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041007 PK AgPCITY OF SHOREWOOD PARK COMMISSION MEETING TUESDAY, APRIL 10, 2007 5755 COUNTRY CLUB ROAD SHOREWOOD CITY HALL 7:00 P.M. AGENDA 1. CONVENE PARK COMMISSION MEETING A. Roll Call Davis Young Moonen Hensley Norman Trent u B. Review Agenda Alegi_ 2. APPROVAL OF MINUTES A. Park Commission Work Session Meeting Minutes of March 6, 2007 — (Att- #2A) B. Park Commission Meeting Minutes of March 13, 2007 — (Att- #2B) 3. REPORTS A. Report on City Council Meeting B. Update on Arctic Fever Meeting of March 20 — (Chair Sue Davis) C. Update on Music in the Park — (Att.43C) 4. PRESENTATION ON GIRLS SOFTBALL FIELDS — JEFF BAILEY (Att.- #4) 5. VOLUNTEER TO SERVE ON AN AD -HOC COMMITTEE TO REVIEW HISTORIC ARCHITECTUALLY SIGNIFICANT ACCESSORY STRUCTURES (Att.45) 6. SUMMER PROGRAMS WITH MINNETONKA COMMUNITY ED - (Att. - 46) 7. RECOMMEND 3 RD LAIR SKATE PARK CAMP PROGRAMS — (Att. - 47) 8. DETERMINE DATES FOR PARK TOURS - (Att. - 48) 9. DETERMINE LIAISON FOR APRIL 23 CITY COUNCIL MEETING 10. ADJOURN 1 9 • CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD PARK COMMISSION WORK SESSION SHOREWOOD CITY HALL TUESDAY, MARCH 6, 2007 6:00 P.M. — 8:00 P.M. AGENDA 1. CONVENE PARK COMMISSION WORK SESSION MEETING Chair Davis convened the work session meeting at 6:10 pm. A. Roll Call ' Present: Chair Davis; Commissioners Young, Norrjn, arrival Moonen. Director of Public Works Brown; an�c i � t ' ouncil l�i",n Turgeon Absent: Commissioners Hensley and Tri B. Review Agenda 2. PARK PRIORITIES AND ERE DITURES A. Woodhaven Brown explained that a contract had beer! awar'A *', the removal of the old well house and well cap for the city owned Woodhav peel, atlth$ northwest corner of Stratford Place and Apple Road. for Commi sioner comment on what to do with the ,i parcel, whether it be ning it'i green space,, a tot lot, or selling it to the neighbor, who had once expressed" �i � q st in ppp"fichasmg it. ! i' Norman as arcel zoned resi* h ial and if anything could be built on this small p�n�le n that the City provides little in the way of play struc in this part {x ' 11 0 'f Although �t4„ is little cu>? peal now, Brown stated that the hazardous material survey had been fav� 'p and than ere is potential for this spot. He suggested they create and distribute a surv�thei"ghborhood to determine the needs of the area. Moonen arrived at 6: Chair Davis stated that green space with a garden would be nice addition, as opposed to development, if deemed unnecessary. She suggested adding the site to the spring park tour. Davis furthermore contemplated cutting a deal with the neighbor's to maintain the garden. Young asked what time frame the clean up was slated for. • Brown indicated that the destruction, cap, and clean -up would likely be slated for a May I start He stated that staff could make contact with the neighbors in the interim. 0 PARK COMMISSION AGENDA TUESDAY, MARCH b, 2007 PAGE 2 OF 9 3. COMMUNITY REC RESOURCES END OF YEAR REPORT A. Address Suggestions from CRR Report with regard to Badger Park Chair Davis maintained that the Commission may be at a point to readdress the function of Badger Park altogether, especially in light of the proposed future City Hall improvements, Southshore Center garage structure, and a request by seniors to construct a walking trail around Badger Park. Brown applauded the Commission for initiating a discussion to evaluate the highest and best use of Badger Park. { W , Chair Davis suggested that, before any additional improvements or additions be done at Badger, they pull an aerial photo and,consider bringing it 1�n efs to put together an entire site plan in coordination with the City Hall repo, at, ttn in th Wre, as so much needs to be done in this area. Brown asked if she felt the football use should "4 be reconsidered. ! A ! Chair Davis stated that this was not necessarily the c�1b that it was worth thinking tt about since Badger is such a great loe4 on for the comr'rl in general. A trail access alone could be joined to the intersectio .1 ; ep felt the whoW4 was getting tired and in need of much improvement and asked w t' me than no create a new vision for this park. = Norman asked if the ' &ents with r ard to the field were drainage and lighting, or if there were otp�$ments t- consider. h Chair Davis noted that th8t*ddi � tiO4hee seniOT' center garage, which in her opinion was amistake,,0,;a 6 jj !7ithou 4!,overalf pl' Ali Bro ated that the Ctt" ' fission { �'h1d bring in Mark Koegler to assist with the planning 1 f '{ 1# ! Chair Davis s' ted the Caty use their WSB contacts to assist with the design service. {1 �� � . m Young asked where tbseors were looking for a trail. { Chair Davis pointed out that the seniors seemed to be looking for a loop around the park, but since trails are an aspect of the planning process for Parks she thought they should look at the big picture with regard to trail planning overall. Brown interjected that he had put the approval of plans specs and estimates for the lighting for the next City Council meeting, but asked if he was hearing that this needs to be postponed for awhile. • • • • PARK COMMISSION AGENDA TUESDAY, MARCH 6, 2007 PAGE 3 OF 9 Although this is the only lit football field, Chair Davis asked how disappointed the Commission would be if the City did not have one. Norman asked how much time before the start of fall football they would have to consider their options. Anderson, of CRR, interjected that, on behalf of both the City and the football association, CRR had been under the impression and relayed to the organization for the past several years that these field/lighting improvements would be something the City was going to address last year, yet alone this year. She pointed out that it would be difficult now to go back to the association after leading them dg t { 'his golden path and inform them that the improvements have been pulled comply and a new park plan may be in the works. Although she acknowledged that it d eh l ' up to the Commission how it wished to proceed, Anderson was ,coil poor public relations move on the City's behalf. II1 kf, Moonen asked for more detail on the drainage is'$uPs. Brown stated that the drainage issues stem from the c`la' that the field was in even worse shape prior to the const °ru which time they raised the field by addi.p,soil and so other fields have some of the same is they have reseeded and have had turf establish better turf th�ere length of the field an r Moonen asked whethe1 to the field and create a t the City ta,W�� . X 0 cap( oppose ;o the drain.;, Chair D j lsked if they( m i. Brown ackno ` ' ed that a price, but he fef le >1 would hel itop soil a NWIthis would be a oils that trap water. He noted lion of the senior center, at d `Tdxugl it retains water, many tiorij� the field. He noted that ankh ry to assess how to Ao run tile lines down the more econoM =�r 1tal to add about 10 inches more top soil l 4 in the run -off on its own. He suggested ant tt'a way of achieving a drain of its own as this, whether they would have a fairly good field. would definitely provide them with a high quality field, for tile would still be necessary. Chair Davis asked if'this could be done in coordination with the City Hall improvements. Brown stated that the proposed improvements to City Hall were somewhat contentious and that a cap was placed on the improvements with no date for them to be implemented. He indicated that the question is not just when, but if, they will move forward and what impact that might have on the tennis courts as well. Chair Davis stated that she felt like they have some work to do, as part of an overall site plan, the whole park, City Hall, senior center, and parking issues to examine at Badger. PARK COMMISSION AGENDA !"P TUESDAY, MARCH 6, 2007 PAGE 4 OF 9 She asked, if they chose to move forward with the lights, whether the light poles could be • relocated if changes to the site were necessary. At this point, Brown asked what the Commission suggested he do with the issue of lighting before the City Council. Young asked if it was realistic to think the football field would go away or change. Chair Davis maintained that the entire park will suffer if the Commission is not part of the planning process, with regard to parking, curb and gutter, the Qty Hall etc. She maintained that the park could become many things if not a foo.Al:01`ffeld. Young stated that he felt uncomfortable leading all of th ror ations who have used the park for the past few years down this trail that we e`dp the &!4 91d or verge of ar� k doing something lighting wise and then send the m that we x in limbo doing a � nothing reappraising the whole thing. „ a Chair Davis asked how long it will likely be befoul he Cit 11R ajl is completo or how much it might be to move the lights at a later date. Brown stated that it would be many ye .s efore the City H9111proposals move forward in any shape. He stated that he would contat`tcnultants witljegard to moving the • lights and get park planners on board right away >a� ��eI,soinething rolling on a site plan. Norman stated that, giY , ili }.0mown timing factors, the Commission needs to be proactive no matt e; 3 u t the paitial options 1fnowor the park are. He felt they needed to move forward withi th is w the kledrif their current shape and failure each year. As the li hts have b °i mach year, with continual failures, he felt this must 1�ly a i ed.'1 You ed how lacro� and footll'manage to cooperate and whether they are compati Wp we and te� ' Anderson, of 0 t indicat6d that the two organizations can peacefully coexist as their seasons are comppt and they can adapt to the space well. She commented that it makes sense that, giv'the investment, that this space not be sitting idle half the year. Chair Davis stated that she agreed the City must fix the lighting situation and, as the park site plan evolves; additional improvements or repairs can be considered as part of the overall plan. Brown stated that he will check into the costs of relocating lighting and get the planners on task. PARK COMMISSION AGENDA TUESDAY, MARCH 6, 2007 PAGE 5 OF 9 • Norman asked whether the drain tile could be laid as the lighting contractors are digging up the ground for the light installation. He could justify installing the drain tile for a bit more if the ground were being ripped up. Brown stated that the public works staff would likely wait until the lighting contractor finishes up and then go in and install the drain tile themselves under the electrical and fix the turf at that time. Moonen suggested they look at the requirement for an irrigation system. Brown noted that this would be a good idea to help manage the fl eId conditions. Chair Davis asked what was proposed for hockey lighting aid *R s courts. Hil Brown noted that the costs for the tennis court imprq,'ients were $ &51;000 and that the hockey lighting was not quite as bad as the footba l''lighting situation an Ould be delayed. Ill s '11h, .4 S i a�,._ }E9 City Council liaison Turgeon arrived at 6:57pm. ? Chair Davis asked if there was room o � 4 for bleachers!�I he football field, • especially if the field is to be a premier fa li ,' all of the`s provements are made. Brown stated that there use4 to be bleacher; prior to ne'standards. He stated there would not be room fob Mig a' l 0 si on both sid' at this tine. Chair Davis stated thang forward, the sport }communities are going to have to take more responsibility for aik','tie§ A' Ithop ks IiI order to maintain and make improverrtfta$ # they'`lp eed to' help 'out. li r ;h, ` z. Bro he could c into pg, but he noticed that most people use their e portable S. ilt tM, Young stated 1 t- �RR R co , � ' l talk to the sports organizations to see if they felt this was a priority, and if so, nd help out financially to install these. i)t Norman felt a trail cbnnection would provide some synergy to Gideon's across the way. Brown stated that, if he understood the direction of the Commission, he would be getting the park planners on board right away to create a plan that incorporates Badger Park as a premier facility and how it is to fit into the overhaul of City Hall. • Turgeon commented that the City Council has pretty much come to a consensus to move forward with the lighting at Badger Park and make the much needed improvement there, especially before the costs go up considerably more. She noted that grant money could PARK COMMISSION AGENDA TUESDAY, MARCH 6, 2007 PAGE 6 OF 9 possibly be available via Blue Cross Blue Shield to connect a trail to the trail system, as • lots of money is available for such improvements for walking and biking trails. Although the Badger tennis courts are the most heavily used in Shorewood, Brown pointed out that a total reconstruction would run $85,000 and last approximately 20 years. He noted that the last time the repair company patched the tennis courts they made it perfectly clear that this would be the last time this was possible. 4. 2007 WORK PROGRAM As Badger Park was addressed in the previous item, the Comm * §i6h on to the next park. Cathcart Park: Brown stated that the trail should erepave, d widened at a cost of $2450; a new swing set installed for $4,500 Turgeon suggested approaching our neighbors tri who have Just-, a large development of folks who will make use of �C4.thcart,1'ancl,ask them to dreate a partnership with Shorewood to improve the park. As %firewood is providing a neighborhood amenity, it would behove them to help O costs of improvements. Brown agreed that approaching Chanh set and magic square, as well as, other Chair Davis asked courts as well. ,, qiij Brown pointed out that tl make sens k1Chphas l� Fre #IPark: 1 l {� i� Manor Pak Ulh, In ac goose droppings d not se r� for comment with card tr for f� • a �atlon to update the swing pld be a good approach. t`o update and improve the tennis wouldl`they wish are big ticket items, and it would o assistwit »those costs as well. 1g maf , Nance. tion to reshingleing the building, Brown noted that the L to be as big a problem as in previous years. He also asked the pond improvements. Moonen and Young both acknowledged that they would prefer to let the grass grow near the shoreline to deter goose from entering the play area than going to great expense for plantings. In addition, Chair Davis suggested a garden group of some kind plant a mix of native grasses at the shoreline at a substantial savings. In fact, she suggested they ask for donations of grasses and native plants fiom residents' gardens for the shoreline. • Moonen also mentioned that there is an inexpensive grass plant mix, Mn DOT 30, uses along roadways to improve views. PARK COMMISSION AGENDA TUESDAY, MARCH 6, 2007 PAGE 7 OF 9 • Turgeon asked if the pond could be chemically treated to control the green algae. Brown explained why he felt this might not be the solution for this pond as presented to the City Council. Turgeon suggested that they monitor the results of the fountain installed at Gideon's Glen for future reference at Manor Park. Brown suggested keeping the pond treatment budget of $5,000 in t4e budget this year in case they find a solution. Brown commented that public works sal ° ' has even noted that the undergrowth has even wreaked havoc on the ice conditiops�, Manor Park this year. ,I 4Q 9 d $ }�i�kY y Brown suggested bumping out the tennis court improvpm�pts untie O. 0 es Turgeon felt it might be worthwhile surveying thoai'esidents around Ma Y , "!'j rk to see what they would like to see happen with the paf ! 1,1, rohOi k Silverwood: Brown stated that he would be meeting *'�h WSB to address the slope at Silverwood with regard to run -off. Hopoted that many lcido use the slide in the summer and the hill itself for sliding in the wintz i E Brown suggested the Commission consi6r, touriA o other' community parks during their park tour to see wha zt. He asked if e` Commi had other suggestions they d like to see in t ' or arks that "iy en't t been discussed. Badger Park Ice rin'0 an e, Brown co ` '' anted that the rink often has an awful smell due to the rotting gi llh �'pe d suggested the Commission consider 07 putting doWd 9 °' #al trek4-p to ki grass prior to laying the ice in the fall. He added they cou d ider'ji phasing a zamboni type machine to manage the ice, or fool Q ther options ain a : g Shorewood's ice rinks. Other: Nor ' ,interjected' at it would be his dream to see Shorewood implement some type of summ�'rp�grammixg in its parks for children and youth. He recalled, as a child, how the warmin `fi44se �erved double duty in the summer by providing a location for arts and crafts, game'"nd activities for him and his friends. Norman suggested they investigate funding options via Kellogg grants and others. Turgeon suggested the Commission contact MCE, Minnetonka Community Education, to see if they would like to help coordinate events in the parks. Norman commented that it would be a great partnership to the various summer programs to the structure the music in the park series has created. Brown stated that the Commission has approximately $312,000 in its budget and can count on $10,000 per year from the Council and general fund. PARK COMMISSION AGENDA TUESDAY, MARCH 6, 2007 PAGE S OF 9 • As development is past its peak and funding will become more difficult an issue, Chair Davis maintained that the Commission must first address the pressing issues discussed this evening, check into adding to our park services, and then consider at what point the city will have to charge for more services. Brown acknowledged that the Commission had some significant improvement goals which will chisel away at both the budget and necessary long term improvement projects. Turgeon observed that the Commission had spent little on improvement projects in recent years, adding that if some of these projects are not addressed theeosfs;will only continue to sky rocket. t t, 'dill Chair Davis questioned how the Council would receivg t � Comr on's recommendation to spend in excess of $125,000 on jiff v` ment proJ4 this year. � ,, , Norman stated that the Commission must relaa`t e City that it Iting a plan into place that will make some major improvemer t4lj � the ' iuks. In addition" as it looks forward, the Commission is aware that revenues wile bdridling and would urge the Council to readdress funding for Capital improvements igke parks in coming years. I 6 a ti. { w b i } 5. MUSIC IN TARI SERIES PLhhING q E # l¢lsl ertaiil' Char is reported th e Shor '' �d Blues Festival, along with a couple of kid's events, onsume muc1' ; f the smer projects this year. She encouraged the City to support the �� er events Ath a greater advertising commitment, especially to residents further west. iia eP Brown concurred, n8l that by focusing its efforts on one big single summer event, the blues festival with Bi ° g Walter and Famous Dave's, the City could dedicate more of its budget for advertising and promotion. Norman agreed that promoting one big summer event and one big winter party, with several smaller kids' events, made good sense. B. Set Dates PARK COMMISSION AGENDA TUESDAY, MARCH 6, 2007 PAGE 9 OF 9 • Chair Davis suggested they confine their activities from approximately June 25 -July 26` as this time frame allots the most reliable weather. In addition, MCE could compliment the summer event with a weeklong program in the parks. On a different topic, Chair Davis reported that the Diamond Sports group would like to come before the Commission to ask for a donation for a sports facility for MGSA, girl's softball. Davis stated that, in her opinion, she did not feel the city should contribute to the construction of fields outside the community. Although they would like to make a presentation, she noted that the City does provide sports facilities within the confines of the city, contrasted by the Commission's support of the dog park which was a service that was lacking within the community. � �1 Turgeon summarized by noting that the proposed facility q us t V1 $160,000 pledged by mid April to get the fields built in the proposed complex.'Sihe note 1 at the fields would be used by older girl's youth and allows them the opoiunit*y to hostatournament. Norman asked if there was public access to the§'O ilities ,. ^' .�9 Turgeon believed that it would be available for public, ess and that it would be a very nice facility, not as nice as the boys b %a great spot. M���a� a <. ' b oa Young stated that, in his recollection, th ,neftliood did riii upport the addition of the dome in the first place. He indicated tt he �,mf rfable with the school underwriting this with the�,igtpntion that theI i�nd's be pa �f ck, especially in light of the 1 ` � ° iorities that s chools shuld be addressin enormous class sizes o h�r�l � g. Chair Davis concurred, #ting tl �t she was unc fortable that it was costing up to three times more than it would ffld th -#, fac�lit %here than anywhere else. She added that k r a4 the diamo� s i64 b1$r p had entioned`f6 they were hoping to receive a commitment F by the c ' of $2,000 po §year fz�l e next ten years. Chair Davis maintained that, with the priof�l City faces attd,limrteduriding challenges in coming years, this did not appear t� *rithin the Cris comprehensive plans as far as she was concerned. Turgeon stated it woul J$e up to the Commission whether they chose to allow the group to make a . p and vote to support their recommendation. In fact, she noted that the Commissio c3 xId send a recommendation to the City Council to not support this proposal and if the City Council felt they wanted to support it they could do so out of the general fund, as opposed to the Park Fund. 6. ADJOURN The meeting adjourned at 830 pm. • RESPECTFULLY SUBMITTED, Kristi B. Anderson Recorder CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD . PARK COMMISSION MEETING SHOREWOOD CITY HALL TUESDAY, MARCH 13, 2007 7:00 P.M. MINUTES 1. CONVENE PARK COMMISSION MEETING Chair Davis called the meeting to order at 7:00 p.m. A. Roll Call Present: Chair Davis; Commissioners Young, Norman ,r'oonen, and Trent; City Council liaison Woodruff; Public Works Iectalown Absent: Commissioner Hensley 1 14 g B. Review Agenda ;a A , ixiil Norman moved, Moonen seconded, approving theIA -4 § nda as submitted. Motion passed 5/0. 9�R y 2. APPROVAL OF MINUTES 11 Esi 5 P A. Park Commission Muting 1VIyniij e5 of February 13, 2007 Moonen moved, Yo pig seca approving the Minutes of the February 1.3, 2007 meeting as submi i � Motion ; ssed 5 /0. r�, a �k 4 Tie kSx 3. REPO Hill It 11 rt on'�t Council .11 1 Bro,� g orted that, at HIl�st meth, the City Council approved the MCE contract for lifeguar s i; ices, as well' renewed the CRR park coordinator contract. Brown noted that the C4 } uncil is stril g to work with the Hennepin County Regional Rail Authority to g to require their contractor to clean up the brush and chipping they've been doirij'jjh Ah� woods, as this exacerbates the drainage issues faced along the trail. I a i Woodruff added that not only was the CRR contract approved, but also the concessionaire contract as well. 4. PRESENTATION BY 3 LAIR SKATE PARK CAMP As the representative Mark Mulher, was not present they delayed the presentation and discussed their thoughts on the proposal. Chair Davis commented that the plan appeared to be well thought out, as the camps had been done elsewhere. She suggested they double check with the contact that there is adequate liability insurance for the camps. PARK COMMISSION AGENDA TUESDAY, MARCH 13, 2007 PAGE 2 OF 4 r • Brown pointed out that 3 d Lair have been hosted by a variety of skate parks over the past few years, though he was amazed that they felt the Southshore park was large enough to support an event. Trent stated that, although he did not wish to see an overly ambitious approach, he felt it was a good way to recruit new uses and was a good fit for the park. Young voiced his concern that the seniors in the nearby development might not appreciate a large scale event which would attract many older youths to this small scale skate park and interfere with the neighborhood. Brown recommended that they find out about any potenti il'p systems and advertising this might entail. In addition, he commented that, many df-Ahe semp 'who initially opposed the skate park, had told him that they have �c6ftie,to °embrace ir,park as a place they can bring their young grandchildren.;!' � � Y�ylzi E` �� ^}r Young pointed out that, to date, the youngsters tha �I e 046,park were t $ lcally supervised, but it is the older groups that make the ne`t�ors a bit nervous. 55 i5, }Y� d� 7 Norman maintained that, if the park wa t 4'`, roposed to >? e de larger, he would not �� support that. He felt the park, in its cu rrt sl h - ate, is a git� o stepping stone for youngsters to begin and launch them to otter lar t *gilities t` '� €�iil," ., p { Ord Mark Mulher arrived at 9 g U ;his presentati with a brief history of the Lair. He ,:,t noted that 3 Lair h jl een in %rineapolis for 10 years, and Golden Valley for 4 years, of which in the past 6 �c #? ose tbp ve taken th6loamps outside throughout the metro area. Mulher estimated that ro>�g�Hlyy2 cats hake hosted the skate camps. Mulhe Kplained thai,�, City; t rally, collects the registrations and fees at an 80 -20 breo6l utting 3r Lair, � heck �#Of ile event. He noted that they will host a camp as long as t f is a mimmu 10 reigistrants, with two instructors. Mulher stated that they have develo , ,an interest! ^ ' curriculum over the past 6 -8 years and can accommodate good or bad w r, as to as there is a shelter at which the camp attendees can go if inclement weathe '. uptf ' e added that all instructors are background checked and that they have a $2 mill io�rl�certificate of liability of insurance. Chair Davis asked how many registrants typically come and how many he would estimate might attend this event. Mulher stated that it would generally be up to the host City, but noted that, typically, anywhere from 10 -45 kids attend the event. In Shorewood, Mulher estimated a group of 10 -20 kids. Norman asked what age ranges the curriculum was designed for. 61 PARK COMMISSION AGENDA TUESDAY, MARCH 13, 2007 PAGE 3 OF 4 is Mulher stated that they mainly see young boys from 4 -5, all the way up to sons and dads taking the camp together. He explained that the instructors divide the campers into beginner, intermediate, and even expert groups to groom their skills. Norman asked if the small park and base equipment was adequate or whether they had additional equipment they brought on site. Mulher stated that 3` Lair has a full mobile skate park, and that it would be up to the City what additional pieces they would expect. He noted that these were available at an additional charge. Mulher indicated that they typically carry a few ,spare helmets, boards, and pads for kids who forget theirs, although they do require bads "and helmets for registration.4 Chair Davis asked how the event is advertised or if theye'i additt�, ,signage at the event. { Mulher stated that he sends a bulk email to his tire mailing list, makes f1exS.to hand out in the store, and posters that hang in the store ddyertising the event. In addition, he will share the flyers with the City to distribute or prom; as they see fit. He pointed out that they don't generally bring a lot oaf advertising to the" Ve tnt. Trent asked Mulher to explain the de o s �. >. �pi P: Pfd Mulher stated that when reserves its l eek, they gt x3 Lair their deposit, and then sim 1 deduct the $30 � ' > om the fin � they send to 3` p Lair at they 0 conclusion of the e o* Woodruff week if thj '1 MulbWol t tE July, and i sooner than n had to make a decision and reserve a t °�'t� rested` 1 1 3 r, that the 4 w' 0"k-s were'ftllmg up fast, noting that the I" week of June, some of ,1st were leftto his knowledge. He encouraged them to decide on a week 9 i Norman asked if "thi ,,neecYed a PA system. Mulher stated that thy' crowd is small enough that you don't need a PA, but you do need a shelter to bring the students to if the weather is poor. Chair Davis asked when the registration closes and what happens if they don't end up with the minimum 10 kids. • Mulher stated that the registration can close even the Friday before the camp week. He pointed out that if the camp does not take place, 3` Lair keeps the deposit to offset their expenses of advertising the event, reserving the week and booking the instructors. PARK COMMISSION AGENDA TUESDAY, MARCH 13, 2007 PAGE 4 OF 4 Woodruff asked if the instructors clean up the park after the camps. . Mulher stated that the instructors do pick up the debris, as long as there is a garbage can on site. Chair Davis thanked Mulher for his presentation and asked him to get the City their available dates as soon as possible. She thought it sounded great. Brown pointed out that, clearly, the group had been down this road before working with municipalities. He asked the Commission to consider the minimal,risk of recruiting a mere 5 -10 kids for the event and believed the Park Fund could p,406rt this. Brown commented that he did not expect any problem filling the spc$ziven the reputation of 3` � Lair. Norman stated that he believed the event could easi °iWppot t up to _ ` ds and that he 4tv felt it to be a nice addition to the window of pro ginming the City is 100 g for this �■ slimmer• Woodruff asked if they would promote this to the suitd4nding communities. Chair Davis stated that they would deft -y, promote the event, to Shorewood and its surrounding communities, especially west. Trent felt this was a `no bral ,pr' and that tfio rinership mode all the sense in the world. 3� mil b Norman suggested �t �' taff re 4l out to past �Wst cities, as a matter of due diligence, and ask what their experie as bt., witiese folks, with regard to the success of the event, and the invest �o �erspective fielding questions etc. Chair is t 64 , Com# s ' ion do their homework and possibly reserve a date, pote ? l the week of J*1 fi , 13 to C m de with Big Walter. `r'; 5. DEVIINE LIAISON FOR MARCH 26 CITY COUNCIL MEETING p iY S Trent volunteered as liai for the March 26"' meeting. 6. ADJOURN Trent moved, Norman seconded, to adjourn the Park Commission Meeting of March 13, 2007, at 8:1Op.m. Motion passed 5/0. RESPRECTFULLY SUBMITTED, Kristi B. Anderson • Recorder CITY OF SHOREWOOD 5755 Country Club Road • Shorewood, Minnesota 55331 •952- 474 -3236 Fax: 952 -474 -0128 • ,kww,ci.s11orewood.rnn.us • cityhall(?7 ood.mn.us To: Park Commissioners From: Twila Grout — Administrative Assistant, Date: March 28, 2007 Re: Music in the Park Update The one children's program is scheduled for Wednesday, June 27 — 11:30 a.m. — Nancy, Eddie & Friends Ventriloquism Fun (Nancy will have a workshop after the show for the kids to make poppets. The cost is $2.00). Friday, July 13 will be the blues and barbeque event - Big Walter Smith & the Groove Merchant Band will • be playing from 6:30 p.m. to 8:30 p.m. Famous Dave's will be serving pork sandwiches for $5.00 and coleslaw for $1.00. Famous Dave's will get in touch closer to the event to go over the menu and set -up. I'm working on one more children's event for July. Once this event has been booked I will let the Park Commission know. CITY OF SHOREWOOD 5755 Country Club Road • Shorewood, Minnesota 55331 e 952- 474 -3236 Fax: 952- 474 -0128 • www.ci.shorewood.mmus • cityhallgci.shorewood.mmus To: Park Commission 4 From: Twila Grout — Administrative Assista Date: March 28, 2007 Re: Presentation on Girls Softball Fields Jeff Bailey will be present at Tuesday nights Park Commission meeting to give a presentation on the girl's softball fields being proposed. I have attached the information that has been received for your review. rI C7 M Summary The Minnetonka Diamond Club, with the support of the Minnetonka Girls Softball Association (MGSA) and the Minnetonka School District is working to build a four field softball pinwheel complex at Minnetonka High School. This facility will provide much needed field capacity to meet existing softball demand in addition to provide more opportunities for girls to enjoy softball in our community. The improvement will also provide facilities necessary to enable our softball community to host tournaments. It will provide two additional softball fields and it will put them in a pinwheel complex. Background Diamond sports have existed for more than 50 years in the Minnetonka area. However, during that history, there have never been dedicated softball /girls facilities. Girls share fields with youth baseball, adult softball, or travel to other communities to use their facilities. This fragmented situation has a negative effect on softball participation. Playing in a complex where girls have the opportunity to see older girls play is very important to building long term program participation. We estimate there are more than 200 additional girls that would be playing if we had adequate field capacity in a girls complex. An independent support of this hypothesis comes from the City of Minnetonka Parks and Recreation department's 2004 facility capacity study. It indicates that we are short ten softball fields in the area when compared to national capacity standards. In short, incremental softball field capacity will benefit this community. The proposed project will not only greatly enhance the sense of a softball, girls community by bringing many games to a common pinwheel site. It will also enable increased participation through the addition of to additional fields for area softball use. Scope & Details This project is currently estimated to cost around $1.1 million. It will include a four field pinwheel at Minnetonka High School just south of the recently constructed Veterans Field. Two of the fields will have fence 200' from home plate and two will be 185' fences. These field dimensions meet the specifications required by the Minnesota High School League and the national association that MGSA is affiliated with. The new playing surface will include irrigation under new sod laid on black dirt. Fields #1 -3 will be dedicated to exclusive softball use with permanent fencing. Field #4 will have a temporary fence and its outfield will be shared with soccer in the fall. The project will provide additional parking on the lower level. A paved walkway, lined by several dozen new trees will welcome players and fans to the new park. The walkway will meet ADA standards and allow access to all four fields in the complex. • • Each of the fields will include a scoreboard, bleachers and chain -link canvas covered dugouts. The project will also install a slab for a batting cage on the right -field side of field #3. Critical Proiect Elements At the risk of redundancy, the critical elements that drive a significant facility investment for softball are a common /community site that include four fields in a pinwheel and also increase the number of fields in the community as a whole. The construction of Veterans Field this year created more space on the High School campus as the ball field was moved north into the hillside. With this new space, moving the two existing softball fields, the architects were able to design a way to create a four field pinwheel on the high school campus. Proiect Financing This project will use a financing approach similar to that used by the Tonka Dome and Veterans Field. It proposes a unique partnership of private donors, business sponsorships, fundraising events, city funds and school capital funds. The school is financing the bulk of the project with low interest bonds. That debt will be repaid by the cash -flow from the above sources over a period of 10 years. Draft prepared by: Jon Guy Minnetonka Diamond Club February 21, 2007 .7 L L SOFTBALL FIELOS IMPROVEMENT PROJECT .l"ll HSO;V -loll SO\ MwNETONEA IGN S111001. Issnclires w wwr^I^ SCHEMATIC SITE PLAN N MINNET ll" MN ....... InC M w. lii2L NN • l • a • n SOFTBALL FIELDS IMPROVEMENT PROJECT IV /II: RSO. \' -loll sO \' inn waN W' f M �nIM Na X MINNETONNA NIGN SLNOOL Lull( �IIES. a � ^+ �^*� GRADING STUDY MWNETONKA MN InC TW I r Fa1� K w.l,Et_ aaN a Minnetonka High School Softball Complex Phase II i Phase II July 07 Balance Annual Pro Forma Cash Financed Pro Forma Events $300,000 $50,000 $250,000 $32,000 Individuals $200,000 $50,000 $150,000 $19,200 Sponsors $200,000 $0 $200,000 $25,600 Foundations $100,000 $50,000 $50,000 $6,400 League $100,000 $10,000 $90,000 $11,520 Cities $100,000 $0 $100,000 $12,800 Total $1,000 $160,000 $840,000 $107,520 e � r, ¢ r r CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD • SHOREWOOD, MINNESOTA 55331 -8927 • (952) 474 -3236 FAX (952) 474 -0128 • www.ci.shorewood.mn.us • cityha11@d.shorewood.mn.us Celebrating 50 Years • 1956 - 2006 MEMORANDUM TO: Park Commission, Mayor and City Council FROM: Brad Nielsen DATE: 5 April 2007 RE: Volunteers For Ad Hoc Committee to Evalutate Potentially Historic or Architecturally Significant Buildings FILE NO. 405(Admin) • The Planning Commission is looking for a few good men ...... or women. The City recently adopted an ordinance intended to provide a means of allowing property owners to preserve certain nonconforming buildings that may have historic, architectural or cultural value to the community (see attached ordinance — Exhibit A, attached). The ordinance calls for a special ad hoc committee that would meet on an as- needed basis to evaluate such structures and make recommendations to the Planning Commission and City Council. It has been suggested that the committee be made up of one Planning Commission member, one Park Commission member and one Council member. While we anticipate that the committee will meet relatively infrequently, there are two pending applications to be reviewed in May. We are tentatively planning for the committee to meet on Tuesday, 15 May at 5:30 P.M. We are currently setting aside 1.5 hours for the meeting. Prior to that meeting, staff will provide background information relative to the ordinance and to the applications. It is hoped that the Park Commission could select a representative to the committee at its 10 April meeting, and that the Council could select a member at its 9 April meeting. If you have any questions relative to this request, please do not hesitate to contact me at 952- 474 -3236 or better by e -mail bnielsen (cr),ci.shorewood.mn.us Have a Happy Easter! • Cc: Craig Dawson Larry Brown 4 - 4 PRINTED ON RECYCLED PAPER • CITY OF SHOREWOOD ORDINANCE NO. 433 AN ORDINANCE AMENDING THE SHOREWOOD ZONING CODE AS IT PERTAINS TO THE REGULATION OF ACCESSORY STRUCTURES Section 1. City Code Section 1201.03 Subd. 2.d.(4)(c) is hereby amended to read: "(c) In evaluating the conditional use permit, the city shall take in to consideration the location of existing and proposed structures, site drainage and landscaping." Section 2. City Code Section 1201.03 Subd. 2.d.(4) is hereby amended to include: '�'i € ta'� -a� � . 'i � is # i # aA • a = PW�s+ . -:. : t; " - 4 F 5,.8^� 8.;. � ii i.' (i) Vie applicant can demonstrate that the structure was constructed prior to 2 August • 1956. Evidence of date of construction may include, but is not limited to, property smwys, assessor's information, wrial photographs or affidavits from perwns who lived ,on ar near the property on or befm 2 Augtwt 1956. CITY OF SHOREWOOD 5755 Country Club Road • Shorewood, Minnesota 55331 e 952- 474 -3236 Fax: 952- 474 -0128 • www.ci.shorewood.mn.us • cityhall(ci.,ci.shorewood.mn.us To: Park Commission From: Twila Grout — Park Secretary Date: April 3, 2007 Re: Summer Programs With Minnetonka Community Ed I have been in contact with Meg Low from Minnetonka Community Ed (MCE) in regards to a children's program at Freeman Park. Meg is on vacation until Wednesday, April 11 so she will not be able to attend the meeting. I asked her if she could send me some information as to what they would like to do at the park. • Attached is a draft flyer for a summer rec program that Minnetonka Community Ed is proposing to offer at Freeman Park. They would also like to offer a t -ball program a 3:15 and 4:15 class from June 20- August 8. They would need one field reserved from 3:00 -5:10 (if there is any field space available). She said that t- ball is very popular but they have to limit the number of kids because there are not a lot of fields to offer this activity. The summer rec program is something that can still be offered this summer. MCE has a separate summer catalog that they are in the process of putting together right now and will be mailed out to residents in May. After review and discussion please advise how staff should proceed. • u C Summer Rec at Freeman Summer Rec at Freeman Ages 4 -12 Join us at Freeman Park for summer fun! Spend the day outside enjoying games, arts & crafts, nature activities and much more. Activities may include kickball, dodgeball, capture the flag, water relays, tie - dying, painting, and nature walks. Each session will end with a Freeman Field Day and pizza party. Participants will be grouped by age. Please bring a snack and water bottle. In case of inclement weather, please call the weather hotline at 952- 401 -5990. Class meets at Freeman Park Eureka Road at Hwy. 7, Shorewood, Fields 4,5,6. Sign up for Tuesdays, Thursdays, or both!! Tuesdays June 19- August 14 #67 166 FA 9 am -12 pm $84 Class will not be held on 7/3 Thursdays June 21- August 16 #67 166 FB 9 am -12 pm $84 Class will not be held on 7/5 , o BTo N lq* E9 • e • • e • e • • e • • • • • • • • e e e • • e • • • • • • e e • e • • e • • e • e • • e • • 0 Summer Rec at Freeman Registration Form • Register online at www.minnetonkacommunifyed.org Questions? Please call: 952 - 401 -6801 • e Mail forms to: Minnetonka Community Ed., 4584 Vine Hill Road, Excelsior, MN 55331 • • • • Student Name School Grade • e Parent Name(s) Home Phone ° • Cell Phone E -mail Address ° Address City/Zip • r • Fee: $84 Class # s e Check# Visa /MC card# Exp.date • Parent /Guardian Signature E • CITY OF SHOREWOOD 5755 Country Club Road • Shorewood, Minnesota 55331 •952- 474 -3236 Fax: 952 - 474 -0128 • www.d.shorewood.mmus • cityhall0a dshorewood.mmus To: Park Commission From: Twila Grout — Administrative Assistant Date: March 28, 2007 Re: 3rd Lair Skate Park Camp - I have been in contact with the City of Plymouth, City of Eden Prairie and City of Chanhassen. All three cities have been working with 3 rd Lair for the last 3 -5 years. Their experience with 3 rd Lair has been excellent. The City of Chanhassen is also doing a one day exhibition in July with 3 rd Lair. • All three cities take care of the registration, fees, maintaining the skate park, providing a designated rain site. They didn't feel that they had to spend a lot on time handling these responsibilities. They said the kids have fun and can relate to the instructors. They recommend the camp. Mark Muller wrote me e -mail with the available weeks that they have: July 9 —13 July 23 — 27 August 6 — 10 August 13 —17 August 20 — 24 Mark Muller would like to schedule 2 camps — one for July and one for August. After review and discussion please advise how staff should proceed with the scheduling of the skateboard camp, and which week or weeks the Park Commission would like to have the skate camp. • r� CITY OF SHOREWOOD 5755 Country Club Road • Shorewood, Minnesota 55331 •952- 474 -3236 Fax: 952- 474 -0128 • www.d.shorewood.mmus • cityha11@ci.shorewood.mn.us To: Park Commissioners From: Twila Grout — Administrative Assistan Date: March 30, 2007 Re: Determine Dates for Park Tours The Park Commission in the past has set aside two dates to tour Shorewood City Parks. I have attached the draft agenda's for your review. Please review and advise if staff should proceed with these agendas. N CITY OF SHOREWOOD 2007 PARK TOURS The Shorewood Park Commission has set aside two days for touring the parks. The first tour is scheduled for: Tuesday, May 8, 2007 at 6:00 p.m. Meet at City Hall at 5:45 Tour Cathcart Park Continue at Freeman Park to Crescent Beach L_J A meeting will follow at City Hall at approximately 7:30 p.m. to discuss the park tours. Majority of the City Council May be Present. No Action Will be Taken. I� CITY OF SHOREWOOD 2007 PARK TOURS The Shorewood Park Commission has set aside two days for touring the parks. The second tour is scheduled for: Tuesday, June 12, 2007 at 6:00 p.m. Meet at City Hall at 5:45 p.m. Tour Skate Park, Manor Park, Silverwood Park, Woodhaven, and Badger Park A regular meeting and work session will follow at City Hall at approximately 7:30 p.m. to discuss the park tours. Majority of the City Council May be Present. No Action Will be Taken. 0 Page 1 of 1 Twila Grout From: Sue Davis [bisquite @earthlink.net] Sent: Friday, April 06, 2007 11:02 AM To: Twila Grout Subject: Fw: Park Benches Twila, please make a copy of this email and put it into the commissioners packets. We can call it new business. thanks - - - -- Forwarded Message---- - From: Julie Westerlund home Sent: Mar 15, 2007 4:07 PM To: Sue Davis Subject: Park Benches 0 Sue - I got a note a few days ago from my neighbor, Mary Babcock. She and her husband are the ones that donated the trees for Manor Park. She's interested in having some park benches: "Hi Julie, Would it be possible for you to request a park bench from the City of Shorewood? Manor Park has two nice utilitarian benches that are located by the play grounds and warming house. Some of the neighbors are wondering if we might have one down at this end {opposite the tot lot} of the park. There is a 'great' oak street tree with a nice canopy of shade that would be perfect accessibility for pedestrians to sit a moment. Also if put in at a slight angle people could watch ball games, etc...." I wrote back to her and told her I was no longer on the commission, but that I would pass her request on to you. Please let me know what you think. Sorry I missed the work session - I was bummed that I could not come and provide input - hope it went well. Hope to see you around - I'll miss being on the commission, but some things gotta give when your life is as crazy as mine! Thanks Julie 4/9/2007