Mobile Communications Policy 02-23-09
CITY OF SHOREWOOD
MOBILE COMMUNICATIONS POLICY
Purpose
Mobile Communications such as cellular telephones, personal digital assistants (PDA’s), smart
phones, etc., provide employees with the tools necessary to communicate faster, access
information while away from the office, become more productive, and provide greater services
to the public. It is also understood such devices add to operating expenses and present possible
security risk to the City. This policy is intended to manage costs and maximize security while
ensuring necessary employees have the tools to be the most productive.
Applicability
The City of Shorewood will consider providing a cellular telephone or other mobile
communications device to employees, or reimbursing employees for using their personal device
for business purposes. The determination as to who shall be eligible shall be left to the
employee’s supervisor. The supervisor shall take in to consideration improvements to
productivity, customer service, increased efficiency, and performance in making this
determination.
Acceptable Use
Mobile communications devices provided by the City of Shorewood shall be used for business
related purposes only (de minimus personal use exempted). Personal use of said device beyond
“de minimus” shall be reimbursed by the employee at the per minute rate charged by the carrier.
Employees using a City provided device shall review the monthly invoice and mark all activity
of a personal nature and provide reimbursement for such activity within 10 days to the Finance
Department.
An employee issued a device by the City of Shorewood shall keep the device on and charged and
on their person when away from the office. The employee is expected to provide the number for
this device as the alternate contact number.
Reimbursement for Use of Personal Device
An authorized employee may use their personal device for business purposes and receive
reimbursement for business use by the City based on the per minute rate charged by the carrier
up to sixty (60%) percent of the total monthly contract amount.
Misuse or Abuse
An employee issued a City owned device that uses it for excessive personal business and does
not reimburse the City for said use is subject to disciplinary action under the personnel policies.
An employee who fraudulently claims reimbursement for business use on a personal device is
subject to disciplinary action under the personnel policies.