Loading...
040208 PK WS AgP4 • CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD PARK COMMISSION WORK SESSION SHOREWOOD CITY HALL WEDNESDAY, APRIL 2, 2008 7:00 P.M. AGENDA e� 1. CONVENE PARK COMMISSION WORK SESSION MEETING A. Roll Call Davis Young Hensley Norman Trent Quinlan DeMers B. Review Agenda 2. DETERMINE QUESTIONS FOR RESIDENT SURVEY — (Att. - #2) 3. REVIEW CITY ENGINEER'S PARK PROJECTS ESTIMATED COSTS — (Att. - #3) 4. ADJOURN PARK SURVEY C7 • • Parks in general: ❑ Baseball Fields • Ice Skating Area / Hockey Rink ❑ Picnic Table / Grills • Magic Square Agree Disagree Neither Park Signs are visible 0 ❑ ❑ Lights are working properly ❑ ❑ 0 Parks are well groomed ❑ 0 ❑ Picnic Shelters are clean ❑ ❑ ❑ Play equipment is in good condition ❑ ❑ ❑ The sports fields are level and in playable condition ❑ 0 0 What activities listed below do you feel are important to have in,"' the Shor( Parks? • Playground Equipment ❑ Baseball Fields • Ice Skating Area / Hockey Rink ❑ Picnic Table / Grills • Magic Square ❑ Ten° Court ❑ Picnic Shelters ❑ Basketbili Court 11 Volleyball Court ? Soc`cer Fiel&s. ,. ❑ Football Fields " C7 Trails' ❑ Winter Sliding Hill < °, ❑1te Board Ramps ❑ Swimming Beach ❑ Muses in the Park El Arctic Fever Summer Programs What recreational activities Freeman: like to see at the listed parks: Cathcart: : Manor: Silverwood: Badger . What ac ans raixhpr 'Vements would you like to see at the Parks? If there is a specific Park please list that park. How do you most often hear about Shorewood Park events? ❑ Newsletter ❑ Website ❑ Flyers 0 Newspaper ❑Others Are you interested in volunteer opportunities for Shorewood Park Events such as Arctic Fever, Adopt -A- Garden? Yes ❑ No 0 a i Tk_7 PC Y V MEMORANDUM CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD • SHOREWOOD, MINNESOTA 55331 -8927 • (952) 474 -3236 FAX (952) 474 -0128 • www.ci.shorewood.mmus • cityhall@ci.shorewood.mn.us TO: Park Commission FROM: Larry Brown, Acting City Administrator DATE: March 28, 2008 RE: Update on Long Term Park Costs In March, 2007, a memorandum was presented by staff that outlined the anticipated long term capital costs for the park systems. That memorandum has been included for reference as "Document 3" to this package. The final page of that particular memorandum consisted of a - • spreadsheet that shows anticipated costs for improvements, at that time. It was noted that these estimates were very preliminary in form. Since that time, the Park Commission has directed staff to update and refine the cost estimates. In addition, Council member Wellens (Council Liaison to the Park Commission) has challenged the Park Commission to look beyond the current fund balance of the Park Capital Improvement (CIP) Fund. Council member Wellens made reference to the idea that the City Council can elect to utilize funds from the recent sale of the liquor stores, as a potential funding source. At the end of February of 2008, the unaudited fund balance of the Park CIP is $284,000. James Landini, City Engineer, has refined the cost estimates for the big-ticket items within the first five years of the program. These are shown in "Document L" Subsequently, the costs for these items were revised in the larger spread sheet and have been highlighted in yellow in "Document 2." Projects beyond the five year time period were reviewed, but left as is. The vast majority of these revised costs were shifted to the year 2008, for the sake of argument, if the funds from the liquor stores were utilized. Certainly, considerable discussion would need to occur with the City Council, before such a shift in funding policy could occur. Staff will present this item in greater detail during Tuesday night's work session • vs s PRINTED ON RECYCLED PAPER 2008 Park Projects Estimated Costs Tennis Courts Cathcart 7200 $36,000.00 $25,200.00 Manor Park $30,000.00 Bad er Shelter New $35,000.00 Water 100 ft. $45,000.00 $50.00 $52,000.00 $5,000.00 I Sanitary $36,000.00 1100ft. $25,200.00 $48.001 $45,000 $4,800.00 Tennis Courts Cathcart 7200 $36,000.00 $25,200.00 lr�ercflar�er�l $22,000.00 $45,000.00 $30,000.00 Bad er 14400 $72,000.00 $50,400.00 $45,000.00 $90,000.00 $52,000.00 Manor 7200 $36,000.00 Magic Square $25,200.00 $22,000.00 $45,000 $30,000.00 Tennis Court See Above for estimates Repave Tr 13 25 ft. $25.001 $8,125.00 Widen Trail 1100ft. $10.00 add $ for large cracks $1,000.00 Flex Court - 15 year warranty on tiles and 25 year life expectancy. City of Eagan has installed on 4 of their courts. Document 1 Cathcart Park JOIN Swing Set Rec cled Plastic $6,000.00 $54,000.00 $6,000.00 Magic Square Tennis Court See Above for estimates Repave Tr 13 25 ft. $25.001 $8,125.00 Widen Trail 1100ft. $10.00 1 $1,000.00 Document 1 a 0 0 Liahtinq Ice Rinks Badger - Poor soils addition $43,000.00 Cathcart $38,000.00 Manor $38,000.00 Park Signage Welcome Si 7 $232.00 $1,624.00 Safety Sin 71 $475.00 $3,325.00 A, .. CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD • SHOREWOOD, MINNESOTA 55331 -8927 • (952) 474 -3236 FAX (952) 474 -0128 • www.ci.shorewood.mmus • cityhall @ci.shorewood.mn.us MEMORANDUM TO: Park Commission Craig Dawson, City Administrator FROM: Larry Brown, Director of Public Works DATE: March 1, 2007 RE: Park Priorities and Expenditures Background: The Park Commission has requested that Staff review the overall park infrastructure and compile a best estimate as to what expenditures may be expected over an extended period of time. This bookmark, serves two purposes. One, to try to plan long term expenditures and finances for the larger projects. Secondly, to take the opportunity to review the overall system, to determine if there are other projects outside of what has been identified that should be considered to best serve the community. The list of projects that have been compiled represents a number of concepts. First, this list is to be a fluid document, and is not cast in stone. While items of maintenance are somewhat predictable, other items for infrastructure replacement are all subject to wear and tear, amount of use, vandalism and other factors that are out of our control. Thus, it is the best prediction that staff can arrive at. Secondly, as always, all of these items are subject to funding availability. Improvements and maintenance of the park system are funded from the Park Capital Improvement Program (Park CIP). Paying for daily operations of labor of Public Works Personnel and minor maintenance items are funded from a separate fund, known as the Operating Budget. Again, improvements are to be funded from the Parks CIP. At the end of the year 2006, the Park Capital Improvement Program had a fund balance (unaudited to date) of approximately $300,000. In addition, the City has traditionally transferred $10,000 each year from the General Fund to the Park CIP. Attachment 1 is a summary of the General Fund • Revenue and Expenditure Summary. DOCUMENT3 os %' PRINTED ON RECYCLED PAPER City of Shorewood Suggested Long Term Maintenance Costs Document 2 YEAR 2 3 4 5 6 7 8 9 10 11 12 13 14 15 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 B d ar a er,: P k 9 AN Replace Football Field Lights and Elec $ 95,000 Draintile & Seed Ba r Football Field $ 3,000 $ 5,000 Reconstruct Tennis Courts $ 72,0010 Replace Hockey Rink Li htin $ 43 S ubtotal $ 98,000 $ 120,000 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - rt Cathcart Repave Existin g Trail $ 10,000 Re lece Existi Swi Set $ 12,000 Replace Hockey Rink U hts $ 38,000 Resurface Magic Square $ 5,000 Reconstruct Tennis Court $ 36,000 S ubtotal $ - $ 91,000 $ 10,000 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - eeman ark . ri Reseal Exterior Eddy Station $ 2,500 $ 2,500 $ 2,500 $ 2,500 $ 2,500 eshin le Eddy Station $ 6,000 eshin le and Rehab Picnic Shltre $ 3,000 Replace Playground Equipment $ 55,000 Restoration dug outs $ 2,500 Reshin le Ltle L . Concessions Bldg- Replace and Repair Fencing $ 5,000 $ 5,000 $ 5,000 Subtotal $ - $ 2,500 $ 7,500 $ 3,000 $ 2,500 $ - $ - $ 7,500 $ - $ - $ 57,500 $ - $ 11,000 $ 2,500 an c ar Add Restrooms to Manor Wmg House $ 35,000 Water Service to Manor Wmg House $ 5,000 Sewer Service to Manor Wmg House $ 4 Reshin le Warming House $ 5 000 Replace Playground Equipment $ 55,000 Pond Treatment $ 10,000 $ 10,000 Tennis Court Reconstruct $ 36,000 Replace Lighting Ice Rink $ 43 Subtotal $ - $ 80,800 $ - $ - $ - $ - $ 10,000 $ 5,000 $ - $ 55,000 $ - $ - $ - $ 10,000 Silverwood Park. r Replace Slide, Steps, and Platforms $ 45,000 Resurface Half Court ituminous Overlay Parkin Lot $ 18,000 Subtotal $ - $ - $ - $ 18,000 $ - $ - $ - $ - $ 45,000 $ - $ - $ - $ - $ - Grand Total $ 98,000 $ 294,300 $ 17,500 $ 21,000 $ 2,500 $ - $ 10,000 $ 12,500 $ 45,000 $ 55,000 $ 57,500 $ - $ 11,000 $ 12,500 Document 2 Park Commission Park Priorities and Expenditures March 1, 2007 Page 2 of 5 Park Priorities Attachment 2 is a spreadsheet printout of projects identified, and concept costs. As always, the costs provided are subject to change, based on changes of scope (or these days) changes in fuel /production costs that seem to change faster than that stock market! As mentioned previously, there is nothing cast in stone regarding scheduling of these items. Projects can shift year to year, under the conditions that there are funds and approvals to support them. Thus, this is to be considered as a draft document. What follows is a very brief description for each project and the associated cost estimate. Projects is BADGER PARK Replace Badger Field Football Lighting System Over the years, the City has received many complaints regarding the lighting at the Badger Football Field. While several projects have been completed to increase the reliability of the system, the system is beyond its service life. In fact, the lighting system that is present, was put together utilizing used and salvaged lights. Inspections and repairs indicate that the poles are weathered and cracked at the tops of the poles, and the mounts for the lights have deteriorated. The electrical system has had to have many repairs to keep the system operational. Having said that, the City still experiences issues of lights failing to function, even after they have been serviced. Certainly, costs for this type of project are dramatic. The estimated cost of replacement is $95,000. Project plans and specifications have been drafted and are currently being reviewed, prior to seeking bids. The Park Commission has previously approved the project. It is anticipated that this project will be constructed in 2007. • Park Commission Park Priorities and Expenditures March 1, 2007 Page 3 of 5 Draintile and Reseed Badger Football Field The City has received numerous comments every year with regard to the conditions of the turf at Badger Football Field. 2006, being no exception, as documented in the end of year report from Community Rec Resources. Staff has proposed that tile lines be installed along the length of the football field, and areas reseeded. It this should be noted, that use of the field by the football league is expected to damage the center of the field, every year. This due to the intensity of the sport, and often times wet conditions. Having said that, tiling of the subsurface is expected to help the condition of the field overall. This project has been scheduled for the spring of 2007, and is estimated at $8,000. . Reconstruct Badger Field Tennis Courts The City has three sets of tennis courts. These are located at Badger, Manor and Cathcart parks. All three sets of courts are in very rough shape. Contractors solicited to resurface the courts have indicated that all of the surfaces are to the stage where resurfacing in no longer an option. Badger Park appears to be the sets of courts that have the highest utilization. As such, Staff has proposed reconstruction of these courts in 2008, at an anticipated cost of $85,000 for the double court. Replace Badger Hockey Lighting System The Lighting systems for the hockey rinks are in similar condition to the football field lighting. Preliminary discussions with the Park Commission and City Council have resulted in a hold on reconstructing the hockey lighting system with the football system. Having stated that, controls and base systems for the football system will be designed to easily accommodate the hockey system at a future date with a minimized cost. It is noteworthy that since replacement of the system has been postponed, it is anticipated that there will be service or repair costs in keeping the system operational. • This project has been scheduled in 2011, with anticipated costs of $35,000. Park Commission Park Priorities and Expenditures March 1, 2007 Page 4 of 5 CATHCART PARK Repave Existing Trail Between Parking Lot and Tot Lot There currently exists a 4 -foot wide trail between the Cathcart Park parking lot and the playground equipment located on the west end of the Cathcart Park. The trail is in a state of deterioration, and needs to be repaved. Cost for this are estimated at $2,450. Replace Existing Swing Set The existing swing set does not meet safety requirements and needs to be replaced. This has been tentatively scheduled for 2007 at a cost of $4,500. Replace Hockey Rink Lights Similar to the Badger lighting system, the lights at Cathcart Hockey Rink are in need of replacement. Costs are estimated at $55,000. It is suggested that this occur in 2009. Resurface the Magic Square The multi - activity asphalt play surface known as the magic square will need to be overlaid and repainted in the near future. Costs are estimated at $3,600 with Public Works staff placing the overlay. Reconstruct Tennis Courts This has been scheduled for 2010, with estimated costs of $52,500. FREEMAN PARK Re -seal Eddy Station Exterior The cedar trim on the exterior of Eddy Station needs to be re- sealed at three -year intervals. Materials for this contain a sealant, with an anti graffiti agent. Costs are estimated at $2,500, with Public Works Staff providing the labor. C-1 Park Commission Park Priorities and Expenditures March 1, 2007 Page 5 of 5 Remaining Items The remaining items are self explanatory, and focus on maintenance items. That, with the exception of the proposed pond treatment at Manor Park. This item considers chemical treatment of the large pond at Manor Park to treat the green filamentacious algae that has become an issue. Staff will present this list at Tuesday Park Commission Study Session. Again, it is important to ask the question; are there projects that should be deleted or added to this list? Recently, I have heard of suggestions from various individuals that included have included everything from a water park to an ice arena. Certainly projects of that magnitude are beyond the budget today. However, as with all of the projects, they are initialized as a "fuzzy dream" to "somehow" get funded at a later date. I encourage Commissioners to bear in mind the impacts of the Master Plan, and to review if the park • infrastructure is meeting the goals of that plan and adequately serving the community. • City of Shorewood Suggested Long Term Maintenance Costs Restoration dug outs $ 2,500 Reshin le Ltle L . Concessions Bldg. Replace and Repair Fencing $ 5,000 $ 5,000 $ 5,000 Subtotal $ - $ 2,500 $ 7,500 $ 3,000 $ 2,500 $ - $ - $ 7,500 $ - $ - $ 57,500 $ - $ 11,000 $ 2,500 Reshin le Warming House YEAR 2 3 4 5 6 7 8 9 10 11 12 13 14 15 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 Badger, Park; $ 55,000 Replace Football Field Lights and Elec $ 95,000 $ 10,000 Draintile & Seed Badger Football Field $ 8,000 Tennis Court Reconstruct $ 55,000 Reconstruct Tennis Courts $ 85,000 Subtotal $ 65,500 $ - $ - $ - $ - $ - $ 10,000 $ - $ Replace Hockey Rink Lighting $ 55,000 $ - $ - $ - $ 10,000 $ 35,000 Silverwood Park' Subtotal $ 103,000 $ 85,000 $ - $ - $ 35,000 Replace Slide, Steps, and Platforms $ 45,000 Resurface Half Court Cathcart P ark $ 18,000 Repave Existing Trail $ 2,450 Replace Existing Swing Set $ 4,500 Restoration dug outs $ 2,500 Reshin le Ltle L . Concessions Bldg. Replace and Repair Fencing $ 5,000 $ 5,000 $ 5,000 Subtotal $ - $ 2,500 $ 7,500 $ 3,000 $ 2,500 $ - $ - $ 7,500 $ - $ - $ 57,500 $ - $ 11,000 $ 2,500 Reshin le Warming House Plantings to detour Geese $ 10,500 Replace Playground Equipment $ 55,000 Pond Treatment $ 10,000 $ 10,000 Tennis Court Reconstruct $ 55,000 Subtotal $ 65,500 $ - $ - $ - $ - $ - $ 10,000 $ - $ - $ 55,000 $ - $ - $ - $ 10,000 Silverwood Park' Replace Slide, Steps, and Platforms $ 45,000 Resurface Half Court Bituminous Overlay Parkin Lot $ 18,000 total $ - $ - $ - $ 18,000 $ - $ - $ - $ - $ 45,000 $ - $ - $ Grand Total $ 175,450 $ 87,500 $ 66,100 $ 73,500 $ 37,500 $ - $ 10,000 $ 7,500 $ 45,000 $ 55,000 $ 57,500 $ - $ 11,000 $ 12,500 NOTES: This is a rough draft and very speculative as to timing of certain items. In particular, additional research needs to occur regarding the life service of the existing playground equipment.