030909 CC WS AgPCITY OF S O WOOD
CITY COUNCIL WORK SESSION
MONDAY, MARCH 9, 2009
AGENDA
1. CONVENE CITY COUNCIL WORK SESSION
A. Roll Call
Mayor Liz&
Bailey
Turgeon
Woodruff
Zerby
B. Review Agenda
2. SOUTHSHORE CENTER
3. ADJOURN
5735 COUNTRY CLUB ROAD
SOUT SHORE CENTS
DINING ROOM
6:00 P.M.
Attachments Estimated Estimated Start
Time Time
(Clock Time)
6:00 p.m.
Administrator's 1 horn' 6:00 p.m,
memorandum
7:00 p.m.
5755 COUNT, Y CLvu ROAD ® SHO,,EV,,DGD, Iki vEVESOTA 55331-3927 ® (952) 474-3236
FAX (952) 474-0128 ® v,,ww.ci.shorewood.mn.us - cityhaI1@ci.shorewood.mn.us
MEMORANDUM
TO: City Council
FROM:
Brian Heck, City Administrator
DATE: March 4, 2009
SUBJECT: SouthShore Center
BACKGROUND
The status of the SouthShore Community Center is currently in flux since the dissolution
of the Friends of the SouthShore Senior Community Center. This placed the operation of
the Center on the Cities of Deephaven, Greenwood, Excelsior, Tonka Bay and
Shorewood.
The council discussed the interim plans including authorizing the city to act as the fiscal
agent. The Council also heard from the city attorney and a letter was sent to the former
Friends president regarding rental arrangement and other issues.
Shorewood was notified on Tuesday, February 24, that the LMCC was interested in
purchasing the building and on Monday, March 1 Tom Scanlon, Chair of the LMCC
delivered a "terms" sheet for the purchase of the building (see attached).
Monday evening Tonka Bay City Council held a special work session to discuss the issue.
At this point, the Council has questions and will be sending a letter similar to the one
Shorewood sent. Tonka Bay is open to all options including selling the building. They
do have questions regarding fair market value, zoning requirements/restrictions, the
Shorewood option, etc. and indicated to Mr. Scanlon that a decision in 30 days might not
be feasible.
The Deephaven Council also discussed this issue as part of their meeting on Monday
night. I spoke to Mr. Dana Young and he related that the Deephaven Council is interested
in pursuing the sale of the building as a first option.
411,
PRINTED ON RECYCLED PAPER
ip
-2- March 4, 2009
I spoke to Kristi Luger regarding the Excelsior Council discussion on the issue which
took place on Monday as well. The Excelsior Council is interested in trying to make the
Center work for a year. They are not interested in pursuing the sale of the facility at this
time.
The Greenwood Council discussed the Center at their meeting on Tuesday. Based on
information provided by Tom Anderson and previous information obtained regarding the
status of the facility, the Council laid over the discussion and will conduct a special
meeting on Monday, March 9 and will make a decision at that time.
OPTIONS
There are essentially two options for the Council to consider regarding the firture of the
Center: continue operations or terminate the partnership and exercise one of the options
under Section 6 of the Cooperative Agreement. These options are discussed in more
detail below.
Sale of Huildi~
In order for the facility to be sold a few criteria must be met. 1) Fair market value must
be determined; 2) Four of the five member cities must agree to terminate the current
arrangement; 3) Shorewood must choose to forgo its option to acquire the facility, 4)
Facility sold to a third party.
There is no mechanism in the Cooperative Agreement indicating how the fair market
value is determined, so the cities need to agree to a method for establishing this value.
The sale of the building will relieve the city of the responsibility of potentially
contributing to the ongoing operation or maintenance of the building. The LMCC will be
located in the City and own the building.
The sale of the building to the LMCC under the terms offered will result in
approximately $18,000 in annual income to the city over ten years for a total of $180,000.
The sale of the building will necessitate the notification to the current renters of their
need to find a different location for their events. Cities loose additional space to hold
forums, meetings, and educational events. Some of the events scheduled include chess
camp scheduled for three one week sessions in June, July and August; Rain water garden
class sponsored by Shorewood in April and May; The Minnetonka Arts Tour in May.
Continued Operation
The continued operation of the facility requires the designation of a fiscal agent
(currently Shorewood is serving in this capacity); developing a mechanism to monitor the
operation of the facility (amending the cooperative agreement); determination if the cities
-3- March 4, 2009
will manage and operate the facility or if a management agreement can be worked out
with a third party.
Continuing the operation may result in the providing a subsidy to cover operational
shortfalls; Staff time may be allocated to process checks and payments as fiscal agent;
Staff time may be necessary to manage agreements.
Keeping the building open provides space for the community and the cities; provides a
location for expanded programming for residents; rental of the space can continue with
income used to offset operational costs; Does not eliminate the option to dispose of the
building if maintaining the operation is too onerous.
Based on past revenue and expense history and the bookings already in place, the
potential subsidy from all five cities for the balance of 2009 is estimated to be $4,200.
Shorewood's share based on the methodology used in the original construction would be
$2,100 (see attached spreadsheets and current rental bookings).
RECOMMENDATION
I recommend the following:
1) Keep the facility in operation for the balance of 2009;
2) Seek partners to provide management and operation of the facility (e.g. handling
rentals, general up-keep and maintenance, scheduling, etc.);
3) Seek partners to increase programming and use of facility;
4) If the continued operation of the facility becomes too onerous and subsidy too
high to maintain, consider disposing of the building in 2010. This will require
establishing criteria to determine "success" of the facility. One criterion is
acceptable level of subsidy toward the maintenance of the facility.
I
m""
4071 SUNSET DRIVE m BOX 385 ® SPRING Pf . N 55384-0385 a 952.471 .7121 1 Fil : 952.471 .9151 a IMCCCa ncc-tv.org
DEEPHAVEN
EXCELSIOR Term Sheet
2-27-09
GREENWOOD Since our time frame is limited to the next few weeks. My goal here is to let you
know what will work for us by being open and direct. Hopefully your
INDEPENDENCE expectations and ours will be close. We have been in the building numerous
times and have found it to be a wonderful facility, however we will have to make
some changes to allow our studio productions. We with have to raise the ceiling
LONG LAKE about 3 feet. Our builder gave us an estimate of about $150,000.00.
LORETTO The parking will be a wonderful improvement for us and we would hope to be
allowed its continued use.
MAPLE PLAIN
With the build out costs pressuring our finances, we would be limited to a 10 year
MEDINA length. Thus, a lease to purchase and not a contract for deed, according to our
attorney. A slight twist might be that if the cities pay or participate in the build
MINNETONKA out, we would then be able to do a contract for deed at a 5 year length. The
BEACH LMCC of course would add that build out cost into our payment plan.
NIINNETRISTA We are proposing payments of $36,000. Per year or $3,000. Per month over 10
years with an option to buy of $1. The LMCC of course would cover all
ORONO maintenance, repairs and insurance.
ST. BONIFACILIS A specific need we would have in the future would be to add on an attached
garage. We have a van that allows us to do remote broadcasts and would need
SHOREWOOD inside storage. So additional land would be required.
I appreciate your willingness to hear our proposals on such short notice and also
SPRING PARIS look forward to getting your creative ideas on this matter.
TONKA BAY Tom Scanlon
Chairman LMCC
VICTORIA
WOODLAND
40171 NSET DRIVE w BOX 385 ~ SPRING MN 55384-038- a 952.4- I_ 125 l . X 952.47 1.9151
DEEPHAVEN
EXCELSIOR Background information;
2-27-2009
:q CC-tv.C g
GREENWOOD The L MCC has been renting their facility for the past 10 years. Over the past
several months we have been exploring other options. Such as renting or
INDEPENDENCE purchasing another building and even purchasing the building we are currently in.
Facts about our ability to enter into a possible agreement.
LONG LAKE
-This is our 25th year serving our member communities
-We receive our funding through cable TV franchise and PEG fees.
LORETTO -Our current fund balance is approximately $400,000.00.
-2008 Revenue was $614,000.00
MAPLE PLAIN
Per our Joint Powers Agreement, approval is needed from 2/3rds of our 17
MEDINA member cities. We will not be asking them for money to aid us in making this
purchase, only permission.
MINNETONKA
BEACH We feel we provide valuable community services, from our work with the local
schools to our seniors.
MINNETRISTA We are advocates for cable customers who have not had satisfactory outcomes
with our local cable provider.
ORONO We bring local government into the homes of our citizens, giving them the ability
to become more informed, involved and active.
ST. BONIFACIUS Our staff is proud of these and the many other things they do to enhance our
citizens and communities.
SHOREWOOD
Respectfully,
SPRING PARK
Tom SCan1Ol1
Chairman
TONKA BAY
VICTORIA
WOODLAND
a
Excelsior/Lake Minnetonka Historical Society
P.O. Box 305
Excelsior, NIN 55331-0305
Emmaus Baptist Church
P.O. Box 204
Excelsior, MN 55331
South Shore Senior Partners
5735 Country Club Road
Shorewood, MN 55331
Melissa Svobodny
4400 West Arm Rd #120
Spring Park, MN 55384
George Kissinger
Museum of Lake Minnetonka
6601 Barberry Lane
Eden Prairie, MN 55346
Gillund Enterprises
Attn: Barry Abblett
14760 Martin Drive
Eden Prairie, MN 55344
Lori Wright
Boulder Bridge Home Owners Assoc.
28065 Boulder Bridge Drive
Shorewood, MN 55331
Gene German
5925 Eureka Rd
Shorewood, MN 55331
Catherine Turner
4963 Kensington Gate
Shorewood, MN 55331
Paula Saunders
6165 McKinley Circle
Shorewood, MN 55331
monthly renter (Wednesday's 9am-12 noon)
$250 per month
monthly renter (Sunday's 9am-12 noon)
$600-750 per month
monthly renter (M-F 8:30am-4:00pm)
$600 per month
4/4 Birthday Party
$216
4/15, 4/22, 4/29 training seminars
$150 pd
4/17 & 4/18 training seminars
$600
12/5 training seminar
$216
4/18 Home Owners Association mtg
$100 pd
4/25, 5/16, 5/30 permit to carry class
$80 per class
*occupant books on regular basis with us
4/25 Women's Day open house
$216 ($50 deposit pd)
5/2 60t" Birthday Party
$400/$200 damage deposit ($300 deposit pd)
Lake Minnetonka Arts Tour 5/2 & 5/3 Community Arts Tour
Attn: Bridgette Donahue $216 ($54 deposit pd)
27225 Smithtown Road
Shorewood, 55331
City of Shorewood 515 City meeting
5755 Country Club Road $75
Shorewood, MN 55331
Medica 6/3 Business meeting
Attn: Stacy Alness $100 pd
CP320
P.O. Box 9310
Minneapolis, MN 55440
Mike & Wendy Casey 6/20 Bar Mitzvah
9805 Sandra Lane $270 pd
Minnetonka, MN 55305
South West Chess 6/22-6/26, 7/20-7/24, 8/10-8/14
Attn: Veronica Harrison kids summer camps (M-F, 8:30a - 5: 00p)
13339 Elaine Court $450 per wk, $350 deposit pd
Savage, MN 55378
Becky Debol 6/28 graduation open house
19220 McKinley Court $336, $85 deposit pd
Shorewood, MN 55331
Excelsior Bay Gables 7/14 Home Owners Association Mtg
c/o Gassen Company $108 pd
Attn: Mary Felix
6438 City West Parkway
Eden Prairie, MN 55344
Liz Izaguire 7/25 birthday party
4940 Acorn Ridge $500
Minnetonka, MN 55345
West Chess 8/3 - 8/7 kids summer camp
Attn: Bill Harrison $450 per wk (M-F, 8:30a-5:00p)
5021 Bernon Ave So. #247
Edina, MN 55436
Louie & Gladys Zakariasen
25610 Park Lane
Excelsior, 55331
Dave Rients
25 Interlachen Lane
Tonka Bay, MN 55331
John Seamans
5680 Star Lane
Shorewood, MN 55331
Men's Garden Club
Attn: Jim Hardy
6600 Pipewood Circle
Excelsior, MN 55331
9/13 Class of 1949 class reunion
$336
12/5 annual holiday party
$108
12/12 annual holiday party
$400
12/17 annual holiday party
$150
South Shore Community Center Renters the Past Twelve Months.
multiple time renters)
1) City of Shorewood *
24) Amesbury West TH
47) Kelli Schulte
2) VFW *
25) Pat Pearson
48) Boulder Bridge Flo
3) Gene Sherman *
26) Emerson Elect
49) Brittany Carlson
4) Minnetonka Nutrition
27) City of Deephaven
50) Harriet Lonergan
5) Alina Kasbohm
28) Lisa Barnes
51) Scott Keen
6) Church of Christ *
29) City of Excelsior *
52) Lorna Scott
7) Excelsior Historical Society *
30) Lifeline Screening *
53) Sandy Haberkorn
8) UPS *
31) Melissa Belke
54) Farmers market
9) Humana
32) Waterford Town.
55) Hartski Corp
10) Mound Fire Aux.
33) Michelle Bode
56) Chris Grossinger
11) Giliund Enterprise T
34) Excelsior Bay Gables
57) Carlye Peterson
12) Lucille Crow *
35) Brianna Luikens
58)Val Mucenieks
13) John Seamans
36) Dolores Terrier
59) Deb Kellner
14) Jospephine APP
37) Anita Lugowski
60) Minnetonka Schools*
15) Men's Garden Club
38) Amesbury Home Owners
Assoc.*
16) Presbyterian homes *
39) lien Neitzel
17) Nancy Pitan
40) Pam Dennis
18) Rotary Club of Excelsior *
41) Brad Olson
19) Carrie Halvorson
42) Patty Alt
20) Sharon Thompson
43) Jan callison
21) Don Grant
44) Park Nicollet
22) League of Women Voters
45) Bardine and Associates
23) Gideon Woods TH
46) General Mills
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Based on current bookings an
Month Occupant
January General Rent
Church
EHS
d past amounts
Amount
Charged
$ 1,160.00
$ 600.00
$ 250.00 $2,010.00
February General Rent $ 1,195.00
Church $ 600.00
EHS $ 250.00 $2,045.00
March General Rent $ 1,554.00
SSSP $ 600.00
Church $ 600.00
EHS $ 250.00 $3,004.00
April General Rent $ 1,516.00
SSSP $ 600.00
Church $ 600.00
EHS $ 250.00 $2,966.00
May General Rent $ 1,440.00
SSSP $ 600.00
Church $ 600.00
EHS $ 250.00 $2,890.00
June General Rent $ 1,436.00
SSSP $ 600.00
Church $ 600.00
EHS $ 250.00 $2,886.00
July General Rent $ 1,960.00
SSSP $ 600.00
Church $ 600.00
EHS $ 250.00 $ 3,410.00
August General Rent $ 1,852.00
SSSP $ 600.00
Church $ 600.00
EHS $ 250.00 $ 3,302.00
September General Rent $ 1,500.00
SSSP $ 600.00
Church $ 600.00
EHS $ 250.00 $2,950.00
October General Rent $ 1,500.00
SSSP $ 600.00
Church $ 600.00
EHS $ 250.00 $2,950.00
November General Rent $ 1,500.00
SSSP $ 600.00
Church $ 600.00
EHS $ 250.00 $2,950.00
December General Rent $ 1,500.00
SSSP $ 600.00
Church $ 600.00
EHS $ 250.00 $2,950.00
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