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071409 PK AgP■ CITY OF SHOREWOOD PARK COMMISSION MEETING TUESDAY, JULY 14, 2009 5755 COUNTRY CLUB RD SHOREWOOD CITY HALL 7:00 AGENDA 1. CONVENE PARK COMMISSION MEETING A. Roll Call Davis DeMers Norman Trent Quinlan Robb - Edmondson B. Review Agenda 2. APPROVAL OF MINUTES A. Park Commission Park Tour Minutes of June 9, 2009 — (Attt.42A) B. Park Commission Meeting Minutes of June 9, 2009 — (Att.42B) 3. MATTERS FROM THE FLOOR 4. REVIEW AMENDMENT AND CONDITIONAL USE PERMIT FOR LITTLE LEAGUE SIGNAGE AT BALL FIELDS — (Att.- #4)(Planning Director, Brad Nielsen) • 5. REPORTS A. Report on City Council Meeting of July 13, 2009 B. Update on Park Signs C. Spring Survey Results — (Att.45C) D. Update on Manor Pond 6. APPROVE REVISED DONATION REQUEST FORM — (Att. - #6) 7. REQUEST FOR FUNDING FOR 2010 ARCTIC FEVER EVENT 8. REVIEW AND APPROVE 0 -2 YEAR PARK RENEWAL SCHEDULE — (Att.48) A. Review Questionaire For Open House on July 15- (Att.48A) 9. DISCUSS PRESENTATION FOR OPEN HOUSE ON JULY 15 AND DETERMINE WHO WILL BE ATTENDING 10. DISCUSS THE ROLE OF THE PARKS WITH THE SOUTH SHORE CENTER 11. DETERMINE LIAISON FOR CITY COUNCIL MEETING ON JULY 27, 2009 12. NEW BUSINESS 13. ADJOURN CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD PARK COMMISSION TOUR SHOREWOOD CITY HALL • & REGULAR MEETING 7:30 P.M. OR IMMEDIATELY TUESDAY, JUNE 9, 2009 FOLLOWING PARK TOURS STARTING AT 6:OOPM MINUTES 1. CONVENE PARK COMMISSION MEETING The Park Commission met at City Hall at 5:45 p.m. to depart for their Park Tour at 6:00 p.m. A. Roll Call Present: Chair Norman, Commissioners Quinlan, Robb, Edmondson, DeMers, and late arrival Trent; Park Coordinator Anderson, and City Council liaison Woodruff. Absent: Commissioner Davis PARK TOUR 1. SOUTH SHORE COMMUNITY PAW7 SKATE'PARK The Commission noted ,some that neededto be cleaned up on some of the equipment. In addrtion,� �� aps and lips aiong edges where ramps meet the pavement were warped, and the Commission questioned',whether staff could correct this as well. <f Anderson suggested the Corilmissiota notice tho'park signs as the tour continued, since she wouldybe 0res6ting a concept plan later "in the evening. The Commission commented on the dfV unattractive" b& m. The Carrir�ilssion viewed ft Demonstration Garden with interest, noting its rather small size in reality a The Commission suggested thought be given to enlarging this space for the community g 6zi,rlext ye*"as it appears to be a perfect location for the garden. The group suggested cbnSideration be given to adding a drinking fountain for the gardeners and skaters, as well 0,;asmall shelter near the hydrant and proposed fountain as an enhancement to the park. It was noted that a fountain with a spigot would allow the gardeners access to water at the site. DeMers suggested the pavement be expanded to the west slightly to incorporate the ramps which sit on the grass in an effort to allow for a smooth transition from ramp to ramp on pavement. Anderson stated that 3` Lair would be hosting the skate camp next week. As a beginners • course, Chair Norman suggested staff ask 3` Lair for their recommendation on 1 -2 small complimentary pieces which could be added to the mix of equipment. ME PARK COMMISSION MINUTES TUESDAY, APRIL 30, 2009 PAGE 2 OF 2 2. MANOR PARK The Commission admired the recently completed tennis court overlay. Some graffiti was noticed on the wood sides on the tennis court surround and comment to replace the tennis court signs was noted. Ruts near 2" base and other divits in the baseball field need to be filled. The condition of the pond was considered and discussion regarding the past studies ensued. It was determined that contact would begin with the watershed district as to pursue options, along with past Commissioner Julie Westerlund, then Dick Osgood from the DNR with a report or presentation supplied to the Commission in July. The Commission commented on the need to replace or remodel tlle.v"ing house facility but a cost benefit for one or the other would need to be weighed. It was noted that the playground amenities were cracked and faded also. 3. SILVERWOOD PARK The Commission took a walk thru the ';woods to explore`th& proposed rustic trail placement and stopped to appreciate the views at the top_of the sliding hil ,where the viewing area and benches would be placed. It was suggested that_Public Works wok with a group of Eagle Scouts to construct the rustic trail. The Commission suggested arnetiding the area at the base of the slide with more `fill' and/or rubber mats. It was 4 noted tliat the upper *pd railing behind the well house be tightened up as it was a bit wobbty`and even. lengthened The place;n' ht cnic`sh61 near the 'playground and parking area was agreed upon with thesuggestion of tiib a "drinking fountain for the park. As a groulof youth played basketball on the refinished half court, the Commission commented on.vhat a difference the overlay made. The Park Tour a`djournid to the regular Park Commission Meeting at City Hall at 7:30 p.m RESPECTFULLY SUBMITTED, Kristi B. Anderson Recorder C� • It • • • CITY OF SHOREWOOD PARK COMMISSION MEETING TUESDAY, NNE 9, 2009 5755 COUNTRY CLUB RD SHOREWOOD CITY HALL 7:30 OR IMMEDIATELY FOLLOWING THE PARK TOURS MINUTES 1. CONVENE PARK COMMISSION MEETING Chair Nonnan called the meeting to order at 7:30 p.m. A. Roll Call Present: Chair Nonnan; Commissioners DeMers, T Edmondson; Park Coordinator Anderson;,! Absent: Commissioner Davis inlan, Robb, and ncil liaison Woodruff. submitted. Motion passed 6/0. of Apxi1;30, 2009 s of April 30, 2009, as submitted. B. Park ,;Commission Meeting Minutes of April 30, 2009 Quinlan moved, DeMers so�onded, approving the Minutes of April 30, 2009 as presented. Motion nassed`6 %0 C. Park "CommissIon Meeting Minutes of May 12, 2009 w Page 7, firstparagraph, line 5,: ffended was revised to state `Norman questioned little leagues assertion'. ".;�. Edmondson moved, Robb" seconded, approving the Minutes of May 12, 2009, as amended. Motion passed 6/0 3. MATTERS FROM THE FLOOR There were none. 4. REPORTS A. Report on City Council Meetings of June 8, 2009 Woodruff reported that on May 26, 2009, the City Council began a discussion surrounding goals and objectives as it strived to update the mission statement. He stated that, while the Council denied the variance request on behalf of little league to allow signage on the ball fields, staff was ', r PARK COMMISSION MINUTES TUESDAY, JUNE 9, 2009 PAGE 2 OF C directed to investigate a CUP with a contract which might allow on a limited individual basis - signage on the fences. Trent commented that he was surprised the Council was interested in providing an outlet for this concept despite the Park and Planning Commission's recommendations for denial. Woodruff stated that the Council is aware the Park Commission saw this item and twice noted to deny the request. He indicated that there would be a public hearing to look at the new CUP process before it is or is not adopted. Anderson suggested that the Commissioner attend the public hearing as a, resident of Shorewood and voice their opinions. Edmondson voiced his concern that allowing this exception might ope the flood gates to other organizations and groups who wish to advertise in public spaces. Chair Norman stated that, although the City Attorney, would structure the CUP document as specific and exclusive to this organization as possib the risk is that others will ollow'suit. With regard to the meeting of June 8"', Woodruff stated ��t,xhe Council spent tine' discussing the lease agreement for the South shore Community Center�SSCC) between the City of Shorewood and the five cities. He believed;the document would be well received by others noting that the lease would be sent to the other °cities for approval; Woodruff pointed out that initial budget discussions liad begun. H,e'noted that while the SSCC would fall under a separate budget item from parks, a contingency fund might be set up within the park budget as a backup: F��tated that the �fu< t budget review meeting was set for June 22 " at which staff was d�reot d to fol`loW a zero increase budget to match the zero levy increase. B. Andersoil.r` the Commission that the 3' Lair Skate camp would be taking place next week.,! addition, MCE programmipg.- wo,41d also begin in the parks next week. Anderson"stated that she hadfresearched many battle of the band winners from the area and sent them information on the Garage Band Jam (GBJ). Anderson also recruited Enigma director Brad Eller to be a judge an emailalte flyer to hundreds of bands he works with at the club. She urged the Commission to recruit bands, judges, and continue to spread the word. Anderson mentioned that the TKDA illustrations would be on hand at Eddy Station for GBJ and encouraged Commissioners to attend to answer questions. She stated that staff would be having buttons made for Commissioners to wear at upcoming events. She also mentioned that members of a local `hot rod' club may bring some of their cars to GBJ for display. 5. DISCUSS PARK TOURS The Commission chose to discuss the park tours as part of the TKDA discussion points under item 7. 6. REVIEW REVISED DONATION PROCESS / ACCEPT DONOR REQUEST • FORM, ACCEPTANCE & INDEMNIFICATION AGREEMENT AND MEMO AGREEMENT • • PARK COMMISSION MINUTES TUESDAY, JUNE 9, 2009 PAGE 3 OF 6 Trent indicated that lie had reworked the document based on specific suggestions at the previous meeting. Although a majority of donations will fall within the park and recreation umbrella, Chair Norman suggested the Commission consider making the document more inclusive of city wide donations. Woodruff concurred and questioned the object of each document within the process Anderson stated that the Donor Recognition Policy was created ten years prior to address donations made to the parks, in particular the Garibaldi Plaza at the time. Purposely designed very specifically, she stated that the document could be revised to incorporate more general donations and recognition, though a section focusing on the ongoing maintenance of items should be added. As in the case of the proposed concession stand an cages, the Commission must clearly identify whether there is a need for those itetris in the first place, as well as ongoing maintenance costs associated with the construction oftlose, elements that may fall back upon the city for perpetuity. Chair Norman concurred, stating that the Arboreturn;dpes not accept a donation without an endowment attached for the ongoing care and maintet� nee of the item in perpetuity: `He suggested that staff redefine the document for review Anderson clarified the other documents withit followed by the Acceptance and Indemnificati approves the request. She explained that the`lN executed between the city and sports organiza since numbers 11 and 12 were added to mirror Commissioner Trent to sWitd ts" suggestions, process and documents as discussec)I; and then meeting. Woodruff suggested that the identi indicri 7. each section:.,Wbile he at a threshold should be the donor process it1cluding the Request Form, lixA.greement whic �Js,executed once the Council morabdum Agreemerit`is an item which is ons each season and 'was included for review the donor /maintenance process. Anderson urged tatng that she would work with staff to tweak the 66 rd them to Trent for comment before the July ;up 'as there seemed to be much redundancy fan outline for the policy accompany the policy for maintenance should be set up, Woodruff at which this fee is required. TKDA PRESENTATION AND PRIORITIZE/IMPLEMENTATION OF Anderson apologized fo`41le enormous amount of paperwork which accompanied the packets this month. She indicated that the TKDA information had arrived late, thus, she had created some documents in advance for discussion. She suggested the Commission consider the Park Renewal Schedule incorporating individual comments into the priority list on a park by basis, or take a single park at a time. She pointed out that the Process Flow Chart should assist the Commissioners in identifying where they are in the process now, what the next steps should be, and /or how to execute updates in the future. Chair Norman suggested the Commission start by sharing their visions for what should happen • now. He urged the Commissioners to share particular elements with staff so that they could go back, price these items out for July, so that the Commission can lay out a direction for budgeting and the open house. He noted that, given some controversial items, not all of the elements in the PARK COMMISSION MINUTES TUESDAY, JUNE 9, 2009 PAGE 4 OF 6 TKDA proposal may ever come to fruition, but he encouraged the Commission to use these plans as a basis for making recommendations Woodruff reminded the Commission that the CIP gets approved in November, whereas the 2010 budget process is in its initial stages. He suggested the Commission focus on the immediate 2009 -2010 items this evening and discuss the future 5 -10 -15 year CIP items in the fall after immediate budgets have been finalized. Freeman Park: - Trail entrance sign as well - Better field identification signs - Add community garden plot - Add sliding hill - Re -roof little league concession stand - Re -roof picnic shelter uld be varming )ffset Ll 0 • Badger Park: - Tennis court overlay — in CIP 2010 PARK COMMISSION MINUTES TUESDAY, JUNE 9, 2009 PAGE 5 OF 6 • - Install perimeter rustic /paved trail - Picnic shelter - Pond overlook w /benches - Upgrade warming house — roof, paint vs. siding vs. remodel Skate Park: - Add directional `city park' sign at crossroad (near Manor's directional sign) - Add small shelter - Add drinking Fountain (w /spigot) - Install `Community Demonstration Garden' sign at garden site - Blacktop strip of surface under skate equipment 2010 - Enlarge community garden Cathcart Park: - NOW — share vision and negotiate with Chanhassen - Add chain to opening on play structure - Add 1 -2 tot pieces to playground - Add bocce ball and horseshoes under tree canopy - Add bleachers 2010 — Relocate rink (install synthetic boards, hard si - Construct redesigned enlarged parking area Anderson presented a piece she'd assembled well as, identified numerous parks she'd visitei • as well in order to view samples of each one's;, in Watertown and Minnetonka as must see plat multi -use facilities. Having spoko,&to both con surface and basketball 4a ps havb'sdrved them shelter examples witllinUnnetonki;and Plym, those presented by TKDA :Match rnore af(orda 8. t'yarious playgro'60 �napufacturers in the area, as l and�takeu photos of for Commissioners to visit work . She. the synthetic board hockey rinks es to visit if the. Commission would like to view rntinities, the board rinks with hard NN Jj. In addition, Anderson pointed out several )utl with pricing, as a basis to compare to ble options, the Commission admired the designs. PARK SIGNAGE Anddrsoj'x shared a proto -type) sample for'the proposed park signs she had been working on in conjunctlotvuith Planning Di Nielsen. She passed around a sample mock -up for a faux limestone mortument sign with „slanted faux brick column and raised logo /park name made of a polystyrene material made to.coordinate with the brick and metal used on City Hall. She presented the estimates basecTon seven two sided park signs including installation; a 6X4' sign at roughly $5141 and a sinaller 4X5' sign costing $4858 for comment. The Commission complimented Anderson on the design and price asking when the installation could occur. Chair Norman questioned if other designs were considered. Anderson stated that other designs were considered, though she was working with Director Nielsen and the sign company on elements which would unify all of the parks and city hall campus. She stated that the Commission has already included signs as a line item in its 2009 CIP budget. • 9. DISCUSS CITY HALL OPEN HOUSE ON JULY 15 PARK COMMISSION MINUTES TUESDAY, JUNE 9, 2009 PAGE 6OF6 Anderson stated that the Open House was slated for July 15` between 5 -7pm. She indicated that the TKDA illustrations would be on hand, as would playground sample boards for public viewing. She noted that she had created a `sample survey' which will be reviewed in July for the open house. On the `general' survey the public can fill in which park they have comment on, answer various questions, and make further suggestions. Chair Norman encouraged members of the Commission to wear their names buttons and attend the Open House if possible to answer questions. He suggested staff do as much as possible to publicize the event. Woodruff pointed out that, typically, not too many members of the public stop in at the open houses. Anderson suggested the Commissioners go out of their way to advertise „by word of mouth, the open house. She mentioned that additional open houses would likely be slated for individual neighborhoods as park improvements are considered. 10. DETERMINE LIAISON FOR CITY Chair Norman volunteered as liaison. 11. NEW BUSINESS Anderson shared equipment alternatives for the rE her by the Landscape Structures, the manufacture Commission was not convinced, any of the alterm, than another. Within safety staiilards for the 5 -1,; current safety codes, tieefore, the Commission s coated chain and stainldss, teeI oh and running delineate the opening. 12. Quinlan moved, Robb 9, 2009, at 940p.m. M al Kristi B. Anderson Recorder IL MEETING ON JUNE222009 eernent piece at I Cathcart Park supplied to ranging from, $1150 — 2860, the would 'be any safer for very young children r old user, the structure is compliant with ested Public Works look at obtaining rubber nall chain across the opening to further ded ;'adjourning the Park Commission Meeting of June passed 6/0. • • • x CITY OF 9 �A SHOREWOOD 5755 COUNTRY CLUB ROAD • SHOREWOOD, MINNESOTA 55331 -8927 • (952) 474 -3236 FAX (952) 474 -0128 • www.ci.shorewood.mmus • cityha11@ci.shorewood.mn . us MEMORANDUM TO: Planning Commission, Mayor and City Council FROM: Brad Nielsen DATE: 1 July 2009 RE: STLL — Zoning Text Amendment and CUP for Advertising Signs on Ball Field Fences • FILE NO. 405(09.01) On 11 May of this year, the City Council adopted a resolution denying a request by South Tonka Little League for an amendment to the Shorewood Zoning Code that would allow advertising signs to be placed on ball field fences. Both the Planning and Park Commissions had previously recommended against such an amendment. The Council then directed staff to explore the possibility of allowing the signs through some sort of contract with STLL. Staff determined that, while a contractual agreement could be drafted, it still requires an amendment to the Zoning Code setting forth the authority to execute such a contract. The Council directed staff to draft a tightly written amendment to the Code that would include a license agreement setting forth the conditions of approval. This amendment is initiated by the Council. Given this direction, staff has suggested an approach whereby a conditional use process would be established (see draft amendment — Exhibit A, attached) listing the very narrow circumstances under which signs would be allowed in the parks. One of the conditions requires the applicant to enter into an annual license agreement with the City (see draft agreement — Exhibit B, attached). This gives the City greater control than just the CUP. There is no vested right in the license from year to year, and if the City decided against allowing the signs in the future, it would simply not issue a license. It should be noted that the amendment adds to the provisions that allow temporary signs. The proposed text is • shown in italics on Exhibit A. Paragraph (b) includes several conditions of approval, of which the following are highlighted: 0 ®a® PRINTED ON RECYCLED PAPER A:t4 Memorandum Re: Zoning Teat Amendment and CUP — Signs in Parks 1 July 2009 • Placement of signs is limited to Freeman Park (this is the only park classified as a community park in the Comprehensive Plan) • Staff suggests that the backs of the signs be colored /painted dark green • The license must be applied for an ivally • The licensee must pay permit fees for individual signs Although the City has initiated this amendment, it still requires STLL to obtain a conditional use permit, pursuant to the new provisions of the amendment. Consequently, two public hearings are scheduled for Tuesday night's meeting the first to consider the amendment and the second to consider the specific CUP. Since the amendment was drafted based on the STLL request, they are obviously consistent with the provisions. Unless the amendment is drastically revised, staff recommends approval of the CUP, subject to recommendations of the Park Commission. The amendment and CUP application are scheduled for their 14 July meeting. Cc: Park Commission Brian Heck Mary Tietjen Kristi Anderson Kyle Heitkamp 0 • • -2- - D- R- A -F -T- CITY OF SHOREWOOD ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 1200 OF THE SHOREWOOD CITY CODE (ZONING) REGARDING TEMPORARY SIGNS Section 1. Section 1201.03 Subd. l l .c.(4) of the Shorewood City Code is hereby amended to read as follows: "(4) Temporary Signs. (a) The temporary use of signs, searchlights, barriers, pennants and similar devices shall require a permit. The permit shall be valid for ten consecutive days. The permit shall be prominently displayed during the period of validity. Only two temporary permits may be granted for any property within any 12 -month period. Temporary signs shall not exceed 32 square feet in area. Any new business that has applied for its permanent business sign may, at the same time, apply for a temporary business sign to be displayed for no longer than 30 days, or until the permanent sign has been erected, whichever comes first. The temporary business sign shall be professionally prepared and shall be no larger than the approved permanent sign. (b) A conditional use permit may be granted to nonprofit athletic associations, contracted with the City pursuant to Section 902.06 of this Code, for the display of temporary business sponsors -hip signs to be placed on certain ball field fences on public property, provided that: (i) A nonprofit athletic association under contract with the City may display signs only on facilities that have been reserved for - its use. (ii) Signs may be displayed only in a Community Park, cis defined in the Shorewood Comprehensive Plan. (iii) Signs may be displayed only on outfield fences, facing into the ball field, and situated so as to minimize view of the signs fi -om adjacent residential properties. (iv) All signs must be professionally made, using durable weather resistant material, painted or colored dark green on the back side of the sign. (v) Signs are limited in size to no larger than 42 inches in height and seven feet in length. (vi) There shall be a minimum spacing between signs of seven feet. Exhibit A A (vii) The maximum number of signs per ball_field is 15. (viii) The nonprofit athletic association is responsible for maintaining the signs in good repair. If a sign become detached, torn, or vandalized, the association must repair or replace them immediately or the sign will be summarily removed by the City. (ix) The nonprofit athletic association is responsible for any damage to the fence on which it is displayed that is caused by installation or display of the sign. (x) The conditional use permit is subject to review and recommendation by the Shorewood Park Commission. (xi) The nonprofit athletic association must obtain an annual license from the City and enter into a license agreement selling forth the conditions of approval and the duration of the approval. The association shall pay an annual license fee as established by the City Council from time to time. The association shall have no vested right in obtaining licenses from season to season. (xii) It shall be the responsibility of the nonprofit athletic association to obtain a temporary sign permit for each sign to be displayed on ball field fences, prior to erecting the sign. " 0 Section 2. This Ordinance shall be in full force and effect upon publishing in the Official Newspaper of the City of Shorewood. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this day of 2009. CHRISTINE LIZEE, MAYOR ATTEST: BRIAN HECK, CITY ADMINISTRATOR/CLERK • WAN LICENSE AGREEMENT • THIS AGREEMENT, is made this day of , 2009, by and between the City of Shorewood, a Minnesota municipal corporation (the "City ") and South Tonka Little League, a Minnesota non- profit corporation (hereinafter called "Licensee "). RECITALS A. The City is the owner of Freeman Park located in the City of Shorewood, State of Minnesota (the "Park Property "). The Park Property contains a Little League baseball field that has outfield fences ( "Outfield Fences "), the location of which are shown on attached Exhibit A. B. Section 1201.03 (4)(b) of the City Code allows nonprofit athletic associations, con- tracted with the City pursuant to Section 902.06 of the City Code to place temporary business spon- sorship signs on certain outfield fences on public property, subject to obtaining a conditional use permit from the City. C. Licensee desires to install and maintain signs on the Outfield Fences. D. The City has granted Licensee a conditional use permit to install and maintain signs on the Outfield Fences, subject to Licensee entering into this Agreement. E. The City is willing to grant Licensee a license to install and maintain signs on the Out- field Fences, subject to the terms and conditions of this Agreement. NOW, THEREFORE, in consideration of the mutual agreements herein contained, and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties hereto agree as follows: 1. Grant of License Subject to the terms and conditions hereof, the City hereby grants Licensee a revocable license to use the Outfield Fences during the term of this Agreement, for the purpose of installing and maintaining no more than 15 signs. Licensee accepts the Outfield Fences and Park Property AS IS and WHERE IS with all faults and defects. 2. Term of License This is an annual license. The term of this Agreement and the li- cense granted under Paragraph 1 hereof, shall commence on the date that this Agreement executed by the parties and shall terminate on 3. License Fee Licensee shall pay the City the sum of $ as the fee due and payable to the City in consideration for this Agreement. This license fee is due and payable to the City by Licensee, whether or not Licensee installs Licensee's signs upon the Outfield Fences, and regardless of the actual length of the term of this Agreement. • 353945v SIS S1 1230 -42 1 Exhibit B 4. Sign Requirements (a) Licensee shall use the Outfield Fences only for purposes of displaying not more than • 15 signs and for no other purpose. (b) All signs must be spaced at least seven feet apart. (c) All signs must face into the ball field and be situated on the fences so that the view of the signs is minimized from adjacent residential properties. (d) Licensee shall be responsible for applying for and obtaining a temporary sign permit from the City for each of the signs. (e) Each sign's dimensions must not be greater than 3.5 feet in width and seven feet in length. (f) All signs must be professionally made, using durable weather - resistant material. (g) All signs must be either painted or colored dark green on the back sign of the sign. (h) Licensee shall install the signs in a good and workmanlike manner and at Licensee's sole cost and expense and in accordance with all applicable laws and ordinances. Li- censee shall be responsible for any damage to the fence that is caused by the installa- tion or display of the sign. (i) Licensee shall be responsible for any damage that is caused to the Outfield Fences or the Park Property due to Licensee's installation or display of the signs. Licensee shall be responsible for replacing Licensee's signs, in the event that they are damaged from any cause whatsoever. If Licensee fails to immediately maintain the signs or remove damaged signs, the City may remove the signs without providing notice to Licensee. (j) Licensee shall, at Licensee's sole expense, keep and maintain the signs in good condi- tion and repair. 5. Destruction and Restoration If any or part of the Outfield Fences or the Park Prop- erty is damaged by any casualty, or is affected by any Act of God, whether insured or uninsured, the City shall have no obligation to repair or rebuild the Outfield Fences or other improvements on the Park Property. Licensee will have the option, but not the obligation, to rebuild or repair or to termi- nate this Agreement by exercise of written notice to the City. 6. Indemnity and Insurance (a) Licensee shall defend, indemnify, and save the City harmless from and against any and all claims, demands, suits, liabilities, costs or expenses, including reasonable at- torneys' fees, incurred or suffered by reason of injury to or death of any person, or loss or damage to property which arise or are caused, directly or indirectly, by Licensee's • 353945v1 SJS SH230 -42 • use of the Outfield Fences or the Park Property in connection with Licensee's exercise of its rights under this Agreement. Licensee's use of the Outfield Fences or the Park Property in connection with Licensee's exercise of its rights under this Agreement shall be at Licensee's own risk, and the City shall have no liability to Licensee or any third person for any loss, injury, or damage to any person or property which arises in connection with Licensee's use of the Outfield Fences or the Park Property in connec- tion with Licensee's exercise of its rights under this Agreement. (b) Licensee shall maintain in force during the term of this Agreement, a policy or policies of general liability insurance with a combined single limit of not less than $1,500,000.00 insuring Licensee against bodily injury and property damage occurring on the Park Property in coiulection with Licensee's exercise of its rights under this Agreement, and naming the City as an additional insured thereon. Licensee shall promptly provide the City with a certificate of insurance evidencing such coverage, before the initial installation of Licensee's signs and thereafter throughout the term of this Agreement. 7. Default The following events are deemed to be events of default by Licensee under this Agreement: (a) Licensee does or permits to be done anything which creates a lien of record upon the Park Property; and does not cause said lien to be released within 10 days after written notice from the City; or (b) Licensee fails to comply with any other provision of this Agreement and has not cured any failure within 10 days, or such longer period of time as may be reasonably re- quired to cure such default, after the City, by written notice, has informed Licensee of such noncompliance. Upon the occurrence of any of the above events of default, the City may without providing a notice of termination, or without affording Licensee an opportunity to cure (except as to matters which the right to cure is specifically given in this Agreement), may notify Licensee of such default and may, with such notice, retake possession of the Outfield Fences. 8. Notice Any notice to be given to a party pursuant to this Agreement shall be given as follows: If to the City: City of Shorewood 5755 Country Club Road Shorewood, Minnesota 55331 -8926 Attention: City Administrator If to Licensee: South Tonka Little League, Inc. 6240 Cypress Drive • Excelsior, MN 55331 Attention: 3 394�vl SJS SF1230 -42 Any notice which is required under this Agreement will be deemed "given" upon hand deli- • very or three days after prepaid posting in the U.S. Mail whichever occurs first. 9. Assignment Licensee shall not assign its interest under this Agreement or sublicense the Outfield Fences, or any part thereof, without prior consent of the City. 10. No Property Interest This instrument is not a lease, creates no landlord - tenant rela- tionship, and nothing in this Agreement will be deemed to create any property interest other than as expressed in this Agreement. 11. Liens Licensee agrees not to suffer or allow any liens to be placed against the Park Property as a result of Licensee's activities during the term of this Agreement, including, without li- mitation, any liens for labor or materials provided for any repair, maintenance, modification, altera- tion or construction of the signs. 12. Surrender of Property At the expiration or termination of this Agreement, Licensee shall remove all signs and devices attaching the signs from the Outfield Fences. All items not re- moved will be forfeited to and be deemed the exclusive property of the City. 13. Governing Law The laws of the State of Minnesota will govern the validity and in- terpretation of this Agreement. 14. Binding Effect This Agreement constitutes the full and final agreement of the parties . hereto and may not be amended or changed except by a written instrument executed by both parties hereto. The terms of this Agreement shall bind and benefit the parties hereto and their respective permitted successors and assigns. [The remainder of this page is intentionally left bank] • 353945Y1 SJS SH230 -42 4 IN WITNESS WHEREOF, the parties hereto have executed this License Agreement as of the is date first above written. C7 CITY OF SHOREWOOD Christine Lizee Its: Mayor By: Brian Heck Its: City Administrator LICENSEE Its: 3�3945vl SJS sli230-42 EXHIBIT A Location of Outfield Fences [to be added] • 0 • 3�394�vi SJS SI- 1230 -42 CITY OF • SHOREWOOD 5755 Country Club Road • Shorewood, Minnesota 55331 • 952- 474 -3236 Fax: 952 - 474 -0128 • www.ci.shorewood.mn.us • cityha11@ci.shorewood.mn.us ci.shorewood.mn.us To: Park Commission From: Twila Grout — Park Secretary Kristi Anderson - CRR Date: July 8, 2009 Re: 2009 Spring Survey Feedback The result of the spring 2009 survey that was on the cities website is attached for your review. You can now find the summer 2009 survey on the cities website. I have also attached a copy of the survey for you. There was also an article in the July Shore Report that a new survey could be found on the website. • I will keep you updated on the feedback from the surveys. If you have any questions please let me know. • #sc Page: Spring 2009 Park Survey 1 Please tell us about your most recent visit to our park. Download Response Count <�J Hide replies 22 1. We are very disturbed by the water lilies taking Mon, Jun 29, 2009 4:59 PM Find... over Manor Park Pond. 2. Manor Park to hit golf balls 3. Freeman Park via the Luce Line Trail 4. 1 went to my child's soccer game at Freeman. Sun, Jun 28, 2009 9:28 PM C� Find... Mon, Jun 1, 2009 9:38 AM Find.'. Wed, May 27, 2009 1:48 PM , Find.. r 5. To hit golf balls Wed, Apr 29, 2009 3:37 PM Find... 6. My daughter and I biked to Manor - So she could Wed, Apr 22, 2009 7:18 AM Find... 14. play on the Monkey bars. Mon, Apr 6, 2009 9:14 AM � Find... 7. Walk on bike trail and on trail in Freeman Park Mon, Apr 20, 2009 10:47 AM n - Find... 8. Tennis at Badger Tue, Apr 14, 2009 6:11 PM E:�, Find... 9. Manor Park - -- to visit the Shirley Rice Garden Mon, Apr 13, 2009 5:43 PM Find... 10. Walk the trail to Freeman Park Apr 13, 2009 2:03 PM Mon, A P `� Find - 11. Walking through the Freeman Park trails at sunset. Fri, Apr 10, 2009 8:56 AM Find.. 12. Cathcart Wed, Apr 8, 2009 7:45 AM C6, Find... U. Badger Mon, Apr 6, 2009 2:53 PM C�, Find... 14. We often take our young children to the Mon, Apr 6, 2009 9:14 AM � Find... playground areas 15. I bring my daughter to Silverwood park regularly to Sat, Apr 4, 2009 2:56 PM � Find... �.i play. 16. Went skating Thu, Apr 2, 2009 10:00 PM C , Find... 17. _ skating at Manor park with a party of friends that Wed, Apr 1, 2009 9:08 PM Find... came to the house for the afternoon. It was perfect! 18. 1 think the main entrance sign to Freeman Park Wed, Apr 1, 2009 3:40 PM C�, Find... should be closer to Eureka Road and perpendicular to the road. People seem to have a hard time finding the park entrance, and frequently drive by it. Could use a more up to date sign. 19. manor park. we like to skate there in the winter Wed, Apr 1, 2009 9:47 AM r _. Find... 20. 1 do not visit the parks since there are none close Mon, Mar 30, 2009 1:13 PM Find... to my house. (Islands) 21. My son an I played tennis at Cathcart. 22. Went for a walk in the woods and fields of Freeman Park Fri, Mar 27, 2009 4:24 PM Find... Thu, Mar 26, 2009 10:26 PM Q,. Find... -- -- - - ` 3 10 responses per page - - -- __. - - -- - -- answered question r► • skipped question 9 • 0 2. What parks do you visit most? Create Chart Download Response Response Response 18 -24 Percent Count Badger Park ❑ 16.7% 5 Cathcart Park 30.0% 9 Freeman Park — 60.0% 18 South Shore Community Park 1 answered question (Skateboard Pk) 0.0% 0 Manor Park 40.0% 12 Silverwood Park ❑ 16.7% 5 answered question 30 skipped question 1 3. What age ranges in your household visit the parks? Under 5 ❑ 5 -12 Response 13 -17 [ 18 -24 ❑ 25 -44 C� 45 -64 8 - - � 4 65+ Q Create Chart Download Response Response Percent Count 6.7% 2 43.3% 13 26.7% 8 13.3% 4 33.3% 10 66.7% 20 3.3% 1 answered question 30 skipped question 1 • 4. What activities do you and /or a member of the household use when you visit the park? Check all that apply. Create Chart Download I Response Response • • Percent Count Playground Equipment � 36.7% 11 Picnic Tables / Grills ❑ 10.0% 3 Picnic Shelter ❑ 6.7% 2 Tennis Court �_� 46.7% 14 Volleyball Court ❑ 16.7% 5 Baseball Field 23.3% 7 Warming House 36.7% 11 tce Skating Area 60.0% 18 ( Multi -Use Building 0.0% 0 Paths / Trails 63.3% 19 - - - answered question 30 skipped question 1 • • 5. So that funds are best utilized what additions or Create Chart Download improvements do you feel would be considered priority. Rate from 1 -5 with 1 being highest priority. answered question 28 1. Manor Sun, Jun 28, 2009 9:28 PM CA� Find... Response 2. We heard there might be an ice rink at Freeman. 1 2 3 4 5 We loved the sliding hill this winter. 3. alll Wed, May 27, 2009 1:48 PM Count is 4. 42.9% 14.3% 19.0% 9.5% 14.3% 21 S. Renovate tennis courts (9) (3) (4) (2) (3) Manor Wed, Apr 22, 2009 7:18 AM Find... 6.7% 26.7% 6.7% 20.0% 40.0% c Oj� Find... Update lighting at rinks 8. Badger Tue, Apr 14, 2009 6:11 PM Find... 15 9. Manor Park -- Community Garden (1) (4) (1) (3) (6) Freeman Mon, Apr 13, 2009 2:03 PM Q, Find... 13.3% 33.3% 13.3% 13.3% 26.7% `r, Find - Add picnic shelters 12. Badger Mon, Apr 6, 2009 2:53 PM C� Find... 15 13. Manor (2) (5) (2) (2) (4) Silverwood Sat, Apr 4, 2009 2 :56 PM C#„ Find... 23.1% 23.1% 30.8% 11.5% 11.5% Q4t, Find... Add restrooms /drinking fountains 16. Manor Thu, Apr 2, 2009 10:00 PM �� Find... 26 17. Manor (6) (6) (8) (3) (3) manor Wed, Apr 1, 2009 9:47 AM C , Find... 29'4% 11.8% 17.6% 23.5% 17.6% r Find... `�. More community events 20. Freeman Thu, Mar 26, 2009 10:26 PM Find... 17 -- ------ .__. - - - -- __ - . _.._ - (5) (2) (3) (4) (3) 21.1% 21.1% 15.8% 31.6% 10.5% Playground equipment updated 19 (4) (4) (3) (6) (2) 3 Hide replies List the parks that you would like to see the above items for. 20 answered question 28 1. Manor Sun, Jun 28, 2009 9:28 PM CA� Find... 2. We heard there might be an ice rink at Freeman. Mon, Jun 1, 2009 9:38 AM t Find... We loved the sliding hill this winter. 3. alll Wed, May 27, 2009 1:48 PM C4, Find- is 4. Freeman 1, Cathcart Wed, May 20, 2009 1:40 PM C , Find... S. Manor Wed, Apr 29, 2009 3:37 PM 'z, Find... 6. Manor Wed, Apr 22, 2009 7:18 AM Find... 7. Freeman Mon, Apr 20, 2009 10:47 AM c Oj� Find... 8. Badger Tue, Apr 14, 2009 6:11 PM Find... 9. Manor Park -- Community Garden Mon, Apr 13, 2009 5:43 PM Find... 10. Freeman Mon, Apr 13, 2009 2:03 PM Q, Find... 11. Cathcart Wed, Apr 8, 2009 7:45 AM `r, Find - 12. Badger Mon, Apr 6, 2009 2:53 PM C� Find... 13. Manor Sun, Apr 5, 2009 10:48 AM C , Find - 14. Silverwood Sat, Apr 4, 2009 2 :56 PM C#„ Find... 15. Cathcart Fri, Apr 3, 2009 7:55 PM Q4t, Find... 16. Manor Thu, Apr 2, 2009 10:00 PM �� Find... 17. Manor Wed, Apr 1, 2009 9:08 PM �y Find... 18. manor Wed, Apr 1, 2009 9:47 AM C , Find... • 19. Cathcart, Badger Fri, Mar 27, 2009 4:24 PM r Find... `�. 20. Freeman Thu, Mar 26, 2009 10:26 PM Find... -- ------ .__. - - - -- __ - . _.._ - -2 10 responses per page answered question 28 6. Are there any amenities that are not currently offered that Create Chart Download you would like to see? Check all that apply. Response Response 1. Percent Count Drinking fountains 3. none 4. 43.5% 10 Restrooms �_] 26.1% 6 Trails 39.1% 9 Recycling 39.1% 9 Bike Racks �� 34.8% 8 Picnic tables /Grills ❑ 4.3% 1 Community gardens 39.1% 9 41 Hide replies Other (please specify) �--❑ 26.1% 6 1. Sliding Hill at Freeman, ice rink. 2. Basketball hoop 3. none 4. Parks in the Islands 5. A second tennis court at Cathcart 6. picnic pavillion Mon, Jun 1, 2009 9:38 AM 0 % Find... Wed, Apr 22, 2009 7:18 AM 0, Find... Sun, Apr 5, 2009 10:48 AM Q% Find... Mon, Mar 30, 2009 1:13 PM C� Find... Fri, Mar 27, 2009 4:24 PM C� Find... Thu, Mar 26, 2009 10:26 PM Q, Find... answered question 23 skipped question 8 • • • • • 7. Parks in General: 8. Would you be Interested in a Community Garden plot? Create Chart Agree Park signs are visible 75.9%(22) Lights are working properly 71.4%(20) Parks are well groomed 88.9%(24) Picnic - shelters are clean 88.5%(23) Play equipment is in good condition 81.5%(22) The sports fields are level and in 17.9%(5) 28 75.0%(21) playable condition 27 Parks are easy to locate 85.2%(23) 8. Would you be Interested in a Community Garden plot? Create Chart Create Chart Download Response Percent Response Disagree Neither Count 13.8%(4) 10.3%(3) 29 10.7%(3) 17.9%(5) 28 3.7%(1) 7.4%(2) 27 0.0%(0) 11.5%(3) 26 7.4%(2) 11.1 % (3) 27 7.1%(2) 17.9%(5) 28 3.7 %(1) 11.1 %(3) 27 answered question 29 skipped question 2 8. Would you be Interested in a Community Garden plot? Create Chart Download Response Response Percent Count Yes 0 25.0% 1 No 75.0% 3 Other (please specify) 0 answered question 4 skipped question 27 • 9. Are you interested in volunteer opportunities in Shorewood Create Chart Download Park events such as Arctic Fever, Adopt -A- Garden? Response Response Percent Count Yes [] 10.3% 3 No 89.7% 26 Show replies If yes, please add e-mail address 3 answered question 29 skipped question 2 10. Would you like to be added to Shorewood's e-mail list to Create Chart Download learn about upcoming events? Response Response Percent Count Yes 34.5% 10 No 65.5% 19 Show replies E -mail Address: 12 answered question 29 skipped question 2 0 • [SURVEY PREVIEW MODE] Copy of Shorewood Summer 2009 Park Survey Page 1 of 3 Copy of Shorewood Summer 2009 Park Survey Exit this survey 1. Summer 2009 Park Survey We hope you enjoyed your recent visit to Shorewood parks. To help us better serve you, please complete the following survey. If there is an immediate concern in a park or public space please contact City Hall Directly at 952 -474- 3236. 1. Please tell us about your most recent visit to our park. 2. What parks do you visit most? _! Badger Park � Cathcart Park Fj Freeman Park F� Manor Park Li Silverwood Park E.1 South Shore Community Park (Skateboard Pk) 3. What age ranges in your household visit the parks? • i Under 5 n 18 -24 El 65+ 0 5 -12 L] 25 -44 13 -17 n 45 -64 4. Have you or other family members attended or participated in Shorewood community events? Yes f; No 5. If yes, what Shorewood community events have you or other family members attended? Music in the Park ❑ Skateboarding Camp Fridays in Freeman • Shorewood Demonstration Garden Community Classes Safety Camp http:Hwww.surveymonkey.com/s.aspx ?PREVIEW _MODE= DO_NOT_USE_THIS_LINK_... 7/8/2009 [SURVEY PREVIEW MODE] Copy of Shorewood Summer 2009 Park Survey Page 2 of 3 _= Garage Band Jam Kayaking Tennis at Badger MCE Summer Rec Program at Freeman - Arctic Fever Are there other programs you would like to see offered? What would they be. 6. How do you most often hear about Shorewood park events? n Newsletter n Flyers rV...� Website L] Newspaper n Other (please specify) 7. What activities listed below do you feel are important to have in the Shorewood parks? J Playground Equipment U Swimming Beach L -1 Soccer Fields . F- Ice Skating Area /Hockey n Arctic Fever n Trails Rink U Baseball Fields U Skateboard Ramps El Picnic Shelters F Picnic Tables /Grills n Music in the Park n Volleyball Court - [_j Tennis Courts U Children's Summer Football Fields U Basketball Courts Programs F�] Winter Sliding Hill S. What recreationaly activities listed above would you like to see at the listed Parks: Freeman: Cathcart: Manor: Silverwood: Badger: Skate Park: • http : //www.surveymonkey.com/s.aspx ?PREVIEW _MODE= DO_NOT_USE_THIS_LINK_... 7/8/2009 [SURVEY PREVIEW MODE] Copy of Shorewood Summer 2009 Park Survey Page 3 of 3 9. Are you interested in volunteer opportunities in Shorewood Park events such as Arctic Fever, Adopt -A- Garden? Yes No If yes, please add e-mail address 10. Would you like to be added to Shorewood's e-mail list to learn about upcoming events? Yes No E -mail Address: Done • http : / /www.surveymonkey.com/s.aspx? PREVIEW _MODE= DO_NOT_USE_THIS_LINK_... 7/8/2009 CITY OF SHOREWOOD 5755 Country Club Road • Shorewood, Minnesota 55331 •952- 474 -3236 Fax: 952- 474 -0128 • www.ci.shorewood.mn.us • cityllall a ci.shorewood.mmus To: Park Commission Brian Heck, City Administrator From: Kristi Anderson, CRR K_X Twila Grout — Park Secretary.�'�( Date: July 1, 2009 _ o Re: Process for Accepting Donations The Park Commission created a Donor Policy in 1999 which accepted Donations from users and groups. It has become apparent that a process was never established to evaluate Donation requests, as well as, the obligations the City and Donor has to one another. Staff will review the new and revised documents with • the Commission. To that end, the Donation Request Form was created as an application to initiate the Process for evaluating donations. Once a Request Form has been submitted, it is presented to the Commission for review. If the improvement/donation is approved, the Park Commission executes the Acceptance and Indemnification Agreement with the Donor user /group and moves this on to the City Council for their final approval. Going forward, all improvements, as well as, their base level of General Maintenance will be acknowledged within the Revised Memorandum Agreement which is executed with each sports organization at the outset of each season. Staff Recommendation: Upon review, staff recommends that the Park Commission support the proposed process and documents including the Donation Request Form, Acceptance and Indemnification Agreement, and Revised Memorandum Agreement for accepting donations and providing general maintenance guidelines to City Council for their approval. al 6 -22 -09 CITY OF SHOREWOOD DONOR RECOGNITION POLICY Table of Contents Section: 1) Pur ose 2) Definitions 3) Recognition Methods 4) Process for Donation & Recognition Submittals 5) Donor Agreement Guidelines 6) Methods of Payment — Donor Responsibility 7) Naming 8) Stewardship 0 0 • G -22 -09 • 1. PURPOSE FOR DONOR RECOGNITION The City of Shorewood seeks to recognize donors who wish to support the City through distinguished effort or substantial gift. These guidelines have been developed to give staff a benchmark when individuals or business' approach the City and would like to provide a gift or donation. This policy determines procedures for recognizing financial contributions, donated amenities or projects, also noted in this policy as a "Substantial Gift ", found within Shorewood. 2. DEFINITIONS For the purposes of this policy, "Substantial Gift" is defined as a contribution of at least 50% of the estimated cost of an amenity or project for: (a) new construction, remodeling, field improvements or renovation of facilities within City parks or infrastructure; (b) developing new real property, i.e. park buildings, structures (pavilions, warming houses, shelters, plazas, etc.), architectural elements, real estate, etc.; or • (c) replacement of an existing, unnamed facility or landmark that requires substantial renovation at the time of the gift. 3. RECOGNITION METHODS Recognition may be in honor of individuals, groups of individuals, or corporations "Method of donor recognition must be agreed upon and formally approved by City Council p rior to signing the donor agreement. (a) The nature of the donation will assist in determining the type of recognition. (b) A plaque, or other negotiated signage, may be placed on a building, room, or facility to recognize a Donor. The design, wording, size, and location of the plaque require the approval of the City Council. (c) A donor recognition or memorial plate may be affixed to routine furniture items. The City shall specify the size and location of the donor plate and the donor will pay for the plate and engraving. The City shall approve the wording of the donor plate and affix the plate to the furniture. • 6 -22 -09 (d) Plaques or markers will not be placed for tree donations. (e) Donations of a routine nature (e.g., park benches and other furniture) • shall be reviewed and approved, if appropriate, by the Public Works Director and/or the Park Commission. (f) The donor shall pay for the delivery and installation of the amenity and /or donor recognition plaque or plate. (g) The option of funding the amenity for life will include a built -in maintenance reserve of up to 50% of said value to be put in an endowment for the ongoing care, upkeep, and maintenance of said amenity. (h) There is no exclusive right to sole recognition in cases of expansion or other structural modifications. Recognition/Donation carries no power of direction to the City on matters of schedule, design, furnishing, or priority of use. 4. PROCESS FOR DONATION RECOGNITION SUBMITTALS Any proposal for recognition and donation shall be made through a formal submission process via the Donation Acceptance and Indemnification Request Form to the City. Proposals must have the written approval of the person or corporate representative for • whom the recognition is to be given. If the person is deceased, the approval of the family or designated representative should be obtained. If the person is deceased and there is not family or a designated representative, recognition can proceed through the submission process. Procedures governing approval of recognition proposals, of a non - routine nature, are set forth below. Exception's from policy requirements must be authorized by the City Council in advance of the donation. Step One: A Schematic design and details will be submitted to the City of Shorewood and shall include the following elements: (a) A scaled architectural drawing or plan drawn to scale to be completed by a landscape architect or civil engineer, registered in the State of Minnesota, and would include: 1. site plan 2. architectural details 3. landscape plan 4. tree preservation plan 5. sign or memorial detail • 3 6 -22 -09 Please note: The Schematic design phase of the submission process will be overseen by . the appropriate departments of the City of Shorewood according to established procedure. Proposed recognition (ie. plaque or nameplate) should be designated at the time of submission of schematic design, as found in Step One, a5. Recognition may not be allowed after the amenity is implemented except by Council review and approval. Step Two: After submission of the schematic design, the individual, group, or corporation will formally present their request to the City. Step Three: Upon approval by City Council, the Donor Agreement will be signed and kept on record with the City of Shorewood. 5. DONOR AGREEMENT GUIDELINES Donors or donor representatives must sign a donor agreement that delineates terms of the contributions, unless donor wishes to remain anonymous. The Donor Agreement will include the following: (1) In the event of demolition of a structure, its recognition or any part of it shall be subject to new recommendations. (2) The style of recognizing structures and facilities should adhere to City ordinances. (3) The Director of Public Works or designated staff person is responsible for overseeing compliance with full policy requirements. (4) Plans for groundbreaking, dedication, or other ceremonies relating to gifts, shall be reviewed by the Park Commission and approved by the City Council. (5) The City Council reserves the right to decline a donation for any reason. (6) Improvements will be considered and evaluated based on ongoing maintenance requirements that accompany the request: A base level of service will be provided — (Example; maintaining fields, which includes, but is not limited to, mowing the grass, dragging fields daily, lining fields, aerating and fertilizing fields annually). Additional ongoing care and maintenance or funding the amenity for life requires an accompanying endowment. • 0 6 -22 -09 6. METHOD OF PAYMENT AND RESPONSIBILITIES OF DONATION Donations associated with recognition proposals can be made by the donor in whole (if a tangible donation) or have cash escrow for the full amount of the donation and shall be submitted to the City prior to the commencement of construction of amenity or project. Individual donors for tangible items may be required to gift a portion of their contribution through an irrevocable trust or a contractual bequest mechanism to be applied for the ongoing maintenance and care of said donation in perpetuity. Should the City fail to use the funds for the stated purpose in the Donor Agreement, the funds shall be returned to the donor. 7. NAMING The City of Shorewood reserves the ability to commemorate long -term service to the community or to a distinguished person, if desired, and such recognition is contingent upon Council review and approval. The City of Shorewood will consider naming opportunities for outstanding contributions, such as a parcel of land or new donation. Donations of this nature will follow all city ordinances and guidelines from an operations perspective. Naming a building in honor of a person who has given extraordinary distinguished service to the city will not normally be considered until after his /her substantive formal relationship with the city has ended. The name used should normally be the family name, or in the case of a corporate entity, the shortest possible name. Unless the City Council determines otherwise, a name may be used only once. Shorewood City Council has final approval on any naming designations. • 5 16" CITY OF SHOREWOOD tu 9 DONATION ACCEPTANCE, INDEMNIFICATION REQUEST FORM • Process for Creating a Successful Partnership between the City of Shorewood and its User /Donors 1) Communicate: User /Groups will meet with Representatives of Shorewood staff to discuss proposed donations & improvements. Upon review and City Council approval of the request, the City will execute the Acceptance & Indemnification Agreement. 2) Recognize Supply & Demand: A Donation will be Considered if it Serves a Population or demand that is not currently being met. Once Approved an Improvement/Donation will become the sole Property of the city of Shorewood and under their care. 3) Donations /Improvements will be Considered and Evaluated based on ongoing Maintenance Requirements that accompany the Request: A Base Level of Service will be Provided - (Example; Maintaining Fields, which includes, but is not limited to, mowing the grass, dragging field dail lining fields, aerating and fertilizing fields annually) 4) Ask Questions: Understand the Limitations and responsibilities placed upon an Organization or Donor providing the Improvement (See Statement of Facts within the Acceptance and Indemnification Agreement) Add'I levels of service will require a maintenance endowment of up to 50% of said donation value 5) Once the Acceptance and Indemnification Agreement has been approved and executed by each party, it shall be in force from Date of execution and automatically renew annual) Company or Group Name Contact or Individual Name Address city State Zip Code Work Phone Home Phone E -MAIL ADDRESS I/We would like to make the following donation /improvement/contribution: • Quantity Description Unit Price Total Price The uses and expenditures of these funds shall be consistent with the City of Shorewood policies and ordinances. Donor or Donor Representative City of Shorewood Director of Public Works Date Date • City of Shorewood City Administrator Date 5755 Country Club Road • Shorewood, Minnesota 55331 • 952- 474 -3236 Fax: 952 - 474 -0128 • www.ci.shorewood.mn.us • cityhall @ci.shorewood.mn.us ACCEPTANCE AND INDEMNIFICATION AGREEMENT i This Acceptance and Indemnification Agreement (the "Agreement ") is made as of , 2009, by the CITY OF SHOREWOOD, a municipal corporation organized under the laws of the State of Minnesota (the "City "), in favor of , a nonprofit corporation organized under the laws of the State of Minnesota ( "Donor "). Statement of Facts A. Donor desires to donate to the City the following park improvements which have been constructed at /installed at/provided in connection with Park, in the City: (hereinafter, the "Donation ") B. The City at its regular council meeting on , _, adopted a resolution (the "Resolution ") accepting the Donation (a copy of such resolution is attached hereto as Exhibit A). C. As evidence of the City's acceptance of the Donation and intent to indemnify Donor, the City desires to enter into this Agreement. NOW, THEREFORE, solely in consideration of the Donation, the City and Donor declare, covenant and agree as follows: 1.) Acceptance The Donation was formally accepted by the City pursuant to the Resolution. 2.) Donor's Representation Immediately preceding the City's adoption of the Resolution, Donor owned the items included in the Donation free and clear of all encumbrances, claims and liens. 3.) Indemnity The City shall forever indemnify, defend and hold Donor harmless from any loss or damage arising out of or incurred by Donor as a result of the use or operation of the Donation (excluding any such loss, damage, expense or cost arising out of a misrepresentation by Donor of the representation provided in Paragraph 2 above). 4.) The Donor shall provide up to a 50% built -in maintenance endowment to offset expenses or costs arising out of or incurred as a result of maintenance, use and ownership of the Donation at a higher than base level of service and general maintenance. - For Example, General Maintenance level for fields include, but is not limited to, mowing the grass, dragging the fields daily, lining fields, aerating and fertilizing fields annually. 5.) Miscellaneous This Agreement is made and delivered in, executed with respect to, and shall in all respects be construed pursuant to and governed by the laws of the State of Minnesota. This Agreement shall bind City and its successors and assigns and shall inure to the benefit of Donor and its successors and assigns. IN WITNESS OF THE FOREGOING, the City has caused this Agreement to be executed as of the above date. CITY: DONOR: CITY OF SHOREWOOD By: Its: Mayor By: Its: am Its: is 6/23/09 data/parks /resol ution /donoragrmnt • A CITY OF • SHOREWOOD 5755 Country Club Road • Shorewood, Minnesota 55331 •952- 474 -3236 Fax: 952- 474 -0128 • www.ci.shorewood.mmus • cityhall a ci.shorewood.mn.us To: Park Commission From: Kristi Anderson Date: 7/9/09 Re: Park Renewal Schedule Estimates 0 -2 yr program At the previous Park Commission meeting, Commissioners identified priorities for 0 -2 years (2009 -2010) from the Park Renewal Schedule presented and asked staff to attach price estimates to those items. Attached are the price estimates associated with each of the priorities discussed for the Commission's consideration. Upon further review and discussion of these elements, the Commission should make a recommendation to the City • Council which items they wish to incorporate into the budget discussions for 2010. M, Section 4 Shorewood Park Renewal Schedule . Prioritization based on Commission feedback: Park 2009 -2010 2011 -2014 2015 -2020 2020 -2025 2025- (0 -2 years) (2 -5 years) (5 -10 yrs) (10 -15 yrs) 2030 (15 -20 yrs) Update Pk Signage Add picnic Replace play Construct pond Silverwood Clear &construct shelter &tables equipment, overlook — rustic /paved trail slides, platforms community Park garden? combo — install benches — resurface pking lot Manor Update Pk Signage Reconstruct Central lawn Add tennis court? Park hlt/ min Add shelter/warming Parking area; Replace la p play amphitheatre p treat pond house, look into pond equipment fountain, build options walks /plaza Cathcart Update Pk Signage Add bocce ball, Expand parking, Add shelter Add tennis? Negotiate contract horseshoes move rink add (water ?), paved Park w /Chan. Add 1 -2 tot under tree synth boards, trail, pieces. Negotiate canopy pave, add hoops, replace /add joint comm garden lights — as agreed play equip ,,� 41 t • 0 • Section 4 Shorewood Park Renewal Schedule con't • Prioritization based on Commission feedback: mo .. 09 -2010 2011 -2014 2015 -2020 2020 -2025 2025- 20 Park 2 - ears (5 -10 yrs) (10 -15 yrs) 2030 (0 -2 years) ( years) (15 -20 yrs) Update Pk Signage Freeman —Add Freeman - Add tennis Add community synthetic board Replace courts? Freeman garden plot rink Whoops and Playground Park free skate area equip Add sliding hill Trail access signage; LL Conc. Re -roof picnic shelter re -roof Update Pk Signage Install perimeter Badger— Construct Badger paved /rustic trail update warm Square, Park Tennis court and pond shelter replace remove rink? resurface overlook play equip Skate Park Update Pk Signage Install Drinking fountain t Park Renewal Schedule 2009 -2010: "All parks — Update Park Signage 2009 — Budgeted for 2009 $30,000 Add bike racks to all parks PROJECT: COST: Silverwood Park: 2009 — Construct rustic /paved trail combo Paved $19,082 / Unpaved $3,000 - Install benches $765 each - Add fillhnats at base of slide $275 - Add tot piece 2010 - Resurface parking lot $13,804 in CIP for 2010 - add small shelter $9,000 for shelter & $56.25 per sq yd for concrete pad & prep /fill Manor Park: — Investigate pond options Dick Osgood in Aug - @ up to $2,000 annually - Remodel vs. Rebuild warming house Remodel $30,000 / Rebuild @ $130,000 - update /add tot pieces /replace playground equipment - Install redesigned parking lot $135,000 - Install new tennis rule signs $250 per location (gets us two signs per site) Freeman Park: - Trail entrance sign as well $5,000 (could be part of the signs this yr IF w/i budget) • - Better field identification signs @ $250 per sign - Add community garden plot $? PW time & effort — gardeners find a sponsor? Fence? - Add sliding hill PW moving snow to the site over winter — mixed use - Re -roof little league concession stand $1,200 - Re -roof picnic shelter @$2,200 Badger Park: - Tennis court overlay — in CIP 2010 $3,000 - Install perimeter rustic /paved trail Paved @ football $25,000'ish /rustic @ pond $3,500 - Picnic shelter $9,000 shelter - $56.28 per sq yd pad /prep /fill - Pond overlook w /benches $750 per bench / $6,000 in vegetative cover - Upgrade warming house — roof, paint/siding $3,200 / Re -model @$30,000 Skate Park: - Add directional `city park' sign at crossroad (near Manor's directional sign) $150 - Add small shelter $7,000 -9,000 plus $56.28 per sq yd pad /fill /prep - Add drinking Fountain (w /spigot) $7,500 (includes digging/pad /drainage) - Install `Community Demonstration Garden' sign at garden site $150 - Blacktop strip of surface under skate equipment $4,200 2010 - Enlarge community garden PW staff Cathcart Park: - NOW — share vision and negotiate with Chanhassen • - Add chain to opening on play structure Negligible A - Add 1 -2 tot pieces to playground IS - Add bocce ball and horseshoes under tree canopy $1,500 - Add bleachers Ask STLL to fund/ $12,000 w /pad & 5 row bleachers 2010 — Relocate rink (install synthetic boards, hard surface, hoops, and lights) $135,000 - Construct redesigned enlarged parking area $65,000 0 • 111ell t -i o 1 I %: 2008 1 2010 1 -011 2 " To t al Wa!o,r meter Radio Read PrClecl 41-07-0 75.000 25,0011 2 CIO 0, 0 SE Area Water Tc) - painting W-0, nla 457,000 % A, riesburi Lineshail %Nell - 'null & 1")Sc.ect 1 '.'- 08.1? nia 23,000 1 2,00f Woc&.aven \-%Yl Bldg Dem.6itic-n "Al-08-03 nia 18,000 1 1 8 0 G 01 Boulder Bridge Well !!2 - Pull 8 Inspect W-09-01 nla 24.000 24. Iviunicipal Water System Total 7115,000 149,000 867,000 Parks Badger Park-Hockey Rink Lights P-07-01 nla 50,000 50,000 Cathcart Park - Resurface tennis Courts P-08-03 nla 6,000' 6,000 Freeman Park-Picnic Shelter Rehab P-09-02 nla 3,000 3,000 Manor Palk - Resurface Tennis Courts P-09-03 nla 6.000-" 6,000 Manor Park Shelter Building Addition P-09-04 nla 50,000 50,OGO Silverwood Park - Picnic Shelter Canopy P-09-06 nla 50,000 50,000 Silverwood Park Resurface 112 - Basketball Court P-09-07 nla 2.000 el 2,000 Signage - Various parks & entry points P-09-09 nla 30,000 30,000 Silverwood Park - Bituminous Parking Lot P-10-01 nla 18,000 18,000 Freeman Park-Wetland Enhancement P -1 1 -02 nla 500,000 500.000 Badger Park Tennis Court Resurface P -1 -03 nla 12,000 12,000 Cathcart Park-Swing Set Replacement P-11-04 nla 2,500 2,500 Cathcart Park - Picnic Shelter Canopy P -1 -05 nla 50,000 50,000 Cathcart Park - Replace Hockey Rink Lights P-12-01 nla 50,000 50,000 Parks Total 50,000 147,000 18,000 564,500 50,000 829,500 7 !Public Facil►ties Cily Hall Renovation Project Construction PF-08-02 1 800,000 385,000 1, 140C City Hall Renovation Project - Furnishings PF-08-03 2 75,000 75,000 5795 Country Club•Residence PF-09.01 nla 5,000 5,000 Public Facilities Total 800,000 465,000 1,265,000 'Sanita ScNV Lift Station 12 Rehab-5705 Christmas Lake Pt. SS-08-01 nla 110,000 110,000 Lift Station 16 Rehab-4915 Shady Island Rd SS-08.02 nla 104,000 104,000 Portable Lift Station Control Panel SS-08-03 nla 7,000 7,000 Lift Station 15 Rehab-A360 Enchanted Dr. SS-08-06 nla 200.000 200,000 Lift Station 17 Rehab-5295 Shady Island Rd SS-09.01 nla 8,000 70,000 78,000 Annual Lift station Inspect & Rehab SS-11.03 nla 25,000 25,000 25,000 25,000 25,000 125,000 Infiltration and Inflow Reduction SS-11-05 nla 50,000 50,000 50,000 50,000 50,000 250,000 Sanitary Sewer Total 296,000 283,000 145.000 75,000 75,000 874,000_ Sto,-n,Nv [•laiiigenient Harding Lane Drainage STM-09.01 1 97,000 97,009 Lake Mary 01j;lElo STM-09.02 1 457,000 4 57.00 0 Smithtown Lane ST�4-09.03 1 60,000 t Rj SlOrr,' STl,l-10.01 Nelsire Dr Dr,"'lage STt.4- 10-02 1 6.000 i 6. 0r3:ra9C S 0.03 3 6 ,000 , �. .5 5 C e nt n:. ia i r 3 S T;'Vf - 10 - C 4 9 , 01 C - C 9 2009 Work Program �0 OeG Cathcart Park Resurface Tennis Court Completed Widen and Repave Trail /add arm from tot lot to trail Swing Set Replacement Redesign /Picnic Shelter Meet w/ Chamhassen to present plan and options for participation Rink Lights Part of Redesign 'P repmikn, Park!' Eddy Station Rehab - reseal cedar trim in disrepair /repainted- stained Completed , or Park Resurface Tennis Court Completed Shelter/Warming House Re- Design Completion Rink Lights Replace and Look At in Feb. Silverwood'.Park Shelter Design Completion Resurface 1/2 Court Basketball Comp leted 'Skate Park Benches /Shade Structure - Grants FM Misc. Master Plan Review /Update Completed Review Tennis Court Reservation Policy Signage - Updates /Redesign Recruit New Park Commissioners Completed Painting Badger Park Warming House Replace Concrete Surfaces around Badger Park Warming House Update Tennis Courts • Rules /Regulation Signs CITY OF SHOREWOOD 5755 Country Club Road • Shorewood, Minnesota 55331 •952 -474 -3236 Fax: 952- 474 -0128 • www.ci.shorewood.mn.us • cityhal1@6shorewood.nin.us ci.shorewood.mn.us To: Park Commission From: Kristi Anderson — CRR, Park Coordinator Date: July 8, 2009 Re: Agenda Item 8A — Questionaire for Open House Attached is the draft questionnaire that will be available to residents at the open house on July 15. Staff is soliciting any feedback from the Commission as to any changes. 0 U W-1011 When redeveloping this Park, what is most important to you? This information will be used to assess your impressions for future park amenities. Please check one box per feature or leave blank if not applicable. Feature No Interest I Do Not Need I Possibly Need I Definitely Need I Access Improvements - Trail I I I I I Segments w /in parks Bike Racks Buffers /Landscaping Drinking Fountains Hard Courts (basketball) Hockey Rinks (with hard court surface for basketball) Horse Shoe Pits Community Garden Plots Playground Updates 0 .. What is the number 1 way this park could be improved? This information will be used to assess your impressions for future park amenities. Please check one box per feature or leave blank if not applicable Please indicate how many of your nousenom memAers rani into eacn category r Feature Adults (60 +) Do Not Need Junior High School Age Definitely Need Adults Elementary School Age High School Age Pre - School Age Picnic Shelters (covered) Feature No Interest Do Not Need Possibly Need Definitely Need Picnic Tables, grills Visual Art — Sculpture Tennis Courts Central Lawn /open space Plaza viewing area w /bench Warmina House shelter • d Park Renewal Schedule J on Commission feedback: Park 2009 -2010 2011 -2014 2015 -2020 2020 -2025 2025 - (0 -2 years) (2 -5 years) (5 -10 yrs) (10 -15 yrs) 2030 (15 -20 yrs) Update Pk Signage Add picnic Replace play Construct pond Silverwood Clear & construct shelter & tables equipment, overlook — Park rustic /paved trail slides, platforms community combo — install garden? benches — resurface pking lot Manor Update Pk Signage Reconstruct Central lawn Add tennis Park Add shelter /warming Parking area; amphitheatre court? house, look into pond Replace play treat pond options equipment fountain, build walks /plaza Cathcart Update Pk Signage Add bocce ball, Expand parking, Add shelter Add tennis? Park Negotiate contract horseshoes move rink add (water ?), paved w /Chan. Add 1 -2 tot under tree synth boards, trail, pieces. Negotiate canopy pave, add hoops, replace /add joint comm garden lights — as agreed play equip U • d Park Renewal Schedule J on Commission feedback: Park 2009 -2010 2011 -2014 2015 -2020 2020 -2025 2025 - (0 -2 years) (2 -5 years) (5 -10 yrs) (10 -15 yrs) 2030 (15 -20 yrs) Update Pk Signage Freeman —Add Freeman - Add tennis Freeman Add community synthetic board Replace courts? Park garden plot rink w /hoops and Playground Add sliding hill free skate area equip Trail access signage; LL Conc. Re -roof picnic shelter re -roof Badger Update Pk Signage Install perimeter Badger— Construct Park Tennis court paved /rustic trail update warm Square, resurface and pond shelter replace remove rink? overlook play equip Skate Park Update Pk Signage Install Drinking fountain t1. • TABLE OF • OVERVIEW.............................................. ............................ ........................................... I..................... 2 PlanningProcess ..................................................................................................................... .............................. Unifying Elements for the Shorewood City Park System ........................................................ ..............................3 BadgerPark ................................................................................................................. .............................. Background......................................................................................................... .............................. ConceptPlan Review ........................................................................................... .............................. FinalMaster Plan Summary ................................................................................ .............................. FreemanPark .............................................................................................................. .............................. Background......................................................................................................... .............................. ConceptPlan Review .......................................................................................... ............................... 6 FinalMaster Plan Summary ................................................................................ .............................. CathcartPark ............................................................................................................... .............................. Background......................................................................................................... .............................. ConceptPlan Review ......................................................................................... ............................... 8 FinalMaster Plan Summary ............................................................................... ............................... 8 ManorPark ................................................................................................................ ............................. Background........................................................................................................ ............................. ConceptPlan Review ........................................................................................ ............................... 10 FinalMaster Plan Summary ............................................................................. ............................... 10 SilverwoodPark .......................................................................................................... ............................. Background........................................................................................................ ............................. ConceptPlan Review ........................................................................................ ............................... 12 FinalMaster Plan Summary .............................................................................. ............................... 12 PARK STRUCTURES BUILDING PROTOTYPE.. . ............................... .... ............................... 14 Background............ ............................... ......... ........................................ . .....................14 Concept Plan Review and Prototype Selection .. ......... ......... .......... .............. ............................... 14 Park Structures Building Prototype Summary ............._.......... _.........._...........,... ..................,..........15 PLANNING PROCESS MEETING NOTES AND GRAPHICS ..... .................... .......... ............................... 16 March 2009 Kick -off Meeting Meeting Notes April 14, 2009, Park Commission Meeting Meeting Notes Concept Drawings May 12, 2009, Park Commission Meeting Meeting Notes Concept Drawings is City of Shorewood Page 1 14358.000 Parks Master Plan Update • Parks Master Plan Update City of Shorewood June 9, 2009 OVERVIEW The City of Shorewood completed a Master Plan for its parks in 2002. The community is nearly fully developed and is not planning to add new park sites. The existing parks are considered adequate in size and location to meet the future needs of the community. This update to the City's Master Plan for its parks focuses on taking a fresh look at five of the City's parks and includes a Master Plan for each park. The City will implement the Master Plans in a phased approach as resources are available to achieve the communities' ultimate, long -term development goals for each of the parks. The master plans for each of the parks create a framework that allows the City to develop its parks in manageable phases. The master plans also provide a basis for the City to apply for different avenues of funding from outside sources. The five parks reviewed under the Master Plan Update study include Badger Park, Freeman Park, Cathcart Park, Manor Park, and Silverwood Park. In addition to looking at these parks individually, the study looked at how the different parks work together to provide the community with desired overall park system recreational facilities. Design elements were identified that could be repeated throughout the park system to help develop visual continuity and create an identifiable image for the City of • Shoreward park system. These elements are described under Unifying Elements following this section of the report. The Master Plan Update study also included development of a building prototype that could be used in all of the parks to provide architectural continuity throughout the entire park system. Concept level itemized cost estimates were developed for each of the parks to assist in developing budgets and making informed decisions for phased development of the park system. PLANNING PROCESS Park planning efforts were facilitated by the following process: • Initial kickoff meeting and parks tour with several members from the Park Commission and City staff. • Evaluation of existing park facilities and development of initial concepts /options for potential future park development and for park structure prototype. • First Park Commission Meeting to review concepts and options to determine the preferred direction for master plan development in the different parks and for a park structure prototype. • City of Shorewood Page 2 14358.000 Parks Master Plan Update • Refinement of master plan graphics and park structure prototype to reflect input from first Park Commission Meeting. Development of concept level estimate of probable construction cost. • Second Park Commission Meeting to review refined concepts, park structure prototype, and cost estimates. • Finalize master plan graphics, park structure prototype, cost estimates, and develop narrative of Park Master Plan Updates to include as an appendix to City Park Master Plan document reflecting input from the Park Commission Meetings. • Provide City with electronic copy of park graphics, park structure prototype, cost estimates, narrative, and one set of full sized boards of park plans and park structure prototype for public display. UNIFYING ELEMENTS FOR THE SHOREWOOD CITY PARK SYSTEM Several park design elements were identified during the planning process that could be repeated throughout the park system to develop visual continuity and create an identifiable image for the City of Shoreward park system and are listed below. • Central gathering spaces - a place to identify as the focus of each of the parks (Central Lawn, Village Green, Gathering Plaza, etc.). This would be the one place in each park that a visitor . would identify as the space to meet someone. • Park structures — common design theme and materials for all structures including picnic structures, warming shelters, restrooms, etc. • Entrance signs — common design theme and materials for all park signage, with an emphasis on substantial, solid looking entrance signs using the same materials as in the park buildings, including the type of stone used on the renovated City Hall. • Community gardens. • Trails /walks to define and connect spaces. • Trees and plantings to define and reinforce park spaces. • Emphasis on native plantings and green design. • Each park to develop its own signature species of tree(s) in a significant portion (central gathering space) of the park, to identify that park as the one with the tall white pines, the grand old oak trees, the sun dappled aspens and birches, etc. • City of Shorewood Page 3 14358.000 Parks Master Plan Update 0 BADGER PARK Background Badger Park, located adjacent to the Shorewood City Hall, is somewhat centrally located within the City. It currently provides facilities for football, a warming house for hockey and free skating, play equipment, and two tennis courts. It was determined during the initial kickoff meeting that the football field should remain in this park due to recent investments in the field and lighting system, and the high use and popularity of this facility. Kickoff meeting attendees indicated that there could potentially be more flexibility in the retention or reconfiguration of the other park facilities. The warming shelter needs maintenance or replacement if skating remains in this park. The Park Commission also noted that a key issue for Badger Park is connecting the Park to the City Hall, including physical connections as well as creating a unifying aesthetic between the park and City Hall. Concept Plan Review Two concepts were developed and presented at the Park Commission Meetings. Concept A retained all the major recreation components in their current locations (football, hockey and tennis), and focused on developing the spaces in between and adjacent to the major components to provide trails, walks, and spaces for gathering and social interaction. Concept B retained the football field in its current location, but rearranged the rest of the park to provide a strong connection to the adjacent City Hall and created a civic campus that could facilitate community gathering and uses for more passive recreation activities than currently exist in the primarily active recreation venues of the existing park. A "Village Green" was developed in the area currently occupied by the tennis courts to provide a more open and inviting entrance to the park from the City Hall. The tennis courts and play equipment were moved to new locations, a new picnic /warming shelter was proposed, with free skating indicated in the Village Green area. Hockey was deleted from the recreation facilities offered at this site. Trails are included to provide a looped walking trail connecting the active and passive recreation areas of the park. The Park Commission recommended Concept B with modifications including removal of skating entirely from this site and providing the hockey and free skating at Freeman Park. The warming shelter would also be removed and a picnic shelter /restroom provided at Badger Park. The plaza area creates a strong connection between the City Hall and Badger Park. The concept includes signage near the City Hall entry that provides information about the park as well as City Hall. It also includes creation of a buffer between the park and adjacent businesses to the north, as recommended by the Park Commission. Final Master Plan Summary The Badger Park Master Plan provides a variety of spaces and recreation facilities that offer opportunities for both active and passive recreation. A primary feature of the design is a "Village Green" • City of Shorewood Page 4 14358.000 Parks Master Plan Update • at the City Hall side of the park that can serve as a gathering space for the community and a front yard for both the park and City Hall. The Park Master Plan includes the following components: • A "Village Green" that visually connects the City Hall to the Park and provides opportunity for a community gathering area. • Concrete and decorative paver walkways /plaza areas under a colonnade of shade trees to define the Village Green space. • Benches looking into the Village Green from the surrounding walk /plaza areas encourage socializing and leisure activities. • A picnic shelter with restrooms forms a focal point on axis at the east end of the Village Green and incorporates the natural stone of City Hall to visually tie the design together. • A sculpture and /or water feature is shown opposite the shelter on axis at the west end of the Village Green and may also incorporate the City Hall stone into its design. • A picnic area is provided just east of the picnic shelter /restrooms. • Play equipment is located just to the east of the picnic area. • Two tennis courts north of the picnic and play equipment areas. . • Existing, lighted football field will remain in its current location. • Bituminous paths to connect spaces and help define different park use areas. • Pond viewing platform with a bench for observing wildlife. • Boardwalk and woodchip trail to provide a varied walking experience and access to the more natural areas of the park. • Use of tree plantings to define the various park activity areas. • Common design entrance signs at entrance to park /City Hall campus. • Landscaping along north side of property to provide a green screen between the park and the businesses to the north. • Site lighting and signage • City of Shorewood Page 5 14358.000 Parks Master Plan Update Sheet1 Note: Above figures are planning level estimates in 2009 dollars for construction costs only. They do not include design fees, permits, material testing, etc., and should be adjusted annually to reflect changes in construction costs due to inflation. • Page 1 Badger Park City of Shorewood Master Plan Improvements Concept Level Estimate of Probable Construction Cost TKDA Project No. 14358 -000 9- Jun -09 Description: Unit: Quantity. Unit cost: Total: Misc. Removals / Demolition LS 1 20,000 20,000 Site Grading /soils correction LS 1 100,000 100,000 Concrete curb and gutter LF 100 15 1,500 Bituminous parking lot patching SF 1,000 3 3,000 Bituminous Trail LF 1,600 20 32,000 Concrete walks /plaza areas /stairs SF 3,000 5 15,000 Decorative paver walks /plaza areas SF 3,000 8 24,000 Wood Chip Trails LF 700 8 5,600 Boardwalks LF 200 300 60,000 Wood viewing platforms LS 1 10,000 10,000 Tennis Courts EA 2 60,000 120,000 Picnic She ►ter /Restrooms w/ stone (Type C) EA 1 240,000 240,000 Utility services LS 1 20,000 20,000 Entrance & Misc. Signage LS 1 25,000 25,000 • Misc. Site Furnishings (Benches/Tables, etc.) Play Equipment Allowance LS LS 1 1 20,000 100,000 20,000 100,000 Landscaping Allowance LS 1 50,000 50,000 Sculpture /Fountain Allowance LS 1 100,000 100,000 Storm water management LS 1 15,000 15,000 Site restoration LS 1 20,000 20,000 Optional Items Tennis court Lighting Allowance (optional) LS 1 30,000 30,000 Misc. Site Lighting Allowance (optional) LS 1 100,000 100,000 Information Kiosk (optional) EA 1 20.000 20.000 Total: 1,131,100 Note: Above figures are planning level estimates in 2009 dollars for construction costs only. They do not include design fees, permits, material testing, etc., and should be adjusted annually to reflect changes in construction costs due to inflation. • Page 1 . 1 FREEMAN PARK Background Freeman Park is the City's largest park and provides a range of activities from picnicking to sporting venues and is the site of the City's popular "Music in the Park" festival. Eddy Station, centrally located in the northern quadrant of the park, is designed as a multiuse building and includes restrooms, concessions, a picnic shelter, storage, and provisions to serve as a warming shelter (although not used for this purpose yet). This northern portion of the park is heavily used for sporting events, but lacks elements to help define spaces and provide a human scale to the use areas. One suggestion during the kickoff meeting was to remove one of the softball fields, provide a venue for winter activities, and utilize Eddy Station as a warming shelter. The central area of the park, located within a grove of trees, is very popular for picnicking and functions well in its current condition. The southern portion of the park is reserved primarily for organized sports organizations such as little league baseball. Community gardens are planned for an open area south of the little league field area. Concept Plan Review A concept plan was developed for the northern portion of the park and presented at the Park Commission Meetings. Shade trees were proposed to help break up large expanses of sports fields into is more comfortable human sized spaces and to provide shade for spectators and players. Trees were placed around the edges of the lawn space on the west side of Eddy Station to provide better definition of this space as the central gathering area of the northern portion of the park, and to block the low western sun from shining in the eyes of the musicians when performing from the picnic shelter portion of Eddy Station. Several picnic shelters have been added to the perimeter of this space to provide a greater diversity of recreation opportunities to this primarily sports- focused area of the park. The softball field on the north side of Eddy Station has been removed and replaced with hockey, free skating /open lawn area, and a pair of tennis courts. Landscaping that emphasizes restoration of different specific plant communities is proposed around the perimeter where the existing bituminous trail is located. An entrance plaza off of the LRT bike trail welcomes visitors that arrive by bicycle or on foot. Following review of the concept plan, the Park commission recommended providing space for a community garden next to the parking lot (where the oak /savanna plant community was noted), providing multiuse of the hockey rink'by also using the area for basketball in the summer, and adding a bituminous trail from the parking lot to basketball and tennis areas. • City of Shorewood Page 6 14358.000 Parks Master Plan Update • Final Master Plan Summar The Freeman Park Master Plan increases the variety of recreation facilities offered for both summer and winter visitors. It focuses on more clearly defining use areas, and specifically further developing the space on the west side of Eddy Station as an identifiable central gathering space for the northern portion of the park. The Park Master Plan includes the following components in the north portion of the park: • A well- defined space through tree plantings and picnic shelter placement on the west side of Eddy Station to serve as the "Central Lawn" and focal point of the northern part of the park. • Two new picnic shelters to increase picnicking and leisure activities in the park. • Combination hockey rink and basketball facility. • Free skate /open lawn area. • Sliding hill. • Two new tennis courts. • Community gardens. • Bituminous paths. • Park entrance plaza from LRT bike trail. • Common design entrance signs at entrance to park from LRT bike trail and from Eureka Road. • Specific plant community restoration along existing perimeter trail. • Shade tree plantings to define major use areas. • Retention of two existing softball fields, youth soccer field, soccer field, and football field. • City of Shorewood Page 7 14358.000 Parks Master Plan Update 11 t-*iml.lrk ME 11,43C 'NORTHERN qES,T PL IL IL / \/ S - EDIN G 2 7-11 E " " A Sheet1 0 Freeman Park City of Shorewood Master Plan Improvements Concept Level Estimate of Probable Construction Cost TKDA Project No. 14358 -000 9- Jun -09 Description: Unit: Quantity: Unit cost: Total: Misc. Removals / Demolition LS 1 20,000 20,000 Site Grading & Soil Correction LS 1 100,000 100,000 Concrete walks /plaza areas SF 500 5 2,500 Concrete for hockey rink/basketball SF 17,000 5 85,000 Dasher boards for hockey rink LS 1 60,000 60,000 Tennis Courts EA 2 60,000 120,000 Basketball Court Appurtenances LS 1 20,000 20,000 Picnic Shelters (Type A) EA 2 100,000 200,000 Entrance & Misc. Signage LS 1 30,000 30,000 Misc. Site Furnishings (Benches/Tables, etc.) LS 1 20,000 20,000 Landscaping Allowance LS 1 50,000 50,000 Storm water management LS 1 15,000 15,000 Site restoration LS 1 20,000 20,000 Optional Items: • Add Stone to Picnic Shelters (Type A) (optional) Lighting for hockey rink (optional) EA LS 2 1 10,000 40,000 20,000 40,000 Tennis court lighting (Optional) LS 1 30,000 30,000 Misc. Site Lighting Allowance (optional) LS 1 50,000 50,000 Information Kiosk (optional) EA 1 20.000 20,000 Total: 902,500 Note: Above figures are planning level estimates in 2009 dollars for construction costs only. They do not include design fees, permits, material testing, etc., and should be adjusted annually to reflect changes in construction costs due to inflation. • Page 1 0 1 CATHCART PARK Rackeround Cathcart Park is located in the City of Chaska at the southwest Shorewood border. The Park is heavily used for little league baseball in the summer and for hockey and free skating in the winter. Sewer service is not available at this site so rest room facilities with portable toilets will need to be provided. There is a parking deficiency at this site during little league games. At the kickoff meeting it was stated that major reconfiguration of spaces would be acceptable; provided that the general open space character of the park and the existing recreation facilities were provided with the new layout. In addition, the shelterbelt along the southern portion of the park should be retained. Concept Plan Review Two concepts were developed and presented at the Park Commission Meetings. Concept A retained the parking (with increased capacity) and little league field in their current locations, shifted hockey to the west to provide more parking, a lawn area for free skating beyond the little league field, added an additional tennis court, provided court games between hockey and tennis; and worked picnicking, play equipment, community gardens, and lawn games into the southern portion of the site. Concept B shifted parking (with increased capacity) to the east edge of the park along Church Street and rearranged the little league field and free skate area. The layout of the remaining park components was similar to Concept A. Following review of the concept plans, the Park commission recommended the general layout of Concept A with several modifications: • Shift the hockey rink to the south towards the tennis courts and eliminate the designated court games area. • Provide basketball in the hockey rink area in the summertime. • Reconfigure the parking in a free flowing alignment and extend into the space north of the hockey rink. • Provide screening of the community gardens from residents to the south. • Arrange the community gardens into pods to provide spaces in between for resident access to the park. Final Master Plan Summary The Cathcart Park Master Plan provides the following park components: • Little league baseball field in its current location. • Realigned increased capacity parking for 50 cars. • Combination hockey rink /basketball court facility. LJ City of Shorewood Page 8 14358.000 Parks Master Plan Update • Free skate area beyond the little league outfield area (helps preserve field turf quality). • Warming shelter without plumbing in close proximity to parking, free skate, hockey, and portable toilets. • Portable toilet within screen fence. • Two tennis courts. • Play equipment area in close proximity to picnic area. • Picnic shelter and picnicking area nestled into existing shelterbelt. • Bocce ball, shuffleboard, and horseshoes nestled between rows of shelterbelt trees. • Community gardens on south side of shelterbelt. • Common design entrance signs at entrance to park. • Bituminous paths to connect spaces and help define different park use areas. • Use of tree plantings to define the various park activity areas. 0 City of Shorewood Page 9 14358.000 Parks Master Plan Update Sheetl C] C • Cathcart Park City of Shorewood Master Plan Improvements Concept Level Estimate of Probable Construction Cost TKDA Project No. 14358 -000 9- Jun -09 Description: Misc. Removals / Demolition Site Grading & soil correction Concrete curb and gutter Bituminous parking lot Bituminous Trail Concrete walks /plaza areas Concrete for hockey rink /basketball Dasher boards for hockey rink Basketball Court Appurtenances Warming Shelter (no plumbing) (24'x 24') Screen fence for portable toilets Tennis Courts Picnic Shelter (Type A) Play equipment allowance Entrance & Misc. Signage Misc. Site Furnishings (Benches/Tables, etc.) Landscaping Allowance Storm water management Site restoration Optional Items: Add stone to warming shelter (optional) Add stone to picnic shelter (optional) Lighting for hockey rink (optional) Lighting tennis courts (optional) Misc. Site Lighting Allowance (optional) Information Kiosk (optional) Total: Unit: Quantity. Unit cost: LS 1 LS 1 LF 1,000 SF 20,000 LF 1,600 SF 1,000 SF 17,000 LS 1 LS 1 LS 1 LS 1 EA 2 EA 1 EA 1 LS 1 LS 1 LS 1 LS 1 LS 1 20,000 100,000 15 3 20 5 5 60,000 20,000 150,000 2,500 60,000 100,000 100,000 25,000 10,000 30,000 15,000 20,000 LS 1 15,000 LS 1 10,000 LS 1 40,000 LS 1 30,000 LS 1 50,000 EA 1 20,000 Total: 20,000 100,000 15,000 60,000 32,000 5,000 85,000 60,000 20,000 150,000 2,500 120,000 100,000 100,000 25,000 10,000 30,000 15,000 20,000 15,000 10,000 40,000 30,000 50,000 20.000 1,134,500 Note: Above figures are planning level estimates in 2009 dollars for construction costs only. They do not include design fees, permits, material testing, etc., and should be adjusted annually to reflect changes in construction costs due to inflation. Page 1 I MANOR PARK Background Manor Park serves the function of a community park for the eastern portion of the City. The pond is popular for skating in the winter, and provides a visual amenity in the summer, although geese and odors have been a problem at times. MCES would be interested in using this park in the summer for educational activities if indoor plumbing was available at the warming shelter. The existing shelter is undersized and in need of renovation or replacement. At the kickoff meeting, it was indicated that a central gathering plaza may be desirable at this park. The Park Commission members also noted that the location proposed for community gardens at the northwest corner of the park is controversial. The existing tennis courts are in need of renovation. Concept Plan Review A concept plan was developed for Manor Park and presented at the Park Commission Meetings. The emphasis of the concept plan was to develop a central lawn space that would serve as the focal point for the park, around which all other park elements would be organized. A new multipurpose building with warming, picnic, and restroom facilities fronts on the central lawn in one direction, and looks out over the pond in another direction. A plaza space and terraced outdoor classroom area also border the central lawn. A play equipment area and two tennis courts enclose the central lawn on the north side. Views to the pond are left open from the central lawn. The plaza area provides access from the • reconfigured, increased capacity, parking lot to the central lawn and the park shelter. A bituminous trail is added to connect and define park spaces. Community gardens are shown to the west of the tennis courts. The existing softball field location is retained. Following review of the concept plan, the Park commission recommended using the general layout shown with several modifications. Eliminate the pond overlook structure and use this area to provide paved access to the pond for ice maintenance during the winter. Move the community gardens to the south side of the softball field and provide screen plantings between the gardens and Manor Drive. Provide an aeration fountain in the pond during the summer and pond lighting for ice - skating. Final Master Plan Summary The Manor Park Master Plan provides the following park components: • Multipurpose park building with restrooms, warming shelter, and covered picnic space with views of the pond and the central lawn. • Central lawn space to serve as organizational hub of park plan components. • Plaza /gathering area. Outdoor classroom space with terraced hillside seating. • . Reconfigured parking for 30 vehicles. City of Shorewood Page 10 14358.000 Parks Master Plan Update • 0 New play equipment. • Two tennis courts. • Pond for free skate /pond hockey with lighting. • Aeration fountain for pond in summer. • Community gardens. • Common design entrance signs at entrance to park. • Bituminous paths to connect spaces and help define different park use areas. • Use of tree plantings to define the various park activity areas. • Buffer plantings around pond for geese control. • • City of Shorewood Page 11 14358.000 Parks Master Plan Update ["IT nknorewooc Ir lk4r,%rv+,m-w E L'j Sheetl • • Manor Park City of Shorewood Master Plan Improvements Concept Level Estimate of Probable Construction Cost TKDA Project No. 14358 -000 9- Jun -09 Description: Misc. Removals / Demolition Site Grading & Soil Correction Concrete curb and gutter Bituminous parking lot Bituminous Trail Concrete walks /plaza areas Warm. /Picnic Shelter w/ Restrooms (Type D) Utility services Tennis Courts Play Equipment Allowance Outdoor Theater /Classroom w/ stone slab seating Aeration fountain Misc. Signage Information Kiosk (optional) Misc. Site Furnishings (Benches/Tables, etc.) Landscaping Allowance Storm water management Site restoration Optional Items: Add stone to warming shelter (optional) Pond lighting for skating (optional) Lighting tennis courts (optional) Misc. Site Lighting Allowance (optional) Information Kiosk (optional) Total: Unit: Quantity. Unit cost: Total. LS 1 20,000 20,000 LS 1 100,000 100,000 LF 500 15 7,500 SF 17,000 3 51,000 LF 3,000 20 60,000 SF 12,000 5 60,000 LS 1 300,000 300,000 LS 1 20,000 20,000 EA 1 60,000 60,000 LS 1 100,000 100,000 LS 1 50,000 50,000 LS 1 15,000 15,000 LS 1 20,000 20,000 EA 1 20,000 20,000 LS 1 10,000 10,000 LS 1 40,000 40,000 LS 1 15,000 15,000 LS 1 25,000 25,000 LS 1 30,000 30,000 LS 1 40,000 40,000 LS 1 25,000 25,000 LS 1 50,000 50,000 EA 1 20,000 20,000 1,138,500 Note: Above figures are planning level estimates in 2009 dollars for construction costs only. They do not include design fees, permits, material testing, etc., and should be adjusted annually to reflect changes in construction costs due to inflation. Page 1 • 1 SILVERW ©OD PARK Background Silverwood Park is a small neighborhood park in the eastern portion of the City. It's the City's one park that has any significant hills, and is therefore popular for winter sledding and for the slide that's built into the hillside. The slide does not meet current safety standards and needs to be removed or rebuilt to meet today's standards. City sewer is not available at this site so portable toilets will need to be utilized. Concept Plan Review A concept plan was developed for Silverwood Park and presented at the Park Commission meetings. A more geometrically defined central lawn /open play area was shown at the base of the hill, with the play equipment, renovated court surface, pond overlook, and picnic shelter bordering the lawn area. The plan notes that the slide and stairs need to be rebuilt. New bituminous trails with benches are proposed to provide an accessible route to the top of the hill to capitalize on views from this vantage point. Additional woodchip trails through the woods extend to the northeast to provide community connections in that direction. A portable toilet was shown on the west side of the parking lot. Following review of the concept plan, the Park commission recommended using the general layout shown with several modifications: • • Move the picnic shelter to the parking lot side of the central lawn area. • Add a nature trail with benches along the pond and connect to the trail on top of the hill to provide a looped trail experience. • Move the portable toilets to be a minimum of 50' away from the well house. Final Master Plan Summary The Silverwood Park Master Plan provides the following park components: • A Central lawn /open play area forms the basic structure for the developed portion of the park. • Picnic shelter. • Pond overlook with bench. • Community gardens screened from Covington Road. • Rebuilt slide and stairs. • Play equipment. • Portable toilets with screen fence. • Common design entrance sign at entrance to park. • City of Shorewood Page 12 14358.000 Parks Master Plan Update • Bituminous paths with benches to provide access to top of hill, connect spaces, and help define different park use areas • Woodchip trails with benches provide a varied walking experience, access to the more natural areas of the park, and park access for residents to the northeast • Use of tree plantings to define the various park activity areas 0 • City of Shorewood I Page 13 14358.000 Parks Master Plan Update N3 d- C - 1 41 py Ills h 18 3 a D 3 I Sheetl • • • Silverwood Park City of Shorewood Master Plan Improvements Concept Level Estimate of Probable Construction Cost TKDA Project No. 14358 -000 9- Jun -09 Description: Misc. Removals / Demolition Site Grading Bituminous Trail Concrete walks /plaza areas Wood Chip Trails Wood viewing platforms Play equipment & hillside slide /stairs allowance Renovate Court Surface Screen fence for portable toilets Picnic Shelter (Type A) Misc. Signage Misc. Site Furnishings (Benches /Tables, etc.) Landscaping (allowance) Storm water management Site restoration Optional Items: Add Stone to Picnic Shelter (optional) Misc. site lighting allowance (optional) Information Kiosk (optional) Total: Unit: Quantity. Unit cost: Total: LS 1 10,000 10,000 LS 1 20,000 20,000 LF 1,000 20 20,000 SF 500 5 2,500 LF 2,000 8 16,000 LS 1 10,000 10,000 EA 1 100,000 100,000 LS 1 2,000 2,000 LS 1 2,500 2,500 EA 1 100,000 100,000 LS 1 20,000 20,000 LS 1 10,000 10,000 LS 1 15,000 15,000 LS 1 10,000 10,000 LS 1 8,000 8,000 EA 1 10,000 10,000 LS 1 25,000 25,000 EA 1 20,000 20.000 401,000 Note: Above figures are planning level estimates in 2009 dollars for construction costs only. They do not include design fees, permits, material testing, etc., and should be adjusted annually to reflect changes in construction costs due to inflation. Page 1 Ll PARK STRUCTURES BUILDING PROTOTYPE BACKGROUND The Shorewood Park Commission wants to create a building prototype that can be used in all of the parks to provide architectural continuity throughout the entire park system. This template would include a common design theme and materials for all structures including picnic structures, warming shelters, restrooms, etc. The buildings would need to be durable, vandal resistant, and easy to clean and maintain. The Commission is envisioning a "timeless look" that reinforces the images of the City such as "natural, trees, lakes, rural flavor, etc." The Commission expressed a preference for the visual warmth that natural wood provides, but were concerned with durability and maintenance of this material. x . , • Two series of concepts were developed and presented at the Park Commission Meetings. The Concept A Series utilized a more compact, square footprint with a hipped roof. The Concept B Series illustrates a more linear, expansive footprint with gabled rooflines. Both series incorporated the use of cost effective, durable materials. Design cues were taken in part from historic structures of state and national parks of the WPA era. These structures used materials of the land, often times with foundations and columns consisting of heavy stone and masonry construction, and an abundant amount of heavy timber for the framing and roofs. Both concepts emphasize strong sheltering rooflines and solid masonry or stone base. Exact replicas of these structures would be quite expensive in today's construction climate, but the visual strength and warmth that they portrayed can be emulated with proper proportions and strategic use of modern construction materials. The proposed structures incorporate integrally colored, rock - faced concrete block on the lower walls and columns to provide a strong foundation. Higher up, the walls switch to a broad band of smooth -face masonry accentuating the heavy masonry base and warm wood roof framing. Natural wood is reserved for the structures' roof framing and ceilings and fascia for maximum visual impact in a less accessible and less heavy wear area. Following review of the concept plans, the Park commission recommended adopting the Concept A Series with several suggestions. The smaller footprints of the Concept A series was deemed to be more appropriate for Shorewood's park needs. It was suggested that the stone used in the City Hall renovation be considered on some of the structures. The Park Commission requested that basic structure footprint dimensions be added to the drawings and that each of the structure types be labeled and correspondingly referenced in the cost estimates for each of the parks. C City of Shorewood Page 14 14358.000 Parks Master Plan Update • PARK STRUCTURES BUILDING PRCIToTYPE SUMMARY Two series of graphics were created to show the park structure prototype. The first series uses the integrally colored, rock -faced concrete block on the lower walls and columns. The second series shows natural stone (stone that was used in the City Hall reconstruction) in this same area. The remainder of both images show the same materials being used as proposed in the original concept drawings. Use of the natural stone should be considered at high visibility sites. Use of the rock -faced block may be considered at high vandal prone sites. Two sizes of open picnic shelters are depicted, along with a combination picnic shelter /restroom, and a combination picnic shelter /restroom /warming shelter. • is City of Shorewood, Page 15 14358.000 Parks Master Plan Update �lMech. j est. Warming Rest 0 0 0 0 of ';Skhorewood� 3 - 10 ' Ito !N 6 Picnic (Typ A) Picnic (Type B) 0. G 0 Picnic w/Restrooms & Warming (Type D) Picnic w/Restrooms (Type C) . Parks Master Plan Update City of Shorewood June 5, 2009 Park Shelters Concept Level Estimate of Probable Construction Cost Structure Type With Concrete Block With Natural Stone Type A $100,000 $110,000 Small Picnic Shelter (24' x 24') Type B $175,000 $190,000 Large Picnic Shelter (34' x 34') Type C $220,000 $240,000 Picnic w/ Restrooms (34' x 34') Type D $300,000 $330,000 Picnic w/ Restrooms & Warming (34' x 34') is Warming Shelter w /out Restrooms $150,000 $165,000 (24' x 24') (not shown on graphic) Optional Fireplace, Add: $25,000 Note: Above figures are planning level estimates in 2009 dollars for construction costs only. They do not include design fees, permits, material testing, etc., and should be adjusted annually to reflect changes in construction costs due to inflation. C] • • • PLAN NING PROCESS MEETING NOTES AND GRAPHICS City of Shorewood Page 16 Parks Master Plan Update 14358.000 • Site Visit Notes March 4, 2009 City of Shorewood Parks General Park Info • Eddy Station was last major project. • Looking to improve infrastructure. • Parks have gone from passive to active use through programming in parks, along with surrounding communities. Community garden program. • Make parks more hangoutable — plaza spaces, etc. • Music in the parks. • Look for elements to "tie together" park components /image. Image to present in all parks. First — short -term improvements — for example, Community Ed will use Manor Park for programming if a new facility with running water is provided. Tennis courts need ongoing maintenance. • Volunteer gardeners get $100 /year for garden at Manor Park. Frisbee golf? • Splash pad? — Freeman Park? • • Fountains? Consider use of land on south side of City Hall (house bought for storm water imp.) • Platform tennis, horseshoes, shuffleboard, volleyball (Manor has one that isn't used/ Freeman has two that are used), bocce ball, chess tables, etc.? • More demonstrations of natural plantings — rain gardens, prairie restorations, etc. • Going green types of elements. • Add recycling. • Suggest trees and plantings that are wildlife friendly. • Lots of active recreation provided — consider uses for passive recreation and older users. Park Shelter Info • Image to present in all parks. • Easy care /functional / secure. • Some vandalism at Eddy station — currently spending $7,000 on re- staining. Multifunctional building to accommodate winter and summer uses. • Restroom /shelter /water /grills /warming house. • Image: natural /trees /lakes /rural flavor. • Timeless look. • Like uplifting feeling of soaring ceiling with laminated wood of Eddy Station picnic overhang vs. low, flat ceiling of Manor Park picnic overhang. • Like buildings at Lake Minnewashta Park — rough block outside /laminated wood ceilings i — low maintenance but looks good. Badger Park City,of Shorewood Page 1 14358.000 • Like stacked stone look of City Hall. • Need storage. • Need to redo pavement around warming shelter. • Warming shelter suffers from vandalism / needs maintenance and /or new shelter /add picnic shelter with viewing of tot lot. • High water table complicates construction. • Heavy team use of hockey rink — could shift rink but lighting should stay (new). • Free skate area is too small. New lighting recently installed at football field and hockey rink. • Football field — well used by Tonka youth football — leave (would need a really good reason to move). • Tennis popular— courts well used. • Existing parking capacity — 80 cars. • Future of Senior Center Building uncertain. • Lots of active recreation provided — consider uses for passive recreation and older users. • Connections to City Hall — plaza area? Interpretation? Freeman Park • So far — no ice at Freeman Park — ice takes a lot of effort — Eddy Station designed to serve as warming shelter if needed —free skate pond? • Currently use Eddy Station building for MCES. • "Music in the Park" — bands under picnic shelter with audience on lawn — evening sun in band's eyes. • . Community gardens planned at south end of Freeman Park at old r/w from Hwy. 7. • Little league /Babe Ruth fields at south end of park to remain unchanged. • Wetland restoration study has been done for storm water /water quality improvements in west part of park with woods and trails — plan for this area? • Perimeter trail connects with regional trail — should it be widened for combo bike /pedestrian use? • Heavy group picnic use in wooded south picnic area. • Look at an Option 2 that shows tennis courts, hockey rink, and free skate near Eddy Station. Temporary pile of snow informally used as sliding hill — not many hills in Shorewood for sliding. • Is parking efficient, or could it be laid out better? Cathcart Park • Free canvas — maybe same activities, but reorganized — keep hockey and tennis. • Ball field — little league — small kids only — gets good use. • Park extends south past trees on south side to house fences /storage sheds, etc. Good to save trees — can work around with compatible park use within. • Need a new permanent warming shelter — water and sewer not available, so portable toilets likely. • Parking deficiency. • Tennis practice board — need new and larger. • Swings — play area too small - add more. City of Shorewood Page 2 14358.000 • Open space area — maintain. Silverwood Park • Steel slide poses maintenance and insurance issues (but is popular) — different material? Slide /hill area has erosion problems, safety /liability issues — long term may need a different option, but residents like the big slide. • Needs picnic shelter /sitting areas — maybe closer to wetland? • Use of portable toilets here would be ok. • Drinking fountain would be nice — maybe by well house? • Sliding hill is popular— leave bottom of hill unobstructed. Trail potential? Tennis? • Update area under play equipment. • Maintenance — basketball court. • Trail connections to neighborhood. Manor Park • Shelter needs about half as much space as Eddy Station — add on to existing or demo and build new, whichever makes the most sense — needs to include rest rooms, multipurpose room (warming shelter in winter), and picnic overhang. • Add more lighting for skating on pond. Pond used for free skate /pond hockey. • Currently no trail exists in park. • Neighbors like benches. • • Tennis courts are in disrepair — high water table makes it a continuous maintenance issue — if courts are rebuilt consider at a higher elevation. • Consider a plaza in this park for neighborhood gathering space, with revolving art? • Consider adding hockey to park. Location of softball field — open to relocation /reorientation — consider youth size baseball field (75' +/- baselines). • Will begin community gardens in Manor Park (possibly south of tennis courts in lower area of park). Skate Park • Small picnic shelter(s) /picnic area and sitting areas would be nice. • Horseshoes? 0 City of Shorewood Page 3 14358.000 riT ninorewooc 'horewood all of Shorewod-�d� I Lic F m 110C A il J &� M Q Ctt F \= o 35' 70' is �,.. . \� 2 ? _ � . .... 'Shorewood city 11 W6 E DOC of Shorewood 0, I 'vf'!Mechan Lcal a D Rest. oast. Warming Ft"t. 0 () a a 0 0 0 0 Picnic Picnic Picnic w/Restrooms & Warming voncWual Park Shelter Concept 'N a 0 I 'vf'!Mechan Lcal a D Rest. oast. Warming Ft"t. 0 () a a 0 0 0 0 Picnic Picnic Picnic w/Restrooms & Warming voncWual Park Shelter Concept 'N Q 0 0 Picnic wlRestrooms Picnic w/Restrooms & Warming 0 Shorewood Parks Commission Meeting May 12, 2009 Comments on Parks Concept Plans Genera! • Like the idea of using stone that matches the stone on City Hall as a material in the park signs. = ', Include bathrooms with the picnic shelter. Provide a natural green fence with plantings along the north side of the drive and parking area to screen businesses to the north. Repeat the stone from the City Hall in the architecture of the picnic shelter. The structured plaza areas around the "Village Green" will likely incorporate a combination of concrete walks and decorative pavers, while bituminous paths will be used in less structured areas of the park, and transitioning to woodchip trails in the more natural portion of the park by the pond. • + Consider painting or screening for the existing garage. This building may become a storage shed. Retaining available parking spaces is critical. • Larry will provide information for the cost estimate related to soils issues. Freeman Park • Provide a bituminous trail from the _parking lot to the basketball and tennis courts. • Replace the oak savanna with community gardens — show as alternate. • Provide combination basketball courts /hockey rink in the area shown as hockey and delete basketball from next to the tennis courts. • Change the budget for storm water management from $10,000 to $15,000. • Larry will provide information on soils correction costs for the cost estimate. • Extent of tree plantings to create "outdoor rooms" should be evaluated — there may be a desire to keep some of the views a little more open. Provide information for our sign cost estimate (materials, size, general info). Cathcart Park • Provide combination basketball courts /hockey rink in the area shown as hockey. • Provide screening of community gardens from residents to south. • City of Shorewood Page 1 14358.000 . • Configure community garden into pods to provide gaps for park access for residents to the south. • Residents to the southwest are concerned with drainage from the park - solution will require cooperation with City of Chanhassen Manor Park « Provide a planted buffer around the pond for geese control. Add lighting to the pond area for skating. « Pond access path needs to be paved for equipment access. ITVYTTr yl ' • Delete the community garden by the road and retain the other community garden (may need to be terraced due to topography). • Portable toilet needs to be a minimum of 50 feet from the well house — either move farther away or to other side of parking lot. • Move the picnic shelter to be in the proximity of the parking lot. • This is the most highly vandalized park in the system — durability of materials will be especially important here. Building is Drawings • Label as Type A, Type B, Type C, and Type D and provide corresponding costs and labeling in the cost estimate. Provide basic footprint dimensions on drawings for reference. 0 -- City of Shorewood Page 2 14358.000 '. 1 11C i i 1 i i i lw -• r� Shorewood Im ( , : �. . t RAtStl Picnic w/Restroams & Warming Picnic Picnic 4 -� 'hore Shelter ConcePt Natur