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101209 CC Reg AgPCITY OF SHOREWOOD CITY COUNCIL REGULAR MEETING MONDAY, OCTOBER 12, 2009 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 7:00 P >M. Attachments Estimated Estimated Time in Start Time Minutes (Clock Time) 7:00 p.m. B. Review Agenda 2. APPROVAL OF MINUTES A. City Council Work Session Minutes, 9/28/09 Minutes B. City Council Regular Meeting Minutes, 9/28/09 Minutes 3. CONSENT AGENDA - Motion to approve items on Consent Agenda & Adopt Resolutions Therein: NOTE: Give the public an opportunity to request an item be removed from the Consent Agenda. Comments can be taken or questions asked following removal from Consent Agenda A. Approval of the Verified Claims List Claims List B. Tobacco License Renewals Deputy Clerk's CAF, Resolution C. Setting the Date for the 2009 Appreciation Administrator's Event CAF D. Recycling Service Contract Recycling Coordinator's CAF 5 minutes 7:00 p.m. 5 minutes 7:05 p.m. 4. MATTERS FROM THE FLOOR 10 minutes 7:10 p.m. (No Council action will be taken) 5. REPORTS AND PRESENTATIONS CITY COUNCIL REGULAR MEETING AGENDA — October 12, 2009 Page 2 of 2 9. ENGINEERING/PUBLIC WORKS A. Nelsine Drive Feasibility Study B. Meadowview Lane Feasibility Study 10. GENERAL/NEW BUSINESS 11. STAFF AND COUNCIL REPORTS A. Administrator and Staff B. Mayor and City Council 12. RECESS TO EXECUTIVE SESSION A. Ron Johnson matters 13. RECONVENE REGULAR COUNCIL MEETING 14. ADJOURN Attachments Estimated Estimated Time in Start Time Minutes (Clock Time) 10 minutes 7:20 p.m. Planning 10 minutes 7:30 p.m. Director's CAF Engineer's 5 minutes 7:40 p.m. CAF, Resolution Engineer's 5 minutes 7:45 p.m. CAF, Resolution 5 minutes 7:50 p.m. 5 minutes 7:55 p.m. 10 minutes 8:00 p.m. I minute 8:10 P.M. I minute 8:10 P.M. Executive Summary Shorewood City Council Regular Meeting Monday, October, (0 A 5:30 P.M. Council Work Session is scheduled this evening. Agenda Item #3A: Enclosed is the Verified Claims List for Council approval. Agenda Item #313: Approval of Licenses to Sell Tobacco Products for three Shorewood establishments. Agenda Item #3C: The Appreciation Event committee has met to begin plans for the 2009 Appreciation event. This motion sets Friday, December 11, as the date for the event. Preliminary details are outlined in the staff report. Agenda Item #31): Approval of the Recycling Services Contract with Allied Waste, beginning January 1, 2010, for a five -year term ending December 31, 2014. Agenda Item #8A: Staff continues to work on responses to Met Council's review of the Comprehensive Plan. While much of what Met Council is looking for is technical information and detailed forecasting, one issue they raise is considered a policy matter. They require that Shorewood commit to residential densities of three units per acre for new development and five units per acre for redevelopment. This topic has been discussed with the Planning Commission, which agrees with a staff recommendation to offer up certain sites for consideration of the densities in question, then explain why higher densities do not fit in Shorewood's Comprehensive Plan. Staff is looking for direction from the City Council if the Council thinks differently than the Planning Commission. Agenda Item #9A: TKDA has prepared the feasibility report for the Nelsine Drive improvement project, in which the roadway would be improved and the project would consider extending municipal water service. As it is proposed that special assessments be used as a source of revenue for the installation of City water, a public hearing must be held prior to ordering the improvement project. It is recommended that the Council adopt the resolution approving the feasibility report and setting the public hearing for ordering the improvement project on November 09 2009. Executive Summary — City Council Meeting of October 12, 2009 Page 2 of 2 Agenda Item #9B: TKDA has prepared the feasibility report for the Meadowview Road improvement project, in which the roadway would be improved and the project would consider extending municipal water service. As it is proposed that special assessments be used as a source of revenue for the installation of City water, a public hearing must be held prior to ordering the improvement project. It is recommended that the Council adopt the resolution approving the feasibility report and setting the public hearing for ordering the improvement project on November 09 2009. Agenda Item #12: Council will recess to an Executive Session to discuss Ron Johnson matters. F#2A LnJ `# q� � Acting Mayor Turgeon called the meeting to order at 6:06 P.M. A. Roll Call Present. Mayor Lizee (arrived at 6:55 P.M.) Counciln Administrator Heck; Finance Director Burton Public Works Brown; and Engineer Landini Absent: Councilmember Zerby B. Review Agenda Woodruff moved, Bailey seconded, approving the agenda as 2. GOALS AND OBJECTIVES 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS S 6;00 P.M. Bailey, Turgeon, and Woodruff, ing Director Nielsen; Director of . Motion passed 310. Administrator Heck stated Council has discussed the go.j for 2010 and beyond in a number of work sessions. He thought it would be prudent to have 'Counci give Siff s''ome indication of what it thought the priorities should be for 2010. The objectives cppld then be prioritized accordingly and Staff could begin to develop a work program for 2010. Councilmember Bailey expressed concern that because there were only three Councilmembers present the outcome of this meeting may not be all that valuable: Councilmember Woodruff stated he thought the City should perform some level of activity on each of the six infrastructure goals. He suggested'Council prioritize the infrastructure objectives. Councilmember Bailey clarified that just because he may recommend removing a goal from the list it does not mean he does not support that long -term goal. He just doesn't think it should be a top priority for the City for 2010 or 2011: For example, he did not think the City should be seeking to change something or to implement new programs to achieve the goal of providing a safe and reliable city water system during that period, while noting he thought providing safe drinking water is important. He commented the goals and objectives document is intended to provide direction to the 2010 work plan, Councilmember Woodruff suggested Council determine if the objectives identified by Staff are things it thinks are important for the City to achieve. He stated he would have a problem if Council were to agree to a list of goals that does not include some of the most important things the City does. If Council were to decide there aren't any objectives for a goal that were a high enough priority for the City to spend resources on in the next few years then the goal wouldn't have any objectives associated with it, but the goal would remain on the list. Councilmember Bailey stated he thought one of the City's top priorities over the next year should be to develop a long -term plan and funding mechanism for the maintenance of City's roadways. He does not CITY OF SHOREWOOD WORK SESSION MEETING MINUTES September 28, 2009 Page 2 of 4 feel the same sense of passion about safe and reliable city water system because he thought it is adequate. Someday it may be appropriate to spend City resources on initiatives to enhance it. There was continued discussion about how this process should move forward. Should Council prioritize the goals, the objectives, or both? Administrator Heck stated he would like Council to identify the goals they would like Staff to work on in 2010. Staff can then identify how to go about achieving the priority goals over the next year or two. Council did not have to be involved in identifying the specific projects and tasks like it has done in the past. Councilmember Bailey stated one of the infrastructure objectives is to evaluate. the City's water system for stability, capacity and past interruptions to service to identify system needs and stability. He asked the Councilmembers if they thought the City should spend resources on this in 2010 or 2011. Administrator Heck stated if one of the priority goals is to_ develop a long -term plan and finding mechanism for the maintenance of City roadways, then Staff.has''rto begin working on a financing mechanism. The financing mechanism should support the;20 -Year Pavement Management Plan Director Brown and Engineer Landini have already developed, a plan that wi-ll,be refined as needed. Councilmember Bailey questioned if Administrator Heck th -4f e "is;,,no need to prioritize the goals. Heck stated Council needs to tell Staff what it's really passionatebout and what it wants Staff to focus on. Bailey stated it is his understanding that Heck would like Council to prioritize the objectives; the goals are longer term. Councilmember Bailey stated when Council discusses the objectives' priorities, it will begin to identify how important the associated goals are_fpr 2010. The next step will be for Staff to identify the high level tasks associated with the priority o cttves. There may be times where Council needs to know something about the scope of certain objectives before it can determine their priorities for 2010. He thought it appropriate for Council to prioritize the objectives. Councilmember Woodruff commented that everything included in the mission statement does not have to have an associated goal, but every goal should tie back to the mission statement. Councilmember Bailey: stated he was not prepared to prioritize the goals this evening. He suggested Council provide Administrator Heck with their cut at the priorities prior to the next meeting and Heck can assemble the results. Council can then be prepared to discuss the combined priorities at the next work session. Councilmember Woodruff stated he also was not prepared to rank the objectives this evening. The following is a summary of the comments about the infrastructure objectives. 2B — Change "Develop and implement a marketing strategy" to "Develop and implement a strategy ". CITE' OF SHOREWOOD WORK SESSION MEETING MINUTES September 28, 2009 Page 3 of 4 ➢ 4A — "Implement infiltration and inflow inspections and maintenance tasks as budgeted each year ..." is the result of a plan. A plan needs to be prepared before it's implemented. ➢ 6A — Change "Provide forms of public and staff education " to "Provide public and staff education ". ➢ 6D — Change "Stormwater Management Plan is kept current" to "Stormwater Management Plan is implemented and kept current ". ➢ With regard to encouraging people with access to municipal water, Bailey stated Council supports encouraging residents to connect to water where it's available but not forcing people to do that. The City should provide information that wdq1 help encourage that. Director Brown stated some residents think Staff shoud2 b y e neutral about connecting to water. The following is a summary of the comments about the parks, objectives. ➢ Objectives IA, 1D, 3B, 2E do not reference the work done by TKDA and the Park Commission to update the Park Master Plan. Woodruff thought the udted Plan creates a vision for the park system and the updated Plan should be referenced ° -Te questioned what value the TKDA study was if it's not going to be incorporated into any objectives. There was belief that the Park Commission will `reference the TKDA study when it addresses changes to the various parks. ➢ There was discussion about whether or not the updated Park Master Plan included the objective to construct or refurbish a'helter in each park. ➢ lE —The City should determine what kind of irnproverrents it wants for Cathcart Park before discussing potential Park mproverxr uts vvrtla the, City of Chanhassen. ➢ 2C — The word park should be madelut'al. ➢ 2D — There was a question as to _11ow expanded programming for the Southshore Community Center could be measure,. What's it based on? ➢ An objective should be added about achieving financial break -even status for the Southshore Community Center operatrons in 2010. ➢ 3C — This should be changed to indicate the feasibility of having community gardens shoal", bl determined and then established if appropriate. There was ensuing discussion about tliotinction between the demonstration garden and possible future community gardens.'fihe demonstration garden was to educate and train people about gardening. The '? i% community gardens are about residents having space on City park property to have a garden. This octive could possibly be split into two objectives. Woodruff thought the Park Commission: supported the idea of community gardens. Turgeon wanted to ensure theta, were clearer guidelines about responsibilities if there were to be a demonstration gar , n in 2010'i `` ➢ 3D "This should be changed to indicate a deer harvesting program should be developed and implemented. ➢ Add objectives about the environment in addition to deer harvesting. For example, tree preservation, aquatic invasive species, terrestrial invasive species, and so forth. The following is a summary of the comments about public safety objectives. ➢ lA and 1B — There should be standards established for each of the public safety organizations with regard to things such as response time. The fire department has three response time goals it tracks all of which in some way relate to departure from the fire facility. ➢ 3A — Change facility to facilities. CITY OF SHOREWOOD WORK SESSION MEETING MINUTES September 2, 2009 Page 4 of 4 The following is a summary of the comments about finance, services and human resources objectives. Councilrnernber Bailey encouraged Staff to add additional Acting Mayor Turgeon turned control of th�,gavel over to Due to lack of time objectives for the categoi communications and involvement were not di 3. ADJOURN Woodruff moved, 2009, at 6: 56 P.M. Councilmember Bailey to prioritize the object would help Councilmei Administrator Heck stated Staff will pr be placed on an already full agenda for will be discussed if time permits. Motion passed 4/0 at 7:02 P.M. Christine Freeman, Recorder ATTEST sees fit. who arrived at 6:56 P.M. and protective inspections and also citizen ourning the City Council Work Session of September 28, oa deck piepared an easy -to -use sheet for Councihnembers rncb' prioritize the objectives prior to the next meeting are objectives important to them that are not on the list. e "a prioritization sheet and assemble the result. This topic will October 12, 2009, work session with the understanding that it Christine Lizee, Mayor Brian Heck, City Administrator /Clerk 1 :1 CITE' OF SHOREWOOD CITE' COUNCIL, REGULAR MEETING MONDAY, SEPTEMBER 28, 2009 Mayor Lizee called the meeting to order at 7:05 P.M. 5755 COUNTRY CLUB ROAM COUNCIL CHAMBERS 7 :0 P.M. A. Roll Call Present. Mayor Lizee; Councilmembers Bailey, Turgeon, and Woodruff, Attorney Tietjen; City Administrator Heck; Finance Director Burton; Planning Director Nielsen; Director of Public Works Brown; and Engineer Landini Absent: Councilmember Zerby B. Review Agenda Bailey moved, Woodruff seconded, approving the agenda as presented. Motion passed 4/0. 2. APPROVAL OF MINUTES A. City Council Work Session Min ufes,.September 8, 2009 Turgeon moved, Bailey seconded, Approving the City Council Work Session Minutes of September 8, 2009, as presented. Motion passed 4/0. B. City Council Work Session Minutes September 9, 2009 Turgeon moved, Woodruff - secoircieds; "Approving - the City Council Work Session Minutes of September 9, 20109, a „presented. Motion passed 4/0. C City Council Work Session Minutes, September 14, 2009 Bailey moved, Woodruff seconded, Approving the City Council Work Session Minutes of September 14, x,009, as presented. Motion passed 4/0. D. City,Council Regular Meeting Minutes, September 14, 2009 Woodruff moved, Bailey seconded, Approving the City Council Regular Meeting Minutes of September 14, 2009, as ' presented. Motion passed 4/0. 3. CONSENT AGENDA Mayor Lizee reviewed the items on the Consent Agenda. Turgeon moved, Woodruff seconded, Approving the Motions Contained on the Consent Agenda and Adopting the Resolutions Therein. A. Approval of the Verified Claims List CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES September 28, 2009 Page 2 of 7 & Appointment to the Position of Utility Operator (This was moved to Item 10.A under General/New Business.) r I r t, 1 E. Authorize Expenditure of Funds for Proper Disposal of Street Sweepings (This was moved to Item 10.B under General/New Business.) F. Adopting RESOLUTION NO. 09 -052 "A Resolution Accepting Quote and Awarding Contract for 2009 Sanitary Sewer Jet Vacuum Cleaning, Main Line Televising, Structure Inspection, Lateral Inspection and Internal Chemical Grouting Project." Motion passed 4/0. 4. MATTERS FROM THE FLOOR Mayor Liz6e noted that student Nick Lentz was present this evening to satisfy a requirement of a government class he is taking at the Holy Family High School. 5. REPORTS AND PRESENTATIONS. A. Patrick Hodapp, Report on Lake Minnetonka: Communications Commission Activities Mayor Liz6e stated Patrick Hodapp, the Lake Minnetonka Communications Commission (LMCC) Executive Committee Vi6d,Chair and the City's Council, appointed citizen representative on the LMCC, was present this evening to provide Council with an update'on LMCC activities. Mr. Hodapp.stated thotNICC purchased the facility it had been leasing on a contract for deed basis with a five - year ",deed term. The LMCC will end up having title to the facility at the end of five years for approxturtely the same cashautlay it would have had if it had continued to lease the facility. Although the facilityy inay or may not serve the needs'of the LMCC in the long term, it will do that for the next five years. If at'the cnd of the five years thd'LMCC determines the facility no longer satisfies its needs, the LMCC will have enough equity iii the facility to cover build -out costs. He then stated the LMCC's 2008 full audit was completed; it was the third year in a row it was conducted by an independent CPA. Over the last three yeas s' the LMCC has been implementing some of the suggestions made by the CPA regarding internal controls. . Mr. Hodapp then stated the LMCC had an independent auditor conduct an audit of the Mediacom franchise fee payments for years 2006, 2007 and 2008. The LMCC's franchise agreement with Mediacom indicates the LMCC is entitled to five percent of Mediacom's total revenues from franchise fees. Based on the findings it appears Mediacom underpaid the LMCC by $50,000 - $60,000 with the likely reason being Mediacom did not collect enough franchise fees from its subscribers. The independent auditor looked solely at revenue when determining Mediacom under paid the LMCC. Mediacom has indicated it doesn't have a problem paying the LMCC what's it due but it hasn't collected for it. The LMCC hopes Mediacom will pay the amount due the LMCC without charging it back to its subscribers. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTE September 28, 2009 Page 3 of 7 Councilmember Bailey expressed concern that Mediacomn may want to increase its franchise fees resulting in another increase to cable subscribers. Councilmember Turgeon stated information she recently came across related to cable subscribers indicates the City had over 2800 households which is inconsistent with other household information the City uses in various budget calculations. Director Burton stated the City has approximately that many households. Mr. Hodapp stated the LMCC receives homes passed data monthly from Mediacom. He explained under the current franchise agreement there has to be a certain density requirement at which Mediacom is required to offer service. Homes passed data is the number of customers Mediacom is required to offer service to. Mediacom used that data to successfully argue there was effective competition from satellite television. Because of that the LMCC lost its authority to regulate the ''sub -basic cable rates. Mediacom increased basic cable rates when that happened. Mr. Hodapp then stated the LMCC's funding model is outdated. He explained the franchise administration portion of the fees the LMCC collects is considerably less then its fees for providing all the community services. When the LMCC was originally: conceived video recording and, d of council meetings were not discussed, and there was no such thing as video on demand.' The LMCC member cities are now asking for those services yet the cable subscribers are the only ones paying for it. He did not think that is a fair solution. One option in the future would be to separate cable programming from public, education and government (PEG) media and education 'One approach to handling that would be to collect a very small federal tax to be reallocated on all data services. , Another way to handle it would be to greatly reduce the franchise fees that are colleted and instead have city contributions. The second approach would have residents pay on a fairer basis. Councilmember Bailey asked how PEG programs reach satellite television subscribers. Mr. Hodapp explained they don't, but they can be&accessed through the internet.' Councilmember Woodruff stated the LMCC should have a =strategic discussion about the funding model. He agreed the current model" is not appropriate for today's environment. He commented council meetings can be viewed oye .the internet, but prograims�such.as square dancing can't. He stated if all of the content offered on cable' is ; Offered on the ,inter net, he 'didn't think it would be fair to only charge cable subscribers. Mayor Lizee ;stated all forms of media are facing the similar problems of having all people who access the information`payfor it; not just c6"rtain revenue generators. Councilmember `WoIodruff stated LMCC financially depends totally on franchise fees and PEG fees collected through 1VMdieom. Should there be a reduction in Mediacom subscribers that will significantly affect the LMCC's ability to deliver services. Councilmember Turgeoi questioned if it would be possible for the LMCC to negotiate to receive a higher rate from Mediacom when the franchise agreement is renegotiated. Mr. Hodapp explained Mediacom currently charges 5 percent on video services and by federal statute it cannot charge anymore. The LMCC cannot receive any franchise fees cable modem services per federal regulations. He thought with the local franchise agreement there is a $1.00 cap on PEG fees. He stated he thought it appropriate to consider these things when the franchise agreement is renegotiated, He noted when there is only one provider who owns the infrastructure negotiations tend to benefit the provider. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES September 28, 2009 Page 4 of 7 6. PUBLIC HEARING None. 7. PARKS No report was given because there had not been a Park Commission meeting since the last City Council regular meeting. The next Park Commission meeting is scheduled for October 13, 2009. 8. PLANNING Director Nielsen expla neO;the City's Park Master Plan for Silverwood Park has included a small, open shelter for a number of years.lhe shelter was to be located on the west side of the pond in the Park. As part of the effort to update Master�Plan the Park Commission now proposes to locate the shelter between the play area and the parking lot; The shelter is �ve1y simple; there is a concrete slab with four steel columns on' It to support a metal roof. There will have to be a small amount of fill brought in to level out grade dCthe new proposed,, location. The creation of the shelter is included in the Park Capital Improvement Program. The Park Commission held a poorly attended neighborhood meeting about the proposed shelter,. The City's Zoning Code requires public recreational buildings be handled by the conditional use. it process Therefore, the Planning Commission held a public hearing during which there was no public: comment. Nielsen stated Staff, the Planning Commission and Park Commission recommend approval of the shelter as proposed. He noted the meeting packet for this evening contains a resolution for Council's consideration. Bailey moved, Woodruff seconded, Adopting RESOLUTION NO. 09 -053 "A Resolution Granting a Conditional use Permit for the Construction of a Shelter Building for Silverwood Park." Motion passed 4/0. 9. ENGINEERING/PUBLIC WORKS Nothing for discussion this evening. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES September 2 , 2009 Rage 5 of 7 100 GENERAL/NEW BUSINES A. Appointment to the Position of Utility Operator This item was removed from the consent agenda at Councilmember Woodruffs request. Councilmember Woodruff explained the reason he asked this be removed from the consent agenda was because Staff identified three options for Council to consider. Woodruff moved, Bailey seconded, accepting Staffs recommendation to appoint Bryan Backes to the position of Light Equipment Operator — Utility Operator. Motion passed 311 with Turgeon dissenting. B. Authorize Expenditure of Funds for Proper Disposal of Stroef Sweepings This item was removed from the consent agenda at Councilmember Woodruffs request. Councilmember Woodruff stated it appears Staff is recommending Council award the contract for the 2009 Street Sweeping Spoils Disposal to Midwest Asphalt "f&r an not to exceed what is in the 2009 Streets and Roadway budget for this effort; an amount of .$9',000. Yet the low bid, which is from Midwest Asphalt, is for $12,000. Woodruff moved, Bailey seconded, awarding the contract for the -2009 Street Sweeping Spoils Disposal with estimated spoils to be 400 tons to Midwest Asphalt for an amount not to exceed $12,000 with $9,000 being funded Stormwater Fund. Councilmember Woodruff stated he z( not be disposed of becati§ &6 f things s In response to was adequatet Motion,passed 4/0. 11. STAFF AT A. out of the Strects and Roadway Fund and $3,000 from the not think it as runoff is ta the $3,000 unbi COUNCIL REPORTS it and Staff d be a good idea to store the spoils that would and it would probably cost more in 2010. Director Burton explained the Stormwater Fund expense. Administrator Heck stated�tl e Metropolitan Council (Met Council) has been discussing replacing the hnflow & Infiltration (I &I) surcharge with something called a demand charge. The Met Council is considering implementing the Demand Charge in 2012. An I &I surcharge is refundable if a city makes progress in reducing its I &I. The demand charge would not refundable. Met Council has established a seventeen member task force to evaluate and recommend the demand charge process. The Met Council is not generating enough revenue from its service available charge (SAC) to fund the expansions of its sewer system. It's considering a 3.8 percent SAC increase in 2010, a more than 4 percent increase in 2011 and another increase in 2012. It approved a 75 percent discount for the SAC for certain outdoor spaces. Heck stated he would provide Council with more information on this. He encouraged Councihnembers to attend the next "listening session" on these items, noting the session will be conducted in the City of Minnetonka. CITY OF SHOREW OD REGULAR COUNCIL MEETING MINUTES September 28, 2009 Page 6 of 7 Director Nielsen stated the American Legion has requested additional time to remove the fill f-om one of its properties. Director Brown stated the issue of Qwest moving its lines on Smithtown Lane has not been resolved. An even larger issue has come up recently. The Minnetonka School District owns an aerial fiber optic line which resides on the pole where the cul -de -sac will be. The manager of this line is considering applying to have the line buried on the north side of Smithtown Road. There are rights -of -way and prescriptive rights issues that must be dealt with before that could occur. Staff prefers the line remain aerial. He then stated because of the predicted rains, the issue with Qwest and the issues with burying the fiber optic line Staff recommends conducting the Smithtown Lane project in the spring 4'2410. Brown commended Northwest Asphalt for the job it did on the Harding Lane and Harding Avenue project. He stated its crew hustled nonstop. Curb will be put down on the two roads on September.29' Councilmember Turgeon asked Staff to thank WSB & Associates for digging ;out the pond. Director Brown stated more work will be done on the pond. Councilmember Bailey asked what message will be conveyed to the residents along ,Smithtown Lane about the delay of the Smithtown Lane project. Director gown stated the residents will be sent a letter on September 29` Bailey asked if the residents will be told they the delay is caused by circumstances outside of the City's control, to which Brown responded they wound. Bailey asked if there is reason to believe Qwest will move its lines next spring. Brown stated 'he :thought that would happen. Brown explained the issue with the Minnetonka School District will take time to resolve because the City doesn't have control over all the needed rights -of -way J161hought it would come Aown to negotiations with the District. He explained the District had applied for a permit:and has a right to maintain the fiber optic line in its existing position. One of the conditions of the perini is the City can ask the line be moved. The City has held up the District's permitting process as the'City tries to sort through the legalities of re- permitting the line so that it can be ieelocated. He is not sure the City has the ability to locate the line along Smithtown Road. He note =d, that once: a fiber optic line i strung it has a fixed length; in order to relocate a line it has to be restruni Councilmember Woodruff stated that from his vantage point the Smithtown Lane project has been a learning experience Be commented -that he became aware of the Qwest and the fiber optic line issues maybe two: meetings ago, and he was not sure when Staff became aware they were potential issues. He thoughtAiscussions should hake occurred with` Qwest and with the School District in the spring when the project was being discussed, noting the curl -de -sac had not been approved as part of the project at that time. He encoiiraed the new pofiebe installed this fall and that Qwest move its line this fall. Director Brown explained Staff acted appropriately in providing the utility companies proper notification when working withthem throughout the design process. The School's District fiber optic line happened to be an anomaly. Staff *w, the line was there but did not think it would become a logistics issue from the District's perspective. He was confident Staff did its due diligence in notifying everyone early on. B. Mayor and City Council Councilmember Bailey stated he attended the Excelsior Fire District's (EFD) Governing Board meeting on September 23' Prior to that meeting the Board conducted EFD Chief Gerber's performance review, noting the Board thought Gerber had been doing a more than adequate job. He explained the Board adopted the 2010 budget as approved by the member cities' councils. The budget included a $120,000 mandatory contribution to the Excelsior Firefighters Relief Association (EFRA) for pension purposes. The mandatory contribution is composed of two things. One is the per - year -of- service benefit which each firefighter accrues each year. The other is a deficit reduction in the EFRA fund (the fund used to pay CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES September 28, 2009 Page 7 of 7 fighters pensions). The deficit was caused by the poor investment market in 2008. The fund is under funded now and by State Statute that deficit has to be eliminated over a period of ten years. When the mandatory contribution was first discussed in March 2009 it was estimated that the member cities' contribution would have to be approximately $120,000 a year for the next ten years. The recovery of the markets has reduced the amount significantly. It appears that currently the yearly required contribution would be closer to $80,000. The $120,000 mandatory contribution in the budget was funded through expense reductions and the use of a total of $80,000 in reserves being taken from two finds. The Board had preliminary discussions about what to do with the possible excess of $40,000 not needed for the mandatory contribution. There was discussion about replenishing some of the reserves, restoring some of the expense reductions (such as training and wage increases), and so forth. He thought the preliminary discussion was leaning toward replenishing the reserve funds. The Board will not finalize that until the November 18 Board meeting. He offered to discuss Council's recommendations for what to do with the excess funds during a future Council meeting. Mayor Lizee suggeste' it be placed on the October 12, 2009, Council meeting agenda. Councilmember Turgeon commented the grass at Gideon Glen is all brown. Director Nielsen explained the area has been treated once and it will be treated a second time. After that is done it will be planted with prairie grass. Tu rgeon stated she has subscribed to receive the City's newsletter electronically. Unfortunately she continues to receive it in print form also. Mayor Liz6e stated the EFD open house and safety program is scheduled for October 8, 2009, from 6:00 P.M. — to 8:30 P.M, and there is a South Lake Minnetonka Policy Department Coordinating Committee meeting tentatively scheduled for October 21 ,2009. She indicated she plans on attending the Metropolitan Council meeting on traffic scheduled for September 29, 2009. Brian Heck, City Admiistrator /Clerk COUNCIL ACTION FORM WITIM From: Michelle Nguyen Bonnie Burton Brian Heck Background / Previous Action Council Meeting Item Number Mber 12, 2009 3A MIT= T-13 RIP= Claims for council authorization. The attached claims list includes checks numbered 48974 through 49045, totaling $576,158.30. Staff Recommendation Staff recommends approval of the claims list. 10/08/2009 =:05 PM A/P i+ISTORY CHECK REPORT VENDOR SET: 01 City of Shorewood 000000 11,509.26 BANK: _ BEACON BANK 1,979.22 DATE RANGE: 9/29/2009 THRU 99/99/9999 048975 1,820.56 048976 CHECK VENDOR I.D. NAME STATUS DATE 00051 EFTPS - FEDERAL W/H D 9/29/2009 00092 MN DEPT OF REVENUE D 9/29/2009 00086 AFSCME COUNCIL 5 R 9/29/2009 00053 ICMA RETIREMENT TRUST - 302131 -4 R 9/29/2009 00052 PERA R 9/29/2009 20005 WELLS FARGO HEALTH BENEFIT SVC R 9/29/2009 15885 MIDWEST MAILING SYSTEMS INC R 10/12/2009 10576 ADVANCED IMAGING SOLUTIONS INC R 10/12/2009 01475 AMERICAN ENGINEERING R 10/12/2009 16275 AMERICAN MESSAGING R 10/12/2009 01977 ANDERSON, KRISTI B. R 10/12/2009 02860 BARNES DISTRIBUTION R 10/12/2009 03230 BIFFS, INC. R 10/12/2009 03325 BOYER TRUCK PARTS DISTRIBUTION R 10/12/2009 03745 BURTON, BONNIE R 10/12/2009 29292 CABRERA CLEANING SERVICES R 10/12/2009 04081 CARQUEST AUTO PARTS R 10/12/2009 17300 CENTERPOINT ENERGY R 10/12/2009 29275 CITY OF BLOOMINGTON R 10/12/2009 05305 COMMUNITY REC RESOURCES R 10/12/2009 05345 CONNEY SAFETY PRODUCTS R 10/12/2009 05875 CUB FOODS R 10/12/2009 AMOUNT DISCOUNT PACE CHECK CHECK CHECK NO STATUS AMOUNT 000000 11,509.26 000000 1,979.22 048974 263.48 048975 1,820.56 048976 6,349.43 048978 305.00 048980 1,874.21 048982 264.00 048983 3,506.85 048984 17.94 048985 216.00 048986 81.08 048987 1,024.04 048988 968.42 048989 80.00 048990 300.00 048991 395.53 048992 183.61 048993 60.00 048994 2,070.00 048995 103.62 048996 69.38 10/08/2009 7.:05 PM A/P HISTORY CHECK REPORT VENDOR SET: 01. City or Shorewood BANK: __ BEACON HANK DATE RANGE: 9/29/2009 THRU 99/99/9999 CHECK VENDOR T.D. NAME STATUS DATE 05885 CULLIGAN BOTTLED WATER R 10/12/2009 06350 DAVIS, CHARLES R 10/12/2009 06560 DELEGARD TOOL CO R 10/12/2009 07229 EGAN -MCKAY ELECTRICAL R 10/12/2009 29248 EMERGENCY AUTOMOTIVE TECHNOLOG R 10/12/2009 07653 EXCELSIOR FIRE DISTRICT R 10/12/2009 08095 FORCE AMERICA, INC R 10/12/2009 08370 FREEMAN, CHRISTINE A. R 10/12/2009 08712 G & K SERVICES R 10/12/2009 08760 GAME TIME R 10/12/2009 09400 GOPHER STATE ONE -CALL, IN R 10/12/2009 27195 GRAINGER, INC R 10/12/2009 07900 HAWKINS, INC. R 10/12/2009 29232 HECK, BRIAN R 10/12/2009 29222 INT'L PUBLIC MGMT. ASSN. FOR H R 10/12/2009 11650 KENNEDY & GRAVEN, CHARTERED R 10/12/2009 13300 LEAGUE OF MINNESOTA CITIES R 10/12/2009 13550 LIZEE, CHRISTINE R 10/12/2009 21340 LOCAL LINK R 10/12/2009 13750 LUGOWSKI, JOSEPH R 10/12/2009 15403 MAMA R 10/12/2009 17050 NCI DEPT OF HEALTH R 10/12/2009 PAGE: 3 CHECK CHECK CHECK AMOUNT DISCOUNT NO STATUS AMOUNT 048997 53.99 048998 215.00 048999 113.72 049000 825.79 049001 109.01 049002 143,861.28 049003 480.94 049004 3,900.00 049005 800.06 049006 1,769.88 049007 228.25 049008 76.44 049009 50.00 049010 181.04 049011 145.00 049012 2,377.84 049013 7,387.02 049014 35.00 049015 34.95 049016 300.00 049017 25.00 049018 2,089.00 10/08/2009 1:05 PM A/P HISTORY CHECK REPORT VENDOR SET: 01 C_tv of Shorewood BANK: - BEACON BANK DATE. RANGE: 9/29/2009 1:HRU 99/99/9995 CHECK VENDOR I.D. NAME STATUS DATE 18100 MOUND -CITY OF R 10/12/2009 14050 MTI DISTRIBUTING COMPANY R 10/12/2009 19445 NGUYEN, MICHELLE R 10/12/2009 19750 NORTHERN TOOL & EQUIP CO R 10/12/2009 19967 NORTHWEST ASPHALT, INC. R 10/12/2009 15000 PAETEC R 10/12/2009 20950 POTTS, KENNETH N. R 10/12/2009 21400 PURCHASE POWER R 10/12/2009 29281 PYRAMID HOME SPECAILTIES R 10/12/2009 26100 QWEST R 10/12/2009 1 RAM /SWANA R 10/12/2009 22347 RUMPCA CO INC R 10/12/2009 23500 SO LK MTKA POLICE DEPT R 10/12/2009 23725 SPEEDWAY SUPERAMERICA LLC R 10/12/2009 23738 T- MOBILE R 10/12/2009 24600 TONKA BAY -CITY OF R 10/12/2009 25000 TOTAL PRINTING SERVICES R 10/12/2009 70200 VERIZON WIRELESS R 10/12/2009 22901 VIKING LAND TREE CARE INC R 10/12/2009 1 W S& D PERMIT SERVICE R 10/12/2009 83900 WASTE MANAGEMENT -TC WEST R 10/12/2009 27590 WESTSIDE WHOLESALE TIRE R 10/12/2009 PAGE: 4 CHECK CHECK CHECK AMOUNT DISCOUNT NO STATUS AMOUNT 049019 6,251.25 049020 201.98 049021 92.40 049022 27.87 049023 197,762.51 049024 775.37 049025 2,291.66 049026 827.04 049027 4,224.01 049028 231.28 049029 290.00 049030 169.50 049031 78,546.00 049032 1,490.78 049033 35.05 049034 19.22 049035 885.16 049036 211.09 049037 80.46 049038 40.50 049039 446.08 049040 1,749.37 10/08/2009 1:05 PM VENDOR SET: 0' City oL Shorewood BANS:: 7 BEACON BANK. DATE RANGE: 9/29 "2009 T -HRU 99/99/9999 VENDOR I.D. NAME 18500 WM. MUELLER & SONS, INC 28350 WOODRUFF, RICHARD 28451 WED AND ASSOCIATES 19800 XCEL ENERGY ** T 0 T A L S REGULAR CHECKS: HAND CHECKS: DRAFTS: EFT: NON CHECKS: VOID CHECKS: TOTAL ERRORS: 0 VENDOR SET: 01 BANK: 1 BANK: 1 TOTALS: REPORT TOTALS: A/P HISTORY CHECK REPORT PAGE: 5 NO CHECK AMOUNT CHECK CHECK CHECK CHECK STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT R 10/12/2009 049041 5,743.41 R 10/12/2009 049042 70.40 R 10/12/2009 049043 12,943.50 R 10/12/2009 049044 11,381.12 NO CHECK AMOUNT DISCOUNTS TOTAL APPLIED 68 511,799.37 0.00 511,799.37 0 0.00 0.00 0.00 2 13,488.48 0.00 13,488.48 0 0.00 0.00 0.00 0 0.00 0.00 0.00 VOID DEBITS VOID DISCOUNTS VOID CREDITS 0 0.00 0.00 0.00 TOTAL 70 525,287.85 0.00 525,287.85 70 525,287.85 0.00 525,287.85 73 525,287.85 0.00 525,287.85 10 -08 -2009 01:00 PM DEP FUND NON - DEPARTMENTAL General Fund Council General Fund Administration General Fund General Government General Fund Finance General Fund Professional Svcs General Fund C 0 U N C I i, REPORT BY DEPARTMENT - OCT 1-2, 2009 PACE: - VENDOR NAME D [-�T �, DATE DESCR IPTIO N A EFTPS - FEDERAL W/H 9/29/09 FEDERAL W/H 4,000.72 9/29/09 FICA W/H 3,042.68 9/29/09 MEDICARE W/H 711.59 PERA 9/29/09 P/R DEDUCTS -PERM 2,987.96 ICMA RETIREMENT TRUST - 302131 -457 9/29/09 P/R DEDUCTS - DEFERRED COM 1,609.60 9/29/09 P/R DEDUCTS- DEFERRED COM 210.96 AFSCME COUNCIL 5 9/29/09 P/R DEDUCTS - UNION DUES 263.48 MN DEPT OF REVENUE 9/29/09 STATE W/H 1,979.22 MISC. VENDOR W S & D PERMIT SERVICE 10/12/09 45630 WEDGEWOOD DR- CANCEL 40.00 W S & D PERMIT SERVICE 10/12/09 45630 WEDGEWOOD DR- CANCEL 0.50 LUGOWSKI, JOSEPH 10/12/09 SEC 125 REIM 300.00 WELLS FARGO HEALTH BENEFIT SVCS 9/29/09 P/R DEDUCTS -HSA 305.00 TOTAL: 15,451.71 LIZEE, CHRISTINE 10/12/09 MCWD MEETING 35.00 WOODRUFF, RICHARD 10/12/09 MEETING AT LMC 8/18 & 9/15 70.40 TOTAL: 105.40 EFTPS - FEDERAL W/H 9/29/09 FICA W/H 276.20 9/29/09 MEDICARE W/H 64.60 PERA 9/29/09 P/R DEDUCTS -PERA 304.59 LEAGUE OF MINNESOTA CITIES 10/12/09 2009 REGIONAL MTG -BRIAN H. 40.00 10/12/09 2009 REGIONAL MTG -RICH W. 40.00 MAMA 10/12/09 MCMA LUNCHEON 25.00 INT'L PUBLIC MONT. ASSN. FOR HUMAN RES 10/12/09 BRIAN HECK- MEMBERSHIP 145.00 HECK, BRIAN 10/12/09 SEPT CELL & MILEAGE 79.99 10/12/09 SEPT MTG AT LMC 9/10 & 9/ 61.05 10/12/09 SEPT CELL & MILEAGE 40.00 -PAYROLL EXPENSES 9/28/2009 - 99/99/9999 4,512.32 TOTAL: 5,588.75 EFTPS - FEDERAL W/H 9/29/09 FICA W/H 397.63 9/29/09 MEDICARE W/H 93.00 PERA 9/29/09 P/R DEDUCTS -PERA 422.68 FREEMAN, CHRISTINE A. 10/12/09 JAN -JUN COUNCIL MEETING 3,900.00 MISC. VENDOR RAM /SWANA 10/12/09 JULIE MOORE 2009 RECYCLING 290.00 MIDWEST MAILING SYSTEMS INC 10/12/09 OCT- ADDT'L POSTAGE 10.39 10/12/09 OCT NEWSLETTER 342.42 10/12/09 DISCOUNT CREDIT 25.00 - PURCHASE POWER 10/12/09 POSTAGE REFILL 827.04 TOTAL PRINTING SERVICES 10/12/09 OCT NEWSLETTER SVC 762.25 "PAYROLL EXPENSES 9/28/2009 - 99/99/9999 6,413.27 TOTAL: 13,433.68 EFTPS - FEDERAL W/H 9/29/09 FICA W/H 296.93 9/29/09 MEDICARE W/H 69.45 PERA 9/29/09 P/R DEDUCTS -PERA 323.27 BURTON, BONNIE 10/12/09 SEPT & OCT WELLNESS REIM 80.00 NGUYEN, MICHELLE 10/12/09 SEPT MILEAGE 92.40 "PAYROLL EXPENSES 9/28/2009 - 99/99/9999 4,789.25 TOTAL: 5,651.30 KENNEDY & GRAVEN, CHARTERED 10/12/09 GEN RETAINER MATTE 1,569.59 10/12/09 RON JOHNSON MATTERS 512.25 LEAGUE OF MINNESOTA CITIES 10/12/09 UPPER MTKA YATCH CLUB -1.106 7,307.02 POTTS. KENNETH N. 10/12/09 SEPT PROSECUTIONS 2,291.66 10 -08 -2009 01:00 PM C G U N C = REPORT BY DEPARTMENT - OCT 12, 2009 PAGE: 2 DEPARTMENT FUND VENDOR N, 'A DATE DESC.RIP _.. Planning General Fund Municipal Buildings General Fund Police Protection General Fund Fire Protection General Fund Protective Inspections General Fund City Engineer General Fund EFTPS - FEDERAL W/H PERA CUB FOODS -PAYROLL EXPENSES CULLIGAN BOTTLED WATER EGAN -MCKAY ELECTRICAL G & K SERVICES ADVANCED IMAGING SOLUTIONS INC PAETEC CENTERPOINT ENERGY XCEL ENERGY LOCAL LINK TONKA BAY -CITY OF QWEST XCEL ENERGY SO LK MTKA POLICE DEPT EXCELSIOR FIRE DISTRICT MOUND -CITY OF EFTPS - FEDERAL W/H PERA T- MOBILE -PAYROLL EXPENSES EFTPS - FEDERAL W/H PERA WEB AND ASSOCIATES -PAYROLL EXPENSES Public Works General Fund EFTPS - FEDERAL W/H PERA BARNES DISTRIBUTION BOYER TRUCK PARTS DISTRIBUTION CTR CARQUEST AUTO PARTS DAVIS, CHARLES DELEGARD TOOL CO FORCE AMERICA, INC TOTAL: 11,680.2 9/29/09 FICA W/H 320.89 9/29/09 MEDICARE W/H 75.05 9/29/09 P/R DEDUCTS -PERA 380.77 10/12/09 PLANNING COMM MTG 09/29 57.70 10/12/09 COMP PLAN MTG 10/6/09 11.68 9/28/2009 - 99/99/9999 5,641.03 TOTAL: 6,487.12 10/12/09 DRINKING WATER SVC 31.39 10/12/09 REPAIRED PARKING LOT FIXTU 275.26 10/12/09 CH SVC 102.56 10/12/09 MAINT 09/06 -10/06 264.00 10/12/09 SVC 8/26 -9/25 399.52 10/12/09 GAS 17.76 10/12/09 STATEMENT 4211236250 1,087.93 10/12/09 DOMAIN RENEWAL 2009 -2010 34.95 10/12/09 1/3 COST OF PLANNER INS 19.22 10/12/09 9/25 -10/24 SVC 111.84 TOTAL: 2,344.43 10/12/09 STATEMENT 4211236250 3.56 10/12/09 AUG HENN CTY PROCESSING F 300.00 10/12/09 OCT- OPERATING BUDGET EXP 78,246.00 TOTAL: 78,549.56 10/12/09 4TH QTR PYMT 74,543.74 10/12/09 4TH QTR PYMT 69,317.54 10/12/09 4TH QTR PYMT 6,251.25 TOTAL: 150,112.53 9/29/09 FICA W/H 224.29 9/29/09 MEDICARE W/H 52.45 9/29/09 P/R DEDUCTS -PERA 271.29 10/12/09 JOE P. CELL 08/21 -09/20 35.05 9/28/2009 - 99/99/9999 4,019.15 TOTAL: 4,602.23 9/29/09 FICA W/H 143.66 9/29/09 MEDICARE W/H 33.60 9/29/09 P/R DEDUCTS -PERA 156.97 10/12/09 AUG -GIS & CAD SUPPORT 399.00 9/28/2009 - 99/99/9999 2,325.51 TOTAL: 3,058.74 9/29/09 FICA W/H 467.47 9/29/09 MEDICARE W/H 109.34 9/29/09 P/R DEDUCTS -PERA 526.69 10/12/09 RETURN 34.79- 10/12/09 NUTS 115.87 10/12/09 TRANSMISSION OVERHAUL UNIT 968.42 10/12/09 BALL JOINTS 395.53 10/12/09 BOOTS 215.00 10/12/09 TEST EQ & GREASE 113.72 10/12/09 PUMP /HORST REBUILD , PLOW 480.94 10 -08 -2009 01:00 PM -' O U N C I -, REPORT DY DEPARTMENT - OCT '_..2, 2009 PAGE: 3 PERA DEP FUN VENDOR NAM DATE Dt, CI P`1' ON 32.76 VIKING LAND TREE CARE INC 10/12/09 G & K SERVICES 10 PW SVC 697.50 EFTPS - FEDERAL W/H 80.46 OTT DISTRIBUTING COMPANY 10/12/09 BRAKE CABLE 66.64 BIFFS, INC. TOTAL: 10/12/09 SHAFT ROLLER 36.26 EGAN -MCKAY ELECTRICAL 271.22 1.0/12/09 RELAY 99.08 CENTERPOINT ENERGY 9/29/09 PAETEC 10/12/09 SVC 8/26 -9/25 44.95 PAYROLL EXPENSES Park Capital Improveme AMERICAN MESSAGING 10/12/09 OCT PAGER 8.97 Imp AMERICAN ENGINEERING 10/12/09 CENTERPOINT ENERGY 10/12/09 GAS 66.94 SVC 8/26 -9/25 139.75 NORTHERN TOOL & EQUIP CO 10/12/09 TRAILER ELECT 27.87 10/12/09 XCEL ENERGY 10 /12/09 STATEMENT 4211236250 348.90 9/28/2009 - 99/99/9999 4,787 .38_ SPEEDWAY SUPERAMERICA LLC 10/12/09 GAS 1,490.78 10/12/09 GRAINGER, INC 10/12/09 LAMP 27.67 TOTAL: 1,769..88 WESTSIDE WHOLESALE TIRE 10/12/09 TIRES 1,749.37 10/12/09 EMERGENCY AUTOMOTIVE TECHNOLOGIES, INC 10/12/09 RELECTOR 109.01 —PAYROLL EXPENSES 9/28/2009 - 99/99/9999 7,802.60 TOTAL: 15,934.73 Streets & Roadways General Fund EFTPS - FEDERAL W/H 9/29/09 FICA W/H 225.78 9/29/09 MEDICARE W/H 52.80 PERA 9/29/09 P/R DEDUCTS -PERA 215.55 WM. MUELLER & SONS, INC. 10/12/09 ROAD- ASPHALT 5,743.41 GRAINGER, INC 10/12/09 BATTERY 48.77 PYRAMID HOME SPECAILTIES 10/12/09 WEED CONTROL 4,224.01 —PAYROLL EXPENSES 9/28/2009 - 99/99/9999 3,653.21 TOTAL: 14,163.53 Traffic Control /Str Li General Fund XCEL ENERGY 10/12/09 STATEMENT 4211236250 23.77 10/12/09 STATEMENT 4211236250 3,158.92 10/12/09 5700 CTY RD 19 32.85 Tree Maintenance General Fund EFTPS - FEDERAL W/H 9/29/09 PERA 7.04 RUMPCA CO INC P/R DEDUCTS -PERA 32.76 VIKING LAND TREE CARE INC 10/12/09 TREE & BRUSH —PAYROLL EXPENSES Parks & Recreation General Fund EFTPS - FEDERAL W/H 80.46 PERA 9/28/2009 - 99/99/9999 485. BIFFS, INC. TOTAL: COMMUNITY REC RESOURCES 9/29/09 EGAN -MCKAY ELECTRICAL 271.22 PAETEC MEDICARE W/H 63.42 CENTERPOINT ENERGY 9/29/09 P/R DEDUCTS -PERA XCEL ENERGY 10/12/09 PAYROLL EXPENSES Park Capital Improveme Park Capital Impro GAME TIME Street Capt Improvemen Street Capital Imp AMERICAN ENGINEERING 10/12/09 REPAIRED PARKING LOT FIXTU KENNEDY & GRAVEN, CHARTERED 9/29/09 FICA W/H 30.09 9/29/09 MEDICARE W/H 7.04 9/29/09 P/R DEDUCTS -PERA 32.76 10/12/09 TREE & BRUSH 169.50 10/12/09 GRINDING OF MAPLE STUMP 80.46 9/28/2009 - 99/99/9999 485. TOTAL: 805.11 9/29/09 FICA W/H 271.22 9/29/09 MEDICARE W/H 63.42 9/29/09 P/R DEDUCTS -PERA 292.09 10/12/09 SEPT SVC 1,024.04 10/12/09 PARK MTG 9/21 -10/2 2,070.00 10/12/09 REPAIRED PARKING LOT FIXTU 275.26 10/12/09 SVC 8/26 -9/25 139.75 10/12/09 GAS 30.00 10/12/09 STATEMENT 4211236250 426.71 9/28/2009 - 99/99/9999 4,787 .38_ TOTAL: 9,379.87 10/12/09 BIKE RACK - CIP PARKS _ 1,769.88 TOTAL: 1,769..88 10/12/09 CIP -ROAD PROJECT'09 -10 3,506.85 10/12/09 SMITHTOWN LN PROJECT 296.00 10 -08 -2009 01:00 PM C O U N C S L REPORT Bv_ DEPARTMENT - OCT 12, 2009 PAGE: 4 D FUN "VENDOR N AME DATE DESCR1 AMOUNT NORTHWEST ASPHALT, INC. 10/12/09 PV 41- SMITHTOWN & HARDING U 197,'762.S1 WSB AND ASSOCIATES 10/12/09 AUG- PROJECT OBS -SEAT, COAT 2,112.00 10/12/09 AUG- SMITHTOWN LN REHAB 2,879.00 10/12/09 AUG - HARDING LN /AVE REHAB 3,377.50 10/12/09 AUG -2009 MILL /OVERLAY PROD 4,176.00 TOTAL: 214,109.86 Senior Community Cente Southshore Communi ANDERSON, KRISTI B. 10/12/09 RECEPTION- S.S.CTR 9/28 -10/ 216.00 CULLIGAN BOTTLED WATER 10/12/09 S.S.CTR -SALT 22.60 EGAN -MCKAY ELECTRICAL 10/12/09 REPAIRED PARKING LOT FIXTU 275.27 CENTERPOINT ENERGY 10/12/09 S.S.CTR 31.34 XCEL ENERGY 10/12/09 S.S.CTR 659.42 TOTAL PRINTING SERVICES 10/12/09 S.S.CTR PAPER 122.91 CABRERA CLEANING SERVICES 10/12/09 S.S.CTR -SEPT CLEAN 300.00 WASTE MANAGEMENT -TC WEST 10/12/09 S.S.CTR - OCT SVC 149.37 10/12/09 OCT SVC 296.71 TOTAL: 2,073.62 NON - DEPARTMENTAL Water Utility MN DEPT OF HEALTH 10/12/09 3RD QTR WATER STATE SURCHR 2,089.00 TOTAL: 2,089.00 Water Water Utility EFTPS - FEDERAL W/H 9/29/09 FICA W/H 110.07 9/29/09 MEDICARE W/H 25.74 PERA 9/29/09 P/R DEDUCTS -PERA 125.68 HAWKINS, INC. 10/12/09 CHLORINE 50.00 GOPHER STATE ONE -CALL, IN 10/12/09 SEPT SVC 114.12 PAETEC 10/12/09 SVC 8/26 -9/25 94.80 10/12/09 SVC 8/26 -9/25 96.35 MIDWEST MAILING SYSTEMS INC 10/12/09 3RD QTR UTILITY BILLING 301.60 10/12/09 3RD QTR UTILITY BILLING 85.00 AMERICAN MESSAGING 10/12/09 OCT PAGER 4.48 CENTERPOINT ENERGY 10/12/09 GAS 17.49 10/12/09 GAS 20.08 XCEL ENERGY 10/12/09 24253 SMITHTOWN RD 648.64 10/12/09 STATEMENT #211236250 95.07 10/12/09 STATEMENT #211236250 1,106.89 10/12/09 STATEMENT #211236250 3,158.37 QWEST 10/12/09 9/25 -10/24 59.72 10/12/09 9/25 -10/24 59.72 CITY OF BLOOMINGTON 10/12/09 SEPT WATER TEST 60.00 -PAYROLL EXPENSES 9/28/2009 - 99/99/9999 1,862.04 TOTAL: 8,095.86 Sewer Sanitary Sewer Uti EFTPS - FEDERAL W/H 9/29/09 FICA W/H 225.10 9/29/09 MEDICARE W/H 52.63 PERA 9/29/09 P/R DEDUCTS -PERA 250.92 CONNEY SAFETY PRODUCTS 10/12/09 RUBBER GLOVER 103.62 GOPHER STATE ONE -CALL, IN 10/12/09 SEPT SVC 114.13 MIDWEST MAILING SYSTEMS INC 10/12/09 3RD QTR UTILITY BILLING 301.60 10/12/09 3RD QTR UTILITY BILLING 85.00 AMERICAN MESSAGING 10/12/09 OCT PAGER 4.49 XCEL ENERGY 10/12/09 STATEMENT #211236250 460.66 VERIZON WIRELESS 10/12/09 L.S. SVC 8/22 -9/21 211.09 10 -08 -2009 01:00 P`! C 0 U N C T =, REPORT BY DEPARTMENT - OCT 12, 2009 PAGE: 5 DEPART FUN `IE NDOr' NA ME DATE DES C R 1 P T 10 TJ AMOUNIT —PAYROLL EXPENSES 9 /28/2009 - 99/99/9999 3,717.23 TOTAL: 5,526.47 Recycling Recycling 13,ility EFTPS - FEDERAL W114 9/29/09 FICA W/H 4.64 9/29/09 MEDICARE W/H 1.08 PERA 9/29/09 P/R DEDUCTS -PERA 5.05 MIDWEST MAILING SYSTEMS INC 10/12/09 3RD QTR UTILITY BILLING 301.60 10/12/09 3RD QTR UTILITY BILLING 85.00 —PAYROLL EXPENSES 9/28/2009 - 99/99/9999 74.82 TOTAL: 472.19 Stormwater Management Stormwater Managem EFTPS - FEDERAL W/H 9/29/09 FICA W/H 48.71 9/29/09 MEDICARE W/H 11.39 PERA 9/29/09 P/R DEDUCTS -PERA 53.16 MIDWEST MAILING SYSTEMS INC 10/12/09 3RD QTR UTILITY BILLING 301.60 10/12/09 3RD QTR UTILITY BILLING 85.00 —PAYROLL EXPENSES 9/28/2009 - 99/99/9999 787.38 TOTAL: 1,287.24 __ ---- - -- --- FUND TOTALS -- --- -- -- -- 101 General Fund 340,734.18 402 Park Capital Improvements 1,769.88 404 Street Capital Improvemen 214,109.86 490 Southshore Community Ctr. 2,073.62 601 Water Utility 10,184.86 611 Sanitary Sewer Utility 5,526.47 621 Recycling Utility 472.19 631 Stormwater ManagementUtil 1,287.24 GRAND TOTAL: 576,158.30 TOTAL PAGES: 5 10 -08 -2009 01:07 PM C O U N C I L REPORT BY V E N D O R- OCT 12, 2009 PAGE: 7. VENDOR SO'KT KEY DATE DESCRIPTION FUND DEPA AMOUNT ADVANCED IMAGING SOLUTIONS INC 10/12/09 MAINT 09/06 -10/06 General Fund Municipa.L Buildings 264.00 TOTAL: 264.00 AFSCME COUNCIL 5 9/29/09 P/R DEDUCTS - UNION DUES General Fund NON DEPARTMENTAL 263.48 TOTAL: 263.48 AMERICAN ENGINEERING 10/12/09 CIP -ROAD PROJECT'09 -10 Street Capital Imp Street Capt Improvemen _ 3,506.85 TOTAL: 3,506.85 AMERICAN MESSAGING 10/12/09 OCT PAGER General Fund Public Works 8.97 10/12/09 OCT PAGER Water Utility Water 4.48 10/12/09 OCT PAGER Sanitary Sewer Uti Sewer 4.49 TOTAL: 17.94 ANDERSON, KRISTI B. 10/12/09 RECEPTION- S.S.CTR 9/28 -10/ Southshore Communi Senior Community Cents 216.00 TOTAL: 216.00 BARNES DISTRIBUTION 10/12/09 RETURN General Fund Public Works 34.79- 10/12/09 NUTS General Fund Public Works 115.87 TOTAL: 81.08 BIFFS, INC. 10/12/09 SEPT SVC General Fund Parks & Recreation 1,024.04 TOTAL: 1,024.04 BOYER TRUCK PARTS DISTRIBUTION CTR. 10/12/09 TRANSMISSION OVERHAUL UNIT General Fund Public Works 968.42 TOTAL: 968.42 BURTON, BONNIE 10/12/09 SEPT & OCT WELLNESS REIM General Fund Finance 80.00 TOTAL: 80.00 CABRERA CLEANING SERVICES 10/12/09 S.S.CTR -SEPT CLEAN Southshore Communi Senior Community Cents 300.00 TOTAL: 300.00 CARQUEST AUTO PARTS 10/12/09 BALL JOINTS General Fund Public Works 395.53 TOTAL: 395.53 CENTERPOINT ENERGY 10/12/09 GAS General Fund Municipal Buildings 17.76 10/12/09 GAS General Fund Public Works 66.94 10/12/09 GAS General Fund Parks & Recreation 30.00 10/12/09 S.S.CTR Southshore Communi Senior Community Cente 31.34 10/12/09 GAS Water Utility Water 17.49 10/12/09 GAS Water Utility Water 20.08 TOTAL: 183.61 CITY OF BLOOMINGTON 10/12/09 SEPT WATER TEST Water Utility Water 60.00 TOTAL: 60.00 COMMUNITY REC RESOURCES 10/12/09 PARK MTG 9/21 -10/2 General Fund Parks & Recreation 2,070.00 TOTAL: 2,070.00 CONNEY SAFETY PRODUCTS 10/12/09 RUBBER GLOVER Sanitary Sewer Uti Sewer 103.62 TOTAL: 103.62 CUB FOODS 10/12/09 PLANNING COMM MTG 09/29 General Fund Planning 57.70 10/12/09 COMP PLAN MTG 10/6/09 General Fund Planning 11.68 TOTAL: 69.38 10 -08 -2009 01.-07 PM C O U N C I L REPORT BY V E N D O R- OCT 12, 2009 PAGE: 2 VENDOR SORT KEY D ATE D ESCRIPTION T DEPARG A:iOIiN'P CUL,LIGEY,N BOTTLED WATER 10/12/09 DRINKING WATER SVC General Fund Municipal Buildings 31.39 10/12/09 S.S.CTR -SALT Southsho Communi Senior Community Cente 22.60 TOTAL: 53.99 DAVIS, CHARLES 10 /12/09 BOOTS General Fund Public Works 215.00 TOTAL: 215.00 DELEGARD TOOL CO 10/12/09 TEST EQ & GREASE General Fund Public Works 113.72 TOTAL: 113.72 EFTPS - FEDERAL W/H 9/29/09 FEDERAL W/H General Fund NON- DEPARTMENTAL 4,000.72 9/29/09 FICA W/H General Fund NON- DEPARTMENTAL 3,042.68 9/29/09 MEDICARE W/H General Fund NON- DEPARTMENTAL 711.59 9/29/09 FICA W/H General Fund Administration 276.20 9/29/09 MEDICARE W/H General Fund Administration 64.60 9/29/09 FICA W/H General Fund General Government 397.63 9/29/09 MEDICARE W/H General Fund General Government 93.00 9/29/09 FICA W/H General Fund Finance 296.93 9/29/09 MEDICARE W/H General Fund Finance 69.45 9/29/09 FICA W/H General Fund Planning 320.89 9/29/09 MEDICARE W/H General Fund Planning 75.05 9/29/09 FICA W/H General Fund Protective Inspections 224.29 9/29/09 MEDICARE W/H General Fund Protective Inspections 52.45 9/29/09 FICA W/H General Fund City Engineer 143.66 9/29/09 MEDICARE W/H General Fund City Engineer 33.60 9/29/09 FICA W/H General Fund Public Works 467.47 9/29/09 MEDICARE W/H General Fund Public Works 109.34 9/29/09 FICA W/H General Fund Streets & Roadways 225.78 9/29/09 MEDICARE W/H General Fund Streets & Roadways 52.80 9/29/09 FICA W/H General Fund Tree Maintenance 30.09 9/29/09 MEDICARE W/H General Fund Tree Maintenance 7.04 9/29/09 FICA W/H General Fund Parks & Recreation 271.22 9/29/09 MEDICARE W/H General Fund Parks & Recreation 63.42 9/29/09 FICA W/H Water Utility Water 110.07 9/29/09 MEDICARE W/H Water Utility Water 25.74 9/29/09 FICA W/H Sanitary Sewer Uti Sewer 225.10 9/29/09 MEDICARE W/H Sanitary Sewer Uti Sewer 52.63 9/29/09 FICA W/H Recycling Utility Recycling 4.64 9/29/09 MEDICARE W/H Recycling Utility Recycling 1.08 9/29/09 FICA W/H Stormwater Managem Stormwater Management 48.71 9/29/09 MEDICARE W/H Stormwater Managem Stormwater Management 11.39 TOTAL: 11,509.26 EGAN -MCKAY ELECTRICAL 10/12/09 REPAIRED PARKING LOT FIXTU General Fund Municipal Buildings 275.26 10/12/09 REPAIRED PARKING LOT FIXTU General Fund Parks & Recreation 275.26 10/12/09 REPAIRED PARKING LOT FIXTU Southshore Communi Senior Community Cents 275.27 TOTAL: 825.79 EMERGENCY AUTOMOTIVE TECHNOLOGIES, INC 10/12/09 RELECTOR General Fund Public Works 109.01 TOTAL: 109.01 EXCELSIOR FIRE DISTRICT 10/12/09 4TH QTR PENT General Fund Fire Protection 74,543.74 10/12/09 4TH QTR PYMT General Fund Fire Protection 69,317.54 TOTAL: 143,861.28 FORCE AMERICA, INC 10/12/09 PUMP /HORST REBUILD , PLOW General Fund Public Works 480.94 10 -08 -2009 31:07 PM C 0 U N C i REPORT BY V E N D O R- OCT 12, 2009 PAGE: 3 VE SOR KEY DATE DESCRTa "IO "_N HIND DEP ARTMENT AMOUNT TOTAL: 480.94 FREEMAN, CHRISTINE A. 10/12/09 JAN -JUN COUNCIL MEETING General Fund General Government 3,900.00 TOTAL: 3,900.00 G & K SERVICES 10/12/09 CH SVC General Fund Municipal Buildings 102.56 10/12/09 PW SVC General Fund Public Works 697.50 TOTAL: 800.06 GAME TIME 10 /12/09 BIKE RACK - CIP PARKS Park Capital Impro Park Capital Improveme 1,769.88 TOTAL: 1,769.88 GOPHER STATE ONE -CALL, IN 10/12/09 SEPT SVC Water Utility Water 114.12 10/12/09 SEPT SVC Sanitary Sewer Uti Sewer 114.13 TOTAL: 228.25 GRAINGER, INC 10/12/09 LAMP General Fund Public Works 27.67 10/12/09 BATTERY General Fund Streets & Roadways 48.77 TOTAL: 76.44 HAWKINS, INC. 10/12/09 CHLORINE Water Utility Water 50.00 TOTAL: 50.00 HECK, BRIAN 10/12/09 SEPT CELL & MILEAGE General Fund Administration 79.99 10/12/09 SEPT MTG AT LMC 9/10 & 9/ General Fund Administration 61.05 10/12/09 SEPT CELL & MILEAGE General Fund Administration 40.00 TOTAL: 181.04 ICMA RETIREMENT TRUST - 302131 -457 9/29/09 P/R DEDUCTS - DEFERRED COM General Fund NON - DEPARTMENTAL 1,609.60 9/29/09 P/R DEDUCTS - DEFERRED COM General Fund NON- DEPARTMENTAL 210.96 TOTAL: 1,820.56 INT'L PUBLIC MGMT. ASSN. FOR HUMAN RES 10/12/09 BRIAN HECK- MEMBERSHIP General Fund Administration 145.00 TOTAL: 145.00 KENNEDY & GRAVEN, CHARTERED 10/12/09 GEN RETAINER MATTE General Fund Professional Svcs 1,569.59 10/12/09 RON JOHNSON MATTERS General Fund Professional Svcs 512.25 10/12/09 SMITHTOWN LN PROJECT Street Capital Imp Street Capt Improvemen 296.00 TOTAL: 2,377.84 LEAGUE OF MINNESOTA CITIES 10/12/09 2009 REGIONAL MTG -BRIAN H. General Fund Administration 40.00 10/12/09 2009 REGIONAL MTG -RICH W. General Fund Administration 40.00 10/12/09 UPPER MTKA YATCH CLUB -1106 General Fund Professional Svcs 7,307.02 TOTAL: 7,387.02 LIZEE, CHRISTINE 10/12/09 MCWD MEETING General Fund Council 35.00 TOTAL: 35.00 LOCAL LINK 10/12/09 DOMAIN RENEWAL 2009 -2010 General Fund Municipal Buildings 34.95 TOTAL: 34.95 LUGOWSKI, JOSEPH 10/12/09 SEC 125 REIM General Fund NON - DEPARTMENTAL 300.00 TOTAL: 300.00 MAMA 10/12/09 MCMA LUNCHEON General Fund Administration 25. 00 TOTAL: 25.00 10 -08 -2009 01:07 PM C O U N C I L REPORT BY V E N D O R- OCT i.2, 2009 PAGE: 4 VEN DOR SORT KEY DAT DESCRIPT FUND DEPARTME A �fi7T MIDWEST MAILING SYSTEMS INC -0/12/09 OCT- ADDT'L POSTAGE General Fund General Government 10.39 10/12/09 OCT NEWSLETTER General Fund General Government 342.42 10/12/09 DISCOUNT CREDIT General Fund General Government 25.00- 10/12/09 3RD QTR UTILITY BILLING Water Utility Water 301.60 10/12/09 3RD QTR UTILITY BILLING Water Utility Water 85.00 10/12/09 3RD QTR UTILITY BILLING Sanitary Sewer Uti Sewer 301.60 10/12/09 3RD QTR UTILITY BILLING Sanitary Sewer Uti Sewer 85.00 10/12/09 3RD QTR UTILITY BILLING Recycling Utility Recycling 301.60 10/12/09 3RD QTR UTILITY BILLING Recycling Utility Recycling 85.00 10/12/09 3RD QTR UTILITY BILLING Stormwater Managem Stormwater Management 301.60 10/12/09 3RD QTR UTILITY BILLING Stormwater Managem Stormwater Management 85.00 TOTAL: 1,874.21 MISC. VENDOR RAM /SWANA 10/12/09 JULIE MOORE 2009 RECYCLING General Fund General Government 290.00 • S & D PERMIT SERVICE 10/12/09 45630 WEDGEWOOD DR- CANCEL General Fund NON - DEPARTMENTAL 40.00 • S & D PERMIT SERVICE 10/12/09 45630 WEDGEWOOD DR- CANCEL General Fund NON - DEPARTMENTAL 0.50 TOTAL: 330.50 MN DEPT OF HEALTH 10/12/09 3RD QTR WATER STATE SURCHR Water Utility NON- DEPARTMENTAL 2,089.00 TOTAL: 2,089.00 MN DEPT OF REVENUE 9/29/09 STATE W/H General Fund NON - DEPARTMENTAL 1 TOTAL: 1,979.22 MOUND -CITY OF 10/12/09 4TH QTR PYMT General Fund Fire Protection 6,251.25 TOTAL: 6,251.25 MTI DISTRIBUTING COMPANY 10/12/09 BRAKE CABLE General Fund Public Works 66.64 10/12/09 SHAFT ROLLER General Fund Public Works 36.26 10/12/09 RELAY General Fund Public Works 99.08 TOTAL: 201.98 NGUYEN, MICHELLE 10/12/09 SEPT MILEAGE General Fund Finance 92.40 TOTAL: 92.40 NORTHERN TOOL & EQUIP CO 10/12/09 TRAILER ELECT General Fund Public Works 27.87 TOTAL: 27.87 NORTHWEST ASPHALT, INC. 10/12/09 PV 41- SMITHTOWN & HARDING P Street Capital Imp Street Capt Improvemen 197,762.51 TOTAL: 197,762.51 PAETEC 10/12/09 SVC 8/26 -9/25 General Fund Municipal Buildings 399.52 10/12/09 SVC 8/26 -9/25 General Fund Public Works 44.95 10/12/09 SVC 8/26 -9/25 General Fund Parks & Recreation 139.75 10/12/09 SVC 8/26 -9/25 Water Utility Water 94.80 10/12/09 SVC 8/26 -9/25 Water Utility Water 96.35 TOTAL: 775.37 PERA 9/29/09 P/R DEDUCTS -PERA General Fund NON- DEPARTMENTAL 2,987.96 9/29/09 P/R DEDUCTS -PERA General Fund Administration 304.59 9/29/09 P/R DEDUCTS -PERA General Fund General Government 422.68 9/29/09 P/R DEDUCTS -PERA General Fund Finance 323.27 9/29/09 P/R DEDUCTS -PERA General Fund Planning 380.77 9/29/09 P/R DEDUCTS -PERA General Fund Protective Inspections 271.29 9/29/09 P/R DEDUCTS -PERA General Fund City Engineer 156.97 9/29/09 P/R DEDUCTS -PERA General Fund Public Works 526.69 10 -08 -2009 01:07 PM VENDOR SORT KEY POTTS, KENNETH N. PURCHASE POWER PYRAMID HOME SPECAILTIES QWEST RUMPCA CO INC SO LK MTKA POLICE DEPT SPEEDWAY SUPERAMERICA LLC T- MOBILE TONKA BAY -CITY OF TOTAL PRINTING SERVICES VERIZON WIRELESS VIKING LAND TREE CARE INC WASTE MANAGEMENT -TC WEST C O U N C T L REPORT BY V E N D O R- OCT 12, 2009 PAGE: 5 DATE DESCR FUND D EPA R TMENT AMOUNT 9/29/09 P/R DEDUCTS -PERA General Fund Streets & Roadways 215.55 9/29/09 P/R DEDUCTS-PE General Fund Tree Maintenance 32.76 9/29/09 P/R DEDUCTS -PERA General Fund Parks & Recreation, 292.09 9/29/09 P/R DEDUCTS -PERA Water Utility Water 125.68 9/29/09 P/R DEDUCTS -PERA Sanitary Sewer Uti Sewer 250.92 9/29/09 P/R DEDUCTS -PERA Recycling Utility Recycling 5.05 9/29/09 P/R DEDUCTS -PERA Stormwater Managem Stormwater Management 53.16 TOTAL: 6,349.43 10/12/09 SEPT PROSECUTIONS General Fund Professional Svcs 2,29 1.66 TOTAL: 2,291.66 10/12/09 POSTAGE REFILL General Fund General Government 827.04 TOTAL: 827.04 10/12/09 WEED CONTROL General Fund Streets & Roadways 4,224.01 TOTAL: 4,224.01 10/12/09 9/25 -10/24 SVC General Fund Municipal Buildings 111.84 10/12/09 9/25 -10/24 Water Utility Water 59.72 10/12/09 9/25 -10/24 Water Utility Water 59.72 TOTAL: 2311.28 10/12/09 TREE & BRUSH General Fund Tree Maintenance 169.50 TOTAL: 169.50 10/12/09 AUG HENN CTY PROCESSING F General Fund Police Protection 300.00 10/12/09 OCT- OPERATING BUDGET EXP General Fund Police Protection 78,246.00 TOTAL: 78,546.00 10/12/09 GAS General Fund Public Works 1,490.78 TOTAL: 1,490.78 10/12/09 JOE P. CELL 08/21 -09/20 General Fund Protective Inspections 35.05 TOTAL: 35.05 10/12/09 1/3 COST OF PLANNER INS General Fund Municipal Buildings 19.22 TOTAL: 19.22 10/12/09 OCT NEWSLETTER SVC General Fund General Government 762.25 10/12/09 S.S.CTR PAPER Southshore Communi Senior Community Cente 122.9 TOTAL: 885.16 10/12/09 L.S. SVC 8/22 -9/21 Sanitary Sewer Uti Sewer TOTAL: 10/12/09 GRINDING OF MAPLE STUMP General Fund Tree Maintenance 10/12/09 S.S.CTR - OCT SVC 10/12/09 OCT SVC WELLS FARGO HEALTH BENEFIT SVCS 9/29/09 P/R DEDUCTS -HSA TOTAL: Southshore Communi Senior Community Cente Southshore Communi Senior Community Cente TOTAL: General Fund NON - DEPARTMENTAL TOTAL: 1AQ 17 305.00 10 -08 -2009 01:07 PM C O U N C I L REPORT BY V E N D O R- OCT 12, 2009 PAGE: 6 VENDOR SORT D A'Z'E DESCRIPTION FU DEPARTMENT AMOUNT WEST.SIDE WHOLESALE TIRE 10/12/09 TIRES General Fund Pubic Works 1,749.37 TOTAL: 1,749.37 WM. MUELLER & SONS, INC. 10/12/09 ROAD- ASPHALT General Fund Streets & Roadways 5,743.41 TOTAL: 5,743.41 WOODRUFF, RICHARD 10/12/09 MEETING AT LMC 8/18 & 9/15 General Fund Council 70.40 TOTAL: 70.40 WSB AND ASSOCIATES 10/12/09 AUG -GIS & CAD SUPPORT General Fund City Engineer 399.00 10/12/09 AUG- PROJECT OBS -SEAL COAT Street Capital Imp Street Capt Improvemen 2,112.00 10/12/09 AUG- SMITHTOWN LN REHAB Street Capital Imp Street Caps Improvemen 2,879.00 10/12/09 AUG- HARDING LN /AVE REHAB Street Capital Imp Street Capt Improvemen 3,377.50 10/12/09 AUG -2009 MILL /OVERLAY PROJ Street Capital Imp Street Capt Improvemen 4,176.00 TOTAL: 12,943.50 XCEL ENERGY 10/12/09 STATEMENT 4211236250 General Fund Municipal Buildings 1,087.93 10/12/09 STATEMENT 4211236250 General Fund Police Protection 3.56 10/12/09 STATEMENT 4211236250 General Fund Public Works 348.90 10/12/09 STATEMENT 4211236250 General Fund Traffic Control /Str Li 23.77 10/12/09 STATEMENT 4211236250 General Fund Traffic Control /Str Li 3,158.92 10/12/09 5700 CTY RD 19 General Fund Traffic Control /Str Li 32.85 10/12/09 5700 CTY RD 19 UNIT LIGHTS General Fund Traffic Control /Str Li 169.43 10/12/09 STATEMENT 4211236250 General Fund Parks & Recreation 426.71 10/12/09 S.S.CTR Southshore Communi Senior Community Cents 659.42 10/12/09 24253 SMITHTOWN RD Water Utility Water 648.64 10/12/09 STATEMENT 4211236250 Water Utility Water 95.07 10/12/09 STATEMENT 4211236250 Water Utility Water 1,106.89 10/12/09 STATEMENT 4211236250 Water Utility Water 3,158.37 10/12/09 STATEMENT 4211236250 Sanitary Sewer Uti Sewer 460.66 TOTAL: 11,381.12 —PAYROLL EXPENSES 9/28/2009 - 99/99/9999 General Fund Administration 4,512.32 General Fund General Government 6,413.27 General Fund Finance 4,789.25 General Fund Planning 5,641.03 General Fund Protective Inspections 4,019.15 General Fund City Engineer 2,325.51 General Fund Public Works 7,802.60 General Fund Streets & Roadways 3,653.21 General Fund Tree Maintenance 485.26 General Fund Parks & Recreation 4,787.38 Water Utility Water 1,862.04 Sanitary Sewer Uti Sewer 3,717.23 Recycling Utility Recycling 74.82 Stormwater Managem Stormwater Management 787.38 TOTAL: 50,870.45 1_0 -08- -2009 01:07 PM C O U N C I L REPORT BY V E N D O R- OCT 12, 2009 PAGE: 7 VENDOR SORT KEY DATE DESCR1PT ION F'UN7 DEPARTMENT AMOUNT ____.__. FUND TOTALS -- -------------- 101 101 General Fund 340,734.18 402 Park_ Capital Improvements 1,769.88 404 Street Capital Improvemen 214,109.86 490 Southshore Community Ctr. 2,073.62 601 Water Utility 10,184.86 611 Sanitary Sewer Utility 5,526.47 621 Recycling Utility 472.19 631 Stormwater ManagementUtil 1,287.24 GRAND TOTAL: 576,158.30 TOTAL PAGES: 7 COUNCIL ACTION FORM Administration /Cleric r 1 I From: Jean Panchyshyn, Deputy Clerk MM N, t #• Background / Previous Action This Resolution issues the annual license for the sale of tobacco products to three establishments in Shorewood. The current licenses expire on October 31, 2009. All applicants have submitted appropriate documentation for license renewals. The renewal license period is November 1, 2009 to October 31, 2010. There have been no violations reported to date during the past year for the three establishments applying for a license. Staff Recommendation Approval of a Resolution issuing licenses to establishments to sell tobacco products. Council Action: CIT' OF SHOREWOOD RESOLUTION NO. 09® WHEREAS, the Shorewood City Code, Sections 302 and 1301 provide for the licensing of the sale of tobacco products in the City; and WHEREAS, said Code provides that an applicant shall complete an application, and shall pay a licensing fee; and WHEREAS, the following applicants have satisfactorily completed an application and paid the appropriate fee. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood as follows: That a License for the sale of tobacco products be issued for a term of one year, from November 1, 2009 to October 31, 2010, consistent with the requirements and provisions of Chapter 302 of the Shorewood City Code, to the following applicants: Applicant Address Cub Foods Shorewood 23800 State Highway 7 Holiday Stationstore 412 19955 State Highway 7 SASA, LLC., DBA Metro Petro 24365 Smithtown Road Gas and Food (formerly Oasis Market) ADOPTED by the City Council of the City of Shorewood this 12th day of October, 2009. Christine Lizee, Mayor ATTEST: Brian Heck, City Administrator /Clerk (".0UNCIL ACTION FORM The Committee responsible for planning the Staff Appreciation dinner last year is back at it again this year working on the annual appreciation dinner. There will be a few changes to the dinner this year. The dinner will be held at the SouthShore Community Center and dinner catered, rather than at the Minnetonka Country Club as in past years. Invitees will include commission members, police and fire chiefs, board representatives, and various contractors such as the city attorney. The date selected for the event is Friday, December 11. Two years of service awards will be presented, one for a 20 year employee and one for a 35 year employee. Gift cards will be awarded as they were last year in addition to a framed certificate of achievement. The 2009 budget has an allocation of $5,000 for the staff appreciation event. Recommendation Staff recommends approving the date of Friday, December 11, 2009 for the Appreciation dinner. Council Action: COUNCIL ACTION FORM At the August 24, 2009 City Council Meeting, Council accepted the RFP for Recycling Services from Allied Waste, Inc. Recycling services include bi- weekly pick -up of single -sort recycling from residential properties for the period of five years. Service includes providing and delivery of new 68- gallon carts to each resident, and the initiation of RecycleBank reward system at a cost of $4.95 per household per month. The agreement has been reviewed by staff and the city attorney. The agreement represents the terms contained in the proposal including adequate termination language and performance requirements. Options A. Accept contract for Recycling Services with Allied Waste, Inc. for the period January 1, 2010 through December 31, 2015. B. Decline contract. Staff Recommendation Staff recommends the acceptance of the contract for the term of five years. Council Action: CONTRACT FOR RESIDENTIAL RECYCLING SERVICES This Residential Recycling Services Contract (hereinafter the "Contract ") is made this day of September, 2009, between the City of Shorewood, 5755 Country Club Road, Shorewood, MN 55331 -8926 (Hereinafter the "City ") and Allied Waste Services of North America, LLC d /b /a Allied Waste Services of the Twin Cities- Eden Prairie, authorized to do business in the State of Minnesota, with its current local place of business at 9813 Flying Cloud Drive, Eden Prairie, MN 55347, (hereinafter the "Contractor "). WITNESSETH: WHEREAS, the City supports a comprehensive residential recycling program and desires that high - quality recycling services be available to all its residents; and WHEREAS, the City supports Curbside recycling as part of an overall landfill abatement program; and WHEREAS, the City intends to maximize the fullest recovery possible of Recyclable Materials from all residents in the City; and WHEREAS, the City intends to contract for a full service recycling program that provides the most cost - effective and best value recycling services possible to all City residents; and WHEREAS, Hennepin County has funding available for such residential recycling services; and WHEREAS, the Contractor submitted a proposal for such recycling services to the City in response request for proposals (RFP) for residential recycling services. NOW, THEREFORE, the City and Contractor mutually agree as follows, in consideration of the mutual promises and covenants contained herein. 2. DEFINITIONS- 2.1 Aluminum Cans Disposable containers fabricated primarily of aluminum, commonly used for soda, beer, juice, water or other beverages. 2.2 Contractor Allied Waste, which shall provide the services contemplated in this Contract. 2.3 Curbside The area of public right -of -way between the property line and the curb or edge of the street, but not on the street. 2A Curbside Recycling Container A 68- gallon blue container with a gray lid on wheels provided and owned by Contractor delivered to residents by the Contractor. 2.5 Curbside Recycling Service The recycling collection service, together with related public education and other customer services, specified within this Contract utilizing Curbside Recycling Service. 2.6 Fiber As part of a dual- stream collection program, Fiber includes the following paper items: Old Newspapers including inserts (ONP); Household Office Paper and Mail; Old Boxboard (01313); Old Corrugated Cardboard (OCC); phone books, paperback books, and notebooks; brown paper bags; Old Magazines (OMG); and catalogs. 2.7 Glass Jars and Bottles Unbroken glass jars, bottles, and containers (lids /caps and pumps removed) that are primarily used for packing and bottling of food and beverages. 2.8 Household Office Paper and Mail (HOPM) Mail, advertisements, office paper, school papers, envelopes, etc. 2.9 Household Units Household Units shall mean single family, two family, three family and four family residential dwellings located within the legal boundary limits of the City. For purposes of this Contract, a two family dwelling shall equal two Household Units, a three family dwelling shall equal three Household Units and a four family dwelling shall equal four Household Units. 2.10 Markets Any person or company that buys (or charges) for recycling of Recyclables and may include, but are not limited to: end - markets, intermediate processors, brokers and other Recyclable Material reclaimers. 2.11 Materials Recovery Facility (MRF) A recycling facility in which Recyclable Materials are processed. The facility will conform to all applicable rules, regulations and laws of state, local or other jurisdictions. 2.12 Multi - Family Dwellings (MFD) Multi- Family Dwellings (MFD) shall be defined herein as residential dwellings having five or more units per building. Multi- Family Dwellings are not included in this Contract and shall not receive Curbside Recycling Services under this Contract. Condominiums and townhouses that contain less than five units per building are not included in the definition of MFD and are considered part of this Contract and shall receive Curbside Recycling Services hereunder. 2 2.13 Non - Targeted Materials Non- recyclable materials that are not included in the City's recycling program and are not subject to Curbside Recycling Service. Examples of typical Non - Targeted Materials include (but are not limited to): pumps on Plastic Bottles, ceramic material in glass streams, pizza boxes in paper streams, plastic tubs in the plastic streams, etc. Boxes including cereal, cake, chip, and cracker boxes. 2.15 Old Corrugated Cardboard (OCC) Cardboard material with double -wall construction and corrugated separation between walls. Does not include plastic, wax or other coated cardboard. 2.16 Old Magazines (OMG) Glossy and non - glossy magazines and catalogs. 2.17 Old Newspaper (ONP) Newspapers including inserts. 2.18 Plastic Bottles Plastic bottles shaped with a neck. Plastic lids, caps, rings and pumps are not included in this definition. Recyclable Plastic Bottles shall be identified on the bottom with the Society of the Plastics Industry (SPI) plastic codes 91 (PET) and #2 (HDPE) including bottles containing: liquor, milk, juice, soft drinks, water, certain foods, soap and cosmetics. 2.19 Process Residuals The normal amount of material that cannot be economically recycled due to material characteristics such as size, shape, color, cross - material contamination, etc. and must be disposed as mixed municipal solid waste. Process Residuals include subcategories of Process Residuals including but not limited to bulky items, contaminants, sorted tailings, floor sweepings and rejects from specific processing equipment (e.g., materials cleaned from screens, etc). Process Residuals does not include clean, separated products that are normally processed and prepared for shipment to Markets as commodities but are of relatively low -value because of depressed market demand conditions. 2.20 Processing The sorting, volume reduction, baling, containment or other preparation of Recyclable Materials delivered to the Processing Center for transportation or marketing purposes. 2.21 Processing Center A recycling facility in which Recyclable Materials are processed. The facility will conform to all applicable rules, regulations and laws of state, local or other jurisdictions. 2.23 Recycled Content Products Products or goods, including roadbed or other aggregate products, which are openly marketed and have positive value. Recycled Content Products do not include use of any commodity as landfill cover. 2.24 Request for Proposals (RFP) The City of Shorewood's request for proposals (RFP) as released on July, 2009. 2.25 Steel Cans Disposable containers fabricated primarily of steel or tin used for food or beverages. 2.26 Waste Any Recyclable Material determined by the Processing Center not to be marketable as a Recycled Content Product. Typical "Waste" in this context includes pumps on Plastic Bottles, ceramic material in glass streams, frozen pizza boxes in paper stream, etc. Waste is specifically excluded from the definition of Recyclables and shall not be subject to Curbside Recycling Service. 3. GENERAL REQUIREMENTS FOR RESIDENTIAL COLLECTIONS 3.1 Contractor Service Requirements Allied Waste is introducing Single Sort Recycling and RecycleBank to the City of Shorewood and its residents. Single Sort recycling means there is no need to separate paper /fiber materials from the glass, cans & plastic recyclable materials. All recycled materials are placed together in the Allied Waste Single Sort cart. During the collection process, the cart, which has an embedded identification tag, is emptied and entire load from that route segment is weighed. RecycleBank Points are earned based on the weight of the recycling collected in that route segment and can be redeemed by residents for rewards at hundreds of national and local businesses. Refer to the proposal from Allied Waste for more details on the RecycleBank program. Allied Waste will provide the Single Sort carts for use in this recycling program and will own the containers throughout the term of the contract. The Contractor will keep an inventory of new and replacement containers and will be required to service and repair damaged containers during the term of the agreement. Contractor shall maintain sufficient cart inventory of various sizes to meet supply and demand needs for the entire term of the contract. The standard cart size shall be approximately 68- gallons. The carts shall be uniform and consistent in color and design and have a recycling symbol and City approved recycling 4 Each collection vehicle shall be equipped with the following: a. Two -way communications device. b. First aid kit. An approved 2AlOBC Dry Chemical Fire Extinguisher. d. Warning flashers. e. Warning alarms to indicate movement in reverse. f. Signs on the rear of the vehicle which states "This Vehicle Makes Frequent Stops ". g. A broom and shovel for cleaning up spills. All of the required equipment must be in proper working order and all vehicles must be clearly identified on both sides with Contractor's name and telephone number. 3.4 Personnel Requirements Contractor shall retain sufficient personnel and equipment to fulfill the requirements and specifications of the services described in this Contract and further described in the Request for Proposals dated July 10, 2009. The Contractor will provide a Route Supervisor to oversee the recycling route drivers servicing the City under this Contract. The Route Supervisor will be available to address customer complaints each day. The Contractor shall have on duty Monday through Friday from 7:00 a.m. to 5:00 p.m. a dispatch customer service representative to receive customer calls and route issues. The Contractor shall provide a 24 -hour answering service line or device to receive customer calls. The Route Supervisor and all collection vehicles must be equipped with 2 -way communication devices. Contractor`s personnel will be trained both in program operations and in customer service and insure that all personnel maintain a positive attitude with. the public and in the work place and shall: a) Conduct themselves at all times in a courteous manner and use no abusive or foul language. b) Perform their duties in accordance with all existing laws and ordinances and future amendments thereto of the Federal, State of Minnesota, and local governing boards. c) Be clean and presentable in appearance, as so far as possible. d) Wear a uniform and employee identification badge or name tag. e) Drive in a safe and considerate manner. f) Manage containers in a careful manner, by picking them up, emptying their contents into the collection vehicle, and placing — not throwing or sliding the container back in its Curbside location so as to avoid spillage and littering or damage to the container. g) Monitor for any spillage and be responsible for cleaning up any litter or breakage. h) Avoid damage to property. i) Not perform their duties or operate vehicles while consuming alcohol or using illegally controlled substances or while under the influence of alcohol and /or such substances. j) Be in possession of a valid Minnesota Commercial Driver's License (CDL). 3.5 Point of Collection Except as specified by the City for collection from the municipal facilities, all Recyclable Materials collection service will occur at the Curbside. 3.6 Recycling Containers The standard cart size shall be approximately 68- gallons. The carts shall be uniform and consistent in color and design and have a recycling symbol and City approved recycling instruction label imbedded in the lid. More than one 68- gallon or 95- gallon cart will be provided at no extra charge to residents who request them. For the municipal facilities to be served hereunder, the Contractor will provide standard 68- gallon containers as determined by need. 3.7 Collection Recyclable Materials shall be placed at Curbside by each Household Unit in Curbside Recycling Containers, or any other container that can be reasonably identified as containing Recyclable Materials, by 7:00 a.m. on the designated collection day. On the designated collection day, Contractor shall empty all Recyclable Materials from the Curbside Recycling and shall replace the Curbside Recycling Container at Curbside. Contractor shall provide Curbside Recycling Service once every other week. 0 3.9.1 Driver Education Tag Contractor shall leave the Non - Targeted Materials in the Household Unit's Curbside Recycling Container and leave a City approved "education tag" indicating acceptable materials and the proper method of preparation. 3.9.2 Recording Addresses with Unacceptable Materials Contractor's drivers shall record the address on forms acceptable to the City. Contractor shall report the address to the City at the end of each collection week. If this procedure for handling Non - Targeted Materials is not feasible for single- stream collection systems, the Contractor must so specify and explain an alternative public education system to maintain and improve the quality of Recyclable Materials set out by Household Units. 3.10 Collection Days The Contractor shall collect Recyclables on designated collection days once every other week. As of the date of execution of this Contract, designated collection days are Wednesday for the "mainland" and Thursday on "The Islands ". 3.11 Collection Hours Contractor shall maintain sufficient equipment and personnel to assure that all collection operations commence no earlier than 7:00 a.m. and are completed by 6:00 p.m. on the scheduled collection day. 3.12 Cleanup Responsibilities Contractor shall adequately clean up any materials spilled or blown during the course of collection and /or hauling operations. As stated in Sec. 3.3 of this Contract, all collection vehicles shall be equipped with a broom and shovel for use in cleaning up any spills. Any unacceptable materials left behind should be secured within the Household Unit's Curbside Recycling Container. The Contractor's driver shall take all precautions possible to prevent littering by Contractor of unacceptable Recyclable Materials. Contractor shall have no responsibility to remove any items that are not Recyclable Materials and may reject the collection of any Curbside Recycling Container containing unacceptable material. 7 113 Missed Collection policy & Procedures In the City's public education information, Household. Units will be directed to call the Contractor for missed collections and other service issues. The Contractor shall designate a staff person as an account representative for the City. A direct phone number (e.g., cellular phone, etc.) shall be provided for City staff to use for purposes of communicating immediate service needs. The Contractor shall also designate a back -up contact person, including a corresponding second, direct phone number. These Contractor phone numbers will not be published in public education literature, but rather used by City administrative staff. The Contractor shall have a duty to pick up missed collections provided that the Household Unit has complied with all setout requirements. Contractor agrees to pick up all missed collections on the same day that the Contractor receives notice of a missed collection, provided notice is received by Contractor before 11:00 a.m. on a business day. With respect to all notices of a missed collection received after 11:00 a.m. on a business day, Contractor agrees to pick up that missed collection before 6:00 p.m. on the business day immediately following. Contractor shall provide staffing of a telephone- equipped office to receive missed collection complaints between the hours of 7:00 a.m. and 5:00 p.m. on weekdays, except holidays. The Contractor shall have an answering machine or voice mail system activated to receive phone calls after hours. Contractor shall keep a log of all calls, including the subject matter, the date and time received, the Contractor's response, and the date and time of response. This information shall be provided to the City in a monthly report. 3.14 Non - Completion of Collection and Extension of Collection Hours If Contractor determines that the collection of Recyclable Materials will not be completed by 6:00 p.m. on the scheduled collection day, Contractor shall notify the City contact person by 4:00 p.m., and request an extension of the collection hours. Contractor shall inform the City of the areas not completed, the reason for non - completion, and the expected time of completion. 3.15 Severe Weather Curbside Recycling Service may be postponed due to severe weather at the sole discretion of the Contractor. Upon postponement, collection will be made on a day agreed upon between the Contractor and the City. 3.16 Holidays The City shall inform Household Units of alternate collection days for holidays. Holidays refers to any of the following: New Year's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Christmas Day and any other holidays mutually agreed to by the City and Contractor. In no instance will there be more than one holiday during a collection week. When the scheduled collection day falls on a holiday, collection for that day will be collected one day later. 3.17 Weighing of Loads Contractor will keep accurate records consisting of an approved weight slip or electronic equivalent with the date, time, collection route, driver's identification, vehicle number, tare weight, gross weight, net weight, and number of recycling stops for each loaded vehicle. Collection vehicles will be weighed quarterly or semi - annually to obtain a tare weight. Paper or electronic versions of each weight ticket shall be maintained on file by the Contractor for at least three years in the event of an audit by the City. 3.18 Unauthorized Collection Contractor shall be the exclusive provider for the collection, removal and disposal of Recyclable Materials from Household Units within the City for the term of this Contract. The Contractor's employees may not collect or scavenge through recycling in any manner that interferes with Curbside Recycling Services. The City shall take all necessary actions to enforce the Contractor's exclusive right to provide the services contemplated herein. The Contractor shall report to the City any instances of suspected scavenging or unauthorized removal of Recyclable Materials from any collection containers. 3.19 Utilities The Contractor shall be obligated to prevent damage by Contractor to all public and private utilities whether occupying street or public or private property. If such utilities are damaged by reason of the Contractor's operations in performing its obligations hereunder, Contractor shall repair or replace the same or, failing to do so promptly, the City shall cause repairs or replacement to be made and the cost of doing so shall be deducted from payment to be made to the Contractor. 3.20 Damage to Property The Contractor shall take all necessary precautions to protect public and private property. Except for reasonable wear and tear, the Contractor shall repair or replace any private or public property, including, but not limited to sod, mailboxes, or Curbside Recycling Container, which are damaged by the Contractor. Such property damage shall be addressed for repair or replacement, at no charge to the property owner, within forty -eight (48) hours with property of the same or equivalent value at the time of the damage. If the Contractor fails to address the repair or replacement of damaged property within forty - eight (48) hours, the City may, but shall not be obligated to, repair or replace such damaged property, and the Contractor shall fully reimburse the City for any of its reasonably incurred expenses. The Contractor shall reimburse the City for any such expenses within ten (10) days of receipt of the City's invoice. 9 3.21 Municipal Facilities The Contractor will provide free recycling service, at least every other week at each City municipal building as follows: Municipal Facilities to Receive Recycling Service City Mall 5755 Country Club Road Southshore Center 5735 Country Club Road Public Works 24200 Smithtown Road Public Safety 24150 Smithtown Road Cathcart Park 26655 W. 62 Street Freeman Park 6000 Eureka Road Silverwood Park 5755 Covington Road Badger Park 5745 Country Club Road Manor Park 20630 Manor Rd South Shore Park* 5355 St. Alban's Bay Rd mixed paper, cans, glass, plastic, cardboard mixed paper, cans, glass, plastic, cardboard mixed paper, cans, glass, plastic, cardboard mixed paper, cans, glass, plastic, cardboard cans, glass, plastic containers cans, glass, plastic containers cans, glass, plastic containers cans, glass, plastic containers cans, glass, plastic containers cans, glass, plastic containers *Only requires recycling services May through October; not all parks will require every other week pick -up. Contractor and City will agree upon a mutually agreeable pick -up schedule, number of bins, and bin location according to park needs. Adjustments may be made to pick -up frequency throughout the season as needed for park events and park usage. The Contractor will provide carts (wheeled carts with lids, with approximately 68- gallons capacity) or other mutually agreed upon containers to facilitate that service. The carts shall be labeled by the Contractor with appropriate stickers to identify the acceptable recyclable commodities. 3.22 Reports and Meetings 3.22.1 Materials Reports Materials Reports The Contractor will report, on a monthly and yearly basis, the following information regarding the City recyclable materials quantities (in tons): • Number of curbside recycling "stops" (i.e., number of households with recyclables set out of the curb) per collection (i.e., bi- weekly stop count); • Gross amounts of materials collected, by recyclable material; • Net amounts of materials marketed, by recyclable material; • Amounts of process residuals disposed; and, Composition of process residuals disposed. Monthly reports shall be due to the City by the 15"' day of each month for material collected by the Contractor during the preceding calendar month. Annual reports to the City shall be due by the last day of January for materials received by the Contractor during the preceding calendar year. The Contractor is encouraged to include in its annual report recommendations for continuous improvement in the City recycling programs (e.g., public education, re- education of non- targeted materials, adding materials, frequency, etc.). 3 22 2 Monthly Customer Relations Report Each month the Contractor shall provide the City with the following reports: 10 • A list of all customer complaints, including a description of how each complaint was resolved. • A list of all addresses where education tags were left for residents and why the tags were left. • A list of all missed pick -ups reported to the Contractor. • The number of residents accessing and using the RecycleBank program. The monthly reports shall be sent by mail, fax or email to the City contact person(s). 3.22.3 Annual Performance Review Meeting Upon receipt of the Contactors annual report, the City shall schedule an annual meeting with the Contractor. The purpose and objectives include, but are not limited to, • Review Contractor's annual report, including trends in recovery rate and participation. • Efforts the Contractor has made to expand recyclable markets. • Review Contractor's performance based on feedback from residents to City staff. • _-Review Contractor's recommendations for improvement in the City recycling program, including enhanced public education and other opportunities. • Review staff recommendations for improving Contractor's service. • Discuss other opportunities for improvement with the remaining years under the current contract. • Discuss the effectiveness of the RecycleBank program. 3.23 Publicity, Promotion, and Education 3.23.1 CiLv-provided Public Education The City shall prepare and distribute recycling information to residents each year. For example, the City may produce brochures with the animal calendar of recycling collection dates, include articles in their municipal newsletter, and /or include recycling instructions on their website. 3.23.2 Contractor provided Public Education The Contactor shall conduct its own promotions and public education to increase participation and improve compliance with City - specified resident preparation instructions. At a minimum, this shall include distribution of resident education tags to be left by curbside collection crews if any non- targeted material is rejected and left at the curb. The Contractor shall submit a draft of any public education literature for approval by the City at least one (1) month before printing and distribution of any such literature. 4. MATERIALS PROCESSING AND MARKETING 4.1 Processing Facilities Must Be Specified It is intended that all recyclable materials collected by the Contractor will go to recycling markets to be manufactured into recycled content products. 11 Upon collection, the Contractor shall deliver the designated recyclable materials to a recyclable materials processing center, an end market for sale or reuse, or to an intermediate person to transport for disposal or to dispose of designated non - recyclable materials in a mixed municipal solid waste disposal facility. Contractor shall assure that all recyclable materials collected in the City are not land filled, composted or incinerated except for process residuals as defined in Section II of this RFP. The Contractor shall dispose of no more than 7% of material (by weight) as process residuals as part of recyclable materials processing operations. No recyclable materials will be land filled, composted or incinerated by the Contractor without written authorization from the City and the Minnesota Pollution Control Agency /Office of Environmental Assistance. 4.2 Lack of Adequate Market Demand In the event that the market for a particular recyclable material ceases to exist, or becomes so economically depressed that it becomes economically unfeasible to continue collection, processing and marketing of that particular material, the Contractor shall give written notice to the City. The notice shall include information demonstrating the effort the Contractor has made to find market sources, and the financial information justifying the conclusion that the market is economically unfeasible. At such conclusion, the City and the Contractor will both agree in writing that it is no longer appropriate to collect such item before collection ceases. Contractor shall pay the costs of all disposal of any item collected that is deemed not recyclable by Contractor and the City due to adequate market demand. The City and Contractor shall specify a date in the written agreement to cease collection of the recyclable material in question. Contractor shall at all times be under a duty to minimize recyclable materials ending up in landfill or incineration. If such disposal becomes necessary, Contractor shall dispose of the materials at a facility specified in writing by the City or an alternative agreed upon by the City and the Contractor. 4.3 Estimating Materials Composition as Collected The Contractor shall conduct at least one materials composition analysis of the City's Recyclable Materials each year to estimate the relative amount by weight of each type of Recyclable Material by grade or offer a suitable alternative to a composition analysis. The results of this analysis shall include: (1) percent by weight of each type of Recyclable Material by grade as collected by Contractor from within the City; (2) relative change compared to the previous year's composition; and (3) a description of the methodology used to calculate the composition, including number of samples, dates weighed, and City's route(s) used for sampling. The Contractor shall provide the City with a copy of each analysis. City staff will help coordinate the sampling and shall be invited by the Contractor to be present for the sorting. 12 4.4 Estimating Process Residuals The Contractor shall provide the City a written description of the means to estimate Process Residuals, as defined in 2.1 8, derived from the City's Recyclable Materials. This written description shall be reviewed and approved in writing by the City. This written description shall be updated by the Contractor immediately after any significant changes to the Processing facilities used by the Contractor. 4.5 Performance Monitoring The City will monitor the performance of the Contractor against goals and performance standards required within this Contract. Substandard performance as determined by the City will constitute non - compliance. If action to correct such substandard performance is not taken by the Contractor within 60 days after written notice from the City, the City may initiate the Contract termination procedures described herein. 4.6 End Market Certification The Contractor shall provide written certification to the City that all Recyclable Materials will be recycled and not disposed of through landfill, incineration, or other method. Upon request by the City, the Contractor shall provide the City with reasonable documentation that all Recyclable Materials have been recycled. 5.1 Compensation for Services The City shall pay the Contractor for services provided pursuant to this Contract on a monthly basis at the rates set forth herein. The payment is due to the Contractor within 30 days of receipt of the invoice. The rates payable by the City to Contractor shall be $4.95 per Household Unit per month (the "Per Household Unit Rate ") for a period of 60 months (5 years). The rates due and payable hereunder may not be increased without the written consent of the City, except for the following: rates shall be increased to reflect any increased costs actually incurred by Contractor due to (a) any change, interpretation or imposition of any law, rule or regulation; (b) the imposition of any governmental tax or surcharge on the cost of providing the services contemplated herein not in effect at the time of the original agreement. Any such increase shall be evidenced by documentation provided by Contractor to the City, upon request of the City made at the time of the increase. On or about November 1 st of each year of this Contract, the City will review the number of Household Units and notify Contractor of any changes. The current Household Unit count is 2,796. The parties shall use City records and a physical count of the number of Household Units to determine the total number of Household Units the Contractor shall provide Curbside Recycling Service. A physical house count shall be conclusive as to the official count of Household Units receiving collection service in the event the City's records and a physical house count are inconsistent (the "Official House Count "). The Official House Count may be adjusted monthly to reflect the actual number of Household Units being serviced hereunder. 13 Contractor shall submit itemized bills for Curbside Recycling Services rendered to the City on a monthly basis and the City shall pay the Contractor no later than 30 days from the date of the invoice The Contractor shall submit the monthly documentation and reports as detailed in Section 4.22 with the monthly bill. Payment to the Contractor will not be released unless the required paperwork is included in the monthly bill or submitted separately according to the deadlines as specified in Section 4.22. 1 The Contractor shall agree, in addition to any other remedies available to the City, that the City may withhold payment to the Contractor in the amounts specified below as liquidated damages for failure of the Contractor to fulfill its obligations. It is understood by both parties that the City shall only withhold such liquidated damages as a last resort to resolve a repeated problem with the Contractor's service. As soon as it learns of a service problem, the City shall communicate the problem to the Contractor both verbally via telephone and in writing. This communication shall itemize the known data about the problem and a proposed resolution. Notwithstanding the above communication procedures, the following acts or omissions shall be considered a breach of this Contract: a) Failure to respond to legitimate service complaints within 24 hours in a reasonable and professional manner - $50 per incident. b) Failure to collect properly notified missed collections (per Section 3.13 of this Contract) - $250 per incident. c) Failure to provide monthly and annual reports (per Section 3.22 of this Contract) - $100 per incident. d) Failure to complete the collections within the specified timeframes (per Sections 3.11 and 3.14 of this Contract) - $100 per incident e) Failure to clean up from spills during collection operations (per Section 3.12 of this Contract) - $250 per incident f) Failure to report on changes in location of Recyclable Materials Processing operations (per Section 4.1 of this Contract) - $250 per incident. g) Exceeding the maximum Process Residuals rate (per Section 4.1 of this Contract) - $1,000 per exceedence (defined as a percentage of total weight). h) Failure to receive a City's written approval of changes to the recycling collection and Processing systems prior to implementing any such change (per Sections 3.6, 3.7, 3. 10, and 4.1 of this Contract) - $5,000. i) Failure to conduct annual composition analysis or agreed upon alternative (as specified in Section 4.4 of this Contract) - $5,000 per incident. 14 j) Failure to provide written description of the means to estimate ate relative amount of Process Residuals derived from the City's Recyclable Materials (as per Section 4.5 of this Contract) ® $ 100 per incident. � 1t The Contractor shall be liable for liquidated damages amount(s) upon determination of the City that performance has occurred that is not consistent with the provisions of the Contract. The City shall notify Contractor in writing or electronically of each act or omission discovered by the City. It shall be the duty of the Contractor to take whatever steps or action may be necessary to remedy the cause of the complaint. The City may deduct the full amount of any damages from any payment due to the Contractor. The remedy available to the City under this paragraph shall be in addition to all other remedies which the City may have under law or at equity. Exceptions: For the purposes of this Contract, the Contractor shall not be deemed to be liable for penalties where its inability to perform Curbside Recycling Services is the result of conditions beyond the control of the Contractor, including but not limited to civil disorder, acts of God, inclement weather severe enough that trucks cannot safely take collections, labor disputes, provided however, that the Contractor shall obtain the approval for the delay from the City's contact person(s) or its designee(s) prior to 4:00 p.m. of the scheduled collection day, which approval shall not be unreasonably withheld. r . , 6.1 Insurance Insurance secured by the Contractor shall be issued by insurance companies acceptable to the City and admitted in Minnesota. The insurance specified may be in a policy or policies of insurance, primary or excess. Such insurance shall be in force on the date of execution of the contract and shall remain continuously in force for the duration of the contract. The Contractor must obtain the following insurance coverage with these minimum levels of coverage (or in amounts at least as much as those specified in Minn. Stat. 466.04 for each year of the contract).: Worker's Compensation Insurance Contractor's Public Liability Insurance Property Damage Automotive Insurance: 6.2 Worker's Compensation Statutory $500,000 each /person; $1,500,000 each /occurrence $500,000 each /person;$1,500,000 each /occurrence $1,500,000 aggregate The Contractor shall provide evidence of Workers Compensation insurance covering all employees of the Contractor and subcontractors engaged in the performance of this Contract, in accordance with the Minnesota Workers Compensation Law. 6.3 Employee Working Conditions and Respondent's Safety Procedures 15 The Contractor will ensure adequate working conditions and safety procedures are in place to comply with all applicable federal, state and local laws and regulations. The City reserves the right to inspect on a random basis all trucks, equipment, facilities, working conditions, training manuals, records of claims for Worker's Compensation or safety violations and standard operating procedures documents. 6.4 Equal Opportunity During the performance of this Contract, the Contractor, in compliance with Executive Order 11246, as amended by Executive Order 11375 and Department of Labor Regulations 41CFR, Part 60, shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. The Contractor shall take affirmative action to insure that applicants for employment are qualified, and that employees are treated during employment, without regard to their race, color, religion, sex, or national origin. Such prohibition against discrimination shall include, but not be limited to, the following: employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation and selection for training, including apprenticeship. In the event of noncompliance with the non - discrimination clauses of this Contract, this Contract may be terminated, or suspended, in whole or part, in addition to other remedies as provided by law. 6.5 Compliance with Laws & Regulations In providing services hereunder the Contractor shall abide by all statutes, ordinances, rules, and regulations pertaining to the provision of services to be provided by Contractor hereunder. Any material violation shall constitute a material breach of this Contract. 6.6 Governing Law The laws of the State of Minnesota shall govern all interpretations of this Contract, and the appropriate venue and jurisdiction for any litigation which may arise hereunder will be in those courts located within the County of Hennepin, State of Minnesota, regardless of the place of business, residence or incorporation of the Contractor. 6.7 Waiver Any waiver by either party of a breach of any provisions of the executed Contract shall not affect, in any respect, the validity of the remainder of the executed Contract. 6.8 Termination The City may terminate this Contract if the Contractor fails to fulfill its obligations unless performance is excused as provided herein), or otherwise violates the terms of this Contract if and the default has not been cured within 30 days after written notice has been provided by the City. If a longer period of time is required to cure, the City may extend the time period. The City may terminate this Contract if the Contractor has not commenced to cure such breach or diligently pursued to remedy such breach within the extension granted by the City. The City shall pay Contractor for services rendered on and prior to the date of termination less any reasonable 16 Contractor may terminate this Contract p000 breach 6vthe City. Contractor may terminate only if the City's breach has not been within Q0 days after written notice has been provided by the Contractor. 6.9 Sevorubilitv The provisions of this Contract ereacverub]e.Tfouypodiouhereofim,fVranycouaon,hmld by court of coznpctoot jurisdiction, to be contrary to }un', such decision shall not affect the remaining provisions of the 000ze Contract. 6.10 Accounting Standards The Contractor agrees to maintain the necessary source documentation and enforce sufficient internal controls as dictated by generally ou000tod accounting practices bo properly u000uo1 for expenses incurred under this Contract. 6'11 Retention oyRecords The Contractor shall retain all records pertinent to expenditures incurred under this Contract for a period of three years after the resolution o[ all audit findings. Records for non-expendable property acquired xithfuuduuudorthisContraotmho}]benctaiued for three years after final disposition of such property. 0'I2 Data Practices The parties agree io comply with the Minnesota Government Data Practices Act and all other applicable state and federal luvva relating to data privacy or confidentiality. A party must immediately report to the other party any requests from third parties for information relating to this Contract and the other party agrees to respond promptly to inquiries from the first party coouczuiog data requests. 6.13 Inspection nf Records and Disclosure All Contractor records with respect \o any matters as specified in this Contract shall be numdo available 1othe City ocits duly authorized agents ot any time during normal business hours, as often as the City deem necessary to audit, examine and make excerpts or transcripts of all relevant data. 6.14 Independent Contractor Nnthiognno1uiued herein is intended to, nor shall be construed io any manner, aa creating ur establishing the relationship of employer/employee between the parties. The Contractor shall u1 all times remain ao independent contractor vvithroapcottothcuorviccotoboper[ornzcdundcr this Contract. Any and all employees of Contractor or other persons engaged in the performance 17 6.17 Bankruptcy In the event the Contractor, its successors or assigns files for Bankruptcy as provided by federal law, this Contract shall be immediately terminated relieving all parties of their Contract rights and obligations. 6.18 Indemnification The Contractor agrees to defend, indemnify and hold harmless the City, its officers and employees, from any liabilities, claims, damages, costs, judgments, and expenses, including attorney's fees, resulting directly or indirectly from a negligent act or omission of the Contractor, its employees, its agents, or employees of subcontractors, in the performance of the services provided by this Contract or by reason of the failure of the Contractor to frilly perform, in any respect, any of its obligations under this Contract. 6.19 Performance & Payment Bond Contractor shall execute and deliver to the City a Performance and Payment Bond with the corporate surety in the sum of $25,000 or equal ("equal" may include a Letter of Credit from a banking institute approved by each City). This Contract shall not become effective until such a bond, in a form acceptable to the City, has been delivered to the City and approved by its City Attorney. This Contract shall be subject to termination by the City at any time if said bond shall be cancelled or the surety thereon relieved from liability for any reason. The term of such performance bond shall be for the life of this Contract. Extensions or renewals shall require the execution and delivery of a performance bond in the above amount to cover the period of extension or renewal. The Bond and Certificate of insurance shall be provided upon execution hereof. 7. TERM OF CONTRACT 7.1 Original Term of This Contract The initial term of this Contract shall be for a period of sixty (60) months commencing January 1, 2010 and ending December 31, 2014. 7.2 Contract Extension This Contract may be extended by mutual agreement of the parties. The term of any extension shall be for twenty -four (24) months from January 1, 2014 through December 31, 2015. The City shall notify the Contractor in writing of the City's intent to extend this Contract by June 30, 2014. The Contractor shall reply in writing of the Contractor's intent to accept the Contract extension by July 31, 2014. The Contract extension shall be executed in writing no later than September 30, 2014. This Contract including the Contractor's proposal in response to the RFP and any written clarifications or modifications to the contents thereof submitted by the Contractor forms the full and complete agreement of the parties of the matters contemplated herein. Any amendments to this Contract shall be valid only when reduced to writing, and duly signed by the parties. 19 9® SIGNATURES TO EXECUTE THIS CONTRACT IN WITNESS WHEREOF, the parties have subscribed their names as of the date first written. The Contractor: City of Shorewood: Allied Waste/Republic Services M E L I M Christine Liz6e, Mayor By Brian Heck, City Administrator Mary Tietjen, City Attorney M WIJ Table of Contents 1 CONTRACT PREAMBLE .......,...®......®..®..........._._ ................ ............................... 1 2. DEFINITIONS .... __ .................................................................. ............................... 2.1 Aluminum Cans .................................................................. ............................... 1 2.2 Contractor (new) ................................................................. ............................... 1 2.3 Curbside .............................................................................. ............................... 1 2.4 Curbside Recycling Container ............................................ ............................... 2 2.5 Curbside Recycling Service ............................................... ............................... 2 2.6 Fiber ..................................................................................... ............................... 2 2.7 Glass Jars and Bottles ......................................................... ............................... 2 2.8 Household Office Paper and Mail (HOPM) ....................... ............................... 2 2.9 Markets ............................................................................... ............................... 2 2.10 Materials Recovery Facility (MRF) ................................... ............................... 2 2.11 Multi - Family Dwellings (MFD) ......................................... ............................... 2 2.12 Non - Targeted Materials ...................................................... ............................... 2 2.13 Old Boxboard ( OBB) .......................................................... ............................... 2 2.14 Old Currugated Cardboard ( OCC) ...................................... ............................... 3 2.15 Old Magazines (OMG) ....................................................... ............................... 3 2.16 Old Newspaper (ONP) ........................................................ ............................... 3 2.17 Plastic Bottles ...................................................................... ............................... 3 2.18 Process Residuals ................................................................ ............................... 3 2.19 Processing ........................................................................... ............................... 3 2.20 Processing Center ................................................................ ............................... 3 2.21 Recyclable Materials or Recyclables .................................. ............................... 3 2.22 Recycled Content Products ................................................. ............................... 3 2.23 Request for Proposals (RFP) .............................................. ............................... 4 2.23 Revenue Sharing ............................................................... ............................... 4 2.24 Steel Cans ............................................................................ ............................... 4 2.25 Waste ................................................................................... ............................... 4 3. GENERAL REQUIREMENTS FOR ALL COLLECTIONS .............................. 4 3.1 Contractor Service Requirements ....................................... ............................... 4 3.2 Contractor Licensing Requirements ................................... ............................... 4 3.3 Collection Vehicle Equipment Requirements ..................... ............................... 4 3.4 Personnel Requirements ...................................................... ............................... 5 3.5 Point of Collection .............................................................. ............................... 5 3.6 Recycling Containers .......................................................... ............................... 5 3.7 Collection ............................................................................. .............................. 3.8 City Retain Right to Specify Resident Preparation Instructions ........................ 6 3.9 Procedure for Unacceptable Recyclable Materials ............. ............................... 6 3.9.1 Driver Education Tag ............................................... ............................... 6 3.9.2 Recording Addresses with Unacceptable Materials .. ............................... 6 3.10 Collection Days ................................................................... ............................... 7 3.11 Collection Hours ................................................................. ............................... 7 21 �� 6. �.12 Cleanup Responsibilities... ... ....... ........ M Collect Policy & Procedures ..---.--...... ~. ...... ........ ..--7 3]4 Non-Com of Collect and Extension mf Collection Hours ... ..--.' 8 115 Severe Weather ..... . ....... ....... ....... . ..... .. ...... ...... .. ........ ........... ...... ..'D 3 .16 Holidays ............ ....... ........................................................... ........ ................. o 3]7 Weighing of Loads ..................................... ............................... -..................... 8 3]8 Unauthori Collcotioo-------------,--------------. X 3.19 ll<ilities------------------------------------- » 3.20 to ------------------------------. q 3.21 Municipal Pnoilitieo------------------------------. 9 3.22 Reports and Meeti ----------------------------. v 3.22.1 Materials Reports --------------------_--_--__ 9 3.22.2 Monthly Customer Relations Repor ..................................................... 10 3.22.3 Annual Performance Review Meeti ----------------' 10 3.23 Publ Promotion, and Educo1on--------------------- 10 3.23.1 Cit« - Provided Public Eduoa1ioun------------------- 10 3.23.7 Contractor - Provided Public Education .............................................. |O MATERIALS PROCESSING AND MARKETING ........................................... 11 4.1 Processi Facilities Must 8e Specified .......................................................... ll 4.2 Lack of Adequate Market Demand .................................................................. ll 4.3 Estimating Materials Composition usCollecied ---------------. 12 4.4 Estimating ProccaoKeaiduuls ------------------------' 12 4.5 Performance Monitoring ---------------------------. 12 4.6 End Market Cudifiuu\on................................................................................. 12 PAYMENT DAMAGES ............................................................................... l3 5.1 Compensati forSc/vicne -------------------------- 13 5.2 Liquidated I}amogea-----------------------------. 13 INSURANCE AND OTHER LEGAL REQUIREMENTS ,.,.,.,'.........,-.........-K4 6.1 Insurance -----------------------------------. l4 6.2 Workers Compensati ---------------------------.. 15 6.3 Employee Working Conditions and Respondent's Safety Procedures ............. 15 6 .4 E«n» ------------------------------.. 15 6.5 Compliance with Laws /b Regulations -------------------- 15 6 .6 Governing Law ................................................................................................ 15 6.7 Waivxer------------------------------------' 16 6.8 Teroiva1ion---------------------------------- 18 6.9 Severability ---------------------------------- 16 6]0 Accounti Siundocdo----------------------------' 16 6.11 Retention of Records ....................................................................................... 16 6 .12 Data Pract ................................................................................................... |h 6.13 Inspecti of Records and Disclosure .............................................................. 10 6]4 Independent Con1ructor---------------------------- 17 6 .15 Transfer of Interest ........................................................................................... 17 8]6 ------------------------------.. 17 6 .17 8 ---------------------------------- 17 22 6]8 _^ ..... _~,,__,,.',__,,,__~,...... _,,'---.--.l7 6.19 Performance & Payment Bond ..---..--.-.--__.---_---..... |8 6.20 Conflict 0f Interest ... --...--........... ~....... ~.......... ^.^....... ........... 10 6.71 Entire Contract ........ ........ ............ ....... ...... ........ —~^........ ............ ........ 18 6.22 Contract Conditions ...... ............................. ........................ ........................... l0 7 . 7[E%WM OF CONTRACT ,...,.........,...~.~.^^,^.~~..~^.~..~..~^...~.^^,~.........,...^.,~~..^..,....18 7] Original Term o[ This Contract ...................................................................... l8 23 COUNCIL ACTION FORM Department: Planning Council Meeting: 10/12/09 item Dumber: a ' MEIREM Item Description: Comprehensive Plan — Met Council Review Staff continues to work on the Shorewood's response to Met Council's review of the City's Comprehensive Plan. Our original intent was to have an entire response in to Met Council before the end of the year. Since Met Council is willing to take responses piece -meal, we will begin forwarding pieces as they are completed. While most of the Met Council's comments are requests for additional technical review and analysis, one policy issue deserves City Council attention. Met Council's goals for housing densities are inconsistent with Shorewood's Comprehensive Plan. In a memorandum to the Planning Commission and City Council (attached), staff has suggested a response that would offer some potential sites where higher densities might be possible, then goes on to explain why the three units per acre for new development, and five units per acre for redevelopment will not be achievable for most of Shorewood. The Planning Commission asked to see draft text to that effect at their next meeting. In the mean time, staff is asking the Council for direction if its thoughts are different than the Commission's. Options Stick to the Land Use Plan as it is currently drafted; concur with the Planning Commission and modify the text to include potential sites for some higher densities and explain why higher densities will not be included for the majority of the community; wait for the Planning Commission's specific recommendation. Staff Recommendation The Planning Commission takes exception to Met Council's density desires for Shorewood's Comp Plan. They agree that some sort of effort to move in Met Council's direction can be made, but that for most of Shorewood, higher residential densities are not acceptable. Staff suggests that the Commission is on the right track and recommends that the City Council affirm that direction.' Council Action: TO: Mayor and City Council FROTH: Brad Nielsen DATE: 8 October 2009 RE: Comprehensive Plan — Met Council Review Follow -up FILE NO. Comp Plan (Admin) As explained in a staff report dated 1 October 2009 (attached), staff continues to work on items requested by Met Council (MC) in its review of Shorewood's Comprehensive Plan. At its last meeting the Planning Commission discussed how the City should respond to the questions of density raised by MC. What was suggested by staff is that the City should identify certain areas of the community for which densities desired by MC might work (e.g. the redevelopment of the northwest quadrant of County Road 19 and Smithtown, and any future redevelopment of the Xcel Energy site on County Road 19). The response would go on to explain reasons why MC's desires were impractical, unrealistic or just plain bad plamling throughout most of the community. Staff suggested that senior housing might be part of the density solution for the following reasons: • Senior housing is already provided for in our zoning regulations, at densities in excess of five units to the acre • Senior housing has been better accepted by the community than market rate multiple - family housing • Those on the Planning Commission who listened a year or so ago to a presentation on senior housing, agreed that there is and will be a market for senior housing in the South Lake Area �� PRINTED ON RECYCLED PAPER Memorandum Re, Comp Plan — Met Council Review Follow-up 8 October 2009 housing The densities allowed for senior housing Dlight make some progress toward affordable • Shorewood is 53 units in the next I I years) After some discussion, the Planning Commission agreed with staff's recommended approach, but stopped short of identifying senior housing specifically as the way to achieve MC's goals. Rather, they suggest that the sites be identified for potential higher densities of some kind, with more specifics to be based on some additional study of the senior housing market (either hired or in- house). They agreed that our response letter should explain our case as to why higher densities are not part of Shorewood's Plan. Councilmember Turgeon suggested that the Commission and City Council see the Met Council review letter in its entirety (we had excerpted the density policy issue in our 1 October staff report). Their letter is attached for your review and we will be prepared to discuss various aspects of the letter at Monday night's meeting. Our original intent was to submit the entire response by the end of the year. Apparently, MC is willing to accept piece -meal responses as they are done. This being the case, we are now intending to start sending some of the technical information as it is completed. For Monday night's meeting, we are looking for direction from the City Council relative to the density issue, especially if it is different than what the Planning Commission has suggested. Cc: Brian Heck James Landini Larry Brown N CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD * SHOREWOOD, MINNESOTA 55331 ®8927 ® (952) 474 -3236 FAX (952) 474 -0128 $ www.ci.shorewood.mn.us - cityhall @ci.shorewood.mn.us TO: Planning Commission, Mayor and City Council FRONT: Brad Nielsen DATE: 1 October 2009 RE: Comprehensive Plan — Met Council Review FILE NO. Comp Plan (Admin) As you are aware, Shorewood's Comprehensive Plan is in for review at the Metropolitan Council. Met Council staff has identified certain areas of our proposed plan that are incomplete for review. In some instances, their comments result in relatively minor text changes. For example, with respect to Aviation they want us to add language relative to notifying MNDOT and the FAA of certain actions. No problem. In other cases they want considerably detailed projections of land use, sewer flow by interceptor, timing of future development, etc. While this will require considerable staff time, it is primarily technical in nature. We will have to figure out how to predict when certain large lots might be split between now and 2030. Our crystal ball has not been too bad, but that one should be interesting. One issue they raise, however, requires some discussion with the Planning Commission and City Council. With respect to Land Use, they expect higher densities for development, redevelopment and infill than what Shorewood's Plan proposes. Their policy is expressed in the following "Advisory Comment ": "The Regional Development Framework's policy standard for severed residential development density is an overall average minimum of 3 units per acre for new development, and 5+ units per acre for redevelopment and infill in `Developed' communities — with higher densities expected in location with convenient access to transportation corridors and adequate sewer capacity. " From a planning perspective, this is neither practical nor good planning. What it suggests, for example, is that if someone were to demolish a home on a one -acre lot in 41% ® . 1 b PRINTED ON RECYCLED PAPER Memorandum E_e: Comp Plan — Met Council Comments 1 October 2009 an area zoned for one -acre lots, they should build five new units on the property. This obviously would have an impact on the character of existing neighborhoods. Staff suggests that our response to Met Council should be respectful disagreement with that policy. At the same tune, we could offer to consider areas that might support somewhat higher residential densities in the future. We did that to some degree in 2005 by suggesting that if the Excel Energy site were ever redeveloped, it could be done as some sort of mixed use project with higher density residential component. The same could be said for the redevelopment of the northwest quadrant of the Smithtown Crossing intersection. In either instance consideration could be given to including a senior housing element, which under our Zoning Code is allowed at higher densities (up to 10 units per acre). This would not only satisfy an increasing demand for senior housing, but it could also go toward another Met Council directive. Met Council requires Shorewood in its Comp Plan to acknowledge its share of the regional housing need for the next 10 years. Their suggested sample language: "The Metropolitan Council has forecast affordable housing needs for all cities and townships within the Twin Cities Metropolitan Area for the period between 2011 -2020. The housing plan element of local comprehensive plans is required to reflect the allocated portion of the forecasted demand for affordable housing. The City's share of this allocation is 53 affordable housing units. " Since we have no regular agenda items for next Tuesday's meeting, staff would like to devote some time to discussing these issues with the Planning Commission. We can review the "Vacant and Underdeveloped Land" map on page LU -31 of the Comp Plan and the "Proposed Land Use" map on page LU- 23 to see what areas might be suitable for something other than low density residential use. The Commission's recommendations can then be forwarded to the City Council. Cc: Brian Heck Laura Turgeon -2- AAA Coun cil, . - AA Bradley J. Nielsen, Planning Director City of Shorewood 5755 Country Club Road Shorewood, MN 55331 -8926 RE: City of Shorewood 2009 Comprehensive Plan Update — Incomplete for Review Metropolitan Council Review File No. 20589 -1 Metropolitan Council File District 3 (Bob P,IcFwrlin) Dear Mr. Nielsen: Thank you for your submission of the City of Shorewood's 2009 Comprehensive Plan Update (Update) on May 29, 2009. Cou-n_ciI staff finds that the Update is incomplete for review. Review of the Update will be suspended until the additional information is submitted and found complete. PIT i The following items were found incomplete: Aviation (Chauncey Case, 651- 602 -1724) The Update is incomplete for aviation. The Update needs to include text about "Notification" of MnDOT and FAA as discussed in the Local Planning Handbook. Please go to the Council's website using the following link, which will take you to the handbook. www.metrocouncil.6rg/plarnaing/LPH/LPHSect4.pdf#page=10 Forecasts (Dennis Farmer, 651- 602 -1552) The Update is incomplete for forecasts. The Update lacks forecasts that are consistent with Council forecasts for the City of Shorewood. in February 2006, the Council agreed to change Shorewood's forecasts based upon analysis provided by the City (these revised forecasts are shown in the table and reflected in the revised system statement). The forecasts used throughout the Update – i.e. on page 30 of the Land Use Chapter and page 29 of the Transportation Chapter -- are inconsistent with these revisions. The Update also uses different forecasts throughout the document. The Transportation Chapter uses the original 2005 forecasts, while the Land Use Chapter uses a different set. The Land Use Chapter projections are also missing employment forecasts, and do not include the year 2030. For completeness, the Plan Update needs to provide population, households and employment forecasts (for years 2010, 2020, and 2030) that are consistent throughout the Update and are consistent with the February 2006 agreement with Council forecasts. Forecasts should also w-,"u.metrocouncil.org 390 Robert Street North • St. Paul, MN 55101 -1805 ® (651) 602 -1000 • Fax (651) 602 -1550 • TTY (651) 291 -0904 An Equal Opportunity Employer Bradley ,f. Nielsen. , Pfatlnii g Director ,tune 12, 2000 Page 2 be used consistently throughout the document (e.g. forecasts in the Land Use Chapter should correspond with those in the Transportation Chapter). Housing (Linda Milashius, 651- 602 -1541) The Update is incomplete for housing. The Update does not address affordable housing needs within the community, nor does it provide an implementation plan detailing the tools and programs that the City will use to address housing issues within the community. The Update does contain an objective that calls for the City to "prepare a separate housing plan describing Shorewood's existing housing stock and identify measures to encourage the preservation of the existing diversity of housing types." The City needs to acknowledge its share of the region's affordable housing need for the 2011 -2020 time period — 53 units. Sample language: The Metropolitan Council has forecast affordable housing needs for all cities and township within the Twin Cities Metropolitan Area for the period from 2011 -2020. The housing plan element of local comprehensive plans is required to reflect the allocated portion of the forecasted demand for affordable housing. The City's share of this allocation is 53 affordable housing touts. In addition, the Update needs to include a phased future land use table that provides a breakout of the land that will be available for development or redevelopment, during the 2011 -2020 timeframe. The Update currently states that "vacant land alone is capable of producing between 65 and 70 additional residential housing units. Underdeveloped land has even more potential — between 155 -170 units." More information is needed regarding development densities of this vacant and /or underdeveloped land, as well as anticipated timing for when this land will be available for development or redevelopment. The Update needs to show that the City has the capacity to add 53 affordable housing units within the 2011 -2020 period. Land Use (Mark Vander Schaaf, 651- 602 -1441) The Update is incomplete for land use. The following items need to be addressed before the Update will be considered complete for land use and density. ® The residential density ranges for individual land use categories need to specify both a minimum and a maximum of allowable units. For the minimum, the number must be LSradley,f. Nielsen. Plannina Director June 12, 2009 Page 3 • The Future Land Use map needs to specify that it is for the year 2030. It also needs to highlight properties or areas of the City that are targeted for development, redevelopment and /or infill through 2030. • The Future Land Use map needs to be accompanied by a table relating net acreages for each land use; and to indicate net acreages, future land use category designations, and allowable residential density ranges for areas of the City that are targeted for development, redevelopment and /or infill between the present (or 2010) through 2030. The table may also indicate any expected housing units to be lost as part of the redevelopment process within each area. Currently, the Update contains an existing land use table (page LU -29) but not a table for future land use. The table needs to be completed and submitted with the supplemental materials, it or something similar also needs to be added to the Land Use chapter. Please use the following link: www.metrocouncil.orV/plaiining/LPH/fornis/LandUse5year.doe • Land use acreages for residential and vacant/agricultural land uses and densities need to be shown as "net" acres. A worksheet to assist in the calculation of net acreage and density can be found online. Please use the following link: www.metrocouncil.orv,/planning /LPH /forms/NetResDensity. doe Advisory Conmients ® The Regional Development Framework's policy standard for sewered residential development density is an overall average minimum of 3 units per acre for new development, and 5+ units per acre for redevelopment and infill in "Developed" communities — with higher densities expected in locations with convenient access to transportation corridors and adequate sewer capacity. Parks (Jan Youngquist, 651- 602 -1029) The Update is incomplete for parks. The Update discusses the trail that is located on the Hennepin County Regional Railroad Authority right -of -way. However, it needs to be identified as the Lake Minnetonka LRT Regional Trail, which is operated by Three Rivers Park District. This trail also needs to be labeled on the Trail Concept Plan Map (page TR- 25). Bradley _1, Nielsen, Planning Director .Tyne 12, 2009 Page 4 Transportation & Transit (Ann Braden, 651- 602 -1705) The Update is incomplete for transportation and transit. In order to be found complete, the Update will need to provide the following: TAZ Allocation: The Update contains a table of socio- economic forecasts by TAZ (page TR -29). However, the community totals differ from the "Pending" and RDF numbers for the community. Traffic forecasts The Update must include 2030 traffic forecasts and an explanation of how they were forecasted. The City may use the Council's 2030 traffic forecasts. Please see attachment, which will also be emailed to you as a PDF file for your possible use in the Update. Access Management The Update needs to include the access management guidelines of MnDOT and /or Hennepin County. Transit • The discussion of transit on pages TR -6, TR -22 and TR -23 states that there is no transit service in Shorewood, which is not the case. • The Update needs to identify: the Transit Market Area, the services appropriate to that Market Area, and the existing service and facilities in the community. The City may use the Council's System Statement (see below) for guidance. System Statement for Shorewood Shorewood is within the Metropolitan Transit Taxing District. Shorewood is within Market Area III. Service options for Market Area III include peak -only express, small vehicle circulators, midday circulators, special needs paratransit (ADA, seniors), and ridesharing. Shorewood should identify existing transit service (available on the Council's website) and desired future transit service options consistent with the Transportation Policy Plan's transit system service areas (Table 4 -1 and Appendix M). Dial -a -ride service is provided by South Shore Dial -A -Ride. Shorewood should identify existing transit passenger and support facilities and future improvements to and expansion of these facilities. Passenger and support facilities include shelters, transit centers, stations, and park - and -ride lots. An existing park -and- ride lot is located at Highway 7 and Vine Hill Road. Advisory Cormnent On pages TR -22 and TR -23, there are references to the "Metropolitan Council Transit Organization (MCTO)." As the MCTO has not existed for many years, the references need to say Metropolitan Council. Bradley J. Nielsen.. Plar,1f.11I. Director ,dune 12, 2009 Page 5 Wastewater Services (Roger Janzig, 651 -602 -1119) The City's Update is incomplete for wastewater services. The Update on page LU -13 identifies planning districts. The Update needs to include a table showing the projected population, households, employment, and flow forecasts by interceptor for the City for 2010, 2020, and 2030. An option for the City would be to break the growth and flow projections down by the planning districts. In order to expedite the Council staff s review of supplemental material, please provide a cover memo identifying what information that the material being submitted is addressing when you respond to this letter. Please send one hard copy and one PDF copy of all supplemental materials to Cheryl Olsen, Reviews Coordinator at this address. After all of the required element s of the Update are submitted and found complete, Council staff will begin the official review process. Please contact Jim Uttley, Sector Representative and Planning Analyst at 651 602 -1361 or the listed technical review staff with any questions or for additional assistance. Sincerely, Phyllis Hanson, Manager Local Planning Assistance Attachment Cc: Brian Heck, City Administrator, City of Shorewood Bob McFarlin, Council Member District 3 Jim Uttley, Sector Representative & Planning Analyst Cheryl Olsen, Reviews Coordinator N: \CommDev \LPA \Communities \Shorewood \Letters \Shorewood 2009 CPU 20589-1 htcomplete.doc COUNCIL ACTION FORM Department Engineering Council Meeting 10/7/09 Item Number: 4 p R' "• ga The 20 year Roadway Plan identified Nelsine Drive for rehabilitation in 2010. The road has a rating of 3, it has 50 feet of right -of -way, and the road is approximately 20 feet wide and 480 feet long. The water main is adjacent to the project making a watermain extension possible. Attachment 1 is the Feasibility report for Road Reconstruction and Water Main Improvements under Nelsine Drive as part of the road reconstruction project. The report presents four parts for consideration. The four parts are street reconstruction, stormwater improvements, watermain improvements and sanitary sewer improvements. The Feasibility report includes: 24- foot -wide Nelsine Drive with edge control outside of driving surface. Stormwater improvements consisting of pipes, catch basins, and a swale. Installation of watermain consisting of 8" main, hydrants, and service stubs to adjoining properties. Sanitary Sewer improvements consisting of potential pipe repair, infiltration sealing and inflow sealing. Reclamation option with no water main. The project as described in the report is necessary, feasible and a cost - effective solution for these proposed improvements. The watermain improvements are proposed to be assessed on adjoining properties. Consequently, a public hearing must be held prior to ordering the improvement project. As the adjoining property owners did not petition to be assessed for the City water improvements, approval by a four - fifths majority of the Council will be required to order the water improvements with assessments. Staff Recommendation Staff recommends that the Council adopt the resolution approving the Feasibility Report for the Nelsine Drive improvements. As special assessments are proposed for watermain improvements a public hearing will need to be held per Chapter 429 of Minnesota Statutes. The resolution would set November 9, 2009 for the public hearing. Council should also order plans and specifications to stay on schedule. Alternatively, the Council may direct further revisions to be addressed in the feasibility report; this effort would entail additional cost and additional time. Council Action: CITY OF SHOREWOOD RESOLUTION NO. 09- A RESOLUTION APPROVING FEASIBILITY REPORT ON PROPOSED IMPROVEMENTS AND SETTING PUBLIC HEARING DATE CITY PROJECT 10 -01 NELSINE DRIVE ROAD IMPROVEMENT PROJECT WHEREAS, the City Council authorized preparation of a Feasibility Report for the Nelsine Drive Street, Drainage and Utility Improvements; and WHEREAS TKDA, prepared this report, which was received by the Council on October 12, 2009, and WHEREAS, the report provides information regarding whether the proposed project is necessary, cost - effective, and feasible, NOW, THEREFORE. BE IT RESOLVED by the City Council of the City of Shorewood, Minnesota, 1. Accepts the Feasibility Report for City Project 10 -01; and 2. Sets the Public Hearing for these improvements on November 9, 2009, as special assessments are proposed. 3. Sets an Informational Meeting for these proposed improvements on October 29, 2009. 4. Direct staff to obtain easements necessary for the improvements. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 12th day of October, 2009. Christine Lizee, Mayor Attest Brian Heck, City Administrator /Clerk TAKDA r 444 Cedar Street, Suite 1500 Saint Paul, IAN 55101 The iight time. The right people. the right conipmy. (651) 292 -4400 (651) 292 -0083 Fax www.tkda.com • f 1i Honorable Mayor and City Council City of Shorewood 5755 Country Club Road Shorewood, Minnesota 55331 Re: 2010 Street, Drainage and Utility Improvements Nelsine Drive City Project No. 10 -01 TKDA Project No. 14453.000 Dear Mayor and City Council Members: Enclosed please find the feasibility report for the proposed improvement of Nelsine Drive as identified for improvement in the City's Street Capital Improvement Plan. The report was ordered by the City Council on July 27, 2009. The report considers improvement of the street in accordance with the City's Design Flow Chart for Street Reconstruction Versus Pavement Reclamation and the extension of water service to serve the benefiting properties along the street. It provides costs, proposed funding, and assessments for the options considered. Please review this report and contact me at (651) 292 -4630, if you have any questions. Sincerely, Cara L. Geheren, P.E. Project Manager CLG:art Enclosure cc: James Landinli, P.E., City Engineer An Employee Owned Company Promoting Affirmative Action and Equal Opportunity FEASIBILITY REPORT October 2009 City Project No. 10-01 Project No. 14453.000 • a SHOREWOOD SAINT PAUL, MINNESOTA OCTOBER 2009 ZMfflMMANjz' gy I hereby certify that this Report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. ,qqTa L. t6heren, P.E. License No. 41616 14453,000 2010 STREET DRAINAGE, AND UTILITY IMPROVEMENTS NELSYNE DRIVE i SECTION PROJECT HISTORY ............ ................ .......................................................... 2 SECTION 11. PROJECT AREA CH/\FACTER8TIC8 .............................................................. 2 SECTION Ill. PR(]P(}GE[)|K0PR(}VEK8ENTS .................................................................... .... 3 SECTION IV. IMPACTS {}F PROPOSED IMPROVEMENTS ................................................... 5 SECTION PERMITS ........................................................................................................... n SECTION VI. SUMMARY (JF ESTIMATED PROJECT COSTS ............................................... O SECTION VII. FINANCING {}F IMPROVEMENTS .................................................................... / SECTION PROJECT SCHEDULE ...................................................................................... 8 SECTION IX. CONCLUSIONS AND RECOMMENDATIONS ................................................... 9 APPENDIX NUMBER OF PAGES 1 L(JC/\T|{)NK8AP------------_--_—__—____________________ EXISTING CONDITIONS EXHIBIT .................................................................. ........................ 1 STREET AND STORM SEWER RECONSTRUCTION EXHIBIT .................................... �: .......... 1 RECONSTRUCTION TYPICAL SECTION ................................................. —.......................... 1 V\ATERMA|N EXTENSION ALTERNATE EXHIBIT .................................................................... 1 STREET RECLAMATION EXHIBIT ............................................................................... ............ | STREET RECLAMATION TYPICAL SECTION ................................. ..................... .................. l ENGINEER'S PRELIMINARY ESTIMATE {}F COST: STREET RECONSTRUCTION ............... 2 ENGINEER'S PRELIMINARY ESTIMATE {}F COST: \&ATERK8A|N EXTENSION ...... ............. 1 ENGINEER'S PRELIMINARY ESTIMATE (}F COST: STREET RECLAMATION ....................... 1 \8A\TERM/\N EXTENSION ASSESSABLE PROPERTY EXHIBIT ....... ..................................... 1 DECISION CHART .......................................................................................................... 1 STREET, DRAINAGE, AND UTILITY IMPROVEMENTS NELSINE DRIVE CITY OF SHOREWOOD, MINNESOTA EXECUTIVE SUMMARY The purpose of this Report, initiated by the City Council, is to analyze existing conditions and provide ^ ._o " Ra". R •.- the most R:- effective - RR of construction R improve road conditions of Nelsine Drive frorn Eureka Road through the existing cul-de-sac (0.09 miles). The report also considers stormwater management, the extension of water service, and evaluates repairs to the existing sanitary sewer facilities. Based on the City of Shorewood's Decision Flow Chart, field observations, soil boring analysis, and engineering opinion, the recommended improvements include reconstruction of the street with storm sewer, the extension of water service to benefiting properties, and minor sanitary sewer repairs. Costs associated with these improvements are detailed below. Street Reconstruction has an estimated project cost of $181,925. These improvements will be paid through the City Street Fund ($149,373), the Storm Water Utility Fund ($29,593) and the Sanitary Sewer Fund ($2,959). Watermain Extension has an estimated project cost of $51,700. Watermain improvements will be paid by assessing 100% of the costs to each of the seven (7) benefitting property owners. The estimated assessment for Watermain improvements is $7,386 per property. The watermain extension is being proposed in conjunction with the street reconstruction so that the new street does not have to be disturbed to install City water if it becomes necessary in the future. The watermain alternate consists of extending the existing 8 -inch watermain at Eureka Road to the end of the cul -de -sac with service stubs extending to the property line of existing homes along Nelsine Drive. Nelsine Drive currently has an existing 9 -inch PVC sanitary sewer main installed in 1971. The sewer was televised and preliminary feedback from City Staff indicates that the pipe was in good condition and the manholes only require minor improvements. The recommended improvements considered in this Report are necessary, cost - effective, and feasible, and will result in a benefit to the properties proposed to be assessed. It is recommended the City Council order a Public Improvement Hearing, in accordance with Minnesota Statutes, Chapter 429, to present the findings of this Report to the affected property owners. Page 1 14453.000 1. PROJECT HISTORY practices. This Report is based on observations, record drawings, aerial photography, surveyed topography, soil borings and City utility maps. The report considers existing conditions and drainage needs and provides recommended improvements based on engineering The proposed Project consists of Nelsine Drive from Eureka Road through the existing cul- de-sac (0.09 miles). The existing street has aV@ryiDQ width from approximately 1S feet tO 22 feet with 8 60-foot diameter cul-de-sac. The total length is approximately 480 feet. Per City n8cOFdS. NeiSiOe Drive was 0ODG{[UCted in 1971 including sanitary sewer facilities. 8to[OO sewer facilities and Vv8t8[[DaiO cU[[8Dt\y are not in place @|OOg the street. The existing drainage area flows overland UlnOUgh the residential yards and along the bituminous street. The majority ofthisOVe[|8DdEtorOlvv8tSrrUOoffh88dot0th it ultimately flows into an existing wetland area. The N8|SiD8 Drive roadway in displaying severe pavement distress. /UUg8t0[ cracking exists throughout the street indicating n}advvav base and/or SUbo[8defailure. The lack of Curb and gutter and 8 at0[OO sewer system has resulted in poor drainage causing water to pond in the Street. The pOOdiDg of water contributes to further atns8t degradation resulting in increased surface distresses denOORGt[8t8d by additional cracking and 8Xp8DainD of existing cracks. The distresses indicate that the useful life of the existing street cannot be extended. The OA-going need for more frequent street maintenance will continue if the street is not improved. Page 2 14453.000 Ill. PROPOSEDIMPROVEMENTS Street reconstruction and street reclamation were both considered for improving Nelsine Drive in accordance with the Decision Flow Chart. An alternate to extend watermain along Nelsine Drive as an addition to the street reconstruction improvement was also evaluated. Street reconstruction for Nelsine Drive includes the replacement of the current bituminous surface and subgrade with the City's Standard Street Section. The proposed road would be widened to a uniform 28.66 -foot width from back of curb to back of curb with a 70 -foot diameter standard cul -de -sac. The City Standard Street Section is for a 9 -ton structural roadway. A 9 -ton design consists of a geotextile fabric placed to provide separation of the native soils and the street section, 24 inches of select granular borrow (sand), 8 inches of aggregate base, and 4 inches of bituminous pavement. The existing street is currently centered in the existing right -of -way. We are proposing to maintain the existing street centerline to limit or minimize the construction impacts to the adjacent properties. Draintile is also recommended in accordance with the City Standard Street Section. The draintile provides drainage for the select granular borrow subbase section. The proposed area based storm sewer system will improve the storm runoff management in a comprehensive fashion. The proposed system will collect stormwater into a collection system designed for a 10 -year storm event and discharge the water through a proposed drainage easement north into a ditch and overland flow into an existing wetland. This proposed sewer system consists of approximately 278 lineal feet of 12 -inch to 21 -inch reinforced concrete pipe for conveyance and approximately four catch basins and manholes for collection and transfer. Watermain Extension Extension of the City water system is recommended in conjunction with the street reconstruction work. Residents will benefit from the opportunity to receive water from the City's water system as well as improved fire protection. They will receive City water at the Page 3 14453.000 cost of the pipe system itself, since the restoration costs will already be incurred by the City's watermain. Street Reclamation The City Decision Flow Chart also calls for the consideration of pavement reclamation if conditions don't allow for reconstruction. The pavement reclamation process consists of grinding the bituminous surface and combining it with the underlying aggregate to create new base material. The subgrade will be repaired as necessary and draintile installation will be included along the edge of the road to provide drainage for the street base section. The base is shaped prior to overlaying the base with new bituminous layers. The street will have 4 inches of bituminous (2 inches of base course, and 2 inches of wear course). No alignment change is required. Soil boring analysis and recommendation provided by AET, Inc. shows inconsistency in the pavement thickness and subgrade conditions. One boring shows adequate material to perform a full depth reclaim to produce a stable base material to build a road section while the other does not. There are construction options available to ensure adequate base material is produced through the reclaim process, but it adds additional cost normally not incurred during a typical reclaim. If the City elects to use this method, it is recommended that the City work with the Contractor at the start of the construction process to dig test holes to confirm the thickness of the existing section. If adequate material is not found, the reclaimed material would need to be scrapped off, a section subcut, and the material replaced to provide a uniform road section for optimum performance. Based on the existing conditions, pavement reclamation is not recommended. Page 4 14453.000 Sanitary Sewer im rovements Private Utilities Prior to the Project proceeding into the construction phase, it is important to meet with all the utility companies having facilities in the Project area. A Gopher State One call shows Mediacom, Metropolitan Council Environmental Services, Centerpoint Energy, Qwest, and Xcel Energy having facilities in the area. Based on the proposed improvements two areas of conflict have been identified. The storm sewer outlet pipe is planned to go beneath an existing power pole and utility box. A different power pole appears to be close to the planned curb in the cul -de -sac. The City should work with each respective utility company early in the design process to identify any other potential conflicts with the Project and resolve the issues to avoid delays in construction. Choosing not to complete any improvements would result in a continuation of the ongoing problems associated with the street, including continual maintenance to eliminate potholes. The street is beyond its useful life. The subgrade conditions would be greatly improved by the proposed street section with select granular borrow and the installation of draintile. A drainage and utility easement from the property owners at 25580 and 25540 Nelsine Drive for discharging stormwater is necessary for street reconstruction to include the proposed drainage system. Costs associated with obtaining the easement is not included in this report and would be determined through negotiations with the property owners should the Project proceed to design. Page 5 14453.000 The right -of -way width along Nelsine Drive is 50 feet. Minor temporary construction easements are anticipated in order to grade further back on select driveways to improve the transition grades connecting to the improved street. 0 The following permits will be required to implement the proposed improvements: Minnehaha Creek Watershed District (MCWD) Minnehaha Creek Watershed District (MCWD) Minnesota Pollution Control Agency (MPCA) Minnesota Department of Health (MnDOH) Erosion Control (Rule B) Stormwater Permit (Rule N) NPDES Stormwater Permit Watermain Extension It is assumed that a Stormwater Permit from MCWD can be obtained without needing to perform extensive water quality or rate control provisions based on existing MCWD Rules because there is less than one acre of increased impervious surface for this Project. Construction of a 28.66 -foot wide street would require the City to implement Best Management Practices (BMPs) including a sump structure or grit chamber per the current rules. The MCWD is in the process of revising their stormwater management rule; if they change significantly costs will be impacted. Included in the Appendix are detailed estimates of probable Project costs. These cost estimates are based on recent construction projects of similar character and assume that the proposed improvements would begin in 2010. The following is a summary of estimated Project costs for the recommended street and drainage improvements. The watermain extension alternate includes the subsequent assessment that would be imposed to each benefiting property. Page 6 14453.000 FULL STREET RECONSTRUCTION T otal , " Storm Street Improvement (Street Fund): $149,373 d $29,593 Sanitary Sewer (Sanitary Sewer Fund): $2,959 9 Watermain Costs !0', Assessable): Assessment Number of Benefiting Properties Owners: 7 • ♦ $ 7,3 81 Total Proiect Costs: $67,624 Street Improvement $48,526 Storm • • • •.. Sanitary Sewer (Sanitary Sewer • FIN I MPRO VE ME NTS This Project will be financed through use of the City's Street Fund, Stormwater Utility Fund, and Sanitary Sewer Fund for costs associated with each respective improvement. Watermain improvements would be assessed against the benefiting properties in accordance with Minnesota Statutes Chapter 429. Each of the seven (7) benefiting property owners would be assessed $7,386 for watermain extension. The residents at 5555 Eureka Road (southeast corner of Eureka Road and Nelsine intersection) and 25580 Nelsine Drive were previously assessed for watermain construction along Eureka Road and will not be assessed as a part of this project. Page 7 14453.000 ViK. PROJECT SCHEDULE July 27, 2009 Council orders TNDAto prepare a Feasibility Report for Nelsine Drive. October 13, 2009 Presentation of Feasibility Reports for project area. Council passes resolution receiving Report and calling for Hearing on Improvements to be held on November 9. October 29 Resident workshop meeting held tO review preliminary Report findings. November 9, 2009 Public |Dlp[oV8Dl8Dt Hearings for project area. COUOci| p8SSeG resolution ordering Improvement and Preparation of Plans. January, 2010 Resident workshop meeting held to review preliminary design findings and answer general construction questions. February 22.2O10 Presentation of Plans and Specifications tO the City Council for all project areas. Council approves Plans and Specifications and orders Advertisement for Bids. February 23,2U1O Placement of Advertisement for Bids - Construction Bulletin. Publication date OfMarch 1 and March 8. February 25, 2010 Placement Of Advertisement for Bids — Sun Sailor. Publication date of K88[ch 4 and K8@[Ch 11. March 26, 2010 Receive Contractor bids/review and award recommendation. Aoh| 12, 2010 City Council accepts bids and awards Contract. April 13, 2010 Process and send out Contract Documents. April 2O Receipt of Contractor's Bonds/Legal Review and Issue Notice to May 3, 2010 Conduct Pre-construction Meeting. May 10, 2010 Contractor begins work. August 2011 Final Completion (if wear course is placed after freeze/thaw cycle) Sept./Oct. 2011 Final assessment hearing. Page 8 14453.000 IX. CONCLUSIONS AND RECOMMENDATIONS NelSiDe Drive has physically deteriorated into a condition 'that warrants improvements. As a result this Report 8O8(VZBd the existing conditions h3 determine the most cost effective method of improving the street. The Report also considers the extension of water Se[V|Ce to residents along the street. With the assistance of the City of Shorewood's Decision Flow Chart, field observations, soil boring 8OG|VSiS. and engineering OpiniOO, it is Our FeConl[D8Od8tiOn h3 reconstruct the street, iDSt8|| storm SevvSr, and extend water service Lo benefiting properties. Ne|SiDe Drive was identified on the City's 2008 Pavement Management Inventory as h8V|Dg 8 poSS8[ rating of 3. Adequate right-of-way is aV8i|3b|8 as the existing n3@d is C8Dt6nSd in the right- of-way. The foundation soils were determined to be inconsistent and poor in on*8S making F8C|a[O8t|OO possible but risky. Edge control dO8S not currently exist in the neighborhood and would be required to construct @ drainage system. This recommendation will provide residents with the opportunity to connect to City water and provide @ fU||V [HCoDSt[UCt8d street with a drainage system. The Project as proposed is technically and financially feasible, is OeoeSS8[y. . and will result in 8 benefit tOthe properties proposed to be assessed. It is [eCo0ODeDd8d that the City Council accept this Report, hold the public h83[iOg. and order the improvements. Page 9 14453,000 I. IN 3 .s �Y �E 0 AL LA PROPOSED STORM SEINER PROPOSED CATCH BASIN PROPOSED STREET RECONSTRUCTION a� cro S UNNYVALE LA L EGEND r T K D A I I I - � 0 30 60 90 SCALE IN FEET TKDA c l PROD. NO. 14453.000 FEASIBILITY REPORT 2010 STREET, DRAINAGE, AND UTILITY IMPROVEMENTS NELSINE DRIVE � • � " °' - mm CITY srrOri>.�r °OD REW SHOREWOOD, MINNESOTA OCTOBER, 2009 STREET AND STORM SEWER RECONSTRUCTION a 0 14.33' m VARIES `SOD WITH MIN. :... \ 4" TOPSOIL (TYP.) SURMOUNTABLE "S" CURB & GUTTER ® ® ® ® ® ® ® ®® _` j/ (26" WIDE) 4" RIGID PERFORATED PVC DRAINTILE ENCASED WITH GEOTEXTILE FABRIC -2" -2360 TYPE LV4 BIT. WEARING COURSE -2357 TACK COAT -2" -2360 TYPE LV3 BIT. NON - WEARING COURSE -6" AGGREGATE BASE, CL. 5, (100% CRUSHED ROCK) -24" SELECT GRANULAR MATERIAL GEOTEXTILE FABRIC (TYPE V) FULL RECONSTRUCTION WITH DRAINTILE MC lYOF I SI- IOREWOOD TKDA PROJ. NO. 14453.000 RECONSTRUCTION TYPICAL SECTION sHOREWOOD, MINNESOTA 2010 STREET, DRAINAGE, AND UTILITY IMPROVEMENTS a ya m . ' s OCTOBER, 2009 NELSINE DRIVE *_ aom i5o BE 5�v w m m 8 J t I 4" RIGID PERFORATED PVC DRAINTILE ENCASED WITH GEOTEXTILE FABRIC 2" ®2360 TYPE LV4 BIT. WEARING COURSE 2357 TACT{ COAT 2" -2360 TYPE LV3 BIT. NON - WEARING COURSE 12" RECLAIM DEPTH NOTES: 1. RECLAIM EXISTING BITUMINOUS TO A DEPTH OF 12 ". 2. FINAL ELEVATION OF BITUMINOUS TO MATCH EXISTING BOULEVARD. CITY OF SHOREWOOD, MINNESOTA NELSINE ROAD STREET RECONSTRUCTION TI A PROJECT NO, 14453.000 ENGINEER'S PRELIMINARY ES'T'IMATE OF COST 1 LS MOBILIZATION $ 8,000 1 LS TRAFFIC CONTROL $ 4,000 390 LF SILT FENCE $ 780 4 EA INLET PROTECTION $ 1,200 7 EA TREE REMOVAL $ 1,750 1,255 SY REMOVE & DISPOSE OF EXISTING BITUMINOUS PAVEMENT $ 2,511 8 EA REMOVE & REPLACE EXISTING DRIVEWAY PAVEMENT $ 6,400 1,967 CY COMMON EXCAVATION $ 13,772 4.6 RS SUBGRADE PREPARATION $ 805 1,225 CY SELECT GRANULAR BORROW (CV), SPEC 3149.213 $ 17,150 865 TN CLASS 5 AGGREGATE BASE, 100% CRUSHED LIMESTONE $ 13,840 169 TN BITUMINOUS BASE COURSE $ 10,985 169 TN BITUMINOUS WEAR COURSE $ 11,830 71 GAL BITUMINOUS MATERIAL FOR TACK COAT $ 178 2 EA ADJUST MANHOLE CASTING $ 900 1 EA ADJUST VALVE BOX $ 150 1,000 LF SURMOUNTABLE CONCRETE CURB & GUTTER $ 9,000 1,622 SY GEOTEXTILE FABRIC $ 2,433 130 CY TOPSOIL BORROW $ 1,820 1,185 SY SODDING $ 3,555 STREET RECONSTRUCTION SUBTOTAL $ 111,058 CONTINGENCIES $ 11,106 ENGINEERING, LEGAL, FISCAL, AND ADMINISTRATION $ 27,209 TOTAL - STREET RECONSTRUCTION IMPROVEMENTS $ 149,373 STORM SEWER IMPROVEMENTS 1,000 LF 4" PVC PERF EDGE DRAIN W /BACKFILL & WRAP $ 5,000 2 EA 2 X 3 CATCH BASIN W /CASTING $ 2,600 1 EA STORM SEWER MANHOLE $ 2,000 1 EA STORM SEWER MANHOLE WITH SUMP $ 2,500 48 LF 12" RCP STORM SEWER PIPE $ 1,248 185 LF 15" RCP STORM SEWER PIPE $ 5,180 45 LF 21" RCP STORM SEWER PIPE $ 1,575 1 EA 21" FLARED END SECTION $ 1,000 10 CY CLASS 3 RIP RAP W /GEOTEXTILE FABRIC $ 900 STORM SEWER SUBTOTAL $ 22,003 CONTINGENCIES $ 2,200 ENGINEERING, LEGAL, FISCAL, AND ADMINISTRATION $ 5,391 TOTAL - STORM SEWER IMPROVEMENTS $ 29,593 *Estimated costs do not include cost to acquire easement for storm sewer outlet Page 1 of 2 CITY OF SHOREWOOD, MINNESOTA NELSINE ROAD STREET RECONSTRUCTION TKDA PROJECT NO. 0 ;f. PIET A qrV n The estimated costs are according to average prices received on similar projects in other areas. The actual costs for this project will be determined through a bidding process and can vary with market conditions at the time of the bid. Page 2 of 2 CITY OF SHOREWOOD, MINNESOTA NELSINE ROAD WATERMAIN EXTENSION TKDA PROJECT NO. 14453.000 ENGINEER'S PRELIMINARY ES'T'IMATE OF COST I EA CONNECT TO EXISTING WATERMAIN $ 1,500 10 LF 6" DIP, CLASS 52 $ 400 447 LF 8 " DIP, CLASS 52 $ 20,115 2 EA 6" RES. SEAT GATE VALVE & BOX $ 2,000 2 EA 6" HYDRANT ASSEMBLY (8' -6" BURY) $ 6,000 255 LF V TYPE "K" COPPER WATER SERVICE $ 5,100 7 EA V CORPORATION STOP $ 1,050 7 EA I" CURB STOP WITH CURB BOX $ 1,050 306 LB MJ DIP COMPACT FITTINGS $ 1,224 WATERMAIN SUBTOTAL $ 38,439 CONTINGENCIES $ 3,844 ENGINEERING, LEGAL, FISCAL, AND ADMINISTRATION $ 9,418 TOTAL - WATERMAIN IMPROVEMENTS $ 51,700 TOTAL ESTIMATED PROJECT COST $ 51,700 The estimated costs are according to average prices received on similar projects in other areas. The actual costs for this project will be determined through a bidding process and can vary with market conditions at the time of the bid. Page 1 of t CITY OF S SORE OOD, MINNESOTA NELSINE ROAD STREET RECLAMATION TK DA PROJECT NO. 14453.000 ENGINEER'S PRELIMINARY ESTIMATE OF COST 1 LS MOBILIZATION $ 2,300 1 LS TRAFFIC CONTROL $ 1,150 98 LF SILT FENCE $ 195 1,312 SY RECLAIM EX. BIT. AND BASE MATERIALS, 12 -INCH DEPTH $ 1,968 466 CY COMMON EXCAVATION $ 4,656 4.6 RS SUBGRADE PREPARATION $ 805 168 TN CLASS 5 AGGREGATE BASE, 100% CRUSHED LIMESTONE $ 2,688 156 TN BITUMINOUS BASE COURSE $ 10,161 156 TN BITUMINOUS WEAR COURSE $ 10,943 66 GAL BITUMINOUS MATERIAL FOR TACK COAT $ 164 2 EA ADJUST MANHOLE CASTING $ 900 1 EA ADJUST VALVE BOX $ 150 STREET RECLAMATION SUBTOTAL $ 36,079 CONTINGENCIES $ 3,608 ENGINEERING, LEGAL, FISCAL, AND ADMINISTRATION $ 8,839 TOTAL - STREET RECLAMATION $ 48,526 STORM SEWER IMPROVEMENTS 1,000 LF 4" PVC PERF EDGE DRAIN W /BACKFILL & WRAP $ 11,999 STORM SEWER SUBTOTAL $ 11,999 CONTINGENCIES $ 1,200 ENGINEERING, LEGAL, FISCAL, AND ADMINISTRATION $ 2,940 TOTAL - STORM SEWER IMPROVEMENTS $ 16,139 SANITARY SEWER IMPROVEMENTS 2 EA REMOVE AND REPLACE CASTING $ 1,600 2 EA RING AND CASTING SEALS $ 600 DIVISION 3 SUBTOTAL $ 2,200 CONTINGENCIES $ 220 ENGINEERING, LEGAL, FISCAL, AND ADMINISTRATION $ 539 TOTAL - SANITARY SEWER IMPROVEMENTS $ 2,959 TOTAL ESTIMATED PROJECT COSTS $ 67,624 The estimated costs are according to average prices received on similar projects in other areas. The actual costs for this project will be determined through a bidding process and can vary with market conditions at the time of the bid. Page 1 of 1 I = x ASSESSABLE PROPERTY SUNNYVALE LA w D w TKDA 25555 PROD. NO. 14453.000 FEASIBILITY REPORT CITYOF SHOREWOOD, MINNESOTA si-IOREWOOD OCTOBER. 2009 N T I 30 1. 90 SCALE IN FEET 2010 STREET, DRAINAGE, AND UTILITY IMPROVEMENTS NELSINE DRIVE WATERMAIN EXTENSION ASSESSABLE PROPERTY �� .. . � ? ;< » # . e 0 t 2 . ! e ■ <. ■ © :# ƒ al ƒ ~� � � . � � COUNCIL ACTION FORM Department Engineering Council Meeting 10/7/09 Item Number: Item Description: Accept Feasibility study for Meadowview Rd :. • • • • ' M • The 20 year Roadway Plan identified Meadowview Road for rehabilitation in 2010. The road has a rating of 3, it has 50 feet of right -of -way, and the road is approximately 20 feet wide and 626 feet long. The water main is adjacent to the project making a watermain extension possible. Attachment 1 is the Feasibility report for Road Reconstruction and Water Main Improvements under Meadowview Road as part of the road reconstruction project. The report presents four parts for consideration. The four parts are street reconstruction, stormwater improvements, watermain improvements and sanitary sewer improvements. The Feasibility report includes: 24- foot -wide Meadowview Road with edge control outside of driving surface. Stormwater improvements consisting of pipes, and catch basins. Installation of watermain consisting of 8" main, hydrants, and service stubs to adjoining properties. Sanitary Sewer improvements consisting of pipe repair, infiltration sealing and inflow sealing. Reclamation option with no water main. The project as described in the report is necessary, feasible and a cost - effective solution for these proposed improvements. The watermain improvements are proposed to be assessed on adjoining properties. Consequently, a public hearing must be held prior to ordering the improvement project. As the adjoining property owners did not petition to be assessed for the City water improvements, approval by a four - fifths majority of the Council will be required to order the water improvements with assessments. Staff Recommendation Staff recommends that the Council adopt the resolution approving the Feasibility Report for the Meadowview Road improvements. As special assessments are proposed for watermain improvements a public hearing will need to be held per Chapter 429 of Minnesota Statutes. The resolution would set November 9, 2009 for the public hearing. Council should also order plans and specifications to stay on schedule. Alternatively, the Council may direct further revisions to be addressed in the feasibility report; this effort would entail additional cost and additional time. Council Action: CITY OF SHOREWOOD RESOLUTION NO. 09- A RESOLUTION APPROVING FEASIBILITY REPORT ON PROPOSED IMPROVEMENTS AND SETTING PUBLIC HEARING DATE CITY PROJECT 10 -02 MEADOWVIEW ROAD ROAD IMPROVEMENT PROJECT WHEREAS, the City Council authorized preparation of a Feasibility Report for the Meadow Road Street, Drainage and Utility Improvements; and WHEREAS TKDA, prepared this report, which was received by the Council on October 12, 2009, and WHEREAS, the report provides information regarding whether the proposed project is necessary, cost - effective, and feasible, NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Shorewood, Minnesota, 1. Accepts the Feasibility Report for City Project 10 -02; and 2. Sets the Public Hearing for these improvements on November 9, 2009, as special assessments are proposed. 3. Sets an Informational Meeting for these proposed improvements on October 29, 2009. 4. Direct staff to obtain easements necessary for the improvements. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 12th day of October, 2009. Christine Lizee, Mayor Attest Brian Heck, City Administrator /Clerk TKDA ° ( 444 Cedar Street, Suite 1500 Saint Paul, PAN 55101 The right time. The right people. The right company (651) 292 -4400 (651) 292 -0083 Fax wvnv.tkda.com October 7, 2009 Honorable Mayor and City Council City of Shorewood 5755 Country Club Road Shorewood, Minnesota 55331 Re: 2010 Street, Drainage and Utility Improvements Meadowview Road City Project No. 10 -02 TKDA Project No. 14454.000 Dear Mayor and City Council Members: Enclosed please find the feasibility report for the proposed improvement of Meadowview Road as identified for improvement in the City's Street Capital Improvement Plan. The report was ordered by the City Council on July 27, 2009. The report considers improvement of the street in accordance with the City's Design Flow Chart for Street Reconstruction Versus Pavement Reclamation and the extension of water service to serve the benefiting properties along the street. It provides costs, proposed funding, and assessments for the options considered. Please review this report and contact me at (651) 292 -4630, if you have any questions. Sincerely, Cara L. Geheren, P.E. Project Manager CLG:art Enclosure cc: James Landini, P.E., City Engineer An Employee Owned Company Promoting Affirmative Action and Equal Opportunity FEASIBILITY Rƒ zz ■2�� !?7 .a 2. t »�� ° °�~ � \ \)\ /� /� \*$ �©~ f$I$ \ » \¥ October 2009 City ProectNo. ]$0 ProectNo. 1454:00 3z a.� : x . SAINT PAUL, MINNESOTA | hereby certify that this Report was prepared bymenr under my direct supervision and that |amaduly Licensed Professional Engineer under the laws of the State of Minnesota. Cara L. 8ehoren, P.E. License No. 410i8 1 LOCATION K8AP----------------------------------- 1 EXISTING CONDFDON8EXH\B[T-------------------------- STREET AND STORM SEWER RECONSTRUCTION EXHIBIT ................................................ 1 1 RECONSTRUCTION TYPICAL SECT|(}N--------------------------- 1 VV/�TERK8A|N EXTENSION ALTERN/{TEEXHiBF[----------------------. STREETRECLAMATION EXHIBIT .......................... —............................................................. / STREET RECLAMATION TYPICAL SECTION .......................................................................... / ENGINEER'S PRELIMINARY ESTIMATE OF COST: STREET RECONSTRUCTION ............... 2 ENGINEER'S PRELIMINARY ESTIMATE OF COST: \AATERMA|N EXTENSION .................... 1 ENGINEER'S PRELIMINARY ESTIMATE (}F COST: STREET RECLAMATION ....................... 1 VV/(TERK8A|N EXTENSION ASSESSABLE PROPERTY EXHIBIT ................ ............. .............. 1 1 PAGE NO. EXECUTIVESUMMARY ............................................................................................................ " SECTION1. PROJECT HISTORY ............................... .................... —........... ............ ........ o SECTION 11. PROJECT AREA CHAFl4CTERGT|CS--------------------' 3 SECTION Ui PROPOSE0 |MPRC/VEK8ENT8------------------------.a SECTION IV. IMPACTS DF PROPOSED IMPROVEMENTS ................................................... 7 SECTION PERMITS ........................ .................................................................................. ' SECTION VI. SUMMARY OF ESTIMATED PROJECT COSTS .............................................. 8 SECT|ONVU. FINANCING OF IMPROVEMENTS .................................................................... o SECTION VIII. PROJECT SCHEDULE ...................................................................................... o SECTION |X. CONCLUSIONS AND RECOK0K4ENDAT|C)N8----------------. 10 APPENDIX NUMBER 0FPAGES 1 LOCATION K8AP----------------------------------- 1 EXISTING CONDFDON8EXH\B[T-------------------------- STREET AND STORM SEWER RECONSTRUCTION EXHIBIT ................................................ 1 1 RECONSTRUCTION TYPICAL SECT|(}N--------------------------- 1 VV/�TERK8A|N EXTENSION ALTERN/{TEEXHiBF[----------------------. STREETRECLAMATION EXHIBIT .......................... —............................................................. / STREET RECLAMATION TYPICAL SECTION .......................................................................... / ENGINEER'S PRELIMINARY ESTIMATE OF COST: STREET RECONSTRUCTION ............... 2 ENGINEER'S PRELIMINARY ESTIMATE OF COST: \AATERMA|N EXTENSION .................... 1 ENGINEER'S PRELIMINARY ESTIMATE (}F COST: STREET RECLAMATION ....................... 1 VV/(TERK8A|N EXTENSION ASSESSABLE PROPERTY EXHIBIT ................ ............. .............. 1 1 2010 STREET, DRAINAGE, AND UTILITY IMPROVEMENTS MEADOWVIEW ROAD CITY OF SHOREWOOD EXECUTIVE SUMMARY The purpose of this Repod, initiated by the City Council, is to analyze existing conditions and provide recommendations for the most cost effective method of construction to improve the road conditions ofKne@dovvvievv Road from Wild Rose Lane tVVaUeyvvood Lone K0.12 miles). The report also considers atornovvuter management, the extension of water service, and evaluates repairs to the existing sanitary sewer facilities. Based on the City of Shorewood's Decision Flow Chart, field observations, soil boring analysis, and engineering opinion, the recommended improvements include reconstruction of the street with storm aevver, the extension of water service to benefiting propertioe, and sanitary sewer repairs. Coate associated with these improvements are detailed below. Street Reconstruction has an estimated project cootuf$284.21D.Theoeimprovementsvvi||bo paid through the City Street Fund ($180.429) the Storm Water Utility Fund ($89.342). and the Sanitary Sewer Fund ($14.438). \&abmrmnain Extension has on estimated project cost of $174.541. VVet*rmoin improvements will be paid by assessing 10096 of the costs to each of the seventeen (17) benofitting property owners. The estimated assessment for vvotermain improvements is $10.267 per property. The vvoternnain extension is being proposed in conjunction with the street reconstruction so that the new street does not have to be disturbed to install City water ifit becomes necessary in the future. The vvoterrnain alternate consists of extending the existing 8-inch waterrnoin located at Eureka Road and Wild Rose Lone along Wild Rose Lane and north on Meadnvvvinvv Road to Va||eyvvnod Lane with service stubs extending to the property line of existing homes where feasible. After receiving public input, if the City Council elects to not extend water service down K8eadovvvievv F<uad, Street Reclamation may be aviab|a alternative for an estimated project cost of$S1.722. These improvements will be paid through the City Street Fund ($57.076). the Storm Water Utility Fund ($20.207). and the Sanitary Sewer Fund ($14.430). Aconnpnahensive stornnvvat*r management system would not be installed with this improvement. Page 1 14454.000 K8eadovvvhevw Road currently has an existing 9-inch PVC sanitary sewer main installed in19T1� The sewer was televised and the report indicates that sections of pipe require cleaning, cured in The recommended improvements considered in this Report are necessary, ooat+effsutive, and feooib|e, and will result in a benefit to the properties proposed to be assessed. K is recommended the City Council order a Public Improvement Hearing, in accordance with Minnesota Statutes, Chapter 429, to present the findings of this Report to the affected property [War br.)� Pag 14454.000 I. PROJECT HISTORY As part of the City's Street Capital Improvement Plan, the rehabilitation of Meadowview Road from Wild Rose Lane to Valleywood Lane (0.12 miles) was identified for improvement in 2010. This Feasibility Report was ordered by the City Council on July 27, 2009. This Report is based on observations, record drawings, aerial photography, surveyed topography, soil borings and City utility maps. The report considers existing conditions and drainage needs and provides recommended improvements based on engineering practices. 11 PROJECT AREA CHARACTERSTICS The proposed Project consists of Meadowview Road from Wild Rose Lane to Valleywood Lane (0.12 miles). The existing street has a varying width from approximately 18 feet to 22 feet. The total length is approximately 626 feet. Per City records, Meadowview Road was constructed in 1971 including sanitary sewer facilities. Storm sewer facilities and watermain currently are not in place along the street. The existing drainage area flows overland through the residential yards into a ditch that runs along both sides of the road through a series of culverts. The majority of this overland stormwater runoff heads to the north where it ultimately flows through an existing set of culverts beneath Valleywood Lane and into an existing low area. The Meadowview Road roadway is displaying severe pavement distress. Alligator cracking and surface distresses exist throughout the street indicating roadway base and/or subgrade failure. The distresses indicate that the useful life of the existing street cannot be extended. The on -going need for more frequent street maintenance will continue if the street is not improved. III. PROPOSED IMPROVEMENTS Street reconstruction and street reclamation were both considered for improving Meadowview Road in accordance with the Decision Flow Chart. An alternate to extend Page 3 14454.000 watermain along Wild Rose Lane and Meadowview Road as an addition to the street reconstruction improvement was also evaluated. Street Reconstruction Street reconstruction for Meadowview Road includes the replacement of the current bituminous surface and subgrade with the City's Standard Street Section. The proposed road would be widened to a uniform 28.66 -foot width from back of curb to back of curb. The City Standard Street Section is for a 9 -ton structural roadway. A 9 -ton design consists of a geotextile fabric placed to provide separation of the native soils and the street section, 24 inches of select granular borrow (sand), 8 inches of aggregate base, and 4 inches of bituminous pavement. The existing street is currently centered in the existing right -of -way. We are proposing to maintain the existing street centerline to limit or minimize the construction impacts to the adjacent properties. Draintile is also recommended in accordance with the City Standard Street Section. The draintile provides drainage for the select granular borrow subbase section. The proposed area based storm sewer system will improve the storm runoff management in a comprehensive fashion. The proposed system will collect stormwater into a collection system designed for a 10 -year storm event and discharge the water into a City owned property and north into an existing low area. The system must be designed to accommodate runoff along Sunnyvale Lane and Wild Rose Lane which currently runs overland across each respective road and through backyards. Upon future improvement of these adjacent streets with edge control and storm sewer, the stormwater would discharge to Meadowview Road. To accommodate the potential future improvement, pipe stubs adequately sized will be stubbed out for connection at a later date. This proposed sewer system consists of approximately 905 lineal feet of 12 -inch to 30 -inch reinforced concrete pipe for conveyance and approximately twelve catch basins and manholes for collection and transfer. Watermain Extension Extension of the City water system is recommended in conjunction with the street reconstruction work. Residents will benefit from the opportunity to receive water from the Page 4 14454.000 City's water system as well as improved fire protection. They will receive City water at the cost of the pipe system itself and restoration required along Wild Rose Lane otherwise not required for the road improvements. If included, an 8 -inch HDPE watermain would be extended from the intersection of Eureka Road and Wild Rose Lane using directional boring methods to Meadowview Road. Extension of the watermain from this location provides the City an opportunity to begin construction of a loop in its system along Wild Rose Lane. Directional boring is a technique of pipe installation used to minimize surface disruption and restoration requirements. Open cut trenching would be required for service stub installation and hydrant installation. An 8- inch DIP watermain would then be extended from the intersection of Wild Rose Lane and Meadowview Road to Valleywood Lane. The proposed watermain would be located parallel to the centerline of the roadway and /or the existing sanitary sewer, 7.5 feet below the surface of the roadway. Approximately 633 feet of 8 -inch HDPE pipe, 657 feet of 8 -inch DIP watermain, including gate valves, fittings, and hydrants would be installed. As part of the watermain construction, copper service stub connections would be installed to the right -of -way line for each benefitting property owner. This will allow the residents to connect their homes to the City's watermain. Street Reclamation The City Decision Flow Chart also calls for the consideration of pavement reclamation if conditions don't allow for reconstruction. The pavement reclamation process consists of grinding the bituminous surface and combining it with the underlying aggregate to create new base material. The subgrade will be repaired as necessary and draintile installation will be included along the edge of the road to provide drainage for the street base section. The base is shaped prior to overlaying the base with new bituminous layers. The street will have 4 inches of bituminous (2 inches of base course, and 2 inches of wear course). No alignment change is required. Soil boring analysis provided by AET, Inc. shows adequate material available between the existing pavement thickness and subgrade conditions in many of the boring locations to perform a full depth reclaim to produce a stable base material to build a road section. However, AET, Inc expresses concern about the risk of reclaim due to lack of existing base at one boring location. If the City elects to use this method, it is recommended that the Page 5 14454.000 City work with the Contractor at the start of the construction process to dig test holes to confirm the thickness of the existing section. If adequate material is not found, the reclaimed material would need to be scrapped off, a section subcut, and the material replaced to provide a uniform road section for optimum performance. It should be noted that if the City elects to reclaim this street it will limit the future ability to install the comprehensive storm water management system described above. The result would meaning that when Wild Rose Lane and Sunnyvale Lane are improved at a later date, there would not be a storm sewer system available for connection thereby reducing the feasibility of reconstructing those streets. Sanitary Sewer Improvements The City had sanitary sewer pipes televised and the report indicates that sections of pipe require cleaning, cured in place pipe repair, sealing, and manhole rehabilitation. According to the report, pipe joints have separated allowing groundwater to leak into the sanitary sewer system. In order to fix this it is recommended the City have the pipe cleaned, grout the joints, and use a cured in place pipe method repair to prevent further inflow and infiltration in the system. As a means to further reduce inflow and infiltration of ground and storm water into the sanitary sewer system, Infi - Shileds will be installed around the outside of the manhole as a part of the project. New adjusting rings and castings will also be installed to account for potential street grade changes. Sanitary sewer utility repair work should be financed through the Sanitary Sewer Fund. Private Utilities Prior to the Project proceeding into the construction phase, it is important to meet with all the utility companies having facilities in the Project area. A Gopher State One call shows Mediacom, Metropolitan Council Environmental Services, Centerpoint Energy, Qwest, and Xcel Energy having facilities in the area. Based on the proposed improvements the storm sewer pipe may be in conflict with two power poles. The City should work with each utility company early in the design process to identify potential conflicts with the Project and resolve the issues to avoid delays in construction. Page 6 14454.000 nN PACTS OF PROPOSED IMPROVEMENTS Choosing not to complete any improvements would result in a continuation of the ongoing problems associated with the street, including continual maintenance to eliminate potholes. The street is beyond its useful life. The subgrade conditions would be greatly improved by the proposed street section with select granular borrow and the installation of draintile. The right -of -way width along Meadowview Road is 50 feet. Minor temporary construction easements are anticipated in order to grade further back on select driveways to improve the transition grades connecting to the improved street. Widening the road to the standard 28.66 -feet may result in impacts to properties such as tree loss and potential issues with grade transition from the new curb to the existing elevations. Shoff -term traffic delays, construction dust and noise, and erosion will occur, Efforts to minimize these impacts include the enforcement of work hours of construction per City Code and implementation of dust and erosion control measures. Special efforts will be required by the Contractor to maintain access to properties. Any disruptions that occur to existing yards and driveways will be restored to match existing conditions. V. PERMITS The following permits will be required to implement the proposed improvements: Minnehaha Creek Watershed District (MCWD) Minnehaha Creek Watershed District (MCWD) Minnesota Pollution Control Agency (MPCA) Minnesota Department of Health (MDH) Erosion Control (Rule B) Stormwater Permit (Rule N) NPDES Stormwater. Permit Watermain Extension It is assumed that a Stormwater Permit from MCWD can be obtained without needing to perform extensive water quality or rate control provisions based on existing MCWD Rules because there is less than one acre of increased impervious surface for this Project. Construction of a 28.66 -foot wide street would require the City to implement Best Management Practices (BMPs) including a sump structure or grit chamber per the current rules. The MCWD is in the process of revising their stormwater management rule; if they change significantly costs will be impacted. Page 7 14454.000 Vi. SUMMARY OF ESTIMATED PROJECT COSTS Included in the Appendix are detailed estimates of probable Project costs. These cost estimates are based on recent construction projects of similar character and assume that the proposed improvements would begin in 2010. The following is a summary of estimated Project costs for the recommended street and drainage improvements. The watermain extension alternate includes the subsequent assessment that would be imposed to each benefiting property. FULL STREET RECONSTRUCTION Total Project Costs: $284,210 Street Improvement (Street Fund): $180,429 Storm Sewer (Stormwater Fund): $89,342 Sanitary Sewer (Sanitary Sewer Fund): $14,439 WATERMAIN EXTENSION Watermain Costs (100% Assessable): $174,541 Number of Benefiting Properties Owners: 17 Assessment (by Lot Unit): $10,267 STREET RECLAMATION Total Proiect Costs: $91,722 Street Improvement (Street Fund): $57,076 Storm Sewer (Stormwater Fund): $20,207 Sanitary Sewer (Sanitary Sewer Fund): $14,439 VII. FINANCING OF IMPROVEMENTS This Project will be financed through use of the City's Street Fund, Stormwater Utility Fund, and Sanitary Sewer Fund for costs associated with each respective improvement. Watermain improvements would be assessed against the benefiting properties in accordance with Minnesota Statutes Chapter 429. Each of the seventeen (17) benefiting property owners would be assessed $10,267 for watermain extension. Page 8 14454.000 ills PROJECT SCH DUL July 27, 2009 Council orders TKDA to prepare a Feasibility Report for Meadowview Road. October 13, 2009 Presentation of Feasibility Reports for project area. Council April 12, 2010 passes resolution receiving Report and calling for Hearing on April 13, 2010 Improvements to be held on November 9. October 29, 2009 Resident workshop meeting held to review preliminary Report findings. November 9, 2009 Public Improvement Hearings for project area. Council passes resolution ordering Improvement and Preparation of Plans. January, 2010 Resident workshop meeting held to review preliminary design findings and answer general construction questions. February 22, 2010 Presentation of Plans and Specifications to the City Council for all project areas. Council approves Plans and Specifications and orders Advertisement for Bids. February 23, 2010 Placement of Advertisement for Bids - Construction Bulletin. Publication date of March 1 and March 8. February 25, 2010 Placement of Advertisement for Bids — Sun Sailor. Publication date of March 4 and March 11. March 26, 2010 Receive Contractor bids /review and award recommendation. April 12, 2010 City Council accepts bids and awards Contract. April 13, 2010 Process and send out Contract Documents. April 26, 2010 Receipt of Contractor's Bonds /Legal Review and Issue Notice to Proceed. May 3, 2010 Conduct Pre - construction Meeting. May 10, 2010 Contractor begins work. August 2011 Final Completion (if wear course is placed after freeze /thaw cycle) Sept. /Oct. 2011 Final assessment hearing. Page 9 14454.000 IX. CONCLUSIONS AND RECOMMENDATIONS Meadowview Road has physically deteriorated into a condition that warrants improvements. As a result this Report analyzed the existing conditions to determine the most cost effective method of improving the street. The Report also considers the extension of water service to residents along the street. With the assistance of the City of Shorewood's Decision Flow Chart, field observations, soil boring analysis, and engineering opinion, it is our recommendation to reconstruct the street, install storm sewer, and extend water service to benefiting properties. Meadowview Road was identified on the City's 2008 Pavement Management Inventory as having a passer rating of 3. Adequate right -of -way is available as the existing road is centered in the right -of -way. The foundation soils were determined to be poor in areas. Edge control does not currently exist in the neighborhood and would be required to construct a drainage system. This recommendation will provide residents with the opportunity to connect to City water and provide a fully reconstructed street with a drainage system built to accommodate future improvements to nearby streets. The Project as proposed is technically and financially feasible, is necessary, cost - effective, and will result in a benefit to the properties proposed to be assessed. It is recommended that the City Council accept this Report, hold the public hearing, and order the improvements. Page 10 14454.000 a a I 3 s 5 n of B o TKDA PROJ. NO. 14454.000 ! LOCATION MAP sIIOREWOOD, D4INNESOTA 2010 STREET, DRAINAGE, AND UTILITY IMPROVEMENTS _= - OCTOBER, 2009 MEADOWVIEW ROAD VA SCALE IN FEET 1" = 500' CITY OF �n SIIOREWOOD of B o TKDA PROJ. NO. 14454.000 ! LOCATION MAP sIIOREWOOD, D4INNESOTA 2010 STREET, DRAINAGE, AND UTILITY IMPROVEMENTS _= - OCTOBER, 2009 MEADOWVIEW ROAD II 100 zoo SCALE W FEET Cym e ms TKDA PROD. No, 14454.000 2010 STREET, DRAINAGE, AND UTILITY IMPROVEMENTS FEASIBILITY REPORT MEADOWVIEW ROAD Cil -yVz SHOREWOOD, MINNESOTA a as "` SHOREWOOD OCTOBER, 2009 1 EXISTING CONDITIONS a LEGEND ---» ---» --- EXIST aTonu scwsx f> ______ pxoposso sTonw ocwsx [] 0 cx|sT|wo omCn axo|m OR wxwxoLc � pnoposco cxron e*s|w pnopuSso srnEsT RcuowsTnuonow - � �� im 0 I ME fool SOD WITH MIN. Ov 4" TOPSOIL (TYP.) SURMOUNTABLE "S" CURB &s GUTTER / (28 WIDE) 4" RIGID PERFORATED PVC DRAINTILE ENCASED WITH GEOTEXTILE FABRIC —2" -2360 TYPE LV4 BIT. WEARING COURSE —2357 TACK COAT —2" -2360 TYPE LV3 BIT. NON — WEARING COURSE —8" AGGREGATE BASE, CL. 5. (1007. CRUSHED ROCK) —24" SELECT GRANULAR MATERIAL - GEOTEXTILE FABRIC (TYPE V) FULL RECONSTRUCTION WITH DRI iIN i IL E C:!'1701. ' "' SHOREWOOD TKDA PROJ. NO. 14454.000 RECONSTRUCTION TYPICAL SECTION SHOREWOOD, MINNESOTA 2010 STREET, DRAINAGE, AND UTILITY IMPROVEMENTS a, 1 as c s, *ili OCTOBER, 2009 MEAD®WVIEW ROAD � , LEGEND EXISTING WATERMAIN PROPOSED 'NATERMAIN EXISTING HYDRANT PROPOSED HYDRANT Z nYo Lli Lu SUNNYVALE LA Z nYo LEGEND » » EXISTING STORM SEWER m' PROPOSED STREET RECLAIM J NNYVA L ELA 3 aE aotl (% WILD ROSE LA TKDA it it i 100 200 SCALE IN FEET PROD. NO. 14454.000 FEASIBILITY REPORT 2010 STREET, DRAINAGE, AND UTILITY IMPROVEMENTS MEADOWVIEW ROAD SFIO C1EW sxoREwooD, MINNESOTA I2E�YrQOD OCTOBER, 2009 STREET RECLAMATION 19 m m i VARIES _ 0 ------------ --- - - - --- -__ _ _ - - - -- t J I 4" RIGID PERFORATED PVC DRAINTILE ENCASED WITH GEOTEXTILE FABRIC L L 2"-2360 TYPE LV4 BIT. WEARING COURSE 2357 TACK COAT 2" ®2360 TYPE LV3 BIT. NON- WEARING COURSE 12" RECLAIM DEPTH NOTES: 1. RECLAIM EXISTING BITUMINOUS TO A DEPTH OF 12 ". STREET RECLAIM WITH DRAIIo1TILE %M IM SHOREWOOD PROD. NO. 14454.000 STREET RECLAMATION TYPICAL SECTION g Y 2010 STREET, DRAINAGE, AND UTILITY IMPROVEMENTS E TKDA SHOREWOOD, MINNESOTA OCTOBER, 2009 MEADOWVIEW ROAD CITY OF SHOREWOOD, MINNESOTA MEADOWVIEW ROAD STREET RECONSTRUCTION TKDA PROJECT NO. rt t t rayYr# I LS MOBILIZATION $ 10,000 1 LS TRAFFIC CONTROL $ 5,000 626 LF SILT FENCE $ 1,252 4 EA INLET PROTECTION $ 1,200 25 EA TREE REMOVAL $ 6,250 1,530 SY REMOVE & DISPOSE OF EXISTING BITUMINOUS PAVEMENT $ 3,060 4 EA REMOVE & REPLACE EXISTING DRIVEWAY PAVEMENT $ 3,200 2,365 CY COMMON EXCAVATION $ 16,558 6.3 RS SUBGRADE PREPARATION $ 1,096 1,468 CY SELECT GRANULAR BORROW (CV), SPEC 3149.2B $ 20,553 1,035 TN CLASS 5 AGGREGATE BASE, 100% CRUSHED LIMESTONE $ 16,568 199 TN BITUMINOUS BASE COURSE $ 12,930 199 'IN BITUMINOUS WEAR COURSE $ 13,925 83 GAL BITUMINOUS MATERIAL, FOR TACK. COAT $ 209 3 EA ADJUST MANHOLE CASTING $ 1,350 1,252 LF SURMOUNTABLE CONCRETE CURB & GUTTER $ 11,268 1,993 SY GEOTEXTILE FABRIC $ 2,990 163 CY TOPSOIL BORROW $ 2,286 1,484 SY SODDING $ 4,453 STREET RECONSTRUCTION SUBTOTAL $ 134,148 CONTINGENCIES $ 13,415 ENGINEERING, LEGAL, FISCAL, AND ADMINISTRATION $ 32,866 TOTAL - STREET RECONSTRUCTION IMPROVEMENTS $ 180,429 STORM SEWER IMPROVEMENTS 1,252 LF 4" PVC PERT EDGE DRAIN W /BACKFILL & WRAP $ 6,260 136 LF REMOVE CULVERT (ALL TYPES) $ 952 1 EA CONNECT TO EXISTING MANHOLE $ 500 5 EA 2 X 3 CATCH BASIN W /CASTING $ 6,500 2 EA STORM SEWER MANHOLE $ 4,000 4 EA STORM SEWER MANHOLE - LARGE DIAMETER $ 12,000 1 EA STORM SEWER MANHOLE WITH SUMP $ 4,000 127 LF 12" RCP STORM SEWER PIPE $ 3,302 293 LF 15" RCP STORM SEWER PIPE $ 8,204 195 LF 18" RCP STORM SEWER PIPE $ 6,240 134 LF 21" RCP STORM SEWER PIPE $ 4,690 27 LF 27" RCP STORM SEWER PIPE $ 1,080 Ngc 7 of 2 CITY OF SHORE WOOD, MINNESOTA MEADOWVIEW ROA D STREET RECONSTRUCTION TI-DA PROJECT NO. 14454.000 ENGINEER'S PRELIMINARY ESTIMATE OF COST 132 LF 30" RCP STORM SEWER PIPE $ 6,072 1 EA 30" FLARED END SECTION $ 1,500 1 EA 15" RCP PLUG $ 100 1 EA 18" RCP PLUG $ 125 10 CY CLASS 3 RIP RAP W /GEOTEXTILE FABRIC $ 900 STORM SEWER SUBTOTAL $ 66,425 CONTINGENCIES $ 6,643 ENGINEERING, LEGAL, FISCAL, AND ADMINISTRATION $ 16,274 TOTAL - STORM SEWER IMPROVEMENTS $ 89,342 *Estimated costs do not include cost to acquire easement for storm sewer outlet SANITARY SE VVER IMPROVEMENTS 3 EA REMOVE AND REPLACE CASTING $ 2,400 3 EA RING AND CASTING SEALS $ 900 1 LS REMOVE MINERAL DEPOSITS $ 2,075 6 EA GROUT JOINTS . $ 2,910 1 LS CURED IN PLACE PIPE (CIPP) REPAIR $ 1,800 1 LS GROUT MANHOLE $ 650 SANITARY SEWER SUBTOTAL $ 10,735 CONTINGENCIES $ 1,074 ENGINEERING, LEGAL, FISCAL, AND ADMINISTRATION $ 2,630 TOTAL - SANITARY SEWER IMPROVEMENTS $ 14,439 TOTAL ESTIMATED PROJECT COST $ 284,210 The estimated costs are according to average prices received on similar projects in other areas. The actual costs for this project will be determined through a bidding process and can vary with market conditions at the time of the bid. Ngc 2 of2 CITY OF SHOREWOOD, MINNESOTA MEADOWVIEW ROAD WATERMAIN EXTENSION TKDA PROJECT NO. 14454.000 1 EA CONNECT TO EXISTING WATERMAIN $ 1,500 24 LF 6" DIP, CLASS 52 $ 960 633 LF 8" HDPE, DIRECTIONALLY DRILLED $ 41,145 657 LF 8" DIP, CLASS 52 $ 29,565 4 EA 6" RES. SEAT GATE VALVE & BOX $ 4,000 3 EA 8" RES. SEAT GATE VALVE & BOX $ 5,100 4 EA 6" HYDRANT ASSEMBLY (8' -6" BURY) $ 12,000 615 LF V TYPE "K" COPPER WATER SERVICE $ 12,300 6 EA V CORPORATION STOP $ 900 14 EA I" CORPORATION STOP W/ SADDLE CONNECTION $ 7,000 20 EA V CURB STOP WITH CURB BOX $ 3,000 712 LB MJ DIP COMPACT FITTINGS $ 2,848 171 SY STREET PATCHING $ 7,695 43 CY TOPSOIL $ 602 385 SY SODDING $ 1,155 WATERMAIN SUBTOTAL $ 129,770 CONTINGENCIES $ 12,977 ENGINEERING, LEGAL, FISCAL, AND ADMINISTRATION $ 31,794 TOTAL - WATERMAIN IMPROVEMENTS $ 174,541 TOTAL ESTIMATED PROJECT COST $ 174,541 The estimated costs are according to average prices received on similar projects in other areas. The actual costs for this project will be determined through a bidding process and can vary with market conditions at the time of the bid. NgIofI CITY OF SHOREWOOD, MINNESOTA MEADOWVIEW ROAD STREET O TKDA PROJECT r 1 LS MOBILIZATION $ 3,000 1 LS TRAFFIC CONTROL $ 1,500 157 LF SILT FENCE $ 313 1,530 SY RECLAIM EX. BIT. AND BASE MATERIALS, I2 -INCH DEPTH $ 2,295 510 CY COMMON EXCAVATION $ 5,101 6 RS SUBGRADE PREPARATION $ 1,096 186 TN CLASS 5 AGGREGATE BASE, 100% CRUSHED LIMESTONE $ 2,972 182 TN BITUMINOUS BASE COURSE $ 11,853 182 TN BITUMINOUS WEAR COURSE $ 12,765 77 GAL BITUMINOUS MATERIAL FOR TACK COAT $ 191 3 EA ADJUST MANHOLE CASTING $ 1,350 STREET RECLAMATION SUBTOTAL $ 42,435 CONTINGENCIES $ 4,244 ENGINEERING, LEGAL, FISCAL, AND ADMINISTRATION $ 10,397 TOTAL - STREET RECLAMATION $ 57,076 STORM SEWER IMPROVEMENTS 1,252 LF 4" PVC PERF EDGE DRAIN W /BACKFILL & WRAP $ 15,024 STORM SEWER SUBTOTAL $ 15,024 CONTINGENCIES $ 1,502 ENGINEERING, LEGAL, FISCAL, AND ADMINISTRATION $ 3,681 TOTAL - STORM SEWER IMPROVEMENTS $ 20,207 SANITARY SEWER IMPROVEMENTS 3 EA REMOVE AND REPLACE CASTING $ 2,400 3 EA RING AND CASTING SEALS $ 900 1 LS REMOVE MINERAL DEPOSITS $ 2,075 6 EA GROUT JOINTS $ 2,910 1 LS CURED IN PLACE PIPE (CIPP) REPAIR $ 1,800 1 LS GROUT MANHOLE $ 650 DIVISION 3 SUBTOTAL $ 10,735 CONTINGENCIES $ 1,074 ENGINEERING, LEGAL, FISCAL, AND ADMINISTRATION $ 2,630 TOTAL - SANITARY SEWER IMPROVEMENTS $ 14,439 TOTAL ESTIMATED PROJE COSTS $ 91,722 The estimated costs are according to average prices received on similar projects in other areas. 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