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110307 PK AgP• CITY OF SHOREWOOD 5755 COUNTRY CLUB RD PARK COMMISSION MEETING SHOREWOOD CITY HALL TUESDAY, NOVEMBER 13, 2007 7:00 P.M. AGENDA 1. CONVENE PARK COMMISSION MEETING A. Roll Call Davis Young Hensley Norman Trent Alegi Quinlan B. Review Agenda 2. APPROVAL OF MINUTES A. Park Commission Meeting Minutes of October 9, 2007 — (Att-#2A) • 3. REPORTS A. Report on City Council Meeting B. Report on Arctic Fever Meeting C. Update on Music in the Park — (Att. -#3C) D. Report on Skate Park Camp of October 18 and 19 — (Att. - #3D) 4. PARK DEDICATION FEES — (Planning Director Brad Nielsen) 5. REVIEW AND DETERMINE SUMMER DATES FOR 3" LAIR SKATE BOARDING CAMP - (Att.45) 6. DETERMINE LIAISON FOR NOVEMBER 26 CITY COUNCIL MEETING 7. ADJOURN • CITY OF SHOREWOOD 5755 COUNTRY CLUB RD PARK COMMISSION MEETING SHOREWOOD CITY HALL TUESDAY, OCTOBER 9, 2007 7:00 P.M. MINUTES 1. CONVENE PARK COMMISSION MEETING Chair Davis called the meeting to order at 7:00 p.m. A. Roll Call Present: Chair Davis; Commissioners Young, Director Brown; and late arrival City Absent: Commissioners Alegi and B. Review Agenda Item l OB, New Business, was added • Trent moved, Norman seconded, 2. APPROVAL - A. Park Com n Me Norman 2007, m4 3. IMPORTS A. k on City Public Works I evised. Motion passed 510. 5/0. her 5, 2007 the Minutes of the September 5, of October 8, 2007 Brown reported I�at the City Council debated whether to host the Appreciation Event typically held in December: It was determined that the appreciation party would continue and be held on December 14, 2007. In addition, the Council worked on Enterprise Budgets, which included the City's two liquor operations currently for sale. Brown mentioned that the Amlee and Manitou Road construction project public hearing would be held next month, although easements are not forthcoming and the project will likely stagnate. B. Report on Arctic Fever Meeting of September 26, 2007 Chair Davis stated that, while Tonka Bay had not scheduled activities for the event, they do wish to participate in Arctic Fever next year. Davis noted that, at the previous meeting, the group discussed funding, passports, and finalized its vendor participants. She acknowledged the City Council's $3000 commitment to the seed fund and mentioned that Minutes $�� ft PARK COMMISSION AGENDA TUESDAY, OCTOBER 9, 2007 PAGE 2 OF 6 representatives would be attending the upcoming Park Foundation meeting to request funding on the 17 In addition, Chair Davis pointed out that it is their intent to finalize all participants and a schedule as soon as possible so that support materials, in store displays, and magazine /newsletter deadlines can be met to sufficiently promote the event. Norman added that the planning phase is in a good place and that over the next 1 -2 months they will be solidifying the details. Quinlan questioned when the deadlines for corporate sponsorship would occur. Chair Davis noted that it is their intent to have everything c Thanksgiving so that the support documents and displays can be set up in sto om ver the holiday. City Council liaison Turgeon arrived at 7:15 p.m. 4. REPORT FROM MCE ON MCE's Meg Low, Coordinator of Children's Servlq- , Recreation Manager, gave a brief paper power point pia Rec program at Freeman Park. In ess e, MCE was qi reception and Freeman Park facilities summer and expanded summer series next year. igh the program length which ran Tuesdays Th 80 children, 40 boys /40 gals, 66% of whic a age residents. Chair Davis asked if met ;tine Best, Wuth and i recap of the Summer -1d with the public frward to an ongoing 9" rec program included, e 19- August 16; hosted 85% were Shorewood their expectations. d a minimum of 15 youth and were surprised by the 56' much so that they had to place a cap on the enrollment. )rogra:-filled a niche within the community. MCE ;wood for the partnership and acknowledged Park Secretary port. Best stated that they hosted 2 T -Ball teams of 16 during the day and hoped to expand that program as well Chair Davis thankedlf8est and Low for coming, mentioning that this is a program the Commission has wanted to institute for a long time. She encouraged MCE to consider expanding the program to Manor Park next season. Trent commended MCE for its efforts and asked if they had the ability or desire to expand the program size or if there was anything else the City could do to support them. • • Best stated that 40 kids is a good number and they would not wish to increase that; • however, they would consider adding additional days and potentially other parks to the mix. She commented that it was convenient for staff to be able to leave their equipment at PARK COMMISSION AGENDA TUESDAY, OCTOBER 9, 2007 PAGE 3 OF 6 • • • Freeman station over night and pull it out each morning. She mentioned that it might be nice if there were a faucet and hose outside for their water activities. Brown noted that this is not the first time a faucet or hose has been brought up as a request at Eddy Station, acknowledging that there might be a real need to install a hose bib near the drinking fountain for this group, as well as the garden club. Chair Davis thanked the MCE representatives for coming and suggested that the Commission hold a work session in February to look at summer programming with MCE, the 3` Lair, and Music in the Park. Norman stated that this is a program similar to one he at how this has exceeded expectations. 5. COMMUNITY REC. RESOURCES Kristi Anderson, CRR representative, gave a quarterly report acknowledging that both `everytt. instance, while the ongoing facility use continues representatives continually change light of new relationships formed varying ch as M Anderson noted that the spring sports much communication allfeasand do( others, due in part to time bringing the little interruption. Ant key to maintaining and increase irv,66i tht 1 within up and was pleased !1 the first and second i4g stays the wine' . For the organizations and their of attention, especially in afheld last March and after some more timely than themselves. After spending res up to sped on the process, the season ran with that ongoing�s�stematic communication will be the ood experience. She acknowledged an ' org sports users, but also the numbers of se of the parks for a one time use or event. As always, monitoring continues toPbe a valuable piece of CRR's responsibility, as the public enjoyseeing the Ci=take an interest in park use and ask for their input. Monitoring was critical, especially in light of the fact that Badger was put on rest in preparation for rts new lighting and field improvements this summer, which displaced Lacrosse at Manor Park again this year. Anderson stated that on several occasions while monitoring both Manor and Freeman individuals complimented the City on its facilities. While there were no tournaments scheduled at Freeman Park this year, Anderson noted that it is apparent that park usage is expanding and with this continued demand it-is critical that the City continue its efforts to sustain, maintain and improve the overall quality of its park system. Anderson thanked the Commission for its ongoing support and complimented them on their initiatives to provide a good experience to all users. PARK COMMISSION AGENDA TUESDAY, OCTOBER 9, 2007 PAGE 4 OF 6 Brown interjected, commending CRR for their efforts, pointing out that in their humble estimation they did not adequately relay to the Commission how much ongoing communication it takes to educate new sports organization representatives and deal with the scheduling and collection process; saving significant amounts of staff time. He shared with new Commissioners the amount of time needed behind the scenes to accomplish what CRR does day by day. He maintained that CRR does an incredible job for the City and their efforts are appreciated by all. Turgeon echoed the sentiments, stating that before contracting the park coordinator services to CRR, staff was bombarded by special interest and park scheduling, as well as document and fee collection, which ate up a great deal of their tithe Quinlan asked if there was a link on line under parks to reeve* annual schedule. Anderson stated that, to her knowledge, there is a 1' ach season's chedule, though not an annual schedule for the entire year on the site. She acknowle' that many of c the newer Commissioner's are probably not hat C does as park �o'�nator. She relayed that CRR hold sports information me ear at which time the season schedules are distributed to the sports organi s. Prior to the meeting, the sports organization representatives provide CRR with a request form delineating what it is they are looking for and CRR �ea forms, a wi the Park Priority Policy, an equation created by the Comrissio several years , to determine schedule use. Brown pointed out th s an integral in communicating or balancing out the field use. Trent asked how the fiel er the users are good about maintaining the fields fin An tated that as thT lity use agreement, each organization agrees to leave th s as they 'Vow mr the most part the fields are left in good condition. of the us what is expected of them at the outset of the season. Brown concurre Iat on occasion some additional trash is left after an event, but that is where his l orks staff comes into play, coming out early the next morning to clean up. He not they have never had to assign punitive damages, except for one tournament many years ago, and that is why it is great to have CRR on hand to let people know on the front end what is expected of them before anything occurs. Turgeon asked whether Anderson had heard any impacts the City might feel from the construction of the new fields at Minnetonka and the user implications of that. Anderson stated that, according to several conversations that she had been a part of, the • new fields will mostly accommodate the more mature youth player; whereas, a majority of those who use Shorewood fields are the younger ball players. She noted that more PARK COMMISSION AGENDA TUESDAY, OCTOBER 9, 2007 PAGE 5 OF 6 • • organization might take advantage of this availability in the long run, as this year more `random' users requested field time than ever before. Brown stated that there appears to be a wider degree of users than ever before, which is a testament of how well the system is working. Norman asked how the City could work with MCE to accommodate more space for them if the Commission chooses to do so. Anderson stated that this will largely be up to the Commission Park Priority Policy is currently set up so that sports organizati followed by school districts, churches, perhaps MCE etc. If , setting up a full blown summer program with MCE, that Commission wishes to reconsider, as of now Freeman is okf evenings, unless MCE chooses to expand their daytirnelor,e 1, are few options.'' Brown stated that he hears the need to bring I familiarize Commissioners with its contents. Chair Davis suggested this be reviewe a;_' work Anderson encouraged the Commission to spring meeting itself takes Place shortly t: Fu ? suggesting they review this In l cember. 6. SKATE icv for reviRv and to to February, as the this sentiment CK, EVAL ;, ' ION, DEMOGRAPHICS Norman f as a success, offering an activity for a broad range of ages this provid very app a level f commitment by the City. He pointed out that P Lair is a : ring in mob i uipment to'fit varying age brackets. Chair Davi ` d that she rays sees children at the Skate Park taking advantage of its size and locati _ 7. DISCUSS AlWrIC FEVER SPONSORSHIP EFFORTS Chair Davis asked if anyone had any sponsorship updates they wished to share. Quinlan stated that he had information in several folk's hands and would be following up with the Data Doctors and Tino's Pizza. • Norman stated that he had used the passports to offer as a tool to several businesses, though not all business' can benefit from them. He indicated he would send an email out to Alegi and Hensley to check in on their progress and encourage them to move forward. PARK COMMISSION AGENDA TUESDAY, OCTOBER 9, 2007 PAGE 6 OF 6 8. REVIEW VENDORS AGREEMENT FOR ARCTIC FEVER Chair Davis stated that she would like to hear Hensley's comment with regard to the agreement before proceeding. She stated that many of the small scale vendors might be intimidated by the insurance requirement. Brown stated that he would be checking into the City applying for a blanket policy for the event to cover those who do not have sufficient insurance themselves. 9. REVIEW SURVEY RESULTS FOR CATHCART P According to the handful of surveys returned, Brown stated playgrounds and tennis courts are key subjects to look Chair Davis suggested that the City contact the of maintaining or redoing the tennis courts or p Turgeon questioned the viability of moving solely on 6 surveys out of 66. Brown acknowledged that the their other parks. Quinlan suggested the C' fill out at any time an While Turgeon liked %tocti looking at, they need Young, that of Chsen rel around it .... it is apparent that >en to help cover the costs a much befilfttioof returned surveys at into an on%q.s irvey fSW iat people can go online and that this is something the City is 1% 1d be a good idea to schedule a meeting with the City " s this park and the partnership the 2 cities have Brown stated that he and Chair Davis would be seeing representatives of Chanhassen at the Dog Park the end of the month and could try to discuss the idea of getting together with them at that time.;.- 10. DETERMINE LIAISON FOR OCTOBER 22 CITY COUNCIL MEETING Quinlan will be liaison on October 22" B. NEW BUSINESS • • Chair Davis stated that Carver Parks and Chanhassen would be hosting a get together at • the Dog Park on October 3 1 St at 2:30pm to view the progress. She noted that the park PARK COMMISSION AGENDA TUESDAY, OCTOBER 9, 2007 PAGE 7 OF 6 • system would likely be looking to collect the money earmarked by the City for the project at that time. Saturday, October 13 from l Oam —12pm, there will be a Gideon Glen dedication ceremony. Although the watershed is responsible for ongoing maintenance, Brown noted that the site is in need of additional maintenance help. Chair Davis asked how badly the graffiti problem was this year. Brown stated that there has not been as much graffiti in the parks this year as in years past, and instead vandals are graffitiing public and street signs. 11. ADJOURN Young moved, Norman seconded, adjourning t Commission Meeting of October 9, 2007, at 8:13p.m. Motion passed 5 RESPECTFULLY SUBMITTED, Kristi B. Anderson Recorder C7 • CITY OF C SHOREWOOD 5755 Country Club Road • Shorewood, Minnesota 55331 •952- 474 -3236 Fax: 952- 474 -0128 • www.d.shorewood.mmus • cityhall @ci.shorewood.mn.us To: Park Commission From: Twila Grout — Park Secret Date: November 5, 2007 Re: Update on Music in the Park I contacted Big Walter Smith & the Groove Merchant Band and they will be playing on Friday, July 11 from 6:30 p.m. to 8:30 p.m. The amount that they have requested for the performance is $1,000 (this is the same fee as last year). I have sent them their Entertainment Agreement form to fill out and return. I have contacted Famous Dave's and they also agreed to work the event again. • It should be another fun event! !! • CITY OF 0 SHOREWOOD 5755 Country Club Road • Shorewood, Minnesota 55331 •952- 474 -3236 Fax: 952- 474 -0128 • www.ci.shorewood.mn.us • cityha11 @ci.shorewood.mn.us To: Park Commission From: Twila Grout — Park Secretary ° Date: November 8, 2007 Re: Skate Boarding Camp October 18 and 19 3 Lair held a skateboarding camp on October 18 and 19 at the South Shore Community Park. There were a total of 19 kids that participated in the camp. The first day there were 17 kids that attended. The second day 6 kids attended. The ages ranged from 4 I /2 to 11. The kids were from Shorewood, Excelsior, Chanhassen, Tonka Bay and Victoria. • Because of rain the first day of camp was held at Manor Park shelter. The second day the weather cooperated and they were able to skate at the park. The city received their deposit back of $100 and $202.40 from registration fees. 3 Lair has sent information for their summer program which will be reviewed under agenda item 5. • :�� -3 !N"� CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD • SHOREWOOD, MINNESOTA 55331 -8927 • (952) 474 -3236 FAX (952) 474 -0126 • www.ci.shorewood.mmus • cityha1I@ci.shorewood.mn.us MEMORANDUM TO: Park Commission, Planning Commission, Mayor and City Council FROM: Brad Nielsen DATE: 9 November 2007 RE: Park Dedication Fees — Proposed Update FILE NO. 405(Subdivision Code) As provided by Minnesota Statutes, Shorewood collects park dedication fees at the time land is • subdivided for development. The current fee of $2000 per residential lot was established in 2002 and has not been adjusted in five years. The City Council has directed staff to propose an updated fee to be included in the City's Municipal Fee Schedule. Minnesota Statutes (462.358) recognize that the development of land creates .a need for certain public facilities (e.g. roads, sewers, storm sewers, drainage facilities, etc.). Parks, trails and open space are specifically referenced as legitimate extractions in the development approval process. Park dedication can be required in two ways: 1)the City can require that a certain amount of land be set aside in development projects for use as future parks; or 2)the City can require fees in lieu of land. The City may also require some combination of land and fees. Shorewood's policy for the last several years has been to require cash in lieu of land. In order for a city to require park dedication through development, the statutes require that the City have a Comprehensive Plan (which Shorewood has) and a capital improvements budget for parks (which Shorewood also has). The law also requires dedication to be reasonable and that there be an "essential nexus" between the dedication and the municipal purpose to be achieved. Finally, the statutes only allow park dedication fees to be used for the acquisition of land or the development of park property. Maintenance and operations must be funded in other ways. After reviewing the current statutes, the first thing staff did in formulating a recommendation was to see what other cities are charging relative to park dedication. We started with a survey prepared by the Association of Metro Municipalities (AMM) that was last updated in April of 10 this year. We added several Lake Minnetonka communities that did not participate in the survey, as well as certain cities with relatively contemporary development regulations that we routinely review. The fees charged by cities are as much "all over the map" as the cities themselves. ®� � ®�® PRINTED ON RECYCLED PAPER Memorandum Re: Park Dedication Fees 9 November 2007 Much has happened over the past five years to affect the amount cities charge relative to park dedication. Fees range from as low as $1000 per residential unit in more established /developed communities such as Crystal and Hopkins (Excelsior charges $1500) to as much as $25,000 per lot in Minnetriesta. The amount charged by various cities appears to correlate with the extent of development. Older, more established communities have acquired all the land they intend to and, for the most part, have developed their park systems. Growing communities charge more, reflecting the increased costs of land and construction and projected future demands on the park system. Land values, despite the recent real estate slump, have increased dramatically (I can't wait for a future grandchild to ask me some day — "Grandpa Brad, why didn't you buy property back in '07 when land was so cheap ? "). Our current fee amounts to one percent of the value of a $200,000 lot. No doubt, cities' budgets have increasingly tightened in recent years, leaving them to find ways to fund needed projects through, for example, the land development process, where allowed. Shorewood is considered somewhere in between. While the City is approximately 95 percent developed, its park system still has needs. These are well reflected in a memorandum to the Park Commission from Public Works Director Larry Brown, dated 1 March 2007, which lists out projects that have been discussed by the Commission over the past several years. The cost of projects such as hockey rink lighting and new tennis courts at Badger Field and Cathcart Park, and the wetland restoration/improvement project at Freeman Park well outstrip the amount of • money currently being budgeted from the general fund ($10,000 annually). Whereas, past park improvements have been largely funded through land development, the number and size of subdivisions has dwindled to just a few per year. Most of these come as minor subdivisions — splitting large parcels of land into 1 -3 lots. Every now and then, and difficult to predict, a developer may assemble several parcels of land and redevelop them into more lots (e.g. the Parkview subdivision on Suburban Drive). Based on past performance, Shorewood has been projecting four new lots per year. Under the current fee schedule, this amounts to only $8000 in park dedication revenue annually. It is not reasonable to think that the relatively few new lots that will be created over the next several years should pay for all of the planned or desired park improvements. It is suggested that the Park Commission recommend something in the range of $4000 to $6000 as the updated park dedication fee. While this is a relatively drastic percentage increase from the current fee, it represents only 2 -3 percent of a $200,000 lot, and is well under the middle of the range of what cities are charging. The new fee would result in a projected revenue of $16,000 to $24,000 per year. Staff will be at the Park Commission on Tuesday night to go over this information. Cc: Craig Dawson Lang Brown Twila Grout Tim Keane Bonnie Burton -2- CITY OF • SHOREWOOD 5755 Country Club Road • Shorewood, Minnesota 55331 •952- 474 -3236 Fax: 952- 474 -0128 • www.ci.shorewood.mmus • cityhall @ci.shorewood.mn.us To: Park Commission From: Twila Grout — Park Secretary" Date: November 8, 2007 Re: Skateboarding Camp 3` Lair has sent information on the skateboarding camp for the upcoming summer. The participation fee is the same as last summer $160 for the week (5 days) and it is split on an 80 — 20 basis again (80% 3` Lair, 20% to the City). The camp would be from 9:00 a.m. to Noon each day. There is a $300 deposit. The dates that 3` Lair has for the camp are listed below: June 9 -13 June 16 -20 June 23 -27 July 7 -11 July 14 -18 July 21 -25 July 28 -Aug 1 Aug 4 -8 After review and discussion, if the Park Commission would like to host the camp again, please advise staff which week you would like. It may be a good idea to pick a couple dates in case the first choice is booked. n LJ M 0