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071309 CC Reg AgP C. B. A. CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD CITY COUNCIL REGULAR MEETING COUNCIL CHAMBERS MONDAY, JULY 13, 2009 7:00 P.M. AGENDA Attachments Estimated Estimated Start Time in Time Minutes (Clock Time) 1. CONVENE CITY COUNCIL MEETING 7:00 p.m. A. Roll Call Mayor Lizée ___ Bailey ___ Turgeon ___ Woodruff ___ Zerby ___ B. Review Agenda 2. APPROVAL OF MINUTES 5 minutes 7:00 p.m. A. City Council Work Session Minutes, 6/22/09 Minutes B. City Council Regular Meeting Minutes, Minutes 6/22/09 3. CONSENT AGENDA - Motion to approve items 5 minutes 7:05 p.m. on Consent Agenda & Adopt Resolutions Therein: NOTE: Give the public an opportunity to request an item be removed from the Consent Agenda. Comments can be taken or questions asked following removal from Consent Agenda A. Approval of the Verified Claims List Claims List B. Accepting Low Quote and Awarding Engineer’s Contract for 2009 Pavement Markings memorandum, Resolution 4. MATTERS FROM THE FLOOR (No Council 10 minutes 7:10 p.m. action will be taken) 5. REPORTS AND PRESENTATIONS A. Prairie Grass presentation by Joe Pazandak 10 minutes 7:20 p.m. 6. PUBLIC HEARING 7. PARKS CITY COUNCIL REGULAR MEETING AGENDA – JULY 13, 2009 Page 2 of 2 8. PLANNING - Report by Representative A. Front Yard Setback Variance Request Planning 10 minutes 7:30 p.m. : Director’s ApplicantsMark Themig & Bradley Heppner Location: 21780 Lilac Lane memorandum 9. ENGINEERING/PUBLIC WORKS A. County Road 19 - Smithtown Road Director of 10 minutes 7:40 p.m. Intersection Close Out and Resolution Public Works Requesting Advanced Funding from State memorandum Aid Resolution B. Authorize Ad for Bid for Harding Lane, Engineer’s 5 minutes 7:50 p.m. Harding Ave., and Smithtown Lane memorandum Resolution C. Authorize Request for Proposals for the Lake Engineer’s 5 minutes 7:55 p.m. Mary Outlet Project Feasibility Study memorandum 10. GENERAL/NEW BUSINESS A. Support of LMCC Fiber Optic Stimulus Administrator’s 10 minutes 8:00 p.m. Grant Application memorandum, Resolution B. City Hall Landscape Preliminary Concept Planning 10 minutes 8:10 p.m. Plan Director’s memorandum C. Council Procedures and Policies Administrator’s 15 minutes 8:20 p.m. memorandum D. Southshore Community Center Improvement CRR 10 minutes 8:35 p.m. Funding Request memorandum E. Planning Commission Vacancy Administrator’s 5 minutes 8:45 p.m. memorandum 11. STAFF AND COUNCIL REPORTS A. Administrator and Staff 5 minutes 8:50 p.m. B. Mayor and City Council 5 minutes 8:55 p.m. 1. Mayor discuss proposal for Joint County Road 19 Trail meeting 12. ADJOURN 1 minute 9:00 p.m. " I d- -TV Executive Summary Shorewood City Council Regular Meeting Monday, 13 July, 2009 0 5:30 P.M. -Council Photo 0 5:45 P.M. - Executive Session ® 6:00 P.M. - Work Session Agenda Item #3A: Enclosed is the Verified Claims List for Council approval. Agenda Item 43B: Staff recommends approval of a motion that accepts the quotes and awards the contract to Traffic Marking Service in the amount of $8,749.94 for the 2009 Pavement Marking Project. Agenda Item #5A: Joe Pazandak will provide a prairie grass presentation Agenda Item #6A: No public hearing Agenda Item #7A: No park items Agenda Item #8A: Mark Themig and Bradley Heppner have requested a setback variance and variance to expand the nonconformity of a nonconforming structure at 21780 Lilac Lane. They propose to add on to their existing home and much of the addition does not comply with R-IA setback requirements, even thought there is room to add on to the home within the buildable area of the lot. Staff has recommended that the application does not meet the criteria for granting a variance and the request failed to get a positive recommendation (2-2 vote) from the Plamling Commission. The applicants have submitted revised plans, attempting to illustrate the wrap-around porch that will extend six feet closer to the Lilac Lane right-of-way. Staff should be directed to prepare a resolution relative to this application. Agenda Item 49A: Staff will be presenting the final costs for the County Road 19 - Smithtown Road Intersection Reconstruction Project. In addition, staff is recommending that a resolution be approved requesting an advancement to the State Aid Funds. Administrator Heck will present this item in the absence of Larry Brown. IF% PRINTED ON RECYCLED PAPER City - Jul, 2 Agenda Item #9B: Plans, specifications and Engineer's estimate for the Harding Lane, Harding Avenue reconstruction and Smithtown Lane reclamation projects are presented for approval. Staff recommends approving a resolution ordering the project, approving the plans, specifications and Engineer's estimate, and authorizing the Advertisement for Bid. Agenda Item #9C: Staff requests direction on the Lake Mary Outlet project. If Council wishes to proceed with the project please direct staff to gather proposals from the Engineering Pool to conduct a feasibility study. Agenda Item #10A: Lake Mimletonka Request for resolution of support for a grant to fund a Fiber to the Home feasibility study. Agenda Item #IOB: A preliminary landscape plan has been submitted for the entry way portion of City Hall and the west side of the building. Anyone with questions regarding the plan should contact the Planning Director prior to the meeting. Agenda Item #IOC: Discussion and consideration of a policy related to the conduct and operation of City Council meetings. Agenda Item #IOD: Request from CRR and the Operations Committee to authorize obtaining quotes for the replacement of carpeting in the dining room and painting the interior of the SouthShore Community Center. Agenda Item #10E: Filling of the Planning Commission vacancy. Agenda Item #1113. 1: Mayor Lizee will discuss a proposal for a joint County Road 19 trail meeting CITY OF S O EWOO CITY COUNCIL WORD SESSION Acting Mayor Turgeon called the meeting to order at 6:03 P.M. A. Roll Call Present. Acting Mayor Turgeon; Councihnembers Bailey, Heck; Finance Director Burton; Planning Director Brown; and Engineer Landini Absent: Mayor Lizee B. Review Agenda 5755 COUNTRY CLUB ROAD COUNCIL, CHAMBERS 6:00 P.M. Woodruff and Zerby; Administrator Nielsen; Director of Public Works Director Brown requested Item 2.A, Country Road 19 Project Closeout, be added to the agenda. Zerby moved, Woodruff seconded, approving the agenda as presented. Motion passed 410. 2. 2010 BUDGET Director Burton stated per Council's direction Staff prepared the first draft of the 2010 General Fund Operating Budget with a 0.00% tax levy increase over the adopted 2009 budget. The first draft of the budget, which is in very rough fr0rm, and a budget overview document had been distributed to Council. Staff believes the budget is on target to achieve the objectives specified by the Council. She explained Council needs to adopt a not-to-exceed property tax levy by September 15, 2009. The enterprise budgets (water, sewer, stormwater and recycling) will be prepared and discussed in the fall. A Truth-In-Taxation budget public hearing is scheduled for December 7`". The final adoption of the budget is planned for December 141x'. Burton explained the Legislature imposed local levy limits on cities with populations over 2,500 for 2010. The Pay2010 levy limit allows for up to a 3.9% inflationary increase or an Implicit Price Deflator (1PD) increase in the base levy over the 2009 base levy, whichever is less. The League of Minnesota Cities (LMC) has indicated the IPD was 7.62% based on 2009 first quarter data. Based on that IPD, the City's allowable Pay 2010 base levy increase would be $31,606. The most recent IPD is 0.86% which would allow the City to have an increase of $35,800 in its base levy. The City is waiting for final notification of what the certified IPD will be. She noted the 2009 levy increased $101,755 (or 2.51%) over 2008. She explained the levy limit law allows for "special levies" (for things such as debt service on bonds); special levies are added to the base levy. Burton stated preliminary information from Hennepin County on the City's estimated market values indicates an increase in the range of 2% for Pay2010. The City has not received information regarding the change in tax capacity or taxable value. #Za Ct'_ _ u w AEL UTE June 2, gage 2 of 5 Director Burton reviewed the 2010 budget revenue highlights. ➢ The budget contemplates a base tax levy and special tax levy of $4,776,292 (the same as the 2009 levy). The special tax levy (for debt service for the public safety buildings and the City Hall renovation bonds) is approximately $617,620. The total proposed 2010 tax levy reflects a 0.0% increase over the Pay2009. ➢ Transfers out to Capital Improvement Funds are programmed at $980,000. This amount is reduced from 2008 budgeted transfers by $50,000. The 2009 budget includes a transfer of $50,000 to the Public Facilities Fund; there is no identifiable use for this in 2010. The 2010 budget reflects the 2009 transfer. The transfers to the parks, streets and sewer funds are budgeted at the same levels as in 2009. ➢ The budget includes using about $160,000 (4.6%) of General Fund reserves, in keeping with the General Fund Reserve Policy. This is unchanged from 2009. This use of reserves should result in an anticipated General Fund balance of $3.3 million. ➢ Other City revenue sources which have changed in 2010 from 2009 include a $60,000 reduction (from $180,000 to $120,000) in building and permit revenue and a $22,000 reduction in interest income (from $117,000 to `f;95,000). Fine revenue remains unchanged. The transfer of $40,000 from the Liquor Fund into the General Fund is unchanged from 2009. ➢ The 2010 projected revenues would be approximately $50,000 less than in the amount budgeted for 2009 if a levy increase amount of X31,000 were to be included. Director Burton reviewed 2010 budget expense highlights. ➢ No staffing changes are included in this draft of the budget. Budgeted salaries reflect a 0.00% economic adjustment. The /Vimimstration Budget includes a $24,000 allocation for anticipated merit increases. The AFSCME contract will expire on December 31, 2009; 2010 salary increases will have to be negotiated. The employees' insurance premiums are expected to increase. It's proposed that the City's current payment of up to $777 per month of a regular full-time employee's insurance costs be increased to $850 per month. This may change when renewals are completed in the fall. ➢ Because 2010 is an election year $41,000 has been allocated for that purpose. ➢ The budget draft uses an estimated total police expenditure amount of $1,185,887, which is a 0.84% increase over the 2009 budgeted amount. This amount was discussed by the Investment Committee, and it is in accordance with levy limit requirements. This amount will be adjusted once the SLMPD 2010 Operating Budget has been approved. The expenditure for Mound fire services is not known at this time. The proposed Excelsior Fire District budget reflects an overall increase of 0%. ➢ Assessing services from Hennepin County were increased $1,500. ➢ The budget includes funding for replacement computers for two employees which were scheduled for replacement in 2010. The 2009 copy machine purchase was deferred in 2009; its downtime and continuous repairs necessitate it be replaced in 2010. The estimated cost for these replacements is $25,000. She and Administrator Heck have discussed transferring $25,000 from the Technology Fund to the General Fund to accommodate these proposed replacements, noting this is not included in this budget draft. ➢ The Parks and Recreation budget anticipates contract costs for Community Rec Resources (CRR) will increase to $53,000 from $20,000 in 2009 to provide both park scheduling services (which it has done for a number of years) and park administration services (which were contracted out to CRR in 2009). CI' - June 2 .g Page of Burton stated Staff has made a concerted effort to prepare a draft budget as lean as possible. Even so, there is a gap of approximately $107,000 (after using $160,000 in General Fund reserves) that must be closed by either a reduction in expenditures or transfers, or an increase in revenue. The following clarifications, comments and requests were made with regard to revenues. ➢ The Public Facilities Fund was originally used for public facilities and office equipment. A number of years ago it was split into two finds - the Public Facilities Fund and the Technology Fund. The Public Facilities Fund was intended to partially fund City Hall improvements, improvements to the buildings on the City-owned property located at 5795 Country Club Road, and potentially provide for capital improvements to the Southshore Center. ➢ There was consensus to reduce the revenues from building and permits to $90,000 from the 2010 budgeted amount of $120,000 after lengthy ensuing discussion. The decision was made based on actual permit revenues through May 2009, and on the current and anticipated construction climate. A The fees for off-sale alcoholic beverages are established by State Statute. There is some room for maneuverability with on-sale liquor. The American Legion and the Minnetonka Country Club have what is called a club organization license; the fees for a club organization are a lower level. ➢ Staff will reconsider if the budget for Othcr-Miscellaneous revenue should be reduced. There was question as to whether or not people were applying for required licenses for their rental properties. ➢ Staff did not budget for any reimbursement from the State to help offset market value homestead credits. Staff will research whether the revenues for Market Value Credit State aid should actually be a negative amount. If it should be, it would be considered as a reduction in revenues from general property taxes. ➢ The $30,736 shown as 2009 year-to-date for homestead credit revenues should actually be for MSA State aid revenues for the first half of 2009. ➢ Revenue from General Government includes rental revenues from the City-owned house as well as from things like copies of City documents. Staff will reconsider if General Government revenues should be adjusted upward because the City-owned house is rented. ➢ The year-to-date revenues received through May from Fines and Forfeitures is on track. ➢ When the Southshore Center was built a capital fund called the Senior Community Center Fund, was created. Its purpose was to the track the expenses during the construction process. There is a balance of approximately $40,000 in the Fund. Staff recommends that fund be used to establish an enterprise fund for Southshore Center operations. Staff does not anticipate that any General Funds would be required to support Southshore Center operations in 2010. Center fees and rentals and the $40,000 should be sufficient to offset operating costs. Fees for management services for the Center will be funded out of the enterprise fund. ➢ The City has a stable property tax base; few properties have experienced a decline in value. If the tax levy is comparable to 2009 the City should receive approximately $0.25 on every $1.00 collected on property taxes. The City should receive preliminary Pay2010 property tax value in the near future, and Council will be provided that information as soon as the City receives it. It was noted that even a 1% decline would result in the loss of a sizable amount of revenue from property taxes. It was also noted that the 2009 assessments indicated a 1.5% decrease for the City. The following clarifications, comments and requests were made with regard to expenditures. CITY ! N4 _NUTES June 2 , Page 4 of ➢ It was noted that if year-to-date expenses for Traffic Control and Street Lights and for Tree Maintenance were prorated for 2009 the actual expenses would be less than what was actually spent in 2009. The 2010 budgeted amount is higher than the 2009 budgeted amount. There was consensus for Council to then review the individual department budgets. The highlights of the discussion are as follows. ➢ Mayor and Council ■ There was one perspective that the funding for the 2010 appreciation function for Staff and volunteers for an amount of $5,000 should be eliminated; and the $2,000 amount for conferences and seminars should be reduced. There was another perspective to leave the funding for the appreciation event at this time. ➢ Administration ■ There was ensuring discussion about whether or not it was appropriate to allocate $24,000 for potential merit wage increases for Staff. The increases could either be administered as a one-time lump sum payment or they could be added to a person's base salary. The $24,000 is approximately 2% of the 2009 budget for non-union employees' wages. After ensuing discussion it was decided to compile of list of items discussed during budget work sessions that could be used to close the approximate $137,000 budget gap. The gap must be closed by either a reduction in expenditures or transfers, or an increase in revenue. 'I'bis gap exists after the use of $160,000 in General Fund reserves and building and permit revenue ol-S90,000 are factored in. A levy increase has not been factored into the budget as of yet. There was sonic belief that doing it this way would make it easier to assess all potential items Cor consideration concurrently and then prioritize them as Council deems appropriate. Following are the items identified dining this meeting that should be placed on a list for consideration to eliminate the budget gap of $137,000. ➢ Increase the base tax levy by the amount allowed using the IPD. ➢ Eliminate the $5,000 for the appreciation event for Staff and volunteers in the Mayor and Council budget. ➢ Reduce the $2,000 amount budgeted for conferences and seminars in the Mayor and Council budget. ➢ Transfer $25,000 from the Technology Fund to the General Fund for the purchase of two replacement computers for a cost of $2,500 each and one copier for a cost of $20,000. ➢ Eliminate or reduce the $24,000 allocated for merit wage increases for non-union employees in the Administration budget. ➢ Reduce the size of or eliminate the printed version of the Council meeting packets thereby decreasing the need to replace a copier. ➢ Consider a reduction in Staffing level. ➢ Consider delaying the replacement of Staff computers. Woodruff moved, Bailey seconded, recessing the City Council work Session of June 22, 2009, at 6:58 P.M. Motion passed 4/0. Acting Mayor Turgeon reconvened the work session at 10:12 P.M. ITY F )DI ! M P -RITES u, . age 5 of Discussion moved to Item 4 on the agenda. 4. ADJOURN Bailey moved, Zerby seconded, Adjourning the City Council Fork Session of June 22, 2009, at 10:12 P.M. Administrator Heck requested Councilmembers provide him any with broad areas they wanted addressed in the budget so Staff can do that prior to the next budget work session. There was Council consensus to have a two-hour budget work session on July 27, 2009, prior to the regular City Council meeting. Motion passed 4/0 at 10:14 P.M. RESPECTFULLY SUBMITTED, Christine Freeman, Recorder ATTEST: Christine Lizee, Mayor Brian Heck, City Administrator/Clerk 5755 COUNTRY C_ J_ R ; All COUNCIL, C AMBEj .S 7:00 P.M. 1. CONVENE CI'T'Y COUNCIL. REGULAR MEETING Acting Mayor Turgeon called the meeting to order at 7:05 P.M. A. Roll Call Present. Acting Mayor Turgeon; Couneilmembers Bailey, Woodruff and Zerby; Attorney Tietjen; City Administrator Heck; Finance Director Burton; Planning Director Nielsen; Director of Public Works Brown; and Engineer Landini Absent: Mayor Liz6e B. Review Agenda Acting Mayor Turgeon requested Item 9.A, Country Road 19 Project Closeout, be added to the agenda. This was added to the work session agenda immediately preceding this meeting but there was no time to discuss it. Acting Mayor Turgeon then requested Item 10.13.1, Firnal Approval of Southshore Center Lease Agreement, be added to the agenda. She explained that during its June 6, 2009, regular meeting Council directed Staff to make a few modifications to the lease agreement. Administrator Heck clarified that the lease agreement was approved during the June 6"' meeting subject to the changes recommended by Council. Council has been provided %v,ith a copy of the updated copy. Zerby moved, Woodruff seconded, approving the agenda amended. Motion passed 4/0. 2. APPROVAL OF TNIINUTES A. City Council Work Session Minutes, June 8, 2009 Zerby moved, Woodruff seconded, Approving the City Council Work Session Minutes of June 8, 2009, as amended in Item 2, Page 3, Paragraph 3, replace "Councilmember Woodruff stated 20% of the 2008 budget for permit revenue was achieved in the first quarter of 2008 and 35% in the second quarter. He questioned what the 2009 year-end result would be if one assumes the same percent numbers are applicable to 2009." with "Councilmember Woodruff stated if, for example, 20% of the 2008 budget for permit revenue was achieved in the first quarter of 2008 and 35% in the second quarter, he wondered what the 2009 year-end result would be if one assumes the same percent numbers are applicable to 2009.". Motion passed 4/0. B. City Council Regular Meeting Minutes, June 8 2009 Bailey moved, Woodruff seconded, Approving the City Council Regular Meeting Minutes of June 2009, as presented. Motion passed 4/0. #ZB 1 CONSENT AGENDA Acting Mayor Turgeon reviewed the items on the Consent Agenda Woodruff moved, Zerby seconded, Approving the Motions Contained on the Consent Agenda. A. Approval of the Verified Claims List B. Recycling Services Request for Proposal (This was moved to Item 10.G under General/New Business.) C. Accept Proposal for Professional Services for Bridge Inspection D. Motion Establishing May 22, 2010, as Spring Cleanup Day E. Investment Committee Report Motion passed 4/0. 4. MATTERS FROM THE FLOOR There were no matters from the floor presented this evening. 5. REPORTS AND PRESENTATIONS None. 6. PUBLIC HEARING A. Harding Avenue and Harding Lane Road Reconstruction Acting Mayor Turgeon opened the Public Hearing at 7:13 P.M., noting the procedures utilized in a Public Hearing. Engineer Landini explained because special assessments for watermain improvements are being considered as part of the Harding Avenue and Harding Lane road reconstruction project State Statutes require the City must hold a public hearing before the City Council may act on a resolution to order the project. The installation of City water, which is the assessable portion of the project, has been initiated by the City; therefore, at least four-fifths of the Council must vote to approve the ordering of the project. Should Council decide there will not be special assessments, the project can be ordered with a simple majority vote of the Council. This public hearing was advertised in the Sun Sailor on June 4, 2009, and June 11, 2009. Two notices were mailed to the residents that would be impacted by the project, and a notice was also hand delivered to them. The City conducted another survey of residents on Survey Monkey. As of today seven property owners had responded; five indicated they were not interested in extending City water and two indicated they were. Landini went on to explain the feasibility report for the project indicates the assessment amount for affected properties would be $8,035.71. The meeting packet contains two resolutions for Council's consideration; one resolution authorizes watermain extension and one does not. Director Brown clarified C1111 - _AF CO,J- . __i av e a I. J't ,S Jul - , Page 3 the resolutions approve the ordering of final plans, specifications and estimates for the project; approval of either resolution would move the process forward. Acting Mayor Turgeon opened the Public Testimony Portion of the Public Hearing at 7:17 P.M. Dale Sonnichsen, 5695 Harding Lane, stated he attended the May 26, 2009, City Council meeting during which Council approved the feasibility report for project. During that meeting he informed Council that he was not interested in the watermain extension. He appreciated the communication from Staff about the project including the surveys it conducted. He explained on June 20"' his neighborhood had a neighborhood gathering during which he had the opportunity to talk to most of the residents along Harding Avenue and Harding Lane about this project. He stated based on the number of residents that responded to the latest survey, he concluded that the residents did not understand the survey was time sensitive. Because of the lack of response to the survey, he explained he circulated a petition about watermain assessments. Of the fourteen property owners that would be assessed for watermain extension ten indicated they are not in favor of the assessment, two were either, in favor of it or neutral to it, and contact was not made with the remaining two. He stated he thought one of the two property owners he was not able to contact would also not be in favor of the assessment. He submitted a copy of the petition for public record. Roland Peterson, 5630 Harding Lane, stated he concurred with Mr. Sonniehsen's comments. Watermain assessment was the largest topic of discussion at the June 20"' neighborhood family gathering. It was fairly unanimous that City water was not something the property owners wanted to have. He noted property owners were not pressured to sign the petition. He stated he did not complete the most recent survey because he did not understand it was time sensitive. 11- tiie survey was going to be one of the determining factors in making the decision about the watermain extension and assessment, he suggested the survey remain open for an additional week to allow residents the opportunity to respond to the survey. Acting Mayor Turgeon closed the Public 'T'estimony portion of the Public Hearing at 7:20 P.M. Councilmember Zerby stated the petition is for or against the watermain assessment and not the extension of watermain. He asked if the residents %vould be in favor of extending watermain it they were not assessed for it, noting that is not the City's policy. Mr. Sonnichsen responded they would. Councilmember Bailey stated if watermain was not installed as part of this project it would likely never be installed. Councilmember Woodruff requested Staff explain the City's process for determining the installation of watermain based on things such as petition. Director Brown explained the City's Ordinance specifies that if the residents want to petition for City water, then 57 percent of the property owners of lots abutting the street must be in support of the resident-initiated petition for it to be successful. If Council thinks that extension of watermain is in the City's best interest, then Council can choose to extend watermain with a four-fifths supporting vote of the Councilmembers. He thought that is what occurred as part of the Wedgewood Drive, Manitou Lane and Teal Center project. He stated because Mayor Lizee was not present this evening all Councilmembers present would have to vote in favor of watermain installation this evening for it be considered as part of the final plans and specifications. Councilmember Woodruff stated the resolutions stated Harding Avenue and Harding Lane will be reconstructed, yet the opinion of cost in the feasibility report talks about pavement removal. He thought the resolution should be consistent with the wording in the opinion of cost, or at least talk about the estimated cost. Acting Mayor Turgeon stated Council discussed total reconstruction when it approved the ULAN i tINt7 TES Ju s 6 , Y Page 4 of 0 feasibility report. Woodruff stated the resolution could be amended to reference the opinion of cost in the feasibility report. Director Brown stated Staff would make that change. Acting Mayor Turgeon asked if looping the existing watermain in the near vicinity of Harding Avenue and Harding Lane would benefit the City's water system. Director Brown explained looping a watermain provides redundancy in the system should the City experience things such as a watermain break; the loop would allow for back-feeding the area affected by the break. But more importantly, it improves water quality and flow characteristics. To extend watermain the City would have to utilize some of the existing easement areas and go in between homes or in backyards of one or two of the homes to make the connection. Any time the City installs any type of pipe it should do so with the understanding that it will have to access that pipe at sometime. That could be a charged issue with heightened concerns from residents. Easements are available at the other end of Wedgewood Drive to be able to facilitate the loop. Looping the watermain is a critical thing when there are a number of residents hooked up to City water. Engineer Landini explained the City has a large drainage and utility easement at the end of Harding Lane for the installation of watermain at a future point in time. He did not think it extended to Wedgewood Drive. The property on the corner of Wedgewood Drive was not evaluated because it is out of the scope of this project. Director Brown explained a large concern for this project for the easement at the end of the cul-de-sac Landini referred to is the stormwater facility. He would have concerns if the Council wanted to squeeze a watermain utility in an area where there is already a cramped' stormwater pond. Other easements would have to be explored; without having the other plats in froth of him he thought it could impact up to four properties. That would have to be researched. Councilmember Woodruff asked if there are any new developments that were not included in the feasibility report prepared by WSB and Associates that Council should know about. Engineer Landini stated the report is still accurate for the project that was evaluated. Woodruff moved, Bailey seconded, Adopting RESOLUTION NO. 09-034, "A Resolution Ordering Finalization of Plans, Specifications and Fstimate for the Harding Lane and Harding Avenue Reconstruction Project not to include Watermain Improvements" subject to the cost estimate in the feasibility report from WSB and Associates for an amount of $557,400." Motion passed 4/0. Acting Mayor Turgeon closed the Public Hearing at 7:31 P.M. 7. PARKS Chair Norman reported on matters considered and actions taken at the June 9, 2009, Park Commission meeting (as detailed in the minutes of that meeting). He noted the Commission went on a tour of three City-owned parks prior to its meeting. Councilmember Zerby stated he recently turned on to Eureka Avenue from Highway 7 at the same time a number of ballgames were ending.. There was a great deal of traffic congestion at that time; the line of cars waiting to get on to Highway 7 was horrendous. Drivers were doing anything possible to avoid the area. He noted Eureka Road is a narrow road. He asked if it would be possible to stagger the end times of the ballgames played in City parks. Chair Norman stated Community Rec Resources attempts to schedule the games so there isn't a great deal of overlap. Traffic is an issue that has risen recently. Norman stated the Commission has asked Staff to consider there traffic control for tournaments. Acting Mayor Turgeon suggested tournament schedulers should hire someone (e.g., a South Lake Minnetonka Police Department Community Service Officer) to provide traffic control services at tournaments. Norman explained that it's CITY i~ tJT~iCIL ML m 1 S .Dane 22, 2 Rage 5 of 20 his intent to add language to the tournament agreement that the organizers will be required to provide CSO traffic control for tournaments of a certain size. Acting Mayor Turgeon stated she received a few comments from people watching a recent soccer tournament when it rained a great deal about the fields being damaged because the teams played on very wet fields. Chair Norman explained that the specific sports organizations are responsible for calling the games because of inclement weather. Director Brown stated Staff does monitor the weather on a daily basis. Staff did consider the weather for that weekend, and determined the amount of abuse the fields would take would not be significant enough to shut down the tournament. In response to a question from Acting Mayor Turgeon, Chair Norman stated the same company is being considered to build the signs for the City-owned parks and City Hall. In response to a question from Councilmember Zerby, Chair Norman stated the Park Commission toured Crescent Beach as part of its May park tour. Administrator Heck explained that the Park Commission will prioritize projects for consideration by Council for 2009 and 2010, and the projects should be "bricks and mortar" type projects. 8. PLANNING Planning Commissioner Arnst reported on matters considered and actions taken at the June 16, 2009, Planning Commission meeting (as detailed in the minutes of that meeting). A. Zoning Ordinance Amendment Rcg irchn- Parking Requirements Director Nielsen stated in 2008 the Planning Commission updated the City's commercial zoning districts; it paired down the number of commercial zoning districts the City had and expanded the number of uses allowed in the remaining districts, The need to identify the City's off-street parking requirements was a bi-product of those changes: there v- ere a number of uses added to the commercial districts that did not have an associated parking requirement. The Commission considered the parking requirements for all districts, not just the commercial districts. The proposed ordinance text amendment before Council this evening updates the parking requirements for every allowable use. It also includes a new definition for shopping centers which is more specific than the older definition. The parking requirement for shopping centers was reduced from 5.5 spaces per 1000 square feet of gross leasable floor area to 5 spaces. A lot of the categories added fall under the use of retail / service commercial which has somewhat of a standard of 1 per 200 square feet of floor area. A number of resources were used as input to the revisions. Some of them were the Institute of Transportation Engineers manual, the American Planning Association's Planning Advisory Service report and many ordinances. Councilmember Woodruff asked if the changes would affect existing properties; will there be tighter restrictions on the different uses of properties. Director Nielsen stated he did not think that would happen. Nielsen noted the requirement for schools was updated, and he thought the Minnewashta School should be in conformance with the proposed new requirements. He explained the proposed changes have made both fitness centers and restaurants a separate category with their own requirements. There could possibly be a shortfall for those two uses. Existing businesses are "grandfathered" in. Zerby moved, Bailey seconded, Approving ORDINANCE NO. 459, "An Ordinance Amending Chapter 1201 of the Shorewood City Code (Zoning) Regarding Off-Street Parking." Motion passed 4/0. CITY - June 2 Page 6 cif B. _r. -ULAR CO J: ! ~ :._EETTN, J1 ES Approve Publication of Summary Ordinance Amendment Regarding Parking Requirements Woodruff moved, Zerby seconded, Adopting SOLUTION NO. 09-035, "A Resolution Approving the Publication of Ordinance NO. 459 by Title and Summary." Motion passed 4/0. ENGINEERING/PUBLIC WORKS A. County Road 19 Project Closeout Director Brown stated he had hoped to discuss this item during the work session preceding this meeting. The topic was not discussed due to lack of time. He prepared a draft memorandum on this topic that afternoon because Councilmember Woodruff wanted to discuss the topic this evening. Brown explained the City received the final items that were necessary to close out the County Road 19 and Smithtown Road Reconstruction Project from Hennepin County on May 5, 2009. The County had been in a long protracted discussion regarding final payment issues. It's not uncommon for the closeout of a project of this size to take a long time. Because Staff is the administrator of the project, Staff is responsible for closing out the records from the County. the Minnesota Department of Transportation - State Aid, the City of Tonka Bay, WSB and Associates, and Xcel Energy. There are more than 350 construction items that must be apportioned out to each agency and then submitted to the State Aid division to insure each item has been apportioned correctly and to insure each item is eligible for reimbursement from the Municipal State Aide (MSA) Program. Brown then explained he prepared three tables summarizing the financial aspects of the project. Table 1 summarizes the construction and construction engineering costs for the project. Table 2 summarizes accounts payables and receivables (i.e., the flow of funding between the agencies). Table 3 summarizes the MSA account. Brown highlighted the information in the three Tables. With regard to construction and construction engineering costs, Brown explained the total cost of the project was approximately $5.910 million. Shorewood's cost was approximately $1.656 million. Tonka Bay's cost was approximately $13,400 and Hennepin County's cost was approximately $4.114 million. The cost to underground utilities was $169,000 per the invoice generated by Xcel Energy. From a procedural perspective Shorewood's portion of that cost has to be listed as $84,500 even though that cost is being paid by the Shorewood rate payers. A Shorewood requested surcharge was put in place to pay for that and Xcel Energy is financing that. With regard to accounts receivables and payables, Brown explained he is in the process of categorizing the different payables to show what is/was payable to Shorewood by Hennepin County and Tonka Bay as well as what is payable to the County by both Shorewood and Tonka Bay. With regard to the MSA account, Brown explained Table 3 reflects some of the MSA transactions that have occurred to date. The County still owes Shorewood approximately $298,000 and Shorewood still owes the County approximately $357,000. Director Burton clarified Shorewood has received the funds from the County and is pending reimbursements from MSA. CITY v '-AECULAR C UNCft, - ..-MINUTES June 2 ` Page 7 of Brown explained the MSA account has an unencumbered fund balance of $362,720.54. At the beginning of the year the City received notice that it would receive an annual allocation of approximately $184,400, noting that amount has been fairly consistent over the last three years. At the time the project was started the City asked for and received a five-year annual allocation advance (the maximum advance it could receive) in MSA funds from the State in order to do to this project. At that time Council understood that would not be enough to find the entire project; the City would have to ask for another State Aid advance once the project was complete. That time has come. When this project was let the Councilmembers seated at that time knew this project would deplete the City's MSA account balance through 2012. MSA funds would begin to accumulate in the MSA account after 2012. The City hopes to recover approximately $665,600 from the MSA fund. Based on the City's current MSA account balance of $362,720.54, the City needs an additional three-year advance in State aid. Brown stated he hoped to have this project closed out by the next Council meeting which is scheduled for July 13, 2009. He also hoped to have a resolution prepared asking for a three-year advance from the State against the City's MSA account for Council to consider during that sage meeting. He noted he would not be in attendance at that meeting. Brown then stated the concern is in trying to balance the City's financial liabilities against the project needs. The City's MSA account has always been considered' when discussing the potential reconstruction of Vine Hill Road. Even if an advance in MSA finding was not requested, the City's MSA account balance would fund only a small portion of that project which could cost the City alone approximately $3 million. When the County Road 19 project was let, Staff and the seated Council understood funding mechanisms in addition to MSA finding had to he identified. Councilmember Woodruff thanked Director Brown for his efforts. He found the explanation from Brown very helpful, in particular with regard to MSA finding. Councilmember Woodruff asked if Staff expected the City would be able to collect the amount its due from Tonka Bay. Brown explained the City has invoiced Tonka Bay for approximately $129,000 a few weeks ago. He has been involved in discussions with the Tonka Bay City Administrator regarding how the amount was determined. The cooperative agreement for this project states the table in the agreement was an estimate and the final numbers will vary, and that by signing the agreement the City of Tonka Bay was willing to take on that burden. Woodruff then questioned if he correctly understood that the City was in the process of making its payment to Hennepin County. Brown explained once the reconciliation of the project financials is complete that will be considered. Councilmember Woodruff stated based on the City's annual financial report it appeared the City made an internal loan from the Sewer Fund to pay the contractors. Director Burton concurred. In response to another comment from Woodruff, Burton explained the City received the approximate payment of $298,000 from the County and the Finance Department is working with Director Brown to prepare the extensive paper work that is required to receive the MSA reimbursement. The City has received partial payment from Tonka Bay; there is an outstanding balance due of approximately $57,000 and Staff is currently in discussions with Tonka Bay about that. Woodruff asked if City should accommodate any risk for the County Road 19 project in the 2010 General Fund budget, to which Director Burton responded no. Director Brown stated when a project such as this is let the Department of State Aid allows the administering city for the project (in this case Shorewood) to ask for up to 70 percent of the project to be wired to the administering city's account to help finance the project. The City received an initial advance of more than $879,000. CITY, 00- a --)U NCIL _.a a..:..ITl~iJ TES June 2, , - Page of, Director Brown noted that State Aid funds are allocated on a. first-come first-served basis, noting the State said there are plenty of funds available. Councilmember Bailey asked if the $665,600 the City hopes to recover from the MSA fund will pay off the City's internal loan, to which Director Brown stated it would. Director Brown clarified that the numbers included in his draft memorandum are subject to refinement. Councilmember Bailey asked if there was any reason to think Tonka Bay's outstanding balance payable to Shorewood of $57,000 will actually be determined to be less than that amount. Director Brown stated not from the City's perspective, noting there will likely be more discussion about the final cost. Director Burton commented that Tonka Bay received proceeds for the demolition of the Tonka Bay liquor store which had to be done in order to reconstruct the intersection. Director Brown explained the construction costs were very close to the original construction estimates. The right-of-way acquisition costs were originally estimated to be $250,000; that estimated amount was doubled for the project estimate. Shorewood's actual portion of the right-of-way costs were approximately $342,000. The Cities had no control of these costs as the County made the acquisitions. The demolition of the liquor store was a very contentious issue and cost more than estimated. Councilmember Zerby stated he has heard that the title of' the old Country Road 19 triangle property, which is now the "gateway garden", has not been transferred to the City. Director Nielsen stated the property is in Tonka Bay and the municipal boundary has not been changed. The topic of detachment and annexation was discussed about two years ago, but was put on hold until the project was closed out. Both Cities were agreeable to that back then. Nielsen noted it is not a requirement of the project. 10. GENERAL/NEW BUSINESS A. City Hall Landscaping Director Nielsen stated during its May 26, 2009, meeting Council discussed three quotes for landscaping the City Hall property. Council continued this item to a future meeting because the quote from Markell Laberee Design Group for design services was a verbal quote only. A written quote has since been received. The other two quotes were from TKDA and All Seasons Landscape and Design. Staff continues to recommend using the services of Markell Laberee Design Group to prepare the landscaping plan for a cost of $2,400. The amount includes $400 for preparing concept sketches for the monument sign proposed for the City Hall property. He explained Markell Laberee Design Group is a division of Lan-De- Con, and if Lan-De-Con is selected to install the landscaping the City will not have to pay for the design work. Staff strongly suggests going with a design/build firm which Staff's recommendation is, as is one of the other firms. Nielsen then stated he has been working with Kristi Anderson, the park coordinator, who has been working with a sign company called Arrow deSigns on designs for new signs for the City's parks. The sketches for the park signs are very similar to what Staff was envisioning for the monument sign for City Hall. Staff suggests the signs incorporate the same stone that is used on the front of City Hall. Nielsen went on to state Staff recommends Council accept the quote from Markell Laberee Design Group to prepare the design and detailed plans for landscaping the City Hall property subject to eliminating the $400 cost to prepare concept sketches for the monument sign. Staff would pursue the sign design work through Arrow deSigns. The Park Commission is apparently pleased with the concept sketches it has CITE' _AR COUNCIL MEETING m . Jane 2 Page 9 of looked at from Arrow designs. He noted that representatives of Markell Laberee Design Group and Lan- De-Con indicated the City's $40,000 - $50,000 range for the entire landscape project is reasonable, and it may be sufficient to purchase the monument sign for the City Hall property. The firths are willing to work with the City's volunteer gardeners. He stated Mark Laberee indicated the design work could be completed prior to the July 13`x' City Council meeting. Nielsen explained Metro Blooms had done a demonstration project in Freemen Park and is looking for other demonstration projects to do. The City is required to install a rain garden as part of the City Hall renovation project; it made that commitment to the Minnehaha Creek Watershed District. The garden was originally proposed for the west end of the City Hall structure, but is now planned for installation on the City-owned property located 5795 Country Club Road. Metro Blooms will provide the design and labor for installing the rain garden, and the worst case cost to the City would be for plants and materials. Staff would like the City to be ready for Metro Blooms to start this project when it's ready to do its next demonstration project. Acting Mayor Turgeon requested the renters of City-owned house be made aware of what is going to occur. Director Nielsen stated he and Kristi Anderson did go and look at a recent sign Arrow deSigns did and were pleased with what they saw. The stone on that sign was similar to what is on City Hall. The prices for the monument signs are reasonable. Councilmember Zerby expressed concern about approving a landscaping project that could cost $40,000 - $50,000 when the City is looking at a 2010 general find budget gap of $137,000. The grass on the City Hall property is growing aggressively and the City has a public Works staff that does maintenance and landscaping in the City's parks. He asked if this could be delayed, and maybe black dirt and seed could be put down by City staff. He expressed discomfort with spending $50,000 on landscaping and a monument sign in this economic climate. Acting Mayor Turgeosl stated she did not disagree with Zerby's comments, noting that it was best not to plant during the heat of the summer. Zerby noted that the sign for the public safety facility in the City was purchased after the facility was built. In response to a question from CounCllmember Bailey, Director Nielsen explained the Council is only being asked to consider approving the design and planning portion of the landscaping project. Nielsen stated the bonding for the City Hall renovation included funds for the landscaping; the funding would not be coming out of the General Fund budget. Councihnember Zerby stated the City still has to pay that money back over time. Bailey said the City will need to have a landscaping plan at some time. Zerby stated he would rather spend the $2;000 that it would cost to have a plan prepared on black dirt and grass seed. Acting Mayor Turgeon stated even if City staff were to do the landscaping there still needs to be a plan. The plan could be phased in over a few years. Councihnember Bailey suggested Council approve the funding for the landscape plan. He thought it was prudent to have a plan. Councilmember Zerby stated Council needs to decide what size landscape project it wanted a plan prepared for. Is it $50,000 or $5,000? He is not in support of having a plan prepared for a $50,000 project. Woodruff moved, Bailey seconded, authorizing the City to enter into an agreement with Markell Laberee Design Group for services to prepare the landscape plan for City Hall without the sign concept sketches for an amount of $2,000. CITY,_ ___EW__ .v: ULAR _,"C_ JTES June 22, Page 10 of 20 Councilmember Zerby stated he thought it prudent to decide on the scope of the landscape project prior to having a plan prepared. In response to a comment from Acting Mayor Turgeon, Director Nielsen explained the cost to do the design work is independent of the scope of the landscape project. Nielsen then explained the plan could be phased in over two to three years. Motion passed 311 with Zerby dissenting. Woodruff moved, Zerby seconded, directing Staff to have Metro Blooms install a rain garden that will be installed on the City-owned property located at 5795 Country Club Road for a cost not to exceed $1,500 for plants and materials. Motion passed 4/0. B. Southshore Center - Community Recreation Resources Agreement Administrator Heck stated that Councilmembers Woodruff and Zerhy, Kristi Anderson with Community Recreation Resources (CRR) and he met on June 16"' to discuss Southshore Center (the Center) operational issues as well as the draft management agreement between the City and CRR. The agreement included in the meeting packet includes input from WoodruFF, Zerby, Attorney Tietjen, and Ms. Anderson as well as himself. After the meeting packet was prepared he received some comments from Ms. Anderson regarding the scope of services. This group had discussed whether or not the Center should be staffed between the hours of 9:00 A.M. - 4:00 P.M. Monday through Friday (normal hours) or should it only be open when there is an event planned. Councilmember Woodruff thought the agreement should specify that someone be on-site during normal hours. That is what the agreement reflects in Item LA (regarding providing staffing at the Center). The previous draft of the agreement indicated that Ms. Anderson would devote a approximately 17 hours per week over three days per week to be at the Center, and CRR would have additional people at the Center for an additional 10 hours per week. She will also work with volunteers to provide volunteer host services for an additional 20 hours per week. Ms. Anderson has requested the 17 hours per week over three days be put back in the agreement. The volunteer hours (Item 1.13) and the payment for the additional CRR hours (Item 5.ii) are specified in the agreement. Councilmember Woodruff stated he did not have a problem including the 17-hour language for Ms. Anderson; his intent was to ensure that: CRR has someone at the Center during normal hours. Acting Mayor Turgeon stated including the language was more limiting to Ms. Anderson personally. If it was not included it would allow anyone representing CRR to be on-site during normal hours. Councilmember Woodruff stated he surmised that Ms. Anderson's concern was the City would expect her to be on site more than 17 hours per week. Administrator Heck agreed that was Ms. Anderson's concern. There was consensus to change the payment schedule in the agreement to be on a calendar quarter basis. Administrator Heck stated the term of agreement specifies the agreement will commence on July 4, 2009, and end on July 1, 2012, per Ms. Anderson's request. He explained that the short-term operating agreement expires on June 30, 2009. Councilmember Woodruff was confused as to why Ms. Anderson would want to start the contract on a Saturday, and the start date of July 4"' is inconsistent with the base fee payment for services beginning July 15` Cl- v _ .-AR COUNCIL MEETING MINUTES Ju Page 1_ e= Administrator Heck stated he would inform Ms. Anderson that the agreement would be effective starting July I" in order to keep the agreement consistent. Acting Mayor Turgeon stated if there is no one scheduled to use the Center the first few days of July there is no need to have anyone on site those few days. Woodruff moved, Zerby seconded, approving the independent contractor agreement for the operation, management and programming of the Southshore Community Center between the City of Shorewood and Community Recreation Resources subject to adding a stipulation that Kristi Anderson will be at the Center for seventeen hours each week over a three day period, changing the term of agreement to commence on July 1, 2009, changing the word January in Item 4 to quarter 4 and specifying the quarter is a calendar quarter. Acting Mayor Turgeon stated that Item 7.C under Responsibilities of the City states the City shall "Provide Southshore Center membership to the Chamber of Commerce and a keyless entrance access system, as at City Hall." She interprets that to mean the City is giving the Chamber a membership to the Southshore Center and a keyless entry system. With regard to the keyless entry system, Administrator Heck stated there is currently a lock-box for a key to the Center and he thought the access code to the lock box was well known. Councilmembers Woodruff and Zerby thought it would be prudent to install a card access system similar to the one installed at City Hall that would allow access cards to be deactivated after they were no longer used. Councilmember Woodruff clarified that the Southshore Center will become a member of the Chamber of Commerce. Without objection seconder, the maker of the motion amended the motion to include Item 7.C will be changed to say "Provide Southshore Center membership in the Chamber of Commerce." and add another item under Item 7 to say, the City will "Install a keyless entry system to the Center similar to the one at City Hall." In response to a question from Councilmember Bailey, it was clarified that the agreement does not specify that CRR is not expected to reach a certain threshold for rental and programming revenues/income. Councilmember Zerby stated during agreement discussions the City's representatives took the business plan at face value. Bailey expressed concern that CRR may not aggressively market the use of the Center. Councilmember Woodruff stated the five participants in the discussion stated the agreement is a good enough for the first six months and it can be amended as things unfold. Councilmember Zerby stated CRR will report back to Council on Center operations on a regular basis. Councilmember Bailey stated that based on the actual revenues and expenses reported for the interim operation of the Center from February through June it appears the other member cities would not owe the City anything for those operations. The revenues and expenses should break even. Administrator Heck stated that is correct. Bailey asked if that includes all payables. Heck stated there is an incorrect rider on the insurance policy for the facility and that has to be corrected on the insurance premium. Heck explained the City has absorbed soft costs for things such as his time and Attorney Tietjen's time. That is not included in the receivables and payables. From the time Shorewood assumed responsibilities for the interim operation of the Center to June 30`x' there should not be a deficit based on current information. The income for the Center has been sufficient to cover the operating costs. -AR--- - ._g, MEETIN- -.ES Ju. . Page 12 o- Acting Mayor Turgeon requested Staff prepare a recap of the operating revenues and expenses for the interim operation of the Center. She asked Staff to ensure any payables incurred during the interim time period be paid out of income earned during that same time period; she did not want rental income earned for rentals that will occur after June 30"' to be used to pay previous expenses. Councilmember Woodruff suggested this be prepared for the July 27t" Council meeting so the interim operations can be closed out. Councilmember Bailey asked if Councilmembers Woodruff and Zerby intended on serving on an oversight committee for the Center operations. Zerby stated he would be happy to do that. Motion passed 4/0. Couuncilmember Woodruff suggested Council review and approve the initial 6-month plan for Center operations during its next meeting. He also suggested that two Councilmembers, one Staff member and Ms. Anderson meet weekly for the first few weeks and then adjust the schedule to meet less frequently. Councilmember Bailey suggested a standing committee be established. Woodruff moved, Bailey seconded, establishing City Administrator, Kristi Anderson from Councilmembers to meet weekly initially and frequent. Motion passed 4/0. a Center Oversight Committee consisting of the Community Recreation Resources and two then adjusting the meeting schedule to be less Bailey moved, Zerby seconded, nominating Councilmembers Woodruff and Zerby to serve on the Center Oversight Committee. Motion passed 4/0. Councilmember Woodruff stated he had asked Administrator Heck to get a quote for the cost to install a keyless entry system. Administrator Heck stated the cost to install the system at City Hall was $2,500. Director Brown stated that included the control box the system is plugged into, and he thought the City had the necessary computer. Woodruff moved, Zerby seconded, authorizing the installation on a keyless entrance system on the Southshore Center and the re-keying of the existing locks for an amount not to exceed $3,500. Motion passed 4/0. 1. Final Approval of the Southshore Center Lease Acting Mayor Turgeon asked Attorney Tietjen if Council needed to again approve the lease agreement between the City of Shorewood and the member cities because the changes Council approved during it's June 8, 2009, meeting have been made to the document. Attorney Tietjen stated the Council did not have to re-approve the agreement it approved during the June 8"' meeting subject to the changes approved at that time. Turgeon stated it's her understanding that the Cities of Deephaven, Excelsior and Greenwood have also approved the agreement. Administrator Heck stated he had received an e-mail from Greenwood Mayor Kind stating the Greenwood Council did approve the agreement. Acting Mayor Turgeon recessed the meeting at 8:57 P.M. Acting Mayor Turgeon reconvened the meeting at 9:02 P.M. C. Council Procedures and Policies Cl-. as a .-.~-ULAR COUNCIL ML.- dJ"t`ZS Jude 2 , 009 Page 13 of 20 Administrator Heck stated the June 8, 2009, meeting packet contained a draft copy of a policies and procedures document regarding Council operations he had prepared. During the June 8`f' meeting Council asked him to provide them with a copy of the City of Miunietonka's policies and procedures document. He has done that and he has incorporated some of the components of Minnetonka's document into his draft document. The components added to his docu vent are Item 5, Rules, Decorum and Order; Item 6, Addressing the Council; and more information on Motions. He explained he did not expect Council to adopt the policies and procedures this evening. It's for discussion purposes only. Couneilmember Woodruff stated that prior to this meeting he did not understand that the document provided to Council was a revision of the document provided to Council for its June 8rn meeting. He marked up the Minnetonka document and was prepared to discuss it this evening. He is not prepared to discuss the document during this meeting. He suggested this item be continued to another meeting. Councilmember Zerby stated he had no problem continuing this to another meeting, noting Mayor Lizee was absent this evening. Couneilmember Bailey stated he thought Administrator Heck had prepared a great document. The document provides Councihnembers with a much needed tool for participating in more structured meetings. He cautioned Council should only adopt the policies and procedures 'if it intends on following the policies and procedures. He stated he is prepared to provicle his input this evening, but lie has no issue continuing this item to another meeting. In response to a comment from Acting Mayor Turl,eon, Administrator Heck explained the policies and procedures are very similar to Roberts Rules of Orders. It has rules that are more streamlined than Roberts Rules of Orders with regard to things such as addressing the presiding officer of the meeting and for motions. He explained the document states if there is some procedure that is not covered in the document Roberts Rules of Orders would be the fallback Administrator Heck asked Council to keep a copy of the document for discussion during its July 13`x' meeting. Couneilmember Zerby thanked Administrator Heck for his efforts and stated he thought the document was great. D. Social Host Ordinance Administrator Heck stated South Lake Minnetonka Police Department (SLMPD) Chief Litsey had sent him a copy of a social host ordinance which was adopted by the City of Minnetonka, a copy of the ordinance was include in the meeting packet for this evening. The SLMPD Coordinating Committee has discussed adopting such an ordinance, and it has requested the member cities' Councils consider adopting a common ordinance using Minnetonka's ordinance as a model. A social host ordinance makes it a misdemeanor for anyone to knowingly provide a venue for underage drinking. The Minnetonka School District supports the cities in the School District adopting such an ordinance. Minnetonka's ordinance was predicated on an ordinance adopted by the City of Chaska with some modifications. He suggested Council have a policy discussion about whether or not it wants to consider a social host ordinance and if so what format it should have. Couneilmember Woodruff although he has heard about the concept of a social host ordinance, this is the first time he has read much detail about it. He stated lie would like to get more information about such an CITE' JLAR COUNCIL M__ . -~..IINUT S June 2®, Page 14 of Administrator Heck stated he does not know if the LMC has responded to Chief Litsey. Councilmember Bailey stated he would like additional information. He questioned if any cities had considered such an ordinance but decided against it because of what a city believed were unintended consequences, and if so what were the possible unintended consequences. He wanted to discuss both the pros and cons of adopting such an ordinance. Councilmember Zerby stated the ownership issue came up when the University of Minnesota discussed the topic.. He also requested Council be provided with more information.' Acting Mayor Turgeon stated she understood the Coordinating Committee received additional information. She then stated the City abuts the City of Deephaven and she thought the SLMPD would be doing more mutual aid activities with the Deephaven Police Department. She questioned what Deephaven's position is on such an ordinance. She stated Administrator Heck's memorandum asks if Council wants Staff to modify Minnetonka's ordinance to make it consistent with Shorewood's City Code, but she is not sure what the Code contains about this. Attorney Tietjen stated she had additional information that could be provided to Council. The social host ordinance was a topic of discussion at the recent legislative update with the Minnesota Association of City Attorneys. She also has information regarding, the development of Minnetonka's ordinance with respect to the changes Minnetonka made to Chaska's~ordinance and the reasons for the changes. She also has copies of ordinances adopted by other° cities. She will provide Administrator Heck with the information. Administrator Heck stated this is not a time sensitive item. It was requested by the SLMPD and the Minnetonka School District. Council can schedule a policy discussion whenever it wants to. E. Excelsior Fire Department 2010 Budget Administrator Heck explained that the Excelsior Fire District (EFD) Board recommended adopting the proposed EFD 2010 - 2030 Capital Improvement Program (CIP) and 2010 Operating Budget. The Board discussed the budget in detail. EFD Chief Gerber and the Board identified ways to fund the projected $120,000 contribution to the Excelsior Firefighters Relief Association's (EFRA) fund for pensions while maintaining a zero percent overall budget increase over the 2009 adopted budget. The municipal contribution for 2010 will be the same as in 2009. For 2010 each member city's contribution will be based entirely on ad valorem and because of that the City's contribution for 2010 will be less than in 2009. Councilmember Bailey stated the State Auditor's office will not certify the amount of the required contribution until August 2009, but he believes the $120,000 estimate is fairly accurate. He explained that Chief Gerber worked closely with the Board to arrive at the budget. The budget includes the use of $40,000 in General Fund reserves and $40,000 in Fire Facilities Fund reserves. The remainder was offset through budget reductions. He thought the same approach could be used to help offset the 2011 required CITY JL C-)U CIL MEETING MINUTES June ~ . Page 15 o- contribution if necessary, noting it isn't desirable. The shortage of finding for the EFRA pension fund is a 10-year problem. An improvement in the financial market could reduce the size of the problem, but he is not willing to count on that. The meynber cities will not be able to use reserves for 10 years in a row. In response to a question from Acting Mayor Turgeon, Councilmember Bailey explained firefighters are partially vested after 10 years. He also explained the per-year-of-service benefit is currently $6,250. In response to another question from Turgeon, Bailey explained there would not be any savings by postponing the replacement of the inspector vehicle/chief vehicle for one year. The previous EFD Board agreed to this replacement schedule: the Chief's vehicle will go to the Duty Officer, the Duty Officer's vehicle goes to the Fire Inspector, and the new vehicle will go to the Chief. Eight years after the purchase of a new Chief's vehicle that vehicle will be sold at auction. He related Chief Gerber has had conversations with a local fire department individual about its needs for a vehicle; the EFD could get more for the old vehicle by selling it to another department than it could by stripping it out and selling it at the auction. He noted Chief Gerber made many reductions in the operating budget but did not recommend delaying the replacement of the vehicle. Councilmember Bailey stated Chief Gerber has prepared a list of restoration priorities should the required contribution be less than the projected $120,000 amount. Acting Mayor Turgeon stated restoration of minimal wage increases would not be her first priority. Councilmember Zerby stated he attended the EFD ineeting, of the member cities' Councils. All of the questions were answered well. He thanked Councilmember Bailey for all of his efforts in guiding the development of the EFD budgets. Zerby moved, Woodruff seconded, approving the recommended Excelsior Fire District 2010 - 2030 Capital Improvement Program and the 2010 Operating Budget both dated May 18, 2009. Motion passed 4/0. F. South Lake Minnetonka Police Department 2009 Financial Status and 2010 Budget Overview Administrator Heck stated the meeting packet for this meeting contained a copy of the South Lake Minnetonka Police Department (SLMPD) 2008 Audit Management Letter prepared by Stuwart Bonniwell, the certified public account for the SLMPD. It also contained a copy of the SLMPD verified claims for January - March 2009„ and the first draft of the SLMPD 2010 Operating Budget. Heck explained he was not able to attend the June 3, 2009, SLMPD Coordinating Committee budget work session during which the Committee discussed the first draft of the budget. Therefore, he would not be able to provide any input about questions raised during the budget discussion or about the budget itself. Heck explained that Excelsior City Manager Luger, Tonka Bay City Administrator Loftus and he co- authored a memorandum to Chief Litsey outlining their observations and questions about the budget. Their memorandum was sent to Chief Litsey and the Coordinating Committee Members on June 19`x'. They suggested budget packets also include actual expenditures and revenues from previous years as well as current year-to-date actual information. Acting Mayor Turgeon stated she attended the Coordinating Committee work session. She did not think the Committee Members asked many questions. She highlighted some of the comments Chief Litsey made about the budget. Revenue from State Peace Officer Aid was reduced to $120,000 in 2010 from $137,000 in 2009; the $120,000 amount is probably optimistic. The line item Miscellaneous State CI_-:' _ v r a~. W 'JUNCIL MEETIN- v A ES June 22,: - Page 16 of 20 Reimbursement includes grant reimbursement for expenses incurred by participating in the Safe and Sober Program. Turgeon then stated it was her recollection that a couple of years ago the then Shorewood Council asked Chief Litsey to prepare budget in a format similar to the Excelsior Fire District's (EFD); that format contains past actual information, year-to-date current year information and the proposed next year budget. Litsey continues to produce 50-page, color-copy budget proposals that, from her vantage point, dazzles people with a bunch of words but has no meaning, and does not reflect the entire picture. It is her understanding that a couple of the member cities' administrators/manager had asked what was included in the line item supplies. The 2008 Audit Management Letter states supplies expenditures [fuel costs, ammunition, and general operating supplies] exceeded the budgeted estimate, and it occurs year after year. Turgeon suggested the message that should be delivered to Chief Litsey is the budget format needs to change. In her eight-year tenure on the Council the format has always been the same no matter what the Shorewood Councils have asked for. She stated she supports Administrator Heck's request for more detailed information. Administrator Heck stated he has spoken with Mayor Lizee about this on several occasions, and he raised the same issues with her that he has raised with the other member cities' administrators/manager and with Chief Litsey. He explained that is why he and the other cities' operating committee members wrote the memorandum to Litsey. He stated if he had not already sent the Councilmembers a copy of the letter he will do so. He hoped the Coordinating Committee would respond positively and insure more detailed information was provided. He noted the SLMPD is a joint powers organization; therefore, feedback should flow through Mayor Lizee, the City's represcntative on the Committee, to Litsey. He stated Mayor Lizee has indicated receptivity to some of the things discussed. Councilmember Zerby expressed concern that the draft budget reflects a pretty moderate 2.1 percent increase in expenses and a 6 percent decrease in revenue. He stated the budget reflects a moderate increase in wages yet the estimated revemics from Excelsior Park and Dock Patrol Services for 2010 are the same as the 2009 budgeted amount He questioned why the cost for providing those services was not increased accordingly. I le then stated he would also appreciate it if Chief Litsey would provide more detail so he could analyze the budget more closely. Acting Mayor Turgeon stated SLMPD personnel received a 3 percent wage increase in 2009, yet another wage increase is budgeted for 2010. She explained the Coordinating Committee did not receive any comparative data about how SLMPD personnel are compensated compared to other police department personnel. She did not know what cost savings would be achieved after the realignment of some of the people and responsibilities; this will occur after Deputy Chief Nieling's retirement June 30`x'. She stated she was proud of the EFD for its due diligence, and she wanted to send the same message of a 2010 zero percent budget increase over 2009 to the SLMPD. In response to a comment from Councilmember Zerby, Acting Mayor Turgeon stated she did not believe all the expenses associated with the SLMPD participating in the Safe and Sober Program would be offset by the reimbursement from the Safe and Sober Grant Program. She wanted Chief Litsey to show in detail how the expenses will be offset by reimbursements. She also wants to know what the SLMPD's reserves are in the various funds. She did not find anything in Litsey's budget documents that indicate the SLMPD would use some of its reserves in 2010. She thought Litsey needed to be a little more creative. e'_ TY OF - - v _ _ _tEGULAR C0UNCIL ge17afw Councilmember Bailey stated he seconded Acting Mayor Turgeon's comments. He thought the EFD appropriately budgeted for zero percent wage increases, and that is an important goal for 2010 for the SLMPD. If the $120,000 required contribution to the EFRA fund for pensions was taken out of the 2010 EFD Operating Budget it would have decreased from the 2009 budget. He thought the EFD appropriately used reserves. He suggested Chief Litsey and the Coordinating Committee take a long hard look at using reserves during this time when the member cities are really stretched in terms of what they can afford. Councilmember Zerby stated Council had been provided with a 2009 year-to-date budget versus actual comparison through March 2009. It provided similar information to what Council has requested from the City's Finance Department. Acting Mayor Turgeon stated she wanted the SLMPD to provide detailed information similar to what the EFD provides. Councilmember Woodruff stated he is sensitive to the fact that the Coordinating Committee is responsible for doing the detail review of the SLMPD's draft budget. If he were a member of the Committee he is not sure how he would be able to analyze the draft budget with the, level of budget detail provided. He thought the EFD's format for providing draft budgets was a reasonable way to go about it. He then stated he wanted an explanation line item by line item and even sub-line item of why the budget estimate varied from the 2009 budget estimate. The SLMPD 2008 Audit Management Letter states that supplies expenditures exceeded the budget estimates for the past several years. The 2008 budget estimate for supplies was $66,000 and the actual was $79,000. For 2009 the budget is $69,900 and the budget estimate for 2010 is $66,500. He questioned why the budget estimate is going down while expenses are increasing; there is no explanation. Woodruff then stated the Shorewood Council had strongly suggested that the SLMPD prepare a budget with a zero percent increase over the 2009 budget. If the SLMPD had submitted a budget with a zero percent increase he would ask fewer questions about the budget. The first draft of the budget reflects a 3.1 percent increase; that increase uses up all of the increase the City can levy. The Audit Management Letter talks about the balances in various funds. He thought the SLMPD should do an analysis of those fund balances, and determine how any issues should be addressed. Woodruff noted he will have a very very difficult time approving a SLMPD 2010 Operating Budget that reflects any increase over the 2009 budget. Administrator Heck stated the year-to-date budget comparison data included in the budget packet was not part of the budget packet; it was included in the meeting packet for the June 3, 2009, Coordinating Committee regular meeting. He expressed that he hoped that at a minimum the Coordinating Committee would get the necessary level of budget detail in the same report as the proposed budget to make the analysis of draft budgets easier. Councilmember Zerby stated there should be historical budget data available that can be accessed. Acting Mayor Turgeon stated Chief Litsey's lack of response to the Shorewood Councils' requests for more detailed information is borderline insubordination. From her vantage point, it appears the attitude is if historical data is wanted there are ways people can get it. Litsey should accommodate the requests. Councilmember Zerby stated it's easy to ask for a zero percent budget increase over 2009. That makes him nervous when dealing with public safety. He wants to ensure the budget is scrutinized, but he does not want to pick an arbitrary percent increase. The SLMPD is losing funding from other government agencies and the differences must be made up at the local level. He thought it prudent to have long hard __r __AR CC a,.. s . i v'a ES Ju ~ - Page 1 of - discussions about the ramifications of the toss in funding and the impact on public safety budgets. Public safety services are one of the most important services the City provides for. Councilmember Bailey stated if there was more historical data and detail data available it would be easier to understand why a zero percent increase does not work. Without that detail it will be difficult to approve a budget with any increase. G. Recycling Services Request for Proposal This was removed from the consent agenda at Councilmember Bailey's request. Councilmember Bailey asked if the City was entering into the request for proposal (RFP) process having a position on dual versus single sort recycling. Administrator Heck stated he did not have a position and he did not think the Council has endorsed a position. Heck explaincdt'he RFP is predicated on an RFP jointly issued by several cities a few years ago. At that time the then Council wanted to remain with a dual-sort system. Councilmember Woodruff stated he was a Councilmember when this was discussed in 2007. Council considered a single-sort system because it thought it Nyould be easier for residents, thereby possibly increasing participation. There were two reasons for not moving to a single-sort system. The first was the controversy there is in the industry about what portion of the recycled materials from a single-sort collection actually ends up being recycled. The other reason was cost differential. Councilmember Zerby stated he has heard that a singlc-sort system of recycling is more expensive than a dual-sort system, but participation rates are higher. Councihnember Woodruff stated the cost differential won't be known until the responses conic back. Councilmember Bailey stated the RFP has references to revenue sharing. He asked if the City has participated in such a revenue sharing program, to which Administrator Heck stated the City's current contract does not include that. In response to anther question from Bailey, Heck stated the City has not collected on performance guarantees with the current vendor because the vendor has satisfied the performance requirements. The Councilmember Woodruff s comments about the RFP are summarized below. ➢ Staff should verify that references to websites, organizations, plastic bottle compensation and so forth be researched to determine if they are still valid. ➢ Staff should verify the insurance coverage limits are still valid. Attorney Tietjen commented that insurance limits will increase effective July 1, 2009. ➢ There is a typographical mistake in the retention of records paragraph. ➢ The RFP should include a request for the cost for a bi-weekly pickup option for both the single-stream and dual-stream collection scenarios. ➢ In the contract selection process it should be clarified that Council will actually select the contractor. Bailey moved, Zerby seconded, approving the draft request for proposal for residential contract recycling services subject to making the changes suggested above and to making the references current. Motion passed 4/0. - - v _ --;ULAFt CC s.. J - ES Ju Page 19 o IL STAF'F AND COUNCIL REPORTS A. Administrator and Staff Director Nielsen stated the City has received feedback from the Metropolitan Council on the City's updated Comprehensive Plan. Staff will incorporate the changes into the Plan before Council considers it for adoption toward the end of the year. B. Mayor and City Council Councilmember Bailey stated the ground cover around the base of the SE Area Water Tower looks disastrous. He suggested something be done about it, including killing everything and planting rye grass. The prairie grass appears to be doing better on Radisson Road. In response to a comment from Councilmember Bailey, Director Brown explained that the City of Minnetonka did a mill and overlay approximately 300 feet in length for potion of Vine Hill Road south of Townline Road. The current plan is for Minnetonka and Shorewood to do a mill and overlay of Vine Hill Road in 2010. Councilmember Bailey stated he does not like the process that. is used when considering watermain installation as part of a roadway project. The City received a petition during the public hearing for the Harding Avenue and Harding Lane reconstruction project h,om the residents, and the vast majority of the petitioners apposed being assessed for the installation of water main. He was not sure what lie would have done had a petition not been presented. Based on recent results, it's apparent that using survey monkey to conduct survey is not effective. He commented that maybe registered mail could be considered with specific instructions stating that lack on action on the part of property owners constitutes some type of default action. Director Brown explained Staff hold two public information meetings, it mailed out three notices, it hand delivered another notice, and it conducted surveys on survey monkey. He stated Engineer Landini spent a significant amount of time trylii to insure residents were informed. Councilmember Bailey stated he was glad the residents submitted the petition which indicated 71 % of the affected property owners had no interest in having watermain installed. Councihnember Zerby clarified the residents did not want to be assessed for having it installed. In response to a comment from Acting Mayor Turgeon, Director Brown stated early on in the project Staff explained that acquisition of easements for the roadway reconstruction would not be necessary. Staff has had spirited discussions with some property owners about potential easements for utilities. Councilmember Woodruff stated there was a question about who is responsible for repairing the lights on the buoys in Lake Minnetonka. The Lake Minnetonka Conservation District has that responsibility. Hennepin County is responsible for the buoys themselves. He participated in a tour of Grays Bay and Phelps Bay to look at the results of the Eurasian Watermilfoil treatment of the Bays. The results are very positive; little milfoil remains. Curlyleaf pondweed was not treated in 2009; there is some growth of that. Carman Bay was not treated this year because the residents did not think it was worth contributing to the cost of the treatment. There are still watering restrictions with Lake Minnetonka water because there is a slight residual of the chemical in the lake. That should be lifted soon. C1 ---ARCCJI ..-EETING MINUTES June, Page 0 o--- 12. ADJOURN Zer y moved, Bailey seconded, Adjourning the City Council Regular Meeting of June 22, 2009, at 1:12 P.M. Motion passed 4/0. RESPECTFULLY SUBMITTED, Christine Freeman, Recorder ATTEST: Christine Lizee, Mayor Brian Heck, City Administrator/Clerk City Council Agenda Item Meeting of July 13, 2009 Brief Description: Claims for council authorization. Recommended Action: Approve the claims list. Background The attached claims list includes checks numbered 48567 through 48666, totaling $758,481.18. Recommendation Staff recommends approval of the claims list. Submitted through: Brian Heck, City Administrator Bonnie Burton, Finance Director, Originated by: Michelle Nguyen, Accounts Payable '7/09/2009 12:06 PM A/P HISTORY CHECK REPORT PAGE: 2 VENDOR SET: 01 Cicy of Shorewood BANK: 1 BEACON BANK DATE RANGE: 6/23/2009 THRU 99/99/9999 CHECK CHECK CHECK CH ECK VENDOR T.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMO UNT 00051 EFTPS - FEDERAL W/H I-T1 20090623 FEDERAL W/H D 6/23/2009 4,028 .19 000000 I-T3 20090623 FICA W/H D 6/23/2009 6,260 .72 000000 I-T4 20090623 MEDICARE W/H D 6/23/2009 1,464 .26 000000 11,753 .17 00051 EFTPS - FEDERAL W/H I-Tl 20090707 FEDERAL W/H D 7/07/2009 3,953 .36 000000 I-T3 20090707 FICA W/H D 7/07/2009 6,056 .04 000000 I-T4 20090707 MEDICARE W/H D 7/07/2009 1,416 .38 000000 11,425 .78 00092 MN DEPT OF REVENUE I-T2 20090623 STATE W/H D 6/23/2009 2,114 .57 000000 2,114 .57 00092 MN DEPT OF REVENUE I-T2 20090707 STATE W/H D 7/07/2009 1,953 .86 000000 1,953 .86 25847 U.S. BANK _ I-108526000-AUG2009 EDA-2007A W. FIRE TNT R 7/13/2009 66,541 .25 001208 I-108527000-AUG2009 EDA-2007B POLICE INT R 7/13/2009 69,843 .75 001208 I-108528000-AUG2009 EDA-2007C E. FIRE INT. R 7/13/2009 30,861 .25 001208 I-33513700-AUG2009 EDA-2003A W. FIRE INT R 7/13/2009 23,151 .25 001208 I-33513800-AUG2009 EDA-2003A POLICE INT R 7/13/2009 23,658 .75 001208 214,056. 25 00053 ICMA RETIREMENT TRUST-302131-4 I-02 20090623 P/R DEDUCTS-DEFERRED COM R 6/23/2009 1,609. 60 048568 I-02P20090623 P/R DEDUCTS-DEFERRED COM R 6/23/2009 210. 96 048568 1,820. 56 16625 MINN NCPERS GROUP LIFE INS I-06 20090623 MONTHLY- ELECT LIFE INS R 6/23/2009 32. 00 048569 32. 00 00052 PERA I-P 20090623 P/R DEDUCTS--PERA R 6/23/2009 6,292. 65 048570 6,292. 65 20005 WELLS FARGO HEALTH BENEFIT SVC I-16 20090623 P/R DEDUCTS-HSA R 6/23/2009 305. 00 048572 305. 00 00086 AFSCME COUNCIL 5 I-01 20090707 P/R DEDUCTS - UNION DUES R 7/07/2009 263. 48 048573 263. 48 00053 ICMA RETIREMENT TRUST-302131-4 I-02 20090707 P/R DEDUCTS-DEFERRED COM R 7/07/2009 1,609. 60 048574 I-02P20090707 P/R DEDUCTS-DEFERRED COM R 7/07/2009 210. 96 048574 1,820. 56 7/09/2009 12:06 PM A/P HISTORY CHECK REPORT VENDOR SET: 01 City of Shorewood BANK: 1 BEACON BANK DATE RANGE: 6/23/2009 THRU 99/99/9999 PAGE: 3 CHECK CHECK CHECK CHECK VENDOR T.D. NAME STATUS DATE AM OUNT DISCOUNT NO STATUS AMO UNT 15885 MIDWEST MAILING SYSTEMS INC I-2ND QTR-2009 2ND QTR-UTILITY SVCS R 7/07/2009 1,544 .80 048575 I-68319 JULY POSTAGE-ADDT'L R 7/07/2009 17 .10 048575 I-68335 JULY NEWSLETTER SVC R 7/07/2009 345 .74 048575 1,907 .64 00052 PERA I-P 20090707 P/R DEDUCTS-PERA R 7/07/2009 6,306 .06 048576 6,306 .06 20005 WELLS FARGO HEALTH BENEFIT SVC I-16 20090707 P/R DEDUCTS-HSA R 7/07/2009 305 .00 048578 305 .00 00537 3RD LAIR SKATEPARK I-CM589 CAMP JUN8-12 R 7/13/2009 340 .00 048579 340 .00 01000 ADAM'S PEST CONTROL, INC I-509915 2ND QTR SVC R 7/13/2009 67 .86 048580 67 .86 10576 ADVANCED IMAGING SOLUTIONS INC I-048590 MAINT-06/06/09-07/06/09 R 7/13/2009 264 .00 048581 264 .00 01250 AHLSTROM, SANDRA I-200907090261 COMMUNITY GARDEN SUPPLIES REIM R 7/13/2009 69 .43 048582 69. 43 01790 AMERICAN LEGAL PUBL CORP I-70147 CODE ORDINANCES-2009 S-4 R 7/13/2009 200 .00 048583 200. 00 16275 AMERICAN MESSAGING I-D2059963JG JULY PAGER R 7/13/2009 17. 90 048584 17. 90 02040 ARM I-09008 2009 ASSN OF RECYCLING MANAGER R 7/13/2009 20. 00 048585 20. 00 29223 AUTO ELECTRIC SPECIALISTS, INC I-12825 STARTER MOTOR R 7/13/2009 122. 94 048586 122. 94 02860 BARNES DISTRIBUTION I-0865789001 BOLTS, NUTS HARWARE R 7/13/2009 206. 05 048587 206. 05 03230 BIFFS, INC. I-W384168-175-IN JUN RENTAL R 7/13/2009 1,017. 82 048588 1,017. 82 03325 BOYER TRUCK PARTS DISTRIBUTION I-309305 MASTER CYLINDER R 7/13/2009 205. 83 048589 205. 83 7/09/2009 12:06 PM A/P HISTORY Cu ECK REPORT VENDOR SET: 01 City of Shorewood BANK: 1 BEACON BANK DATE RANGE: 6/23/2009 THRU 99/99/9999 PAGE : 4 CHECK CHECK CHECK CHECK VENDOR T.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMO UNT 03400 BRAUN PUMP & CONTROLS I-12443 EMERGENCY REPAIR VFD L.S.420 R 7/13/2009 997 .29 048590 997 .29 03580 BROWN TRAFFIC PRODUCTS I-015931 WIND COLLAR TRAFFIC SIGNAL R 7/13/2009 125 .67 048591 125 .67 04081 CARQUEST AUTO PARTS C-96489 CORE RETURN R 7/13/2009 8 .18CR 048592 1-2132-157311 PAINT SUPPLIES R 7/13/2009 79 .28 048592 I-99269 CRIMP FITTING R 7/13/2009 41 .46 048592 112 .56 17300 CENTERPOINT ENERGY I-79456885-062309 S.S.CTR-5735 CTRY CLUB RD R 7/13/2009 41 .45 048593 I-80000150112-062909 GAS SVC R 7/13/2009 215 .72 048593 257 .17 29275 CITY OF BLOOMINGTON I-06/05/09 WATER TESTING R 7/13/2009 75. 00 048594 75 .00 29278 CLASSIC CLEANING COMPANY I-14607 JUN SVC R 7/13/2009 335. 67 048595 I-14661 JUN SVC R 7/13/2009 145. 38 048595 481 .05 05305 COMMUNITY REC RESOURCES I-13-2009 PARK MEETING 06/15-06/26 R 7/13/2009 1,935. 00 048596 I-14-2009 PARK SVC 6/29-7/3/09 R 7/13/2009 630. 00 048596 2,565 .00 29282 CRYSTEEL TRUCK EQUIPMENT I-F26845 METAL DUMP BOX RENAL R 7/13/2009 407. 28 048597 407 .28 05885 CULLIGAN BOTTLED WATER I-114099504119-JUN09 JUN DRINKING WATER R 7/13/2009 76. 53 048598 76 .53 29276 DELANO RENTAL, INC. I-60733 RENTAL COMPACTOR R 7/13/2009 131. 67 048599 131 .67 29271 DREW KRIESEL I-696915 S.S.CTR SVC R 7/13/2009 305. 00 048600 I-696916 S.S.CTR- CLEANER SVC R 7/13/2009 574. 00 048600 879. 00 1 ECLIPSE PAINTING I-ECLIPSE PAINTING PARK CIP R 7/13/2009 3,800. 00 048601 3,800. 00 07383 ELECTRICAL INSTALLATION & MAIN I-0010614-IN RELAMP TH7 R 7/13/2009 247. 59 048602 247. 59 7/09/2009 12:06 PM A/P HISTORY CHECK REPORT PAGE: 5 VENDOR SET: 01 City of Shorewood BANK: 1 BEACON BANK. DATE RANGE: 6/23/2009 THRU 99/99/9999 CHECK CHECK CHECK CHECK VENDOR T.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMO UNT 07653 EXCELSIOR FIRE DISTRICT I-3RD QTR-2009 3RD QTR PYMT R 7/13/2009 143,861 .28 048603 143,861 .28 08712 G & K SERVICES C-1006568419 CREDIT R 7/13/2009 46 .93CR 048604 I-JUN-2009 JUN PW & CH SVC R 7/13/2009 838 .49 048604 791 .56 09400 GOPHER STATE ONE-CALL, IN I-9060830 JUNE SVC R 7/13/2009 265 .50 048605 265 .50 27195 GRAINGER, INC 1-9018122136 LIGHTING R 7/13/2009 184. 02 048606 184. 02 10000 GROUT, TWILA I-JUN-09 JUN WELLNESS REIM R 7/13/2009 40. 00 048607 40. 00 07900 HAWKINS, INC. I-3025158RI CHLORINE CYLINDER R 7/13/2009 55. 00 048608 I-3033994RI CHLORINE CYLINDER R 7/13/2009 1,807. 84 048608 I-3035425RI CHLORINE CYLINDER R 7/13/2009 30. 00 048608 1,892. 84 27400 HD SUPPLY WATERWORKS, LTD. I-9067983 PARTS-24295 WOOD DRIVE R 7/13/2009 147. 16 048609 147. 16 10490 HENN CTY ASSESSOR I-CA2924 2ND HALF CTY ASSESSOR PYMT R 7/13/2009 44,214. 24 048610 44,214. 24 29277 INDUSTRIAL CHEM. LABS & SERVIC I-55314 L.S.CHEMICALS R 7/13/2009 461. 39 048611 461. 39 29279 J. BECHER & ASSOC., INC. I-111160 JOURNEYMAN R 7/13/2009 233. 30 048612 233. 30 11650 KENNEDY & GRAVEN, CHARTERED I-90195 MAY LEGAL SVC R 7/13/2009 5,406. 42 048613 5,406. 42 81115 LAKESHORE WEEKLY NEWS I-4254 LIGHT EQMT OPER-POSITION R 7/13/2009 715. 00 048614 715. 00 13300 LEAGUE OF MINNESOTA CITIES I-11065934 MATTHEW PHILLIPPI R 7/13/2009 3,429. 17 048615 3,429. 17 13302 LEAGUE OF MINNESOTA CITIES IN I-31762 S.S.CTR-INSURANCE COVERAGE R 7/13/2009 8,948. 00 048616 8,948. 00 7/09/2009 12:06 PM A/P HISTORY CHECK REPORT VENDOR SET: 01 City of Skzoiewood BANK: 1 BEACON BANK DATE RANGE: 6/23/2009 THEN 99/99/9999 PAGE: 6 CHECK CHECK CHECK CHECK VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMO UNT 13550 LIZEE, CHRISTINE I-200907070258 JOHNSON RETIREMENT DINNER R 7/13/2009 20 .00 048617 20 .00 13582 LOCATORS & SUPPLIES INC I-0174396-IN TRAFFIC CONES & VESTS R 7/13/2009 507 .69 048618 I-0174707-IN TRAFFIC CONES & BARICADE R 7/13/2009 209 .28 048618 716 .97 00079 MEDICA I-0017464037 JUL MEDICAL PREM R 7/13/2009 12,861 .57 048619 12,861 .57 15176 MENARDS I-1732 TREATED LUMBER PARK R 7/13/2009 93 .51 048620 93 .51 15885 MIDWEST MAILING SYSTEMS INC I-AUG-2009 AUG NEWSLETTER POSTAGE R 7/13/2009 500. 00 048621 500 .00 29280 MINNESOTA ZOOMOBILE I-JULY24-2009 PROGRAM AT FREEMAN PARK-7/24/9 R 7/13/2009 300. 00 048622 300 .00 15395 MN CITY/CTY MGMT ASSN I-2009-2010 MN CITY/CTY MGMT ASSN R 7/13/2009 95. 00 048623 95 .00 17050 MN DEPT OF HEALTH I-2ND QTR-2009 2ND QTR STATE SURCHARGE R 7/13/2009 2,080. 00 048624 2,080 .00 17144 MN POLLUTION CONTROL AGENCY I-9900017626 COLLECT SYSTEM TRAINING-JOE L. R 7/13/2009 310. 00 048625 I-9900018797 W.W. OPS SEMINAR-BRUCE & CHRIS R 7/13/2009 620. 00 048625 930. 00 18100 MOUND-CITY OF I-3RD QTR-2009 3RD QTR PYMT R 7/13/2009 6,251. 25 048626 6,251. 25 14050 MTI DISTRIBUTING COMPANY I-676397-00 LAWN MOWER CAP R 7/13/2009 45. 51 048627 45. 51 17475 MTKA COMMUNITY EDUCATION I-JULY14-2009 LIFEGUARD SVC-2009 R 7/13/2009 1,936. 00 048628 1,936. 00 15900 OFFICE DEPOT I-465775595001 MEMORY STICK R 7/13/2009 45. 95 048629 I-465953838001 MS CRADLE LASER R 7/13/2009 66. 04 048629 I-469206706001 AIO WORKFORCE R 7/13/2009 106. 89 048629 I-469993373001 CABLE R 7/13/2009 60. 11 048629 I-478575175-001 COPIER PAPER R 7/13/2009 118. 32 048629 I-478786106-001 COPY PAPER R 7/13/2009 86. 39 048629 I-478786165-001 INK R 7/13/2009 5. 15 048629 I-479373001-001 BOARD, CORK FRAME R 7/13/2009 49. 27 048629 I-479468031-001 RECEPTACLE, STEP ON R 7/13/2009 42. 76 048629 580. 88 7/09/2009 12:06 PM A/P HISTORY CHECK REPORT VENDOR SET: 01 City of Shorewood BANK: 1 BEACON BANK DATE RANGE: 6/23/2009 THRU 99/99/9999 PAGE: 7 CHECK CHECK CHECK CHECK VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMO UNT 20500 PETTY CASH I-200907080259 PETTY CASH R 7/13/2009 35 .64 048631 35 .64 20950 POTTS, KENNETH N. I-JULY2-2009 ROMINES, RABUSE & HANSEN FORTE R 7/13/2009 1,827 .50 048632 I-JUN-2009 JUN PROSECUTIONS SVC R 7/13/2009 2,291 .66 048632 4,119 .16 29251 PRINCIPAL FINANCIAL GROUP I-100577310001-JUL09 JULY DENTAL PREM R 7/13/2009 777 .01 048633 777 .01 29281 PYRAMID HOME SPECAILTIES I-1271 FERTILIZE & WEED CONTROL SVC R 7/13/2009 3,389 .55 048634 3,389 .55 26100 QWEST I-9524706340-062509 JUN 22-JUL 25 SVC R 7/13/2009 111 .48 048635 I-9524709605-062509 JUN 25-JUL 24 SVC R 7/13/2009 58 .98 048635 I-9524709606-062509 JUN 25-JUL 24 SVC R 7/13/2009 58 .98 048635 229. 44 22160 ROGERS, DON I-200907080260 5/7-6/22 COUNCIL SVCS R 7/13/2009 292 .60 048636 292. 60 22347 RUMPCA CO INC I-4668 BRUSH -MAY 11-29 R 7/13/2009 60 .00 048637 60. 00 22450 SAFETY-KLEEN SYSTEMS, INC. I-M005760282 SUPPLIES R 7/13/2009 35. 19 048638 35. 19 22950 SHOREWOOD TRUE VALUE I-091542 KEY R 7/13/2009 4. 24 048639 I-091622 REFLECTOR R 7/13/2009 2. 97 048639 I-091658 FIT SAFE GLASSES R 7/13/2009 11. 70 048639 I-091833 GLOVES R 7/13/2009 54. 84 048639 1-091883 TANK SPRAYER R 7/13/2009 56. 43 048639 I-091903 AMESBURY WELL R 7/13/2009 95. 64 048639 I-091913 SUPPLIES FOR COMMUNITY GARDEN R 7/13/2009 154. 93 048639 I-091977 BLEACH R 7/13/2009 4. 24 048639 I-213928 AIR FILTER R 7/13/2009 78. 79 048639 I-232574 FIN CHRG R 7/13/2009 1. 70 048639 I-254004 FINANCE CHARGE R 7/13/2009 1. 00 048639 466. 48 23500 SO LK MTKA POLICE DEPT I-JOHN RABUSE JOHN RABUSE FORFEITURE R 7/13/2009 2,800. 00 048641 I-JULY2009-OBE JUL-OPERATING BUDGET EXP R 7/13/2009 78,246. 00 048641 I-RHONDA ROMINES ROMINES FORFEITURE R 7/13/2009 1,680. 00 048641 82,726. 00 7/09/2009 12:06 PM A/P HISTORY CHECK REPORT VENDOR SET: 01 City of Sho,ewood BANK: 1 BEACON BANK DATE RANGE: 6/23/2009 THRU 99/99/9999 PAGE: 8 CHECK CHECK CHECK CHECK VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMO UNT 23725 SPEEDWAY SUPERAMERICA LLC I-0646996033-071809 GAS R 7/13/2009 1,900 .91 048642 1,900 .91 19435 SPRINT 1-588283312-091 MAY 13 - JUN 12 SVC R 7/13/2009 185 .82 048643 185 .82 29101 SUN NEWSPAPERS I-1187783 CUP SIGNS IN FREEMAN 6/18 R 7/13/2009 32 .18 048644 I-1187784 ORD ADM SIGNS 06/18 R 7/13/2009 32 .18 048644 I-1189425 LIGHT EQPMT OPER. ADS (4X) R 7/13/2009 1,860 .40 048644 I-1190491 RESOLUTION 09-035 07/02 R 7/13/2009 57 .20 048644 1,981 .96 17200 SUN PATRIOT NEWSPAPERS I-926812 FREEMAN CUP 06/20 R 7/13/2009 30 .87 048645 I-926816 SIGN AMENDMENT 06/20 R 7/13/2009 30 .87 048645 61 .74 23738 T-MOBILE I-392432578-062109 JOE P. CELL-5/21-6/20 R 7/13/2009 35 .94 048646 35 .94 29142 THREE RIVERS PARK DISTRICT I-4905159 KAYAKING/CRESCENT BEACH R 7/13/2009 70 .00 048647 70 .00 25000 TOTAL PRINTING SERVICES I-7243 JULY NEWSLETTERS SVC R 7/13/2009 806. 18 048648 806 .18 25847 U.S. BANK I-14150650-080109 SERIES 1996A BI#A506 R 7/13/2009 4,652. 50 048649 I-33588100-080109 G.O.WATER BOND-2003 R 7/13/2009 3,662. 50 048649 8,315. 00 00085 UNUM LIFE INSURANCE CO I-0296876-JUL2009 JULY LIFE INS PREM R 7/13/2009 1,235. 20 048650 1,235. 20 29135 VALLEY-RICH CO., INC. I-14464 WATER BREAK VALVE R 7/13/2009 4,922. 70 048651 4,922. 70 83814 VEOLIA ENVIRONMENTAL SERVICES I-GS112204-9 JUN RECYCLING R 7/13/2009 6,990. 00 048652 6,990. 00 70200 VERIZON WIRELESS I-2024493763 MAY 11-JUN 10 -BRAD CELL R 7/13/2009 110. 85 048653 I-2029608727 L.S. SVC-MAY 22-JUN 21 R 7/13/2009 208. 52 048653 319. 37 26500 VESSCO, INC. I-45593 WATER METER PART R 7/13/2009 153. 32 048654 153. 32 7/09/2009 12:06 PM A/P HISTORY CHECK REPORT PAGE: 9 VENDOR SET: 01 City of Shorewood BANK: - BEACON BANK DATE RANGE: 6/23/2009 THRU 99/99/9999 CHECK CHECK CHECK CHECK VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMO UNT 22901 VIKING LAND TREE CARE INC I-1466 TREE REMOVAL R 7/13/2009 1,041 .40 048655 1,041 .40 27190 WACONIA FARM SUPPLY I-321797 CHAIN SAW PART R 7/13/2009 79 .57 048656 I-B89226 CARB KIT R 7/13/2009 13 .05 048656 I-K93591 CHAIN SAW PART R 7/13/2009 39 .41 048656 132 .03 29269 WARNER CONNECT 1-0023027 MAINT CONTRACT R 7/13/2009 2,800 .00 048657 2,800. 00 83900 WASTE MANAGEMENT-TC WEST I-5037414-1593-2 JULY P.W. SVC R 7/13/2009 149. 74 048658 I-5037415-1593-9 S.S.CTR-JULY SVC R 7/13/2009 296. 71 048658 446. 45 27250 WASTE TECHNOLOGY, INC. I-140049 2009 SPRING CLEAN UP R 7/13/2009 8,458. 35 048659 8,458. 35 26112 WEST - THOMSON REUTERS I-606910 ZONING BULL SUB R 7/13/2009 168. 00 048660 168. 00 29268 WILLIAM J TOMLINSON I-10425 S.S.CTR WEB SITE HOST MAY-DEC R 7/13/2009 132. 00 048661 132. 00 28125 WILLIAMS TOWING I-113621 2000 VOLKSWAGEN NEW BEETLE GLX R 7/13/2009 165. 08 048662 I-115117 2002 HARLEY DAVIDSON-83296MD R 7/13/2009 165. 08 048662 330. 16 18500 WM. MUELLER & SONS, INC. I-JUN-2009 BLACKTOP R 7/13/2009 2,968. 54 048663 2,968. 54 19800 XCEL ENERGY I-278213744 24253 SMITHTOWN RD R 7/13/2009 922. 73 048664 I-278257268 S.S.CTR-5735 CTRY CLUB RD R 7/13/2009 83. 93 048664 I-5145317119-062209 STATEMENT #200525015 R 7/13/2009 8,923. 42 048664 I-5145368132-063009 5700 COUNTY RD 19 R 7/13/2009 170. 51 048664 10,100. 59 28900 ZEE MEDICAL SERVICE I-54202768 FIRST AID SUPPLIES R 7/13/2009 96. 94 048666 96. 94 * * T 0 T A L S * * NO CHECK AMOUNT DISCOUNTS TOTAL APPLIED REGULAR CHECKS: 95 628,581.08 0.00 628,581.08 HAND CHECKS: 0 0.00 0.00 0.00 DRAFTS: 4 27,247.38 0.00 27,247.38 EFT: 0 0.00 0.00 0.00 NON CHECKS: 0 0.00 0.00 0.00 VOID DEBITS VOID DISCOUNTS VOID CREDITS VOID CHECKS: 0 0.00 0.00 0.00 TOTAL ERRORS: 0 VENDOR SET: 01 BANK: 1 TOTAL 99 655,828.46 0.00 655,828.46 07-09-2009 1.2:16 AM C O U N C I L R E P O R T BV VENDOR NAME - JULY 13, 2009 PAGE: 1 VENDOR NAME DATE DESCRIPTION FUND DEPARTMENT AMO UNT 3RD LAIR SKATEPARK 7/13/09 CAMP JUNE-12 General Fund Parks & Recreation 340 .00 TOTAL: 340 .00 ADAM'S PEST CONTROL, INC 7/13/09 2ND QTR SVC General Fund Municipal Buildings 67 .86 TOTAL: 67 .86 ADVANCED IMAGING SOLUTIONS INC 7/13/09 MAINT-06/06/09-07/06/09 General Fund Municipal Buildings 264 .00 TOTAL: 264 .00 AFSCME COUNCIL 5 7/07/09 P/R DEDUCTS - UNION DUES General Fund NON-DEPARTMENTAL 263 .48 TOTAL: 263 .48 AHLSTROM, SANDRA 7/13/09 COMMUNITY GARDEN SUPPLIES General Fund Parks & Recreation 69 .43 TOTAL: 69 .43 AMERICAN LEGAL PUBL CORP 7/13/09 CODE ORDINANCES-2009 S-4 General Fund General Government 200 .00 TOTAL: 200 .00 AMERICAN MESSAGING 7/13/09 JULY PAGER General Fund Public Works 8 .94 7/13/09 JULY PAGER Water Utility Water 4 .48 7/13/09 JULY PAGER Sanitary Sewer Uti Sewer 4 .48 TOTAL: 17 .90 ARM 7/13/09 2009 ASSN OF RECYCLING MAN General Fund General Government 20 .00 TOTAL: 20 .00 AUTO ELECTRIC SPECIALISTS, INC. 7/13/09 STARTER MOTOR General Fund Public Works 122 .94 TOTAL: 122 .94 BARNES DISTRIBUTION 7/13/09 BOLTS, NUTS HARWARE General Fund Public Works 206 .05 TOTAL: 206 .05 BIFFS, INC. 7/13/09 JUN RENTAL General Fund Parks & Recreation 1,017 .82 TOTAL: 1,017 .82 BOYER TRUCK PARTS DISTRIBUTION CTR. 7/13/09 MASTER CYLINDER General Fund Public Works 205. 83 TOTAL: 205. 83 BRAUN PUMP & CONTROLS 7/13/09 EMERGENCY REPAIR VFD L.S.# Sanitary Sewer Uti Sewer 997. 29 TOTAL: 997. 29 BROWN TRAFFIC PRODUCTS 7/13/09 WIND COLLAR TRAFFIC SIGNAL General Fund Traffic Control/Str Li 125. 67 TOTAL: 125. 67 CARQUEST AUTO PARTS 7/13/09 PAINT SUPPLIES General Fund Public Works 79. 28 7/13/09 CORE RETURN General Fund Public Works 8. 18- 7/13/09 CRIMP FITTING General Fund Public Works 41. 46 TOTAL: 112. 56 CENTERPOINT ENERGY 7/13/09 GAS SVC General Fund Municipal Buildings 18. 89 7/13/09 GAS SVC General Fund Public Works 73. 72 7/13/09 GAS SVC General Fund Parks & Recreation 44. 68 7/13/09 S.S.CTR-5735 CTRY CLUB RD Public Facility Fu Public Facility/Off Eg 41. 45 7/13/09 GAS SVC Water Utility Water 23. 59 7/13/09 GAS SVC Water Utility Water 54. 84 TOTAL: 257. 17 07-09-2009 12:16 AM C O U N C_ L R E P O R T BY VENDOR NAME - JULY 13, 2009 PAGE: 2 VENDOR NAME DATE DESCRIPT ION FUND DEPARTMENT AMO UNT CITY OF BLOOMINGTON 7/13/09 WATER TE STING Water U tility Water 75 .00 TOTAL: 75 .00 CLASSIC CLEANING COMPANY 7/13/09 JUN SVC General Fund Municipal Buildings 335 .67 7/13/09 JUN SVC General Fund Public Works 145 .38 TOTAL: 481 .05 COMMUNITY REC RESOURCES 7/13/09 PARK MEE TING 06/15-06/26 General Fund Parks & Recreation 1,935 .00 7/13/09 PARK SVC 6/29-7/3/09 General Fund Parks & Recreation 630 .00 TOTAL: 2,565 .00 CRYSTEEL TRUCK EQUIPMENT 7/13/09 METAL DUMP BOX REHAL General Fund Public Works 407 .28 TOTAL: 407 .28 CULLIGAN BOTTLED WATER 7/13/09 DRINKING WATER SVC General Fund Municipal Buildings 76 .53 TOTAL: 76 .53 DELANO RENTAL, INC. 7/13/09 RENTAL COMPACTOR General Fund Public Works 131 .67 TOTAL: 131 .67 DREW KRIESEL 7/13/09 S.S.CTR SVC Public Facility Fu Public Facility/off Eq 305 .00 7/13/09 S.S.CTR- CLEANER SVC Public Facility Fu Public Facility/Off Eq 574 .00 TOTAL: 879 .00 EFTPS - FEDERAL W/H 6/23/09 FEDERAL W/H General Fund NON-DEPARTMENTAL 4,028. 19 7/07/09 FEDERAL W/H General Fund NON-DEPARTMENTAL 3,953. 36 6/23/09 FICA W/H General Fund NON-DEPARTMENTAL 3,130. 36 7/07/09 FICA W/H General Fund NON-DEPARTMENTAL 3,028. 02 6/23/09 MEDICARE W/H General Fund NON-DEPARTMENTAL 732. 13 7/07/09 MEDICARE W/H General Fund NON-DEPARTMENTAL 708. 19 6/23/09 FICA W/H General Fund Council 80. 60 6/23/09 MEDICARE W/H General Fund Council 18. 87 6/23/09 FICA W/H General Fund Administration 231. 09 7/07/09 FICA W/H General Fund Administration 242. 37 6/23/09 MEDICARE W/H General Fund Administration 54. 05 7/07/09 MEDICARE W/H General Fund Administration 56. 69 6/23/09 FICA W/H General Fund General Government 475. 69 7/07/09 FICA W/H General Fund General Government 431. 25 6/23/09 MEDICARE W/H General Fund General Government 111. 24 7/07/09 MEDICARE W/H General Fund General Government 100. 86 6/23/09 FICA W/H General Fund Finance 317. 78 7/07/09 FICA W/H General Fund Finance 302. 14 6/23/09 MEDICARE W/H General Fund Finance 74. 32 7/07/09 MEDICARE W/H General Fund Finance 70. 66 6/23/09 FICA W/H General Fund Planning 352. 30 7/07/09 FICA W/H General Fund Planning 345. 72 6/23/09 MEDICARE W/H General Fund Planning 82. 39 7/07/09 MEDICARE W/H General Fund Planning 80. 85 6/23/09 FICA W/H General Fund Protective Inspections 215. 47 7/07/09 FICA W/H General Fund Protective Inspections 198. 95 6/23/09 MEDICARE W/H General Fund Protective Inspections 50. 40 7/07/09 MEDICARE W/H General Fund Protective Inspections 46. 54 6/23/09 FICA W/H General Fund City Engineer 153. 39 7/07/09 FICA W/H General Fund City Engineer 172. 83 6/23/09 MEDICARE W/H General Fund City Engineer 35. 87 7/07/09 MEDICARE W/H General Fund City Engineer 40. 42 07-09-2009 12:16 AM C O U N C I L R E P O R T By VENDOR NAME - JULY 13. 2009 PAGE: 3 VENDOR NAME DATE DESCRIPTION FUND DEPARTMEN'T' AMOUNT 6/23/09 FICA W/H General Fund Public Works 503 .38 7/07/09 FICA W/H General Fund Public Works 714 .54 6/23/09 MEDICARE W/H General Fund Public Works 117 .74 7/07/09 MEDICARE W/H General Fund Public Works 167 .12 6/23/09 FICA W/H General Fund Streets & Roadways 66 .02 7/07/09 FICA W/H General Fund Streets & Roadways 36 .36 6/23/09 MEDICARE W/H General Fund Streets & Roadways 15 .44 7/07/09 MEDICARE W/H General Fund Streets & Roadways 8 .49 6/23/09 FICA W/H General Fund Tree Maintenance 28 .45 7/07/09 FICA W/H General Fund Tree Maintenance 10 .90 6/23/09 MEDICARE W/H General Fund Tree Maintenance 6 .65 7/07/09 MEDICARE W/H General Fund Tree Maintenance 2. 55 6/23/09 FICA W/H General Fund Parks & Recreation 296. 20 7/07/09 FICA W/H General Fund Parks & Recreation 248. 50 6/23/09 MEDICARE W/H General Fund Parks & Recreation 69. 28 7/07/09 MEDICARE W/H General Fund Parks & Recreation 58. 12 6/23/09 FICA W/H Water Utility Water 253. 50 7/07/09 FICA W/H Water Utility Water 164. 17 6/23/09 MEDICARE W/H Water Utility Water 59. 28 7/07/09 MEDICARE W/H Water Utility Water 38. 41 6/23/09 FICA W/H Sanitary Sewer Uti Sewer 109. 92 7/07/09 FICA W/H Sanitary Sevier Uti Sewer 125. 62 6/23/09 MEDICARE W/H Sanitary Sewer Uti Sewer 25. 70 7/07/09 MEDICARE W/H Sanitary Sewer Uti Sewer 29. 37 6/23/09 FICA W/H Recycling Utility Recycling 12. 37 7/07/09 FICA W/H Recycling Utility Recycling 14. 69 6/23/09 MEDICARE W/H Recycling Utility Recycling 2. 89 7/07/09 MEDICARE W/H Recycling Utility Recycling 3. 43 6/23/09 FICA W/H Stormwater Managem Stormwater Management 34. 20 7/07/09 FICA W/H Stormwater Managem Stormwater Management 19. 98 6/23/09 MEDICARE W/H Stormwater Managem Stormwater Management 8. 01 7/07/09 MEDICARE W/H Stormwater Managem Stormwater Management 4. 68 TOTAL: 23,178. 95 ELECTRICAL INSTALLATION & MAINTENANCE 7/13/09 RELAMP TH 7 General Fund Traffic Control/Str Li 247. 59 TOTAL: 247. 59 EXCELSIOR FIRE DISTRICT 7/13/09 3RD QTR PYMT General Fund Fire Protection 74,543. 74 7/13/09 3RD QTR PYMT General Fund Fire Protection 69,317. 54 TOTAL: 143,861. 28 G & K SERVICES 7/13/09 CREDIT General Fund Municipal Buildings 46. 93- 7/13/09 CH SVC General Fund Municipal Buildings 149. 46 7/13/09 PW SVC General Fund Public Works 689. 03 TOTAL: 791. 56 GOPHER STATE ONE-CALL, IN 7/13/09 JUNE SVC Water Utility Water 132. 75 7/13/09 JUNE SVC Sanitary Sewer Uti Sewer 132. 75 TOTAL: 265. 50 MISC. VENDOR ECLIPSE PAINTING 7/13/09 PARK CIP PAINT AT EDDY STA Park Capital Impro Park Capital Improveme 3,800. 00 TOTAL: 3,800. 00 GRAINGER, INC 7/13/09 LIGHTING General Fund Public Works 184. 02 TOTAL: 184. 02 07-09-2009 12:16 AM C O U N C I L R E P O R BY VENDOR NAME - JULY 13, 2009 PAGE: VENDOR NAME DATE DESCRIPTION FUND DEPARTMENT AMO UNT GROUT, TWILA 7/13/09 JUN WELLNESS REIM General Fund General Government 40 .00 TOTAL: 40 .00 HAWKINS, INC. 7/13/09 CHLORINE CYLINDER Water Utility Water 55 .00 7/13/09 CHLORINE CYLINDER Water Utility Water 1,807 .84 7/13/09 CHLORINE CYLINDER Water Utility Water 30 .00 TOTAL: 1,892 .84 HD SUPPLY WATERWORKS, LTD. 7/13/09 PARTS-24295 WOOD DRIVE Stormwater Managem Stormwater Management 147 .16 TOTAL: 147 .16 HENN CTY ASSESSOR 7/13/09 2ND HALF CTY ASSESSOR PYMT General Fund Professional Svcs 44,214 .24 TOTAL: 44,214 .24 ICMA RETIREMENT TRUST-302131-457 6/23/09 P/R DEDUCTS-DEFERRED COM General Fund NON-DEPARTMENTAL 1,609 .60 7/07/09 P/R DEDUCTS-DEFERRED COM General Fund NON-DEPARTMENTAL 1,609 .60 6/23/09 P/R DEDUCTS-DEFERRED COM General Fund NON-DEPARTMENTAL 210 .96 7/07/09 P/R DEDUCTS-DEFERRED COM General Fund NON-DEPARTMENTAL 210 .96 TOTAL: 3,641 .12 INDUSTRIAL CHEM. LABS & SERVICES INC. 7/13/09 L.S.CHEMICALS Sanitary Sewer Uti Sewer 461 .39 TOTAL: 461 .39 J. BECHER & ASSOC., INC. 7/13/09 JOURNEYMAN General Fund Municipal Buildings 233 .30 TOTAL: 233 .30 KENNEDY & GRAVEN, CHARTERED 7/13/09 GEN RETAINER MATTE General Fund Professional Svcs 1,500 .00 7/13/09 RON JOHNSON MATTERS General Fund Professional Svcs 2,487 .42 7/13/09 SMITHTOWN LANE PROJECT General Fund Professional Svcs 379 .50 7/13/09 SOUTH SHORE CENTER LEASE General Fund Professional Svcs 1,039 .50 TOTAL: 5,406 .42 LAKESHORE WEEKLY NEWS 7/13/09 LIGHT EQMT OPER-POSITION General Fund Public Works 715 .00 TOTAL: 715 .00 LEAGUE OF MINNESOTA CITIES 7/13/09 MATTHEW PHILLIPPI General Fund Professional Svcs 3,429 .17 TOTAL: 3,429 .17 LEAGUE OF MINNESOTA CITIES INS TRUST 7/13/09 S.S.CTR-INSURANCE COVERAGE Senior Community C Senior Community Cente 8,948. 00 TOTAL: 8,948. 00 LIZEE, CHRISTINE 7/13/09 JOHNSON RETIREMENT DINNER General Fund Council 20. 00 TOTAL: 20. 00 LOCATORS & SUPPLIES INC 7/13/09 TRAFFIC CONES & VESTS General Fund Streets & Roadways 507. 69 7/13/09 TRAFFIC CONES & BARICADE General Fund Streets & Roadways 209. 26 TOTAL: 716. 97 MEDICA 7/13/09 JUL MEDICAL PREM General Fund Unallocated Expenses 12,861. 57 TOTAL: 12,861. 57 MENARDS 7/13/09 TREATED LUMBER PARK General Fund Parks & Recreation 93. 51 TOTAL: 93. 51 MIDWEST MAILING SYSTEMS INC 7/07/09 JULY POSTAGE-ADDT'L General Fund General Government 17. 10 7/07/09 JULY NEWSLETTER SVC General Fund General Government 345. 74 07-09-2009 _12:16 AM VENDOR NAME MINN NCPERS GROUP LIFE INS MINNESOTA ZOOMOBILE MN CITY/CTY MGMT ASSN MN DEPT OF HEALTH MAT DEPT OF REVENUE MN POLLUTION CONTROL AGENCY O U N C I L R E P O R T BY VENDOR NAME - JULY 13, 2009 PAGE: 5 ?DATE DESCRIPTION FUND I AMOUNT 7/13/09 AUG NEWSLETTER POSTAGE General Fund General Government 500 .00 7/07/09 2ND QTR-UTILITY SVCS Water Utility Water 481 .92 7/07/09 2ND QTR-UTILITY SVCS Water Utility Water 136 .00 7/07/09 2ND OTR-UTILITY SVCS Sanitary Sewer Uti Sewer 481 .92 7/07/09 2ND QTR-UTILITY SVCS Sanitary Sewer Uti Sewer 136 .00 7/07/09 2ND QTR-UTILITY SVCS Stormwater Managem Stormwater Management 240 .96 7/07/09 2ND QTR-UTILITY SVCS Stormwater Managem Stormwater Management 68 .00 TOTAL: 2,407 .64 6/23/09 MONTHLY- ELECT LIFE INS General Fund NON-DEPARTMENTAL 32. 00 TOTAL: 32. 00 7/13/09 PROGRAM AT FREEMAN PARK-7/ General Fund Parks & Recreation 300. 00 TOTAL: 300. 00 7/13/09 MN CITY/CTY MGMT ASSN General Fund Administration 95. 00 TOTAL: 95. 00 7/13/09 2ND QTR STATE SURCHARGE Water Utility NON-DEPARTMENTAL 2,080. 00 TOTAL: 2,080. 00 6/23/09 STATE W/H General Fund NON-DEPARTMENTAL 2,114. 57 7/07/09 STATE W/H General Fund NON-DEPARTMENTAL 1,953. 86 TOTAL: 4,068. 43 7/13/09 COLLECT SYSTEM TRAINING-JO Water Utility Water 310. 00 7/13/09 W.W. OPS SEMINAR-BRUCE & C Sanitary Sewer Uti Sewer 620. 00 TOTAL: 930.00 MOUND-CITY OF MTI DISTRIBUTING COMPANY MTKA COMMUNITY EDUCATION OFFICE DEPOT 7/13/09 3RD QTR PYMT 7/13/09 LAWN MOWER CAP 7/13/09 LIFEGUARD SVC-2009 General Fund Fire Protection 6,251 .25 TOTAL: 6,251 .25 General Fund Public Works 45 .51 TOTAL: 45 .51 General Fund Parks & Recreation 1,936 .00 TOTAL: 1,936 .00 General Fund General Government 118 .32 General Fund General Government 86 .39 General Fund General Government 5 .15 General Fund General Government 49 .27 General Fund General Government 42 .76 General Fund Finance 66 .04 General Fund Planning 45. 95 General Fund Planning 106. 89 General Fund Planning 60. 11 TOTAL: 580. 88 General Fund NON-DEPARTMENTAL 2,961. 24 General Fund NON-DEPARTMENTAL 2,967. 56 General Fund Administration 255. 47 General Fund Administration 267. 75 General Fund General Government 482. 80 General Fund General Government 451. 13 General Fund Finance 345. 97 7/13/09 COPIER PAPER 7/13/09 COPY PAPER 7/13/09 INK 7/13/09 BOARD, CORK FRAME 7/13/09 RECEPTACLE, STEP ON 7/13/09 MS CRADLE LASER 7/13/09 MEMORY STICK 7/13/09 AIO WORKFORCE 7/13/09 CABLE PERA 6/23/09 P/R DEDUCTS-PERA 7/07/09 P/R DEDUCTS-PERA 6/23/09 P/R DEDUCTS-PERA 7/07/09 P/R DEDUCTS-PERA 6/23/09 P/R DEDUCTS-PERA 7/07/09 P/R DEDUCTS-PERA 6/23/09 P/R DEDUCTS-PERA U7-09-20C9 12:16 PT✓i C O U fQ C - R E P O R T BY VENDOR NAME - JULY 13, 2009 PAGE: 6 VENDOR NAME DATE DESCRIPTION FUND DEPARTMENT AMO UNT 7/07/09 P/R DEDUCTS-PERA General Fund Finance 328 .95 6/23/09 P/R DEDUCTS-PERA General Fund Planning 412 .57 7/07/09 P/R DEDUCTS-PERA General Fund Planning 407 .58 6/23/09 P/R DEDUCTS-PERA General Fund Protective Inspections 256 .26 7/07/09 P/R DEDUCTS-PERA General Fund Protective Inspections 238 .88 6/23/09 P/R DEDUCTS-PERA General Fund City Engineer 167 .60 7/07/09 P/R DEDUCTS-PERA General Fund City Engineer 188 .84 6/23/09 P/R DEDUCTS-PERA General Fund Public Works 562 .76 7/07/09 P/R DEDUCTS-PERA General Fund Public Works 806 .44 6/23/09 P/R DEDUCTS-PERA General Fund Streets & Roadways 72 .81 7/07/09 P/R DEDUCTS-PERA General Fund Streets & Roadways 40 .06 6/23/09 P/R DEDUCTS-PERA General Fund Tree Maintenance 30 .96 7/07/09 P/R DEDUCTS-PERA General Fund Tree Maintenance 11 .87 6/23/09 P/R DEDUCTS-PERA General Fund Parks & Recreation 285 .90 7/07/09 P/R DEDUCTS-PERA General Fund Parks & Recreation 234 .45 6/23/09 P/R DEDUCTS-PERA Water Utility Water 284 .45 7/07/09 P/R DEDUCTS-PERA Water Utility Water 184 .69 6/23/09 P/R DEDUCTS-PERA Sanitary Sewer Uti Sewer 123 .08 7/07/09 P/R DEDUCTS-PERA Sanitary Sewer Uti Sewer 140 .11 6/23/09 P/R DEDUCTS-PERA Recycling Utility Recycling 13 .47 7/07/09 P/R DEDUCTS-PERA Recycling Utility Recycling 16 .00 6/23/09 P/R DEDUCTS-PERA Stormwater Managem Stormwater Management 37 .31 7/07/09 P/R DEDUCTS-PERA Stormwater Managem Stormwater Management 21 .75 TOTAL: 12,598 .71 PETTY CASH 7/13/09 FINANCE General Fund General Government 13 .25 7/13/09 ART WORKS General Fund Municipal Buildings 11. 55 7/13/09 PARK CONSULTANT General Fund Parks & Recreation 8. 48 7/13/09 WATER TEST Water Utility Water 2. 36 TOTAL: 35. 64 POTTS, KENNETH N. 7/13/09 ROMINES, RABUSE & HANSEN F General Fund Professional Svcs 1,827. 50 7/13/09 JUN PROSECUTIONS SVC General Fund Professional Svcs 2,291. 66 TOTAL: 4,119. 16 PRINCIPAL FINANCIAL GROUP 7/13/09 JULY DENTAL PREM General Fund Unallocated Expenses 777. 01 TOTAL: 777. 01 PYRAMID HOME SPECAILTIES 7/13/09 FERTILIZE & WEED CONTROL S General Fund Streets & Roadways 3,389. 55 TOTAL: 3,389. 55 QWEST 7/13/09 JUN 22-JUL 25 SVC General Fund Municipal Buildings 111. 48 7/13/09 JUN 25-JUL 24 SVC Water Utility Water 58. 98 7/13/09 JUN 25-JUL 24 SVC Water Utility Water 58. 98 TOTAL: 229. 44 ROGERS, DON 7/13/09 5/7-6/22 COUNCIL SVCS General Fund General Government 220. 00 7/13/09 5/7-6/22 COUNCIL SVCS General Fund General Government 72. 60 TOTAL: 292. 60 RUMPCA CO INC 7/13/09 BRUSH -MAY 11-29 General Fund Tree Maintenance 60. 00 TOTAL: 60. 00 SAFETY-KLEEN SYSTEMS, INC. 7/13/09 SUPPLIES General Fund Public Works 35. 19 TOTAL: 35. 19 07-09-2009 12:166 AM SHOREWOOD TRUE VALUE SO LK MTKA POLICE DEPT SPEEDWAY SUPERAMERICA LLC SPRINT SUN NEWSPAPERS 7/13/09 RESOLUTION 09-035 07/02 General Fund 7/13/09 CUP SIGNS IN FREEMAN 6/18 General Fund 7/13/09 ORD ADM SIGNS 06/18 General Fund 7/13/09 LIGHT EQPMT OPER. ADS (4X) General Fund SUN PATRIOT NEWSPAPERS PAGE: 7 AMOUNT 4.24 2.97 11.70 54.84 78.79 1.70 1.00 56.43 154.93 95.64 4.24 466.48 2,800.00 1,680.00 78,246.00 82,726.00 1,900.91 1,900.91 92.91 92.91 185.82 57.20 32.18 32.18 1,860.40 1,981.96 30.87 TOTAL: 61.74 T-MOBILE 7/13/09 JOE P. CELL-5/21-6/20 General Fund Protective Inspections 35.94 TOTAL: 35.94 THREE RIVERS PARK DISTRICT 7/13/09 KAYAKING/CRESCENT BEACH General Fund Parks & Recreation 70.00 C O U N C I L R E P O R T BY VENDOR NAME - JULY 13, 2009 DATE DESCRIPTION FUND 7/13/09 KEY General Fund 7/13/09 REFLECTOR General Fund 7/13/09 FIT SAFE GLASSES General Fund 7/13/09 GLOVES General Fund 7/13/09 AIR FILTER General Fund 7/13/09 FIN CHRG General Fund 7/13/09 FINANCE CHARGE General Fund 7/13/09 TANK SPRAYER General Fund 7/13/09 SUPPLIES FOR COMMUNITY GAR General Fund 7/13/09 AMESBURY WELL Water Utility 7/13/09 BLEACH Water Utility 7/13/09 JOHN RABUSE FORFEITURE General Fund 7/13/09 ROMINES FORFEITURE General Fund 7/13/09 JUL-OPERATING BUDGET EXP General Fund 7/13/09 GAS General Fund 7/13/09 MAY 13 - JUN 12 SVC Water Utility Water 7/13/09 MAY 13 - JUN 12 SVC Sanitary Sewer Uti Sewer 7/13/09 FREEMAN CUP 06/20 General Fund 7/13/09 SIGN AMENDMENT 06/20 General Fund DEPARTMENT Public Works Public Works Public Works Public Works Public Works Public Works Public Works Streets & Roadways Parks & Recreation Water Water TOTAL: Professional Svcs Professional Svcs Police Protection TOTAL: Public Works TOTAL: TOTAL General Government Planning Planning Public Works TOTAL: Planning Planning TOTAL: 70.00 TOTAL PRINTING SERVICES 7/13/09 JULY NEWSLETTERS SVC General Fund General Government 806 .18 TOTAL: 806 .18 2003 Public Safety Public Safety Bldg Deb 23,151 .25 2003 Public Safety Public Safety Bldg Deb 23,658 .75 2007 EDA Ref Debt EDA Ref Debt Service 66,541 .25 2007 RDA Ref Debt EDA Ref Debt Service 69,843 .75 2007 EDA Ref Debt EDA Ref Debt Service 30,861 .25 Water Utility Water 4,652 .50 Water Utility Water 3,662 .50 TOTAL: 222,371 .25 General Fund Unallocated Expenses 1,235 .20 TOTAL: 1,235 .20 U.S. BANK 7/13/09 EDA-W.FIRE 2003A-INT 7/13/09 EDA-2003A POLICE INT 7/13/09 EDA-2007A W. FIRE INT 7/13/09 EDA-2007B POLICE INT 7/13/09 EDA-2007C E. FIRE INT 7/13/09 SERIES 1996A BI4A506 7/13/09 G.O.WATER BOND-2003 UNUM LIFE INSURANCE CO 7/13/09 JULY LIFE INS PREM 07-09--2009 12:16 AM C O U N C I L R E P O R T BY VENDOR NAME - JULY 13, 2009 PAGE: 8 VENDOR NAME DATE DESCRIPTION FUND DEPARTMENT AMOUNT VALLEY-RICH CO., INC. 7/13/09 WATER BREAK VALVE Water Utility Water 4,922 .70 TOTAL: 4,922 .70 VEOLIA ENVIRONMENTAL SERVICES 7/13/09 JUN RECYCLING Recycling Utility Recycling 6,990 .00 TOTAL: 6,990 .00 VERIZON WIRELESS 7/13/09 MAY 11-JUN 10 -BRAD CELL General Fund Planning 110 .85 7/13/09 L.S. SVC-MAY 22-JUN 21 Sanitary Sewer Uti Sewer 208 .52 TOTAL: 319 .37 VESSCO, INC. 7/13/09 WATER METER PART Water Utility Water 153 ,32 TOTAL: 153 .32 VIKING LAND TREE CARE INC 7/13/09 TREE REMOVAL General Fund Tree Maintenance 1,041 .40 TOTAL: 1,041 .40 WACONIA FARM SUPPLY 7/13/09 CHAIN SAW PART General Fund Tree Maintenance 79 .57 7/13/09 CARB KIT General Fund Tree Maintenance 13 .05 7/13/09 CHAIR SAW PART General Fund Tree Maintenance 39 .41 TOTAL: 132 .03 WARNER CONNECT 7/13/09 MAINT CONTRACT City Bldg Project Equipment Replacement 2,800. 00 TOTAL: 2,800. 00 WASTE MANAGEMENT-TC WEST 7/13/09 JULY P.W. SVC General Fund Public Works 149. 74 7/13/09 S.S.CTR-JULY SVC Public Facility Fu Public Facility/Off Eq 296. 71 TOTAL: 446. 45 WASTE TECHNOLOGY, INC. 7/13/09 2009 SPRING CLEAN UP Recycling Utility NON-DEPARTMENTAL 8,458. 35 TOTAL: 8,458. 35 WELLS FARGO HEALTH BENEFIT SVCS 6/23/09 P/R DEDUCTS-HSA General Fund NON-DEPARTMENTAL 305. 00 7/07/09 P/R DEDUCTS-HSA General Fund NON-DEPARTMENTAL 305. 00 TOTAL: 610. 00 WEST - THOMSON REUTERS 7/13/09 ZONING BULL SUB General Fund Planning 168. 00_ TOTAL: 168. 00 WILLIAM J TOMLINSON 7/13/09 SS CENTER-WEBHOST-JAN THR Public Facility Fu Public Facility/Off Eq 132. 00 TOTAL: 132. 00 WILLIAMS TOWING 7/13/09 2000 VOLKSWAGEN NEW BEETLE Equipment Replacem Equipment Replacement 165. 08 7/13/09 2002 HARLEY DAVIDSON-83296 Equipment Replacem Equipment Replacement 165. 08 TOTAL: 330. 16 WM. MUELLER & SONS, INC. 7/13/09 BLACKTOP General Fund Streets & Roadways 2,968. 54 TOTAL: 2,968. 54 XCEL ENERGY 7/13/09 STATEMENT 4200525015 General Fund Municipal Buildings 808. 43 7/13/09 STATEMENT 4200525015 General Fund Police Protection 3. 56 7/13/09 STATEMENT 4200525015 General Fund Public Works 304. 37 7/13/09 STATEMENT 4200525015 General Fund Traffic Control/Str Li 23. 81 7/13/09 STATEMENT 4200525015 General Fund Traffic Control/Str Li 3,073. 09 7/13/09 5700 CTY RD 19 General Fund Traffic Control/Str Li 31. 16 7/13/09 5700 CTY RD 19 UNIT LIGHTS General Fund Traffic Control/Str Li 139. 35 7/13/09 STATEMENT 4200525015 General Fund Parks & Recreation 413. 20 07-09-2009 12:16 AM C O U N C I L R E P O R T BY VENDOR NAME - JULY 13, 2009 PAGE: 9 VENDOR NAME DATE DESCRIPTION FUND DEPARTMENT AMOUNT 7/13/09 SS CENTER-ELEC-5735 CTRY C Public Facility Fu Public Facility/Off Eq 83 .93 7/13/09 24253 SMITHTOWN RD Water Utility Plater 922 .73 7/13/09 STATEMENT 4200525015 Water Utility Water 66 .89 7/13/09 STATEMENT 4200525015 Water Utility Water 660 .85 7/13/09 STATEMENT 4200525015 Water Utility Water 3,138 .00 7/13/09 STATEMENT 4200525015 Sanitary Sewer Uti Sewer 431 .22 TOTAL: 10,100 .59 ZEE MEDICAL SERVICE 7/13/09 FIRST AID SUPPLIES General Fund Public Works 96. 94 TOTAL: 96. 94 -PAYROLL EXPENSES 6/22/2009 - 99/99/9999 General Fund Council 1,300. 00 General Fund Administration 7,751. 35 General Fund General Government 14,628. 08 General Fund Finance 9,998. 80 General Fund Planning 12,150. 31 General Fund Protective Inspections 7,335. 30 General Fund City Engineer 5,280. 47 General Fund Public Works 20,283. 85 General Fund Streets & Roadways 1,672. 38 General Fund Tree Maintenance 634. 49 General Fund Parks & Recreation 9,456. 91 Water Utility Water 6,950. 18 Sanitary Sewer Uti Sewer 3,899. 02 Recycling Utility Recycling 436. 45 Stormwater Managem Stormwater Management 875. 13 TOTAL: 102,652. 72 - FUND TOTALS 101 General Fund 470,070.85 305 2003 Public Safety Bldg S 46,810.00 307 2007 EDA Ref Debt Service 167,246.25 401 Public Facility Fund 1,433.09 402 Park Capital Improvements 3,800.00 403 Equipment Replacement 330.16 410 City Bldg Project Svcs 2,800.00 490 Senior Community Center 8,948.00 601 Water Utility 31,618.70 611 Sanitary Sewer Utility 8,019.30 621 Recycling Utility 15,947.65 631 Stormwater Management Util 1,457.18 GRAND TOTAL: 758,481.18 TOTAL PAGES: 9 0'7-09-2009 12:10 AM C O U ITT C I L R F. P O R T BY DEPARTMENT - JULY 13, 2009 PAGE: 1 DEPARTMENT FUND VENDOR NAME DATE DESCRIPTION Ah7O UNT NON-DEPARTMENTAL General Fund EFTPS - FEDERAL W/H 6/23/09 FEDERAL W/H 4,028 .19 7/07/09 FEDERAL, W/H 3,953 .36 6/23/09 FICA W/H 3,130 .36 7/07/09 FICA W/H 3,028 .02 6/23/09 MEDICARE W/H 732 .13 7/07/09 MEDICARE W/H 708 .19 PERA 6/23/09 P/R DEDUCTS-PERA 2,961 .24 7/07/09 P/R DEDUCTS-PERA 2,967 .56 ICMA RETIREMENT TRUST-302131-457 6/23/09 P/R DEDUCTS-DEFERRED COM 1,609 .60 7/07/09 P/R DEDUCTS-DEFERRED COM 1,609 .60 6/23/09 P/R DEDUCTS-DEFERRED COM 210 .96 7/07/09 P/R DEDUCTS-DEFERRED COM 210 .96 AFSCME COUNCIL 5 7/07/09 P/R DEDUCTS - UNION DUES 263 .48 MN DEPT OF REVENUE 6/23/09 STATE W/H 2,114 .57 7/07/09 STATE W/H 1,953 .86 MINN NCPERS GROUP LIFE INS 6/23/09 MONTHLY- ELECT LIFE INS 32 .00 WELLS FARGO HEALTH BENEFIT SVCS 6/23/09 P/R DEDUCTS-HSA 305 .00 7/07/09 P/R DEDUCTS-HSA 305 .00 TOTAL: 30,124 .08 Council General Fund EFTPS - FEDERAL W/H 6/23/09 FICA W/H 80 .60 6/23/09 MEDICARE W/H 18 .87 LIZEE, CHRISTINE 7/13/09 JOHNSON RETIREMENT DINNER 20 .00 -PAYROLL EXPENSES 6/22/2009 - 99/99/9999 1,300. 00 TOTAL: 1,419. 47 Administration General Fund EFTPS - FEDERAL W/H 6/23/09 FICA W/H 231. 09 7/07/09 FICA W/H 242. 37 6/23/09 MEDICARE W/H 54. 05 7/07/09 MEDICARE W/H 56. 69 PERA 6/23/09 P/R DEDUCTS-PERA 255. 47 7/07/09 P/R DEDUCTS-PERA 267. 75 MN CITY/CTY MGMT ASSN 7/13/09 MN CITY/CTY MGMT ASSN 95. 00 -PAYROLL EXPENSES 6/22/2009 - 99/99/9999 7,751. 35 TOTAL: 8,953. 77 General Government General Fund EFTPS - FEDERAL W/H 6/23/09 FICA W/H 475. 69 7/07/09 FICA W/H 431. 25 6/23/09 MEDICARE W/H 111. 24 7/07/09 MEDICARE W/H 100. 86 PERA 6/23/09 P/R DEDUCTS-PERA 482. 80 7/07/09 P/R DEDUCTS-PERA 451. 13 AMERICAN LEGAL PUBL CORP 7/13/09 CODE ORDINANCES-2009 S-4 200. 00 ARM 7/13/09 2009 ASSN OF RECYCLING MAN 20. 00 GROUT, TWILA 7/13/09 JUN WELLNESS REIM 40. 00 MIDWEST MAILING SYSTEMS INC 7/07/09 JULY POSTAGE-ADDT'L 17. 10 7/07/09 JULY NEWSLETTER SVC 345. 74 7/13/09 AUG NEWSLETTER POSTAGE 500. 00 OFFICE DEPOT 7/13/09 COPIER PAPER 118. 32 7/13/09 COPY PAPER 86. 39 7/13/09 INK 5. 15 7/13/09 BOARD, CORK FRAME 49. 27 7/13/09 RECEPTACLE, STEP ON 42. 76 PETTY CASH 7/13/09 FINANCE 13. 25 ROGERS, DON 7/13/09 5/7-6/22 COUNCIL SVCS 220. 00 7/13/09 5/7-6/22 COUNCIL SVCS 72. 60 07-09-2009 7.2:10 AM DEPARTMENT C O U N C I L R E P O R T BY DEPARTMENT - JULY 7.3, 2009 FUND VENDOR NAME DATE DESCRIPTION PAGE: 2 AMOUNT TOTAL PRINTING SERVICES SUN NEWSPAPERS **PAYROLL EXPENSES Finance General Fund EFTPS - FEDERAL W/H PERA OFFICE DEPOT **PAYROLL EXPENSES Professional Svcs General Fund HENN CTY ASSESSOR KENNEDY & GRAVEN, CHARTERED LEAGUE OF MINNESOTA CITIES POTTS, KENNETH N. SO LK MTKA POLICE DEPT Planning General Fund EFTPS - FEDERAL W/H PERA OFFICE DEPOT SUN PATRIOT NEWSPAPERS WEST - THOMSON REUTERS SUN NEWSPAPERS VERIZON WIRELESS **PAYROLL EXPENSES Municipal Buildings General Fund ADAM'S PEST CONTROL, INC CULLIGAN BOTTLED WATER G & K SERVICES ADVANCED IMAGING SOLUTIONS INC CENTERPOINT ENERGY XCEL ENERGY PETTY CASH QWEST CLASSIC CLEANING COMPANY J. BECHER & ASSOC., INC. 7/13/09 JULY NEWSLETTERS SVC 806 .18 7/13/09 RESOLUTION 09-035 07/02 57 .20 6/22/2009 - 99/99/9999 14,628 .08 TOTAL: 19,275 .01 6/23/09 FICA W/H 317 .78 7/07/09 FICA W/H 302 .14 6/23/09 MEDICARE W/H 74 .32 7/07/09 MEDICARE W/H 70 .66 6/23/09 P/R DEDUCTS-PERA 345 .97 7/07/09 P/R DEDUCTS-PERA 328 .95 7/13/09 MS CRADLE LASER 66 .04 6/22/2009 - 99/99/9999 9,998 .80 TOTAL: 11,504 .66 7/13/09 2ND HALF CTY ASSESSOR PYMT 44,214 .24 7/13/09 GEN RETAINER MATTE 1,500 .00 7/13/09 RON JOHNSON MATTERS 2,487 .42 7/13/09 SMITHTOWN LANE PROJECT 379 .50 7/13/09 SOUTH SHORE CENTER LEASE 1,039 .50 7/13/09 MATTHEW PHILLIPPI 3,429 .17 7/13/09 ROMINES, RABUSE & HANSEN F 1,827 .50 7/13/09 JUN PROSECUTIONS SVC 2,291 .66 7/13/09 JOHN RABUSE FORFEITURE 2,800 .00 7/13/09 ROMINES FORFEITURE 1,680.00 TOTAL: 61,648. 99 6/23/09 FICA W/H 352. 30 7/07/09 FICA W/H 345. 72 6/23/09 MEDICARE W/H 82. 39 7/07/09 MEDICARE W/H 80. 85 6/23/09 P/R DEDUCTS-PERA 412. 57 7/07/09 P/R DEDUCTS-PERA 407. 58 7/13/09 MEMORY STICK 45. 95 7/13/09 AIO WORKFORCE 106. 89 7/13/09 CABLE 60. 11 7/13/09 FREEMAN CUP 06/20 30. 87 7/13/09 SIGN AMENDMENT 06/20 30. 87 7/13/09 ZONING BULL SUB 168. 00 7/13/09 CUP SIGNS IN FREEMAN 6/18 32. 18 7/13/09 ORD ADM SIGNS 06/18 32. 18 7/13/09 MAY 11-JUN 10 -BRAD CELL 110. 85 6/22/2009 - 99/99/9999 12,150. 31 TOTAL: 14,449. 62 7/13/09 2ND QTR SVC 67. 86 7/13/09 DRINKING WATER SVC 76. 53 7/13/09 CREDIT 46. 93- 7/13/09 CH SVC 149. 46 7/13/09 MAINT-06/06/09-07/06/09 264. 00 7/13/09 GAS SVC 18. 89 7/13/09 STATEMENT 4200525015 808. 43 7/13/09 ART WORKS 11. 55 7/13/09 JUN 22-JUL 25 SVC 111. 48 7/13/09 JUN SVC 335. 67 7/13/09 JOURNEYMAN 233. 30 07-09-2009 12:10 AM DEPARTMENT C O U N C I L R E P O R T BY DEPARTMENT - JULY 13, 2009 FUND V) DATE DESCRIPTION PAGE: 3 AMOUNT Police Protection General Fund XCEL ENERGY SO LK MTKA POLICE DEPT Fire Protection General Fund EXCELSIOR FIRE DISTRICT MOUND-CITY OF Protective Inspections General Fund EFTPS - FEDERAL W/H PERA T-MOBILE —PAYROLL EXPENSES City Engineer General Fund EFTPS - FEDERAL W/H PERA -PAYROLL EXPENSES Public Works General Fund EFTPS - FEDERAL W/H PERA BARNES DISTRIBUTION BOYER TRUCK PARTS DISTRIBUTION CTR CARQUEST AUTO PARTS G & K SERVICES MTI DISTRIBUTING COMPANY AMERICAN MESSAGING CENTERPOINT ENERGY XCEL ENERGY SAFETY-KLEEN SYSTEMS, INC SHOREWOOD TRUE VALUE SPEEDWAY SUPERAMERICA LLC GRAINGER, INC TOTAL: 2,030 .24 7/13/09 STATEMENT 4200525015 3 .56 7/13/09 JUL-OPERATING BUDGET EXP 78,246 .00 TOTAL: 78,249 .56 7/13/09 3RD QTR PYMT 74,543 .74 7/13/09 3RD QTR PYMT 69,317 .54 7/13/09 3RD QTR PYMT 6,251 .25 TOTAL: 150,112 .53 6/23/09 FICA W/H 215 .47 7/07/09 FICA W/H 198 .95 6/23/09 MEDICARE W/H 50 .40 7/07/09 MEDICARE W/H 46 .54 6/23/09 P/R DEDUCTS-PERA 256 .26 7/07/09 P/R DEDUCTS-PERA 238 .88 7/13/09 JOE P. CELL-5/21-6/20 35 .94 6/22/2009 - 99/99/9999 7,335 .30 TOTAL: 8,377 .74 6/23/09 FICA W/H 153 .39 7/07/09 FICA W/H 172 .83 6/23/09 MEDICARE W/H 35 .87 7/07/09 MEDICARE W/H 40 .42 6/23/09 P/R DEDUCTS-PERA 167 .60 7/07/09 P/R DEDUCTS-PERA 188 .84 6/22/2009 - 99/99/9999 5,280 .47 TOTAL: 6,039 .42 6/23/09 FICA W/H 503 .38 7/07/09 FICA W/H 714 .54 6/23/09 MEDICARE W/H 117 .74 7/07/09 MEDICARE W/H 167 .12 6/23/09 P/R DEDUCTS-PERA 562 .76 7/07/09 P/R DEDUCTS-PERA 806. 44 7/13/09 BOLTS, NUTS HARWARE 206. 05 7/13/09 MASTER CYLINDER 205. 83 7/13/09 PAINT SUPPLIES 79. 28 7/13/09 CORE RETURN 8. 18- 7/13/09 CRIMP FITTING 41. 46 7/13/09 PW SVC 689. 03 7/13/09 LAWN MOWER CAP 45. 51 7/13/09 JULY PAGER 8. 94 7/13/09 GAS SVC 73. 72 7/13/09 STATEMENT 4200525015 304. 37 7/13/09 SUPPLIES 35. 19 7/13/09 KEY 4. 24 7/13/09 REFLECTOR 2. 97 7/13/09 FIT SAFE GLASSES 11. 70 7/13/09 GLOVES 54. 84 7/13/09 AIR FILTER 78. 79 7/13/09 FIN CHRG 1. 70 7/13/09 FINANCE CHARGE 1. 00 7/13/09 GAS 1,900. 91 7/13/09 LIGHTING 184. 02 07-09-2009 12:10 AM C O U N C I L R E P O R T BY DEPARTMENT - JULY 13, 2009 PAGE: _ DEPARTMENT FUND VENDOR NAME DATE 'TION AMO UNT ZEE MEDICAL SERVICE 7/7.3/09 FIRST AID SUPPLIES 96 .94 SUN NEWSPAPERS 7/13/09 LIGHT EQPMT OPER. ADS (4X) 1,860 .40 AUTO ELECTRIC SPECIALISTS, INC. 7/13/09 STARTER MOTOR 122 .94 DELANO RENTAL, INC. 7/13/09 RENTAL COMPACTOR 131 .67 CLASSIC CLEANING COMPANY 7/13/09 JUN SVC 145 .38 CRYSTEEL TRUCK EQUIPMENT 7/13/09 METAL DUMP BOX RENAL 407 .28 LAKESHORE WEEKLY NEWS 7/13/09 LIGHT EQMT OPER-POSITION 715 .00 WASTE MANAGEMENT-TC WEST 7/13/09 JULY P.W. SVC 149 .74 —PAYROLL EXPENSES 6/22/2009 - 99/99/9999 20,283 .85 TOTAL: 30,706 .55 Streets & Roadways General Fund EFTPS - FEDERAL W/H 6/23/09 FICA W/H 66 .02 7/07/09 FICA W/H 36 .36 6/23/09 MEDICARE W/H 15 .44 7/07/09 MEDICARE W/H 8 .49 PERA 6/23/09 P/R DEDUCTS-PERA 72 .81 7/07/09 P/R DEDUCTS-PERA 40 .06 LOCATORS & SUPPLIES INC 7/13/09 TRAFFIC CONES & VESTS 507 .69 7/13/09 TRAFFIC CONES & BARICADE 209 .28 WM. MUELLER & SONS, INC. 7/13/09 BLACKTOP 2,968 .54 SHOREWOOD TRUE VALUE 7/13/09 TANK SPRAYER 56 .43 PYRAMID HOME SPECAILTIES 7/13/09 FERTILIZE & WEED CONTROL S 3,389 .55 **PAYROLL EXPENSES 6/22/2009 - 99/99/9999 1,672 .38 TOTAL: 9,043 .05 Traffic Control/Str Li General Fund BROWN TRAFFIC PRODUCTS 7/13/09 WIND COLLAR TRAFFIC SIGNAL 125 .67 ELECTRICAL INSTALLATION & MAINTENANCE 7/13/09 RELAMP TH7 247 .59 XCEL ENERGY 7/13/09 STATEMENT 4200525015 23 .81 7/13/09 STATEMENT 4200525015 3,073 .09 7/13/09 5700 CTY RD 19 31 .16 7/13/09 5700 CTY RD 19 UNIT LIGHTS 139 .35 TOTAL: 3,640 .67 Tree Maintenance General Fund EFTPS - FEDERAL W/H 6/23/09 FICA W/H 28 .45 7/07/09 FICA W/H 10. 90 6/23/09 MEDICARE W/H 6. 65 7/07/09 MEDICARE W/H 2. 55 PERA 6/23/09 P/R DEDUCTS-PERA 30. 96 7/07/09 P/R DEDUCTS-PERA 11. 87 RUMPCA CO INC 7/13/09 BRUSH -MAY 11-29 60. 00 VIKING LAND TREE CARE INC 7/13/09 TREE REMOVAL 1,041. 40 WACONIA FARM SUPPLY 7/13/09 CHAIN SAW PART 79. 57 7/13/09 CARB KIT 13. 05 7/13/09 CHAIR SAW PART 39. 41 —PAYROLL EXPENSES 6/22/2009 - 99/99/9999 634. 49 TOTAL: 1,959. 30 Parks & Recreation General Fund EFTPS - FEDERAL W/H 6/23/09 FICA W/H 296. 20 7/07/09 FICA W/H 248. 50 6/23/09 MEDICARE W/H 69. 28 7/07/09 MEDICARE W/H 58. 12 PERA 6/23/09 P/R DEDUCTS-PERA 285. 90 7/07/09 P/R DEDUCTS-PERA 234. 45 3RD LAIR SKATEPARK 7/13/09 CAMP JUN8-12 340. 00 AHLSTROM, SANDRA 7/13/09 COMMUNITY GARDEN SUPPLIES 69. 43 BIFFS, INC. 7/13/09 JUN RENTAL 1,017. 82 07-09-2009 12:10 AM C 0 U N C T L R E P O R T BY DEPARTMENT - JULY 13, 2009 PAGE: 5 DEPARTMENT FUND VENDOR NAME DATE DESCRIPTION AMO UNT COMMUNITY REC RESOURCES 7/13/09 PARK MEETING 06/15-06/26 1,935 .00 7/13/09 PARK SVC 6/29-7/3/09 630 .00 MENARDS 7/13/09 TREATED LUMBER PARK 93 .51 CENTERPOINT ENERGY 7/13/09 GAS SVC 44 .68 MTKA COMMUNITY EDUCATION 7/13/09 LIFEGUARD SVC-2009 1,936 .00 XCEL ENERGY 7/13/09 STATEMENT 4200525015 413 .20 PETTY CASH 7/13/09 PARK CONSULTANT 8 .48 SHOREWOOD TRUE VALUE 7/13/09 SUPPLIES FOR COMMUNITY GAR 154 .93 THREE RIVERS PARK DISTRICT 7/13/09 KAYAKING/CRESCENT BEACH 70 .00 MINNESOTA ZOOMOBILE 7/13/09 PROGRAM AT FREEMAN PARK-7/ 300 .00 -PAYROLL EXPENSES 6/22/2009 - 99/99/9999 9,456 .91 TOTAL: 17,662 .41 Unallocated Expenses General Fund MEDICA 7/13/09 JUL MEDICAL PREM 12,861 .57 UNUM LIFE INSURANCE CO 7/13/09 JULY LIFE INS PREM 1,235 .20 PRINCIPAL FINANCIAL GROUP 7/13/09 JULY DENTAL PREM 777 .01 TOTAL: 14,873 .78 Public Safety Bldg Deb 2003 Public Safety U.S. BANK - 7/13/09 EDA-W.FIRE 2003A-INT 23,151 .25 7/13/09 EDA-2003A POLICE INT 23,658 .75 TOTAL: 46,810; 00 EDA Ref Debt Service 2007 EDA Ref Debt U.S. BANK 7/13/09 EDA-2007A W. FIRE INT 66,541. 25 7/13/09 EDA-2007B POLICE INT 69,843. 75 7/13/09 EDA-2007C E. FIRE INT. 30,861. 25 TOTAL: 167,246. 25 Public Facility/Off Eq Public Facility Fu CENTERPOINT ENERGY 7/13/09 S.S.CTR-5735 CTRY CLUB RD 41. 45 XCEL ENERGY 7/13/09 SS CENTER-ELEC-5735 CTRY C 83. 93 WILLIAM J TOMLINSON 7/13/09 SS CENTER-WEBHOST-JAN THR 132. 00 DREW KRIEBEL 7/13/09 S.S.CTR SVC 305. 00 7/13/09 S.S.CTR- CLEANER SVC 574. 00 WASTE MANAGEMENT-TC WEST 7/13/09 S.S.CTR-JULY SVC 296. 71 TOTAL: 1,433. 09 Park Capital Improveme Park Capital Impro MISC. VENDOR ECLIPSE PAINTING 7/13/09 PARK CIP PAINT AT EDDY STA 3,800. 00 TOTAL: 3,800. 00 Equipment Replacement Equipment Replacem WILLIAMS TOWING 7/13/09 2000 VOLKSWAGEN NEW BEETLE 165. 08 7/13/09 2002 HARLEY DAVIDSON-83296 165. 08 TOTAL: 330. 16 Equipment Replacement City Bldg Project WARNER CONNECT 7/13/09 MAINT CONTRACT 2,800. 00 TOTAL: 2,800. 00 Senior Community Cente Senior Community C LEAGUE OF MINNESOTA CITIES INS TRUST 7/13/09 S.S.CTR-INSURANCE COVERAGE 8,948. 00 TOTAL: 8,948. 00 NON-DEPARTMENTAL Water Utility MN DEPT OF HEALTH 7/13/09 2ND QTR STATE SURCHARGE 2,080. 00 TOTAL: 2,080. 00 Water Water Utility EFTPS - FEDERAL W/H 6/23/09 FICA W/H 253. 50 7/07/09 FICA W/H 164. 17 6/23/09 MEDICARE W/H 59. 28 7/07/09 MEDICARE W/H 38. 41 PERA 6/23/09 P/R DEDUCTS-PERA 284. 45 07-09-2009 12:10 AM C O U N C= L R E P O R T BY DEPARTMENT - JULY_ 13, 2009 DEPARTMENT FUND VENDOR NAME DATE DESCRIPTION PAGE: 6 AMOUNT 7/07/09 P/R DEDUCTS-PERA 184 .69 HAWKINS, INC. 7/13/09 CHLORINE CYLINDER 55 .00 7/13/09 CHLORINE CYLINDER 1,807 .84 7/13/09 CHLORINE CYLINDER 30 .00 GOPHER STATE ONE-CALL, IN 7/13/09 JUNE SVC 132 .75 MIDWEST MAILING SYSTEMS INC 7/07/09 2ND QTR-UTILITY SVCS 481 .92 7/07/09 2ND QTR-UTILITY SVCS 136 .00 AMERICAN MESSAGING 7/13/09 JULY PAGER 4 .48 MN POLLUTION CONTROL AGENCY 7/13/09 COLLECT SYSTEM TRAINING-JO 310 .00 CENTERPOINT ENERGY 7/13/09 GAS SVC 23 .59 7/13/09 GAS SVC 54 .84 SPRINT 7/13/09 MAY 13 - JUN 12 SVC 92 .91 XCEL ENERGY 7/13/09 24253 SMITHTOWN RD 922 .73 7/13/09 STATEMENT 4200525015 66 .89 7/13/09 STATEMENT 4200525015 660 .85 7/13/09 STATEMENT 4200525015 3,138. 00 PETTY CASH 7/13/09 WATER TEST 2. 36 SHOREWOOD TRUE VALUE 7/13/09 AMESBURY WELL 95. 64 7/13/09 BLEACH 4. 24 U.S. BANK 7/13/09 SERIES 1996A BI4A506 4,652. 50 7/13/09 G.O.WATER BOND-2003 3,662. 50 QWEST 7/13/09 JUN 25-JUL 24 SVC 58. 98 7/13/09 JUN 25-JUL 24 SVC 58. 98 VESSCO, INC. 7/13/09 WATER METER PART 153. 32 VALLEY-RICH CO., INC. 7/13/09 WATER BREAK VALVE 4,922. 70 CITY OF BLOOMINGTON 7/13/09 WATER TESTING 75. 00 -PAYROLL EXPENSES 6/22/2009 - 99/99/9999 6,950. 18 TOTAL: 29,538. 70 Sewer Sanitary Sewer Uti EFTPS - FEDERAL W/H 6/23/09 FICA W/H 109. 92 7/07/09 FICA W/H 125. 62 6/23/09 MEDICARE W/H 25. 70 7/07/09 MEDICARE W/H 29. 37 PERA 6/23/09 P/R DEDUCTS-PERA 123. 08 7/07/09 P/R DEDUCTS-PERA 140. 11 BRAUN PUMP & CONTROLS 7/13/09 EMERGENCY REPAIR VFD L.S.# 997. 29 GOPHER STATE ONE-CALL, IN 7/13/09 JUNE SVC 132. 75 MIDWEST MAILING SYSTEMS INC 7/07/09 2ND QTR-UTILITY SVCS 481. 92 7/07/09 2ND QTR-UTILITY SVCS 136. 00 AMERICAN MESSAGING 7/13/09 JULY PAGER 4. 48 MN POLLUTION CONTROL AGENCY 7/13/09 W.W. OPS SEMINAR-BRUCE & C 620. 00 SPRINT 7/13/09 MAY 13 - JUN 12 SVC 92. 91 XCEL ENERGY 7/13/09 STATEMENT 4200525015 431. 22 INDUSTRIAL CHEM. LABS & SERVICES INC. 7/13/09 L.S.CHEMICALS 461. 39 VERIZON WIRELESS 7/13/09 L.S. SVC-MAY 22-JUN 21 208. 52 -PAYROLL EXPENSES 6/22/2009 - 99/99/9999 3,899. 02 TOTAL: 8,019. 30 NON-DEPARTMENTAL Recycling Utility WASTE TECHNOLOGY, INC. 7/13/09 2009 SPRING CLEAN UP 8,458. 35 TOTAL: 8,458. 35 Recycling Recycling Utility EFTPS - FEDERAL W/H 6/23/09 FICA W/H 12. 37 7/07/09 FICA W/H 14. 69 6/23/09 MEDICARE W/H 2. 89 7/07/09 MEDICARE W/H 3. 43 PERA 6/23/09 P/R DEDUCTS-PERA 13. 47 0'7-09-2)09 12:10 AM C O U N C I L R E P O R T BY DEPARTMENT - JULY 13, 2009 PAGE: 7 DEP'R".. P FUND VENDOR NAME DATE DESCRIPTION AMOUNT 7/07/09 P/R DEDUCTS-PERA 16 .00 VEOLIA ENVIRONMENTAL, SERVICES 7/13/09 JUN RECYCLING 6,990 .00 -PAYROLL EXPENSES 6/22/2009 - 99/99/9999 436 .45 TOTAL: 7,489 .30 Stormwater Management Stormwater Managem EFTPS - FEDERAL W/H 6/23/09 FICA W/H 34 .20 7/07/09 FICA W/H 19 .98 6/23/09 MEDICARE W/H 8 .01 7/07/09 MEDICARE W/H 4 .68 PERA 6/23/09 P/R DEDUCTS-PERA 37 .31 7/07/09 P/R DEDUCTS-PERA 21 .75 MIDWEST MAILING SYSTEMS INC 7/07/09 2ND QTR-UTILITY SVCS 240 .96 7/07/09 2ND QTR-UTILITY SVCS 68 .00 HD SUPPLY WATERWORKS, LTD. 7/13/09 PARTS-24295 WOOD DRIVE 147 .16 -PAYROLL EXPENSES 6/22/2009 - 99/99/9999 875. 13 TOTAL: 1,457. 18 FUND TOTALS 101 General Fund 470,070. 85 305 2003 Public Safety Bldg S 46,810. 00 307 2007 EDA Ref Debt Service 167,246. 25 401 Public Facility Fund 1,433. 09 402 Park Capital Improvements 3,800. 00 403 Equipment Replacement 330. 16 410 City Bldg Project Svcs 2,800. 00 490 Senior Community Center 8,948. 00 601 Water Utility 31,618. 70 611 Sanitary Sewer Utility 8,019. 30 621 Recycling Utility 15,947. 65 631 Stormwater ManagementUtil 1,457. 18 GRAND TOTAL: 758,481.18 TOTAL PAGES: 7 r e y 5755 COUNTRY CLUB nom- D ® SHGnc:Vbvvv, M v 4IiS0TA 55331-3927 - (952) 474-3236 FAX (952) 474-0125 - www.ci.shorewood.mn.us - cityha11@d.shorewood.mn.us MEMORANDUM TO: Mayor and City Council Brian Heck, City Administrator FROM: James Landini, City Engineer ' DATE: July 9, 2009 RE: Accepting Low Quote and Awarding Contract to Successful Low Quoter Attachment 1 is the Quote Tabulation for the 2009 Pavement Marking Project which were opened and tabulated on July 8, 2009. In 2009 we are striping 53,557 linear feet of street, seven intersections and miscellaneous crosswalks. The striping is needed due to the existing paint wearing off or other maintenance projects removing/covering the stripes. Attachment 2 demonstrates the locations of work. The low quoter is Traffic Marking Service in the amount of $8,749.94. Based on other quotes received, it appears that the costs for this project are reasonable. This project will be funded by the Streets & Roadways Operating Budget which has $11,500 budgeted for 2009. Recommendation Staff recommends the contract for the 2009 Pavement Markings be awarded to Pavement Marking Service in the amount of $8,749.94. oly PRINTED ON RECYCLED PAPER CI'T'Y F S EWOO RESOLUTION NO. 09-036 A RESOLUTION ACCEPTING QUOTE AN AWARDING CONTRACT FOR 2009 PAVEMENT MARKING PROJECT WHEREAS, pursuant to a request for quotes for local improvements designated as 2009 Pavement Marking Project, City Project Nos. 09-06, quotes were received and opened on July 8, 2009; and WHEREAS, the City Council has determined that Traffic Marking Service is the lowest quoter in compliance with the specifications. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Shorewood as follows: 1. That the Mayor and City Administrator/Clerk are hereby authorized and directed to enter into a contract with Traffic Marking Service, in the name of the City of Shorewood, Project No. 09-06 according to the plans and specifications therefore approved by the City Council on file in the office of the City Administrator/Clerk. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 13th day of July, 2009. ATTEST: Christine Liz6e, Mayor Brian Heck, City Administrator/Clerk L',,ro. - - Attachment #1 G s~ awgx ~g OLD MARKET RD ~ ' ' INTERSECTION at Hwy. 7 sRAOr ~suxa IT S r ~ ( see intersection detail) VINE HILL RD, BROM' S BLVD 5i= op 1 2. SMABI STAND iA ',A HADY EL ISUND CIP uP U RD ITY OF $ D ~ 2 e F e ` / INTERSECTION at Hwy. 7 (6e2 intersection dBlBI) "s o d n wt ~=o W s. 8rw01 STAND 2 SHOREWOOD k 'w ( r s 1 ~w o. 63'a~O~ a 8 e 4, ~ p 4 $ ag d' B k' M 3 m ' $ MINNEWASHTA ELEM. SCHOOL CROSS ,IALN SQUARES (61 1)2 5[LSOF5SWAFES EUREKA RD INTERSECTION at SMITHTOWN ROAD (SEE INTERSECTION DETAIL) n g 4~ 3 ~ Bp 5 ~qg « w ~$3~ g N_ Fa & eo xx ° d a ~ b & V ! e° ~ ~s ~ p w' 3 ~ P tvMU vd LV.CiMaa ~ ~ ~ G y ~ to Y t 3P ~ ~ O O P.h ~ a m ~ WF~ ~O I'Lls $ a Pj E Li c Od k fin g ~ vAllhbo°8© nns QL'~ S~ "r° p s u . ~l v ~ Q o OO & ¢ N' ~ ~4 O € c d w D ~jljl Cv1+He +n ~ CHRISTMAS LAKE RD Al INTERSECTION at Hwy.7 f ~ ss (see inlerseGion detail) l b p b iE I"'" D Wc'P P „ ~ 0 W' d y VINE HILL RD -LF--. Sxsd tme - Exu:e, HI 45ID lF EnJe ua , w Cm'mNwCwAN°4Ui-i( Z O 0 Y a z z «oOCS OE «0 'rc , $ 9 6 N c ° w ~ sin «w< 4, ' ' 1 F Z & n c1 9 a twAr w« ~ e~ ~ F$ O 3 "mow ~t ~ A D nmca e°c Y wa 3 sun u ud CHRISTMAS LAKE RD MN 8D Vx 41 (6iE lF 1'Oa- line Y- hiae) a yea 3 u ~ t~ 4 1~-' a• 1 eoo LFr aye ,IN H'. N,*xn:on RADIS RD x'4b Fe O )b Lid 5111. lme iMpotala~l i 660 LF w"Oiotan Lfnu(y-bio.) p w ~xwx„gyp{mann~mn(e~) H z W W 0 ,dp qr'" ID $ d"¢ m s stxn Pxn SMITHTOWN RD N 1„ wF € cw ° n glt-- w RADISSON RD b es°lF t'wx°(x surd tix„Irvlm,hlo,( p a O > 4 " ILd50lF i'D°ubl°SOGd lino lY unEOLF d's da Ea L a alOw Wioa) } ,W a M+AL1rt Y[❑~~ n 8fl H` d mm e E 3 e s° ma(w , v 7 . sl a ° dl g s °AF & OLD MARKET RD a 14. lx A'oau(uosxrd ma(yMUmwld,) °S ` VINEHILLRD W pc. ~ ',.t tix 5 ~C m4nl yu~2`i E~ „~a, _ y 0~° a ewm p x ayo°t«al° 8u S J✓ ~ ~ e L $ } F ~ s d d ~ ~ ~ Ieenx lrl D i 5P n ? § Wm'° e $ , r} s ~ NOO LF I'1-EWx Imu 'tvMk 6a) gpwors n0 ~ b 8 m I. CHESTNUT TER, ~4 b 2. -TINEr CIR. $ d 4 N ELBEPT It. A 4 . NcNMLEY PL. r ~ rRt] kn g l4F ° t y' I~r fi 20W IF 1'6iaFOn U-1 Ye1- L,im) O O Q N - tart f m. ND 1 f'A g Y RP t ~ 4 5. CHF.STALI CT. . t--~ E d Q 6. 111:NL CT- .,.I .1 a era n . EUREKA RD INTERSECTION at Hwy. 7 LAKE LINDEN DR INTERSECTION at Hwy. 7 „mac u 2. NCHN:EY C(R. COVINGiON ft0 (see intersection detail) YELLOWSTONE TR (see intersection detail) 2300LF4'D-41 smld L111. lymer,mm.) EUREKA RD ' ' ien0LF.'-I,Ia soda Lmo(,.-1 ago LF e'Srnyc Sdod Lm,(wnueI-. 240 LF d" Single aoYtl Une (Ye®orvlalev 1 ) Oou4N SoFil L +u(yetlw~ W. ]d0 LF 4 n0 LF r so<m L.xe Llex l,•+Ne Hm LAKE LINDEN DR <o larB10Aa0 s(rlpe (rm00 iam=) d Q 2160 LF 4' DI11,11 SOlid 1.1-(ye11awlate«) C I- U W O IY t1 PROJECT VIEW Attaclnnent #2 City of Shorewood Depts, of Public works and Engineering 5755 Ccuntry Club Rd Shorew..d MN, 55331 - 952 474 3236 CITY PROJECT NO, 09 - 06 SHEET OF 1 SHEETS T°T NT e_ 5755 COUNTRY CLUu n"ItA } s SHG,,,~i D D, M%,4ES l A 5:,331-8927 ® (952) 474-3236 FAX (952) 474-0128 ® www.d.shorewood.mmus ® cityhall@cLshorewood.mn.us Ott' Y;w9.. y 'f.~ MEMORANDUM TO: Planning Commission, Mayor and City Council FROM: Brad Nielsen DATE: 28 May 2009 RE: Themig-Heppner - Setback Variance/Variance to Expand a Nonconforming Structure FILE NO.: 405 (09.02) BACKGROUND Mark Themig and Brad Heppner own the property at 21780 Lilac Lane (see Site Location map - Exhibit A, attached). They propose a substantial addition and remodeling of the existing home that require setback variances and avariance to expand the nonconformity of a nonconforming structure. The property is located in the R-1 A, Single Family Residential zoning district and contains 56,180 square feet of area. As shown on Exhibit B, the subject property is occupied by the owner's home and attached garage. The house is currently situated back from the Lilac Lane right-of-way approximately 34.4 feet, encroaching 16 feet into the required front setback area. As explained in their request letter (Exhibit C), the applicants propose to demolish the garage on the east end of the house, replacing it with a larger garage with a second story addition above it. The first floor will be extended to the west by 20 feet with a second story being added to the entire structure (a small dormer addition currently exists above the main part of the house. A porch, five to eight feet in depth, would wrap the entire first level. The property is substantially wooded and slopes from south to north, dropping into a wetland area on the north side of the site. Also, a steep ravine extends through the west side of the property. The existing home sits on the high portion of the lot. PRINTED ON RECYCLED PAPER Me i, 3 n Re: ®=F Variance 28 May 2009 a The existing home contains 1071 square feet on the main level, plus approximately 240 in the dormer for a total of 1311 square feet (the amount of space in the lowest level is unknown as of this writing). The existing garage contains 280 square feet. The expansion would result in the first floor being 1312 square feet, not including the porch. With the porch, the first floor will contain 2520 square feet. The upper level will have another 1912 square feet, for a total of 4432 square feet of floor area, not including the lower level. An existing deck at the rear of the house will be removed. Exhibits D-G show the proposed expansion relative to the existing home. ISSUES AND ANALYSIS A. Nonconformities. Most zoning ordinances contain provisions that address nonconforming structures. These are structures that were built before current regulations were in place. Shorewood's original zoning requirements simply prohibited the expansion of nonconforming structures altogether. While they were "grandfathered in", they were not allowed to be expanded or extended in any fashion. In the mid 80's, the City relaxed these provisions for single-family dwellings. Nonconforming, single-family dwellings were allowed to be enlarged or extended, provided that the new construction complied with zoning requirements. This included upward expansion as well as outward expansion. Section 1201.03 Subd. l.k. states: "That such expansion does not increase the nonconformity and complies with height and setback requirements of the district in which it is located." Although the applicants' letter states that they will not extend the home further forward than the current building, the plans indicate otherwise. For example, the porch extends into the setback an additional eight feet, requiring a setback variance of 24 feet. In addition, whereas the existing home is primarily a single story, the entire second story will be only 34.4 feet from the front property line. This results in a dramatic change in building mass very close to the street. This is illustrated very well on Exhibit F, which shows the relationship of existing to proposed structures. The issue is compounded by the fact that Lilac Lane has only 33 feet of right-of-way and the traveled surface of the street is very close to the edge of the right-of-way. B. Variances. In order to accommodate the proposed expansion of the home, the applicant has requested variances from the requirements of the Zoning Code. Specifically, the new garage and the second story above it require a variance of 22 feet on the front of the lot. The remainder of the first level requires a variance of 24 feet and the remainder of the upper level. Even without the porch the plan requires a variance of 16 feet. Section 1201.05 Subd. 2.b. of the Zoning Code provides criteria for the consideration of variances. In reviewing these requests the first basic test is can -2- Memorandurn Re: Themig-Heppner Va 28 May 2009 the property be put to reasonable use without the variance? The applicants mention relocating the house to a different part of the lot. This is not considered necessary as there is ample room to the northwest of the existing home to accommodate more house without having to drastically alter the site. In fact; that is one of the more open portions of the property. Another aspect of variances is that the result should not alter the essential character of the neighborhood. In this case, the homes along Lilac Lane are situated quite consistently with R-lA requirements. The mass of the proposed structure so close to the street would not be consistent with the neighborhood. RECOMMENDATION That there is considerable room in which to add on to the existing home dispels the question of hardship, which must be demonstrated in order to obtain a variance. It is recommended that the applicants' efforts be directed to the buildable portion of the property. 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O 4 4 _6.3 4 r rf 1 ~ ~ Ld Q i o z 0 4 < z z L Lj 0 ZU Qw0 . > W LLJ .j W X WW U> ~>z> WQW ~W 0 C) LL- or ry (D 0- (n 0 - c) 1-10 Z) f Z d Q (1)uj ~Ld 0U~O Q Li WLL I LIJ a QV) 33 I cn o wz WW D- 3 a U O d ~ t i! 0- O , y© If II II II II II II W !I Exhibit B Shows existing and proposed st ructure May 5, 2009 21780 Lilac Lane Shorewood, Minnesota 55331 Shorewood Planning Commission c/o Mr. Brad Nielsen, Planning Director City of Shorewood 5755 Country Club Road Shorewood, Minnesota 55331 Subject: Front Yard Setback Variance Request, 21780 Lilac Lane Dear Mr. Nielsen, We are writing to request that the City of Shorewood authorize a front yard setback variance for our house remodel at 21780 Lilac Lane. This letter will provide you with background information, an overview of our proposed project, and the criteria for the variance request. Background Information/Project Location We reside at 21780 Lilac Lane, which is on the far southern border of the City of Shorewood. Lilac Lane serves as the boundary between the cities of Shorewood and Chanhassen, and Hennepin County and Carver County. Our home is the last house on Lilac Lane (a dead end), and is a non-conforming front yard setback structure. 14 a - . Exhibit C A AP'PLICANT'S QUEST LETTER Dated 5 May 2009 We also learned that the landscape has changed significantly since the house was constructed. For example: ® Where once there was clean water running through the adjacent "gully", it now only carries storm water from nearby developments. Where once there were apple trees on the hillsides west of the house you will now find large mature oak and basswood. ® And where once there was a simple 24x24 square home on.a relatively open lot, you will now find the original square with additions on both sides on a heavily wooded lot. Although much has changed with the home, the majority of the house is still the same as it was nearly seven decades ago.... the single bathroom is still in the same location; the original coal chimney now provides the flue for a natural gas furnace; and the room where scores of chickens suffocated from carbon monoxide poisoning still exists. In addition, a significant number of oaks, basswoods, pine, and birch trees have matured, hillsides of ferns are flourishing, and native plants and flowers haven't been disturbed in generations. We do our best to respect the land and habitat that makes this a really special place. s F.17~,gT RIFT, h WA 3i_+s i n . C-2 R . z ~i 1d;; `fs fit Project Overview/Variance Request We are proposing a house renovation that would incorporate the existing 24'x24' four-square structure into a larger 24'x52' structure. The existing east garage and central "pine room" would be replaced with a "breezeway" connection and a 24'x22' garage/multi-purpose room. exl5tin structure prop -_'ra ,Lz.fi,re 61 hi ! ~ 'rii l I I I kii i 1 -i ! i~1f north f~(,c 1,14 5a ,i face exl5tlrq Our hope is to integrate as much of the existing structure as possible into the renovation. As a result, we are requesting a front yard setback variance to expand within the existing setback area. Although we would not encroach closer than the current 35' setback with the renovated structure, the structure would extend east, west, and vertical (up and down) within this area. The included survey shows the existing structure and proposed foot print of the new structure. All of the encroachment would occur in areas that are disturbed with existing structures, landscaping, and walkways, pru po5rcj east face -3 2. The proposed project will not unreasonably increase congestion in the public street. Response: Our lot is at the end of dead end. We are not proposing to increase occupancy with this project, and do not believe it will increase congestion. 3. The proposed project will not increase the danger of fire or endanger public safety. Response: The proposed renovation is not anticipated to increase the danger of fire or endanger public safety. In fact, the renovation would replace all old wiring, thus theoretically reducing risk of fire. 4. The proposed project will not diminish or impair established property values within the neighborhood, or in any other way be contrary to the intent of this ordinance. Response: We fully anticipate that this project will increase our property value, and have a positive impact on the neighborhood. 5. The proposed project will not violate the intent and purpose of the City Comprehensive Plan. Response: This project does not involve a proposed land use change. The City Comprehensive Plan will not be violated. b. We feel that we can demonstrate that: 1. Special conditions and circumstances exist which are peculiar to the land, structure, or building involved. Response: Our lot is approximately 1.2 acres, with only 8.4 % hard cover. The proposed improvements primarily use existing hard cover and disturbed areas. We believe there are several special conditions and circumstances that exist that are peculiar to the land: - Topography and the Need for Fill The current house structure is located on the high point of the lot, at approximately the same elevation as Lilac Lane. Directly behind our home, the elevation drops approximately 40 feet to the property line. Our project proposes to incorporate the topography of the existing structure and surrounding area. If we were to relocate the house to a different part of the lot, we would be required to excavate, cut, and fill significant areas. As proposed, we respect the topography of the land and incorporate the existing elevations into the new structure. For example, the east side of the new structure would not contain basement due to the excessive excavation that would be required, while on the west side would expand the basement area to take advantage of the existing grades. - Respecting Undisturbed Natural Area The areas south, east and west of the existing structure where the new structure would be built have been disturbed throughout the years, while other buildable areas on the lot are mostly undisturbed. In fact, much of the native vegetation is still intact. c We are proposing t " a existing built and dis"L )a to avoi ` ig the undisturbed areas. 2. Literal interpretation of the provisions of this Ordinance deprive us of rights commonly enjoyed by properties in the same district. Response. Our house was constructed on the lot in the 9930's, long before setback requirements were established. We believe that the age of the house and our desire to reuse the existing footprint differentiates us from other properties in the same district. 3. The special conditions and circumstances do not result from our actions. Response: The conditions and circumstances explained in this request were pre-existing conditions. Since owning the property, we have not altered the structures, changed the topography, or impacted the natural areas. 4. Granting the variance requested will not confer special privilege that is denied by the ordinance to other lands, structures, or buildings in the same district. Response: We do not believe that we will be afforded special privileges with approving our variance request. Our request is supported by the site conditions discussed in this request, and will not negatively affect the character of the neighborhood nor burden the city. We hope that you will support our request for the variance. We believe that we have prepared a plan that incorporates the existing topography, effectively uses existing disturbed areas, avoids undisturbed natural areas, and respects the natural resources. While our house may not technically be "historic", we have strived to incorporate the existing structure in the reuse to reflect the life experiences that have occurred in our home over the past 70 years. We would invite you, other City staff, or members of the Planning Commission to visit our property at any time. If you would prefer, we would be happy to meet to discuss our plans either on site or at your office. In addition, we have discussed the proposed improvements with our neighbors and will be submitting letters of support in the near future. Thank you again for considering this request. Sincerely, Mark Themig 952-292-9233 Attachments A. Letter from John Miller B. Elevations and Floor Plans C. Survey original plan proposed plan 21180 Lilac 1,ano,5horewoodAcmiq/ Hoppner ExhibitD BUILDING FOOTPRINT Existing and proposed ko 90, 0-1 flarccm gat clr~eyv bedrecm i N i porch (ivin ILhem entrU i garage 21180 lilac l ane.5horewood fT~emigl Heppner ExhibitE PROPOSED FLOOR PLANS eiin c re north face proposed Structure south face propose r exi5tinq structure west face proposed exi5tinq east face 21160 ~ i l ac sane, Shorewood fhem icj/ hleppner Exhibit F BUILDING ELEVATIONS Existing and proposed mortk face west face 21180 lilac ~ane,5horewood,Themiq/ Neppner 50ut 1 face ('Jllillllll'~ east face Exhibit G PROPOSED BUILDING ELEVATIONS ~ 1 17 p 5755 COUNTRY CLUB r-10AD ~ Si If~~i~WC}GE~, MINNESOTA 55331-8927 ~ (952) 474-3236 FAX (952) 474-0128 - www.ci.shorewood.mn.us m cityhall@ci.shorewood.mn.us MEMORANDUM TO: Planning Commission, Mayor and City Council FRONT: Brad Nielsen DATE: 9 July 2009 RE: Themig-Heppner - Setback Variance/Variance to Expand a Nonconforming Structure - Revised Plans FILE NO.: 405 (09.02) Mark Themig and Bradley Heppner's variance request failed to get a positive recommendation (2-2 vote) at the 2 June Planning Commission. Mr. Themig asked to have the request scheduled for the 13 July Council meeting rather than the 22 June meeting in order to appear before the full Council. Mr. Themig has now submitted revised plans showing the porch that was discussed, but not shown, at the public hearing (see Exhibits A-D). The applicant clarifies that the porch in front will only be six feet in depth, rather than the eight feet mentioned in the earlier staff report. Consequently, the variance for the porch portion of the project will be 22 feet instead of 24 feet. Another clarification is in order - the original proposal shows a wrap-around porch on the south, west and north sides of the building, yet the revised plans show a covered porch in front, with open deck on the west and north sides. Finally, it was mentioned that the footprint of the structure was not changing. This is not the case. Based on the plans submitted to-date, the existing footprint of the home and garage is approximately 1350 square feet. The proposed footprint is approximately 2500 square feet. This is illustrated on Exhibit B of the 28 May staff'report. Cc: Brian Heck Mary Tietjen Mark Themig/Brad Heppner ®0 PRINTED ON RECYCLED PAPER 131 I I I I I I I 9 50wh E~Qoltlt " l- ~ .r i"~ IiIiI ~IIIII IIi! t~ D Atlschlt b,4 5755 C-UN CLL- J ® SHOREWCC D, I.';- NESOT'A 55331-8927 ® (952) 474-3236 FAX (952) 474-0128 www.ci.shorewood.mn.us ® cityhaI1@ci.shorewood.mn.us MEMORANDUM TO: Mayor and City Council Brian Heck, City Administrator FROM: Larry Brown, Director of Public Works . DATE: July 9, 2009 RE: County Road 19- Smithtown Road Reconstruction Cost Summary S.A.P. 27-619-619; 216-020-02 As presented during the previous City Council meeting, on May 5, 2009, the City of Shorewood finally received the remaining items that had been requested from Hennepin County to begin the financial closeout of the County Road 19-Smithtown Road Reconstruction Project. The actual construction project was accepted and final payment was authorized to the contractor by Resolution 07-008, on January 22, 2007 (refer to Attachment 1). In very brief summary, the cooperative agreement provides the following cost participation: Design and Estimates 100% City of Shorewood Local Roadway Construction Each bid item by boundary/jurisdiction State Aid Roadway Construction Each bid item by boundary/jurisdiction Storm Sewer Construction Calculated by drainage area served Signal Construction Hennepin County 67% Shorewood 33% Right of Way R/W in Shorewood - 50% Hennepin County, 50% Shorewood; R/W in Tonka Bay - 100% Hennepin County. Construction Engineering 8% of the Cities' share of the contracted construction costs by boundary/jurisdiction. Undergrounding of Electrical 50% Hennepin County Roadside Enhancement Program; 50% City of Shorewood. Table 1 PRINTED ON RECYCLED PAPER Mayor and O+y ~A -I C.R. 19 - Sn- _~.-d Cost Closeout July 9, 2009 Page 2 of 4 Attachment 2 summarizes the costs of construction for the various types, and the breakdown for each agency. For the City of Shorewood, the following costs have been identified. State Aid Eligible Costs Preliminary & Final Design $ 143,313.95 State Aid Roadway Construction $ 756,109.33 Storm Sewer $ 315,658.08 Construction Engineering $ 90,729.55 County Supplied Signal Equipment $ 5,016.51 Right of Way $ 342,485.60 Total State Aid Eligible Costs $1,653,313.02 In accordance with the policies and procedures of Municipal State Aid, ninety five percent of the City's State Aid bid items may be requested up front, for the city of Shorewood's portion, to minimize carry charges. The City filed that request and the State transmitted $879,556 to the project account, prior to the commencement of the construction. If the City chooses to submit for reimbursement of all of the State Aid Eligible Costs for the project, the funding scenario for Municipal State Aid funds is as shown below: Total State Aid Eligible Costs $1,653,313.02 Previous Amount Transmitted by State Aid - $ 879,556.48 Net Balance Requiring Funding 773,756.54) Current State Aid Balance $ 362,720.54 Net Balance Requiring Funding 773,756.54) State Aid Advance Required 411,036.00) Each year, the City receives an apportionment in the State Aid Account of tax dollars, collected at the gas pump by the State, of approximately $184,414. Therefore, with this annual apportionment, approximately 2.2 years worth of annual allocation or "Advance Funding" is required to complete the State Aid Funding scenario for this project. Attachment 3 is a summary of the accounts receivable for the project. If the City Council agrees with utilizing the State Aid Funds and Advance method to fund the remaining balance of the project, a resolution requesting such advancement from the State is required. This resolution is attached for the City Council's consideration. Mayor and Cher C.R, 19 - Six--tl_ July 9, 2009 Page 3 of 4 Local Costs --;1 -c--d Cost Closeout The City's portion of the project that is to be funded by the Local Roadway Fund is as follows: Local Roadway Construction $ 62,351.99 Remaining portion of Undergrounding $ 5,000.00 Total Local Fund Roadway Costs $ 67,351.99 As stated, this portion of the project is to be funded from the Local Roadway Fund. Currently, the Local Roadway Fund has adequate funds to support this portion of the project. During the design and drafting of the cooperative agreement phase, it was planned that the Hennepin County Roadside Enhancement Program would fund fifty percent, or $84,500, of the electrical undergrounding costs. The total cost for undergrounding was $169,000. Shorewood's portion for the remaining fifty percent was to be funded by a "City Requested Facilities Surcharge;" a.k.a. CRFS, through Xcel Energy. As the Council is aware, the rate payers are billed a fee within their utility rates to cover this cost. Xcel Energy finances this portion of the project by the collection of those fees. During the approval process with the City of the most recent CRFS, the resolution and paperwork documented a CRFS in the amount of $79,500, versus what was to be $84,500. Attachment 4 is a copy of this resolution. Therefore, Xcel Energy is due the remaining $5,000 for the undergrounding of the facilities. As shown above, staff has shown this as being funded by the Local Roadway Fund. Total Cost Summary As a final summary of the project, all of the costs including MSA and Local Roadway Funds are listed below. Preliminary & Final Design State Aid Roadway Construction Storm Sewer Construction Engineering County Supplied Signal Equipment Right of Way Local Roadway Construction Remaining portion of Underaroundina Total Project Cost Recommendation $ 143,313.95 $ 756,109.33 $ 315,658.08 $ 90,729.55 $ 5,016.51 $ 342,485.60 $ 62,351.99 $ 5,000.00 $1,720,665.01 Staff is recommending approval of the resolution that request Advance Funding from the City's Municipal State Aid Account, in the amount of $411,036. Mayor and r '-o-- C R 19 - x__s_aarv ..r.._jad Cost Closeout July 9, 2009 Page 4 of 4 As a side note, I will not be in attendance at Monday's City Council meeting due to a personal conflict and commitment. Certainly, if the City Council has questions or concerns, I will try to address those before Monday night's meeting. CITY F SH SOLUTION NO 07- A RESOLUTION ACCEPTING FIN IMPROVEMENTS AN AUTHORIZING FINAL PAYMENT FOR THE COUNTY ROAD 19 INTERSECTION CONSTRUCTION PROJECT, S.A.P. 216-101-02; S.A.P. 27-619-18 WHEREAS, on November 22, 2004, the City of Shorewood entered into a contract for construction with Eureka Construction, Inc. for the County Road 19 Intersection Improvement Project, S.A.P. 27-619-18; and, WHEREAS, additional work has been completed by Eureka Construction Inc. in accordance with Supplemental Agreement 8, Attached hereto as Exhibit A; and WHEREAS, the Contractor has petitioned for final acceptance of the project and final payment based on work performed to date; and, WHEREAS, the Project Manager has made a final inspection of the project and recommends acceptance and final payment be made by the City. NOW, THEREFORE BE IT RESOLVED: 1. Supplemental Agreement 8, as proposed and shown in Exhibit A to this document, is hereby approved. 2. The City hereby does accept the work completed pursuant to said contract and authorizes final payment to the Contractor, and the two-year guarantee shall commence as of the date of this resolution, subject to the following items: a. The Contractor furnish the City a two-year maintenance bond pursuant to the contract. b. The Contractor must make satisfactory showing that he has complied with the provisions of Minnesota Statutes 290.92 requiring withholding of State Income Tax. C. Evidence in the form of an affidavit that all claims against the Contractor by reasons of the contract have been fully paid or satisfactorily secured. ADOPTED by the City Council of the City of Shorewood this 22nd day of January, 2007. (D6k4», Lam' Christine Lizee, Mayor ATTEST: Craig /'5awson, City Administrator/Clerk Attachment 1 Resolution 07-008 ~~.__ent i -'ude for brevity c 3 O m O1 F~ .a c c0 C O m Q. .U La a O U .a m O 3 O a.+ E N Cn m O C 3 O U X a W C . Q ~ ~ a a C O v U w- tC O m a a U G O 1- -a Qom) ON1 O O O m r1 M V-1 M M rn u 0 ri rq 'V)- 'A Ln Ln 0) Q) O V ri M rq M v @ M Itt M T I, Q 0 rH e-1 F- vi- cu u N Ln C hO O 0 C 0 0 y ; Z 0 41 CL 0~1 J W L (A F ~ ~ 0 L d O 0 0 0 0 o O O _ Q} L Ln L8) a i a a a i a x G W M 00 V1 LD Ln 1- Itt O N 0) ri CF) O O -1 r-i O d• S= It O M C1 Ln N d O O Q 00 00 1~ M 00 0) a) O e-I a) O N N 1~ M ri Lr) Ol LO Lp C O Lr) N rH C) i O 1~ N ~ ~ C O O l0 M r-i l0 ri 00 c-i cu M ri Lt) d' c-1 AA- ~F O) M Ln 00 00 Q) 00 c) e\ tQ N M t5 W M 4M r- m O m ~ 0 d T, Y 06 O O) O Q1 r V r- Ln N r-I M O rl r-I H Lr) D a m o rn ~ Lq Lq ° o 0 O rn 00 r-I 0) rn W Ln 0 r-1 rq 0 3 r- t0 rr r -i 1- O t O M Q ~ W Lr) N a' O Ln N ' Ln n L Lr) (.0 en 0) Ln U 0 m m L n LL 0 ri I r-i (71 O ~ N Ol ~ O N 0) d r-I C) LM W r1 r` ~t 0 Ln _ CT) l co V ~ L'i C ° c c = o o z VH W N r-i Ln O N Qi O u (0 Q 0 O 0 ~ 0 O LI) r-I 0 0 0 0 Im W W I- M M c-I L11 Z W Z 0 L) 0O N O M U C Q O I~ tY 0 d =3 d L OD cr Ln Z C 7 .7 - O 00 O O 4I v C6 o c U V v (D a Z ra 3 = U O O O F- > (6 w cu M (i L tin L O Q to L 0 D p 3 Z O' =3 6 -a N U N 4~ c: (n cr- .14 z U cu E N i C a'' Q ' 0 U U r 0 c O to i N c - U e 0 M 0 N O O Q Q U CIO m Y 0 0 N O 3 a~ O N L 3 K M 0 0 ° a U X a a 0 0 3 0 N O 0 t(7 m m `m (n U Q7 N U O N m m N W Attachment 2 Cost Breakdown LL. 6 CJ I ~ X O bA 0 C d W t m a. x V +0+ A CO 41 1 Y m > 0 0 a 10 4j > m O 0 3 p fm U t LA a 0 '0 O > to M 00 m c 00 O f ~ O aa) 0 ~ o a LA M 0 O Cc + + ~ 00 3 C 3 M M Q L O U M Ln ca 0. N - N e S S f ! s i ! 1 i i I i i i i i i W J CO Q W u W SY C 0 U 7 C o Uo a. u L ~ N ~ D U Ln am N O ' ' ri LO ri O Ln U~ 11~ 61 l0 LI) N ri 00 i~ O d 0 Ln drN~ • M i I I I I I i O O 0 C`+ -vt- O O O o O LM Ql a 00 CO Ln 0) LD N M ' O ri Uc IIR M N 00 M R* M 00 %6 00 O ci N r-I d O -1 O N M ~ CY) 00 r-I 00 M N VIP C v E ~ C CL o Cr c c LU O a, an Ln L= O O W L - LL OA C Q ? i O Q j -0 Ln =3 c 4- Ln O 1 Q VI C G 4. 4, C: 4- bA U U U Attachment 3 Accounts Receivable Resolution Staff is still in process in working with the representatives of the Municipal State Aid Division to obtain the final division of financing numbers for the advance for each state aid number that is to appear in the resolution. In addition, the resolution must take a different form and meet the requirements of the State Aid Office. Therefore, this resolution will be transmitted electronically after publication. I- MEMORANDUM a r 5755 C--UNTRY C; U ; , 0AD - C--F,-:W00D, MINNESOTA 55331-8927 - (952) 474-3236 FAX (952)-474-0128 e www.ci.Shorewood.mn.us ® ci1yha1I@ci.shorewood.mn.us TO: Mayor and City Council Brian Heck, City Administrator FROM: James Landini, City Engineer HATE: July 9, 2009 RE: Approval of Plans and Specifications, and Ordering Advertisement for Bids for Harding Avenue, Harding Lane, Smithtown Lane Road Rehabilitation Project Attachment 1 is excerpts of the plans for the Harding Lane, Harding Avenue Road Reconstruction Project, and Smithtown Lane Road Reclamation Project. The plans do not include a watermain extension. Attachment 2 is the Engineer's Estimate for the entire project. All improvements will be fielded using City funding sources. The steps for the project to be considered at this time include the following:. o Order the improvement ♦ Approve plans, specifications and Engineer's estimate ♦ Authorize Advertisement for Bid (Exhibit A) Recommendation It is Staffs recommendation, to: • Order the improvement • Approve plans, specifications and Engineer's estimate • Authorize Advertisement for Bid (Exhibit A) A resolution ordering the improvement, approving the plans, specifications and Engineer's estimate, and authorizing the Advertisement for Bids is included for your consideration. ®0 PRINTED ON RECYCLED PAPER CITE' F r ~a ~~7o n RESOLUTION 1, WHEREAS, Resolution 09-029, adopted by the City Council May 26, 2009, fixed a date for a council hearing on the proposed improvement of Installation of Watermain as part of the Harding Avenue and Harding Lane Reconstruction project, and WHEREAS, Resolution 09-030, adopted by the City Council May 26, 2009, authorized the creation of plans and specifications of the Smithtown Lane Reclamation project, and WHEREAS, ten days mailed notice and two weeks' published notice of the hearing was given, and the hearing was held thereon on the 22th day of June, 2009 at which all persons desiring to be heard were given the opportunity to be heard thereon, NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Shorewood, Minnesota: I. Such improvement is necessary, cost-effective, and feasible as detailed in the feasibility report. 2. Such improvement is hereby ordered as Harding Lane and Harding Avenue street reconstruction without watermain and Smithtown Lane reclamation without watermain. 3. Plans and specifications prepared by WSB & Associates, engineer for such improvement pursuant to Council direction, a copy of excerpts of plans and specifications is attached hereto and made part hereof, are hereby approved and shall be filed with the city clerk. 4. The City Clerk shall prepare and cause to be inserted in the official paper and in Construction Bulletin an advertisement for bids, attached hereto as Exhibit A, upon the making of such improvement under such approved plans and specifications. The advertisement shall be published for 2 weeks, shall specify the work to be done, shall state that bids will be opened and considered by the Council at 10:00 a.m. on August 19, 2009, in the City Hall Council Chambers, and that no bids will be considered unless sealed and filed with the Clerk and accompanied by a cash deposit, cashier's check bid bond, or certified check payable to the Clerk for 5 percent of the amount of each bid. A O-= '-Y E CITY COUNCIL `IIT this 13th day of j u yq 2009. Christine Liz6e, Mayor ATTEST: Brian Heck, City Administrator/Clerk q - L. 1E CIT. . CT p -03 FO ° HE CITY OF 1 ,OR-' `OD HENNEPIN COUNTY, MINNESOTA NOTICE IS HEREBY GLEN that sealed bids will be received by the City of Shorewood at the office of the City Clerk until 10:00 a.m. CST, August 19, 2009, at the Shorewood City Hall, 5755 Country Club Road, Shorewood, MN 55331, and will be publicly opened and read at said time and place by representatives of the City of Shorewood. Said proposals for the furnishing of all labor and materials for the construction, complete in-place, of the following approximate major quantities: 1,440 TON Bituminous Pavement 1,000 TON Class 5 Aggregate Base 2,160 LF Concrete Curb and Gutter Type S Mod. 1023 LF 15" - 24" RCP Storm Sewer 3600 CY Select Granular Borrow 5,675 SY Bituminous Pavement Reclamation 3,720 SY Sod 1,175 LF Silt Fence The bids must be submitted on the Proposal Forms provided in accordance with the Contract Documents, Plans, and Specifications dated July 13, 2009, as prepared by WSB & Associates, Inc., 701 Xenia Avenue South, Suite 300, Minneapolis, MN 55416, which are on file with the City Clerk of Shorewood and may be seen at the office of the Consulting Engineers or at the office of the City Clerk. Complete digital Proposal Forms, Plans, and Specifications for use by Contractors submitting a bid are available at www.guestcdn.com. You may download the digital plan documents for a nonrefundable price of $25.00 by inputting Quest project #951891 on the website's Project Search page. Please contact QuestCDN.com at 952-233-1632 or info o_0uestcdn.com for assistance in free membership registration, downloading, and working with this digital project information. An optional paper set of Proposal Forms, Plans and Specifications may be obtained from the Consulting Engineers, WSB & Associates, Inc., 701 Xenia Avenue South, Suite 300, Minneapolis, MN 55416, for a nonrefundable price of $75.00 per set, check payable to WSB & Associates, Inc. Bids will only be accepted from Contractors who purchase digital or paper Bidding Documents as specified above. No bids will be considered unless sealed and filed with the City Clerk of Shorewood and accompanied by a cash deposit, cashier's check, or certified check, or bid bond made payable to the City of Shorewood for five percent (5%) of the amount bid, to be forfeited as liquidated damages in the event that the bid be accepted and the bidder fail to enter promptly into a written contract and furnish the required bond. No bids may be withdrawn for a period of sixty (60) days from the date of opening of bids. The City of Shorewood reserves the right to reject any or all bids. DATED: July 13, 2009 PUBLISHED IN THE: Sun Sailor: Construction Bulletin BY ORDER OF THE CITY COUNCIL s/s Brian Heck City Administrator Shorewood, MN July 23, 2009 July 20, 2009 and July 27, 2009 SMITHTOWN LANE, HARDING AVENUE, AND HARDING LANE ROAD RECONSTRUCTION AND UTILITY IMPROVEMENTS CITY OF SHOREWOOD PROJECT NOS. 09-02 AND 09-03 WSB PROJECT NOS. 1459-33 AND 1459-34 AFB Exhibit A 0 g - E3 a- p z ~ a S~w 1~ ~ goo GzcN € ~ - ~ < 6 a o Nf~~Ma II a Yo - a ~ ¢3 -vs - w 37 z z~ 0O Q W Lli z~Lij ry OcL~O C O z o LL O C) ~W U)LU o Cn a Q O w Z Q J ry O z -S O (n z Q (n n z O F- U Z O ry H (n w ~ Q z O U U O O r_, v w n w ion O w J L z w V) w V) O J O o cy, _ C1 uU ~ r~ O s . o ow6o c U ~ ui o U} o a, O _ L o In W C~ 0- w ffs Of O W m I V d z 'o f - Z z LII a Li JML C-' ri- -1tFi~r I ~,1 I t i f till` ° i ~ Fi r7 ~ ~L _ I j -IY \~7 ~~II .L`~~ill1LLaJ~-~ ~s ice-`-)ill o it li 1 1 `F~ J fi, I io- z iJ PS, z ,FPV Q \ ~r~~~ I W I J', --(~I Ir {r 9 PIN I r ` ~ ~aT s3 F li i 1 I 'r w! ~I m I C' I I Oi I o z w w co O Q) O Z U W O d U O Z Q Z w O O O Q N Lr o ? 0 m Q W VI dNxd U r : W O :D 0 ~O 1: In O>m z a^xz C) Q NOJQ z O z i- O O W- W Q a O 5 Y W U rD z W w oz o ~ In ~Qo w` Z Z W ; > 0:p <FOul- ~aQ ~w O - ~OmKIQ O > Q Iz- < C,- O U E Of O O> L°z,ZQ 3oQ o0 oZ~Wti Q U oq Nw~ O> (D ~ Q <2 U N L Q W 0 Z- U w Z ow ~w 1 W zu~l~m So- 1Q UZ) QI- z r--1 S.Li 7- 024 I J.9E ,S W O U w~ R Vl w ~ Q Q U m_ 1 J C CL ~ O ,l X c' IS z z v0 O w V ° O N OZOE Zp _ Zu ~ r ¢ z O5 w~a~ ~ ~ Za c w cw I v,o U ~nZ V~ w Z a Zu3m N ~ ¢ C O Z r O wN Z UZVSW Z N V WU O ¢O O Ow~~ ~ N ° ?I--~ ' ¢ ~ U W ~ NO « OZa V 2 w_ O ~ N Z W Q Z - ° ¢ w NN w V1 o ° - we ~ m - az<° S` S O ~ z ~ - U O ur` a~ xx -'rr 4, c o i n U a ~ xOO 7 w ¢ N u N-N ~O N z W F O ~ ~o -¢~w m Zm w ~ ~ ~N u wZw w N Ui Or W v~V O wU Kw ~ _ 6R CEW < ~ ~ , OioOz aO C N r N _ O'-Q x m N E W 2 N KCV w w_ w wI r=-~W L~ ¢ N~ 2 ~ dm _ wOr ONmOm Z 4 Ci m °~U¢ OY° OC J a »z i9 z u r3,y oe z a~ ¢ ou oWZS° ,nr> w J o w z < Ozrz U.¢ ¢N>o N~ U N N Nx ° N ~O¢O N N N ~ N N 0 0 ~ I I U s w m o C OI ~ ~ W z CO F x Q In _I x in Z w a~ U odou a0(D < m 111 a. 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I II = wo ~ I _ J II Zx - 1 I I I II / 61 ILi _ _ 6C< Ot 133H5 335 HDIvN L<6 ~9'CC6 S C 7 C N 1.I 10 1 ml Iml 1 111 1 ll III III la SB P~qt_ . t: Harding Avenue and Harding Lauv I tgn By. 7AK Project Location: Shorewood Checked By: MAE City Project No.: 09-02 WSB Project No: 1459-34 Date: 6125/2009 Item No MN/DOT Specification No. Description Unit Estimated Total Quantity Estimated Unit Price Estimated Total Cost HARDING AVENUE AND LARDING LANE OPTION I A. STREET IMPROVEMENTS (PAVEMENT REMOVAL) 1 2021.501 MOBILIZATION LUMP SUM 1 $ 9,900.00 $ 9,900.00 2 2101.502 CLEARING TREE 17 $ 300.00 $ 5,100.00 3 2101.507 GRUBBING TREE 17 $ 250.00 $ 4,250.00 4 2104.505 REMOVE BITUMINOUS PAVEMENT SO YD 4700 $ 3.50 $ 16,450.00 5 2104.505 REMOVE BITUMINOUS DRIVEWAY PAVEMENT SO YD 240 $ 5.00 $ 1,200.00 6 2104.513 SAWING BITUMINOUS PAVEMENT FULL DEPTH LIN FT 320 $ 3.50 $ 1,120.00 7 2104.523 SALVAGE & REINSTALL SIGN EACH 4 $ 150.00 $ 600.00 8 2104.523 SALVAGE MAIL BOX EACH 16 $ 125.00 $ 2,000.00 9 2105.501 COMMON EXCAVATION P CU YD 5800 $ 12.50 $ 72,500.00 10 F 2105.515 SUBGRADE EXCAVATION EV CU YD 250 $ 15.00 $ 3,750.00 11 2105.522 SELECT GRANULAR BORROW LV CU YD 3475 $ 13.00 $ 45,175.00 12 2105.525 TOPSOIL BORROW LV CU YD 125 $ 25.00 $ 3,125.00 2105.604 GEOTEXTILE FABRIC SQ YD 4800 $ 1.25 $ 6,000.00 F 2112.501 SUBGRADE PREPARATION ROAD STA 10.8 $ 300.00 $ 3,240.00 2211.501 AGGREGATE BASE CLASS 5 100% CRUSHED LIMESTONE TON 2050 $ 17.50 $ 35,875.00 6 2350.501 TYPE LV 4 WEARING COURSE MIXTURE B TON 525 $ 55.00 $ 28,875.00 2350.502 TYPE LV 3 NON WEARING COURSE MIXTURE B TON 525 $ 53.00 $ 27,825.00 2350.503 TYPE LV WEARING COURSE MIXTURE FOR DRIVEWAYS SO YD 240 $ 50.00 $ 12,000.00 2357.502 BITUMINOUS MATERIAL FOR TACK COAT GALLON 225 $ 3.00 $ 675.00 F 2504.602 ADJUST GATE VALVE AND BOX EACH 1 $ 150.00 $ 150.00 21 2531.501 CONCRETE EDGE CONTROL LIN FT 2300 $ 10.50 $ 24,150.00 2563.601 TRAFFIC CONTROL LUMP SUM 1 $ 3,000.00 $ 3,000.00 2573.502 SILT FENCE, TYPE HEAVY DUTY ORANGE LIN FT 1000 $ 4.00 $ 4,000.00 24 2573.53 INLET PROTECTION EACH 8 $ 300.00 0 $ 2,400.00 25 2575.505 SODDING, TYPE LAWN INCL. TOPSOIL & FERT: SO YD 2300 $ 3.50 $ 8,050.00 SUBTOTAL SCHEDULE A - STREET IMPROVEMENTS $ 321,500.00 +10% CONTINGENCY $ 32,200.00 SUBTOTAL SCHEDULE A - STREET IMPROVEMENTS $ 353,700.00 +25% INDIRECT COSTS $ 88,500.00 TOTAL SCHEDULE A - STREET IMPROVEMENTS $ 442,200.00 B. WATER MAIN IMPROVEMENTS SUBTOTAL SCHEDULE B - WATER MAIN IMPROVEMENTS $ +10% CONTINGENCY $ SUBTOTAL SCHEDULE B - WATER MAIN IMPROVEMENTS $ + 25% INDIRECT COSTS $ TOTAL SCHEDULE B -WATER MAIN IMPROVEMENTS $ WSB Proj. No. 1459-34 Pavement Removal K:\01459-34\Quantity\Preliminary\Harding Lane Feasibility Opinion of Cost (062509) Attachment #2 i SB l i o Harding Avenue and Hardnie Lane L), ,gn By: JAk Pro)-t LOCation: Shorewood Ch,ck,,1 By: MAE City Project No.: 09-02 WSB Project No: 1459-34 Date: 6/25/2009 Item No. MN/DOT Specification No. Description Unit [Estimated Total Quantity Estimated Unit Pried Estimated Total Cost C. SANITARY SEWER IMPROVEMENTS 26 2503.602 REMOVE CASTING EACH 5 $ 200.00 $ 1,000.00 27 2501.501 CASTING ASSEMBLY EACH 5 $ 550.00 $ 2,750.00 28 2501602 CHIMNEY SEALS EACH 5 $ 250.00 $ 1,250.00 SUBTOTAL SCHEDULE C - SANITARY SEWER IMPROVEMENTS $ 5,000.00 +10% CONTINGENCY $ 500.00 SUBTOTAL SCHEDULE C - SANITARY SEWER IMPROVEMENTS $ 5,500.00 + 25% INDIRECT COSTS $ 1,400.00 TOTAL SCHEDULE C - SANITAR Y SEWER 11 D. STORM SEWER IMPROVEMENTS 29 2104.501 REMOVE SEWER PIPE (STORM) LIN FT 420 $ 5.00 $ 2,100.00 30 2104.509 REMOVE DRAINAGE STRUCTURE EACH 6 $ 350.00 $ 2,100.00 31 2501.501 24" RC PIPE APRON EACH 1 $ 600.00 $ 600.00 32 2501.602 TRASH GUARD FOR 24" PIPE APRON EACH 1 $ 550.00 $ 550.00 33 2502.541 6" PERF PE PIPE DRAIN LIN FT 2400 $ 7.00 $ 16,800.00 34 2503.541 15" RC PIPE SEWER DESIGN 3006 CL V LIN FT 635 $ 35.00 $ 22,225.00 35 2503.541 21" RC PIPE SEWER DESIGN 3006 CL V LIN FT 80 $ 40.00 $ 3,200.00 36 2503.541 24" RC PIPE SEWER DESIGN 3006 CL V LIN FT 80 $ 42.00 $ 3,360.00 37 2506.501 CONSTRUCT DRAINAGE STRUCTURE DESIGN 48-4020 LIN FT 30 $ 280.00 $ 8,400.00 38 2506.502 CONSTRUCT DRAINAGE STRUCTURE DES SPECIAL (2'X3' CB) EACH 3 $ 1,500.00 $ 4,500.00 39 2506.602 CASTING ASSEMBLY CATCHBASIN EACH 8 $ 500.00 $ 4,000.00 40 2511.501 RANDOM RIPRAP CLASS III CU YD 10 $ 75.00 $ 750.00 41 2511.515 GEOTEXTILE FILTER TYPE IV SO YD 20 $ 4.00 $ 80.00 41 SKIMMER POND IMPROVEMENTS LUMP SUM 1 $ 10 000.00 $ 10 000.00 SUBTOTAL SCHEDULE D - STORM SEWER IMPROVEMENTS $ 78,700.00 +10% CONTINGENCY $ 7,900.00 SUBTOTAL SCHEDULED -STORM SEWER IMPROVEMENTS $ 86,600.00 +25% INDIRECT COSTS $ 21,700.00 TOTAL SCHEDULE D - STORM SEWER IMPROVEMENTS $ 108,300.00 HARDING AVENUE AND HARDING LANE IMPROVEMENTS - OPTION 1 SCHEDULE A -STREET IMPROVEMENTS $ 442,200.00 SCHEDULE B -WATER MAIN IMPROVEMENTS $ - SCHEDULE C - SANITARY SEWER IMPROVEMENTS $ 6,900.00 SCHEDULE D - STORM SEWER IMPROVEMENTS $ 108,300.00 TOTAL HARDING AVENUE AND HARDING LANE IMPROVEMENT; $ 557,400.00 WSB Proj. No. 1459-34 Pavement Removal K:\01459-34\Quantity\Preliminary\Harding Lane Feasibility Opinion of Cost (062509) YYSts Project: Smithtown Lane Design By: !AK Project Location: Shorewood Checked By: MAE City Project No.: 09-03 WSB Project No. 1459-33 Date: 5/25/2009 Item No. MN/DOT Specification No. Description Unit uantity Estimated Q Total Estimated Unit Price Estimated Total Cost SMITHTOWN LANE OPTION 2 A. STREET IMPROVEMENTS (PAVEMENT RECLAMATION) 1 2021.501 MOBILIZATION LUMP SUM 1 $ 2,000.00 $ 2,000.00 2 2101.502 CLEARING TREE 7 $ 300.00 $ 2,100.00 3 2101.507 GRUBBING TREE 7 $ 250.00 $ 1,750.00 4 2104.505 REMOVE BITUMINOUS DRIVEWAY PAVEMENT SO YD 50 $ 5.00 $ 250.00 5 2104.513 SAWING BITUMINOUS PAVEMENT FULL DEPTH LIN FT 130 $ 3.50 $ 455.00 6 2104.523 SALVAGE & REINSTALL SIGN EACH 2 $ 150.00 00 7 2104.523 SALVAGE MAIL BOX EACH 7 $ 125.00 00 8 2104.601 SALVAGE & REINSTALL LANDSCAPE STRUCTURES LUMP SUM 1 $ 3,000.00 00 9 2105.525 TOPSOIL BORROW LV CU YD 50 $ 25.00 00 10 2112.501 BASE PREPARATION ROAD STA 5.3 $ 300.00 00 M 11 2331.604 BITUMINOUS PAVEMENT RECLAMATION SO YD 1500 $ 4.00 00 12 2350.501 TYPE LV 4 WEARING COURSE MIX 7 URE B TON 225 $ 55.00 $$12,375.00 13 2350.502 TYPE LV 3 NON WEARING COURSE MIXTURE B TON 225 $ 53.00 00 14 2350.503 TYPE LV WEARING COURSE MIXTURE FOR DRIVEWAYS SO YD 50 $ 70.00 $ 3,500.00 15 2357.502 BITUMINOUS MATERIAL FOR TACK COAT GALLON 95 $ 3.00 $ 285.00 16 2504.602 ADJUST GATE VALVE AND BOX EACH 1 $ 150.00 $ 150.00 17 2563.601 TRAFFIC CONTROL LUMP SUM 1 $ 2,500.00 $ 2,500.00 18 2573.502 SILT FENCE, TYPE HEAVY DUTY ORANGE LIN FT 500 $ 4.00 $ 2,000.00 19 2573.530 INLET PROTECTION EACH 2 $ 300.00 $ 600.00 20 2575.505 SODDING TYPE LAWN INCL. TOPSOIL & FERT. SO YD 1250 $ 3.50 $ 4,375.00 SUBTOTAL SCHEDULE A - STREET IMPROVEMENTS $ 57,300.00 +10% CONTINGENCY $ 5,800.00 SUBTOTAL SCHEDULE A - STREET IMPROVEMENTS $ 63,100.00 + 25% INDIRECT COSTS $ 151800.00 TOTAL SCHEDULE A - STREET IMPROVEMENTS $ 78,900.00 B. WATER MAIN IMPROVEMENTS SUBTOTAL SCHEDULE 8 -WATER MAIN IMPROVEMENTS $ + 10% CONTINGENCY $ SUBTOTAL SCHEDULE B - WATER MAIN IMPROVEMENTS $ + 25% INDIRECT COSTS $ TOTAL SCHEDULE 8 - WATER MAIN IMPROVEMENTS $ WSB Proj. No. 1459-33 Pavement Reclamation K:\01459-33\Quantity\Preliminary\Smilhtown Lane Feasibility Opinion of Cost (052509) Cpinion of k ro-b,-1-)' - Cost WS,Y Project: ~)mtthtown Lane uesign t1y: 3AK Project Location: Shorewood Checked By: MAE City Project No.: 09-03 WSB Project No: 1459-33 Date: 5/25/2009 Item No MN/DOT Specification Description Unit Estimated QuaTotal ntity Estimated Unit Price Estimated Total Cost C. SANITARY SEWER IMPROVEMENTS 21 2503.602 REMOVE CASTING EACH 3 $ 200.00 $ 600.00 22 2501.501 CASTING ASSEMBLY EACH 3 $ 550.00 $ 1,650.00 23 2503.602 CHIMNEY SEALS EACH 3 $ 250.00 $ 750.00 SUBTOTAL SCHEDULE C - SANITARY SEWER IMPROVEMENTS $ 3,000.00 +10% CONTINGENCY $ 300.00 SUBTOTAL SCHEDULE C - SANITARY SEWER IMPROVEMENTS $ 3,300.00 + 25% INDIRECT COSTS $ 900.00 TOTAL SCHEDULE C - SANITAR SEWER IMPROVEMENTS $ 4,200.00 D. STORM SEWER IMPROVEMENTS 24 2105.522 SELECT GRANULAR BORROW MOD LV CU YD 50 $ 14.00 $ 700.00 25 2501.501 15" RC PIPE APRON EACH 3 $ 500.00 $ 1,500.00 26 2501.602 TRASH GUARD FOR 15" PIPE APRON EACH 3 $ 300.00 $ 900.00 27 2502.541 6" PERF PE PIPE DRAIN LIN FT 1210 $ 15.00 $ 18,150.00 28 2501541 15" RC PIPE SEWER DESIGN 3006 CL V LIN FT 85 $ 35.00 $ 2,975.00 29 2506.501 CONSTRUCT DRAINAGE STRUCTURE DESIGN 48-4020 LIN FT 6 $ 280.00 $ 1,680.00 30 2506.502 CONSTRUCT DRAINAGE STRUCTURE DES SPECIAL 2'X3' CB EACH 1 $ 1,500.00 $ 1,500.00 31 2506.602 CASTING ASSEMBLY CATCHBASIN EACH 2 $ 500.00 $ 1,000.00 32 2511.501 RANDOM RIPRAP CLASS III CU YD 5 $ 100.00 $ 500.00 33 2511.515 GEOTEXTILE FILTER TYPE IV SQ YD 8 $ 4.00 $ 32.00 34 2575.523 EROSION CONTROL BLANKETS CATEGORY 3 SQ YD 160 $ 3.50 $ 560.00 35 2575.608 BWSR SEED MIXTURE NO. W4 POUND 1 $ 95.00 $ 95.00 36 2575.608 BWSR SEED MIXTURE NO. U1 POUND 1 $ 95.00 $ 95.00 37 INFILTRATION BASIN GRADING CU YD 50 10.00 500.00 SUBTOTAL SCHEDULE D - STORM SEWER IMPROVEMENTS $ 30,200.00 +10% CONTINGENCY $ 3,100.00 SUBTOTAL SCHEDULE D - STORM SEWER IMPROVEMENTS $ 33,300.00 + 25% INDIRECT COSTS $ 8,400.00 TOTAL SCHEDULE D - STORM SEWER IMPROVEMENTS $ 41,700.00 SMITHTOWN LANE IMPROVEMENTS - OPTION 2 SCHEDULE A - STREET IMPROVEMENTS $ 78,900.00 SCHEDULE B -WATER MAIN IMPROVEMENTS $ - SCHEDULE C -SANITARY SEWER IMPROVEMENTS $ 4,200.00 SCHEDULE D - STORM SEWER IMPROVEMENTS $ 41,700.00 TOTAL SMITHTOWN LANE IMPROVEMENTS $ 124,800.00 WSB Proi. No. 1459-33 Pavement Reclamation K:\01459-33\Quantity\Preliminary\Smithtown Lane Feasibility Opinion of Cost (052509) CT' 11~ 5755 COUNTRY CLUB ROAD - SkOR-MOOD, -INNESOTA 55331-8927 0 (952) 474-3236 FAX (952) 474-0128 - www.ci.shorewood.mn.us m cityha11@ci.shorewood.mn.us MEMORANDUM TO: Mayor and City Council Brian Heck, City Administrator FROM: James Landini, City Engineer DA'L'E: July 8, 2009 RE: Authorize Request for Proposals for the Lake Mary Outlet Project Feasibility Study Staff seeks direction on the 2009 Capital Improvement Project Lake Mary Outlet Project Feasibility Study. During the 2009 Budget process Council commented that they would like to discuss this project before starting any work. Currently the 2009 budget has $457,000 earmarked for the Lake Mary Outlet project. This project would require a loan to fund the budgeted amount. The loan is currently plalmed to originate from the Sewer Fund. There are five drainage problem areas associated with the high water elevation of Lake Mary. The area numbers are 24, 25, 30, 37 and 39 from the Analysis of Drainage Problem Areas Within the City of Shorewood report. Existing conditions as stated in the report list an emergency overflow elevation of Lake Mary of 957.1 with a low floor opening elevation of an adjacent home at 957.5 providing 0.4 feet of buffer. There are 87 properties located in the contributing drainage area. Recommendation Staff recommends Council direct Staff to collect proposals for the bake Mary Drainage Improvement project feasibility study. PRINTED ON RECYCLED PAPER 1. INTRDUCTIO The City of Shorewood is issuing this Request for Proposals (RFP) for professional services necessary to successfully complete the project. In general, the project includes: Provide Construction Phase Engineering Services, preliminary and final design, preparation of contract documents, construction observation, and a feasibility report. A. RFP Content. This RFP contains the following sections: 1. Introduction II. Project Information Ill. Proposal B. Addenda/Clarifications. Any changes to this RFP will be made by written addendum. Verbal modification will not be binding. C. Pre-Contractual Expenses. The City will not be responsible for any pre- Contractual expenses. Pre-contractual expenses are defined as expenses incurred by the Consultant in: 1. Preparing its proposal in response to this RFP; 2. Submitting that proposal to the City of Shorewood; 3. Negotiating with the City of Shorewood any matter related to this proposal; or 4. Any other expenses incurred by the Consultant prior to the date of execution of the Proposed Agreement. D. Contract Award. Issuance of this RFP and receipt of proposals does not commit the City of Shorewood to award a contract. The City of Shorewood reserves the right to postpone opening for its own convenience, to accept or reject any or all proposals received in response to this RFP, to negotiate with other than the selected Consultant should negotiations with the selected be terminated, to negotiate with more than one Consultant simultaneously, or to cancel all or part of this RFP. E. Contact Person. The Consultant's contact for specific questions regarding information in this proposal is James Landini, City of Shorewood, 5755 Country Club Rd, Shorewood MN 55331, (952) 960-7910, Fax (952) 474-0128, jland in i ci.shorewood.mn.us. Page 1 of 5 L 1..' CT INFORMATION A. Project Areas and Identified Improvements. Lake Mary is a landlocked basin which has an emergency overflow of 957.1 and a neighboring home low floor opening elevation of 957.5. The lake is a DNR water and is assigned the number 899W. The City desires a gravity based solution to ensure flood protection to neighboring homes. Results and design are to be incorporated into bidding documents for construction in 2010. B. Project Scope. The objective is to provide a project that is both technically and economically feasible. This project shall provide the following: 1.1 Project Management Deliverables: Periodic progress reports, project meeting agendas, handouts and meeting minutes. 2.1 Preliminary Design Services 3.1 Drainage / Storm Sewer Analysis. 4.1 Cost Estimate 5.1 Preliminary Assessment Roll 6.1 Feasibility Report 7.1 Exhibit preparation for City Staff Presentations. 8.1 Survey for outlet route: a) Property boundaries b) Data on existing utilities Deliverables: Survey demonstrating; outlet route, Easements / Right-of-Way, location of utilities, property corners, topography, building outline C. Project Schedule. The following is the anticipated project schedule: Award Consultant Contract 08/10/09 Bid Opening 03/03/10 Start Construction 05/01/10 Construction Complete 08/31/10 Page 2 of 5 i 1. I11. P P SAL Submission of Proposal. Submit the proposal to: James Landini, P.E., City Engineer City of Shorewood 5755 Country Club Rd Shorewood, MN 55331 Proposals shall be received by 10:00 a.m., Wednesday, 08/05/09. Proposals received after this time will not be accepted. E. Proposal Format. Proposals shall be prepared to print on 8Y2" x 11" paper, with all text clear of binding. Use of 11" x 17" sheets for large tables, charts or diagrams is permissible but shall be limited. The proposal shall be clear and understandable when reproduced in black and white. C. Copies. The Consultant shall submit one electronic (pdf) format of the proposal in an email or on a CD, and clearly marked as following: "Lake Mary Outlet Project - City Project 09-08" to the email jlandini@ci.shorewood.mn.us. D. Letter of Transmittal. Address the letter of transmittal to: James Landini, P.E., City Engineer City of Shorewood 5755 Country Club Rd Shorewood, MN 55331 Include, at a minimum, the following: 1. Identification of the offering firm(s), including name, address and telephone number of each firm. 2. Acknowledgement of receipt of RFP addenda, if any, and 3. Name, title, address, email address and telephone and fax numbers of contact person during period of proposal evaluation. E. Consultant Team. Identify all team members and areas of responsibility. Resumes may be requested by City staff during proposal review. F. Understanding of the Project. The Consultant shall provide a brief, concise description that demonstrates the Consultant's understanding of the project and what needs to be done to successfully complete the work scope. This section shall not be more than one page. Page 3 of 5 H. Exceptions and Deviations. The Consultant may include other services outside the scope of this proposal that the firm feels maybe needed. The Consultant also may propose cost-saving items. Any exceptions to the requirements in this RFP, including the language in the contractual terms, must be included in the proposal. If the Consultant proposes changes to the scope of work, include a description., reason for the change and added/deducted engineering costs. Segregate all exceptions as a separate element of the proposal under the heading "Exceptions and Deviations". Page 4 of 5 :IROL Proposal table L L u; o Ln o nn w U u o N L o o s~ U U v 4~ to U _ (O fO 9 CL O S- a- O Lm CL bA c: w i cn c O U t O i- O I- + O i- 1 Feasibility Study 1.1 Project Management 2.1 Preliminary Design 3.1 Drainage/Storm Sewer Analysis 4.1 Cost Estimate 5.1 Prepare Preliminary Assessment Roll 6.1 Prepare Feasibility Report 7.1 Prepare Exhibits for City Staff Presentations 8.1a Boundary Survey 8.1b Topographic Survey Page 5 of 5 Department Council Meeting Item Number Administration ~ f July 13, 2009 Item: LMCC Grant Request 10-A Description/Background The Lake Minnetonka Communications Commission has a committee, lead by Council Member Woodruff, looking into the possibility of establishing a Fiber to the home (FTTH) network in the member city area. To move forward with this project, the LMCC is applying for a grant from the Federal Government to conduct a feasibility study. The LMCC is seeking a resolution in support of the grant application. Council member Woodruff can provide additional detail on the project. Staff Recommendation Staff recommends adoption of the attached resolution in support of the FTTH Grant application. Council Action: w% CITY F SHORE— RESOLUTION NO. V-7- A RESOLUTION T SUPPORT THE LADE INNETON COMMUNICATIONS COMMISSION (LMCC) I ITS APPLICATION FOR FEDERAL STIMULUS FUNDING FOR CONSTRUCTION OF A FIBER-TO-THE-HOME NETWORK WHEREAS, The City is a member of the Lake Minnetonka Communications Commission, a Minnesota Joint Powers Association; WHEREAS, the City recognizes the public and private benefits of having high-speed fiber optic communications available to every residence, business and public facility; WHEREAS, the City supports the Lake Minnetonka Commission in its efforts to implement a ubiquitous, high-speed fiber communications network throughout the Lake Minnetonka Communications Commission member cities' areas; NOW, THEREFORE, BE IT RESOLVED, by the City Council that: 1. The City agrees to be a participant in the Lake Minnetonka Communication Commission's federal broadband stimulus money grant application along with other LMCC member cities, providing the LMCC with information as may be needed to write and process the grant application. 2. The City will, upon award of the grant to the LMCC, fully cooperate, per the City's applicable regulations, with the LMCC in granting right-of-way access necessary for the construction of the fiber network. 3. The City recognizes that the LMCC will be constructing and initiating operations of the fiber network with a combination of federal grant money and private funding from revenue bonds which revenue bonds will be re-paid from the operating revenues of the fiber network and that no financial obligation of the City will be created. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 13th day of July, 2009. Christine Lizee, Mayor ATTEST: Brian Heck, City Administrator/Clerk I ! V 7' 5755 CO_NT-Y CLUB ROAD - SHOREwOOL, MINI JESOTA 55331-8927 0 (952) 474-3236 FAX (952) 474-0128 ® www.ci.shorewood.mn.us - cityhalMd.shorewood.mn.us MEMORANDUM TO: Mayor and City Council FROM: Brad Nielsen DATE: 9 July 2009 RE: City Hall - Preliminary Landscape Plan FILE NO. Property (5755 Country Club Road) I met this week with a representative from Lan-De-Con to review the plans to-date for landscaping of City Hall. Exhibit A is the preliminary plan for the entry way area and the west side of the building. Following is a brief description of what is proposed thus far: Entry way. The foundation planting against the building will be Feather Reed Grass which gets to be about three feet tall, medium green in summer, golden yellow in the fall. This works particularly well in the "skinny" area in front of the Council Chambers. Between the reed grass and the sidewalk will be Acadia Juniper, an 18- inch high evergreen shrub that will add winter interest. The narrow bands formed by the sidewalk ramp will have Walkers Low Nepeta, a dense purple edging plant and Stella de Oro Daylilies, which bloom from June to September. A Namlyberry Viburnum and a Techny Arborvitae will frame the southerly end of the building. All plant materials are considered to be "native plants", with the exception of the daylilies. These could be replaced with something like Coneflowers, but those may not achieve the dense color that the Stellas provide. West end (Country Club Road). Columnar Juniper will screen the mechanical panel near the generator. Foundation plantings, from south to north, will include Japanese Yews and Winged Euonymus. Ornamental trees on this side include a Clump Serviceberry and a Japanese Tree Lilac. Sedum and Siberian Iris will be placed at the bases of the ornamentals. We continue to work on an alternative to grass in all areas. PRINTED ON RECYCLED PAPER Memc 1 Re: City L- z -y :-g - Preliminary Plan 9 July 2009 The Berm. Lan-De-Con has been asked to locate a monument sign, consistent with what staff presented at the last meeting on the street side of the berm. We propose to create an area around the monument sign for landscaping by the volunteer gardeners, similar to what has been done in recent years. As a final note, there was some discussion about minimizing landscaping, given the state of the current economy. It is important to remember that the conditional use permit for the expansion project included a condition that the site would be professionally landscaped. It is also worth mentioning that the Shorewood Comprehensive Plan advises that the City should set an example for private development. If this project were a commercial development; we would expect it to meet the standards set forth in our development regulations. Lan-De-Con is willing to meet with interested Council members to discuss the design. Otherwise, staff will continue working with the consultant to finalize the plans and prepare cost estimates. Cc: Brian Heck Marls Labaree -2- u~ I I Background J Previous Action The council considered this item at the June 8, 2009 council meeting and directed staff to provide information on the City of Minnetonka policies and procedures on council operations. These were e- mailed to council the following week. The item was then on the June 22 agenda for discussion; however the Council chose to defer the item to the July 13 meeting for additional preparation time. The policy draft includes components from the Minnetonka policy as well as the initial draft taken from the League of Minnesota Cities. The policy covers items such as: • Term of office • Decorum of council, public and staff • Presiding officer • Motions and votes • Agendas and order of business. Options The council may choose to 1. Approve the policy and procedure. 2. Amend and refer to next meeting 3. Amend and adopt Staff Recommendation Staff recommends the council review and if acceptable, to adopt the policy and procedure. Council Action: t~ l ~ X-1 T 5755 Country Club Road ® Shorewood, Minnesota 55331 ® 952-474-3236 Fax: 952-474-0128 ® www.ci.shorewood.mn.us s cityhall&Lshorewood.mn.us To: Mayor and City Council From: Kristi Anderson, SSCC Director Date: 7/9/09 Re: Funding request for Southshore Community Center Improvements Having stepped in as Managing Director of the Southshore Community Center recently, I have used this past week to assess the needs of the Center. As recommended in CRR's original RFP submittal, there a few immediate needs that must be addressed near term. In an effort to update the facility, give the community center a much needed facelift, and to make the facility, in general, more marketable in a competitive environment there are two pressing needs at this time. While others exist, the need for new carpet and flooring, along with an overall interior paint job are mandatory in order for me to fulfill one of the key roles for which I was hired - renting the facility space. Photographs of the current conditions will be provided at the City Council meeting, as will photos from other facilities for a general comparison. The current carpeting and paint are original and despite regular carpet cleaning the stains persist. Professional estimates for the installation of carpeting and flooring have arrived at roughly $18,000; whereas, painting has been estimated at approximately $8,000 (including the removal of the current wallpaper throughout). In an effort to make the Community Center more marketable and competitive, given that a new rate structure and priority schedule is being established, and to provide positive public relations that will reflect the commitment the city has made to reposition the center within the Community, both new carpet throughout, wood flooring (for a `dance' floor within the dining room) and a professional interior paint job are warranted. STAFF RECOMMENDATION: SSCC Director Anderson would recommend that the City Council move to allow staff to go out for quote for both the installation of new carpet and flooring, as well as, interior painting of the facility. These quotes will be brought back before Council for final approval at their next meeting. Department Council Meeting Item Number Administration July 13, 2009 Item Planning Commission Vacancy 10-E Description/Background/Previous Action Several months ago, the chair of the planning commission resigned his post as he was moving away from the city. The Council requested staff contact the interested parties from the selection process this past winter to see if those not selected were still interested in serving. Staff made the contact and the individuals were not interested in serving at this time. Staff then placed notice on the city's website, in the newsletter and paper. Two interested parties responded, one was interviewed this past winter for the Lake Minnetonka Communications Commission post and the other has not been interviewed by the Council. The letters of interest are attached for your review. Appointing another member to the Planning Commission is necessary as meetings are being delayed due to lack of a quorum. Options 1. Appoint one of the two candidates tonight. 2. Conduct an interview with each candidate prior to the July 27`h Budget work session - e.g. approximately 4:30 p.m. 3. Conduct an interview the week of July 20th. Staff Recommendation Staff recommends conducting an interview with the candidates at the convenience of the Council Council Action: _i C )nnelly c . v i vle Court ,.,ood, 55331 (612) 804-7243 connelly.bethany@gmaii.com June 23, 2009 Jean Panchyshyn- Thank you for your consideration, Bethany Connelly -0 e Shorewoo NM 55331 Phone; (612) 804-7243 Email: connelly.bethany@gmail.com The Emmerich Group--Culture Transformation Minneapolis, NIN EDUCATION: University of Minnesota Minneapolis, Curtis L. Carlson School of Management ® Major: BSB in Finance and Marketing--Graduated May 2006 ® GPA: 3.8 ACTIVITIES/DIVERSIONS: • White House Project Go Run Graduate • bate Carnegie Graduate and current bale Carnegie "Training Coach • Landmark Forum & Advanced Course Graduate • Mentor in the Carlson School of Management Mentorship Program • Member of the Minneapolis Regional Chamber of Commerce Mr. Brian Heck City of Shorewood 5755 Country Club Road Shorewood, 55331 Mr. Heck, My name is Ed Hasek, and I am writing with an interest in the opening on the Planning Commission as advertised in the ShoReport. I am a 16 year resident of Shorewood, and have lived around Lake Minnetonka since returning from active military service in 1971. I am a registered Landscape Architect in the State of Minnesota (RLA), and have practiced land development/design since graduating from the University of Minnesota in 1980. I am currently semi-retired. I feel that I could serve my community well as a commission member because I have a working knowledge of the role that the commission plays in city government. As a designer of numerous residential, office, and commercial developments around the Metro area (including Shorewood), I have had the opportunity to appear before many commissions, councils, and various agencies to present projects for review and approval. While not always successful, I was always prepared to respond based on the governing bodies laws, standards, or rules. I understand that the Planning Commission is advisory to the Council, and as such needs to be prepared for every issue that comes before it. I am available to meet with you and any others to further discuss my qualifications for this position. I live just a short distance south of City Hall and can be reached as follows; address; Ed Hasek 24315 Yellowstone Trail Shorewood, MN 55331 home phone; 952-474-2805 cell phone; 952-412-7838 I look forward to hearing from you. Best Regards, Ed Hasek a