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090809 PK AgPCITY OF SHOREWOOD 5755 COUNTRY CLUB RD PARK COMMISSION MEETING SHOREWOOD CITY HALL • TUESDAY, SEPTEMBER 8, 2009 7:00 P.M. AGENDA 1. CONVENE PARK COMMISSION MEETING A. Roll Call Davis DeMers Norman Trent Quinlan Robb Edmondson B. Review Agenda 2. APPROVAL OF MINUTES A. Park Commission Park Minutes of August 11, 2009 — (Att.42A) 3. MATTERS FROM THE FLOOR 4. REPORTS A. Report on City Council Meeting B. Update on South Tonka Little League Signage on Baseball Fences • C. Update on Signage for the Parks D. Manor Pond Update E. Manor Warming House Update 5. UPDATE ON SUMMER ACTIVITIES AND 2010 SUMMER ACTIVITIES IN THE PARKS — (Att. - #5) 6. REPORT ON SILVERWOOD PARK NEIGHBORHOOD MEETING AND REVIEW AND APPROVE PLANS FOR SILVERWOOD PARK CANOPY PICNIC SHELTER - (Aft.- #6) 7. APPROVE MASTER PLAN FOR CITY COUNCIL TO ADOPT,- (Att. - #7) 8. DISCUSS AND WORK ON PRIORITIZING MASTER PLAN FOR CIP FOR NEXT 5 YEARS - (Aft.- #8) 9. DETERMINE LIAISON FOR CITY COUNCIL MEETING ON SEPTEMBER 14, 2009 10. NEW BUSINESS 11. ADJOURN • • CITY OF SHOREWOOD 5755 COUNTRY CLUB RD PARK COMMISSION MEETING SHOREWOOD CITY HALL TUESDAY, AUGUST 11, 2009 7:00 P.M. MINUTES 1. CONVENE PARK COMMISSION MEETING A. Roll Call Present: Absent: B. Chair Norman; Commissioners Davis, Robb, and Edmondson; Park Coordinator Anderson; Public Works Director Brown; and late arrival City Council liaison Bailey Commissioners Trent, DeMers, and Quinlan Review Agenda Item 5, Maintenance of Manor Pond, was moved up to follow Matters from the Floor. Davis moved, Edmondson seconded, approving the Agenda as amended. Motion passed 4/0.. 2. APPROVAL OF MINUTES A. Park Commission Minutes of July 14, 2009 Davis moved, Robb seconded, approving the Minutes of July 14, 2009, as submitted. Motion passed 4/0. 3. MATTERS FROM THE FLOOR There were none. 5. MAINTENANCE OF MANOR POND — (Director Public Works, Larry Brown and Dick Osgood) Dick Osgood, of Osgood Consulting and representative of The Lake Minnetonka Association, stated that he had been consulting the Amesbury neighbors for approximately 15 years with regard to their pond. As mentioned during the Manor Park neighborhood meeting, Osgood indicated that the Manor Park pond is a shallow 3 /4 acre site which has become overgrown with vegetation. While not uncommon for ponds to undergo change over the years, Manor seemingly wants to be a natural wetland, which is often common when waters are so low and there has been little rain to deter vegetative growth. Osgood stated that he was not surprised to see the pond in its current condition, as many others are faced with the same issues, even though the neighbors have recently voiced their concern regarding its state. Osgood noted that, as part of the overall • stormwater management system, Manor Pond functions as a retention pond which in turn I= PARK COMMISSION MINUTES TUESDAY, AUGUST 11, 2009 PAGE 2 OF 8 questioned whether the pond could serve both functions, as a stormwater retention area and aesthetic amenity to the park. 0 Due to its small size, Osgood stated that many contractors would likely recommend herbicides and bubblers. Though he himself does not sell such items, Osgood indicated that he could make recommendations and hook the city up with the right people. Osgood pointed out that, oftentimes, treatment plans shift over time based on varying conditions and that there are generally three options to consider: 1. Do nothing — the City and neighbors could decide to do nothing and let nature take its course. 2. Minimal Approach — spend approximately a couple thousand dollars annually for manual weed removal and treatments. 3. More intensive management measures — from $5,000 - 10,000 annually to set up an ongoing maintenance schedule. In addition, some communities choose to dredge their ponds which provide relief over time. City Council member Bailey arrived at 7:15 p.m. Osgood encouraged the Commission to consider what the primary function of this pond is, as a stormwater pond or a park amenity. Obviously, a disturbed system, Osgood maintained that the pond could likely be improved with a major intervention, but at what cost. As a visual amenity, the city would need to decide what value it places on making these improvements. Edmondson asked whether wildlife might be attracted to the pond if it were improved. Osgood stated that, really, the pond needs to be deeper to attract much more wildlife. He added that some cat tails, lily pads in sections, and open water space would be ideal for wildlife as well. Osgood pointed out that some things are getting choked out, as there is little oxygen to share. Chair Norman concurred, stating'that a higher water level and potential dredging might be beneficial. Robb questioned whether the Commission would seek to turn the functioning stormwater pond into a park amenity, and asked what the cost of dredging might be. Public Works Director Brown thanked the Commission and representative Osgood for their consideration. He asked to begin by clarifying a few misnomers shared by the neighborhood residents near Manor Park. Brown provided a brief history of Manor Park pond, explaining that it was untrue that the City had ever filled the pond with sand in the past. Brown stated that in interviews with public works staff that have been with the City in excess of 25 years, there has never been an instance in which the City filled the pond with sand in an attempt to pull out any snowplowing equipment, or for any other purpose. The only work done near the pond was a small access point that was leveled along the edge of the pond to allow for entrance and exit by equipment near the warming house. • PARK COMMISSION MINUTES TUESDAY, AUGUST 11, 2009 PAGE 3 OF 8 . Brown shared topographical details with the Commission, stating that in 1997 the water level was at 986.5' before the outlet was constructed. He noted that the pond is not considered a wetland, but in fact, a stormwater pond which must in turn meet the 100 year storm event measure which set the water line at 986' (1/2 foot difference). Brown stated that though merely 3.5' deep in the center, the 100 year high water mark is 988' which allows for adequate `bounce' in the water line. Brown pointed out that the warming house itself sits at 988'. As part of the stormwater management plan, Brown explained that the function and values of each pond are measured. The MCWD recently put out a mandate that requires cities to document the depths of each pond and provide a plan of how frequently cities will clean out their ponds. Though necessary and possibly delinquent in doing so, Brown stated that this is a very expensive proposition, and although the City is in the process of putting together a formal plan to perform these functions there is not additional funding which accompanies the standard. Brown estimated that this would entail $1.8 million worth of improvements within a stormwater plan which already far exceeds what is in the fund. He indicated that the City will need to evaluate which of the many competing projects for the same limited funds will be completed. Brown stated that if the Park Commission recommends this pond to be an amenity as opposed to a stormwater pond, he would recommend the funds come from the Park CIP. He noted that, quite honestly, once the city performs their required studies, there will likely be higher priority ponds than that at Manor Park, thus the City would be faced with the decision of what to do then. • Davis asked how much dredging cost. She was hesitant to use chemicals. Brown stated that, shooting from the hip, a rough estimate would be between $60,000 - 100,000 per pond, mainly because much of the deposits are considered hazardous when removed, besides the obvious fuel costs and disposal site. Brown stated that the concrete outlet structure was only built three years ago with the watermain and should be in pretty good shape compared to many others. He encouraged the Commission to consider the costs, the stormwater management question versus the park amenity ideal, and generally, what characteristics the Commission wants for that park pond, habitat, or deeper basin. Davis asked what the phosphorous load coming off the new development might be. Anderson interjected that the small aerator fountain sprinkling in the middle of the pond does not appear to have a hose circulating or disturbing the sediment, but instead appears to be merely a superficial amenity which, in conversations with Engineer Landini, do no harm. Brown stated that, in 2005, a MCWD limnologist partnered with the City to study the condition of the pond and did a number of tests to evaluate the water. The tests were deemed inconclusive at the time but also eliminated filamentous algae from the mix. Chair Norman encouraged staff to pursue the MCWD and DNR once again to partner and have • more studies done. PARK COMMISSION MINUTES TUESDAY, AUGUST 11, 2009 PAGE 4 OF 8 A Manor Park area resident stated that it seemed to him the depth alone was a concern for the . neighbors and felt from what he heard that, if deeper, some of the vegetative growth would be discouraged. Though a costly fix, he questioned whether dredging may be the best solution. Chair Norman stated that he would like to see an estimate for the minimal approach, the maximum chemical treatment options, and the costs associated with dredging. Robb reiterated his earlier comment, questioning whether the Commission or City is interested in changing the intent or definition of this pond, especially since it is a functioning stormwater pond. Chair Norman questioned whether the pond could be both an amenity and stormwater pond. Davis stated that neither the Commission nor the City is in the position to pay the bill. Faced with a difficult decision and extremely low water year she was reluctant to be rash. Osgood pointed out that he saw no real impact from the neighboring development or from their aerator. He indicated that phosphorous tests are cheap, and in any event, at minimum, the City may wish to control that. Osgood was not sure this pond was ready for all out herbicide treatments. Davis stated that the City really needs an army of volunteers, or Manor neighbors, willing to come in and manually pull the lily pads themselves by hand to begin the process. • Chair Norman suggested staff explore finding an Eagle Scout troop or volunteers willing to do the removal. Brown stated that he was wrestling with the dredging or mechanical removal options and asked the Commission to let staff pursue some cost estimates and come back with a report. Chair Norman agreed, indicating he would like to know the costs associated with the various options. Edmondson suggested the water tests be followed up. Brown stated that the testing costs were negligible and could be pursued to start as opposed to dredging. 4. REPORTS A. Report on City Council Meeting Bailey stated that the City Council voted to support the proposed plans for the Park Commission's 2010 budget. He indicated that they were pleased the Park Commission was pushing forward on some plans, even though not all of them may be complete in 2009 and may • overflow into 2010, progress was clearly being made. PARK COMMISSION MINUTES TUESDAY, AUGUST 11, 2009 PAGE 5 OF 8 • B. Update on Eclipse Painting and Eddy Station Shelter Anderson reported that she had been in contact with the contractor, Eclipse Painting, who was very cooperative and wanted to make things right with the City. She noted that they promised to complete the 4"' side, re- sanding and staining it to match the other three sides before the next meeting in September. She relayed that the contractor explained to her that he perfonned the same work as the original builder with a natural polyurethane seal, but since the stain was a different tint it stood out. She pointed out that the underside of the arched roof canopy would not be stained to match. Anderson stated that staff had agreed the city shall pay for the supplies but the labor would be supplied at no change by the contractor. C. Report on Garage Band Jam Event Chair Norman stated that he was very impressed with the Garage Band Jam event and that he estimated 350 -400 people were in attendance throughout the evening. Anderson concurred, stating that the event was a success. That there were many volunteers, judges, and coordinators which put together a great evening. She recognized Edmondson, a judge, B Grizzly's pizza, the concessionaire, and B96 — a bit urban for the suburbs but a gracious group who participated for the event. She stated that it was unfortunate some vandalism occurred overnight and maintained that this may have occurred despite the GBJ. • Brown indicated that the damage had mostly been resolved. D. Update on Silverwood Park Shelter Anderson reported that there would be a neighborhood meeting next Tuesday, August 18 from 5:00 — 6:30pm at the City Hall to share the Silverwood park shelter concepts with the public. She invited members of the Commission to be present to visit with neighbors. She stated that she had received several estimates for the work and would post photos of the proposed shelters. Chair Norman asked how many invites were distributed. Anderson stated that Park Secretary Grout had mailed at least several hundred, though she was unsure of the exact amount. She noted that after the neighborhood meeting, the concept would move on to the Planning Commission for a CUP amendment the following week. E. Update on Manor Park Shelter Anderson reported that she had met with Building Inspector Joe Pazendak to discuss the renovation and have him look at the current state of the building to determine whether a remodel, as opposed to an entire re- build, would be adequate. She indicated that, while the design and • spec phase would occur in 2009, the construction would not likely begin until spring 2010. PARK COMMISSION MINUTES TUESDAY, AUGUST It, 2009 PAGE 6 OF 8 F. Report on Hennepin Ballpark Grant Program Anderson explained that Administrator Heck had forwarded a grant program for review. She indicated that the Mn Amateur Sports Commission would be administering the grants and that they were to be considered on a first come first served type basis. To that end, Anderson stated that she shared the concept with the sports organizations at the fall sports meeting and that the hockey association jumped at the chance to partner and improve the rinks in Shorewood. In addition, Anderson stated that she proposed several other options for consideration, including astro -turf tennis courts and other recreational amenities. She stated that while there were other priorities that the Commission wished to focus on for 2010, construction of shelters were not `active' recreation and would not be considered for the grant program. Anderson stated that she would update the Commission as she moved forward with Mr. Stawski. Chair Norman suggested Anderson consider other additions like updated fencing at the ball fields and bleachers at Freeman, Badger and Cathcart. Davis commented that it would be nice if this campaign were an ongoing annual grant opportunity the City could apply for each year and encouraged staff to see if it will be ongoing. 6. CONTINUED FROM JULY 14, 2009 MEETING — REVIEWING AMENDMENT AND CONDITIONAL USE PERMIT FOR LITTLE LEAGUE SIGNAGE AT BALL FIELDS • Chair Norman shared the proposed changes with the Commission for their review, many of • which were originally posed by the Park Commission itself at their previous meeting. He stated that although he did not agree with the direction the City Council was moving, it was moving forward with or without the Commission and he would at least prefer to have the wording covered and make sure there is an `out' for the City should this fail miserably. Robb echoed Chair Norman's comments. Chair Norman added that he would like to consult the little league books on an annual basis to ensure that the money is staying within Shorewood. Edmondson moved, Davis seconded, approving the Zoning Code Amendment allowing signs on the fencing. Motion failed 1/3, Davis, Norman, and Robb dissenting. Davis moved, Robb seconded, denying the approval of the License Agreement allowing signs on the ball park fencing. Motion passed 4/0. 7. REVIEW AND APPROVE SIGNAGE FOR THE PARKS Anderson presented the Commission with a sample faux polystyrene stone provided by Duane DuMont for their consideration. She noted that it was difficult to obtain comparisons for the • stone, as the other contractors did not offer a poly faux stone, but instead offered a faux stone PARK COMMISSION MINUTES TUESDAY, AUGUST 11, 2009 PAGE 7 OF S like that on the building. Anderson pointed out that DuMont also could provide the faux stone, like that of the building, for the monuments for roughly $55,900. She noted that the poly stone sample had been supplied to her rather hastily and that the contractor indicated he did not have a chance to dye the stone perfectly to match, nor cover the sample with the anti - graffiti coating that would be used for the project. The Commission did not mind the appearance of the stone from a distance but questioned the durability of the poly plastic stone on the monument signs. They tried to `damage' the material as if a vandal were disparaging it and succeeded in poking holes in the poly with the end of a screwdriver and points of a hammer. The Commission asked Anderson to continue to pursue their options and speak with DuMont about the flammability of the product and other references, City's who had used this product for their signs and the success or failure they'd seen. Anderson indicated that she would like to contact the contractor to obtain a `non- rushed' sample, ask more about the durability of the polystyrene against the outdoor elements, vandalism, and flammability. She indicated that there is a graffiti remover that works on the surface but would ask for more information about repair kits. Anderson stated that there had also been some developments within the contractor's company itself and that she would feel more comfortable holding off until these questions could be resolved. The Commission tabled the sign discussion to allow for more information at the next meeting. • 8. REVIEW FALL SURVEY Anderson asked for the Commission's feedback on the proposed fall survey. The Commission asked to see the focus continue to be on the programming piece. Specifically, removing the third question for later date and adding a question after the trails question, which asks `do you primarily walk or bike on the trails' and another `where would you like to take a trail to In addition, at-the top of the second page, revising the first question as follows, `... household attend any of the following activities in the parks' and include a box for Arctic Fever. The next question adding the word `interested in renting' a Community Garden plot. Finally, the Commission asked if the survey provider could identify multiple filers in an effort to screen or cut down on people answering the same survey multiple times. Anderson stated that she would have the survey updated with the changes and check to see if the city had contracted with a survey company as of yet, which may allow for screening multiple filers. 0 PARK COMMISSION MINUTES TUESDAY, AUGUST 11, 2009 PAGE 8 OF 8 9. REVIEW AND APPROVE THE ADDITION OF BIKE RACKS Anderson passed around a photo of the proposed 5 -loop bike rack for the Commission to view and explained that she had contacted several contractors to price out 7 of the bike racks for the parks, including two at Freeman. She indicated that, though a bit more that first thought, the big difference could be found in the shipping fees from each company. She pointed out that the savings would also come from asking public works to install the bike racks as opposed to having the contractors install the surface mounted racks. Brown interjected that, while public works can install the racks, they are completely overwhelmed and could not guarantee the installation of even one or more of the racks before winter. He said he could not commit to a firm date since they were in the process of sealing over pot holes and other numerous projects. •I The Commission empathized with the issues facing public works and stated they would be willing to order the racks and have them available for public works to install at their convenience between now and next spring sometime if that would be acceptable. Davis moved, Edmondson seconded, to recommend the purchase of seven 5 -loop bike racks from Gametime at a cost of $1,756.02 to have stockpiled for public works staff to install as soon as possible at their convenience. Motion passed 4/0. 10. DETERMINE LIAISON FOR CITY COUNCIL MEETING ON AUGUST 24, 2009 • Robb volunteered to "act as liaison to the City Council on August 20'. 11. NEW BUSINESS There was none. 12. ADJOURN Davis moved, Robb seconded, adjourning the Park Commission Meeting of August 11, 2009, at 8:42 p.m. Motion passed 4/0. RESPECTFULLY SUBMITTED, Kristi B. Anderson Recorder • CITY OF • SHOREWOOD 5755 Country Club Road • Shorewood, Minnesota 55331 • 952- 474 -3236 Fax: 952- 474 -0128 • www.ci.shorewood.mn.us • cityha11 @ci.shorewood.mn.us To: Park Commission n From: Twila Grout —Park Secretary :_�. �- Kristi Anderson — Community Rec Resources !\ Ja ?`i Date: August 27, 2009 Re: Agenda Item 5 - Summer Programs The summer is coming to an end. We believe the summer programs were all a great success. All in all the weather cooperated and the kids had fun. There were 20 kids (the maximum) for the DNR FiN program. The age group that attended was 5 -10 years • old. They had a water cycle game, fish identifying and fish printing. The parents even participated in the water cycle game and helped the kids collect their beads to make a bracelet. Again Mark from the DNR mentioned that if this is a program that we are interested in having again we should contact them in January. 3 Lair skate camp was held in June. There were a total of 4 kids in the program, the minimum is 5 kids. 3 Lair still held the camp even though we didn't get the minimum registrations. The Zoomobile was in July and they had different animals for the kids to see and pet from last year. Kayaking with Three Rivers was a new program this year at Crescent Beach. There were two sessions, one in June and one in August. The ages were from 9 -11 years old. Both sessions had 8 kids participating (the maximum being 10). The last session there was rain and as long as there was no lighting the event took place. I talked to a few of the kids at the programs and they said they had a lot of fun. REI Peak Program there were 12 kids registered and 5 showed up. Age group was 7 -9 years old. In the long run it turned out to be a great number because each of the kids got to participate in setting up a tent, cooking with dry food and trying different camping items out. The Nature Discovery class had 15 kids sign up (which is the maximum) and 8 showed up. The age group was 5 -7 years old. Eight kids worked out just right for this type of event. It rained in the morning and by • the time the program started the weather was fine. The kids went on a hike through the woods and learned about the different plants and they took their findings afterwards and made a craft. They even had their lunch in the woods. #5 The Garage Band Jam's first year was a great success. The weather was perfect and we think everyone had fun. There were seven bands that played and this seemed like the right number. There were a few suggestions for next year that we have made note of and in turn will make this event even a bigger success. It was a fun family event. • Tennis at Badger with Carlson Tennis — While Dan Carlson reported that he had a handful of participants at the Block Park in May, we did not see or hear a report that the two sessions that took place in June and July were well attended. We would recommend offering a tennis program 2010, however, would consider an alternate group to cross - promote the event with. Safety Camp the registration started slow, but we ended up with 32 kids. It was a very hot day, but the kids had a lot of fun (I think the adults did too!). I sent out a survey for the parents and the kids to fill out and return. The video of the camp is also on the city's website. Garden Art was the last program for the summer. There were 20 kids that signed up and 5 kids participated plus a couple brothers and sisters. The kids made a cup and a ceramic animal. It was decided that next year the program should only be one hour and thirty minutes. Big Walter Smith & the Groove Merchant Band and Famous Dave's were in July. The weather was perfect for the event. It was a nice turnout. For 2010 the dates for the following events have been set: ➢ Music in the Park is always the second Friday in July which will be July 9, 2010. ➢ Garage Band Jam will be the third Friday in July, which is July 23, 2010. ➢ Safety Camp will be the second Wednesday in August, which will be August 11, 2010. • Twila is checking with cities on their movies in the park. Another event that we are also checking on is where the city has a variety of trucks for kids to see. Some of trucks that they have are fire, police, public works. Once we have received information on these two events we will pass it along to the Park Commission for their review and decide if this is something they would like to pursue for a summer activity. • CITY OF 0 SHOREWOOD 5755 Country Club Road • Shorewood, Minnesota 55331 • 952- 474 -3236 Pax: 952 -474 -0128 • www.ci.shorewood.mn.us • cityhall(c ci.shorewood.mn.us To: Park Commission From: Kristi Anderson, Park Coordinator Date: 8/31/09 Re: Silverwood Picnic Shelter As part of the 2009 CIP, and as directed by the Park Commission, staff began the process for amending the CUP for Silverwood Park in order to allow the installation of a picnic shelter. Based on the recommendation of the Park Commission, staff contacted several manufacturers to obtain estimates for the work based on a location near the parking area and playground, as opposed to the consultant TKDA's proposed site near the end of the sliding hill and street. • As part of the CUP process, staff invited approximately 500 surrounding neighbors to comment during a neighborhood meeting August 18, 2009. One couple attended the open house to share their opinion regarding the shelter. While they did not oppose the shelter concept, they indicated their opposition to providing places for teenage youth to hang out unobserved, such as on the hillside to the rear of the park. Three other comments were received via email, two in support of the shelter and one opposed to providing a place for kids to hangout at night. For your reference, the neighbors have been conversing regarding the proposed rustic trail. Attached are three quotes. Staff would recommend awarding the contract to Midwest Playscapes, as the low quoter on the base bid, with that in mind, staff went back to Midwest Playscapes to negotiate the following item including, site plans and elevations, stamped plans and structural calculations, and site restoration. If the Commission endorses this recommendation, staff will be presenting the proposal to the Planning Commission during a public hearing at their September 15, 2009, meeting. If moved forward, the proposal will be heard by the City Council at their September 28, 2009 meeting. If the City Council approves the Park Commission recommendation, the installation of the concrete will commence immediately; whereas, the installation of the shelter may take from 7 -9 weeks once ordered, completion intended in 2009. Recommendations Staff recommends the Park Commission make a motion recommending to the City Council the contract for the Silverwood picnic shelter be awarded to Midwest Playscapes in the amount of $17,880.86, plus additional grading and excavation work figures provided to the Commission at its regular meeting. City of Shorewood Estimate Tabulation Park Silverwood Picnic Shelter . Includes 16'X16' Shelter & Concrete Slab Estimates City of Shorewood Park Coordinator: Kristi Anderson No Quoter Structure Tax/Freight Install /Slab Drawings/ Calcs Quote 1 Midwest Playscapes $10,086.86 $7,144.00 $650.00 $17,880.86 2 St. Croix Recreation $10,276.09 $8,500.00 $1,000.00 $19,776.09 3 Gametime -MnANi Playground $9,498.00 $8,650.00 $500 $18,648.00 4 5 6 7 8 9 10 11 12 13 14 15 • ✓ ✓ CITY OF SHOREWOOD 5755 Country Club Road * Shorewood, Minnesota 55331 •952- 474 -3236 Fax: 952- 474 -0128 • www.ci.shorewood.mn.us • cityhall@,ci.shorewood.mn.us To: Park Commission From: Twila Grout — Park Secretary Kristi Anderson — Community Rec Resources, Date: September 1, 2009 Re: Agenda Item 7 — Approve Master Plan for City Council to Adopt The updated park master plan has not been adopted by City Council. The Park Commission needs to approve and recommend the City Council adopt the updated Master Plan that consultants TKDA has presented to the commission. is Once the Commission starts working on the CIP and Master Plan development ensues, it may decide not to accept some of the proposals that TKDA has recommended, which is fine. But, the Commission must accept the revised master plan in order to begin making recommendations based on its content. The new master plan needs to be adopted in order to add items from this master plan to the CIP going forward, as in the following agenda item. The Park Master Plan book will be available at the meeting Tuesday night. Staff Recommends: The Park Commission approve and recommend the City Council adopt the updated Master Plan that consultants TKDA have presented. • CITY OF • SHOREWOOD U@16 5755 Country Club Road • Shorewood, Minnesota 55331 • 952- 474 -3236 Fax: 952- 474 -0128 • www.ci.shorewood.mn.us • citylial1@6shorewood.nin.us 6shorewood.mn.us To: Park Commission From: Twila Grout — Park Secretary ` Kristi Anderson — Community Rec Resources Date: September 1, 2009 Re: Agenda Item 8— CIP 5 -Year Plan The Park Commission worked on a two year 2009/2010 Park Capital Improvement Plan. This was presented to the City Council at their August 10 meeting. The Council approved the 2009/2010 CIP project proposals. The next step is to prioritize the Master Plan and work on a five -year CIP plan with dollar amounts. • Attached you will find a spreadsheet in which Kristi has incorporated the project, the year for the project and estimated dollar amounts for the Park Commissions review and updates. These projects were discussed at the Park Commission's meeting on July 14, and at that time the Park Commission made their recommendation to council for 2010 CIP projects. Public Works is inspecting parks and making a spreadsheet of the items that will need updating / replaced at the parks. These items will need to be incorporated into the CIP. If there are items that need to be done on as soon as possible basis, these items may be added to the 2010 CIP projects. After the Park Commission has had a chance to review, discuss, and determine their five -year CIP program, this can then be presented to the City Council. This plan will need to be presented to Council at its October 26 meeting and will be adopted in December. Proposed CIP Schedule for Shorewood Parks 2009 -2015 City of Shorewood Park Coordinator: Kristi Anderson Park/ Project 2009 2010 2011> 2012 2013 2014 2015' All parks - Signs $ 30,000 All - bike racks $ 1,600 Silverwood Picnic shelter $ 50,000 Resurface 1/2 court $ 2,000 Bit parkin lot $ 18,000 Rustic Trail $ 7,500 Benches $765 ea Fill /mats slide $275 ea Add tot piece $ 7,000 Replace equip $ 50,000 Construct pond overlook Manor Park Tennis court overlay $ 6,000 Shelter design /remodel $ 50,000 Pond Options $2000 + annually Replace play equip $ 50,000 Reconstruct Parking lot $ 135,000 0 0 0 • Instal tennis court signs $ 250 Central lawn /amphithetre $ 50,000 Cathcart Tennis court overlay $ 6,000 Swing set replacement $ 2,500 shelter /warm house $ 50,000 Replace hocky lights $ 50,000 Park/Project Z Q09 20'1 Q 20� 2Q1,2 20'13 2074 ; 2015 new rink /synth boards $ 15,000 Share vision w /Chanhan now Add 1 -2 tot pieces $ 12,000 bocce ball /horseshoes $ 1,500 bleachers $ 12,000 expand /redesign pking Add tennis court $ 100,000 Freeman Picnic shelter /rehab $ 3,000 Community Gardens $ 1,200 Re -roof LL Conc. Stand $1,200 Re -roof Picnic Shelter $ 2,200 hockey synth board rink $ 20 Add Tennis courts $ 150,000 • Replace play equip $ 75,000 Badger Tennis court overlay $ 6,000 Warm house spruce up $ 3,500 Install rustic trail $ 7,500 Picnic shelter /warm $ 15,000 pond overlook/benches $ 7,500 construct square remove rink Skate Park small shelter $ 16,000 drinking fountain $ 7,500 Comm Garden sign $ 150 blcktp strip of surface $ 4,200 add directional sign $ 150 $ 10,000 0 0 0 • CITY OF SHOREWOOD 5755 Country Club Road • Shorewood. Minnesota 55331 • 952 - 474 -3236 Fax: 952 -474 -0123 • N%%�N.Ci.shorewood.mn.us • cilyhalIl(`J.shorowod. Ill i.us To: Park Commission From: Kristi Anderson, Park Coordinator Date: 9 /8/09 Re: Added Costs for the Silverwood Shelter Install In addition to the figures included in the Park Commission packet for the Silverwood Park Shelter installation, below are some other costs associated with the project for grading /excavation etc: - Approximately 90 sq ft of Concrete sidewalk leading to shelter $900 Screened till sand (approx 84 -112 cu yds) $1500 • - Slack dirt (pulverized approx 20 -30 cu yds) $700 - Grass Seed (City to maintain) $100 - Labor (mist) $1800 Fill will be tapered away from the shelter. TOTAL: $5,000 According to Planning Director Nielsen, there will be no added costs to obtain the CUP, grading, building and till permits required. Recommendations Staff recommends the Park Commission make a motion recommending to the City Council they approve a total for grading and installation not to exceed $23,500 and award the contract to Midwest Playscapes. 0