081208 JT PK CC AgP• CITY OF SHOREWOOD 5735 COUNTRY CLUB ROAD
JOINT PARK COMMISSION AND SOUTHSHORE COMMUNITY CENTER
CITY COUNCIL MEETING 6:15 PM
TUESDAY, AUGUST 12, 2008
AGENDA
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1. CONVENE JOINT PARK COMMISSION AND CITY COUNCIL MEETING
A. Roll Call
CITY COUNCIL:
PARK COMMISSION:
Mayor LizCe
Chair Davis
Woodruff
Young
Turgeon
Hensley
Bailey
Norman
Wellens
Trent
Quinlan
DeMers
B. Review Agenda
2. STATE OF THE PARKS
3. OTHER BUSINESS
4. ADJOURN
Shorewood Park Commission Meeting Activity & Minute Notes Summary January 07 -May 08
1/9/07
g iscussed the Woodhaven well site as a possible park site.
- iscussed the delay in bids for the Badger football lights in 2006.
- Approved the year end report from CRR, but Hensley questioning acceptance vs. approval.
2/13/07
- Lacrosse made a $750 donation.
3/6/07 Work Session
- Discussed Badger lighting.
-Brown thought the Badger hockey was not in as poor condition as the football lighting.
- Talked about getting a consultant on board to look at Badger in relation to City Hall redevelop.
Brown was to get a planner on board.
- Discussion of talking to Chanhassen about Cathcart begins.
-Brown noted the reshingling of Manor Park building
-Brown suggested for Manor:
• Keeping $5K in budget for pond treatment.
• Put off tennis court fix until 2008.
- Commission discussed big spending in improvements for parks and looking at new funding sources.
3/13/07
- Presentation from T Lair.
10/07
- Discussion about girl's softball and diamond club request. Request for funds was denied 5/1.
-6/0 deny a request for video taping a tree removal in Freeman Park.
- Hensley appointed to Historical Commission 6/0.
- Approval of MCE program at Freeman Park Subject To completed paperwork 6/0.
- Approved 3 rd Lair skate park program for 7/23 -7/27 6/0.
5/8/07 Park Tours
- Badger
• Tennis courts have been repaired for last time.
• Light replacement bids coming in around $70K.
- Freeman
• Brown noted the roof for the picnic structure at field 2 needs to be
replaced.
- Discussion
• Commission agreed the lights and drain tile at Badger are a priority.
6/12/07 Park Tour
-Manor
• Tennis court repaired for the last time.
• Question about bathrooms for building brought up. Brown thought it would cost $30K.
.Silverwood
• No mention of a planner being brought in in minutes, but it was discussed.
- Woodhaven Well
• Staff was to survey the neighborhood about their thoughts on the parcel.
- Discussion
• Brown noted that the commission had requested that the entire city hall campus be reviewed
in conjunction with the remodel of city hall.
• Staff was directed to get tennis court replacement cost bids to help us build rationale for •
which direction to go 6/0
• Brown noted the city would be updating the rules and regulation signs in the parks.
• Motions 6/0 to get bids for shelter, tables and /or sport court surface for Silverwood, and
motion for collecting proposals from upstart companies for a fresh park design. NOT DONEHM
7/10/07
-Staff installing drain the at Badger Park after lights go up.
- Irrigation system at Freeman Park adjusted to hit the plaza.
- Request from Norman for a quarterly financial report on where our budget is at. I believe it
happened once.
8/14/07
- Badger drain the install held off until 2008
- Motion to approve a skate camp over MEA 4/0
-Brown stated they plan to collect bids for park improvements at Silverwood, but that it should be
done in conjunction with the vendors working on Badger Park.
- Motion to approve funds for a backboard at Manor park $400 4/0.
- Discussion of revising park dedication fees happens. Brown to speak to Brad Nielsen.
- Reviewed 2007 work program. No items really called out, but looking back at the sheet the trail at
Cathcart and the roof at Manor were on it.
-Brown suggested the commission make a motion to council on what to do with the Woodhaven lot —
turn in to a park or sell to benefit the parks. •
9/5/07
-No real activity. Just discussion.
10/9/07
- Reports from MCE and CRR.
- Review Cathcart survey
• Discussion of tennis courts.
• discussed meeting with Chanhassen again.
Dog Park event this month.
Brown noted Chair Davis would see them at the
11/13/07
-Big Walter booked for 7/11/08.
-Park dedication fee discussion. Final motion was to increase the fee from $2K to $5K. 5/0.
-Noted that no meeting with Chanhassen happened at the Dog Park meeting.
-Drain the install happening at Badger this month.
12/11/07
- Approved dates for 2008 3 rd Lair program. 4/0.
- Reviewed 2007 work program progress. Some items completed. Brown acknowledged that some of
the maintenance items at Freeman and Manor shingling fell under routine maintenance instead of
CIP. •
January — No Meeting
2/12/08
Fo st ssion of summer programs.
n to move forward with MCE partnership. 5/0.
- Motion to seek bids for sealing Skate Park well.
-Davis elected as chair, Norman as vice - chair.
2/12/08 Work Session
- Discussion of 2008 park priorities. Big discussion about the bike train on Smithtown AGAIN!
- Discussed lighting and restrooms and going to the council with requests.
- Discussed the City survey and that it would be helpful for us to ask questions that will help us
address questions about the tennis courts, etc.
- Wellens said the council should see our list of proposed improvements sooner than later.
3/11/08
- Discussion of questions for survey, commission attendance policy
4/2/08 Work Session
- Determined questions for city survey.
- Review engineer's estimates for park improvements.
-Staff to look at other signage pricing. Which they did.
- Discussed talking with the city of Chanhassen again.
4/8/08
iscussion & more discussion of prairie plantings. Motion to approve planting at specific areas
-Mayor Lizee spoke from the floor regarding what she felt the commission should be ding with extra
funds from liquor store sale. Create grants to neighborhoods.
- Approved CRR agreement for 2008 4/0.
5/13/08 Park Tours
- Cathcart
• Landini to set up a meeting with Chanhassen to discuss park.
• Tennis courts are second in use behind Badger according to him.
- Freeman
• Staff to look at options for trail surface from Shorewood Oaks Dr.
• Staff was directed to contact the baseball association about picking up some of their
equipment and putting it in the shed.
• Brown commented on the maintenance needed on the picnic shelter.
- Discussion
• Brown brought up referring to the master plan regarding use of the parks.
• City survey will not happen for several months.
• Brown brought up the challenge Wellens and Lizee brought up regarding the commission
approaching council for funds.
• Brown stated that staff would come back with a plan for highest and best use for Badger and
Cathcart as soon as possible.
• • Discussed signage again.
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BADGER
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PLEASE HELP US KEEP THE COURTS IN
GOOD REPAIR ... THEY ARE FOR YOUR USE.
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PLEASE: WEAR TENNIS SHOES ON COURTS.
LIMIT PLAY TO 45 MIN. OR ONE SET WHEN
OTHERS ARE WAITING.
NO: VEHICLES, BIKES, IN -LINE SKATES, SKATE
BOARDS OR ANIMALS ON COURTS.
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PLEASE: WEAR TENNIS SHOES ON 7,
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Please return
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SOUTHSHORE
0 SKATE PARK
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SOUTH SHORE COMMUNITY SKATE PARK
FACILITY IS OPEN FRUM
6:00 AM TO 10:30 PM
• SKATEBOARDS AND IN-LINE SKATES ONLY ON TPF SKATING SURFACE
- BICYCLES PROHIBITED
• NO GLASS CONTAINERS, FOOD OR BEVERAGE ALLOWED ON THE
SKATING SURFACE
• NO DRUGS, ALCOHOL OR TOBACCO PRODUCTS PERMITTED
• NO PETS ALLOWED ON THE SKATE PARK SURFACE
• NO LITTERING-PLEASE USE TRASH CANS
IT IS STRONGLY RECOMMENDED THAT ALL SKATERS
AND SKATEBOARDERS WEAR:
- PROTECTIVE HELMET
-ELBOW PALS
-KNEEPADS
-WRIST PADS
USERS ASSUME ALL RISK INHERENT IN THE USE OF THIS FACILITY-
. SKATE WITH SAFETY IN MIND AND REMEMBER WEATHER CONDITIONS
MAY CREATE UNSAFE SURFACES FOR USERS
- TO REPO CERNS CONTACT
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SHOREWOOLL AT 952.474.3236 i«
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