101105 PK AgPCITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD
PARK COMMISSION MEETING CITY HALL
TUESDAY, OCTOBER 11, 2005 7:00 P.M.
• AGENDA
L CONVENE PARR. COMMISSION MEETING
A. Roll Call
Davis
Young
Farmok__
Westerlund
Moonen
Loheit
B. Review Agenda
2. APPROVAL OF MINUTES
A. Park Commission Meeting Minutes of September 13, 2005 (Att. #2A Draft
Summary)
3. MATTERS FROM THE FLOOR
4. REPORTS
A. Report on City Council Meeting
B. Music In The Park (Updates on groups) - (Att. #4b)
C. Winter Community Skating Party Event - (Park Commissioner Davis)
5. MANOR PARK POND WATER QUALITY TESTING - (Park Commissioner
Westerlund)
6. BUCKTHORN BUST EVENT
7. PARKS FOUNATION ART IN THE PARKS VOLUNTEER SIGN UP - (Att. #7)
8. DETERMINE DATE FOR NOVEMBER PARK COMMISSION MEETING -
(Att. #8)
9. DETERMINE LIAISON FOR NOVEMBER CITY COUNCIL MEETING
10. ADJOURN
Council Liaison:
October 24: Westerlund
November 14:
C
CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD
! PARK COMMISSION MEETING CITY HALL
TUESDAY, SEPTEMBER 13, 2005 7:00 P.M.
• MINUTES
1. CONVENE PARK COMMISSION MEETING �
v� r
Chair Davis called the meeting to order at 7:05 p.m,
A. Roll Call
Present: Chair Davis; Commissioners Young, Farmok, later arrival Moonen and Loheit;
City Engineer Brown; and City Council liaison Turgeon
Absent: Commissioners Westerlund and Wagner
B. Review Agenda
Additions to New Business included an update on Manor Park Shirley Rice Memorial Garden
and Apple Days.
Farniok moved, Young seconded, approving the revised agenda. Motion passed 4/0.
2. APPROVAL OF MINUTES
0 A. Park Commission Meeting Minutes of August 9, 2005
Farniok moved, Young seconded, approving the Park Commission Meeting Minutes of
August 9, 2005 as submitted. Motion passed 4/0.
B. Park Commission Work Session Minutes of August 23, 2005
Young moved, Farniok seconded, approving the Park Commission Work Session Minutes
of August 23, 2005 as submitted. Motion passed 4/0.
3. MATTERS FROM THE FLOOR
There were none.
4. REPORTS
A. Report on City Council Meetings
Turgeon reported that the Council has examined the CIP and budget for 2006
Approving and distributing funds for the Freeman Park Wetland Restoration project over a
longer period of time.
Moonen arrived at 7:08 p.m.
Brown stated that the park CIP was inserted into the budget as presented and commended the
Commission for a proactive CIP which appropriates funds to numerous projects and
improvements.
�i
PARK COMMISSION AGENDA
TUESDAY, SEPTEMBER 13, 2005
PAGE 2 OF 2
B. Update on the Buckthorn Event 0
Brown reported that the city has ordered and is awaiting both a medium and large weed wrenches
at the cost of $350 for the event.
Young stated that during the Apples Days festival he received numerous comments regarding the
detailed boards depicting both the buckthorn removal event at Freeman and the wetland
restoration project. He noted that many people stopped and were impressed by the ideas. He
complimented staff for putting together such wonderful boards for the public to view the
proposed projects. Young added that the info on the proposed Carver County dog park was
helpful, though a board detailing the precise location and timeline might have been useful, since
many people inquired about donating money for the dog park. Young cominented that the boards
generated the most amount of public interest he'd seen in all his years volunteering at the event.
Brown stated that they would be posting the boards at City Hall for residents to see.
Chair Davis stated that more information would be added to the boards as it comes available,
especially related to the dog park, to be posted at the Foundation craft fair in November. She
stated that she would put together articles regarding the buckthorn event and dog park for the
newsletter and suggested staff provide an online registration for residents interested in
volunteering for the buckthorn event.
Brown stated that staff would be working on the logistics of online registration.
Chair Davis encouraged staff to investigate donations for the event including carbs, coffee,
cocoa, water etc., though individuals could make brownies, etc.
5. WINTER COMMUNITY SKATING PARTY EVENT
Chair Davis asked for Corrunission commments regarding their level of support for this great
concept that had been proposed in the past.
Turgeon suggested that the Commission or staff speak to Deephaven, since they successfully
hosted a winter festival last year attended by hundreds within their community.
Brown stated that the City should have good ice, weather permitting, if the event were to be held
late January or early February. He indicated that the entire Manor Park ice could be plowed
though parking is limited, or that Freeman's Eddy Station was intended to be used as a warming
house facility.
Moonen stated that he believed it could be a great event the weekend before or after the Super
Bowl, as the Lions had hosted a similar occasion years earlier featuring dog sled races, out house
races, skating, and bonfire.
Loheit suggested they investigate funding avenues such as the Wild hockey franchise 10,000
Rinks Foundation, who is always looking for ways to encourage skating.
Young stated that if the City hosted the event at Badger rink, an alternate activity could be
planned to concur at the Southshore Center in case winter weather doesn't cooperate. 40
Famiok stated that she was neutral on pursuing the project.
PARK COMMISSION AGENDA
TUESDAY, SEPTEMBER 13, 2005
PAGE 3 OF 2
Chair Davis stated that she would make a few phone calls, and report back at the next meeting.
She did not believe the City should pour extra ice at Freeman just for this activity.
6. MOVE TO CLEAR PARKS FOUNDATION OF DEBT FOR EDDY STATION
Young moved to recommend to the City Council that the Park Foundation be cleared of
this debt allowing them to move forward putting their energy to new projects.
Chair Davis pointed out that the Foundation has had more success raising money for the moment
more successfully than trying to raise money to service old debt. She indicated that she was
satisfied with the motion and noted that they had learned a valuable lesson going forward.
Brown summarized that during the initial work session at which the Foundation put forth this
pledge, the City Council acknowledged that the Foundation might not be able to meet this
commitment. In fact, the City Council transferred funds to cover the debt by the Foundation two
years ago to clear the books.
Turgeon concurred, stating that though the debt was erased two years ago, the Foundation wishes
to see it memorialized by motion that they have been forgiven the debt.
Farniok stated that she felt the Commission would like to see a statement of where the
Foundation is going from now, what their plan is going forward, and how aggressive they wish to
be with regard to coming projects.
Farniok seconded, adding that while the historical commitment is recognized as being set
aside, the Commission would be interested in working proactively with the Foundation
going forward on a fundraising plan. Young accepted the amendment. Motion passed 5/0.
7. DETERMINE LIAISON FOR SEPTEMBER 26 CITY COUNCIL MEETING
September 26: Chair Davis October 24: Westerlund
8. NEW BUSINESS
Chair Davis shared an email she received from Commissioner Wagner expressing his apologies
for his numerous absences and acknowledging that his work schedule will not allow him to be
present for several upcoming meetings; therefore, offering up his resignation. Davis noted that,
although he had not been able to attend regularly, Wagner had performed several helpful outside
tasks for the Commission.
Farniok suggested that Commissioners, such as Wagner and Gilbertson, be kept on a `Friends of
the Park Commission' list to contact when necessary.
Turgeon suggested that Wagner be directed to submit a formal resignation.
Farniok moved, Young seconded, to request a formal resignation from Commissioner
Wagner, acknowledging his contributions and expressing the Commission's desire to tap
. into him as a resource going forward, and direct staff to solicit interest for a new
representative. Motion passed 5/0.
PARK COMMISSION AGENDA
TUESDAY, SEPTEMBER 13, 2005
PAGE 4 OF 2
A. MANOR PARK 0
Farniok reported that the plaque was to be shipped 9/23/05 by the Shorewood Nursery. In
addition, she noted that the project was moving forward as the club had recently planted hosta
under the nearby pine tree.
Farniok reported that a nearby resident, Mary Babcock, has offered to spend up to $500 per tree
and cover the cost for planting trees east of the ballfield. She has donated trees before and has a
vision for the park. Farniok asked staff to look into this opportunity.
Chair Davis suggested Babcock be directed to work through the Foundation, and apply for a park
commission position.
Brown stated that he would try to frame up a proposal if Farniok could provide Secretary Grout
with the contact information.
Farniok stated that once the weed wrenches become available, the club would like to use them to
remove a bit of buckthorn that has begun growing near the pond. She indicated that she would be
submitting an article for the upcoming newsletter.
With regard to the County Road 19 intersection, Brown reported that Smithtown Road would be
closed for 3 weeks starting 9/26/05 and traffic will be redirected. He urged the Commissioners to
prepare themselves for comments and this painful inevitable period of the project. Brown noted
that Hanks, at the Sun Sailor, has been instrumental in communicating with the public the
changes associated with the project and would do so once again. •
9. ADJOURN
Young moved, Moonon seconded, adjourning the Park Commission Meeting of September
13, 2005 at 8:17 p.m. Motion passed 510.
RESPECTFULLY SUBMITTED,
Kristi B. Anderson
Recording Secretary
•
d FIN Wall I�E
To: Park Commissioners r
d � '
From: Twila Grout\ ,
Date: October 6, 2005
Re: Agenda Item 4b — Music in the Park
I wanted to let you know that I contacted Big Walter Smith Band and have booked them
for Music in the Park on July 21 Their fee will be $1,000.
I heard back from "Bruce the Bug Guy" and his fee is $200 for 45 -60 minute show. Plus
he charges forty cents or more (depending on gas prices) per mile for mileage.
• I received an e -mail from "Jason the Juggler" and have attached a copy of the e -mail for
your review.
is
Page 1 of 2
Twila Grout
From: Shorewood City Hall [cityhall @ci.shorewood.mn.us]
Sent: Tuesday, September 27, 2005 6:55 AM
To: Twila Grout
Subject: FW: Juggling Entertainer for the Shorewood Area
From: Jason Huneke [mailto:jason_huneke @msn.com]
Sent: Monday, September 26, 2005 4:25 PM
To: cityhall @ci.shorewood.mn.us
Subject: Juggling Entertainer for the Shorewood Area
Hello, my name is Jason Huneke. I am a 21- year -old professional juggling entertainer from Zumbrota,
Minnesota. I am contacting you regarding festivals and events held in or around your city throughout
the year. I would like to express my interest of performing at these events, and would like to tell you a
little about myself, my experiences, and what services I provide. If you are not the right contact for this
information, would you please forward this email to the appropriate persons?
0
I began juggling at age 12. When I was 13, I began performing my juggling at various places around the
area. I soon after started promoting myself as "Jason The Juggler" and started this business. I have
been performing for eight years now, and have entertained at over 300 fairs, festivals, and events across
the Midwest. I am currently a student at Winona State University studying Finance. •
I provide quality entertainment for all ages. I am young, enthusiastic and really enjoy entertaining
people. My goal is to have everyone leave the show with a smile on their face.
The main service I provide is my juggling stage show. My juggling show is about 30 minutes in length,
but can be tailored to fit your needs. The show is very entertaining and features many different forms of
juggling, unicycling, balancing, and manipulation along with background music and audience
participation. Other services I provide are balloon artistry, strolling juggling, and juggling workshops.
I hope you have found my information informative, and hope you will consider my juggling as part of
future events. If you would like to learn more, please visit my website at wwNy.Jasorn
My website has many pictures and more information. Also, if you would like to see my promotional
video, I would be happy to send you a CD. After reviewing my information, please email or call me for
my availability, rates, bookings, and other questions. My schedule will fill up fast, so please contact me
as soon as you can. I look forward to entertaining you!
Sincerely,
Jason Huneke
Jason The Juggler
(507)398 -2599
570 W 6 St.
Zumbrota, MN 55992
Jason___hunele�msn corn, 11
9/27/2005
ONE
To: To: Park Commissionersh
From: Twila Grouts
Date: August 3, 2005
Re: Agenda Item -- Park Foundation Art in the Parks
The fourth annual "Art for the Parks" fundraiser event will be held on Saturday,
November 5th
The Park Foundation is looking for volunteers to help on Friday, November 4 with set-
10 up and on Saturday, November 5th.
Attached is a sign up sheet that shows areas where volunteers are needed. If you are able
to assist or know of anyone that would like to help (friends, relatives or neighbors) please
sign your name in the time slot.
If you have any questions you can contact Ken Dallman, President of the Parks
Foundation at 952- 470 -0946.
0
ir 17,
0 0 0
POSTIONS TO BE FILLED BY VOLUNTEERS
Frirlav_ November 4, 2005
cn+i irrlav NlnvPmhpr S gnn5
# Volunteers Duty
1 SPF Area Representative - a.m /p.m. shifts
1 SPF Area Representative - a.m /p.m. shifts
1 SPF Area Representative - a.m /p.m. shifts
Duty
Floor Markers
Floor Markers
Location
E Gym
Times
Name
# Volunteers
2 to 3
2
E Gym & Cafeteria Hallways
2
2
2
Direct Traffic
Floor Markers
Floor Markers
Space Markers
Place chairs at each space
Place pre- ordered tables at respective spaces
Place signs around immediate street routes
Commons
Cafeteria
One in each area
All areas
1 or 2
2
2 to 3
2 to 3
1 to 2
2
2 to 3
cn+i irrlav NlnvPmhpr S gnn5
# Volunteers Duty
1 SPF Area Representative - a.m /p.m. shifts
1 SPF Area Representative - a.m /p.m. shifts
1 SPF Area Representative - a.m /p.m. shifts
, • - - - - - - - - --
Location
E Gym
E Gym Hallway & Commons
Cafeteria & Hallway
Times
All Day
Same as above
Same as above
Name
2
Greet public & sell tickets - a.m. /p.m. shifts
Greet public & sell tickets - a.m. /p.m. shifts
Direct Traffic
West Entrance
Main Entrance
West Entrance
All Day
All Day
5:30 a.m. to 9:00 a.m.
2
2
2
Direct Traffic
Main Entrance
5:30 a.m. to 9:00 a.m.
1 or 2
City Reserve Officer - Direct Traffic
Front Driveway
8 to 10
Clean up (gather chairs, pull up tape, etc.)
SPF booth rep - a.m. /p.m. shift
Coffee /roll service
All Areas
Two spaces /booth set up
At the Peer
a.m. & p.m.
2
1
�l
To: Park Commissioners
From: Twila Grout
Date: October 3, 2005
Re: Agenda Item— Determine Date for November Park Commission Meeting
The Park Commission will have to determine a different date for their November 8th Park
Commission meeting, the scheduled date lands on Election Day. No meetings can be
conducted between 6:00 p.m. and 8:00 p.m. on the day of an election.
The following Tuesdays are listed below for November. I have listed the meetings that
are scheduled for that Tuesday.
November 1 —Planning Meeting
November 8 — School District Elections
November 15 — Planning Meeting
November 22 — Open
November 29 — Open
•