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071007 PK AgP2' a . CITY OF SHOREWOOD 5755 COUNTRY CLUB RD PARK COMMISSION MEETING SHOREWOOD CITY HALL TUESDAY, JULY 10, 2007 7:00 P.M. • AGENDA 1. CONVENE PARK COMMISSION MEETING A. Roll Call Davis Young Hensley Norman Trent Alegi Quinlan B. Review Agenda C. Introduction of New Park Commissioner Steve Quinlan 2. APPROVAL OF MINUTES A. Park Commission Meeting Minutes of June 12, 2007 — (Att- #2A) 3. REPORTS A. Report on City Council Meeting B. Update on Arctic Fever Meeting of June 19 — (Park Chair Sue Davis) C. Update on Music in the Park — (Att.43C) D. Update on Badger Lighting and Tile Options — (Public Works Director Larry Brown) E. Update on Extending Irrigation System at Freeman Park Garden — (Public Works Director Larry Brown) 4. REVIEW LETTER FROM RESIDENT REGARDING PARK SIGN — (Att. - #4) 5. DETERMINE LIAISON FOR JULY 23 CITY COUNCIL MEETING 6. ADJOURN • CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD PARK COMMISSION TOUR SHOREWOOD CITY HALL & REGULAR MEETING 7:30 P.M. OR IMMEDIATELY TUESDAY, JUNE 12, 2007 FOLLOWING PARK TOURS AT EDDY STATION MINUTES 1. CONVENE PARK COMMISSION MEETING The Park Commission met at City Hall at 5:45 p.m. to depart for g t rir Park Tour. A. Roll Call 11 ., Present: Absent: Chair Davis, Commissioners Young, 'I arrival Norman; City Engineer Brown, Commissioner Moonen. PARK TOUR 2. SKATE PARK ii Sd{a� 3} gg lilt € RI! z Brown reported that the decking had beg ,4" ast fall an`� t at the equipment would be painted this spring. Brown pointed out , at t Cl p assen replaces their equipment on a 5 year ro . and urged t mmis o consider replacement at some point. He ac kno IN kat th e quali H of the mof e recent 2nd set of equipment the City purchased far ded thf the initial purchased by the City. Norman arrived t 6:15piff Hensle questioned WO, migbf ay to track T1 Chair Davis 64 d that the 1111 Alegi asked if the 4w,o being put to its best use and wondered if there appears to be well used most every day. caused any concern. Brown stated that thdt the park is regularly patrolled and that they have chosen to only block access with ballards as opposed to fencing due to the cost and the desire to keep the park visible from highway 7. Brown mentioned that the Legion contributes $1000 annually to improve and maintain this park. Chair Davis suggested they track trends and begin to informally poll kids as to what they want at the facility. She suggested they contact users who attend the 3 d Lair event later in • the summer. ey, and late liaison Woodruff, PARK COMMISSION MINUTES TUESDAY, JUNE 12, 2007 PAGE 2 OF 8 3. MANOR PARK Brown pointed out that the tennis courts had been repaired for the last time, the miracle `band -aid' job will not last long. He indicated that he, for one, has long questioned the amount of use this court sees and what alternative uses might exist. Brown explained that the pond quality had been studied last year by the Commission and limnologist from the watershed, which was inconclusive though, determined the pond did not contain filamentous algae. That being said, Brown stated that pond did not freeze well over the winter and was therefore not conducive as a skat' ` i d. With regard to the shoreline, Brown mentioned that staff had allowed the 1 ' asses to grow near the edge to deter the population of geese from entering the t, Ot. o noted that the Commission had set aside a budget and had a plantin 1 put to r for the shoreline area, which he questioned whether this Commission} he 'to pursu $It. Chair Davis noted that the goose debris seemedf1e in cli and suggest 'ff purchase an attractive seed mix from MnE to a a,shoreline in leu of the entire planting project. She pointed out that lily pads pond are merely a sign of stagnant water and can be found in niy small shallow �ds. Hensley indicated that he was fine with ' e sM, pads in the pond. Brown stated that, as l e od park, t intensified with the tion of" rosse. Whil planting donations fro hb such as the Garden, Bro estione D +� this park.,, €il la.1. NorjAft ked whether Brown MA I$ t the cost tnst $30,000. 4. SILVERWtf PARK ,;�!r %grasses b jj ft kept taller and the lily use of this park has been somewhat � h e ark itself has been enhanced by bcock's, and the Shirley Rice Memorial 1sslon was comfortable with the nature of be added to the warming house. restrooms and water would be approximately Brown stated that Silverwood Park contains features that are well used by the neighbors, including the tot lot, sliding hill, and skating pond. He noted that kids occasionally tend to hide behind the back - board. He pointed out that the slide was closed while the area around it was being restored with packed down clay and top soil. 5. WOODHAVEN ,A C C Brown explained that the parcel was going through the abandonment process that the well would be capped, and well house destroyed soon. He questioned what purpose the PARK COMMISSION MINUTES TUESDAY, JUNE 12, 2007 PAGE 3 OF 8 • Commission felt would make the best sense for this parcel, mentioning that the neighbor had expressed an interest in purchasing the property. Chair Davis stated that, if the City keeps the parcel, she would prefer it be kept open space. Norman pointed out that there are few tot lots near this property and that perhaps a small amenity might be appreciated. Brown stated that staff could review the demographics for the area and survey the neighbors of what they would most like to see happen to the parcel. 6. MINNEWASHTA PARK Chair Davis pointed out that Carver parks will be fencinl�8acor the dog park of which a small section along County Road 41 will be separate fc't small ' . She explained that the park would be left as natural as possible with a liable trail e ` ling the area and a parking lot for owners. 41 Brown stated that the construction of the dog park` SOfBWpod is a welt me relief and fills a need that the City had been wrestling with. Chair Davis indicated that the dog wa� 1d be self polio) ;that the Carver parks system had agreed to take care of the maI to Q d cleanm Wthis property. • s xs Itj m The Park Tour adjour�Rq the regular Comrlon Meeting at 8:15 p.m L CONVEN I C� MISSION'�� FETING A. Revie � nd � gg �� } � Youn g 11 � viA ,�ATj fW Secon - approthe Agenda as submitted. Motion passed 6/0. 111 !F kq qq 1 i fill 2. AOVAL OF NUTS S A. •' Commjsion Meeting Minutes of May 8, 2007 Norman moved,`" 1 F ilkiconded, approving the Minutes of the May 8, 2007, Park Commission Meeti s submitted. Motion passed 6/0. 3. MATTERS FROM THE FLOOR There were none. 4. REPORTS A. Report on City Council Meeting • Brown reported that on May 29 the Council held a work session to review the CIP, noting that it is a living document and will continue to be reviewed next month. PARK COMMISSION MINUTES TUESDAY, JUNE 12, 2007 PAGE 4 OF 8 In addition, Brown stated that the City Council talked about modifying noise level • regulation at its June 11 "' meeting by encouraging residents to be considerate about appropriate times to mow or build, opposed to instituting regulations to mandate those hours. The Council also had a discussion regarding the City Hall facility at its work session that evening. Woodruff stated that the City Council has been talking about and accumulating studies about improving the City Hall facility for years to no avail. He pointed out that while several alternatives continue to be examined, he proposed that the current City Hall meeting room be added to the facility space so desperately needed fnd moving the public meetings to the Southshore Center for a rental fee. He stated th a bonsultants will look into this alternative as well. Brown pointed out that the Park Commission had re s that li�'' tire Ci Hall `campus' be evaluated in the process.,'?° Woodruff acknowledged that after several years review it is time for f A$ ity Council to pick a direction and move forward. He mei f that t °? house to the r I City Hall is for.rent at this time. et °� Hensley stated that he would support renewed use o e of the meetin g room and renting from the Southshore Center as assist the with their issues as well. He felt the city might see some push ba esidents i City chose to construct a brand new facility in light of the Curren ondi�t T, Qqd$ Shorewood. • Woodruff pointed ou AM WI uncil discu dhow to` improvements to the roads at a previous world n as th will require n extremely large funding project. Brown comme d that tHRI Sro] f dads costs an estimated $1 million a mile, and with �� dwa in Shorr ood this is an extremely difficult situation. He po d out that ie vi tl �n the city are rated based on their condition, whi y be fo t und on � yeb �, CTIC FOYER MEETING OF MAY 15 Norman reported`ll &lommittee is working on the agreements with the talent at this time, though the am t �, of insurance they must carry has been an issue for some. Brown stated that he questioned the City of Plymouth how they handled the insurance and learned that this can be an issue to be dealt with, but he was pleased to report that many of the same talents participate in the Plymouth celebration over the past 14 years. Brown stated that the committee continues to work on agreements to get the event in front of the City Council as soon as possible for their endorsement. Paid for entirely by sponsorship, Brown mentioned that the committee hopes to add fireworks and an all day bonfire. • Norman stated that he is working on a sponsorship page to add to the public relations packet to give to several interested potential sponsors. PARK COMMISSION MINUTES TUESDAY, JUNE 12, 2007 PAGE 5 OF 8 • r: Brown asked the Commission to consider what sort of creative marketing tactics the committee could do to entice sponsors to participate. For instance, he asked whether the auto sales dealership could park a vehicle or two at the event as a major supporter for his sponsorship. Trent stated that, as long as it was not an ostentatious sign, he felt the underwriters of the event should have some tasteful recognition as a benefit for their support. Woodruff asked whether they had considered what sponsors to Brown pointed out that the acceptable level of recognition they can approach some of the potential sponsors. Alegi asked whether potential sponsors, such as at the event as a benefit for their contribution. Young stated that he had no problem with a `soft s event as long as some guidelines were established, gone in that direction in the past.i� Hensley agreed, stating that he viewed tf separate from a permanent sign on site at Chair Davis stated would be determined before up a booth iip recognition for the why they had never 9i . of an event completely expressed some interest and •s saw what was being proposed on the park to review the attached articles which Chair Davis stated that she had met with the Adopt -a- Garden volunteers and wished to share their comments: she indicated that all of the volunteer gardeners expressed a need for chips and mulch, as well as, an easier way to get water to the gardens. Southshore sign In sight of the fact that the garden around the sign was destroyed with the advent of the intersection renovation, Davis pointed out that the gardeners were • disappointed that they had not been given warning to come dig up the garden ahead of time. PARK COMMISSION MINUTES TUESDAY, JUNE 12, 2007 PAGE 6 OF 8 Freeman Park Sign garden The volunteer gardener across the street was concerned by the traffic speeds. She indicated that she did not need more money necessarily but could use more hosta if divided. Freeman Park Plaza Garden Chair Davis pointed out that the troop has been doing a phenomenal job on the garden. In the past month or so, they've rearranged the perennials and added hundreds of annuals. They, too, pointed out that getting water to the garden is an issue. Hensley, who's wife is the troop leader, stated that the troop went tQ the Arboretum to study up on the types of plants to purchase, then received a gra `19rom,the girl scout council to add to the stipend from the city, as well as, a gift fficate and donations from the local garden center who wished to support their cause was truly amazing what went into this process and the generous support they' ound a the way. After all of this dedication, Brown stated that it the gardens these folks plant and stated that std. deter this, via iron fencing or signage. He menti, to see if they could look into extending the irrig; Freeman. 4t,, be discouraging w&lV trample ookmg to suggestion ays to )n �,at Auld speak for t park lead ition ,m to cover this garden at 11,x_ tit Norman pointed out that, as the vegetati� aurally, it fi make a barrier in itself that people will naturally go around. a 1 11 Hensley indicated th e e were numb pus people willing to volunteer to do stuff or take on projects the + ,,1f you juste, .t the word out. He believed that if the City could just tap . nto �' pe re ces, like the gle scouts who look for projects like pulling buck etc, the �1d�at the result. �� ,1113 €. m� Chair is suggested ' pu' ther a short list of volunteer projects that need to be dono next upcomi ewsle W.nd see what happens. She added that most of the voluntee spoke to w willirt to assist with the hosta splitting when scheduled. With regard to ater, W wn mentioned that he would look into supplying water on a rotating basis, 3 w, Hensley acknowledged that watering the adopt -a- gardens are not, and should not, be a priority of city staff and he did not wish to see city workers waste their time on this when there are more higher priorities to be addressed. 5. REVIEW SURVEY RESULTS ON MANOR AND SILVERWOOD PARKS :7 • Hensley stated that he was leery of pulling out the tennis courts at Manor Park since many people checked that they support them on their surveys, nor is there something proposed to take their place. PARK COMMISSION MINUTES TUESDAY, JUNE 12, 2007 PAGE 7 OF 8 • • Brown pointed out that, at an estimated cost of $150,000 per court, this is something outside the Commission's budget parameters. Hensley stated that he found the cost mind boggling and at $150,000 he could not justify the cost long term. Alegi suggested they contact the neighbors to see whether they feel this is a justified expense and/or whether they would be willing to contribute to the cost in order to keep them. Brown stated that the number of people that use the Manor Par �Rourts continues to be the question. He acknowledged that the Badger courts will lid run an estimated $250,000 for all three courts, but reconciled this with the .f`avt t ey are the highest use courts in the City. 1 x � Hensley suggested staff at least collect some bi order to justify to r is why we do or don't move forward on these investmeit. Hensley moved, Alegi seconded, that staff collect y o get a rationale for which direction they choose to take. Moti assed 6/0. � FF � Manor Park Pond Young acknowledged th�� seemed to sup r for the installation of a fountain in the pond,.or n her purpose n aesthetics. He questioned whether a fountain would be, Brown stated t a s fount f )elt ffft } g v6the water quality and, in fact, comes with ill 1111 Young stated that th , 119 not a priority item and the Commission cannot afford to invest in a fountain for purely aesthetic purposes. Chair Davis urged staff to leave the grass long near the water's edge once again to deter geese from entering the tot lot and adding the MnDOT wildflower seed mix to the naturalized area along the edge to beautify it as discussed during the park tour. Ale 1 d that it is a shy` pw wat6f&nd, and looks like a pond. W Hensley sm at he did f tested the pond offensive, and to the contrary he found the park a beautiful little . and s they continue to monitor the pond. PARK COMMISSION MINUTES TUESDAY, JUNE 12, 2007 PAGE 8 OF 8 Silverwood Park . Chair Davis reiterated that, according to the survey, the neighbors love the slide, the sliding hill, and the ice rink. She felt a 20% return of the surveys was a good representative sample. Alegi stated that he felt the park itself looked a bit worn or beat up and could use a face lift of sorts. Hensley concurred, stating that once you get past the initial entry s much better Woodruff pointed out the comments with regard to covered,gage cans. Brown noted that the City would be updating most of kfilpark ru d regulations signs. Chair Davis asked for comment with regard t quest f a covered she 4d11d permanent picnic tables. ,� While the half court and back board d of necessarily' i� y 1 to him, Hensley stated that sometimes the board can be used for urposes. He � tuned the possibility of setting up a multiple use sport court spa t provide ` e benefit than a $150,000 tennis court. He pointed out that ere l � f' cities out there who feel • the same way about these ses and alt eves. He �gested we try to make contact and learn more about Jo u ons used b pother cities. Chair Davis stated tha wo . ove to see so of shelter or picnic area, but this would again d , nd on t�h Henslolloved, Ale ond� t e: cost out a small picnic shelter, tables, and /or Sport t surface as of s ing up the p ark. Motion asked 6/0. p Hensley sugg� ed the City#�ring in some kind of small, neighborhood park consultant to help them expl ome of ie options and trends in park planning. He felt the Commission woul �e '11 served by acquiring some advice on the matter. Chair Davis stated that there is a national conference we could send a representative to in order to collect ideas from other small communities. In addition, she commented that bringing a new upstart or collecting fresh proposals from new firms or associations might be helpful. 4 Hensley moved, Alegi seconded, to collect proposals for park design from upstart companies as a way to refresh Silverwood Park. Motion passed 6/0. • • • • PARK COMMISSION MINUTES TUESDAY, JUNE 12, 2007 PAGE 9 OF 8 6. DISCUSS PARK TOURS - The Commission agreed needs had been covered. 7. LIAISON FOR JUNE 25 CITY COUNCIL MEETING Hensley volunteered as liaison. NEW BUSINESS Brown reported that bids for the Badger Park lighting project came in at $67,000, lower than the estimated $87,000. The Council awarded the contract. A i r the approval, a change order came in following poor soil reports required mo atc'vn to the footings. The City Council approved the $7,000 change order and the m is on order and will be constructed in the coming month for a total of $74,00%% °� 1, Chair Davis interjected her concern with regard to series. She indicated that the Commission had s event this summer in an effort to direct additi�i events well. To date, Davis stated that she had see though she had sent information and over the past several weeks. Brown promised to follow -up. 8. ADJOURN Hensley moved, N d June 12, 2007, at 9: derson ig for the c in the Park to one adult lone children's Vitae about marketing, ulie Moore at the staff level qg qg p $pp 3 adjourn` {{fig the Park Commission Meeting of passed 6/� s ✓ ✓ CITY OF � SHOREWOOD 5755 Country Club Road • Shorewood, Minnesota 55331 •952 -474 -3236 E@ Fax: 952 - 474 -0128 • www.ci.shorewood.mmus • cityhall @ci.shorewood.mn.us To: Park Commission From: Twila Grout — Administrative Assistant Date: July 3, 2007 Re: Update on Music in the Park The children's Music in the Park was well attended on Wednesday, June 27. There were over 45 kids in attendance to Nancy, Eddie & Friends Ventriloquism Fun. The next event is the blues and BBQ. Big Walter Smith & the Groove Merchant Band will be playing on Friday, July 13 from 6:30 p.m. to 8:30 p.m. Famous Dave's will be serving pork sandwiches. . I have attached a copy of the ad that has been placed in the local paper and surrounding cities for this event. Flyers have been placed at the South Shore Center, liquor stores, city hall, and concession stand at Eddy Station and also at the library. It is out on the city's web site and the City of Plymouth put it on their website as they list other cities music in the park events. It should be a fun event!!! • • 749377 7/2/07 1:38 PM Page 1 -&- 0 CITY OF • SHOREWOOD 5755 Country Club Road • Shorewood, Minnesota 55331 •952- 474 -3236 Fax: 952- 474 -0128 • www.ci.shorewood.mn.us • cityha11 @ci.shorewood.mn.us To: Park Commission From: Twila Grout — Administrative Assistant Date: July 3, 2007 Re: Review Letter From Resident Regarding Park Sign Attached is a letter that was received from a resident regarding the park sign at the intersection of Excelsior Blvd. and St. Albans Bay Road for the South Shore Community Park. He would like the sign to say "Skate Board Park" and not "Park ". He feels this may eliminate a lot of turn around traffic if the sign were to say what type of park it was. 0 After review please advise how staff should proceed in regards to the signage for the skate park. • Im u JUN 2 72007 tcj TO WHOM IT MAY CONCERN: I am writing with regard to a sign which you at the intersection of Excelsior Blvd and St. Road. It is a rather large sign which simply PARK WITH an arrow pointing to the south on Bay Road which is "dead end" road, ending at Bay Circle on which I live. nave Albans says, CITY St. Albans St. Albans Now I'm sure someone in your organization will avow that the little old skate board area on the side of the road is a park, but that takes a lot of imagination and lack of adult thinking as the many many folks who drive there and then turn around in our "private area" will attest. If, however, the sign is meant for the true "city park" to the north of that intersection then it simply needs to have the arrow rotated 180 degrees, If it is supposed to refer to the skate board area then it should say "skate board park" Now I'm sure this letter can be ignored with a rational- ization of the situation as is. But a great many folks will be inconvenienced just as they have been for the past two years that we have lived here. Thank You 1 V 0 C.J •