092809 CC Reg AgPCITE' OF SHOREWOOD 5755 COUNTRY CLUB ROAD
CITE' COUNCIL REGULAR MEETING COUNCIL CHAMBERS
MONDAY, SEPTEMBER 2S, 2009 7800 P.M®
Bailey
Turgeon
Woodruff
Zerby
B. Review Agenda
2. APPROVAL OF MINUTES
5 minutes 7:00 p.m.
A. City Council Work Session Minutes, 9/8/09
Minutes
B. City Council Work Session Minutes, 9/9/09
Minutes
C. City Council Work Session Minutes, 9/14/09
Minutes
D. City Council Regular Meeting Minutes, 9/14/09
Minutes
3. CONSENT AGENDA - Motion to approve items on
5 minutes 7:05 p.m.
Consent Agenda & Adopt Resolutions Therein:
NOTE: Give the public an opportunity to request an item
be removed from the Consent Agenda. Comments can be
taken or questions asked following removal from Consent
Agenda
A. Approval of the Verified Claims List
Claims List
B. Appointment to the position of Utility Operator
Administrator's
CAF
C. Authorize Expenditure of Funds for Single -Axle
Director of
Dump Truck and Components
Public Works'
CAF
D. Authorize Expenditure of Funds for Snow Plow
Director of
Truck Sanders
Public Works'
CAF
CITY COUNCIL REGULAR MEETING AGENDA — September 2g, 2009
Page 2 of 2
Attachments Estimated Estimated
Time in Start Time
Minutes (Clock
Time)
E. Authorize Expenditure of Funds for proper disposal Engineer's
of Street Sweepings CAF
F. Cleaning and Televising of Sanitary Sewer Lines Engineer's
CAF, resolution
4. MATTERS FROM THE FLOOR
ENGINEERING/PUBLIC WORKS
10 minutes
7:10 p.m.
(No Council action will be taken)
11.
STAFF AND COUNCIL REPORTS
5. REPORTS AND PRESENTATIONS
A. Administrator and Staff
5 minutes 7:50 p.m.
A. Patrick Hodapp report on Lake Minnetonka
B. Mayor and City Council
10 minutes
7:20 p.m.
Communications Commission (LMCC) activities
1 minute 8:00 P.M.
K . PUBLIC NEARING
7. PARKS
S. PLANNING - Report by Representative
10 minutes
7:30 p.m.
A. Conditional Use Permit - Silverwood Park Shelter
Planning
10 minutes
7:40 p.m.
Director's CAF
Draft
Resolution
9.
ENGINEERING/PUBLIC WORKS
10.
GENERAL/NEW BUSINESS
11.
STAFF AND COUNCIL REPORTS
A. Administrator and Staff
5 minutes 7:50 p.m.
B. Mayor and City Council
5 minutes 7:55 p.m.
12.
ADJOURN
1 minute 8:00 P.M.
Executive Summary
A 6:00 P.M. Council Work Session is scheduled this evening.
Agenda Item #3A: Enclosed is the Verified Claims List for Council approval.
Agenda Item #313: Approve the appointment of Bryan Backes to the position of LEO — Utility
Operator effective November 2, 2009 at $25.01 per hour.
Agenda Item #3C: Staff recommends that the City Council approve a motion for the
expenditure of funds from the Equipment Replacement Fund in the amount of
$123, 603.22 for the replacement of one single axle dump truck and components, and
authorize staff to proceed with the state contracts and quotes provided.
Agenda Item #3D: Staff recommends that the City Council approve a motion for the
expenditure of funds from the Equipment Replacement Fund in the amount of $8,229.80
for two sanders and hydraulic hoses.
Agenda Item #3E: Staff received three quotes for the Disposal of Street Sweeping spoils. Staff
recommends that the City Council authorize staff to contract with Midwest Asphalt to dispose
of street sweep spoils not to exceed $9,000.
Agenda Item #3F: Staff received three quotes for the Sanitary Sewer Jet Vacuum Cleaning, Main
Line Televising, Structure Inspection, Later Inspection and Internal Chemical Grouting
project. Staff recommends that the City Council approve the resolution that accepts the quote
for the project and awards the contract to Midwest Trenchless Technologies, Inc. not to
exceed $50,000.
Agenda Item #5A: Lake Minnetonka Communications Commission Representative (LMCC)
Patrick Hodapp, will provide a report on LMCC activities.
Agenda Item #8A: The Park Commission proposes to build a small shelter building in
Silverwood Park, which requires a conditional use permit pursuant to the Shorewood
Zoning Code. The Planning Commission held a public hearing to consider the matter at
its 15 September meeting and found the structure to be consistent with the
Comprehensive Plan and Zoning Code. They have recommended approval. A draft
resolution to that effect is included in the packet for your consideration.
CITY OF SH ORE WOOD
CITY COUNCIL WORK SESSION
MONDAY, SEPTEMBER S, 2009
5755 COUNTRY CLUB ROAD
COUNCIL CHAMBERS
1. CONVENE CITY COUNCIL WORK SESSION
Mayor Liz& called the meeting to order at 5:32 P.M.
A. Roll Call
Present.
Mayor Liz6e; Councilmembers Bailey (arrivecl,at 5:42 P.M.), Woodruff and
Zerby; Administrator Heck; Finance Director Burton; Planning ; D irector Nielsen;
Director of Public Works Brown; and Engineer Landini
Absent: None
B. Review Agenda
Zerby moved, Turgeon seconded, approvin g "llie'agenda as presented. , Motion passed 4/0.
,�
2. GOALS AND OBJECTIVES
Administrator Heck stated, the purpose of this work session i" discuss goals for two of the six
categories of goals for 201'0 au4ib6yond. The two categories are: 1) infrastructure; and, 2) parks,
recreation and environment. Council f bad been provid64. with a draft list of goals and objectives. He asked
Council and staff to det6*fie
if the goals which have been identified are appropriate, and to consider if
there are others that should b",`4
el
Administrator c4lained iriffil - oadways, the water system, the
, structure includes things such as i
storm water system, the s4ht ar y s ewer inter-City trails and sidewalks. He noted trails located in
d
d tb��
Ci ty -P W�' h 4, ,parks will b a� d psse i n ec 0 i e egory of parks, recreation and environment.
_ _
,
After discu 9 io� the following iAfiastructure goals were agreed to for purposes of this discussion.
for th&66ntinued, cost-effective maintenance and improvement of Shorewood's
2. Protect , � perty, and preserve and enhance water quality though effective management
pro
of storm water.
Promote the use of Shorewood's water system.
Plan for the long-term maintenance of Shorewood's water system.
Provide a safe, effective and reliable waste water collection system.
#2A
CITY OF SHOREWO D WORK SESSION MEETING MINUTES
September 8, 2009
Rage 2 of
6. Develop and implement a long -term maintenance plan for the public facilities which
include Shorewood City Hall, Shorewood Public Works and the Southshore Community
Center.
Councilmember Bailey cautioned Council to not identify too many goals because Staff will not be able to
get them done. He thought the current list being developed will have to be prioritized and possibly
downsized. He clarified that because something is not included in the list of goals does not mean Council
does not care about it. It just may not be a key goal for the City for the.neitr two years. Administrator
Heck stated some of the goals expand a number of years. Mayor Liz6eth6ught it prudent for Council to
also consider long -term goals. Councilmember Woodruff stated he w6nid;not support doing any project
in 2010 that is not covered by the agreed upon list of goals.
There was ensuing discussion about what's included in the list of goals, in the Capital Improvement
Program and in various other project lists. Administrator Heck clarified the goal listis`not a project list.
There was discussion about the difference between goal and objectives. There was agreement that the
goals should be much broader than the objectives. Director Nielsen cites[ <a Transportation goal identified
in the Comprehensive Plan (the Comp Plan) as an example of a broad goal. That goal is "The City shall
provide and maintain a safe and efficient system of transportation, sensitive to the needs of residents and
the environment of the community." He also cited a Community Facilities /Services goal. That goal is
"The City shall provide those basic facilities acrd services that ensure ; the health, safety and general
welfare of the public, the cost of which facilities and services are most ef!fieiently shared by the general
public." He thought these were examples of broad goals:;He 1 questioned why the language for those two
goals could not be used as they have been adopted Councilmember'`Bailey stated there has to be some
specificity to the goals. Coiieulhaenp,ber Woodruff stated any goal should have some tie to the City's
mission statement.
There was ensuing discussion about including safety 4n the goal about roadways. Director Brown
explained that when he addresses_te Inateuance, of roadways he has a goal to protect the City's
investment maximizmg'tilf useful life while minimizing cost to do so. He did
not think, dh a sake imd � icieni system of transportation should be included as part of the goal for
roadway.. Maine nance involves patching potholes and either seal coating or overlaying
roadways; Councilmember Ttii geon stated she did not think safety had been considered as a factor when
roadways were prioritized for nidjor improvements or replacement.
Councilmember' Woodruff asked what category deer management would fall under. He noted the
categories are basu�41,1} aligulpd according to organizational responsibilities. Councilmember Bailey
thought it could be urtcluded' as part of public safety or parks, recreation and environment. Director
Nielsen noted deer management is addressed in the Comp Plan.
There was ensuing discussion about management of natural resources and if it warranted a separate
category. For now, management of natural resources will be included in the category of parks, recreation
and environment.
Administrator Heck stated Council can identify goals which don't appear to fail under one of the six
categories. Where it will be categorized can be determined later.
Mayor Lizee suggested lake water quality, storm water management, ground water contamination and
drinking water all be included in water management; they are equally important and all should be
CITY OF SHOO W OD WORK SESSION MEETING MINUTES
September 8, 2009
Page 3 of
managed. She stated they can all be considered together. Director Nielsen stated the two aspects of water
management are to preserve water quality and protect property. Councilmember Turgeon thought storm
water should be considered as a separate item. She has not considered it in the context of the broader
category of water management as described by Lizee. Director Brown stated when it comes to identifying
objectives for storm water management lie would like to tie them to best management practices (BMPs).
He explained BMPs can be changed, noting there is a public process for doing so. He stated he agreed the
goal is to preserve water quality and protect property. Director Nielsen noted the City has a storm water
management plan.
Director Brown explained the standards mandated for storm water management by various government
agencies are constantly changing and it may not be possible for the City - to "adhere to all of the standards.
He cautioned that the goals should not imply the City would commit to doing so.
Councilmember Woodruff stated none of the infrastructure goals address the maintenance of the City's
water system. Mayor Lizee stated she thought it prudent to fn lude maintenance:,of the City's water
system as a goal, noting the system is aging. At some p oint the City may have to consider installing a
water treatment system as part of its long -term plan; -shp thought it prudent to plan for that and the
expansion of the system. Councilmember Turgeon stated'tlle City has discussed the expansion over the
years and there are differing views about what the impetus for, doing so should be. , Lizee thought it
important to consider the long -term safety and availability of ground water. There are residents who have
experienced problems with their wells this due to the low water table. She thought it possible
that the Pollution Control Agency could req uite- municipalities to provide water service to all residents
fifteen years from now.
Administrator Heck asked if Council wanted to expand the City °s water and if it is feasible to do
so. He didn't think it would be, appropriate to have=s goal ° of expahrdhig the system if it can't be achieved.
Councilmember Woodruff stated he`vas not in support of having a goal to promote the expansion of City
water. Director Nielsen ssked promoting the expansion= does not equate to mandating the expansion of it.
Councilmember Zerby stated he thought promoting City Water is a good goal. Director Brown stated the
feasibility of expanding watef *will change ��s the m4 up of the Council changes. He thought the City
should provide d 6644 eiffective aWdj safe water s"stem; and, it should promote the existing system where
feasible. W8� ruff stated there are "residents who can access City water but have not done so; that use
should be promoted.
a
Councilmetxiber Woodruff statedlie agreed the City needs to provide adequate, reliable and safe drinking
water. Mamteua ge of water tov� s would fall under this goal.
Councilmember Woodruff suggested there be a goal about the City's sewer system. Director Brown
stated if the City 41. not,ade€ivately maintain its system there will be problems for the residents because
of sewer system backups,_,''
Mayor Lizee recommended a goal be added under infrastructure to include the long -term care and
maintenance of the public facilities. The facilities should include City Hall, Public Works, the
Southshore Community Center and the public safety facilities (both police and fire). Councilmember
Turgeon didn't think the goal should address the public safety facilities; the City cannot control that.
Lizee stated the public safety facilities are part of the infrastructure. She stated the South Lake
Minnetonka Police Department (SLMPD) Strategic Planning Committee identified long -term
maintenance of its facility as one of its strategic goals. Turgeon suggested the public safety facilities be
addressed under the public safety category. Lizee stated the City may have to take the lead on this.
Councilmember Woodruff suggested the SLMPD Coordinating Committee take the lead on that effort.
CITY OF SHOREWOOD WORK SESSION MEETING MINUTES
September 8, 2009
Page 4 of 5
Administrator Heck noted most cities include their facilities under infrastructure or general government.
He stated the facilities have to be maintained.
Mayor Lizee stated a long -term care and maintenance plan needs Jo be prepared for the public safety
facilities. Councilmember Woodruff stated from his perspective that is the S4MPD Coordinating
Committee's responsibility. Lizee stated all the member, cities„ of the police and fire joint powers
organizations have to commit to a plan. Lizee noted members of the Council want the City to hold on to
the funds to do the necessary maintenance; yet, they want'someone else to prepare the plans to ado so.
Director Nielsen stated the goal of maintaining the facilities should %e Ahe same for all of them. The
goal's objectives and who is responsible for achieving them is dzffefent.
Administrator Heck suggested the discussion about the long -term care . and maintenance of the public
safety facilities be considered as a separate item
After discussion the following parks, recreation land environment goals were agreed to for purposes of
this discussion."
1. Maintain and enhancepark amenities,;
2. Expand and3 xprove recreational prograrifining and promote greater use of the parks and
the community, center ,H
3, Proaeti ' address th' ,preservation of the natural environment.
The pert fide t highlights of the:dlscussion 1about the above agreed upon goals are as follows.
Councilmembef Woodruff quest ned if the long -term plan for the City's park system, which was
updated by TKDA, should be referenced in the goals. Councilmember Bailey stated he has not accepted
the TKDA proposal
s
Administrator Heck stated he has taken many complaints from residents about deer. He also stated he
receives calls about coyotes being problematic. There was ensuing discussion about the deer management
program the City coordinated the last two years. It was noted that the objectives of that program had not
been clear; therefore, a decision was made to suspend it for a year. Director Nielsen stated another deer
aerial survey will be conducted this upcoming February to provide Council will additional deer
population information.
Administrator Heck asked Councilmembers if they wanted to identify a goal to deal with the management
of natural resources.
CITY OF SHOREWOOD WORK SESSION MEETING MINUTES
September 8, 2009
Page 5 of 5
Mayor Liz6e stated one goal could be to proactively address the mitigation of invasive species.
Councilmember Bailey expressed support to proactively address environmental issues. Director Nielsen
stated the Comp Plan states "The City will establish guidelines and adopt regulations to ensure the
preservation and protection of the natural environment."
Administrator Heck stated Staff will review and identify additional objectives for the goals agreed to this
evening.
Councilmember Woodruff requested Staff review the 2009 project list and 2010 projects identified in the
CIP and determine if they fit with the goals identified.
Administrator Heck stated that at a minimum the goals for the categpryVOpublic safety ty and the category
of city finances, services and personnel will be discussed during the .'Septe MOO, 14"' work session. If time
permits the remaining two categories will also be discussed.
3. ADJOURN
Woodruff moved, Zerby seconded, adjourning the
2009, at 7:12 P.M. Motion passed 5/0.
Council Work Session of, 8,
RESPECTFULLY SUBMITTED,
Christine Freeman, Recorder
ATTEST:
Christine Liz6e, Mayor
CITY OF SHOREWOOD
CITY COUNCIL WORK SESSION
WEDNESDAY, SEPTEMBER 9, 2009
COUNCIL CHAMBERS
5:30 P.M
1. CONVENE CITY COUNCIL WORK SESSION
Mayor Liz6e called the meeting to order at 5:30 P.M.
A. Roll Call
Present. Mayor Liz6e (departed at 6:47 P.M.); Council members Bailey (hrrived at 5:38 P.M.),
Turgeon, and Woodruff; Administrator. 14eck; Finance Director Burton; Planning
Director Nielsen; Director of Public Work Brown; and Engineer Lan"4i il'
Absent: Councilmember Zerby
B. Review Agenda
Woodruff moved, Turgeon seconded, appedViog'the a genda as pr 60 Ied. Motion passed 4/0
2. COMPREHENSIVE UTILITY RATkSTUDY
Director Burton stated Rusty Fifig a consultant tth' 4orthland Securities, was present to talk about the
comprehensive utility ratol;46d�: Mil"Tifield and Paii't Donna, also with Northland Securities, have been
working with Staff onjthb study foei�l'e past two mouths. She apologized for the apparent disconnect
,,-
between Staff's and Northla"llpecu es' understandihgof the timetable and deliverables and Council's
expectations.
Councilmerrtbet J
first f6VR the history of this study. Late in 2008 Council and Staff
discusse,44he need to 68iidtict a c6hi#1ehensive utility rate study. The discussion started as part of a
discus§i6n of water rates and 46Aesire to have a lower base rate for low usage consumers.
k 11
Earlier Staff asked
- uauthorj� , Ation to go through a request for proposal process to find a
consultant tdoftduct the e'
urin 11 its May 26, 2009, meeting Council authorized the City to retain
l
Mr. Fifield and W
,,Ponna to prtvide the comprehensive utility rate analysis services.
Woodruff cited an e 'k6 �
pt from the May 26, 2009, Council meeting minutes which was "Councilmember
j ,,, W
Bailey commented tha rkh the rate analysis was discussed during a February 2, 2009, Council work
session the timeline for ,completion of the analysis by outside resources was anticipated that it may be
possible to complete the analysis by the end of the first quarter of 2009 to the middle of the second
quarter of 2009. Director Burton duly noted Bailey's comment, and stated the Northland representatives
have indicated their report should be completed in August."
Woodruff expressed disappointment with the progress that has been made to date, noting it is already the
second week of September. He asked what Northland Securities personnel committed to when its
services were retained to conduct the study. He also asked what the circumstances were that resulted in
the study just getting started from his perspective.
CITY OF SI-ZOR WO D WORK SESSION MEETING MINUTES
September 9, 2009
Page 2 of
Councilmember Woodruff asked Director Burton if Northland Securities committed to an August
schedule for delivering the report on the analysis. Burton explained when the City was getting ready to
award the contract for contract services she had asked Mr. Donna when he thought the analysis could be
completed by and he had estimated to her that it could probably be completed in August. She accepted
responsibility for not making it clear to Mr. Donna and Mr. Fifield th tt w s Council's priority to have
this completed in August. There were many things that have had_ an impact on the schedule. Woodruff
asked when Staff knew that was not going to happen. Administrator Heck:ekplained Staff had some
indication late July when the consultant discussed some of the Auestions it had for ,Council. It was then
that Staff decided it had to schedule a Council work session to address the questions : a -
Councilmember Bailey arrived at 5:38 P.M.
Councilmember Woodruff expressed his strong disappointment with the status of the project, and with
the fact that Staff knew in late July that it would not be completed iu= August but failed to inform Council
of that until a few weeks ago in a weekly update�feport. He stated the report in the meeting packet for this
meeting indicates Council will receive the finai,�eport in the Noverriber ,= °December timeframe. He
thought the questions before Council this event�g 60001have been answered by Council in June. From
his vantage point, he thought the last 2.5 monihs were wd§ted. Woodruff requested that this topic be
placed on the September 14, 2009, Council meeting agefida, he' giants Council to have a discussion about
what to do going forward.
Mr. Fifield stated he �vas ,fit aware; that was a firm timeline for a deliverable, noting he accepted full
responsibility for not understanding it was. He explamedthat Northland Securities' goal is to go through
a thoughtful and thorough p'roce s,th�t.... ,e, �Jhe -City make adjustments in 2010 utility rates. He
stated he though the study will have an impact onIbe City's utility operations for years to come. He also
thought the ' ugust timetable was something that Council aspired. He explained the study could be as
simple,4sr doing various rY ematical he thought the City's staff is more than capable of
detertriiiit` the rates should be n order to achieve financial stability. After having discussions with
Staff, North d Securities thou lit it would be prudent to ask Council, as the policy maker, what it wants
to achieve befog .a moves forw fd.
Councilmember Tdig�pp stated eeeiving the analysis report the end of the year will be too late for it to
provide value during 24`I0, enterprise budget discussions this fall.
Councilmember Woodruff stated he wants to understand the scope, the activities and timetable for this
project. He commented that he has thoughts about how long it should take; it should not take until
December.
Mr. Fifield stated he was present this evening to get guidance from Council on the City's utility systems.
He reviewed what he will discuss this evening. They are the timetable, the assumptions made,
comparisons to other cities, future capital improvements and operating projections.
Mr. Fifield stated he took issue with Councilmember Woodruffs comment that the project was just
starting. He explained Northland Securities has been assembling its analytical tools, it's been collecting
CITE' OF SI OREW IOD WORK SESSION MEETING MINUTES
September 9, 20€19
Page 3 of 9
Councilmember Woodruff asked Mr. Fifield what portion of his work week, will be allocated to this
project between now and the next Council work session to discuss this. Mr = hifield stated approximately
25 percent. Mr. Fifield stated the October 26"' date is based on the Council's meeting schedule. He noted
Northland Securities can prepare for an earlier work session if Council desires. Woodruff commented if
Mr. Fifield worked full time on this he could be done by September 21 Mr. Fifield stated he can not
dedicate himself fulltime to this project; he has other projects he is 'adso working on.
Director Burton stated the first enterprise budget work ses4on is scheduled for October 12` She asked
Mr. Fifield he if could have preliminary materials available by. then. Mr. Fifield stated he could.
Administrator Heck asked if it is necessary to have another work session if Northland Securities' work is
complete. Mr. Fifield stated that is up to Council to decide Councilmember Woodruff stated he thought
it appropriate for Northland Securities to present its findings ariditcommendations in close to final form
to Council in a work session. Woodruff requested that be done 'fore the first enterprise budget work
session. There was agreement from Staff and Mr. Fifield that the_reliminary information will be
available for the October 12 work session.
Mr. Fifield reviewed the assumptions that will beMsed
➢ The rate forrtle sntary sewer utility will continue`to be flat.
➢ A tiered, to structnfolfor the storm muter utility will continued to be used.
➢ The Gityitsfi statutorily required to use a "conservation rate structure" for water starting
January 1, 20,10 ThpXity has already ttn demented this and it's not anticipated the City
has to change fhat further tp �encourage�water conservation.
➢ The City will continue to offer' a °law''income rate for water and sanitary sewer.
b o
Councilrn� mber Woodruff shed until lie read the materials prepared by Mr. Fifield and Mr. Donna he
did noi` iow the City had a lob income rate option. He asked what that option is and how the City lets
residents ktl'gw that it exists Director Barton explained that there are few residents that use that option.
A utility user income has to at or below the State's poverty level to quality for the rate; they have to
prove that to thbCty by submis §ion of an application and copies of their tax returns. The City does not
publicize the low -in option: It does receive some inquiries about it, but not many residents apply for
It. E
Councilmember Woodruff stated the City should have a lower base rate for very low water usage users.
Director Burton stated the City of Mound has a sanitary sewer flat rate as well as a metered rate which is
based on water usage. Director Nielsen stated that would have to be tied to City- water; it would not work
for residents with well water. Councilmember Woodruff stated he was open to discussing a dual rate
structure for sanitary sewer; a fixed rate for well water users and a usage structure for City -water users.
Mr. Fifield stated if the City meters water usage it could consider implementing a sanitary sewer usage
rate based on water usage.
CITY O F SI OREWOOD WORK SESSION MEETING MINUTES
September 9, 2009
Page 4 of 9
Mr. Fifield stated there are two reasons to encourage water conservation. One is to reduce the amount
used for discretionary purposes outside of the household. The other �is -to encourage in -house
conservation such as taking shorter length showers. Water is a finite resoufee and it's becoming harder to
recharge the aquifer.
Councilmember Bailey explained the City could calculate a user,'s base rate f4 — March. It could
increase that usage by, for example, 10 percent and that becomes the' base usage rate for the second and
third quarters in the year. For example, the base usage rat�fcould be 10,000 gallotrs° f a user consumes
15,000 gallons during the second and third quarter they4ould be charged a higher' oer- gallon rate for
most of the additional 5,000 gallons consumed then for the base usage Each property would have its own
base usage rate. Councilmember Woodruff suggested the base msa e date be based on October — March
usage.
Director Burton stated the City could increase;
usage smaller. Councilmember Bailey stated la
faster without using any water for irrigation pu
and carried, and the infrastructure has to be mai
monitor the length of showers being taken. He
encourage conservation lig;;recomitignc
for their individual base usage rate `Hd
Mr. Fifield stated it's his understanding
users. He asked Council what 1nfQrm&--i
usage and w current base rate s
stated he would like td `b6jresent6d, M
a
,4
would kk to be presented vtifh a histol
edz ~5$
in variobtlsage ranges. It sh�uid show
lowest base rate.
all
number of block rats it has and make the ranges of
Tan
ilies will reach t hehigher -cost block rates much
es Ma or Lizde stated'Ahe water still has to be treated
ned $ailey �8tated he'did not want residents to have to
ughtn indi�%�ua'ase usage rate would more likely
Owould be cha ged the same rate per gallon of water
kj�ates could be created for the base usage rate.
t Council w tfs to have a lower base rate for very low usage
i needs to determine what amount of usage is considered low
beCf`ced by for that low usage. Councilmember Bailey
a distribution of usage. Councilmember Woodruff stated he
i based on empirical data; that should depict clusters of users
ie very low end users are significantly lower than the current
Councilmember °Tuargeon stated4t's important to factor in that there are some residents who live in
warmer climates durifig,the winter months.
Councilmember Barley stated he did not believe Council should consider the individual base usage rate
structure right away, buflie did think at some point there should be discussion about more creative ways
to charge people for watering their lawns. He explained he does not water his lawn very much yet some
of his neighbors do; the usage rate structure should some how take that into effect.
Director Nielsen stated the City has to provide for water conservation. He noted that Council has
indicated that one of the City's goals should be to promote the use of City water. He cautioned that
residents may not want to hook up to City water if they are going to be penalized too much for using
more water then their base usage rate.
CITY OF SHOREWOOD WORD SESSION MEETING MINUTES
September 9, 2009
Page 5 of 9
Mayor Liz& stated the challenge is the aquifer is being compromised. She commented sometimes the
only way people will begin to conserve is when there is a cost ramification of not doing so. She asked
what the City's policy should be on trying to protect drinking water.
Councilmember Bailey stated he has two objectives when looking at the water rate structure. He does not
want very low usage users to be seriously disadvantaged; the 10,000 gallon base rate is too high for them.
Once the empirical data is made available it can be determined if that is a real problem. He also wants to
have a structure that encourages water conservation for purposes outside of the house. He cited an
example he encountered in the past where people responded quickly to small fee adjustment. It was a
place where residents grass clippings were collected for free by a city. A soon as that city decided to
charge a fee of $2 per bag 75 — 90 percent of the properties no longer baiged their grass clippings. The
cost has to be apparent for people to change behavior; hidden fees doi'th6ve.the same impact.
Mayor Lizee stated she recently read an article in a newspaper aboutAhe,, Metropolitan Council
considering increasing its sanitary sewer rates because the E6cpatnsion of its sanitary sewer system is
slowing due to a slow down in construction of dwelling,unts. She asked what things the City needs to
look at with regard to its water infrastructure in the next ,0 — 15 years that may be required by agencies
such as the Minnesota Department of Natural Resources'or.the Pollution Control Agency.. For example,
should the City be planning for a water treatment plant?
Mr. Fifield stated this would be discussed as part of the capital iniptoyement projections. This part of the
discussion is about distributing the costs for servtces.
Mr. Fifield stated utility rate information has been ciltpeted for the Cities of Chanhassen, Chaska,
Excelsior, Minnetonka, Minnetrista, Mound, Orono and Victoria, The, plan is to break that data down by
comparable cost for service. Councilmember TurgeonTuggeste€1 the information for the City of Tonka
Bay be included as it has czty� tdo ti titer and it treats its water. M'"Fifield stated it's difficult to compare
the City to the other citee",` because Each has unique' situations, but the information can be beneficial to
learn from. Councilme iboC�Woodruff .,Mated it would 60 nice to know what policy initiatives are fostered
by the rate structures in oth6x cities if at all possible, ai4 - the initiatives are successful. He commented
lie is not interested in a compettt iv, e.analysi Mr, Fifield stated he will have to ask these cities' staff that.
r t
Mr. Fifielc stated capital ttp ,provemeu Posts are a significant factor in projecting future rates. The plan is
to identiff and analyze furndif g for capital improvements for the next 20 years, noting the further out the
projectiii s o the less accurate =the numb6t are. Capital improvements include maintenance, rebuilding
the current1frastructure, or to systems. He thought it reasonable to assume that the City
e.
can't treat wat ,rat the well head forever. The plan is to include the rough cost estimate to build a water
treatment plant �in years 10 — 12 6f the capital improvement plan. Council has to decide how that will be
paid for. Should rt be?paid for, saving some of the current revenues from current users, by borrowing
money to do that when the Mine comes and the then current users and future users would pay, or by a
.,
combination of both? Doirig` both may be the best approach.
Director Brown explained the Amesbury Well water has a certain level of arsenic in it which is naturally
occurring; its level is 5.7 parts per billion (ppb). About 50 years ago the acceptable standard was less
than 50 ppb and then it was reduced to 10 ppb. About 4 — 5 years ago the acceptable level was reduced to
5 ppb. Small cities expressed concern they would go bankrupt if they had to replace their systems to
comply with the new acceptable level. The acceptable level was returned to 10 ppb. He stated he can't
guarantee the City will need to have a water treatment plant in 10 years because of new and changing
standards. He thought it would be prudent to plan for building one into the rate structure for the long
term.
CITE' OF SHOREWOOD WORK SESSION MEETING MINum
September 9, 2009
Rage 6 of 9
Councilmember Woodruff stated a "pay as you go" approach should be used for improvements to the
existing infrastructure.. He did not think it's appropriate to charge users for something the City is not
sure it will need to build in the future.
Councilmember Bailey stated he agreed with Councilmember Woodruff. But, he would like to
understand the impact on the rate structure if the save - for -it approach was to be used.
Mr. Fifield stated there are two parts to building a treatment plant. The first is to find a site to build it on
and the second is to build it. He thought it important for Council to understand the need for a plant could
become a reality.
Councilmember Woodruff stated he would like to have the high level,cosffbr building a treatment plant,
including the purchasing of the site, included in the report but he dues not want it factored into the rate
structure unless it's just as one of the four alternatives „
Mr. Fifield stated the City's water infrastructure is agin&nd there will be a significant cost to make
large repairs. The least cost alternative to installing or replacing water main is when .a,,roadway is
reconstructed. Based on information from Staff there arelsome segntenxs of the roadway system that are
more important when it comes to having water main installed. Tho °C ty,'s current policy in part bases
expansion on property owner requests, and it is done as part t of a reconstruction project. He asked if
Council would like the study to evaluate a., funding alternativ&'ith l would allow the City to be more
proactive in installing water main as part of a street reconstruction project.
Councilmember Bailey stated the importance of having water main installed in a particular area is not
one of the factors considered when prioritizing rpadwaysfor reeQnstrge"rion. That may be a useful piece
of information to have. He may' be more receptly� toAnstalhrigiwater main as part of the project if he
knew it was critical to the overa(1 stem. Director' Nielsen stated not having water main installed under
certain streets could im �aet expansion in othe`eu reas. Mayor Lizee stated the City does have some
information about the:fuure expansion of the water system.,
Councilmember Woodruff staffed the°fhon4bt there were'two policy issues. The first is how extensive the
system should 15 The second is hqw to pay for't�i i'expansion. The City has a policy for how to pay for
the expansion; the property owners to the roadways under which the water main will be installed
pay for a= "ortion of it through�assessrttett 14, Therefore, he did not think this study has to take the cost for
expart�ioz into account. Mr . stated, ►other approach could be the City carries the cost for it until
such time owner ddoides to connect to City water. At that time the property owner would be
assessed their share of the cost ;Woodruff stated that would result in the existing customer paying the
cost to install a'paece of infrast6' ure from which they will not receive any benefit, and the people that
will benefit won't ioay , the cast until they hook up to water. Mr. Fifield stated that few cities and
Northland Securities `iar 1 or`never designs cost mechanisms where a user only pays for the benefit the
��y., g YP Y Y
actually receive. Woodruffstated the City's current expansion policy does that. Woodruff explained the
ia
policy states if a certain percentage of the property owners want water main installed then the City will
install it as part of a roadway project.
Councilmember Bailey stated Council could have chosen to install water main as part of the Harding
Lane and Harding Avenue roadway projects but didn't because the majority of the property owners did
not want it done. He thought the approach Mr. Fifield explained could have helped get the water main
installed. For areas where installation of water main is critical he may be willing to have the City make
the investment.
CITY OF SHOREWOOD WORK SESSION MEETING MINUTES
September 9,%009
Page 7oy9
Director Brown clarified that the City's current ordinance regarding vvm1er main extension states either
two thirds mfthe property owners must endorse the expansion mr four-fifths of the Cmuncilmmeooberacan
choose 1m override the property owners and have dinstalled.
Couucdnmenmber Woodruff stated be does not support having current users pay for water main expansion
ou the fact that some day someone else may get charged for it.
Mr. Fifield stated if Council believes the current policy for expanding the water system iu effective then
Northland S dti U| not address i in its But, if U tbbokx it would b
worthwhile to look at an alternative approach to expansion of the water system as, roads are reconstructed
Northland Securities will do that.
Councilmember Bailey stated he thought Council missed an opp unfty try a new approach for
installing water main with the Harding Avenue and Harding ane reconstruction proiect. Property
owners may have hooked up to City water shortly after it,wa Instal led. Dire'cfor,,Nielsen commented
there are areas where property owners can connect to City. water now but have cho 6niiot to do so.
Councilmember Woodruff stated fie was not sure how an �aiialysis 44
mother approac expanding the
water system can be done when Council has not agreed t&hpadway'reconstruction p lah beyond 2010.
There is a 20-Year Pavement Management Plan (PMP). Sinde','Jbe PMP has been prepared Staff has
prepared a matrix that will help determine if.the roadways can be r e'claimed rather than reconstructed, but
that is no included in the PMP,
Administrator Heck stated lie thought the analysis" Q&b becau''§'C' the critical components for
The tim reconstruction of the roadway may
connection to the water system don't change.",,
change. Segments of roadways, be identified Wher6lt is rnore�'qrifical to the overall water system to
cal
install water main, and thaVcdhlh�l factored into c ideration when reconstruction versus reclamation is
Councilmember Woodruff49ked ho-vy' Administrator He k's comments would factor into the PMP, and
what timeline would be He,stated the PMP is likely to change and there are a
number of asspriipt,�oh8-that wetbitised to prepa�bA6 PMP. To take PMP with its assumption and factor
that into thq':W'ater sy4d6an4lysis additional assumptions may not result in a lot of value.
0.10 try and illustrate what this means, then economy and cost
in Js not
will drivelh6�expansion of w it's not possible to project a perfect plan, but he thought it would be
at
iaht be.
worthwhile t6illu'strate what that.
[ouno\momber W 66d st»teO� if that is going tohc done ho wants b outside of t rate analysis.
Mr. FifieNstated at various rate options for the utilities in the second work session and
can combine the veriou's options for further review. Be clarified there vvuu|d not be a singular
recommendation as to what the City should do for the u000ud work session.
Administrator Heck asked Council to answer whether Nodb|uud Dcouridua should be spending time to
identify u water rate that allows the City to put money amide that would help reduce the cost to residents
for oddoul p/utcr main extension. Ur, should the City continue with its current policy for water
expansion.
Cnuuoi)nneoobor Woodruff again expressed that be has un issue with current users paying for something
to benefit future users. Expansion should hu funded u1 the time the expense iuincurred.
CITY OF SHOREWOOD WORK SESSION MEETING MINUTES
September 9, 2009
Page 8 of 9
Mr. Fifield stated Northland Securities will see if it can find a way to further this discussion in a
meaningful way during the next work session,
Councilmember Woodruff stated there is disagreement among current Councilmembers and past council
members about a goal of having City-wide water.
Mr. Fifield stated at some point in time, for reasons outside of the City's control, the City may have to
provide access to City water to all residents. Therefore, it is prudent to consider making it available as
part of a roadway reconstruction project. He has worked with other clients who took the easier route to
not install water main, and then because of reasons such as public hea 4'thev later decided to take up a
main. reconstructed street to install water i n
Mr. Fifield asked what capital improvement needs there are for, the 'other utilities;,He stated he will work
with Staff to incorporate regular routine capital maintena '
necds for thi such as lift station
improvements into the analysis.
Councilmember Woodruff stated the City had a study'd6fle to identify storm water man ment issues,
and some of the improvements to deal with the issues are iilcludl,-d, Improvement Program.
Director Brown stated Northland Securities has been provided vs lia copy.
Mr. Fifield stated he would not be using a sophisticated apprb ch to projections. The best 2009
data available will be used (both budget and 4ct6, an4,it will be pr0J0,c &forward using an estimated
inflation factor.
Councilmember Woodruff stated the City has repl4ced;inany ofther&s'idents meters and that has resulted
HP ,
I I
in more accurate water usag64eqdJhg§. The outcome has been awappearance of higher usage rates when
it just a result of accurate fr itcking. TW6 meters have been replaced in phases.
Mr. Fifield stated when Coin it and 8 iaff review the pip'A6 mary report the assumptions can be adjusted
as deemed appropriate. ''
Mr. Fifield.,-'stated the bhlyv,new users: factored into the cost projections will be based on water system
expansio assumptions. HP
i x Woodruff stated there are areas where water is available but
n ic )ns. C64 0 c factored
peoples e, not hooked u P,
l At some small growth for that should be factored into the
it. He thought
prcjections i,
Mr. Fifield stato'&te utility fun&balances are an essential component of the financial projections. Fund
balances will be uk",
,�s a tooll' n managing future rate increases. He asked if there are any things that
should be taken into o
,Iint'When making projections about fund balances. He also asked if Council
would like Northland curities to make recommendations about the level of fund balances.
Councilmember Woodruff stated he thought it would be worthwhile for Mr. Fifield to provide
recommendations about fund balance policies.
Mr. Fifield asked Council if there were any other questions they wanted him to address. If Council
identifies any after this meeting he asked Staff to pass them along to him.
Administrator Heck asked Mr. Fifield what the timetable is after the October 12"' work session.
Councilmember Woodruff stated he did not think that could be determined until Council has had an
opportunity to review the preliminary report. Mr. Fifield stated Council will have number of different
decisions it will have to make and after those are made the report will have to be refined accordingly.
CITY OF SHOREWOOD WORK SESSION MEETING MINUTES
September 9, 2009
Page 9 of 9
Councilmember Woodruff stated the utility rates should be discussed during the utility enterprise budget
work sessions. He thought those work sessions would be scheduled every two weeks after the October
12 work session to discuss this analysis.
Administrator Heck asked if there is still a need to have the rate analysis as an agenda item for the
September 14"' Council meeting. Councilmember Woodruff withdrew his request for that while noting
that doesn't change his disappointment with the status of the project.
Mr. Fifield stated if Councilmembers have comments after this meeting, lie'reqnested they please get
them to him by forwarding them to Staff. Councilmember Woodruff s ' tdi6d if Northland Securities has
any questions for or requests of Council to do that via email and nof W until the October 12"' work
session.
3. ADJOURN
Woodruff moved, Bailey seconded, Adjourning the City Council Work Session,4 September 9,
2009, at 7:08 P.M. Motion passed 310
RESPECTFULLY SUBMITTED,
Christine Freeman, Recorder
ATTEST:
Brian Heck, City Admin
0
e Liz6e, Mayor
e Liz6e, Mayor
CITY OF SHOREWOOD
CITY COUNCIL WORK SESSION
MONDAY, SEPTEMBER 14,2009
ujjz�
[�HIIJMVJ 911211014JIM&W-010"twav"I
5755 COUNTRY CLUB ROAD
COUNCIL CHAMBERS
Mayor Liz6e called the meeting to order at 6:01 P.M.
A. Roll Call
Present. Mayor Liz6e; Councilmembers Bailey (arrived at 6:06 P.M,), Tur
g_eoii (arrived at 6:27
P.M.), Woodruff and Zerby; Administrator Heck; Planning Dire ctor Nielsen; Director of
Public Works Brown; and Engineer Landing
Absent: None
B. Review Agenda
Zerby moved, Woodruff seconded, approving the agenda as presented. Motion passed 310.
2. GOALS AND OBJECTIVES
Administrator Heck stated the purpose of this work session is to, discussz. a minimum, the goals for the
category of public safety and the category of cityjma4ce's, s6t� ices,and personnel. If time permits, the
final two categories will be,'; d! 6,-ussed. They are: city planning ''and residential communication and
feedback. He noted Council disc gsed the infrastructure category and the parks, recreation and
environment category during its Septem" ber 8' work session. He asked Council and staff to determine if
the goals which have be�enidentified are appropriate,— at,
to consider if there are others that should be
added.
After discussibu`iU fih wing pubIt safety goals were agreed to.
Ensure reasonable response; times to emergency calls, proactive law enforcement and
proactive fire ;piowention.�
2. .establish a proaeiive funding schedule for the maintenance of the public safety facilities
with the other Member cities.
The pertinent high] ights�* the' discussion about the public safety goals are as follows.
Mayor Liz6e explained the South Lake Minnetonka Police Department (SLMPD) Strategic Planning
Committee identified the long-term care and maintenance of the public safety facility as one of the
SLMPD's strategic goals. During the August 10, 2009 Council work session, Council suggested the City
Administrators and Manager of the SMPD and Excelsior Fire Department (EFD) member cities develop
the plan for the long-term care and maintenance of public safety facilities. It was also suggested that the
City have a line item in its municipal facility budget to fund its portion of the repairs and maintenance.
During the same work session SLMPD Chief Litsey stated he would like to have the opportunity to make
recommendations about the plan, and he expressed lie had no preference about who would be responsible
for managing the funds for the repairs and maintenance. Councilmernber Woodruff stated he thought the
#2C
CITY DE SH REW OD WORK SESSION MEETING MINUTES
September 14, 2009
Page 2 of
SLMPD Coordinating Committee and the EFD Governing Board should provide the direction to the
Administrators and Manager regarding developing the plan. Councilmernber Bailey stated it's difficult to
establish a goal for the other cities, but he was okay with putting the goal
1. Minimize the overall tax burden on residents and ensure adequate resources are allocated
to provide quality, effective and efficient services.
2. Ensure the City maintains staffing allocations necessary, to achieve the priorities and
service levels expected by the public, as established by the City Council.
s
3. Reward staff based on results and overall perfort 'fiance 'in' :achieving stated goals and
expectations.
4. Provide accurate information in a timely manner to residents, contractors, and the
general public.
Councilmember Woodruff commented that he had trouble with using i fie word quality because it is so
nebulous.
There was consensus to leave goal 4 in this category because it relates more to staff.
After discussion it was agreed that Director Nielsen,:wall rework the wording of the following city
planning goals.
1. Ensure the zrimg :code and regulations keep, pace with the changing environment
regarding `preservaf oil, "sustainable,, development ", and other environmental and
livability issues.
2. Maintain ;base „through well planned and smart development /
ied el ,pment af;key areas.
=x{
3 Improve t e'fp ency and effectiveness of the planning and zoning process.
The pertinent, highlights of the'4i cussion'about the city planning goals are as follows.
Councilmember1bodruff suggoted: "Ensure the zoning code and regulations" be removed from goal 1
and the reference td "tlle,city's tax base in goal 2 should more appropriately reference property values. He
also suggested there b',a reference to the City's Comprehensive Plan in goal 1, to which Councilmember
Bailey responded he thought would be part of an objective.
Director Nielsen suggested the word "smart" be replaced with a more relevant word. He stated protecting
property values are an important goal for planning.
After minimal discussion the following resident communication and feedback goals were agreed to.
Ensure residents receive regular updates about city happenings, events, and major
decisions.
Gain greater input and feedback from residents regarding issues facing the City.
CITY OF SHOREWOOD WORK SESSION MEETING MINUTES
September 14, 2009
Page 3 of 3
Following are other general comments that were made.
Councilmember Bailey stated that once Staff starts to discuss and identif� additional objectives they may
find out that some • the goals are not necessary • that others should be added.
Administrator Heck suggested Council prioritize the goals before the objectives are defined.
Councilmember Woodruff stated if any of the goals were not priorities for 20,1 ' 0 they could still be left on
the list. Councilmember Bailey stated the goals on the list should at J m
dA span a two-year period.
Administrator Heck stated long-term goals should be part of a strategic, plan not the 201 list of goals for
the City, and developing a strategic plan is a much longer process.
Councilmember Woodruff asked staff to compare other City project lists t6� e:goals to ensure they fit
with the goals.
Councilmember Woodruff asked Administrator Heck wh 6he next steps are. Heck stated ' Council should
identify the highest priority goals which will be goal§�Itor:
and also the secondary goals which will
be goals for 201 Heck then stated for the category of infra§tructure'and the category of parks, recreation
and environment he has already asked Staff to review the draft list of objectives and determine how the
lists should be refined and/or expanded, After Staff has discusse , dia d revised the objectives for all six
categories they will be brought back to Counidilfor discussion.
Councilmember Bailey suggested Staff look at the li`kt6fgp4ls and challenge Council on them if they do
not agree they are the appropriate goals for 1 10. C16unci , Imember Woodruff stated Staff needs to
determine how many of the goals they will be ablo,-,to complete.
Councilmember Woodruff 'noted the.p.relirninary 2040 General Fund budget has been developed before
the 2010 work plan hAs ib,�,en established. Council tn ember, Bailey stated he thought many of the goals
identified will require more f -a hum4fi,resource commitment then a financial commitment. Mayor Liz6e
stated there may have to be a '."o resources (funding or staff) to accomplish some of the goals.
Woodruff stated U rf Co4ncil decides to take 'on. projects without sufficient staff, Council will have to
determine,iff �fesourcos do reallb 0,6d or if they should be removed from the list.
3. AWOURN
Woodruff move, Turgeon seconded, Adjourning the City Council Work Session of September 14,
2009, at 6:42 P.'Motion pasged 510.
Christine Freeman,
Christine Liz6e, Mayor
ATTEST:
Brian Heck, City Administrator/Clerk
CITY OF S O E OO
CITY COUNCIL REGULAR MEETING
MONDAY, SEPTEMBER I4, 2009
r � r
Mayor Lizee called the meeting to order at 7:00 P.M.
5755 CO UNTRY CLUB ROAD
COUNCIL CHAMBERS
7:00 P.M.
Present. Mayor Lizee; Councilmembers Bailey, Turgeon, *9odruff and Zerby; Attorney Tietjen;
City Administrator Heck; Planning Director Nielsen; Director~ of Tublic Works Brown;
and Engineer Landini
Absent: None.
f.
B. Review Agenda
Turgeon moved, Zerby seconded, approving the agenda as presented. Motion passed 510.
2. APPROVAL OF MINUTES .,
A. City Council Executive Session Minutes August 24;'2009
Woodruff moved, Tur eof secon�d�i, Approving the City Council Executive Session Minutes of
August 24, 2009, as paresented Moon passed 510
B. City Co much Work eo Minutes, August 24, 2009
Turgeon mo e A pproving the City Council Work Session Minutes of August 24,
2009, as resented. Motiop passed 5/
C. City Council "gular Meeting Minutes, August 24, 2009
Zerby moved,' Woodruff seconded, Approving the City Council Regular Meeting Minutes of August
24, 2009, as presented Motiousiassed 510.
3. CONSENT A
Mayor Lizee reviewed the items on the Consent Agenda.
Zerby moved, Woodruff seconded, Approving the Motions Contained on the Consent Agenda and
Adopting the Resolutions Therein.
A. Approval of the Verified Claims List (This was moved to Item 10.0 under
General/New Business.)
#ZD
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
September 14, 2009
Rage 2 of 10
B. Adopting REi SOLUTION NO, 09-050, "A Resolution Granting a Conditional Use
Permit to South Ton T onka Little Leag ; f or Signs in Freeman Park."
u r.
!111!111111111 1 11111111!11!11!11 111111;111111ppil
E. Council Policies and Procedures (This was moved to Item 10.0 under General/New
Business.)
Motion passed 0
Rich Hirstein with Allied Waste Services stated he
execute the City's recycling contract with Allied W;
sort, recycle bank program. He stated he would be tl
looking forward to working with the City.
Mayor Liz& stated staff has asked the I
recycling plant. She thought it would be a
do that.
Councilmember Zerby stated the City is looking
5. REPORTS AND
A.
Administer Heck stated in lai6 200KC
on January 1, 2009 — .4 — he full -time �gng
position yyos reallocated46iadmimstg'
engmeprmg technician sexvlces. Rey
effectrvee�ss� of the reallocatxi The
thought the're,'allocation has pr0�iced 1
Heck
TIONS
a
roved" reallocation of City staff that was to take effect
ing technician position was eliminated and the time from that
communications, recycling / solid waste, parks and contract
y_ ; Council asked him to prepare a report assessing the
'A' was included in the meeting packet for this meeting. He
ve results.
are as follows.
With regard to commicatibns and web communications, Heck stated the City's updated website is very
good. Additional resourt §'have been added to the website and others are planned to be added. Staff is
working on an online survey tool for the website which will allow the City to gather information about
the services it provides. Residents can sign up for things it would like the City to send, and they can
update their email addresses. Additional improvements are planned for the City's newsletter. The
newsletter is also being produced as a web newsletter.
With regard to parks, Heck stated the City expanded the scope of its contract with Community Recreation
Resources (CRR) to include serving as the liaison and coordinator for the parks. The City's Park Master
Plan has been improved and park projects are moving forward. The level of activities in the parks has
improved. There has been progress on physical infrastructure improvements in the parks, and there will
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
September 14, 2009
Page 3 of 10
be additional improvements made. He recommended this change in responsibilities be monitored over the
next year to determine if the expectations are beyond those of a contractor, noting CRR also provides
management services for the Southshore Community Center.
With regard to recycling and solid waste, Heck stated the City has expanded its recycling program to the
parks as a pilot effort. It will continue into 2010 in all the parks. The plan is to implement a recycling
program in all of the City's facilities. There is a hazardous waste drop off program scheduled for later in
the week. The date for the 20 spring cleanup has been identified.
Heck stated evaluation of staff allocation is an ongoing process. Staff m4_ ,',have to be reallocated as
y
technology improves and priorities change. He clarified this does not mean there'will be a reduction in
staff. There could potentially be a need to hire temporary personnel 48 with the very aggressive
roadway program.
6. PUBLIC HEARING
None.
j
7. 'PARKS
Commissioner Quinlan reported on matters, considered and acti6h s -",taken at the September 8, 2009, Park
Commission meeting (as detailed in the mines qf that meeting).
8. PLANNING
Commissioner Hutchins reported on matters considered and a''6%tfdog taken at the September 1, 2009,
Planning Commission hes
ds�qet#fled in the mt4u of that meeting).
In response to a reqve' k " ' Cot mo—i"I M" 1h
member Zerby�, Director Nielsen explained the September 15
H
neighborhood meeting on t btity's � Plan 4's'fbr the Planning Districts located in the west
end of the City and the isl nd§, Cit -,�
' `�thO� yj ,Th 29 ` x ' meeting is for the Districts in the east end
of the City inql, st area of the City. The October 6"' meeting is for the
,Odl�gA anorAre4 iandth'e'�'�o� A
Districts in ,IA6 central potion Of the City
Al 1 Bill Erickson: Preliminary Plat
Applicof: Bill Erickson
Soutlr c t corner of Shorewood, West of Smithtown Road
Director Nielsen st ill and Karen Erickson worked with their neighbors to purchase a piece of land
H
[27944 Smithtown Roa at abuts their properties located at 27830 and 27940 Smithtown Road, David
�
and Patricia Wessner's property located at 27920 Smithtown Road, and Jack and Gretchen Norqual's
property located at 27960 Smithtown Road. The owners of the five properties have agreed to rearrange
the lot lines between the lots. The preliminary plat indicates the 27944 parcel will be eliminated. The land
will be redistributed to the abutting lots and in doing so a number of nonconformities on the existing lots
will be corrected. For example, one of the existing lots is substantially less then the 40,000 square feet of
area. It will be brought up to the 40,000 square-foot standard for the R - A Zoning District. Some setback
issues will also be corrected by the rearrangement of lot lines. Hardcover on the four newly configured
lots will be less then 25 percent.
ITT OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
September 14, 2009
Page 4 of t
Nielsen stated Staff and the Planning Commission recommend approval of the ;preliminary plat subject to
the recommendations identified in the Staff report. Nielsen then stated he` echoed the Planning
Commission's comment commending all the property owners for findrng `way to correct the messy area.
Nielsen noted Karen Erickson was present this evening.
Ms. Erickson explained the house they demolished on the 21944 property bee
to repair; it was basically beyond repair. She commented that the Green
everything it could out of that.
Zerby moved, Turgeon seconded, Adopting RESOLUTION .NO. 09
Preliminary Plat Approval for the Bill,, Erickson Addition " "nsub,
imeAot?; costly to continue
Institute came and took
•051 "A Resolution Granting
ect to the recommendations
Director Brown stated th&ffieetmg p cket for this meeting contained a memorandum from him about the
Lake Mary storm wateributtet. He cl#1 ed Lake Mary is actually wetland which does not have a proper
outlet. He noted the 2008'—",� Capital ImprovemenfiPf6gram (CIP) lists the construction of a proper
outlet for an estimated amount of $457,000.; He stated`Council has discussed this potential project on a
number of occasions During 2004 2005 antl'200&46 City's Public Works Department had been called
upon to p mo Lake Mary fb avoid damages to adjacent homes and properties.
3 5 ��
3$I' S i'
Brown 'flamed the City depot dred96 "or alter Lake Mary because it's Department of Natural
Resources' l)Ntected water. T46*ssibi ity of building dikes around it has been considered but the
location of existirtia houses oroli! &is that.
Brown stated that dur past discussions the Council indicated this is a difficult project to justify because
of the cost. He thougiztr the e`are some intangibles that should be considered as part of the justification.
For example, it's difficult, put a price on the impact of water lapping at windows on a house.
Brown then stated based on Council feedback as well as the payback period for the project Staff
recommends Council remove the project from the CIP and direct Public Works to continue pumping Lake
Mary as needed.
Councilmember Bailey asked how many houses have been affected by high water levels. Director Brown
explained there are two structures that get affected immediately. Bailey commented the City would be
spending close to $500,000 to protect two homes. Brown clarified two structures have been affected
immediately, and there are 20 parcels of land which are adjacent to the floodplain area for Lake Mary and
CITE' OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
September 14, 2009
Page 5 of 10
they were all impacted in some way (e.g., loss of trees, shoreline erosion). Bailey asked how many of the
20 parcels experienced tree loss. Brown stated he thought that about 15 of the parcels experienced some
tree loss.
Councilmember Bailey stated he thought there could be a third option of how to deal with this issue and
the option would be to create a special taxing district, although he didn't think it would be well received
by the residents. He then stated he thought it more prudent for the City to continue to pump Lake Mary as
needed rather than spend the money to construct a proper outlet.
Bailey moved, Turgeon seconded, removing the Mary Lake storm watet outlet project from the
Capital Improvement Program and directing the Public Forks Department 4o pump Mary Lake as
needed.
Councilmember Woodruff stated when Mary Lake needs to he pumped Public: Works runs temporary
hose across some roads. He asked if Staff wanted to recommend r tmling pipe' niderneath those roads
instead. He suggested this be discussed at some future date—
Motion passed 510.
B. Harding Avenue, Harding Lane, Smithtowfi i pe Project Update
Engineer Landini stated the meeting packetJ
Harding Avenue, Harding Lane and Smithtown
and Harding Lane were milled on September
discussing relocating the alternate storm wa
investigating the possibility but has not reached
Landini then stated
started to remove the, bi*h:,Ycel -
its electric lines. Qwest has ihdic
Staff is encouraging Qwest to dt
that Staff has c bsefi { to delay q n
relocation oflines in 111 ,for the
Smithtor ri Lane to be a izravel4roE
meeting cohO
rojeet dated S
aff :and a few
pipe teat =:goes in
a project status update for the
rlber 2009. Harding Avenue
Owners in the area have been
back yards. Staff has been
been marked, for clearing and grubbing, and the contractor has
is expected to install two power poles this week as well as move
will not be abl6b relocate its lines in a reasonable timeframe.
r, but to date Qwest has not committed to doing so. Because of
Smitht'00iLane until it can confirm Qwest will complete its
'the project to be completed before winter; Staff does not want
rout the winter months.
Councilmemer Bailey asked'iow longt would take to complete the Smithtown Lane project once
Qwest has completed its relocation activities. Director Brown explained there would be approximately 4 —
4.5 weeks of wbrkaater that is done. Brown stated Staff has strongly encouraged Qwest move forward
more rapidly, noting! Q�vest received the plans in time. He explained the contractor has indicated it will
cost $650 to remobilize he fsclaiming equipment. Therefore, Staff has asked the contractor hold off with
,,-
the effort until Qwest's 'fans are known. If Qwest relocates the lines in the next two weeks, Staff will
research what the weather patterns look like before deciding on starting the rest of the project in 2009.
In response to a question from Councilmember Bailey, Director Brown stated residents will be notified if
the rest of the project is delayed until 2010. They would be told that if the project is delayed until 2010 it
would be started immediately after the weight restriction was removed on May 1, 2010. In response to
another question from Bailey, Brown stated although the City has all the necessary things in place which
should give it some control over utility companies in reality it does not work that way. It's a negotiation
process and sometimes the utility companies do things on the City's timetable and sometimes they don't.
CITY OF SH GREW OOD REGULAR COUNCIL MEETING MINUTES
September 14, 2009
Page 6 of 10
There are very few projects in the metropolitan area that are held up for reasons more than the private
utility companies.
Councilmember Woodruff asked if there would be an increase in project cost if the project is delayed
until 2010. Director Brown stated the cost will likely go up. The contractors will probably implement a
wage increase during that time. The contractors are locking in asphalt prices for as little as one month at a
time so the cost could fluctuate. Woodruff stated both projects were awarded to the same contractor
because the City would then receive a discount because of efficiencies that would be achieved. Woodruff
asked if the City would lose the discount. Brown explained if the project,,is delayed until 2010 the
contractor will not want to keep the project open to the following year. For Harding Avenue and Hai
Lane the first course asphalt will be put down in 2009, and after it has gone Through a freeze/thaw process
the contractor will come back and fix things and then put on the final weWcourse.
Councilmember Zerby asked if the City has to pay Qwest for relo c its lincs for this project, to which
Director Brown responded no.
10. GENERAL/NEW BUSINESS
A. Lake Minnetonka Communications Comlmission (L MCC) 2010 Budget Presentation
by Sally Koenecke, LMCC Executive Dire C 'tbr��
I
Mayor Liz6e stated Sally Koenecke, the LMCC Executive Directot,,was present this evening to discuss
the 2010 Lake Minnetonka Communications Qo'mmi8sion (LMCC) budget..
, ly� P4, when compared to its 2009 budget. That is
Ms. Koenecke stated the 201 LMCC budget is'16
in large part because the LMCC had a relatively large ex ' enditdie in 2009 having to do with the LMCC's
playback system. Its equipm6fitkidgyt for 2010 is roughly $23,000'and it was approximately $70,000 for
2009. She explained theI
"'budget is divided into three categories which are Franchise Administration,
3
Studio and Capital. Iq LMCC conducted a fi� chile fee audit; it has not yet decided how it will
resolve that. The LMCC liar r__
qdgeteq, to conduct anothQ in 201
Ms. Koenecke th n�is'fdted the LT\4CQ,, has had 'digood year. It has been adding programming. It purchased
the buildin
"11 e
,0f had be6bAting. lt's been doing more with the Minnetonka School District, noting a lot of
A ',
Shorew children goIi(�I�k iirijh4t, District. She has been directed to start looking into possible
cosme4 'e�pility. Th6lACC has a relatively high fund balance because of some of
the upgrad6s'Abat need to be 1h4de to the facility in the next few years and the need to purchase a
replacement production van. She! commented the City's communications coordinator has taken classes
and done some programming fie noted the City will be recognized at the LMCC's programming
recognition event be h6fd on September 24"'.
Councilmember Woodriqff ' stated the 2010 budget is a relatively flat budget. He commented that the
LMCC is supported by 6a fees and public, education and government (PEG) access fees which are
paid by the subscribers. Tax dollars are not used to support the LMCC. He thought the LMCC is doing a
goodjob.
Woodruff moved, Bailey seconded, approving the Lake Minnetonka Communications Commission
2010 Budget as presented. Motion passed 510.
Councilmember Zerby asked how many Shorewood household subscribe to cable. Ms. Koenecke stated
she would send the report to Administrator Heck.
CITY OF SHOREWOOD REGULAR COUNCIL M Tt C MINUTES
September 14, 2009
Page 7 or t
Discussion moved to Item 10.D on the agenda.
B. D" k Woodruff and Greg f„ ; .<. ?;
! i:. A _
This was discussed after Item 10.1) on the agenda.
Councilmember Woodruff, the City's representative on the Lake Minnetonka Conservation District
(LMCD) Board, provided a report on recent LMCD activities (June through ,August). He noted that
LMCD Executive Director Nybeck is present and will be happy to answer dny questions Council has.
The highlights of the report are as follows. The LMCD's 2010 budg& has bo r1 approved and it reflects a
zero percent increase over 2009. Shorewood's cost will decrease by $455 dii6 jo the funding formula.
LMCD staff will not receive any pay increases in 2010. Some.ftinds have been'reallocated to inspections
for aquatic invasive species (AIS). The LMCD's 2010 ,budget has allocated funds, for the inspection
program equal to the 2009 actual inspection level. As part of its strategic planning'' rocess the LMCD
Board has prepared vision and mission statements, and iUntifled objectives and goals. It's the process
of preparing project plans. The intent is to release the strat�eglc.plaii to �iriember cities by.tle end of 2009.
The Exotics Task Force has been working on a comprehensive' "AIS prevention plan. There was an
inspection done of Grays Bay and Phelps Bay about three weeks ago to assess the impact of the milfoil
treatment. A number of agencies participateif ua the inspection Very few pockets of milfoil were found
and there was no surface matting. Carman Bay wa`s not treated becausir there was insufficient financial
support from residents. The Army Corps of Eugineer$`,will release the formal report on the treatment
effort later this year. Flowering Rush has been found in,Brawns_Bay, Crystal Bay, and Smiths Bay. The
Department of Natural Resources had the areas chemically treated ,Once Flowering Rush is established
it's not possible to eliminagoe,Jt but tt.can be controfikd. Milfoil harvesting was completed in mid - August.
There were 170 truck lga is harvested'this year compared to 97 in 2008 and 148 in 2007. 2009 was an
extremely heavy growth year. Due to ,the low water level in Lake Minnetonka the dam to Minnehaha
Creek has been closed since Tupe 2 " e. noted he attended'a11 of the LMCD Board meetings held in June,
July and August as well as thr e zlo cs Task Force in tings, two strategic planning meetings, and both
chemical treattllOn , JpV ecti on tours
Mayor,LWe thanked Executive Director beck for coming to the meeting.
Discussion moved to Item 11 A oh the agenda.
C. roval of the= Verified Claims List
This item was removed' from the consent agenda at Councilmember Woodruff s request.
Councilmember Woodruff stated verified claims includes check # 48873 for a an amount of $35 for
reimbursement to Mayor Lizee for a Lake Minnetonka Conservation District and Lake Minnetonka
Association event which did not occur. Lizee had paid for the event and her check was later destroyed;
therefore, this check should be pulled. It includes check # 48845 in the amount of $100 to establish a
petty cash fund for the Southshore Community Center operations. He has no problem issuing the check
provided the City establishes an agreement between the City and Community Recreation Resources
(CRR) about the use of the funds in the next two weeks. It also includes check # 48897 in the amount of
$5142.45 to Superior Painting Contractors for painting services in the Southshore Community Center; the
total authorized cost of the job is $9,710. As of the afternoon of September 10` the painting was not
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
September 14, 2009
Page 8 of 10
completed. He asked Administrator Heck to ensure the work was done before the check was released.
Administrator Heck stated he is waiting for a response from CRR.
Woodruff moved, Turgeon seconded, approving the verified claims list subject to check # 48873
being removed, Staff preparing an agreement on the use of the petty cash for the Southshor
Community Center in the next two weeks and Staff verifying its appropriate to release check 0
48897 for the painting of the Southshore Community Center.
Councilmember
understanding.
passed 510.
Zerby asked if the agreement about petty cash was more like a policy or a general
Councilmember Woodruff stated he envisioned it being a one page agreement. Motion
D. Council Policies and Procedures
This item was removed from the consent agenda at Coun
Councilmember Zerby stated he did not think this item $fic
Council Policies and Procedure Item 7.7 Motion to'SbSpi
suspend the rules yet only 3/5 of the Council has to approV(
Policies and Procedures. He thought it should take the same
mhber Zerby's request.'�
d have been on the consent-agenda because
d the Rules requires 4/5 of be Council to
le,consdiifAgenda which Would approve the
�ie�tti!hpprove them as suspend them.
Zerby stated in Item 3.6 Public Comments Councilmember Bailey ; had previously requested that a
decision to recognize public opinion could 13W,6vg ridden upon a maj6rftk
, ,vote of the members present
and voting be added to this item. He thought th4tsA6hbnt,was redund4 t with Item 4.4 Powers which
states a decision may be appealed to the Councilippon m dow.'
p any,member by use of point of order.
The point of order rule in Roberts, Rule of Order can be ' "plied to portion of the meeting.
applied
Councilmember Bailey e xplaine d Y d he asked that the mayor or majority of the council be inserted in a
number of places. Hqifti ght the wilLbf the Council 'should prevail in any sort of decision of the body.
d to Item
He did not think ad t ie languag, 3.6 harroed anything. He would prefer to have it clearly
communicated.
Councilmptnber Zerby '�46t'dd it 6ijllt�ps him somewhat that by having it under Public Comments the
v oice of the public could b6- , , squelched'2Hb,thought: it important to allow the public to comment when they
h
OPP
ave c ncil. Ins ing
rage to speak to �&' the language bristles him.
P IT
Councilmemb6iiTurgeon stated ' the document has been changed to be consistent throughout. Therefore,
41 � i � � I I ; z
unless it really bustles Councilm ,ffiber Zerby she suggested it stay in there.
Mayor Lizde stated she agreed this item should not have been on the consent agenda as it should be
, a
discussed in public. W,
Councilmember Turgeon stated it was appropriate to remove the item from the consent agenda. She then
stated Council has done its due diligence regarding the policies and procedures and she would like to
approve them.
Mayor Liz6e stated the language also bristles her. The mayor's job is to run the meeting and recognize
members of the public. Roberts Rules of Order includes the point of order where the mayor's call can be
challenged. She thought by stating that the simple majority of the council can override the mayor so many
times in the document it appears that Council is trying to obscure the transparency of the process. When
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
September 14, 2009
Page 9 of 10
the public comes to a meeting they shouldn't have to deal with the possibility that their recognition may
be jeopardized. She thought it prudent for Council to remember the public is Council's boss; Council
works for them. Council should try and allow as much interaction as possible in a controlled way. She
stated a similar rule should apply to the chair • any meeting (e.g., the Planning Commission or the Park
Commission), noting she as mayor is the chair • Council meetings.
Councilmember Bailey stated his recommended amendment should not be seen as threatening. From his
perspective it should be viewed as protecting the public. Previously it read upon recognition of the mayor.
He could argue that it could be possible the mayor may not recognize the public. This would allow the
majority of the council to recognize public. He thought the role of the chalbilwas to keep order; to act
basically as a traffic cop. It's the will of the majority of the body that ultiniately makes the decision. This
also applies to setting the agenda.
Woodruff moved, Turgeon seconded, approving the Council Policies and,procedures as presented.
Motion passed 3/2 with Liz& and Zerby dissenting.
:
Discussion moved to Item 1 0.13 on the agenda.
1. STAFF AND COUNCIL REPORTS
A. Administrator and Staff
Administrator Heck stated Warner Connect wi <,
lfb,� alling a projec d,task management system on
the network server by Se ptember 18"'.
Director Brown stated now that the Amesbury lWell 6ontro § hav been replaced the City has the
OHIHH�h
capability to have j ust the east aid W
_e,st water systems. Should the -Southeast Well fail the Amesbury Well
can pump to the SE Area Water T6w,4"hand vice vers4j,There continues to be stability with the west water
dfl h• Om
system. The City has been working toward establishing redundancy in both water systems for the last five
years. It's been achieved. He h a, termain break 66,'iild still pose a problem.
i- -
AV
Brown then #i6 Hennepin C6iiht
is h6siln` lia" � hazardous waste drop-off site at Shorewood Public
,
p,
Works on,$6 Ti J9. He afi ed the County for taking on this task for the Lake Minnetonka
area In4&sponse to a question from CNinci hnember Zerby, Brown explained that the County will be
puttiii0i��
,�fhq signage to dir 4 people t6 tfi e 'drop-off site.
In response to a I question from Councilmember Turgeon, Director Brown explained the City has a spare
decorative light' pol and he will, schedule an electrician to replace the pole of Glen Road that has been
damaged.
Director Nielsen stated 1 4he neighborhood meetings to discuss the Comprehensive Plan update are
scheduled for September 15"', September 29 and October 6"'. They will be held from 5:00 P.M. to 7:00
P.M. The meetings will be very informal.
B. Mayor and City Council
Mayor Liz6e stated she participated in the South Tonka League of Women Voters annual lively issues
forum which was held on September 10"' at City Hall. The six majors from the South Lake area
participated. The forum lasted over two hours. She explained she had spoken with Excelsior Fire
Department (EFD) Chief Gerber about the MCI (Multiple Casualty incident) training drill held on
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
September 14, 2009
Page 10 of 10
i V,1010=m W
i '
Zerby moved, Turgeon seconding, recessing the meeting to an Executive Session at 8:12 P.M.
Motion passed 510.
A. AFSCME Labor Negotiations Request
Mayor Liz6e convened the Executive Session at8:16 P.M
—,,',
All Councilmembers, Attorney Tietjen, Administrator-Beck and Director Brown ',w6rp present. The
purpose of the meeting was to discuss the City's negotiaiiioiis with Local 224, Council 5,o the American
A
Federation St ate, ate, County and Municipal Employees, AFL labor union (the union,, representing the
o
City's Public Works employees).
Woodruff moved, Turgeon seconded, Adjourning the City Cou'110,LExecutive Session of September
14, 2009, at 8:46 P.M. Motion Passed 510.
13. RECONVENE REGULAR COUNCIL MEETIN'
Woodruff moved, Zerby,,socdudod, reconvening i, he City Ca� cil Regular Meeting at 8:46 P.M.
Motion passed 510.
14. ADJOURN w i �
we#; �jr
#
Zerby m( n,seconded", Adjouiiiifig i6 Council Regular Meeting of September 14,
2009, at $;#-1 P.M. kAo"]'R-passe&$`0
,Y SUBMITTED.
Christine
ATTEST:
Christine Liz6e, Mayor
Brian Heck, City Administrator/Clerk
COUNCIL ACTION FORM
Department
Item Description:
From: Michelle Nguye
Bonnie Burton
Brian Heck 7'
Council Meeting Item Number
Ku
Background / Previous Action
Claims for council authorization. The attached claims list includes checks numbered 48914 through
48973, totaling $362,599-30.
Staff Recommendation
Staff recommends approval of the claims list.
9/24/2009 1 _2:12 PM A/P HISTORY CHECK REPORT
VENDOR SET: 01 City of Shorewood
BANK: 1 BEACON BANS!
DATE RANGE: 9/15/2009 THRU 99/99/9999
PAGE: 2
CHECK CHECK. CHECK
AMOUNT DISCOUNT NO STATUS AMOUNT
000000 11,746.82
000000 2,121.83
048915 1,820.56
048916 32.00
048917 6,323.97
048919 305.00
048920 68.10
048921 357.00
048922 243.75
048923 507.66
048924 188.95
048925 138.43
048926 162.50
048927 240.20
048928 2,360.03
048929 847.47
048930 2,070.00
048931 16.66
048932 450.85
048933 32.00
048934 364.00
048935 263.40
CHECK
VENDOR I.D.
NAME
STATUS
DATE
00051
EFTPS - FEDERAL W/H
D
9/15/2009
00092
MN DEPT OF REVENUE
D
9/15/2009
00053
ICMA RETIREMENT TRUST - 302131 -4
R
9/15/2009
16625
MINN NCPERS GROUP LIFE INS
R
9/15/2009
00052
PERA
R
9/15/2009
20005
WELLS FARGO HEALTH BENEFIT SVC
R
9/15/2009
01000
ADAM'S PEST CONTROL, INC
R
9/28/2009
00087
AFSCME CO 5 MEMBERS HEALTH FUN
R
9/28/2009
01300
ALBINSON PRO COLOR
R
9/28/2009
01977
ANDERSON, KRISTI B.
R
9/28/2009
29289
ARAMARK
R
9/28/2009
03325
BOYER TRUCK PARTS DISTRIBUTION
R
9/28/2009
03550
BROWN, LAWRENCE
R
9/28/2009
04081
CARQUEST AUTO PARTS
R
9/28/2009
05050
CITIES DIGITAL INC.
R
9/28/2009
29278
CLASSIC CLEANING COMPANY
R
9/28/2009
05305
COMMUNITY REC RESOURCES
R
9/28/2009
05875
CUB FOODS
R
9/28/2009
07383
ELECTRICAL INSTALLATION & MAIN
R
9/28/2009
10506
HENN CTY INFO TECHNOLOGY DEPT
R
9/28/2009
10500
HENN CTY TREASURER
R
9/28/2009
29290
INTEGRATED FIRE & SECURITY
R
9/28/2009
PAGE: 2
CHECK CHECK. CHECK
AMOUNT DISCOUNT NO STATUS AMOUNT
000000 11,746.82
000000 2,121.83
048915 1,820.56
048916 32.00
048917 6,323.97
048919 305.00
048920 68.10
048921 357.00
048922 243.75
048923 507.66
048924 188.95
048925 138.43
048926 162.50
048927 240.20
048928 2,360.03
048929 847.47
048930 2,070.00
048931 16.66
048932 450.85
048933 32.00
048934 364.00
048935 263.40
9/24/2009
12:12
P,M A/P
HISTORY CHECK REPORT
VENDOR SET:
01
C._ - y or Sl=e.wood
BANK:
I
BEACON BANK
DATE RANGE:
9/15/2009
THRU 99/99/9999
CHECK
VENDOR T.D.
NAME
STATUS
DATE
11250
INTERSTATE POWER SYSTEMS, INC.
R
9/28/2009
11510
J.P. COOKE CO
R
9/28/2009
29291
JOHN DEERE LANDSCAPES
R
9/28/2009
1
KYLE HUNT & PARTNERS
R
9/28/2009
13075
LAN -DE -CON INC
R
9/28/2009
13070
LANDINI, JAMES
R
9/28/2009
21340
LOCAL LINK
R
9/28/2009
22300
LUBE - TECH
R
9/28/2009
00079
MEDICA
R
9/28/2009
15500
METRO COUNCIL ENVMT(WASTEWATER
R
9/28/2009
15885
MIDWEST MAILING SYSTEMS INC
R
9/28/2009
81500
MINNESOTA CONWAY AND FIRE SAFE
R
9/28/2009
06960
MN DEPT. OF PUBLIC SAFETY
R
9/28/2009
18085
MOORE, JULIE
R
9/28/2009
19500
NIELSEN, BRADLEY
R
9/28/2009
19950
NORTHERN WATER WORKS SUP
R
9/28/2009
15900
OFFICE DEPOT
R
9/28/2009
20350
PEARSON BROS. INC.
R
9/28/2009
29251
PRINCIPAL FINANCIAL GROUP
R
9/28/2009
22482
SAM'S CLUB
R
9/28/2009
1
SANDY & BOB SEVEY
R
9/28/2009
22950
SHOREWOOD TRUE VALUE
R
9/28/2009
PAGE: 3
CHECK CHECK CHECK
AMOUNT DISCOUNT NO STATUS AMOUNT
048936 238.59
048937 74.75
048938 825.02
048939 1,953.00
048940 40,492.00
048941 243.71
048942 131.80
048943 793.74
048944 13,023.93
048945 48,017.98
048946 500.00
048947 491.18
048948 20.00
048949 1,012.96
048950 253.11
048951 269.23
048952 79.31
048953 152,265.84
048954 743.36
048955 348.56
048956 75.00
048957 124.09
9/24/2009
12:12 PM
A/P HISTORY
CHECK REPORT
VENDOR SET:
0 City of Shorewood
0 0.00
0.00
BANK:
_ BEACON BANK
0.00
13,868.65
DATP RANGE:
9/15/2009 THRU 99/99/9999
0.00
0 0.00
0.00
0.00
VOID DEBITS
CHECK
VENDOR I.D.
NAME
STATUS
DATE
19435
SPRINT
R
9/28/2009
29101
SUN NEWSPAPERS
R
9/28/2009
17200
SUN PATRIOT NEWSPAPERS
R
9/28/2009
5080
THE COLOR CENTER CARPET ONE
R
9/28/2009
1
TONKA FOOTBALL ASSOC.
R
9/28/2009
25000
TOTAL PRINTING SERVICES
R
9/28/2009
25700
UNIVERSITY OF MINNESOTA
R
9/28/2009
00085
UNUM LIFE INSURANCE CO
R
9/28/2009
70200
VERIZON WIRELESS
R
9/28/2009
26600
VICTORIA REPAIR AND MFG
R
9/28/2009
27190
WACONIA FARM SUPPLY
R
9/28/2009
29269
WARNER CONNECT
R
9/28/2009
27590
WESTSIDE WHOLESALE TIRE
R
9/28/2009
19800
XCEL ENERGY
R
9/28/2009
28900
ZEE MEDICAL SERVICE
R
9/28/2009
** T O T A L S
REGULAR CHECKS:
HAND CHECKS:
DRAFTS:
EFT:
NON CHECKS:
VOID CHECKS:
TOTAL ERRORS: 0
VENDOR SET: 01 BANK: 1
BANK: 1 TOTALS:
REPORT TOTALS:
PAGE:
CHECK CHECK CHECK
AMOUNT DISCOUNT NO STATUS AMOUNT
048959 189.99
048960 114.40
048961 150.68
048962 6,843.00
048963 610.00
048964 387.10
048965 245.00
048966 1,235.20
048967 111.35
048968 8.55
048969 18.12
048970 2,800.00
048971 152.47
048972 5,000.00
048973 87.22
NO CHECK AMOUNT
DISCOUNTS
TOTAL APPLIED
57 296,722.77
0.00
296,722.77
0 0.00
0.00
0.00
2 13,868.65
0.00
13,868.65
0 0.00
0.00
0.00
0 0.00
0.00
0.00
VOID DEBITS
VOID DISCOUNTS
VOID CREDITS
0 0.00
0.00
0.00
TOTAL 59
310,591.42
0.00
310,591.42
59
310,591.42
0.00
310,591.42
61
310,591.42
0.00
310,591.42
09 -24 -2009 12:08 !
C 0 U N C
7 L REPORT BY VENDOR - S A
P T. 28, 2009
PAGE:
i
VENDOR NAME
DATE
DESCRIPTION
FUND
DEPARTMENT______
AM OUNT
ADAM'S PEST CONTROL, INC
9/2@/09
3 RD QTR SVC
General
Fund
Municipal Buildings
68.10
TOTAL:
68.10
AFSCME CO 5 MEMBERS HEALTH FUND
9 /28/09
OCT -UNION DENTAL PREM
General
Fund
Unallocated Expenses
35 7.00_
TOTAL:
357.00
ALBINSON PRO COLOR
9/28/09
PRINT
General
Fund
Planning
72.09
9/28/09
PRINT /COPY
General
Fund
Planning
171.66
TOTAL:
243.75
ANDERSON, KRISTI B.
9/28/09
S.S.CTR- RECEPTION ASSISTAN
Southshore Communi
Senior Community Cente
120.00
9/28/09
S.S.CTR -PHONE & COPIER
Southshore Communi
Senior Community Cents
387.66
TOTAL:
507.66
ARAMARK
9/28/09
S.S.CTR -5735 CTRY CLUB RD
Southshore Communi
Senior Community Cente
188.95
TOTAL:
188.95
BOYER TRUCK PARTS DISTRIBUTION CTR.
9/28/09
PARTS
General
Fund
Public Works
138.43
TOTAL:
138.43
BROWN, LAWRENCE
9/28/b9
STEEL ANGLE IRON & PLATE R
General
Fund
Public Works
162.50
TOTAL:
162.50
CARQUEST AUTO PARTS
9/28/09
MUD FLAP -DUMPT
General
Fund
Public Works
52.26
9/28/09
BATTERY
General
Fund
Public Works
29.31
9/28/09
BEAD LIGHTS
General
Fund
Public Works
39.44
9/28/09
BATTERY CABLE
General
Fund
Public Works
119.19
TOTAL:
240.20
CITIES DIGITAL INC.
9/28/09
GEN SCANNING
General
Fund
General Government
105.04
9/28/09
LASERFICHE LIC & SUPPORT
General
Fund
General Government
1,674.99
9/28/09
PLANNING DOCUMENT
General
Fund
Planning
580.00
TOTAL:
2,360.03
CLASSIC CLEANING COMPANY
9/28/09
SEPT SVC
General
Fund
Municipal Buildings
0.00
9/28/09
SEPT SVC
General
Fund
Public Works
531.01
9/28/09
SEPT PW SVC
General
Fund
Public Works
316.46
TOTAL:
847.47
COMMUNITY REC RESOURCES
9/28/09
PARK- 09/07- 09/18 -09
General
Fund
Parks & Recreation
_ 2,070.00
TOTAL:
2,070.00
CUB FOODS
9/28/09
COMP PLAN OPEN HOUSE
General
Fund
Planning
16.66
TOTAL:
16.66
EFTPS - FEDERAL W/H
9/15/09
FEDERAL W/H
General
Fund
NON - DEPARTMENTAL
4,052.70
9/15/09
FICA W/H
General
Fund
NON - DEPARTMENTAL
3,117.85
9/15/09
MEDICARE W/H
General
Fund
NON - DEPARTMENTAL
729.21
9/15/09
FICA W/H
General
Fund
Council
80.60
9/15/09
MEDICARE W/H
General
Fund
Council
18.87
9/15/09
FICA W/H
General
Fund
Administration
264.92
9/15/09
MEDICARE W/H
General
Fund
Administration
61.96
9/15/09
FICA W/H
General
Fund
General Government
466.25
9/15/09
MEDICARE W/H
General
Fund
General Government
109.05
9/15/09
FICA W/H
General
Fund
Finance
294.33
9/15/09
MEDICARE W/H
General
Fund
Finance
68.84
09 -24 -2009 12:08 AT•1 C
O U N C
- i, REPORT BY VENDOR - S
E P T. 28, 200°
PAGE:
2
VENDOR NAME
DATE
75'SCR
FUNV _ - -
DEPA.R O'N1' ________ __
AMOUN
9/15/09
FICA W/H
General Fund
Planning
319.78
9/15/09
MEDICARE W /11
General Fund
Planning
74.78
9/15/09
FICA W/H
General Fund
Protective Inspections
218.62
9/15/09
MEDICARE W/H
General Fund
Protective Inspections
51.14
9/15/09
FICA W/H
General Fund
City Engineer
172.83
9/15/09
MEDICARE W/H
General Fund
City Engineer
40.42
9/15/09
FICA W/H
General Fund
Public Works
651.91
9/15/09
MEDICARE W/H
General Fund
Public Works
152.46
9/15/09
FICA W/H
General Fund
Streets & Roadways
46.73
9/15/09
MEDICARE W/H
General Fund
Streets & Roadways
10.93
9/15/09
FICA W/H
General Fund
Tree Maintenance
47.50
9/15/09
MEDICARE W/H
General Fund
Tree Maintenance
11.11
9/15/09
FICA W/H
General Fund
Parks & Recreation
236.75
9/15/09
MEDICARE W/H
General Fund
Parks & Recreation
55.37
9/15/09
FICA W/H
Water Utility
Water
92.33
9/15/09
MEDICARE W/H
Water Utility
Water
21.59
9/15/09
FICA W/H
Sanitary Sewer Uti
Sewer
189.95
9/15/09
MEDICARE W/H
Sanitary Sewer Uti
Sewer
44.43
9/15/09
FICA W/H
Recycling Utility
Recycling
12.76
9/15/09
MEDICARE W/H
Recycling Utility
Recycling
2.98
9/15/09
FICA W/H
Stormwater Managem
Stormwater Management
22.59
9/15/09
MEDICARE W/H
Stormwater Managem
Stormwater Management
5.28
TOTAL:
11,746.82
ELECTRICAL INSTALLATION & MAINTENANCE
9/28/09
SIGNAL RELAMPS
General Fund
Traffic Control /Str Li
450.85
TOTAL:
450.85
MISC. VENDOR KYLE HUNT & PARTNERS
9/28/09
ESCROW REF:27695 ISLAND VI
Escrow Deposit Age
NON - DEPARTMENTAL
1,953.00
SANDY & BOB SEVEY
9/28/09
S.S.CTR- DAMAGE DEPOSIT REF
Southshore Communi
NON - DEPARTMENTAL
75.00
TONKA FOOTBALL ASSOC.
9/28/09
USER OVERPAID REFUND
General Fund
NON- DEPARTMENTAL
610.00
TOTAL:
2,638.00
HENN CTY INFO TECHNOLOGY DEPT
9/28/09
AUG - 80OMHZ
General Fund
Public Works
32.00
TOTAL:
32.00
HENN CTY TREASURER
9/28/09
AUG ROOM & BOARD SVC
General Fund
Police Protection
364.00
TOTAL:
364.00
ICMA RETIREMENT TRUST - 302131 -457
9/15/09
P/R DEDUCTS - DEFERRED COM
General Fund
NON- DEPARTMENTAL
1,609.60
9/15/09
P/R DEDUCTS - DEFERRED COM
General Fund
NON - DEPARTMENTAL
210.96
TOTAL:
1,820.56
INTEGRATED FIRE & SECURITY
9/28/09
S.S.CTR- 2209 -2010 MONITOR
Southshore Communi
Senior Community Cents
263.40
TOTAL:
263.40
INTERSTATE POWER SYSTEMS, INC.
9/28/09
KNOB & SWITCH RELAY ASSEMB
General Fund
Public Works
238.59
TOTAL:
238.59
J.P. COOKE CO
9/28/09
2010 DOG TAGS
General Fund
General Government
74.75
TOTAL:
74.75
JOHN DEERE LANDSCAPES
9/28/09
SEED USED ROADSIDE
General Fund
Streets & Roadways ___
TOTAL:
825.02
LAN -DE -CON INC
9/28/09
C.H. LANDSCAPE
City Bldg Project
Equipment Replacement
40,492.00
TOTAL:
40,492.00
0 9 - 2 4 - 2 0 0 9 1 2 : 0 8 AM
C O U N C
I L, REPORT RY VENDOR - S 11 P T. 28, 2009
PAGE:
VEN NAME
DATE
D ESCRIP TTE1 v 1
FUiv L)
DAPAR TE
AMOUNT
LANDINI, JAMES
9/28/09
MILEAGE REIM
General Fund
City Engineer
60.50
9/28/09
CPS DATE PHONE
General Fund
City Engineer
46.02
9/28/09
OTHER GEN EXP
General Fund
City Engineer
97.19
9/28/09
SEPT WELLNESS BRIM
General Fund
Citv Engineer
40.00
TOTAL:
243.71
LOCAL LINK
9/28/09
OCT WEBLINK SVC
General Fund
Municipal Buildings
131.80
TOTAL:
131.80
LURE - TECH
9/28/09
OILS & LUBES
General Fund
Public Works
750.03
9/28/09
OIL & LURE
General Fund
Public Works
43.71
TOTAL:
793.74
MEDICA
9/28/09
OCT MEDICAL PREM
General Fund
Unallocated Expenses
13,023
TOTAL:
13,023.93
METRO COUNCIL ENVMT(WASTEWATER)
9/28/09
OCT WASTEWATER SVC
Sanitary Sewer Uti
Sewer
48,017.98
TOTAL:
48,017.98
MIDWEST MAILING SYSTEMS INC
9/28/09
OCT POSTAGE
General Fund
General Government
500.00
TOTAL:
500.00
MINN NCPERS GROUP LIFE INS
9/15/09
MONTHLY- ELECT LIFE INS
General Fund
NON - DEPARTMENTAL
32.00
TOTAL:
32.00
MINNESOTA CONWAY AND FIRE SAFETY
9/28/09
HYDROTEST /RECHARGE ABC
General Fund
Public Works
491.18
TOTAL:
491.18
MN DEPT OF REVENUE
9/15/09
STATE W/H
General Fund
NON - DEPARTMENTAL
2,121.83
TOTAL:
2,121.83
MN DEPT. OF PUBLIC SAFETY
9/28/09
DUI FORFIETURE - 1 05 HONDA
General Fund
Public Works
20.00
TOTAL:
20.00
MOORE, JULIE
9/28/09
DENNIS PARTY FOOD
General Fund
Council
4.78
9/28/09
SURVEY MONKEY & ADOBE SOFT
General Fund
General Government
666.64
9/28/09
MILEAGE
General Fund
General Government
162.65
9/28/09
COUNCIL CHAMBERS EQPT /VIDE
City Bldg Project
Equipment Replacement
151.76
9/28/09
CYNTHIA KRIEG GRANT
Stormwater Managem
Stormwater Management
27.13
TOTAL:
1,012.96
NIELSEN, BRADLEY
9/28/09
PLAN COMM OPEN HOUSE FOOD
General Fund
Planning
37.55
9/28/09
SENSIBLE LAND USE REGISTER
General Fund
Planning
86.00
9/28/09
CITY HALL SUPPLIES
City Bldg Project
Equipment Replacement
129.56
TOTAL:
253.11
NORTHERN WATER WORKS SUP
9/28/09
WATER METER
Water Utility
Water
269.23
TOTAL:
269.23
OFFICE DEPOT
9/28/09
GEN. SUPPLIES
General Fund
General Government
79.31
TOTAL:
79.31
PEARSON BROS. INC.
9/28/09
SEAL COAT -LOCAL ROADWAY FU
Street Capital Imp
Street Capt Improvemen
152,265.84
TOTAL:
152,265.84
PERA
9/15/09
P/R DEDUCTS -PERA
General Fund
NON - DEPARTMENTAL
2,975.97
09 -24- -2009 12:08 AM.
C O U N C
- L REPORT DV VENDOR - S
E P T. 28, 2009
PAGE:
_
VEN DOR NAME
DATE
D CA T PT T O','
FUND
DEPARTMENT
AMOUNT
9/15/09
P/R DEDUCTS -PERA
General. Fund
Administration
292.31
9/15/09
P/R DEDUCTS -PERA
General Fund
General Government
488.67
9/15/09
P/R DEDUCTS -PERA
General Fund
Finance
320.44
9/15/09
P/R DEDUCTS -PERA
General Fund
Planning
379.55
9/15/09
P/R DEDUCTS -PERA
General Fund
Protective Inspections
260.08
9/15/09
P/R DEDUCTS -PERA
General Fund
City Engineer
188.84
9/15/09
P/R DEDUCTS -PERA
General Fund
Public Works
732.81
9/15/09
P/R DEDUCTS -PERA
General Fund
Streets & Roadways
50.87
9/15/09
P/R DEDUCTS -PERA
General Fund
Tree Maintenance
51.72
9/15/09
P/R DEDUCTS -PERA
General Fund
Parks & Recreation
227.98
9/15/09
P/R DEDUCTS -PERA
Water Utility
Water
104.86
9/15/09
P/R DEDUCTS -PERA
Sanitary Sewer Uti
Sewer
211.40
9/15/09
P/R DEDUCTS -PERA
Recycling Utility
Recycling
13.89
9/15/09
P/R DEDUCTS -PERA
Stormwater Managem
Stormwater Management
24.58
TOTAL:
6,323.97
PRINCIPAL FINANCIAL GROUP
9/28/09
OCT DENTAL PREM
General Fund
Unallocated Expenses
743.36
TOTAL:
743.36
SAM'S CLUB
9/28/09
C.H. SUPPLIES
General Fund
Municipal Buildings
171.92
9/28/09
TRASH BAGS
General Fund
Municipal Buildings
27.43
9/28/09
FEES
General Fund
Municipal Buildings
39.00
9/28/09
FIN CHRG
General Fund
Municipal Buildings
4.39
9/28/09
P.W. SUPPLIES
General Fund
Public Works
105.82
TOTAL:
348.56
SHOREWOOD TRUE VALUE
9/28/09
PARTS & SUPPLIES
General Fund
City Engineer
44.31
9/28/09
PARTS
General Fund
City Engineer
29.58
9/28/09
PLUMBING
General Fund
Public Works
0.97
9/28/09
PARTS
General Fund
Public Works
12.86
9/28/09
POST
General Fund
Public Works
13.88
9/28/09
LUMBER & SCREWS
General Fund
Public Works
19.85
9/28/09
REFLECTION
General Fund
Public Works
7.46
9/28/09
RETURN
Water Utility
Water
4.82
-
TOTAL:
124.09
SPRINT
9/28/09
PHONE 08/13 -0912
Water Utility
Water
94.99
9/28/09
PHONE 08/13 -0912
Sanitary Sewer Uti
Sewer
95.00
TOTAL:
189.99
SUN NEWSPAPERS
9/28/09
ORD NO. 462 -09/10
General Fund
General Government
114.40
TOTAL:
114.40
SUN PATRIOT NEWSPAPERS
9/28/09
ORD NO. 462 - 09/05
General Fund
General Government
113.93
9/28/09
SILVERWOOD CUP 09/05
General Fund
Planning
36.75
TOTAL:
150.68
THE COLOR CENTER CARPET ONE
9/28/09
S.S.CTR- CARPET DAL. PAYOFF
Southshore Communi
Senior Community Cents
6,843.00
TOTAL:
6,843.00
TOTAL PRINTING SERVICES
9/28/09
ENVELOPES
General Fund
General Government
387.10
TOTAL:
387.10
UNIVERSITY OF MINNESOTA
9/28/09
JOE PAZANDAK - REG. 10/20/
General Fund
City Engineer
130.00
9/28/09
JAMES LANDINI -REG. 11/12/0
General Fund
City Engineer
115.00
TOTAL:
245.00
09 -24 -2009 12:08 AM
C O U N C I L REPORT BY VENDOR - S
E P T. 28, 2009
PAGE:
5
VENDOR NAS
DATE
DESC
FUND _
DEPA _
AMOUINS'
UNUM LIFE INStJRFDv CE CO
9/28/09
OCT LIFE INS PALM
General Fund
finallocated Expenses
1,235.20
TOTAL:
1,235.20
VERIZON WIRELESS
9/28/09
BRAD N. CELL: - 8/11 -9/10 S
General Fund
Planning
111.35
'DOTAL:
111.35
VICTORIA REPAIR AND MFG
9/28/09
STEEL TUBE
General Fund
Public Works
8.55
TOTAL:
8.55
WACONIA FARM SUPPLY
9/28/09
WEED WHIP
General Fund
Tree Maintenance
18.12
TOTAL:
18.12
WARNER CONNECT
9/28/09
OCT COMP MAINT SVC
General Fund
Municipal Buildings
2
TOTAL:
2,800.00
WELLS FARGO HEALTH BENEFIT SVCS
9/15/09
P/R DEDUCTS -HSA
General Fund
NON - DEPARTMENTAL
305.00_
TOTAL:
305.00
WESTSIDE WHOLESALE TIRE
9/28/09
TIRES TRAILER
General Fund
Public Works
152.47
TOTAL:
152.47
XCEL ENERGY
9/28/09
COUNTY RD 19 UNDER GROUNDS
MSA Capital Improv
MSA Capital Improvemen
5,000.00
TOTAL:
5,000.00
ZEE MEDICAL SERVICE
9/28/09
FIRST AID SUPPLIES
General Fund
Public Works
87 .22_
TOTAL:
87.22
—PAYROLL EXPENSES
9/14/2009 - 99/99/9999
General Fund
Council
1,300.00
General Fund
Administration
4,330.42
General Fund
General Government
7,520.17
General Fund
Finance
4,747.22
General Fund
Planning
5,622.82
General Fund
Protective Inspections
3,852.90
General Fund
City Engineer
2,797.60
General Fund
Public Works
10,856.21
General Fund
Streets & Roadways
753.66
General Fund
Tree Maintenance
766.20
General Fund
Parks & Recreation
4,205.55
Water Utility
Water
1,553.36
Sanitary Sewer Uti
Sewer
3,131.75
Recycling Utility
Recycling
205.76
Stormwater Managem
Stormwater Management _
364.26
TOTAL:
52,007.88
OR -24 -2009 12:08 AM C O U N C I L RE-ORT By VENDOR - S E P T. 28, 2009 PACE: 6
VENDO NAME DATE DESCRIPTION i7= DEPARTMENT AI!CUN
_ --- --- - - --- FUND TOTALS =____ _ __________
101 General Fund 100,227.85
404 Street Capital Improvemen 152,265.84
405 MSA Capital Improvement 5,000.00
410 City Bldg Project Svcs 40,773.32
490 Southshore Community Ctr. 7,878.01
601 Water Utility 2,131.54
611 Sanitary Sewer Utility 51,690.51
621 Recycling Utility 235.39
631 Stormwater ManagementUtil 443.84
880 Escrow Deposit Agency 1,953.00
GRAND TOTAL: 362,599.30
--------------------------------
TOTAL PAGES: 6
09 -24 -2009 12:10 AM
DEPAR TMENT
NON-DEPARTMENTAL
Council
Administration
C O J N C T L REPORT BY DEPARTMENT - S 7_ T. 28, 2009 PACE: 1
FUND VENDOR. NAME DATE DESCR - I PTTON AMOUNT
General Fund EFTPS - FEDERAL W/H
9/15/09
FEDERAL W/F
=,052.70
9/15/09
MEDICARE W/H
9/15/09
FICA W/H
3,117.85
DENNIS PARTY FOOD
4.78
9/15/09
MEDICARE W/H
729.21
1,300.00
PERA
9/15/09
P/R DEDUCTS -PERA
2,975.97
ICMA RETIREMENT TRUST - 302131 - 4 57
9/15/09
P/R DEDUCTS- DEFERRED CON
1,609.60
9/15/09
MEDICARE W/H
9/15/09
P/R DEDUCTS - DEFERRED COM
210.96
P/R DEDUCTS -PERA
MN DEPT OF REVENUE
9/15/09
STATE W/H
2,121.83
4,330.42
MISC. VENDOR TONKA FOOTBALL ASSOC.
9/28/09
USER OVERPAID REFUND
610.00
MINN NCPERS GROUP LIFE INS
9/15/09
MONTHLY- ELECT LIFE INS
32.00
9/15/09
WELLS FARGO HEALTH BENEFIT SVCS
9/15/09
P/R DEDUCTS -HSA
305.00
P/R DEDUCTS -PERA
488.67
TOTAL:
15,765.12
105.04
General Fund
General Fund
General Government General Fund
Finance
Planning
General Fund
General Fund
EFTPS - FEDERAL W/H
MOORE, JULIE
* *PAYROLL EXPENSES
EFTPS - FEDERAL W/H
PERA
* *PAYROLL EXPENSES
EFTPS - FEDERAL W/H
PERA
CITIES DIGITAL INC.
J.P. COOKE CO
MIDWEST MAILING SYSTEMS INC
OFFICE DEPOT
SUN PATRIOT NEWSPAPERS
MOORE, JULIE
TOTAL PRINTING SERVICES
SUN NEWSPAPERS
* *PAYROLL EXPENSES
EFTPS - FEDERAL W/H
PERA
* *PAYROLL EXPENSES
EFTPS - FEDERAL W/H
PERA
ALBINSON PRO COLOR
CITIES DIGITAL INC.
CUB FOODS
SUN PATRIOT NEWSPAPERS
NIELSEN, BRADLEY
9/15/09
FICA W/H
80.60
9/15/09
MEDICARE W/H
18.87
9/28/09
DENNIS PARTY FOOD
4.78
9/14/2009 - 99/99/9999
1,300.00
TOTAL:
1,404.25
9/15/09
FICA W/H
264.92
9/15/09
MEDICARE W/H
61.96
9/15/09
P/R DEDUCTS -PERA
292.31
9/14/2009 - 99/99/9999
4,330.42
TOTAL:
4,949.61
9/15/09
FICA W/H
466.25
9/15/09
MEDICARE W/H
109.05
9/15/09
P/R DEDUCTS -PERA
488.67
9/28/09
GEN SCANNING
105.04
9/28/09
LASERFICHE LIC & SUPPORT
1,674.99
9/28/09
2010 DOG TAGS
74.75
9/28/09
OCT POSTAGE
500.00
9/28/09
GEN. SUPPLIES
79.31
9/28/09
ORD NO. 462 - 09/05
113.93
9/28/09
SURVEY MONKEY & ADOBE SOFT
666.64
9/28/09
MILEAGE
162.65
9/28/09
ENVELOPES
387.10
9/28/09
ORD NO. 462 -09/10
114.40
9/14/2009 - 99/99/9999
7,520.17
TOTAL:
12,462.95
9/15/09
FICA W/H
294.33
9/15/09
MEDICARE W/H
68.84
9/15/09
P/R DEDUCTS -PERA
320.44
9/14/2009 - 99/99/9999
4,747.22
TOTAL:
5,430.83
9/15/09
FICA W/H
319.78
9/15/09
MEDICARE W/H
74.78
9/15/09
P/R DEDUCTS -PERA
379.55
9/28/09
PRINT
72.09
9/28/09
PRINT /COPY
171.66
9/28/09
PLANNING DOCUMENT
580.00
9/28/09
COMP PLAN OPEN HOUSE
16.66
9/28/09
SILVERWOOD CUP 09/05
36.75
9/28/09
PLAN COMM OPEN HOUSE FOOD
37.55
9/28/09
SENSIBLE LAND USE REGISTER
86.00
09 -24 -2009 _.2 :10 AM
C O U N r. = L REPORT BY DEPARTMENT - S E P
T. 28, 2009 PAGE:
2
DEPARTMENT
FUNT) V N AME
LA
D, ,S CRI P'"ION
AMOK
TT
VERIZON WIRELESS
9/28/09
BRAD N. CELL - 8/11-8./10 S
7.11.35
* *PAYROLL EXPENSES
9/14/2009 - 99/99/9999
- „_5,
TOTAL:
7,508.99
Municipal Buildings
General Fund ADAM'S PEST CONTROL, INC
9/28/09
3 RD QTR SVC
68.10
LOCAL LINK
9/28/09
OCT WEBLINK SVC
131.80
SAM'S CLUB
9/28/09
C.H. SUPPLIES
171.92
9/28/09
TRASH BAGS
27.43
9/28/09
FEES
39.00
9/28/09
FIN CHRG
4.39
WARNER CONNECT
9/28/09
OCT COMP MAINT SVC
2,800.00
CLASSIC CLEANING COMPANY
9/28/09
SEPT SVC
0.00
TOTAL:
3,242.64
Police Protection
General Fund HENN CTY TREASURER
9/28/09
AUG ROOM & BOARD SVC
364.00
TOTAL:
364.00
Protective Inspections
General Fund EFTPS - FEDERAL W/H
9/15/09
FICA W/H
218.62
9/15/09
MEDICARE W/H
51.14
PERA
9/15/09
P/R DEDUCTS -PERA
260.08
* *PAYROLL EXPENSES
9/14/2009 - 99/99/9999
3,852.90
TOTAL:
4,382.74
City Engineer
General Fund EFTPS - FEDERAL W/H
9/15/09
FICA W/H
172.83
9/15/09
MEDICARE W/H
40.42
PERA
9/15/09
P/R DEDUCTS -PERA
188.84
LANDINI, JAMES
9/28/09
MILEAGE REIM
60.50
9/28/09
CPS DATE PHONE
46.02
9/28/09
OTHER GEN EXP
97.19
9/28/09
SEPT WELLNESS REIM
40.00
SHOREWOOD TRUE VALUE
9/28/09
PARTS & SUPPLIES
44.31
9/28/09
PARTS
29.58
UNIVERSITY OF MINNESOTA
9/28/09
JOE PAZANDAK - REG. 10/20/
130.00
9/28/09
JAMES LANDINI -REG. 11/12/0
115.00
* *PAYROLL EXPENSES
9/14/2009 - 99/99/9999
2,797.60
TOTAL:
3,762.29
Public Works
General Fund EFTPS - FEDERAL W/H
9/15/09
FICA W/H
651.91
9/15/09
MEDICARE W/H
152.46
PERA
9/15/09
P/R DEDUCTS -PERA
732.81
BOYER TRUCK PARTS DISTRIBUTION CTR.
9/28/09
PARTS
138.43
BROWN, LAWRENCE
9/28/09
STEEL ANGLE IRON & PLATE R
162.50
CARQUEST AUTO PARTS
9/28/09
MUD FLAP -DUMPT
52.26
9/28/09
BATTERY
29.31
9/28/09
HEAD LIGHTS
39.44
9/28/09
BATTERY CABLE
119.19
MN DEPT. OF PUBLIC SAFETY
9/28/09
DUI FORFIETURE - 1 05 HONDA
20.00
HENN CTY INFO TECHNOLOGY DEPT
9/28/09
AUG - 80OMHZ
32.00
INTERSTATE POWER SYSTEMS, INC.
9/28/09
KNOB & SWITCH RELAY ASSEMB
238.59
LUBE - TECH
9/28/09
OILS & LUBES
750.03
9/28/09
OIL & LURE
43.71
SAM'S CLUB
9/28/09
P.W. SUPPLIES
105.82
SHOREWOOD TRUE VALUE
9/28/09
PLUMBING
0.97
9/28/09
PARTS
12.86
9/28/09
POST
13.88
9/28/09
LUMBER & SCREWS
19.85
09 -24 -2009 12:10 -AM
C 0 u N C = L REPORT BY DEPARTMENT - S :E _ -.
28, 2009 PAGE:
3
DEPARTMENT
FiJND VENDOR NA
DAT
DI' ON
AMOUN
9/28/09
REFLECTION
7.46
VICTORIA REPAIR AND MFG
9/28/09
STEEL TUBE
8.55
WESTSIDE WHOLESALE TIRE
9/28/09
TIRES TRAILER
152.47
ZEE MEDICAL SERVICE
9/28/09
FIRST AID SUPPLIES
87.22
CLASSIC CLEANING COMPANY
9/28/09
SEPT SVC
531.01
9/28/09
SEPT PW SVC
316.46
MINNESOTA CONWAY AND FIRE SAFETY
9/28/09
HYDROTEST /RECHARGE ABC
491.18
* *PAYROLL EXPENSES
9/14/2009 - 99/99/9999
10,856.21
TOTAL:
15,766.58
Streets & Roadways
General Fund EFTPS - FEDERAL W/H
9/15/09
FICA W/H
46.73
9/15/09
MEDICARE W/H
10.93
PERA
9/15/09
P/R DEDUCTS -PERA
50.87
JOHN DEERE LANDSCAPES
9/28/09
SEED USED ROADSIDE
825.02
* *PAYROLL EXPENSES
9/14/2009 - 99/99/9999
753.66
TOTAL:
1,687.21
Traffic Control /Str Li
General Fund ELECTRICAL INSTALLATION & MAINTENANCE
9/28/09
SIGNAL RELAMPS
450.85
TOTAL:
450.85
Tree Maintenance
General Fund EFTPS - FEDERAL W/H
9/15/09
FICA W/H
47.50
9/15/09
MEDICARE W/H
11.11
PERA
9/15/09
P/R DEDUCTS -PERA
51.72
WACONIA FARM SUPPLY
9/28/09
WEED WHIP
18.12
* *PAYROLL EXPENSES
9/14/2009 - 99/99/9999
766.20
TOTAL:
894.65
Parks & Recreation
General Fund EFTPS - FEDERAL W/H
9/15/09
FICA W/H
236.75
9/15/09
MEDICARE W/H
55.37
PERA
9/15/09
P/R DEDUCTS -PERA
227.98
COMMUNITY REC RESOURCES
9/28/09
PARK- 09/07- 09/18 -09
2,070.00
* *PAYROLL EXPENSES
9/14/2009 - 99/99/9999
4,205.55
TOTAL:
6,795.65
Unallocated Expenses
General Fund MEDICA
9/28/09
OCT MEDICAL PREM
13,023.93
UNUM LIFE INSURANCE CO
9/28/09
OCT LIFE INS PREM
1,235.20
AFSCME CO 5 MEMBERS HEALTH FUND
9/28/09
OCT -UNION DENTAL PREM
357.00
PRINCIPAL FINANCIAL GROUP
9/28/09
OCT DENTAL PREM
743.36
TOTAL:
15,359.49
Street Capt Improvemen
Street Capital Imp PEARSON BROS. INC.
9/28/09
SEAL COAT -LOCAL ROADWAY FU
152,265.84
TOTAL:
152,265.84
MSA Capital Improvemen
NSA Capital Improv XCEL ENERGY
9/28/09
COUNTY RD 19 UNDER GROUNDI
5,000.00
TOTAL:
5,000.00
Equipment Replacement
City Bldg Project LAN -DE -CON INC
9/28/09
C.H. LANDSCAPE
40,492.00
MOORE, JULIE
9/28/09
COUNCIL CHAMBERS EQPT /VIDE
151.76
NIELSEN, BRADLEY
9/28/09
CITY HALL SUPPLIES
_ 129.56
TOTAL:
40,773.32
NON- DEPARTMENTAL
Southshore Communi MISC. VENDOR SANDY & BOB SEVEY
9/28/09
S.S.CTR- DAMAGE DEPOSIT REF
75.00
TOTAL:
75.00
Senior Community Cente
Southshore Communi ANDERSON, KRISTI B.
9/28/09
S.S.CTR- RECEPTION ASSISTAN
120.00
9/28/09
S.S.CTR -PHONE & COPIER
387.66
09- 24._2009 12:'0 AM
C O U N C I T REPORT BY DEPARTMENT - S E P '._.
28, 2009 PAGE:
< ?.
DEPARTMENT
FUND VENDOR NAME
DA TF
DESCRIPTION
AMOUNT
ARAMARK_
9/28/09
S.S.CTR -5735 CTRY CLUB RD
.88.95
INTEGRATED FIRE & SECURITY
9 /28/09
S.S.CTR- 2209 -2010 MONITOR
263.40
THE COLOR CENTER CARPET ONE
9/28/09
S.S.CTR- CARPET HAL. PAYOFF
6,8 43.00
TOTAL:
7,803.01
Water
Water Utility EFTPS - FEDERAL W/H
9/15/09
FICA W/H
92.33
9/15/09
MEDICARE W/H
21.59
PERA
9/15/09
P/R DEDUCTS -PERA
104.86
SPRINT
9/28/09
PHONE 08/13 -0912
94.99
NORTHERN WATER WORKS SUP
9/28/09
WATER METER
269.23
SHOREWOOD TRUE VALUE
9/28/09
RETURN
4.82-
—PAYROLL EXPENSES
9/14/2009 - 99/99/9999
1,553.36
TOTAL:
2,131.54
Sewer
Sanitary Sewer Uti EFTPS - FEDERAL W/H
9/15/09
FICA W/H
189.95
9/15/09
MEDICARE W/H
44.43
PERA
9/15/09
P/R DEDUCTS -PERA
211.40
METRO COUNCIL ENVMT(WASTEWATER)
9/28/09
OCT WASTEWATER SVC
48,017.98
SPRINT
9/28/09
PHONE 08/13 -0912
95.00
* *PAYROLL EXPENSES
9/14/2009 - 99/99/9999
3,131.75
TOTAL:
51,690.51
Recycling
Recycling Utility EFTPS - FEDERAL W/H
9/15/09
FICA W/H
12.76
9/15/09
MEDICARE W/H
2.98
PERA
9/15/09
P/R DEDUCTS -PERA
13.89
* *PAYROLL EXPENSES
9/14/2009 - 99/99/9999
205.76
TOTAL:
235.39
Stormwater Management
Stormwater Managem EFTPS - FEDERAL W/H
9/15/09
FICA W/H
22.59
9/15/09
MEDICARE W/H
5.28
PERA
9/15/09
P/R DEDUCTS -PERA
24.58
MOORE, JULIE
9/28/09
CYNTHIA KRIEG GRANT
27.13
* *PAYROLL EXPENSES
9/14/2009 - 99/99/9999
364.26
TOTAL:
443.84
NON - DEPARTMENTAL
Escrow Deposit Age MISC. VENDOR KYLE HUNT & PARTNERS
9/28/09
ESCROW REF:27695 ISLAND VI
1,953.00
TOTAL:
1,953.00
09 -24 -2009 12:10 AM C O U N C T L REPORT BY DEPARTMENT - S E P T- 28, 2009 PAGE: S
DEP FUND VENDOR NAME DATE D ESC,RI P - T ON A%IOUNT
FUND TOTALS ---_ --
101 General Fund 100,227.85
404 Street Capital improvemen 152,265.84
405 MSA Capital Improvement 5,000.00
410 City Bldg Project Svcs 40,773.32
490 Southshore Community Ctr. 7,878.01
601 Water Utility 2,131.54
611 Sanitary Sewer Utility 51,690.51
621 Recycling Utility 235.39
631 Stormwater, Management Util 443.84
880 Escrow Deposit Agency 1,953.00
GRAND TOTAL: 362,599.30
TOTAL PAGES: 5
C.OUNCIL ACTION FORM
Description /Background /Previous Action
The Public Works department had a retirement in December of last year that resulted in an open Light
Equipment Operator (LEO) position. Larry Brown, Director, did a reassignment of duties moving an
existing LEO — Utility Operator from the utility unit to a regular LEO position, thereby opening a slot for a
Utility operator.
We posted and advertised for the position and received over 45 applications of which only 7 met the
minimum qualifications of having waste water and water operator's license. Two of the applicants did
not have the right level of waste water or water license, so we interviewed the five candidates who met
all the basic requirements for the position.
Recommendation
Based on the interviews and reference check, staff is recommending the Council authorize the
appointment of Mr. Bryan Backes with a starting wage $25.01 per hour, equivalent to Step 3 of the
Union contact based on his years of service and supervisory experience. Appointment effective
November 2, 2009.
Brief Background on Mr. Backes. Bryan has over 20 years in the field of public works and served as the
public works superintendent for the City of St. Francis and managed the expansion of the water, waste
water, and storm water systems as the community went though rapid development. Most recently, he
served as the Public Works Superintendent for the City of Lake Crystal. He also served as Public Works
Superintendent for the City of Rothsay. Mr. Backes resume is attached for your consideration.
Options
1. Accept the recommendation of Staff to appoint Mr. Backes to the LEO — Utility Operator.
2. Do not approve the appointment.
3. Approve the appointment with different wage assignment.
Accepting the recommendation brings the department to authorized staffing levels and will relieve the
work load for the two staff who currently work in the utility area. Further, there will be a total of five
staff holding a water and waste water license allowing for additional resources as necessary in the utility
area.
There is the possibility the candidate would not accept the appointment if the hourly rate were
modified.
Council Action:
07/17/2009 16:14 7632614411 CITY OF BECKER PAGE 08/11
Brvan . BAtkes
EMPLOYMENT HISTO
Building, Grounds and Security Start Date: 6/2009 End Date: Present
Department of Natural Resources, 1. 1,411 Clementa. Avenue NW, Monticello, MN 55362
:Perform repair, maintenance, and security for Mate Parks, structures, grounds, equipment, and property.
Address complaints, enforcement of guidelines and violations, collect fees of campers and visitors.
Lawn Care and Maintenance Start Date: 1/2009 End Date: Present
Solf Employed, 10535 Greenview Road, Becker, MN. 55308
Perform maintenance and upkeep of grounds including snow removal, tree removal, weed control,
mowing, ti aerating, fertilizing, landscaping, and irrigation. installation and. repairs- Schedule and
perform. equipment repair and maintenance,
Streets, Parks, and Maintenance Superintendent Start Date: 7/2008 End Rate: 1/2009
City of Lake Crystal., P,O, Bax 86, Lake Crystal, MN 56055
Perform a variety of skilled, technical, supervisory, and administrative work in the planning, operation,
maintenance, and repair of streets, public buildings, park facilities and systems, and. the cemetery.
Includes training of employees in methods and procedures for S and improved work methods.
o safety mp ed
Lawn Care and Maintenance Start Date: 12/2006 End Date: 6/2008
Self Employed, 10535 Oreenview Road, Becker, MN 55308
Perform maintenance and upkeep of grounds including snow removal, tree removal, weed control,
mowing, trimming, aerating, fertilizing, landscaping, and irrigation installation. and - repairs. Schedule and
perform equipment repair and maintenance.
Public Warks Superintendent Start Date: 01/1990 End Date: 12/2006
City of St. Francis, P.O. Box 730, St. Franc,]$, MN 55070
Supervised and worked with the administrative, technical, safety, security, and day to day operations of
the Water and Wastewater Departments (1.990-2006). Supervised and worked with the administrative,
technical, safety, security, and day to day operations of the Streets Parks, and Recycling Departments
(1990-1999). Developed and administered budgets for the Public Works Departments. implemented,
reviewed, and upgraded ordinances, standards, and d policies. Researched, planned, and
established future and, long-range improvements and changes in departmental, operations. Evaluated
personnel and consultants' performances and conducted reviews to jn.form them on their progress.
Established and directed emergency and non-emergency 24-hour on-call schedules for staff and
contractors.
Service Technician Start Date: 09/1989 End Date: 01/1990
Mark J. Traut Wells, 1412,0"' Avenue South, Waite Park, MN 5638'7
Serviced customer accounts, activities included installation of pumps and controls, test pumping, and
grouting of wells. Performed percolation tests for drain fields, repaired and installed irrigation systems.
Worked on company vehicles and equipment, welding, cutting, grinding, painting, and general, repairs.
Arranged outside supplies and equipment to allow for safe and efficient rerneval and storage.
Public Works Superintendent Start Date: 04/1998 End Date: 09/1989
City of Rothsay, P.O, Box 117, Roftay, MN 56579
Responsible for the scheduling, operating, and maintaining of the city structures which consisted of the
water distribution and treatment plant, wastewater collection, and treatment facility. Performed street
repairs, snow removal, street sweeping along with maintaining park structures and grounds. Established
record keeping program to analyze efficiency and cost effectiveness of the city's departments and
completed all state and federal. documents pertaining to the Public Works Department.
COUNCIL ACTION FORM
Background / Previous Action
The current Capital Improvement Program (CIP) includes consideration of the purchase for
replacement of one 1988 Ford L8000 single axle dump truck (aka unit 68) and components.
Attachment 1 is an excerpt taken from the CIP.
The purchase of a dump truck, and all of the components, is one of the more complicated
purchases for any city. Since one manufacturer does not manufacture all of the components,
the total finished product is made via several contracts or purchases. Therefore, this agenda
item is seeking authorization for the expenditure for the total vehicle and associated
components. They are as follows:
• Cab and Chassis (net trade in)
• Truck Components including dump box, hydraulics, plow, wing plow, sander, and DOT
safety lighting systems
• Tarp System
• Radio
While this unit is not the oldest dump truck of the fleet, it is certainly the most unreliable and
problematic. While our fleet of trucks has been very reliable, it is not uncommon for this
vehicle to have significant issues during operations. This has been most typical during snow
events. It is not uncommon for this truck to be brought back to the shop for repairs while
trying to perform routine operations. Therefore, staff is seeking approval for the replacement
of this truck and the associated components.
Minnesota State Statute allows municipalities to take advantage of the state and county
bidding process that are of record, if the municipality is a member of the Cooperative
Purchasing Venture (CPV). The City of Shorewood is a CPV member, and is allowed to take
advantage of the discounts that the state and county agencies receive due to the volume
discounts.
Council Action:
Cab and Chassis
The low bidder, per the state contract, is i State Truck Center. Attachment 2 outlines the
procurement of one Freightliner M2 single axle cab and chassis, with consideration of the trade
in for the existing vehicle.
The purchase price of the vehicle is $67,195.20. The net trade in allowance for the existing truck
is $12,000. With consideration of the trade in, taxes, licenses and fees, the subtotal for this
item is $58,820.89.
Truck Components
As mentioned above, the "truck components" includes the remainder of the actual vehicle that
consists of the hydraulic systems, dump box, plow and hitch system, wing plow and DOT safety
lighting systems. The state contract vendor for these items is Crysteel Truck Equipment.
Attachment 3 is the state contract for these items. The subtotal for the truck components is
$62,377.33
Tarp System
While the tarp system insures that loose material hauled remains in the box during hauling
operations, the primary function is to keep asphalt materials at the proper temperature for
patching operations prior to being placed. While this is item is not available from the state
contract list, the quote provided appears to be in order for a total amount of $1,990.00.
MR
Staff has obtained a quote for one mobile radio and antenna system for an amount of $415.00.
Total Vehicle Cost
Table 1 below shows the total vehicle cost with all of the components outlined herein.
Description
Amount
Cab and Chassis, net trade in
$
58,820.89
Truck Components
$
62,377.33
Tarp System
$
1,990.00
Radio
$
415.00
Total
$
123,603.22
Table 1
N
The OP has a budget amount of $172,000. /f approved, the funds, e5outlined in Table 1would
be taken from the Equipment Replacement Fund.
1. Approve the expenditure of funds from the Equipment Replacement Fund in the
amount of $123, 603.22, and authorize staff to proceed with the state contracts and
quotes provided with this document.
2. Take no action
Staff Recommendation
Staff recommends that the City Council approve a motion for the expenditure of funds
from the Equipment Replacement Fund in the amount of $123, 603.22, and authorize
staff to proceed with the state contracts and quotes provided with this document.
Department
pmject#
PH01-ih;
2008
2009
2010
2011
2012
Total
,Equipment Replacement
Speed Awareness Display
E -08.51
rrla
'10,000
10,000
Clump Truck - Ford L8000 (1988)
E -09-W
n1a
172,000
172,000
Dump 1 ton - 4 x 2 Ford F -350
E -09-02
n1a
51,067
51,067
Sanders
E -09.03
n/a
"18,000
18,000
Pickup -4 x 4 Ford F350
E-09 -04
n1a
39,719
39,719
Attach - 'Flail, side mowerAg Tractor
E -09-05
n/a
22,000
22,000
Sweeper - Tennant 240
E -10 -01
n1a
22,000
22,000
Tractor -ford 3910
E -10-35
n1a
39,094
39,094
Trailer 12' Tops
E -10.41
n1a
3,458
3,458
Groundsmaster Mower- Taro 328D
E -10 -57
n1a
26,314
26,314
i Dump Truck - Ford 1_8000 (1995)
E -10.68
We
168,400
166,000
f Mower -Toro Walk Behind 44
E -10.73
n1a
3,308
3,308
Ford 555 Backhoe
E -11 -01
n1a
85,000
85,000
Flatbed- 4 x 2 Ford F350
E -11 -02
nla
51,800
51,800
Add thing Plow
E -11 -03
We
20,000
20,000
Trailer 24'- Trail King
E -11 -21
n/a
23,111
23,111
Air Compressor-Ingersoll Rand 185
E -11.38
n1a
17,453
17,453
Skid Steer - Bobcat 753
E -11 -76
n/a
28,450
28,450
Sand Pro 3000
E -11 -77
We
13,548
13,546
Mower -Toro Groundmaster 328D (84)
E -12 -03
n/a
29,566
29,566
Dump Truck - Ford
E -12 -04
n/a
182,464
182,464
Attach - Flail rear mower Ag tractor
E -12.05
n1a
10,613
10;813
Equipment Replacement Total
111,000
302,786
262,174
239,382
222,843
1,037,165
GF2h;.ND TOTAL
10,000
302,786
262
239,362
222,843
1,037,165
_
ATTACHMENT 1
CIP
Excerpt
11152 COURTHOUSE BLVD. 9/9/2009
INVER GROVE HEIGHTS, MINNESOTA 55077
STEVE LONDON
PH. 651 -634 -6508, FAX 651 -457 -3209
1.0
Price for base unit:
1
$
49,998.00
2.01
Front frame extension
1
$
0.01
2.04
Frame fastener option (bolt or huck spun)
1
$
155.00
2.15
2,592,000 rbm, 21.6 sm, 120,000 psi up to 122" c.a.
1
$
660.00
3.06
18,000 front axle and matching suspension
1
$
1,452.00
3.08
Heavy duty front axle shocks
1
$
0.01
3.12
Front axle lubrication cap with slotted venthole
1
$
0.01
3.13
Front brake dust shields
1
$
38.00
3.31
Meritor 18,000 front axle in lieu of AF 18,000 axle
1
$
59.00
3.36
Synthetic lube for front axle
1
$
0.01
4.09
23,000# driver differential locking rear axle and matching suspension
1
$
618.00
4.23
Rear auxiliary spring, 4500#
1
$
67.00
4.25
Rear brake dust shield
1
$
35.00
4.42
Synthetic lobe for rear axle
1
$
0.01
4.44
23,000 Flat leaf rear suspension with helper spring for dump and
snow plow applications
1
$
386.00
6.01
Nylon wafers or wheel guards on all wheels (6 ea)
1
$
25.00
6.07
10,000 lb 22.5 9" front steel rims, 315/80R 22.5 J front tires
1
$
521.00
6.10
11 R 22.5 H rear tires
1
$
0.01
6.32
Powder coated front wheels in red, orange, black, silver, gray, or white
1
$
24.00
6.33
Powder coated rear wheels in red, orange, black, silver, gray, or white
1
$
48.00
6.37
Heavier 8000 lb 22.5 x 8.25 Steel rims in lieu of standard 7300# rims (4 ea) in
rear only
1
$
204.00
7.01
Wabco System Saver 1200 E heated air dryer
1
$
8.00
7.02
Manual cable drain valves on air tanks
1
$
2.00
7.05
MGM type TR -T rear brake chambers
1
$
118.00
7.06
S.S. pins on slack adjuster yoke (2 ea per yoke) For all air brake
chambers
1
$
25.00
8.06
Cummins ISC 315 hp / 1000 Ibs /ft. torque
1
$
2,030.00
8
Horizontal mtd aftertreatment device mtd under RH step with vertical pipe
through B- pillar
1
$
774.00
8.13
50 gallon cylindrical aluminum fuel tank
1
$
0.01
9.12
Front engine powered take off adapter and radiator cut out
1
$
0.01
9.13
Air applied fan drive
1
$
0.01
ATTACHMENT 2
State Contract
Cab and Chassis
9J7
Curved exhaust pipe end
1
$
0�81
9�23
Radiator bug screen
1
$
1900
9.31
Gates Blue-Stripe radiator hoses
1
$
45.00
933
Electric grid air intake warmer Cummins Engines
1
$
0.01
936
Alliance fuel/water aeperator with heated bowl and primer pump
1
$
127.00
9.53
Air intake with cab operated under hood blend air door
1
$
141.00
1023
Allison 3000 RIDS automatic transmission with pto
1
$
5.413.00
10.31
Vehicle interface wiring with body builder connector and PDM mounted end of
frame
1
$
178.80
10.32
Electronic transmission customer access back ofcab
11.03
Solid state circuit protection
1
$
0.01
11.07
Back up alarm (Preoo Factory Model)
1
$
41.00
11.08
OEM daytime running lights
1
! $
8.80
11.15
Switch for snowplow lights mounted on instrumental panel. Includes wiring
�
terminated near headlights, for customer mounted auxiliary snowplow lights.
1
$
203.00
11.20
LED marker lights
1
| $
24.00
11-23
Four dash switches with wires to back ofcab
1
$
10600
11-30
Engine remote interface under dash
1
$
124.00
11.31
Engine remote interface with park brake & neutral interlock
11.33
Power and ground studs in/under dash
11.52
Smart switch expansion modue|
12.02
Air horns, dual, rnund, with snow shields
12.05
Mirrors per Spec 3.5
12.07
Remote control for dual mirrors
12.09
Severe duty aluminum cab option
12.11
Premium paint color option
12.15
Cab Air Ride Suspension
12.18
Tilting hood per Spec 38
12.19
Front fender mounted turn signals
12.22
Front fender extensions
12.23
Front fender mud flaps
12.24
Arctic winter wiper blades
1
12.49
Snow shield mounted over cab air intake
12.50
Dual level entry steps both sides ofcab
13.02
Premium grade interior trim package
1305
Power window/both passenger and driver window
13.06
O.E.M factory innta||ad. AM/FK8
13.07
O.E.PW factory installed, ac
13.08
Cab mounted non-rosettab|e hour meter
13.11
Transmission temp gauges
13.14
Transmission oil sensor (check &fill)
13.18
Tilt & telescope steering wheel
1
13.18
Self canceling turn signals
13.21
Sears Atlas 7O series high back air suspension driver seat w/4 chamber air
lumbar
1
$
14600
13.37
Dual armrests for driver none for passenger
13.38
Black Cordura cloth driver and passenger seat covers (Gray)
1
! $
14.00 |
13.42
Silencer insulation package 1
$
205.00
13.44
Hood and bulkhead insulation 1
$
44.08
13.55
Power door locks regular cab 1
$
194.00
13.59
One valve park brake system w/ohiftercontno||ed eutopark &wmrning indicator
1
$
64.00
14.5
Towing warranty two years
16.3
Manuals in print form, repair and service, per set
Sub Total
Items not un State ofMinnesota bid
Spare wheel 22.SXg.OU10 hub pilot spare wheel
$
Equipment total
$
Less trade value 1Q9S Ford L808O plow truck
$
Net with Trade allowance
$
STATE SALES TAXES
$
358769
LICENSE
$
3800
NET TOTAL
$
Warranty
Freightliner cab and chassis: 2 years/unlimited mile
Cummins |SCengine: %years/10O,0OOmile
Allison 3OOO RIDS transmission :3 years unlimited miles
Cab corrosion rust through: 5years/GO0,000miles
Frame and crosomembers:5years/5OU,000miles
113073 d Avenue NE
Fridley, MN 55432
• •1
1-800-795-1280
Fax • 1 •
AN E6- OPPOR7 - kNITY EMPLOrEF-
September 23, 2009
Larry Brown
City Of Shorewood
5755 Country Club Road
Shorewood, MN 55331
Reference: Quote for Single Axle Plow Truck Equipment Per State Contract
Dear Larry:
Per your request we are pleased to quote the following equipment manufactured to current
standards to include the following:
1.35
Crysteel 10' Elliptical Body L20582B
10' long x 96" wide x 84" wide ID
7 gauge side 36" sides and rear A1011 material
7 gauge 40" front A1011 material
3/16" AR450 floor
14" wide 7 gauge Stainless Steel Corner Posts
Western style under structure (no cross members)
Trapezoidal long sill rust proofed
Air Tail gate w/ switch in cab
7 gauge 36" high tailgate
6 panel tailgate w/ spreader chain and banjo holders
Painted one fleet color
FMVSS108 LED lights
5 year limited warranty on body
$7943.13
1.1
Air Tailgate Latch
$ 429.19
1.45
Base Coat / clear Coat Body
$ 414.21
1.48
Under Coat to include corner posts
$ 200.72
1.59
Attached 1 /2 cab shield
$ 578.92
1.68
Shovel holder front of body driver side
$ 159.51
1.79
Walk rails both sides 2" flat bar
$ 136.20
1.029
Saner fitting rear corner post passenger side
$ 280.78
ATTACHMENT 3
State Contract
Truck Components
1.035
Poly Fenders
$
680.63
1.043
Whelen DOT3 Warning lites with LED S
$2723.43
1.054
Installation of Stainless Steel Light Boxes
$
20133
1.058
Wing light
$
153.60
1.059
Sander light 2 each
$
307.20
1.063
Halogen Plow lights mounted on mirror brackets
$
576.80
2.0 Crysteel Roller Combo Hoist Installed $2441.94
year limited warranty on hoist
4.2
Monroe Wing Double Function Patrol
$4759.50
9' moldboard non tapered
4 point w/ 1" bearing surface hook up points
Front mount passenger side
3" x 10" double acting reversing cylinder
3/16" formed moldboard
4" x 4" x 3 /4" bottom angle
1 /2 " moldboard reinforcing ribs
Steel component of moldboard powder coated black
Powder coated orange moldboard w/ black push frame
6.22
4.1
Installation of wing
$1755.85
4.43
Single hydraulic pusher cylinder nitrogen charges 320 -D4860
$1803.28
4.53
Cylinder lock valve on heel cylinder
$ 252.50
4.60
HD Wing stop w/ rubber cushion
$ 537.14
5.0
Monroe MC7083 high profile flat bar front hitch
$ 927.68
5.1
Installation of hitch
$1608.35
5.22
Monroe 46B quick hitch with side plates
$1835.86
5.40
4" x 10" SA lift cylinder 05002615
$ 504.24
5.45
MC50 Thrust kit
$ 238.01
6.12 Monroe Trip Edge Poly Plow Torsion Trip $7279.43
"J" Style w/ power reversing
Model MPPJ44R12 -ISTT
3/8" Thick poly moldboard
Ten 1 /2" x 4" one piece flame cut vertical ribs
Level lift
8.0 Monroe Sander Under Tailgate MS969OWDDDD $2043.25
9" Auger
Square torsion springs for trip
4 point w/ 1" bearing surface hook up points
3" x 10" double acting reversing cylinder
HD 4" tubing push frame w /4" S &C
Steel component of moldboard powder coated black
6.22
46B style plow hitch
$
586.36
6.43
Flexible plow markers
$
62.90
6.58
12" rubber snow flap installed
$
190.68
6.59
Adjustable jack stand
$
224.79
8.0 Monroe Sander Under Tailgate MS969OWDDDD $2043.25
9" Auger
9.0
Force America Add -A -Stack LS Manual w/ electric
$7469.69
Spreader control
Electric Spreader SSC1100 control
LS Piston Pump $ cubic inch displacement
V40 /V20 Manual valve
Cable control
Valve enclosure
30 gallon LS Tank
In Tank Filter
9.1
Installation of hydraulic system
$3403.93
9.2
Two (2) extra valves
$ 486.32
9.4
Two (2) extra cable controls
$ 288.94
9.9
Wing loc Valve
$ 140.41
9.10
Low Level indicator w/ light
$ 244.78
9.11
FASD45L 6.0 cubic inch displacement dump ILO STD
$ 474.12
10.0 Crysteel Air Bag Leveling system $ 980.09
10.1 Auto leveling valve $ 60.47
Equipment and installation $58364.75
Tax $ 4012.58
Net Total $62377.33
Options:
For Telescopic cylinder hoist ILO Roller Combo Add $565
Double acting cylinder, Hoist Stabilizer, and tj 0r
Cable pull off valve
Please look over this quote and if you have any questions, please give me a call at anytime.
Sincerely,
Bob Brandenburg
Crysteel Truck Equipment
MOM
763 - 571 -1902
1130 73 Avenue NE 1 -800- 795 -1280
Fridley, MN 55432 Fax 763 -571 -5091
AN E2/.ff}L OPPORT EMPLOYER
September 24, 2009
Larry Brown
City Of Shorewood
5755 Country Club Road
Shorewood, MN 55331
Reference: Quote for Pull Tarp Asphalt Tarp System
Dear Larry:
Per your request we are pleased to quote the following equipment manufactured to current
standards to include the following:
Pull Tarp Expanded Tarp System 12 VDC operation Dual Bent
Arm Style with Asphalt Tarp for 10 foot long body
Installed
$1990.00
Please look over this quote and if you have any questions, please give me a call at anytime.
Sincerely,
Bob Brandenburg
Crysteel Truck Equipment
ATTACHMENT 4
Quote
Tarp System
COUNCIL ACTION FORM
Background / Previous Action
The current Capital Improvement Program (CIP) includes consideration of the purchase for two
replacement sanders for snow plow trucks. Attachment 1 is an excerpt taken from the CIP.
The existing sanders are 20 years old and are in need of replacement. The salt chemicals have
eaten holes in many of the metal surfaces and have destroyed bearings and other parts.
At the time these were purchased, stainless steel sanders (i.e. corrosion resistant materials)
were not common in the market place, due to the high costs of such metals and fabrication.
Since that time, the price of these types of sanders has dropped dramatically.
Again, the City of Shorewood is allowed to take advantage of the state contract pricing for
these pieces of equipment, through the Cooperative Purchasing Venture. Crystee) Equipment is
the low bidder for these sanders. Attachment 2 is the state contract for these items. The
contract price for two sanders, including tax, is $7,979.80. In addition, staff is also seeking
approval of an additional $250 (total for both sets) for the replacement hydraulic hoses.
It is expected that the service life of the stainless steel sanders will outlast the trucks.
Therefore, if these are purchased and the existing truck is replaced, the sanders will be salvaged
and placed on the replacement truck.
If approved, the funds will be taken from the Equipment Replacement Fund.
Options
1. Approve the expenditure of funds from the Equipment Replacement Fund in the
amount of $8,229.80.
2. Take no action
Council Action:
Staff Recommendation
Staff recommends that the City Council approve a motion for the expenditure of funds
from the Equipment Replacement Fund in the amount of $8,229.80 for two sanders and
hydraulic hoses.
Cite of Shorewood, Minnesot
Equipment Replacement Total 10,000 302,786 262,174 239,362 222,843 1,037,165
GRAND TOTAL 10,400 302,786 262,174 239,362 222,843 1,037,165
ATTACHMENT 1
CIP Excerpt
IgIII�}nlent l�',e�'}��C�IYI�IIir
Speed Awareness Display
E -08.51
nta
10,000
10,000
Dump Truck - Ford L8000 (1988)
E -09-01
rVa
172,000
172,000
Dump 1 ton - 4 x 2 Ford F -354
E- 09.-02
n/a
51,067
51,067
Sanders
E - 04 -03
n1a
18,400
13,0GJ
Pickup - 4 x 4 Ford F350
E -09-04
ria
39,719
39,719
Attach • Flail side mower Ag Tractor
E -09 -05
Ua
22,000
22,000
Sweeper - Tennant 244
E -10-01
n1a
22,000
22,000
Tractor - Farc13914
10 -35
n/a
39,094
39,094
Trailer 12`Tops
E•10.41
n1a
3,458
3,458
Groundsmaster Mower Toro 3280
E - 10.57
n1a
26,314
26,314
Dump Truck - Ford L8000 (1995)
E -10-68
n1a
168
108,300
Mower- Toro Walk Behind 44
E•10.73
nta
3,308
3,308
Ford 555 Backhoe
E -11-01
n1a
85,400
85,000
Flatbed • 4 x 2 Ford F350
E-11-02
nta
51,840
51,800
Add Ming Plow
E -11 -03
n1a
20,000
20,000
Trailer 24' -Trail King
1r -11 -21
n1a
23,111
23,111
Air Compressor-Ingersoll Rand 185
E-1 1-38
n1a
17,453
'1.7,453
Skid Steer - Bobcat 753
E -11.76
rr�la
2.8,454
28,450
Sand Pro 3400
E -11.77
n1a
13,548
13,548
Mower - Toro Groundmaster328D(84)
E -12 -03
n1a
29,566 '
29,566
[lumpTruck - Ford
E -12.04
nta
182,464
182,464
Attach - Flail rear mower Ag tractor
E -12 -05
n1a
10,813
10,813
Equipment Replacement Total 10,000 302,786 262,174 239,362 222,843 1,037,165
GRAND TOTAL 10,400 302,786 262,174 239,362 222,843 1,037,165
ATTACHMENT 1
CIP Excerpt
113073 rd Avenue NE
Fridley, MN 55432
763-571-1902
1-800-795-1280
Fax • 1'
AN EQ.fi L OPPORTkNITY EMPLOYER
September 23, 2009
Larry Brown
City Of Shorewood
5755 Country Club Road
Shorewood, MN 55331
Reference: Quote for Monroe 9" Auger Stainless Steel Sanders
Dear Larry:
Per your request we are pleased to quote the following equipment manufactured to current
standards to include the following:
8.0 Monroe Sander Under Tailgate MS9690WDDDD $2043.25
9" Auger
Dual Discharge
Mild Steel Construction
8.6 Corrosion resistance non /magnetic stainless steel $1189.77
8.7 Self leveling spinner assembly 00022064F $ 500.22
Equipment $3733.24
Tax $ 256.66
Net total $3989.90
Note: No installation is quoted in the above pricing. Price Quote is per unit.
Please look over this quote and if you have any questions, please give me a call at anytime.
Sincerely,
Bob Brandenburg
Crysteel Truck Equipment
ATTACHMENT 2
State Contract Sanders
COUNCIL ACTION FORM
Department Engineering Council Meeting 9/24 /09 Item Number:
Item Description: 2009 Authorize Expenditure of Funds for proper disposal of
Street Sweep spoils
Shorewood Staff swept the City streets in 2009 which collected approximately 400 tons of
waste material. Staff attempted to utilize the empty trucks after delivery of sealcoat rock to
dispose of street sweep spoils but did not receive any quotes. Attachment 1 is the Quote
Tabulation for the 2009 Street Sweeping Spoils Disposal Project which were opened and
tabulated on September 23, 2009.
In 2009 we propose to dispose of approximately 400 tons of street sweep spoils.
The specifications were sent to eight firms, inviting them to quote the project.
The low quoter is Midwest Asphalt in the amount of $12,000. Midwest Asphalt has successfully
worked with the City on projects for the past two years.
This project will be funded by the Streets and Roadway Fund which budgeted $9,000 for street
sweeping disposal.
Options
1. Direct staff to contract with Midwest Asphalt for this project for a not to exceed $9,000 and
keep approximately 100 ton on site.
2. Direct staff to contract with Midwest Asphalt for this project for a not to exceed $12,000. $9,000
from Streets and Roadway and $3,000 (not budgeted) from Stormwater Fund since street
sweeping is a stormwater permit requirement.
3. Direct staff to utilize a different quoter.
4. Do nothing.
Staff Recommendation
Staff recommends the contract for the 2009 Street Sweeping Spoils Disposal be awarded to
Midwest Asphalt not to exceed $9,000.
Council Action:
City of Shorewood
Quote Tabulation
Street Sweep Spoil Disposal
it Project No. 09-10
otes Opened: September 23 2009, 10:00 A.M.
Engineer: James Landini
1 1 Midwest Asphalt
Ig" ffl��
2 1 Carl Bolander & Sons $15,900.00
3 IlFrattalone $15,200.00
4 (MN Mulch
5 (Veit
6 1 Llovds Construction
7 1 Northwest Asphalt
Ell
COUNCIL ACTION FORM
Department Engineering Council Meeting 9/24/09 Item Number:
r I
i ., •
W S T
In 2009 we propose to televise 12,719 linear feet of sanitary sewer main, inspect 55 structures
and 94 service laterals. Attachment 2 demonstrates the locations of work.
The specifications were sent to seven firms, inviting them to quote the project.
Attachment 1 is the Quote Tabulation for the 2009 Sanitary Sewer Jet Vacuum Cleaning, Main
Line Televising, Structure Inspection, Lateral inspection and Internal Chemical Grouting Project
which were opened and tabulated on September 23, 2009.
The low quoter is Midwest Trenchless Technologies, Inc. in the amount of $24,584.91.
Alternate quote items to repair issues were requested to negotiate a change order at a later
date. Trenchless Technologies's quote included $375.00 per linear foot pipe grouting and
$575.00 per structure grouting. The quantity of repairs will be identified during the televising
portion of the project.
The City of Excelsior used Midwest Trenchless Technologies for three years with good results.
This project will be funded by the Sewer Enterprise Budget which budgeted $50,000.
Options
1. Direct staff to contract with Midwest Trenchless Technologies, Inc. for this project.
2. Direct staff to utilize a different quoter.
3. Do nothing.
Staff Recommendation
Staff recommends awarding the contract for the 2009 Sanitary Sewer Jet Vacuum Cleaning,
Main Line Televising, Structure Inspection, Lateral Inspection and Internal Chemical Grouting
be awarded to Midwest Trenchless Technologies, Inc. not to exceed $50,000. A resolution is
attached for your consideration.
Council Action:
CITY OF SHOREW CIO
D
RESOLUTION NO. 09-_
WHEREAS, pursuant to a request for quotes for local improvements designated
as 2009 Sanitary Sewer Jet Vacuum Cleaning, Main Line Televising, Structure
Inspection, Lateral Inspection and Internal Chemical Grouting Project, City Project No.
09-09, quotes were received and opened on September 23, 2009; and
WHEREAS, the City Council has determined that Midwest Trenchless
Technologies, Inc. is the lowest quoter in compliance with the specifications.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of
Shorewood as follows:
1. That the Mayor and City Administrator/Clerk are hereby authorized and
directed to enter into a contract not to exceed $50,000 with Midwest Trenchless
Technologies, Inc., in the name of the City of Shorewood, Project Nos. 09-09 according
to the plans and specifications on file in the office of the City Administrator/Clerk.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD
this 28th day of September, 2009.
ATTEST:
Christine Liz6c, Mayor
Brian Heck, City Administrator/Clerk
City of Shorewood
Quote Tabulation
Sanitary Jet Cleaning, Main Line Televising, Structure Inspection Project
it Project o® 09-09
PuotesOpened: eptember23 2009, 10:00 A.M.
Engineer: James Landini
City of Shorewood
1 Infratech $ 36,273.21
2 Midwest Trenchless Technologies $ 24,584.91
3 Lametti & Sons
4 IMichels Pipe Service
5 lHvdrovac Inc. x
6 JVeit
7 Goliath Hydro Vac Inc.
8 Visu sewer 55,088.00
IR
mile]
11
12
13
14
15
Attachment 91
T d
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O
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;
.wr CITY OF SHORE WOOD
V
.
CITY OF CHPNHASSEN - - - --
;I
tsl
PROjEGT AREA
Attachment #2
STATEMENT OF ES HMATEC QUANTITES
L S. 6 SERVICE AREA
ITEM
DESCRIPTION
I
UNIT
OTY
'
001
!NSP CLEAN & TELEVISE 9"PVC S SEVIE.R
AN.
LF
72719
002
INSP.,TELEVISE LATERAL SERVICE CONNEC71CNS
EACH
94
003
STRUCTURE INSPECTIONS
I EACH
55
004
TEMPORARY TRAFFIC CONTROL
LUMP SUM
1
c p
z
o 0
N �
AND DIRECTION
o
Q
� �
OF FLOW (9 "PVC)
°
°
.ALTERNATE A
00
001A
CHEMICAL GROUT PIPE (determined after televise)
LF
VARIES
002A
GROUT STRUCTURE (manholes, lift station)
EACH
VARIES
I, c
O
g ' y O o \
O
O
ffis=
a ' 6 kk' �
IoW o
} = o
MH 26 - 9 STRUCTURE NO
SERVICE AREA
BOUNDRY
Q
Lil
SANITARY SEWER
OPERATI�dG BUDGET 611.494-50 580
7 ��S
City of Shorewood
Depls, of gi— Works
an
N Shorewood d Er.ginecr�ng
555 Country Club Rd
MN. 55331
952.47:.3236
SHLE E - i - 2 OF 2 S'—EETS
Cn
U
Li
Q
Q O
LEGEND
W
n
>
w
< `i
Q W
>-
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LJ
z
w z
U —
LIFT STATION
z
z
W
<
a
o
� O
0 > -t, - -- SAN. MAIN LINE
c p
z
o 0
N �
AND DIRECTION
o
Q
� �
OF FLOW (9 "PVC)
°
°
00
MH 26 - 9 STRUCTURE NO
SERVICE AREA
BOUNDRY
Q
Lil
SANITARY SEWER
OPERATI�dG BUDGET 611.494-50 580
7 ��S
City of Shorewood
Depls, of gi— Works
an
N Shorewood d Er.ginecr�ng
555 Country Club Rd
MN. 55331
952.47:.3236
SHLE E - i - 2 OF 2 S'—EETS
Significant Business of the LMCC
September 28, 2009
Report to Shorewood City Council
Patrick J. Hodapp
LMCC Executive Committee / Vice Chair
The purchase of LMCC's existing facility has been completed on a contract for
deed basis. After investigating all the alternatives the purchase became a prudent
financial alternative to a lease extension. Essentially, for nearly the same cash
outlay we will have title to the building at the end of five years or sooner if
desired. Conservatively, this should save us about 200K. The equity should
cover most build out costs should the LMCC desire to move to a new facility a
few years at the end of the deed term.
The final audit of the 2008 financials has been completed. Anyone that is
interested can request a PDF version of the results from Ms. Koenecke at the
LMCC.
An audit of Mediacom franchise fee payment was conducted for the years 2006,
2007, and 2008. The audit findings indicated franchise fees over these three years
were underpaid by roughly 50 -60K. Franchise Fees are the obligation of the cable
company, not the subscriber. However, the cable company generally has the right
to pass this obligation on to the subscriber and itemize separately. The largest
portion of the findings was franchise fees that the cable company failed to
properly collect. I.e., they did not collect itemized franchise fess in sufficient
amount to cover the 5% obligation of total revenue.
A committee has been established to review and make improvements as required
in the following areas. We make seek outside consultants to aide in this effort.
I) Job description / employee evaluation and review process
2) Salary review and market comparison
3) Employee benefits review and market comparison
• The staff at the LMCC has been moving to integrate our new Tightrope digital
playback system into the current playback architecture. This will allow for more
automated playback and scheduling that is served from hard drives as opposed to
DVD decks.
• The LMCC recently completed the celebration of its 25` Anniversary.
® Efforts are underway to make Mound and Wayzata aware of the benefits of
becoming a member of the LMCC JPA. We believe they would be natural and
appropriate extensions to the existing membership.
• FTTP committee efforts for stimulus funding on hold pending the release of new
requirements from the federal government.
H
Owl—
CITY OF SHOREWOOD COUNCIL, CHAMBERS
PLANNING COMMISSION MEETING 5755 COUNTRY CLUB ROAD
TUESDAY, 15 SEPTEMBER 2009 7:00 P.M.
Chair Geng called the meeting to order at 7:02 P.M.
Present: Chair Gen • Commissioners Arnst Ga i.... §ek <;i item ins Ru ff:ai d» ::I ft. nnin
Director ecto i Nielsen; and Council Liaison.
Absent: None
APPROVAL OF MINUTES
• 1 September 2009
0 M-1- TUBLIC HEARIN .U.P. FOR SHELTER BUILDING IN SILVERWOOD
orewood
ngton Road
Chair Geng opened the P;z<tng at 7:04 P.M., noting the procedures utilized in a Public Hearing.
The items acted upon this ev irg would be placed on a 28 September Regular City Council meeting
agenda for further review and consideration.
Director Nielsen explained the City's Park Master Plan for Silverwood Park has included a small, open
shelter for a number of years. The shelter was to be located on the west side of the pond in the Park. As
part of the effort to update Master Plan the Park Commission now proposes to locate the shelter between
the play area and the parking lot. The creation of the shelter is included in the Park Capital Improvement
Program. The Park Commission held a neighborhood meeting about the proposed shelter; the meeting
CITE' OF SHOREW OD PLANNIN G COMMISSION ,ME ,TEING
15 Septein er 2009
Page 2 of 3
was poorly attended. It is his understanding that the residents in the neighborhood near the Park have been
supportive of the proposed shelter. The shelter is very simple; there is a concrete slab with four steel
columns on it so support a metal roof. There will have to be a small amount of fill brought in because of
the grade at the new proposed location. The amount of fill will likely be less than 100 cubic yards.
Nielsen went on to explain the City's Zoning Code requires public recreational buildings be handled by
the conditional use permit (C.U.P) process. The C.U.P. process requires a public hearing be held; hence
this public hearing. The Park is approximately eight acres in size. The Park property is zoned R -lA,
Single - family Residential, and it's surrounded by planned unit developments.
With regard to the analysis of the case, Nielsen stated the proposed shelter is consistent with the City's
Comprehensive Plan and with the Park Master Plan. Parking is not an issue as it is already in place. The
shelter will far exceed the City's setback requirements.
Nielsen stated. Staff recommends approval of the shelter as proposed.
Commissioner Hutchins stated the area between the parking lot and the play area has a drop. Director
Nielsen explained he thought it would be possible to achieve a 3:1 slope; therefore, there would not be a
need for a retaining wall. If a 3:1 slope cannot be achieved some type of retaining wall will have to be
installed.
Commissioner Hutchins stated he thought the color scheme works well in that environment. Director
Nielsen stated it's his understanding that the color scheme will be used throughout the parks.
Seeing no one present wishing to comment on this case, Chair Geng opened and closed the Public
Testimony portion of the Public Hearing at 7:10 P.M.
Council Liaison Turgeon stated based on the drawing submitted for the location of the shelter it appears
as if the parking lot is not entirely outside of the setback area. Director Nielsen clarified the drawing is not
a survey; it's an aerial depiction. He stated he would have to look at a survey to determine if it satisfied
the setback requirement, and he is not sure the City has a survey. He thought the edge of the parking lot
was probably at the 50 -foot setback requirement. He indicated he will verify that before the C.U.P.
request comes before the City Council.
Gagne moved, Vilett seconded, recommending approval of the conditional use permit for the City
of Shorewood for an open shelter structure in Silverwood Park, 5775 Covington Road. Motion
passed 7/0.
2. MATTERS FROM THE FLOOR
There were no matters from the floor presented this evening.
UEEEI TMEETEIG AGETIDA
Director Nielsen stated the second neighborhood meeting on the updated Comprehensive Plan is
scheduled for 29 September 2009 from 5:00 — 7:00 P.M. There is no regular meeting following that
meeting. The third neighborhood meeting is scheduled for 6 October 2009 from 5:00 — 7:00 P.M. As of
this date there are no planning applications for consideration for the regular 6 October 2009 Planning
Commission meeting. The 29 September meeting replaces the regular 20 October 2009 meeting. There
will not be a 3 November 2009 Planning Commission meeting because of elections.
CITY OF SHOREWOOD PLANNING COMMISSION MEETEING
1 September 2009
Page 3 of 3
4. REPORTS
Liaison to Council
Commissioner Hutchins reported on matters considered and actions taken at the 14 August 2009 Regular
City Council meeting (as detailed in the minutes of that meeting). Council Liaison Turgeon elaborated on
the report. She stated Council has been invited to tour the Allied Waste recycling facility, and she
assumed the Planning Commissioners could participate in the tour. She explained Council has selected
Allied Waste to provide recycling services for the City when its current contract with Veolia expires. The
new service will be a single-sort system with bi-weekly pickup, and there will a rewards program for
residents.
Director Nielsen asked the Commissioners to let him know by 17 September 2009 if they wanted to
attend the 30 September 2009 Sensible Land Use Coalition program titled "Moving Minnesota into the
Future: A Transportation Update", noting Commissioner Geng has indicated he wants to attend it.
None.
Geng moved, Arnst seconded, Adjourning the Planning Commission Meeting of 15 September 2009
at 7:25 P.M. Motion passed 7/0.
RESPECTFULLY SUBMITTED,
Christine Freeman, Recorder
COUNCIL ACTION FORM
Department: Planning Council Meeting: 9/2$/09 Item Number:
FAMRIENT M-111=1 •i •
•
The Park Commission has proposed a small shelter building to be built at Silverwood Park. The
structure is simple, with a metal roof supported by columns on a concrete pad. A minimal
amount of fill will be necessary to level off the location for the structure on the east side of the
existing parking lot. A shelter building has been shown on the master plan for the park for a
number of years. Although the location of the structure is somewhat different than the original
master plan, the Park Commission has recommended the current place on the site. The
Planning Commission held a public hearing to consider the conditional use permit necessary for
public buildings and found the proposed shelter to be consistent with the Comprehensive Plan
and the Shorewood Zoning Code. The Planning Commission recommends approval of the
C.U.P.
Deny the application, approve the plans with modifications, or adopt a resolution approving the
C.U.P.
Staff Recommendation
Staff agrees with the Park and Planning Commissions and recommends adoption of a resolution
approving the C.U.P. A draft resolution is included in the packet for your consideration,
Council Action:
CITY OF SHOREWOOD
RESOLUTION N
I M1
WHEREAS, the Shorewood Park Commission (Applicant) has adopted master plans for
all of the public parks in Shorewood, which plans have been adopted by reference into the
Shorewood Comprehensive Plan; and
WHEREAS, the master plan for Silverwood Park includes a shelter building to be
constructed on park property at 5775 Covington Road; and
WHEREAS, the Shorewood Zoning Code allows public recreational buildings by
conditional use permit (C.U.P.) subject to certain conditions; and
WHEREAS, the Park Commission has applied for a conditional use permit to build a
shelter in Silverwood Park; and
WHEREAS, the request was reviewed by the City Planner and his recommendations
were duly set forth in a memorandum to the Planning Commission, Mayor and City Council,
dated 10 September 2009, which memorandum is on file at City Hall; and
WHEREAS, after required notice, a Public Hearing was held and the Applicant's
application was reviewed by the Shorewood Planning Commission at its regular meeting on
15 September 2009, the minutes of which meeting are on file at City Hall; and
WHEREAS, the Applicant's request was considered by the City Council at its regular
meeting on 28 September 2009, at which time the Planner's memorandum, and the minutes of the
Planning Commission were reviewed and comments were heard by the Council from the City
staff.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Shorewood as follows:
FINDINGS OF FACT
1. The subject property is occupied by Silverwood Park and is zoned R -lA /S,
Single- Family Residential /Shoreland.
2. The proposed building is one story in height and measures 16' x 16'.
3. The proposed building will be constructed of materials compatible with the nearby
Southeast Area Well /Pumphouse building currently located on the site.
4. The proposed location. of the building complies with building setback
requirements.
5. The location of the building will not reduce parking spaces or interfere with the
use of the nearby facilities on the property.
A. The proposed use of the property is consistent with the Shorewood
Comprehensive Plan.
B. The conditional use permit for the Silverwood Park shelter is hereby granted.
ADOPTED BY THE CITY COUNCIL of the City of Shorewood this 28th day of September,
2009.
CHRISTINE LIZEE, MAYOR
ATTEST:
BRIAN HECK, CITY ADMINISTRATOR/CLERK
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■
CITY OF
SHOREW
5755 COUNTRY CLUB ROAD ® SHC3REWOOD, MINNESOTA 55331-8927 - (952) 4743236
FAX (952) 474 -0128 - www.ci.shorewood.mn.us - cifyhall @ci.shorewood.mn.us
TO: Planning Commission, Mayor and City Council
FROM: Brad Nielsen
DATE: 10 September 2009
RE: Silverwood Park Shelter - C.U.P.
FILE NO.: 405 (09.06)
The master plan for Silverwood Park (see Site Location map — Exhibit A, attached) includes a
small, open shelter building that was to b located on the west side of the pond in the park (see
Exhibit B). In updating its master plan, the Park Commission now proposes a location for the
shelter, nearer the existing parking lot (see Exhibit Q. Section 1201.10 Subd. 4.b. of the
Shorewood Zoning Code requires that public recreational buildings be processed by Conditional
Use Permit. A public hearing has been scheduled for 15 September 2009.
Silverwood Park is approximately 8.1 acres in size. The Comprehensive Plan classifies it as a
"Neighorhood Park ", which includes both active and passive recreational opportunities. The
park is zoned R -IA, Single- family Residential.
Exhibit D is an illustration of how the structure will look. It measures 16' x16' and consist of a
concrete slab with four steel columns supporting a standing seam metal roof. The illustration on
Exhibit E shows the colors that have been proposed by the Park Commission.
ANALYSIS/RECOMMENDATION
Section 120 1. 10 Subd. 4.d. of the Zoning Code sets forth several criteria for the consideration of
a conditional use permit for a recreational building. Following is how the proposed shelter
structure complies with the Code:
®%
�� PRINTED ON RECYCLED PAPER
Memorandum
Re: Silverwood Park Shelter - C.U.P.
10 September 2009
The proposed building is more than 90 feet from the right -of -way of Covington Road,
more than complying with the 50-foot front setback requirement. The minimum side yard
setback requirement for the R -lA Zoning District, in which the Park is located, is
doubled, to twenty feet. The proposed shelter is approximately 350 feet from the westerly
corner of the property and 530 feet from the easterly property line.
2. The proposed building sits considerably lower than homes located to the north of
Silverwood Park. A farilly dense wooded area separates the proposed building from
nearby homes to the south. This location results in minimal site alteration and no loss of
trees. It also relates very well to the parking lot, play area and sliding hill.
Parking is in place for Silverwood Park. As mentioned above the shelter is located so as
to be convenient from the play area and parking lot.
4. The proposed shelter is consistent with the Shorewood Comprehensive Plan and is
compatible with residential development.
Based upon the preceding it is recommended that the conditional use permit be approved so that
construction of the shelter can take place this construction season.
cc: Brian Heck
Kristi Anderson
James Landini
Larry Brown
Mary Tietjen
Park Commission
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Exhibit A
SITE LOCATION
Silverwood Park Shelter - CUP
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Exhibit B
SILVERWOOD PARK MASTER PLAN
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Exhibit C
PROPOSED SHELTER LOCATION