLLECTED SEDIMENT. ASPHALT AND CONCRETE MILLINGS FLOATING DEBRIS PAPER,
3. ROUGH GRADE SITE AND STABILIZE DISTURBED AREAS ACCORDING TO ME 2. ALL SILT FENCE SHALL BE INSTALLED PRIOR TO ANY GRADING ACTIVITY OF 70% OVER THE ENTIRE PERVIOUS AREA. MAINTENANCE SHALL INCLUDE BUT NOT PLASTIC, FABRIC, CONSTRUCTION AND DEMOLITION DEBRIS AND OMER WASTES MUST
NPDES PERMIT TIMELINE. BE LIMITED TO ME FOLLOWING: BE DISPOSED OF PROPERLY AND MUST COMPLY WTH MICA DISPOSAL REQUIREMENTS. -
UNLESS OTHERWISE NOTED. o. REMOVE SEDIMENT FROM PONDS AND DITCHES WHEN HALF FULL AND UPON
4. INSTALL UTILITIES. It. STORAGE AND DISPOSAL Of OIL, GASOLINE, PAINT AND ANY HAZARDOUS SUBSTANCES
. . 3. PONDS SHALL BE CONSTRUCTED AT ME START OF ANY SHE GRADING AND SHALL REMOVE SILOF CONSMUCTION. (WITHIN HE HOURS) DEVELOPER;
5 COMPLETE ROAD CONSTRUCTION 8E UTILIZED AS TEMPORARY SEDIMENT BASINS. THIS SHALL INCLUDE INSTALLATION O. REMOVE Si WHEN EN ACCUMULATION REACHES ONE-MILD THE MUST DE IN COMPLIANCE TRIM MPCA REGULATIONS,
] 12. EXTERNAL WASHING OF MUCKS AND D OTHER CONSTRUCTION VEHICLES MUST BE LIMITED SYNERGY LAND COMPANY, LLC
G. CONVERT POND 70 PERMANENT STORMWATER POND (CLEAN OUT OF ME POND OUTLET STRUCTURE, HEIGHT OF THE SILT FENCE. (WITHIN 24 HOURS)
SEDIMENT, SITE REMOVE WITH TEMPORARY PERMANENT OUTLET ET RESTORATION, CONTROL) 4O F DISTURBED AREAS SHAH BE RESTORED WITH A MINIMUM OF b INCHES TOPSOIL, SEEDED c. MAINTAIN ROCK CONSTRUCTION ENTRANCE. REPLACEMENT DURING TO A DEFINED AREA OF ME SITE & CLEARLY LABELED AS SUCH. RUNOFF MUST BE CONTAINED AND ATTN: BRENT HISLOP
. RESTORE . WASTE PROPERLY DISPOSED OF. NO ENGINE DEGREASING IS ALLOWED ON SITE.
& ONCE ALL DISTURBED AREAS HAVE 70% VEGETATIVE DENSITY, REMOVE 9M MN/DOT SEED MIXTURE 250 (70 LBS/ACRE) AND MULCHED WITH MN/DOT TYPE I MULCH COtNSTRUC71ON MAY BE NECESSARY P,O. BOX 470
SEDIMENT CONTROL DEVICES. (2 TON/ACRE & DISC ANCHORED) UNLESS OTHERWISE NOTED. ALL EXPOSED SOIL AREAS MUST U. ANY DEPOSITING OF SILT OR MUD ON NEW CR EXISTING STORM SEWERS 13. ALL LIQUID AND SOLID WASTES GENERATED BY CONCRETE WASHOUT OPERATIONS MUST BE
BE STABILIZED AS SOON AS POSSIBLE BUT IN NO CASE LATER THAN 14 DAYS AFTER THE OR $WALES SHALL BE REMOVED AFTER EACH RAIN AND AFFECTED AREAS CONTAINED IN A LEAK-PROOF CONTAINMENT FACILITY OR IMPERMEABLE LINER. A COMPACTED CHANHASSEN, MN 55317
CONSTRUCTION ACTIVITY IN THAT PORTION OF ME SITE HAS TEMPORARILY OR PERMANENTLY SEED. CLEANED. CLAY LINER THAT DOES NOT ALLOW WASHOUT LIQUIDS TO ENTER GROUND WATER IS CONSIDERED
ANN,~YRERMEABLE LINER. LIQUID AND SOLID WASTES MUST BE DISPOSED OF PROPERLY AND IN
37LSZ COMPLIANCE YAM MPCA REGULATIONS A SIGN MOST BE INSTALLED ADJACENT TO EACH WASHOUT
TOTAL AREA = 4.36 ACRES
/ x * Q7(-55 FACILITY TO INFORM CONCRETE EQUIPMENT OPERATORS TO UTILIZE ME PROPER FACILITIES
~41.51 14. THE LOCATIONS OF EXISTING UNDERGROUND UTILITIES ARE SHOWN IN AN PID NUMBER 32 117 23 43 0004
7 G APPROXIMATE WAY ONLY. THE CONTRACTOR SHALL DETERMINE THE EXACT
97a / j ~S~ 6045 STRAWBERRY LANE
LOCATION OF ALL EXISTING UTILITIES BEFORE COMMENCING WORK. HE AGREES
/ / OA 11 s TO BE FULLY RESPONSIBLE FOR ANY AND ALL DAMANGES MICH MIGHT BE EXISTING ZONING = RI C
h 1 7 29 RIP RAP SPILLGYAY 7 39 OCCASIONED BY HIS FAILURE TO EXACTLY LOCATE AND PRESERVE ANY AND ALL
97 0, jH __vy UNDERGROUND UTILITIES
G
Y / NOi/lr^C-. 1T sF aF. - SF -yX, - - -
5F
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! - - r - R/W Dpo
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949
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lace of PP
Elev-976.37
Ex+st, $lMnr
Bi+nto
M,I;
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371.170 1 35' 60 20'
977
/ J.1 . ,_6 T gE 9 0 .0 Qo
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6
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3' INSTALL 12".12" YARD I
a
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oI
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& CONNECT 4" DRAINTIL
TO EX1
5TI4 G DRAINTILE
ROCK
~
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16.5
16.3 .I
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71
W I.w9 ,7 - - - _ Y✓
E. F.r--971 ..^r I
B DESIGNED DRAWN I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORT
DARN, ADD'L OFF-SITE TOPE AS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION
C.SO. C.S.O. ND THAT I AM A DULY LICENSED PROFESSIONAL ENGINEER
UNDER THE LAWS OF THE STATE OF MINNESOTA.
Ix_-
lTe6 9Aa
t,
L [['11~0) 2' HOL OSURFACE " FR ELE1V. . Ai NW
2' x DOWN FROM GARAGE
GRADING GRADE
0 5' TOPSOIL
CONTROLLED FILL (PER FHA/HUD 79G)
TOP OF STABLE SUBSOIL (PER SOIL ENGRT
TYPICAL FULL WALKOUT (WO)
OR SPLIT ENTRY WALKOUT (SEWO)
[EFINIED 2' HOLSURFACE ELEV. AT xW3
2' x010 DOM URF FROM E G. AT
GRADING GRADE
0.5' TOPSOIL
CONTROLLED FILL (PER FHA/HUD 79G)
TOP OF STABLE SUBSOL (PER SOIL EXGR.)
TYPICAL FULL BASEMENT
W/LOOKOUT WINDOWS (LO)
6" MINIMUM DEPTH'
I" - 17" WASHED
c/ V~F1'L?aJ/BOTH
IB" MINIMUM GUT OFF BERM Zp' M A10
70 MINIMIZE RUNOFF FROM SITE
NOTE FiL1tR FABRIC SHALL BE PLACED UNDER ROCK
i0 STOP MUD MIGRATION THROUGH ROCK.
ROCK CONSTRUCTION ENTRANCE
2" WOOD STAKE
ON CENTER
AS
Ir FACKFI ANCHORAGE TRENCH
BACXFILL TRENCH WIT
TAMPED NATURAL SOIL
RUHOf6 "-T
OE I
p1RECnON
SUPPORT PDST ANCHORAGE
IN-SITU SOIL
SILT FENCE DETAIL
14.33'
14.35
TO BACK OF CURB)
(C/L TO BACK Of CURB)
IOUNTABLE "S"
SURMOUNTABLE
& GUTTER
CURB & CUTTER
'
20"vide (see detail)
-12.00
00 5
-2.00%
200% -
4" RIGID PERFORATED
PVC DRAIN TILE ENCASED
WITH GEOTEXTILE FABRIC
1-2" TYPE 41 BITUMINOUS WEARING COURSE
2357 BITUMINOUS TACK COAT
2" TYPE 31 BITUMINOUS NON-WEAR COURSE
8" CLASS 5 AGGREGATE BASE (100% CRUSHED ROCK)
24" SELECT GRANULAR MATERIAL
CEOTExTILE FABRIC (TYPE V)
TYPICAL URBAN SECTION
4
PRELII
Exhibit E
SH PRELIMINARY GRADING PLAN
1 12/9/08 C.S.O. RAISE PAD ELEVATION
2 12/23/06 C.S.O. REVISED POND. ADD YARD WWWYMOdlfOCTdIM,C01R
B We9f DMQaISf. WILDWOOD
CHECKED TTO BRRdo,NIV0313 SYNERGY LAND COMPANY, LLC
761)EBMYd
Ph: If
10. DATE BY DESCRIPTION MPC M-ti. P. Cam Q SOCIATES FW
RENEIONS LICENSE 1B901a DATE: IEnRinwFR.MIaIMSu7.araeR.lnem(IB3)682-622 SHOREWOOD, MN
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TO: Plamling Commission, Mayor, and City Council
Brian Heck City Administrator
Brad Nielsen, Planning Director
FROM: James Landim, P.E., City Engineer
-0 ti T E: December 31, 2008
RE: Grading, Drainage, Utilities Wildwood Development
I have reviewed plans for the Wildwood Development, prepared by Otto Associates,
Inc. dated 12/2/08 and a letter dated 12/11/08. I offer continents on the information
presented.
Statement:
■ The developer will need to be aware that staff will inspect the site for
conformance with the approved grading plan. New plans will need to be
submitted for approval if the grading deviates from those approved plans.
■ The development meets Shorewood's Stormwater rate control ordinance.
■ The proposed homes meet the low floor opening policy.
■ The existing surrounding homes meet the low floor opening policy.
■ The buried draintile in the Swale will be full of water all of the time and will
not convey water.
For the Proposed seven lot subdivision I offer the following conditions for approval:
■ Lot 1 should get a sanitary stub or a notification to use the existing service on
Strawberry Lane.
■ The yard drain located near 6075 Strawberry Lane can not connect to the
draintile located along Strawberry Lane. The existing draintile is for
groundwater management only (household sump pumps are only allowed to
connect to this line).
■ A majority of the Stoi nwater solution hinges on Lot 5, precautions need to be
taken to educate homeowners in perpetuity that any alteration of the swale
will impact at least a dozen homeowners. A conservation easement over the
i~®~'~ PRINTED ON RECYCLED PAPER
Stormwater solution, a requirement for a dry rock riverbed or approved
alternate and a Stormwater maintenance plan to include a minimum of annual
topography verification reports are some methods to assure the Stormwater
solution works in perpetuity.
Recommendation
Staff recommends conditional approval of the subdivision to seven lots. The
conditions are listed above.
UTY OF
-Jr
5755 COUNTRY CLUB ROAD - SHOREWOOD, MINNESOTA 55331-8927 ® (952) 474-3236
FAX (952) 474-0128 ® www.d.shorewood.mn.us > dtyhali@d.shorewood.mn.us
MEMORANDUM
TO: Mayor and City Council
Brian Heck, City Administrator
FROM: James Landimi, City Engineer p-
r9 ,
DATE: January 21, 2009
SUBJECT: A Public Information. Meeting - Harding Lane and Smithtown Lane
Staff arranged a public information meeting for Tuesday, January 27, 2009, from 7:00 p.m. to
8:30 p.m., at the Southshore Center to discuss the potential road reconstruction projects. Staff
has attached the aerial photo generic alignment sketch, the meeting notice and the Shorewood
Standard street detail.
Facts:
Harding Lane has 50 feet of Right of Way. The proposed generic alignment and cul-de-sac fits
within the existing paved surface.
Smithtown Lane has 66 feet of Right of Way. Two of the homes are nonconforming to existing
setbacks requirements and will be in close proximity to the generic alignment and the proposed
cul-de-sac will require land procurement. The land owner has been contacted regarding the
proposed cul-de-sac. Smithtown Lane is also only able to assess the south side for a watermain
improvement resulting in a reduced number of homes to share the improvement costs.
COUNCIL ACTION
Provide Staff with comments on the materials that will be presented at tomorrow's Jan 27°i
Public Information Meeting.
PRINTED ON RECYCLED PAPER
0.0
l
Harding.
Lane
Sketch
N
Feet
0 35 70 140 210 280
f y '
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1
3
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City of Shorewood
5755 Country Club Rd
Shorewood, MN 55331
A
' :~IPJ~}32p'14:
(MM CITY
SHOREWOOD
5755 COUNTRY CLUB ROAD ® SHOREWOOD, MINNESOTA 55331-8927 ® (952) 474-3236
FAX (952) 474-0128 < www.ci.shorewood.mmus a cityhaI1@ci.shorewood.mn.us
NOTICE OF PUBLIC INFORMATION MEETING
CONSIDERATION OF ROAD RECONSTRUCTION
OF HARDING LANE AND SMITHTOWN LANE
WHEN: Tuesday, January 27, 2009
WHERE: South Shore Community Center
5735 Country Club Road
Shorewood, MN 55331
TIME:
7:00 p.in - 8:30p.m.
The City of Shorewood invites you to an information meeting to discuss the potential road
reconstruction project of Harding Lane and Smithtown Lane.
Items for discussion include: installation of edge control, drainage improvements, water main and
general roadway rehabilitation.
Educational exhibits will be displayed to show the City's standard street cross section (width, depth,
foundation, etc.), the condition of the road as evaluated by the PASER system, watennain extension,
the petition process, generic road aligninent, potential construction impacts, and where we are in the
reconstruction process.
If you are unable to attend this meeting, please feel free to send any questions, comments or concerns
to the city by one of the following means:
The Shoreline (24 hour messaging system) 952-474-3236, Extension 1
E-mail: jlandini ei.shorewood.mn.us
Fax: 952-474-0128
US Mail: City of Shorewood
5755 Country Club Road
Shorewood, MN 55331
We look forward to your attendance at this meeting!
f, .6 PRINTED ON RECYCLED PAPER
SOD WITH MIN.
4" TOPSOIL
(TYPICAL)
6"
1433'
(CIL TO BACK OF CI
SURMOUNTABLE "S"
CURB & GUTTER
12.00' -
i 1 2.
14.33'
(C/L TO BACK OF CURB)
SURMOUNTABLE "S"
CURB & GUTTER
28"wide (see detail)
12.00' - Y
q
4" RIGID PERFORATED
PVC DRAIN TILE ENCASED
WITH GEOTEXTILE FABRIC
2" TYPE 41 BITUMINOUS WEARING COURSE
- 2357 BITUMINOUS TACK COAT
- 2" TYPE 31 BITUMINOUS NON-WEAR COURSE
- 8" CLASS 5 AGGREGATE BASE (100% CRUSHED ROCK)
- 24" SELECT GRANULAR MATERIAL
- GEOTEXTILE FABRIC (TYPE V)
-71 1
5755 COUNTRY City of Shorewood Standard Detail
CLUB RD.
SHOREWOOD TYPICAL URBAN SECTION
MN, 55331 Detail No.
952-474-3236 NO SCALE
FAX 952-474-0128 RDW-002
I"
5755 COUNTRY CLUB ROAD ® SHOREWOOD, MINNESOTA 55331-8927 * (952) 474-3236
FAX (952) 474-0125 - www.d.shorewood.mn.us ® dtyhall@d.shorewood.mn.us
MEMORANDUM
TO: Mayor and City Council
Brian Heck, City Administrator
FROM: James Landim, City Engineer
DATE: Jan 21, 2009
RE: Adopting Comprehensive Water Resource Management Plan and Memo of
Understanding
This Water Resource Management Plan update is required by the Minnesota State Statute 10313.235.
The City of Shorewood's Comprehensive Water Resource Management Plan update was due
September 1, 2008. After three reviews by the Mimnehaha Creek Watershed District, the plan has
finally been conditionally approved.
The Comprehensive Water Resource Management Plan is presented to you this evening for forinal
adoption. Part of the adoption of the plan includes executing a memorandum of understanding with
Minnehaha Creek Watershed District (their condition to the conditional approval).
The final edition of our plan is available at City Hall for your review. If you have a book and want the
updated pages, please bring the book in to City Hall so it can be updated for your use.
Recommendation
Staff recommends approval of a resolution that accepts the Comprehensive Water Resource
Management Plan and execute the Memorandum of Understanding with the Minnehaha Creek
Watershed District. Both documents are attached for your consideration.
PRINTED ON RECYCLED PAPER , }
CITY F SHOREWOOD
RESOLUTION NO.
A RESOLUTION ADOPTING THE COMPREHENSIVE WATER RESOURCE
MANAGEMENT PLAN
WHEREAS, Minnesota State Statute 10313.235 declares that local government
units having land use planning and regulatory responsibility for territory within the
watershed shall prepare or cause to be prepared a local water management plan, capital
improvement program, and official controls as necessary to bring local water
management into conformance with the watershed plan; and
WHEREAS, WSB and Associates has prepared a Comprehensive Water
Resource Management Plan, Dated November 2008; and
Whereas, said plan has been reviewed and approved by the Minnehaha Creek
Watershed Districts; and
NOW, THEREFORE BE IT RESOLVED by the City Council of the City of
Shorewood, Minnesota,
1. The Comprehensive Water Resource Management Plan, Dated
November 2008 is hereby adopted and to be utilized for all
development within the City of Shorewood.
2. Said Comprehensive plan shall be forwarded to the Metropolitan
Council for reference to the City of Shorewood Comprehensive
Plan.
ADOPTED BY WE CITY COUNCIL OF THE CITY OF SHOREWOOD
this 26th day of January, 2009.
Christine Lizee, Mayor
Attest:
Brian Heck, City Administrator/Clerk
WSB
Associates, Inc. Infrastructure ® Engineering im Planning z Construction
January 20, 2009
Honorable Mayor and City Council
City of Shorewood
5755 Country Club Road
City of Shorewood, MN 55331
Re: Comprehensive Water Resource Management Plan
WSB Project No. 1459-23
Dear Honorable Mayor and City Council:
701 Xenia Avenue South
Suite 300
Minneapolis, MN 55416
Tel: 763-541-4800
Fax: 763-541-1700
I am pleased to present to you the updated Comprehensive Water Resource Management Plan
that will serve as a guide for the City to protect and improve the quality of its surface water
resources.
As you are aware, this plan has been reviewed several times by the Minnehaha Creek Watershed
District, and reflects many of their policies and guidelines, as well as other policies and
guidelines developed specifically for the City of Shorewood. During this process, we were able
to complete our work for less than our proposed fee of $78,322.
I would like to thank you for your input during this process, as well as the assistance provided by
City Staff, notably James Landini. We look forward to working with you as necessary to
implement this plan.
Sincerely,
WSB & Associates, Inc.
Steven G. Gurney, PE
Project Manager
Enclosures
cc: James Landini, PE, City of Shorewood
Larry Brown, PE, City of Shorewood
ACEC 2008 Firm of the Year
Minneapolis ■ St. Cloud
Equal Opportunity Employer
CADOmens and SettingsUames.SHOREWOOMLmal Settings7emp-ty Intemet Files\OLK18\L.TR-hmce-0I2009.dm
MEMORANDUM of UNDERSTANDING
Between the Minnehaha Creek Watershed District
and the City of Shorewood
for Local Water Planning and Regulation
This Memorandum of Understanding (MOU) is made by and between the Minnehaha
Creek Watershed District, a watershed district with purposes and powers as set forth at
Minnesota Statutes Chapters 103B and 103D ("MCWD"), and the City of Shorewood, a body
corporate and politic and a statutory city in the State of Minnesota ("City").
Recitals and Statement of Purpose
WHEREAS in 2007, the MCWD revised its comprehensive watershed management plan
under Minnesota Statutes § 103B.231, which details the existing physical environment, land use
and development in the watershed and establishes a plan to regulate water resource use and
management to protect water resources, improve water quality, prevent flooding and otherwise
achieve the goals of Minnesota Statutes Chapters 103B and 103D;
WHEREAS the MCWD's comprehensive watershed management plan incorporates the
Rules adopted by the MCWD to protect water resources, improve water quality, prevent flooding
and otherwise achieve the goals of Minnesota Statutes Chapters 103B and 103D;
WHEREAS the City has developed a local water management plan under Minnesota
Statutes §103B.235 that describes the existing and proposed physical environment and land use
within the City and sets forth an implementation plan for bringing local water management into
conformance with the MCWD's comprehensive watershed management plan;
WHEREAS on January 8, 2009, the MCWD Board of Managers conditionally approved
the City's local water management plan by adoption of Resolution 09-005, which resolution is
attached and incorporated herein;
WHEREAS the City wishes to continue to authorize MCWD permitting authority with
respect to all areas regulated by the MCWD including the Minnesota Wetland Conservation Act;
WHEREAS MCWD approval of a local plan requires a finding that the official controls
of the local government are at least as protective of water resources as the MCWD Rules;
WHEREAS the finding by the MCWD Board of Managers in this regard rests on the
City's authorization of the MCWD's continued exercise of regulatory authority within the City in
accordance with Minnesota Statutes §103B.211, subdivision 1(a)(3);
WHEREAS the MCWD and City desire to memorialize their respective roles in
implementing water resource protection and management within the City;
NOW THEREFORE it is mutually agreed by and between the parties that they enter into
this M®U in order to document the understanding of the parties as to the roles and
responsibilities of each party.
1.0 Responsibilities of the City
1.1 The City may exercise all present and future authority it otherwise may possess to issue
permits for and regulate activities affecting water resources within the City.
1.2 The City will meet at least annually with the MCWD to review the implementation of the
City's local water management plan.
1.3 Annually, by the date specified for the City's submittal of its annual report under its
NPDES municipal stormwater permit, the City will submit to the MCWD a concise but specific
report describing:
a. Progress on the local water management plan implementation program.
b. Progress on meeting phosphorus load reduction requirements of the WMP.
c. Any adjustments to the implementation and/or capital improvement program in the local
water management plan.
d. A listing, with further specific information as the MCWD may request, of grading and
structural alterations approved or occurring within city boundaries since the last annual
report (both private and public alterations) that could measurably affect hydraulic and
hydrologic model outcomes.
The City may incorporate its annual report into its NPDES MS4 annual report, provided it
addresses the above items with specificity.
2.0 Responsibilities of the MCWD
2.1 The MCWD will continue to apply and enforce its Rules, as they may be amended from
time to time, within the City.
2.2 The MCWD will meet with the City at least annually to review the implementation of the
City's local water management plan, addressing at a minimum the following topics:
1. Maintenance of up-to-date water quality measures, such as concentrations of Phosphorus,
in the City's local water management plan;
2. The City's progress toward Implementation Program/CIP items;
3. Utilizing street sweeping to meet MCWD Phosphorus Loading Reduction goals, and
specifically the progress of the City toward testing phosphorus concentrations in
sweepings and utilizing that knowledge for effective sweeping.
2.3 The MCWD retains all authority that it may possess under Minnesota Statutes Chapters
103E and 103D or any other provision of law, except as explicitly reposed in the City under this
2
MOU, including but not limited to authority set forth at Minnesota Statutes 103B.211,
subdivision 1(a); 103D.335 and 103D.341.
3.0 General
3.1 The MOU is effective on the date that it has been executed by both parties, will remain in
effect for five years, and will be extended automatically for five-year terms unless terminated by
agreement of the parties. Notwithstanding, the City will continue to be subject to applicable
statutes and rules requiring that it revise its local water management plan in response to MCWD
revisions of the WMP.
3.2 This MOU may be amended only by a writing signed by both parties.
3.3 This MOU does not affect the rights and duties of the parties under the March 24, 2008
Joint Powers Agreement signed by the MCWD and the City of Shorewood, which remains in
force and effect according to its terms.
IN WITNESS WHEREOF, the parties hereto have executed this Memorandum of
Understanding.
CITY OF SHOREWOOD
By
Mayor
By
City Manager
Date:
APPROVED AS TO FORM AND
EXECUTION
By
Its Attorney
MINNEHAHA CREEK WATERSHED
DISTRICT
By
President, Board of Managers
Date:
APPROVED AS TO FORM AND
EXECUTION
By
Its Attorney
3
J
TO:
FROM:
DATE:
CITV OF
- 7°
5755 COUNTRY CLUB ROAD m SHOREWOOD, MINNESOTA 55331-8927 - (952) 474-3236
FAX (952) 474-0128 s www.ci.shorewood.mmus • cityhaI1@ci.shorewood.mn.us
January 22, 2009
SUBJECT: City Hall Furnishings
Background / Previous Action
Last year the City Council approved plans and specifications for the addition and
remodeling of City Hall. The City Council financed the project through the sale of bonds
in August. The bonds are planned to cover the cost of construction as well as furnishings,
fixtures and equipment (FFE). The amount estimated for the bond sale was $75,000.
For the past several months, a staff committee has been working with several vendors on
obtaining options and pricing for FFE in the offices, council chambers, conference rooms,
and reception area. The committee considered all new, refurbished, reupholstered, and a
combination thereof.
Recommendations
• Council Chambers - staff is recommending all new council and staff chairs and
replacement of audience seating. The current audience seating is larger wood
framed with upholstered seat and back. The fabric does not match the color
scheme of the new chambers and reupholstering the existing chairs is about the
same cost as acquiring new, stackable chairs. Council chairs are recommended to
be faux leather high back executive chairs and staff chairs are proposed to be
similar to the council only mid back. Chairs for the audience is proposed to be
metal framed with padded seat and back and are stackable. Estimated cost is
$2,743.81 not including delivery.
• Individual Offices - staff is recommending replacement of work areas in all the
office locations. Each office will be designed to meet the needs of the occupant
and will include at minimum a desk and computer work surface/area. Staff
q a® PRINTED ON RECYCLED PAPER
R d "
-2- January 22, 2009
recommends new work areas in the offices as the existing desks and work
surfaces are 10+ years old and in many cases are broken and in significant
disrepair. The furnishings for offices is modular in nature i.e. Herman Miller.
Estimated cost $43,769.06 includes estimated freight, delivery, installation and
applicable taxes.
• Office seating - staff recommends new office seating based on the needs of the
occupant in the office. Estimated cost $4,945 not including delivery.
• Conference Rooms and lobby - staff is recommending acquiring a new
conference table and chairs for both the large conference room and small
conference room. The existing table is only 8' and the conference room is much
larger than the original one. We recommend a 12' table, along with 12 chairs and
tack-boards. The other conference room will have a smaller table with four chairs
and we will reuse the whiteboard cabinet that was in the Administrators office.
For the lobby we are recommending lounge chairs with a wood occasional table.
Table and chairs are also recommended for the lunch/break room. Total estimated
cost for these areas is $6,121.50 not including delivery.
• File Cabinets and Storage - staff is recommending keeping some of the file and
storage cabinets and acquiring a few for individual offices where needed. Staff is
recommending using refurbished file and storage solutions the estimated cost is
$3,440.
The total for all recommended furniture and equipment is approximately $61,020. This
does not include all delivery or installation. We estimate approximately $3,000 - $5,000
for delivery and installation where applicable.
I should not the original estimate provided for all furnishings and equipment was $72,000
- $92,000. I asked the committee to re-evaluate the proposal and they revised the
proposal and were able to save significant dollars while still providing adequate
equipment solutions for the city and staff.
Options
There are other options for the Council to consider and some of these are listed below.
-2- January 22, 2009
1) Retain the existing council seating and audience seating for the Chambers. Doing
this reduces the cost, however, the audience seating will not blend well with the
interior colors or carpet and due to the size of the chairs there will be fewer chairs
than before. The Council and staff chairs are fairly old and will not fit with decor.
We have received interest from another city interested in purchasing our audience
seating.
2) Reupholster the existing audience seating and conference room seating. This
suggestion was made and researched by the committee. Reupholstering the
existing chairs will cost close to what a new chair costs.
3) Keep the existing office work surfaces and computer tables. As indicated above,
many of the desks and tables in offices are quite old, well over 10 years, and in
many cases, broken. In one office, if the desk is moved the legs fall off. In
another office, the "L" for the computer is not attached to the desk and tips
forward when the file drawer is opened.
4) Use refurbished office equipment instead of new. The committee looked at
options for refurbished furniture. The quality of the furniture is not a concern; the
concern is with how it works with the needs of the staff and how it fits in the
office. Some of the file and storage recommendations as well as some of the
seating recommendations are through a refurbished office supply company.
Attachments
Alternative Business Furniture
Office 118
2 - 4 Drawer Lateral File 30W $800.00
2 - 2 Drawer Lateral $400.00
Office 114
No items from ABF
Office 124
No items from ABF
Office 120
No items from ABF
Council Chambers
7 - Global 1950-4 Tye High BackChairs (Council) $1,516.03
5 - Global 1951-4 Tye Mid Back Chairs (Staff) $1,036.35
Office 115
No items from ABF
Office 113
No items from ABF
Office 121
2 Drawer Lateral $200.00
Large Conference Room 104
12' Boat Shape Conf. Table $607.43
2 Tackboards 30 x 72 Standard Fabrics $167.70
1 Z Bracket $29.12
12 Toggles $6.72
12 Global 5331-4 Supra Mid Back Chairs $1,999.92
Lunch Room
2-Gibraltar Arch T Base $104.40
1 - Table Top $97.50
4 - Global 6508 Sonic poly chairs $294.40
Office 117
3 - 4 Drawer Lateral Files $1,200.00
Office 122
4 Drawer Lateral File 42W $400.00
2 Drawer Lateral File $200.00
Reception 102
No items from ABF
Open Office 119
No items from ABF
Attachment #3
Small Conference Room 125
42 x 42 Square Top Table $204.00
4-National Tag Armless Chairs $478.80
11 - Staff Task Chairs $4,600.00
Total $14,342.37
Fus_ _ . S 5._ra5
Date: Monday, January 19, 2009
Quote Summary - Option 2 All New Furniture (Version 2)
Customer: City of Shorewood Sales Person:
Address: Shorewood City Hall Sara Socwell
5755 Country Club Road
Shorewood, MN 55331 Project Manager:
Attention: Twila Grout 952-474-3236 Sally Hanlon
Item Extended
No. Product Description Qty Sell
Value Engineered Option
4 r~nuNCIL CHAMBERS 103 1 E-
$149.84ea 16 metal framed upholstered w/ crypton fabric CHAMBER chairs w/
arms, no casters
$135.74ea 15 metal framed uph w/ crypton fabric CHAMBER chairs without arms,
no casters
6 LOBBY 101 1
$1,704.43
$649.14ea 2 Light scale lounge chairs, faux leather arms & seat, fabric back
$406.15ea 1 Wood occassional table 20x20
7 OFFICE 113 - See drwg 8525.1 1
$777.86 72"w x 30"d desk with right single ped BBF
54"w x 24" return with left single ped FF
A"i
IG-
"1 ;1? i A'L
8 OFFICE 114 - See drwg 8525.1 1
"
"
g
$749.45 72
w x 30
d desk with right single ped BBF
54"w x 24" return with left single ped FF
$414.60ea 36"w Bookcase 66"h
$298.45 30"w Tackable surface 36" Grade B fab
54" Tackable surface 36"h Grade B fab
V9-148-88 o"A it
9 OFFICE 115 - See drwg 8525.1 1
'
"
"
Ems.
$699.75 11
6
w x 36
d laminate worksurface with pvc edge
$152.04ea Fixed File, File pedestal
$206.36ea Mobile Box, Box, File with cushion top
$459.32all 11'6" of lineal open shelf storage
$244.61 all (4) Task Lights
$464.78all 11'6" of tackable surface
$267.43ea 60"w x 24"d mobile rectangle table
G:\Customers\S_Customers\Shorewood City Hall\Sales\Sales Quotes Pending\Quote Summary_AII new f Attachment 4 1
11 OFFICE 117 - See drwg 8525.1-
$913.20 72"w x 30"d desk with single ped BBF
54"w x 24"d return with single ped FF
$160.07ea (2) 42"w overhead storage with flipper door
$96.75ea (2) Tackboards 42"w
$99.64ea (2) Tackboards 36"w
$66.53ea (2) Task Lights
12 OFFICE 118 - See drwg 8525.1_F
$1146.27 72"w x 36"d single ped desk with BBF
48"w x 24"d bridge
108"w x 24" credenza
$226.29ea (2) 2 drw lateral file cabinets 36"w x 18"d
$155.57ea (2) 36"w overhead cabinets with flipper doors
$96.75ea (2) Tackboards
$61.71ea (2) Task Lights
13 OFFICE 120 - See drwg 8525.1 Opt. B 1 $3,468.22
Kimball Footprint & traxx furniture
$1635.45 72"w x 36"d 'D' Top with modesty panel
48"w x 24"d bridge
108"w x 24"d credenza with lateral file
$226.29ea 2 drw 36"w 18"d lateral file - metal
$162.32ea (2) 36"w wall mount overhead storage
$564.04 Xtreme Task chair with seat slider
$351.00ea 36" diameter table with cylinder base
$366.80 (2) guest chairs with wood frame
14 OFFICE 121 - See drwg 8525.1
$1216.64 186"w x 36"d worksurface (two pieces)
$404.36all Entire wall of tackable surface
$120.53ea (2) 48"w wall mount open shelf
$118.60ea (2) 42"w wall mount open shelf
$66.53ea (4) task lights
$152.04ea Fixed FF pedestal
$206.36ea Mobile BF pedestal with cushion top
$217.29ea 3 shelf bookcase
15 OFFICE 122 - See drwg 8525.1
G:\Customers\S_Customers\Shorewood City Hall\Sales\Sales Quotes Pending\Quote Summary-All new furniture Opt 2 (V2) 011909 Quote 1
$1290.15ea 72"w x 48"d extended corner desk with BBF
60"w x 24"d return worksurface
102"w x 24"d credenza surface cut to fit in field
$142.07ea FF unit
$222.43ea 60"w wall mounted overhead storage with flipper door
$120.86ea 60" of tackable surface under the overhead storage
$70.39ea Tasklight
16 OFFICE 124 - See drwg 8525.2R1 r
$1408.80 96"w x 36"d rectangle worksurface
54"w x 24"d return worksurface
$165.54ea (1) BBF
$142.07ea (1) FF
$170.36ea (1) 42"w overhead cabinet
$124.07ea (1) 48"w open shelf
$202.18ea 7-1/2' of fabric covered tackable surface
$66.54ea (2) task lights
$43.05ea metal corner sleeve
r
$630.64ea 72"w x 36"d table
17 OPEN OFFICE 119 - See drwg 8525.1 1~
(3) 8-1/2'x 6' workstations
Workstation A
$381.83ea (2) mobile 60"w x 24"d laminate tables
66"h x 36"w fabric nonpowered panel
56"h x 36"w fabric nonpowered panel
42"h x 30"w fabric nonpowered panel
42"h x 24"w fabric nonpowered panel
Workstation B
36"w x 24"d laminate worksurface
36" x 36" curved corner worksurface
119"w x 24"d laminate worksurface
$155.57ea BBF pedestal
66"h x 36"w fabric nonpowered panel
56"h x 36"w fabric nonpowered panel
42"h x 30"w fabric nonpowered panel
42"h x 24"w fabric nonpowered panel
Workstation C
36"w x 24"d laminate worksurface
36" x 36" curved corner worksurface
119"w x 24"d laminate worksurface
$155.57ea BBF pedestal
$165.21ea (2) 36"w wall mounted overhead storage cabinets
$19150 72" of tackable surface
$61.71ea Task lights
$191.09 Monitor arm
42"h x 24"w fabric nonpowered panel
18 RECEPTION AREA 102 - See drwg 8525.1 1
G:\Customers\S_Customers\Shorewood City Hall\Sales\Sales Quotes Pending\Quote Summary_AII new furniture Opt 2 (V2) 011909 Quote 1
(2) 7'x 7' workstations
36" x 36" curved corner worksurface
(2) 48"w x 24"d return surfaces
$206.35ea Mobile BF cushion pedestal
$142.07ea Fixed FF pedestal
48"w x 42"h nonpowered fabric panel
36"w x 42"h nonpowered fabric panel
48"w and 36"w laminate transaction top
$155.25ea 48"w overhead storage cabinet with flipper door
$145.93ea 36"w overhead storage cabinet with flipper door
$199.29 7' of tackable surface
$128.25 each station - Tasklights
$204.27ea keyboard trav
19 MISC PRODUCTS
$245.72ea Literature organizer, wall mount, 24 compartments
$147.38ea Display rack 6 magazine & 6 pamphlets for lobby
$371.88ea Mobile plan storage
Subtotal Summary
Freight and/or Fuel Surcharges (estimate only, actual to be billed)
Delivery and Installation (estimate only, actual to be billed)
Sales Tax (7.4% - Minnesota, Minneapolis, Hennepin, & Transit Improvement)
Grand Total
$764.98
$833.58
$6,668.63
C
~Is
Terms
Lead Time: 4-5 weeks after receipt of order
Terms: 50% deposit at time of order. Balance due on "Product" at time of shipment from manufacturer.
Remaining balance due upon completion of "Delivery and Installation".
Payment: All invoices are due upon receipt.
Sales Tax: Sales Tax has been estimated at the 7.4% for the State of Minnesota. City of Minneapolis,
Hennepin County and Transit Improvement Tax. Actual Sales Tax is based on the zip code for the
final installation address and will be assessed at the time of final invoicing.
Return Policy: All requests for changes, returns, or cancellations will be made at the manufacturer's discretion.
Quote Good : 60 days
Drawings/Plans: Any deviation in the customer's space from the drawings and plans that were provided to us may
require additional product and/or labor. The customer will be invoiced for these additonal charges.
Installation: Includes the receipt, local delivery (Metro area) and installation of the items included in this
quotation during normal working hours (Overtime, holidays and weekends are available at an
additional charge). Location of the installation is assumed to be on the first floor, or a freight
elevator is readily with adequate sized doors that will allow the proper access to the area. Tear
down, removal or relocation of any existing furniture or equipment is not included unless otherwise
noted. Customer is responsible for the removal of computer and phone equipment and will ensure
the area is clear prior to the installation. Wiring of computer cables and phone cords within the
furniture system is available at an additional charge. Customer will be responsible for providing an
electrician to hardwire any electrical components unless otherwise noted. If local electrical codes
will not allow our furniture installers to install the power tracks and outlets, an additional charge will
Acceptance
Print Name:
G:\Customers\S_Customers\Shorewood City Hall\Sales\Sales Quotes Pending\Quote Summary_AII new furniture Opt 2 (V2) 011909 Quote 1
I have read and agree with the terms stated in this proposal.
Signature:
Date:
G:\Customers\S_Customers\Shorewood City Hall\Sales\Sales Quotes Pending\Quote Summary_AII new furniture Opt 2 (V2) 011909 Quote 1
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5755 COUNTRY CLUB ROAD ® SHOREWOOD, MINNESOTA 55331-8927 • (952) 474-3236
FAX (952) 474-0128 ® www.ci.shorewood.mn.us ® cityhall@ci.shorewood.mn.us
MEMORANDUM
TO: City Council
FROM: Brian Heck, City Administrat
DATE: January 22, 2009
SUBJECT: Council Chambers Audio and Video
Background
The new Council Chambers provides a control room where the videographer can operate
cameras and audio for meetings. This was done so he would not be in the back of the
chambers during the meeting.
The project planning did not include any new equipment to accommodate this new
functionality. Staff worked with the LMCC and vendors to identify the necessary
equipment and components to make the production of meetings in this new manner
successful.
Recommendations
Based on the conversations and recommendations of LMCC and the vendor - Alpha
Video - staff recommends moving forward with the following components of the audio /
video recording system.
1) Audio portion. The minimum required equipment for recording meetings is the
audio system. We will need to purchase new recording and amplification
equipment and additional microphones for the staff table. We will reuse the dais
microphones from the old chambers. All components are purchased at state
contract prices and the cost estimated includes taxes and installation. The
estimate for this portion is $11,179.78.
PRINTED ON RECYCLED PAPER
2) Video portion. The minimum need for this portion is the switcher as our current
equipment is not functioning. Staff is recommending moving forward with the
entire video portion that includes the switching equipment, three remote control
cameras, presentation screen and related equipment. We will use an existing rack
for the equipment so the total estimated cost including taxes and installation is
$28,896.34.
The total estimated cost for the audio and full video is $40,894.12.
3) Presentation portion. Staff is recommending holding off on the presentation
portion of the proposal and budgeting this component in future budgets. The
presentation part of the proposal includes a document camera and new projection
equipment. The document camera will allow guest presenters to display their
handouts on the screen through the projector so council and television viewers are
able to see the material as well. Staff is recommending holding off on this
segment due to possible changes in technology and methods of presentation.
If the council wanted to include this component, the estimated cost would be
$9,792.78 for a total cost of $50,868.90.
It should be noted that in the figuring of the amount to bond for the project, $75,000 was
included for FFE and no dollars were allocated specifically for council chamber audio /
video production equipment. Using the estimate of $66,000 for FFE, there is
approximately $9,000 for AN
Options
1) Purchase only the required audio equipment and wait to budget and install the
other components over time during the regular budgeting process. Going this
route, the control room would not be utilized as the videographer will film the
meetings using a single camera and recording equipment similar to how it is being
done at the Southshore Center.
2) Purchase the audio and only one or two cameras and the remote equipment to
operate them.
Quotation
the I Co GIs itici e Date Quote # Cust #
7711 Computer Ave, Edina MN 55435 01/12/09 AAAQ5621-05
Phone: 952-896-9898 - Fax 952-896-9899 - Visit us at www.alphavideo.com We are an equal opportunity employer
Prepared-For-
Sales Representative:
Julie Moore
Phone: (952)474-3236
Mike Pouh
City Of Shorewood
5755 Country Club Road
Fax:
Sales Executive
Shorewood, MN 55331
Terms: NET 30
952-841-3365
Ship via: Best Way
mikep@alphavideo.com
ID #
Item
Description
Qty
Unit Price
Ext. Price
Phase 3 - Video System
8 Input Switcher
1
AG-MX70
PAN PRO DIGITAL A/V MIXER
1
$5,950.00
$5,950.00
Video Monitors
2
V-R82DP-2C
MARSHALL DUAL 8.4 IN LCD RM PANEL W/2 COMP INPUT
1
$1,690.00
$1,690.00
3
V-R44P
MARSHALL ELECT QUAD COLOR 4 IN LCD
1
$1,265.00
$1,265.00
Equipment Rack
4
MRK-4026
MID ATL 40 SPACE VERTICAL RACK
1
$585.00
$585.00
5
SPN-40-267
MID ATL 40 SPACE SIDE PANEL
1
$295.00
$295.00
6
MW-VT
M A VENTED TOP PANEL
1
$35.00
$35.00
7
PD-1220C-NS
M A 12 OUTLET 20A POWER STRIP
1
$155.00
$155.00
PTZ Cameras and Control
8
RM-BR300
SONY REMOTE CONTROL FOR BRC300
1
$1,305.00
$1,305.00
9
BRC-300
SONY IND THREE CCD PTZ CAMERA
3
$3,620.00
$10,860.00
Camera Power Supplies
10
PW-PR4.5
TRIPP LITE CAMERA POWER SUPPLY
3
$40.00
$120.00
DVD Player and Recorder
11
DVP-NS70OH/B
SONY CON DVD PLAYER
1
$70.00
$70.00
12
RDR-GX360
SONY CON DVD RW VIDEO RECORDER
1
$160.00
$160.00
Noise Cancelling Headphones
13
QUIETCOMFORT 2
BOSE ACOUSTIC NOISE CANCELLING HEADPHONES
1
$345.00
$345.00
Scan Converter
01/12/09 CONFIDENTIAL Page 1 of 2
t' visa[ Dmr ;ni i >nsc.•,~..~
7711 Computer Ave, Edina MN 55435
Phone: 952-896-9898 - Fax 952-896-9899 - Visit us at www.alphavideo.com
ID # Item Description
14 VP-701XL KRAMER UXGA SCAN CONVERTER
SubTotal
Labor and Materials
15 INSTALLATION Alpha Video Installation Materials
MATERIALS
16 INSTALLATION Alpha Video Installation Labor
LABOR
Page 2 of 2
Quotation
Date
Quote # Cust #
01112109
AAAQ5621-05
We are an equal opportunity employer
Qty Unit Price Ext. Price
1 $600.00 $600.00
$23,435.00
1 $1,335.00 $1,335.00
1 $3,945.00 $3,945.00
Freight will be billed at actual cost.
Sub Total $28,715.00
Sales Tax $1,981.34
Shipping $0.00
Total $30,696.34
Accepted by: Date: Pp;
All information contained within this quote is valid for the next 30 days. Thereafter, all prices and applicable charges are subject to change.
MINIMUM 15% RESTOCKING FEE WTH ORIGINAL PACKAGING.
01/12/09 CONFIDENTIAL Page 2 of 2 0
- t Quotation
conF;~~t' ,,,r Date Quote # Cust #
7711 Computer Ave, Edina MN 55435 01/12/09 AAAQ5621-03
Phone: 952-896-9898 - Fax 952-896-9899 - Visit us at www.alphavideo.com We are an equal opportunity employer
Prepared For:
Sales Representative:
Julie Moore
City Of Shorewood
Phone: (952)474-3236
Mike Pouh
5755 Country Club Road
Fax:
Sales Executive
Shorewood, MN 55331
Terms: NET 30
952-841-3365
Ship via: Best Way
mikep@alphavideo.com
ID #
Item
Description
Phase 1 - Audio System
DSP System
1
AUDIAFLEX NC
BIAMP AUDIAFLEX CHASSIS 2RU AMP
2
IP2
BIAMP 2 CHANNEL LINE/MIC INPUT CARD
3
OP2E
BIAMP 2 CH MIC/LINE OUTPUT CARD
Amplifier
4
RMK-70-S
STEWART DA-770 SINGLE AMPLIFIER RACK MOUNT
5
DA-770-2
STEWART 70V POWER AMPLIFIER HALF RACK 80 WPC
Audio Distribution Amplifier
6
ST-DA3
RDL AUDIO DISTRIBUTION AMPLIFIER
MP3 Recorder
7
PMD560
MARANTZ COMPACT FLASH MP3/WAV RECORDER
Shock Mounts for Dais Mics
8
AT8647QM/S
AUD TECH SHOCK MOUNT PLATE
Staff Table Mics
9
MX418D/C
SHURE 18 INCH GOOSENECK W/DESKTOP BASE
PA Speakers
10
8001 4240
TANNOY CVS6 CEILING SPEAKERS
SubTotal
Labor and Materials
11
INSTALLATION
Alpha Video Installation Materials
MATERIALS
Qty Unit Price Ext. Price
1 $2,185.00
$2,185.00
7 $150.00
$1,050.00
1 $90.00
$90.00
1 $20
.00
$20
.00
1 $345.
00
$345
.00
1 $110.
00
$110.
00
1 $455.
00
$455.
00
8 $50.00 $400.00
3 $205.00 $615.00
4 $95.00 $380.00
$5,650.00
1 $670.00 $670.00
01/12/09 CONFIDENTIAL Page 1 of 2
tL ' C~ 'tic
7711 Computer Ave, Edina MN 55435
Phone: 952-896-9898 - Fax 952-896-9899 - Visit us at www.alphavideo.com
1D# Item Description
12 INSTALLATION Alpha Video Installation Labor
LABOR
Page 2 of 2
Quotation
Date
Quote #
Cust #
01/12/09
AAAQ5621-03
-II
We are an equal opportunity employer
Qty Unit Price Ext. Price
1 $4,155.00 $4,155.00
Freight will be billed at actual cost.
Sub Total
$10,475.00
Sales Tax
$722.78
Shipping
$0.00
Total
$11,197.78
Accepted by: Date: PO:
All information contained within this quote is valid for the next 30 days. Thereafter, all prices and applicable charges are subject to change
MINIMUM 15% RESTOCKING FEE WTy ORIGINAL PACKAGING.
01/12/09 CONFIDENTIAL Page 2 of 2
I
the v I cornrnunica*,. , exps
7711 Computer Ave, Edina MN 55435
Phone: 952-896-9898 - Fax 952-896-9899 - Visit us at www.alphavideo.com
Quotation
Cate
Quote #
Cust #
01/12/09
AAAQ5621-044
We are an equal opportunity employ
Prepared For:
Sales Representative:
Julie Moore
Phone: (952)474-3236
Mike Pouh
City Of Shorewood
5755 Country Club Road
Fax:
Sales Executive
Shorewood, MN 55331
Terms: NET 30
952-841-3365
Ship via: Best Way
mikep@alphavideo.com
ID #
Item
Description
Qty
Unit Price
Ext. Price
Phase 2 - Presentation System
Doc Cam
1
9417-B
ELMO P100 BLACK VISUAL PRESENTER
1
$2,750.00
$2,750.00
Projector
2
103-009100-01
CHRISTIE LX380 3LCD XGA 380OLM PROJECTOR
1
$3,165.00
$3,165.00
3
103-111101-01
CHRISTIE ZOOM LENS FOR LX380L
1
$410.00
$410.00
Screen
4
116015L
DRAPER TARGA 100 IN MW SCREEN WITH BUILT-IN LOW
1
$730.00
$730.00
VOLTAGE CONTROLLER
VGA Wall Plate
5 60-427-12
EXTRON VGA AND AUDIO INPUT PLATE
1
$90.00
$90.00
VGA Auto Switch
6 60-257-02
EXTRON SW2 VGARS VGA AUTO SWITCHER 2X1
1
$295.00
$295.00
7 60-190-01
EXTRON 1U RACK SHELF (GRAY) RSU 129
1
$75.00
$75.00
SubTotal
$7,515.00
Labor and Materials
8 INSTALLATION
Alpha Video Installation Materials
1
$670.00
$670
00
MATERIALS
.
9 INSTALLATION
Alpha Video Installation Labor
1
$2,495.00
$2
495.00
LABOR
,
Freight will be billed at
actual cost.
Sub Total
$10,680.00
Sales Tax
$736.92
Shipping
$0.00
Total
$11,416.92
01/12/09
CONFIDENTIAL
Page 1 of 2
Accepted by:
Date: PO:
All information contained within this quote is valid for the next 30 days. Thereafter, all prices and applicable charges are subject to change.
MINIMUM 15% RESTOCKING FEE WITH ORIGINAL PACKAGING.
01/12/09 CONFIDENTIAL Page 2 of 2
5755 COUNTRY CLUB ROAD ® SHOREWOOD, MINNESOTA 55331-8927 ® (952) 474-3236
FAX (952) 474-0128 e www.ci.shorewood.mn.us ® cityhaII@ci.shorewood.mn.us
MEMORANDUM
TO: City Council
FROM: Brian Heck, City Admini
DATE: January 22, 2009
SUBJECT: Scheduling of Work Sessions / Work Shops
Staff discussed the scheduling of work sessions at a recent staff meeting. The issue we
are concerned with is the amount of time some of the pending issues slated for discussion
might take to get through and the feeling that splitting them up throughout the year may
not prove as productive as scheduling a separate meeting for each issue.
The main example we discussed is the scheduling of discussions for the 20 year road
program. Staff anticipates about two and a half to three hours for review and discussion.
The opinion of staff is that these discussions are better held on a day when the Council is
not meeting, similar to what we are doing with the goals discussion and what we do
during the budget process.
Staff is suggesting council consider setting the first or third Monday aside to hold work
shops rather than holding the work session before the regular council meeting. We
understand the Council wishes to have the work session taped for broadcast and we can
check with LMCC to see if this is possible.
do,
q®~® PRINTED ON RECYCLED PAPER
5755 COUNTRY CLUB ROAD - SHOF.:WOOD, MINNESOTA 55331-8927 - (952) 4743236
FAX (952) 474-0128 - www.ci.shorewood.mn.us ® cityha11@ci.shorewood.mn.us
MEMORANDUM
TO: City Council
FROM: Brian Heck, City Administrator
DATE: January 21, 2009
SUBJECT: Appointments to the Minnetonka Community Education (MCE) Board and the
Lake Minnetonka Conservation District (LMCD) Board
Appointments of Representatives to the Minnetonka Community Education (MCE) Board, the
Lake Minnetonka Communications Commission (LMCC), and the Lake Minnetonka
Conservation District (LMCD) are typically done in January. The City has advertised these
volunteer board opportunities to residents. The two individuals currently holding the NICE and
LMCD board positions have both expressed an interest in continuing to serve; no other
candidates have come forward. There are two candidates for the LMCC Board Representative;
interviews for these two individuals will be scheduled prior to the February 9 Regular City
Council meeting, with that appointment being made at the February 9 City Council meeting.
The MCE and LMCD candidates are:
MCE: Tad Shaw, 5580 Shore Road
LMCD: Richard Siakel, 25680 Birch Bluff Road
At its meeting on January 12, Council agreed to make the MCE Board appointment for a two-
year term and the LMCD appointment for a three-year term. Draft resolutions are attached for
Council's consideration.
Council Action
A motion to adopt the following Resolutions:
A) A Resolution making an appointment to the Minnetonka Community Education Board
B) A Resolution making an appointment to the Lake Minnetonka Conservation District
Board
® e
PRINTED ON RECYCLED PAPER
CITY F S OREWO
RESOLUTION NO. 09-
A RESOLUTION MAKING AN APPOINTMENT TO THE MINNETONKA
COMMUNITY EDUCATION (MCE) ADVISORY COUNCIL
WHEREAS, the City of Shorewood annually appoints a Shorewood resident to
serve as City Representative on the MCE Advisory Council; and
WHEREAS, the City advertised this volunteer board opportunity for appointment
to said Advisory Council;
NOW, THEREFORE BE IT RESOLVED that the City Council of the City of
Shorewood hereby appoints Tad Shaw as City Representative on the Minnetonka
Community Education (MCE) Advisory Council for the period February 1, 2009 through
January 31, 2011.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD
this 26th day of January, 2009.
ATTEST:
Christine Lizee, Mayor
Brian Heck, City Administrator/Clerk
CITY OF S E OOD
RESOLUTION NO. 09-
A RESOLUTION MAKING AN APPOINTMENT TO THE LAKE
MINNETONKA CONSERVATION DISTRICT
WHEREAS, the City of Shorewood appoints a resident to represent the City on
the Lake Minnetonka Conservation District; and
WHEREAS, the City advertised this volunteer board opportunity for appointment
to said Board;
NOW, THEREFORE BE IT RESOLVED by the City Council of the City of
Shorewood to hereby appoint Richard Siakel to represent the City of Shorewood on the
Lake Minnetonka Conservation District effective February 1, 2009 through January 31,
2012.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD
this 26th day of January, 2009.
ATTEST:
Christine Lizee, Mayor
Brian Heck, City Administrator/Clerk
5755 COUNTRY CLU ; ROACH .NOOD, M..,NESOTA 55331-8927 - (952) 474-3236
FAX (952) 474-0128 @ www.ci.shorewood.mn.us - cityhall@ci.shorewood.mn.us
MEMORANDUM
FROM: Brian Heck, City Administrator /
DATE: January 21, 2009
TO: City Council
SUBJECT: Official Paper
At its meeting on January 12, Council requested information regarding the fees for publication of
legal notices. The following fees were provided by the papers listed:
Sun Sailor
Laker
Lakeshore Weekly
Mpls. Star Tribune
$1.30 per line for first
$7.35 per column
$1.20 per line for first
$3.40 per line
week
inch for first week
week
$.065 per line for 2" d
($.081 per line)
$0.85 per line for 2" d
consecutive week
$5.30 per column
consecutive week
inch for 2" d
consecutive week
(.70 cents per line)
Because some of the papers have wider columns making it difficult to do an apples to apples
comparison of the rates, staff provided the same legal notice to each paper and requested a price
quote for a one-time ad. The price quote provided is as follows:
Sun Sailor
Laker
Lakeshore Weekly
M ls. Star Tribune
$25.03
$26.46
$40.80
$146.20
® PRINTED ON RECYCLED PAPER
a~