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060909 PK AgPCITY OF SHOREWOOD 5755 COUNTRY CLUB RD PARK COMMISSION MEETING SHOREWOOD CITY HALL TUESDAY, JUNE 9, 2009 7:30 OR IMMEDIATELY FOLLOWING THE PARK TOURS AGENDA 1. CONVENE PARK COMMISSION MEETING A. Rolf Call Davis DeMerS Norman Trent Quinlan Robb Edmondson B. Review Agenda 2. APPROVAL OF MINUTES A. Park Commission Park Tour Minutes of April 30, 2009 - (Att -#2A) B. Park Commission Meeting Minutes of April 30, 2009 — (Att. - #2B) C. Park Commission Meeting Minutes of May 12, 2009- '(Att. - #2C) 3. MATTERS FROM THE FLOOR 4. REPORTS A. Report on City Council Meetings of June 8, 2009 B. Update on Summer Activities 5. DISCUSS PARK TOURS 6. REVIEW REVISED DONATION PROCESS / ACCEPT DONOR REQUEST FORM, ACCEPTANCE & INDEMNIFICATION AGREEMENT AND MEMO AGREEMENT - (Att. - #6) 7. DISCUSS TKDA PRESENTATION AND PRIORITIZE/IMPLEMENTATION OF PROCESS — (Att.- #7)(Kristi Anderson — CRR) 8. PRESENTATION / DISCUSSION OF PARK SIGNAGE — (Att.- #8)(Kristi Anderson -CRR) 9. DISCUSS CITY HALL OPEN HOUSE ON JULY 15 10. DETERMINE LIAISON FOR CITY COUNCIL MEETING ON JUNE 22, 2009 11. NEW BUSINESS 12. ADJOURN • • CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD PARK COMMISSION TOUR SHOREWOOD CITY HALL TUESDAY, APRIL 30, 2009 STARTING AT S:OOPM MINUTES 1. CONVENE PARK COMMISSION MEETING The Park Commission met at City Hall at 4:45 p.m. to depart for their Park Tour at 5:00 p.m. A. Roll Call • Present: Acting Chair Davis, Commissioners Trent, and DeMers; Public Works Director Brovu and City Council liaison Woodruff. Absent: Chair Norman PARK TOUR 1. BADGER PARK The Commission complimented staff oifith ' the football field and hockey rink. 4 Y The Commission toue`te ing house' have held up wel e in nl of repair relocation oft e courted rem�al of the h Robb, Edmondson, iordinator Anderson, the lighting for ility and i[oted that while the tennis courts, here was some question as to the proposed 6� r as seen in the TKDA proposal. There was "thl xpres e,. regardi t the TKDA illustration showing a trail around the wetland and pond lea with` a tench,for viewing. In addition, some members sugge onsider; g.minimu , the warming house and adding a picnic shelter ntahe Commum'Center and trail. Something seen another, dark she'd visited, Anderson suggested installing a light colored hard surfa th "hockey rink and adding basketball hoops to its interior ends to allow for a dual yeaf nd purpose of the facility. It was observed what a mess of debris, a mattress, and stuff there was behind the automotive shop and gas station. It was suggested they be contacted. 2. CRESCENT BEACH • Anderson reported that the City of Shorewood shares ownership of the beach with Tonka Bay and dredges the channel near the beach. She pointed out that kayaking will depart from the beach this summer as part of Friday activities in the parks. r / PARK COMMISSION MINUTES TUESDAY, APRIL 30, 2009 PAGE 2 OF 4 Brown stated that community ed department had sent over a revised lifeguard fee schedule which will need to be reviewed. He noted that the fee for services had gone up significantly. Brown mentioned that the city could consider going without lifeguards, posting `no lifeguard on duty' signage. Since this is a heavily used neighborhood beach, the Commission did not want to forego lifeguards. 3. CATHCART PARK Though located within the Chanhassen City limits, Brown reminded the Commission that the park itself is owned by Shorewood. He pointed out what poor shape lights on the hockey rink were, as they hung a bit haphazardly from their posts. , Anderson noted that the tennis courts are second only toa ge'c and that they are scheduled to be resurfaced by DennCo this spring, as We ;as, the c games surface. Having seldom seen anyone using the court game arm; "` he question e ���y the hockey rink on the TKDA drawing could not be slid back over•this area which would allow for an enlarged parking lot. The Commission agreeq mt parkin k necessary �OFsa The Commission observed that the swing set was outttd and considered where a potential community garden could be located oi�z�4ie site Anderson: sued that she had spoken to the Chanhassen Environmental Specialist tdt and that she" inicated an interest in partnering to create an additional commtuiit�g in CathcWto' accommodate the up to 50 folks on their waiting list and many residents in �mi oodjfo have voiced interest in community gardening Thy croup consider � "e' area to south along the tree line as a ix possibility.r_, bg While on tour, a resldenWpro#,ed the Comri """' near the playground and voiced her concern with regard to a i � hk' &4tld jack of `tot lot' fixtures for younger children. She 10 stated that F s uzlsafe op,Tng near the top of the gazebo structure where the chain link ladder a�rinects to th'iucture'arid suggested it be closed off. While the Commission spoke man, so mari� Ildreri wit „ �' climbing up and down enjoying this feature that the Commisko mmented i�a perhaps a more user friendly set of equipment might be worth investigatiri ffloyounger chtdren but for this section they might look into narrowing the gap FN or installing a some to hinder the smaller kids. The resident thought those solutions might b�eusfy�noting that the area is growing as many more families with young children are movi o would enjoy some of the smaller tot lot sized equipment. All agreed a picnic shelter would be a nice feature for parents to sit under watching their kids. 4. FREEMAN PARK The Commission started at the end near Eddy Station noting that the shelter would be repainted and stained this spring. Brown pointed out where the rain garden would be placed near the side rear of the building. Davis suggested the Commission consider replacing the concrete picnic tables at the Garibaldi Plaza with the vinyl coated steel, when the time comes. 40 PARK COMMISSION MINUTES TUESDAY, APRIL 30, 2009 PAGE 3 OF 4 • As Anderson compared the TKDA drawing with the site, she noted that there would be plenty of room to install a hockey or free skating rink without removing a ball field and that the basketball hoops could be incorporated into the rinks as opposed to using up precious space. She questioned whether there was a need to add more tennis courts at Freeman. As they neared the section of ground to the east of the parking area and slightly behind and north of Eddy Station by the trail, they noted that there might be ample space to place community garden plots in the future. In fact, Anderson stated that this was a spot she had suggested for future consideration. Brown noted that, as long as the line which runs thru the area is avoided this would be a good location. " • As the Commission made their way toward the little them to walk the area. Leum pointed out the new installed. In addition, he pointed out the batting c consideration be given for them to install up to asphalting them. Brown noted that Engineer O with regard to the hard surface request. In additic of being removed. Continuing on, the Commission noticed repaired. Leum pointed out that light neat' I were not working and `blown' out. Browffista year about repairing the JJS# under their cqn request. The Commission si ggt,�ted Brown have public works ,,ss the g ffiti and the staff to consider reroo 0 th n star consideration to ..a second c','� nd at other one.< <'= Ang6 , 1 - -pointed out th the ag liin �d dirt need6 concession 9 `� �d,. The Cot overflow and m �,It was ,n the bins and neat the nc g _apa wner Tn ,S8 rtehr field three , more batting cages ii was inuestivatinu Leum of STLL met matting will be 'asked that C,.ts, end and the shed W regulations in the process post that- hgpworks had raised and ,, , and anoi 'by fields 1 and 2 which 40 a.40`Iaced a call to Xcel Energy last but Iii riot gotten a response to the t Xcef again. Brown stated that he would , by field 1. The Commission asked eum asked the Commission to give 3 so people would not have to walk to the STL mould like to install a couple of low small bins to house a the fields for maintenance in order to cleanup the area near the ssion thought this would be a helpful idea to avoid some of the > discussed that the fencing be resituated by the stand to house The Commission stopped along the path leading from the fields to Shorewood Oaks Drive to check the status of the rock path laid last year. Brown noted that a second layer of rock would be laid this year and that the edges would be dressed to clean it up. Commissioners commented on what a high traffic and muddy area this had been in the past and how much better it looked today. A visitor to the parks requested that the City put lark layouts and directions to the parks on the website. PARK COMMISSION MINUTES TUESDAY, APRIL 30, 2009 PAGE 4OF4 The Park Tour adjourned to the regular Park Commission Meeting at City Hall at 7:00 p.m 0 RESPECTFULLY SUBMITTED, Kristi B. Anderson Recorder • • Y • CITY OF SHOREWOOD 5755 COUNTRY CLUB RD PARK COMMISSION MEETING SHOREWOOD CITY HALL THURSDAY, APRIL 30, 2009 6:45 OR IMMEDIATELY FOLLOWING THE PARK TOURS MINUTES 1. CONVENE PARK COMMISSION MEETING Acting Chair Davis convened the Regular Park Commission Meeting at 7:00 p.m. A. Roll Call Present: Acting Chair Davis; Commissioners DeMers�Trent, Quinlan, Robb, and Edmondson; City Council liaison Woodruff i- Pubj,'p- - ks Director Brown; and Park Coordinator Anderson Absent: Chair Not B. Review Agenda 0 • Item 413 was moved to 513 — Community Garden Trent moved, Robb seconded, 2. APPROVAL OF MINUTES A. Park Commission Edmondson moved, 6/0. 3. MATTERS There weAt'none. " 4. S Report Agenda as amid. Motion passed 6/0. 14, 2009 approiVIng the Minutes as submitted. Motion passed Meetings of April 27, 2009 Woodruff reported at the E�:y Station and tennis court proposals were both approved by Council. In addition; member of an `ad hoc' group supporting the Southshore 4,71111, Center suggested the fi;.e communities all get together in person to discuss the future of the Southshore Community Center. Woodruff added that the five joint City committee is considering presentations by two groups for the management of the facility. Woodruff stated that the City of Shorewood voted to contribute $2500 to the Excelsior 4 "' of July fireworks celebration and challenged the other cities to raise their contributions by 10 %. Woodruff encouraged the Commission to tie up the loose ends surrounding the demonstration garden so that the City Council can see what is being proposed. r, PARK COMMISSION MINUTES TUESDAY, APRIL 30, 2009 PAGE 2 OF 7 B. Report on Park Foundation Meeting of April 9, 2009 Acting chair Davis stated that she had nothing new to report. As reported at the previous meeting, the Foundation has committed to a $500 contribution for summer music programs and a $500 contribution for Arctic Fever. C. Garage Jam Band Update and Schedule Committee Meeting Anderson stated that there is quite a bit of 'buzz' being generated around the Garage Band Jam, in fact, six informational packets had been set out thus far. She pointed put that she had created Official Rules and an Application which is sent out to interested parties Considering the City never heard back from past Commissioner Hensley, and at about a b rd of what other sound systems were costing, Anderson booked the sound system and_lightif g ru EMI. She suggested the GBJ committee members, or those interested in helping, A.togeth&'400n to hammer out details, such as recruiting judges. She was pleased to rep ortlat`the first aridecond place winners will also win performances to play at the Ml {esota State Fair. 5. A. DISCUSS PARK TO Badger Park - Most Commissioners wanted to wait to recommendations were the proposed trails and hockey rink. Crescent Beach - Staff is Cathcart Park - C eq Acting C14R'Vav '§',` �de equtprztit until a plan fc "t parks 'M_ut a plan and s�' cons ideratiO Trent agreed theety issue z considered before buina n however, ive comn -up on the 1%eard fee ur 5 � F C"� Or a safety barn* -- lay€ rions until the final TKDA comments were made about e „t trade about removing the to ensure our beach is nd equipment and /or smaller tot thatle Commission should wait to consider playground )ark y4 determined. She cautioned continuing to 'plop' stuff in the ing mo from the budget that might be better spent with more Est be addressed, however, concurred that alternatives should be equipment. Anderson and Brown stated they would follow -up with the manufacturer to address the current safety concern. Anderson also pointed out that she was in the process of investigating playground equipment options for the open house which will feature the City Hall, TKDA's designs, and playground equipment. Freeman Park • - Contact Xcel about the two lights at Freeman • - Raise the benches at field I PARK COMMISSION MINUTES TUESDAY, APRIL 30, 2009 PAGE 3 OF 7 - Consider asphalting the batting cages — follow -up with the watershed via Engineer Landini - Park layout and directions be added to the website, if they are not there currently Have Planning Director Nielsen contact the gas station and automotive business to formally ask them to clean up the premises Acting Chair Davis stated that she found it interesting that the STLL folks want to build a concession building, 2 -3 batting cages, etc. but they need advertising to help them pay for scholarships. Trent concurred, stating that it seems scholarships have sort of fallen byVhe way side and suddenly they have all this money to make improvements. u °u Woodruff pointed out that, if the STLL representatives wish tc make xin' rovements like these long term, the Commission needs to have a CIP plan from then", statin gm g they want to accomplish with an accompanying break down of what tli .o g&ng mamt�r ce costs for the improvements might mean to the City, especially if wg�:are to accept the impitiients for perpetuity and take on the maintenance costs of said11provements. The challeW the Commission is going to be requiring STLL to pr6'V' con C l ution for long maintenance into perpetuity for their improvements. Acting Chair Davis stated that the Arbot tgtn has a model in wf" 90 V0 of the contribution for an improvement is put into a fund to main t Jmprovement in'perp�tuiry. She reiterated that it appeared to her that STLL had `tipped its and � tlZe City, that it�not all about scholarships at all, nor is there a need for advertising on tip fence�� B. 4 111P COMMUNITY GARDEN PROPOSAL + "a ct f J. 's v � wk� � {� Anderson shared the 'i i unity %` project ines for comment. She stated that she had had several conversations faliar rpresen from other surrounding communities who had favorablp pmextts witli��egard to thelr cQ�rriunity garden plot programs. 1 Prairie ha;�' vided" 4a n ,plots for their citizens for 25 + years. Typically, ing under thegrlens ea`cpring and staking out the plots. If someone is not using aot the city a wards it for "someone else on their waiting list - Chanhasseh— Envir,6 mental Research Specialist has been on staff since 2001 — they provide a `de zge s`et -up of 52 spaces at $25 per plot, which are tilled and staked, 2 water spigots; &`8 chip path, and hoses — City does all the pre /post work in order to maintain, whil6 each gardener is expected to work a certain number of hours per season. Have a wait list of 50 and would like to expand. Anderson suggested they meet to discuss a joint community garden project to share in Cathcart — Chanhassen was very receptive to a shared project and want to meet in a month if not sooner. - Minnetonka — Has a wait list for the recently expanded site at County Roads 101 and 7. It is run under the Park and Recreation umbrella and participants register thru it's catalog. The city tills the garden mid May and marks the corners. The users water from the creek nearby. Hopkins also has an even larger garden plot system which is registered thru the park and rec catalog. She hoped the City of Shorewood would convince its • Commission to provide this for its citizens. PARK COMMISSION MINUTES TUESDAY, APRIL 30, 2009 PAGE 4 OF 7 - Excelsior — The City stakes the 15X20 spaces and charges $20 per plot. They are only, this year, beginning to `regulate' the number of plots folks can reserve and provide more direction on clean -up policies, maintenance, and appearance. She stated that people really like the gardens but suggested the City create a system for providing plots via a lottery, I` come I` served, resident vs. non - resident, or another way to place limits on the number of plots participants can reserve, as they had not done so in the past and had some folks reserving 5 plots while others got none. Woodruff suggested the Commission separate the two efforts into the Demonstration Garden as proposed this year and the Community Garden Plots for next year in order to give some distinction between the two separate items. He noted that the demonstration garden may even continue on for many years but would operate a bit differently than aplot garden. With regard to the `success' of the effort this year, he suggested we base this on a ,.,- ether we feel they cared for the site, kept it up, and the number of participants for ease He fiftW thef gested the garden team consider adding a garden tour to promote the overall project sdpetime`d#ipg the year. Acting Chair Davis stated that, while she had suggest `the C communities on garden projects, she would want tog,'s our �. Anderson stated that, if we were to enter into a joint prdje t advance as to the number of plots designated to each comntij community we may wish to `favor' resist Applications s.' Quinlan suggested we begin with the demon survey which asks whether people would be gauge interest. Discussion ensued wttegard determined that no "joU , or could bring their own equif felt th r was a positivie r AndersoAi ested the Cor signage as aV of good wi gone to great letTg Nito brin 4" the same courtesy t.return term partner wrth"I n community be boring cents set up in In addition, within our own rsident in assigning plots first. st a question on the online gardening to continue to necessity fora `fob box' or shed for storage. It was for storage wduIg[ be required and that garden participants irte_they vtslld the site. guidelines and the process which had been followed. He ,0,tping created. ssion<eonsider waiving the permit fees or helping to provide 1 behalf of the City. She pointed out that the garden team has is to fruition in some form this year and should be shown some of Woodruff suggested tb'City post a sign similar to the other brown park signs identifying the site as the Demonstration Garden, City of Shorewood at no cost to them. He further suggested the reference to Community Garden throughout the guideline documents be changed to Demonstration Garden so as to eliminate confusion. He encouraged the Commission and staff to continue to pursue the Community Garden plan throughout the season and make a recommendation to the City Council in the fall regarding our findings. Trent moved, DeMers seconded, recommending the City Council approve the Demonstration Garden Project Guidelines as proposed, with the initial 2009 site installation at the South Shore Community Park; that the City waive permit fees for their fencing request; and that the City provide a Demonstration Garden, City of Shorewood Park sign at the site. Motion passed 6/0. El • PARK COMMISSION MINUTES TUESDAY, APRIL 30, 2009 PAGE 5 OF 7 Acting Chair Davis reiterated her suggestion that the Public Safety Facility site off the trail be • considered for a joint community garden location for the lake area. She further suggested the garden team consider a woven wire or chicken wire fence this year to present to the Commission at their next meeting. 6. REVIEW REVISED DONATION PROCESS / ACCEPT DONOR REQUEST FORM, ACCEPTANCE & INDEMNIFICATION AGREEMENT AND MEMO AGREEMENT Acting Chair Davis explained that the Commission created the Donor R.Ogognition Policy back in 2004 in response to the request for the Garibaldi Plaza. She indicated,that'the Commission spent a great deal of time word sin ith ing the document and finally were of ortable with this final piece which was approved 5/0. Anderson presented the documents pointing out that the their consideration. She stated that the policy could bgtf needs if necessary, though she felt they adequately,e discussion. Brown interjected that he recalled the discussion of 2004 used only a few times since then. i s were higltited in red for further to fit t e Qomrnission's Maintenance piers pdr ing that the policy had been Woodruff indicated that he had a number ould reco`t mend to the document. He questioned why the document was directed park el m Qtly a id suggested the Commission • create a more general documpt., jo cover all dot atto s mad °e fp e City. Anderson pointed out fhgt the ComMission is cha ed with improvements and donations made to the parks and it wound pro ,bly faiutside this bo'responsibilities to make recommendations wih regaard dtt�torls and ►m ib for the entire City. Woodrufrar nges and asked if someone would like to incorporate his ideas the text. " } Acting C1ia�avis stated ththe was comfortable with what staff had proposed and that she worked on ►t ra months i 0 and had no desire to go back to it. Anderson shared " " " soral of 1" other items including the Agreement, Request Form, and updated Memorandum Agreement' Trent stated that lie would take all of the documents, as well as, Council member Woodruff's suggestions and tweak them for the June 9 "' meeting. 7. ACCEPT 2009 CONCESSION OPERATION AGREEMENT Brown presented the concessionaire agreement for approval. He explained that the current operator has been very good to work with over the past, has always been willing to open for events, and provided additional insurance when asked to do so. Though not a money making • endeavor for the community, Brown contended that this is a worthwhile service provided to our citizens. PARK COMMISSION MINUTES TUESDAY, APRIL 30, 2009 PAGE 6 OF 7 Edmondson moved, Quinlan seconded, recommending formalizing the Concession • Agreement for 2009 with Russ Withum. Motion passed 6/0. 8. REQUEST FUNDING FOR 2010 ARCTIC FEVER Acting Chair Davis stated that the Arctic Fever committee would be approaching the City Council for a contribution of $1500. She noted that the City gave nothing last year, but the event received an abundance of free advertising via the pond hockey tournament promos. Even though pond hockey will return, as are many of the other participants, Davis stated the event has a proven track record and it would be a good gesture if the City Council Gh9se to support the initiative in perpetuity. She stated that they have a business plan for re co`t►ing years, that she will be meeting with many past participants in the fall, and that itvkduld be nice to attract and reward more /new /current vendors with some small incentive y Woodruff asked where this would come from. He questioned whether this�vc? pId be pulled from operations or the parks budget. He suggested the Coil fission consider whereIy, the funding rom when the be in their budget ro ,pes want to pull s kee in in mind that the ' rants zero g Y g g P P �', w increases. y �' DeMers asked where the contributions to the 4"' of July fi'eWbzks community wide festival comes from.k" Woodruff stated that the contribution come fro tlt.eneral Fun Acting Chair Davis pointed o k,that the Arctic i` comet e as well as the Park Commission, in general, have a whole of Irtb cz fanned this ye , to pay fore," and both may need budgeting help. 9. NEW BUS`I�S' v E a a ' x Sri 1"v } DeMers stated trt lad hated to see TCCi�A pi�rSUe plan B, with the removal of the hockey rink at Badger P ,'havmgs�k n to m�tiY of his neighbor's in recent weeks about the proposals and findm z ' ll objection tated teat ie,and his neighbors objected to placing Shorewood's rinks gther end of to�irti,!and removing the only rink in this area altogether. Trent stated f' e would preft r to see all of the options proposed by TKDA before discussing it further. r Quinlan stated the Cossion would have to weigh the vitality of both proposals. Anderson stated that she would check in TKDA to ensure that they provide both options A and B for consideration. In fact, she indicated that she would see if a modular design was possible, in which pieces could be moved around. Woodruff stated that there was room in Freeman to place a hockey rink without displacing the softball field. He urged the Commission to not view this process from the standpoint of what the City can afford or not. He suggested they eliminate all of their preconceived notions and remember that they don't even have to accept what is proposed. It is the element of re- purposing space that they should consider. • PARK COMMISSION MINUTES TUESDAY, APRIL 30, 2009 PAGE 7 OF 7 Acting Chair Davis urged the Commission to envision how things could be done and pointed out that even if the overall designs would be out of the question now, there would be little things . they could do in each park. 10. ADJOURN Acting Chair Davis moved, DeMers seconded, adjourning the Park Commission Meeting at 9:10p.m. Motion passed 6/0. RESPECTFULLY SUBMITTED, Kri Rec is • CITY OF SHOREWOOD PARK COMMISSION MEETING 5755 COUNTRY CLUB RD SHOREWOOD CITY HALL TUESDAY, MAY 12, 2009 7:00 P.M. • MINUTES 1. CONVENE PARK COMMISSION MEETING Chair Norman called the meeting to order at 7:00 p.m. A. Roll Call Present: Chair Norman; Commissioners Davis, DeMers, Edmondson; City Council liaison Woodruff; Public Coordinator Anderson; Park Secretary Grout; and`( Absent: Commissioner Trent B. Review Agenda Davis moved, Edmondson seconded, approving the' Agenda 2. CONSULTANTS TKDA PRESENTATION Chair Norman welcomed TKDA representatives -B► presentation. He asked Park Coordinator Anderson perpetuity sake and so that future Commissions unc • was taking considering these.options. Norman 'also written in stone, and should be considered as altern Commission to look at the desigis;with an open in to cost or feasibility for alater discussion. With tha comments with him via email, thatthev - did not feel flan, Robb, and >rks Director Brown; Park Administrator Heck witted. Motion passed 6/0. ss and Gray back for�:.their formal :&take detailed notes of the meeting for ec t direction the current Commission )ointed'outthat the illustrations were not lives or options for the parks. He urged the id and save their major comments with regard ; he =asked the Commissioners to share comfortable voicing this evening. Buss stated that they would be providing additional detail with regard to phasing and a general report of the process to be uiserte&mto Master Plans in the coming weeks. She stated that they.Would.also provide notes' from all of.their meetings with Shorewood and their rationale for proposing certain elements.`- Woodruff stated that the narrative would be valuable from TKDA as it would document the process executed to reach the final design points. He asked that the tapes of the meeting be archived with the notes and plans for future reference. BADGER PARK Gray stated that, originally, they had touched on two plans at the last meeting but felt the consensus was to pursue this option with the removal of the hockey rink and addition of the village green campus for the City Hall complex. He noted the addition of a sculpture fountain and revised picnic shelter. Chair Norman stated that the picnic shelter should house bathrooms. • Gray suggested the picnic areas be surrounded with benches, potentially public art, gardens of ornamental plantings, a boardwalk, rustic trail system around the perimeter of the park, and smaller paved areas. W6 PARK COMMISSION MINUTES TUESDAY, MAY I2, 2009 PAGE 2OF7 Gray suggested the picnic areas be surrounded with benches, potentially public art, gardens of ornamental plantings, a boardwalk, rustic trail system around the perimeter of the park, and smaller paved areas. Edmondson stated that Ile liked the integrated rock elements. Gray stated that pavers would segue to bituminous or natural paths and walkways. As she did not feel there was a true consensus at the previous meeting as to which option the Commission preferred, Anderson asked why both plans A and B were not pursued for this evening's presentation. She reminded the Commission that the Badger ice rinks were highly used and voted one of the top ice skating areas in the south lake area. . Buss stated that they believed a majority of the Commission preferred option B. Robb asked if the pond area would lend itself well for`viewing. Chair Norman pointed out that if the pond wed . atid ; area were cleaned up ar►d' landscaped to open it up, it would provide a nice platform for viewing He stated tliat he was awaxethat not everyone within the community would supportthe removal of the�lioekey` rink here to consider alternate sites. He reiterated that the plans provido'sorne dramatic�chan ges but of these alternatives we can pick and choose pieces that could be Buss stated that, typically, change is hard but well worth the discussion. Brown asked whether, TKDA calculated the prici jg based on the potential soil conditions. • Buss urged Brown to share conditions with the6that might impact their estimates. FREEMAN PARK Gray pointed Out the added hockey rink and free skate area which creates a complex utilizing the beautiful Eddy Station warming house facility. He highlighted the additional basketball and tennis courts as well. He also suggested the use of stone on the entrance sign monuments to the parks. Woodruff asked TKDA what the City would likely get for $10,000 park entrance signs and asked if they had sign comparisons. Anderson interjected that proposing signage was not a piece of the consultants original agreement and pointed out that she had been working with artists and designers to provide sign images for an upcoming meeting likely capitalizing on the stone, metal and wood elements utilized at the City Hall renovation. Chair Norman stated that he would like to see the stone, metal, and wood options but wondered what TKDA believed they could get for $10,000. Brown stated that, based on numerous contacts lie has had within Freeman, he was troubled by cordoning off the parks with landscaped `rooms' and tree lines that might destroy the beautiful • expansive views of the current perimeter of trees surrounding the park that people enjoy so much. PARK COMMISSION MINUTES TUESDAY, MAY 12, 2009 PAGE 3 OF 7 . Quinlan pointed out that the Commission had also considered a community garden plot area near the north and east end of the park behind the parking lot and Eddy Station as they walked their park tour last week. He stated that he found this location to be the least objectionable of others they'd considered as it was away from residences. Brown recommended they consider where the water main is in their planning along that stretch. Anderson questioned whether there was need to remove the softball field, which are always in high demand, to install a basketball court when the proposed hockey rink could be made to serve a dual purpose placing hoops at either end and a Light colored hard surface inside the perimeter. Edmondson concurred, stating that it would make more with half courts on the interior than to remove a well us Davis stated that turning the rink into dual pu other cities. Brown interjected that the wetland feasibility study' that with any added impervious surface;,,the City wi work, best management practices, or,' o' a good make the rink usable year round lie had seen this done in era] ago by, WSB points out perform some storm water CATHCARTC PARK . Gray pointed out that the hockeyy rink was addition, the court games were moved near and community garden options. e, as for a larger parking area. In the addition of picnic areas Davis commented that she Chair Norman felt this to be a good redevelo asked for their partnership "On. that could be taken to Chanhassen and Woodruff suggested they cons ider.adding the same solid light colored surface to this rink as proposed at Freemadto add in the basketball hoops for half court ball. Anderson stated that she could speak to the Chanhassen Environmental Specialist to discuss the potential of a joint community garden project at Cathcart. Heck pointed out that the City of Shorewood owns the laird but that it falls within the City of Chanhassen. He indicated that he had already spoken to the Chanhassen City Administrator Gerhardt who .indicated that he was ready to talk about the plans as soon as the City of Shorewood was. DeMers stated that he shared the plans with a few of the neighbors around Cathcart and they had seemed quite receptive to the designs. Robb suggested they consider pods of community gardens so that the neighbors to the rear can • still access the park without cutting thru the gardens. PARK COMMISSION MINUTES TUESDAY, MAY 12, 2009 PAGE a OF 7 Brown stated that the City would need to consider any additional drainage issues created by the added impervious surface at the southwest corner. • Davis stated that none of the improvements will get done without Chanhassen's participation, noting that they should wish to improve drainage for proposed development in the area. Though there is no water at the park now, Brown mentioned that the highest levels of arsenic are found in the water along Church Street, which might eventually lead to the consideration of city water being brought to the area. MANOR PARK Gray pointed out that a small community garden, roughly 120X20 could be squeezed in near the tree line and parking area. He stated that the overall cobsensus,at the last meeting was that this park was headed the right way. He suggested that an added aeration fountain be considered for the pond. Woodruff stated that the issue of water qualityin,tliis pond has come up agai► „at the City Council level. He asked that the Commission circle back again and address what it is this pond is supposed to be. Brown mentioned that the Commission checked the water quality a few years ago and it was determined that the pond did not contain filameriYous green algae Davis stated that the pond, is'simply a shallow stagnant:,pond” wlucli'bas been examined at least twice during her tenure with no real solution found "' , Buss suggested further screening al'the edges to deter geese and screen it from the neighbors, as well as, a foiultain'which might iimiprove i h e-conditions slightly, but stated that if it is too shallow 11 and still nothing will "real v help. Chair Norman also pointed out that the condition varies by year. Woodruff statedthat the Comiission should acknowledge to the City Council that it is aware of the ponds condition. 1xi addition Woodruff asked whether a topo of the site where the outdoor theatre was proposed could be made available from Engineer Landini to see how many potential rows of seats might be earved into the hillside. Robb asked whether the pond could be dredged to improve its conditions. Brown acknowledged that, of course, the pond could be dredged for a high price. SILVERWOOD PARK Gray pointed out both the accessible trail running to the top of the hillside on one side and the more rustic trail curving along the pond edge and up the hillside on the other end of the park where they meet near some benches for viewing Silver Lake across the street. He suggested a small community garden be placed in the hillside to the rear of the well house. Due to the steep grade, Woodruff suggested terracing the slope to possibly support a garden. • PARK COMMISSION MINUTES TUESDAY, MAY 12, 2009 PAGE 5 OF 7 • • Brown pointed out the City does have 1' contours available for most all of the parks electronically. He noted that the portable biffs would need to be moved farther from the well house. Heck stated that the insurance trust has asked that the metal slide be removed and replaced with a covered tube slide instead eventually. Chair Norman stated that the shelter should be moved near the trees by the play area. Brown pointed out that this park gets quite a bit of vandalism for a neighborhood park and suggested the shelter be moved to the play area out of the way of the sliding hill altogether. Davis suggested installing the `under surveillance' signs BUILDING TEMPLATE Gray shared the illustrations of the shelters about 10% to the construction costs of the park by park basis. Woodruff asked that TKDA prov each design A, B, C, D. Buss stated they would Brown pointed out Woodruff asked for moi Shorewood's signature Chair Norman stated th the costs wilt be more c Gray pointed out that the Heck suggested the ( in the future as oppo weredwith rock faced stone, which typically adds filter. He suggested the stone =be considered on a mensions for each picnic shelter design and label els and pricing was bui style: a cost of roughly $345,000. for thp shelters, including upgrades, if this is to be the Commission decides which of the projects it wishes to pursue refined at the next steps. Wes have high square foot costs generally. issioh consider powder coated metal for its picnic tables and benches wood, from a maintenance and vandalism perspective. Woodruff reminded the Commission not to focus too much on the costs outright, as they are a bit out there, but to consider these as phased plans over time. Present their ideas and priorities to Council and ask them how to fund or with which to proceed. He suggested they test their process by trying to tackle one pilot project. Davis encouraged each Commissioner to sit down with each park design and break down what they believe the priorities to be and what they would like to see done sooner or later. Chair Norman concurred, suggesting the Commissioners create a check list which puts items into phases, gives us an inventory of projects to tackle, and phases those projects in over the short • term, as well as 5 -10 -20 years. Gray stated the Commission should be in a position to identify some items to start now. PARK COMMISSION MINUTES TUESDAY, MAY 12, 2009 PAGE 6 OF 7 Quinlan asked TKDA to designate which shelter they intended for each space. • Davis stated that she would suggest beginning by breaking out the back bones for each park which must be done as part of the framework of a particular park, as opposed to the more superfluous items. Quinlan stated that he would like to see the Commission tackle one phase for one park each year. Robb stated that lie would like to see taking on a project for all parks, like signage, this year. Chair Norman agreed, stating that there may be cost savingslor doing something at all the parks at once. He asked TKDA to add the line item of lights for the Cathcart rink. In addition, he asked that they provide all the original concept drawings for Plans A and B they had considered last time so that all options for all parks are on the table for consideration. Gray stated that they would provide all plans 1n order to provide a paper trail reflective of the process. Chair Norman asked that they have all of the inform . at for their June meeting,, and especially available for the tentative July 15` City HaIt, Open House r Buss stated that they would wrap up all`of the'details,and pr6viW6,the City with their final deliverables the beginning of June. Chair Norman asked.the Commission, once again; to review;�Teflect, take note of their likes and dislikes, and provide those. to him via; email by Tuesday of next week. Chair Norman stated that, in June, the Comm ission'wll consider tlq, i1ext steps, and what it wants to accomplish in 2009, and beyond.; Quinlan asked what the budget constraints were. Woodruff urged the Commissioll give careful and thoughtful consideration of what it wishes to phase in, and then present then?- thoughtful approval of what the phasing plan should be and challenge the City Council to decide what can be accomplished. Heck pointed out that the City Council makes a $45,000 incremental capital fund contribution to the parks on an annual basis, However, Heck stated that the City levy increases will be nil and that it is their intent to stick to zero increases. Woodruff suggested they proceed with their process in June and make their recommendations as part of their budget for 2010. Woodruff went on to report on the City Council meeting the previous evening, stating that the Council approved the concession agreement, the Dermco Lavine tennis court rehab project, the payment to the Little League for fencing repairs, and the Eddy Station and picnic painting projects. While lie acknowledged that the proposed zoning change to allow signage on the field fences was denied, Council directed staff to create a contract with little league to allow signage as a pilot project this year without changing the Ordinance or jeopardizing the sign Ordinance at • this time. PARK COMMISSION MINUTES TUESDAY, MAY 12, 2009 PAGE 7 OF 7 Heck stated that the Attorney is considering whether any sliglit zoning changes will be necessary. Chair Norman stated that it appears to be the legal issues versus the aesthetic issues. He maintained that, in his opinion, the real issue is allowing commercial speech on public property. He stated that lie had compiled and supplied Director Nielsen with a list of Ordinances from other cities which overwhelmingly prohibit signage in public parks, while private parks are another matter altogether. Norman stated that lie was offended by little leagues assertion that Minnetonka changed their zoning for them and that fence advertising is a part of baseball culture. in speaking with representatives of Minnetonka, Norman stated that those folks only condone the advertising on certain private type facilities and not in their public parks in general, they stated that they do not plan to pursue any advertising in their public spaces. Quinlan stated that he was surprised that this item is stil the Planning and Park Commission's come down unam convinced more than ever, after the park tour, that then` asked what more the Commission could do to dehianstn I onsideration after having both against it. He stated that he was ey is not'ihtended for scholarships. He their on. Woodruff stated that, as individual residents, the'Commissioners could come before the City Council and state their positions. Heck stated that Council member Bailey: suggested the City execute a one year trial arrangement. Davis stated that she was troubled by all of,little leagues recent statements and plans for expansion, new batting cages, coxicess►on st411d, ; etc inAigbt, of the fact that they had previously stated they had no- moiieY and nee&the adyertisingpn tile fences to hold costs down and provide scholarships for kids ;=tugging at the heartstrings Slie felt the good intentions on behalf of the City as a'bit misdirected especially 1r light of the fact that little league has made the request for advertising iri pastyears,to no avail: She questioned why this year it is moving forward, when it appears nione*1s;not an issue Woodruff believed the City Council should hear`these opinions and history from individuals on the Commission. He encouraged therm come speak to the Council. He also encouraged the Commission.to consider the long term casts,of these supposed changes and additions to the parks by little league before accepting them. 3. ADJOURN Davis moved, Robb seconded, adjourning the Park Commission Meeting of May 12, 2009, at 8:55p.m. Motion passed 6/0. RESPECTFULLY SUBMITTED, Kristi B. Anderson Recorder 0 I E • • 1A CITY OF SHOREWOOD 5755 Country Club Road • Shorewood, Minnesota 55331 •952- 474 -3236 Fax: 952- 474 -0128 • www.ci.shorewood.mmus • cityha11 @ci.shorewood.mn.us To: Park Commission From: Twila Grout — Park Secretary Date: June 3, 2009 Re: Agenda Item 6 - Donor Policy At the Park Commission meeting on April 30, 2009 the Park Commission reviewed the donor policy. After discussion it was asked that the changes be incorporated into the policy. Park Commissioner Trent stated that he would take the documents and make the necessary revisions to the policy and bring back to the June meeting for review. The revised agreement is attached for the Park Commissions review and discussion ER 9 8 -30 -04 PARK DONOR RECOGNITION POLICY 1. DONOR RECOGNITION The City of Shorewood seeks to recognize donors who wish to support the City's park system through distinguished effort or substantial gift. This policy determines procedures for recognizing donated amenities or projects, also noted in this policy as a "Substantial Gift ", found within Shorewood parks. For the purposes of this policy, "Substantial Gift" is defined as at least 50% of the estimated cost of. (a) new construction, remodeling, field improvements or renovation; (b) developing a new real property, i.e. park buildings, structures, real estate, etc.; or (c) replacement of an existing, unnamed facility or landmark that requires substantial renovation at the time of the gift. Items found in this policy include park structures (pavilions, warming houses, shelters, plazas, etc); real estate to be used for parks, trails, or open space, interpretive areas, or active recreation; or other large -scale Formatted: Font 18 pt 0 0 8 -30 -04 C projects as discussed with the Park Commission and City Council. 2. DONORS AND DONATION "Donors" or "Donation" as defined in this policy means a substantial financial contribution toward the cost of an amenity or project. This contribution is defined as at least 50% of the total estimated cost of stated amenity or project. Recognition may be in honor of individuals, groups of individuals, or corporations. a) Donors or donor representatives must sign a donor agreement that delineates terms of the contributions unl ess donor wishes to remain ananaymous._ The Donor Agreement will include the following: (1) In the event of demolition of a structure, its recognition or any part of it shall be subject to new recommendations. (2) The style of recognizing structures and facilities should be ns :, ,;th the City v i s ual stiandaf d.-,,—a�� adhere to City ordinances. (3) The Director of Public Works or designated staff person is responsible for overseeing compliance with full policy 0 8 -30 -04 (4) Plans for "groundbreaking, dedication, or other ceremonies relating to gifts, shall be reviewed by the Park Commission and approved by the City Council. (5) The City Council ,; ay fee ,; ,a ^ �a„ ,,, } , reserves the ability to decline a donation for any reason. yeeognitio n fef j ust n^„s "Method of donor recognition must be agreed upon and formally approved by City Council p rior to signing the donor agreement. (b) The nature of the donation will assist in determining the type of recognition. (c) A plaque, or other negotiated signage, may be placed on a building, room, or facility to recognize a Donor. The design, wording, size, and location of the plaque require the approval of the City Council. (d) A donor recognition or memorial plate may be affixed to routine furniture items. The City shall specify the size and location of the donor plate 0 n • 8 -30 -04 and the donor will pay for the plate and engraving. The City shall approve the wording of the donor plate and affix the plate to the furniture. 0 (e) Plaques or markers will not be placed for -outiae- tree donations. (f) Donations of a routine nature (e.g., trees, park benches and other furniture) shall be reviewed and approved, if appropriate, by the Public Works Director and /or the Park Commission. (g) The donor shall pay for the delivery and installation of the amenity and /or donor recognition plaque or plate. (h) The e lobo of fti d ii+g the aineiiit t fo � 9 Y'Ll_ said d 11 1b' .r V 3. J c-11 \.1. amenity is negetiable and would. feq'II*.I.Iw n�^oz n" t-fu ing. There is no exclusive right to sole recognition in cases of expansion or other structural modifications. Field improvements will be considered and . - - Formatted: Indent: L eft: 0. evaluated based on ongoing maintenance requirements that accompany the request: A base level of service will be provided — (Example; maintaining 7 lelds, which includes, but is not limited to, mowing the crass, draizaina fields dailv. lining fields, aeratinv- and. fertilizing fields annuall 0 • 5 -30 -04 Widen Donation carries no power of direction to the City on matters of schedule, design, furnishing, or priority of use. 3 PROCESS AND tern Dn e"1CT.`i1r77lnci r. SUBMISSION OF PROPOSAL FOR RECOGNITION OF DONATION Any proposal for recognition shall be made through a formal submission process to the Park Commission. The Park Commission will make a recommendation on the proposal for recoontion. to the City Council. Proposals must have the written approval of the person or corporate representative for whom the recognition is to be • given. If the person is deceased, the approval of the family or designated representative should be obtained. If the person is deceased and there is not family or a designated representative, recognition can proceed through submiss* n. Procedures governing approval of recognition proposals, of a non - routine nature, are set forth below and may also be supplemented by such operational guidelines as the City of Shorewood may adopt rr,a mc *—�o� Exceptions from policy requirements must be authorized by the City Council in advance of the donation. s 0 • 8 -30 -04 Step One A Schematic design and details will be submitted to the City of Shorewood and shall include the following elements: (a) A scaled architectural drawing or plan drawn to scale to be completed by a landscape architect or civil engineer, registered in the State of Minnesota, and would include: 1. site plan 2. architectural details 3. landscape plan 4. tree preservation plan 5. sign or memorial detail 1�1 Please note: The Schematic design phase of the submission process will be overseen by the appropriate departments of the City of Shorewood according to established procedure. Proposed recognition should be designated at the time of submission of schematic design, as found in Step One, a5. Recognition may not be allowed after the amenity is oYe-fat.io— implementated except by Council review and approval. Step Two: After submission of the schematic design, the individual, group, or corporation will formally present their request to the Park Commission. The Park Commission will then make a recommendation to City Council. C • 8 -30 -04 Step Three: Upon approval by City Council, the Donor Agreement will be signed and kept on record with the City of Shorewood. 5. METHOD OF PAYMENT AND RESPONSIBILITIES OF DONATION Donation associated with recognition proposals can be made by the donor wit !1 Lanni l ^ssurityin whole if a tangible donation) or have cash escrow for the full amount of the donation and shall be submitted to the City prior to the commencement of construction of amenity or project. In the event the donation is rescinded once the project has commenced and the donor agreement has been signed the City shall be allowed to keep any portion of the donation already paid, and. recognition shall not apply. These fiinds would be applied to the Park Commission operating bud egt. Individual donors may gift a portion of their contribution through an irrevocable trust or a contractual bequest mechanism. • • 0 8 -30 -04 Should the City fail to use the funds for the stated purpose in the Donor Agreement, the funds shall be returned to the donor. 6. NAMING The City of Shorewood wi44- reserves the ability to commemorate long -term service to the community or to a distinguished person if desired and such recognition is contingent upon Council review and approval. The City of Shorewood will consider naming opportunities for outstanding contributions, such as a parcel of land or new donation Donations of this nature will be incorporated into the Shorewood Park Systems and follow all city ordinances and guidelines from. an. operating perspective. outside the g eo g faphi m e eonfines of the exis b system Naming a building in honor of a person who has given extraordinary distinguished service to the city will not normally be considered until after his/her substantive formal relationship with the city has ended. The name used should normally be the family name, or in the case of a corporate entity, the shortest possible name. Unless the City Council determines otherwise, a name may be used only once. Shorewood City Council. has the final approval on any naming designations. 0 5 -30 -04 7. STEWARDSHIP Stewardship requires that the City of Shorewood honor the expectations of donors and abide by gift agreements, including recognition provisions as long as they fall within regular policy and city ordinances Recognition is generally expected to last the lifetime of the building, facility, unit, program, or other endeavor. There may 0 • .. .. " =' =- .:. 0 • rim nw CITY OF SHOREWOOD • DONATION ACCEPTANCE, INDEMNIFICATION, & GENERAL MAINTENANCE REQUEST FORM • Process for Creating a Successful Partnership between the City of Shorewood and its User /Donors 1) Communicate: User /Groups will meet with Representatives of Shorewood Park /Rec to discuss proposed improvements to Parks.Upon review, and with City Council Approval, the Park Commission will execute the Acceptance & Indemnification Agreement. 2) Recognize Supply & Demand: A Donation will be Considered if it Serves a Population or demand that is not currently being met. Once Approved an Improvement/Donation will become the sole Property of the city of Shorewood and under their care. 3) Field Improvements will be Considered and Evaluated based on ongoing Maintenance Requirements that accompany the Request: A Base Level of Service will be Provided - (Example; Maintaining Fields, which includes, but is not limited to, mowing the grass, dragging fields daily, lining fields, aerating and fertilizing fields annual) 4) Ask Questions: Understand the Limitations and responsibilities placed upon an Organization or Donor providing the Improvement (See Statement of Facts within the Acceptance and Indemnification Agreement) 5) Once the Acceptance and Indemnification Agreement has been approved and executed by each party, it shall be in force from Date of execution and automatically renew annual) Company or Group Name Contact or Individual Name Address City State Zip Code or one Home Phone E -MAIL ADDRESS I /We would like to make the following donation /im prove ment/contribution: Quantity Description Unit Price Total Price • The uses and expenditures of these funds shall be consistent with the City of Shorewood policies and ordinances. Donor or Donor Representative Date 0 City of Shorewood Director of Public Works City of Shorewood City Administrator Date Date 5755 Country Club Road • Shorewood, Minnesota 55331 •952- 474 -3236 Fax: 952 -474 -0128 • www.ci.shorewood.mn.us • cityhall @ci.shorewood.mn.us • CITY OF SHOREWOOD • ANNUAL ATHLETIC FACILITIES MEMORANDUM AGREEMENT THIS MEMORANDUM AGREEMENT, entered into this day of , 20 , by and between the , hereinafter called the "Athletic Association ", and the City of Shorewood, a Minnesota Municipal Corporation, hereinafter referred to as the "City "; 1) The City agrees to provide to the Athletic Association the use of the facilities located at (the facilities) for those date and times specifically set forth in the schedule approved by the City. The Athletic Association shall submit a `sports data request' schedule form to the Park and Recreation Coordinator which serves as agent for the City for field scheduling. The schedule should show a 15 minute break between games or warm -up sessions. Such submission shall be made within five days of execution of this agreement, or prior to the Sports Information Meeting. Said `requested' schedule shall be reviewed by the Park and Recreation Coordinator who may change the dates and times and amend the `requested' schedule as it deems in the best interest of the City. After approval by the Park and Recreation Coordinator and the City, the schedule shall become `final', and no changes shall be made without written notice to the Park and • Recreation Coordinator and the City. The Athletic Association shall contact the Park and Recreation Coordinator if it moves, postpones, and cancels and event if it reasonably appears that damage to the facility will result from its use. The City shall have the right to require that an event be moved, postponed, or cancelled if it spears that damage to the facility might result from its use due to inclement weather or other unsuitable conditions. 2) The Athletic Association shall use the fields in the manner in which the fields were designed and for their intended purpose only. If the Athletic Association wishes to use additional fields other than previously scheduled times for practices, tournaments, or any other event, it will contact the Park Coordinator for approval before using the fields. 3) The Athletic Association shall be solely responsible for any required markings, or lining of field facilities. It shall also be responsible for the proper parking of spectators cars in designated areas and for proper crowd control; no cars or vehicles shall be permitted to park on grassy areas, in `no parking zones', or to obstruct /interfere in any way access to any City building /property in case emergency vehicles are called out. As outlined in the Facility Use Agreement. 4) After each use of the facilities, the Athletic Association agrees to clean up all • trash and rubbish and leave the premises in a clean and orderly condition. 5) The Athletic Association shall file a copy of a liability insurance policy naming the City as insured in the amount of $500,000 with the Administrator, together with a signed copy of this agreement and a copy of the approved schedule before using the facilities for any purpose. 6) This agreement shall be in existence for the balance of one year subject to its being revoked on 10 days notice. In case of vandalism, of lack of control of the spectators, or violation of any terms of this contract by the Association, the City shall be entitled to revoke use of the field by the Athletic Association with a written notice. The Association has the right to appeal to the City Council if it so desires during the 10 day notice period from date of this notice. 7) Tournaments without special consideration may be approved by the Park Coordinator, although any change on Park property requires written authorization by the City. All policies, rules, and regulations for City parks will be in effect. The sponsors will be entirely responsible for the operation of the tournament, and will be expected to assume financial responsibility in case of damage, loss, etc. 8) If the Athletic Association wishes to hold a tournament, it shall comply with the tournament policy by submitting a tournament application detailing the field(s) or rink(s) requested, tournament dates, tournament times, events, • participants, insurance coverage, responsible party /contact (name /address /phone -work and home), availability of medical assistance, and any other pertinent information to the Park Coordinator. The Park Coordinator will verify with the City if tournament date(s) requested conflict with any other City event(s) before approval is given. The Athletic Association must provide a final schedule of events to the City one week prior to the tournament. 9) Any use of the facilities by the Athletic Association other than that authorized herein shall result in an immediate forfeiture of further rights to use the facilities. 10) The Athletic Association shall review the restrictive provisions of this agreement with each of its coaches and provide them with copies thereof. 11) Communication: Use /Groups will meet Annually with the Park Coordinator, and /or Public Works, to discuss safety concerns /improvements of previously donated improvements to the parks. 12) City commits to providing a Base Level of Service — for example; Maintaining Fields which includes, but is not limited to, mowing the grass, dragging the fields daily, lining fields, aerating and fertilizing fields annually. • CITY OF SHOREWOOD ATHLETIC ASSOCIATION Title: IC Title: • ACCEPTANCE AND INDEMNIFICATION AGREEMENT This Acceptance and Indemnification Agreement (the "Agreement ") is made as of • 1999, by the CITY OF SHOREWOOD, a municipal corporation organized under the laws of the State of Minnesota (the "City "), in favor of , a nonprofit corporation organized under the laws of the State of Minnesota ( "Donor "). Statement of Facts A. Donor desires to donate to the City the following park improvements which have been constructed at /installed at /provided in connection with Park, in the City: (hereinafter, the "Donation "). B. The City at its regular council meeting on , _, adopted a resolution (the "Resolution ") accepting the Donation (a copy of such resolution is attached hereto as Exhibit A). C. As evidence of the City's acceptance of the Donation and intent to indemnify Donor, the City desires to enter into this Agreement. NOW, THEREFORE, solely in consideration of the Donation, the City and Donor declare, covenant and agree as follows: • l.) Acceptance The Donation was formally accepted by the City pursuant to the Resolution. 2.) Donor's Representation Immediately preceding the City's adoption of the Resolution, Donor owned the items included in the Donation free and clear of all encumbrances, claims and liens. 3.) Indemnity The City shall forever indemnify, defend and hold Donor harmless from any loss, damage, expense or cost, arising out of or incurred by Donor as a result of the use, maintenance, ownership or operation of the Donation (excluding any such loss, damage, expense or cost arising out of a misrepresentation by Donor of the representation provided in Paragraph 2 above). - For Example, General Maintenance level for fields include, but is not limited to, mowing the grass, dragging the fields daily, lining fields, aerating and fertilizing fields annually. 4.) Miscellaneous This Agreement is made and delivered in, executed with respect to, and shall in all respects be construed pursuant to and governed by the laws of the State of Minnesota. This Agreement shall bind City and its • successors and assigns and shall inure to the benefit of Donor and its successors and assigns. IN WITNESS OF THE FOREGOING, the City has caused this Agreement to be executed as of the above date. 0 CITY: DONOR: CITY OF SHOREWOOD By: Its: Mayor By: Its: 7/27/99 data/parks /resolution /donoragrmnt C Its: 0 CITY OF SHOREWOOD i4 5755 Country Club Road • Shorewood, Minnesota 55331 •952- 474 -3236 Fax: 952- 474 -0128 • www.ci.shorewood.mmus • cityha11 @ci.shorewood.mn.us To: Park Commission From: Twila Grout — Park Secretary Kristi Anderson - CRR Date: June 5, 2009 Re: Park Agenda Item 7 — TKDA Presentation and Prioritize /Implementation of Process At the meeting, the Park Commission will be reviewing TKDA's revised illustrations along with the playground equipment samples that Kristi has provided, the park renewal program, the 2009 park inventory and priority needs assessment, Manor Park 2009 Spring Survey, the 2007 survey, the 2009 work program and CIP. • With the information provided, the Park Commission will be able to review and discuss the priorities and the process for the parks. • n ri rilac not j 7 m. L. A T. S 67 L w I .%..V _j� - 1 UJ Kr- ul Illil CITYMALL jv,, tj S er f PI P 11 /l-Inc Ooot Plark Master flooa4p� E 0 11 n�loc Fj plim D),�� 11 ftr E nine rl bf ��Uorewood -All Ga tw tfts� I , O Picnic (Type A) Picnic (Type B) C *: C Mir Picnic w /Restrooms & Warming (Type D) Picnic w /Restrooms (Type C) 2 i t, Picnic (Type A) t Lot Picnic (Type 8) 0 "v c� .4a 6 0 'v co Picnic w /Restrooms & Warming (Type D) Picnic w /Restrooms (Type C) • 0 0 "1 7 Playground quipment Manufacturers - Playground Sample Sites Section 1 - 6ametime Mn /Wi Playground 5 ion 2 - Landscape Structures Section es I ca Section 4 - Miracle Structures Misc Items -Rinks &Shelters t t a 1 { � r r �y f� r FAST MA. F 1 5 L WE d t, 1 a� f� r eta I x � d 111111 14 I M..VWW- 5 L WE d t, 1 a� f� r eta I x � d a� f� r eta I x � d • U Gametime Con 5 -12 yr olds playsystem w /Climbing Wall Hued playstructure • 6 p AMMOIRM MMWAk..A mm a kvj:fstd 19 1,101 mm- . . MCW , U dN 71- el Ck M-1-1; BANDBMERE PARK ruaxuassEx I .: ilU�t 1�n ;'ningr .x�wi ln�r_n e J , Nita T IV�Ij II 1�£ `" N= ' _ +a .: ilU�t 1�n ;'ningr .x�wi ln�r_n e J , Nita T s aM Aw 3 j +a r� s aM Aw 3 j Playscapes Continued - Monorail ($3062) climber • 17-� Sidewalk • • 0 Playscape Continued F l i p Flop 4 seater ($2735) w /twist in background 0 storefront Rock wall, Tire swing, ample swings Landscape Structures Hexagon Spacenet Climber Thunderhead Climber • Reserve Park - Plymouth Chimney Climb Across Tender tuff coated picnic tabl 0 r 1, loan A IA Parkers Lake Park I #: pp 15500 COUNTY ROAD 6 _" x`.!t ^® x! 1 ! 1 n . €' • ' Lee �� VF a r-� � 1 I I e t ��� n z'$ >t '� ' }�#4' _• t � +x,, w. ,. t+ ^r iet+ 4 '.G3',"5ii... Landscape Structures Continued St David's Left: Custom Sign Below: Thunderhead Climber Rt: Fish Net Climber & Spider Web Climber LJ Lef t: Playscape Piece - Dynamo Biggo Swing Left: Cloud- burst Slide Fire Engine - either LS or Miracle equipment • Kompan products - European Other - Misc... Tornado w/Triangl Deck by Miracle w Synthetic Board Systems Becker Products and Sport Resource 0 0 • 0 • The City installed new hockey boards on November 1st just in time for the hockey season. As the wind was blowing, the winter weather seemed to be knocking at the door. The boards were purchased from RArI-Pr Arena Products out of Burnsville. The boards are a new � t ppp R b r ��� �`+"' . ' r �� �� e ��d s �' �', v k',�,.. f :..�,. a xe- .ne.d�.ds,.•,w x..kxrs,..� f J �� IIIIIIIIOq IIIU�� n! � �IIiIDES'al aca ' e If rA a 4. 'fie � Y 4 r' 4. 'fie � Y 0 0 • • A l l manuf acturers seem to offer some Corm of seesaw (by Gametime above), Whirl (above by Miracle),Climber/VW Bug (by Miracle Rt above) • Government purchasin thru US Communities guarantees pre - negotiated rates or Landscape Structures and Gamet me • Not part of US Communities, Playscape and Miracle may be able to beat the pre- existing negotiated pricing of US Communities due to tough economic times..... • Consensus seemed to state that a well equipped playground, includin curb, wood fill, and equipment could be done for .50,008-$60 6 000 (given minimal unforeseen circumstances • • • Shorewood Park Renewal Program hart r each Park 5 -10 yr Renewal Schedule rk Conceat Plan /Open House m, Park Inventory, & "Manor" Park Phase I - Planning Park Commission Input- Define Park Character d: Parks Renewal Process ' Flow Chart Neighborhood; Input Choose `TKDA Develop Schemes (consultant) Survey wants /needs &/or Community Meetings Manor Pk Staff review & public input Commission re- evaluate redefine master plan schematics Incorporate further input Silverwood Pk I No? I Incorporate CC input Prioritize Parks Renewal Schedule Further Commission input & Staff review Refine Schematics Freeman Pk Badger Pk I I Cathcart Pk Concept Plan Open House Neighborhood Meeting 2 Is feedback favorable? Commission evaluate I Yes? I I CC Denial I Recommend to CC Move on to Phase 11— CC Design & Construction - Approval ob bids, etc... 0 • 0 Freeman Park 68 Acres • Basis for Park Focus: As a community park, Freeman serves both neighborhood and community needs. It's primary functionality: - Serves a diverse population of users within the south lake area. - Provides a diverse range of active neighborhood recreation for structured & non - structured activities for the region - Due to intense active use, the more passive pursuits are lacking — thus, a balance must be struck between the two - High passive use of trails and loop mainly during off -peak • Development Proaram based on TKDA illustrations & Com mission input - Neighborhood Garden near parking area - Ice hockey rink and free skate area near Eddy Station - Hard surfacing and installing hoops in rink - Consider the need /costs for additional tennis courts - Entrance signs from Eureka and trailhead Manor Park 4.5 Acres Basis for Park Focus: As a neighborhood park Manor serves the needs of a growing residential area with both organized and unorganized opportunities. It's primary functionality: - Provides neighborhood recreation facilities for both structured & non - structured individual /family /team activities. - Acts as social center for neighborhood activity - Inadequate Open Space for informal play - Update play structure needed for varying age groups for new developments Development Program based on TKDA illustrations & Commission input - Develop a paved loop trail around park perimeter for neighborhood passive use - Remodel Warming House /enlarge with restrooms & shelter for best use & to enhance appearance of the amenity - Improve play equipment, include separation of age groups, providing more accessibility - Enhance the Central Lawn open space to provide for leisure and programming opportunities w /elevated amphitheater attraction seating - Add a tennis court for additional playing space - Upgrade and reorient parking lot with landscape buffer - Add sitting areas & architectural features for visual interest & to provide a gathering plaza, benches, bike rack, drinking fountain, picnic tables - Examine pond aeration fountain and treatment program to improve aesthetics - Update Park entrance signs 0 0 0 0 Silverwood Park 8.1 Acres • Basis for Park Focus: As a small neighborhood park, Silverwood is utilized by young children, their families, and neighborhood youth for unorganized opportunity. • It's primary functionality: - Provides neighborhood recreation for un- structured individual & family activities. - Acts as social center for neighborhood activity — lacks gathering space or picnic shelter - Since few other parks are in close proximity, Silverwood should be designed to offer variety and accessibility for its users • Develoament Proaram based on TKDA illustrations & Commission i nput : - Develop a combination paved /rustic trail around park perimeter for neighborhood passive use and natural viewing areas w/ benches woven throughout (cross country access ?) - Installation of a small picnic shelter feature w /tables & grills - Update play equipment w/1 -2 accent pieces and younger age elements - Enhance /define the Central Lawn open play area - Consider locating community garden tracks within park - Update park entrance sign Cathcart Park 4.8 Acres o� neighborhood park, Cathcart sees a mix of use between organized sports and individual /pick -up opportunities. It's primary functionality: - Serves a diverse, expanding, & increasingly younger population of users within Shorewood and Chanhassen with small children - Se rves the neighborhood & a wider community thru organized sports seniors - Lacks natural or open space - Due to limited parking, the lot often reaches critical mass adults and Development Program based on TKDA illustrations & Commission input - Opportunity to provide a paved trail throughout park to connect amenities to parking area & provide trail loop - Installation of a small picnic shelter feature w /tables near field & tot lot - Update play equipment w /separated age appropriate structures for youngsters - Eliminate the court games — slide hockey rink to the south - Install new synthetic board rink, lighting, hard surface, basketball hoops to inner rink to make the amenity all season multi -use - Consider adding one tennis court surface - Consider locating community garden pods within southern edge of park - Enlarge to west, improve, & enhance parking area with landscape buffer - Construct warming shelter near free skate and hockey rink (no baths) - Install new passive game area under tree canopy — bocce ball, horse shoes - Update park entrance signs 0 0 0 Badger Park 102 Acres Basis for Park Focus: As a neighborhood park, Badger focuses on organized sports, with limited individual /pick -up opportunities. It's primary functionality: - Serves a predominantly younger population of users Serves the neiahborhood & a wider community thru orqanized - Due to active use, more passive pursuits are lacking for adults and seniors - appreciation of natural or open space is lacking - Due to shared /limited parking, the lot often reaches critical mass for events Development Program based on TKDA illustrations & Commission input - Opportunity to provide a paved trail loop around the perimeter of the park to improve aesthetics and appreciation for the natural landscape w /added viewing platform - Installation of a small picnic shelter feature w /tables near football field & community center for leisure and gathering - Update play equipment 1 -2 age appropriate pieces for youngsters - Consider removal of the hockey rink OR Install new synthetic board rink w/ hard surface, & basketball hoops attached to inner rink for all season use - Consider moving tennis courts to the north in place of rink - Enhance the landscape to improve site aesthetics & provide Village Green Concept for City Hall Campus — consider sculpture /fountain feature - Construct picnic shelter facility w /picnic tables, benches etc. - Add sitting areas, visual enhancements, & brick plaza area for contemplation - Update park entrance signs 2009 Park Inventory & Priority Needs Assessment § e a� %`o Q P� Oa r Go d Qo 5 ��Q fo r. Catlh4rt_Park ,.. i Little League field 1994 4 2019 maint.items nded Hockey Rink 1990 3 2015 25 yr update Warming House /Camper 1978 1 bad Basket Ball 1/2 Crt 1966 1 $3 ,000 overlay bdgt Magic Square 1966 1 2007 $3 ,000 overlay bdgt Tennis Court 1966 1 2009 resurfacin Picnic Tables 3 ongoing Park Sin 1982 3 Tennis Court Signs 1994 1 $25,000 original Tot lot - playground equipment Aug -95 4 20 yr small Swing Set 1966 2 safety hazard Park Sin 1982 1 Softball Fields (3) 1990 4 2015 25 yr update • Little League field (2) 1987 3 fence in bat cage should be replaced every 15 yrs Babe Ruth Field 1990 4 1 25 yr update Soccer Fields (6 +) 1990 5 25 yr update Trails 1992 4 wetland project Volleyball Courts (2 ?) 1994 NA 25 yr update Eddy Station 2000 2 2009 rehab ext. Picnic Shelter 1994 2 2009 rehab ext. Concession stand LL 1994 2 needs shingles Plaza - tables amenities 2005 4 Picnic tables thru -out ongoing 3 Gametime $23,000 Tot lot equip South 1990 4 2017 ppsd $55,000 Tot lot equip North 1994 5 2017 for both "'.77 ; Pond Skating Rinks 1966 5 forever rehabbed in 1999 Rink lights 1979 3 2008 $43,000 bud etc Warming House 1966 1 2008 $45,000 bdgtd for restr /wtr /swr equip 1993 4 2016 $55,000 bd td • , Playground Swinq Set 1966 3 25 yr replcmnt will be overlayed Tennis Court 25 yrs 1 2008 $36,000 bdgt 25 yrs Tennis Court Signs 1989 1 30 yrs all bad 8 -10-yrs Park Sin 1982? 1 4 yr rotation Picnic Tables ongoing 2 uervti . park Softball Field < , Park Sin 1979 1987 3 1 25 yr replcmnt r bad Playground equip 1994 3 to 4 2014 rough Swing Set 1994 3 to 4 2019 25 yr replcmnt Slidin Hill /slides 1987 4 metal /replace! Picnic Tables /grill ongoing 1 half court Basketball/Tennis 4 2009 overla Picnic Shelter none R Water lift station? � Water Fountain 2008 to be put in? Park Sin 2001 3 Skate Park Equip 2001 4 $15,000 Add'I Skate Pk Equip 2003 5 Picnic Tables ongoing 3 113ad a P'ark Park Sign 1982 1 bad $22,000 Gametime Playground equip 1996 3 2016 20 yr replcmnt Swing Set 1987 1 3 2012 25 yr replcmnt Hockey Rink 1987 4 2008 $43,000 It bdgtd i Warming House 1978 2 Tennis Courts 1987 4 2008 $72,000 to re -do Tennis Court Signs 1987 1 bad field 1966 Football field /lighting 2008 5 was $86000 Picnic Tables ongoing 2 Condition Scale: 1 unacceptable condition - 2 poor /watch - 3 acceptable /fair - 4 good - 5 excellent General Replacement/Upgrade Policy Guidelines: Hockey Rinks 25 yrs Swing Sets/Playground Equipment 25 yrs Ball Fields 25 yrs Batting Cages 20 yrs Lighting Systems 30 yrs Stripping/Painting updates to Bldgs. 8 -10-yrs Reshin ling every 12 yrs Tennis Court Resurfacing 4 yr rotation 0 • • Trails resurfacing 20 yrs • Irrigation Systems 20 yrs Water fountains 15 yrs is SHOREWOOD SPRING 2009 PARK SURVEY - MANOR Please tell us about your most recent visit to our park. • To hit golf balls • My daughter and I biked to Manor — So she could play on the Monkey bars • We often take our young children to the playground areas • Went skating • Skating at Manor Park with a party of friends that came to the house for the afternoon. It was perfect! • Manor Park — We like to skate there in the winter What parks do you visit most? 15 Manor Park What age ranges in your household visit the parks? 3 Under 5 10 5 -12 4 13 -17 018-24 5 25 -44 6 45 -64 0 65+ What Activities do you and /or a member of the household use when you visit the park? Check all that apply. 11 Playground Equipment 7 Baseball Field 7 Picnic Tables / Grills 8 Warming House 3 Picnic Shelter 12 Ice Skating Area 8 Tennis Court 1 Multi -use Building 5 Volleyball Court 6 Paths / Trails So that funds are best utilized what additions or improvements do you feel would be considered priority. • Rate from 1 -6 with 1 being highest priority. 1 2 3 4 5 6 Renovate Tennis Courts 5 2 1 1 2 0 Update Lighting at Rinks 1 0 1 2 2 1 Add Picnic Shelters 1 0 2 1 2 1 Add Restrooms / Drinking Fountains 5 2 2 1 1 1 More Community Events 2 1 1 2 0 0 Playground Equipment Updated 1 3 1 1 0 2 Are there any amenities that are not currently offered that you would like to see? Check all that apply. 6 Drinking Fountains 4 Bike Racks 4 Restrooms 0 Picnic Table/ Grills 3 Trails 4 Community Garden 4 Recycling 1 Other Comments: • Basketball Hoop Parks in General: Agree Disagree Neither Park Signs are visible 12 1 2 Lights are working properly 12 1 2 • Parks are well groomed i3 1 Picnic Shelters are clean 12 1 2 Play equipment is in good condition 13 1 The sports fields are level and in playable condition 13 2 Parks are Easy to Locate 12 3 Comments: • If Manor Park building will be repainted, please paint it a warm gray color not the cool bluish gray it is. Warm gray would look nice with the shingles. • Manor tennis court not perfect, but sure works. Bathrooms always nice, put porta potty in at parks i10 emergency. We all should cut back — not spend. • :7 MANOR PARK SURVEY RESULTS APRIL 2007 What activities do you or a member of your household take part in when visiting the Manor Park? 13 Playground Equipment 7 Volleyball Court 15 Ice Skating 10 Picnic Pavilion/ Warming House 5 Baseball Field 10 Tennis Court What additions or improvements would you like to see at Manor Park? 12 Pond 1 Tennis Courts 3 Playground Equipment 3 Warming House / Picnic Pavilion 2 Summer Programming 8 Other — • Basketball Hoop • Hockey • Hockey • Add'1 tennis court, backboard for existing tennis court. NEW sign for tennis court (current one is old and faded). 0 • 3 wall racquet ball court • Basketball Hoop • Build a soft path around the park for walking, biking, skiing. • Baseball Field Improvement • New / more playground equipment. Longer skating hours (warming house), tennis court backboard • Park up keep with respect to geese. Would like to see a basketball hoop /court as well as maintenance of the hockey pond (ie: snow removal, boards ?) Are there any recreational opportunities you would like to see at Manor Park? • Children / toddler groups (play groups) painting, etc. • Put rink lights on a time schedule with warming house — they are usually on all night. • Like to see boards up for hockey. • No. It's a small community park. Great for passive recreation, i.e. croquet, horse shoe, bocce ball, frizzbe, etc. • It would be nice if a high school student would want to give tennis lessons during the summer. I don't know if this would be allowed? Basketball court Basketball Hoop What other parks in Shorewood or surrounding communities do you frequent? Please share your reasons. • None actually — Manor Park meets our needs. • Deephaven Park in Cottagewood to play hockey on ice that has the boards. • No other parks. • Silverwood for the slide, Thorpe close to friends. Used to go to Freeman for soccer and Manor of course. • Thorpe Park, The Commons, Burton Park. • Soccer Practice at Freeman Park, Cottagewood Park • Staring Park in EP • Regional biking / running trail Comments: • Live on Suburban Drive — love the area — Husband helped with the "new" playground years ago. One thing we have always said that the pond could use an aerator or fountain with lights. It always gets so scummy, and with the pond being the first thing you see in the neighborhood when you come in a fountain with lights would be nice. • Let the natural tall grass around the pond grow up to protect wild life and enhance natural filtration of run off. Mowing crew needs to be instructed. • The pond has gone from poor to terrible in less than 3 years. By mid -June it's chocked with weeds and algae, and the new housing development does not help. Know that there has been discussion with City Council about the issue. What needs to be done is aeration to keep it from stinking so bad. • Thank you for fixing the large cracks in the tennis courts as well as fixing the fence around the tennis court. It is much appreciated. • The city pushed dirt into the pond in the mid -70's and silt from the new parking lot is flowing directly into the pond. City should fix its mistakes and clean out the pond. Why can't we have an area around the pond left in a natural state? • Would like the ice in the winter to be smoother... remove weeds? Flood with water truck — Also have two areas to skate — hockey and recreational skating. • The changes and additions to the garden are pretty and the plantings along Manor Rd are nice addition too. Can the pond be cleaned up? • The pond is a wonderful aesthetic that has not been appreciated in the sense of keeping it clean and protected. Too much algae, etc. and the swath of natural grasses etc. that grow around it should not have been cut. Let it come back! At least six feet deep and add native plants to enhance it. Also, trees should be planted in the park. There is too much grass — not enough change. We are mowing much too often, using too much energy. The park is very hot, trees are like air conditioners, they lower the temp, absorb storm water, remove carbon • dioxide, make a place more beautiful and inviting. Thorpe Park is a wonderful • example of taking a "bare field" and making it into a lovely, shaded haven for spending leisure time. Most of the neighbors like the fact that Manor is low key. We would not want all the extra traffic that organized sports brings with it. • We live right next to it and use everything. Pond — a fountain or something to help keep it clear and free of lily pads. Tennis Court — a board on one end on the courts to hit against. Playground equipment — possibly paint. If there is something that can be done about the geese that would be great! Their droppings cover the ground and there are many times that kids don't want to play on the fields because of all the droppings. The park is great! My first concern would be the pond and keeping it clear of algae and lily pads. • Need safer way to ride to the bike / running trail. Sidewalks or bike lanes leading to trail — roads are dangerous. • My son and I visit the park every weekend. There is opportunity for improvements, but overall very satisfied. • The pond is filthy and putrid. We have been here 29 yrs and it is disgusting. Please call LAKE MANAGEMENT INC. at 651.433.3283 talk to Beth. They do a marvelous job of restoring ponds. Have been in business for 40 yrs. • The pond is a mess. Last 3 years it has become more polluted, the wildlife that we used to see is gone. Many neighbors see koi living in the waters. By the end of summer it is a fetid, smelly, algae - laden, oxygen - starved mess. Pond needs better management. Perimeter of pond is being overtaken by buckthorn. Please remove the buckthorn. We have spent a great deal of time and energy eradicating • buckthorn from our property. The persons involved is mowing must be trained not to mow close to the pond. The riparian area bordering the water must be allowed to grow in order to keep out geese, provide nesting area, and aid the water quality of the pond. Please erect a sign banning idling motors in the parking lot. Frequently, garbage trucks, busses, and construction vehicles use the parking lot for breaks or the rest room. During those times when these people do not turn off their engines, the noise level and diesel smell in our home becomes very irritating. Additionally, please inform those involved in construction projects (Water's Edge in particular) not to stage materials in the parking lot. We really enjoy having the park across the street. It's great to see so much activity with sports teams, winter skating and general usage. For the most part, Manor Park is well managed. U 2009 Work P Resurface Tennis Court Completed Widen and Repave Trail /add arm from tot lot to trail Set Redesign /Picnic Shelter Meet w/ Chamhassen to present plan and options for participation Rink Lights Part of Redesign Eddy Station Rehab - reseal cedar trim in disrepair /rebainted- stained rmm�loto�l Resurface Tennis Court Shelter/Warming House • Re- Design Completion Rink Lights Replace and Look At in Feb. Silvenrrooc��Park Shelter Design Completion Resurface 1/2 Court • Department Projecf# Priority 2008 2009 2010 2011 2012 Total Water Meter Radio Read Project W -07 -05 n/a 75,000 125,000 200,000 SE Area Water Tower - painting W -08 -01 n/a 457,000 457,000 Amesbury Lineshaft Well - Pull & Inspect W -08 -02 n/a 23,000 23,000 Woodhaven Well Bldg Demolition W -08 -03 n/a 18,000 18,00 Boulder Bridge Well #2 - Pull & Inspect W -09 -01 n/a 24,000 24,000 Municipal Water System Total 718,000 149,000 867,000 Parks t Badger Park - Hockey Rink Lights P -07 -01 n/a 50,000 50,000 Cathcart Park - Resurface tennis Courts P -08 -03 n/a 6,000` 6,000 Freeman Park- Picnic Shelter Rehab P -09 -02 n/a 3,000 3,000 Manor Park - Resurface Tennis Courts P -09 -03 n/a 6,000' 6,000 Manor Park Shelter Building Addition P -09 -04 n/a 50,000 50,000 Silverwood Park - Picnic Shelter Canopy P -09 -06 n/a 50,000 50,000 Silverwood Park Resurface 112 - Basketball Court P -09 -07 nla 2,000 ,0 2,000 Signage - Various parks & entry points P -09 -09 n/a 30,000. 30,000 Silverwood Park- Bituminous Parking Lot P -10 -01 n/a 18,000 18,000 Freeman Park - Wetland Enhancement P -11 -02 n/a 500,000 7 500,000 Badger Park- Tennis Court Resurface P -11 -03 n/a 12,000 12,000 Cathcart Park -Swing Set Replacement P -11 -04 n/a 2,500 2,500 Cathcart Park- Picnic Shelter Canopy P -11 -05 n/a 50,000 50,000 Cathcart Park- Replace Hockey Rink Lights P -12 -01 n/a 50,000 50,000 Parks Total 50,000 147,000 18,000 564,500 50,000 829,500 ! Public Facilities City Hall Renovation Project - Construction PF -08 -02 1 800,000 385,000 1,185,0 City Hall Renovation Project - Furnishings PF -08 -03 2 75,000 75,000 5795 Country Club- Residence PF -09 -01 n/a 5,000 5,000 Public Facilities Total 800,000 465,000 1,265,000 ! Sanitary Sewer Lift Station 12 Rehab -5705 Christmas Lake Pt. SS -08 -01 n/a 110,000 110,000 Lift Station 16 Rehab -4915 Shady Island Rd SS -08 -02 n/a 104,000 104,000 Portable Lift Station Control Panel SS -08 -03 nla 7,000 7,000 Lift Station 15 Rehab -4360 Enchanted Dr. SS -08 -06 n/a 200,000 200,000 Lift Station 17 Rehab -5295 Shady Island Rd SS -09 -01 n/a 8,000 70,000 78,000 Annual Lift Station Inspect & Rehab SS -11 -03 n/a 25,000 25,000 25,000 25,000 25,000 125,000 Infiltration and Inflow Reduction SS -11 -05 n/a 50,000 50,000 50,000 50,000 50,000 250,000 Sanitary Sewer Total 296,000 283,000 145,000 75,000 75,000 874,000 Stormwater Management Harding Lane Drainage STM -09 -01 1 97,000 97,000 Lake Mary Outlet STM -09 -02 1 457,000 457,000 Smithtown Lane STM -09 -03 1 60,000 60,000 Meadowview Rd Storm STM -10 -01 1 20,000 20,000 Nelsine Dr Drainage STM -10 -02 1 16,000 16,000 6180 Murray Drainage STM -10 -03 1 36,000 36,000 5925 Grant Drainage S TM- 10 -04 1 49,000 49,0 Vine Hill Road Stormwater STM -11 -01 1 556,000 556, 010 Boulder Bridge Lift Station STM -12 -01 1 243,000 243,000 11'erhic -OnY. December 0.), 200S 9 CITY OF SHOREWOOD 5755 Country Club Road * Shorewood, Minnesota 55331 e 952- 474 -3236 Fax: 952- 474 -0128 • www.ci.shorewood.mn.us • cityhall@ci.shorewood.mn.us To: Park Commission From: Twila Grout — Park Secretary Date: June 5, 2009 Re: Agenda Item 8 — Park Signage This item will be as a handout at the Park Commission meeting Tuesday night. is 1�1 1 0 W, WO