Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
021009 PK AgP
CITY OF SHOREWOOD 5735 COUNTRY CLUB RD PARK COMMISSION MEETING SOUTHSHORE COMMUNITY CENTER TUESDAY, FEBRUARY 10, 2009 7:00 P.M. AGENDA 1. CONVENE PARK COMMISSION MEETING A. Roll Call Davis Young— Hensley Norman Trent B. Review Agenda Quinlan 2. APPROVAL OF MINUTES A. Park Commission Meeting Minutes of January 13, 2009 – (Att- #2A) B. Park Commission Special Session Minutes of January 20, 2009 – (Att.42B) C. Park Commission Special Meeting of February 4, 2009 – (Att.42C) 2.1 MATTERS FROM THE FLOOR 3. REVISION TO ZONING ORDINANCE / SIGNS IN PARKS – (Planning Director, Brad Nielsen)(Att.43) 4. REPORTS A. Report on City Council Meeting B. Report on Arctic Fever Event on January 17, 2009 C. Update on Consultant Services – (Att.44C) D. Report on Summer Programs – (Att.4413) E. Report on Recycling for the Parks 5. COMMUNITY REC YEAR -END REPORT – (Att.45) 6. REVIEW REQUEST FOR BENCH AT MANOR PARK – (Att.46) 7. ACCEPTING QUOTE AND AWARDING CONTRACT FOR EDDY STATION FACILITY REHAB AT FREEMAN PARK – (Att.47) 8. CREATE ONGOING ON -LINE SURVEY – (Park Commissioner Steve Quinlan) 9. APPOINT 2009 CHAIR AND VICE CHAIR 10. ADJOURN Council Liaison for February 23 City Council Meeting – Pk Commissioner Quinlan CITY OF SHOREWOOD 5735 COUNTRY CLUB RD • PARK COMMISSION MEETING SOUTHSHORE COMMUNITY CENTER TUESDAY, JANUARY 13, 2009 7:00 P.M. MINUTES 1. CONVENE PARK COMMISSION MEETING A. Roll Call Present: Chair Norman; Commissioners Davis, Young, DeMers, and Quinlan; City Administrator Heck; Public Works Director Brown; Park Coordinator Kristi Anderson; and City Council liaison Woodruff, Absent: Commissioners Hensley and Trent B. Review Agenda Item #5 was. moved to #9, the last item for discussion on the agenda, and the others moved up accordingly. Davis moved, DeMers seconded, app 5/0. C. Intro Liais a as amended. The Motion passed Administrator Heck int"toduced Park Coordinator Kristi Anderson, of Community Rec Resources (CRR), as the City'& newadministrative staff Park Coordinator. Directed by City Council to. perform a staffing`analysis, Heck explained that one of the items that kept coming up were the parks and how to get more resources directed towards them, as well as getting a review o the Park Master;Pans arid'CIP items going. In order to allocate more resources to parks, it was recommended that the contract with Community Rec Resources (CRR) be expanded to provide that service as Park Administrator Coordinator for the City. Some of the responsibilities of the position include working with the Park Commission to set up a Work Program for the year, working with Park Secretary Twila Grout to create more programming opportunities, and working with MCE, other cities and partners to bring additional programming to the parks. Also, the Park Coordinator will help the Park Commission review and update their. Master Plan and provide surveys, studies, outreach as necessary, in essence, many of the elements that have been listed in the Commission's REP. Heck indicated that, having reviewed the RFP's, he found two distinct projects that could be defined: one, working on the Master Plan, evaluating current amenities in the parks, the age of those amenities, the structures, inventory, as well as, the desire of uniformity of signage and buildings, which are items that could be part of what Park Coordinator Kristi Anderson and Secretary Twila Grout do, similar to what Planning Director Nielsen does for the Planning Commission. Heck stated that, where the RFP's come into play are, once the park amenities are identified and the Commission can indicate what it is they'd like to see for a &Z PARK COMMISSION MINUTES TUESDAY, JANUARY 13, 2009 PAGE 2 OF 7 specific park, this is the space we have, these are the amenities we'd like to add or enhance and the audiences we'd like to better serve, then you bring in the park consultant to come up with the detailed designs or landscape plans for the Commission to consider and recommend to City Council, but only once the signage and building standards are set. In fact, Administrator Heck stated that many of the preliminary research things can and should be done at staff level between Anderson and Grout. Heck explained that this is how staff and the City Council have viewed the added position, noting that Anderson and CRR will continue to provide park scheduling for the City, as in the past, and Secretary Grout will act as the City Hall contact person. Anderson thanked Administrator Heck for his introduction recognizing the need that exists within the parks for a dedic person to embrace parks and guide the Commission in them wellness of parks via a Master Plan review and the develor and implementation of their future plans. As the contracted staff person, Administrator deck, sl withdraw their proposal from the RFP process. He��asl that, as they go thru their RFP review and discussion;` help them focus in on correcting and planning the big spending $10,000 - 12,000 on someone else tc current RFP's submitted, Administrator Hec] current Master Plans and surveys that exist a: believed should be done in house. In addition the Council, think is more important is to let' is where a consultant can be of assistance, on want to do in those parks, then you can bring for the actual infrastructure. that d mented the City on 'Parks Department of the health and ark initiatives, goals, is now a dedicated staff person to re things for parks rather than esearen and talk to residents. According to the Toted that the consultants will look at the I bring :the Commission information, which he Heck stated that what he, and what he believes get some projects going in the parks, and that r. you identify the specific parks and what you 111 consultant and spend the $10,000 - 15,000 from the process. Adminlstralox Heck stated ghat this contracted position will work in coordination with staff and public works and will b& evaluated at the end of the year to determine whether it should be made an on staff positiar, going forward. He stated that Anderson is a good fit for the contracted position,' as she has a passion for the parks and their future development, 10 years experience working with the parks, staff, and the Commission, and is excited about adding park programming. Chair Norman agreed Anderson would be a good fit, she has the background with Shorewood and a working knowledge of the parks, as well as, relationships with the users, Commissions and staff requiring little learning curve. He was pleased that she could, in essence, hit the ground running. Norman asked how the positions would be funded. Young concurred, stating that Anderson and CRR have done an outstanding job as the City's sports scheduler, has a good rapport with all parties, and knows better than most the condition of our parks having been in them frequently. PARK COMMISSION MINUTES TUESDAY, JANUARY 13, 2009 PAGE 3 OF 7 Administrator Heck stated that, via the staffing analysis, a position was eliminated within the City which allowed for the distribution of those monies to be divided between the added Park Coordinator services position and several others within the city. He noted that the CIP fund is dedicated to park improvements not staffing. Woodruff interjected that he was excited to have Anderson on board in this capacity and to see the Commission moving forward in this way with a liaison person dedicated to the betterment of the parks. 2. APPROVAL OF MINUTES A. Park Commission Meeting Minutes of December 9, 2008 Davis stated that she was a late arrival at the previous DeMers moved, Davis seconded, approving the Minutes of the December 9, 2008, Park Commission Meeting as amended. Motion ,passed 5/,0. 3. REPORTS A. Report on City Council Meeting Woodruff noted that he would be the City Coll • followed by Jeff Bailey the second half. He re volunteers on the County, Road 19 trail pianni for a parkway was presente&at their last meet findings. Davis suggested that the City post a color 20_ Hall so that neonle know what's coming. liaison for the first half the year -d that Council member Zerby ommlttee I and that a 4 th alternate design Woodruff promised to report back any road grid plan somewhere within City Chair Norman, ireported that Arctic Fever would be held next Saturday, January 17 and that they were' Very.excited to have the Pond Hockey Tournament in Excelsior running Fri-Sun. He noted that Toinka Bay would be hosting events on Saturday, as well as, those slated for Freeman, including the new sliding hill. He was pleased to see that in its third year the event was really hitting its stride, and that good partnerships with REI and the LMCC have been established. He stated that marketing needs were met with little outlay due to the added promotion by the pond hockey association, the ads put on by the LMCC, and free promotion within the Laker and Sun Sailor. 4. APPROVE COMMUNITY REC. RESOURCES AGREEMENT Young moved, DeMers seconded, recommending City Council approval of the • Community Rec Resources agreement as presented. Motion passed 5/0. PARK COMMISSION MINUTES TUESDAY, JANUARY 13, 2009 PAGE 4 OF 7 5. REVIEW SUMMER PROGRAMS • A. Minnetonka Community Ed. Summer Activities Anderson presented the Summer Programming activities planned to date for Commission review. Proposed activities included ongoing programming with MCE at Freeman Park Tues -Thurs 9am to noon and continued Fun Free Friday programs with REI, the DNR, Nancy Eddie and Friends, the Mn. Zoomobile, Nature Discovery, and Garden Art. B. Freeman Park The Commission asked staff to go ahead and book the Fun Free: Fridays at Freeman as soon as possible and fill in the calendar with these and other newctivities. The Commission stated they would support additional programming witli MCE at Freeman or in other parks as well. DeMers stated that he would contact Dazzling Dave, a yo -yo expert, for one of the Free Fridays and follow -up with staff. He encouraged Anderson to continue to recruit new and varied activities for these events. Davis asked staff to check in with REl to see if they would consider having a climbing wall at Freeman Park on July l 0th when we "host Big Walter. In addition, she wondered if the DNR would provide their geo- cashing activity on one of the Fridays. She indicated • that the Nature Discovery and Garden Art hosts were hosted by volunteers last year and thought Twila had the contact information for those people to follow -up this year.. Anderson reported thai"he and Secretary Grout had also met with South Lakes Police Departments CSO Hohertz and'the firedeartments Kellie Murphy- Ringate to discuss setting up a aafety, c4m p at the Shorewood City Hall Campus on August 12 from 9am — 3pm. Presentations will'�.mclude`bike safety, Hohertz will be contacting AAA to ask for helm6fdonations, a K4 fire:gear demonstration and hose house activity, the book 'Run, Tell,, Yell, by the Missing Children folks, McGruff and Sparky. Although there will be a smaft,fee for participants, as a first annual event, Anderson stated that they will be looking for donations to, cover the lunch and possible t -shirts for the 3rd and 0 graders, as well as volunteer group leaders and helpers. She noted that a `save the date' notice would be posied'in the Newsletter. The Commission agreed this would be a great addition to the programming listed. Norman suggested staff consider contacting Tinos for food. Anderson stated that she was working with Dan Carlson to set up a summer tennis program at Badger including some Fun Free Friday programming and would report back at a later date. Administrator Heck left at approximately 8pm. • PARK COMMISSION MINUTES TUESDAY, JANUARY 13, 2009 PAGE 5 OF 7 The Commission discussed whether they wished to proceed with the 3 rd Lair Skate Park programming this year, having found interest waning last year and cancelling a camp. Young suggested restructuring the agreement with 3` Lair. He believed that, in this economy, if they truly wanted to provide a camp at the Skate Park they would agree to terms for a one week camp and to return our deposit if we close registration 2 weeks prior to the event and notify them if the minimum is not met at that time so that they can cancel or reschedule their staff people accordingly. Chair Norman asked staff to check in with 3 rd Lair and see what and if they are willing to renegotiate the agreement. C. Music in the Park Anderson stated that Big Walter was available on book him. The Commission said to get the event other groups as well for future events. s they have available ° if the C but to co wished to na into In addition to Big Walter, Anderson suggested the Co of the Bands in July to bring in local groups, kids and compete in the park. )n consider hosting a Battle s to Freeman to support and Woodruff interjected that a `Garage Band" Jam' in the "park would be a fun outing in addition to the other music event and urged staff to check -in with Excelsior on how they put their program together. Anderson commented that the concession stand could be open as well or we could contact different fair vendors to ioiiius. Davis suggested the "event run on July 24 thus making July a month of music. She thought that the LMCC could help with the advertising for the first annual event and awards could be given with `edges: and the whole works. DeMers suggested they contact the high school music department for groups. Chair Norman wondered whether they should rent a sound system for the night in order to control the sound level and speed up the time between groups so they can just hook up to the dedicated system and play. Brown suggested the City contact Sound Sisters in Excelsior if they wish to rent a PA Sound System for the event. Young questioned whether the Commission would like to consider another type of variety programming by offering a playhouse, plays, or Shakespeare in the Park type program, noting there might be groups looking for performing opportunities. PARK COMMISSION MINUTES TUESDAY, JANUARY 13, 2009 PAGE 6 OF 7 DeMers suggested the Commission consider adding a band shell to their wish list. • 6. REVIEW QUOTES FOR RESURFACING OF TENNIS COURTS FOR CATHCART AND MANOR PARKS Brown suggested the Commission consider asking the low quoter for a price on washing and coating the Silverwood half court tennis/basketball surface and the magic square /half court basketball court at Cathcart since they will already be there. Davis moved, DeMers seconded, awarding the Tennis Court Resurfacing projects for Cathcart and Manor Parks to the low quoter, DermCo Lavine in the amount of $8,760., and asking DermCo Lavine to provide the City with separate quotes for coating the half courts and /or magic square at Cathcart and Sil erwood Parks, and to accept the added services, provided they do not exceed $13,000;:, Motion passed 5/0. The Commission directed staff to make a call to DC'r1�7C0 .,,Lavine to ask therr'if they would do the whole works for $12,000, not to exceed the ;$13,000, and give the City a separate price for doing the two additional pieces. 7. REVIEW COMPLETED 2008 PRIORITIES AND UPDATE 2009 WORK PROGRAM Anderson reviewed the Park Tours 2008 Completed To -Do List with the Commission commending them for.accomplishing many maintenance items last year. She then went on to sharing the 2009 Work Program containing carry over items, as well as, those originally slated for 2009 noting that this is a.fluid document and once the Master Plan review is complete' he Commission may make some minor revisions. As the'revjew ensued, Woodruff reminded the Commission that the budget cycle begins this Augd§f for 2010 and that they may want to slide several key items they wish to complete in 2010 up on the _Work Program for 2009 so that they make the next budget cycle. The Cathcart and Marior'Park concept plans for redesign/shelter /warming house redesign processes were both moved up to June 2009 in order to make the 2010 budget cycle. Meeting with Chanhassen to present concept plans and options was moved up to July 2009. Rink lights at Cathcart were moved to June as part of the concept plan redesign and rink lights at Manor were moved to June as well provided the Commissioners visit Manor Park pond by the February meeting to view the current quality of the rink lights for themselves before proceeding with the redesign. The Commission asked that Representative Rebecca Fish, of the Garden Club, be asked • back in February to discuss and finalize the additional bench to be installed at Manor Park. PARK COMMISSION MINUTES TUESDAY, JANUARY 13, 2009 PAGE 7 OF 7 Brown agreed that quotes should be gathered by professional painters for the Freeman Park Eddy Station building rehabilitation project including resealing and staining the trim, siding, and repainting its surfaces in order to complete this in early spring. Davis moved, DeMers seconded, to get quotes on stripping all trim, doors, siding, and eaves on Eddy station and resealing, painting, and staining these surfaces for spring. Motion passed 5/0. Woodruff interjected that the City Council would be putting together a landscape and signage plan for the City Hall campus which will likely be a backlit monument sign on the street identifying all the amenities on campus by arrow directional's or something of that nature. The Commission wished to add, in coordination with the City Hall campus, an updated painting look for the Badger Park warming house with the intent for an evaluation of the warming house structure itself as they begin their Master Plan review. Brown suggested that the concrete sidewalk surfaces''' Park also be replaced and rehabbed as they are uneven The Commission also added to Misc., regulations signs on all tennis courts. 8. CREATE A COUNCIL] CATING PARK Ll TINGS:FOR THE the warming house at Badger ny places be added to Misc. the tennis court rules and ULE FOR CITY decided to complete the list once new 9. REVIEW AND-DISCUSS RFP'S RECEIVED FOR PARK CONSULTANT SERVICES .r °'x; A. Identify Projects for Consultant Services The Commission agreed to hold a special work session next Tuesday, January 20`", at 7pm in the Community Center to discuss and make a recommendation to City Council with regard to which proposal they support. Davis urged the Commissioners to review each of the RFP's and take the best ideas from • each to share and discuss next week. She stated that they don't have to take all the ideas from one and could whittle down their wants. Davis indicated that, using her experience, PARK COMMISSION MINUTES TUESDAY, JANUARY 13, 2009 PAGE 8 OF 7 she would put together a spreadsheet identifying what the Commission wants and which . of the Consultants can provide the City with each of the services. Brown asked to interject a public works piece. He stated that if the Commissioners are asked by residents, staff has been unable to plow the Silverwood pond for skating since there has been a group of muskrats pooling together keeping the ice open, or at minimum too soft to plow to date. He indicated they would check it often to see if the cold has frozen the pond enough to be plowed. 10. ADJOURN Davis moved, Young seconded, adjourning the Park Commission Meeting at 9:17 p.m. Motion passed 5/0. RESPECTFULLY SUBMITTED, Kristi B. Anderson Recorder CITY OF SHOREWOOD 5735 COUNTRY CLUB ROAD • PARK COMMISSION SPECIAL SESSION SOUTHSHORE CENTER TUESDAY, JANUARY 20, 2009 7:00 P.M. MINUTES 1. CONVENE PARK COMMISSION SPECIAL SESSION MEETING Chair Norman convened the Special Session at 7:00 p.m. A. Roll Call Present: Chair Norman; Commissioners Davis, Young, 4onsley, Trent, Quinlan, Davis stated that she found 4f surprising, and a bit offensive, that several of the firms charged a fee fflx,the reproduction and printing costs for the project. She suggested that, whomever they chopse, theyback this charge out. DeMers stated that he based his preference for Damon Farber on the overlap of park experience between parks and open spaces, as well as, price. 7:25 p.m. Council member Woodruff arrived. Hensley and Quinlan agreed that each of the top three provided a pretty specific list of tasks and some deliverables, though they would want to define those even further. • Trent felt some missed the mark entirely, though he would have liked more specific deliverables from Damon Farber. Woodruff reminded the Commission to consider what tangible results they will get out of this process, noting that if the Commission felt they didn't get exactly what they were . , Y PARK COMMISSION AGENDA TUESDAY, JANUARY 20, 2004 PAGE 2 OF 4 looking for from this broad paint brush approach they could redirect and ask for more specifics. . Hensley stated that the proposals each were good and now it was the job of the Commission to determine what product/options they wished to focus in on and for what cost. Chair Norman stated that while he liked the experience, methodology, and step by step processes each proposed, he would need more specific deliverables from them. He believed the Commission could lay out some pointed projects to provide them with in order to get deliverable specifics in return. Woodruff interjected that if the Commission felt a new list of requirements or deliverables was needed, perhaps, a new RFP might be triggered. He believed it better to ask for a new refined RFP than to take one that is a bit fuzzy. Trent stated that, he believed, TKDA articulated their deliverables better than the others at each phase of the process. It was apparent they had taken;the time to visit the; parks, meet with staff to determine some of the issues and challenges= facing parks, and take pictures. Quinlan asked whether the Commission felt that justified the additional $10,000. Trent stated that he did not take into account the feel ag�,as he evaluated the proposals; T p p , rather he picked the one he felt best addressed the Commission's concerns and then opened the fee page. Anderson pointed` out that if the Commission chose to narrow the field it would be within their authority to tell the consultants that the scope of services has changed somewhat since the original RFP conception, as they have brought on an internal staff person for parks wib can address ;s ame of the items contained within the RFP. Davis asked pieces staff could cover. Anderson stated that staff could inventory the parks (evaluating age /condition of amenities), do demographic research, survey stakeholders, hold open houses or focus groups, and work tht a review or, at minimum, update the Master Plan with the Commission to prioritize the parks that need work. Davis didn't believe a whole reworking of the Master Plan was in order. Woodruff commented that the Commission could ask the consultants to rebid on a refined scope of services, since they would be too high now, given some items could be handled in house, and ask them to stay under a certain dollar amount. Woodruff encouraged the • Commission to ask the consultants questions before deciding which way to go. For the price difference, DeMers was more comfortable with the proposal from Damon Farber than paying $10,000 more for the one by TKDA. PARK COMMISSION AGENDA TUESDAY, JANUARY 20, 2009 PAGE 3 OF 4 Woodruff suggested the Commission create a short list of favorites and invite them in for interviews. Davis stated that, knowing the Commission will update the Master Plan on its own, the Commission could revise the scope of services during the interview process. Hensley moved, Quinlan seconded, to invite representatives of TKDA, SRF, and Damon Farber to join the Park Commission for brief 30 minute question and answer interviews to be held on Wednesday, February 4 starting at 3:00 p.m. in the Senior Center. Motion passed 6/0. Trent volunteered to create a scorecard grid in which to eval Chair Norman volunteered to assemble a list of que ahead of time in order to give them time to prepare. send him their question ideas as soon as possible, b Woodruff suggested they pose questions such as: What wi Drawings /plans /style book or visual catalog. What are the upon which we can take action immediately? At minimurr bring the project manager to the interview but he discoura getting into any price discussions. Anderson summarized the Commissions in1 minute question and answer session advisin things have changed since the R:FP process for some of the work the Commission may somewhat. In addition; the Commission wi; regard to deliverables and will provlde eacr interview. as.'well: as.- some concrete items t tants. of to the consultants ommissioners to specifically be delivered? pings you are going to give us he suggested the consultants d the Commission from t tojnvte,each consultant back for a 30 hem that based on the fact that a few s begun and that the City has added staff sh to revise the scope of services s'to, learn a few more specific things with -ni with a list of questions prior to the Commission itself wants to see. concrete things the Commission identified they were looking for included: Playground equipment recommendations /trends - Senior or adult equipment amenities to promote healthy lifestyles Discuss recreation features — water feature Covered. Shelters & Warming House ideas 20 year plan to connect parks Cathcart — complete facelift — parking, shelter, hockey, tennis court, playground equipment, and other amenities - Freeman — any new additions - open space or free skate area - Badger — new warming house Manor — new warming house, rink, lights Skatepark — covered picnic shelter area Silverwood — shelter Wetland area at Freeman — long term plan for rehab Additional new amenities — platform tennis /youth ultimate etc. PARK COMMISSION AGENDA TUESDAY, JANUARY 20, 2009 PAGE 4 OF 4 3. ADJOURN 0 Davis moved, Hensley seconded, adjourning the Park Commission Special Session at 8:30 p.m. Motion passed 6/0. RESPECTFULLY SUBMITTED, Kristi B. Anderson Recorder CITY OF SHOREWOOD 5755 Country Club Road • Shorewood, Minnesota 55331 •952- 474 -3236 Fax: 952 - 474 -0128 • www.ci.shorewood.mmus • cityhall @ci.shorewood.mn.us To: Park Commission From: Twila Grout — Administrative Assistant Date: February 5, 2009 Re: Park Commission Special Meeting Minutes of February 4, 2009 The minutes from the above meeting will be e- mailed to you when received and a copy will also be supplied to you at the meeting. If you have any questions please let me know. �a1 x I y CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD • SHOREWOOD, MINNESOTA 55331 -8927 ® (952) 474 -3236 FAX (952) 474 -0128 • www.ci.shorewood.mn.us • cityhall @ci.shorewood.mn.us MEMORANDUM TO: Park Commission FROM: Brad Nielsen DATE: 5 February 2009 RE: South Tonka Little League — Request for Zoning Code Text Amendments for Signs on Ballfield Fences FILE NO. 405(_:09), Mr. Kyle Heitkamp, representing the South Tonka Little League (STLL), has submitted an application for amendments to Shorewood's Zoning Code that would allow advertising signs to be placed on ball field fences in Freeman Park. You will recall that the Commission reviewed this proposal on an informal basis at the end of last year. Although the Commission voted unanimously to not recommend such amendments, the STLL has decided to pursue a formal application. Staff is therefore routing the application and submission material back to the Commission for formal recommendation. The Planning Commission will hold a public hearing on this application on 3 March and will undoubtedly want to hear from the Park Commission. Attached for your review are the materials submitted by STTL in support of their application. We have also recopied the material that was sent out for their informal request. As noted in the Planning memorandum, there are numerous issues to be resolved in the consideration of this request. Staff will be present at your 10 February meeting to answer questions that you may have regarding the application and the process. Prior to that meeting, we will be meeting with the City Attorney to discuss the legal ramifications of making the proposed amendments. If you have any questions relative to this matter, please do not hesitate to call me on Monday at 952- 474 -3236 or e -mail me at bnielsen @ci.shorewood.mn.us. _- Cc: Kristi Anderson Twila Grout Dick Woodruff Brian Heck Mary Tietjen Kyle Heitkamp PRINTED ON RECYCLED PAPER O-D PC P ZONING /SUBDIVISION CITY OF APPLICATION SHOREWOOD 5755 COUNTRY CLUB ROAD - SHOREWOOD, MINNESOTA 55331 • (612) 474 -3236 PLANNING AND PROTECTIVE INSPECTIONS (Please Print or Type) SITE Address: Lot: Block: Subdivision: P.I.N.: s — 1 I I ° J" '2- i r r r�yt C` '')o 2 OWNER 6 ° Fax No: '7,5 " 474 - o Name: �'I -' t{t3 �'=� J cJ is Telephone No.: S Z - — 3 Z36 Address: 7SS Cc��y Ce..: Cc te«� { t.�;�id (Street) (City/State) (Zipcode) APPLICANT /5 - 47 Z 79 t 2 1. . � Fax No: Name: �C }�`t ( U�"�� Lt�e L'lG� f- YLF Telephone No: 17S- 'j 74 - CsG?2 isz — 4 — va ^'i2 Cc.D Address: GK'S / ✓�`i).J .tea✓ r'xccutoe .SS (Street) (City /State) (Zipcode) DESCRIPTION AND /OR REASON FOR REQUEST: ZONING: District: APPLICATION FOR: Fee Escrow Variance - Residential Variance - Commercial [-fond. Use Permit -Residential 1_ I I Use Permit - e Subdivisior Final Plat Planned Unit Development Comp Plan Amend - Preapp. Comp Plan Amend - Formal Zoning District Amendment Zoning Text Amendment Site Plan Review /C.O. Subtotals Grand Total I Date Paid: Conforming ❑ Nonconforming ❑ NOTICE: Applicant is hereby . advised, pursuant to Minn. Stat. § 15.99 Subd. 3 (e), that due to public hearing legal notification requirements and the schedule of Planning Commission and City Council meetings, approximately 75 to 120 days will be required to process this application. In signing this application, I hereby acknowledge that I have read and fully understand the applicable provisions of the Zoning and Subdivision Ordinances and current administrative procedures. I further acknowledge the fee explanation as outlined in the application procedures and hereby agree to pay all stater ut ceived from the City pertaining to additional appli a ' expenses_ / r Applicant' .sllarrafure Date Receipt No.: Case No.: Request South Tonka Little League (STLL) would like the City of Shorewood to make an exception to its sign ordinance to allow STLL to hang signage on the outfield fences at Freeman Park on a conditional use basis. • Signs would be utilized only three months per year. • Foliage would be on the trees during the time of use. • Professionally made signs hung in a professional manner. • Approximately 3.5' high x 7' wide made of industrial mesh vinyl fabric. • Up to 15 signs per field, which would only cover 33% of the outfield fence (or 15% of the total perimeter fencing) if all 15 are sold. (See attached pictures) • Guarantees from other youth associations stating they have no desire to have signage in Shorewood parks. (See attached emails) • STLL is a non - profit organization, so we are not trying to make money from this request. Why Does STLL need this? STLL's goal is to have every player in our community have an opportunity to play baseball if they wish. Players from other sports are no longer playing due to affordability. With today's economic struggles, we are anticipating an increase number of families needing assistance. o Other youth leagues have stated their scholarship requests have increase dramatically and are discussing the need to cap scholarship dollars/requests. Sponsorship dollars have decreased significantly over the past few years. • Sponsors are less willing to give funds without exposure. • Other ballparks in the area (Bennett, Legacy, Veterans, St. Boni) allow signage so the sponsors can get the visibility they are requesting. • Sponsors are spending their funds in other communities. • We have had preliminary discussions with local businesses and they are willing to sponsor STLL with signage included. How will the Sponsorship dollars be spent? • STLL offers scholarships to families that need assistance. • STLL is trying to keep fees at a level where EVERYONE can play. • Significant repairs are currently needed at the Freeman fields. These are safety related issues, so if STLL doesn't fund the repairs the City will need to complete the repairs. This is why our partnership with the community, City, and STLL is important. • STLL spent $13,743.80 in Field Improvements /Maintenance in 2008. • Budget for 2009 season is $17,500. Communication /Community Relations • Requested feedback from STLL community. • Correspondence with Shorewood Oaks Neighborhood • Discussion with Doug Dahl of Shorewood Ponds r ,u r t PH Kyle Heitkamp om: Kuzma, Frank [FKUZMA @SMURFIT.COM] Wnt- Thursday, January 22, 2009 1:16 PM To: Kyle Heitkamp Cc: chrislizee @mchsi.com Subject: FW: Advertising FYI From: Nelson, Dave [mailto: DAVID .NELSON @minnetonka.kl2.mn.us] Sent: Thursday, January 22, 2009 1:10 PM To: Kuzma, Frank Subject: Advertising Frank The Tonka Football Association (TFA) has no plans to advertise at Badger Field or at any park in Shorewood. Sincerely, Dave Nelson Head Football Coach Minnetonka High. School 1 We Heitkam From: Kuzma, Frank [FKUZMA @SMURFIT.COM] • Sent: Thursday, January 22, 2009 1:06 PM To: Kyle Heitkamp Cc: chrislizee @mchsi.com Subject: FW: Signs at Shorewood's Outdoor Rinks FYI - Football to follow. From: Morgansharonm @aol.com [maiito:Morgansharonm @aol.com] Sent: Wednesday, January 21, 2009 6:10 PM To: Kuzma, Frank Subject: Signs at Shorewood's Outdoor Rinks Frank, Minnetonka Youth Hockey Association has no desire to advertise or hang signs at any of Shorewood's outdoor rinks. Please let me know if you have any further questions. Thanks Sharon Morgan MYHA President A Good Credit Score is 700 or Above. See yours in just 2 easy steLs9 1 CITY OF SHOREWOOD 5755 Country Club Road e Shorewood, Minnesota 55331 •952- 474 -3236 Fax: 952- 474 -0128 • www.ci.shorewood.mmus • cityha11@ci.shorewood.mn.us ci.shorewood.mn.us To: Park Commission From: James Landini — City Engineer Date: December 5, 2008 Re: Agenda Item 5 — Review Sign Ordinance At the last park meeting Mr. Frank Kuzma from South Tonka Little League met with the Park Commission regarding sponsorships and advertising on one of the ball fields at Freeman Park. The Park Commission asked if they could see a copy of South Tonka Little Leagues budget, attached is a copy for your review (attachment A). The Park Commission asked staff to research other cities ordinances and report back the findings. Staff asked the following cities if they allowed signage / advertising on their baseball field fences. City of Plymouth — Their city's sign ordinance prohibits signs attached to fences, including field fences. City of Woodbury — They currently do not allow advertising on their fences. City of Edina — They allow sponsor panels and other forms of advertising on scoreboards at their parks. The sponsor panels and other advertising on the scoreboards need to be integral to the scoreboard and constructed of the same materials as the scoreboard. City of St. Bonifacius — Their ordinance does not allow them, however their Council decided to allow them and they are reviewed at the time of the field use application. City of Victoria - They currently allow signage on their baseball fields, but do not have any documentation. City of Chanhassen — They developed a sign agreement in 2005 (attachment B) with a local athletic association to allow advertising on their outfield fences at selected park locations. This agreement was never finalized. City of Maple Grove — The city has written guidelines for advertising /sponsorships (attachment Q. The sponsor has to submit a written proposal to the board and if acceptable the city will draft an agreement and submit to the board for their approval. The areas that are considered for advertising / sponsorship are the outfield fences, hockey boards and scoreboards. City of Minnetonka — Attached is the city's ordinance on scoreboards and outdoor advertising for your review (attachment D). Also attached is a copy of the City's sign ordinance (attachment E). A memo will be forthcoming from Planning Director, Brad Nielsen outlining the city's ordinance. After review and discussion please advise how the Park Commission would like staff to proceed. 1213/2008 SOUTH TONKA LITTLE LEAGUE 10/1/2008 through 9/30/2009 Using Budgei 5 Page I 10/1/2008 9130/2009 Category Description Actual Budget ............ Difference INCOME Babe Ruth Income 1,775.76 1,800.00 Concession Stand - Revenue 744.94 18,000.00 Y" East Tonka Little League 0.00 500.00 Fan Sall Registration 110.00 24,000.00 Foundations & Fundralsing 0.00 5,000.00 A Interest Inc 0.00 150.00 Miller Night Collections 0100 500.00 Otherinc 0.00 0.00 0.00 Sponsorships 100.00 20,000.00 Spring Registration 0.00 72,000.00 TOTAL INCOME 2,730.70 141,950.00 EXPENSES ....... .... Accounting & Legal . 0.00 ....... 1,000.00 1,000,00 Bad Debt - Bad Checks 0.00 100.00 100.00 Bank Charge 25.10 250.00 224.90 Building Insurance 0.00 750.00 750.00 Clinics - Speakers 0.00 4,000.00 4,000.00 Computer Support 59.24 200.00 140.76 Concession Stand Maintenance 0.00 3,000.00 3,000.00 Concession Stand Supplies 189.47 10,000.00 9,810.53 Equipment 0.00 8,000.00 6,000.00 Fall Batt Umpires 2,975.00 3,000.00 25�00 Fall Ball Uniforms 46.50 4,000.00 .3,963.50 Field Improvements 0.00 10,000.00 10,OOG.00 Field Maintainance 815.07 7,500.00 6,1684.93 Grounds Crew 1,900.17 6,000.00 4,099.83 Little League Fees & Insurance 150.00 3,500.00 3,35G.00 Miller Night Expenses 0.00 500.00 500.00 Miscellaneous - Supplies 43.61 500-00 456,39 Mtka Baseball - Diamond Club 0.00 7,500.00 7,600,00 Online Registration Costs 75.90 4,000.00 3,924.10 PR & Web Site 0100 1,000.00 1,000.00 Recognition Event 1,650�a4 10,000.00 8,349.16 Refunds 0.00 1,000.00 1,000.00 Registration Costs 107.00 1,000.00 893.00 Rent (Meeting Rooms, etc.) 0.00 400.00 400.00 Scholarships 0.00 250.00 250.00 Shorewood Fees 0,00 7,000.00 7,000.00 Sponsor Signage 0.00 4,000.00 4.000.00 Spring Trophies 0.00 2.500.00 2,500.00 Spring Umpires 0.00 10,000.00 10,000.00 Spring Uniforms 0.00 25,000.00 25,000.00 Tonka Dome Commitment 3,000.00 3,000.00 0.00 Tonka Dome Rental Fees 0.00 10,000.00 10,000.00 Tournaments 0.00 3.000.00 3,000.00 Utilities td 11,03 7 .90 150,950.( )0 139,91 2A 0 ERALLTOTAL ... ........... . .. 101 0. 0 ID -- ------- 692.80 2005 PROPOSAL AGREEMENT BETWEEN THE CITY OF CHANHASSEN AND THE CHANHASSEN ATHLETIC ASSOCIATION GOVERNING THE PROVISION OF DEDICATED ADVERTISING SIGNAGE AND SCOREBOARD SIGNAGE 1. Field and scoreboard signage shall be placed on the outfield and /or foul fences of ball fields #1, 42, and #3 at Lake Ann Park and ball field #1 Bandimere Park by CAA. 2. For each advertisement sign, the City shall receive a 5200 payment for the first year, and $200 in payment every subsequent year. Additionally, the City will receive $400 in payment for each sign on a scoreboard and $400 in payment every subsequent year. 3. Signs shall be of uniform size and color scheme. 4. Only commercial signage; excluding alcohol, tobacco and sexually- oriented businesses; is allowed. 5. Signs shall be allowed to be in place from April through October. 6. Sponsorship, promotion, and management of the program shall be the sole responsibility of the 7. The signs shall be maintained during the season and stored during the off - season by the CAA. 8. Any damage to the park property caused by the sign program shall be paid for by the CAA. 9. Payments shall be made to the City on July 1 and November I of each year. 10. This agreement expires on December 31, 2008 and is renewable upon consent by each party. 11. If this agreement is not renewed, the Chanhassen Athletic Association will no longer be held responsible for subsequent payments to the City. 12. All money collected shall be appropriated for capital improvements to City ball fields including construction of scoreboards, dugouts, and additional lighting standards. Improvements will only be initiated when sufficient funds have been collected and with input from the CAA. CHANHASSEN ATHLETIC ASSOCIATION L President By Administrator Date • CITY OF CHANHASSEN 1 :A Date Tom Furlong, Mayor Todd Gerhardt, City Manager �`IG1t�IF��L'1�(r U MARKETING /ADVERTISING SPONSORSHIP GUIDELINE • General Overview • The Board recognizes that the users of the parks, recreation programs and the Community Center are the same persons many businesses would like to target as their advertising audience. • The Board, on a limited basis, will consider revenue resources beyond the general fund and participation fees, providing it does not compromise the recreational experience of the visitor. • The Board will consider marketing/advertising sponsorship opportunities if the product /service being marketed is compatible with the Board's mission. Tobacco or alcohol products and establishments whose primary product sold is tobacco or alcohol will not be considered for sponsorships. Special note: Restaurants selling food and alcohol are eligible for marketing sponsorships • The Board will consider marketing/advertising sponsorships for the enhancement or operation of the City's recreation programs and facilities. • Associations and organizations will be permitted to use City property with marketing/advertising sponsors only on an event or single tournament basis. (See Temporary Sponsorship Guideline). • Each marketing sponsorship will follow these guidelines, but will have unique characteristics and revenue opportunities; therefore each agreement that is entered into will need to be approved by the Board. • This guideline is written for on -going and existing facilities. Should a capital campaign program become established, it should have its own fundraising plans. • This guideline may be expanded to consider additional display areas should the current revenue resources become limited. • dwzna Marketing /Advertising Sponsorship Guidelines • Page 2 Definitions • Marketing /Advertising Sponsorship — Cash, products and services offered by sponsors with the clear expectation that an obligation is created. Typically the obligation would be for the right to display their logo and /or marketing materials for an extended length of time. • Temporary Sponsorships — Cash, products and services offered by businesses for a special event in partnership with the Board or offered to another organization using City property for an event. With this sponsorship, there is a clear expectation that their logo will be on promotional material and visible at the event for a limited time. Special note: There is a different guideline written to address temporary sponsorships. Gifts and Donations - Gifts are unrestricted cash to be used as the Park Board wishes. Donations are restricted cash, product or in -kind services to be used in a specific way. Special note: There is a different guideline written to address gifts and donations. • Grant - Non - proprietary financial support for a specific project. Grants are awarded based on competitive applications. Grants usually require specific criteria and may involve external audits and detailed financial reports. Special note: There will be a different guideline written to address grant applications. Implementation of Marketing /Advertising Sponsorships • Should a potential sponsor or marketing agency seek a relationship with the Parks and Recreation Board, they will be asked to submit a written proposal outlining the considerations listed herein. Staff will draft an agreement with input from the City Attorney. • Staff will submit the agreement to the Board for formal approval. Marketing /Advertising Sponsorship Guidelines Page 3 • Considerations for Marketing /Advertising Sponsorship 1. Is the product/service being marketed compatible with the Board's mission? 2. Is tobacco or alcohol the primary product sold by the potential sponsors? 3. Does the size of the display seem appropriate for the intended space? 4. Are the materials for the display of quality material, sturdy, unobtrusive and compatible with the surroundings? 5. Who will repair and maintain the display? 6. What is the length of the partnership agreement and how can it be terminated early? 7. Will this agreement be for exclusive rights and not allow other like businesses to have displays? 8. What is the commission fee or anticipated revenue for the Board? 9. Who will monitor /manage /enforce the partnership agreement to assure all expectations are being met? 10. Does the display comply with the City Signage Code (Chapter 24)? 11. Besides a display, what other avenues will this sponsor be able to use to promote their business? For examples flyers, TV monitors. Note: The display is the presentation of the sponsor's logo, ad text, or picture .of 40 product specifically designed to fit within the area identified. Should the sponsor be interested in an exhibit such as a booth to pass out sample product or promotional material, the specific area and timeframe should be addressed in the agreement. It is recommended to follow the temporary sponsorship guidelines for this option. Areas of the Community Center that will be considered for Sponsorships - 1. Ice Arena dasherboards 2. Zamboni 3. Ice Arena - general wall and surface space 4. Ice Arena scoreboard 5. Exclusive private product agreements — such as the current Coke agreement. 6. Existing TV monitors at the front desk and in the Maze Lobby area. Areas of the park and trail system that will be considered for Sponsorships - 1. Outfield fences of ballfields 2. Hockey boards of outdoor rinks 3. Scoreboards at athletic facilities • r 6K / ORDINANCE NO. 2006-16 AN ORDINANCE AMENDING CITY CODE SECTION 300.30 REGARDING SCOREBOARDS AND OUTDOOR ADVERTISING THE CITY OF MINNETONKA ORDAINS: Section 1. City Code Section 300.30, Subdivision 2(22) is amended as follows: 22. "Outdoor advertising sign" - any sign WhiGh that is located outdoors and w#iGh that advertises a product, business, service, event, or any other matter whiGh that is not available, or does not take place on the same premises as the sign. An outdoor advertising sign does not include a sign that is not understandable or readable by the naked eve of an ordinary person with 20/20 vision from property other than where the sign is located such as from adiacent property or a public street. Section 2. Section 300.30, Subdivision 2 (31) is repealed: site. Section 3. Section 300.30, Subdivision 2, is amended by the addition of a new paragraph that reads as follows and that is inserted alphabetically, with subsequent paragraphs renumbered consecutively: "Scoreboard" — a sign associated with an athletic field that includes information and /or statistics pertinent to an on -site game or activity and also includes any sponsor or identification panels. The ski language is deleted; the single- underlined language is inserted. �fcrc�i��er�f 1� ORDINANCE NO. 2006 -16 Page 2 • Section 4. City Code Section 300.30, Subdivision 3 (a)(4)(b)(2) is amended as follows: 2. scoreboards: a) ---one scoreboard per playing field is allowed if it does not exceed 410 sauare feet in size, except that a plavinq field with structured seatinc capacity for greater than 2000 people may have one or more scoreboards and the total area of the scoreboard or scoreboards cannot exceed 1000 square feet in size with the frill ir,n i mum sizes F9g ilatinn baseball fields - 350 e.quaFo fe h\ nn nr r l allee peffn e a total of 12 s , q aFe fee pe uT —� � T- Pu'-rcrrF' cr° er- f�` -r�vvr aft Section 5. City Code Section 300.30, Subdivision 3 (a)(4)(b)(3) is amended as follows: 3. athletic field fence panels: a) athletic field fence panels which contain outdoor advertising signs as defined in this ordinance are prohibited; and b) an advertising fence panel which directly faces the infield and was legally established prior to the effective date of this ordinance is considered a legal nonconforming use which may not be altered, enlarged or replaced by another nonconforming sign except the message may be changed. Section 6. A violation of this ordinance is subject to the penalties and provisions of Chapter XIII of the city code. 0 The S tFiGkeR language is deleted; the _single- underlined language is inserted. ORDINANCE NO. 2006 -16 Page 3 0 Section 7. This ordinance is effective immediately. Adopted by the city council of the City of Minnetonka, Minnesota, on September 11, 2006. Janis A. Callison, Mayor ATTEST: Laura L. Ronbeck, Acting City Clerk ACTION ON THIS ORDINANCE: Date of introduction: Date of adoption: Motion for adoption: Seconded by: Voted in favor of: Voted against: Abstained: Absent: Ordinance adopted. Date of publication: January 3, 2005 September 11, 2006 Schneider Allendorf Allendorf, Callison, Ellingson, Wagner Schneider, Thomas, Wiersum The stFiGken language is deleted; the single - underlined language is inserted. ORDINANCE NO. 2006 -16 Page 4 • I certify that the foregoing is a correct copy of an ordinance adopted by the city council of the City of Minnetonka, Minnesota at a regular meeting held on September 11, 2006. Laura L. Ronbeck, Acting City Clerk Date: Is 0 The StFiGkeR language is deleted; the single- underlined language is inserted. 1201.03 Zoning Reguiatio¢ns 1201.03 • issuance, the applicant may appeal the decision to the Board of Appeals and Adjustments sander the males and procedures as set forth in § 1201.05 of this chapter. d. Requirements for conditional use. All transmission pipelines (i.e. pipelines not required for local distributing network) and overhead transmission and substation limes in excess of 33 KV shall be a conditional use in all districts subject to the following procedural requirements: (�) Prior to the installation of any of the previous essential services, the owner of the services shall file with the Zoning Administrator, all reaps and other pertinent information as deemed necessary for the City Council to review the proposed project; (2) The Zoning Administrator shall transmit the reap and accompanying information to the City Council for its review regarding the project's relationship to the Comprehensive Plan and parts thereof. A part of this review shall be a written report from the City Engineer; (3) The City Council shall hold the necessary public hearings as prescribed by • this chapter for conditional uses; (4) In considering the applications for the placement of essential services, as regulated by this subdivision, the City Council shall consider the advice and recornrnendations of the city staff and the effect of the proposed project upon the health, safety and general welfare of the city, existing and anticipated and the effect of the proposed project upon the Comprehensive Plan. Subd.11. Signs. a. purpose. This subdivision is established to protect and promote health, safety, general welfare and order within the City of Shorewood through the establishmen of a comprehensive and impartial set of standards, regulations and procedureE governing the type, numbers, size, structure, location, height, lighting, erection.. use and /or display of devices, signs or symbols serving as a visual communicatio- media to persons situated within or upon public rights- off -way or properties. Th provisions of this subdivision are intended to encourage oppor'r�,arai for effectiv orderly communication by reducing confusion and hazards resulting frog: unnecessary and /or indiscriminate use of communication facilities. • "o. Permitted and prohibited signs (1) Permitted signs. The following signs are allowed without a permit, bu shall comply with all other applicable provisions of this chapter: 1201- 61 l`z�l�l'��� 1201.03 Shomwood - Zoning and Subdivision Regulations 1201.03 a Public signs; • (b) Address signs; (c) integral signs; (d) Every campaign sign must contain the name and address of persons responsible for the sign, and that person shall be responsible for its removal. Signs shall be permitted on each lot for a period of 100 days prior to and ten days after an election. The city shall have the right to remove and destroy unsightly signs or remove signs after the ten day limit and assess a fee as provided from time to time by ordinance. Campaign signs shall not be located closer than ten feet from any street surface and shall not be placed in front of any property without the consent of the property owner; (e) Holiday signs, displayed for a period not to exceed 30 days and no larger than 32 square feet in area; (� Construction signs. The signs shall be confined to the site of the construction, alteration or repair and shall be removed within two • years of the date of issuance of the first building permit or when the particular project is completed, whichever is sooner as determined by the City Building Official or his or her agent. One sign shall be permitted for each major street the project abuts. No sign may exceed 50 square feet; (g) heal estate sale or rental signs. Signs must be removed within 14 days after sale or rental of property. Signs may not measure more than six square feet in Residential Districts, nor more than 20 square feet in all other districts. There shall be only one sign per premises. Corner properties, however, may contain two signs, one per frontage. Lakeshore lots may contain two signs, one in the front and one facing the lake; (h) Informational /directional signs shall not be larger than three square feet and shall conform to the location provisions of the specific district, (i) Owner- occupant signs. One residential name sign, not to exceed two square feet in area, identifying only the name of the owner or occupant of a residential building. . (2) Prohibited signs. The following signs are specifically prohibited by this chapter: 1201 -62 1201.03 Zoning Regulations 1201.03 • (a) Any sign which obstructs the vision of drivers or pedestrians or detracts from the visibility of any official traffic- control device; (b) Any sign which contains or imitates an official traffic sign or signal, except for private, on- premises directional signs; (c) Any sign which moves, rotates, has any moving parts or gives the illusion of motion, except for time and temperature information. Moving message type signs may be permitted as an exception when their messages consist primarily of news, public announcements and the like of a nonadvertising nature; (d) Except for holiday signs and exceptions provided in provision c. (4) below, any sign which contains or consists of banners, pennants, ribbons, streamers, strings of light bulbs, spinners or similar devices; ' (e) Portable signs (except as provided in provision c.(4) below); (f) Signs which are attached in any manner to trees, fences, utility poles or other permanent supports; (g) No sign shall be illuminated with any flashing or intermittent lights, nor shall it be animated, except for time and temperature information. All displays shall be shielded to prevent any light to be directed at on- corning traffic in the brilliance as to impair the vision of any driver. No device shall be illuminated in a manner as to interfere with or obscure an official traffic sign or signal. No light shall be directed onto a lake so as to interfere with navigation thereon; (la) Roof signs. (i) Window signs where the total area of such signs exceeds 10% of the total glass area of the window space as viewed from the street, to a maximum of 20 square feet. C. General provisions. (1) All signs shall comply with the Minnesota State Building Code as may be amended. • (2) When electrical signs are installed, the installation shall be subject to the State Building Code as may be arnended. 1201_ -63 2007S-2 1201.03 Shorewood - Zoning and Subdivision )regulations 120 "6.03 (3) No portion of any sign shall be located within five feet of any property • line. No signs other than governmental signs and political campaign signs as provided in b.(l)(d) of this subdivision shall be erected or temporarily placed within any street right -of -way or upon public lands or easements or rights -of -way. Any unauthorized signs located in public right -of -way or on public property shall be considered abandoned and are subject to immediate removal and disposal without notice. (4) The temporary use of signs, searchlights, banners, pennants and similar devices shall require a permit. The permit shall be valid for ten consecutive days. The permit shall be prominently displayed during the period of validity. Only two temporary permits may be granted for any property within any 12 -month period. Temporary signs shall not exceed 32 square feet in area. Any new business that has applied for its permanent business sign may, at the same time, apply for a temporary business sign to be displayed for no longer than 30 days, or until the permanent sign has been erected, whichever comes first. The temporary business sign shall be professionally prepared and shall be no larger than the approved .permanent sign. (5) No sign or sign structure shall protrude over a public right -of -way. (6) All signs which require a permit shall display, in a conspicuous manner, the owner's name, permit number and date the sign was erected. (7) All height restrictions on signs shall include height of sign structure and be measured from lot grade. (g) In the case of a two - faced, freestanding sign, where the two faces of the sign are parallel and face in opposite directions, only one face shall be used in computing the allowable area of the sign. (9) Any sign now or hereafter existing which no longer advertises or identifies a business conducted, service rendered or product sold on the premises shall be removed by the owner, agent or person having the beneficial use or control of the building or structure upon which the sign may be fouriid within 60 days from the date of vacancy. (10) The regulations contained herein shall not app � ly to traffic signs or the ap:, separate emblem, or insignia of a nation, political unit, school or religious group, or integral signs. There shall be no more than one United States flag and no ore than three other non - commercial flags. Nor shall these regulations pertain to a sign inside a building, provided the sign is at least . three feet in back of the inside of the exterior wall and is readable from the inside of the building. 1201 -64 2006S-1 1201.03 Zoning Regulations 1201.03 • (11) All signs requiring a permit from the city shall be subject to review and approval by the Zoning Administrator. d. NonconforMing sig17s. (1) The following are nonconforming signs: (a) prohibited signs; (b) All other signs not prohibited that do not conform to the provisions of this chapter; (c) Billboards and advertising signs (except as provided in provision e.(3)(b) of this subdivision). (2) Except as provided in paragraph (5) below, all nonconforming and prohibited signs created by this chapter except those signs exempted by state statutes (M.S. § 462.357, subd. 1c) shall be removed or brought into conformity with this chapter within the following time periods: (a) Any sign in violation of prohibited signs: six months from the date of the enactment of this chapter; (b) All other nonconforming signs: upon approval of any building permit, sign permit, or other zoning action. (3) A nonconforming sign may not be: (a) Changed to another nonconforming sign; (b) Structurally altered except to bring into compliance with the provisions of this chapter; (c} ]Expanded; (d) Reestablished after its removal; R — -bl i -d ?- ft- . d amage of more tha 50% of �t�� fepla da---P cost except to bring into compliance. (4) Nothing in this subdivision shall be construed as relieving the owr_er or . user of a legal nonconforming sign or owner of the property on which t_tie legal nonconforming sign is located from the provisions of this subdivisions regarding safety, maintenance and repair of signs contained in subdivisions 1201 -65 2006S-1 1201.03 Shorewood - Zoning and Subdivision Regulations 1201.03 llc; provided, however, that any repainting, cleaning and other normal maintenance or repair of the sign or sign structure shall not ?modify the sign structure or copy in any way which makes it more nonconforming or the sign shall lose its legal nonconforming status. (5) Notwithstanding provisions to the contrary within this subdivision, nonconforming off site directional signs located on public rights -of -way may continue upon a finding by the City Council that: (a) The sign is reasonably necessary to provide direction to thi business which is advertised by the sign; (b) The sign (or a substantially similar predecessor) has been at the location for at least 20 years; (c) The sign has not represented a safety hazard or an obstruction to ordinary roadway maintenance activities. (6) The Council may condition the permission upon the owner of the establishment entering into an agreement with the city addressing matters, including liability, indemnity of the city, circumstances calling for removal of the sign, permit fees and other matters deemed appropriate by the city. (7) In lieu of permitting the existing sign to remain at its existing location the City Council may authorize the location of a substitute sign in the existing location or a different location. e. District regulations. The following sign standards by zoning district pertain to signs which require application and permit. (1) R -1A through R -3R Residential Districts. (a) Area identification signs (monument type only). One sign facing each bordering street shall be allowed for each development of 20 or more units. The sign shall not exceed 32 square feet in area, no_ shall the sign structure exceed one -half of the allowable copy area. The signs shall be erected only at the dedicated street entrance=, ui, not in the public right of may be indirectly illurinh a , f shall not exceed a height of eight feet above grade. (b) Institution signs. One freestanding sign not to exceed 20 square feet in area. The freestanding sign may be indirectly illuminated• and shall not exceed a height of eight feet above grade. Freestanding signs located adjacent to intermediate or minor 1201 -66 2006S-1 1201.03 Zoning Regulations 1201.03 • arterial streets, as identified in the Shorewood Comprehensive Plan, may be internally lit. In addition, one wall sign may be allowed by conditional use permit, subject to the following: (i) The total area of signage, including the wall sign, shall not exceed 5 % of the building silhouette as viewed from the street; The wall sign may be indirectly illuminated. (c) Dark identification signs. One sign facing each bordering street. The sign shall not exceed 20 square feet in area nor eight feet in height. The signs may be indirectly illuminated. (d) Subdivision plat signs. No more than two temporary signs advertising a new subdivision plat, provided each sign does not exceed 32 square feet in area, identifying only the plat in which they are located, are nonilluminated and are erected only at dedicated street entrances to the plat. The signs shall be removed if construction of subdivision improvements is not in progress on the plat within 60 days following the date of the sign erection or as • soon as 80% of the lots are developed and sold. (2) R -C Residential /Commercial. Subject to other conditions of this chapter, the following signs shall be allowed in the R -C District: (a) Signs are regulated in e.(1) above; (b) Business signs in the R -C Districts shall be subject to the requirements of § 1201.19 Subd. 8.d. of this code. 1201 -67 2007 S -2 Repl. 1201.03 Shorewood - Zoning and Subdivision Regulations 1201.03 (3) C -1 and C -2 Commercial Districts. Subject to other conditions of this . chapter, the following signs shall be allowed in the C -1 and C -2 Districts. (a) Business signs. (i) The maximum number of signs for any principal building shall be three except by conditional use as provided in (c) below. The maximum total area for all signs shall be determined by taking 10% of the gross silhouette area of the front of the building. Where the principal building is on a corner lot and thus faces two public streets, both sides may be counted. (ii) For purposes of determining the gross area of the silhouette of the principal building, the silhouette shall be defined as that area within an outline drawing of the principal building as viewed from the front lot line or from the related public street(s). (iii) Each lot will be allowed only one freestanding sign except as provided in (c) below. • (b) Advertising signs. Advertising signs are allowed, provided the number and size of the signs shall be subtracted from the allowable number and size of allowable business signs provided in (a) above. In no case shall the area of advertising signs exceed 25% of the total allowable sign area. (c) Conditional cases. In the case of a shopping center or where there are two or more business uses, a conditional use permit may be granted to the entire shopping center in accordance with an overall site and signage plan indicating the size, location and height of all signs. A maximum of 10% of the gross area of the building silhouette shall apply to the principal building where aggregate allowable sign area is distributed among the several businesses. Irn the case of applying this conditional use permit to a shopping center, the shopping center may have two freestanding signs identifying the shopping center. • 1201 -50 2007 S -2 Repl. 1201.03 Zoning Regulations 1201.03 (d) Freestanding signs. Freestanding signs shall not exceed 20 feet in height or 80 square feet in area. The total area of the sign structure shall not exceed one -half of the allowable copy area. (e) Window signs. The total area of window signs shall not exceed 10% of the total area of windows as viewed from the street. Window signs with lettering exceeding 3.5 inches in height shall be debited against the total number and area of signs allowed for the property. ( Menu boards. One menu board sign per restaurant use with a drive -up facility may be allowed in conjunction with a conditional use permit. The menu board shall not exceed 32 square feet in area, nor more than eight feet in height, and may be in addition to the freestanding sign on the property. Lettering size on the menu board shall not exceed two inches in height. (4) Signs permitted in the PUD Planned Unit Development District. (a) Signs permitted in PUDs shall be as approved by the City Council is for each development and shall be consistent with the requirements for the district most closely associated with each use in the PUD. (b) For PUDs containing 20 acres or more of land, the city may allow larger construction signs than those allowed in b.(1)(f) of this subdivision. In determining the size and allowable area of signs in a PUD, the city shall take into consideration the functional classification and designated speed limit of adjacent goads and potential impact on adjoining residential areas. In no case shall the total allowable area of construction signs exceed three square feet for each acre of land within the PUD. The total area of the sign shall not exceed 100 square feet and no individual sign shall exceed 80 square feet. f. Permit issuance; fees. (1) No sign shall be erected in the City of Shorewood until a permit to do so has b-cen approved by $'^e Zoning Administrator and i ssutd by the off; t of the Building Official (signs stipulated in b,(1) above shall be exernpt from this requirement). No permit shall be granted until the necessary fee has been paid and until the Building Official, or staff representative, has • made a preliminary inspection of the sign before installation and has ascertained that the sign and method of installation comply with al 1201 -69 2006 S -1 1201.03 ShoirewUood - Zoning and Subdivision Regulation s 1201.03 requirements of this chapter. The Building Official may require that detailed plans and specifications be submitted with the application if necessary in his or her judgment. Following permit issuance and sign erection, the Building Official shall make a final inspection of the sign, and if it complies in every respect with the minimum standards set forth in this chapter, shall endorse on the permit his or her certificate of approval. (2) Bees: (a) Payment of fees. The permit fee and other fees and charges set forth in this chapter shall be collected by the city before the issuance of any permits and the Building Official, or other persons duly authorized to issue the permit for which the payment of a fee is.required under the provisions of this chapter, may not issue a permit until the fees shall have been paid. (b) Double fees. If a person begins work of any kind for which a permit from the city is required, without having secured the necessary permits therefor, either previous to or on the date of commencement of the work, he or she shall, when subsequently • securing each permit, pay double the fee provided for the permit, or is subject to the penalty provisions of this chapter. (c) Initial fees. The City Council shall, from time to time, establish a .fee schedule by ordinance. Subd. 12. Nome occupations. a. Purpose. The primary purpose of this subdivision is to provide a means through establishment of specific standards and procedures by which home occupations can be conducted in residential neighborhoods without jeopardizing the health, safety and general welfare of the surrounding neighborhood. It is further intended that businesses which may be allowed within residential districts should not gain an unfair economic advantage over businesses located in districts zoned for business uses. In addition, this subdivision is intended to provide a mechanism- enabling the distinction between limited home occupations and special home 9� occupations, so that limited home occupations may be allowed as accessory us:.s within residential zoning. b. Application. Subject to the nonconforming use provision of this section, all occupations conducted in the home shall comply with the provisions of thi* subdivision. 1201 -70 2006S-1 ye t I CITY OF S"HORE OD 5755 COUNTRY CLUB ROAD - SHOREWOOD, MINNESOTA 55331 -8927 o (952) 474 -3236 FAX (952) 474 -0128 o www.ci.shorewood.mn.us e ciiyhall@ci.shorewood,mn.us MEMORANDUM TO; Park Commission FROM* Brad Nielsen DATE* 9 December 2008 RE Signs in City Parks gigy,,Ei NO. Zoning (Signs) • The Park Commission has been asked to consider allowing commercial . advertising signs on the outfield fences in certain ballfields in Freeman Park. Staff has been asked to identify what changes to its existing codes would be necessary to acconunodate this activity. Shorewood's regulations pertaining to signs are found in Section 1201.03 Subd, 11. of the City Code (a copy of which has already been provided to you). There are also definitions relative to signs in Section 1201.02 of the Code. Following are the provisions of Subd. 11. that would have to be amended. o b.(21(d) prohibits banners except for temporary (10 days at a tinge) business signs. Staff does not have enough information at this time to lniow what types of signs are being proposed. o b.(2)(f) prohibits signs on trees, fences or utility poles. © LM restricts signs on public property to govenunental signs . o L(Aj limits banners to temporary business sighs (maximum 10 days). Again staff does not know what types of signs are being proposed. © d. 1 c lists billboards and advertising signs as nonconforming signs. This is perhaps the most significant revision that would have to occur. The City has had a long history of phasing out billboards. In essence, the proposed suns ©J soap PRINTED ON RECYCLED PAPER Memorandum Re: Signs in Parks 9 Dece.tnber 2005 differ little from billboards, that is, off -site advertising signs. Over the years the City has managed, tluough its development regulations, to eradicate five of seven billboards that existed over the past 30 years. Thousands of dollars were spent in jetting the billboard on County Road 19, at the LRT Trail removed. In this light it will be extremely important to obtain a legal opinion from the City Attorney, stating that the amendments necessary to allow signs in the signs in the parks will in no way jeopardize the City's approach to prohibiting billboards. e. 1 lists signs allowed in residential zoning districts. Advertising signs are not allowed in residential districts. Freeman Park is zoned single - family residential. With regard to process, the changes referenced above require that a public hearing be held by the Planning Commission. A public hearing notice must be published in in the official newspaper, at least 10 days in advance of the hearing. The same notice would be mailed to all property owners within 500 feet of the parlc, or parks, in which the proposed sighs would be located. Obviously, the Plaiming Commission would rely heavily on the Park Connnission's input, as well as public testimony, in making its recommendations to the Council. • The City Council makes a final decision on the proposed amendments. If the Park Conunission has any questions or would like additional information relative to this matter, please do not hesitate to contact me at 952- 474 -3236 or by e- mail at biiielsei Cc: Brian Heck Many Tietj en James Landim Mayor and City Council Planning Commission 5755 COUNTRY CLUB ROAD • SHOREWOOD, MINNESOTA 55331 -8927 • (952) 474 -3236 FAX (952) 474 -0128 • www.ci.shorewood.mn.us • cityhalf @ci.shorewood.mn.us MEMORANDUM TO: City Council; Park Commission Brian Heck, City Administrator FROM: Kristi Anderson, CRR DATE: February 4, 2009 RE: Recommendation for Park Consultant Services • Originally, thirteen consulting firms submitted proposals in response to the RFP's for park consultant services in December 2008. Based on review of each firm's grasp of the project, what and how their findings will be delivered to the City, samples of their work, qualifications, time line and fee schedule, the Park Commission narrowed the field to their favorite three: SRF, TKDA, and Damon Farber. Those three firn were invited back to interview with the Commission on February 4, 2009, and provided with a list of detailed questions to address at that time. The Park Commission followed the presentations with further discussion and made the following recommendation. RECOMMENDATION: The Park Commission recommends City Council direct staff to negotiate a contract with TKDA for park consultant services to include such items as electronic and hard formats of concept plans for five parks with a phasing matrix, costing estimates, sketches, park building templates, element options as updates to insert into the Master Plan, and a visual catalog of options for parks to be phased in over the next ten years. The Park Commission fully expects, thru negotiations, that the price will fall well below $20,000 due to the elimination of elements and tasks from the original RFP that the new Park Coordinator can perform in- house. 4®0® PRINTED ON RECYCLED PAPER #4�e CITY OF SHOREWOOD 5755 Country Club Road • Shorewood, Minnesota 55331 •952- 474 -3236 Fax: 952- 474 -0128 • www.ci.shorewood.mn.us • cityha11 @ci.shorewood.mn.us To: Park Commission 49 From: Twila Grout — Park Secretes Date: February 5, 2009 Re: Summer Programs 2009 Summer Programs Crescent Beach — We should be receiving the schedule within the next couple weeks as to when the beach will open for the summer. Summer Rec at Freeman — Youth Recreation Manager, Christine Best is on leave and I have left a message for a co- worker to contact me to see when the summer rec program will begin. Last year it started mid -June and ended mid - August. Fridays in Freeman Park — Friday, June 12 and July 10 (tentative date) — Tennis at Badger Kristi is working with the tennis pro regarding this program and will give you an update at the Park Commission meeting. Friday, June 19, 11:30 -1:00 — DNR FiN Program This program will be about 1 1 /2 hours. There will be casting, fish identification, and a craft project. The ages are 5 -10 years old. Registration will be taken for up to 20 kids. There is no fee for this program. Friday, July 24, 11:00 — Zoomobile The program length is 45 minutes. It is for all ages. The cost for this program is $300. Friday, July 24, 5:00 p.m. — Garage Band Jam Kristi, Julie and I met to go over the event, the flyer (a draft copy of the flyer is attached) and prizes. The bands would have to submit a CD for consideration. The bands would be given 20 -30 minutes of stage time. There was discussion of an entry fee and that the pledges could go to the Parks Foundation. • Frida ��July 31, 10:30 — REI, PEAK Program �4p The program length is about 1 '/z hours. Ages 6 -10 years old. I have sent in the registration form to REI and I'm waiting to hear back from them to see if they still offer the kayaking program. There is no fee for this program. Friday, August 14, 11:00 — Garden Art Connie Oliver will be doing another art project. The age group is 5 -10 years old. Connie will contact me and let me know what kind of project she will be offering. Last year we paid Connie $100 for supplies. I talked to Cheryl Hibbard who did the Nature Discovery program last year and she is interested in doing this program again. She is checking her calendar to see what works for her. I gave her June 26, July 17, August 7, 21 or 28. Nancy, Edie and Friends will not be able to perform this year. Nancy said other commitments this summer make it impossible to do her puppet show. This event last year was $125.00 I have also e- mailed the following to check on their programs: Mad Science of Minnesota —I have received information from the Mad Science of Minnesota and have attached for the Park Commission's review. Depending on the number of kids involved, if it is 75 -200 they would provide one of their special events which are shows for large groups. If the number of kids is 15 to 30 they suggest one of their hands -on workshops. In addition to the fee there is a travel charge of $19.00. I haven't heard back from the Science Museum and Stages Theatre to see if they offer any programs. When I do hear from them I will let the Park Commission know. Kristi contacted Dazzling Dave the yo -yo performer and his fee is $300. I'm also checking on other performers to see if they are lower in price. 0 I spoke with 3 rd Lair and this year the minimum registration is 5 (in the past it has been 10). If we do not get five registrations we will be able to get our deposit back. The participation fee is $160 (80% to 3` Lair and 20% to the City). There is a $300 deposit. After discussion please advise if staff should book a camp for one week. Music in the Park — July 10, Freeman Park Blues and Barbeque — 6:30 pm — 8:30 pm — Big Walter Smith and the Groove Merchants will be playing, and Famous Dave's has agreed to be at the event again. Big Walter Smith fee is $1,000 and I have received summer agreement form. I have attached information regarding a climbing wall at the event. Three Rivers Park District has a climbing wall for a 3 — hour minimum it would be $500. Safety Camp — August 12, 9:00 am, Badger Park Kristi and I will be meeting with CSO, Dave Hohertz and Kellie Murphy - Ringate on February 25 to go over the activities that are being planned and the status of the programming. Programs that are being worked on are bike safety activity that Dave is checking with AAA to see if they would help run and donate helmets, McGruff and a K -9 group. Kellie is working on the gear presentation and hose house, contacting Missing Children, reserving Sparky, recruiting reserves for the fire trucks. Kristi and I are working on sponsors, volunteers, contacting the water patrol, FBI, National Guard, and working with Julie on advertising. Sue going to talk to the Parks Foundation to see if they would be interested in donating towards the event. Classic Car Show — End of August, Badger Park Kristi is in the process of working on this event and will give more detail at the meeting. The budget for Music in the Park this summer is $2,500. I have attached a budget summary for the programs that are scheduled for 2009 so far. • After review and discussion please advise how staff should proceed with scheduling he skateboarding ng camp, Mad Science of Minnesota and other summer events. 2/2/2009 2:09 PM We are experts in Spectacular Science for children Our mission is to spark the imagination and curiosity of children ages 3 -12. We provide children with fun, hands -on, interactive and educational activities that instill a clear understanding of science and how it affects the world around us. We bring the'science lab' to your classroom! Mad Science enhances science classes with inquiry-based workshops that meet Minnesota science standards. Children can learn about a wide variety of science topics as well as scientific methodology. Choose from over 45 workshops to customize a program that supplements your curriculum. AFTER SCHOOL PROGRAMS Learning can continue when school is out! These fun science classes are held before or after school and are packaged in four to eight week programs to match your school's calendar. We entertain and educate children in large groups through spectacular science shows! 'Fun booths' are also available where the children can make something to take home. Special event shows and booths are great for special school events, youth group meetings and company picnics . Summer camps are designed for children ages 4 to 14. Camps are a week long, either mornings or afternoons. Campers engage in diverse activities of science exploration covering a wide variety of topics. tw,i WV MaKe your cmla s nexi oirmaay parry an uniorgeuautc cxpcncncc: Mad Science comes to the party with interactive, entertaining, science demonstrations. Choose slime, putty or superballs for the kids to make. We are experts in Spectacular Science for children Our mission is to spark the imagination and curiosity of children ages 3 -12. We provide children with fun, hands -on, interactive and educational activities that instill a clear understanding of science and how it affects the world around us. rr We bring the 'science lab' to your classroom! Mad Science enhances science classes with inquiry-based workshops that meet Minnesota'` science standards. Children can learn about a wide variety of science topics as well as scientific methodology. Choose from over 45 workshops to customize a program that supplements your curriculum. AFTER SCHOOL PROGRAMS Learning can continue when school is out! These fun science classes are held before or after school and are packaged in four to eight week programs to match your school's calendar. e-e�r w i We entertain and educate children in large groups through t, spectacular science shows! 'Fun booths' are also available where the children can make something to take home. Special event shows and booths are great for special school events, youth group meetings and company picnics . Summer camps are designed for children ages 4 to 14. Camps are a week long, either mornings or afternoons. Campers engage in diverse activities of science exploration covering a wide variety of topics. Evq ELIJ fib; ivtarw your cnuu s next ntrtnuay party an umurgeuavte cxpertencc: Mad Science comes to the party with interactive, entertaining, science demonstrations. Choose slime, putty or superballs for the kids to make. We Bring the Science Lab To You! • Mad Science Workshops are designed to supplement your curriculum • Workshops correlate with Minnesota Science Standards • Students make something to take home in every workshop • Mad Scientists are trained in inquiry -based teaching and science education methods • We bring all the materials and scientific equipment to your location • Specially designed for ages 3 -5 • 45 minutes long • $100 for up to 15 students plus $2 /child over 15 (max 20) a/ Life Sciences Earth and Space Physical Science Animal Friends Dandy Dinosaurs Adventures in Air Bus Rocket Demo Bubbling Potions Eye To Eye Space Frontier Color Lab Human Body Weather Wonders Mad Mixtures Keep In Touch Life In The Sea Magnetic Attraction Listen Closely Tantalizing Taste Water Works Sea. Sand & Surf Kinder arten ages only Taste & Smell Harnessing Heat Stunt Planes Worms Science of Magic I Volcanoes & Minerals Three ways to get complete workshop descriptions: • Call us at 651- 793 -5721 for the information • Send an email to mail@madsciencemn.org • See our website at www.madscience.org /mn Life Sciences All About Animals Phvsical Sciences Bus Acids and Bases Movie Effects Body Basics Beguiling Bubbles Moving Motion Cells Che-Mystery Optical Illusions Detective Science "Current Events" Radical Robots I Life In The Sea Dry Ice Radical Robots II Tantalizing Taste Energy Burst! Science of Art Worms Fundamental Forces Science of Magic Earth and Space Sciences Good Vibrations Science of Toys Go Go Gravity Shocking Science Black and Blue Oceans Harnessing Heat Slime Dinosaurs Harness the Wind Sonic Sounds Earthworks Kitchen Chemistry Spinning Science Mineral Mania Laser Light Super Structures Rocket Building x$45+ Lights..Color.. Action! Stunt Planes and Gliders Advanced Rocket Bldg * 2 hrs, $220+ Space ... The Final Frontier Machines *$20 Under Pressure Rocket Demo Magnets Watts-u Wacky Waves "Matter of Fact" Where's the Air Walloping Weather + 8 New Crazy Chemworks classes Special Workshops s Scientific Method I Women in Science I Be Tobacco Free " Travel charges ($.60 per mile) will apply if location is more than 15 miles from our St. Paul office. * These workshops have an additional cost. Ask about discounts when you book two workshops to be held one right after the other, or more than four school age workshops to be held within 12 months. • Designed for ages 6 - 12 • One hour long • $120.00 for up to 20 children plus $3 /child over 20 (25 max) '� Let us come to your location and get your kids excited about science. Our interactive events are perfect for ages five through twelve. The kids will get the opportunity to ask questions, offer hypotheses and maybe even participate in an experiment. Our typical show runs 45 minutes at a cost of $250. Thec may be a travel fee, depending on the location. We now five great shows from which to choose. Each one is full surprises. To give everyone a chance to do a fun hands -c experiment, add one of our activity booths. This show will fire up children's imaginations! The Mad Science Fire and Ice assembly is an exciting collection of scientific demonstrations that h ' will stretch your brain. We explain and demonstrate the scientific method with an amazing set of experiments called the flame test. We may even send a brave soul scooting across the floor on a cushion of air. Learn how cool dry ice can be (109.5 degrees below zero to be exact!). Watch as the Mad Scientist uses dry ice to shower volunteers with clouds, bubbles and spooky fog. This special event will blow you away! Learn about the amazing power of air. Watch balls r, hover in mid air. Learn about Bernoulli's principle. Discover the science of the Magdeburg Spheres. Watch as our Mad Scientist levitates a volunteer on a cushion of air with our Hovercraft! Feel the force, the force of physics that is. Have fun with physics as we put Newton's Laws of Motion to the test. We will send kids into a spin as they explore the conservation of momentum. Watch us as we turn a bike wheel into a giant gyroscope. See us send 200,000 volts through a lucky volunteer. Watch Newton's Third Law of Motion as a fire extinguisher propels our mini - rocket car and one brave volunteer on a ride. When we let our Mad Scientists loose, who knows what will happen. We tailor our outdoor show to the location and situation. Interalctive Booths Children make something to take home in fascinating, hands -on, fun booths. The Mad Scientist brings all the materials and demonstrates the science activity. A booth costs $125.00 per hour and can accommodate approximately 100 children during an hour. Choose from: This Mad Science special event is a real blast! Test your skills of observation as you discover the science behind the disappearing water trick. Hear our singing pipe and help figure out the science involved in making it work. Watch as we turn a giant water bottle into a rocket engine and fire our methanol cannon with a hand held Tesla coil. • Super Balls • Slime • Minerals • Cotton Candy • Putty • Paper Airplanes • Ultraviolet Beads • Instant Snow Or kids can enjoy hands -on scientific activities but do not take anything home. These science stations are $110 per hour. • Optical Illusions • Magnets • Magic • • Electricity 0 ► i1 = ° l � In i rim Are you ready to make a name for your band ?? Ready to show that you are the best? 1st Prize: $200 Cash Prize and Recording 2nd Prize: $100 Cash Prize 3rd Prize: Music Gift Pack (value $75) ampetion entrants must send a demo tape /CO Shorewood Garage Band Jam 5755 Contry Club Road Shorewood, MN 55331 Guestions? 952.474.3236 Please include: Band Name and Member Names Contact Person, Address, Phone and Email Type of Music HM P� Opportunity songs to: aterials must be received by July 1 for consideration:., .10 1 �4 ntry fee: $30 in pledges raised for Shorewood Parks Foundation. All donations are tax deductible. Three Rivers Park District Ri vel0 P ARK D Climbing Wall PARKS & MAPS TRAILS GOLF Page 1 SKI /SNOWBOARDITUBE RECREATION ACTIVITIES & PROGRAMS NATURE CEN FEES RESERVATIONS JOBS VOLUNTEER ABOUT Come try the 25 -foot rock climbing wall! With five different rock climbing routes to choose from, there is a challenge for every skill level. Open to the public. Only $5 per climb. Friday Fun Climbs Only $5 per climb! All climbers must sign a liability waiver before climbing. If climbers are under 18 years of age, a parent or guardian must sign for them. For more information, call Jessica at 763.694.7722. French Visitor Center 10 -2pm I June 12 - July 3 - July 24 - August 14 Hyland Visitor Center 10 -2pm I June 19 - July 10 - July 31 - August 21 Baker Park Campground 5 -8pm I June 26 - July 17 - August 7 - August 28 Other public climb dates include: Baker Park General Picnic Area 10 -2pm I May 31 - July 4 - September 5 Rental Information The climbing wall is available for on and off -site rental! Waivers must be signed by a parent or legal guardian if climber is under 18. To reserve the climbing wall for your special event, call 763/694 -7722. OPTIONS WALL L(')CA'rl0N Exclusive Use On- Your reserved Park District site site Exclusive Use Off- Your site outside of the Park site District l� l?. E: $500 for 3 -hour minimum $150 for each additional hour $700 for 4 -hour minimum $150 for each additional hour Additional fees may apply outside of seven - county metro area. General Public Use Within Park District $5 per climb during operational hours * Additional gas fees ($50 -$100) apply for off -site locations beyond 20 miles of French Regional Park in Plymouth. http : / /www.threeriversparkdistrict. org /recreation/climbing_wall. cfm • 2/4/20 Three Rivers Park District All private rentals include at least two climbing wall staff. Recreation Home Recreation Program Schedule Women's_ Programs , Outdoor Active Adults Climbing Wall Pr rgams Outreq..ch Programs Q 200 Three Rivers Park http:// www. threeriversparkdistrict. org /recreation/climbing_wall.cfm Page 2 of 2/4/2' 2009 Music in the Park / Children's Events Budget 0 community rec. resources Date: 2/1/09 To: Larry Brown, Park Commission, Honorable Mayor, and City Council CC: Administrator Heck From: Kristi Anderson and Sally Keefe, CRR RE: 2008 Year End Report from Community Rec. Resource As Park Coordinator for the City of Shorewood, CRR takes pride in the great strides made each year cultivating relationships between the City and its users, both the active Sports enthusiasts and passive users. "Change is Good ", always our basic philosophy, echoes to sports users and the City alike, that ongoing improvements within and with regard to Shorewood parks equips us to meet new challenges serving the needs of an ever more diverse and growing population. Every year comes with its own set of challenges and rewards in providing park coordinator services. On site monitoring of field use and parking provide • beneficial feedback as to how parks are being utilized. Park improvements were successfully implemented this year at Badger Park which will put the park in a unique position this year as a premier facility for Lacrosse and Football. It is CRR's intent, in our newly expanded role as the Park & Rec Coordinator for the City, to create new opportunities for families and youth to play together, work with the Park Commission to focus on increasing emphasis on underserved populations thru its goals and improvements, and enter into more creative partnerships with surrounding communities, MCE, and others to deliver high quality experiences and programming. As is typical, the spring season begins well before the first buds appear on the trees at Freeman Park with the document collection process and the Sports Information Meeting in mid - March. We are pleased to report that the streamlined collection process was a success once again, with representatives from all sports organizations present, including a new group Mn. Valley Baseball. Via ongoing monitoring and encouragement, CRR observed that teams cooperatively shared space at all facilities this spring. Thanks to the oversight provided by CRR, critical details were not overlooked either, including instances in which one organization over paid and another underpaid for field use. It is also worth noting that actual field usage fell far short of field allocations and reservations for MGSA (Minnetonka Girls Softball Association) this year. When this error was brought to their attention, representatives of MGSA indicated that scheduling errors on their end had underutilized Freeman park allocations and at that point they made efforts to correct this mid season. Despite the time being `paid for', the City may wish to continue monitoring use in 2009 and consider re- evaluating field allocations when a group underutilizes their reserved space in order to `free it • up' to another group who could use it. As many organizations undergo staffing changes, continued communication and understanding of the process helps to bring satisfaction to the organizational users within this process. The spring information meeting allows a time to reconnect with the sports organization representatives each year and gain feedback from them. CRR staff proudly points to satisfaction expressed by the sports organization representatives with both the Park Coordinator services and the parks themselves this past year. The sports users were encouraged to complete a small feedback form voicing concerns for CRR to address at the outset of the season. To our knowledge, none of the sports organizations voiced any concerns, nor were complaints received with regard to facilities, parking, tournaments, nor from any neighbors near the parks. During the spring season, Manor Park once again became the temporary "home" to Lacrosse, South Tonka Little League, and Minnetonka Girls Softball due to the finishing touches and field work being completed at Badger Park. While the temporary use of Manor Park has been a convenient option, both CRR and the sports organizations eagerly await this coming spring season when Lacrosse may return to Badger Park, as it is clearly better suited for this activity. Passive use continues with noticeable increases in use of the walking paths, picnic areas, and yearly concert events. Other parks demonstrate appropriate usage as well. Silverwood Park playground is utilized by its surrounding neighborhood, Cathcart Park is utilized for various small group baseball and informal soccer play throughout the season, and the Skate Park continues to attract age appropriate usage throughout the warm weather months for all lake area residents. Badger Park was utilized by football this year with the successful installation of the new lighting system and field improvements, to which football was highly grateful. The tennis courts at Badger Park also continue to attract and retain park users for the City, with the addition of much anticipated programs scheduled for the summer 2009. In addition to all of these organized and passive uses, the City also successfully implemented park programs with MCE, who will continue these options this summer and hopes to expand these daytime programs in other Shorewood parks in 2010 with the improvements scheduled at Manor and Cathcart Parks. Additional programming goals that CRR has laid out for 2009 include, a Garage Band Jam in Freeman Park, additional Summer Fun Free Friday events, Big Walter, and a Youth Summer Safety Camp to name just a few. The fall sports organization meeting was well attended with representatives from all fall/winter organizations. - STLL, Tonka Babe Ruth (TBR), Tonka Football Association (TFA) and Minnetonka Youth Hockey Association (MYNA). Again, representatives reported satisfaction with CRR in its Park Coordinator services at this meeting, and relationships were forged anew with new representatives from STLL and MYHA. Despite the decrease in organizational use that comes with each fall season, the parks still remain solidly utilized with the majority of activity at Badger and Freeman. MFA clearly • 2 enjoyed playing under the new lights and reported extreme satisfaction with the park • upgrades to the field with regard to drainage. Freeman Park continued its fall usage with STLL, Tonka Babe Ruth (TBR), and Mn Valley utilizing field space on nights and weekends in early fall. There were no reported concerns from any of these teams during the fall sporting season. Much to the delight of hockey enthusiasts, the rinks at Badger Park were opened over the winter holidays but the extreme temperatures dampened some spirits until around January I". Substantial use at Badger and Cathcart rinks make up much of the winter seasonal park use. Thru monitoring and continued communication efforts with MYNA, the group submitted all necessary documentation, schedules, and fees well ahead of the season. In addition, the continued cold but pleasant winter weather provided a wonderland of activities for the annual Arctic Fever event. While there are those that do not necessarily agree that satisfaction is enough reward, we at CRR believe satisfaction is a substantial reward that should not be overlooked when it comprises numerous groups of sports enthusiasts, City Staff, and residents. As always, CRR Staff looks forward to meeting and surpassing the challenges of the Park Coordinator position in continuing to provide quality services at a value to the City. Should any questions arise regarding the information presented in this report, please do not hesitate to contact Kristi Anderson or Sally Keefe at 612- 743 -4124. As always, Community Rec. Resources appreciates the continued support offered by the City of Shorewood. • Kristi Anderson and Sally Keefe Community Rec. Resources M CITY OF SHOREWOOD 5755 Country Club Road • Shorewood, Minnesota 55331 •952- 474 -3236 Fax: 952- 474 -0128 • www.ci.shorewood.mmus • cityhall @ci.shorewood.mn.us To: Park Commission 1 From: Twila Grout s r= r, Parks Administrative Assistant Date: February 2, 2009 Re: Manor Park Bench At the October 14, 2008 Park Commission meeting, a request for a bench at Manor Park was presented to the Park Commission. The commission asked that this be brought back for review at their February meeting. Attached you will find the request and minutes from this meeting. • I spoke with Rebecca Fish to see if she would be able to attend the Park Commission meeting on February 10. Unfortunately, due to other commitments she is not able to. attend the meeting. As mentioned in the attached information from the October meeting the request is for a bench at the North End of Manor Park. Rebecca mentioned that the neighbors thought it would be nice for people to watch the kids play ball, or just sit and relax and enjoy the park. After review please advise staff how to proceed. If the Park Commission approves authorization for expenditure of funds for the installation of a bench at Manor Park it will go to the City Council meeting on February 23, 2009 for approval. 4 CITY OF SHOREWOOD 5755 Country Club Road • Shorewood, Minnesota 55331 •952- 474 -3236 Fax: 952- 474 -0128 • www.ci.shorewood.mn.us • cityhall @ci.shorewood.mn.us To: Park Conunission From: James Landini — City Engineer Date: October 8, 2008 Re: Manor Park Bench Rebecca Fish with the Southshore Gardeners inquired if a bench can be placed at the North End of Manor Park. This area is where residents Mr. and Mrs. Babcock planted the Blue Spruce trees and also where Mrs. Babcock planted flowers. Residents near Manor Park like the idea of an additional bench installed in the Park. There is an estimated $717 in the Shirley Rice fund that could go towards the purchase of the bench. • The city just purchased a bench for Gideon Glen in the amount of $590 (see attached) and public works could install or have a boy scout looking for con service project install. After further review and discussion please advise how staff should proceed. S \ 514 PARK COMMISSION MINUTES TUESDAY, OCTOBER 14, 2008 PAGE 5 OF 6 Quinlan suggested that each person share their plans with Josh Trent within a specific time • frame, say in the next week, in order to get the revisions made and gain approval at the next meeting. Hensley summarized that it sounds as if they should basically phrase the RFP as if the City is looking for their best bid and their freshest ideas within this scope of services. Landini questioned, with the holidays approaching, the timing of the RFP and suggested they pre - advertise the bid process to begin work in 2009. Norman volunteered to write a memo to attach to the RFP explaining to the Council what it is the Commission is trying to do with the RFP and accomplish within the parks. Though the Commission believed Trent was on track with the document, the Commission agreed to have their detailed changes to him within the next day or so in order to have a document on hand for approval at the November 18 meeting since timing was of the essence. 8. MANOR PARK BENCH Landini stated that the Southshore Gardeners requested that they be allowed to install a bench at the North End of Manor Park using funds from the Shirley Rice Fund similar to the bench recently installed at Gideon Glen. Chair Davis questioned why the gardeners wouldn't want a similar be • bench to the one at Manor Park currently near the memorial garden. She suggested they wait until they have a template from the consultant before moving forward with the approval. Hensley interjected that the eagle scouts are currently looking for additional projects and questioned whether this could potentially be something they participate in, as opposed to having Public Works perform the installation. Norman suggested staff send the gardeners a memo thanking them for their idea which the Commission will revisit in February while it undertakes the design planning process it has begun at this time. 9. PREPARE ADDITIONS TO THE PARKS MASTER PLAN The item was tabled until the RFP is complete. 10. DETERMINE LIAISON FOR CITY COUNCIL MEETING ON OCTOBER 27 Norman volunteered to act as liaison at the next meeting. 11 . NEW BUSINESS • CITY OF SHOREWOOD MEMORANDUM 5755 COUNTRY CLUB ROAD - SHOREWOOD, MINNESOTA 55331 -8927 - (952) 474 -3236 FAX (952) 474 -0128 - www.ci.shorewood.mn.us - cityha11@ci.shorewood.mn.us TO: Park Commission Brian Heck, City Administrator FROM: Kristi Anderson, CRR DATE: February 3, 2009 RE: Accepting Low Quote and Awarding Contract to Successful Low Quoter Attachment 1 is the Quote Tabulation for the 2009 Eddy Station Facility Rehab at Freeman Park which were opened and tabulated on February 3, 2009. In 2009 we will be rehabbing the exterior of Eddy Station including: 1. Power washing & cleaning outside surfaces of the building 2. Stripping structure including siding, trim, eaves, & doors 3. Re- Painting /Staining trim, doors, eaves, and siding 4. Resealing all surfaces mentioned above 5. Providing 1 gallon of additional top coat for owner touch up in sealed container The low quoter is Koehnen Painting in the amount of $5,560.00. Based on other quotes received, it appears that the cost for this project is reasonable. This project will be funded by the Parks and Recreation Capital Budget which has $3,000 budgeted for 2009. Although the quote is more than budgeted, the budget anticipated that Public Works staff would be performing the labor rather than having a professional service provider do the job. In addition, the Commission will note that the Contractor included an optional addition to the quote at the rear of his proposal form which provides an estimate of $1,530. to rehab the smaller southern picnic shelter in Freeman Park, Recommendation Staff recommends the contract for the 2009 Eddy Station Facility Rehab Project be awarded to Koehnen Painting in the amount of $5,560.00. ® PRINTED ON RECYCLED PAPER ®fir �rt 8 g City of Shorewood Quote Tabulation Eddy Station Rehab City Project No. P09 -01 Opened: February 03, 11:00 A.M. City of S Park Coordinator: Kristi Anderson 1 IKoehnen Painting I I I $ 5,560.00 2 ISteven Sampson Painters, Inc. $ 6 3 Eclipe Painting no submittal 4 Lakeside Painting no submittal 5 6 7 8 9 10 11 12 13 14 15