091409 CC Reg AgPCITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD
CITY COUNCIL REGULAR MEETING COUNCIL CHAMBERS
MONDAY, SEPTEMBER 14, 2009 7:00 P.M.
Bailey
Turgeon
Woodruff
Zerby
B. Review Agenda
2. APPROVAL OF MINUTES
5 minutes 7:00 p.m.
A. City Council Executive Session Minutes, 8/24/09
Minutes
B. City Council Work Session Minutes, 8/24/09
Minutes
C. City Council Regular Meeting Minutes, 8/24/09
Minutes
3. CONSENT AGENDA - Motion to approve items on
5 minutes 7:05 p.m.
Consent Agenda & Adopt Resolutions Therein:
NOTE. Give the public an opportunity to request an item be
removed from the Consent Agenda. Comments can be taken or
questions asked following removal from Consent Agenda
A. Approval of the Verified Claims List
Claims List
B. South Tonka Little League
Planning
Director's CAF
Resolution
C. Investment Committee Report
Finance
Director's CAF
D. Authorize Expenditure of Funds for Laserfiche
Deputy Clerk's
Licenses
CAF
E. Council Policies and Procedures
Administrator's
CAF
4. MATTERS FROM THE FLOOR
10 minutes 7:10 p.m.
(No Council action will be taken)
CITY COUNCIL, REGULAR MEETING AGENDA -- Septeniber t4, 20 09
Page 2 of 3
Attachments Estimated
Time in
Minutes
B. Harding Ave., Harding Ln, Smithtown Ln Project
Update
10. GENERAL/NEW BUSINESS
A. LMCC 2010 Budget Presentation by Sally
Koenecke, LMCC Executive Director
B. Dick Woodruff and Greg Nybeck report on Lake
Minnetonka Conservation District (LMCD)
activities
11. STAFF AND COUNCIL REPORTS
A. Administrator and Staff
B. Mayor and City Council
12. RECESS TO EXECUTIVE SESSION
A. AFSCME Labor Negotiations Request
Public Works'
CAF
Engineer's
Report
5 minutes
Administrator's 10 minutes
CAF
Report 15 minutes
5 minutes
5 minutes
Administrator's 10 minutes
CAF
7:20 p.m.
7:30 p.m.
7:40 p.m.
7:50 p.m.
8:00 p.m.
8:10 P.M.
8:15 p.m.
8:25 p.m.
8:40 p.m.
8:45 p.m.
8:50 p.m.
A. Deliverables Staffing Reallocation Report
Administrator's
10 minutes
CAF
6.
PUBLIC HEARING
7.
PARKS - Report by Representative
10 minutes
8.
PLANNING - Report by Representative
10 minutes
A. Bill Erickson Preliminary Plat
Planning
10 minutes
Applicant: Bill Erickson
Director's
Location: Southwest corner of Shorewood, west of
CAF, Draft
Smithtown Road
Resolution
9.
ENGINEERING/PUBLIC WORKS
A. Lake Mary Stormwater Project
Director of
10 minutes
B. Harding Ave., Harding Ln, Smithtown Ln Project
Update
10. GENERAL/NEW BUSINESS
A. LMCC 2010 Budget Presentation by Sally
Koenecke, LMCC Executive Director
B. Dick Woodruff and Greg Nybeck report on Lake
Minnetonka Conservation District (LMCD)
activities
11. STAFF AND COUNCIL REPORTS
A. Administrator and Staff
B. Mayor and City Council
12. RECESS TO EXECUTIVE SESSION
A. AFSCME Labor Negotiations Request
Public Works'
CAF
Engineer's
Report
5 minutes
Administrator's 10 minutes
CAF
Report 15 minutes
5 minutes
5 minutes
Administrator's 10 minutes
CAF
7:20 p.m.
7:30 p.m.
7:40 p.m.
7:50 p.m.
8:00 p.m.
8:10 P.M.
8:15 p.m.
8:25 p.m.
8:40 p.m.
8:45 p.m.
8:50 p.m.
CITY COUNCIL REGULAR MEETING AGENDA — Septeinber t4, 2009
Page 3 of 3
13, RECONVENE REGULAR COUNCIL MEETING
14. ADJOURN
Estimated Estimated
Time in Start Time
Minutes (Clock
Time)
1 minute 9:00 P.m.
CITY OF
5755 Country Club Road e Shorewood, Minnesota 55331 a 952 -474 -3236
Fax: 952- 474 -0128 ® www.ei.shorewood.mmus ® cityhall @ci.shorewood.mn.us
Executive Summary
Shorewood City i` g
Monday, September, (0
A 6:00 P.M. Council Work Session is scheduled this evening. Council is reminded to bring your
materials from the last Goals and Objectives Work Session to this meeting.
Agenda Item #3A: Enclosed is the Verified Claims List for Council approval.
Agenda Item #313: At its last meeting the City Council directed staff to prepare a resolution
approving a conditional use permit allowing South Tonka Little League to place sponsor
advertising signs on ball field fences in Freeman Park. A resolution to that effect is
included in your packet. Note, the redundancy between the CUP and the attached License
Agreement is intended.
Agenda Item #3C: The Investment Committee report is attached for Council information
Agenda Item #31): Authorize the purchase of two Laserfiche full -user Licenses and annual
support/maintenance in the amount of $1800, to be paid from the General
Government /Capital Outlay line item.
Agenda Item #3E: Approve the revised and amended Council Policies and Procedures.
Agenda Item #5A: Presentation and report on the staffing changes that became effective
January 1, 2009.
Agenda Item #7: Park Commissioner Steve Quinlan will provide a report on the Tuesday,
September 8, Park Commission meeting.
Agenda Item #8: A Planning Commissioner representative will report on the Monday,
September 1, Planning Commission meeting.
Agenda Item #8A: Bill Erickson and his neighbors have purchased a parcel of land that abuts
their properties and propose to split it up and rearrange the lot lines between their various
lots. They have requested preliminary plat approval that would make five lots into four,
cleaning up a number of nonconformities in the process. The Planning Commission held
a public hearing to consider the matter and have recommended approval of the
preliminary plat, subject to staff recommendations.
Agenda Item #9A: The 2008 — 2012 Capital Improvement Program (CIP) has listed, as a 2009
project, the construction of the Lake Mary storm water outlet for an amount of $457,000.
Executive Summary — City Council Meeting of September 14, 2009
Page 2 of 2
On July 13, 2009, Engineer Landini presented to the City Council a request for proposals
for consultants to prepare a feasibility report for this project. During consideration of
this item, the City Council asked that this item be postponed and that Staff return to the
City Council in September with any additional information or alternatives, to assist the
City Council in determining if this project is justified.
Agenda Item #913: Update on the status of 2009 Road Projects.
Agenda Item #IOA: LMCC 2010 budget presentation and recommendation for approval,
Agenda Item #1013: Dick Woodruff and Greg Nybeck will provide a report on Lake
Minnetonka Conservation District (LMCD) activities.
Agenda Item #12A: Council will recess to an Executive Session regarding an AFSCME Labor
Negotiations request.
5755 COUNTRY CLUB ROAD
COUNCIL CHAMBERS
6 :00 P.M.
MINUTES
1. CONVENE CITY COUNCIL EXECUTIVE SESSION
Mayor Liz& called the meeting to order at 6:00 P.M.
A. Roll Call
Present. Mayor Lizee; Councilmembers Bailey (arrived at 6:05 P.M.),jurgeon, Woodruff and
Zerby; Administrator Heck; Assistant Attorney Sonsalla; Special Council Hoff; and
Planning Director Nielsen
Absent: None
B. Review Agenda
Woodruff moved, Turgeon seconded,
UPPER MINNETONKA YACHT
The purpose of the executive session was for attorpey client discussio s regarding litigation matters with
the Upper Minnetonka Yacht Club, Mayor Liz6 ,; Councilmembers Bailey, Turgeon, Woodruff and
Zerby; Administrator Heck; Assistalt,Attorney Sonsalla•, Special Council Hoff; and Planning Director
Nielsen were present.
3. ADJOURN
Turgeon moved, Woodruff seconded, Adjourning the City Council Executive Session of August 24,
2009, at 6;28 P.M. Motion &ssed 5/0:' .
RESPECTFULLY SUBMITTED
Christine Freeman, Recorder"''
ATTEST
Christine Lizee, Mayor
Brian Heck, City Administrator /Clerk
10
CITY OF SHOREWOO
CITY COUNCIL WORD SESSION
MONDAY, AUGUST 24, 2009
5755 COUNTRY CLUB ROAD
COUNCIL CHAMBERS
6:10 P.M. or immediately
following executive session
1. CONVENE CITY COUNCIL WORD SESSION
Mayor Liz6e called the meeting to order at 6:32 P.M.
A. Roll Call
Present. Mayor Liz6e; Councilmembers Bailey, Turgeon, Woodruff and . Zerby; Assistant
Attorney Sonsalla; City Administrator Heck; Finance Director Burton; Planning Director
Nielsen; Director of Public Works Br,c4 i and Engineer Landini
Absent: None
B. Review Agenda
Woodruff moved, Turgeon seconded, approving the agenda as presented. Motion passed 510.
2. COUNCIL GOALS AND OBJECTIVES
Administrator Heck stated when Council last discussed the 201`0 goals and objectives Councilmember
Bailey offered to work "with him t )Adentify a draft, outline of goals and objectives. The goals are
organized by the City's six' operatin g". categories. They. re: 1) infrastructure; 2) parks, recreation and
environment; 3) public safety 4), city flagces, services and personnel; 5) city planning; and, 6) resident
communication end, feedback. Hle l had e- mailed the Councilmembers a copy of the goals and objectives a
few weeks ago; anda copy of them was included` in the meeting packet for this meeting. He clarified
these wer 'intended to be possibilities. He sated he hoped Councilmembers would have thoughts about
how to nxr prove the list of items, He asked Council if the format of the document is acceptable, and if the
six categOrleg are appropriate. He also asked if the draft goals were appropriate and extensive enough.
Councilmember Bailey stated theapproach he used was to create broad categories that could be viewed
like silos, noting that is not necessarily how the City operates. The choice of the six categories is open for
discussion. The categories could have been broken into smaller categories, but having six categories
appears to be a manageable'' number. The intent was to make the goals for each of the six categories
tangible. The goals need be specific. For example, the first goal in the infrastructure category is "To
provide for the maintenance and improvements of Shorewood's roads." The goals and objectives listed
could be considered placeholders.
Councilmember Turgeon asked Councilmember Bailey what he thought the next step in the process
should be. Bailey explained this is a top -down approach, and it would be a mistake to start at the bottom.
He stated he thought the first thing Council should do is come to agreement on what the goals should be,
and then what the objectives should be. He cautioned Council not to micro manage this process; at some
point it has to be turned over to staff. He thought staff should identify the action items for each of the
objectives and the timetable for completing them.
#ZB
CITY OF SHOREWOOD WORK SESSION MEETING MINUTES
August 24, 2009
Page 2 of 3
Councilmember Zerby stated he thought it appropriate for Council to prioritize the goals and objectives.
Councilmember Turgeon stated Council has to remember that priorities shift throughout the year.
Councihmember Bailey stated he thought the infrastructure category is a good example because Council
has had a number of conversations about roadway maintenance. He thought the three objectives he and
Administrator Heck identified for roads are consistent with past Council discussions. A financing plan
needs to be developed and implemented, a roadway improvement plan needs to be implemented, and the
roads have to be properly maintained.
Administrator Heck concurred with Councilmember Bailey that the first two priorities for Council are to
identify and prioritize the goals, and then agree to what each goal's' objectives are. He stated staff can
define the action items for each objective.
Councilmember Bailey stated Council could spread the discussion of each goal and ifs objectives across
three work sessions; two categories could be discussed during each meeting. The 'discussion of each
category will be limited to a defined tirne limit of 30 minutes. Councihnembers should come to each
work session prepared to discuss the goals and associated objectives they thought were important.
Councilmember Turgeon stated she liked the format of the document. She thought it was very clear,
while noting the approach was different then what the City has used in the past.
Councilmember Zerby stated if the category ofinfrastfobture was changed to public works then all the
categories would tie to the departments. Councilmember B616yz stated the categories were consciously
chosen to align with how the staff, is organized.
Mayor Lizee suggested th6work sessions be conducted as a round table discussion. She requested there
be a white board or.fli chart available during therneetngs. Administrator Heck stated future work
session discussions about goals and priorities will be discussed in that format.
Councilmember Woodruff staled 'he liked' the format of the document. He thought discussing and
prioritizing;the goals first 4as a good idea. Each of the goals has some type of maintenance function and
that was �; t articulated imtfe _goals. He',recomanended this topic be discussed first during a work session
because�Opn it's further down on the agenda the discussion is often cut short.
Councilmember. Bailey stated he thought it would be prudent to have a moderator during the discussions.
The moderator should be somewhat aggressive about managing the length of the discussions. Mayor
Lizee agreed with Bailey's suggestions.
There was Council consensus to have Administrator Heck serve as the moderator.
Mayor Lizee asked if the discussions about goals and objectives should be done in September.
Administrator Heck stated the August 31, 2009, work session is devoted to discussing the rate structure.
Councilmembers Bailey and Turgeon stated they would not be in attendance at that meeting. Director
Burton stated the meeting is scheduled from 6:00 P.M. — 8:00 P.M.
After discussion the following dates were agreed to for work session meetings to discuss goals and
objectives. One is scheduled for September 8"' from 5:30 P.M — 7:30 P.M. A second is scheduled for
CITY OF SHOREWOOD WORK SESSION MEETING MINUTES
August 24, 2009
Page 3 of 3
September 14 from 6:00 P.M. — 6:55 RM. A third is scheduled for September 28"' from 6:00 — 6:55
P.M.
Turgeon moved, Woodruff seconded, adjourning the City Council Work Session of August 24,
2009, at 6:52 P.M. Motion passed 5/0.
RESPECTFULLY SUBMITTED,
Christine Freeman, Recorder
ATTEST:
Brian Heck, City Administrator/Clerk
5755 COUNTRY CLUB ROAD
COUNCIL CHAMBERS
7 ®00 P.M.
Mayor Lizee called the meeting to order at 7:02 P.M.
A. Roll Call
Present. Mayor Lizee; Councilmembers Bailey, Turgeou� Woodruff, and Zerby; Assistant
Attorney Sonsalla; City Administrator Heck; Finance, Director Burton; Planning Director
Nielsen; Director of Public Works Brown; and Engineer Landini ,
Absent: None.
B. Review Agenda
C. City Regular Meeting Minutes, August 10, 2009
Turgeon moved, Woodruff seconded, Approving the City Council Regular Meeting Minutes of
August 10, 2009, as presented. Motion passed 510.
3. CONSENT AGENDA
Mayor Lizee reviewed the items on the Consent Agenda.
Turgeon moved, Zerby seconded, Approving the Motions Contained on the Consent Agenda and
Adopting the Resolutions Therein.
A. Approval of the Verified Claims List
#Zc
CITE' OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
August 24, 2009
Rage 2 of 1
B. Adopting RESOLUTION NO 09-045, "A Resolution Appointing Richard F. Rosow
as an Administrative Enforcement Officer,"
C. Authorizing Submittal of the Three Rivers Park District Regional Trail System 2009
2 010 Winter Use Permit
D. Adopting RESOLUTION NO 09 -046 "A Resolution Approving an Amended and
Restated Declaration for Gideon Cove."
Motion passed 5/0.
4. MATTERS FROM THE FLOOR
Mayor Liz6e explained that Council would hear comments and questions from4be,public this evening but 1 .
it could not take any action on them this evening. If Council. ehaoses <to respond: to. the items they would
be placed on a future agenda for discussion.
Noel Neuman, 8340 50 "' Avenue North, New Hope stat
Minnetonka Yacht Club (UMYC). He stated there were
well as other concerned residents. He explained they
courageous; they wanted Council to end the conflict 1:
Council had been given a lot of misinformatxo _ 4bc
volunteer organization comprised of more than 68 f
members are professional home owners. Most mernb
years, noting some are the founders of the Club. an
members participate in planning and executing `
property and they provide tlae,sailrng school progra'ift
improve the relationship the UMYC and the
is
the UMY
.ies. Its av
current Commodore for the Upper
members present this evening as
art this evening to do something
UMYC and the City. He thought
d: what it's about. The UMYC is a
;'m6mber is 45 years of age and the
ave,been part of the UMYC for more than eight
e `hero members for more than 40 years. The
throughout the year, they maintain the chub
c membership is concerned about their desire to
; the conflict has gone on long enough.
Ann Leavenworth, stated she called and spoken with afew of the Councilmembers earlier in the day.
She stated the UMYC has made an effort Wt be a_good, citizen for more than 40 years. She explained that
at?o 5t every resident on the south
when it was `al shore in the area was a member of the club. Many
of the residents' children sail3ed out <j,, the UMYC. She conveyed the UMYC has made a concerted effort
a °>
to follow fhe City's rules hemern erg fee( -that the UMYC have been harassed enough by neighbors
who cAo t,want the UMYC to exist m' is current location. The membership would like the issues
between the UMYC and the City to be' settled for good. The UMYC wants to remain at its current
location. The membership wants'i(s children and grandchildren to continue to sail.
Mr. Neuman stated ' `4& thoughti there would continue to be residents that would make exaggerated claims
about behavior at the t IYC �He thought their purpose is really to maintain conflict between the City and
the UMYC so the memb6kfiip would tire of it and relocate. The membership does not want to relocate.
The UMYC believes it has been a good citizen and operated according to the rules. He stated the City and
the UMYC needs to establish mutual respect and improve communications rather than continuing the
conflict. There needs to be civilized discourse and he did not believe that can occur when lawyers are
involved. He asked Council to have courage and accept the appeal ruling from the court and put that
behind the parties involved. He asked Council to repeal Resol No. 07 -067. He also asked Council to
appoint a senior City staff member to serve as the liaison between the City and the UMYC so future
issues can be resolved quickly and efficiently.
CITY OF SHOR WOOD REGULAR COUNCIL MEETING MINUTES
August 24, 2009
Page 3 of 13
Mayor Lizee thanked Mr. Neuman for his stewardship. She asked Administrator Heck to speak for the
Council,
Administrator Heck stated that Council met in executive session earlier this evening to discuss the ruling.
During the meeting Council directed staff to meet with members of the UMYC. He indicated he would be
willing to meet with the representative members the following day in the afternoon. Mr. Neuman stated
he would be open to doing that. Heck stated he would let Mr. Neuman know the time of the meeting.
None.
7. PARKS
Commissioner Robb reported on matters considered and actions taken at the August 1 1, 2009, Park
Commission meeting (as detailed in the minutes of that meeting).
A. Approval of Expenditure of Funds for Bicycle Racks for the Parks
F,
Mayor Lizee noted the meeting packet for this evening contained rifoi mation about the proposed
purchase of seven bike racks for location in the City's park9..:She asked if Administrator Heck had
anything to add to that.
Administrator Heck stat cost of 1,756.02 to purchase the seven bike racks does not include the cost
of labor to install thern� e� thought,Director Brown had, indicated Public Works staff could do that
installation.
CouncilmembeiTurgeon asked if it would be mo &a''ppropriate to delay the purchase of the racks until the
spring of _2010 if there Js a,nossibii ty that the racks would not be installed this year. Director Brown
explaine&jhe scheduling o Public Works staff can be dynamic. If the City purchases the racks now then
that sth F;i;an take advantage %f ny avai
,ability of time on short notice. He indicated he asked the Park
Commissiora.to = grant staff flexibility in timing of the installation.
Turgeon moved, Bailey seconded, approving the purchase of seven "5 loop bike racks" from
Gametime MN/WI Playgrounds for an amount of $1,756.02. Motion passed 510.
8. PLANNING
Director Nielsen reported on matters considered and actions taken at the 18 August 2009 Planning
Commission meeting (as detailed in the minutes of that meeting). He elaborated on the neighborhood
meetings scheduled to discuss the Comprehensive Plan update. The meetings are scheduled for 15
September 2009, 29 September 2009, and 6 October 2009. They will be held from 5:00 P.M. to 7:00 P.M.
The meetings will be an open house style meeting. There will be five stations set up. Four of them are for
the four different chapters in the Plan. The fifth station will be for the Area Plans being reviewed that
particular evening.
CITE' OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
August 24, 2009
Page 4 of 13
A. Zoning Ordinance Amendment Relating to Signs in the Parks
Director Nielsen explained during its May 11, 2009, meeting Council adopted a resolution denying a
request by South Tonka Little League (SILL) for an amendment to the City Code that would allow
advertising signs to be placed on some of the ball field fences in Freeman Park. During that meeting
Council directed Staff to explore allowing the signs through some sort of contract between the City and
SILL. Staff determined that would require an amendment to the Code setting forth the authority to
execute such a contract. Staff identified an alternative for SILL to apply for a conditional use permit
(C.U.P.) to display advertising signs. A condition of the C.U.P. would be to enter into a license agreement
with the City to do so.
Nielsen then explained the Park Commission reviewed this proposed text ,amendment and STLL's request
for a C.U.P., including a license agreement, during its July 14, 2009, rneetirig: The Commission asked for
additional information, and continued the item to its August 11 r " meeting. The Commission wanted to
have a provision included restricting the content on the sign, ftalso a provision included about
indemnification of liability for the signage. The City Attorney has explained theity can regulate the
content because it owns the property, and she recommended that provision be incorporated in the license
agreement.
Nielsen went on to explain the Planning Commission held a public on the text amendment during
its July 21, 2009, meeting. The Commission, recommended not to approve the text amendment to the City
Code. It also recommended denying the C.U.P. request from SILL. If Council decided to approve the text
amendment and intended to approve the C.U.P, theiii the Commission recommended the license agreement
be revised to include a provision indemnifying the City, from any theft or vandalism to the signs and a
provision restricting the content on the signs. During its August 1.1, 2009, meeting the Park Commission
also recommended denying the tl x, t amendment an' nd the t.U.P. request:
Nielsen stated the meeting'packet fo `t'his evening contains a draft text amendment to the City Code. He
explained if Council chooses to approve some version a, text amendment, then Council should direct
Staff to draft a resolution apptoying the C.U.P, and to draft a license agreement.
Councilmember :Bailey, asked what; the license tee` will be. Director Nielsen stated that has not been
finalized,,but "the amount of $100 $1,51 had been suggested. The temporary signage fee of $20 applies to
each md� rdual sign. Bail6y stated he iaited,to keep the total cost as low as possible. He understood the
need tbeh�uge some fee for,taf time, tiut'he did not think it was necessary to charge the temporary
signage fee unless there is a legal reasowto do so. He noted the STLL is a nonprofit organization and the
purpose of the si ` ns is to generate finds for the organization.
3
Councilmember Bailey, stated had been discussion about taking the signs down between the two
little league programsl'eaeh year. He asked if that was going to be included in the license agreement.
Director Nielsen stated something addressing that would be incorporated into the license agreement.
Councilmember Turgeon stated that during the Planning Commission's July 21 st meeting, Pat Eagan, with
STLL, stated STLL would prefer not to take the signs down between the spring and fall little league
seasons. He thought it would be easier to keep the signs up throughout the entire little league season.
Kyle Heitkamp, representing the STLL Board explained the spring little league season starts in mid -April
and it technically ends near the end of June. After that the fields could be utilized throughout July for the
all star process. Fall little league begins the third week in August and runs through the first week of
October this year. He indicated STLL will be open to doing what ever Council thinks is appropriate.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
August 24, 2009
Page 5 of 1
Councilmember Bailey suggested the signs be allowed to stay up between May I" and September 30`'
each year. He explained there is a lot of wear and tear on signs when they go up and down, and when they
are stored. He stated the leaves start to appear on trees the beginning of May and the signs will be less
visible.
Councilmember Bailey asked if someone was going to be judging the content on the signage in advance
of them being displayed. Director Nielsen stated that is unclear. Nielsen thought STLL would be very
cautious about the content on the signs. He stated there could be something added to the license
agreement about prohibiting content relating to alcohol, tobacco and adult 'content. Bailey stated he
assumed the City could take down a sign with questionable content. Bailey indicated he was not in
support of staff or Council pre - evaluating the signs' content.
Councilmember Bailey stated he understood the Planning Commission and Park, Commission are not in
support of this, noting he respects the Commissions' opiniops.'But, lie considers this to be a reasonable
action on the part of the City. The sports organizations serve the citizens of the City. He thought
sponsorship signage is a "cashless" way for the City to help the sports organizations. He indicated he did
not think people would find the signs objectionable,.and he' - thought the signs would actwilly' add a little
color to the park. He explained some of the other Councilmembers. expressed concern about other
sports organizations wanting to display similar signage. He stated; iewould not have a problem with other
organizations in fenced -in areas doing the same thing. He then stated what was being discussed is local
sports organizations being supported by local businesses for the sake ofskids playing sports. He expressed
that he did not find anything about displaying sponsorship signs object 6hable.° He stated that although he
respects the opinions of the Commissions he thinks approving this is the right thing to do.
Councilmember Turgeon stated she thought STLL',,s request is to,display signs on the fences in Field I
and Field 3 in Freemen Park:'Director Nielsen stated tl at was discussed during the Planning Commission
meeting, but nothing was,decided upon, He clarified'the license agreement is specific to STLL's request,
and that would be for,Viel4ls , and 3. Kthe Babe Ruth league wants to display signs on the fences in Field
2, it would have to submit a regggst.
Councilmember:Turgechl stated she:did not think the City could legally deny displaying signs on other
fences in,Fiiekman Park. She asked'what the criteria would be to not allow signs to be displayed on other
fences She stated she understood this ' won ld apply to Fields 1 and 3 in Freeman Park only. Director
Nielsen e0lained the C.U.P. stalgs out be saying the organization has to be licensed to use the facility in a
park.
Councilmember `Tureon stated'the Planning Commission had discussed that if signs were allowed on
other fences in Freeman Park,al ere could be up to 95 signs displayed. She commented that one of the
Commissioners had also .statei it took the City eight years to have a billboard taken down. Mayor Lizee
stated that was a differetit''situation. Director Nielsen explained that the license agreement has to be
approved annually; therefore, the City has the opportunity to reevaluate the situation at least yearly. The
City could decide to limit the number of signs it allows to be displayed. A sports organization does not
have vested rights to display signs once it has been approved to do it one time.
Councilmember Bailey stated if 90 temporary sponsorship signs were allowed that would amount to
$50,000 for the sports organizations and that is significant money for them. He explained he spent many
years trying to raise funds for sports organizations, and he thought having the ability to generate that
much money would be a wonderful thing. It would not be a disaster.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
August 24, 2009
Page 6 of 13
Councilmember Woodruff recapped the history Director Nielsen had already described regarding the
process that has occurred to date in considering this request. He stated the text amendment and the C.U.P.
do not address the potential proliferation of signs.
Woodruff moved, Turgeon seconded, denying the approval of an ordinance amending Chapter
1200 of the Shorewood City Code regarding temporary signs.
Councilmember Bailey stated the design of this process is flexible. The license agreement can be
modified with ease each year. He's not concerned there will be an excess of signs in the beginning, and if
it becomes a problem it can be dealt with easily. He thought it would be short - sighted to deny the request
because it helps sports organizations raise funds.
Mayor Lizee stated she echoed Councilmember Bailey's comments. She then, stated she appreciates his
support.
Councilmember Zerby stated he also echoed Councilmember Bailey's comments. Hejhought signage in
the parks is something that is controllable from year to year. He thought the STLL's request is,a good test
case. It would be worth a try because it helps a sports z organization with raising fimds to, help additional
children participate. Sports organizations sell items to raise�finds and the,City does not require that to be
licensed although technically it could. This would be going through °a proper legal process. He thought the
display of signs would be a nice addition when watching sports.
Motion failed 2/3, with Bailey, Lizee and Zerby dissenting.
Bailey moved, Zerby seconded, Approving ORDINANCE . NO. 461 "An Ordinance Amending
Chapter 1200 of the Shorewood, City Code (Zouing)Pkegardi gl emporary Signs." Motion passed
3/2 with Turgeon and Woodr'iuff 4i$ §enting.
Councilmember Turge6n expressed her disappointment that Council approved the ordinance after the
Park and Planning Commissions recommended against it;'noting they are appointed bodies. She noted
there were a number of historians ,on'the bminissions. °She stated she thought the Commissions provided
sound rationalefbr 111 ng,so. She found it dishearteri ng to go against the Commissions.
1B €' Conditional, User Per rt -South Tonka Little League
Director Nielsen stated this iteffiJs to consider South Tonka Little League's request for a conditional use
permit to drsp�a sponsorship srs on the fences in Fields 1 and 3 in Freeman Park. A condition of the
C.U.P. is the apprqu�al of a license agreement between the City and SILL. He noted that earlier in the
meeting Councilm6 r Bailqyi suggested the signs be allowed to be up from May I through September
30` each calendar year., an, tfiat stipulation be incorporated into the agreement. He stated Staff will have
to come back with a nor irm recommendation on the fee schedule. Council can also decide not to
charge a few for each individual sign.
Councilmember Zerby asked if the City has to charge a license fee. Associate Attorney Sonsalla
explained the City has to have some consideration for the license agreement. She recommended the City
charge STLL the same amount for each temporary sign as it charges for other temporary signs so that
everyone is treated the same. The cost could be reduced based on the amount of the license fee.
Director Nielsen stated the City's current fee for a temporary sign is $20.00, and that sign is allowed to be
up for 10 days at a time.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
August 24, 2009
Page 7 of 13
Councilmember Bailey stated it could make sense to call it a seasonal sign. Director Nielsen noted the
amendment just approved is included in the temporary sign ordinance. Nielsen stated maybe the license
fee could be lower if money is a concern. Bailey asked if the license fee could
be reduced to zero and the
temporary sign permit fee remain the same. He thought it appropriate 'to maximize the amount of
fundraising dollars that can be obtained through the display of the signs. - Re, could support either keeping
the license fee at zero or classifying these signs as seasonal signs an red6ciug, or e the fee for
them.
Councilmember Turgeon asked if a commercial business, ,does a fund raiser would,the same reductions
apply to them. She expressed concern that other 50IC(3 -
licensed oi ganizations w6ul&want to pay no
license fee.
Councilmember Bailey stated he is unable to find the "stip I some of his distinguished
,per
y slo pe"
colleagues on the Council are trying to find. If there was any slope at all it would be very small, and he
did not think the City was going to fall down that slope. There arejTiany ways to stop the display of
signage at any time. He did not think there is a to hold up ST11 He expressed he was
willing to take a marginal risk in allowing the display "ofsierns in the parks.',
Bailey moved, Zerby seconded, directing Staff to,prepare a resolution approving the conditional use
permit and license agreemellf for South To kA�Aittle League that allows STLL to display
sponsorship signage on Fields 1 an&2 in Freeman Park with the term of the license agreement to be
i ' i I' o J
from May 1" to Sep, tp �03 th and with the fee for the license zero dollars.
Councilmember Woodruff sthte4be&dse,the ordinanc6'arnendment was passed he will vote in favor of
the motion. H ik� 'problematic if many other sports organizations request the
,,o,thoUght, this could become
approval to; so displ s ig n s. t
Councltmember Zerby statea he thought fh6' City has implemented a good process to allow STLL to
display spo�44s�p'rship signage.
Motion passed 4
with Turgeon dissenting.
Mayor Liz6c thanked 'th Cout cilnembers, the Staff, the Planning Commission and the Park Commission
for their time and eff0q spent on this. She stated the Commissioners are appointed by Council, and
Council does look to them to provide Council with information and background. She noted the Council
also has a number of historians on it. She stated she thought Council considered this in depth, and then
made a fair decision.
9. ENGINEERINGIPUBLIC WORKS
A. Award Contract for the 2009 Road Rehabilitation Projects, City Project 09-02 and
09-03
CITY OF SHOREWOOD REGULAR COUNCIL MEE MINUTES
August 24, 2009
Page 8 of 13
Mayor Liz6e asked Engineer Landini if he had any additional information he wanted to provide Council
other than what was included in the meeting packet for this evening. Landini stated lie did not.
Turgeon moved, Zerby seconded, Adopting RESOLUTION NO. 09-047, "A Resolution Accepting
Bid and Awarding Contract to for the 2009 Smithtown Lane, Harding Avenue, and Harding Lane
Road Reconstruction and Utility Improvements, City Project, NO. 09-02 and 09-03."
Councilmember Bailey asked if the City had used Northwest Asphalt, Inc. for other City projects.
Engineer Landini stated it was the general contractor for the Wedgwood Drive, Mallard Lane and Teal
Circle Reconstruction Project.
Motion passed 510.
10. GENERAL/NEW BUSINESS
A. Recycling Contract
Administrator Heck stated that per Council's directi6n 'r"Skaff issued a request for proposal (RFP) for
recycling collection services in July. The City received responses in August from Allied Waste and Waste
Management. He explained Veolia, the City's current provid6r�chose not to submit a proposal because it
would be too expensive for them to provide services to just ohe,'city in the area. Waste Management
provided a proposal for dual-sort, weekly collection. Allied Waste's �proposal is for single-sort, bi-weekly
collection and it will provide the collection cart� 6th , companies were asked to provide a bid for both
dual-sort, weekly collection and single-sort either w66kIy,, bi-weekly collection. He stated Council had
been provided with copies of the proposals. H'" xplafii6
q.,e s ; yp to Council to decide what type of
collection system it would like to have for the City..O it ake§"tMi'decision it would by default select
the hauler.
Councilmember Woodfuff asked whai� rate the City pays Veolia for its current collection system as he
would like to determine th6:cost impl,,4t on the residents.' Director Burton stated she did not have that
information readily available.;Admifiistt'a'for Heck statQd'he did not have that information either.
Councilmembe Wood ttff stated VV ste Management's proposal was non -responsive on a number of
points adle was surprised by_ that. He bkplained the recycling survey the City conducted via the internet
indicat 11 lot of residents would l ike to',, *w a single-sort system, and a lot of residents would like to
have a weekiy,' system. Neither" p roposal is for both. Council has discussed the rewards program
offered by Xhi' Maste, but he ,questioned what the cost to the residents would be. He asked if the City
would want to ent6fl into a 3 6- month contract or a 60 -month contract if Allied Waste was selected as the
60
hauler. He thoughtal� -monthzeontract would make sense provided the City would be able to break the
contract if Allied Waite was' not performing adequately. Administrator Heck explained the existing
contract with Veolia req"i es Veolia to provide the City with volume collection of reports.
Councilmember Turgeon asked if the responders were asked what the Cost Would be for recycling
collection services if they provided both recycling collection and City-wide waste management services.
Administrator Heck stated the RFP did not ask that question. He noted that organized collection has been
met with resistance in many cities. Turgeon commented this may be an appropriate time to go with just
one waste management hauler.
Councilmember Zerby stated organized waste management services warrants discussion, but right now
Council needs to focus on recycling services. He indicated he likes the Allied Waste proposal. He
explained he has spoken with a people who have indicated they recycle more and have been able to
CITY OF SHOREWOOD REGUL,AR COUNCIL, MEETING MINUTES
August 24, 2009
Page 9 of 13
reduce the size of their garbage container thereby reducing their cost. He stated he was unsure if the
RecycleBank program would be beneficial. Councilmember Woodruff stated there is some anecdotal
evidence stated in the information provided that participation increases because of the program. Woodruff
again questioned what it will cost each household.
Councilmember Zerby stated he found out that the contract price from Veolia was $2.50. Councilmember
Woodruff stated based on that Allied Waste's cost with the RecycleBank program would cost residents an
additional $2.45 per month for recycling services for a 60-month program. Zerby stated the rewards may
offset that cost. Woodruff stated the rewards are based on how much all the residents participate. He
thought it was a great incentive. Zerby stated it would provide the City withi,40ditional information on
how well the recycling program is working. Woodruff thought the increase,toresiderits was modest.
Councilmember Bailey stated he was surprised Staff did not have a recommendation. He would have
appreciated Staff providing Council with a list of pros and cons. After having icad through the two RFPs
once he came to the conclusion that Allied Waste wanted the City's business more, He stated he would
have appreciated feedback about how other cities viewed the RecycleBank program" He, stated he was not
sure that he likes the fact that residents would all receive the same incentive regardless.6f,how, much they
actually recycled; it's based on the total collected in thetity. He cautioned Council to make sure it was
not signing up for a program that wasn't all that beneficial.
Councilmember Zerby stated he agreed with some of the comme fit!sWifle noting that Council will be able
to look at the contract before it's approved.
gat
Zerby moved, Woodruff seconded, directing e4
,ter into negations ions with Allied Waste to
t. 11.,
provide single-sort, bi-weekly recycling collection services the RecycleBank, feature for a
term of 60-months.
Mayor Liz& stated when she hued it
Seattle, Washington, more than 20 years ago; she had single-sort,
wheel-cart, bi-weekly c 116ction serv;ic6s. The carts were filled. She expressed it was time to bring the
City into the 21s century vvia regard to recycling services. She has heard residents tell her that they
would recycle more if they didn't jia:Ve46 sinall containers of recycling up to the street. She has
spoken with st4,ft,,,',ah& I rllesidents`iu!sister cities' thatbave a single-sort collection system and they like it.
She expres96d'ber silpp for a single -sort system. She stated the difference in the two proposals was
signific'Opt.
Councilm6inbor Bailey stated:; be di 'not dispute any of Mayor Liz6e's comments. He asked
Administrato Reck if he had spoken with staff at other cities about their experiences with Allied Waste
and the Recycle%nk
� feature. Administrator Heck stated he did not think that either Excelsior or Tonka
i, —
Bay has the RecycleBank feature.
Erik Schuck, General Manager for Allied Waste, explained the company currently has RecycleBank
installed in approximate I I y 30,000 households in the twin cities area. The City of Maple Grove has
installed it and it has approximately 22,000 residents. The City of Excelsior has approved it. Allied Waste
has the program in the "free subscription market" in the Cities of Chaska, Chanhassen, Eden Prairie,
Bloomington, and Richfield. By the end of the year it will be in all of the "free markets" it services.
Councilmember Bailey asked how rewards are offered to the residents. Mr. Schuck explained there are
multiple ways they are delivered. Currently they are delivered by mail. There is an on-line shopping cart
residents can select from. Allied Waste is currently working on digital options. Bailey asked if the City
was not pleased with the administration of the RecycleBank program if it could terminate that portion of
CITY OF SHO EWOOD REGULAR COUNCIL MEETING MINUTE
August 24, 2009
Page 10 of 13
the contract. Mr. Schuck stated he was not prepared to answer that because there is some cost to Allied
Waste to implement the program. Bailey stated he was not saying the program was not a good idea, but he
expressed concern that because it was a relatively new program that it may not be administered correctly.
Mr. Schuck stated that within the first two months of implementing the program in Maple Grove there
were more than 65 percent of the households participating in the RecycleBank program.
Councilmember Turgeon stated based on the results of the survey a bi- weekly collection schedule was not
endorsed as much as a weekly cycle. Mayor Lizee stated a bi- weekly collection schedule works well
when provided a larger - wheeled container, and the information Allied Waste provides about the schedule
is helpful. Allied Waste makes a significant effort to educate and entice residents to participate. She noted
the City's recycling participation has fallen off.
Motion passed 4/1 with Turgeon dissenting.
2. South Lake Minnetonka Police Departament 2010 Operating Budget
Mayor Lizee stated the City's portion of the South Lake.Minnetonka Police Deparhnetit (SLMPD) 2010
Operating Budget is incorporated in the City's proposed 201;0 GeneralTund Operating Budget. She stated
it's prudent to take action on the proposed SLMPD 2010 Op i dting Budget.
Councilmember Woodruff stated he thought it was appropriate to approve the SLMPD 2010 Operating
Budget as a separate item just as Council had d6up with the Excelsior Fire District 2010 Budget.
Woodruff moved, approving the South Lake Mmn�tonka Police Department's 2010 Operating
Budget dated July 29, 2009, which reflects a0,7 per cint:iricxease. over the adopted SLMPD 2009
Operating Budget.
Councilmember Woodruff `expressed �his disappointment that the SLMPD Coordinating Committee was
unsuccessful in reachin g a budget that would reflect a zero percent increase over the 2009 adopted
budget, noting that is what some of th�ouncilmembers, h`ad requested. He noted the 0.7 percent increase
is less than the Implicit Price Deflator which ,is0 83 7 percent which would have been the default
increase if the.bt d dt,were not approved. He did not think it was a bad solution, but it was not
what some.Councilmeinbet's.wanted.
Zerby seconded the motion
Councilmember:Zerby stated he "was pleased with the SLMPD 2010 Operating Budget. He noted the
budget reflects adexease in both: expenses [0.3 percent] and revenues [8.5 percent] thereby resulting in a
slight increase in c0ttibutions from the SLMPD member cities. He thought the SLMPD Staff and the
Coordinating Committee did 'an excellent job in dealing with the issues and providing the community
with a public service thats` indispensable. He did not think it was appropriate to dictate service based on
price.
Mayor Lizee stated she agreed with Councilmember Zerby's comments. She explained the SLMPD
Coordinating Committee is comprised of the mayors of the four SLMPD member cities. In order for the
SLMPD Operating Budget to be passed all four member cities' councils must approve it. She noted the
Excelsior, Greenwood and Tonka Bay City Councils have approved the budget. She stated the
Coordinating Committee did take the current economic climate and its impact on the member cities into
account very heavily when discussing the budget. She explained SLMPD Chief Litsey did come before
Council to discuss the budget, and he has extended an invitation to discuss the budget with the
CITY OF SHORE WOOD REGULAR COUNCIL, MEETING MINUTES
August 24, 2009
Page 1I of 13
Councilmembers. She stated she thought it was incredible that the budget increase over 2009 could be
kept to 0.7 percent. She commented that a zero percent increase has been referred to as an arbitrary
number.
1111111pl I! I 11! 1!! 1111111111 1
Finance Director Burton stated the 2010 Proposed General Fund Operating Budget being considered this
evening was included in the meeting packet for this meeting. This budget is the result of numerous
Council and Staff work sessions. This preliminary budget must be certified to Hennepin County and the
State by September 15, 2009.
Burton explained earlier in the day the city received its Pay2010 Levy Limit Notice. The final base limit
is $4,263,838. It is $70,704 higher then the base Levy of $4,193;234 fir the proposed „budget. It appears the
base levy was calculated using the proposed 2009 levy adopted by the city council n September 2009
rather than the final levy adopted in December 2009. She stated she had contacted the State today to
ensure the calculations were correct; they are.
Burton then explained Council has two options to consider
option is to adopt the levy and budget as presented in the bi
meeting packet for this meeting. The second "option is to
certified in the Pay2010 Levy Limit Notice fr6m Ahe Stat
approximately $70,000 would be displayed as a cohtip�
Department Budget. The discussions about the disposition c
in the fall prior to the final budget and levy adoption.' If
option a revised reso
for Council's
ien adopting the proposed budget. The first
yet'docpment and resolution included in the
hangejlle,preliminary levy to the amount
dated August 24, 2009. The difference of
icy line item in the Mayor and Council
elimination' of this extra amount will occur
>unci1'should decide to choose the second
isideration.
Councilmember Baileystated he thought it would be prudent to increase the levy to the maximum amount
allowed because the 2011 final- base lituit will be based 'on the 2010 proposed levy approved this evening.
He noted that he will want the'final' levy to'�be no„ noie than what is included in the meeting packet for
this meeting
There peas "Council consensus`: to approve the higher proposed tax levy.
i
Bailey moved,, Turgeon seconded, Adopting RESOLUTION NO. 09 -048 "A Resolution Setting the
2010 Proposed General Fund:' Budget and Approving the Proposed 2009 Property Tax Levy
Collectible in MO.??
Administrator Heck explained `that prior to 2009 the State's levy limit law stated a city was penalized if it
did not levy the maximmm-= allowed. That law has been changed such that the allowable levy is calculated
on the maximum amount that could have been levied.
Councilmember Woodruff stated he would also want the final levy to be no more than what is included in
the meeting packet for this meeting. He thought that increase amount is 0.69 percent. This proposed
budget includes the transfer of reserves to cover some of the operating expenses. He asked Staff to
determine what the General Fund Reserves will be at the end of 2010 if Council were to approve the
proposed General Fund Operating Budget included in this meeting's packet relative to the General Fund
Reserve Policy. Director Burton stated Council will be provided that information for budget work
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
August 24, 2009
Page 12 of 13
sessions this fall along with information about the impact on the average Shorewood homeowner for
2010.
tr r.
1 l il; 1
Director Burton stated the resolution included sets the Truth -in- Taxation hearing date for Monday,
December 7, 2009, with a follow -up hearing and budget adoption during the December 14, 2009, Council
meeting.
Turgeon moved, Zerby seconded, Adopting RESOLUTION NO. 09 -049 "A Resolution Setting the
Truth -In- Taxation Public Hearings on the Proposed 2010 Budgets and the 2010 Property Tax
Levy." Motion passed 510.
11. STAFF AND COUNCIL REPORTS
Administrator Heck stated staff has developed a list of !core values;, Department heads ;attended their
second performance evaluation training session. The next step in tha�process is for the consultant to help
the department heads to identify tasks and criteria. There is a to work session scheduled to discuss
the utility rate study. He has been working with the City's Building Inspector on the punch list for the
City Hall renovation project. He is evaluating °project tracking system,written in Microsoft Access. He
will be discussing that during an upcoming staffmeeting. He has become a Credentialed City Manager by
the International City /County Managers Association
Director Nielsen stated the Gideon Glen Memorial'Bench was ii1'theprocess of being installed.
Councilmember Woodruff' it is his understanding the City was going to purchase a new LCD
projector for the Council C 1Ie asked what the status of that was. Administrator Heck stated that
will be installed this week.
CouncilmemberVoodlpf thanked.taff for gettiiig:blinds installed in the Council Chambers.
Director grown stated roadway seal coating will begin on August 25`' and the process should take two
daysA liu loads will be posted , parking The parking lot at City Hall will also be seal coated.
t S J
Councihneinbes prby asked if the signs for Smithtown Road have arrived. Director Brown stated they
have been ordered, it takes'about three months for a larger order of customized signs.
A. Mavo"r abd Citv Council
Councilmember Woodruff stated lie is again participating in the Metro Cities Committee on Revenue and
Taxation Policy. He will provide Council with electronic copies of the revised policies and would like to
receive feedback prior to the next meeting on September 15`''. The City will have the opportunity to vote
on the policies in November.
Mayor Lizee stated the South Tonka League of Women Voters is sponsoring its annual lively issues
forum which is scheduled for September 10` and will be held at City Hall. The six majors from the South
Lake area are invited to participate. She then stated she will have a coffee with the mayor session on
September 12` The location will be the Excelsior Library parking lot during the book sale on Apple Day.
CITY HOREWOOD REGULAR COUNCIL MEETING MINUTES
August 24, 2009
Page 13 of 13
12. ADJOURN
Turgeon moved, Woodruff seconded, Adjourning the City Council Regular Meeting of August 24�,
2009, at 8:42 P.M. Motion passed 510.
M 11 N 1.1
Brian Heck, City Administrator/Clerk
n�
C.OUNCIL ACTION FORM
4UNIMOOTT •
Burton From: Michelle Nguyen 4 1 V
Bonnie
Brian Heck
Council Meeting Item Number
Background / Previous Action
Claims for council authorization. The attached claims list includes checks numbered 1209(EDA) & 48839
through 48913, totaling $271,315.84.
Staff Recommendation
Staff recommends approval of the claims list.
9/10/2009 12:03 PM A/P HISTORY CHECK REPORT
VENDOR SET: 01 City of Sho,ewood
BAND: = BEACON BANK
DATE RANGE: 8/25/2009 THRU 99/99/9999
PAGE: 2
CHECK CHECK CHECK
AMOUNT DISCOUNT NO STATUS AMOUNT
000000 11,682.51
000000 2,005.05
001209 2,200.00
048840 263.48
048841 1,820.56
048842 6,404.00
048844 305.00
048845 100.00
048846 32.19
048847 6,455.90
048848 17.96
048849 275.00
048850 49.56
048851 617.07
048852 1,069.80
048853 165.18
048854 191.82
048855 60.00
048856 879.65
048857 2,880.00
048858 146.43
048859 74.69
CHECK
VENDOR I.D.
NAME
STATUS
DATE
00051
EFTPS - FEDERAL W/H
D
9/01/2009
00092
MN DEPT OF REVENUE
D
9/01/2009
25847
U.S. BANK
R
9/14/2009
00086
AFSCME COUNCIL 5
R
9/01/2009
00053
ICMA RETIREMENT TRUST - 302131 -4
R
9/01/2009
00052
PERA
R
9/01/2009
20005
WELLS FARGO HEALTH BENEFIT SVC
R
9/01/2009
20500
PETTY CASH
R
9/01/2009
01300
ALBINSON PRO COLOR
R
9/14/2009
29273
ALPHA VIDEO & AUDIO INC.
R
9/14/2009
16275
AMERICAN MESSAGING
R
9/14/2009
01977
ANDERSON, KRISTI B.
R
9/14/2009
02100
ARTWORKS
R
9/14/2009
02860
BARNES DISTRIBUTION
R
9/14/2009
03230
BIFFS, INC.
R
9/14/2009
04081
CARQUEST AUTO PARTS
R
9/14/2009
17300
CENTERPOINT ENERGY
R
9/14/2009
29275
CITY OF BLOOMINGTON
R
9/14/2009
29278
CLASSIC CLEANING COMPANY
R
9/14/2009
05305
COMMUNITY REC RESOURCES
R
9/14/2009
05875
CUB FOODS
R
9/14/2009
05885
CULLIGAN BOTTLED WATER
R
9/14/2009
PAGE: 2
CHECK CHECK CHECK
AMOUNT DISCOUNT NO STATUS AMOUNT
000000 11,682.51
000000 2,005.05
001209 2,200.00
048840 263.48
048841 1,820.56
048842 6,404.00
048844 305.00
048845 100.00
048846 32.19
048847 6,455.90
048848 17.96
048849 275.00
048850 49.56
048851 617.07
048852 1,069.80
048853 165.18
048854 191.82
048855 60.00
048856 879.65
048857 2,880.00
048858 146.43
048859 74.69
9/10/2009
12:03 PM
A/C
IT STORY CHECK REPORT
VENDOR SE' ":
0 Cicy or
Sho
DANK:
1 DEACON BANK
DATE RANGE:
8/25/2009 THRU
99/99/9999
CHECK
VENDOR I.D.
NAME
STATUS
DATE
29271
DREW KRIESEL
R
9/14/2009
07229
EGAN -MCKAY ELECTRICAL
R
9/14/2009
07383
ELECTRICAL INSTALLATION & MAIN
R
9/14/2009
08712
G & K SERVICES
R
9/14/2009
09400
GOPHER STATE ONE -CALL, IN
R
9/14/2009
10000
GROUT, TWILA
R
9/14/2009
07900
HAWKINS, INC.
R
9/14/2009
29232
HECK, BRIAN
R
9/14/2009
10473
HENN CTY PUBLIC RECORDS
R
9/14/2009
10495
HENN CTY REGIONAL TRAIL AUTHOR
R
9/14/2009
1
HOLY TRINITY SERBIAN ORTHODOX
R
9/14/2009
11091
INTELLIGENT PRODUCTS INC
R
9/14/2009
13300
LEAGUE OF MINNESOTA CITIES
R
9/14/2009
13550
LIZEE, CHRISTINE
R
9/14/2009
12900
LK MTKA CONSERVATION DIST
R
9/14/2009
13582
LOCATORS & SUPPLIES INC
R
9/14/2009
13975
M/A ASSOCIATES INC.
R
9/14/2009
15176
MENARDS
R
9/14/2009
15885
MIDWEST MAILING SYSTEMS INC
R
9/14/2009
17275
MINNEHAHA CREEK WATERSHED DIST
R
9/14/2009
17400
MINNETONKA -CITY OF
R
9/14/2009
14050
MTI DISTRIBUTING COMPANY
R
9/14/2009
?AG' -:
CHECK CHECK CHECK
AMOUNT DISCOUNT NO STATUS AMOUNT
048860 836.97
048861 498.00
048862 199.37
048863 968.27
048864 229.25
048865 80.00
048866 1,237.09
048867 119.99
048868 92.00
048869 475.00
048870 125.00
048871 440.64
048872 6,210.00
048873 35.00
048874 7,870.19
048875 262.69
048876 362.43
048877 290.79
048878 361.42
048879 32.65
048880 266.81
048881 24.23
9/10/2009 12:03 PM P. /P HISTORY CHECK REPORT
VENDOR SET: 01 City ai Shorewood
HANK: 1 BEACON BANK
DATE RANGE: 8 /25/2009 TlIRU 99/99/9999
AMOUNT DISCOUNT
PAGE
CHECK
CHECK CHECK
NO
CHECK
VENDOR S.D.
NAME
STATUS
DATE
19445
NGUYEN, MICHELLE
R
9/14/2009
15900
OFFICE DEPOT
R
9/14/2009
15000
PAETEC
R
9/14/2009
20268
PANCHYSITYN, JEAN
R
9/14/2009
1
PLANET UNDERGROUND
R
9/14/2009
1
PLIMUS, INC.
R
9/14/2009
20950
POTTS, KENNETH N.
R
9/14/2009
29251
PRINCIPAL FINANCIAL GROUP
R
9/14/2009
26100
QWEST
R
9/14/2009
22160
ROGERS, DON
R
9/14/2009
22625
SERVICEMASTER
R
9/14/2009
22950
SHOREWOOD TRUE VALUE
R
9/14/2009
23500
SO LK MTKA POLICE DEPT
R
9/14/2009
23725
SPEEDWAY SUPERAMERICA LLC
R
9/14/2009
29101
SUN NEWSPAPERS
R
9/14/2009
23704
SUPERIOR PAINTING CONTRACTORS,
R
9/14/2009
23738
T- MOBILE
R
9/14/2009
25000
TOTAL PRINTING SERVICES
R
9/14/2009
25847
U.S. BANK
R
9/14/2009
25700
UNIVERSITY OF MINNESOTA
R
9/14/2009
00085
UNUM LIFE INSURANCE CO
R
9/14/2009
29135
VALLEY -RICH CO., INC.
R
9/14/2009
AMOUNT DISCOUNT
PAGE
CHECK
CHECK CHECK
NO
STATUS AMOUNT
048882
180.40
048883
252.85
048884
775.37
048885
148.33
048886
495.00
048887
102.00
048888
2,291.66
048889
777.01
048890
782.88
048891
392.60
048892
1,080.01
048893
185.10
048894
78,246.00
048895
2,515.08
048896
35.75
048897
5,142.45
048898
35.25
048899
1,032.11
048900
431.25
048901
30.00
048902
1,235.20
048903
3,060.15
9/10/2009
12:03
PM A/P
HISTORY CHECK REPORT
VENDOR SET:
01 _
City of Shorewood
206,272.09
0
BANK:
1
BEACON LANE
2
13,687.56
DATE RANGE:
8 /25/2009
THRU 99/99/9999
0.00
0.00
0.00
0
0.00
0.00
CHECK
VENDOR I.D.
VOID DEBITS
NAME
STATUS
DATE
83814
0.00
VEOLIA ENVIRONMENTAL SERVICES
R
9/14/2009
70200
VERIZON WIRELESS
R
9/14/2009
26500
VESSCO, INC.
R
9/14/2009
22901
VIKING LAND TREE CARE INC
R
9/14/2009
29269
WARNER CONNECT
R
9/14/2009
83900
WASTE MANAGEMENT -TC WEST
R
9/14/2009
18500
WM. MUELLER & SONS, INC.
R
9/14/2009
28451
WSB AND ASSOCIATES
R
9/14/2009
19800
XCEL ENERGY
R
9/14/2009
** T 0 T A L S
REGULAR CHECKS:
HAND CHECKS:
DRAFTS:
EFT:
NON CHECKS:
VOID .CHECKS:
TOTAL ERRORS: 0
VENDOR SET: 01 BANK: 1
BANK: 1 TOTALS:
REPORT TOTALS:
PAGE: 5
CHECK CHECK CHECK
AMOUNT DISCOUNT NO STATUS AMOUNT
048904 6,990.00
048905 322.40
048906 1,098.01
048907 829.10
048908 2,520.00
048909 447.22
048910 15,070.67
048911 23,229.25
048912 11,512.91
NO
CHECK AMOUNT
DISCOUNTS
TOTAL APPLIED
73
206,272.09
0.00
206,272.09
0
0.00
0.00
0.00
2
13,687.56
0.00
13,687.56
0
0.00
0.00
0.00
0
0.00
0.00
0.00
VOID DEBITS
VOID DISCOUNTS
VOID CREDITS
0
0.00
0.00
0.00
TOTAL 75
219,959.65
0.00
219,959.65
75
219,959.65
0.00
219,959.65
77
219,959.65
0.00
219,959.65
09 -10 -2009 12:07 AM
C O U N C
I L REPORT BY VENDOR - S
E P T. 14, 2009
PAGE:
1
VENDOR NAME
DATE
DESCRIPTION
FUND
DEPARTMENT
AMOUNT
AFSCME COUNCIL 5
9/01/09
P/R DEDUCTS - UNION DUES
General Fund
NON- DEPARTMENTAL
263.48
TOTAL:
263.48
ALBINSON PRO COLOR
9/14/09
SCAN & PRIN
General Fund
Planning
32.19
TOTAL:
32.19
ALPHA VIDEO & AUDIO INC.
9/14/09
PROJECTOR & MOUNT
City Bldg Project
Equipment Replacement
96.19
9/14/09
PROJECTOR & MOUNT
City Bldg Project
Equipment Replacement
5,335.22
9/14/09
PROJECTOR & MOUNT
City Bldg Project
Equipment Replacement
1,024.49
TOTAL:
6,455.90
AMERICAN MESSAGING
9/14/09
SEPT PAGER
General Fund
Public Works
8.98
9/14/09
SEPT PAGER
Water Utility
Water
4.49
9/14/09
SEPT PAGER
Sanitary Sewer Uti
Sevier
4.49
TOTAL:
17.96
ANDERSON, KRISTI B.
9/14/09
SHWD PARK METG - 09/08/09
General Fund
Parks & Recreation
200.00
9/14/09
S.S.CTR -LUNCH
Southshore Communi
Senior Community Cente
75.00
TOTAL:
275.00
ARTWORKS
9/14/09
FRAMING OF COUNCIL PHOTO
General Fund
Council
49.56
TOTAL:
49.56
BARNES DISTRIBUTION
9/14/09
TIRE PATCHES - BOLT & SUPP
General Fund
Public Works
555.99
9/14/09
LOCK & GEN. SUPPLIES
General Fund
Public Works
61.08
TOTAL:
617.07
BIFFS, INC.
9/14/09
AUG RENTALS
General Fund
Parks & Recreation
1,069.80
TOTAL:
1,069.80
CARQUEST AUTO PARTS
9/14/09
FILTERS & LAMPS
General Fund
Public Works
165.18
TOTAL:
165.18
CENTERPOINT ENERGY -
9/14/09
GAS SVC 07/21 -08/20
General Fund
Municipal Buildings
17.20
9/14/09
GAS SVC 07/21 -08/20
General Fund
Public Works
67.66
9/14/09
GAS SVC 07/21 -08/20
General Fund
Parks & Recreation
34.69
9/14/09
S.S.CTR -5735 CTRY CLUB RD
Southshore Communi
Senior Community Cente
33.80
9/14/09
GAS SVC 07/21 -08/20
Water Utility
Water
18.10
9/14/09
GAS SVC 07/21 -08/20
Water Utility
Water
20.37
TOTAL:
191.82
CITY OF BLOOMINGTON
9/14/09
AUG- WATER TESTING
Water Utility
Water
60.00
TOTAL:
60.00
CLASSIC CLEANING COMPANY
9/14/09
AUG C.H. SVC
General Fund
Municipal Buildings
0.00
9/14/09
AUG C.H. SVC
General Fund
Public Works
563.19
9/14/09
AUG P.W. SVC
General Fund
Public Works
316.46
TOTAL:
879.65
COMMUNITY REC RESOURCES
9/14/09
08/17 -08/28 MEETING
General Fund
Parks & Recreation
1,935.00
9/14/09
8/31 -9/4 MEETING
General Fund
Parks & Recreation
945 .00
TOTAL:
2,880.00
CUB FOODS
9/14/09
GID GLEN MEM BENCH LANDSCA
Stormwater Managem
Stormwater Management
146.43
TOTAL:
146.43
09 -10 -2099 12:07 AM C
O U N C
I T BY VENDOR - S
E P T. 14, 2009
PAGE:
2
V NAME
DATE
DE
FUND
DEPARTMENT
AMOUNT
CUI,LIG7_ BOTTLED WATER
9/14/09
DRINKING WATER SVC
General. Fund
Municipa'_ Buildings
52.09
9/14/09
S.S.CTR -WATER SOFTENER
Southshore Communi
Senior Community Cente
22.60
TOTAL:
74.69
DREW KRIESEL
9/14/09
S.S.CTR SVC & SUPPLIES
Southshore Communi
Senior Community Cents
676.97
9/14/09
S.S.CTR SVC
Southshore Communi
Senior Community Cente
160.00
TOTAL:
836.97
EFTPS - FEDERAL W/H
9/01/09
FEDERAL W/H
General Fund
NON - DEPARTMENTAL
4,088.17
9/01/09
FICA W/H
General Fund
NON - DEPARTMENTAL
3,077.44
9/01/09
MEDICARE W/H
General Fund
NON - DEPARTMENTAL
719.73
9/01/09
FICA W/H
General Fund
Administration
278.46
9/01/09
MEDICARE W/H
General Fund
Administration
65.13
9/01/09
FICA W/H
General Fund
General Government
421.89
9/01/09
MEDICARE W/H
General Fund
General Government
98.66
9/01/09
FICA W/H
General Fund
Finance
291.72
9/01/09
MEDICARE W/H
General Fund
Finance
68.23
9/01/09
FICA W/H
General Fund
Planning
318.73
9/01/09
MEDICARE W/H
General Fund
Planning
74.54
9/01/09
FICA W/H
General Fund
Protective Inspections
215.11
9/01/09
MEDICARE W/H
General Fund
Protective Inspections
50.31
9/01/09
FICA W/H
General Fund
City Engineer
170.67
9/01/09
MEDICARE W/H
General Fund
City Engineer
39.91
9/01/09
FICA W/H
General Fund
Public Works
617.62
9/01/09
MEDICARE W/H
General Fund
Public Works
144.45
9/01/09
FICA W/H
General Fund
Streets & Roadways
240.51
9/01/09
MEDICARE W/H
General Fund
Streets & Roadways
56.24
9/01/09
FICA W/H
General Fund
Parks & Recreation
214.89
9/01/09
MEDICARE W/H
General Fund
Parks & Recreation
50.26
9/01/09
FICA W/H
Water Utility
Water
82.69
9/01/09
MEDICARE 'W /H
Water Utility
Water
19.34
9/01/09
FICA W/H
Sanitary Sewer Uti
Sewer
188.71
9/01/09
MEDICARE W/H
Sanitary Sewer Uti
Sewer
44.13
9/01/09
FICA W/H
Recycling Utility
Recycling
10.82
9/01/09
MEDICARE W/H
Recycling Utility
Recycling
2.53
9/01/09
FICA W/H
Stormwater Managem
Stormwater Management
25.62
9/01/09
MEDICARE W/H
Stormwater Managem
Stormwater Management
6 .00
TOTAL:
11,682.51
EGAN -MCKAY ELECTRICAL
9/14/09
3RD QTR- PREVENTIVE MAINT
General Fund
Parks & Recreation
498.00
TOTAL:
498.00
ELECTRICAL INSTALLATION & MAINTENANCE
9/14/09
CHRISTMAS LK RD WE PEDESTA
General Fund
Traffic Control /Str Li
199.37
TOTAL:
199.37
G & K SERVICES
9/14/09
CH SVC
General Fund
Municipal Buildings
102.56
9/14/09
PW SVC
General Fund
Public Works
865.71
TOTAL:
968.27
GOPHER STATE ONE -CALL, IN
9/14/09
AUG RENTAL
Water Utility
Water
114.63
9/14/09
AUG RENTAL
Sanitary Sewer Uti
Sewer
114.62
TOTAL:
229.25
MISC. VENDOR HOLY TRINITY SERBIAN O
9/14/09
FREEMAN PARK - DAMAGE DEPOSI
General Fund
NON- DEPARTMENTAL
125.00
PLANET UNDERGROUND
9/14/09
JOE LUGOWSKI:SEMINAR 09/9-
Water Utility
Water
247.50
PLANET UNDERGROUND
9/14/09
JOE LUGOWSKI:SEMINAR 09/9-
Sanitary Sewer Uti
Sewer
247.50
09 -10 -2009 12:07 AM
C O U N C
I L REPORT EY VENDOR - S
E F T. 14, 2009
PAGE::
3
VENDOR N AME
DATE
DESCRIPTI
FUND
DEP ARTMENT
AMOUNT
PLIMUS, INC.
9/14/09
ZOOM SEARCH ENGINE PRO. ED
General Fund
General Government
102.
TOTAL:
722.00
GROUT, TWILA
9/14/09
AUG WELLNESS REIM
General Fund
General Government
40.00
9/14/09
JULY WELLNESS REIM
General Fund
General Government
4 0.00
TOTAL:
80.00
HAWKINS, INC.
9/14/09
HYDROFLUOSILICIC & CHLORIN
Water Utility
Water
1,187.09
9/14/09
CHLORINE
Water Utility
Water
50.00
TOTAL:
1,237.09
'HECK, BRIAN
9/14/09
AUG CELL REIM
General Fund
Administration
79.99
9/14/09
AUG WELLNESS REIM
General Fund
Administration
40.00
TOTAL:
119.99
HENN CTY PUBLIC RECORDS
9/14/09
EASEMENT - DOC4A9414751
Stormwater Managem
Stormwater Management
46.00
9/14/09
EASEMNET- DOC4T4682861
Stormwater Managem
Stormwater Management
46.00
TOTAL:
92.00
HENN CTY REGIONAL TRAIL AUTHORITY
9/14/09
RAIL TRAIL PERMIT
Street Capital Imp
Street Capt Improvemen
475.00
TOTAL:
475.00
ICMA RETIREMENT TRUST - 302131 -457
9/01/09
P/R DEDUCTS - DEFERRED COM
General Fund
NON- DEPARTMENTAL
1,609.60
9/01/09
P/R DEDUCTS - DEFERRED COM
General Fund
NON - DEPARTMENTAL
210.
TOTAL:
1,820.56
INTELLIGENT PRODUCTS INC
9/14/09
MATT MITTS
General Fund
Parks & Recreation _
440.64
TOTAL:
440.64
LEAGUE OF MINNESOTA CITIES
9/14/09
2009 -2010 MEMBERSHIP DUE
General Fund
Council
6,190.00
9/14/09
2009 -2010 MAYORS ASSN. MEM
General Fund
Council
20.00
TOTAL:
6,210.00
LIZEE, CHRISTINE
9/14/09
CHANGING TIDE CRUISE 8/25
General Fund
Council
35.00
TOTAL:
35.00
LK MTKA CONSERVATION DIST
9/14/09
3RD QTR LEVY PYMT
General Fund
Council
7,870.19
TOTAL:
7,870.19
LOCATORS & SUPPLIES INC
9/14/09
ROAD SUPPLIES
General Fund
Streets & Roadways
262.6
TOTAL:
262.69
M/A ASSOCIATES INC.
9/14/09
GARBAGE CAN LINERS
General Fund
Parks & Recreation
362.43
TOTAL:
362.43
MENARDS
9/14/09
MAILBOX REPAIR
General Fund
Public Works
94.88
9/14/09
CONCRETE MIX & GEN. SUPPLI
General Fund
Public Works
130.75
9/14/09
VAC FILTER
General Fund
Public Works
65.16
TOTAL:
290.79
MIDWEST MAILING SYSTEMS INC
9/14/09
SEPT ADDT'L POSTAGE
General Fund
General Government
16.15
9/14/09
SEPT NEWSLETTER SVC
General Fund
General Government
345.27
TOTAL:
361.42
MINNEHAHA CREEK WATERSHED DISTRICT
9/14/09
PRMT SMITHTOWN LN- MAILING
Street Capital Imp
Street Capt Improvement
32.65
TOTAL:
32.65
09 -'10 -2009 12:07 AM
VEN DOR N AME
MINNETONKA -CITY OF
C O U N C I L REPORT BY VENDOR - S E P T. 14, 2009 PAGE:
DATE
DESCRIPTI0
DEPA RTMENT
AMOUNT
9/14/09
5366 VINE HILL RD
Water
Utility
Water
27.73
9/14/09
5350 VINE HILL RD
Water
Utility
Water
123.65
9/14/09
5490 VINE HILL RD
Water
Utility
Water
115.43
TOTAL:
266.81
MN DEPT OF REVENUE
9/01/09
STATE W/H
General Fund
NON- DEPARTMENTAL
2,005.05
TOTAL:
2,005.05
MTI DISTRIBUTING COMPANY
9/14/09
CASTERS
General Fund
Public Works
24.23
TOTAL:
24.23
NGUYEN, MICHELLE
9/14/09
AUG MILEAGE
REIM
General Fund
Finance
88.00
9/14/09
JULY MILEAGE REIM
General Fund
Finance
92 .40
TOTAL:
180.40
OFFICE DEPOT
9/14/09
GEN SUPPLIES
General Fund
General Government
190.10
9/14/09
GEN SUPPLIES
General Fund
General Government
62.75
TOTAL:
252.85
PAETEC
9/14/09
PHONE- 07/26 -08/25
General Fund
Municipal Buildings
399.52
9/14/09
PHONE- 07/26 -08/25
General Fund
Public Works
44.95
9/14/09
PHONE- 07/26 -08/25
General Fund
Parks & Recreation
139.75
9/14/09
PHONE- 07/26 -08/25
Water Utility
Water
94.80
9/14/09
PHONE - 07/26 -08/25
Water Utility
Water
96.35
TOTAL:
775.37
PANCHYSITYN, JEAN
9/14/09
MILEAGE
General Fund
General Government
17.60
9/14/09
JUL -SEPT WELLNESS
REIM
General Fund
General Government
120.00
9/14/09
GIDEON GLEN
Stormwater Managem
Stormwater Management
1 0.73
TOTAL:
148.33
PERA
9/01/09
P/R DEDUCTS -PERA
General Fund
NON - DEPARTMENTAL
3,013.64
9/01/09
P/R DEDUCTS -PERA
General Fund
Administration
307.04
9/01/09
P/R DEDUCTS -PERA
General Fund
General Government
445.22
9/01/09
P/R DEDUCTS -PERA
General Fund
Finance
317.60
9/01/09
P/R DEDUCTS -PERA
General Fund
Planning
378.02
9/01/09
P/R DEDUCTS -PERA
General Fund
Protective Inspections
256.62
9/01/09
P/R DEDUCTS -PERA
General Fund
City Engineer
186.48
9/01/09
P/R DEDUCTS -PERA
General Fund
Public Works
706.75
9/01/09
P/R DEDUCTS -PERA
General Fund
Streets & Roadways
245.86
9/01/09
P/R DEDUCTS -PERA
General Fund
Parks & Recreation
206.20
9/01/09
P/R DEDUCTS -PERA
Water Utility
Water
92.65
9/01/09
P/R DEDUCTS -PERA
Sanitary Sewer Uti
Sewer
208.23
9/01/09
P/R DEDUCTS -PERA
Recycling Utility
Recycling
11.79
9/01/09
P/R DEDUCTS -PERA
Stormwater Managem
Stormwater Management
27.90
TOTAL:
6,404.00
PETTY CASH
9/01/09
S.S.CTR PETTY
CASH
Southshore Communi
NON- DEPARTMENTAL
10 0.00
TOTAL:
100.00
POTTS, KENNETH N.
9/14/09
AUG PROSECUTIONS
General Fund
Professional Svcs
2_ 291.66
TOTAL:
2,291.66
PRINCIPAL FINANCIAL GROUP
9/14/09
SEPT DENTAL
PREM
General Fund
Unallocated Expenses
777.01
TOTAL:
777.01
09 -10 -:009 12:07 AM
C O U N C
w L REPORT BY VENDOR - S
E P T. 14, 2009
PAGE:
5
VEND NAME
DA TE
DESCRIPTION
FUND
DEPARTMENT
AMOUNT
QWEST
9/14/09
AUG 25 -SEPT 24
General. Pund
Municipal Buildings
111.82
9/14/09
SEPT SVC
Water Utility
Water
315.23
9/14/09
SEPT SVC
Water Utility
Water
236.43
9/14/09
08/25 -09/24 SVC
:dater Utility
Water
59.70
9/14/09
08/25 -09/24 SVC
Water Utility
Plater
59.70
TOTAL:
782.88
ROGERS, DON
9/14/09
PACKETS - 07/09 -08/20
General Fund
General Government
320.00
9/14/09
MILEAGES - 07/09 -08/20
General Fund
General Government
72.60
TOTAL:
392.60
SERVICEMASTER
9/14/09
LANE SEWER BACK -UP
Sanitary Sewer Uti
Sewer
1,080.01
TOTAL:
1,080.01
SHOREWOOD TRUE VALUE
9/14/09
GEN PARTS /SUPPLIES
General Fund
General Government
10.13
9/14/09
LAWN BAG
General Fund
Municipal Buildings
70.32
9/14/09
GEN PARTS /SUPPLIES
General Fund
City Engineer
28.94
9/14/09
GEN PARTS /SUPPLIES
Stormwater Managem
Stormwater Management
83.48
9/14/09
RETURN
Stormwater Managem
Stormwater Management
7.77
-
TOTAL:
185.10
SO LK MTKA POLICE DEPT
9/14/09
SEPT OPERATING BUDGET EXP
General Fund
Police Protection
78,246.00
TOTAL:
78,246.00
SPEEDWAY SUPERAMERICA LLC
9/14/09
GAS
General Fund
Public Works
2,515.08
TOTAL:
2,515.08
SUN NEWSPAPERS
9/14/09
SILVERWOOD PH SHELTER 09/0
General Fund
Planning
35.75
TOTAL:
35.75
SUPERIOR PAINTING CONTRACTORS, INC.
9/14/09
S.S.CTR- PAINTING PROJECT
Southshore Communi
Senior Community Cents
2,829.95
9/14/09
S.S.CTR PAINTING PROJECT
Southshore Communi
Senior Community Cente
2,312.50
TOTAL:
5,142.45
T- MOBILE
9/14/09
JOE P. CELL -7/21 -8/20
General Fund
Protective Inspections
35.25
TOTAL:
35.25
TOTAL PRINTING SERVICES
9/14/09
SEPT NEWSLETTER SVC
General Fund
General Government
1,032.11
TOTAL:
1,032.11
U.S. BANK
9/14/09
EDA- W.FIRE 2003A- FISCAL FE
2003 Public Safety
Public Safety Bldg Deb
1,100.00
9/14/09
EDA- POLICE 20038- FISCAL FE
2003 Public Safety
Public Safety Bldg Deb
1,100.00
9/14/09
WATER REV BONDS 2003 -FISCA
Water Utility
Water
431.25
.TOTAL:
2,631.25
UNIVERSITY OF MINNESOTA
9/14/09
STORMWATER POND MGMT INVEN
General Fund
City Engineer
30.00
TOTAL:
30.00
UNUM LIFE INSURANCE CO
9/14/09
SEPT LIFE INS PREM
General Fund
Unallocated Expenses
1,235.20
TOTAL:
1,235.20
VALLEY -RICH CO., INC.
9/14/09
WATERMAIN BREAK - SWATER CUR
Water Utility
Water
3,060.15
TOTAL:
3,060.15
VEOLIA ENVIRONMENTAL SERVICES
9/14/09
AUG RECYCLING SVC
Recycling Utility
Recycling
6,990.00
TOTAL:
6.990.00
09 -10 -2009 12:07 AM
C 0 U N C
I L REPORT BY VENDOR - S
E P T. 14, 2009
PAGE:
6
VENDOR NAME
DATE
DESCRIPTION
TUND
DEPART
AMOUNT
VERIZON WIRELESS
9/14/09
BRAD N. CELL- 07/11 -08/10
General Fund
Planning
111.35
9/14/09
L.S. PHONES- 07/22 -08/21
Sanitary Sewer
Uti
Sewer
211.05
TOTAL:
322.40
VESSCO, INC.
9/14/09
CREDIT AMESBURY COURTS
Water Utility
Water
1,098.02-
9/14/09
AMESBURY
Water Utility
Water
1,098.02
9/14/09
AMESBURY
Water Utility
Water
1,098.01
TOTAL:
1,098.01
VIKING LAND TREE CARE INC
9/14/09
20480 RADISSON RD -TREE REM
General Fund
Tree Maintenance
829.10
TOTAL:
829.10
WARNER CONNECT
9/14/09
AUG MAINT
General Fund
Municipal Buildings
2,800.00
9/14/09
CREDIT
General Fund
Municipal Buildings
280.00
-
TOTAL:
2,520.00
WASTE MANAGEMENT -TC WEST
9/14/09
SEPT SVC
General Fund
Public Works
297.40
9/14/09
S.S.CTR -SEPT SVC
Southshore Communi
Senior Community Cents
149.82
TOTAL:
447.22
WELLS FARGO HEALTH BENEFIT SVCS
9/01/09
P/R DEDUCTS -HSA
General Fund
NON- DEPARTMENTAL
305.00
TOTAL:
305.00
WM. MUELLER & SONS, INC.
9/14/09
ASPHALT
General Fund
Streets & Roadways
15,070.67
TOTAL:
15,070.67
WSB AND ASSOCIATES
9/14/09
JUL -GIS & CAD SUPPORT
General Fund
City Engineer
108.50
9/14/09
MAR - SMITHTOWN LN REHAB
Street Capital
Imp
Street Capt Improvemen
201.00
9/14/09
JUL - SMITHTOWN LN REHAB
Street Capital
Imp
Street Capt Improvemen
6,388.50
9/14/09
JUL - HARDING LN /AVE REHAB
Street Capital
Imp
Street Capt Improvemen
14,635.25
9/14/09
JUL -MILL / OVERLAY PROJECT
Street Capital
Imp
Street Capt Improvemen
1,896.00
TOTAL:
23,229.25
XCEL ENERGY
9/14/09
STATEMENT 4207668148
General Fund
Municipal Buildings
1,138.16
9/14/09
STATEMENT 4207668148
General Fund
Police Protection
3.42
9/14/09
STATEMENT #207668148
General Fund
Public Works
432.55
9/14/09
STATEMENT 4207668148
General Fund
Traffic Control /Str Li
25.27
9/14/09
STATEMENT 4207668148
General Fund
Traffic Control /Str Li
3,131.03
9/14/09
5700 CTY RD 19
General Fund
Traffic Control /Str Li
31.97
9/14/09
5700 CTY RD 19 UNIT LIGHTS
General Fund
Traffic Control /Str Li
154.77
9/14/09
STATEMENT 4207668148
General Fund
Parks & Recreation
426.23
9/14/09
S.S.CTR -5735 CTRY CLUB RD
Southshore Communi
Senior Community Cents
618.88
9/14/09
24253 SMITHTOWN RD
Water Utility
Water
910.09
9/14/09
STATEMENT 4207668148
Water Utility
Water
96.75
9/14/09
STATEMENT 4207668148
Water Utility
Water
775.73
9/14/09
STATEMENT 4207668148
Water Utility
Water
3,317.57
9/14/09
STATEMENT #207668148
Sanitary Sewer
Uti
Sewer
450.4
TOTAL:
11,512.91
—PAYROLL EXPENSES
9/01/2009 - 99/99/9999
General Fund
Administration
4,548.70
09 -10 -2009 12:07 AM
VE NAME
—PAYROLL EXPENSES
C U U N C 1 L REPORT BY VENDOR - S E P 2009
DATE DESCRIPT "Ot�T FUND DEPARTMEN
PAGE: 7
General Fund.
General Government
General Fund
Finance
General Fund
Planning
General Fund
Protective Inspections
General Fund
City Engineer
General Fund
Public Works
General Fund
Streets & Roadways
General Fund
Parks & Recreation
Water Utility
Water
Sanitary Sewer Uti
Sewer
Recycling Utility
Recycling
Stormwater Managem
Stormwater Management
601
TOTAL:
GRAND TOTAL: 271,315.84
AMOUNT
6,804.78
a, 705.19
5,600.20
3,801.95
2,762.63
10,470.46
3,929.85
3,687.21
1,372.45
3,084.95
174.58
51,356.19
TOTAL PAGES: 7
FUNDTOTALS =_______________
101
General Fund
204,342.61
305
2003 Public Safety Bldg S
2,200.00
404
Street Capital Improvemen
23,628.40
410
City Bldg Project Svcs
6,455.90
490
Southshore Community Ctr.
6,979.52
601
Water Utility
14,087.88
611
Sanitary Sewer Utility
5,634.18
621
Recycling Utility
7,189.72
631
Stormwater ManagementUtil
797.63
GRAND TOTAL: 271,315.84
AMOUNT
6,804.78
a, 705.19
5,600.20
3,801.95
2,762.63
10,470.46
3,929.85
3,687.21
1,372.45
3,084.95
174.58
51,356.19
TOTAL PAGES: 7
09- 10- 2009 11:58 AM
C O U N C I- R E P O RT BY DEPARTMENT - S E
P T. 14,
2009 PACE:
i
DEPARTMENT
FUN VENDOR NA
DATE
DES CRIPT: =ON
AMO
UN`i'
NON - DEPARTMENTAL
General Fund FETES - FEDERAL W /fi
9/01/09
FEDERAL W/H
4,088.17
9/01/09
FICA W/H
3,077.44
9/01/09
MEDICARE W/H
719.73
PERA
9/01/09
P/R DEDUCTS -PERA
3,013.64
ICMA RETIREMENT TRUST - 302131 -457
9/01/09
P/R DEDUCTS - DEFERRED COM
1 ,609.60
9/01/09
P/R DEDUCTS - DEFERRED COM
210.96
AFSCME COUNCIL 5
9/01/09
P/R DEDUCTS - UNION DUES
263.48
MN DEPT OF REVENUE
9/01/09
STATE W/H
2,005.05
MISC. VENDOR HOLY TRINITY SERBIAN 0
9/14/09
FREEMAN PARK- DAMAGE DEPOSI
125.00
WELLS FARGO HEALTH BENEFIT SVCS
9/01/09
P/R DEDUCTS -HSA
305.00
TOTAL:
15,418.07
Council
General Fund ARTWORKS
9/14/09
FRAMING OF COUNCIL PHOTO
49.56
LK MTKA CONSERVATION DIST
9/14/09
3RD QTR LEVY PYMT
7,870.19
LEAGUE OF MINNESOTA CITIES
9/14/09
2009 -2010 MEMBERSHIP DUE
6,190.00
9/14/09
2009 -2010 MAYORS ASSN. MEM
20.00
LIZEE, CHRISTINE
9/14/09
CHANGING TIDE CRUISE 8/25
35.00
TOTAL:
14,164.75
Administration
General Fund EFTPS - FEDERAL W/H
9/01/09
FICA W/H
278.46
9/01/09
MEDICARE W/H
65.13
PERA
9/01/09
P/R DEDUCTS -PERA
307.04
HECK, BRIAN
9/14/09
AUG CELL REIM
79.99
9/14/09
AUG WELLNESS REIM
40.00
-PAYROLL EXPENSES
9/01/2009 - 99/99/9999
4,548.70
TOTAL:
5,319.32
General Government
General Fund EFTPS - FEDERAL W/H
9/01/09
FICA W/H
421.89
9/01/09
MEDICARE W/H
98.66
PERA
9/01/09
P/R DEDUCTS -PERA
445.22
MISC. VENDOR PLIMUS, INC.
9/14/09
ZOOM SEARCH ENGINE PRO. ED
102.00
GROUT, TWILA
9/14/09
AUG WELLNESS REIM
40.00
9/14/09
JULY WELLNESS REIM
40.00
MIDWEST MAILING SYSTEMS INC
9/14/09
SEPT ADDT'L POSTAGE
16.15
9/14/09
SEPT NEWSLETTER SVC
345.27
OFFICE DEPOT
9/14/09
GEN SUPPLIES
190.10
9/14/09
GEN SUPPLIES
62.75
PANCHYSITYN, JEAN
9/14/09
MILEAGE
17.60
9/14/09
JUL -SEPT WELLNESS REIM
120.00
ROGERS, DON
9/14/09
PACKETS - 07/09 -08/20
320.00
9/14/09
MILEAGES - 07/09 -08/20
72.60
SHOREWOOD TRUE VALUE
9/14/09
GEN PARTS /SUPPLIES
10.13
TOTAL PRINTING SERVICES
9/14/09
SEPT NEWSLETTER SVC
1,032.11
-PAYROLL EXPENSES
9/01/2009 - 99/99/9999
6,804.78
TOTAL:
10,139.26
Finance
General Fund EFTPS - FEDERAL W/H
9/01/09
FICA W/H
291.72
9/01/09
MEDICARE W/H
68.23
PERA
9/01/09
P/R DEDUCTS -PERA
317.60
NGUYEN, MICHELLE
9/14/09 AUG MILEAGE REIM
88.00
9/14/09
JULY MILEAGE REIM
92.40
09 -10 -2009 11:58
9/01/2009 - 99/99/9999
AM
C 0 u N
C I L
1, =
P 0
IT
BV
DEPARTMENT
- S E
P T. 14,
2009
DEPARTMENT
9/01/09
FUND
318.73
VENDOR
NAME
MEDICARE W/H
74.54
9/01/09
P/R DEDUCTS -PERA
DATE
DESCRIPTIO'll
PAGE: 2
AMOUNT
* *PAYROLi, EXPENSES
Professional Svcs General Fund POTTS, KENNETH N.
Planning General Fund EFTPS - FEDERAL W/H
PERA
ALBINSON PRO COLOR
SUN NEWSPAPERS
VERIZON WIRELESS
* *PAYROLL EXPENSES
Municipal Buildings General Fund CULLIGAN BOTTLED WATER
G & K SERVICES
PAETEC
CENTERPOINT ENERGY
XCEL ENERGY
SHOREWOOD TRUE VALUE
QWEST
WARNER CONNECT
CLASSIC CLEANING COMPANY
Police Protection General Fund XCEL ENERGY
SO LK MTKA POLICE DEPT
Protective Inspections General Fund EFTPS - FEDERAL W/H
PERA
T- MOBILE
* *PAYROLL EXPENSES
City Engineer General Fund EFTPS - FEDERAL W/H
PERA
SHOREWOOD TRUE VALUE
UNIVERSITY OF MINNESOTA
WSB AND ASSOCIATES
* *PAYROLL EXPENSES
Public Works General Fund EFTPS - FEDERAL W/H
PERA
BARNES DISTRIBUTION
CARQUEST AUTO PARTS
G & K SERVICES
MTI DISTRIBUTING COMPANY
PAETEC
9/01/2009 - 99/99/9999
4,705.1
TOTAL:
5,563.14
9/14/09
AUG PROSECUTIONS
2 ,291.66
TOTAL:
2,291.66
9/01/09
FICA W/H
318.73
9/01/09
MEDICARE W/H
74.54
9/01/09
P/R DEDUCTS -PERA
378.02
9/14/09
SCAN & PAIN
32.19
9/14/09
SILVERWOOD PH SHELTER 09/0
35.75
9/14/09
BRAD N. CELL - 07/11 -08/10
111.35
9/01/2009 - 99/99/9999
5,600.20
TOTAL:
6,550.78
9/14/09
DRINKING WATER SVC
52.09
9/14/09
CH SVC
102.56
9/14/09
PHONE- 07/26 -08/25
399.52
9/14/09
GAS SVC 07/21 -08/20
17.20
9/14/09
STATEMENT 4207668148
1,138.16
9/14/09
LAWN BAG
70.32
9/14/09
AUG 25 -SEPT 24
111.82
9/14/09
AUG MAINT
2,800.00
9/14/09
CREDIT
280.00-
9/14/09
AUG C.H. SVC
0.00
TOTAL:
4,411.67
9/14/09
STATEMENT 4207668148
3.42
9/14/09
SEPT OPERATING BUDGET EXP
78,246.00
TOTAL:
78,249.42
9/01/09
FICA W/H
215.11
9/01/09
MEDICARE W/H
50.31
9/01/09
P/R DEDUCTS -PERA
256.62
9/14/09
JOE P. CELL - 7/21 -8/20
35.25
9/01/2009 - 99/99/9999
3,801.95
TOTAL:
4,359.24
9/01/09
FICA W/H
170.67
9/01/09
MEDICARE W/H
39.91
9/01/09
P/R DEDUCTS -PEAR
186.48
9/14/09
GEN PARTS /SUPPLIES
28.94
9/14/09
STORMWATER POND MGMT INVEN
30.00
9/14/09
JUL -GIS & CAD SUPPORT
108.50
9/01/2009 - 99/99/9999
2,762.
TOTAL:
3,327.13
9/01/09
FICA W/H
617.62
9/01/09
MEDICARE W/H
144.45
9/01/09
P/R DEDUCTS -PERA
706.75
9/14/09
TIRE PATCHES - BOLT & SUPP
555.99
9/14/09
LOCK & GEN. SUPPLIES
61.08
9/14/09
FILTERS & LAMPS
165.18
9/14/09
PW SVC
865.71
9/14/09
CASTERS
24.23
9/14/09
PHONE- 07/26 -08/25
44.95
09 -10 -2009 11:58 AM
C O U N C I L R E P 0 AT BY DEPARTMENT - S E
P T. i-,
2009 PAGE:
3
DEPARTMENT
PLOD 'v ENDOR NAME:
DATE
DESCR
AMOUNT
MENARDS
9/14/09
MAILBOX REPAIR
94.88
9/14/09
CONCRETE MIX & GEN. SUPPLI
130.75
9/14/09
VAC FILTER
65.16
AMERICAN MESSAGING
9/14/09
SEPT PAGER
8.98
CENTERPOINT ENERGY
9/14/09
GAS SVC 07/21 -08/20
67.66
XCEL ENERGY
9/14/09
STATEMENT 4207668148
432.55
SPEEDWAY SUPERAMERICA LLC
9/14/09
GAS
2,515.08
CLASSIC CLEANING COMPANY
9/14/09
AUG C.H. SVC
563.19
9/14/09
AUG P.W. SVC
316.46
WASTE MANAGEMENT -TC WEST
9/14/09
SEPT SVC
297.40
PAYROLL EXPENSES
9/01/2009 - 99/99/9999
10,470.46
TOTAL:
18,148.53
Streets & Roadways
General Fund EFTPS - FEDERAL W/H
9/01/09
FICA W/H
240.51
9/01/09
MEDICARE W/H
56.24
PERA
9/01/09
P/R DEDUCTS -PERA
245.86
LOCATORS & SUPPLIES INC
9/14/09
ROAD SUPPLIES
262.69
WM. MUELLER & SONS, INC.
9/14/09
ASPHALT
15,070.67
PAYROLL EXPENSES
9/01/2009 - 99/99/9999
3,929.85
TOTAL:
19,805.82
Traffic Control /Str Li
General Fund ELECTRICAL INSTALLATION & MAINTENANCE
9/14/09
CHRISTMAS LK RD WB PEDESTA
199.37
XCEL ENERGY
9/14/09
STATEMENT 4207668148
25.27
9/14/09
STATEMENT #207668148
3,131.03
9/14/09
5700 CTY RD 19
31.97
9/14/09
5700 CTY RD 19 UNIT LIGHTS
154.77
TOTAL:
3,542.41
Tree Maintenance
General Fund VIKING LAND TREE CARE INC
9/14/09
20480 RADISSON RD -TREE REM
829.10
TOTAL:
829.10
Parks & Recreation
General Fund EFTPS - FEDERAL W/H
9/01/09
FICA W/H
214.89
9/01/09
MEDICARE W/H
50.26
PERA
9/01/09
P/R DEDUCTS -PERA
206.20
ANDERSON, KRISTI B.
9/14/09
SHWD PARK METG - 09/08/09
200.00
BIFFS, INC.
9/14/09
AUG RENTALS
1,069.80
COMMUNITY REC RESOURCES
9/14/09
08/17 -08/28 MEETING
1,935.00
9/14/09
8/31 -9/4 MEETING
945.00
EGAN -MCKAY ELECTRICAL
9/14/09
3RD QTR - PREVENTIVE MAINT
498.00
INTELLIGENT PRODUCTS INC
9/14/09
MATT MITTS
440.64
M/A ASSOCIATES INC.
9/14/09
GARBAGE CAN LINERS
362.43
PAETEC
9/14/09
PHONE- 07/26 -08/25
139.75
CENTERPOINT ENERGY
9/14/09
GAS SVC 07/21 -08/20
34.69
XCEL ENERGY
9/14/09
STATEMENT 4207668148
426.23
—PAYROLL EXPENSES
9/01/2009 - 99/99/9999
3,687.21
TOTAL:
10,210.10
Unallocated Expenses
General Fund UNUM LIFE INSURANCE CO
9/14/09
SEPT LIFE INS PREM
1,235.20
PRINCIPAL FINANCIAL GROUP
9/14/09
SEPT DENTAL PREM
777.01
TOTAL:
2,012.21
Public Safety Bldg Deb
2003 Public Safety U.S. BANK
9/14/09
EDA- W.FIRE 2003A- FISCAL FE
1,100.00
9/14/09
EDA- POLICE 200313- FISCAL FE
1,100.00
TOTAL:
2,200.00
Street Capt Improvemen
Street Capital Imp HENN CTY REGIONAL TRAIL AUTHORITY
9/14/09
RAIL TRAIL PERMIT
475.00
09 -10 -2009 11:58 AM
C O t N
C 1 L R E P O RT BY DEPARTMENT - S
E P T. 14,
2009 PAGE:
4 _
DEPAR
-; i1
VENDOR NAME
DAME
DESCRIPTION
A MOUNT
MINNEHAHA CREEK WATERSHED DISTRICT
9/14/09
PRMT SMITHTOWN LN- MAILING
32.65
WSB AND ASSOCIATES
9/14/09
MAR- SMITHTOWN LN REHAB
201.00
9/14/09
JUL- SMITHTOWN LN REHAB
6,388.50
_
9/14/09
JUL- HARDING LN /AVE REHAB
14,635.25
9/14/09
JUL -MILL / OVERLAY PROJECT
1,896
TOTAL:
23,628.40
Equipment Replacement
City Bldg Project
ALPHA VIDEO & AUDIO INC.
9/14/09
PROJECTOR & MOUNT
96.19
9/14/09
PROJECTOR & MOUNT
5,335.22
9/14/09
PROJECTOR & MOUNT
1,024.49
TOTAL:
6,455.90
NON - DEPARTMENTAL
Southshore Communi
PETTY CASH
9/01/09
S.S.CTR PETTY CASH
100.00
TOTAL:
100.00
Senior Community Cente Southshore Communi ANDERSON, KRISTI B.
CULLIGAN BOTTLED WATER
CENTERPOINT ENERGY
XCEL ENERGY
SUPERIOR PAINTING CONTRACTORS, INC
DREW KRIESEL
WASTE MANAGEMENT -TC WEST
Water Water Utility EFTPS - FEDERAL W/H
PERA
HAWKINS, INC.
GOPHER STATE ONE -CALL, IN
MISC. VENDOR PLANET UNDERGROUND
PAETEC
AMERICAN MESSAGING
CENTERPOINT ENERGY
MINNETONKA -CITY OF
XCEL ENERGY
U.S. BANK
QWEST
VESSCO. INC.
VALLEY -RICH CO., INC.
CITY OF BLOOMINGTON
9/14/09 S.S.CTR -LUNCH
9/14/09 S.S.CTR -WATER SOFTENER
9/14/09 S.S.CTR -5735 CTRY CLUB RD
9/14/09 S.S.CTR -5735 CTRY CLUB RD
9/14/09 S.S.CTR- PAINTING PROJECT
9/14/09 S.S.CTR PAINTING PROJECT
9/14/09 S.S.CTR SVC & SUPPLIES
9/14/09 S.S.CTR SVC
9/14/09 S.S.CTR -SEPT SVC
TOTAL:
9/01/09 FICA W/H
9/01/09 MEDICARE W/H
9/01/09 P/R DEDUCTS -PERA
9/14/09 HYDROFLUOSILICIC & CHLORIN
9/14/09 CHLORINE
9/14/09 AUG RENTAL
9/14/09 JOE LUGOWSKI:SEMINAR 09/9-
9/14/09 PHONE- 07/26 -08/25
9/14/09 PHONE- 07/26 -08/25
9/14/09 SEPT PAGER
9/14/09 GAS SVC 07/21 -08/20
9/14/09 GAS SVC 07/21 -08/20
9/14/09 5366 VINE HILL RD
9/14/09 5350 VINE HILL RD
9/14/09 5490 VINE HILL RD
9/14/09 24253 SMITHTOWN RD
9/14/09 STATEMENT #207668148
9/14/09 STATEMENT 4207668148
9/14/09 STATEMENT 4207668148
9/14/09 WATER REV BONDS 2003 -FISCA
9/14/09 SEPT SVC
9/14/09 SEPT SVC
9/14/09 08/25 -09/24 SVC
9/14/09 08/25 -09/24 SVC
9/14/09 CREDIT AMESBURY COURTS
9/14/09 AMESBURY
9/14/09 AMESBURY
9/14/09 WATERMAIN BREAK- SWATER CUR
9/14/09 AUG- WATER TESTING
75.00
22.60
33.80
618.88
2,829.95
2,312.50
676.97
160.00
82.69
19.34
92.65
1,187.09
50.00
114.63
247.50
94.80
96.35
4.49
18.10
20.37
27.73
123.65
115.43
910.09
96.75
775.73
3,317.57
431.25
315.23
236.43
59.70
59.70
1,098.02-
1,098.02
1,098.01
3,060.15
60.00
09 -10 -2009 11:58 AM
C O
U N C _. L R E P O RT BY DEPARTMENT -
S E
a T. 1^-,
2009 PAGE::
DEPARTMEN
'r UND
VENDOR NAME
DATE
DESCR .P7'ION
AMOUNT
—PAYROLL EXPENSES
9/01/2009 - 99/99/9999
1, 372.45
TOTAL:
14,087.85
Sewer
Sanitary Sewer
Uti EFTPS - FEDERAL W/H
9/01/09
FICA W/H
188.71
9/01/09
MEDICARE W/H
44.13
PERA
9/01/09
P/R DEDUCTS -PERA
208.23
GOPHER STATE ONE -CALL, IN
9/14/09
AUG RENTAL
114.62
MISC. VENDOR PLANET UNDERGROUND
9/14/09
JOE LUGOWSKI:SEMINAR 09/9-
247.50
AMERICAN MESSAGING
9/14/09
SEPT PAGER
4.49
XCEL ENERGY
9/14/09
STATEMENT 4207668148
450.49
SERVICEMASTER
9/14/09
LANE SEWER BACK - UP
1,080.01
VERIZON WIRELESS
9/14/09
L.S. PHONES- 07/22 -08/21
211.05
—PAYROLL EXPENSES
9/01/2009 - 99/99/9999
3,084.95
TOTAL:
5,634.18
Recycling
Recycling Utility
EFTPS - FEDERAL W/H
9/01/09
FICA W/H
10.82
9/01/09
MEDICARE W/H
2.53
PERA
9/01/09
P/R DEDUCTS -PERA
11.79
VEOLIA ENVIRONMENTAL SERVICES
9/14/09
AUG RECYCLING SVC
6,990.00
—PAYROLL EXPENSES
9/01/2009 - 99/99/9999
174.58
TOTAL:
7,189.72
Stormwater Management
Stormwater Managem
EFTPS - FEDERAL W/H
9/01/09
FICA W/H
25.62
9/01/09
MEDICARE W/H
6.00
PERA
9/01/09
P/R DEDUCTS -PERA
27.90
CUB FOODS
9/14/09
GID GLEN MEM BENCH LANDSCA
146.43
HENN CTY PUBLIC RECORDS
9/14/09
EASEMENT - DOC4A9414751
46.00
9/14/09
EASEMEET-DOC4T4682861
46.00
PANCHYSITYN, JEAN
9/14/09
GIDEON GLEN
10.73
SHOREWOOD TRUE VALUE
9/14/09
GEN PARTS /SUPPLIES
83.48
9/14/09
RETURN
7.77-
* PAYROLL EXPENSES
9/01/2009 - 99/99/9999
413.24
TOTAL:
797.63
FUND TOTALS === -------------
- -- ---
101
General Fund
204,342.61
305
2003 Public Safety Bldg S
2,200.00
404
Street Capital Improvemen
23,628.40
410
City Bldg Project Svcs
6,455.90
490
Southshore Community Ctr.
6,979.52
601
Water Utility
14,087.88
611
Sanitary Sewer Utility
5,634.18
621
Recycling Utility
7,189.72
631
Stormwater ManagementUtil
797.63
GRAND TOTAL: 271,315.84
TOTAL PAGES: 5
COUNCIL ACTION FORM
Department: Planning Council Meeting: 9/14/09 Item Number;
• .r ' 3 •
At its 24 September meeting, the Council directed staff to prepare a resolution approving a
conditional use permit allowing South Tonka Little League to place signs on ballfield fences in
Freeman Park. The draft resolution contains the requirements set forth in the new Code
provisions and incorporates the annual license agreement for 2010.
Options Adopt the resolution, modify the resolution, deny the application.
Staff Recommendation Staff recommends adoption of the resolution. The Council agreed that
there should be no fee charged for the license, but individual signs would be subject to the fee
for temporary signs.
Council Action:
CITY OF SHOREWOOD
RESOLUTION NO.
WHEREAS, South Tonka Little League (Applicant) is a Minnesota non - profit
corporation, providing recreational opportunities for young people in the South Lake Minnetonka
area; and
WHEREAS, the Applicant has determined that, in order to ensure that the opportunity to
play baseball is afforded to all who wish to participate, and that Little League fields in Freeman
Park are maintained to a high standard, it is necessary to raise funds by selling advertising space
on ball field fences; and
WHEREAS, the Applicant has therefore applied for a Conditional Use Permit that will
allow them to display signs on the outfield fences of Fields 1 and 3 in Freeman Park; and
WHEREAS, the Applicant's request has been reviewed by the City Planner, and his
recommendations have been duly set forth in a memorandum to the Planning Commission dated
1 July 2009, which memorandum is on file at City Hall; and
WHEREAS, the Applicant's application was considered by the Park Commission at its
regular meeting held on 11 August 2009, the minutes of which meeting are on file at City Hall;
and
WHEREAS, after required notice, a public hearing was held and the application
reviewed by the Planning Commission at its regular meeting on 21 August 2009, the minutes of
which meeting are on file at City Hall; and
WHEREAS, the Applicant's application was considered by the City Council at its
regular meeting held on 24 August 2009, at which time the Planner's memorandum was
reviewed, the minutes of the Park and Planning Commissions were reviewed, comments were
heard from City Council members and staff, and staff was directed to prepare a resolution
approving the conditional use permit;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Shorewood as follows:
FINDINGS OF FACT
A. Freeman Park is classified as a Community Park in the Shorewood Comprehensive Plan
and is located in the R -IA, Single - Family Residential zoning district.
R South Tonka Little League is a non - profit sports organization under contract with the City
of Shorewood for the use of Fields 1 and 3 in Freeman Park.
The grant of the Conditional Use Permit shall comply and be subject to all of the terms
and conditions set forth in the License Agreement between the City and the South Tonka
Little League, which agreement is attached hereto and made a part hereof as Attachment
I.
2. Signs shall only be displayed on outfield fences, facing into the ball field, and situated so
as to minimize view of the signs from adjacent residential properties.
Signs must be professionally made, using durable weather resistant material, painted or
colored dark green on the back side.
4. Signs are limited in height to 42 inches and seven feet in length and shall not extend
above the top of the fence.
There shall be a minimum horizontal separation between signs of seven feet.
6. The maximum number of signs per field shall be 15.
7. The Applicant is responsible for maintaining the signs in good repair. If a sign becomes
detached, torn, or vandalized, the Applicant must repair the sign immediately or the sign
will be summarily removed by the City.
8. The Applicant is responsible for any damage done to the fence on which it is displayed
that is caused by the installation or display of the sign.
9. The Applicant is responsible for obtaining a temporary sign permit from the City for each
sign displayed on the fences, prior to erecting the sign.
10. The Mayor and City Administrator /Clerk are hereby authorized to execute the License
Agreement referenced in 1. above on behalf of the City Council.
2
ADOPTED THE CITY T COUNCIL F" THE CITY OF SHOREWOOD this 14th day of
September 2009.
LICENSE AGREEMENT
THIS AGREEMENT, is made this day of , 2009, by and between the
City of Shorewood, a Minnesota municipal corporation (the "City ") and South Tonka Little League, a
Minnesota non - profit corporation (hereinafter called "Licensee ").
A. The City is the owner of Freeman Park located in the City of Shorewood, State of
Minnesota (the "Park Property "). The Park Property contains Little League baseball fields that have
outfield fences ( "Outfield Fences "), the location of which are shown on attached Exhibit A.
B. Licensee desires to install and maintain signs on the Outfield Fences.
C. The City is willing to grant Licensee a license to install and maintain signs on the Out-
field Fences, subject to the terms and conditions of this Agreement and the Conditional Use Permit
issued to the Licensee on 14 September 2009.
NOW, THEREFORE, in consideration of the mutual agreements herein contained, and other
good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the
parties hereto agree as follows:
1. Grant of License Subject to the terms and conditions hereof, the City hereby grants
Licensee a revocable license to use the Outfield Fences during the term of this Agreement, for the
purpose of installing and maintaining no more than 15 signs on each of Fields 1 and 3, located in the
Park Property. Licensee accepts the Outfield Fences and Park Property AS IS and WHERE IS with
all faults and defects.
2. Term of License The term of this Agreement and the license granted under Para-
graph 1 hereof, shall commence on 1 May 2010 and shall terminate on 30 September 2010.
3. License Fee Licensee shall pay the City the sum of $1.00 as the fee due and payable
to the City in consideration for this Agreement. This license fee is due and payable to the City by
Licensee, whether or not Licensee installs Licensee's signs upon the Outfield Fences, and regardless
of the actual length of the term of this Agreement.
4. Sign Requirements
(a) Licensee shall use the Outfield Fences only for purposes of displaying not more than
15 signs per each of Fields 1 and 3 in the Park Property and for no other purpose.
(b) All signs must be spaced at least seven feet apart.
(c) All signs shall be located on the fences so that they are not able to be easily viewed
from adjacent residential properties.
353945v1 SJS SH230 -42 1
Attachment I
(d) Licensee shall be responsible for applying for and obtaining a sign permit from the
City for each of the signs.
(e) Each sign's dimensions must not be greater than 3.5 feet in height and seven feet in
length.
(f) All signs must be professionally made and consist of durable weather - resistant materi-
al.
(g) The backs of all signs must be either painted or colored dark green.
(h) Licensee shall install the signs in a good and workmanlike manner and at Licensee's
sole cost and expense and in accordance with all applicable laws and ordinances.
(i) Licensee shall be responsible for any damage that is caused to the Outfield Fences or
the Park Property due to Licensee's installation or display of the signs. Licensee shall
be responsible for replacing Licensee's signs, in the event that they are damaged from
any cause whatsoever. If Licensee fails to immediately maintain the signs or remove
damaged signs, the City may remove the signs without providing notice to Licensee.
(j) Licensee shall, at Licensee's sole expense, keep and maintain the signs in good condi-
tion and repair.
(k) No advertising for liquor products (by naive), tobacco, political or religious persons or organi-
zations, sexually oriented products or stores shall be permitted.
5. Destruction and Restoration If any or part of the Outfield Fences or the Park Prop-
erty is damaged by any casualty, or is affected by any Act of God, whether insured or uninsured, the
City shall have no obligation to repair or rebuild the Outfield Fences or other improvements on the
Park Property. Licensee will have the option, but not the obligation, to rebuild or repair or to termi-
nate this Agreement by exercise of written notice to the City.
6. Indemnity and Insurance
(a) Licensee shall defend, indemnify, and save the City harmless from and against any
and all claims, demands, suits, liabilities, costs or expenses, including reasonable at-
torneys' fees, incurred or suffered by reason of injury to or death of any person, or loss
or damage to property which arise or are caused, directly or indirectly, by Licensee's
use of the Outfield Fences or the Park Property in connection with Licensee's exercise
of its rights under this Agreement. Licensee's use of the Outfield Fences or the Park
Property in connection with Licensee's exercise of its rights under this Agreement
shall be at Licensee's own risk, and the City shall have no liability to Licensee or any
third person for any loss, injury, or damage to any person or property which arises in
connection with Licensee's use of the Outfield Fences or the Park Property in connec-
tion with Licensee's exercise of its rights under this Agreement.
353945vl SJS SH230 -42 2
7. Default The following events are deemed to be events of default by Licensee under
this Agreement:
(a) Licensee does or permits to be done anything which creates a lien of record upon the
Park Property; and does not cause said lien to be released within 10 days after written
notice from the City; or
(b) Licensee fails to comply with any other provision of this Agreement and has not cured
any failure within 10 days, or such longer period of time as may be reasonably re-
quired to cure such default, after the City, by written notice, has informed Licensee of
such noncompliance.
Upon the occurrence of any of the above events of default, the City may without providing a notice of
termination, or without affording Licensee an opportunity to cure (except as to matters which the
right to cure is specifically given in this Agreement), may notify Licensee of such default and may,
with such notice, retake possession of the Outfield Fences.
8. Notice Any notice to be given to a party pursuant to this Agreement shall be given as
follows:
If to the City: City of Shorewood
5755 Country Club Road
Shorewood, Minnesota 55331 -8926
Attention: City Administrator
If to Licensee: South Tonka Little League, Inc.
6240 Cypress Drive
Excelsior, MN 55331
Attention: Kyle Heitkamp
Any notice which is required under this Agreement will be deemed "given" upon hand deli-
very or three days after prepaid posting in the U.S. Mail whichever occurs first.
9. Assignment Licensee shall not assign its interest under this Agreement or sublicense
the Outfield Fences, or any part thereof, without prior consent of the City.
353945v1 SJS SH230 -42 3
10. This instrument is not a lease, creates no landlord-tenant rela-
tionship, and nothing in this Agreement will be deemed to create any property interest other than as
expressed in this Agreement.
11. Liens. Licensee agrees not to suffer or allow any liens to be placed against the Park
Property as a result of Licensee's activities during the term of this Agreement, including, without li-
mitation, any liens for labor or materials provided for any repair, maintenance, modification, altera-
tion or construction of the signs.
12. Surrender of Property. At the expiration or termination of this Agreement, Licensee
shall remove all signs and devices attaching the signs from the Outfield Fences. All items not re-
moved will be forfeited to and be deemed the exclusive property of the City.
13. Governing Law. The laws of the State of Minnesota will govern the validity and in-
terpretation of this Agreement.
14. Binding Effec This Agreement constitutes the full and final agreement of the parties
hereto and may not be amended or changed except by a written instrument executed by both parties
hereto. The terms of this Agreement shall bind and benefit the parties hereto and their respective
permitted successors and assigns.
[The remainder of this page is intentionally left bank]
353945vl SJS SH230-42 4
fN WITNESS WHEREOF, the parties hereto have executed this License Agreement as of the
date first above written.
.0
Christine Liz6e
Its: Mayor
12
Brian Heck
Its: City Administrator
LICENSEE
in
Its:
353945v1 SJS SH230-42
l Ilk
COUNCIL ACTION FORM
Department Council Meeting Item Number
Finance September 10, 2009 X
Item Description: Investment Committee Report
See attached memo and reports.
Options
For Council information only.
Staff Recommendation
For Council information only.
Council Action:
C.I'I'T O
SHOREWOOD
5755 COUNTRY CLUB ROAD - SHOREWOOD, [MINNESOTA 55331-8927 - (952) 474 -3236
FAX (952) 4746128 - www.ci.shorewood.mn.us ® cityhali @ci.shorewood.mn.us
MEMORANDUM
Date: September 10, 2009
To: Honorable Mayor and City Council Members
From: Bonnie Burton, Finance Director /Treasurer ��
CC: Investment Committee Members
Re: Investment Committee Meeting Report
The Investment Committee held its quarterly meeting on September 3, 2009. The primary purpose of
this meeting was to review and discuss the proposals for banking services received from five (5)
area banks in response to the RFP issued by the city. The committee agreed all of the banks
appeared to meet the criteria set forth by the city, although there were varying degrees of
technologyl capabilities in the responses. Bank fees were comparable, although the larger banks'
fees were somewhat higher. The committee had questions about certain points in some of the
RFP's and staff will contact the proposers to obtain additional information. After reviewing the
additional responses, the Investment Committee will be prepared to make a report and
recommendation to the city council.
We also reviewed and discussed the city's 2009 investments for the period ending June 30, 2009. The
committee reviewed the attached investment portfolio reports, sorted by broker and also sorted by
maturity date. Staff responded to committee members' questions regarding procedures and methodology.
The city's total investment portfolio is $17,816, 318. Approximately $8.5 million (about 47 %) is in
liquid money market fiords; the investment policy requires at least 30% to be liquid investments. The
committee discussed investing some of the money market proceeds in short term instruments (0-5 years),
despite record low interest rates. Currently, approximately $14.7 million (82.5 %) is invested in the 0 -5
year time frame; $1 million is in the 6 -10 year range; and less than 1% ($125,000) is in the 11 -15 year
range. Many of the city's longer term investments, with more advantageous interest rates, have been
"called ". The committee agreed that the city's investments are solid and conservatively invested in
accordance with the investment policy.
Going forward, the committee will review the short and long term cash needs and the demands on the
reserves of the city with the intent to ladder investments. For example, if the sewer fund reserves will not
be needed until some years in the future, longer term investments can be structured to take advantage of
generally more favorable rates.
The June 30, 2009 investment portfolio report is attached for council review. Please contact me if you
have questions. ® PRINTED ON RECYCLED PAPER
City of Shorewood
Cash Reconciliation
JUNE 2009
USBANK -EDA 2002A
2002B
2002C
2002 DS Fund
USBANK -EDA 2003A
2003B -
2003 DS Fund 410 **
410
USBANK - EDA 2007A 944,684 **
2007B 964,511 **
2007C 1,198 **
1,910,394
** Cash with an escrow agent
Reconciled
82.54%
Bank Balance
Institution
06/30/2009
Beacon Bank- Ckg /Primevest
2,687,728
Beacon Bank -MM
217,961
Morgan Stanley Smith Barney
8,583,764
Dain Rauscher
250,000
4 -M Fund
1,544,086
Miller, Johnson, Kuehn
-
Northland Securities
6,723
Piper Jaffray
17,751
US Bank
-
Wells Fargo
2,597,502
Total:
15,905,515
USBANK -EDA 2002A
2002B
2002C
2002 DS Fund
USBANK -EDA 2003A
2003B -
2003 DS Fund 410 **
410
USBANK - EDA 2007A 944,684 **
2007B 964,511 **
2007C 1,198 **
1,910,394
** Cash with an escrow agent
TOTAL $ 17,816,318
Portfolio
0 - 5 years
Cash Balance
82.54%
By Fund
Fund
06/30/2009
Sewer
4,500,477
General
3,646,466
Water
3,188,037
EDA
1,910,804 *'
Local Streets
1,060,993
Liquor
899,574
Equip Replacemnt
663,608
Stormwater
525,206
City Hall Constr.
115,241
Pk Cap Irnprvmt
251,926
Technology
103,915
Recycle
78,926
Other - Various
871,146
TOTAL $ 17,816,318
Portfolio
0 - 5 years
14,705,515
82.54%
6 -10 Years
1,075,000
6.03%
11 -15 Years
125,000
0.70%
15+ Years
-
0.00%
EDA
1,910,804
10.73%
17,816,318
5+ years $ 1,200,000
Liquid $ 8,523,515
6.74% (Not to exceed 30 %)
47.84% (To be at least 30% liquid investments)
INSTITUTION
Beacon Bank
PrimeVest Govt. Money Mkt Acct
Checking Account 100 -0643
Money Market Acct 130 -0822
TOTAL
CITY OF SHOREWOOD
2009 INVESTMENT AND INTEREST SCHEDULE
JUNE 2009
INTEREST AMOUNT CURRENTLY PURCH MATURITY
PAID INVESTED INVESTED RATE TERM DATE DATE
2.687727.62 0.00
DAIN RAUSCHER
FNMA Semi -Ann
FHLMC Semi -Ann
Money Market Account
TOTAL
4 -M FUND
Money Market Account
TOTAL
350,000.00
217,960.59
06/01/09
06/30/09
0.00
2,905,688.21
0.27
29 06/01/09 06/30/09
125,000.00
125,000.00
4.50 5,478 04/17/08
04/17/23
125,000.00
125,000.00
4.00 4,015 04/17/08
04/15/19
0.00
0.00
29 06/01/09
06/30/09
350,000.00
250,000.00
4.50
3,750
1,544,086.15
1,544,086.15
0.27
29 06/01/09 06/30/09
1,544,086.15 1,544,086.15
WELLS FARGO INVESTMENTS
Platinum Bank CD
Monthly
95,000.00
95,000.00
4.50
1,097
12/19/07
12/20/10
Flushing SB NY - CD
Maturity
95,000.00
95,000.00
3.70
732
05/15/08
05/17/10
Ironstone Bnk, Ft Myers, FL - CD
Maturity
95,000.00
95,000.00
3.70
731
05/09/08
05/10/10
Celtic Bnk SLC UT CD
Semi - Annual
95,000.00
95,000.00
4.50
731
12/28/07
12/28/09
Trustatlantic Bnk Raleigh, NC CC
Monthly
95,000.00
95,000.00
1.20
225
12/31/08
08/13/09
Cresent Bnk Myrtle Beach SC, CI
Maturity
95,000.00
95,000.00
1.10
197
12/31/08
07/16/09
Morgan Stanley BK SLC,UT CD
Monthly
95,000.00
95,000.00
1.25
190
12/31/08
07/09/09
Wells Fargo Money Market
Maturity
1,932,502.35
1,932,502.35
0.09
2
06/01/09
06/30/09
TOTAL
3,452,502.35
2,597,502.35
2.96
PIPER JAFFRAY
17,751.49
17,751.49
1.20
29
06/01/09
06/30/09
17,751.49
17,751.49
MORGAN STANLAY SMITH BARNEY)
FNMA
Semi -Ann
200,000.00
200,000.00
4.00
3,652
02/20/09
02/20/19
FNMA
Maturity
100,000.00
100,000.00
3.00
3,652
02/04/09
02/04/19
FNMA
Semi -Ann
200,000.00
200,000.00
4.50
3,652
06/11/08
06/11/18
FNMA
Semi -Ann
250,000.00
250,000.00
4.40
3,652
04/17/08
04/17/18
FNMA
Semi -Ann
200,000.00
200,000.00
2.38
1,828
03/30/09
04/01/14
FNMA
Semi -Ann
200,000.00
200,000.00
2.00
1,826
01/22/09
01/22/14
CIT Bank - UT CD
Semi -Ann
96,000.00
96,000.00
2.40
730
03/25/09
03/25/11
Branch Bank & Trust CD
Semi -Ann
96,000.00
96,000.00
2.25
730
03/25/09
03/25/11
Cole Taylor Bank, IL
Maturity
96,000.00
96,000.00
4.35
1,094
01/30/08
01/28/11
Banco Bilbao Vizcaya CD
Maturity
96,000.00
96,000.00
1.30
366
03/25/09
03/26/10
Midfirst Bnk - OK, CD
Maturity
96,000.00
96,000.00
1.45
365
02/11/09
02/11/10
Goldman Sachs Bnk USA NY -CC
Maturity
96,000.00
96,000.00
1.45
365
02/11/09
02/11/10
Capmark Bank - UT, CD
Maturity
96,000.00
96,000.00
1.55
365
02/11/09
02/11/10
American Express Centurian CD
Maturity
96,000.00
96,000.00
1.55
365
02/11/09
02/11/10
American Express Bnk FSB
Maturity
96,000.00
96,000.00
1.55
371
02/05/09
02/11/10
RBS Citizens NA, RI CD
Maturity
96,000.00
96,000.00
1.70
365
02/04/09
02/04/10
RBS Citizens NA, RI CD
Maturity
54,000.00
54,000.00
1.70
374
01/26/09
02/04/10
North Am Svngs Bnk MO, CD
Maturity
96,000.00
96,000.00
1.75
364
01/30/09
01/29/10
Bnk of America NA, CD
Maturity
96,000.00
96,000.00
1.50
364
01/30/09
01/29/10
Georgian Bnk GA CD
Semi -Ann
96,000.00
96,000.00
4.00
550
07/18/08
01/19/10
FirstMerit Bnk NA CD
Semi -Ann
96,000.00
96,000.00
4.00
550
07/18/08
01/19/10
Western Bnk or Puerto Rico CD
Maturity
96,000.00
96,000.00
2.00
374
12/30/08
01/08/10
GMAC Bank, UT CD
Maturity
96,000.00
96,000.00
1.60
374
12/30/08
01/08/10
Page 1
CITY OF SHOREWOOD
2009 INVESTMENT AND INTEREST SCHEDULE
JUNE 2009
Page 2
INTEREST
AMOUNT
CURRENTLY
PURCH
MATURITY
INSTITUTION
PAID
INVESTED
INVESTED
RATE
TERM
DATE
DATE
New South Fed Svngs, AL -CD
Maturity
96,000.00
96,000.00
2.00
373
12/30/08
01/07/10
Colonial Bnk, AL - CD
Maturity
96,000.00
96,000.00
2.25
366
12/30/08
12/31/09
RBS Citizens NA, RI CD
Maturity
54,000.00
96,000.00
1.40
273
02/04/09
11/04/09
Citibank, NA, NV - CD
Maturity
192,000.00
192,000.00
3.75
365
10/22/08
10/22/09
Citibank, NA, NV - CD
Maturity
48,000.00
48,000.00
3.75
365
10/22/08
10/22/09
Independent Bnk, MI, CD
Maturity
96,000.00
96,000.00
3.50
379
08/28/08
09/11/09
Compass Bnk AL - CD
Maturity
96,000.00
96,000.00
1.00
181
02/11/09
08/11/09
Citibank - Banamex USA - CD
Maturity
96,000.00
96,000.00
1.10
181
02/10/09
08/10/09
Citibank - Banamex USA - CD
Maturity
96,000.00
96,000.00
1.10
181
02/10/09
08/10/09
Citibank - Banamex USA - CD
Maturity
53,000.00
53,000.00
1.10
181
02/10/09
08/10/09
Huntington Natl Bnk CD
Maturity
96,000.00
96,000.00
3.75
365
07/16/08
07/16/09
Midfirst Bnk, OK - CD
Maturity
96,000.00
96,000.00
3.40
243
11/05/08
07/06/09
GE Capital, UT - CD
Maturity
96,000.00
96,000.00
3.05
1,461
06/25/09
06/25/13
GE Capital, UT - CD
Maturity
53,000.00
53,000.00
3.05
1,461
06/25/09
06/25/13
Ally Bank, UT - CD
Maturity
54,000.00
54,000.00
1.00
365
06/30/09
06/30/10
Ally Bank, UT - CD
Maturity
96,000.00
96,000.00
1.00
365
06/30/09
06/30/10
Compass Bnk, AL - CD
Semi -Ann
96,000.00
96,000.00
2.15
730
06/30/09
06/30/11
Compass Bnk, AL - CD
Semi -Ann
54,000.00
54,000.00
2.15
730
06/30/09
06130/11
GE Capital Fin, UT - CD
Semi -Ann
96,000.00
96,000.00
3.05
1,461
06/25/09
06/25/13
Bankatlantic, FL - CD
Maturity
192,000.00
192,000.00
0.70
219
06/29/09
02/03/10
Bankatlantic, FL - CD
Maturity
53,000.00
53,000.00
0.70
219
06/29/09
02/03/10
Beal Bnk, TX - CD
Maturity
96,000.00
pending
0.80
273
07/01/09
03/31/10
Beal Bnk, TX - CD
Maturity
96,000.00
pending
0.80
273
07/01/09
03/31/10
Beal Bnk, TX - CD
Maturity
53,000.00
pending
0.80
273
07/01/09
03/31/10
Beal Bank, NV - CD
Maturity
96,000.00
pending
0.80
273
07/01/09
03/31/10
Beal Bank, NV - CD
Maturity
96,000.00
pending
0.80
273
07/01/09
03/31/10
Beal Bank, NV - CD
Maturity
53,000.00
pending
0.80
273
07/01/09
03/31/10
State Bnk of India, NY - CD
Maturity
96,000.00
pending
1.00
365
07/08/09
07/08/10
State Bnk of India, NY - CD
Maturity
96,000.00
pending
1.00
365
07/08/09
07/08/10
State Bnk of India, NY - CD
Maturity
53,000.00
pending
1.00
365
07/08/09
07/08/10
Amer Exp Centurion Bnk- CD
Semi -Ann
96,000.00
pending
2.60
1,097
07/01/09
07/02/12
Amer Exp Centurion Bnk- CD
Semi -Ann
54,000.00
pending
2.60
1,097
07/01/09
07/02/12
Amer Exp Bnk, FSB - CD
Semi -Ann
96,000.00
pending
2.60
1,097
07/01/09
07/02/12
Amer Exp Bnk, FSB - CD
Semi -Ann
54,000.00
pending
2.60
1,097
07/01/09
07/02/12
Capmark Bnk, UT - CD
Semi -Ann
96,000.00
pending
3.35
1,461
07/01/09
07/01/13
Capmark Bnk, UT - CD
Semi -Ann
54,000.00
pending
3.35
1,461
07/01/09
07/01/13
CIT Bnk, UT - CD
Semi -Ann
96,000.00
pending
3.35
1,461
07/01/09
07/01/13
CIT Bnk, UT - CD
Semi -Ann
54,000.00
pending
3.35
1,461
07/01/09
07/01/13
Midwest Bnk & Trst, IL - CD
Maturity
96,000.00
pending
1.10
365
07/01/09
07/01/10
Midwest Bnk & Trst, IL - CD
Maturity
96,000.00
pending
1.10
365
07/01/09
07/01/10
Midwest Bnk & Trst, IL - CD
Maturity
53,000.00
pending
1.10
365
07/01/09
07/01/10
FNMA
Semi -Ann
200,000.00
pending
2.00
1,826
07/15/09
07/15/14
Money Market Fund
3,896,763.92
3,896,763.92
0.97
29
06/01/09
06/30/09
TOTAL
15,449,039.32
8,583,763.92
2.58
1,281.70
8,583,763.92
US BANK
Money Fund -US PIPE (See Piper
Account - abo
0.00
0.00
06/01/09
06/30/09
Money Fund -US Bnk
0.00
0.00
06/01/09
06/30/09
TOTAL
0.00
0.00
NORTHLAND SECURITIES
Money Fund
Maturity
6,722.54
6,722.54
0.01
2
06/01/09
06/
TOTAL
6,722.54
6,722.54
Page 2
CITY OF SHOREWOOD
2009 INVESTMENT AND INTEREST SCHEDULE
JUNE 2009
INTEREST AMOUNT
CURRENTLY
PORCH
MATURITY
INSTITUTION PAID INVESTED
INVESTED RATE TERM
DATE
DATE
US BANK TRUSTEE - EDA PROJECT END (499)
209.50
06/01/09
06/30/09
W. Fire - Project Fund - Series 2002A
0.00
06/01/09
06/30/09
W. Police- Project Fund - Series 2002B
0.00
06/01/09
06/30/09
E. Fire - Project Fund - Series 2002C
0.00
06/01/09
06/30/09
W.Fire- Project Fund - Series 2003A
0.00
06/01/09
06/30/09
W. Police- Project Fund - Series 2003B
0.00
06/01/09
06/30/09
TOTAL EDA PROJECT FUNDS 0.00
0.00
US BANK TRUSTEE - EDA 2002 BOND FUND (304)
W. Fire- Bond Fund - 2002A 0.00 06/01/09 06/30/09
W. Police -Bond Fund - 2002B 0.00 06/01/09 06/30/09
E. Fire- Bond Fund - 2002C 0.00 06 06/30/09
TOTAL EDA 2002 BOND FUNDS 0.00 0.00
US BANK TRUSTEE - EDA 2003 BOND FUND (305)
W.Fire -Bond Fund - Series 2003A
200.50
06/01/09
06/30/09
W. Police -Bond Fund - Series 20038
209.50
06/01/09
06/30/09
TOTAL EDA 2003 BOND FUNDS
0.00 410.00
US BANK TRUSTEE - EDA 2007 BOND FUND (307)
W. Fire- Bond Fund - 2007A
944,684.40
06/01/09
06/30/09
W. Police -Bond Fund - 2007B
964,511.41
06/01/09
06/30/09
E. Fire- Bond Fund - 2007C
1,197.94
06/01/09
06/30/09
TOTAL EDA 2007 BOND FUNDS
0.00 1,910,393.75
TOTAL EDA FUNDS
75
GRAND TOTAL 20,820,101.85 17,816,318.41
Page 3
CITY OF SHOREWOOD
2009 INVESTMENT AND INTEREST SCHEDULE
JUNE 2009 - By Maturity Date Sort
Page 1
INTEREST
AMOUNT
CURRENTLY
PORCH
MATURITY
INSTITUTION
PAID
INVESTED
INVESTED
RATE
TERM
DATE
DATE
MATURED & CALLED SECURITIES
MORGAN STANLAY SMITH BARN FNMA
Semi -Ann
200,000.00
Full Call 04120/09
6.00
5,478
03/06/08
03/06/23
MORGAN STANLAY SMITH BARN FNMA
Semi -Ann
200,000.00
Full Call 04/30109
5.00
5,479
01/30/08
01/30/23
MORGAN STANLAY SMITH BARN FNMA
Semi -Ann
170,000.00
Full Call 04/30/09
5.00
5,479
01/30/08
01/30/23
DAIN RAUSCHER FNMA
Semi -Ann
100,000.00
Full Call 04/30/09
5.00
5,479
01/30/08
01/30123
MORGAN STANLAY SMITH BARN FHLMC
Semi -Ann
155,000.00
Full Call 01/02/09
6.00
4,764
09/17/07
10/02/20
MORGAN STANLAY SMITH BARN FFCBC
Semi -Ann
150,000.00
Full Call 01/27/09
5.55
4,571
01/30/08
08/05/20
MORGAN STANLAY SMITH BARN FNMA
Semi -Ann
190,000.40
Full Call 06/16/09
5.75
5,430
05/04/05
03/16/20
MORGAN STANLAY SMITH BARN FNMA
Semi -Ann
200,000.00
Full Call 04/30/09
5.00
3,834
01/30/08
07130/18
MORGAN STANLAY SMITH BARN FNMA
Semi -Ann
150,000.00
Full Call 04/06/09
5.50
3,655
03/05/08
03/08/18
MORGAN STANLAY SMITH BARN FHLMC
Semi -Ann
150,000.00
Full Call 5/28/09
4.50
3,653
02/28/08
02/28/18
MORGAN STANLAY SMITH BARN FHLMC
Semi -Ann
200,000.00
Full Call 01/02/09
5.10
3,653
02/13/08
02/13/18
MORGAN STANLAY SMITH BARN FHLMC
Semi -Ann
150,275.00
Full Call 03/05/09
5.50
3,641
12/17/07
12/05/17
MORGAN STANLAY SMITH BARN FNMA
Semi -Ann
150,000.00
Full Call 5/13/09
5.25
3,653
11/13/07
11/13/17
MORGAN STANLAY SMITH BARN FHLMC
Semi -Ann
200,000.00
Full Call 01/17/09
5.50
3,653
10/17/07
10/17/17
MORGAN STANLAY SMITH BARN FNMA
Semi -Ann
165,000.00
Full Call 04/02/09
5.00
4,383
02/24/05
02/24/17
MORGAN STANLAY SMITH BARN FHLMC
Semi -Ann
120,000.00
Full Call 5/5/09
5.00
4,566
04/21/04
10/21/16
MORGAN STANLAY SMITH BARN FHLB
Semi -Ann
125,000.00
Full Call 01128/16
4.90
2,922
01/28/08
01/28/16
WELLS FARGO INVESTMENTS Southwest USA Las Vegas CD
Monthly
95,000.00
M
4.55
549
12/28/07
06/29/09
WELLS FARGO INVESTMENTS Rolette State Bnk CD
Semi - Annual
95,000.00
M
4.60
542
12/28/07
06/22/09
MORGAN STANLAY SMITH BARN Irwin Union Bnk Trust - CD
Maturity
96,000.00
M
2.00
193
12/11/08
06/22/09
MORGAN STANLAY SMITH BARN Compass Bnk AL - CD
Maturity
96,000.00
M
2.00
193
12/11/08
06/22/09
MORGAN STANLAY SMITH BARN Goldman Sachs Bnk USA NY -CC Maturity
96,000.00
M
2.00
188
12/11/08
06/17/09
MORGAN STANLAY SMITH BARN Fifth Third Bank, OH - CD
Maturity
96,000.00
M
2.10
188
12/11/08
06/17/09
MORGAN STANLAY SMITH BARN Sallie Mae Bnk, UT, CD
Maturity
96,000.00
M
3.30
280
08128/08
06/04/09
MORGAN STANLAY SMITH BARN CIT Bnk, UT, CD
Maturity
96,000.00
M
3.35
280
08/28/08
06/04/09
WELLS FARGO INVESTMENTS Farmers Trust& Savings Bnk CD Monthly
95,000.00
M
3.25
455
02/15/08
05/15/09
WELLS FARGO INVESTMENTS Amtrust Bnk Cleveland, OH CD
Maturity
95,000.00
M
3.45
375
05/04/08
05/14/09
WELLS FARGO INVESTMENTS Washington Mutual, UT CD
Maturity
95,000.00
M
3.40
365
05/08/08
05/08109
WELLS FARGO INVESTMENTS BMW Bnk UT - CD
Maturity
95,000.00
M
3.40
365
05/07/08
05/07/09
WELLS FARGO INVESTMENTS Central Bnk CD
Maturity
95,000.00
M
3.40
365
05/07/08
05/07/09
MORGAN STANLAY SMITH BARN BMW Bank of Nth Amer, UT - C1 Maturity
96,000.00
M
3.45
364
05/02/08
05/01/09
MORGAN STANLAY SMITH BARN Nat] City Bnk, OH - CD
Maturity
96,000.00
M
3.40
365
04/23/08
04/23/09
MORGAN STANLAY SMITH BARN M &I Marshall & IlSley -WI - CD
Maturity
192,000.00
M
3.00
182
10/17/08
04117/09
MORGAN STANLAY SMITH BARN M &I Marshall & IlSley -WI - CD
Maturity
53,000.00
M
3.00
182
10117/08
04/17/09
WELLS FARGO INVESTMENTS Pacific Cap BNK Goleta, GA CD
Maturity
95,000.00
M
1.10
98
12/31/08
04/08/09
MORGAN STANLAY SMITH BARN Firstbank Florida, CD
Maturity
96,000.00
M
2.85
194
08/28/08
03/10/09
MORGAN STANLAY SMITH BARN 1st Natl Bnk Omaha CD
Maturity
96,000.00
M
2.85
189
08/28108
03/05/09
MORGAN STANLAY SMITH BARN Great Florida Bnk, FL, CD
Maturity
96,000.00
M
2.85
187
08/28/08
03/03/09
MORGAN STANLAY SMITH BARN GE Cap Fin Inc, UT CD
Maturity
96,000.00
M
3.25
278
05/28/08
03/02/09
MORGAN STANLAY SMITH BARN Mutual of Omaha, NE CD
Maturity
96,000.00
M
2.42
364
02/29/08
02/27/09
MORGAN STANLAY SMITH BARN Natl Bnk So. Carolina CD
Maturity
96,000.00
M
3.35
365
02/28/08
02/27/09
MORGAN STANLAY SMITH BARN Macon Bank CD
Maturity
96,000.00
M
3.25
366
02/27/08
02/27/09
MORGAN STANLAY SMITH BARN Anchorbank CD
Maturity
96,000.00
M
3.25
364
02/22/08
02/20/09
MORGAN STANLAY SMITH BARN Firstbank of Puerto Rico CD
Maturity
96,000.00
M
3.25
367
02/19/08
02/20/09
WELLS FARGO INVESTMENTS Liberty SB Wilmington OH CD
Maturity
95,000.00
M
3.20
365
02/14/08
02/13/09
MORGAN STANLAY SMITH BARN American Express Bnk - CD
Maturity
96,000.00
M
2.45
92
11/05/08
02/05/09
MORGAN STANLAY SMITH BARN State Bnk of India, NY
Maturity
95,000.00
M
4.50
366
01/16/08
01/16/09
MORGAN STANLAY SMITH BARN National City Bnk, OH - CD
Maturity
96,000.00
M
2.20
61
11/05/08
01/05109
MORGAN STANLAY SMITH BARN Discover Bank CD
Semi -Ann
96,000.00
M
5.30
550
07/05/07
01/05/09
CURRENT INVESTMENTS
DAIN RAUSCHER FNMA
Semi -Ann
125,000.00
125,000.00
4.50
5,478
04/17/08
04/17/23
DAIN RAUSCHER FHLMC
Semi -Ann
125,000.00
125,000.00
4.00
4,015
04/17108
04/15/19
MORGAN STANLAY SMITH BARN FNMA
Semi -Ann
200,000.00
200,000.00
4.00
3,652
02/20/09
02/20/19
MORGAN STANLAY SMITH BARN FNMA
Maturity
100,000.00
100,000.00
3.00
3,652
02104/09
02/04119
Page 1
CITY OF SHOREWOOD
2009 INVESTMENT AND INTEREST SCHEDULE
JUNE 2009 - By Maturity Date Sort
INSTITUTION
INTEREST
PAID
AMOUNT
INVESTED
CURRENTLY
INVESTED
RATE
TERM
PURCH
DATE
MATURITY
DATE
MORGAN STANLAY SMITH BARN FNMA
Semi -Ann
200,000.00
200,000.00
4.50
3,652
06/11/08
06/11/18
MORGAN STANLAY SMITH BARN FNMA
Semi -Ann
250,000.00
250,000.00
4.40
3,652
04/17/08
04/17/18
MORGAN STANLAY SMITH BARN FNMA
Semi -Ann
200,000.00
pending
2.00
1,826
07/15/09
07/15/14
MORGAN STANLAY SMITH BARN FNMA
Semi -Ann
200,000.00
200,000.00
2.38
1,828
03130/09
04/01/14
MORGAN STANLAY SMITH BARN FNMA
Semi -Ann
200,000.00
200,000.00
2.00
1,826
01/22/09
01122/14
MORGAN STANLAY SMITH BARN Capmark Bnk, UT - CD
Semi -Ann
96,000.00
pending
3.35
1,461
07/01/09
07/01/13
MORGAN STANLAY SMITH BARN Capmark Bnk, UT - CD
Semi -Ann
54,000.00
pending
3.35
1,461
07/01/09
07/01/13
MORGAN STANLAY SMITH BARN CIT Bnk, UT - CD
Semi -Ann
96,000.00
pending
3.35
1,461
07/01/09
07/01/13
MORGAN STANLAY SMITH BARN CIT Bnk, UT - CD
Semi -Ann
54,000.00
pending
3.35
1,461
07/01/09
07/01/13
MORGAN STANLAY SMITH BARN GE Capital, UT - CD
Maturity
96,000.00
96,000.00
3.05
1,461
06/25/09
06/25113
MORGAN STANLAY SMITH BARN GE Capital Fin, UT - CD
Semi -Ann
96,000.00
96,000.00
3.05
1,461
06/25109
06/25/13
MORGAN STANLAY SMITH BARN GE Capital, UT - CD
Maturity
53,000.00
53,000.00
3.05
1,461
06/25/09
06/25/13
MORGAN STANLAY SMITH BARN Amer Exp Centurion Bnk- CD
Semi -Ann
96,000.00
pending
2.60
1,097
07/01/09
07/02112
MORGAN STANLAY SMITH BARN Amer Exp Centurion Bnk- CD
Semi -Ann
54,000.00
pending
2.60
1,097
07/01/09
07/02/12
MORGAN STANLAY SMITH BARN Amer Exp Bnk, FSB - CD
Semi -Ann
96,000.00
pending
2.60
1,097
07/01109
07/02/12
MORGAN STANLAY SMITH BARN Amer Exp Bnk, FSB - CD
Semi -Ann
54,000.00
pending
2.60
1,097
07/01/09
07/02/12
MORGAN STANLAY SMITH BARN Compass Bnk, AL - CD
Semi -Ann
96,000.00
96,000.00
2.15
730
06130/09
06/30/11
MORGAN STANLAY SMITH BARN Compass Bnk, AL - CD
Semi -Ann
54,000.00
54,000.00
2.15
730
06/30/09
06/30/11
MORGAN STANLAY SMITH BARN CIT Bank - UT CD
Semi -Ann
96,000.00
96,000.00
2.40
730
03/25/09
03/25/11
MORGAN STANLAY SMITH BARN Branch Bank & Trust CD
Semi -Ann
96,000.00
96,000.00
2.25
730
03/25/09
03/25/11
MORGAN STANLAY SMITH BARN Cole Taylor Bank, IL
Maturity
96,000.00
96,000.00
4.35
1,094
01/30/08
01/28/11
WELLS FARGO INVESTMENTS Platinum Bank CD
Monthly
95,000.00
95,000.00
4.50
1,097
12/19/07
12/20/10
MORGAN STANLAY SMITH BARN State Bnk of India, NY-CD
Maturity
96,000.00
pending
1.00
365
07/08/09
07/08/10
MORGAN STANLAY SMITH BARN State Bnk of India, NY-CD
Maturity
96,000.00
pending
1.00
365
07/08/09
07/08/10
MORGAN STANLAY SMITH BARN State Bnk of India, NY-CD
Maturity
53,000.00
pending
1.00
365
07/08/09
07/08/10
MORGAN STANLAY SMITH BARN Midwest Bnk & Trst, IL - CD
Maturity
96,000.00
pending
1.10
365
07/01/09
07/01/10
MORGAN STANLAY SMITH BARN Midwest Bnk & Trst, IL - CD
Maturity
96,000.00
pending
1.10
365
07/01/09
07/01/10
MORGAN STANLAY SMITH BARN Midwest Bnk & Trst, IL - CD
Maturity
53,000.00
pending
1.10
365
07/01/09
07/01/10
MORGAN STANLAY SMITH BARN Ally Bank, UT - CD
Maturity
96,000.00
96,000.00
1.00
365
06/30/09
06/30/10
MORGAN STANLAY SMITH BARN Ally Bank, UT - CD
Maturity
54,000.00
54,000.00
1.00
365
06/30/09
06/30/10
WELLS FARGO INVESTMENTS Flushing SB NY - CD
Maturity
95,000.00
95,000.00
3.70
732
05/15/08
05/17/10
WELLS FARGO INVESTMENTS Ironstone Bnk, Ft Myers, FL - CD
Maturity
95,000.00
95,000.00
3.70
731
05/09/08
05/10/10
MORGAN STANLAY SMITH BARN Beal Bnk, TX - CD
Maturity
96,000.00
pending
0.80
273
07/01/09
03/31/10
MORGAN STANLAY SMITH BARN Beal Bnk, TX - CD
Maturity
96,000.00
pending
0.80
273
07/01109
03/31/10
MORGAN STANLAY SMITH BARN Beal Bnk, TX - CD
Maturity
53,000.00
pending
0.80
273
07101/09
03/31/10
MORGAN STANLAY SMITH BARN Beal Bank, NV - CD
Maturity
96,000.00
pending
0.80
273
07/01/09
03/31/10
MORGAN STANLAY SMITH BARN Beal Bank, NV - CD
Maturity
96,000.00
pending
0.80
273
07/01/09
03/31/10
MORGAN STANLAY SMITH BARN Beal Bank, NV - CD
Maturity
53,000.00
pending
0.80
273
07/01/09
03/31/10
MORGAN STANLAY SMITH BARN Banco Bilbao Vizcaya CD
Maturity
96,000.00
96,000.00
1.30
366
03/25/09
03/26/10
MORGAN STANLAY SMITH BARN Midfirst Bnk - OK, CD
Maturity
96,000.00
96,000.00
1.45
365
02/11/09
02/11/10
MORGAN STANLAY SMITH BARN Goldman Sachs Bnk USA NY -CE Maturity
96,000.00
96,000.00
1.45
365
02/11/09
02/11/10
MORGAN STANLAY SMITH BARN Capmark Bank - UT, CD
Maturity
96,000.00
96,000.00
1.55
365
02/11/09
02/11/10
MORGAN STANLAY SMITH BARN American Express Centurian CD Maturity
96,000.00
96,000.00
1.55
365
02/11/09
02/11/10
MORGAN STANLAY SMITH BARN American Express Bnk FSB
Maturity
96,000.00
96,000.00
1.55
371
02/05/09
02111/10
MORGAN STANLAY SMITH BARN RBS Citizens NA, RI CD
Maturity
96,000.00
96,000.00
1.70
365
02/04/09
02/04/10
MORGAN STANLAY SMITH BARN RBS Citizens NA, RI CD
Maturity
54,000.00
54,000.00
1.70
374
01/26/09
02/04/10
MORGAN STANLAY SMITH BARN Bankatlantic, FL - CD
Maturity
192,000.00
192,000.00
0.70
219
06/29/09
02/03/10
MORGAN STANLAY SMITH BARN Bankatlantic, FL - CD
Maturity
53,000.00
53,000.00
0.70
219
06/29/09
02/03/10
MORGAN STANLAY SMITH BARN North Am Svngs Bnk MO, CD
Maturity
96,000.00
96,000.00
1.75
364
01/30/09
01/29/10
MORGAN STANLAY SMITH BARN Bnk of America NA, CD
Maturity
96,000.00
96,000.00
1.50
364
01/30/09
01/29/10
MORGAN STANLAY SMITH BARN Georgian Bnk GA CD
Semi -Ann
96,000.00
96,000.00
4.00
550
07/18/08
01/19/10
Page 2
CITY OF SHOREWOOD
2009 INVESTMENT" AND INTEREST SCHEDULE
JUNE 2009 - By Maturity Date Sort
INTEREST AMOUNT CURRENTLY PURCH MATURITY
INSTITUTION PAID INVESTED INVESTED RATE TERM DATE DATE
MORGAN STANLAY SMITH BARN FirstMerit Bnk NA CD
Semi -Ann
96,000.00
96,000.00
MORGAN STANLAY SMITH BARN Western Bnk or Puerto Rico CD
Maturity
96,000.00
96,000.00
MORGAN STANLAY SMITH BARN GMAC Bank, UT CD
Maturity
96,000.00
96,000.00
MORGAN STANLAY SMITH BARN New South Fed Svngs, AL -CD
Maturity
96,000.00
96,000.00
MORGAN STANLAY SMITH BARN Colonial Bnk, AL - CD
Maturity
96,000.00
96,000.00
WELLS FARGO INVESTMENTS Celtic Bnk SLC UT CD
Semi - Annual
95,000.00
95,000.00
MORGAN STANLAY SMITH BARN RBS Citizens NA, RI CD
Maturity
54,000.00
96,000.00
MORGAN STANLAY SMITH BARN Citibank, NA, NV - CD
Maturity
192,000.00
192,000.00
MORGAN STANLAY SMITH BARN Citibank, NA, NV - CD
Maturity
48,000.00
48,000.00
MORGAN STANLAY SMITH BARN Independent Bnk, MI, CD
Maturity
96,000.00
96,000.00
WELLS FARGO INVESTMENTS Trustatlantic Bnk Raleigh, NC CE
Monthly
95,000.00
95,000.00
MORGAN STANLAY SMITH BARN Compass Bnk AL - CD
Maturity
96,000.00
96,000.00
MORGAN STANLAY SMITH BARN Citibank - Banamex USA - CD
Maturity
96,000.00
96,000.00
MORGAN STANLAY SMITH BARN Citibank - Banamex USA - CD
Maturity
96,000.00
96,000.00
MORGAN STANLAY SMITH BARN Citibank - Banamex USA - CD
Maturity
53,000.00
53,000.00
MORGAN STANLAY SMITH BARN Huntington Natl Bnk CD
Maturity
96,000.00
96,000.00
WELLS FARGO INVESTMENTS Cresent Bnk Myrtle Beach SC, C
Maturity
95,000.00
95,000.00
WELLS FARGO INVESTMENTS Morgan Stanley BK SLC,UT CD
Monthly
95,000.00
95,000.00
MORGAN STANLAY SMITH BARN Midfirst Bnk, OK - CD
Maturity
96,000.00
96,000.00
MORGAN STANLAY SMITH BARN Money Market Fund
29
3,896,763.92
3,896,763.92
Beacon Bank PrimeVest Govt. Money Mkt Acct
2,687,727.62
2,687,727.62
WELLS FARGO INVESTMENTS Wells Fargo Money Market
Maturity
1,932,502.35
1,932,502.35
4 -M FUND Money Market Account
29
1,544,086.15
1,544,086.15
Beacon Bank Money Market Acct 130 -0822
217,960.59
217,960.59
PIPER JAFFRAY Money Market Account
29
17,751.49
17,751.49
NORTHLAND SECURITIES Money Fund
Maturity
6,722.54
6,722.54
TOTAL NON -EDA FUNDS
8 15,905,514.66
4.00
550
07/18/08
01/19/10
2.00
374
12/30/08
01/08/10
1.60
374
12/30/08
01/08/10
2.00
373
12/30/08
01/07/10
2.25
366
12/30/08
12/31109
4.50
731
12/28/07
12/28/09
1.40
273
02/04/09
11/04/09
3.75
365
10/22108
10/22/09
3.75
365
10/22108
10/22/09
3.50
379
08/28/08
09111/09
1.20
225
12131/08
08/13109
1.00
181
02/11/09
08/11/09
1.10
181
02/10/09
08/10/09
1.10
181
02/10/09
08110/09
1.10
181
02/10/09
08/10/09
3.75
365
07/16/08
07/16/09
1.10
197
12/31/08
07/16/09
1.25
190
12/31/08
07/09/09
3.40
243
11105/08
07/06/09
0.97
29
06/01/09
06/30/09
0.00
06/01/09
06/30109
0.09
29
06/01/09
06/30/09
0.27
29
06/01/09
06130/09
06/01/09
06/30/09
1.20
29
06/01/09
06/30/09
0.01
29
06/01/09
06/30/09
Page 3
CITY OF SHOREWOOD
2009 INVESTMENT AND INTEREST SCHEDULE
JUNE 2009 - By Maturity Date Sort
INTEREST AMOUNT
CURRENTLY
PORCH
MATURITY
INSTITUTION PAID INVESTED
INVESTED RATE
TERM DATE
DATE
US BANK TRUSTEE - EDA PROJECT FND (499)
06/30/09
US BANK TRUSTEE - EDA 2002 8 W. Police -Bond Fund - 2002B
US BANK TRUSTEE - EDA PROJE W. Fire - Project Fund - Series 2002A
0.00
06/01/09
06130/09
US BANK TRUSTEE - EDA PROJE W. Police- Project Fund - Series 2002B
0.00
06/01/09
06/30109
US BANK TRUSTEE - EDA PROJE E. Fire - Project Fund - Series 2002C
0.00
06/01/09
06/30/09
US BANK TRUSTEE - EDA PROJE W.Fire- Project Fund- Series 2003A
0.00
06/01/09
06/30/09
US BANK TRUSTEE - EDA PROJE W. Police- Project Fund - Series 2003B
0.00
06/01/09
0 6/30109
TOTAL EDA PROJECT FUNDS 0.00
0.00
06/30/09
US BANK TRUSTEE - EDA 2003 8 W. Police -Bond Fund - Series 2003B
US BANK TRUSTEE - EDA 2002 BOND FUND (304)
US BANK TRUSTEE - EDA 2002 8 W. Fire- Bond Fund - 2002A
0.00
06/01/09
06/30/09
US BANK TRUSTEE - EDA 2002 8 W. Police -Bond Fund - 2002B
0.00
06/01/09
06/30/09
US BANK TRUSTEE - EDA 2002 8 E. Fire- Bond Fund - 2002C
0.00
06/01/09
06/30/09
TOTAL EDA 2002 BOND FUNDS
0.00
0.00
US BANK TRUSTEE - EDA 2003 BOND FUND (305)
US BANK TRUSTEE - EDA 2003 8 W.Fire -Bond Fund - Series 2003A
200.50
06/01109
06/30/09
US BANK TRUSTEE - EDA 2003 8 W. Police -Bond Fund - Series 2003B
209.50
06/01/09
06/30/09
TOTAL EDA 2003 BOND FUNDS
0.00
410.00
US BANK TRUSTEE - EDA 2007 BOND FUND (307)
US BANK TRUSTEE - EDA 2007 8 W. Fire- Bond Fund - 2007A
944,684.40
06/01/09
06/30/09
US BANK TRUSTEE - EDA 2007 8 W. Police -Bond Fund - 2007B
964,511.41
06/01/09
06/30/09
US BANK TRUSTEE - EDA 2007 8 E. Fire- Bond Fund - 2007C
1,197.94
06/01/09
06/30/09
TOTAL EDA 2007 BOND FUNDS
0.00
1,910,393.75
TOTAL EDA FUNDS
0.00
1,910,803.75
GRAND TOTAL
17,816,318.41
Page 4
COUNCIL ACTION FORM
Background / Previous Action:
In March, 2005, Council authorized the purchase of Laserfiche, a document imaging system, from Cities
Digital. At that time, three full -user licenses were purchased. The full -user licenses allow three
concurrent users the ability to work within the system to create file folders, scan and add documents
into the system, e -mail documents in response to information requests, general document
maintenance, and other features.
The three full user licenses have been adequate until this past year. Now that we have many more
documents stored in the system , and all staff are using and relying on Laserfiche on a daily basis, staff
has experienced the inability to access the system due to the three licenses already being used by other
staff. Therefore, we are requesting the purchase of two additional full -user licenses. This will provide a
total of five full -user licenses to be shared amongst 13 staff members.
Financial
There is a one -time cost per license of $750. The annual license support /maintenance and license
updates are $150 per license. The total cost for two licenses and annual support /maintenance is $1,800.
$7500 was allocated in the General Government Capital fund for three computers. The total cost of the
three computers came to approximately $4,900. Approximately $2,600 remains in this line item. Staff is
recommending these remaining funds be used to pay for the two additional full -user Laserfiche licenses.
Options
1) Authorize expenditure of funds for two Laserfiche full -user Licenses and annual maintenance
and support at a total cost of $1,800.
2) Authorize expenditure of funds for one Laserfiche full -user License and annual maintenance and
support at a total cost of $900.
3) Do not authorize the purchase of additional Laserfiche full -user licenses at this time.
Staff Recommendation
Authorize the purchase of two Laserfiche full -user Licenses and annual support /maintenance in the
amount of $1800, to be paid from the General Government /Capital Outlay line item.
Council Action:
CITIES DIGITAL
2000 O'Neil Rd, Suite 15O
Hudson. Wl 54016
Bill To
City of Shorewood
Jean Pa nchyshyn
5755 Country Club Road
Shorewood, MN55331
Estimate
=
Samantha Hanson
FX Laserfiche Full User United (Email & Snapshot $750.00 $1,500.00
Laserfiche Full User United (Email Snapshot ti�b $300M
included) Annual Maintenance
Tax $0.00
I TOTAL $1,800.00
KMVI
Cities Digital
2O0O O'Neil Rd, Suite 15U
Hudson, VN64O18
Phone: 651-714-2800
Fax�888'582-7243
aa|eo@cideadigihaioom
Have agreat papedes day! Call us at 651.714.2800.
CO ACTI
Department Council Meeting Item Number
Administration September 14, 2009
H eck , From: Brian .
�- • '• -
Background / Previous Action
The Council reviewed the lasted version of the Policies and Procedures at the August 10, 2009 meeting.
Council member Bailey raised a concern regarding sections 3.6 and 6.2 relating to Council overriding a
decision of the Mayor. He wanted to make sure the language was clear that a majority of the Council
could vote to override the decision of the Mayor. Language in these sections has been added to allow a
majority of the Council to override a decision of the Mayor to recognize a member of the public to
address the Council.
Section 5.12 of the document provides that a decision of the Mayor is final unless overridden by a
majority vote of the Council members present and voting. The other change made was to Section 11.1,
Committees by deleting "The following ".
Attached is a clean copy of the draft policy for consideration.
Options
The council may choose to:
1. Approve the policy and procedure.
2. Amend and refer to next meeting
3. Amend and adopt
Staff Recommendation
Staff recommends the Council approve the attached policy and procedure for Council meetings.
Council Action:
1.1 Terms of Office.
a. The term of office for the Mayor shall be two (2) years.
b. The term of office for Council members shall be staggered four (4) year terms.
c. Newly elected or re- elected members shall take the oath of office immediately
preceding the start of the first meeting of the year.
1.2 Term Begins. The term of office for a newly or reelected Council member or Mayor
shall begin on the first Monday in January following the election; however, incumbent
Council members or Mayor shall serve until the newly elected or reelected members are
duly sworn in and qualified.
2. Meetings
2.1 Public Meeting. Except as otherwise provided in the open meeting law, all Council
meetings, including special, emergency, and adjourned meetings of all Council
committees shall be open to the public.
2.2 Initial Meeting. At the first regular Council meeting in January of each year, the
Council shall:
1) Designate the depositories of city funds
2) Designate the official newspaper;
3) Choose an acting Mayor from the Council members who shall perform the
Mayor's duties during the Mayor's absence, disability from the city, or in case of
vacancy in the office of Mayor, until a successor has been appointed and
qualifies;
4) Appoint necessary officers, employees, and members of board, commissions, and
committees.
2.3 Regular meetings. Regular meetings of the city Council shall be held on the second
and fourth Monday of each calendar month at 7:00 p.m. Any regular meeting falling on a
holiday shall be held on the next following business day at the same time and place. The
city clerk shall maintain a schedule of regular meetings. This schedule shall be available
for public inspection during regular business homy at the city clerk's office. All
meetings, including special emergency meetings, shall be held in the city hall.
2.4 Special meetings. �he� Mayor or any two (2) members-of-the Council call a - comment tali; Minnesota Statute 412.191
special meeting of the Council upon written notice to the city clerk. A request submitted Subdivision 2 .
to the city clerk via e -mail shall be considered written notice. The clerk shall deliver
written notice to all members of the time and place of the meeting at least one day before
the meeting.
2.5 Emergency meetings. The Mayor or any two (2) Council members may call an
emergency meeting when circumstances require the immediate consideration of a matter
IIPa «e
by the Council. Notice may be in writing personally delivered to Council members or
may be in the form of a personal telephone communication. Notice must include the
date, time, place, and purpose of such a meeting. Where practical, the clerk shall make
an effort to contact news gathering organizations that have filed a request to receive
notice of special meetings.
2.6 Work Sessions. Work sessions of the Council are held for the purpose of having
informal discussion on an issue or topic and where no formal action is taken.
2.7 Quorum. At all Council meetings a majority of the elected Council members shall
constitute a quorum for the transaction of business, but a smaller number may adjourn
from time to time.
2.8 Notice of Meetings. With the exception of emergency meetings, all meeting of the
Council shall be posted at City Hall at least three (3) days prior to the meeting noting the
time, location and issues to be discussed.
3. Order of Business
3.1 Agenda. The Administrator shall prepare an agenda of business for each regular
Council meeting in consultation with the presiding officer. Council members and
members of the public may request an item be placed on the agenda by contacting the
Administrator and providing a description of the item and supporting documentation for
the item. A copy of the agenda shall be provided to the Administrator by 2:00 p.m. on
the Thursday preceding the meeting. The agenda shall be prepared in accordance with
the order of business and copies shall be delivered to each Council member and to others
as far in advance of the meeting as time for preparation will permit. No item of business
shall be considered unless it appears on the agenda for the meeting or is approved for
addition to the agenda by a majority vote of the Council members present.
3.2 Agenda materials. The Administrator shall see that at least one copy of printed
materials relating to agenda items is available to the public in the meeting room while the
Council considers the subject matter. The agenda item shall not be considered unless this
provision is complied with. This section does not apply to materials that are classified as
other than public under the Minnesota Government Data Practices Act or materials from
closed meetings.
3.3 Delivery of Agenda. The Agenda and supporting materials are delivered to the
Council members in person or electronically the Thursday before the Monday meeting.
3.4 Order of Business. Each meeting of the city Council shall convene at the time and
place appointed. Council business shall be conducted in the following order unless
varied as provided herein.
1) Call to Order.
2) Roll Call.
2 1Pa-e
3) Review Agenda
4) Approval of Minutes
5) Consent Agenda
6) Matters from the Floor
7) Reports and Presentations
8) Public Hearings
9) Parks
10) Planning
11) Engineering/Public Works
12) General and New Business
13) Staff and Council Reports
14) Adjournment
3.5 Varying order. With the consent of a majority of the Council, the order of business
may be varied by the Mayor; however, all public hearings shall be held at the time
specified in the notice of the hearing.
3.6 Public Comments. Questions or comments from the public will be limited to the
subject under consideration upon recognition of the Mayor or by a majority vote of the
Council. The Mayor may limit the time provided to address the Council on an issue. The
Council can override the Mayors decision to recognize the public upon majority vote of
the members present and voting.
The public may comment or raise an issue of concern for items not under consideration
by the Council during the "Matters from the Floor" portion of the Agenda. The Council
will not take action on the issue raised at the meeting and the Mayor may limit the time
allowed for such comments.
3.7 Consent Agenda. Routine, non - controversial items will be placed on the consent
agenda for approval in one blanket motion. A Council member or member of the
audience may request that an item be removed for separate consideration; however, a
Council member may abstain from voting, vote against, or recuse themselves from voting
on, any consent agenda item without requesting its removal. Abstentions will be
recorded in the minutes.
4. Presiding Officer
4.1. Presiding Officer. The Mayor is the presiding officer at all meetings of the Council.
In the absence of the Mayor, the acting Mayor shall preside. In the absence of both, the
Administrator shall call the meeting to order and shall preside until the Council members
present at the meeting choose one of their number to act temporarily as presiding officer.
The selection of a temporary presiding officer shall be accomplished by nomination and
majority vote of the members present.
4.2. Participation of the Mayor. The Mayor may move, second, and debate from the
chair, subject only to the same limitations of debate imposed on all Council members.
31Paae
The Mayor is not deprived of any rights and privileges of a Council member by reason of
acting as presiding officer. However, the Mayor is primarily responsible for the conduct
of the meeting. If he or she desires to personally engage in extending debate on questions
before the Council, he or she should consider turning the chair over to another member.
4.3 Maintenance of Order. The Mayor is responsible for the maintenance of order and
decorum at all times. No person is allowed to speak who has not fast been recognized by
the Mayor. All questions and remarks must be addressed to the Mayor, or through the
Mayor to the appropriate Council member, staff, citizen or �epresentativel.
4.4 Powers.
The Mayor has the following powers:
a. To rule motions in or out of order, including any motion obviously offered for
obstructive or dilatory purposes;
b. To determine whether a speaker has gone beyond reasonable standards of
courtesy in his or her remarks and to entertain and rule on objections from other
members on this ground;
c. To entertain and answer questions of parliamentary law or procedure;
d. To call a brief recess at any time; and
e. To adjourn in an emergency.
A decision under (a), (b), or (c) may be appealed to the Council upon motion of any
member by use of a point of order. This motion is in order only immediately after the
challenged decision is announced. The member making the motion need not be
recognized by the Mayor, and the motion may not be ruled out of order if it is made
Imel - - comment [C3]: A Council member will use the
y �--- ------- -------------- -- - - - - -- - - -- Point of Order jprocess to appeal a decision made by
the Mayor. This is accomplished by addressing the
5. Rules, Decorum, and Order Mayor and raising a point of order. Upon
recognition of the Mayor, the Council member raises '.
the objection and grounds for the objection which is
5.1 Points of Order. The Mayor will determine all points of order subject to the right of their voted oil b the Council to determine ifthe
any member to appeal to the Council. If any appeal is taken, the question will be, Mayors decision should be upheld or over ruled
"Should the decision of the Mayor be sustained ?" A majority vote will govern and
conclusively determine the question of brder� _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ comment [c4]: see above.
5.2 Decorum and Order — Council Members.
a. A Council member desiring to speak must address the Mayor and upon
recognition, must address only the question under debate.
b. A Council member desiring to question the staff must address the question to the
city administrator or city attorney, in appropriate cases, who will respond to the
inquiry or designate a staff member to do so.
c. A Council member, once recognized, may be interrupted while speaking only if
called to order by the Mayor, a point of order is raised by another Council
41Page
member, or the speaker chooses to yield to questions from another Council
member.
d. A Council member called to order while speaking must cease speaking
immediately until the question of order is determined. If ruled to be in order, he
or she may proceed. If ruled to be not in order, he or she must remain silent or
alter his or her remarks so as to comply with rules of the Council.
e. Council members must accord courtesy to each other, to city employees, and to
the public appearing before the Council and must refrain at all times from rude
and derogatory remarks, reflections as to integrity, abusive comments and
statements as to motives and personalities.
f. A Council member may move to require the Mayor to enforce the rules. Upon the
affirmative vote of a majority of the Council, the Mayor must do so.
5.3 Decorum and Order — Employees. Staff members must observe the same rules of
procedure and decorum applicable to members of the Council. The city administrator
must ensure that they observe such decorum. Any staff member, including the city
administrator, desiring to address the Council or members of the public must first be
recognized by the Mayor. All remarks must be addressed to or through the Mayor.
5.4 Decorum and Order — Public. Members of the public attending the Council
meetings must observe the same rules of order and decorum applicable to the Council.
The Mayor may order the removal of any person who makes inappropriate remarks or
who becomes boisterous while addressing the Council and bar that person from further
audience with the Council.
5.5 Enforcement of Decorum. The city administrator must carry out the orders and
instructions of the Mayor for maintaining order and decorum in the Council chambers.
5.6 Personal Privilege. The right of a member to address the Council on a question of
personal privilege is limited to cases in which his or her integrity, character, or motives
are questioned or impugned.
5.8 Conflict of Interest. Any Council member prevented from voting because of a
conflict of interest, must refrain from debate and voting. That Council member may
choose to leave the Council chambers during debate and voting on the issue.
5.9 Limitation of Debate. A Council member normally should speak only once on a
subject until every other Council member choosing to speak has done so.
5.10 Dissents and Protests. A Council member has the right to express dissent from or
to protest any action of the Council. A Council member wishing to have the dissent or
protest entered in the minutes should state so with language such as "I would like the
minutes to show that I am opposed to this action for the following reasons:"
5.11 Procedure in Absence of Rules. In the absence of a rule to govern a point or
procedure, Robert's Rules of Order, Newly Revised, should be used as a guide.
51Pa_>e
5.12 Rulings of Mayor Final Unless Overruled. The Mayor will decide all questions
or interpretations of these rules, point of order or other questions of procedure, requiring
ruling. Unless overridden or suspended by a majority vote of the Council members
present and voting, a ruling is final and binding for purposes of the matter under
consideration.
5.13 Amendment of Rules. These rules may be amended at any regular meeting or at a
special meeting that includes amendment of the rules as one of the stated items to be
considered. Adoption of an amendment requires an affirmative vote equal to 4/5 of all
the actual membership of the Council, excluding vacant seats.
6. ADDRESSING THE COUNCIL
6.1 Manner of Addressing the Council. A member of the public desiring to address
the Council is to proceed to the podium and wait to be recognized by the Mayor. After
being recognized, he or she is to state his or her name and address for the record.
All remarks and questions are to be addressed to the Mayor and not to an individual
Council member, staff member, or other person. During a public hearing, all remarks
must be limited to the subject under consideration. No person may enter into any
discussion without being recognized by the Mayor.
6.2 Addressing the Council after Motion is Made. After a motion has been made, or
after a public hearing has been closed, no person may address the Council without first
securing permission from the Mayor or upon majority vote of the Council. The Council
may override the decision of the Mayor to allow the public to address the Council upon a
majority vote of the members present and voting.
6.3 Limitations Regarding Public Comments and Reports. The Mayor may limit or
rule out of order a speaker who addresses the Council on a topic that is currently before,
or about to be submitted for consideration by, a city commission, board or other agency.
If an appeal procedure is or was available, the Mayor may not allow oral coin munication
to the Council outside that procedure. This rule is intended to ensure that a matter
follows the appropriate process and that discussion takes place in the proper Oruml -
6.4 Written Correspondence. The city administrator is authorized to open and attend
to all mail addressed to the Mayor or Council not marked personal and that appears to
relate to city business. All administrative business in those communications that does not
require Council action may be disposed of between Council meetings. A copy of any
communication to the Council must be sent to each Council member weekly.
Correspondence to the Mayor or individual members not of general interest to the
Council should be forwarded to the person addressed.
Communication delivered to city hall relating to a matter pending, or to be brought before
city Council, must be included in the agenda packet for the meeting at which the item is
3®
to be considered. Letters of appeal from administrative or commission decisions must be
processed under applicable ordinance provisions.
7. MOTIONS
7.1 Motions Out of Order. A member may make only one motion at a time. A
substantive motion is out of order while another substantive motion is pending.
7.2 Division of Question. If the question contains two or more propositions, the Mayor
may, and upon request of a member, must, divide the same.
7.3 Withdrawal of Motions. A motion may not be withdrawn by the mover without the
consent of the person seconding it.
7.4 Precedence of Motions. When a motion is before the Council, only procedural
motions may be considered, in order of priority listed below. Unless otherwise noted,
each motion is debatable, may be amended, and requires a majority vote of the full
Council for adoption.
7.5 Motion to Adjourn (not debatable). A motion to adjourn is in order at any time
except:
a) When made as an interruption of a member while speaking;
b) When discussion has ended and vote on a motion is pending; and
c) While a vote is being taken.
7.6 Motion to Fix Hour of Adjournment. Unless otherwise agreed to by at least a
majority of the Council, all meetings and study sessions of the Council must be adjourned
by 11:00 p.m. A motion to set a different specific time at which to adjourn is not
debatable and not subject to amendment except by unanimous vote.
7.7 Motion to Suspend the Rules. A motion to suspend provision of these rules may be
approved only by a vote equal to 4/5 of the actual membership of the Council, excluding
any vacant seats.
7.8 Motion to Table. A motion to table is not debatable and precludes all amendments
or debate of the subject tinder consideration. If the motion prevails, the matter may be
"taken from the table" at any time prior to the end of the next regular meeting, unless the
motion is to either table indefinitely or to a date certain. If the motion is to table
indefinitely, the matter may not be rescheduled without at least a majority approval of the
Council.
7.9 Motion to Limit or Terminate Discussion. A motion to limit or terminate
discussion may be used to limit or close debate on, or prohibit further amendment to, the
pending motion. It is not debatable. If the motion fails, debate must be reopened; if the
motion passes, a vote must be taken on the pending motion.
71Page
7.10 Motion to Amend. A motion to amend is debatable only as to the amendment. A
motion to amend an amendment is in order, but a motion to amend the amendment to an
amendment is not in order. An amendment modifying the intention of a motion is in
order, but an amendment relating to a different matter is not in order. A substitute motion
on the same subject is acceptable, and voted on before a vote on the amendment.
Amendments must be voted on first, then the main motion as amended.
7.11 Motion to Continue. Motions to continue to a definite time are amendable and
debatable as to propriety and time set.
7.12 Motion to Reconsider. A motion to reconsider an action already taken must be
made by a member who voted with the prevailing side, which is the majority side except
that in the case of a tie, the "no's" prevail. The motion must be at the meeting during
which the original vote was taken, including any continuation of that meeting. The
motion cannot interrupt deliberation on a pending matter, but is in order at any time
before final adjournment. If a motion to reconsider is adopted, the prior action taken by
the Council is rescinded, and the matter is returned to the status that it had immediately
before the prior vote was taken. The motion previously voted upon will once again be
pending.
7.13 Motion to Rescind or Repeal. A motion to rescind or repeal an action previously
taken is appropriate when the time for reconsideration has expired. A motion is not in
order if rescission or repeal of an action is forbidden by law.
8. Keeping Record of the Meeting and Minutes
8.1 Keeping of Minutes. Minutes of each Council meeting shall be kept by the clerk or
designee. In the absence of both, the presiding officer shall appoint a secretary pro tem.
Ordinances, resolutions, and claims need not be recorded in full in the minutes if they
appear in other permanent records of the clerk and can be accurately identified from the
description given in the minutes.
8.2 Approvals. The minutes of each meeting shall be reduced to typewritten form, shall
be signed by the clerk and copies shall be delivered to each Council member as soon as
practicable after the meeting. At the next regular meeting following such delivery,
approval of the minutes need not be read aloud, but the presiding officer shall call for any
additions or corrections. If there is no objection to a proposed addition or correction, it
may be made without a vote of the Council. If there is an objection, the Council shall
vote on the addition or correction. If there are no additions or corrections, the minutes
shall stand approved.
8.3 Publication. The clerk shall make available to the public within thirty (30) days of a
regular or special meeting including the action on motions, resolutions, ordinances, and
other official proceedings. Providing access to the minutes through the city's website
shall meet the requirements under this subdivision.
8 1Pagc
8.4 Audio and Video Recording. All regular and special meetings of the City Council
as well as work sessions will be recorded and televised and/or available for viewing via
web streaming. Executive or closed sessions of the Council shall not be recorded unless
required by Minnesota statute.
9. Voting Procedure
9.1 Voting. The votes of the members on any question may be taken in any manner,
which signifies the intention of the individual members, and the votes of the members on
any action taken shall be recorded in the minutes. The vote of each member shall be
recorded on each appropriation of money, except for payments of judgments, claims, and
amounts fixed by statute. If any member is present but does not vote, the minutes, as to
that member's name, shall be recorded as an abstention.
9.2 Votes required. A majority vote of all members of the Council shall be necessary
for approval of any ordinance unless a larger number is required by statute. Except as
otherwise provided by statute, a majority vote of a quorum shall prevail in all other cases.
9.3 Failure To Achieve Required Votes. A matter that fails to achieve the required
number of votes for passage, including a tie vote, is deemed denied. The Council
members voting in opposition may state their reasons for the record. A matter is not
deemed denied if the Council continues the matter to another Council meeting by a
motion adopted by the same number of votes needed for passage.
10. Ordinances.
10.1 Introduction. Every new ordinance or amendment to an existing ordinance will be
introduced to the Council at a work session to get feedback and input. The Council can
refer the matter to an advisory board or commission at this �ime� _
_ _
comment [c6
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
reading of sorts f
to discuss thepol
10.2 Public Hearing. A public hearing on the ordinance or amendment to an ordinance
of ".pose ort
is not required unless specified in City Code or State Law. The Council may, at its
discretion, hold a public hearing.
10.3 Adoption. An ordinance can only be considered for adoption at the next meeting of
the Council following the introduction of the ordinance. Unless otherwise specified by
statute or existing ordinance, an ordinance or amendment thereto will be adopted by a
majority vote of the Council.
10.4 Repeals and amendments. Every ordinance and resolution repealing a previous
ordinance or resolution or a section or subdivision thereof shall give the number, if any,
and the title of the ordinance or code number of the ordinance or resolution to be repealed
in whole or in part. Each ordinance or resolution amending an existing ordinance or
resolution or part thereof shall set forth in full each amended section or subdivision as it
will read with the amendment.
91Pa- -e
10.5 Publication. The administrator shall ensure publication of the adopted ordinance.
The Council may authorize publication of summary of the ordinance by resolution passed
by a majority vote of the Council.
11. Committees.
11.1 Committees designated. Committees shall be appointed by the Council at the first
regular meeting in January of each year. Appointment shall be done via consensus;
however, if more than one member desires appointment to the same committee, the
Council shall vote and majority shall determine the members to committees and
commissions.
11.2 Referral and reports. Any matter brought before the Council for consideration
may be referred by the presiding officer to the appropriate committee or commission, or
to a special committee or commission that the presiding officer appoints to prepare a
written report and recommendation before it is considered by the Council as a whole. A
majority of the members of the committee or commission shall sign the report and file it
with the clerk prior to the Council meeting at which it is to be submitted. Minority
reports may be submitted. Each committee or commission shall act promptly and
faithfully on any matter referred to it.
101Pa`zc
COUNCIL ACTION FORM
Department Council Meeting Item Number
Administration September I4,20O9 G-A Reports
From: Brian Heck, Administrator
Item: 2009 Staffing adjust ent « deliverab|es »
Description/Background/Previous Action
The Council requested that I review the staffing and provide a recommendation on the number of staff
as well as the allocation of staff to meet the needs and priorities established by the Council. This review
was completed and presented to the Council at the last meeting of the year in 2008 with changes to
allocation and numbers effective January I,20O9.
The Council then requested a report on the effectiveness or value gained from the staffing changes.
Attached is my report and assessment.
As the Council will recall, we eliminated the full-time engineering technician and then reallocated staff
time for web administration, communications, recycling / solid waste, parks, and contracting for
engineering technician services as required.
In summary, I believe many of the objectives set for the reallocation have been met.
Council Action:
Memorandum
TO: City Council
FROM: Brian Fleck, City Administrator
DATE: Monday, August 24, 2009
► , '
Last winter I provided the City Council with a list of recommendations for adjustments to the staffing.
The recommendations were approved by the Council and were implemented effective January 1, 2009.
During the 2009 goal setting (project setting) process, Council asked that I provide an analysis or
summary of what the expectations are regarding the changes to staffing and if these expectations are
being met.
As council recalls, the staffing plan called for the elimination of one position and the reallocation of staff
responsibilities and time to enhance the services in other areas. The position eliminated was the
engineering technician position at an annual wage and benefit allocation of $83,238. The savings are
dispersed in the following manner: General Fund $20,809.50, Water Fund $20,809.50, Sewer Fund
$20,809.50 and Storm Water Fund $20,809.50.
These funds were reallocated to offset the costs associated with adding approximately .17 time to the
Communications Tech position, .25 to recycling, and the expansion of the CRR Contract to provide park
coordination services.
The additional time for the Webpage maintenance and improvement came from shifting allocated time
from Planning and Inspections to the Web and additional park staffing was accomplished by moving
time out of General Government to Parks. The resultant increases due to these shifts are offset by the
savings in the other areas.
New spending in the General Fund for 2009 as the result of these shifts equals $11,427 for
communications and approximately $23,000 in additional contract costs for CRR for a total impact of
approximately $34,427. The additional recycling activity comes to $19,102.
The result is an increase of approximately $53,529 and a reduction of $83,238 for a projected net saving
of $29,709. Keep in mind that some of the remaining $29,000 will be used throughout 2009 for contract
services to assist in the preparation of plans and specifications for projects.
11Page
What were the expectations?
One of the main objectives I hoped to achieve in allocating more time to communications and the web
was to increase the quality and level of information as well as improve the coordination between the
information on the Website and the Newsletter.
Since allocating more time for the Website development and maintenance, the entire look of the
website has changed. The site now includes a search function, a little better layout, and better graphics.
We are also able to make changes more quickly to the information on the site as "news happens" such
as the Ash Bore. With the added time devoted to website maintenance, we will be able to update and
improve the SouthShore Community Center page and keep it updated with calendars of events,
reservation information, and better marketing. One objective not yet met, but one we are working on is
entering in the world of e- commerce to allow for more transactions over the internet.
The objective with the increase in time for the communications tech was to increase our visibility within
the community, to ensure our forms and documents have a consistent and uniform appearance, and
increase the use of the Lake Minnetonka Communications Commission in the development and
production of programs and pieces for Shorewood. Since the change, there is better communication
and interaction with the Webpage and pages have been created on Facebook and Twitter. We continue
to monitor the impact of being on Facebook and Twitter. Interaction with the LMCC has increased and a
program featuring Shorewood is in the works.
Conclusion Overall, I believe positive progress has been made in these two areas. Pamela has done
excellent work in revising and refreshing the city's web page and has been keeping the content up to
date so the news and information about the community is uniform and timely. There is better
coordination between the communications technician and the web administrator. New ways of
communicating with the public are being sought and tried. We have room for improvement. We need
to make better use of the Lake Minnetonka Communications Commission and its resources. We need to
ensure mass communications are coordinated better with the communications technician — such would
include letters to neighborhoods or residents related to projects and events in their area to ensure we
are asking the right questions and providing all the necessary information and we need to continue to
seek out ways to improve and push our services out to the web to provide additional options to the
community in contacting and conducting business with us.
Parks
The objectives sought by changing the structure in dealing with parks and recreations was to 1) provide
better direction and follow through for Parks Commission recommendations approved by the City
Council; 2) free public works staff from the day to day administrative activities related to working with
the parks and managing the projects and activities; 3) to develop and implement more programming
and activities in the parks.
In order to accomplish these objectives, we expanded the agreement with Community Rec. Resources
(CRR) to serve as the liaison and coordinator for the parks. CRR, with assistance from city staff, became
responsible working with the Park Commission and implementing the work program recommended and
approved by the Council. Since expanding the duties of CRR, the Park Commission completed an
update to the park master plan and formulated a 2009 and 2010 project list recommended and
approved by the Council. The 2OD9 projects isp|annedtoinc|udeapicniccanopyatSikerwxoodperk,
new signage for all parks, bike racks in all the parks, and preparation of plans and specifications for
rehabilitation and expansion of the Manor park shelter. C)n the plan for 2O1Qis the Manor park shelter,
paint and roof for Badger park, trails in Silverwood and Badger parks, and Badger park tennis court
rehabilitation.
Public Works staff — Larry and James specifically — have been involved in the parks only to the extent of
allocating public works staff for the care and maintenance of the parks or for special projects.
To improve programs, we allocated more time to Twila to serve as the main administrative assistant for
the parks. With her increased involvement over the past couple of years, the programming in the parks
has improved significantly. Tvvi|a has worked to enhance the "Free Fridays at Freeman" and worked to
develop o safety camp that was held in August and was quite a successful program. A new feature, the
"Garage Band Jam" debuted this year with great success and another added feature is the
demonstration "community garden" located at the Skateboard Park is going well and may become a
regular feature in a few of our parks.
Now that Shorewood is responsible for the Community Center, I anticipate the development of
programming located at the community center for residents of all ages. This will be the next challenge
for CKR and Twi|ato take on.
Conclusion park programming and coordination has, from my perspective, been improved and
continues to progress. Our challenges for the next few years will be to improve and market the use of
the Community Center and expand programming to include all ages and even some intergenerational
programming and help the Park Commission implement the park master plan.
Recycling and environmental issues
Approximately 25Y6of the connnnunioationtechnidan'stime isaUocatedto recycling and other
environmental issues. Since this was added to the positions responsibility, recycling collection expanded
tno few of the city's parks atno additional cost to the city. Collection at all parks is included inour
proposal for collection services. The newsletter has contained additional information on resources for
residents regarding recycling and reuse and Hennepin County will be holding a Household Hazardous
Waste Collection at public works in September. This is in addition to the regular spring clean-up we hold
in May.
Conclusion We have increased the information and availability for recycling to occur in the city by
adding parks to the mix, however it is yet to be determined if these efforts will result in greater amounts
of material being collected or result in greater participation by residents. VVe will have toevaluate
progress at year end to see if there have been any changes in these areas.
��
��K�vi��g Forward
Assessing the staffing needs does not always mean looking for reductions in staffing, it can, and often
does, mean looking at the existing allocation of staff and reallocating their time and efforts based on the
particular needs and priorities uf the City. It also could mean an increase in the overall number ofstaff
based on the cost-benefit of using contracted personnel versus city staff, As priorities and technology
change the way we do our work, we need to constantly evaluate where our staff are spending their
time.
Most of the departments are in need of a more detailed review and assessment over the next year and
why | believe the additional attention isneeded.
Parks — we made changes in 2009 to an expanded contract with Community Rec. Resources to serve in
the capacity ofPark and Recreation coordinator and to provide liaison services to the Park Commission.
VVe also expanded the time for the park secretary in this area. Then the City became responsible for the
operation of the Community Center and contracted with Community Rec. Resources to provide
scheduling and oversight for this facility. We need to evaluate the progress of park development and
recreational programs as well as community center activity through the later part of 2009 and the first
part of 2010 to determine if this is the best most efficient way to operate the parks and the community
center and to see if managing all these aspects can efficiently and effectively be accomplished by the
current contractual arrangement.
Planning, Zoning and Protective Inspections — a few minor alterations were made in the 2009 by
reallocating resources from planning and protective inspections to web administration bringing the total
complement in these departments from 3.4 FTEto 3.0. The other reason for examining this
departmentsstaffin8a||ocationhastodovviththestatusofthecityasa"deve|oped"cityente
maintenance mode. While there will continue to be activity with residential project — remodeling,
roofing, additions, etc, significant, large scale "new" developments will be few. We will also see modest
redevelopment ofareas. There will be continued work for the department to ensure all necessary
reports, permits, applications, etc, are process and managed in a timely manner and the evaluation
needs to ensure the department has the necessary resources to accomplish these tasks.
Public Works— the installation of radio-read water meters in all homes with municipal water was to
increase the accuracy of the readings and reduce the staff time necessary each quarter to read meters.
The residual time savings were to be reallocated to other areas of need in the department such as storm
water system management and permit compliance. The Council identified roads a main priority going
forward and the 20 year road plan will assist in this area. The Council also has a goal of an 18 month
time frame from approval of the project tocomp|etionnfthepro]ecte.g.fea»ibi|ity,p|ansand
specifications completed fall of the year, bid and construction spring/summer of the following year.
With the additional emphasis on parks, we need to evaluate if adequate resources are available to
maintain the parks and their structures.
The City operates the water system, sanitary sewer system, and the storm water system as enterprise
utilities. We need to determine if we have the proper number of qualified staff and the proper
resources to properly and efficiently maintain these systems.
Finally, we have the general maintenance of the roads and is the department structured properly to
ensure adequate resources are allocated so the ongoing maintenance activities can be accomplished.
General Government — the implementation of a new phone system may have an impact on the amount
of time front desk staff spend answering and directing calls and taking messages. VVe need to examine if
this is the case and if it is, whether there is the opportunity to reallocate staff time to support the
administrative needs of other departments. In 2009 we reallocated 35% of one front desk staff member
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COUNCIL ACTION FORM
Department: Planning Council Meeting: 9/14/09 Item dumber
r ' i iiM i
Bill Erickson owns three properties in the southwest corner of Shorewood. He and his neighbors have
joined together to purchase a large parcel of land that was in foreclosure for the purpose of rearranging
and enlarging their existing properties. Essentially they propose to make five lots into four. In the
process, they are cleaning up an number of nonconformities that currently exist. Through Mr. Erickson,
they have requested approval of a preliminary plat. Aside from improving zoning compliance, the City
also obtains drainage and utility easements around the new lots, as well as a conservation easement
over the wetland on the property. The Planning Commission held a public hearing on this matter on 4
August and voted unanimously to recommend approval, commending the owners for their efforts
Options Approve the draft resolution, modify the draft resolution, or deny the request.
Staff Recommendation Staff recommends approval of the draft resolution.
Council Action:
RESOLUTION N
RESOLUTION Ro
BILL ERICKSON ADDITION
WHEREAS, Billy Erickson (Applicant) has an interest in certain lands (the Properties)
within the City of Shorewood and has applied to the Council for preliminary approval of a plat to
be known as Bill Erickson Addition; and
WHEREAS, Applicant's request has been reviewed by the City Planner and his
recommendations have been duly set forth in a Memorandum to the Mayor and City Council
dated 30 July 2009, which Memorandum is on file at City Hall; and
WHEREAS, a Public Hearing was held by the Shorewood Planning Commission on
4 August 2009, for which notice was duly published and all adjacent property owners duly
notified.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Shorewood as follows:
FINDINGS OF FACT
1. The Properties consist of five parcels of land that are located at 27930, 27940,
2794, 27920 and 27960 Smithtown Road and contain a total of 356,759 square feet in area.
2. The Properties are located in the R -IA/S, Single - Family Residential /Shoreland
zoning district.
3. The owners of the Properties desire to rearrange the lot lines between the
Properties and propose to do so by replatting the Properties into four residential lots to be
described as the Bill Erickson Addition.
4. With the exception of the lot located at 27960 Smithtown Road, the Properties are
accessed from a private road extending westward from Smithtown Road.
CONCLUSION
A. The Applicant's request for preliminary plat approval of Bill Erickson Addition is
hereby approved.
B. That such approval is subject to the recommendations set forth in the City
Planner's Memorandum dated 30 July 2009, and the Applicant must redraft the existing driveway
easement serving Lots 1 -3, Block 1, Bill Erickson Addition.
ADOPTED BY ' CITY CITd OF THE CITE OF SHOREWOOD this 14th clay of
September 2009.
• l
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-2-
<;rrr or
SHOREWOOD
5755 COUNTRY CLUB ROAD - SHOREWOOD, MINNESOTA 55331 -8927 - (952) 474 -3236
FAX (952) 474 -0128 - www.d.shorewood.mmus - cityhall @ci.shorewood.mn.us
TO: Mayor and City Council
FROM: Brad Nielsen
DATE: 30 July 2009
RE: Bill Erickson Addition — Preliminary Plat
FILE NO. 405(09.05)
Billy and Karen Erickson own the properties at 27930, 27940 and 27944 Smithtown
Road. David and Patricia Wessner own the property to the north of the Ericksons' at
27920 Smithtown Road. Jack and Gretchen Norqual own the property to the south at
27960 Smithtown Road. All of these properties are shown on Exhibits A and B,
attached. The owners have agreed to rearrange the lot lines between the various lots
as shown on Exhibit C. For the most part the proposed division/combination splits up
the property at 27944 and redistributes the land among the adjoining lots.
Until recently, all of the properties in question had dwellings on them. In the past
several weeks the homes on 27944 and 27960 have been demolished. A new house is
being built on 27960. The house at 29944 will not be replaced.
The subject properties are located in the R -lA /S, Single - Family
Residential /Shoreland zoning district. Existing and proposed lot sizes for the
properties are shown on Exhibit D, attached. Access to all of the lots will remain
unchanged. Lots 1 -3 are accessed via a private road extending west from Smithtown
Road. Lot 4 has its own private road that is shared by another parcel to the south.
Due to the number of properties involved and the complexity of legal descriptions
that would result for both the lots and the required easements, the proposed
IM
���� PRINTED ON RECYCLED PAPER
Memorandum
Re: Bill Erickson Addition -- Preliminary flat
30 July 2009
rearrangement is being processed through a formal platting process. The applicant
has requested preliminary plat approval at this time.
Unlike most plats, this one results in one fewer lots than what exist today. The
purpose of the request is to redistribute the land from one parcel to the four parcels
adjoining it. Even though some of the proposed lot lines remain somewhat
gerrymandered, the lot configurations are considerably less convoluted than they are
at present. For the most part, the proposed lot lines reflect natural features and
existing use patterns.
In evaluating the applicant's request, the following aspects of the proposal should be
considered:
Existing nonconformities. Currently, the property at 27930 is quite substandard
with respect to area. Its size will be increased from 25,636 square feet to 40,000
square feet, bringing it into conformance with R -1 A/S standards. At the same
time, the increased area for this lot lowers the impervious surface to lot area ratio
from 26.7 percent to 17.3 percent, bringing it into compliance with Shorewood's
Zoning Code. It may be worth noting that all of the lots will be under the 25
percent maximum.
A small accessory building on 27960 (Lot 4) is currently too close to the side lot
line. The proposed plat will bring that building into conformance with zoning
requirements. As part of his building permit for a new dwelling on that lot, the
owner has posted an escrow, guaranteeing that the nonconforming structure will
be moved or removed if the plat is not recorded.
The existing tennis court on Lot 1, if not removed, will be saw -cut to comply with
the 10 -foot side setback requirement.
2. Easements. Shorewood's Subdivision Code requires 10 -foot drainage and utility
easements around each lot. In addition, a conservation easement is required over
the wetland area (shown as pond) in the middle of the properties. This easement
must extend to the 35 -foot natural buffer for the wetland as well.
Access. While access to the properties remains unchanged, a new easement will
have to be created over Lot 2, in favor of Lot 3. This can be included with the
final plat submission for the property.
4. Park dedication. Since no new lots are being created, there is no park dedication
fee required for this project.
-2-
Memorandum
Re: Bill Erickson Addition — preliminary Mat
3a July 2009
�.
Grading, drainage and utilities. Since no new lots are being created, utility service
remains unchanged. Other than site restoration resulting from the demolished
home at 27944, no grading or site alteration is proposed in conjunction with the
plat. No local sanitary sewer access charge (LSSAC) is required.
6. Tree preservation. Again, since no physical work is to take place, tree
preservation and reforestation is not an issue.
The applicant has worked with City staff to address all issues associated with the
proposed lot line rearrangement, resulting in lots that conform better to Shorewood's
development regulations than what exist today. It is recommended that preliminary plat
approval be granted subject to the following:
A final plat must be submitted within six months of Council approval of the
preliminary plat. With the final plat, the applicant must submit title opinions or
title commitments for all of the properties involved for review by the City
Attorney.
b. if the tennis court has not been reduced in size or removed prior to final plat
submission, an estimate for the work should be submitted, from which a letter of
credit or cash escrow will be required to guarantee that the work will be done
within a prescribed period of time (e.g. 90 days).
c. The applicant's surveyor should prepare a legal description for the wetland and
buffer area, from which the applicant's attorney should prepare a conservation
easement.
d. The applicant's attorney should prepare a driveway easement over Lot 2, in favor
of Lot 3.
Cc: Brian Heck
Mary Tietjen
James Landini
Larry Brown
Billy Erickson
David Crook
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SUBJECT PROPERTIES
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LOT TABULATIONS
COUNCIL ACTION FORM
Background:
The 2008 — 2012 Capital Improvement Program (CIP) has listed, as a 2009 project, the construction of
the Lake Mary storm water outlet for an amount of $457,000. Attachment 1 is an excerpt from the CIP
of record.
On July 13, 2009, Engineer Landini presented to the City Council a request for proposals for consultants
to prepare a feasibility report for this project. Attachment 2 is the memorandum (cover memo only)
that was presented to the City Council. During consideration of this item, the City Council asked that
this item be postponed and that Staff return to the City Council in September with any additional
information or alternatives, to assist the City Council in determining if this project is justified.
Attachment 3 is the excerpted minutes from that meeting.
As has been presented previously, Lake Mary (which is actually a wetland) does not have a proper
outlet. As such, during years of heavy rainfall accumulations, the Public Works Department has been
called upon to set up temporary pumping of the lake, to avoid damage to adjacent homes and
properties. This scenario occurred in the years 2004, 2005, and 2006.
There are 87 properties that are tributary to Lake Mary. Of those 87 parcels, 20 parcels are immediately
adjacent the floodplain area for this water body. As Mr. Landini has documented, the emergency or
overland flow elevation for this pond is at elevation 957.1. The adjacent low opening of the lowest hoe
is at elevation 957.5. Thus, there is 0.4 feet (4.8 inches) of difference between the two elevations.
Attachment 4 is an aerial map of the overall area. It should also be mentioned that Lake Mary is a DNR
protected water. Therefore, the City would not be permitted to dredge, fill or alter the water body at or
below the ordinary high water line.
During the instances of pumping, Public Works has rented a large 8 inch diameter discharge pump and
placed this at the connected wetland on the property of 23935 Clover Lane. In addition, 8 inch diameter
discharge hose was extended on the southerly edge of the roadway of Clover Lane to a storm sewer
drain located at the intersection of Clover Lane and Minnetonka Drive. This existing storm sewer
crosses Minnetonka Drive, along the length of Gillette Curve and empties into a wetland between
Council Action:
Gillette Curve and Wood Duck Circle. Ultimately, this wetland drains through a portion of the City of
Excelsior and to Lake Minnetonka. Attachment S depicts the route of the flow.
During the times of pumping, staff tallied up the total cost including equipment, rentals, and labor costs
associated with this averaged $9,321 per occurrence.
Certainly, when the cost per occurrence is compared to the cost of the proposed project, it goes without
saying that the city can perform the operation approximately 49 times before the financial payoff is
reached. Certainly, based on this alone, the project is not financially feasible.
When this project was programmed, other considerations included the impacts to the neighborhood.
Mature trees have been lost, minor damage to house foundations, and water lapping at the walls of two
homes, in particular, has occurred. In addition, the few driveways along Clover Lane are obstructed (or
ramped over) by the discharge piping during pumping operations. To date, the residents have been very
patient with this.
Since this lake is a protected water, and the proximity of the homes that are impacted the most are
within close proximity to the lake, it is not feasible to dredge the lake or build up dykes outside the
ordinary high water line to protect these structures.
To date, the feedback received by the City Council has been that the cost of the project, compared to
the limited number of parcels involved, makes this project very difficult to justify.
Options
1. The City Council may proceed with preparation of a feasibility study to formalize costs
estimates, benefit ratios, and explore any other alternatives that may be present.
2. The City Council may opt to remove the project from the CIP and direct Public Works to
continue pumping Mary Lake, as needed.
Staff Recommendation
Based upon the payback period required for this project, and the feedback received, staff is
recommending that Option 2 be chosen.
Rampart Ct, Drainage
Lake South Auto Drainage
5830 Echo Rd Drainage
6180 Chaska Rd Drainage
Valleywood Rd. Drainage
Stormwater Management Total
GRAND TOTAL
STV -12.04 1
4 CF�7Z�C71 1Y1.� ?7'1'C'T?P�77P ��7 "t��1'Ct1 "'3Z
8,000
STM -12 -05 1
21,000
21,000
STM -12 -06 1
33,000
33,004
STV -12 -07 1
4,000
2008 t����.r 2012
STV -19 -03 9
45,000
45,000
PROJ ECTS EPA TM NT
Department
Project# Priority 2008 2009
2010
2011 2012
Total
Stormwater Management
Harding Lane Drainage
STM• 19 -01 1 97,000
97,000
Lake teary Outlet
STY -09-02 1 457,000
457,000
Smithtown lane
STM -09 -03 1 5G
60,000
Meadow ew Rd Stomp
STM -10 -01 1
20,000
20,000
hlelsine Dr Drainage
STM -10.02 1
16,000
16,000
6180 Murray Drainage
STM -10-03 1
36,000
36,000
5925 Grant Drainage
STM -10.04 1
49,000
49,000
Vine HUI Road Stormwater
STM -11.01 1
556,000
556,000
BouklerBrldge Lit Station
STIV -12.01 1
243,000
243,000
Star Roads Stormwater
STV -12.02 1
89,000
99,000
Strafford Pi Drainage
STM -12-03 1
30,000
30,000
Rampart Ct, Drainage
Lake South Auto Drainage
5830 Echo Rd Drainage
6180 Chaska Rd Drainage
Valleywood Rd. Drainage
Stormwater Management Total
GRAND TOTAL
STV -12.04 1
8,000
8,000
STM -12 -05 1
21,000
21,000
STM -12 -06 1
33,000
33,004
STV -12 -07 1
4,000
4,000
STV -19 -03 9
45,000
45,000
614,000
121,000
556,000
473,000
9,764,000
614,000
121,000
556,000
473;000
1,764,000
ATTACHMENT 1
90 CIP Excerpt
^y i
"... a
� s
CITY OF
'
5755 COUNTRY CLUB ROAD ® SHOREWOOD, MINNESOTA 55331 -892.7 ® (952) 474 -3236
FAX (952) 474 -0128 a www.ci.shorewood.mn.us - cityhall @cl.shorewood.mn.us
MEMORANDUM
TO: Mayor and City Council
Brian Heck, City Administrator
FROM: James Landini, City Engineer
DATE: July 8, 2009
RE: Authorize Request for Proposals for the Lake Mary Outlet Project Feasibility Study
Staff seeks direction on the 2009 Capital Improvement Project Lake Mary Outlet Project Feasibility
Study. During the 2009 Budget process Council commented that they would like to discuss this project
before starting any work.
Currently the 2009 budget has $457,000 earmarked for the Lake Mary Outlet project. This project
would require a loan to fund the budgeted amount. The loan is currently planned to originate from the
Sewer Fund.
There are five drainage problem areas associated with the high water elevation of Lake Mary. The area
numbers are 24, 25, 30, 37 and 39 from the Analysis of Drainage Problem Areas Within the City of
Shorewood report. Existing conditions as stated in the report list an emergency overflow elevation of
Lake Mary of 957.1 with a low floor opening elevation of an adjacent home at 957.5 providing 0.4 feet
of buffer.
"There are 87 properties located in the contributing drainage area.
Recommendation
Staff recommends Council direct Staff to collect proposals for the Lance Mary Drainage
Improvement project feasibility study.
PRINTED ONI RECYCLED PAPER ATTACHMENT 2
Memo to Council
CITE' OF SHOREWOOD REGULAR COUNCIL MEETING MINUT
Jrtly 13, 2009
Page 13 o'122
Councilmember Zerby stated based on the plans for reclamation of Smithtown Lane it appears the radius
to tun from Smithtown Road on to Smithtown Lane is wide. He explained there is an unofficial walking
path /bike trail on that side of the road. The radius width could encourage drivers to take the turn wider.
He asked if WSB and Associates could make that smaller, Landini indicated he would convey that to
WSB.
Zerby moved, Woodruff seconded, Adopting RESOLUTION NO. 09 -038 "A Resolution Ordering
Improvement, Approving Plans, Specifications and Estimates and Authorizing Advertisement for
Bids, City Project 09 -02, 09 -03, Hai-ding .Lane, Harding Avenue Reconstruction and Smithtown
Lane Reclamation Projects." Motion passed 5/0.
C. Authorize Request foe• Proposal lot- the Lake Mary Outlet Project Feasibility Study
Engineer Landini stated Staff would like direction from Council regarding the 2009 Capital Improvement
Program Lake Mary Outlet Drainage Improvement Project feasibility study. He noted that during the
2009 Budget process Council commented it would like to discuss this project before starting any work.
He explained the 2009 budget has $457,000 earmarked for this project. ' ]'his project would require a loan
from another fund, and the current plan is to have the Sewer Fund be the lending fund.
Landini explained there are five drainage problem areas associated with the high water elevation of outlet.
The Analysis of Drainage Problem Areas within the City of Shorewood report indicates the area numbers
are 24, 25, 30, 37 and 39. The conditions stated in report list an emergency overflow elevation of the Lake
Mary Outlet of 957.1 with a low floor opening elevation of an adjacent home at 957.5; this provide four -
tenths of a foot of buffer. There are 87 properties located in the contributing drainage area.
Landini stated Staff recommends Council direct Staff to collect proposals for the Lake Mary Drainage
Improvement project feasibility study.
Councilmember Bailey stated he is not convinced it's a worthwhile project because the cost per property
in the area is extremely large. He suggested other alternatives be considered. He is not in support of doing
anything with this project this year. Councilmember Turgeon concurred with Bailey's comments.
Councilmember Woodruff stated Council would only be approving the feasibility study. He asked what
the cost of the study would be, That will influence his decision. Landini stated the cost for the study is
estimated to be approximately $30,000 — $40,000 because of the project's size and complexity.
Councilmember Turgeon stated she thought there was a lot of feasibility type information available.
Mayor Lizee stated there is some property identification information available. Engineer Landini stated
there are five pages in the Analysis of Drainage Problem Areas within the City of Shorewood report
explaining the drainage issues, but they do not go into the depth of the outlet pipe. Landini stated Director
Brown would have the location of all the pipes and hoses.
Councilmember Woodruff asked what it would cost to mitigate the problem today. He stated the City
could pump the outlet many times for the cost to correct the problem. Engineer Landini stated the City
owns the pump to pump the outlet.
Councilmember Bailey stated he is not confident Staff has explored all of the options. He thought at one
time the outlet was basically draining itself because the City punched a hole in the bottom of the outlet.
ATTACHMENT 3
Council Meeting Minutes
July 13 ", 2009
CITE' OF HOREW OD REGULAR COUNCIL [VIEETING MIN T <;S
July 13, 2009
Page 14 of 22
Councilmember Woodruff suggested this be continued to another meeting tvhetl I')irector Brown would
be available to answer questions.
"There was consensus to continue this to a September Council meeting.
Mayor Liz6e recessed the meeting at 8:58 P.M.
Mayor Liz6e reconvened the meeting at 9:04 P.M.
D. Accepting Low Quote and Awarding Contract for 2009 Pavement Markings
This was removed from the consent agenda at Councilmember Turgeon's request
Councilmember Turgeon asked how often the roadways had to be striped. Engineer Landini stated
Smithtown Road and Yellowstone Trail need it more than once a year. Landini noted the roadways were
re- striped in 2008. He explained if Council wants striping that lasts longer then it will cost three times as
much and last twice as long.
Turgeon moved, Zerby seconded, Adopting RESOLUTION NO. 09.036 "A Resolution Accepting
Quote and Awarding Contract for 2009 Pavement Marking Project." Motion passed 510.
10. GENERAL/NEW BUSINESS
A. Support of Lake Minnetonka Communications Commission Optic Stimulus Grant
Application
Councilmember Woodruff stated the Lake Minnetonka Communications Commission (the LMCC) has
been discussing enhanced communications for its seventeen member cities. It began discussing fiber
optics to the home about one year ago. He is the chair of a LMCC committee that has been investigating
fiber to the home (FTTH). The American Recovery and Reinvestment Act (ARRA) provides for
$7.2 billion in funding to further broadband communications throughout the United States, The LMCC is
trying to determine if it's possible to develop a broadband network throughout its seventeen member
cities and the City of Mound.
Woodruff gave a presentation about the LMCC's FTTH grant application for a stimulus grant. The
highlights of the presentation are as follows.
➢ A fiber optic network is a network that provides data, television and telephone services.
The network would have virtually unlimited capacity and speed. The network would be
available to all residents, businesses and organizations within the eighteen cities. The
network would be a physical infrastructure. The network would be operated for the public
benefit; it would be a non -profit organization. The network would be an investment in the
communities' fixtures.
➢ Studies have shown the United States is currently ranked as number seventeen in the
world with regard to its broadband capabilities.
➢ There are a lot of communities in Minnesota and the US that either have built or are
building FTTH networks. Some examples are Monticello, Minnesota; Northfield,
Minnesota; Dalton, Georgia; Lafayette, Louisiana; and Lake Forest, Illinois. Most of the
FTTH efforts to date have been highly successful, in part due to good planning and
execution.
ATTACHMENT 4
z Site Location
G � z ATTACHMENT 5
Pumping Diagram
COUNCIL ACTION FORM
Department Engineering Council Meeting 9/10/09 Item Number:
Item Description: 2019 • •.•Project Status U
Council awarded the construction contracts to Northwest Asphalt to rehabilitate
Smithtown Lane, Harding Lane and Harding Avenue. Below is a status update.
Harding Lane and Harding Avenue:
9/2/09 Traffic Control Signs were delivered.
+- 9/3/09 Surveyors will mark clearing limits and pond excavation.
9/4/09 Preconstruction meeting scheduled for 10am.
9/9/09 Clearing and Grubbing (tree and brush removal)
9/11/09 Potential Milling of Harding Land and Harding Avenue
Week of 10/19/09 potential paving
Smithtown Lane:
9/2/09 Traffic Control Signs were delivered.
+- 9/3/09 Surveyors will mark clearing limits.
9/4/09 Preconstruction meeting scheduled for 10am.
9/8/09 Waiting for Utility relocation news from Qwest. (Project may need to
be postponed till 2010 if Qwest cannot move telephone lines in timely
manner)
9/9/09 Clearing and Grubbing
9/9/09 Waiting for Utility relocation news from Access Fiber Optic.
Week of 9/14/09 Xcel installs new poles and moves wires (weather
dependent).
Week of 9/21/09 Mediacom could relocate cables to new poles (if Xcel is
finished).
Additional or amended information will be presented at the meeting on 9/14/09.
Staff Recommendation
Accept report.
Council Action:
COUNCIL ACTION FORM
wor"NUIMIM
Council Meeting Item Dumber
September 14, 2009 10 - A
From: ,
2010 Budget
Description /Background /Previous Action
Each year the Council is asked to approve the budget for the Lake Minnetonka Communications
Commission, a joint powers organization of 17 municipalities, charged with administration of the City's
franchise agreement with MediaCorn and for managing the public access. The LMCC also provides for
the recording and play back of the City Council meetings, work sessions, and special meetings on the
local cable access channel as well as streaming on the Web.
Revenue for the LMCC is provided by franchise fees paid by subscribers to the cable service and Public,
Education, and Government (PEG) access fees, also paid by the cable company.
Recommendation: Staff recommends approval of the LMCC Budget as presented
Council Action:
ST. BONIFACIUS Sincerely,
SHOREWOOD LAKE MINNETONKA COMMUNICATIONS COMMISSION
SPRING PARK
TONKA BAY Sally Koenecke
Executive Director
VICTORIA
Enclosure
WOODLAND
August 26.. 2009 vo
RE: Approval of LMCC 2010 Budget
c-\A0
DEEPHAVEN
a 0
EXCELSIOR
Dear Mayor and Council Members:
The Lake Minnetonka Communications Commission (LMCC) passed the enclosed
GREENWOOD
budget for 201 at the last full LMCC meeting on August 18, 2009.
INDEPENDENCE
This budget is not funded with tax dollars, but rather a cable company franchise fee paid
annually to the LMCC. We are also receiving a PEG (public, educational. governmental)
LONG LAKE
access fee for community use of the production studio.
LORETTO
1 am submitting the budget to all city members of the LMCC for review and approval
according to out Joint Powers Agreement. Please send me the minutes
MAPLE PLAIN
or resolution of your actions regarding the LMCC Budget as we keep a record of
approval on file at the L C Offices.
MEDINA
if you would like me to attend your council meeting toartswer any questions please let
me know the date and time of the meeting or the time I would placed on the agenda, The
MINNETONKA
BEACH
LMCC needs approval of the mqjority of the cities to proceed with the proposed budget.
MINNETRISTA
Thank you for your continued support and use of the television facilities and especially
your participation in the candidate's statements and forums that appeared on LMCC
ORONO
Channel2l.
ST. BONIFACIUS Sincerely,
SHOREWOOD LAKE MINNETONKA COMMUNICATIONS COMMISSION
SPRING PARK
TONKA BAY Sally Koenecke
Executive Director
VICTORIA
Enclosure
WOODLAND
Lae Minnetonka Communications Commission
Year 2010 Budget
The Lake Minnetonka Communications Commission is not funded by tax dollars and its
operating budget is derived from cable franchise fees and PEG fees to cable subscribers.
The Lake Minnetonka Communications Commission maintains a fund balance as a
reserve to continue operations if unforeseeable funding losses should occur. These could
include lowered franchise revenue, legislation resulting in reduced funding, or other
revenue losses. The LMCC has some financial obligations, such as the recent building
purchase payments, that would have to be accounted for even if the legislature eliminated
franchise funding. The LMCC studio and offices are located at 4071 Sunset Drive in
Spring Park.
The 2010 Budget Committee is maintaining staff and service budget considerations made
in past years due to the favorable reception to video streaming and improvement of our
programming efforts. The LMCC has maintained its budgeted balance for the first seven
months of 2009. The LMCC continues to provide excellent service to area residents with
its programming and streaming services. The streaming service, begun in 2006,
continues to exhibit growth in the numbers of residents accessing the "on demand" city
council meetings. The LMCC earned two national programming awards this year, a Telly
Award and a National Association of Telecommunications Officers and Advisors Award
for excellence in community programming. Other programming produced for and with
the cities included public safety programming, city events and festivals, state of the city
addresses, Tonka Report with city administrators, candidate forums, community
development programs, school district and non - profit organizational programming. The
LMCC continues to resolve cable subscriber complaints and monitors the franchise
agreement with Mediacom.
The following is a summary of the budget considerations made by the 2008 Budget
Committee:
The budget is proportioned into three categories, Franchise, Studio and Capital:
Franchise Fund
This fund is supported entirely by franchise fees and interest on investments. Activities
accounted for in this fund are related to the oversight responsibility of the Commission
representing the member cities' interest in the cable operator's compliance with the
franchise agreement. This fund also supports the complaint process and resolution of
subscriber complaints reported to the LMCC. The LMCC also represents its member
cities by monitoring and participating in the legislative activities at the state and federal
levels.
Studio Salaries and Studio Capital Fund
Last year due to an FCC ruling the studio budget was presented a little differently. Due
to the possibility that the PEG fee may only be used for capital expenditures the Budget
Committee put Studio Salaries as an operating expense. The other funds needed for the
studio are classified as Access Studio Capital as the expenses incurred here result in a
product, that being community programs. The Budget page for studio is divided into two
categories, Access Studio Operating (salaries) and Access Studio Capital. LMCC
Attorney, Bob Vose was consulted on this decision and he stated that it was good that we
have been putting the budget into two categories (Franchise and Studio) in previous
years.
Capital Improvement Fund
The Capital Improvement Fund supports the acquisition of new equipment and the need
for replacement of equipment and leasehold improvements presently existing. A listing
of proposed equipment is included. The equipment list is projected, as pricing may have
changed prior to the time of purchase. Purchases are subject to approval by the
commission and may change if technology dictates better options. In 2010 the capital
budget will be kept at a minimal amount due to the economy and the purchase of the
building we are occupying and with the possibility that the franchise fees may go down.
The fund balance was increased due to this, however, franchise fees did not go down in
the second quarter but continued to increase. A five -year capital plan that staff has
developed in strategic planning projects increases in 2011 and 2012. The LMCC will
also be researching possible improvements to the building in 2010 since we now own it.
Maintaining a higher fund balance in 2010 is a safeguard for future planned expenditures.
Submitted by:
Sally Koenecke
LMCC Executive Director
Lake Minnetonka Communications Commission
2010 Proposed Budget
Franchise Studio Tot-
Administration Capital All F
Franchise Fees
150,000 30I,740
451,740
PEG Fees
105,496
105,496
Mound Usage Fees
45,444
45,444
Studio Rental Dub Fees
7,200
7,200
Interest
1,540
1,540
Insurance Refund
25 0
250
Proiected Total Revenue 150,000 461,670 611,670
Expenses
Projected Total Fr. Exp. And Studio Salaries 149,931 252,057 401,988
Projected Total Studio Capital Expenses 137,661 137,661
Capital Equipment Budget
Proposed 2010 Capital Equipment Budget 23,800
Total Expenses (Fr. Exp. Studio Salaries, Studio Cap., Cap. Equip) 563,449
Projected 2010 Beginning Fund Balance
440,302
Projected 2010 Revenues
611,670
1,051,972
Projected Fr. Exp. And Studio Salaries
401,988
Projected Balance Before Studio Cap. Exp.
649,984
Projected Studio Capital Expense
137,661
Projected Balance Before Equip. Cap. Exp.
512,323
Projected Equip. Capital Expense 23,800
Projected Balance Before Franchise Audit 488,523
Projected Franchise Audit 21,150
Projected Balance Before Assessment of Cable Servic. 467,373
Projected FTTP Education and Assessment 0
Fund Balance Before Contingency 467,373
10% Contingency 46,737
Projected 2010 Fund Balance After Contingency 420,636
Lake Minnetonka Communications Commission
20103 Proposed Budget
Franchise Administration
Expenses
Personal Services
101 Salaried Full -time
103 Salaried Part-time
121 Pera Cont.
122 FICA Cont.
131 Health Insurance
151 Workers Comp. Insurance
Total Personal Services
Supplies
200 Office Supplies
210 Special Events/Meetings
220 Repair & Maint. Supplies
Total Supplies
Professional Services
301 Accounting/Audit Fees
304 Legal Fees
314 Payroll Services
318 Janitorial Services
319 Security Services
325 Computer /Consulting
326 Training
Total Professional Services
Other Services and Charges
309 Copier Expense
321 Telephone /Communications
322 Postage
331 Travel School & Conference
332 Mileage
350 Printing and Publishing
360 Insurance
380 Utilities
384 Refuse & Recycling Collection
401 Contracted Building Repair
404 Maint. Repair Equip.
412 Building Rent
413 Equipment Rental
433 Dues & Subscriptions
438 Property Taxes
439 Contingency
440 Advertising
395 Bank Finance fee
443 Licenses
Total Other Charges
Capital Outlay
599 Building Improvements
Total Expenditures
Other Communications Proiects
49855 Cable Operator Audit
49856 Broadband Connectivity Feasibility
49857 Purchase 4071 Sunset Dr. (contingency)
2008
2008
2009
2009
2009
2010
Rdopted
Actual
Proposed 6 Mo. Act.
Projected
Proposed
42,084
44,608
43,346
21,401
44,608
45,946
20,629
21,092
21,660
10,762
21,660
22,309
4,300
5,012
4,387
2,326
4,652
4,790
6,136
6,166
6,700
2,525
5,500
5,660
10,707
11,897
11,000
5,647
11,294
11,000
500
729
650
694
694
700
84,356
89,504
87,743
43,355
88,408
90,405
1,250
1
1,300
572
1,300
1,300
480
341
500
216
500
500
400
52
300
0
300
200
2,130
1,70
2,100
788
2100
2000
5,868
6,601
6,040
1,825
6,040
6,220
2,250
3,226
2,250
3,561
4,500
3,000
645
674
650
386
650
700
1,300
1,080
1,200
370
1,200
1,200
470
490
470
200
470
470
1,800
1,199
1,800
200
1,000
1,250
500
0
400
0
400
400
12,833
13,270
12,810
6,542
14,260
13,240
2,900
2,627
2,900
1,621
2,900
3,000
1,050
881
1,100
497
1,000
1,100
1,300
1,367
1,300
627
1,300
1,300
9,000
9,669
9,000
2,570
9,000
9,000
600
1,183
650
342
650
670
2,040
732
2,000
550
1,750
1,800
2,250
1,754
2,250
1,864
2,250
2,000
4,275
3,677
4,700
2,039
4,500
4,700
300
161
300
253
400
400
1,500
1,127
1,500
409
1,500
1,500
750
310
400
101
400
250
10,755
10,708
10,970
5,086
10,970
12,746
500
278
400
0
300
300
1,900
1,681
1,900
1,791
1,792
1,800
2,442
2,442
2,442
1,221
2,442
0
2,300
738
1,200
640
1,200
1,200
300
0
300
0
150
300
0
20
25
0
20
20
200
100
200
100
100
200
44,362
39,455
43,537
19
42,624
42,286
1,000 655 1,000 0 1,000 2,000
144,681 144,588 147,190 70,396 148,392 149,931
0 0 14,000 14,150 14,150 $21,150
0 0 1,500 15,377
55,115 0 41,462 85,907 85,907
Lake Minnetonka Communications Commission
2010 Proposed Budget
Access Studio Operating
Professional Services
2008
Adopted
2008
Actual
2.009
Proposed
2009
6 Mo. Act.
2009
Projected
2010
Proposed
Personal Services
101 Salaried Full -time
161,264
167.499
169,327
81,140
168,500
173,555
103 Hourly Part -time
23,400
21,691
21,000
12,783
24,000
24,720
121 Pera Cont.
10,391
11,694
12,751
5,427
12,751
13,130
122 FICA Cont.
13,657
13,210
13,857
7,089
14,000
14,420
131 Health Insurance
18,232
20,505
18,232
9,614
18,232
25,417
151 Workers Comp. Insurance
650
948
790
902
790
815
Total Personal Services
227,594
235,547
235,
116,955
238,273
252,057
Access Studio Capital
1,000
-
600
0
600
600
Su lies
41,538
39,493
42, 532
18,597
41,412
42,520
200 Office Supplies
1,100
1,311
1,130
572
1,130
1,160
210 Special Events/Meetings
1,100
795
1,130
504
1,130
1,160
220 Repair & Maint. Supplies
400
52
400
0
400
400
225 Studio Expendables
3,500
2,734
3,600
1,249
3,000
3,100
Total Supplies
6,100
4,892
6,260
2,325
5,660
5,820
Professional Services
301 Acct. Fees
5,868
6,601
6,040
1,825
6,040
6,220
302 Access Contractors
23,750
24,061
25,072
12,404
25,072
25,825
304 Legal Fees
1,750
1,452
1,800
1602
2,500
2,000
314 Payroll Services
1,500
1,573
1,550
901
1,800
1,850
318 Janitorial Services
3,000
2,520
2,500
1,199
2,500
2,575
319 Security Services
470
490
470
200
400
450
325 Consulting- computer
4,200
2,796
4,500
466
2,500
3,000
310 Training
1,000
-
600
0
600
600
Total Professional Services
41,538
39,493
42, 532
18,597
41,412
42,520
Other Services and Charges
309 Copier Expense
2,900
2,627
2,900
1,621
2,900
3,000
321 Telephone /Communicat
2,450
2,605
2,525
1,159
2,525
2,550
322 Postage
1,300
1,367
1,350
627
1,350
1,350
331 Travel School & Conference
4,500
3,751
4,630
70
4,630
4,770
332 Mileage
900
1,061
900
639
900
1,000
350 Printing and Publishing
2,040
732
1,800
550
1,500
1
360 Insurance
5,250
4,093
3,500
4,348
4,348
4,478
380 Utilities
9,975
8
11,000
4,741
11,000
10,000
384 Refuse & Recycling Collection
300
161
320
253
500
500
401 Contracted Building Repair
1,500
1,126
1,500
409
1,000
1,500
404 Maint. Repair Equip.
4,100
672
4,000
101
2,000
2,000
412 Building Payment
32,267
32,125
32,913
15,257
32,913
38,238
413 Equipment Rental
500
278
500
0
300
500
433 Dues & Subscriptions
1,800
1,682
1,800
1,792
1,800
1,800
438 Property Taxes
7,326
7,326
7,326
3,663
7,326
0
439 Contingency
1,300
738
1,300
640
1,300
1,300
440 Advertising
300
1,734
1,000
26
1,000
1,000
441 Van Operation
1,300
1,300
1,300
1716
2,000
1,500
442 WebstreamingBroadband
10,585
3,898
10,585
9,346
10,585
10,585
443 Licenses
600
300
400
300
400
350
Total Other Charges
91,193
76,155
91,549
47,258
90,277
88,221
Total Expenditures
366,425
356,087
140,341
68,180
137,349
136,561
Buildine Improvements
655
100
$0
$0
1,100
Total
366,425
356,742
376,398
$185,135
$375,622
$389,718
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Quarterly LMCD Report to Shorewood City Council
Dick Woodruff
September 14, 2009
2010 budget approved at $33IK levy and $565K total spending, no change from
2009. Decrease cost for Shorewood of $455 (due to funding formula). Increasing
2010 spending on exotic species prevention (inspection and education)
Strategic Planning: completed Vision Statement, Mission Statement, Objectives
and Goals. Now working on detailed project plans for the remainder of 2009 out
five years. Expect release of Plan to member cities by year end.
Exotics Task Force: Meeting monthly, focus on 3 -bay milfoil treatment program
operational status and results and developing a comprehensive exotic species
prevention plan. The prevention plan is to be ready for full Board review /approval
in January with implementation to start IQ 10. LMCD, LMA, DNR, Army COE,
Three Rivers Parks, Hennepin County all participating in plan development,
Chemical Milfoil treatment was done in Gray's and Phelps bays 1 St week of June.
Carmans bay was not done due to shortfall in property owner participation.
Results as of 8/31 inspection tour were very good with very limited pockets of
milfoil found and no surface matting. Full report from the Army COE due in
October.
- Flowering rush was found in Brown's, Crystal and Smith's bays. Due to the
limited areas, the DNR used their funds and chemically treated in August. The
DNR is actively monitoring results and looking for other occurrences. Once
established, the history is that elimination is not possible, but control is.
- Milfoil harvesting of non - chemically treated navigation areas was completed in
mid - August with 170 truck loads collected vs. 97 in 2008 and 148 in 2007. Just
more growth this year.
- Water level remains low. MCWD closed the dam on 6/2 and it remains closed.
I attended 100% of all Board Meetings June through August as well as two of
three Exotics Task Force meetings, two of two Strategic Planning meetings and
two of two milfoil chemical treatment inspection tours.
U T
NC11 ACTION FORM
Department Council Meeting Item Number
Administration September 14, 2009 Executive Session 12
From: Brian Heck, City Administrator
Item — Union Negotiations
Description/Background/Previous Action
The City has received notification from the AFSCME Union representing the Public Works employees.
Their contract expires on December 3l,ZO09. The purpose of the meeting ixto outline the parameters
of the negotiation, establish the strategy, and discuss any other issues related to the contract and terms
and conditions of employment for the Public Works employees.
Attached for your reference is the current contract with the Union.
Council Action:
1;
U 1111i
!`1 i - 111111 1 11 1 W i•
AGREEMENT
This AGREEMENT is entered into by and between the CITY OF SHOREWOOD,
MINNESOTA, a municipal corporation, hereinafter referred to as the
EMPLOYER, and LOCAL 224, COUNCIL 5, of the AMERICAN FEDERATION
OF STATE, COUNTY AND MUNICIPAL EMPLOYEES, AFL -CIO, hereinafter
referred to at the UNION.
PFSCME
AMERICAN FE
COUNTY AND MUNICIPAL EMPLOYEES,
TABLEE 0r' C N -REE - v
Articl
Page
AGREEMENT
Cover
1
PURPOSE AND INTENT
1
2
RECOGNITION
1
3
DEFINITIONS
I
4
UNION SECURITY
1
5
EMPLOYER SECURITY
2
6
EMPLOYER AUTHORITY
2
7
NON- DISCRIMINATION
2
8
GRIEVANCE PROCEDURE
2
9
SENIORITY
5
10
PROBATIONARY PERIOD
6
11
JOB POSTING
6
12
LAYOFF AND RECALL
7
13
WORK SCHEDULES
7
14
SAVINGS CLAUSE
7
15
DISCIPLINE
8
16
RIGHT OF SUBCONTRACT
8
17
SICK LEAVE
8
18
SEVERANCE PAY
9
19
FUNERAL LEAVE
10
20
INSURANCE
10
21
VACATION
10
22
HOLIDAYS
11
23
LEAVES
12
24
UNIFORMS
13
25
OVERTIME PAY
13
26
PREMIUM PAY
13
27
CALL BACKS
14
28
WAIVER
15
29
DURATION AND EFFECTIVE DATES
15
APPENDIX A
16
SENIORITY ROSTER
18
ARTICLE I - PURPOSE AND INTENT
It is the purpose of this AGREEMENT to establish certain wages, hours, and conditions
of employment, and to establish procedures for the resolution of disputes concerning
the interpretation or application of the AGREEMENT. The EMPLOYER and the UNION
continue their dedication to the highest quality of public service. Both parties recognize
this AGREEMENT as a pledge of this dedication.
The EMPLOYER recognizes the UNION as the exclusive representative under
Minnesota Statutes, 179A.03, Subd. 8, for all employees of the Public Works
Department of the City of Shorewood whose service exceeds the lesser of fourteen (14)
hours a week or thirty-five percent (35%) of the normal work week and more than sixty-
seven (67) days a year, excluding supervisory and confidential employees.
Section 1: UNION: Local 224, Council 5 of the American Federation of State, County
and Municipal Employees, AFL-CIO.
Section 2: EMPLOYER: The City of Shorewood.,
Section 3: UNION MEMBER: A member of Local No. 224, Council 5 of the American
Federation of State, County and Municipal Employees, AFL-CIO.
Section 4: EMPLOYEE: A member of the exclusively recognized bargaining unit.
Section 5: BASE PAY RATE: The employee's hourly pay rate exclusive of longevity
or any other special allowance.
Section 6: SENIORITY: Length of continuous service in any of the job classifications
covered by ARTICLE 2 - RECOGNITION
Section 1: In recognition of the UNION as the certified exclusive representative the
EMPLOYER shall deduct from the wages of employees, who authorize in writing such a
deduction, an amount sufficient to provide payment of dues established by the UNION.
Such monies shall be remitted to the appropriate designated Officer of the UNION.
Section 2: The UNION may designate one employee from the bargaining unit to act
as Steward and shall inform the EMPLOYER in writing of such choice.
Section 3: The EMPLOYER shall, on request, grant reasonable time off, as required
by law, an unpaid leave of absence to elected or appointed officials of the UNION.
r 11 ffl WA
Section 1: The UNION and its members agree that during the life of this
AGREEMENT, they will not cause, encourage, participate in or support any strike,
slowdown, or other interruption of or interference with the normal functions of the
EMPLOYER. Violations of this Article shall be grounds for disciplinary action up to and
including discharge.
WV���
Section 1: The EMPLOYER retains the full and unrestricted right to operate and
manage all manpower, facilities, and equipment; to establish functions and programs; to
set and amend budgets; to determine the utilization of technology; to establish and
modify the organizational structure; to select, direct, and determine the number of
personnel; to establish work schedules, and to perform any inherent managerial
function not specifically limited by this AGREEMENT.
Section 2: Any term and condition of employment not specifically established or
modified by this AGREEMENT shall remain solely within the discretion of the
EMPLOYER to modify, establish, or eliminate.
MWINE"AMW
S I ection 1: The parties agree that their respective policies will not discriminate against
any employee covered by this AGREEMENT because of gender, creed, color, age,
national origin, handicap, sexual preference, political or religious beliefs, association or
affiliation or non-association or non-affiliation with a labor organization, nor will either
party to this AGREEMENT discriminate on the aforementioned basis in the application
or interpretation of the provisions of this AGREEMENT.
IIRTWJW��E
Section 1: Definitions:
a. Grievance: "Grievance" means any dispute or disagreement between the
EMPLOYER and the employee(s) concerning the interpretation, application, or
violation of the specific terms and/or conditions of this AGREEMENT.
b. Business Days: "Business days" for purposes of Article 8 means calendar days
excluding holidays and weekends as defined by the Agreement. In computing
2
any period of time, pursuant to this grievance procedure, the day or act or event
upon which a period of time begins to run shall not be included.
c. Service: "Service" means personal delivery or service by certified mail.
d. Reduced to Writing "Reduced to writing" means a statement outlining the nature
of the grievance, the provision(s) of the Agreement in dispute and the relief
requested.
e. Answer: "Answer" means a response indicating the EMPLOYER'S position on
the grievance.
Section 2: Processing of a Grievance It is recognized and accepted by the UNION
and the EMPLOYER that the processing of grievances as hereinafter provided is limited
by the job duties and responsibilities of the EMPLOYEES and shall therefore be
accomplished during normal working hours only when consistent with such EMPLOYEE
duties and responsibilities. The aggrieved EMPLOYEE and the UNION Representative
shall be allowed a reasonable amount of time without loss in pay when a grievance is
investigated and presented to the EMPLOYER during normal working hours provided
the EMPLOYEE and the UNION Representative have notified and received approval of
the designated supervisor who has determined that such absence is reasonable and
would not be detrimental to the work program of the EMPLOYER.
Section 3: Procedure: Grievances, as defined in ARTICLE 8, Section 1. shall be
resolved in conformance with the following procedure:
Step 1. An employee or employees claiming a grievance shall meet on an informal
basis with the employee's immediate supervisor as designated by the EMPLOYER
in an attempt to resolve the grievance within fifteen (15) business days after the
grievance has occurred. The EMPLOYER-designated representative will discuss
and give an answer to the Step 1 grievance within ten (10) business days after
receipt. If the grievance is not resolved, it may be reduced to writing by the exclusive
representative and served upon the EMPLOYER-designated Step 2 representative.
Service must be made within ten (10) calendar days after the EMPLOYER-
designated representative's final answer in Step 1. Any grievance not appealed in
writing to Step 2 by the UNION within ten (10) business days shall be considered
waived.
Step 2. If appealed, the written grievance shall be presented by the UNION and
discussed with the EMPLOYER-designated Step 2 representative. The EMPLOYER-
designated representative shall give the UNION the EMPLOYER'S Step 2 answer in
writing within ten (10) business days after receipt of such Step 2 grievance. If a
resolution of the grievance results, the terms of that resolution shall be written on or
attached to the grievance and shall be signed by the EMPLOYER and the UNION. If
no agreement is reached the exclusive representative may proceed with the
grievance by appealing to Step 3 within ten (10) business days following the
EMPLOYER-designated representative's final Step 2 answer. The appeal shall
indicate the intention of the UNION to proceed with the grievance, a statement of the
grievance, the provision(s) of the Agreement in dispute, and the relief requested.
3
Any grievance hot appealed is vfriting to Step 3 by the UNION within ten (10)
business days shall be considered waived.
Step 3. If appealed, the written grievance shall be presented by the Union and
discussed with the EMPLOYER-designated Step 3 Representative for mediation.
The EMPLOYER-designated representative shall give the UNION the EMPLOYER'S
answer in writing within ten (10) business days after receipt of such Step 3
grievance. If a resolution of the grievance results, the resolution shall be reduced to
writing as provided in Step 2. A grievance not resolved in Step 3 may be appealed
to Step 4 or directly to Step 5 within ten (10) business days following the
EMPLOYER-designated representative's final answer in Step 3. Any grievance not
appealed in writing to Step 4 for mediation or directly to Step 5 for arbitration by the
union within ten (10) business days shall be considered waived.
Step 4. Arbitration: _ A grievance unresolved in Step 3 not appealed directly to
Step 5 but appealed in Step 4 for mediation shall be submitted within the designated
time limit to the Minnesota Bureau of Mediation Services with notice provided to the
EMPLOYER. if a resolution of the grievance results, the resolution shall be reduced
to writing as provid I ed in Step 2. A grievance not resolved in Step 4 may be appealed
to Step 5 within ten (10) business days following the EMPLOYER'S final answer in
Step 4. Any grievance not appealed in writing to Step 5 by the UNION within ten
(10) business days shall be considered waived.
.Step 5. A grievance unresolved in Step 3 or Step 4 and appealed in Step 5 may
be submitted to arbitration. The EMPLOYER and the UNION shall endeavor to
select a mutually acceptable arbitrator to hear and decide the grievance. If the
EMPLOYER and the UNION are unable to agree on an arbitrator, they may request
from the Director of the Bureau of Mediation Services, State of Minnesota, a list of
five (5) names. The parties shall alternately strike names from the list of five (5)
arbitrators until only one (1) name remains. The remaining arbitrator shall be
requested to hear and decide the grievance. The determination of which party will
commence the striking process shall be made by a flip of a coin.
Section 4 Arbitrator's Authority:
A. The arbitrator shall not have the power to add to, delete from, ignore, nullify or to
modify, in any way, the terms and conditions of the existing AGREEMENT. The
arbitrator shall consider and decide only the specific issue(s) submitted in writing
by the EMPLOYER and the UNION, and shall have no authority to make a
decision on any other issue not so submitted. The arbitrator's decision shall be
based solely on the arbitrator's interpretation or application of the express terms
of this AGREEMEN T and to the facts of the grievance presented.
B. The decision of the arbitrator shall be final and binding on all parties to the
dispute unless the decision is contrary to, inconsistent with, in violation of, or in
any way varying from any provision of the laws of Minnesota or rules and
regulations promulgated thereunder, or municipal charters or ordinances or
Section 5: Waiver: If a grievance is not presented within the time limits set forth above,
it shall be considered "waived". If a grievance is not appealed to the next step within the
specified time limit or any agreed extension thereof, it shall be considered settled on the
basis of the EMPLOYER'S last answer. If the EMPLOYER does not answer a grievance
or an appeal thereof within the specific time limits, the UNION may elect to treat the
grievance as denied at that step and immediately appeal the grievance to the next step.
The parties, by mutual agreement, may waive any step and extend any time limits in the
grievance procedure.
Section 1: Seniority is defined as length of continuous service in any job classification
covered by ARTICLE 11 - RECOGNITION. Any former employee of the EMPLOYER
who has terminated may be rehired only under the conditions of a new employee and
no credit will be given for prior service.
Section 2: Employees who are promoted from a job classification covered by this
AGREEMENT and return to a job classification covered by this AGREEMENT shall
have their length of service under this AGREEMENT for purposes of promotion,
transfer, and lay off.
Section 3: Seniority shall be calculated as total continuous length of service with the
EMPLOYER for other benefits under this AGREEMENT.
Section 4: The EMPLOYER will maintain an up-to-date seniority roster. An up-to-date
copy of the seniority roster will be posted at least once each year and a copy will be
provided to the UNION. The names of all regular full-time and any part-time members
of the bargaining unit who have completed their probationary periods shall be listed on
the seniority roster in the order of their seniority and shall show the date from which
seniority commences and the employee's job title. Regular part-time employees
seniority shall be pro-rated on their hours of work as a percentage of a forty (40) hour
workweek.
Section 5 An employee's seniority shall be terminated:
5
a. If the employee resigns, retires, is transferred outside the bargaining unit or is
discharged or
b. If, when recalled to work following a layoff, the employee fails to report to work in
accordance with ARTICLE 12 - LAYOFF and RECALL; or
ARTICLE 10 - PROBATI ONARY PERIOD
Section 1: A probationary employee, may be terminated at the sole discretion of the
EMPLOYER during the probationary period.
Section 2: All newly hired or rehired employees will serve a six (6) months' probationary
period. During the probationary period, the newly hired or rehired employee shall have
no seniority status.
Section 3: For newly hired or rehired employees at the end of the probationary period,
the City Administrator will recommend for Council consideration one (1) of two (2)
actions:
a. Termination of the employee; or
b. Regular employment status.
Section 4: All employees .will serve a six (6) months' probationary period in any job
classification in which the employee has not served a probationary period.
Section 5: The employee shall be demoted or reassigned at the sole discretion of the
EMPLOYER to the position held previously or to a comparable position if, at any time
during the probationary period the performance of ' a promoted or reassigned employee
is unsatisfactory or if the employee so requests. Such action shall not be subject to the
grievance procedure.
Section 1: All job openings shall be posted for ten (10) calendar days.
Section 2: The EMPLOYER and the UNION agree that regular job vacancies within the
designated bargaining unit shall be filled based on the concept of promotion from within
provided that applicants
a. have the necessary qualifications to meet the standards of the job vacancy; and
b. have the ability to perform the duties and responsibilities of the job vacancy.
6
Section 1: Seniority will be the determining criterion for lay-off and recall only when the
job-relevant qualification factors are equal. Recall rights under this provision will
continue for twenty-four (24) months after layoff. Recalled employees shall have twelve
(12) work days after notification of recall by registered mail at the employee's last known
address to report to work or forfeit all recall rights.
Section 1: The sole authority in work schedules is the EMPLOYER. The normal work
day for an employee shall be eight (8) hours. The normal work week shall be forty (40)
hours Monday through Friday.
Section 2: Service to the public may require the establishment of regular shifts for some
employees on a daily, weekly, seasonal, or annual basis other than the normal 7:00 -
3:30 day. The EMPLOYER will give seven (7) days advance notice to the employees
affected by the establishment of work days different from the employee's normal eight
(8) hour work day.
Section 3: In the event that work is required because of unusual circumstances such as
(but not limited to) fire, flood, snow, sleet or breakdown of municipal equipment or
facilities, no advance notice need be given. It is not required that an employee working
other than the normal work day be scheduled to work more ' than eight (8) hours,
however, each employee has an obligation to work overtime or call backs if requested
unless unusual circumstances prevent the employee from so working.
Section 4: Service to the public may require the establishment of regular work weeks
that schedule work on Saturdays and/or Sundays.
This AGREEMENT is subject to the laws of the United States, the State of Minnesota,
and the City of Shorewood. In the event any provision of this AGREEMENT shall be
held to the contrary to law by a court of competent jurisdiction from whose final
judgment or decree no appeal has been taken within the time provided, such provision
of this AGREEMENT shall be voided. The voided provision may be renegotiated at the
request of either party. All other provisions shall continue in full force and effect.
7
ARTICLE 15 - DISCIPLINE
Section 1: The EMPLOYER will discipline employees for just cause only,
a. Oral reprimand;
b. Written reprimand;
c. Suspension;
d. Demotion; or
e. Discharge.
Section 3: An employee who is reprimanded in writing,. suspended, demoted or
discharged shall be furnished with a copy of such disciplinary action. A copy of any
such disciplinary action shall also be furnished to the exclusive representative.
Section 4: At the employee's request, the EMPLOYER shall remove all references to
disciplinary action in the personnel record in the following manner:
- a. Written reprimands after two years with no similar occurrences.
b. References to suspensions and demotions after five 'years with no similar
occurrences.
ARTICLE 16 - RIGHT OF SUBCONTRACT
Nothing in this AGREEMENT shall prohibit or restrict the right of the EMPLOYER from
subcontracting work performed by employees covered by this AGREEMENT. The
employer agrees to provide notice to the Union and all employees at least ninety days'
prior to subcontracting any work performed by employees covered by this
AGREEMENT.
ARTICLE 17 - SICK LEAVE
Section 1: Sick leave shall be earned by y regular, full-time employees at the rate of eight
(8) hours per month of service. The maximum sick leave earning limit is 800 hours. At
the end of every year, one-half of the accrued sick leave hours in excess of 800 hours
may be converted to other benefits, such as deferred compensation, added to vacation
balance, placed in the next year's Section 125 Plan account, paid out as cash, or
converted to a combination of other benefits. Upon termination, accrued sick leave will
be paid as provided in Article 18 of this agreement. Use of employees' accrued sick
leave may be used by employees as provided for under the conditions of the Family
Medical Leave Act or any,other governing law.
Section 2: An employee who is receiving Workers' Compensation payments and who is
being fully compensated by the EMPLOYER will turn over all Workers' Compensation
payments to the EMPLOYER upon receipt of such benefits.
Section 3: Regular, part-time employees will receive paid sick leave on a pro-rata
basis.
3
Section 1: Regular, full-time employees who leave the municipal service in good
standing after giving at least two (2) weeks' advance notice shall receive severance pay
in accordance with Section 2.
Section 2: Types of termination and qualification for severance:
a. Procedure: Regular full-time employees who leave the municipal service
voluntarily in good standing after giving at least two (2) weeks' notice or ' who
receive an Involuntary Elimination from the City shall be granted severance pay
of unused sick time the employee may have based on the following conditions
and rates.
Conditions:
1. Involuntary Elimination,
2. Retirement — voluntary and in good standing,
3. Voluntary retirement or termination of employment due to health reasons, service
connected injury, or illness,
4. Voluntary in good standing.
b. Unauthorized Absence: Unauthorized absence from work for a period of three (3)
consecutive working days shall be considered by the City Administrator as a
voluntary termination not in good standing.
c. Rate of Severance Pay: Upon severance of employment, employees with a
minimum of five years of employment shall be entitled to receive payment of 50%
of sick leave up to a maximum of 400 hours of payout (this calculates to a sick
leave balance of up to 800 hours) at termination. Such payment for unused sick
leave shall be made based on the employee's hourly rate at the time of
severance.
9
ARTICLE 19 - FUNERAL LEAVE
Section 1: Upon notice to the immediate supervisor, all regular, full-time employees
shall be granted five (5) paid days of leave for death or funerals in the immediate family.
Immediate family is defined as spouse, children, parents, siblings, grandparents,
corresponding in-laws and corresponding step-relatives.
a. Upon notice to the immediate supervisor all regular full-time employees shall be
granted two days of leave for death or funerals of other family members. Other
family members shall be defined as aunts, uncles, nieces, nephews, cousins.
b. Upon notice to the immediate supervisor, one day of leave shall be granted for
death or funerals of relatives or friends.
c. Leave as granted in this section shall be deducted from that employee's accrued
sick leave, vacation, personal leave, comp time or may be without pay.
- 1 112%14*111 •
- Section 1: The EMPLOYER will contribute up to a maximum amount per month, as
determined by formula herein, per regular full-time employee for group insurance,
including dependent coverage. The maximum employer contribution shall be
determined by the following formula: average family health premium plus highest family
dental premium plus short term disability, long term disability and life insurance
premium x 0.67. Dental insurance shall be available to employees within the maximum
contributed by the EMPLOYER.
Section 2: The insurance carrier shall be selected by the EMPLOYER.
Section 3: Deductibility of insurance premiums as pre-tax dollars for employees covered
by this Agreement shall be available as permitted by Internal Revenue Service
regulations.
Section 4: In accordance with M.S. Statute 471.61, Subd. 2b an employee who elects
to retire early shall be allowed to continue to participate in the EMPLOYER'S group
health insurance plan at the employee's expense.
Section 1: Accrual for Regular, Full-Time Employees. Regular full-time employees
shall accrue paid vacation on the following basis:
Length of Continuous Service Accrued Vacation Hours
Start through 5 years
Beginning 6 through 9 years
Beginning 10 through 19 years
96 Hours ( 8 hours/month)
120 Hours (10 hours/month)
160 Hours (13.333 hrs./month)
10
Beginning 20 years thru 29 years 200 Hours (16.667 hrs./month)
Beginning 30 years and over 240 Hours (20 hours/month)
Section 2: Length of Continuous Service. Length of continuous service for the purpose
of determining vacations is calculated from the date of full-time, employment with the
EMPLOYER.
Section 3: Probationary Emplovees. Probationary employees may accrue paid
vacation time but shall not be allowed to take vacation leave until after completion of the
initial probationary period.
Section 4: Choice of Vacation and Prior Approval Required. Preference in choosing
vacation time is given on the basis of length of continuous service for the first ten (10)
days (80 hours) of vacation. An employee with more than ten (10) days (80 hours) of
accrued vacation will be allowed to choose additional vacation time only after all other
regular, full-time employees have made their initial choices. Preference in choosing
vacation time beyond the initial selection will be given on the basis of length of
continuous service. Vacation leave may only be taken after prior approval has been
granted by the EMPLOYER-designated representative.
Section 5: Vacation Salary Advance. Employees may request vacation salary in
advance for the period during which they will be away. A vacation salary advance
request must be submitted by the employee to the EMPLOYER-designated
representative one (1) week in advance of the vacation period.
Section 6: Pay in Lieu of Vacation. Employees continuing in the EMPLOYER'S
employment shall not be given pay in lieu of vacation. All vacation must be taken prior
to the separation of an employee from employment except in the case of retirement due
to disability.
Section 7: Vacation Carry Over. Each employee may carry over to the next year a
number of vacation days based on the following formula: two (2) times the annual rate
of accrual on December 31.
Section 8: Pro-Rata Vacation. Regular, part-time employees will receive paid vacation
on a pro-rata basis.
Section 1: Paid Holidays: Regular, full-time employees shall be provided with the
following paid holidays:
New Year's Day
Mar Luther King's Birthday Day
Presidents' Day
When Observed
January I
Third Monday in January
Third Monday in February
11
Section 2: Personal Leave Day. An employee may take the personal leave day with
the prior approval of the EMPLOYER-designated representative. An employee shall
request the personal leave day at least three (3) calendar days in advance. This
requirement may be waived with the prior approval of the EMPLOYER-designated
representative.
Section 3: Certain Holidays Falling on Saturday and Sunda When New Year's Day
(January 1); Independence Day (July 4) or Christmas Day (December 25) fall on
Sunday, the following day shall be observed as a holiday. When New Year's Day,
Independence Day, or Christmas Day falls on Saturday, the preceding day shall be
observed as a holiday.
Section 4: Pro-Rata Holidays. Regular, part-time employees will receive pro-rata
holiday pay.
Section 5: Holiday Call Outs: Call outs on actual holidays or observed holidays, will be
paid at time and a half plus normal holiday pay, except as follows: Call-outs on
Memorial Day, July 4, Labor Day, Thanksgiving Day, and the actual or observed
December 24, December 25, and January 1 holidays will be paid at double the base
wage rate plus regular holiday pay.
This language clarifies that for these last three (3) holidays, double-time plus holiday
pay will be paid for call outs on the actual or observed days.
ARTICLE 23 - LEAVES
Section 1: Children's School Activities - Leave for children's school activities shall be
granted as provided for by statute.
Section 2: Parenting Leave - The Employer shall grant parental leave in accordance
with applicable federal and state laws.
Section 3: An employee who is temporarily disabled due to pregnancy or childbirth may
use sick leave in accordance with Article 17 - Sick Leave.
12
ARTICLE 24 — UNIFORMS
Section 1 : The EMPLOYER shall provide five (5) clean uniforms, consisting of shirts
and pants to each regular, full-time employee each week.
Section 2- r will provide for each employee • • $215.00 on an annual
basis toward the purchase of steel-toed safety boots. Payment will be reimbursed to
the employee upon providing to the Director • Public Works a receipt • payment.
Section 3: The EMPLOYER will provide for each employee on a biannual basis,
insulated coveralls and hood for minus 20-degree Fahrenheit temperatures. All such
work coveralls shall remain the property of the EMPLOYER and not used for personal
purposes.
Section 1: Hours worked in excess of eight (8) hours within a twenty-four (24) hour
period (except for shift changes) or more than forty (40) hours within a seven (7) day
period will be compensated for at one and one-half (1.50) times the employee's regular
base pay rate.
Section 2: Overtime will be distributed in order of seniority with the most senior
employee, subject to conditions stated in Article 13, Section 3 (unusual circumstances).
Section 3: Overtime refused by employees will, for record purposes under Section 2, be
considered as unpaid overtime worked.
Section 4: For the purpose of computing overtime compensation, overtime hours
worked shall not be pyramided, compounded or paid twice for the same hours worked.
Section 5: At the option of the EMPLOYER employees may take compensatory time
off in lieu of overtime pay. Compensatory time off will be provided at the same rate as
overtime pay. Compensatory time may accumulate to a maximum of 64 hours.
Overtime hours worked in excess of the 64-hour cap will be paid at one-and-one-half
(1.50) times the base pay for the two-week period in which they are worked.
Compensatory time off must have the prior approval of the EMPLOYER-designated
representative.
Section 6: An employee may use up to eight (8) hours of compensatory time in any
two-week period to be considered as "time worked" for the purpose of qualifying for
overtime compensation during that pay period.
Section 1: When an employee is called in to work a shift on an emergency basis at a
time other than the normal 7:00 a.m. to 3:30 p.m., the EMPLOYER agrees to pay said
employee a premium of $6.00 over and above the normal base rate for each hour
13
worked outside the normal work day, except all hours worked over eight (8) hours in a
day will be paid at the rate of one and one half (1 1 12) times the employee's base rate.
Section 2* Premium pay is not paid in addition to overtime pay. It does not apply to
I
holidays and observed holidays.
rwwrm
Section 1: Call-Back: An employee called in for work at a time other than the
employee's normal scheduled shift will be compensated for a minimum of two (2) hours'
pay at one and one-half (1 1 /2) times the employee's base rate of pay.
Section. 2: On Call Compensation: Employees who are scheduled to work Call Backs
as determined by the EMPLOYER shall receive an additional eight (8) hours of straight
time (or comp time) per on-call status per division (public works services or utility).
On-call pay will be paid at the base pay rate ("straight time"), and may be accumulated
as a compensatory time at that rate at the request of the employee. All employees who
are required to be available for holiday call backs shall be paid an additional two hours
pay per holiday. Employees ees may elect to use compensatory time off in lieu of holiday
pay in accordance with ARTICLE 24 - OVERTIME PAY, Section 5.
Section 3: To receive compensation described H'Section 2, the individual on call must
be available for an immediate response by telephone and must respond in an
appropriate time period and manner when the situation requires a personal response.
Section 4: Call-back Procedure:
a) Call -back all-back Sequence: In the event that personnel are required beyond the
Utility on-call employee or Public Works Service on-call employee, the
sequence of call-backs would be:
1. The other employee on-call would be called back.
2. The supervisor — the Director of Public Works or the Utility Lead
would be notified.
3. The remaining employees would be called back on the basis of
seniority.
b) Call-backs Outside of Sequence: The Director of Public Works, or the
supervisor in the absence of the Director, shall have authority to call out
specific individuals, based on need, where specific expertise or job
responsibility is required for the situation. This procedure is to be utilized
sparingly and on an as-needed basis.
14
forth in writing in this AGREEMENT for the stipulated duration of the AGREEMENT.
The EMPLOYER and the UNION each voluntarily and unqualifiedly waives the right to
meet and negotiate regarding any and all terms and conditions of employment referred
to or covered in this AGREEMENT or with respect to any term or condition of
employment not specifically referred to or covered by this AGREEMENT, even though
such terms and conditions may not have been within the knowledge or contemplation of
either or both parties at the time this contract was negotiated or executed.
This AGREEMENT shall be effective as of the 1 day of January, 2008 shall remain in
full force and effect to and including the 31' day of December, 2009 subject to the right
on the part of the EMPLOYER or the UNION to open this AGREEMENT by written
notice to the other party, not later than September 1 of the final year of the
AGREEMENT. Failure to give such notice shall cause this AGREEMENT to be
renewed automatically for a period of twelve (1 2) months from year to year.
AGREEMENT entered into this day of N) bVew,be* ) 20,/,)7,.
For the City of Shorewood:
Christine Lizee, Mayor
For Local 224, Council 5,
American Federation of State,
County and Municipal Employees
AFL -C1
Scott Grefe, Busine�� Representati* e
Cr i` VT/nawso City Administrator
aso ",eg6fi Member
DanigWanclall,'Negotlatin4 Team Mbmber
is
APPENDIX A
1, The following hourly wage rates shall be effective January 1, 2006, and reflects
the increases as follows:
1/01/2008 --
2%
7/01/2008
- 2%
1 /01 /2009
- 2%
7/01/2009
- 2%
Date:
Start
6 Months
IlYr
2 Yrs
3 Yrs
4 Yrs.
5 Yrs.
1/2008
19.74
20.46
21.18
21.91
22.62
23.36
24.07
7/2008
20.13
20.87
21.61
22.35
23.08
23.83
24.55
1/2 - 009
20.53
21.29
22.04
22.79
23.54
24.30
25.04
7/2009
20.94
21.71
22.48
23.25
24.01
24.79
25.54
Utility Lead Worker
Date:' Start 6 Months 1Yr 2 Yrs 3 Yrs 4 Yrs. 5 Yrs.
1/2008 22.19 23.01 23.83 24.64 25.45 26.22 27.08
7&008 22.64 23.47 24.30 25.14 25.96 26.75 27.62
1/2009 23.09 23.94 24.79 25.64 26.48 27.28 28.17
7i2`009 23.55 24.42 25.28 26.15 27.01 27.83 28.74
A f ,, th' e sole discretion of the EMPLOYER, an employee may be assigned to the
job � classification of Utility Lead Worker by the employee's supervisor to perform
the - I full duties and responsibilities of that classification. In case of such
assignment, the employee shall be paid at a rate of pay that corresponds to the
employee's current step on the Working Foreman's pay schedule.
N ormally, an employee would be hired at Step 1 - 82% of the TOP.
21 After probation (6 months), an employee would go to Step 2 - 85% of the
"TOP.
1 year, an employee would go to Step 3 - 88% of the TOP.
4."After 2 years, an employee would go to Step 4 - 91 % of the TOP-.
.`.After 3 years, an employee would go to Step 5 - 94% of the TOP.
6. After 4 years, an employee would go to Step 6 - 97% of the TOP.
7. 1
After years, an employee would go to Step 7 - 100% of the TOP.
Upon notice to the Union with reasons for doing so, the Employer may hire
qualified new employees at a step other than Step 1. The employee shall then
continue to move through the salary schedule on the annual anniversary date of
1 6
their employment. A step may be skipped under recommendation of the Director
of Public Works and approval of the City Administrator.
Employees will receive $200.00 per year for holding a valid Water System "Class
C" Operator License.
Employees will receive $200.00 per year for holding a valid Wastewater System
"Class C" Operator License.
The City will pay all costs for initial training and any cost to maintain the license.
3. Utility Operator: Fully-qualified employees must posses a Class C Minnesota
Water Operator License and a Class C Minnesota Sewer License. The Utility
Operator compensation will be $1.00 per hour more than the Light Equipment
Operator & Utility Operator schedule.
4. Shop Technician: Shop Technician compensation will be $.50 per hour more in
addition to the Light Equipment Operator and Utility Operator schedule.
17
Charles S. Davis
Joseph P. Lugowski
Brad Mason
Bruce Stark
Terry "Red" Tower
Christopher Pounder
CITY OF SHORE WOOD
Light Equipment Operator 07-15-85
Utility Operator 12-14-87
Shop Technician 06-01-98
Light Equipment Operator 01-19-01
Light Equipment Operator 11-19-01
Utility Operator 10-01-04
'119