101408 PK AgPi
eITY 4 SHOREWOOD
PARK COMMISSION MEETING
TUESDAY, OCTOBER 14, 2008
5735 COUNTRY CLUB RD
SOUTHSHORE COMMUNITY CENTER
7:00 P.M.
•
AGENDA
1.
CONVENE PARK COMMISSION MEETING
A. Roll Call
Davis
Youn
Hensley
Norman
Trent
Quinlan
DeMers
B. Review Agenda
2.
APPROVAL OF MINUTES
A. Park Commission Meeting Minutes of September 16, 2008 — (Att.-
#2A)
3.
REPORTS
A. Report on City Council Meeting of September 22 and October 13, 2008
B. Update on Arctic Fever — (Park Commission Jeremy Norman)
C. Update On Badger Rink Lights — (City Engineer, James Landini)
4.
MATTERS FROM THE FLOOR
5.
VETERANS DAY HOLIDAY, NOVEMBER 11- NEED TO DETERMINE
DATE FOR NOVEMBER PARK COMMISSION MEETING - (Att.45)
6.
APPOINT NEW CHAIR FOR REMAINDER OF 2008 - (Att.46)
7.
REVIEW CHANGES TO THE RFP FOR CONSULTANT SERVICES'
8.
MANOR PARK BENCH — (Att.48)
9.
PREPARE ADDITIONS TO THE PARKS MASTER PLAN
10.
DETERMINE LIAISON FOR CITY COUNCIL MEETING ON OCTOBER
27
11.
NEW BUSINESS
12.
ADJOURN
•
R
25800 STATE HIGHWAY 7
FREEMAN PARK EDDY STATION
7:00 P.M.
CITY OF SHOREWOOD
• PARK COMMISSION MEETING
TUESDAY, SEPTEMBER 16, 2008
•
Hensley moved, Qumlax seconded, Approving the l
Commission and City Coup
c"'' Meeting of August 12
passed 6/0.
C. Park Commission Meeting,Minutes of August 12, 2008
the Minutes of August 12, 2008, as
Motion
A
.ensley, Norman, Trent,
Council liaison
passed
in2 Minutes of
of the Joint Park
as submitted. Motion
3. REPORTS
A. ,Report on , City Council Meeting of September 8, 2008
Landini reported that the meeting of September 9, 2008, was a shorter meeting in which a
bench for the Gideon: Glen property was approved for an Eagle Scout installation project.
Wellens added that the Council also discussed doubling the maintenance budget for parks
from the current $15,000 annually to $30,000.
B. Update on Applying for a Grant for Tennis Court Resurfacing
Landini stated that a grant application for tennis court resurfacing was submitted to the
USTA, and the city is awaiting an interview or response. He noted that, in the application
booklet, additional tennis court resurface contractors were listed.
M o "A
PARK COMMISSION MINUTES
TUESDAY, SEPTEMBER 16, 2008
PAGE 2 OF 5
r '
Norman interjected that the City of Minneapolis had obtained a large matching grant from
the USTA to resurface numerous courts. •
C. Report on Proposed County Road 19 Trail
Hensley stated that he had joined an advisory committee for the Country Road 19 Trail
project with other representatives of Hennepin County, Three Rivers Park District, the
Watershed District (MCWD), Orono, Shorewood, and Tonka Bay. Using grant monies to
look into trail design, the group is developing, with the help of contractors, preliminary
designs for a trail leading from the Shorewood City Hall intersection to County Road 15.
Hensley stated that Hennepin County is leading the charge wi*, ,, Three Rivers to get this
trail put in and hopes to have preliminary designs for viewing i+ October, followed by
two public meetings once the final design has been chosen: Although;the process could
take up to five years or more, Hensley stated that he was:pleased to see this project finally
in its initial planning phases. Despite some minor challenges with narrow- shoulders etc.,
Hensley stated he was surprised to see how few residents properties would`be,adversely
impacted by the trail corridor.
D. Update on Optiong for Striping Trai Intersection at Smithtown
Road and Eureka Road
Landini reported that the City had asked the painf itrlpe contractors to stripe the area and •
put a crosswalk at the intersection. He noted t11at'the original plans had called for striping
in the first place.
4. MATTERS FROM THE FLOOR
Kristi Ande stun, 6f CRR, introduced D'dht lson, and instructor with the USTA and
Minnetonka Country �l0b pro to share his ideas with the Commission of expanding his
program and offering tennis instructltari to Shorewood residents as part of the overall
parks programming initiatives.
Carlson stated'that -he initially contacted Anderson with the intent to purchase blocks of
time for instructlo h #Badger Park tennis courts, 4 mornings and 2 afternoons a week
next summer. It was ' II this conversation that they discovered a potential opportunity
existed to work with one another to provide additional instruction via free lesson weeks,
tennis block parties, possible junior tournaments etc. to enhance park programming as
well as expand his program.
Wellens asked how many kids were currently Shorewood kids.
Carlson believed that many of the kids came from Shorewood but would have to check
his paperwork. He stated that it would be his intent to fit his programming to the City •
availability for the courts and hopefully these would coincide with the Country Club time.
y s
PARK COMMISSION MINUTES
TUESDAY, SEPTEMBER 16, 2008
PAGE 3 OF 5
Trent asked what the fees would be.
• Carlson stated that, currently his three week sessions run $80 for Country Club members
and $95 for non - members. He indicated, as a new initiative, he was open to discussion or
he could simply rent the court space from the city. He added that it would be a fun way to
promote the overall play with the City involvement.
Trent stated he found the idea compelling, especially given that the City could help create
a way for kids to get involved with the sport and Carlson would manage the particulars.
Carlson stated he was open to many options, he could offer free lessons city wide, like he
currently does a week in May and in later spring, which the city could help promote as
well to introduce the program. He pointed out that thru USIA he,travels all over
providing tennis clinics.
Hensley stated that he would like to see a proposal of how this would work providing the
normal community access and these special offerings at a reduced hourly fee;'
The general consensus of the Commission was to pursue'this further and look at a
proposal. Quinlan asked who, besides, CRR, could act as a.liaison with Carlson to set this
up. DeMers volunteered to assist on be of .the Commission,
Landini stated that(j was good to require a reservation rental fee in order to hold regular
users accountable for them reserved space. He pointed out that the fees vary by City from
nothing to $20 per hour:
Norman proposed there be no fee for residential use and a small fee for organized, for
profit activity, as in this case, as the distinction.
Hensley moved, DeMers seconded, that the Commission establish a fee policy for
organized sports and activities for tennis of $5 per court per hour on a regular basis
and that we not charge individual residents for reserving courts, continuing our
is open access policy for reserving courts. Motion passed 6/0.
Anderson stated that she would have the reservation form updated to reflect the changes.
PARK COMMISSION MINUTES
TUESDAY, SEPTEMBER 16, 2008
PAGE 4 OF 5
6. REVIEW REQUEST FOR PROPOSAL FOR CONSULTANT FOR PARK
DESIGNS
Quinlan voiced his concern that the scope of the RFP was not defined in enough detail as
we would expect from the consultant RFP. He felt there needed to be more definition
with regard to direction, guidelines on a per park basis, and the financial parameters of
the budget for the changes.
•
Landini stated that they had used an earlier RFP example to create,this one and had
purposely taken out elements with regard to specific parks in order to keep it more
general.
Young agreed that specific parameters, e
practical document so that the-consultant
money was no object .
should be part of this
ith unrealistic designs as if
•
Chair Davis asked 'Lan
park, adding additional
and staging
that the
end monetary budget guidelines per
park templates, signage, style guide,
to be tightened up and volunteered to do so.
Norman suggested that the park secretary Grout email the document out, that each
Commissioner red--,line or make changes and suggestions to it and email it back to Trent
by mid next week, rho v l'1 then work with Grout to create an effective document.
7. REVIEW AND AUTHORIZE FUNDS TO PURCHASE A SURVEILLANCE
SIGN FOR THE SKATE PARK
Landini presented an option for the video surveillance camera signage.
Quinlan moved, to authorize the $30 expenditure of the surveillance signage for the Skate
Park.
At this price, and to avoid additional shipping charges later, Landini suggested they purchase •
additional sticker signs to post at the well building or to have as back -ups.
PARK COMMISSION MINUTES
TUESDAY, SEPTEMBER 16, 2008
PAGE 5 OF 5
Kristi B.,
Recorder
•
CITY OF
SHOREWOOD
5755 Country Club Road • Shorewood, Minnesota 55331 •952- 474 -3236
Fax: 952- 474 -0128 • www.ci.shorewood.mn.us • cityha11 @ci.shorewood.mn.us
To: Park Commission
From: Twila Grout — Parks Secretary
Date: October 8, 2008
Re: Veterans Day Holiday, November 11
The Park Commission meeting on November 11 is Verterans Day holiday. Because of this, the Park
Commission will need to determine a different date for their November Park Commission meeting.
The Southshore Center has the library room available on the following dates:
Monday, November 17
Tuesday, November 18
• Wednesday, November 19
Please advise staff which date the Park Commission will hold their meeting.
•
•
CITY OF
SHOREWOOD
5755 Country Club Road * Shorewood, Minnesota 55331 9 952- 474 -3236
Fax: 952 -474 -0128 • www.ci.shorewood.mn.us • cityhall @ci.shorewood.mn.us
To: Park Commission
From: James Landini — City Engineer'
Date: October 9, 2008
Re: Appoint New Chair for Remainder of 2008
Chair Davis has informed staff that she will have to resign as Chair for the remainder of the year (see Sue's
e -mail attached). On Tuesday evenings she attends class at the University and may be late attending the
Park Commission meetings.
Due to this the Park Commission will need to appoint a chair for the remainder of the year.
•
91A
Page 1 of 1
Twila Grout
From: Sue Davis [sueda @ bolton- menk.comj 0
Sent: Wednesday, October 08, 2008 8:56 AM
To: Jeremy Norman; hyoung2473 @aol.com; josh.trent17 @gmail.com; Robert Hensley; Steve Quinlan; Travis
Cc: James Landini; Larry Brown ; Twila Grout
Subject: Chair, Late and Maybe Even Absent
Friends,
Due to the commitment I have on Tuesday evenings at the University I have to step down as Chair for the rest of the year. The class
will be over in December and I have no intention of resigning at this time. Meanwhile, Jeremy will continue at the helm.
My term runs through January 2010. 1 will still becoming to meeting but will be late so I apologize for that as well as for not being as
on top of issues as I would like. Thanks for picking up the slack.
Sue
Sue Davis
Engineering Technician
Bolton & Menk
2638 Shadow Lane
Chaska, MN 5537 8 -1172
952- 448 -8838 Ext.2474
•
10/8/2008
CITY OF
P-.�
SHOREWOOD
5755 Country Club Road • Shorewood, Minnesota 55331 •952 -474 -3236
Fax: 952 -474 -0128 • www.ci.shorewood.mmus • cityhall @ci.shorewood.mn.us
To: Park Commission
From: James Landini — City Engineer }_
Date: October 8, 2008
Re: Manor Park Bench
Rebecca Fish with the Southshore Gardeners inquired if a bench can be placed at the North End of Manor
Park. This area is where residents Mr. and Mrs. Babcock planted the Blue Spruce trees and also where Mrs.
Babcock planted flowers. Residents near Manor Park like the idea of an additional bench installed in the
Park.
There is an estimated $717 in the Shirley Rice fund that could go towards the purchase of the bench.
The city just purchased a bench for Gideon Glen in the amount of $590 (see attached) and public works
could install or have a boy scout looking for community service project install.
After further review and discussion please advise how staff should proceed.
•
E
"H w I SALES INVOICE
I Y
S1- 342076 9/10/2008
3?�CI M BOCA RATON BLVD„ SUITE B2 . BOCA RATON, FL. 33431
PHONE: 561,620.7878• FAR: 561.620,8668
WW W.THEPARKCATALOG.COM
Customer
Ship To
City of Shorewood
City of Shorewood
5755 Country Club Road
5755 Country Club Road
SHOREWOOD MN 55331
SHOREWOOD MN 55331
Brad Nielsen
Brad Nielsen
(952) 474 -3236
Account
Sales Order
Terms
Customer PO #
Account Rep
I Page
Printed
881869653
SO- 144052
Prepay
8961
Carrie Ferber
2
9/10/2008 12:12:02PM
Item
Description
Qty
Unit
Unit Price
D sc
Amount
1
133 -1003
6 -Ft. Recycled Plastic Bench with Black Base
1
EA
$378.00
$0.00
$378.00
Color: Cedar
Mount: Portable
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SEP 1 2 008
SHOREW 00
CITY OF
�C'�L /! L� l✓ d` {� � � C�:� -'''� fi
Sub Total
$378.00
Payment Details
Sales Tax
$0.00
a' �� 1.
, �r .'n ..
Shipping
$212.90
T
Total
$590.90
Payment Disc
$0.00
_
Paid
$0.00
Balance
$590.90
There is a 25% restocking fee on all returns, plus the cost of roundtrip freight.
Customer agrees to inspect all deliveries for damage and correct quantities and to note
any discrepencies on freight bill and report them to Highland within 48 hours of receipt of
goods or forfeit any right to freight damage claims or shortages.
THERE WILL BE A 25% RESTOCKING FEE ON RETURNS Page 2 of 2