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120908 PK AgPn LJ CITY OF SHOREWOOD 5735 COUNTRY CLUB RD PARK COMMISSION MEETING SOUTHSHORE COMMUNITY CENTER TUESDAY, DECEMBER 9 2008 7:00 P.M. AGENDA 1. CONVENE PARK COMMISSION MEETING A. Roll Call Davis Young Hensley Norman Trent Quinlan DeMers B. Review Agenda 2. APPROVAL OF MINUTES A. Park Commission Meeting Minutes of November 18, 2008 - (Att.- #2A) 3. REPORTS A. Report on City Council Meeting of December 8, 2008 B. Update on Arctic Fever — (Park Commission Jeremy Norman) • 4. MATTERS FROM THE FLOOR 5. REVIEW SIGN ORDINANCE — (Att. - #5) 6. DISCUSSION ON LIST OF PROJECTS FOR CONSULTANT SERVICES 7. DETERMINE LIAISON FOR CITY COUNCIL MEETING ON JANUARY 12, 2009 8. NEW BUSINESS 9. ADJOURN n LJ CITY OF SHOREWOOD 5735 COUNTRY CLUB RD PARK COMMISSION MEETING SOUTHSHORE COMMUNITY CENTER TUESDAY, NOVEMBER 18, 2008 7:00 P.M. MINUTES 1. CONVENE PARK COMMISSION MEETING Chair Norman convened the Park Commission Meeting at 7:00 p.m. A. Roll Call Present: Chair Norman; Commissioners Young, Hensley; Norman, Trent, Quinlan, DeMers, and late arrival Davis; City Engineer Landini; and City Council liaison Wellens B. Review Agenda Item 5 was moved up to Item 3 on the agenda since STLL representative Kuzma was present. Trent moved, Quinlan seconded, approving the Agenda as amended. Motion passed 6/0. 2. APPROVAL OF MINUTES A. Park Commission Meeting Minutes of October 14, 2008 Hensley moved, DeMers seconded, approving the Minutes of the October 14, 2008, Park Commission Meeting as presented. Motion passed 6/0. 3. MR. FRANK KUZMA OF SOUTH TONKA LITTLE LEAGUE WILL BE PRESENT`TQ DISCUSS SIGNAGE ON BASEBALL FIELD FENCES Mr. Kuzma, representative of South Tonka Little League (STLL) and Diamond Sports, explained that he had met with Administrator Heck and Mayor Lizde the past week regarding selling sponsorships and advertising on the fences at Freeman Park ball fields 1 -3. It was suggested that he attend the Park Commission meeting to gauge whether the Commission would support such an endeavor before presenting the concept to the Planning Commission for sign review. In addition to feeding their scholarship funds, Kuzma stated that it is Diamond Sports desire to offset some costs from the construction of Veteran and Legacy fields rather than passing these costs on to families of ballplayers via increased registration fees. He indicated that the City of Minnetonka had allowed them to go forward with sponsorship on Veteran and Legacy fields, which raises $100,000 annually. He pointed out that several other fields do the same, including Bennett in Minnetonka, and he was confident sponsors would step forward to support their efforts at Freeman in Shorewood as well. • DeMers asked whether the signs were up all year long. PARK COMMISSION AGENDA TUESDAY, NOVEMBER 18, 2008 PAGE 2 OF 8 Kuzma stated the signs are posted largely from April 1 thru mid November. Hensley asked how Bennett has signs, how much is raised for baseball via sponsorships, and what they had in mind for Freeman. Kuzma stated that Bennett is a private facility that has always had sponsorship signs that were even grandfathered in when the City changed their rules and regulations. He indicated that, with three fields at Freeman, they would likely raise $25,000- 30,000 annually from April 1 — October 30. Hensley asked how much of that money would remain in Shorewood to support our community users versus sent off to the high school. Kuzma stated that all of the funds would stay within Shorewood to'assist STLL and not be sent on to the High School. Chair Norman pointed out that Bennett Park and Big Willow are both privately owned parks and not city owned. He feared that by allowing sponsorship signage to'be posted at City Parks the Commission might be opening a can or worms. The public versus private use concerned him. Kuzma stated that the organization has a unique partnership with the school and that they are committed to making good on the note held by the school for the construction of the fields there, as well as, keeping overall costs low for all participants. He estimated that roughly 70% of the money raised would be applied to keeping costs down and 30% would be put towards scholarships. He added that STLL representatives would even go so far as to knock on doors'to see if there would be support by the neighbors for the sign initiative. Davis arrived at 7:17 p.m. Chair Norman asked whether there was any opportunity for revenue sharing for other Shorewood missions and scholarship opportunities. Kuzma stated that they would be open to discussing it since it is their desire to help kids anywhere. He urged the Commission to share their reservations and stated that if there was any angst with regard to the request they would withdraw it before going further. Upon his departure, Kuzma asked the Commission to consider the request and share their thoughts with him at their next meeting. DeMers stated that he did not object to the idea since he sees signs on ball fencing at many parks. • 0 Young concurred. 0 PARK COMMISSION AGENDA TUESDAY, NOVEMBER l8, 2008 PAGE 3 OF 8 Davis stated that she was against the installation of sponsorship signs in the main pristine end of the Park where Eddy Station and the soccer fields are, commenting that if the sports group wishes to clutter up their end.that is another matter. Trent disagreed, stating that he did not support the over commercialization of City Parks. While private parks were another matter, he was concerned about the separation. Davis noted that there would end up being maintenance issues for public works. She suggested that the City have a say over what the signs look like and who could advertise. Hensley stated he might be willing to consider signage for fields 1- 2- 3,,only. Chair Norman stated that he would like to see what other cities allow or do in their public parks, and not just at the private facilities. Already cluttered, Nornian:feared this would only add to the disarray at fields 1 -2 -3. He voiced his concern that, b allowing sponsorships here, the City might be embarking on a slippery slope evaluating future requests. He maintained that, at minimum, the City would have to require a first right of refusal as to who was allowed to advertise. Davis agreed that, this is Shorewood's park not the baseball ,organizations park. Chair Norman stated that he would also like to see what the Planning Director and • Commission might have to say. Wellens stated that, while'he did not see a great deal of opposition at the City Council level, he did question whether they could even do such a thing in a city park. Hensley suggested the City charge the baseball organization a rental fee for the fence space to offset costs and put that to good use to further city missions. if he would like to see what comparable cities allow and what, Davis agreed that she found it difficult to support a proposal allowing signs in public parks, especially in light of the new precedent it sets. Anderson, of CRR, interjected that from her observations of numerous parks, most advertising she has seen are at private as opposed to public parks. Chair Norman stated that Administrator Heck and Mayor Lizee simply suggested the Park Commission consider the request. Norman noted that before he could make any kind of judgment, he would need to learn more. is Trent stated that, if the Diamond group truly stated they would back off if there was any angst among the Commission, then he would consider this angst and suggest they drop their request. PARK COMMISSION AGENDA TUESDAY, NOVEMBER 18, 2008 PAGE 4 OF 8 Young stated that he did not want to see the request die without seeing a more specific proposal and learning more from other communities. Landini stated that he would report to Kuzma that the Commission is performing its own internal inquiry and will need more time for consideration. Trent asked what the sign ordinance said today as written. He maintained that it would give him great angst to have to rewrite an Ordinance in order to support something that an Ordinance was designed to prohibit. He suggested staff perform its due diligence and report back at the December meeting. Davis concurred that it is truly a slippery slope to go down if the Commission is forced to rewrite an Ordinance in order to allow this. She pointed out that this park is nestled in a nice quiet uncluttered neighborhood and questioned whether the surrounding residents would like to look at these signs instead of the park itself. Quinlan questioned whether the costs are truly going to go up to pay for the new stadium and this is why they are looking for outside funding sources. Hensley questioned whether outside sources of funding for Diamond Sports are shrinking and this is a way for them to fundraise. 4. MATTERS FROM THE FLOOR There were none. 5. REPORTS A: Report on City Council Meeting of October 27 and November 10, Chair Norman reported the proposal fbr tennis lessons Though everyone Council felt the tei parameters should October 27 "' City Council Meeting the concept profit versus non - profit was discussed. iable to the idea, Council member Wellens stated that the were different than baseball fields and that certain set and signage posted as to the hours of assigned use. Landini mentioned that a small Lakeshore parcel of land was being offered to the City in tax forfeiture near Howards Point marina. He asked whether the Commission was interested in acquiring this piece. 0 Hensley stated that, if it is a free lakeshore parcel, of course the Commission could make use of it as either a small fishing pier or snowmobile access for the neighborhood. PARK COMMISSION AGENDA TUESDAY, NOVEMBER 18, 2008 PAGE 5 OF 8 • Davis concurred, stating she loved the idea of taking this piece and turning it into a fishing pier, while it could always be sold to a neighbor at a later date if the City changed its mind. Davis moved, Quinlan seconded, that the Commission ask the City Council to take over the tax forfeited piece of land near Howards Point Marina for park use. Motion passed 7/0. Chair Norman asked staff to have a line put in the park budget to allow a representative of the Commission to attend the NPRA Convention in 2009. Landini stated that Administrator Heck already pulled the budget and added the line to it. B. Update on Arctic Fever — (Park Commission Jeremy Norman) - Determine Captain for Volunteers Chair Norman reported that Commissioner Quinlan agreed to act as Volunteer Chair for the Arctic Fever event. He also pointed out that commercials for the pond hockey tournament have already begun running during Gopher and Wild Hockey games on FSN. Davis added that the LMCC has also been promoting the eventz and filming commercials. She noted that the coloring contest and flyers have been completed. Chair Norman stated that fundraising as been going a bit slower this ear, noting t g g g y g hat fewer commitments have been obtained thus far. He pointed out that it should be a great show in Shorewood this, year, as REI has already scheduled snowshoeing and geocaching events. Trent asked whether the Commissioners should break up the list and start contacting the potential donors on the list right away. Quinlan mentioned that he would like assistance in recruiting volunteers for Arctic Fever and asked Hensley if the scouts would help this year. Hensley volunteered to help recruit scouts C. Review Goals and Objectives With regard to Administrator Heck's request for a progress report on the goals and objectives for 2009 -2010, Chair Norman stated that it is the intent of the Commission to increase overall active use of facilities. He pointed out that Music in the Park is impacted by weather and due to tornado warnings last year, attendance was down compared to previous years, but even still over 100 people braved the weather to attend. is In addition, Davis stated that it is the Commission's priority to continue to enhance children's programs in all of the parks. She asked whether staff could create a feedback PARK COMMISSION AGENDA TUESDAY, NOVEMBER 18, 2008 PAGE 6 OF 8 mechanism on the website to obtain immediate feedback from users, which might be useful for planning purposes. 0 Hensley suggested the Commission make contact with the tennis court contractor, take a look at his proposal in January, and get on the list for spring to resolve the tennis court issues. Hensley gave an update from his work on the citizen's advisory group for the County Road 19 trail project which will run from Shorewood at Smithtown along County Road 19 to County Road 15 in Orono at the Dakota Trail. He stated that.,:the plans are moving along and that a public meeting was held in November for viewing the County Road 19 trail corridor concept drawing with a second public meeting scheduled for December 3, 5- 8pm at the Freshwater Institute. Hensley mentioned that no ROW acquisitions would be necessary, although undergrounding power lines would be a big project. 6. REVIEW CHANGES TO THE RFP FOR CONSULTANT SERVICES Trent pointed out that he had incorporated all of the language that was sent his way by the Commissioners and asked for further comment. Chair Norman stated that they would like to get the revised RFP out in early December in order to collect the proposals and have them presented to the City by the end of December with a viewing by the Commission in January. Chair Norman felt the proposal looked good. Hensley concurred, stated that he was excited to see what people have to say in return about the parks. Young moved, Davis seconded, to move the Request for Proposals for Consulting Park Planning Services 'to the City Council for their approval. Motion passed 7/0. Chair Norman askeAas,1.m any Commissioners who could attend to join him at the upcoming City Council `meeting on November 24 to show their support for the proposal and answer Council questions. DeMers, Davis, and Quinlan all agreed to try to attend. 7. REVIEW APPLICATION FOR THE SAFE ROUTES TO SCHOOL (SRTS) GRANT Due to the excessive costs associated with trail construction, Chair Norman explained that the City Council directed city staff to look at a non- infrastructural piece of the grant to help the school. Wellens pointed out that there are over 53 parcels along Smithtown where it is unclear who owns the right of way; therefore it would be difficult, to say the least, to construct a trail. Davis stated that, even as proposed in its lesser form, it is a wonderful thing to do for the • school, and although it has little to do with parks anymore they should go for it. PARK COMMISSION AGENDA TUESDAY, NOVEMBER 18, 2008 PAGE 7 OF 8 0 8. DISCUSS TENNIS COURT RESERVATION POLICY / FEE Chair Norman pointed out that, as stated earlier, the City Council wished that more definition be made with regard to the for profit use of the facilities in the priority policy. Landini presented three options for the Commission to consider: 1) Under the Priority Policy, Category 2 and 3, Priority 2 could be revised to include tennis courts. With a set time limit, for example for fro - profit groups of 15 -20 hours per week, with residents getting first priority. 2) Have staff collect the registration fee and track the reservations. Similar to the skate camps run by 3` Lair and the City splits the revenue with them. 3) Have staff administer it as a City program and contract Tessons with the tennis group. Having attended the City Council meeting, Chair Norman stated that, he felt Option 1 most closely addressed the City Council concerns. Trent questioned whether the Commission wished to attach the fee to the use similar to the sports user fee of $5 per hour per court'. • Anderson asked whether this could be an addition to the existing user fee Ordinance. Landini the Ordinance is renewed in January and would be amended at that time. DeMers stated that, as a resident, he doesn't want any restrictions on the time that he can use the courts. Davis believed that, by providing these instructions and some of the free mini camps, the City would be generating,ihterest and providing a good community service. Anderson pointed out that this would be a good extension of the community programs being offered by the City during the summer and on Fridays, and could be inclusive of or attract more varying age groups. She mentioned that Mr. Carlson had also said that he could help the city with its grant writing to the USIA. Trent agreed that he really liked the programming piece of the proposal. Davis concurred, suggesting the open camps and daytime hours run Monday- Fridays. Anderson suggested an alternating schedule of morning and afternoons not to exceed four hours per day. Trent suggested two hours in the morning and two hour blocks in the afternoon between 9am -3pm not to exceed 15 hours per week. PARK COMMISSION AGENDA TUESDAY, NOVEMBER 18, 2008 PAGE 8 OF 8 Davis moved, Young seconded, to support staffs recommendation of Option 1, revising the Priority Policy to include tennis courts as a Priority 2, within Category 2 and 3. With the limitations of Option 1 to include 3 hours per day between 9am- 3pm Monday- Friday at a fee of $5 per court per hour. Motion passed 7/0. 9. DETERMINE LIAISON FOR CITY COUNCIL MEETING ON NOVEMBER 24 Chair Norman agreed to act as liaison for the City Council Meeting and invited other Commissioners to join him as a show of support before the Council and to answer questions with regard to the request for Consultant Services. Commissioners Davis, Quinlan, and DeMers stated that they would try to attend as well.. 10. NEW BUSINESS - There was none. 11. ADJOURN Davis moved, Quinlan seconded, adjourning the Park Commission Meeting of November 18, 2008, at 9:05 p.m. Motion passed 7/0. RESPECTFULLY SUBMITTED, Kristi B. Anderson Recorder n LJ • I j DO R �MM IG 11; 5755 Country Club Road e Shorewood, Minnesota 55331 o 952- 474 -3236 Fax: 952- 474 -0123 ® www.ci.shorewood.mn.us ® cityhallcr ci.shorewood.mn.us To: Park Commission From: James Landini — City Engineer Date: December 5, 2008 Re: Agenda Item 5 — Review Sign Ordinance At the last park meeting Mr. Frank Kuzma from South Tonka Little League met with the Park Commission regarding sponsorships and advertising on one of the ball fields at Freeman Park. The Park Commission asked if they could see a copy of South Tonka Little Leagues budget, attached is a copy for your review (attaclunent A). • The Park Commission asked staff to research other cities ordinances and report back the findings. Staff asked the following cities if they allowed signage / advertising on their baseball field fences. City of Plymouth — Their city's sign ordinance prohibits signs attached to fences, including field fences. City of Woodbury — They currently do not allow advertising on their fences. City of Edina — They allow sponsor panels and other forms of advertising on scoreboards at their parks. The sponsor panels and other advertising on the scoreboards need to be integral to the scoreboard and constructed of the same materials as the scoreboard. City of St. Bonifacius — Their ordinance does not allow them, however their Council decided to allow them and they are reviewed at the time of the field use application. City of Victoria — They currently allow signage on their baseball fields, but do not have any documentation. City of Chanhassen — They developed a sign agreement in 2005 (attachment B) with a local athletic association to allow advertising on their outfield fences at selected park locations. This agreement was never finalized. City of Maple Grove — The city has written guidelines for advertising /sponsorships (attachment Q. 'The sponsor has to submit a written proposal to the board and if acceptable the city will draft an agreement and submit to the board for their approval. The areas that are considered for advertising / sponsorship are the outfield fences, hockey boards and scoreboards. City of Minnetonka — Attached is the city's ordinance on scoreboards and outdoor advertising for your review (attachment D). • Also attached is a copy of the City's sigh ordinance (attachment E). A memo will be forthcoming from Planning Director, Brad Nielsen outlining the city's ordinance. After review and discussion please advise how the Park Commission would like staff to proceed. SOUTH TONKA LITTLE LEAGUE 10 / 1 /2OD5Virnugh9/3O/20O9 Using BudgeS5 10/112008 9r30/20G9 rmge O/2uO9 Category Description Actual Bud e t Difference |NC0�B ___- Sabe Ruth Income ---_ 1.775.78 1.800�00 C'0000uaon Stand 'Revenue 744.84 15.000.00 E�stTonka Little League 010 500.00 ;-i;i Sall Registration 110.00 24,000,00 Foundations QFundraising 0l0 5,000.00 Interest Inc 0,00 150.00 Mille- Night Collections 0.00 500.00 Other Inc 0I0 0I0 0�C .Sponsorships 100.00 20.000.08 S pring 0.00 72.000.00 TOTAL INCOME ���--- ---- - 2,730.70 14'1,950.00 EXPENSES AocOunhng&Legal 0.00 1'000.00 -'--�---- ,_--- Bad Deb ' Bad Checks UlN 100.00 00.00 Bank Charge 2510 2,9OI0 224.90 Building Insurance 0.00 750.00 750.00 Clinics ' Speakers 8.00 4.000.00 4.000.00 Computer Support 58.24 200.00 140J6 Concession Stand Maintenance 0.00 5.000.00 3.000.00 Concession Stand Supplies 18047 10.000.00 0.810.53 Equipment 0.00 6.000.00 6.000.00 Fall Bail Umpires 2.975.00 3.000.00 25.00 Fall Sall Uniforms 48.50 4.000.00 8.S5350 Field Improvements 0.00 10.800.00 10,000.00 Field Maintainonce 815.07 7.500.00 6,084.93 Grounds Crew 1.900.17 0`000.00 4.099.83 Little League Fees &Insurance 150.00 3.500.00 3.350.00 Miller NightExpenses 0.00 500.00 500.00 K@sme)hmnooua'Supplies 4381 50}8O 456.39 � �a8aoebo|l- Diamond Club 0.00 7.500.00 7.500.00 Online Registration Costs 75.98 4.000.00 3.824.10 PR& Web Site 0.00 1.800.00 1,000.00 Recognition Event 1.650.84 10.000.00 8.349.16 Refunds 0.00 1.000.00 1.000.00 Registration Costs 107I0 1 893.00 Rent (Meeting Rooms, etuj 0.00 402.00 400.00 Sdm)ashipo 0.00 250.00 350.00 Shorewood Fees 0.00 7.000.00 7.000.00 SponoorGiQnago 0.08 4.000.00 4.000.00 Spring Trophies 0D0 2.500.00 2.50080 Spring Umpires 0.00 10.000.00 10.000.00 Spring Uniforms 0.00 25.000.00 25.000.00 Torka Dome Commitment 3.000.00 3`000.00 0.00 Tnnkm Dome Rental Fees 0.00 10.000.00 i0.OD8.DO Tournaments 000 3OO000 . 30OVO� . _Utilities 0.80 1.000.00 1.008.00 11.nsr-9u 1 50,950.00 in9.91��o �V��u�� ------'--------- - - ---__ 692.80 � / ^� • 0 2005 PROPOSAL AGREEMENT BETWEEN THE CITY OF CHANHASSEN AND THE CHANHASSEN ATHLETIC ASSOCIATION GOVERNING THE PROVISION OF DEDICATED ADVERTISING SIGNAGE AND SCOREBOARD SIGNAGE 1. Field and scoreboard signage shall be placed on the outfield and /or foul fences of ball fields #l, #2, and #3 at Lake Ann Park and ball field #I Bandimere Park by CAA. 2. For each advertisement sign, the City shall receive a $200 payment for the first year, and $200 in payment every subsequent year. Additionally, the City will receive $400 in payment for each sign on a scoreboard and $400 in payment every subsequent year. 3. Signs shall be of uniform size and color scheme. 4. Only commercial signage; excluding alcohol, tobacco and sexually- oriented businesses; is allowed. 5. Signs shall be allowed to be in place from April through October. 6. Sponsorship, promotion, and management of the program shall be the sole responsibility of the 7. The signs shall be maintained during the season and stored during the off - season by the CAA. 8. Any damage to the park property caused by the sign program shall be paid for by the CAA. 9. Payments shall be made to the City on July 1 and November 1 of each year. 10. This agreement expires on December 31, 2008 and is renewable upon consent by each party. 11. If this agreement is not renewed, the Chanhassen Athletic Association will no longer be held responsible for subsequent payments to the City. 12. All money collected shall be appropriated for capital improvements to City ball fields including construction of scoreboards, dugouts, and additional lighting standards. Improvements will only be initiated when sufficient funds have been collected and with input from the CAA. CHANHASSEN ATHLETIC ASSOCIATION By President By Administrator Date • CITY OF CHANHASSEN By Tom Furlong, Mayor Todd Gerhardt, City Manager Date c MARKETING/ADVERTISING SPONSORSHIP GUIDELINE 0 General Overview The Board recognizes that the users of the parks, recreation programs and the Community Center are the same persons many businesses would like to target as their advertising audience. The Board, on a limited basis, will consider revenue resources beyond the general fund and participation fees, providing it does not compromise the recreational experience of the visitor. The Board will consider marketing /advertising sponsorship opportunities if the product /service being marketed is compatible with the Board's mission. Tobacco or alcohol products and establishments whose primary product sold is tobacco or alcohol will not be considered for sponsorships. Special note: Restaurants selling food and alcohol are eligible for marketing sponsorships ® The Board will consider marketing /advertising sponsorships for the enhancement or operation of the City's recreation programs and facilities. ® Associations and organizations will be permitted to use City property with • marketing /advertising sponsors only on an event or single tournament basis. (See Temporary Sponsorship Guideline). Each marketing sponsorship will follow these guidelines, but will have unique characteristics and revenue opportunities; therefore each agreement that is entered into will need to be approved by the Board. ® This guideline is written for on -going and existing facilities. Should a capital campaign program become established, it should have its own fundraising plans. ® This guideline may be expanded to consider additional display areas should the current revenue resources become limited. • Marketing /Advertising Sponsorship Guidelines is Page 2 Definitions o Marketing /Advertising Sponsorship — Cash, products and services offered by sponsors with the clear expectation that an obligation is created. Typically the obligation would be for the right to display their logo and /or marketing materials for an extended length of time. Temporary Sponsorships — Cash, products and services offered by businesses for a special event in partnership with the Board or offered to another organization using City property for an event. With this sponsorship, there is a clear expectation that their logo will be on promotional material and visible at the event for a limited time. Special note: There is a different guideline written to address temporary sponsorships. Gifts and Donations - Gifts are unrestricted cash to be used as the Park Board wishes. Donations are restricted cash, product or in -kind services to be used in a specific way. Special note: There is a different guideline written to address gifts and donations. • Grant - Non - proprietary financial support for a specific project. Grants are awarded based on competitive applications, Grants usually require specific criteria and may involve external audits and detailed financial reports. Special note: There will be a different guideline written to address grant applications. Implementation of Marketing /Advertising Sponsorships ® Should a potential sponsor or marketing agency seek a relationship with the Parks and Recreation Board, they will be asked to submit a written proposal outlining the considerations listed herein. ® Staff will draft an agreement with input from the City Attorney. Staff will submit the agreement to the Board for formal approval. • Marketing /Advertising Sponsorship Guidelines Page 3 0 Considerations for Marketing /Advertising Sponsorship 1. Is the product /service being marketed compatible with the Board's mission? 2. Is tobacco or alcohol the primary product sold by the potential sponsors? 3. Does the size of the display seem appropriate for the intended space? 4. Are the materials for the display of quality material, sturdy, unobtrusive and compatible with the surroundings? 5. Who will repair and maintain the display? 6. What is the length of the partnership agreement and how can it be terminated early? 7. Will this agreement be for exclusive rights and not allow other like businesses to have displays? 8. What is the commission fee or anticipated revenue for the Board? 9. Who will monitor /manage /enforce the partnership agreement to assure all expectations are being met? 10. Does the display comply with the City Signage Code (Chapter 24)? 11. Besides a display, what other avenues will this sponsor be able to use to promote their business? For examples flyers, TV monitors. Note: The display is the presentation of the sponsor's logo, ad text, or picture of product specifically designed to fit within the area identified. Should the sponsor be interested in an exhibit such as a booth to pass out sample product or promotional material, the specific area and timeframe should be addressed in the agreement. It is recommended to follow the temporary sponsorship guidelines for this option. Areas of the Community Center that will be considered for Sponsorships - 1. Ice Arena dasherboards 2. Zamboni 3. Ice Arena - general wall and surface space 4. Ice Arena scoreboard 5. Exclusive private product agreements — such as the current Coke agreement. 6. Existing TV monitors at the front desk and in the Maze Lobby area. Areas of the park and trail system that will be considered for Sponsorships - 1. Outfield fences of ballfields 2. Hockey boards of outdoor rinks 3. Scoreboards at athletic facilities `� a '. AN ORDINANCE AMENDING CITY CODE SECTION 300.30 REGARDING SCOREBOARDS AND OUTDOOR ADVERTISING THE CITY OF MINNETONKA ORDAINS: Section 1. City Code Section 300.30, Subdivision 2(22) is amended as follows: • 22. "Outdoor advertising sign" - any sign which that is located outdoors and w4islh that advertises a product, business, service, event, or any other matter which that is not available., or does not take place, on the same premises as the sign. An outdoor advertising sign does not include a sign that is not understandable or readable by the naked eye of an ordinary person with 20/20 vision from property other than where the sign is located, such as from adiacent property or a public street. Section 2. Section 300.30, Subdivision 2 (31) is repealed: Section 3. Section 300.30, Subdivision 2, is amended by the addition of a new paragraph that reads as follows and that is inserted alphabetically, with subsequent paragraphs renumbered consecutively: "Scoreboard" — a sign associated with an athletic field that includes information and /or statistics pertinent to an on -site game or activity and also includes any sponsor or identification panels. 0 The stFiskee language is deleted; the single- underlined language is inserted. �Aj NO W-1 Willow AAA- Section 3. Section 300.30, Subdivision 2, is amended by the addition of a new paragraph that reads as follows and that is inserted alphabetically, with subsequent paragraphs renumbered consecutively: "Scoreboard" — a sign associated with an athletic field that includes information and /or statistics pertinent to an on -site game or activity and also includes any sponsor or identification panels. 0 The stFiskee language is deleted; the single- underlined language is inserted. �Aj ORDINANCE NO. 2006 -16 Page 2 0 Section 4. City Code Section 300.30, Subdivision 3 (a)(4)(b)(2) is amended as follows: 2. scoreboards: a)- -one scoreboard per playing field is allowed if it does not exceed 410 sauare feet in size. except that a alavina field wit structured seatinc capacity for greater than 2000 people may have one or more scoreboards and the total area of the scoreboard or scoreboards cannot exceed 1000 square feet in size, and FegulatiOR ba6ebal fields. 350 squaFe feet. 0 Section 5. City Code Section 300.30, Subdivision 3 (a)(4)(b)(3) is amended as follows: 3. athletic field fence panels: a) athletic field fence panels which contain outdoor advertising signs as defined in this ordinance are prohibited; and b) an advertising fence panel which directly faces the infield and was legally established prior to the effective date of this ordinance is considered a legal nonconforming use which may not be altered, enlarged or replaced by another nonconforming sign except the message may be changed. Section 6. A violation of this ordinance is subject to the penalties and provisions of Chapter XIII of the city code. 0 The stFiekeR language is deleted; the = single- underlined language is inserted. 0 ORDINANCE NO. 2006 -16 Page 3 Section 7. This ordinance is effective immediately. Adopted by the city council of the City of Minnetonka, Minnesota, on September 11, 2006. Janis A. Callison, Mayor Laura L. Ronbeck, Acting City Clerk C] ACTION ON THIS ORDINANCE: Date of introduction: January 3, 2005 Date of adoption: September 11, 2006 Motion for adoption: Schneider Seconded by: Allendorf Voted in favor of: Allendorf, Callison, Ellingson, Schneider, Thomas, Wiersum Voted against: Abstained: Absent: Wagner Ordinance adopted. Date of publication: is The stFiefen language is deleted; the single - underlined language is inserted. ORDINANCE NO. 2006 -16 Page 4 I certify that the foregoing is a correct copy of an ordinance adopted by the city council of the City of Minnetonka, Minnesota at a regular meeting held on September 11, 2006. Laura L. Ronbeck, Acting City Clerk Date: c: The s#Fieken language is deleted; the -single-underlined language is inserted. 1201 -031 /Zoning Reguflations 1201.03 • issuance, the applicant may appeal the decision to the !Board of Appeals and Adjustments under the rules and procedures as set forth in § 1201.05 of this chapter. �1. Requirements for conditional rase. All transmission pipelines (i.e. pipelines not required for local distributing network) and overhead transmission and substation lines in excess of 33 KV shall be a conditional use in all districts subject to the following procedural requirements: (1) Prior to the installation of any of the previous essential services, the owner of the services shall file with the Zoning Administrator, all reaps and other pertinent information as deemed necessary for the City Council to review the proposed project; (2) The Zoning Administrator shall transmit the reap and accompanying information to the City Council for its review regarding the project's relationship to the Comprehensive Plan and parts thereof. A part of this review shall be a written report from the City Engineer; (3) The City Council shall hold the necessary public hearings as prescribed by • this chapter for conditional uses; (4) In considering the applications for the placement of essential services, as regulated by this subdivision, the City Council shall consider the advice and recommendations of the city staff and the effect of the proposed project upon the health, safety and general welfare of the city, existing and anticipated and the effect of the proposed project upon the Comprehensive Plan. Subd.11. Signs. a. Purpose. This subdivision is established to protect and promote health, safety, general welfare and order within the City of Shorewood through the establishment of a comprehensive and impartial set of standards, regulations and procedures governing the type, numbers, size, structure, location, height, l erection, use and /or display of devices, signs or Symbols serving as a visual communication media to persons situated within or upon public rights -of -way or properties. The e un ded o ort�unity fO" eff - CO'e, pr ovisions of this su bdiv i sion a ar@, eao�.s.n � ao�.ea a� -encoura p p orderly communication by reducing confusion and hazards resulting from unnecessary and /or indiscriminate use of communication facilities. • b. Permitted and prohibited signs. (1) Permitted signs. The following signs are allowed without a permit, but shall comply with all other applicable provisions of this chapter: 1201 -61 1201.03 Sheirewood - Zoning and Subdivision ReguRatio s 1201.03 • (a) Public signs; (b) Address signs; (c) Integral signs; (d) Every campaign sign must contain the name and address of persons responsible for the sign, and that person shall be responsible for its removal. Signs shall be permitted on each lot for a period of 100 days prior to and ten days after an election. The city shall have the right to remove and destroy unsightly signs or remove signs after the ten day limit and assess a fee as provided from time to time by ordinance. Campaign signs shall not be located closer than ten feet from any street surface and shall not be placed in front of any property without the consent of the property owner; (e) Holiday signs, displayed for a period not to exceed 30 days and no larger than 32 square feet in area; ( Construction signs. The signs shall be confined to the site of the • construction, alteration or repair and shall be removed within two years of the date of issuance of the first building permit or when the particular project is completed, whichever is sooner as determined by the City Building Official or his or her agent. One sign shall be permitted for each major street the project abuts. No sign may exceed 50 square feet; (g) Deal estate sale or rental signs. Signs must be removed within 14 days after sale or rental of property. Signs may not measure more than six square feet in Residential Districts, nor more than 20 square feet in all other districts. There shall be only one sign per premises. Corner properties, however, may contain two signs, one per frontage. Lakeshore lots may contain two signs, one in the front and one facing the lake; (h) Informational /directional signs shall not be larger than three square feet and shall conform to the location provisions of the specific district; (i) Owner- occupant signs. One residential name sign, not to exceed two square feet in area, identifying only the name of the owner or • occupant of a residential building. (2) Prohibited signs. The following signs are specifically prohibited by this chapter: 1201 -62 1201.03 Zoning Regulations 1201.03 • (a) Any sign which obstructs the vision of drivers or pedestrians or detracts from the visibility of any official traffic- control device; (b) Any sign which contains or imitates an official traffic sign or signal, except for private, on- premises directional signs; (c) Any sign which moves, rotates, has any moving parts or gives the illusion of motion, except for time and temperature information. Moving message type signs may be permitted as an exception whet- their messages consist primarily of news, public announcements and the life of a nonadvertising nature; (d) Except for holiday signs and exceptions provided in provision c. (4) below, any sign which contains or consists of banners, pennants, ribbons, streamers, strings of light bulbs, spinners or similar devices; (e) Portable signs (except as provided in provision c.(4) below); (f) Signs which are attached in any manner to trees, fences, utility • poles or other permanent supports; (g) No sign shall be illuminated with any flashing or intermittent lights, nor shall it be animated, except for time and temperature information. All displays shall be shielded to prevent any light to be directed at on- coming traffic in the brilliance as to impair the vision of any driver. No device shall be illuminated in a manner as to interfere with or obscure an official traffic sign or signal. No light shall be directed onto a lake so as to interfere with navigation thereon; (h) Roof signs. (i) Window signs where the total area of such signs exceeds 10% of the total glass area of the window space as viewed frorn the street, to a maximum of 20 square feet. C, General Provisions. (1) All signs shall comply with the Minnesota State Building Code as may be amended. • (2) When electrical signs are installed, the installation shall be subject to the State wilding Code as may be amended. 1201 -63 2007 S -2 1201.03 Shorewood - Zoning and Subdivision Regulations 1201.03 (3) No portion of any sign shall be located within five feet of any property line. Into signs other than governmental signs and political campaign signs as provided in b.(1)(d) of this subdivision shall be erected or temporarily placed within any street right -of -way or upon public lands or easements or rights -of -way. Any unauthorized signs located in public right -of -way or on public property shall be considered abandoned and are subject to immediate removal and disposal without notice. (4) The temporary use of signs, searchlights, banners, pennants and similad devices shall require a permit. The permit shall be valid for ten consecutive days. The permit shall be prominently displayed during the period of validity. Only two temporary permits may be granted for any property within any 12 -month period. Temporary signs shall not exceed 32 square feet in area. Any new business that has applied for its permanent business sign may, at the same time, apply for a temporary business sign to be displayed for no longer than 30 days, or until the permanent sign has been erected, whichever comes first. The temporary business sign shall be professionally prepared and shall be no larger than the approved permanent sign. (5) No sign or sign structure shall protrude over a public right -of -way. (6) All signs which require a permit shall display, in a conspicuous manner, the owner's name, permit number and date the sign was erected. (7) All height restrictions on signs shall include height of sign structure and be measured from lot grade. (S) In the case of a two - faced, freestanding sign, where the two faces of the sign are parallel and face in opposite directions, only one face shall be used in computing the allowable area of the sign. (9) Any sign now or hereafter existing which no longer advertises or identifies a business conducted, service rendered or product sold on the premises shall be removed by the owner, agent or person having the beneficial use or control of the building or structure upon which the sign may be found within 60 days from the date of vacancy. (10) The regulations contained herein shall not apply to traffic signs or the flag, separate emblem, or insignia of a nation, political unit, school or religious group, or integral signs. There shall be no more than one United States flag and no ore than three other non - commercial flags. Nor shall these regulations pertain to a sign inside a building, provided the sign is at least three feet in back of the inside of the exterior wall and is readable from the inside of the building. 1201 -64- 2006 S -1 1201.03 Z©ning Re- 1201.03 (11) All signs requiring a permit from the city shall be subject to review and approval by the Zoning Administrator. d.. Nonconforining Signs. (1) The following are nonconforming signs: (a) Prohibited signs; (b) All other signs not prohibited that do not conform to the provisions of this chapter; (c) Billboards and advertising signs (except as provided in provision e.(3)(b) of this subdivision). (2) Except as provided in paragraph (5) below, all nonconforming and prohibited signs created by this chapter except those signs exempted by state statutes (M.S. § 462.357, subd. 1c) shall be removed or brought into conformity with this chapter within the following time periods: • (a) Any sign in violation of prohibited signs: six months from the date of the enactment of this chapter; (b) All other nonconforming signs: upon approval of any building permit, sign permit, or other zoning action. (3) A nonconforming sign may not be: (a) Changed to another nonconforming sign; (b) Structurally altered except to bring into compliance with the provisions of this chapter; (c) Expanded; (d) Reestablished after its removal; ! _.l. R e est ab lished a ? d : nr gt of � rA than 50 % -, Sian rst p a mt nti ,c, 1�e..�t�bl4shed �.ft �:a�a .,_ - = -o� ��.__ ..,.. , � . - -- .�..:.. cost except to bring into compliance. (4) Nothing in this subdivision shall be construed as relieving the ovine_ or • user of a legal nonconforming sign or owner of the property on which the legal nonconforming sign is located from the provisions of this subdivision regarding safety, maintenance and repair of signs contained in subdivision 1201 -65 2006 S -1 1201.03 Shorewood - Zoning and Subdivision Regunlatmns 1201.03 11c; provided, however, that any repainting, cleaning and other normal maintenance or repair of the sign or sign structure shall not ?modify the sign structure or copy in any way which makes it more nonconforming or the sign shall lose its legal nonconforming status. (5) Notwithstanding provisions to the contrary within this subdivision, nonconforming off site directional signs located on public eights -o =way may continue upon a finding by the City Council that: (a) The sign is reasonably necessary to provide direction to the business which is advertised by the sign; (b) The sign (or a substantially similar predecessor) has been at the location for at least 20 years; (c) The sign has not represented a safety hazard or an obstruction to ordinary roadway maintenance activities. (6) The Council may condition the permission upon the owner of the establishment entering into an agreement with the city addressing matters, including liability, indemnity of the city, circumstances calling for removal of the sign, permit fees and other matters deemed appropriate by the city. (7) In lieu of permitting the existing sign to remain at its existing location the City Council may authorize the location of a substitute sign in the existing location or a different location. e. District regulations. The following sign standards by zoning district pertain to signs which require application and permit. (1) R -IA through R -3B Residential Districts. (a) Area identification signs (Monument type only). Cite sign facing each bordering street shall be allowed for each development of 20 or more units. The sign shall not exceed 32 square feet in area, nor shall the sign structure exceed one -half of the allowable copy area. The signs shall be erected only at the dedicated street entrance, but riot in the public right -of -way, ifhay be - Indirectly i "IUmiriateo anw shall not exceed a height of eight feet above grade. (b) Institution signs. One freestanding sign not to exceed 20 square feet in area. The freestanding sign may be indirectly illuminated • and shall not exceed a height of eight feet above grade. Freestanding signs located adjacent to intermediate or minor 1201 -66 2006 S -1 1201.03 Zoning Regulations 1201.03 arterial streets, as identified in the Shorewood Comprehensive Plan, may be internally lit. In addition, one wall sign may be allowed by conditional use permit, subject to the following: (i) The total area of signage, including the wall sign, shall not exceed 5 % of the building silhouette as viewed from the street; (ii) The wall sign may be indirectly illuminated. (c) Park identification signs. one sign facing each bordering street. The sign shall not exceed 20 square feet in area nor eight feet in height. The signs may be indirectly illuminated. (d) Subdivision ,plat signs. No more than two temporary signs advertising a new subdivision plat, provided each sign does not exceed 32 square feet 'in area, identifying only the plat in which they are located, are nonilluminated and are erected only at dedicated street entrances to the plat. The signs shall be removed if construction of subdivision improvements is not in progress on the plat within 60 days following the date of the sign erection or as • soon as 80% of the lots are developed and sold. (2) R -C Residential /Commercial. Subject to other conditions of this chapter, the following signs shall be allowed in the R -C District: (a) Signs are regulated in e.(1) above; (b) Business signs in the R -C Districts shall be subject to the requirements of § 1201.19 Subd. 8.d. of this code. • 1201 -67 2007 S -2 Repl. 1201.03 S - Zoning and Subdivision Regullaftions 1201.03 (3) C-1 and C -2 Commercial Districts, Subject to other conditions of this chapter, the following signs shall be allowed in the C -1 and C -2 Districts. (a) Business signs. (i) The maximum number of signs for any principal building shall be three except by conditional use as provided in (c) below. The maximum total area for all signs shall be determined by taking 10% of the gross silhouette area of the front of the building. Where the principal building is on a corner lot and thus faces two public streets, both sides may be counted. (ii) For purposes of determining the gross area of the silhouette of the principal building, the silhouette shall be defined as that area within an outline drawing of the principal building as viewed from the front lot line or from the related public street(s) . (iii) Each lot will be allowed only one freestanding sign except as provided in (c) below. 0 (b) Advertising signs. Advertising signs are allowed, provided the number and size of the signs shall be subtracted from the allowable number and size of allowable business signs provided in (a) above. In no case shall the area of advertising signs exceed 25 % of the total allowable sign area. (c) Conditional uses. In the case of a shopping center or where there are two or more business uses, a conditional use perrnit may be granted to the entire shopping center in accordance with an overall site and signage plan indicating the size, location and height of all signs. A maximum of 10% of the gross area of the building silhouette shall apply to the principal building where aggregate allowable sign area is distributed among the several businesses. In the case of applying this conditional use permit to a shopping center, the shopping center may have two freestanding signs identifying the shopping center. • 1201 -68 2007 S -2 Repl. 1201.03 Zoning Regulations 1201.03 (d) Freestanding signs. Freestanding signs shall not exceed 20 feet in height or 80 square feet in area. The total area of the sign structure shall not exceed one -half of the allowable copy area. (e) Window signs. The total area of window signs shall not exceed 10% of the total area of windows as viewed from the street. Window signs with lettering exceeding 3.5 inches in height shall be debited against the total number and area of signs allowed for the property. (f) Menu boards. One menu board sign per restaurant use with a drive -up facility may be allowed in conjunction with a conditional use permit. The menu board shall not exceed 32 square feet in area., nor more than eight feet in height, and may be in addition to the freestanding sign on the property. Lettering size on the menu board shall not exceed two inches in height. (4) .signs permitted in the PUD Planned Unit Development District. (a) Signs permitted in PUDs shall be as approved by the City Council 40 for each development and shall be consistent with the requirements for the district most closely associated with each use in the PUD. (b) For PUDs containing 20 acres or more of land, the city may allow larger construction signs than those allowed in b.(1)(f) of this subdivision. In determining the size and allowable area of signs ir± a PUD, the city shall take into consideration the functional classification and designated speed limit of adjacent roads and potential impact on adjoining residential areas. In no case shall the total allowable area of construction signs exceed three square feet for each acre of land within the PUD. The total area of the sign shall not exceed 100 square feet and no individual sign shall exceed 80 square feet. f. Permit issuance; fees. (1) No sign shall be erected in the City of Shorewood until a permit to do so t, � o ap,�m -d b t� ? n i a ^ r t or and issnled by the o4"F e as L W i't'L.r ✓.,._ � f -- ,.. Z?L_�n b rLdrra�ilelS.�_a+•_ i > _ of the Building Official (signs stipulated in b.(1) above shall be exempt from this requirement). No permit shall be granted until the necessary fee has been paid and until the Building Official, or staff representative, has made a preliminary inspection of the sign before installation and has ascertained that the sign and method of installation comply with all 1201 -69 2006 S -1 1201.03 Shorewood - Zoning and Subdivision Regulations 1201.0 0 requirements of this chapter. The Building Official may require that detailed plans and specifications be submitted with the application if necessary in his or her judgment. Following permit issuance and sign erection, the Building Official shall make a final inspection of the sign, and if it complies in every respect with the minimum standards set forth in this chapter, shall endorse on the permit his or her certificate of approval. (2) Fees: (a) Payment of fees. The permit fee and other fees and charges set forth in this chapter shall be collected by the city before the issuance of any permits and the Building Official, or other persons duly authorized to issue the permit for which the payment of a fee is required under the provisions of this chapter, may not issue a permit until the fees shall have been paid. (b) Double fees. If a person begins work of any kind for which a permit from the city is required, without having secured the necessary permits therefor, either previous to or on the date of commencement of the work, he or she shall, when subsequently • securing each permit, pay double the fee provided for the permit, or is subject to the penalty provisions of this chapter. (c) Initial fees. The City Council shall, from time to time, establish a fee schedule by ordinance. Subd. 12. Home occupations. a. Purpose. The primary purpose of this subdivision is to provide a means through establishment of specific standards and procedures by which home occupations can be conducted in residential neighborhoods without jeopardizing the health, safety and general welfare of the surrounding neighborhood. It is further intended that businesses which may be allowed within residential districts should not gain an unfair economic advantage over businesses located in districts zoned for business uses. In addition, this subdivision is intended to provide a mechanism enabling the distinction between limited home occupations and special home occupations, so that Limited home occupations may be allowed as accessory uses within residential zoning. b. Application. Subject to the nonconforming use provision of this section, all occupations conducted in the home shall comply with the provisions of this i subdivision. 1201 -70 2006S-1 0 • Request for Proposals For Consulting Park Planning Services The City of Shorewood is soliciting Requests for Proposals (RFP) from qualified consultants to assist in the validation of our current park infrastructure, and to make recommendations on future planning considerations as we prioritize our upcoming capital expenditures. OVERVIEW The City of Shorewood, Minnesota park system contains number of smaller areas that provide additional recreation system contains approximately 100 acres of usable recze Given the fact that the City is not expected to see gnifica and the fact that few vacant land parcels rerr ; m the expected to add new park sites and intends to ens th< ` ,:q�';; and enhancement of these parks to continue serving are considered adequate in size and location to meet the fi Shorewood residents are generally within a %2 to one mi). '" "6 neighbc future park planni will be o develop through tax forfeit- vacationf public will be examined for posh sion anticinatedaa rt..ofour masfr nlan_ or park facilities and a ttunities. The park additional residential growth mmunity, ShotOwood is not ie.- ,invest in th' development imunity. The existing parks e needs of the community. y th_ existing park system: --Wig- the as Est areas of the community are park facilities. As a result, the focus of isting parks. As land becomes available oaf -'way, donations and /or other means, it e park system but this is generally not iat the City of Shorewood is at a ve andJunovative4esian that will The list below repA,-s the current park designations and their approximate size. Cathcart Park 4.8 acres Freeman Park 67.8 acres Badger Park (including City Hall) 10.2 acres Crescent Beach (joint use with Tonka Bay) .4 acres Manor Park 4.5 acres Silverwood Park 8.1 acres South Shore Community Park Mer Larte Ate;,es 3.4 acres eFes C7 -1- U • • Total -2- 99..2-7 acres . I SCOPE OF SERVICES The City of Shorewood Park Commission is looking for a consultant to assist in the design, future vision and feasibility analysis in optimally utilizing our budgeted capital dollars towards park improvements. -The scope of this RFP is intended to identify a consultant who can provide insight and analysis around the following wee - two areas: Review of Shorewood's Master Park Plan and Survey Results that have been compiled from the community. ; With this information.,we are looking for th chosen consultant to gap-, of our euffent long . provide specific design ideas and trends that are bot] ve and tiscally attainable. The 2 Primary focus will be around the fo11t ing 5 parks (in al — Badger Park' — Cathcart Park — Prt>aman T)artr • W. ok = I . Y Y NA -3- 0 • The Park Commission is looking for an innovative template for renewal and reconstruction to include a prototype for a park building / warming house / picnic shelter that could reside in any / all of our parks. We expect that the chosen consultant will provide the Park Commission with a design that is sustainable brings continuity to the Park System based on your analysis of our Master Plan. and is innovative in how it can be utilized and enjoyed by the community_ -4- • PROPOSAL FORMAT Please include the following in your proposal submission: 1. State in clear terms your understanding of the proposed project and describe in narrative form the approach which the firm plans to use to complete the stated Scope of Services. 2. Qualifications and Experience — Describe the background, experience and qualifications of the principal contact and individual team members proposed to be involved in the design and concept plans of the projects." Provide three (3) client references regarding the firm's performance. The ferences shall include the firm's name, contact name, title and phone number , 'of each of the references. 3. Present a schedule or time line for completion of the en *:Project 4. The proposals shall include the principal contact person of -w-ho will be the initial point of contact for all matters. 5. Clearly articulate the format in how you will deliver your findinj to the City and Park Commission. It is expected that th will be a, written report'" atIeast one oral presentation to the Park Commission gis,part of 1 proposal. part , 6-t within [iould be broken out to include ,— view of the Mau r Plan and f the 5 narks (outlined in One-, TX",-hP1pq.qf-. inchicip an' atiiiiti • ission were to increase the s`60`tbe-to.- include additional narks or projects. Please inc lude anv , es of vour that would help to demonstrate '," 1 I .W. ewll to be pertinent, but not specifically The selected organization will be required to provide evidence of the following insurance coverage's: a) Professional and or Errors and Omissions Insurance. b) Liability insurance in the amount of which shall cover all actions and operations of the organization. c) Automobile Insurance and Workers Compensation. 1 -5- Liability insurance coverage shall name the City of Shorewood, Minnesota, its agents, • officers, and employees as additional insures. The coverage shall contain a 30 -day notice and cancellation clause. BASIS OF AWARD Proposals will be evaluated upon experience, qualifications, and consultant's hourly fees. The provider who can best demonstrate a combination of experience, vision and report their findings in a tangible report within the guidelines of this RFP will be awarded the business. U the to 0 validated as a priorily. DEADLINE FOR PROPOSAL SUBMITT A selection team comprised of the City of Shorev will review all the proposals. The selection team supply the City the best and most comp effort proposals and subsequent oral intervievv4,° &ed will be made no later than DATE. The evaluatio following schedule: to od EA Commission and City Staff iall l'6 the firm they feel will Selectioh will be based on the 1. The sele a qualified firm �f:proposal shall proceed on the MONTH, DAY, MONTH, DAY, for questions received at City Hall Interviews, if necessary Y, YEAR "'' Select consultant and prepare agreement • Please furnish l,e copies cthe proposals to the following: Attn: James Landirti City of Shorewood 5755 Country Club ioa Shorewood, MN 55331 All proposals must be clearly marked on the outside "Consulting Services for Shorewood Parks ". Any and all Proposals arriving after said time shall be returned unopened to the firm submitting the proposal. Questions with regard to the proposal may be addressed via e-mail at jlandinigci.shorewood.mn.us or by telephone at 952.474.3236 during normal business hours. W-A • • -7- • Dear Minnesota Safe Routes to School Staff: Minnewashta Elementary School is a K -5 school located in a residential neighborhood in Shorewood, MN. There are approximately 750 students that attend the school, and most students live within two miles of the school. Although many students take the school bus, there is a $100 charge per student for families within two -miles of the school. This has resulted in a number of parents opting to drive, walk or bike students to school. Unfortunately, there are few sidewalks or trails leading to the school, and the resulting situation can be hazardous to pedestrians. With the cooperation of the City of Shorewood, and funding from the Safe Routes to School program, we hope to increase the number of students who bike and walk to school and decrease the number of drivers. We hope to do this through increasing the safety of the routes to school in the following ways: • Install two radar signs with solar technology; • Painting the street with large School Zone 20 MPH; • Establish a walking school bus approach to encourage more walkers; • Conduct a Safety Camp in conjunction with the city and local public safety departments to teach children proper bike and pedestrian safety. • The City has already agreed to help us with this project. Now all we need is help from the Safe Routes program to fund the program. Thank you for your consideration! Sincerely, Cindy Andress Principal, Minnewashta Elementary School A F • Minnesota Department of Transportation ell lop SAFE ROUTES TO SCHOOL �+ 720 200 50 50 7!� t The school sits at the intersection of Strawberry Lane and Smithtown Road in Shorewood. The location is in the middle of a residential neighborhood, but there are no sidewalks or trails on the roads leading to the school, and due to easement issues, it is not likely they will be added. Many students live within a short walking distance of school, but traffic speeds and a somewhat limited visibility of the school from the east, cause safety conerns. +:w`m .. Two solar, radar speed signs would be installed along Smithtown Road to encourage drivers to recognize that school is in session, proper speed limit, and toslow down in the school zone. SCHOOL ZONE 20 MPH will be painted on the roadway leading to the school, to give greater visibility of the upcoming school zone. The school is interested in introducing the "walking bus" concept for students /parents. This would encourage students within a clsoe distance to walk to school rather than to get rides from parents. We would also add an education component encouraging parents not to drive students to school. The school is interested in introducing the "walking bus" concept for students /parents. This would encourage students within a clsoe distance to walk to school rather than to get rides from parents. We would also add an education component encouraging parents not to drive students to school. This would increase the number of children walking to school, and descrease traffic numbers considerably. 47 Julie Moore om: nt: To: Subject: Attachments Good morning Julie, Rico Berloni [rberloni @trafficlogix.com] Friday, November 14, 2008 10:15 AM Julie Moore Traffic Logix Radar Signs dfspamphlet.pdf Thank you for taking an interest in our products. We have two different types of radar speed signs. We have a standard sign with the wording "YOUR SPEED ", and displays the speed of an approaching vehicle. If the vehicle goes over the posted speed limit the displayed speed will blink indicating to the motorist that they are speeding. We also have the variable message sign that can be set by the city to display either "YOUR SPEED ", "SLOW DOWN ", or "SPEED LIMIT" depending on the speed of the vehicle. It also displays the speed of the approaching vehicle and will blink their speed if the vehicle goes over the speed limit. The standard radar sign sells for $3,750 and the variable message sign sells for $5,750. The signs are designed to run off of direct power or they can be configured to run off of solar power. The price for the solar panel will vary depending on several factors, including the amount of sunlight your area receives, the number of days of autonomy you choose to have, as well as the amount of vehicles that pass through it each day. Pricing for the solar panel begins at $1,500, but will increase if there is more reliance on battery. These signs are unique to the market, offering a new LED design that allows use of only 30% power to increase product e as well as a magnification and protective lens that increases visibility and eliminates glare. Data formats allow for ariations in timing, speeds as well as will allow calculation of; high /low /average /85 speeds. This data collection software is available for an additional $400. I hope this has helped. I have copied a copy of our brochure alongside this message. If you have any questions, or if you would like me to provide you with an official quote on one of our models, please contact me at the number below or respond via email. I will follow up as well. Sincerely, Rico Berloni Business Development Traffic Logix 866 915 6449 ext. 230 From: Traffic Logix [mailto:info @trafficlogix.com] Sent: November 13, 2008 5:10 PM To: info @trafficlogix.com Subject: Traffic Logix Contact Form 116 ame: julie moore ity: Shorewood phone: 952- 474 -3236 E -mail: jmooreQci.shorewood.mn.us TRAFFIC LOGIX RA-M-0-1- • Traffic Logix 1 3 Harriet Lane Spring Valley, New York 10977 T (866)915 -6449 F (866)995 -6449 www.trafficlogix.com I info @trafficlogix.com C� L • Uses high intensity patented Swarco Futurit LED optical technology, recognized for outstanding performance and employed in European LED message signs for over ten years • Maximizes LED life expectancy using a series of lenses to allow LEDs to operate at optimal brightness using only 30% of power supply • Non -glare self - cleaning optical design provides recognition from 1000 feet even in poor visibility conditions • Detects speeds of approaching vehicles from from various distances • Sign flashes high intensity strobe to warn drivers who exceed designated threshold speed • Fully compliant with MUTCD standards • Withstands extreme weather conditions • 30 "width by 42" height for optimal visibility without obstructing driver view • Innovative lens system keeps out rain and ensures that all internal components remain dry • Unique vandalism protection with LEDs located at the back of the sign unlike other signs where the LEDs protrude from the front • Internal memory counts passing vehicles and provides detailed feedback • Optical lens focuses light directly toward approaching vehicle while appearing dimmer to cars in other lanes to avoid motorist distraction • Dimming system ensures that signs are not disruptive to people in neighboring homes • Two year warranty on all Traffic Logix radar speed signs, 15 year warranty on all sign LEDs • Makes drivers aware when they are driving at unsafe speeds • Slows cars more effectively than speed limit signs • Effective alternative to physical traffic calming measures • Ideal to test streets to determine need for additional traffic calming devices • Can be used as permanent solution to speeding on local streets • Temporary traffic calming solution for rotation through high traffic neighborhoods or in school zones, hazard zones, short term work zones, and for special events • Cost effective, minimal maintenance, built to last for years of continuous use • • Utilizes Bluetooth for fast and secure wireless data download • User friendly software interface allows for easy setup, programming, assessment, and monitoring of signs • Features real time clock and stores vehicle speed data in 17 speed categories including time stamp of measurement period • Provides calculations such as 85% percentile, minimum, • maximum, and average speeds. • Allows customized scheduling of sign parameters based on time of day or week • Can store data from 15 days at 15 minute data collection periods to 60 days at 1 hour collection periods D Is I l'i front matrix LED casing LED reflector emitted light lens casing condensor lens front lens extends the lifespan of the LEDs. The lenses focus the light of the LEDs directly towards oncoming vehicles while appearing dimmer to vehicles in other lanes to avoid distracting motorists. The two casings snap together for easy mounting. Since the front of the sign is a'lens and not the actual LED, the sign is self- cleaning and is washed every time it rains. The LEDs themselves stay clean and protected by the casing and Ienses.The protective system also provides valuable safeguard against vandalism since the LEDs are inaccessible from the outside. J'o Traffic Logix was established in 2004 as a direct sales manufacturer of traffic calming solutions. In the short time since its inception, Traffic Logix has already become a leader in the market of traffic calming products. We are a dynamic company, continually offering new products and features to meet the diverse traffic safety needs of communities across America. Traffic Logix has been recognized and commended by cities across the country for our ongoing commitment to excellent customer service. • The launch of the Traffic Logix radar speed sign sets us apart as the only company offering a complete toolbox of traffic calming solutions. We also manufacture and sell rubber speed humps, cushions, tables, and curbing. To find out more about the Traffic Logix line of products, visit www.trafficlogix. com. • Built in traffic counter collects and saves data on passing vehicles LI • The innovative optical system on the Traffic Logix speed signs is unlike that of any other driver feedback signs on the market. System of lenses reflects the LED lights to provide optimal visibility using only 30% of the LED power supply for outstanding visibility with longer LED life. The front lens refracts sun rays away from the sign so that the LEDs continue to provide intense light even in bright sunlight. Lenses direct the LED light directly towards oncoming vehicles while dimming the sign to other lanes to avoid motorist distraction. Easy download and fully programmable system lets you customize a variety of features and effectively monitor traffic data. Fast and secure wireless download using Biuetooth wireless to transmit information between the signs and your computer. US Patents #6,249,375 and 6,078,439 Canadian Patents #2,259,750 and 2,259,746 42" 30" The system uses less diodes and reduces currents to 30% of the LED power supply while still supplying high luminance even in poor visibility conditions. All signs are equipped with the option to operate on solar power, even in low sunlight conditions. The rear location of the LEDs in the sign optical system protects them from vandalism with plastic casings and the condenser and front lenses. Equipped with Sworco Utilizes Bluetooth 2.0 Futurit optical technology wireless protocol UTURIT�� Blueto0th' M A 'W"tVid �16 k 5755 COUNTRY CLUB ROAD ® SHOREWOOD, MINNESOTA 55331 -8927 ® (952) 474 -3236 FAX (952) 474 -0128 ® www.ci.shorewood.mn.us ® cityha1I @ci.shorewood.mn.us MEMORANDUM TO: Park Commission FROM: Brad Nielsen DATE: 9 December 2008 RE: Signs in City Parks FILE NO. Zoning (Signs) The Park Commission has been asked to consider allowing commercial advertising • signs on the outfield fences in certain ballfields in Freeman Park. Staff has been asked to identify what changes to its existing codes would be necessary to accommodate this activity. Shorewood's regulations pertaining to signs are found in Section 1201.03 Subd. 11. of the City Code (a copy of which has already been provided to you). There are also definitions relative to sighs in Section 1201.02 of the Code. Following are the provisions of Subd. 11. that would have to be amended: • b.(2)(d) prohibits banners except for temporary (10 days at a time) business signs. Staff does not have enough information at this time to know what types of signs are being proposed. • b. (2)(f) prohibits signs on trees, fences or utility poles. • c.(3) restricts signs on public property to governmental signs. • c.(4) limits banners to temporary business signs (maximum 10 days). Again staff does not know what types of signs are being proposed. • d. 1 c lists billboards and advertising signs as nonconforming signs. This is • perhaps the most significant revision that would have to occur. The City has had a long history of phasing out billboards. In essence, the proposed signs % PRINTED ON RECYCLED PAPER Memorandum Re: Signs in Parks 9 December 2008 • differ little from billboards, that is, off -site advertising signs. Over the years the City has managed, through its development regulations, to eradicate five of seven billboards that existed over the past 30 years. Thousands of dollars were spent in getting the billboard on County Road 19, at the LRT Trail removed. Iii this light it will be extremely important to obtain a legal opinion from the City Attorney, stating that the amendments necessary to allow signs in the signs in the parks will in no way jeopardize the City's approach to prohibiting billboards. • e.(l) lists signs allowed in residential zoning districts. Advertising signs are not allowed in residential districts. Freeman Park is zoned single - family residential. With regard to process, the changes referenced above require that a public hearing be held by the Planning Commission. A public hearing notice must be published in in the official newspaper, at least 10 days in advance of the hearing. The same notice would be mailed to all property owners within 500 feet of the park, or parks, in which the proposed signs would be located. Obviously, the Planning Commission would rely heavily on the Park Commission's • input, as well as public testimony, in making its recommendations to the Council. The City Council snakes a final decision on the proposed amendments. If the Park Commission has any questions or would like additional information relative to this matter, please do not hesitate to contact ire at 952- 474 -3236 or by e- mail at bnielsen@ci.shorewood.mn.us Cc: Brian Heck Mary Tietjen James Landini Mayor and City Council Planning Commission C] -2-