061008 PK AgPCITY OF SHOREWOOD 5755 COUNTRY CLUB RD
PARK COMMISSION MEETING SHOREWOOD CITY HALL
TUESDAY, JUNE 10, 2008 APPROXIMATELY 7:30 P.M. OR
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1.
IMMEDIATELY FOLLOWING
PARK TOURS
AGENDA
CONVENE PARK COMMISSION MEETING
A. Roll Call
Davis
Young
Hensley
Norman
Trent
Quinlan
DeMers
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2.
3.
4.
5.
6.
7.
8.
9.
B. Review Agenda
APPROVAL OF MINUTES
A. Park Commission Meeting Minutes of May 13, 2008 — (Att- #2A)
REPORTS
A. Report on City Council Meeting
B. Subcommittee Report on Children's Summer Programs- (Att. - #3B)
C. Report on Badger Rink Lights — (City Engineer, James Landini)
D. Update with City of Chanhassen Regarding Cathcart Park Updates —
(City Engineer, James Landini)
MATTERS FROM THE FLOOR
7:45 — DERMCO LaVINE PRESENTATION ON TENNIS COURTS
REVIEW TRAIL OPTIONS AND EXPENSES TO CONTINUE TRAIL IN
FREEMAN — (Att. -#6)
REVIEW PRIORITY ITEMS — (Att. -#7)
DETERMINE LIAISON FOR CITY COUNCIL MEETING ON NNE 23
ADJOURN
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CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD
PARK COMMISSION TOUR SHOREWOOD CITY HALL
• & REGULAR MEETING 7:30 P.M. OR IMMEDIATELY
TUESDAY, MAY 13, 2008 FOLLOWING PARK TOURS AT
EDDY STATION
MINUTES
1. CONVENE PARK COMMISSION MEETING
The Park Commission met at City Hall at 5:45 p.m. to depart for their Park Tour.
A. Roll Call
Present: Chair Davis, Commissioners Trent, Norman, � Qtunlan, and DeMers;.Public
Works Director Brown; Engineer Landini °end City pencil liaison Bailey.
Absent: Commissioners Young and
Regular Meeting at 7:30pm.
PARK TOUR
1. BADGER PARK
oined the group at Eddy Station for the
Though located within the Chanhassen City limits, Landini explained that the park itself is
owned by Shorewood. He stated that he had scheduled a meeting with the Chanhassen Parks
Director next week to discuss an agreement made in 1993 which set up parameters for the
shared use of the park. He noted that the tennis courts are second only to Badger Park and
that they, too, are in need of dire repair.
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PARK COMMISSION MINUTES
TUESDAY, MAY 13, 2008
PAGE 2 OF 6
Commission observations included: •
- Lack of a park like setting or feel and in need of creating a state park feel
- Flat appearance
- Could be laid out more efficiently and user friendly
- The back side of the tennis court back board needs to be painted to match the entire
board
- Swing set needs to be replaced or removed
- DeMers stated courts are used quite a bit, but in need of repair
- Neighbors have voiced desire for shelter or covered picnic area
- Repaving of park trail is necessary
- Consider adding a row of pines mixed in with the buffer of fees on the south side to
add aesthetic appeal and separation
- Rink lights are in need of replacement
- Speak to Chanhassen about sharing the expenses'to make park improvements
- Consider rearranging park and putting in a warm house
- Update park signage
Chair Davis suggested the courts be removed and"`& Yie rearranged as , discussed with
the addition of a picnic shelter and/or warming house
As tat�oacnmission made their wayavvards the little league fields, Brown acknowledged the
additio", ",1 e scoreboards end bate g cages, which are well used. Continuing on, the
Commissidllrquested that aff urge the association to clean up the area around and behind
the concessioii stand which was cluttered with debris , wheelbarrows, and other items not
needed for upkeep",R was also noted that the old shed near field 2 was to have been removed
with the construction cif the new shed at that site.
As the Commission headed towards the picnic shelter near field 2, Brown pointed out that
roof work, sealing and staining were necessary to maintain this shelter. He commented that
this shelter is highly used and rented most of the summer.
As the Commission entered the north end of Freeman Park, Brown pointed out where the
proposed prairie grasses would be planted at the top of the hill near the back parking area. •
He pointed out the fire pit installed near Eddy Station as the Commission walked the plaza
area.
Brown explained that Council member Woodruff suggested the $100 Badger Park grant
given to the volunteer gardeners to maintain each of the park gardens be shared amongst the
PARK COMMISSION MINUTES
TUESDAY, MAY 13, 2008
PAGE 3 OF 6
• other gardens this year, since the City Hall project will interfere with their efforts at Badger
Park this season.
I
Chair Davis suggested that each of the volunteer gardeners be contacted to determine whose
need is the greatest this year for the additional funds. She indicated that Cathcart garden
could use some edging and Silverwood was in high need of boulder edging to keep the
gardens in tact.
Commissioners Young and Hensley joined the group at 7:25pm.
The Park Tour adjourned to the regular Park Commission Meeting at 7:30 p.m
1. CONVENE PARK COMMISSION MEETING
A. Review Agenda
Trent moved, Norman seconded, approving
passed 7/0.
2. APPROVAL OF MINUTES
B. Park,C, mission Meeting
Norman moved, Chair `Dav�sseonel, appav
April 8, 2008, 'h itted'M,',otion pasted` 7/0.
3. ....HATTERS
There
4. REPOR
;ends as su
eting Mmutes of April 2, 2008
the Work Session Minutes of the
tted ;Motion passed 7/0.
of April 8, 2008.
the Park Commission Minutes of
A. Report on City Council Meeting
Council member Bailey stated that there were few items of concern to the Park
Commission, other than the reallocation of some spending, including the reallocation of
the garden funds from Badger Park as mentioned.
• Brown added that the City Council approved the prairie plantings along Highway 7 with
the addition of a space near the water tower which currently is a maintenance issue for
public works.
Trent asked when the City Hall construction process would begin as well as be
completed.
PARK COMMISSION MINUTES
TUESDAY, MAY 13, 2008
PAGE 4 OF 6
F
Brown stated that the groundbreaking is slated for July with substantial completion •
estimated for November.
Trent questioned, if the construction was not due to begin until July, whether the gardens
and landscaping would look poor for the next few months if it was not maintained
properly.
Young asked whether the senior center would be impacted by the construction.
Brown stated that there would be little disruption in accessing to the community center.
B. Subcommittee Report on Children's Summer..,Programs
Chair Davis stated that REI has joined forces with Shorewood to run orienteering
program in August for one of the Free Fun Fridays in Vreeman this summer. In addition,
the DNR will be offering a fishing demo for groups of kids on a Friday fibs summer
rewarding each child with their own free tackle,tt?�. She noted that REI rri4 yso put
together a kayaking demo at Crescent beach.
C. Update on A. is F
Chair Davey t RET'"I also b6��is�t�tit ipating with the City for Arctic Fever this
winter going snow 9Wrxhib%ris and other activities.
Norman a ed that the ndW'Excelsi r business group representative is very excited to link
the Arctic Fe�ex.event to their ladies nights this winter and plans to play a bigger role in
the event.
D. Report oIdopt -a- Garden Volunteer Meeting
Chair Davis stated that she had met with the volunteer gardeners and a new member,
Mary Donohue, volunteered to start a children's vegetable community garden site next
year if we can find a spot which is easily accessible to water, security, and storage for the
garden equipment.
5. DISCUSS PARK TOURS 0
Brown reminded the Commission that it is their charge to determine whether the parks
are meeting their proposed purpose as intended by the Master Plan, and if not, should this
plan be amended or what changes need to be made to the parks themselves.
PARK COMMISSION MINUTES
TUESDAY, MAY 13, 2008
PAGE 5 OF 6
. Chair Davis stated that what concerns her is when the Commission sites things during
park tours to be addressed and they are not fixed year after year. She also urged the
Commission and staff to come to a conclusion with regard to. the tennis courts.
Young interjected that large scale decisions like the removal of tennis courts were not
going to be made until the survey was completed.
Brown pointed out that the City Council requested that a professional survey group be
hired to compile the questions for the survey. Staff is seeking bids by professionals at this
time; therefore, the survey will not be complete as soon as hoped.
Brown noted that even without the survey results, it is clear to all that Badger has the
highest used courts in Shorewood which are in need of rehab, He indicated that they
could get a contractor to the site to make some recommendations,,
Chair Davis stated that the Commission liked the idea cif rearranging=Cathcart and adding
a warming house or picnic shelter, as well as, upd- the lighting.
Trent urged the Commission to be tactical in it's
Brown noted that Council member Wellens had put out a challenge to the Commission to
see what should be done, on the other hand there are other maintenance items as well as
. the Mayor's suggestion at the previous meetrng to, think long team' when considering
parks.
Norman stated that wlth the su'ruey in the planning phase the Commission should focus
its efforts on some ofthe minor irnDrovements that need to be addressed.
Bailey suggested the Coii"slon create a Punch list of priority items with their assigned
dollar
that a list h` already der " " created and suggested this list be brought back to
the next meeting with bid estimates for discussion.
Hensley stated that a picni( ielter for Cathcart was a great idea but an overall plan for
the park is necessary He also wished to see a concept plan for Badger Park and the City
Hall renovation in 0 see what else might be missing as the area is being addressed.
Young encouraged the Commission to narrow down the priorities to certain items that
they can take to the City Council for their support.
Chair Davis pointed out that if the City chooses to replace or expand the Badger tennis
courts, it would make sense, based on economies of scale, to do so during the grading
• phase of the City Hall renovation. She urged Brown to investigate this as an option.
Brown stated that the item could be added as a bid item alternate. He indicated that he
could speak with the surveyors, noting that the public works staff knows better than
anyone what the soil requires.
PARK COMMISSION MINUTES
TUESDAY, MAY 13, 2008
PAGE 6 OF 6
Hensley stated that concept plans should come first. •
Young reiterated that he would like to see a very specific plan regarding Badger courts
and Cathcarts by the end of the summer season rather than continuing on this same vein
of discussion another year regarding tennis courts.
Chair Davis concurred stating that if the City is going to have grading done, they may as
well prepare for the future courts also. She asked staff, at minimum, to put together a site
plan.
Hensley stated that the Commission needs site or concept plans in order to manage their
resources more effectively.
Brown stated that staff would try to put together a plan and bring tt back to the
Commission with regard to the highest and best uses including Banger and Cathcart
tennis courts, hockey rinks, and summer fields as soon,'-as possible.
The Commission concurred a urged staff t further investigate some options.
Brown stated that``they would at Ieast explore establishing an identity via signage and a
logo for the community." R;,
they like and have staff check to see if we can
slightly to
DeMars stated t1at he would,'rcheck to see if there was lottery money available via grants
for signage.
6. DETERMINE iR "N FOR CITY COUNCIL MEETING ON MAY 27
Trent volunteered for liaison on May 27
7. ADJOURN
Norman moved, Trent seconded, adjourning the Park Commission Meeting of May
13, 2008, at 8:40p.m. Motion passed 7/0.
RESPECTFULLY SUBMITTED,
Kristi B. Anderson
Recorder
CITY OF
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SHOREWOOD
5755 Country Club Road • Shorewood, Minnesota 55331 9 952- 474 -3236
Fax: 952- 474 -0128 • www.ci.shorewood.mn.us • cityhall @ci.shorewood.mn.us
To: Park Commission
From: Twila Grout — Park Secretary
Date: June 6, 2008
Re: Calendar for Summer Events
There are a lot of fun activities happening this summer in the parks. The response to the Friday fun events
has been great. To keep you updated on the events taking place, attached is a calendar with the schedule of
events. Cross our fingers the weather cooperates for these fun times!
is
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September 2008
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7
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8 9
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2 3 4 5
9 10 11 12 13
1Q
17
11 12 13' 14
18 19 20 21
15 16
22 23
14 15
21 22
16 17 18 19 20
23 24 2S 26 27
24
25 26 27 28
29 30
28 29
30
31
Monday Tuesday_Wednesday Thursday
Fnda
Sat/Sun
1 14i
of_ S ummer _Pro ram
Mens Season Ends _
{:; I�akR 'season Er►�s
Crescent Beach Clos
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CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD • SHOREWOOD, MINNESOTA 55331 -8927 • (952) 474 -3236
FAX (952) 474 -0128 • www.ci.shorewood.mn.us • cityhall @ci.shorewood.mn.us
MEMORANDUM
TO: Park Commission
FROM: James Landini, City Engineer
S
DATE: June 9, 2008
RE: Trail to Freeman Park from Shorewood Oaks
During the Park Tour in May we visited the drainage swale trail from Shorewood Oaks to Freeman
Park. The area was muddy and the vegetation was disturbed. Commission directed staff to
investigate and report options.
• Staff researched the following options:
1. New Chip Seal Rock = $1,700.00
2. New 1 /2" Rock = $1,500.00.
3. Used Chip Seal Rock =staff time.
The proposed trail would be ten feet wide, six inches deep and 272 feet long requiring an estimated
65 tons of rock.
This could be done in two stages, place used chip seal rock and allow it to settle for 1 year and
follow up with 1 /2" rock at a latter date.
Staff will seek input from Commissioners on Tuesday evening for direction
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�-«� PRINTED ON RECYCLED PAPER
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3 feet
(c) Copyright 2006, Pictometry Intemational Corp.
CITY OF
SHOREWOOD
5755 Country Club Road • Shorewood, Minnesota 55331 •952- 474 -3236
Fax: 952- 474 -0128 • www 6shorewood.mmus • cityhall @ci.shorewood.mn.us
To: Park Commission
r
From: Twila Grout — Park Secretary,' -
Date: June 6, 2008
Re: 2008 Park Priorities
At the last Park Commission meeting it was asked that the park priority list with estimated costs, be brought
back for the Park Commissioners to review and discuss.
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2008 Park Priorities
No.
Goal
Status
Month
Estimated/Real Cost
1.
Contact Chanhassen to see if they would be
James mtg. w /Chan on
willing to work with the City of Shorewood to
5/19/08 — Meeting did not
update swing set, magic square, tennis court and
take place. Chan will discuss
repave and widened trail at Cathcart Park
at their July Mtg.
2.
Trail Expansion — Study and Identify Safety
Hazards at Pedestrian Area Crossings
3.
Lighting issues at Badger, Cathcart and Manor
$119,000 for all three parks.
Park Rinks
Badger - $43,000
Cathcart - $38,000
Manor - $38,000
4.
Park Signage — Update / Cleaned / Replaced
James working on
$1,624 for welcome signs -
$232 per sign
5.
Determine Status of Tennis Courts at Cathcart,
James working on — set up
Badger and Manor Parks
mtg. w/Dermco LaVine &
Pk Comm. 6/10/08
6.
Update Manor Park Shelter, determine water/
Shelter - $35,000
sanitary sewer
Water (100 ft) - $5,000
Sanitary (100 ft) - $4,800
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