062209 CC WS AGPCITY OF S O 'UM
CITY COUNCIL N T ;SSION
NE 22, 2009
AGENDA
-LU ROAD
C, , _ FC1 -C-T_ - 1ag3ERS
6:01---M.
Attachments Estimated Estimated
Time in Start Time
Minutes (Clock Time)
1. CONVENE CITY COUNCIL, WORK SESSION 6:00 p.m.
A. Roll Call
Mayor Liz&
Bailey
Turgeon
Woodruff
Zerby
B. Review Agenda
2. 2010 BUDGET Finance 30 minutes 6:00 p.m.
Director's
memorandum
3. MISSION STATEMENT AND GOALS Administrator's 30 minutes 6:30 p.m.
memorandum
4. ADJOURN 7:00 p.m.
57-1- CC,.,, ti I -Y CLUB -IOAD - SHC 31L `--OD, MINNESOTA 55331-8927- (952) 474-3236
FAX (952) 474-0128 - www.d.shorew00d.mmus ® cityha11@ci.shorewood.mn.us
MEMORANDUM
TO: Honorable Mayor and City Council
FROM: Bonnie Burton, Finance Director/Treasurer
Brian Heck, City Administrator/Clerk-
DATE: June 18, 2009
SUBJECT: Overview of 2010 Draft #1 General Fund Operating Budget
OVERVIEW
The City Council had preliminary discussion on the 2010 budget philosophy and process a few weeks
ago. At that meeting, Council directed staff to prepare the first draft of the 2010 General Fund Operating
Budget with a zero (0%) percent tax levy increase. Staff has since been compiling departmental proposed
budgets and although this preliminary first pass is in rough form, staff believes they are on target to
achieve the objectives specified by the City Council.
• Levy Limits: Cities with populations over 2,500 are subject to levy limits for 2010. The levy
limit is constrained either 3.9% or the Implicit Price Deflator (IPD), whichever is less. The LMC
first quarter data has the IPD at .7629% and this will generally allow for up to a .76% inflationary
increase based on each city's previous year's levy. Thus, Shorewood's anticipated allowable
increase for the Pay2010 base levy would be $31,606. (By comparison, the 2009 levy increased
$101,755 or 2.51% from 2008.) The levy limit law allows for "special levies", which are levies
for items such as debt service on bonds, natural disaster recovery, and other very specifically
allowed items. The special levies are added to the base levy.
• Tax Base: The City is pending preliminary information from Hennepin County on new figures
for Shorewood's estimated market values. We have also not yet received information regarding
the change in tax capacity, or taxable value.
• Truth-In-Taxation Requirements: The Council must adopt the "Proposed Tax Levy" for
certification to Hennepin County and the State by September 15. The regularly-scheduled
Council meeting prior to this date is August 24. The "Proposed Tax Levy" is a "not-to-exceed
number" that may be reduced, but cannot be increased when the Council certifies the tax levy in
December. Additional budget work can then be conducted throughout the fall, if needed. A
Truth-In-Taxation budget public hearing is scheduled for December 7, with adoption of the final
2009 budget planned for December 14, 2009.
~J* PRINTED ON RECYCLED PAPER
1
20 10 Proposed General Fund Budget Draft
June 22, 2009 City ConnCil Work Session
Page 2
Enterprise Budgets: Budgets for enterprise activities, which are fee- or sales- supported, will be
prepared and discussed in the fall. These budgets include Water, Sewer, Stormwater, and
Recycling.
2010 BUDGET HIGHLIGHTS - Revenues
• Tax Levy: Per Council direction, this first pass of the 2010 draft budget contemplates the same
base tax levy and special tax levy of as 2009 ($4,776,292.) The 2009 special tax levy, for debt
service for the public safety building and the city hall project bonds, will be approximately
$617,620. The total proposed 2010 tax levy is a 0.00% increase over Pay2009.
Transfers to Capital Funds: Transfers out to Capital Improvement Funds are programmed at
$980,000 for 2010. This amount is reduced from 2009 budgeted transfers by $50,000. The 2009
budget contemplated a $50,000 transfer to the public facilities fiend for which there is no
identifiable use for 2010. The transfers to the parks, streets, and sewer funds are at 2009 levels.
These transfers are important to provide current and future funding for capital projects and
purchases.
• Use of Reserves: The draft budget also contemplates using about $160,000, or 4.6% of General
Fund reserves, in keeping with the General Fund Reserve Policy. This use of reserves should
result in ail anticipated General Fund balance of $3.3 million.
• Other Revenue Sources: Other City revenue sources that have been changed for 2010 include
reductions in building & permit revenue ($60,000 less than 2009) and interest income ($22,000
less than 2009). Fine revenue appears to be stabilized. Transfers of $40,000 into the General
Fund from the Liquor Fund and contemplated use of $160,000 in General Fund reserves is
unchanged from 2009.
• Revenue Summary: Overall, revenues in budget draft #1 are $82,000 less than 2009. If the
expected maximum allowable levy increase of $31,000 was included, revenues would be about
$51,000 less than 2009.
2010 BUDGET HIGHLIGHTS - Expenditures
Staffing Levels, Salaries, and Insurance: No additional staffing changes are contemplated.
Budgeted salaries for 2009 include a 0% adjustment. The AFSCME contract is due to be
renegotiated by 12/31/2009 for salaries in 2010. There is a $24,000 increment included in this
budget draft for merit increases (in the Administrator's budget.) Total employees' insurance
premiums are expected to increase, thus the City's payment of up to $777 per month toward a
regular FT employee's insurance costs, is proposed to be increased to $850 per month for 2010.
0 Elections: 2010 is an election year and $41,000 has been included in the budget for that purpose.
2010 Proposed General Fund Budget Draft
June 22, 2009 City COLmcil Work Session
Page 3
Police & Fire: The City generally reviews and approves the police budget in July/August.
Pending this event, the current budget draft uses an estimated total police expenditure amount
$1,185,887, which is a .84% increase over the 2009 budgeted amount, in accordance with levy
limit regUirements. Also pending, is 2010 budget lntorination front the Mound fire service.
® Professional Services: The costs for assessing, audit, city attorney, and city prosecutor are
shown in this department. A small increase of about $1,500 is contemplated due to an increase in
the assessing services contract Hennepin County.
• Technology and Computer Replacements: The 2010 budget draft includes funding for
computers for two employees scheduled for replacement next year, in addition to a replacement
copy machine. The copy machine purchase was deferred in 2009 and the downtime and
continuous repairs necessitate replacement in 2010. The estimated cost for these items is
$25,000.
® Park & Recreation: This departmental budget includes anticipated contract costs for CRR to
provide Community Center programming. ($53,000 in 2010 vs. $20,000 budgeted in 2009). It
also includes the same level of transfers to the Park Capital Improvement Fund ($45,000) as in
2009. (Note: the 2009 contract is $53,000 for scheduling and park administration.)
S UMMAR Y & CONCLUSION
Staff has made every effort to make this first budget draft as lean as possible. Despite this, there is a gap
of approximately $ 107,000 that must be closed, either in the form of reduced expenditures or transfers or
in an increase in revenue. COUneil is asked to review this draft budget and plan to work toward further
budget refinements with staff at the Monday, June 22, 6 PM work-session. Our mutual goal is to develop
a budget that will provide a responsible plan to balance the City's service delivery needs, continuing
infrastructure needs, and financial position.
CITY OF S RE OOD
Year 2010 Budget Schedule
Date
05/15/09
06/05/09
Description
Budget worksheets distributed to staff department heads.
Completed budget worksheets due back to Finance from staff.
06/08/09 Budget discussion - Council philosophy and direction (Council and Staff)
06/22/09 Work-session: General Fund Operating Budget draft (Council and Staff)
07/27/09 Work-session: Additional General Fund session (Council and Staff)
08/10/09 Work-session: Additional General Fund session (Council and Staff)
08/17/09 Work-session: Additional General Fund session (Council and Staff)
08/24/09 Regular Council meeting. Council adopts 2010 proposed budget and levy.
09/15/09 Proposed budget and levy must be adopted and certified to County Auditor
by this date. State form Payable 2010 PT Form 280 also to be submitted.
10/12/09 Work-session: Enterprise Budget session (Council and staff)
10/26/09 Work-session: Enterprise Budget session (Council and staff)
11/16/09 Work-session: General Fund Budget Final Review (Council and staff)
11/20-11/24 Counties to mail Notice of Proposed Property Tax by this date.
12/03/09 Budget hearing advertisement published in the official newspaper.
12/07/09 Truth-In-Taxation Budget Public Hearing.
12/14/09 Regular Council meeting. Final 2010 budgets and levy to be adopted.
12/30/09 Final levy and budgets must be certified to the County Auditor by this date. State forms
Payable 2010 Property Tax Levy Report and PT Fonii TNT2010 also due.
4
L~AG g~t4 ¢q
lrOF
I T SINCE 1913
CITIES
Property Taxation 101
This guide is intended to describe the basics of Minnesota's property tax system. This system
collected more than $6.8 billion in 2008 to help fund the services of schools, counties, cities,
townships, and special districts and the state general fund. One of the challenges of trying to
understand this system is the complex array of terms involved. As new terms are introduced in this
guide, they are shown in italics. A glossary at the end of the guide has short definitions of these
terins.
Assessment and classification
The property tax system is a continuous
cycle, but it effectively begins with the
estimation of property market values by local
assessors. Assessors attempt to determine the
approximate selling price of each parcel of
property based on the current market
conditions.
Along with the market value
determination, a property class is ascribed to
each parcel of property based on the use of
the property. For example, property that is
owner-occupied as a personal residence is
classified as a residential homestead. The
"use class" is important because the
Minnesota system, in effect, assigns a weight
to each class of property. Generally,
properties that are associated with income
production (e.g. commercial and industrial
properties) have a higher classification
weight than other properties.
The property classification system
defines the tax capacity of each parcel as a
percentage of each parcel's market value.
For example, a $75,000 home which is
classified as a residential homestead has a
class rate of 1.0 percent and therefore has a
tax capacity of $75,000 x .01 or $750. (A
sample of the class rates are included in table
A.)
[parcel market value] * [class rate] = [parcel
tax capacity]
The next step in calculating the tax
burden for a parcel involves the
determination of each local unit of
government's property tax levy. The city,
county, school district and any special
property taxing authorities must establish
their levy by December 28 of the year
preceding the year in which the levy will be
paid by taxpayers. The property tax levy is
set after the consideration of all other
revenues including state aids such as LGA.
[city budget] - [all non-property tax
revenues] = [city levy]
For cities within the seven-county Twin
Cities metropolitan and on the iron range, the
levies are reduced by an amount of property
tax revenue derived from the metropolitan
and range area fiscal disparities programs
(see Fiscal Disparities 101 for more
information).
145 UNIVERSITY AVE. WEST
ST. PAUL, MN 55103-2044
PHONE: (631) 281-1200 EAX. (651) 281-1294
TOLL ExaE: (800) 915-1122 wE& wwwuAraoxa
Local tax rates
Local governments do not directly set a tax
rate. Instead, the tax rate is a function of the
levy and the total tax base. To compute the
local tax rate, a county must determine the
total tax capacity to be used for spreading the
levies. The total tax capacity is computed by
first aggregating the tax capacities of all
parcels within the city. Several adjustments
to this total must be made because not all tax
capacity is available for general tax purposes.
The result of this calculation produces
taxable tax capacity. Taxable tax capacity is
used to determine the local tax rates.
[city levy] / [taxable tax capacity] = [city tax
rate]
The city tax rate is computed by dividing the
city levy (minus the fiscal disparities
distribution levy, if applicable) by the taxable
tax capacity. Under the current property tax
system, the tax rate is expressed as a
percentage. For example, the average 2008
city tax capacity rate is approximately 36.29
percent. Dramatic changes to the tax system
in 2001 increased the average city rate
significantly in 2002. This same calculation
is completed for the county based on the
county's levy and tax base, the school district
and all special taxing authorities. The sum of
the tax rates for all taxing authorities that
levy against a single property produces the
total local tax rate. This total local tax rate is
then used to determine the overall tax burden
for each parcel of property.
Parcel tax calculations
The property tax bill for each parcel of
property is determined by multiplying the
parcel's tax capacity by the total local tax
rate. The tax statement for each individual
parcel itemizes the taxes for the county,
municipality, school district, and any special
taxing authorities.
[parcel tax capacity] * [total local tax rate] _
[tax capacity tax bill]
To complicate the tax calculations,
voter-approved referenda levies are applied
to the market value of each parcel, not tax
capacity. As a result, each identically valued
parcel, regardless of the property's use, pays
the same amount of referenda taxes (with the
exception of certain agricultural and seasonal
recreational properties, which are exempted
from referenda taxes). In 2008, three
counties, 50 cities and 335 school districts
levied market value-based levies. These
communities must have a separate calculation
for a market value referenda levy by the total
taxable market value of each community.
[parcel market value] * [market value tax
rate] = [market value tax bill]
[tax capacity tax bill] + [market value tax
bill] = [total tax bill]
State property tax
New to the tax system in 2002 was a state
property tax on all commercial, industrial,
seasonal recreational, and utility real
property. In 2008, this new tax raised $655
million statewide; the proceeds are deposited
in the state general fund. Prior to 2002, the
state last collected a property tax in 1968.
Property tax credits
Several tax credits for various types of
properties are available in certain instances.
These amounts are subtracted from the
overall taxes for each parcel to determine the
net tax bill for the individual owner.
Minnesota also provides additional property
tax relief directly to individual homeowners,
cabin owners, and renters through the circuit
breaker and the targeting refired programs.
Property tax intricacies
The technical details of computing property
taxes mask many other intricacies of the
property tax system. Many communities
over the past several years have experienced
situations where individual property taxes
rise much faster than the increase in the
levies that are certified by local units of
government.
The most common factor that results in
an increase in an individual parcel's tax is the
change in the parcel's estimated market
value. Without any change in local levies, a
property owner can experience a tax increase
due almost exclusively to any valuation
increase.
The Legislature frequently changes the
classification system. Changes to the
classification system can shift property tax
burdens from one type of property to another.
Table A demonstrates some of the changes
the Legislature has made to class rates since
1997. Commercial, industrial, and apartment
properties received significant reductions in
their class rates. This shifts tax burden to
other classes of property that did not receive
class rate reductions. In an effort to minimize
the effect of these shifts, the legislature
reduced school levies across the state and
created the Market Value Honiestead Credit.
This credit reduces property taxes for
homesteads by 0.4 percent of the homestead's
market value up to a maximum $304 dollars.
As part of the credit program, the state has
reimbursed cities for the amount by which
the credits reduce cities' tax receipts. The
Legislature made significant reductions to the
reimbursement amounts for cities in 2003
and 2004 and later extended those reductions
to 2005 and 2006. The reimbursements were
restored for 2007.
Economic factors that may affect broad
classes of property can also influence the
overall tax changes for individual parcels of
property. For example, in the early 1990s the
metropolitan area experienced major declines
in the valuation for commercial and industrial
properties. These valuation declines shifted
taxes from property classified as commercial
and industrial to all other types of property.
Valuation declines also may have
accentuated the levy changes by local units of
government.
A 2002 law change exempted
agricultural and cabin property from voter-
approved referenda levies. In some
jurisdictions where these types of property
are a significant part of the tax base, this
change shifted taxes onto other classes of
property.
Legislative changes in state aid programs
can also affect the revenue needed to be
raised from the property tax. In 2002 the
legislature eliminated HACA and increased
the other major aid program, LGA, by $140
million. In 2003, the Legislature reduced
2003 LGA by about $120 million and 2004
LGA by about $150 million. In 2005,
however, the Legislature added about $48
million to the LGA program for 2006 and
beyond, $4 million of which is directed to
cities under 5000 via a per capita aid base.
Levy limits also impact local levy decisions.
During the 2003 session, cities that had been
previously covered by levy limits lost any
unused levy authority. There were no levy
limits in place for 2008 but the Legislature
did pass new levy limits for cities over 2500
for taxes payable in 2009, 2010, and 2011.
This discussion is only a general overview of
the current Minnesota property tax system.
Over time, the system has become more
complex and difficult for taxpayers to
understand. Unfortunately, local officials
must frequently explain how the system
works and take the blame for the complicated
features of the system. Local officials,
however, can only control local levy
decisions. They have no direct ability to
modify the overall structure of the tax system
and are at the mercy of the Minnesota
Legislature.
7
Glossary of'f'er s
Circuit breaker - A state-paid property tax
refund program for homeowners who have
property taxes out of proportion with their
income. A similar program is also available
to renters.
Class rates - The percent of market value set
by state law that establishes the property's
tax capacity subject to the property tax. See
Table A for a sample list of class rates.
Fiscal disparities programs - Local units of
government in the Twin Cities metropolitan
area and on the iron range participate in
property tax base sharing programs. Under
these two programs, a portion of the growth
in commercial and industrial property value
of each city and township is contributed to a
tax base sharing pool. Each city and
township then receives a distribution of
property value from the pool based on market
value and population in each city.
Homestead and agricultural credit aid
(HACA) - A $200 million property tax relief
program that was eliminated in 2001.
Local government aid (LGA) - A state
government revenue sharing program for
cities and townships that is intended to
provide an alternative to the property tax.
The formulae for distributing the aid
payments were changed for 2004 and
beyond. Transition mechanisms built into
the new LGA law mean that it will be several
years before all cities are fully "on" the new
formula. LGA is distributed using different
formulae for cities over 2,500 and cities
under 2,500. Large city formula factors are:
pre-1940 housing percentage, population
decline over last decade, accidents per capita,
average household size, metro or non-metro,
and adjusted net tax capacity per capita.
Small city formula factors are: pre-1940
housing percentage, population decline over
last decade, commercial/industrial property
percentage, and population. The 2006
Legislature implemented a new $6 per capita
aid base for cities under 5000.
Local tax rate - The rate used to compute
taxes for each parcel of property. Local tax
rate is computed by dividing the certified
levy (after reduction for fiscal disparities
distribution levy and disparity reduction) by
the taxable tax capacity.
Market value - An assessor's estimate of
what property would be worth on the open
market if sold. The market value is set on
January 2 of the year before taxes are
payable.
Market value homestead credit - This
credit offsets a portion of each homestead's
property tax burden equal to .4 percent of the
homestead's market value up to a maximum
credit of $304.
Property class - The classification assigned
to each parcel of property based on the use of
the property. For example, owner-occupied
residential property is classified as
homestead.
Property tax levy - The tax imposed by a
local unit of government. The tax is
established on or around December 28 of the
year preceding the year the levy will be paid
by taxpayers.
Targeting refund - a state paid property tax
refund for homeowners whose property taxes
have increased by more than 12 percent. A
similar program is available to cabin owners.
Tax capacity - The valuation of property
based on market value and statutory class
rates. The property tax for each parcel is
based on its tax capacity.
8
Total tax capacity - The amount computed
by first totaling the tax capacities of all
parcels of property within a city.
Adjustments for fiscal disparities, tax
increment and a portion of the powerline
value are made to this total since not all tax
capacity is available for general tax purposes.
Table A: class rates
Truth-iii-Taxation N The "taxation and
notification law" which requires local
governments to set estimated levies, inform
taxpayers about the impacts, and hold a
separate hearing to take taxpayer input.
Property Class
Taxes
Local Taxes
State Tax Payable
Payable 2007
Payable 2008
2008
Residential Homestead:
<S76.000`
1.0%
1.0%
No state tax
$76,000-5500,000
1.0
1.0
>$500,000
1.25
1.25
Non-homestead Residential:
Single unit:
<S70,000'
1.0
1.0
$76,000-5500,000
1.0
1.0
No state tax
>$500,000
1.25
1.25
2-3 unit buildings
1.25
1.25
Market-rate Apartments:
1.25
1.25
No state tax
Commercial/Industrial:
Subject to state
<s 100,000'
1.5
1.5
levy (Commercial-
$100,000 - S 150,000
1.5
1.5
industrial rate)
>5150,000
2.0
2.0
Seasonal Recreational Residential:
Subject to state
<$76,001
1.0
1.0
levy (seasonal-
$76,000-$500,000
LO
1.0
recreational rate)
>S500,000
1.25
1.25
'First tier limit was $72,000 for 1997, $76,000 for 2000, and 8500,000 for 2002
'First tier limit was $100,000 for 1997, $150,000 thereafter
Rachel Walker, League of Minnesota Cities -Updated August 2008
CITY OF SHOREWOOD,
MINNESOTA
2010 DRAFT ANNUAL
GENERAL FUND OPERATING BUDGET
DRAFT # 1
BUDGET WORKSESSION
22 JUNE 2009
CITY OF,' D
GENERAL FUND REVENUE A, PENDI'T€ RE ~ 11 4'
2010 DRAFT GENERAL, FUND BUDGET
:Actual
2006
Actual
2007
ActMil
2008
Adopted
2009
` -T-D May
2009
Proposed
2010
Revised
2010
Adopted SS
2010 Change
Change
Revenues and Other Sources
Property Taxes
4,141.539
4,332.741
4.582.601
4.776.292
0
4.776292
0
0.00411
Licenses and Pennits
382.408
256.471
195,420
196.270
68.7X4
136,270
(60,000)
-30.57°0
Intergovernmental
4.925
95.901
78,155
65,000
30,736
65.000
0
0.00°0
Fines and Forfeitures
79,040
77.777
53369
55.000
19.677
55.000
0
0-00410
Charges for Service
45,450
50.X19
50,754
46,000
39,174
46.000
0
0.00°0
kliscellancous Revenue
195,090
286,684
176,535
150,000
45.5X3
128.000
(22.000)
-14.6746
Total Revenues
4.849.452
5,100.393
5,136,833
5.288.562
203,959
5.206.562
0
0 (82,000)
-1.55°0
Expenditures
General Government
Mayor and Council
60,960
63319
69,721
70,194
27.995
70,194
0
0.00%
Administration
125,505
149,180
229.292
173,521
59,148
180,379
6.858
3.959%
General Government
195.099
241848
225,969
267,569
103,997
275,563
7.994
29990
Elections
30,019
1894
477532
7.211
1,442
41,029
33,818
468.9"6
Finance
1597336
174,495
164,651
198.837
77,414
195,675
(1162)
-1.59%
Professional Services
164,864
196,880
213,220
205.500
118.302
207.000
1,500
0.73°0
Planning and Zoning
194.305
1847854
206.595
213,306
78,516
204.259
(9,047)
-4.24%
Municipal Building
207.400
206,645
151,372
266,920
41.237
315.300
48.380
18.13%
Total GeneralGovenvnent
1,137,485
17221115
1,3087353
1.403,058
508,050
1.489.399
0
0 86;341
6.15%>
Public Safcty
Police
1,036,609
1,072,528
1,139.063
1,176.000
5087591
1.185.887
9.887
0.84°l0
Fire Protection
563.850
595.947
622,934
600,638
300.225
600,638
0
0.110%
Protective Inspection
139,580
12X,142
137,784
133,934
45355
124.752
(9,182)
-6.86:'0
Animal Control
21,845
21.390
0
0
0
0
0
4DIV/0!
Total Public Safety
1,761,884
1,818,007
1;899380
1,910,572
854,171
1,911.277
0
0 705
0.041%
Public Works
City Engineer
195,435
132,998
147,576
161,057
637182
115,857
(45,200)
-28.06%
Public Works Services
363.21X
405,010
413.605
420.495
161664
414.300
(6,195)
-1.470,'/0
Streets and Roadways
164.708
171.221
197,434
190.945
327221
190.869
(76)
-0.04%
Snow and Ice Removal
27,330
69,189
68,606
86,512
407104
85,496
(1,016)
-1.174'i,
Tratlic Control/Street Lights
41.701
39,274
46,537
47,600
14.309
51,049
1449
7.25°6
Sanitation/Waste Removal
6.003
4,458
9.736
5.545
1,918
5.549
4
0.070
Tree Maintenance
30,556
29.598
24.351
30.568
3.513
33.254
2.6X6
8.79°o
Total Puhlic Works
828.952
851,748
907,X45
942,722
317,911
X96,374
0
0 (46,348)
-4.92°6
Culture and Recreation
Parks and Recreation
169.411
200.920
229.255
202,210
111.159
236.759
34.549
17.091),,
Total Culture and Recreation
169.411
200.920
229.255
202.210
111. 1 59
236.759
0
0 34.549
15.07°„
Total F..xpendituros
3.X97.732
4.091790
4.345.233
4.458562
1.791.291
4.533.809
0
0 75.247
1.73°0
Total Rev'cnneS (hcr (1'ndcr)
Expenditures
950.720
1.007,603
791.600
X30.000
(1.587.333)
672.753
0
0
2
CITY OF,' 1 ✓OO
GENE L< FUND REVENUE A' F EXPENDITURE SU' Y
2010 DRAFT GENERAL, FUN BUDGET
Actual ;Actual Actual Adopted Y-T-D May Proposed Revised :Adopted SS
2006 2007 2008 2009 2009 2010 2010 20tO Change Change
Fund Transfers In
Liquor Fund
50.000
40.000
40.000
40,000
0
40.000
0
Street Reconstr Fund
0
0
0
0
0
0
0
Trail Fund
0
0
0
0
0
0
0
Sewer Fund
0
0
0
0
0
0
0
Water Fund
0
0
0
0
0
0
0
'T'otal Transfers In
50,000
40,000
40,000
40,000
0
40.000
0 0 0 0.001
Fund Transfers Out
Equip Replacemt Fund (PW)
175,000
175,000
175,000
175,000
0
175,000
0
Street Reconstr Fund
345,000
345,000
645,000
700.000
0
700,000
0
Park Capital Imp Fund
10,000
15.000
15,000
45,000
0
45,000
0
Trail Cap Imprvment Fnd
0
0
0
0
0
0
0
Public Facilities Fund
50.000
50,000
50.000
50,000
0
0
(50,000)
Land & Open Space Fund
5,000
0
fl
0
0
0
0
Sewer Fund
60,000
0
60,000
0
60,000
0
Stormwater Nigmt Fwtd
25.000
25.000
0
0
0
0
0
Total Fund Transfers Out
610,000
670.000
885,000
1,030,000
0
980,000
0 0 (50,000) -5.65%
Excess (Deficiency) of'Revenues and
Other Financing Sources Over
Expenditures and Other Uses
390.720
377,603
(53,400)
(160,000) (1.587,333)
(267,247)
0
0
Amounts to be Provided from
4eneral Fund Balance
(390,720)
(377,603)
53,400
160.000 1.587333
267,247
0
0
General Fund Balance January1
1993,181
3.383.906
37761509
3.708.110 3,7087110
3,548,110
3,548,110
3,548,110
General Fund Balance December 31
3.383.906
3,761,509
17087110
3.548,110 2,120.777
3,280.863
3.548,110
3,548,110
107,247
3
C'ITE' O SHO EWOOD
GENE Lr FUND SUMMARY OF ESTIMATED REVENUES
2€}10 DRAFT GENE La FUND BUDGET
:Actual
Actual
AChkd
Adopted
)'TD May
Proposed
Revised Adopted S
90
REVENUES
2006
2007
2003
2009
2009
2010
2010 2010 Change
Change
Taxes
General Property
4,023,943
3.663.362
3909.841
4.1 58,672
0
4,153,672
0
0.00°'0
Fiscal Disparities
117.591
108.244
117,683
0
0
0
O
4DIV/0!
Special Law
561.135
555,078
617.620
0
617,620
0
0.00°b
Total Taxes
4.141,539
4332,741
4,582,601
4.776.292
0
4,776,292
0 0 0
0.00°6
License/Pemnits
Rental Housing
120
2.620
1,980
500
480
500
0
0.00110
Tobacco
17000
1,000
750
1,000
250
1,000
0
0.0040
Alcoholic Beverages
8.200
14.743
8,510
8,320
8.320
8,820
0
0.00"6
Others-Business
0
2.739
1244
1.000
1,030
1.000
0
0.00,-
Building Permits
365.510
231,436
176.679
I SUMO
56,579
120,000
(60,000)
-33.33%
Tree Trimming Licenses
510
570
540
450
150
450
0
0.0040
Dog Licenses
4.104
1288
3.667
3.500
1.925
3.500
0
0.00%
Others-Mise.
2.964
75
50
1.000
50
L000
0
0.001%
Total License/Permits
382,408
256,471
195,420
1967270
68.784
136,270
0 0 (60.000)
-30.57°0
Inter-govenunental Revenues
State Aids
SQkt Value Credit Aid
174
32,995
15,206
0
30,736
0
0
PDIV/0!
PERA Aid
4.751
4,751
4.751
5.000
0
5,000
0
0.0006
MSA Road slid
0
58.155
58,198
60.000
0
60,000
0
0.0046
Total State Aids
4.925
95,901
78,155
65,000
30.736
65.000
0 0 0
0.004'o
Total Inter-governmental
4.925
95,901
787155
65.000
30.736
65.000
0 0 0
0.00%
Charges For Service
General Govemment
14.320
15,899
20.989
15.000
18339
15,000
0
0.004'6
Engineering
0
0
0
O
0
0
0
YDIVIO!
Recreation
31.130
34,920
29.765
31.000
20.835
31.000
0
0.00%
Total Charges For Service
45.450
50.819
50.754
46,000
39,174
46.000
0 0 0
0.0040
Fines & Forteits
79.040
77.777
53.369
55.000
19.678
55.000
0
0.004'0
Misc. RcvonLLCS
195.090
286,684
176.535
150.000
45,588
128,000
(22.000)
14.67"0
Total Revenues Betbre Tsars
4,848.452
5.100.392
5-136.833
5.288.562
203.959
5206.562
0 O (8 .0001
L554b
Transfers
From General Fnd Rsv:s
0
0
0
160.000
0
160.000
0
0M01.
From Liquor Fond
50.000
40.000
0
40.000
0
40.000
0
0.00%
Total Transfers
50.000
40.000
0
200.000
O
200.000
0 0 0
0.000"
Tot;d Revenues & Tra nskns
4.898.452
5.140.392
5.136_,,33
5.458.562
203.959
5.406.562
0 0 ;'..i! )Ul
-1.-19°„
Other Funding Sources
0
0
0
O
O
0
0 0 O
0.000„
Total Revuaues
54.895.152
S5.140.392
55.136.533
55.188.562
)203.959
55.406.562
SO SO (82.000)
-1.49°b
CITY OF SHOREWOOD
GENERAL FUND SI1MIi?iARV OF EXPENDITURES & TRANSFERS OUT
20141 DRAF'.T GENERAL FUND BUDGET
Actual
2006
:Actual
2007
Actual
2008
:Adopted
2009
Y-T-D May
2009
Proposed
2010
Revised Adopted
2010 2010
SS
Change
Change
Expenditures
General Government
Mayor and Council
60,960
63319
69,721
70,194
27,995
70194
0
0.0096
Administration
125,505
149.180
229.292
173.521
59,148
180.379
6,858
3.95° 0
General Goverunent
195,099
243,848
225.969
267.569
103,997
275,563
7.994
2.99° o
Elections
30.018
2,894
47,532
7,211
1,442
41,029
33,818
46898°;
Finance
159,336
174,495
164,651
198,837
77,414
195,675
(3,162)
-1.5990
Protessional Services
164,864
196,880
213,220
205,500
118,302
207.000
1,500
0.73110
Planning and Zoning
194,305
184,854
206,595
213,306
78.516
204,259
(9,047)
-4.2496
Municipal Building
207,400
206,645
151.372
266.920
4L237
315300
48,380
18.1396
- Capital Tsfr: Pub Facilities
50,000
110.000
50,000
1 10,000
0
60,000
(50,000)
-45.45°6
Total General Government
1.187.487
1,332,115
1,358.352
1.5 13M58
508,051
1,549,399
0 0
36,341
2.4006
Public Safety
Police
1,036.609
1.072,528
1,139,063
1,176,000
508,591
1,185,887
9.887
0.849'0
Fire Protection
563,850
595,947
622,934
600,638
30.0,225
600,638
0
0.009ti
Protective Inspection
139,580
128.142
137,784
133.934
45355
1247752
(9,182)
-6.8601)
Animal Control
21.845
21,390
0
0
0
0
0
/'DIV/0!
Total Public Safety
1,761,884
1,8181007
1,899,781
1,910,572
854,171
1,911,277
0 0
705
0,04°.6
Public Works
City Engineer
195,433
132,998
147,576
161,057
63,182
115,857
(45,200)
-28.06°0
Public Works Services
363,218
405,010
413,605
420,495
162.664
414,300
(6.195)
-1.4740
-Capital Tstc Equip/Strmwtr
200,000
2007000
175.000
175.000
0
175,000
0
0.0090
Streets and Roadways
164,708
171.221
197,434
190,945
32,221
190,869
(76)
-0.04"6
-Capital Tsf : Street Imprvs.
345,000
345,000
645,000
700,000
0
700,000
0
0.00 6
Snow and Ice Removal
27,330
697189
68,606
86,512
40,104
85.496
(1.016)
-1.17%
Tratlic Cntrl/Street Lights
41,701
39.274
46,537
42600
14,309
51,049
3,449
7.2590
Sanitation/Waste Removal
67003
4,458
9,736
5.545
1,918
5.549
4
0.07%
'Free Maintenance
30,556
29,598
24.351
30,568
37513
33,254
2,686
8.7990
Total Public Works
1,373,949
1,3967748
1,727,845
1.8177722
317.911
1,771,374
0 0
(46,348)
-2.55°0
Culture and Recreation
Parks and Recreation
169,411
2007920
229.255
202,210
111,159
236,759
347549
17.091)0
-Cap "fstr: Park Capital hasps.
15.000
15.000
15,000
45.000
0
45.000
0
0.00 =6
Total C114uu-c and Recreation
184,41 1
215.920
244255
247.210
111.159
281.759
0 0
34.549
13.98"„
Total Expenditures & TranSferS
4.507,731
4,762,791
5.230.233
5,488.562
1,791,292
5,513.809
0 0
25,247
0.46°,
5
FUND: 101 General DEI':Al~'1'\11;N'I' \4ISION:
The Mayor and Citv Council set poticv tor the City
DEPARTMENT: Mayor and Council and provide general direction to the :Administrator in
policy implamcntation. The department hudget
DEPT NO: 41110 Supports council development, intonnation cHorts and
special Citv associations and programs.
DESCRIPTION OF ACTIVITY:
The City Council tneets twice month and in periodic special work-sessions to consider
and adopt legislative and administrative policies that pertain to the services
provided to residents. The Citv Council also sits as the Shorewood Economic Development :Authority (ED:A).
OBJEcriVES /ESTIMATED SERVICE INDICATORS
Establish annual work program of goals and priorities for the City
Meet at least annualiv with advisory commissions.
- Strategic planning and direction
Seminars. Conferences & Schools Attended
- No. of Crnmcll Mtgs./F-DA
No. of Workshops/Special
- Agenda Items
Ordinances & Resolutions Adopted
HIGH1,IGH'T'S/COA4MEN"rS:
Statling:
Citv Council Salaries
Supplies/Materials:
Awards and misc. supplies
Support Services:
Conferences and Seminars
Appreciation Function for City Volunteers/Staff
Special Brochures
Prof. Associations/ &Iamherships/Activitics:
Lake Minnetonka Conservation District (LMCD)
Assn of Metro MLIViCipalities
League of MN Cities
Excelsior Chamber of Commerce JUN 4th Celahration
Charges. Fans & Othcr:
5
24
24
400
120
6
FIND: 101
BUDGET
ITEM
DEPARTAdENT:
;Actual
2006
Mavor and Council
Actual Actual
2007 2008
Adopted
2009
YTD N-1av
2009
Proposed
2010
Revised
2010
DEPT 41110
Adopted
2010
Statlinu
16.794
16.794
16.255
16.794
6.997
16.794
0
0
SuppliesMaterials
1.127
1,402
2.478
1.400
2,258
1.400
0
0
Support Services
43,039
45.123
50.988
52000
18,739
52,000
0
0
CapitalOutla}"
0
0
0
0
0
0
0
Transfers
0
0
0
0
0
0
0
0
TOTAL
60,960
63,319
69,721
70.194
22995
70.194
0
0
STAFFING:
Part lime:
Nlavor 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Councihnemtiers 4.00 4.00 4.00 4.00 4.00 4.00 4.00 4.00
7
FUND: 101 General DEP.IRT\[ENT MISSION:
To implCmCnt police established by the City Council: offer
DEPART\-IENT: Administration statl'support to the City Councit in its policy making rolei
and manage day-to-day operations ot'the Cit- in a manner
DEPT NO: 41300 consistent with established City values to allectivaly and
atliciently meet Set goals & objectives.
DESCRIPTION OF ACTIVITY:
The City Administrator directs City departmental operations to ensure compliance with policies estahlished by the City Council and
with state and 1ederat laws. The deparhnent supports the City Council by managing Council a,,endas; directing the flow of
information and requests for action to the Conned.
OBJECTIVES / ESTIldATED SERVICE INDICATORS
- Take a leadership role in intergovernmental cooperative efforts in the Lake Minnetonka area
Participate actively in joint powers organizations
- Participate actively in legislative and policy activities of municipal associations
- Actively monitor legislation and communicate witli legislators
Council MtgS/Work Sessions 36
Council Agenda Items 400
Public Safety Board Meetings 22
Public Safety Staff Nteetings 24
Staf2'Nlectings 52
HIGHLIGHTS/CONINIENTS:
Staffing:
Includes an allocation tier staff merit increases (2010: 524,000)
SUpplieS/Materials:
NliscellaneottS books & Supplies
Support Services:
Conference. mileage. meetings & seminars
Memberships to ICMA. NICNIA. NIANIA
Capital Equipment:
Computer Replacement
FUND: 101
BUDGET
ITEM
DEPARTMENT:
Actual
2006
Administration
Actual Actual
2007 2008
Adopted
2009
YTD May
2009
proposed
2010
DI PT 41300
Reviscd Adopted
2010 2010
Stat7in°
120.341
144.631
227.601
167.371
56.694
171,229
0
0
SupplieS/\latcrials
148
0
81
200
40
200
0
0
Support Services
5.015
4.549
1.610
5.950
2.414
6.450
0
0
Capital Oulla}
0
0
0
0
0
1500
0
0
Transters
0
0
0
0
0
0
0
0
TOTAL
125.503
149,180
229,292
173,521
59.148
180.379
0
0
STAFFING:
roll "Cillle:
Admistrator/Clk 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Exec Sec/Dep Clk .20 .33 .25 .25 .25 .25 .25 .25
9
FUND: 10 t General
DEPARTMENT: General Government/City Clerk
DEPT NO: 41400
DEPARTMEN"I'MISSION:
Provide staff support for the City Council including
preparation ofagendas and meeting packets.
Responsible for City Clerk functions including
records retention, notices and licenses.
DESCRIPTION OF ACTIVITY:
This department provides for reception and clerical duties in the City offices, and the recording secretary for
City Council meetings. This department is the official rceordkeeper of minutes, contracts, and permanent records:
and is also responsible for all licensing functions and City communication tools.
OBJECTIVES / ESTIMATED SERVICE INDICATORS
Continue to improve web site, to include information for residents and toots for communication with City Hall
Produce monthly City newsletter to include articles & photos, council & commission articles, & project updates
Provide infonnation for general requests from residents and contractors
Prepare orientation package for new council members, commission members and staff
- Maintain updates to Employee Handbook and City Code
2006
2007
2008
2009
2010
Actual
Actual
Estimated
Estimated
Estimated
No. of0rdinances
14
10
10
l0
10
- No. Of Resolutions
106
92
too
100
100
Newsletters Published
12
12
12
12
12
Dog licenses issued
357
362
360
360
360
Other licenses issued
62
66
60
60
60
Council/WS/EDA/Spec Agendas
54
55
55
55
55
HIGHLIGHTS/COMMENTS:
Staffing:
Deputy Clerk, Admin Asst-Parks; Admin Asst-PW
Part-time communications tech; and part-time Web Developer
Part-time, temporary, general office support
Supplies/Materials:
General Office Supplies and postage
Software upgrades/Misc. Publications
Support Services:
Travel, Conferences and Education
Publication of legal notices for all Gencral Pund Depts
Council Recording Secretary and Council Packet Delivery
Newsletter Printing and Mail Service
City Code Book Updates/Web I losting
Document Destruction Service
Membership Dues
Council Work-session Video Taping
Capital Uutlay
Replacement Computers ( I - Communications Tech.)
10
FUND: 101
DEPARTMENT: General Government/City Clcrk
DEPT 41400
BUDGET
Actual
Actual
Actual
Adopted
Y'TD May
Proposed
Revised
Adopted
ITEM
2006
2007
2008
2009
2009
2010
2010
2010
Staffing
136.706
192,411
177,187
202.149
83219
219.783
0
0
Supplies/Materials
19,965
18,753
20,049
21.000
7,586
19,975
0
0
Support Services
29.454
32,116
28,733
36,920
9,514
33,305
0
0
Capital Outlay
8.974
568
0
7,500
4,865
2,500
0
0
Transfers
0
0
0
0
0
0
0
0
TOTAL.
195,099
243,848
225,969
267,569
105,184
275,563
0
0
STAFFING:
Full time:
Exec Sec/Dep Clk
.61
.75
.55
.70
.70
.55
.55
.55
Parks Secretary
.60
.58
.65
.65
.65
.65
.65
.65
Secretary/Receptionist
.55
.78
.60
.60
.60
.60
.60
.60
Part time:
Communications Tech.
0.57
0.57
0.57
0.57
0.57
0.60
0.60
0.60
Website Mainz
0.20
0.20
0.20
0.20
0.20
0.40
0.40
0.40
Temporary Receptionist
11
FUND: 101 Gcncral
DEPARTMENT: Elections
DEPT NO: 41410
DESCRIPTION OE ACTIVITY:
DEt':~R"1'\IE:N"f \dISS1ON:
Responsible f'or Election fimctions.
This department provides for the preparation for and supervision of State/Fedcral Primary, City General, and
Special elections by the Deputy City Clerk.
OBJECTIVES / ESTIMATED SERVICE INDICATORS
Increase youth awareness or local govarntnettt issues through active involvement with school officials
and instructors through pros*rams such as student election judges and kids voting
2004 * 2006
Actual Actual
- No. of Elections held (in election years)
- No. of Precincts
- No. of Absentee Ballot Requests
- No. of Election Ju aes Trained
- Total Number of Voters/Ballots processed
* presidential Election
HIGHLIGHTS/COiv[MENTS:
Staffing:
.20 Esec Scc/Deputy Clerk (2010)
Election Judees (2010 - est 65)
Supplies/iMatcrials:
Postage
Equipment,Maintcn.mcc
General Supplies
Support Services:
Travel - Milcm-,e Reimh.
Capital OutlaN':
Four (4) Voting Booths
2 2
5 5
706 442
61 69
5.315 4.830
2008*
2010
Estimated
Estimated
2
2
5
5
725
725
65
65
5.400
5.400
12
F ND: 101
DE PAR"1 MIN`I':
Elections
DEPT-11410
BUDGET
Actual
Actual
Actual
Adopted
YTD May
Proposed
Revised
~kdopted
Ff,F,A1
2006
2007
20015
2009
2009
2010
2010
2010
StaCtimt±
24348
322
37,678
4.881
610
32.179
0
0
SupplicS/Nlaterials
1.688
2.540
5.120
2.300
807
4.950
0
0
Support Services
1051
31
4.734
30
25
2,700
0
0
Capital Outlay
1.931
0
0
0
0
1,200
0
0
Transfers
0
0
0
0
0
0
0
0
TOTAL
30,018
2.893
47,532
7.211
L442
41.029
0
0
STAFFING:
Full tithe:
Exec Sec/Dep Ctk
Part time:
Election.ludt!as
0.18 0.10 0.20 0.05 0.05 0.20 0.20 0.20
69 0 65 0 0 65 65 65
13
FUNI D: 101 Gcneral
DEPART'\IENT: Finance
DEPT NO: 41500
DEPARTMENT \{ISSION:
To administer financial policies of the Citv: perform
accounting timctions fix all fund types: invest
available funds in accordance with State Statutes:
oversee Citv insurance policies! and provide for
timely reporting or financial matters to City Council
statY and the public.
DESCRIPTION OF ACTIVITY:
Finance is responsible for processing all financial transactions of the City in accordance with Federal, State and Local laws,
and in compliance with Generally Accepted Accounting Principles. Transactions include accounts payable, accotmts receivable,
payroll, investments, utility hilling, special assessments, risk management, personnel benefits and financial reporting.
The Finance Director is responsible for the preparation and administration of the City budget; and coordination of the annual audit.
OBJECTIVES 1 ESTIMATED SERVICE INDICATORS
- Prepare annual budget document
- Coordinate the annual City audit
- Prepare CAER documents for submittal to GFOA Certificate of Achievement Program
- Review debt issues and make recommendations on debt structure
- Review, update, and maintain financial policies and procedures
- Coordinate and make recommendations on employee benefits
- Manage the City's investment portfolio within the Investment Poliev guidelines
2007
2008
2009
2010
Actual
Actual
Estimated
Estimated
- No. Accounts Payable Checks Issued
2,100
1,600
1.700
1,700
- Utility Bills Processed
15,000
12,200
13,000
13,000
-No. ofPayroll Checks/NODS Issued
1,200
760
850
850
- Received Certificate of Achievement Award
Yes
Yes
Yes
Yes
Sit ppIiesAlaterialS:
Computer checks & budget supplies
Finance sofilvare support and maintenance
Miscellaneous supplies
Support Services:
Conferences, Mileage, Meetings, Education & Seminars
Publication of Financial Statements & Budgets
Memberships to GFOA & ivIGFOA
Subscription to GFOA periodicals
Submittal fee - GFOA Certificate of Excellence Program
Bank & Broker service char,,es
'puition Reimbursements
Capital Outlay:
Laser printer
14
FUND: 101 DEPARTMENT: Finance DEPT 41500
BUDGET
Actual
Actual
Actual
Adopted
YTD \t;iv
Proposed
Revised
Adopted
iTFM
2006
2007
2008
2009
2009
2010
2010
2010
Statlimi
144,311
139,037
154,684
177.637
66.324
177975
0
0
Supplies/Materials
5.018
5.338
5.914
8.200
6,606
7.700
0
0
Support Services
9.368
3,083
4,053
8,500
1.618
8,500
0
0
Capital Outlay
639
27.040
0
4.500
1.678
1.500
0
0
Transtars
0
0
0
0
0
0
0
0
TOTAL 159336 174.498 164.651 198.837 76.227 195,675 0 0
STAFFING:
Finance Dir I.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Sr Aceta Clerk .62 .85 .75 .75 .75 .75 .75 .75
Acete. Clerk .5 .5 .0 .0 .0 .0 .0 .0
15
Ft.\D: 101 Genera(
DEPARTMENT: Professional Services
DEPT NO: 41600
DESCRIPTION OF ACTIVITY:
DFI>:~IZt LIEN r tilf4srGN:
Provide contracted professional services
including general IeGal, prosecution. financial
audit and property assessment.
This department provides for contracted legal. assessing and auditing services fix the Cite. Legal services include
General counsel to the City Council. litigation and prosecution of criminal misdemeanors. Assessing services
provide property valuation infonnation for tax purposes. Audit services provide for the annual financial audit
required by Ndinnesota State Statutes.
OBJECTIVES / ESTIMATED SERVICE INDICATORS
Contain costs on contracted professional services
- No. of taxable parcels 2008- 3,036
- No. of litigations 2008 - 2 - 5
HIGI-ILIGI-I'rS/COIvTMENTS:
Supplies/Materials:
Support Services:
Includes general legal fees and prosacutionS, mediation services, assessing contract, annual audit services.
Charges and Fees:
16
FR'ND: 101
BUDGET
ITEM
DEPARTiGtENT: ProCassional ScrvicCS
Actual Actual Actual
2006 2007 2008
Adopted
2009
) "I'D N•lav
2009
Proposed
2010
Rcvisad
2010
DEPT 41600
Adopted
2010
Statlmo
0
0
0
0
0
0
0
SuppliCS/\daterials
0
0
0
0
0
0
0
0
Support Services
164,867
196.880
213.220
205,500
118.302
207.000
0
0
Capital Outlay
0
0
0
0
0
0
0
0
Trartslers
0
0
0
0
0
0
0
0
TOTAL.
164.867
196.880
213.220
205.500
118,302
207.000
0
0
STAFFING:
17
FUtND: 101 General
DEPARTMENT: Planning & Zoning
DEPT NO_ 41910
DESCRIPTION OF ACTIVITY:
DEP.\IZ"I \1E:\"f MISSION:
Guide and control the physical development of
the community. Coordinate and implement long
range city-wide and area planning activities.
This deparhnent is responsible for the review ot'developmcnt proposals, preparing and updating the City's
Comprehensive Plan, and other long ranee planning activities. It provides tier administration and entoreement
of the City's zoning codas, and preparation and upkeep of zoning, subdivision. tloodptain. and other
planning and zoning related ordinances.
OBJECTIVES / ESTIMATED SERVICE INDICATORS
- Comprehensive Plan Update
- Establish an action plan to implement Comprehensive Plan
- Complete GIS parcel data base
- Update/enhance City maps
- Update/enhance procedure handoutS
- No. of zoning apps.
- No. of zoning complaints
HIGHLIGHTS/COMMENTS:
Staffing:
Supplies/Materials:
2007 2008 2009 2010
Actual Actual Estimated Estimated
21 16 16 16
28 22 25 25
Maintenance contracts Re,- computer & office equipment
Miscellaneous Supplies
Digital Camera; PD:VPhone
Support Services:
Recording Sacretarv for Planning Commission Aeetings
Air time for cellular phone
Conferences. mileage, meetings & seminars
ivlamberships to APA. MN APA. Sensible Land Use Coalition
Subscriptions to AP:A Journal & Zoning News
Charges & fees:
Capital OUtlay:
18
FUND: 101
Bt iDG
ITEM
DLPARTMI',Nl: Plannit}u & LOilllt~
Actual Actual Actual
2006 2007 2008
Adopted
2009
YTD May
2009
Proposed
2010
Revised
2010
DEPT 4191(
Adopted
2019
Stail-mL
180.556
169.864
192,979
199.601
74,800
192.704
0
0
Supplies/\lateriais
789
L659
1.310
1.755
L260
1,105
0
0
Support Scrvicos
10.125
13,330
9,986
11,950
1,990
10,450
0
0
CapitalOutlav
1834
0
2,320
0
465
0
0
0
Transfers
0
0
0
0
0
0
0
0
TOTAL
194,305
184,853
206.595
213.306
78,516
204.259
0
0
STAFFING:
Pull time:
Planning Dir .97 95 .97 .97 97 97 .97 .97
Planning Asst. 1.00 LOO 1.00 1.00 1.00 0.90 0.90 0.90
Part "Time:
Clerical
19
FUND: 101 General DF.P:IRT' TINT MISSION:
Provide tiw the physical operation of City Hall:
DEPARTMENT: Municipal Bldg, - Citv Halt utilities; maintenance of otlice agaiprnent and the
building structure; and provide for the Citv's general
DEPT NO: 41940 liability, property, auto and workers' comp insurance.
DESCRIPTION OF ACTIVITY:
The Municipal Building department provides ror maintenance of alt equipment located in the City Hall, and Ibrjanitorial services
to rumish a clean environment in which to conduct City business. General Liability. Property and Casualty insurance coverages
are also provided under this department.
OBJECTIVES / ESTIMATED SERVICE INDICATORS
- Identity raeility maintenance needs
- Identify options for tnavmum utilization of 'office space
- Maintain existing facilities at current level or better utilizing. staff to reduce maintenance costs
- Maintenance orall office equipment
- Continue to promote coitimunity programs to enhance puhlic facilities, such as ":Adopt a Garden."
HIGHLIGHTS/COIvtMEN'I'S:
Supplies/ivlaterials:
Maintenance /lease contracts for copiers, telephones and otlice equipment
City Hall maintenance, cleaning, and paper supplies
Support Services:
City Hall janitorial, rug; services. & pest control
Utilities and phone service for City Hall
Insurance coverage ror all City departments evicept enterprise funds
Rental of postage meter
Residential maintenance costs 55.000
Charges & Fees:
Capital Outlay:
Debt Service on City Hall Renovation Project (Special Lev-y): Copier Purchase (2010-520,000)
Transfi rs:
Public Facilities Fund (2009 - 550,000; 2010 - SO)
Sewer Fund for debt service on internal loan for purchase of 5795 Country Cluh Rd. (2010 - $60,000, final payment)
20
FUND: 101
BUDGET
ITEM
DEPARTMENT: ytunicipal I3uildinL -
Actuat Actual Actual
2006 2007 2009
City Halt
Adoptcd
2009
YTD Mav
2009
Proposed
2010
Reviscd
2010
DEPT 41940
Adoptcd
2010
Sta[lina
0
0
0
0
0
0
0
0
SuppIieslivlatcrials
22.390
34.519
26.532
26.300
11,951
54,800
0
0
SuppurtSCrviCCS
130,974
100.227
116,950
139.500
16.937
137,500
0
0
Capital Outlay
54,036
7L899
7.990
101.120
0
123.000
0
0
Translas
50.000
110.000
50.000
110.000
0
60.000
0
0
TOTAL
257.400
316.644
201.372
376.920
28.899
375.300
0
0
STAFFING:
21
FEIN D:
DEPARTMENT
DEPT NO:
101 General DEPARTNU N[ MISSION:
To provide a modern, flexible, full-service criminal
Police justice agenC which is responsive to community needs.
42100
DESCRIPTION OF ACTIVITY:
The South Lake Minnetonka Police Department is a cooperative joint venture between the cities of Excelsior, Greenwood, Shorewood
and Tonka Bay: Through this venue, the department provides for the protection of the safety and well-being of citizens in the community,
the prevention and detection of crime, and the enforcement of all local, state, and federal laws in a cost-effective manner. Costs and
stall'are allocated to each of the participating cities on a set percentage basis. Shorewood's share for the period 2007-2011 is 50%.
A separate obligation is required to finance the new SLMPD station. The cost is apportioned on an ad valonmt basis
among four cities. Shorewood's pro-rata share of the 2010 payment is estimated at ;235.000.
OBJECTIVES / ESTIMATED SERVICE INDICATORS
Estimate
Initial complaint reports
6,600
Part I (serious) & Part 11 (other) crii
1,250
Citations issued
4,600
Police vehicles
9
Shorewood ICR's
2,300
IIIGIILIGI TS/COMMENTS:
Supplies/Materials:
Support Services:
Police services contract for 2010 - Preliminary increase of .84`Yo per HID for Shorewood
Prisoner expense. court officer expense. & booking fees
22
FUND: 10E
DEPARTMENT: Police
DEPT 42100
BUDGET
Actual
Actual
Actual
Adopted
Y"1-D May
Proposed
Rcvised
Adopted
ITEIm
2006
2007
2008
2009
2009
2010
2010
2010
Staffing
0
0
0
0
0
0
0
0
Supplies/Materials
184
59
0
0
0
0
0
0
Support Services
781,829
822,962
895.059
943,000
392,121
950,887
0
0
Capital Outlay
254.596
249.508
244,004
233.000
116.470
235,000
0
0
Transfers
0
0
0
0
0
0
0
0
TOTAL
1,036,609
1,071529
1,139,063
1,176,000
508,591
1,185,887
0
0
STAFFING:
Chief
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
Deputy Chief
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
Sergeant
3.00
3.00
3.00
2.00
2.00
2.00
2.00
2.00
Investigator
2.00
2.00
3.00
2.00
2.00
100
2.00
2.00
Patrol Orficer
7.00
7.00
7.00
8.00
8.00
8.00
8.00
8.00
Office Administrator
1.20
1.20
1.20
1.20
1.20
1.20
1.20
1.20
Office Specialist (part time)
1.00
1.00
2.00
2.00
2.00
2.00
2.00
2.00
Community Service Officer
1.00
1.00
1.00
2.00
2.00
2.00
2.00
2.00
23
FtTND: 101 Gcncral
DEPARTMENT: Fire Protection
DEPT NO: 42200
DEPARTMENT MISSION:
Provide the highost possihic quality of fire
suppression. prevention and eduction services.
and First Responder emergencv medical services.
DESCRIPTION OF ACTIVITY:
Fire services are contracted by the Citv through the Excelsior Fire District and the City of Mound. This department
provides for the protection of lite and property of the residents of Shorewood through tire prevention and suppression.
fire inspection. buildin, inspection. tire code enfo ement and emergency medical services.
A separate obligation is made toward financing the new facilities for the Excelsior Fire District. The cost is apportioned
on the same allocation fir the operating budget.
A separate obligation is made toward financing the new (2003) fire station for the Mound Fire Dept. This cost is
apportioned on the same allocation for the operating budget. Shorewood's share for 2010 debt service is pending.
OBJECTIVES / ESTIMATED SERVICE INDICATORS
EFD Fire & Rescue Calls
Mound Fire & Rescue Calls
HIGHLIGHTS/COMMENTS:
Support Services:
Fire contracts with Mound and Excelsior Fire District
24
FU\D: 101
DEPARTMENT Fire Protection
DEPT 42200
BUDGET
:Actual
Actual
Actual
Adopted
1" TD ; fav
Proposed
Revised
Adopted
ITEM
2006
2007
2008
2009
2009
2010
2010
2010 ,
Staf llu!
0
0
0
0
0
0
0
0
SupplieSAlatcrials
0
0
0
0
0
0
0
0
Support Services
314;647
291,368
319,411
316.138
161,590
316.138
0
0
Capital Outlay
249,203
304,579
303,524
284.500
138.635
284.500
0
0
Transfers
0
0
0
0
0
0
0
0
TOTAL
563.850
595,947
622.934
600,638
300.225
600,638
0
0
EFD STAFFING:
Chief (F/T)
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
Asst. Chief
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
Dist. Chief
100
2.00
3.00
3.00
3.00
3.00
3.00
3.00
Captain
3.00
3.00
4.00
4.00
4.00
4.00
4.00
4.00
Coordinators
0.00
0.00
8.00
8.00
8.00
8.00
8.00
8.00
Fire Marshal (FIT)
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Fire Inspector(P/T)
1.25
1.25
1.25
1.25
1.25
1.25
1.25
1.25
Training Offliccr
1.00
1.00
0.00
0.00
0.00
0.00
0.00
0.00
Firefighters
41.00
41.00
34.00
34.00
34.00
34.00
34.00
34.00
Admin Support (P/T)
.25
.25
.5
.25
.25
.25
.25
.25
25
Fli\D: 101 General
DEPARTMENT: PrOcctive Inspection
DEPT NO: 42400
DEPARTMENT MISSION:
Entorce constriction sa l'cty and ralatod buildinL
codas through plan review and inspections.
DESCRIPTION OF ACTIVITY:
This department provides for the issuance huildine and construction pennits, review of construction plans and specifications,
entbrcement of all huildine codas Under the I Jnifortt Buildin* Code. inspection of rental housing units and zoning violations.
OBJECTIVES / ESTIMATED SERVICE INDICATORS
Increase and enhance public information through the development or handouts relative to building codes
Enhance environmental inspections
Actual
Actual
(At 5/31/09)
Estimate
2007
2008
2009
2010
- No. or permits issued
New Homes
17
7
2
5
Additions/Other
698
679
283
680
- Avg Inspections/permit
New [Ionics
22
28
28
28
Additions/Other
1 - 12
1 - 12
1 - 12
1 - 12
[IIGI-ILIGHTS/COb4MEN"I'S:
Supplies/Materials:
Maintenance contracts on computer and office equipment
Miscellaneous supplies
Support Services:
Contractual inspections during vacations, sick leave
Conterences, mileage, meetings & seminars
Printing of application lints
Memhership to ICBO
Charges & Fees:
Remittances to state of permit surcharges collected
Capital Outlay:
26
FUND: 101 DEPARTMENT: Protective lnspcction DEPT 42400
BUDGET
Actual
Actual
Actual
Adoptcd
YTD Mav
Proposed
Revised
Adopted
ITEM
2006
2007
2008
2009
2009
2010
2010
2010
Statlim
124.767
118,166
130.391
122,484
43.530
117.552
0
Q
Suppliesl~daterials
38
291
5
750
0
400
0
0
Support SarVlccS
14.689
9,685
7388
10,700
L825
6.800
0
0
Capital Outlay
87
0
0
0
0
0
0
0
TraltsPars
0
0
Q
0
0
0
0
0
TOTAL
139.580
128,142
137.784
133.934
45.355
124.752
0
0
STIFFING
Full time:
Building Otlicial
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
Planning Dir
.03
.03
.03
.03
.03
.03
.03
.03
Planning Asst
20
.20
.20
.20
.20
.10
.10
.10
Secretary/Recept
.10
.10
.10
.10
.10
.10
.10
.10
Parks Secretarv
.05
.05
.05
.05
.05
.05
.05
.05
27
Ft-ND: 101
BUDGET
ITE,d
DEPARTMENT
Actual
2006
: City Engineer
Actual Actual
2007 20011
adopted
2009
) "I'D May
2009
Proposed
2010
Revised
2010
DEPT 43010
Adoptcd
2010
Stat2l11L
111.465
119.803
124,018
132,594
57"517
99.286
0
0
Supplies/,Materials
579
1,455
688
900
185
425
0
0
Support ServicaS
83,389
9,184
7.505
18.653
3.651
15.146
0
0
Capital Outlav
0
2.526
1 1.365
8.910
1.828
1.000
0
(1
"Transfers
0
0
0
0
0
0
0
0
TOTAL
195.433
132.998
147,576
161;057
63,182
115.857
0
0
S"[ AFFWG:
Full time:
City Enaincer
Etta? Technician
Clerical
Dir of Pub Wks
Part time:
Clerical
0.00
0.92
0.95
0.95
0.95
0.95
0.95
0.95
0.71
0.32
0.25
0.25
0.00
0.00
0.00
0.00
0.10
0.01
0.10
0.10
0.10
0.10
0.10
0.10
0.50
0.25
0.02
0.02
0.02
0.02
0.02
0.02
29
Ft7ND: 101 Gcncrat DEP \RT\-€ENT MISSION:
DEPARTMENT: Puhlic Works Service
DEPT NO: 43050
Provide supervision and support for all puhtic
works functions, provides fix puhtic works utilities,
shop and equipment maintenance and feet,
DESCRIPTION OF :ACTIVITY:
'ne Puhlic Works Service department is responsible for all general public works duties. maintenance of all public works equipment,
and maintenance or the puhtic works facility.
OBJECTIVES:
Perform preventative maintenance on all equipment after 100 tnilcS of usage or within 10 hOUrs of Scheduled service
Perfimm various Citv building repairs and preventative maintenance using City personnel
HIGHLIGHTS/COMMENTS:
Stalling:
Supplies/Materials:
Includes motor heel, maintenance orequipment and buildings, and inventory Supply items
Support Services:
Unifornis fix crew
Janitorial Services
Utilities and telephone service for public works building
Conference, mileage. meetings & Seminars
IvliscellaneouS - damage to private property (mailboxes, etc)
Hazardous Waste Licenses
Miscellaneous equipment rentals
Memberships
Charges & fees:
Capital Outlay:
Transters:
Transfer to Equipment Replacement Fund (2008 - 5175.000; 2009 - 5175,000; 2010 - 5175,000)
30
FUND: 101
DEPARTMENT:
Puhlic Works Scrvice
DE PT 43050
BUDGET
Actual
Actual
Actual
Adopted
YTD May
Proposed
Revised
Adopted
ITEivI
2406
2007
2008
2009
2009
2010
2010
2010
Staffina
266,420
292,023
295,616
2907805
124.437
292.287
0
0
Suppiias/Materials
53.501
70,206
77,289
80,800
21520
72,123
0
0
Support Services
35,829
42,142
40,700
45,940
14.707
46.090
0
0
Capital Outlay
7;468
639
0
2950
0
3,800
0
0
Transfers
200.000
200.000
175,000
175.000
0
1757000
0
0
TOTAL
563,218
605,010
588.605
595.495
162.664
589,300
0
0
STAFFING:
Full time:
Pub Wks Dir
0.49
0.75
0,50
0.50
0.50
0.50
0.50
0.50
Lt Equip Oper
1.93
1.50
L95
1.95
1.95
1.95
195
195
Clerical
.08
.05
.05
.05
.05
.05
.05
.05
Utility Maint. Operators
.77
.67
.67
.67
.67
.67
.67
.67
Utility Lead
.44
.25
.50
.50
.50
.50
.50
.50
31
FUND: 101 General
DEPARTMENT: Streets & Roadways
DEPT NO: 43100
DEP 1RTR-[I:\"i' MISSION:
To maintain and upgrada City streets_ parking areas
and storm water control systems in an efficient and
economical manner
DESCRIPTION OF ACTIVITY:
street sweeping, roadside mowima, painting of lane markings,
Includes ongoing maintenance consisting of street patching,
and minor storm sewer repair.
OBJECTIVES / ESTIMATED SERVICE INDICATORS
Maintain the pavement management system to aid in scheduling of street projects
- Paint lane markings on all designated streets
Sweep each City street at least once annually
Mow roadsides at least twice annually
Visually inspect storm drainage grates annually and repair as needed
- Miles of street
State
COUnty
City - Iv[SA
City - Local
- Miles Sealcoated
- Tons of patch material
F[IGFIL[G[-ITS/COM\dEN'FS:
Staffiuw:
1.15 LEO
0.2 lJtil. Lead
Actual
2007
Estimated
2008
Estimated
2009
Estimated
2010
3
3
3
3
2
2
2
2
9
9
9
9
50
50
50
50
4.3
10
10
10
1215
1.400
L400
1,400
SLIP plies/1Iatcrials:
Rock. gravel & bituminous for street & road repair
Support Services:
Safety trainim,
Contracted road striping
"Trans ter5:
Transfer to Local Street ReCUn.titruction Fund S645.000 (2008) and 5700.000 (2009)_. and S700.000 (2010)
32
FI_i v D: 101
BUDGET
ITEM
DEPr\RTNIENT: Strcct,~ Roadways
DEPT 43100
Actual Actual Actual Adopted YTD Nlay Proposed Revised Adopted
2006 2007 2008 2009 2009 2010 2010 2010
Stal2in,
87,376
87,344
100,157
93895
23312
94.369
0
0
Supplies/Materials
65.953
66,260
82.993
73.000
8.910
73.000
0
0
Support Services
11.379
17,617
14,284
23,500
0
23.500
0
0
Capital Outlay
0
0
0
550
0
0
0
0
Transfers
345,000
345.000
645,000
700.000
0
700.000
0
0
TOTAL
509,708
516,221
842,434
890.945
32.221
890.869
0
0
STAFFING:
Full time:
Lt Equip Operators 1.03 1.00 1.15 1.15 1.15 1.15 1.15 1.15
Util. Lead .25 .03 .2 .2 .2 .2 .2 .2
33
FUND: 101 Gcneral
DEPARTMENT: Snow K Ice Removal
DEPT NO: 43125
DESCRIPTION OF ACTIVITY:
DEPARTMENT MISSION:
Provide snow and ice control for politic streets and
City owned parking lots to ensure the sale and
efficient movement of traffic
This department is reponsible for the plowing and removal of snow after a 2-inch or greater snowfall has
occured. Street sandim, with a salt/sand miyture is used as a measure orice control. and is performed as needed.
OBJECTIVES / ESTIMATED SERVICE INDICATORS:
- Remove snow and ice and complete salt/sand operations within 14 hours alter the end ofa snow event
- Complete widening and clean up dmctions within 48 hours or a snow event
;Actual
Estimated
Estimated
Estimated
2007
2008
2009
2010
Mites or street plowed
50
50
50
50 *
- Tons or salt used
375
285
385
385 *
-Tons of sand used
979
1035
1335
1335 *
* Source: Public Works D
irector - Materials
Analysis Wo
rksheets
HIGHLIGI-ITS/COMMENTS:
Staffing:
.4 LEO
.05 Util Maint
05 Util Lead
Supplies/Materials:
Sand and salt for ice control
34
FIND: 101
DEPARTMENT
: Snow <ti ice Removal
DEPT 43125
BUDGET
Actual
Actual
Actual
Adopted
YTD %lav
Proposed
Revised
Adopted
ITE;t1
2006
2007
2008
2009
2009
2010
2010
2010
Stallim_*
14,468
33;960
33.875
41.172
15.833
40.379
0
0
Supplies./Materials
12.862
35,229
34,731
45,340
24,271
45.117
0
0
Support Services
0
0
0
0
0
0
0
0
Capital Outlay
0
0
0
0
0
0
0
0
Transters
0
0
0
0
0
0
0
0
TOTAL
27.330
69.189
68.606
86.512
40,104
85,496
0
0
STAFFING:
Full time:
Lt Equip Oper (LEO)
.14
.42
.40
.40
.40
.40
.40
.40
Util ivlaint
.04
.09
.05
.05
.05
.05
.05
.05
Util Lead
.04
.10
.05
.05
.05
.05
.05
.05
35
FUND: 101 Gcncral DEPARTMENT \MISSION:
Provide fbr street li«htitw and trallic siLmals at
DEPARTMENT: Traffic Control/St Lights intersections and other locations throu211011t the
City for the satety of pedestrians and vehicular
DEPT NO: 43160 traffic
DESCRIPTION OF ACTIVITY:
Includes maintenance ofscmaphores and traffic control devices. and maintcnancairaplacetnant
of ree.ulatotl~ and inlbnnationai road signs. Provides for electricity for street lights and traffic control devices.
OBJECTIVES / ESTIMATED SERVICE INDICATORS:
- Number of street liehts 195
- Numher of traffic signals 6
HIGI ILIGHTS/COMMENTS:
SupplieSMtaterials:
Maintenance to semaphores and Hwy 7 & Vine Hill Road, Christmas Lake Road,
County Road 19, Hwy 41, Old ivtarket Road: County Road 19 and Smithtown Road.
Street signs & posts
Support Services: InclLUlaS Street tight utility (electricity) expense
36
FUND: 101
DEPARTMENT: Traffic Control/Stract Lighting
DF"PT 43160
BUDGET
Actual Actual Actual Adopted Y'FD Ntai
Proposcd
Reviscd Adopted
ITE\-t
2006 2007 2008 2009 2009
2010
2010 2010
Stailfim,
0
355
0
0
0
0
0
0
Supplies/Materials
L415
4,067
1873
4,000
387
6.000
0
0
Support Services
40,286
34,852
43,664
43,600
11923
45,049
0
0
CapitalOuilay
0
0
0
0
0
0
0
0
Transfers
0
0
0
0
0
0
0
0
TOTAL
44701
39,274
46.537
47,600
14,309
54049
0
0
STAFFING:
37
FUND: 101 General
DEPARTMENT: Sanitation'\Vcod Control
DEPT NO: 43200
DESCRIPTION OF ACTIVITY:
DEPARTMENT MISSION:
Provide for the s.encrat sanitation and cleanliness
of the City and Provide for the trcannent of noxious
weeds on City properties.
Activities include spraying* of boulevards and roadways lbr weed control. and clean-tip of properties in violation of
City zoning and sanitation codes, as necessary.
OBJECTIVES / ESTIMATED SERVICE INDICATORS
- Resolve 100% of weed complaints
No of weed complaints
- No of notices served
Miles/roadside sprayed
HIGHLIGHTS/COMNIENT'S:
Actual
Actual
Estimated
2007
2008
2009
7
5
8
4
5
5
50
50
50
Statlin°:
Miscellaneous staff time fur property clean-ups
Support Services:
Miscellaneous property clean-tips
Contracted weed spraying services
38
FUNU 101
BUDGET
ITEM
DEPARTMENT: Sanitation)-W
Actual Actual
2006 2007
astc Removal,'-Wocds
actual Adopted
2008 2009
`i'TD %lav
2009
Proposed
2010
DEPT 43200
Revised Adoptcd
2010 2010
StaIIiu~
608
2.667
2005
645
1.918
649
0
0
Supplies/;`Materials
0
0
32
500
0
500
0
0
Support services
5.395
1,791
7,698
4.400
0
4A00
0
0
Capital Outlay
0
0
0
0
0
0
0
0
Transfers
0
0
0
0
0
0
0
0
TOTAL
6.003
4,458
9.736
5.545
1.918
5.549
0
0
STAFFING:
39
R IN D:
101 General
DEPARTMENT
: Tree Maintenance
DEPT NO:
43250
DESCRIPTION
OE ACTIVITY:
DEPARTMENT MISSION:
To provide diseased tree inspection sarviccs to
residents: to remove diseased trees located on City
property_ and to maintain and hint trees located on
City riehts-of wav and other property
This department is responsible for detection and removal ordiseased and unsafe trees on Citv rights-or-way and other properties,
and pruning, ortrees on city property. Tree inspection services arc provided to residents on an on-call hasis.
OBJECTIVES /ESTIMATED SERVICE INDICATORS:
Remove 100%ordisaased trees on public property
Respond to all property owner requests to identity diseased tees
Maintain and trim trees on City property which present a hazard to public
No ortrees removed
- Yards of brush hauled
HIGHLIGI ETS/COMMENTS:
Starting:
.25 LEO
Supplies/Materials:
Small Tools - Chain Saw
Paint ror tree marking
Safety chaps and equipment
Support Services:
Contracted tree and brash removal
Tree inspection certification
Annual
Estimate
37
320
40
FUND: 101
DEPARTMENT: Trcc Maintenance
DI PT 43250
Bt DGET
Actual Actual Actual
Adopted YTD \dav
Proposed
Reviscd Adopted
ITEM
2006 2007 2008
2009 2009
2010
2010 2010
Staflina
22,122
17,801
19,042
16.968
2.164
17,054
0
0
Supplies/Ltaterials
1,323
502
333
2,600
212
2,700
0
0
Support Services
7,110
11.295
4.975
11,000
1,138
13,500
0
0
Capital Outlay
0
0
0
0
0
0
0
0
Transfers
0
0
0
0
0
0
0
0
TOTAL
30,555
29.598
24.351
30,568
3.513
33,254
0
0
STAFFING:
Lt Equip Operator (LEO) .27 .25 .25 .25 .25 .25 .25 .25
41
Ft ND:
101 General DEPARTMENT MISSION:
iiMaintain Cite parks. trails & beachcs to ensure sate
DEPARTMENT:
Parks & Recreation and enjoyahle recreational amenities, and coordinate
recreational opportunities for Cite residents oraii
DEPT NO:
45200 ages and physical abilities
DESCRIPTION OP ACTIVITY
The department is responsihle for the maintenance of all City parks, including playgrounds. balitields. trails, ice rinks.
buildings and other play areas. Winter ice skaing and summer rec programs are coordinated by this department.
OBJECTIVES:
- Continue promoting the henetits of investing in Shorewood parks and park improvements.
Actual Estimated Estimated Estimated
2007 2008 2009 2010
Acres of maint park
99.70
99.70
99.70
99.70
Cost oEntaint per acre
1600
1600
1600
1600
No. of hallfields
Softball
3
3
3
3
Baseball
5
5
5
5
No. ofTenis Courts
4
4
4
4
No. orhockev rinks
2
2
2
2
No. orskating rinks
3
3
3
3
No. of times rinks are cleaned
58
58
58
58
No. orshelters
4
4
4
4
No. of'picnic tahles
47
47
47
47
Miles of Trails
3.50
3.50
3.50
3.50
HIGFILIGFITS/COA41,IE..N'FS:
Stallin°:
Part time includes Park Commission Secretarial
Seasonal includes Summer employees and Winter Rink Attendants
Supplies/Materials:
Maintenance to park equipment and buildings
Rock, black dirt, gravel, sand, fertilizers, seed for parks
Support Services:
Park Coordinating Svcs (553,000); Crescent Beach Lifeguard Svcs (56,000); Contributions tWIMUsic hi The Parks' (52,500),
I3uekthom Removal Prog (SI,600); Portable toilets (59;200).
Chames & Secs:
Capital Outlay:
Transfers:
Transfer to Park Capital Improvement Fund (2009 - 545.000: 2010 - 545.000)
42
FUND: 101
DEP.AR"I1fE~~"I`
: Park<& Recreation
DEPT 45200
BUDGET
Actual
Actual
actual
Adopted
YTL) May
Proposed
Revised
Adoptad
FITAIM
2006
2007
2008
2009
2004
2010
2010
2010
Stafl-mL
111753
126.592
139.162
137.710
59.501
137.759
0
0
Supplies/Materials
6.861
8.836
14.810
12.300
8.992
12.300
0
0
Support Services
49.797
55,-191
75.282
52.200
37,663
86,700
0
0
Capital Outlay
0
10.000
0
0
5,003
0
0
0
Transtars
15.000
15.000
15.000
45.000
p
45,000
0
0
TOTAL
184.411
215,919
244,255
247,210
11L159
281.759
0
0
STAFFING:
Full time:
Du' of Public Wks
.07
.03
.03
.03
.03
.03
.03
L,t Ecluip Oper
1.51
1.50
1.25
1.25
1.25
1.25
1.25
1.25
Clerical
.30
.33
.35
.35
.35
.35
.35
.35
Part time:
Clerical
Seasonal:
Summer
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
Winter (rinks)
10.00
10.00
10.00
10.00
10.00
10.00
10.00
10.00
43
a A ' A
Description/Background/Previous Action
The Council has discussed this issue at two previous work sessions and staff has worked on this item
over several staff meetings. The document attached was distributed to Council via e-mail for review and
comment.
It appears we are getting close to the end.
Council Action:
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