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030607 PK AgPCITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD PARK COMMISSION WORK SESSION SHOREWOOD CITY HALL TUESDAY, MARCH 6, 2007 6:00 P.M. — 8:00 P.M. AGENDA 1. CONVENE PARK COMMISSION WORK SESSION MEETING A. Roll Call Davis Young Moonen Hensley Norman_ Trent B. Review Agenda 2. PARK PRIORITIES AND EXPENDITURES — (Att. - 42) A. Woodhaven 3. COMMUNITY REC RESOURCES END OF YEAR REPORT — (Att. - 43) A. Address Suggestions from CRR Report 4. 2007 WORK PROGRAM — (Att. - 44) 5. MUSIC IN THE PARK SERIES PLANNING — (Att. - 45) A. Entertainers B. Set Dates 6. ADJOURN • CITY OF 5755 COUNTRY CLUB ROAD • SHOREWOOD, MINNESOTA 55331 -8927 • (952) 474 -3236 FAX (952) 474 - 0128 • www.d.shorewood.mmus • cityhaI1 @d.shorewood.mn.us Celebrating 50 Years • 1956 - 2006 MEMORANDUM TO: Park Commission Craig Dawson, City Administrator FROM: Larry Brown, Director of Public Works DATE: March 1, 2007 RE: Park Priorities and Expenditures Background: The Park Commission has requested that Staff review the overall park infrastructure and compile a best estimate as to what expenditures may be expected over an extended period of time. This bookmark, serves two purposes. One, to try to plan long term expenditures and finances for the larger projects. Secondly, to take the opportunity to review the overall system, to determine if there are other projects outside of what has been identified that should be considered to best serve the community. The list of projects that have been compiled represents a number of concepts. First, this list is to be a fluid document, and is not cast in stone. While items of maintenance are somewhat predictable, other items for infrastructure replacement are all subject to wear and tear, amount of use, vandalism and other factors that are out of our control. Thus, it is the best prediction that staff can arrive at. Secondly, as always, all of these items are subject to funding availability. Improvements and maintenance of the park system are funded from the Park Capital Improvement Program (Park (7IP). Paying for daily operations of labor of Public Works Personnel and minor maintenance items are funded from a separate fund, known as the Operating Budget. Again, improvements are to be funded from the Parks CIP. At the end of the year 2006, the Park Capital Improvement Program had a fund balance (unaudited to date) of approximately 5300,000. In addition, the City has traditionally transferred M 0,000 each year from the General Fund to the Parl: CIP. Attachment 1 is a summary of the General Fund Revenue and Expenditure Summary. �.� PRINTED ON RECYCLED PAPER Park Commission Park Priorities and Expenditures March 1, 2007 Page 2 of 5 Park Priorities Attachment 2 is a spreadsheet printout of projects identified, and concept costs. As always, the costs provided are subject to change, based on changes of scope (or these days) changes in fuel /production costs that seem to change faster than that stock market! As mentioned previously, there is nothing cast in stone regarding scheduling of these items. Projects can shift year to year, under the conditions that there are funds and approvals to support them. Thus, this is to be considered as a draft document. What follows is a very brief description for each project and the associated cost estimate. Projects BADGER PARK Replace Badger Field Football Lighting System Over the years, the City has received many complaints regarding the lighting at the Badger Football Field. While several projects have been completed to increase the reliability of the system, the system is beyond its service life. In fact, the lighting system that is present, was put together utilizing used and salvaged lights. Inspections and repairs indicate that the poles are weathered and cracked at the tops of the poles, and the mounts for the lights have deteriorated. The electrical system has had to have many repairs to keep the system operational. Having said that, the City still experiences issues of lights failing to function, even after they have been serviced. Certainly, costs for this type of project are dramatic. The estimated cost of replacement is $95,000. Project plans and specifications have been drafted and are currently being reviewed, prior to seeking bids. The Park Commission has previously approved the project. It is anticipated that this project will be constructed in 2007. 0 Park Commission Park Priorities and Expenditures March 1, 2007 Page 3 of 5 Draintile and Reseed Badger Football Field The City has received numerous comments every year with regard to the conditions of the turf at Badger Football Field. 2006, being no exception, as documented in the end of year report from Community Ree Resources. Staff has proposed that tile lines be installed along the length of the football field, and areas reseeded. It this should be noted, that use of the field by the football league is expected to damage the center of the field, every year. This due to the intensity of the sport, and often times wet conditions. Having said that, tiling of the subsurface is expected to help the condition of the field overall. This project has been scheduled for the spring of 2007, and is estimated at $8,000. Reconstruct Badger Field Tennis Courts The City has three sets of tennis courts. These are located at Badger. Manor and Cathcart parks. All three sets of courts are in very rough shape. Contractors solicited to resurface the courts have indicated that all of the surfaces are to the stage where resurfacing in no longer an option. Badger Park appears to be the sets of courts that have the highest utilization. As such, Staff has proposed reconstruction of these courts in 2008, at an anticipated cost of $85,000 for the double court. Replace Badger Hockey Lighting System The Lighting systems for the hockey rinks are in similar condition to the football field lighting. Preliminary discussions with the Park Commission and City Council have resulted in a hold on reconstructing the hockey lighting system with the football system. Having stated that, controls and base systems for the football system will be designed to easily accommodate the hockey system at a future date with a minimized cost. It is noteworthy that since replacement of the system has been postponed, it is anticipated that there will be service or repair costs in keeping the system operational. This project has been scheduled in 2011, with anticipated costs of $35,000. • Park Commission Park Priorities and Expenditures March 1, 2007 Page 4 of 5 CATHCARTPARK Repave Existing Trail Between ParkinI4 Lot and Tot Lot There currently exists a 4 -foot wide trail between the Cathcart Park parking lot and the playground equipment located on the west end of the Cathcart Park. The trail is in a state of deterioration, and needs to be repaved. Cost for this are estimated at $2,450. Replace Existing SwinjZ Set The existing swing set does not meet safety requirements and needs to be replaced. This has been tentatively scheduled for 2007 at a cost of $4,500. Replace Hockey Rink Lights Similar to the Badger lighting system, the lights at Cathcart Hockey Rink are in need of replacement. Costs are estimated at $55.000. It is suggested that this occur in 2009. Resurface the Magic Square The multi- activity asphalt play surface known as the magic square will need to be overlaid and repainted in the near future. Costs are estimated at $3,600 with Public Works staff placing the overlay. Reconstruct Tennis Courts This has been scheduled for 2010, with estimated costs of $52,500. FREEMAN PARK Re -seal Eddy Station Exterior The cedar trim on the exterior of Eddy Station needs to be re- sealed at three -year intervals. Materials for this contain a sealant, with an anti graffiti agent. Costs are estimated at $2,500, with Public Works Staff providing the labor. • Park Commission Park Priorities and Expenditures March I , 2007 Page 5 of 5 Remaining Items: The remaining items are self explanatory, and focus on maintenance items. That, with the exception of the proposed pond treatment at Manor Park. This item considers chemical treatment of the large pond at Manor Park to treat the green filamentacious algae that has become an issue. Staff will present this list at Tuesday Park Commission Study Session. Again, it is important to ask the question; are there projects that should be deleted or added to this list? Recently, I have heard of suggestions from various individuals that have included everything from a water park to an ice arena. Certainly projects of that magnitude are beyond the budget today. However, as with all of the projects, they are initialized as a "fuzzy dream" to "somehow" get funded at a later date. I encourage Commissioners to bear in mind the impacts of the Master Plan, and to review if the park infrastructure is meeting the goals of that plan and adequately serving the community. 0 Revenues and Other Sources Property Taxes Licenses and Permits Intergovernmental Fines and Forfeitures Charges for Service Miscellaneous Revenue Total Revenues Expenditures General Government Mayor and Council Administration General Government Elections Fin-- Professional Services Planning and Zoning Municipal Building Total General Government Public 5afety Police Fire Protection Protective Inspection Animal Control Total Public Safety Public Works City Engineer Public Works So...ces Streets and Roadways 5nmv and Ice Removal Traffic Control /Streel Llght5 Sanitation /Waste Removal Tree Mainten.nce Total Pubiic Works Culture and Recreation ParKS ❑nd Recreation Total Culture and Recreation Total Expenditures Total Revenues Over (Under) Expenditures 60,373 CITY OF SHOREWOOD 72,793 45,688 72,693 72,693 72,893 GENERAL FUND REVENUE AND EXPENDITURE SUMMARY 132.686 148,209 94,294 159,389 159.389 2007 ADOPTED BUDGET 11180 754 184,167 222,437 220,743 Actual Actual Budaet YTO 5ept Requested Proposed Adopted $$ % ZOOA 2005 7006 2006 2007 2007 2007 Ch mige Change 5894% 140,776 167,597 241.172 116,868 214412 3,344,442 3750,633 4190,395 2.0686 4396306 4396.306 4,396309 205,913 4.91"', 310,055 334,720 197,100 254,637 246,650 256,650 2586411 59,550 30.214(, 73,065 64,480 65.000 6 65000 65,000 65.000 0 0 .009� 81,841 90,149 70,000 53,159 80;704 80!000 20,000 10,001 "1 a 44169 50,750 43,000 39,172 43,000 43,000 43,(,'00 0 0,00'7° ' 10 ",576 204,636 1 25.000 110,603 1501700 160,000 150,000 25,000 2, N' 3,957,248 4,495,360 4,690.495 2,597,539 4,980,958 4.990,958 4,990.958 300,463 6.41% 60,373 59,706 72,793 45,688 72,693 72,693 72,893 100 0.14/ 110,659 132.686 148,209 94,294 159,389 159.389 159,389 11180 754 184,167 222,437 220,743 143,903 239,574 239,574 239,574 18,331 8.53`,5 13,817 407 28,323 8,341 11,630 11,630 11,630 118.6931 5894% 140,776 167,597 241.172 116,868 214412 214,412 214,412 (2676D) - 1110 °13 142,061 `62,271 180.000 142,162 157.500 187600 187,(100 7,601 4,22?, 158,202 168,103 183,556 125,475 192.320 192,320 192.320 8,764 477% 144,522 507,659 163,000 75,777 225.744 225.744 225.744 42.744 23.36 °•° 962,577 1.416,867 1257,796 754,5D8 '..303,562 1903,562 1.303 562 45,',66 3.64°4, 937,001 987,130 1,038536 916,583 1,Dam 1,069,063 1069063 30.525 2.94'y6 481,642 492,774 564,699 448.460 595,947 595,947 595,947 31.248 5.53/ 101,306 110,126 115,042 84,946 132,510 132,510 132,510 17,468 15189, 20.971 24,673 26,000 15,747 24;310 24,330 2 +:.330 11 EM) .642°6 1,540,920 1,614,703 1,744,279 1 466 785 1 K1,850 1,82'.,850 1,871 850 77,571 4.45° 117,887 152.099 157 597 1,1 197 176,558 176568 178.568 I tJ 971 12 -04 ^h 249,445 300,431 422949 2507149 554,915 554,915 554,915 131,966 31:2012. 126,456 161,189 175.934 112.479 196,258 196.258 196258 20.324 I755e6 36,700 45,339 69,792 22,663 81,235 81235 81,235 11,•443 16.40°a 33,651 36,119 42,400 27,555 43,700 43,700 43,700 1,300 3.07 2,876 4080 5,448 3,953 6,757 6,757 6757 1,309 24.0356 31,619 23 ,258 32,821 1 7,756 33,733 3 3,733 33 ,733 912 2 .78'. 590,634 723,323 906,941 572,004 1,093,166 1.093,156 1,093,156 186,225 20.50%, 166.86 177 ,508 221,749 131,93 242, 242,380 242,380 20,631 9.30 ^re 166.664 117,708 221,479 13:,537 242,360 242380 242380 20,631 9 -32 °i5 ,268.995 3,934400 4.130,495 2,925.181 4,460,950 4,460958 4,!60,958 330,193 799 , W 152 56 0""16 6 56RD00 (337b'45 520,000 530.000 1311,400 n 0 • Attachment 4 1 CITY OF SHOREWOOD GENERAL FUND REVENUE AND EXPENDITURE SUMMARY 2007 ADOPTED BUDGET Actual Actual Budget YTD Sept requested Proposed Adeated S$ 2004 2005 2005 2005 7 007 2007 200 Ch .ge C verge Fund Transfers In Liquor Fund 30,000 50,000 5D, 000 0 50.000 40,000 :0,000 (1 C,OW) Street Recanstr Fund 0 0 0 0 0 0 0 0 Trorl Fund 0 0 0 0 0 u Sewer Fund 0 0 9 0 0 D 0 Water Fund 0 0 0 0 0 0 0 U Total Transfers In 30,000 50,0 50,000 0 50,00(I 40,000 40.000 oucor) Fund Transfers Out Equip Replacemi Fund (PW) 50.000 115,000 1751700 0 I75,00D 175.000 175-000 � Street R -onstr Fund 103500 311,00 745000 0 2 I 100 345,000 345,000 Park CaPital Imp Fund 10,000 10;100 10,000 0 10,000 10000 10,000 0 Trail Capital Imprvment Find 0 0 0 0 0 6 0 D Public Facilities Fund 50,000 50,000 50,000 0 50,000 50.000 50.300 D Land & Open Spa- Fund 5,000 5000 5,000 0 5,000 5.100 5,000 0 Sewer Fund 0 60.000 0 0 60,000 ^0,000 60,000 60.000 Stormwater Mgmt Fund 25.000 7,000 25,000 25 000 25,000 25,000 0 _ � Total Fund Transfers Out 3 23.500 559,000 610,000 0 670.000 3 670.000 KOM Excess (Deficiency) of Revenues and Other Financing Sources Over Expenditures and Other Uses 3 94,753 51,9 0 (337,645 (100, ( 1 04 000) 1100,000) Amounts to be Provided from Generol Fund Balance 0 0 337,645 103,000 100,000 100,000 General Fund Balance January 1 2,546,472 U41,223 2,9+93, 2,9 2,99 2 ��93,191 2,655,546 _ General Fund Balance December 31 2 ?41,223 2,993,191 2 093 ,19 2 .655.54 5 2.3 9 3, 191 2093,1 2'55546 CITY OF SHOREWOOD GENERAL FUND SUMMARY OF ESTIMATED REVENUES 2007 ADOPTED BUDGET TAXES: Taxes - The City levies property taxes to finance the general operating fund which provides municipal governmental services Fiscal Disparities - Received with taxes above, In 1971, the legislature enacted this law to allow municipalities to share in metropolitan commercial /industrial growth. A percentage of commercial /industrial taxes are pooled and distributed and distributed to communities in the metropolitan area, Special Levy - In addition to levy limits, this special levy is for Shorewood's share of the debt service for the public safety bld LICENSE /PERMIT FEES: Rental Housing License Fees - License fees for rental housing units. License is valid for a term of three (3) years Li quor License Fees Other Business Licenses - Fees for refuse hauler and tree trimming licenses. Building Permits - Permit fee based upon valuation of structure according to Uniform Building Code Schedule. Doq Licenses Other Non - business - Horse permit and alarm permit fees INTERGOVERNMENTAL REVENUE: Local Government Aid - the continuance of the discontinued Local Performance Aid. LGA was discontinued as of 2003. Homestead and Agriculture Credit Aid (HACA) A state credit which reduces the tax levy. HACA was discontinued as of 2003. Market Value Homestead Credit (MVHC) - A state credit that replaced HACA in 2004, Essentially, it is a state tax levied by a municipality that is rebated to the City. The state legislature decided not to make MVHC payments for calendar years 2004 - 2007, as part of its budget balancing techniques. PERA Aid - A state aid approved in the 1997 legislature to fund an mondated increase in the employer's contributions. MSA Road Aid - Aid provided by the state to cities over 5,000 in population to maintain designated MSA roods. CHARGES FOR SERVICES: General Government The City provides services to the public for which a charge is collected such as assessment searches, map sale, planning fees. Engineering - Fees charged to other City funds and developers for engineering services. Recreation Fees charged for park maintenance and Crescent Beach charges. FINES & FORFEITS - Fines imposed for traffic & ordinance violations. MISC. REVENUES - Revenue from a variety of sources such as interest income, dry hydrant charges, cellular antenna rental and other miscellaneous revenues. TRANSFERS FROM OTHER FUNDS - For 2007, transfers from liquor funds. FUND BALANCE - Fund Balance allocated for 2007 budget purposes n C CITY OF 5HOREWOOD GENERAL FUND SUMMARY OF ESTIMATED REVENUES 2007 ADOPTED BUDGET Actual Actual Adopted YTD Sept Proposed Adopted $ REVENUES 2004 2005 2006 2006 2007 200 C hange Char To." General Property Fiscal Disparifics Special Levy Total Taxes 2715,190 117,020 512,132 3.140,295 113,546 496192 3.67892 0 511,803 2.612.917 5 5,602 0 3.535,17;, 0 56 1,1:35 3.E35,' ?? G 561,135 54581 0 45,332 426`: Dr0l 9 `a49� 3,344,442 2,750,533 4 .190,395 _ 2060,515 4,396.308 4.390,308 205,913 100,096 License /Permits Rental Housing Ta6acco Alcoholic Beverages Others- Business Building Permits Tree Trimming Licenses Dog Licenses Others -Mist. Total License /Permits 6,960 1.750 6,200 2,990 285,593 270 4,192 100 720 1,500 0,200 2,515 317, 450 3.844 100 100 2,500 8;200 2,000 100,000 300 3,500 500 120 1,250 8,200 939 241,345 120 2,563 100 500 1,500 8,200 2,000 240,000 490 3,500 .. ^:GU 500 1,500 8,200 2.000 240,000 450 3,500 500 400 (1.000) 0 0 60,000 150 0 0 40D ()M 409(1% 0.00% 0.00'04 .3333% 500016 O.QO�6 0-010 310,055 334,7'20 197, 1 D 254,637 256,550 256,650 59.550 JU 2 1',, Transfers inter- governmental Revenues From General Fnd Rsys 0 State Aids 0 0 l0v,000 100,000 100,096 From J Funds 0 0 Mkt Value Credit Aid 0 34 0 0 0 0 30 0.00".'„ 50,000 PERA Aid 4,723 4,751 5.001) 2,376 S.00D 5.000 3 0.00 1 .1 0 M5A Road Aid 63,342 59.695 60,000 59,073 60,000 66,000 0 0.00 %1 Total State Aids 73,005 04,480 65,000 61,449 65.070 65,000 0 5 390,463 TotalInter- governmento) 73,005 64. DUN 61 ,449 65.000 65,000 0 0.009, Gther Funding Sources 0 D 0 0 0 0 Charges For Service Total Revenues $3,987 General Government 10641 18,262 800 8,152 8.000 6.000 0 000 "m Engineering 2.616 5,000 5.000 5.600 0 0.(10% Recreation 31,010 34490 30 DOD 31,020 _ 34000 36,000 _ 0 0.00",' Total Charges For Service 44,169 50,75 4 :1,040 39,172 43,0 43,900 l; C.OU " _ Fines & Forfeits 81,841 90,149 7U C00 53,159 BO B0.000 10000 142 °4, 0 Mist, Revenues 103.676 204,636 125,000 110, 150,000 150.000 25.000 20.005, Total Revenues Before Tsfrs 3,95 4,495,369 4690 ,495 2 4,990,958 4,990,958 300,4 6A7 Transfers From General Fnd Rsys 0 0 0 0 l0v,000 100,000 100,096 From J Funds 0 0 0 1) 0 0 ., From Liquor Stores 30 50,000 50,000 0 _ 40,000 x 0,000 j1 0.000) Total Trans,�ers 30,000 50,000 50,P00 0 1440M 140,000 _ 90,000 181 4 _ Total Revenues & Transfers 3,967240 4,545,369 4,740,495 2,587,539 5,130.9 5 390,463 8.24 Gther Funding Sources 0 D 0 0 0 0 Total Revenues $3,987 $4645 6 54,740.495 $2,587539 $5.1 30,9.18 $5,130,958 390,463 8 .24`6 City of Shorewood Suggested Long Term Park Costs ATTACHMENT 2 a YEAR 3 4 - 9 iG 11 12 13 14 IS 2007 1 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 Badger Park Replace Football Field Lights and Eiec $ 95,000 Draintile & Seed Badger Football Field $ 8 Reconstruct Tennis Courts $ 85,000 Replace Hockey Rink Lighting $ 35,000 Subtotal $ 103,000 $ 85,000 $ - $ $ 35,000 $ $ $ $ $ $ $ $ Cathcart Park Repave Existing Trail $ 2,450 Replace Existing Swing Set $ 4,500 Replace Hockey Rink Lights $ 55,000 Resurface Magic Square $ 3,600 Reconstruct Tennis Court $ 52,500 Subtotal $ 6,950 $ - $ 58,600 $ 52,500 $ $ $ $ $ $ $ - $ $ $ Freeman Park Reseal Exterior Eddy Station $ 2,500 $ 2,500 $ 2,500 $ 2,500 $ 2,500 Replace Playground E ui ment $ 58,000 Restoration dug outs $ 2,500 Reshin le Ltle L . Concessions Bid - Replace and Repair Ballfield Fencing $ 5,000 $ 5,000 $ 5,000 Subtotal $ $ 2,500 $ 7,500 $ $ 2,500 $ $ $ 7,500 $ - $ $ 60,500 $ $ 5,000 $ 2,500 Manor Park Reshin le Warming House Plantings to detour Geese $ 10,500 Replace Playground E ui ment $ 55,000 Pond Treatment $ 5,000 $ 10,000 Tennis Court Reconstruct $ 55,000 Subtotal $ 70,500 $ $ $ $ $ $ $ $ - $ 55,000 $ $ $ $ 10,000 Silverwood Park Replace Slide, Steps, and Platforms $ 65,000 Resurface Half Court Bituminous Ov rlay Parkin Lot $ 18,000 Subtotal $ $ $ $ 18,000 $ $ $ $ - $ 65,000 $ $ $ $ $ - Grand Total $ 18 0,450 $ 87,500 $ 66,100 $ 70,500 $ 37,500 $ $ $ 7,500 $ 65,000 $ 55,000 $ 60,500 $ $ 5,000 $ 12,500 ATTACHMENT 2 a • community rec. resources Date: I /1/07 To: Larry Brown, Park Commission, Honorable Mayor, and City Council CC: Administrator Dawson From: Kristi Anderson and Sally Keefe RE: 2006Year End Report from Community Rec. Resource We, at Community Rec. Resources (CRR), were pleased to provide Park Coordinator Services for the City of Shorewood during 2006 and have strived to meet the challenges presented this year. Through extensive on site monitoring of field use and parking, on -going cormnunication with sports organization representatives, and spring and fall sports organization meetings, we are also pleased to report successful sporting season activity for the year. In review, the spring season commenced with a positive response to the ongoing document collection process. Community Rec. Resources staff followed the process initiated in 2005 by electronically mailing documents to all sports organization representatives which netted savings in both time and money to City staff. Once again, representatives were directed to attend the spring and fall Sports Information Meetings with completed documentation and fee payment in hand, to the best of their abilities. In return, each representative was given a schedule for the season. With few exceptions, the collection process went smoothly. With the advent of the 2006 spring sporting season, CRR was faced with a new set of issues surrounding the use of Freeman Park by two sports organizations vying for field space. Due to poor drainage, ineffective lighting, and the need to rest the field, as directed by Public Works staff, Badger Park was omitted from the organized field use for spring /summer 2006. This had a "trickle down" effect upon the other parks in many ways. Lacrosse was moved to Freeman Park, and based on the Park Priority Policy was given field time, which Tonka United Soccer Association (TUSA) organization felt adversely impacted their scheduled use of the facilities. After much debate and negotiation between the sports organizations, City staff, and CRR, Lacrosse agreed to relocate to Manor Park as a teny2orari solution this season. Ongoing monitoring efforts of both the intensifiLd facility and parking tot use proved this to ZD be a do -able, albeit temporary solution, as both South Tonka Little League (STLL) and Mliinctonka Girls' Softball Association (MGSA) already used the facilities at Manor Park. 0 - CRR Staff would like to recognize that, despite striping efforts providing a regulation size lacrosse field proved impossible, the sports organizations utilizing Manor Park for spring sports were cooperative and attentive to the other's needs when sharing use of this park. CRR Staff believes it important to note, as defined in the 2002 Parks Master Plan, a Neighborhood Park (as designated by its size of less than 25 acres) is defined as [an] "Area for intense recreational activities such as field games, court games, crafts, apparatus area, skating, and neighborhood centers, " This definition clearly does not support this type of intensive use at Manor Park as a long term solution. In addition, on page 11 of the same document, it states, "Manor Park is a neighborhood park focusing on informal activities, with very limited organized sports opportunities." As such, CRR staff also believes serious consideration should be given to maintaining Manor's designated usage levels in the years to come. The fall sports organization meeting was well attended with representatives from all fall /winter organizations in attendance - STLL, Tonka Babe Ruth (TBR), Tonka Football Association (TFA) and Minnetonka Youth Hockey Association (MYNA). CRR was pleased to forge a renewed relationship with Minnetonka Youth Hockey Association this season as in recent years communications with this sports organization had become spotty at best due to changes within the organization's infrastructure. Unfortunately, due to mild weather, the rinks and warming houses have not been open to date, but we expect the arrival of winter weather prior to the much anticipated Arctic Fever Event scheduled for January 20, 2007. The fall sporting season provided its own set of challenges, especially in light of the conditions at Badger Park with regard to use by the Tonka Football Association. Parking issues associated with the Southshore Senior Community Center were alleviated due to continued communication with the Center throughout the sporting season. However, TFA continued to loudly voice their concern over the condition of the field and quality of lighting at the Park. Via ongoing monitoring, CRR noted numerous lights out of service during the course of the season causing dimly lit surfaces on the field and posing a potential hazard for players. While CRR Staff worked with MFA representatives and City Staff to provide immediate resolution to these issues, long term improvements such as the much anticipated installation of new lighting and field repair were delayed until the first of the year. hz addition, it would be CRR's recommendation that serious attention be given to improvements at Badger Park in order to male this field available for both spring and fall use. The facility is ideal for stated needs of sports organizations requiring field space, should logically be available to users in both spring and fall each year,. and would alleviate the problems faced this year, once attention to drainage and lighting issues have been addressed. It is CRR's understanding that, while improvements to the lighting have been slated in the CIP for the upcoming year, little improvement has been slated for field quality. CRR Staff encourages the City to work toward a compromise with sports organizations in providing appropriate field cover in the bare spots on the field each season, and consider the potential installation of a more permanent ball retention system along the creek area and the parking lot for Lacrosse, if that use is to continue. Both the sports organizations and the City cite safety as goals for park users. The sports organizations cite safety for players during wet 0 weather in the bare spots on the field as a concern, and protection of property (cars and homes) as rationale for the ball retention systems. As stated in the City's 2002, Parks Master Plan policies section numbered 9 and 10 respectively, "Parks shall he designated and maintained with proper lighting, landscaping, shelter design, etc., to ensure a high degree of public safety and protection for public property" and "Where necessary, parks shall be screened, fenced, and /or buffered for the safety and protection of the user as hell as the aajacent property 01070 Field use demand for these two sports wilt likely increase as popularity within the sports continues to grow. Also as stated in this same section of the Parks Master Plan on page 8, the authors noted, "The football facility is important to the community and if not located at Badger, the City would have an obligation to locate it at another park, most likely, Freeman. Moving the field presents both budget and space problems. Since there have been no neighborhood complaints regarding the noise or light generated by the games, the football field is expected to remain at Badger Park. " Should the City wish to remain as a field provider to these organizations and a premier sports facility for the greater South Lakes community, CRR Staff strongly believes these improvements should be given serious consideration for funding in the upcoming years. As always, monitoring efforts continue each year with heaviest emphasis at Badger and Freeman Park. CRR Staff noted there was a marked increase in monitoring at Manor Park due to its increased use this past year. Obviously, Freeman Park provides the largest volume of use due to its size and fields. A staggered schedule combined with appropriate signage and carpooling have dramatically improved the parking situation at Freeman Park during its busiest times. CRR has noted an increase in passive activity at Freernan Park with the inception of the walking trails and community events, such as Music in the Parks. Badger Park usage remains highest during the spring and fall sporting seasons with sports organization utilizing the majority of the parks amenitics. Each summer variou's tennis organizations request usage of the courts on a smaller scale. The City should also contemplate increased usage at this park as additional sports organizations, such as lacrosse, vie fcr equitable field allocations. Each year, CRR Staff looks forward to meeting and surpassing the challenges of the Park Coordinator position and working diligently with City staff to continue to provide quality services at a value to the City. Should any questions arise regarding the information presented in this report, please do not hesitate to contact Kristi Anderson or Sally Keefe at 61`2- 743 -4124. As always, Community Rec. Resources appreciates the continued support offer,�d by the City of Shorewood. Kristi Anderson and Sally Keefe 0 Community Rec. Resources CITY OF • SHOREWOOD 5755 Country Club Road • Shorewood, Minnesota 5533 ] • 952- 474 -3236 Fax: 952 - 474 -0128 • %v • ciivha11N Ci.shorcwuad.nuI.us To: Park Commission From: . Twila Grout -- Administrative Assistant Date: March 2, 2007 Re: Agenda Item 4 - 2007 Work Program Attached is the Work Program that the Park Commission set tip for 2006 for your review as yo determine the 2007 goals. 0 0 A 2006 Work Program No. Goal Status Month Winter Community Skating Party Event DONE Arctic Fever —Jan. 20,2006 2. Examine water quality issues and treatment • March— Julie presented Put on Spring 2006 Agenda options for Manor Pond. water quality seminar. Julie testing water during summer I months. 3. Role of horticulture & tree inventory for the parks Carried over from 2005 • On the May & June 2005 Agendas r 4. Gid Glen Wetland Proje 5. Funding Opportunities for Wetland Project @ Fre eman Park February 6. Concessions Operations numbers and plans for DONE 7. upcoming year Review current balances and programmed August - September improvements for the CIP 8. Drinking Fountain at Skate Park, Nice Seating Area 9. Silverwood Park— Sliding Hill Improvements and Spring 2006 Amen' ties 10. I Trail Expansion CITY OF • SHOREWOO]D 5755 Country Club Road • Shorewood, Minnesota 55331 • 952 -474 -3236 Fax: 952- 474 -0128 • ww%v.ci.shorewood.mn.us • citvlia ll;t_r To: Park Commissioners -� From: Twila Grout — Park Secretary's ' Date: January 30, 2007 Re: Music In The Park Larry, Sue and I met with a representative from Famous Dave's to talk about a Blues and Barbeque event with Big Walter Smith Band. The meeting was held on February 9th. Sue and Larry will be able to give an update at the Park Commission meeting. Big Walter is scheduled to play on Friday, July 13` 2007. Their fee is $1,000 (the same as last year). They will be playing from 6:30 p.m. to 8:30 p.m. Other groups that have contacted me or have been suggested are: Free Range Pickin (was suggested for music in the park) — their website is www.freeran2epickin.com if you would like to listen to their music I have a CD of theirs. Attached is information about the band. Their standard rate is $2,000 for a 2 -hour show, but they have in the past given discounts for community events. They could do a 2 -h0ur show for $1,000 or a 1 -hour show for $500. The Blue Drifters -I also have a CD from them. Their website is w ww.bluedrifters.com . Attached is a brochure for your information. Their fee that they quoted last year was $500 -$600. High- Mighty — Their website is www.hi2h- miphty.com Their cost is around $2,500. They are extremely busy during the summer and the dates are already starting to fill up. Medicine Show Music Compa — They were suggested for MIP. They said that they were very entertaining and would even be good for the children's event. They do full stage shows, parlor shows (smaller groups) and table to table shows. On one of their pages they say that sometimes it is just one player sometimes the whole band. They also do some magic, a little dancing and some comedy. Their website is www.the - medicine- show.com Jason Huneke — I received an e -mail from him. His stage show is juggling, comedy and audience participation. His show appeals to all ages, not just the young children. His daily pricing starts at 5750. This includes up to four 30 -44 minutes juggling stage shows each day. He does not charge traveling expense, and provides his own sound equipment. He may be less expensive if Ire cloes just one show. His website is ww,,7.JasonTheJuP,2ler.00rj where you can watch a promotional video and find out more about his show. Rob Chalmers -The Magic of Recycling - Another suggestion for a children's event. Rob`s website is www.peoplemagic.com It educates audiences on the benefits of recycling and conservation through magic. It is intended for all ages. The information that I have mentions kids are interested and ]earned some new things. His audience settings have included schools, businesses, conventions and recycling programs. One quote in the article states "They have never seen a group of second graders sit so quietly and listen so intently ". Ms Catherine & Cathy & Tom Plant enberg - Cathy Plantenberg contacted me and would be interested in playing at one of the MIP series. In 2005 we had Ms. Catherine for the children's show. Their website is www eathyandtom.net Their fee is $200.00. Will Hale — Tadpole Parade — His website is www.willhale.com He sent a cd and brochure. He offers different shows. There is Will Hale Duo - $450 (2007 reduced rate), Will Hale Solo - $350 (45 minutes show for ages 12- under), Will Hale & Growth Spurt - $1,200 (four piece band — all ages). Tricia &the Toonies — Their website is www.thetoonies.com This group was referred to me. I talked to one of the members — very, very funny. They do educational shows and there is audience participation. Their price is $750 for 45 minutes. They are a very popular group. If you look at their schedule they are filling up fast. Nancy, Eddie & Friends — Her website is www.nanevandeddie.com i have e- mailed to see if they are available and what their price is. They played last summer for one of the children's events. Climb — Website is www.climb.or . 1 talked to Zach from the Outreach Department and lie said that they charge $350. They have done programs at Chaska, Chanhassen, Waconia and Excelsior schools. He said that they can do one program if we would like that. But they could also do two programs (for example: 11:00 -Noon — Grades K- 12 and 1:00 -2:00 — Grades 3 -6). They have different programs which you can review on their website. They also can do shows for younger age groups. They have plays that are about bullying, respect or environmental. They also do art projects. I talked to Linda Prybylo from the Southshore Center in regards to using the center as a back -up location for the children's series in case of inclement weather. Wednesdays would work for the center as they do not serve lunch Wednesdays. If Linda is given enough notice she can work her scheduling around the events and would have the activity room available. She is waiting to hear back from the Friends Board to see if there would be a fee. The Park Commission reviewed the Music in the Park survey in November. I have attached the results again as they may be helpful in determining programs for the upcoming Music in the Park series. If the subcommittee would like to meet and review the information and determine which entertainers they would like to have for the 2007 Music in the Park I can meet with the group. If there is any information that you would like to review please let me know. • City of Shorewood Music in the Park Survey Results O isted below are the numbers from the surveys that were received. There were a total of 21 surveys. Have you ever attended a Music in the Park event? 14 -Yes 7 -No If so, which ones? 1 - Nancy, Eddie & Friends (Kids) 9 - Cyril Paul & The Calypso Monarchs 1 - Magician Nathan Stockwell (Kids) 1.2 - Big Walter Smith & The Groove Merchants 0 - Ms. Catherine (Kids) 3 - The Divers 4 - Paul Cherba Jazz Quartet 3 - Barbary Coast If NO, what factors influenced your decision not to attend? 4 - Did not know about it. 1 - Did not like the entertainment selected. 3 - The day did not work for me. 0 - Location 2 - Other - Attended one in Excelsior How did you hear about Music In the Park? 18 - Shore Report 0 - Cable 0 - Website 2 - Friend 9 - Newspaper T— Other — Sign at Park When would you prefer Music in the Park ? - Monday Evening 4 - Tuesday Evening 7 - Friday Evening 6 - Sunday Afternoon 6 - Wednesday Evening 8 - Thursday Evening Which afternoon of the week would you prefer for children's Music in the Park? 2 - Monday 2 - Tuesday 3 - Wednesday 1 - Thursday L — Friday Sunday 2 — No Children Any Day Which time would you prefer for children's Music in the Park? 4 - 9 a.m.- 11 a.m. 3- 11 a.m. — 1 p.m. 6 - 1 p.m. — 3 p.m. What type of music would you like to hear at Music in the Park? 12- Jazz 10 - Blues 10 - Big Band 10 - Bluegrass 4 - Brass Band T- Classical T - Country 7 - Dixie/ Ragtime 6 - Polka 8 - Folk 8 - Swing 13 - Fifty's, 60, 70, & 80 2 - Choirs 8 - Barbershops / Quartets 10 - Rock Other: Any that work What type of children programs would you like? 9 - Storytellers h - Ventriloquiests 7 - Puppets 8 - Magicians 7 - Arts /Crafts Activities 7 - Jugglers 8 - Music 4 - - Face Painter/ Caricaturists ^ Other: Other comments /suggestions: • The music has really been good — didn't care for the "Divers" but otherwise " Really" great • I have a daycare and hope you have more children's events during the Monday through Thursday's weekdays — prefer AM — Love the location! • Thanks! • I love reading the Shore Report — Thank you • I really enjoyed "The Divers ", but it was a little too dense for the older crowd. Many left because they couldn't get into it — couldn't understand the words. They did enjoy the older songs — from the 30's & 40's & even 50's. Everyone enjoyed Big Walter Smith, The Calypso Monarchs were great with youngsters. • Thanks for the programs! Luckily mother nature / weather cooperated most dates this year! • Excellent idea. I wish I knew about concerts earlier. What might help is a separate list of music events inserted in the newsletter. It is more likely to catch the attention of the reader. • please publish your concert calendar in the Shorewood news and the Excelsior Sun Sailor. • :7 THE BAND Free Range Pickin' (FRP) is a pioneer in Midwestern Newgrass music, infusing traditional bluegrass and folk music styles with a contemporary acoustic approach backed by mandolin, banjo, guitar, upright bass, and lush four -part harmonies. Their innovative acoustic performances have been likened to the "pop - grass" of Nickel Creek, the imaginative arrangements of Newgrass Revival and the "jamgrass" attitude of Yonder Mountain String Band. FRP is Minneapolis -born brothers Steve Schley (mandolin) and Geoff Schley (guitar) and St. Paul childhood friends Tony Ihrig (banjo) and Dan Christensen (upright bass). THE MUSIC FRP plays original music on traditional acoustic instruments, creating a fresh sound that is simultaneously "composed" (as in tight, intricate arrangements) and "decomposed" (as in pastoral, free -form jam band segues). The band's debut album From the Other Side of the Fence (2002) was nominated for a MN Music Academy Award for best bluegrass /old -time recording, highlighting the band's considerable songwriting talent.The quartet's highly anticipated second album, FRP, was released in May 2004. The band has also appeared on several compilation albums featuring up- and - comers in the national and regional music scenes. FRP has assembled an all -star production team for its recordings, including Grammy award- winner David Glasser (Airshow Mastering), Chris Frymire (Red House Records), Jim Filitz (Pachyderm Studios) and Gary Bartig (Warehouse Records and Eminence Basses). S�k t t1 "� �� `���s �` �Yd�t � ■ Iii I ,r' � atlt� "ti�e�a�rer c THE CROWD " FRP has developed a loyal following in the Midwest, regularly headlining shows to capacity crowds and drawing 250+ in Minneapolis. They have " also been honored to warm up audiences for musical luminaries such as j Bela Fleck and the Flecktones and Doyle Lawson & Quicksilver. " The band regularly tours throughout the Midwest, playing festivals (such as Marshall Fields Day of Music, Minneapolis Institute of Arts Festival, Minnesota Bluegrass Festival), colleges, clubs, and theaters. FRP has performed numerous repeat engagements for public and comm- ercial television and radio throughout the Midwest, including live per- formances on Minnesota Public Radio and Minnesota Public Television. The band's music appeals to an eclectic, young crowd, successfully crossing genres to attract fans of acoustic music, contemporary pop, soulful singerisongwriter, jazz improvisation, and rock and roll. ThTE CHICKEN What other band has a 6 -foot chicken as their mascot? BOOKING Steve Schley #952.942.3418 or stevecfreerangepickin.com L ADDRESS 5625 38th Avenue South ® Minneapolis, MN ® 55417 INFO www.freerangepickin.com : , :: Philip Nusbaum The Blue Drifters 1268 Jefferson Avenue Saint Paul, MN 55105 November 15, 2006 Twyla Grout City of Shorewood 5755 Country Club Rd Shorewood, MN 5531 Dear Twyla Thank you for requesting this packet about the Blue Drifters. I hope we'll get together on a show in Shorewood in 2007. As you can tell from listening to the enclosed demo CD, the Blue Drifters band plays traditional bluegrass music, and interprets songs taken from other idioms on the bluegrass instruments. Ours is a mixture of the tried and true with thoughtful new arrangements, and a few originals sprinkled in. On the demo: • "Go My Way" is a contemporary bluegrass interpretation of a Gordon Lightfoot song • the "Irish Medley" is our arrangement of 3 ancient Celtic tunes • "My Little Georgia Rose" features a vocal trio on a Bill Monroe classic • "All of Me" is our version of a timeless American pop song. Because of the musical variety we play at our shows, audience members who have never heard bluegrass previously hear familiar songs. However, as you can tell by listening to the CD, our style is solidly bluegrass. As a result, dyed -in- the -wool bluegrass fans appreciate both the breadth of our material, and -our commitment to bluegrass. Our lineup is experienced and talented: Gary Schulte is a respected jazz violinist who has played on the Prairie Home Companion. Bassist Daniel Arlig is one of the few area bluegrass bassists who solo. My former group, Urban Renewal Bluegrass, won a Minnesota Music Academy award for quality. Steve Howard is an excellent vocal arranger, lead singer and guitarist. We are booking 2007, and we'd enjoy talking about what we can do for you. We play a lot of shows at about $700. Square dance evening These evenings usually begin with 2 -3 songs from the Blue Drifters concert repertoire. Then our square dance caller gets people moving, teaches the dances, and everybody has a great time. When the dancers are tired, we play some concert music. In a short time, everybody is ready for some more dancing. Every time we play for a square dance, even reluctant dancers are up and moving around. This activity is a great centerpiece for a special evening. A square dance evening involves the 4 -piece group and the caller, for $1,000. The duet Steve Howard, the group's guitarist, and I have a duet repertoire. We feature a lot of hot pickin' smooth duets and a broad repertoire. For additional information about the Blue Drifters, such as our photo, go to www.bluedrifters.com. Although a contact other than me is listed on the website, it's quite all right for you and me to work on a Blue Drifters performance. Thanks for your interest in the Blue Drifters. I look forward to working together. Si4 rely yours, Philip Nusbaum The Blue Drifters; (651) 690 - 1508; pnusbaum0.bitstream.net The Blue Drifters are • Steven Earl Howard, acoustic guitar - lead vocals Widely known in Minnesota Bluegrass circles, Steve is a well- seasoned flatpick guitarist } with many years of experience as a soloist and bandleader in the Twin Cities area. He brings a wealth of knowledge of Bluegrass music to listeners in clubs, festivals, colleges and the concert stage. i Schulte, fiddle - vocals n of A PRAIRIE HOME COMPANION, acknowledged master of improvisation the solo violin and is in the forefront f jazz violinists and performance composers worldwide. He is a performance graduate of Indiana University School of Music, where he studied with Paganinni virtuoso Ruggierro Ricci. He gigs regularly with The Twin Cities Hot Club, Axis Mundi World Music Jazz, and plays his CONCERTS IN UNUSUAL PLACES in the Twin Cities urban wilderness along the Mississippi. Jeff Brueske, bass- vocals This multi - instrumentalist brings a special sophistication to the Blue Drifters. A music major with a thorough grounding in musical style and structure, he is one of the most accomplished jazz and folk bassists in the Twin Cities. He teaches jazz bass at Bethel College in Saint Paul and plays with Glen Helgeson's Gypsy Jazz, Willie August Project, and Dean Brewington Quartet at many Minneapolis -Saint Paul nightspots, including the Dakota, Cafe Lurcat, and Cafe Luxx. Host of BLUEGRASS SATURDAY MORNING on 88.5 KBEM -FM, Minneapolis, Phil is a recognized authority on all things folk. Armed with a Ph.D. in Folklore from Indiana University, and formerly State Folklorist for Minnesota, Phil brings a thorough knowledge of Bluegrass culture to listeners. One of Minnesota's finest banjo artists, he is also in demand as a lecturer on Bluegrass music. Phil and his bands have been performing great music for more than a quarter century. Phil NIaS*Locals Page 1 of I Twiia Grout From: Shorewood City Hall [cityhall@ci.shorewood.mn.us] Sent: Friday, January 26, 2007 7:37 AM To: Twila Grout Subject: FW: Events near Shorewood Thought maybe you would like to check this one out for the Music in the Parks events!!! Pat From: Jason Huneke [mailto :info @jasonthejuggler.com] Sent: Thursday, January 25, 2007 3:01 PM To: cityhall @ci.shorewood.mn.us Subject: Events near Shorewood Hello, This is Jason Huneke; I am a Juggling Entertainer interested in performing at festivals and events around the Shorewood area this year. Could you please forward this email to the appropriate contacts? I provide high quality family entertainment. My stage shows will draw an audience and keep them entertained with juggling, comedy, and audience participation. The show really appeals to every age group, not just the young children. Daily pricing starts around $750. The price includes up to four 30 -40 minute juggling stage shows each day. I do not charge a traveling expense, and will provide my own sound equipment. www.3asonThe3uggler.com is my website. There, you can watch the promotional video, read reviews and find out more about the show. If you would like a DVD demo of the show just let me know. Sincerely, Jason Huneke (507)398 -2599 info@JasonTheJuggler.com www.JasonTheluqqler.com 0 1/26/2007 The Magic Of 0ii4OA&U'.d1 'Man . AAL`WRS has been President of e M 11� n 7" public s ki on rate t : i g c ple HIS - � 1016 a tr itof is wt hic afiokiljuiiofir binp 49 edu cate _uca ssiona s in on V. rtaining and .. hig hly :e,g nW He has presented a wide . varWyo f 5 to t6tom U.S.; Cahadaand U:i Model. ARD$ Neighborhood 1002 Small Business Award Neighborhood Development Center, Inc. St. Paul, MN j .20130 Arthior Rubloff Memorial � fo.r. Excellence ,,United Cerebral. Palsy j 997 Judd Jacobsen Memorial Awiird for Entrepreneurship Center - Golden V611ey, MN Cents ent P PL5 M G at. IPPOOO 0 Up station St. Paull, N 55102-Ont "1-227-43" - roWpeoplemagleocom, *live newer teen a group of second graders sit to quietly and listen so lntenklly: ®- Elementary School Instructor South Washington County Minnesota School District 0 *Great show, the kids were Interested and learned some new things. Great magician, very informa- tive. The show was done at a`great visual level for the kids, as well." Second Grade Instructor South Washington County School District - ,Minnesota 0 WHAT SOME ENVIRONMENTAL PROFESSIONALS HAVE TO SAY ABOUT `THE MAGIC OF RECYCLING' "Four years and 2,700 students later, Rob Chalmers has challenged Henne- pin County audiences of all ages to listen more closely to what it means, to be better stewards of their envi- ronment. Our partnership with Rob Chalmers' `The Magic of Recycling' is helping us achieve our goal of sup porting environmental education in the classroom in a way that's unique and inspiring: --- Debra Butler He County Environmental Education & Outreach SCHEDULE "THE MAGIC OF RECYCLING" AND PUT T HE MAGICTO WORK., FOR YOU. r • Cathy & Tom Plantenberg 2601 Kenzie Terrace 9422 St. Anthony, MN 55418 612 - 781 -2654 Twila Grout Shorewood Park and Rec. 5755 Country Club Road Shorewood, MN 55331 cV 57��l C Dear Twila, I represent three group of performance. The first "Cathy & Tom" are a musical duo that plays extensively through out the Twin Cities. Enclosed you will find letters of reference and articles concerning them. The second act "Ms. Catherine" is a performance for children S and under. It grew out of my years 0 teaching music to small children. It is very active with children marching, drumming and playing instruments. The third vehicle that I am involved in, is a speech called "A Bridge Called Forgiveness." I have n P r f o r m Pd this for nil erous churches the Minneapolis Woman's Club, the National Mental Health Alliance, the St Anthony Chamber of Commerce. Enclosed are materials concerning that performance as well. For all of three performances we charge just ti 200. a piece. We hope that you will consider using one or more of the many performances that we had constructed. Sincerely, iJ Cathy Plantenberg 0 U lflra , zte Pies: Piper of e ors You'll be accomplishing tNvo things when Ms. Catherine visits your children! She entertains, and teaches basic life principles of sharing, caring and respect for all. An experienced performer, Catherine enjoys playing with and enterta rdng children.. She brings her flute, her voice, playful rhymes and many of leer loving critters to the stage. e Catherine is slilpd at involving the children in the performance. The children are encouraged to dunce, hold props, and be players in the marching band. Catherine provides drum sticks, bells, triangles and other musical , instruments. The kids really get into character... in a recent performance of "Lary Had A Little Lamb ", Ms. Catherine had 15 toddler on their hands and knees pretending to be lambs. Old Mac Donald is acted out -xith children appointed to the different roles of the animals. Each song and rhyme is an adventure with an opportunity to hear it, and to be pail of making it come to life. Performance Degree from the College Of St. Benedict Toured the mid -west for ten years in a musical duo "Cathy & Torn Supervised the Nap room in an area Montessori School Taught a ten week Toddler 10�aic Program for cities of Plymouth, Golden Valley, & ljaple Grove Teaches Toddler Music for the city of Plymouth & the Children's Home Society Cztrhy 1lIantellbe May 5, 2003 To Whom It May Concern, This letter is being written in support of Cathy Platenberg and her talent and genuine love of children's entertainment. �� a / �'1 ,('Y, �rat�j,r pli�ttarti �e ca .^g n4 xn 1itn P+ v4e ar /� Friend, C 1 M —L fi V 111to YV 'VC.4Y.11 Y e I-- as M r s . a herI Li11d it 1 , Y�.vl �.Ll Edinborough Park and Centennial Lakes Park. Cathy has been performing children's shows for us for nearly 3 years. Cathy performs for us approximately seven times per year as Mrs. Catherine and each show is well attended and has much audience participation. Cathy is a reliable performer who is always on time and always in a good mood. Toddlers and preschoolers really respond to Cathy's beautiful voice and her outgoing • attitude. She encourages the children in attendance to participate in her shows by singing along or dancing on the stage. Cathy Platenberg is the kind of performer that uses her talent to teach children about they joys of music. I would recommend Cathy Platenberg for any type of children's performance. Her ability to teach children about music as they are having fun is invaluable. Sincerely, Stacy L. Maas Special Events Coordinator Centennial Lakes Park / Edinborough Park City of Edina, Mid 952- 832 -6789 smaasC),ci.edma.mn.us City Hall (952) 927-8861 4801 \A/EST 50TH STREET FAX (952) 826 -0390 FDiN;�. h1iNIVESOTA 5 42? -; . 1 TDD 1015'?1 j -o Children's Home Society OF MINNESOTA Leadership and excellence ►* in child care, adoption and child abuse prevention. September 4, 2001 To Whom It May Concern: It is my pleasure to introduce Kathy Plantenberg to you. Kathy has volunteered her time and many talents to the 2 through 5- year -old children of our child care center. Over this past summer Kathy conducted 6 weekly music classes each 45 minutes in length. Many of the children who attend our center have special needs, limited language skills and little exposure to children's music. Kathy is obviously a skilled musician with a beautiful voice, but beyond this she was wonderful with our children. She came well prepared with age appropriate materials that captured and held children's attention. Her demeanor was enthusiastic and energetic, kind and gentle. Each week Kathy had new songs and rhythms that always attracted the children's interactive needs and encouraged their participation. Kathy wooked well with the classroom teachers and was very open to suggestions and changes in programming. Kathy performed a wonderful service. We will miss her and can highly recommend her in blending her talents of music and working with children. Probably the best recommendation comes from a parent who stated "my daughter just keeps singing those songs." Please feel free to call me at 612 -335 -2066 if you wish further information. Sincerely, i' Judy E. Burns, LIC5W Special Needs Coordinator 0 0 0 0 Chiidren's Home Society u oddness — cuww.chsm.coin . Of MINNESOTA . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . We strive to create a place in every mind and heart Donna Walgren King 1889 where each child has di gnity President & CEO and respect. 1605 Eustis Street October 30, 2001 St.paul, hfN'55108 -121,9 Phone: 651.6¢6.78¢,7 x13¢ fax: 6 86 76 e -mail: dwk13¢9chsm.cont Cathy and Tom Plantenberg 2606 30 Avenue NE Minneapolis, MN 55418 Dear Cathy and Tom, Thank you so much for your beautiful contribution of music to help celebrate the dedication of our new home. Your artistic ability and musical style added just the right tone to the evening's festivities. Enclosed is my check for your CD. Listening to your CD has the added bonus of providing an audio memory of the wonderful evening of October 25, of which you were an integral ingredient. Again, thank you for sharing your time and talent. We hope to see you at future Children's Home Society of Minnesota events. Warm Regards, )-)vuLa- Donna W. King President & CEO 0 , 595 Hamline Ave. N, Saint Paul, MN, 55104 (65 1) 458 -3445 www.willhale.eoni web site 651-30 cell w ll cr,4411halexoni e-mail � e par Recent quotes and references from 2006 "1'il1 Dale is ra true lids rock star. We often orates refer to hint as the king of the a: :r guitar. I always call him. first for all of our kids events." Kelly Cochrane — President, SilhouettEvents, Minneapolis 612 - 743 -2727 cell kelly Casilhouettevents. coin Will Hale is a regular performer at the overture Center's Kids in the Rotunda ser in Madison Wd. We have received great response front (rids and parents at every show. Professionally, frill has been great to work with! He is a proactive communicator, who knows our needs and anticipates our questions. " Jennifer Post (603) 253 -4148 jpostodoverturecenter.co_n "frill .bale and his band are top notch performers. Their music is pleasantly refreshing compared with O raditional sugar coated children's music. Ki ds and parents love to dance and rock along with their air" guitars. Good fern for everyone!" Christy Novak - MN Children's Museum 651 -225- 6010 cnovak@,lncm.org incm.org " Will Hale's shows at our library are perfect for young families. He really connects with the kids and they lave it." Rosalie McLcuden, Grand Rapids Public Library nnciou dekcvarrowiiead.lib.rlill.us k-- 16) 32; -0022 "Will Hale is going directly in my must call file for fancily /kids activities. " Taaron Iverson - Lynnhurst Neighborhood Association, Mpls 1 11HII IIale is living proof that family friendly music doesn't have to be less than AWESOUE!" Mr. Billy - award winning children's entertainer frill Dale is the only one to unseat High School Musical out of our family CD player!" Bill Roach Green Bay Packers - Suininer Traditions event - Cathy Dworak - Conununity Relations 920 - 569 -7500 "Will male and his Tadpole Parade is always a hit at Mall of America. His air guitars really get bids excited and encourages therm to participate. " Mall of America - Events Coordinator "Wall male's concerts at our summer music series are always an unforgettable favorite. " Minneapolis Parks & Recreation a 't wear out easy because we la Will's a lot!" " Fin glad CDs don J play Sky — Age 7 "9 Hale is the greatest singer ever!" Ryan age 4 Wy ill Halo's Highlights Of Artistic Accomplishments The Beginning: In 1980 I began playing guitar. After my first few public open stage performances I knew what my life's work was meant to be. In 1989 I made a bold move to close the family jewelry store and pursue a full time career in music. By 19911 was fully engaged as a full time children's music entertainer. Performing experience: 1994 - present Over 150 performances each year including festivals, elementary schools, parks, libraries, community events, dayeares, Sheldon Theater in Redwing, MN, The Mall of America, Green Bay Packers, Day Out With Thomas the Tank Engine, Minnesota State Fair, WI & MN Children's Museums, Science Museum of MN, Kids at the Rotunda series at the Overture Center in Madison WI, Minnesota Zoo and Minnetonka Center for the Arts. Teaching experience: Songwriting Residencies at Midwestern elementary schools. yF��.rilpha�e.eom MN State Arts Board Roster Artist 1999 — 2005 Depot Outreach 2000 -2001 Education Assistant 1993 -94 & 2003 elementary after school programs. Will Hale Discography: 2007 All The Best including finished new tracks Failing Down and Citizen of the World to be • released May 2007. Produced by Tadpole Parade guitar wiz Arthur Lee! Recorded, Mixed and Mastered by Torn Garneau at Muster Mix Studios and .A.ud.ioactiv 2006 Free Prize Inside a nationally distributed kid's music compilation co- produced by and featuring Will Hale with fourteen great children's music artist from around the country. 2001 Perfect World included on the ballot for best children's recording in the 44th Annual Grammy Awards. An enhanced CD with bonus mp3 tracks, sheet music, coloring art, photos and a song scrapbook featuring a glimpse into the writing process with rare original raw recordings and early lyric drafts. 1996 I Love Everything included on the ballot for best children's recording in the 40th Annual Grammy Awards, including seven original songs by Will Hale and two co- written songs including "Make A -le Laugh" written with twelve children at the Science Museum of MN. This recording features collaborations with many outstanding musicians including Dean Ma w, Marc Anderson, Brian Wicklund, Dan Newton, Lisa Fughe and Billy Mclaughlin. Will Hale's original song "Good For You" received a honorable mention in the 7th Annual Billboard and the 13th Annual Mid- Atlantic national songwriting contests. 1992 What's Good For You first studio recording sessions for a six song demo tape. Produced by Tom Herbers at Creation Studios. u , ,,Iin '?00'j. - present I moduce and host Family Groove, an online weekly kids music show at KFAI. i Television 1992 -94 Will Hale produced Full Circle a children's TV series. Nominated Best Children's Artist in 2000 Minnesota Music Awards. Professional affiliations: Broadcast Music, Incorporated BMI Children's Music Network CMN National Association of Recording Arts and Sciences NARAS MN Music MMA Academy f Page 1 of 3 Twila Grout From: Tricia Haynes [tricia (gthetoonies.com} Sent: Tuesday, February 20, 2007 9:01 PM To: Twila Grout Subject: RE: Music in the Park Hi Twila. Thanks for your call, interest and consideration of The Toonies for your Music in the Park 2007. 1 don't know if you've had your meeting yet, deciding on your Family stage show but 1 wanted to send you a bit more info, reviews, references, for your consideration. We also have video clips of our live shows on our web site, so you can get a better sense of The Toonies LIVE. We can also send you a promo packet with DVD for a more extensive look at our live show samples, at your request! Pete and 1 are in our 15th year bringing music joy and laughter to city events, fairs and festivals, including the MN State Fair, MN Zoo, Taste of MN, Mall of America and many more! Please review our information and Know that it would be a pleasure and an honor to be invited to your Music in the Park 2007. Also, Pete quoted you the 'school' rate. $750.00 for our stage show. (complete with sound and set.) Fun and Interactive Musical Comedies - PERFECT for your next promotion ... party ... picnic! "The Toonies MADE our event. EVERYBODY enjoyed their COMEDY, PUPPETS and GREAT MUSIC! ,.,really TERRIFIC!" -Best Buy • N Nominated for the Minnesota Music Award. "TWO THUMBS UP ... W AY No IWALL OF AMERICA - Special Events Tops in Client c& Audience Satisfaction Since 1990. Check out our website! ir�mfw.TheToonies.com -, P-) I i,?nn7 Page 2 of 3 There's are video and audio clips you can find on the home page... "LOOK & LISTEN" Here it is ... http; / /www.thetoonies.com /landi.html is 200617 Fees .....-, ....- ...:-...- ...... €- $ 750.00 (school) for one 40 -45 minute show $ 825.00 (public) for one 45 -60 minute show $ 1500.00 for 2 shows (same stage, same date) This is a discounted rate for cities, schools, and other tax- funded events. These fees do not apply for corporate parties, promotions and other events. Fee also includes sound system and set. Outside Minneapolis, add 1.00 /mile traveled. Call for more details. See why Tricia & The Toonies are invited back year after year! • "The Toonies' are CAPTIVATING! GREAT music... professional and LOTS OF FUN!!" - Minnesota State Fair (All shows include sound system and set. Outside Minneapolis /St Paul, add 1.001mile.) A partial list of MN Cities who have invited The Toonies to their city and /or park events: Albert Lea, Anoka, Bloomington, Buffalo, Champlin, Chaska, Crystal, Duluth, Edina, Eden Prairie, Elk River, Farmington, Golden Valley, Grand Rapids, Mankato, Minneapolis, Minnetonka, New Hope, Plymouth, Richfield, Rochester, Shakopee, St Louis Pk, Vadnais Fits, 'Waseca, 'Winona, 'Woodbury, and many morel Consider The Toonies ' Family FUN -Show this summer, and you can guarantee an interactive, fun and uplifting time for you and your families. Also, consider The ENVIRO- Show... 0 Page 3 of 3 I.lVhat's The Toonies P�IV - n Many events can receive funds from County Waste Mgmt, Watershed Districts, City Recycling Depts, etc. for hosting this fun and educational environmental stage show. We can mix the ENVIRO -Show in with the Family Fun - shows, so you can spread important environmental information to your communities, reduce trash AND receive funding too! So, consider sponsoring or co- sponsoring The Toonies ENVIRO- Show in your community, and bring kids and their families together in environmental awareness, teamwork and community action! This has been fun & successful way of spreading important environmental messages across the Midwest. For more info, see our ENVIRO PAGE. http:/ /www.TheToonies.com /enviro.htmi ,he difference!" "Together, we make "The ENVIRO -Show is TERRIFIC... and a LEGITIMATE EXPENSE to promote environmental messages!" - MN PCA Check out our ENV!RO -Page website! www.TheToonies.com / enviro.htmi Ask about The GREED! GUARDIAN! • Page 1 of 1 Twila Grout From: Tricia Haynes [tricia @thetoonies.coml Sent: Tuesday, February 20, 2007 9:15 PM To: Twila Grout Subject: RE: Music in the Park Hi Twila. The email sent before I finished my letter to you! :o) We're happy to honor the 'school' rate of $750.00 for our 60 minute stage show. Also, see below how easy it is to receive cosponsor dollars to have The Toonies at your event! Let us know if there's anything else we can provide and if we can be of service to you and the Shorewood families this summer!! Thanks again!, Tricia Haynes The Toonies 952.933.3438 www.TheToonies.com • • 7 /') 1 l7 (l O "1 r I Uli CITY OF SHOREWOOD U2 5755 Country Club Road • Shorewood, Minnesota 55331 • 952 -474 -3236 Fax: 952- 474 -0128 • vvvvw.ci.shorewood.mn.us • cityhall(uci.shorewood.mn.us To: Park Commissioners From: Twila Grout -- Park Secretary Date: January 30, 2007 Re: Music In The Park I received the attached copy of the City of Excelsior list of entertainers and dates for their 2007 Music in the Park series. Their events take place on Thursday evenings. 0 Looking forA Few Good Sponsors 0 for the 20107 Summer Concerts Series The City of Excelsior and the South Lake - Excelsior Chamber are working in concert this summer to deliver a delicious menu of musical performances in Excelsior Commons. The City has contracted the bands (except where noted) and has budgeted for 75 percent of the costs. Hence, we are seeking a few enterprising businesses that could help underwrite this excellent series. The City and. the Chamber will promote the concerts through publicity in local newspapers, on their websites, at Excelsior's Fanners' Market and with flyers distributed to the city's hot spots. The Sponsor's name will be included on all publicity associated with that specific concert. Ben to Sponsors: • Recognition at the Evening Concert you are sponsoring. • Opportunity to host the concert and distribute product or service information to attendees (prior to /after concerts). • Opportunity to distribute commercially prepared and pre-packaged canny (lollipops, M &Ms, etc.), cold sodas, ice cream, bottled water to attendees (with your name on or attached). • The positive "vibes" and buzz that come with your willingness to help bring a great musical event to residents and visitors to the most beautiful lakeside Commons in Minnesota (and the only other Commons -- except Boston's— in the U.S.). Cost to sponsors You may select any of the concerts listed (see P. 2) that are not already sponsored. The cost of each sponsorship is $300.00 payable to the City of Excelsior /Summer Concert Series. Please contact the South Lake - Excelsior Chamber or the City of Excelsior (Shannon Post) if interested. Excelsior City Hall: 952.474.5233 South Lake - Excelsior Chamber: 952.474.6461 2007 Summer Concerts in the Park Series All Concerts performed in Excelsior Commons Bandshell, Thursdays, except where noted. 40 June 14 The Teddy Bear Band 7 -8 p.m. 3 band members & Panda; children- focused. June 21 Minnetonka Symphony 7 -8:15 40 -50 musicians; classical/pops June 28 Paul Cyril & Calypso Monarchs 7 -8:30 5 members; Calypso music July 4 *Minnesota Orchestra 8:30 -9:30 75 musicians; Patriotic /Classical/Pops July 5 No concert; rain date for July 4 th fireworks July 12 Lehto & Wright Folk Band 7 -8:15 Celtic & Folk music July 19 The Bistodeau Family Band 7 -8:15 is Fiddling & Clagging July 26 The Bend in the River 7 -8:15 18 musicians; big band music July 29 (Sun.) *John Philip Sousa Memorial Band 7 -8 American Family Insurance August 2 Brio Brass 7 -8 40 musicians; brass band August 9 Barbary Coast Dixieland Band 7 -9 August 16 Minnetonka Civic Orchestra 7 -8:15 August 23 The Resistors 7 -8:15 3 musicians; 50s, 60s, 70s Rock `n' Roll August 30 Big Walter Smith & Groove Merchants 7 -8:30 Jazz /Blues * denotes sponsored. is x i Summary : The Minnetonka Diamond Club, with the support of the Minnetonka Girls Softball Association (MGSA) and the Minnetonka School District is working to build a four field softball pinwheel complex at Minnetonka High School. This facility will provide much needed field capacity to meet existing softball demand in addition to provide more opportunities for girls to enjoy softball in our community. The improvement will also provide facilities necessary to enable our softball community to host tournaments. It will provide two additional softball fields and it will put them in a pinwheel complex. Background Diamond sports have existed for more than 50 years in the Minnetonka area. However, during that history, there have never been dedicated softball /girls facilities. Girls share fields with youth baseball, adult softball, or travel to other communities to use their facilities. This fragmented situation has a negative effect on softball participation. Playing in a complex where girls have the opportunity to see older girls play is very important to building long term program participation. We estimate there are more than 200 additional girls that would be playing if we had adequate field capacity in a girls complex. An independent support of this hypothesis comes from the City of Minnetonka Parks and Recreation department's 2004 facility capacity study. It indicates that we are short ten softball fields in the area when compared to national capacity standards. In short, incremental softball field capacity will benefit this community. The proposed project will not only greatly enhance the sense of a softball, girls community by bringing many games to a common pinwheel site. It will also enable increased participation through the addition of to additional fields for area softball use. Scope & Details This project is currently estimated to cost around $1.1 million. It will include a four field pinwheel at Minnetonka High School just south of the recently constructed Veterans Field. Two of the fields will have fence 200' from home plate and two will be 185' fences. These field dimensions meet the specifications required by the Minnesota High School League and the national association that MGSA is affiliated with. The new playing surface will include irrigation under new sod laid on black dirt. Fields 91 -3 will be dedica ed to exclusive softball use with permanent fencing. Field 94 will have a temporary fence and its outfield will be shared with soccer in the fall. The project will provide additional parking on the lower level. A paved walkway, lined by several dozen new trees will welcome pla and fans to the new park. The walkway will meet ADA standards and allow access to all four fields in the complex. Each of the fields will include a scoreboard, bleachers and chain -link canvas covered dugouts. The project will also install a slab for a batting cage on the right -field side of field #3. Critical Project Elements At the risk of redundancy, the critical elements that drive a significant facility investment for softball are a common/community site that include four fields in a pinwheel and also increase the number of fields in the community as a whole. The construction of Veterans Field this year created more space on the High School campus as the ball field was moved north into the hillside. With this new space, moving the two existing softball fields, the architects were able to design a way to create a four field pinwheel on the high school campus. Project Financinli This project will use a financing approach similar to that used by the Tonka Dome and Veterans Field. It proposes a unique partnership of private donors, business sponsorships, fundraising events, city funds and school capital funds. The school is financing the bulk of the project with low interest bonds. That debt will be repaid by the cash -flow from the above sources over a period of 10 years. Draft prepared by: Jon Guy Mirmetonka Diamond Club February 21, 2007 • 174 • krAPROVE-T-0-T �, T SCHEMATIC SITE PLAN NNET-KA A.1 .. . . ........ 1 X oFre%LFlELos I— R- emex m r+rvtromrcn r cN scnoo� m mN�ro��nn. my GRADING � NG STUDY 0 0 0 M. Minnetonka High School Softball Complex Phase rI i Phase 11 July 07 Balance Annual Pro Forma Cash Financed Pro Forma Events $300,000 $50,000 $250,000 $32,000 Individuals $200,000 $50,000 $150,000 $19,200 Sponsors $200,000 $0 $200,000 $25,600 Fo undations $100,000 $50,000 $50,000 $6,400 L eague $100,000 $10,000 $90,000 $11,520 Cities $100, $0 $100,000 $12,800 To $1,000,000 $160,000 $840, $107,520 t� N NeTO N � v S Ql.- Tankc? L �PdQLI@ M/R76 fe9 CAMS SOH ASSOX:/dP/OR A \tEIU(_b\LE Io\p.q Hi M.L ._ 4 _ a {, @`W►��. NORM ft lim�� 11 - 7 1 STIAZO. Ali la-, ap- It o Now T wo WAI- I ,VIC; n 0 TV 4 . . . . . . . . . . . . . . .