080905 PK AgPCITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD
PARK COMMISSION MEETING CITY HALL
TUESDAY AUGUST 9, 2005 7:00 P.M.
AGENDA
1. CONVENE PARK COMMISSION MEETING
A. Roll Call
Davis
Young
Farmok
Westerlund
Wagner
Moonen
B. Review Agenda
2. APPROVAL OF MINUTES
A. Park Commission Meeting Minutes of July 12, 2005(Att. #2A Draft Summary)
3. MATTERS FROM THE FLOOR
4. REPORTS
A. Report on City Council Meetings
5. REVIEW REQUEST FOR SHIRLEY RICE MEMORIAL CONCEPT PLAN —
(Att.- #5)(Park Commissioner Judy Farniok)
5. PRESENTATION ON BD UCKTHORN — (Planning Commissioner K Wh
7. DISCUSS PROJECTS TO SUBMIT TO CITY COUNCIL FOR CIP
8. DETERMINE LIAISON FOR SEPTEMBER CITY COUNCIL MEETING
9. NEW BUSINESS Council Liaison:
August: Davis
10. ADJOURN September:
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CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD
PARK COMMISSION MEETING COUNCIL CHAMBERS
TUESDAY, JULY 12, 2005 7:00 P.M.
i MINUTES
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1. CONVENE PARK COMMISSION MEETING
A. Roll Call
Present: Chair Davis; Commmissioners Young, Farmok, Westerlund, and Moonen; and City
Engineer Brown
Absent: Commissioner Wagner and City Council Liaison Turgeon
B. Review Agenda
Report Item 1A, Park View Subdivision and an update under Item 10 of the Freeman Park Wetland
Enhancement and Interpretive Center were added to the agenda.
Westerlund moved, Farniok seconded, approving the Agenda as amended. Motion passed 5/0.
2. APPROVAL OF MINUTES
A. Park Commission Meeting Minutes of May 10, 2005
The 4"' page, paragraph 10, `grid' chamber was changed to `grit chamber'. The page numbers within the
heading were corrected to correspond with the appropriate page numbers.
B. Park Commission Park Tours of May 24, 2005
Item 2A, Manor Park Pond, `Lorin' Hatch was the corrected spelling of the limnologist for the
`Minnehaha Creek Watershed District', spelled out in the same sentence. On the same page, the second
to the last line, the `s' was stricken from the word `makes'.
Farniok moved, Young seconded, to approve the Park Commission Minutes of May 10 and May
24, 2005, as amended. Motion passed 510.
C. Park Commission Work Session of June 28, 2005
Item 2, paragraph 4, the word `vehemently' was changed to `strongly'.
The Commissioners expressed their desire to host morning work sessions on occasion. Brown indicated
that, due to open meeting laws, the location must be published and suggested the meetings be held in the
Council Chamber.
Young moved, Moonen seconded, approving the Park Commission Work Session Minutes of June
28, 2005, as amended. Motion passed 5/0.
• 3. MATTERS FROM THE FLOOR
There were none.
a ply
PARK COMMISSION MINUTES
TUESDAY, JULY 12, 2005
Page 2 of 6
4. REPORTS
A. Report on City Council Meetings
Brown reported that the past two City Council meetings were brief and that nothing pertaining to parks
was discussed.
B. Music in the Park Series
Chair Davis reported that she counted approximately 168+ people at the Music in the Park concert
featuring Big Walter. She indicated that the turnout was incredible, though the volume might have been a
bit too high further away from Eddy Station.
Farniok stated that the group was delightful, prompt, and pleasant. She disagreed that the volume was too
high, and instead felt the concert was fairly low key and enjoyable.
Brown cormnented that many seniors from the neighboring development complimented the city on the
event and many people seemed to stop spur of the moment to join in the festivities.
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Chair Davis suggested the Commission begin thinking about what to add to the music series next year to
continue to enhance this amenity. She indicated that the Parks Foundation would like to set up a funding
mechanism for future events. The Commission set August 23r 7:00 am, at City Hall as the next work
session to specifically discuss the Music in the Park Series for 2006.
C. Skate Park Equipment
Brown stated that the Skate Park equipment has been received and would be installed after Public Works
Staff have caught up with other projects. He hoped this would occur within the next week or so.
5. 2005 FIRST AND SECOND QUARTER REPORT FROM COMMUNITY REC
RESOURCES (CRR)
CRR Representative Kristi Anderson reviewed the memo provided to the Commission and discussed the
new process introduced to the sports organizations this past season. Now electronically reciprocated, the
data request forms submitted by the sports organizations in advance of the sports information meeting
allow CRR to develop a schedule that can be distributed at the meeting in exchange for fees and required
documentation.
Anderson continued, noting that use by additional sports organizations, such as Lacrosse and Men's
Adult Baseball. have been successfully incorporated into the past schedule. In addition, Tonka United
Soccer Association (TUSA) hosted a tournament at Freeman, despite unpredictable weather. Other
observations included increased passive use of Freeman trails, little issue with regard to parking, and a
good balance struck at Badger and Manor with regard to neighborhood use and organized use.
The Commission thanked CRR for their ongoing coordinating services and communication,
complimenting them on their effectiveness and ability to manage organized use of park facilities.
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PARK COMMISSION MINUTES
TUESDAY, JULY 12, 2005
Page 3 of 6
6. WATER QUALITY MONITORING AT MANOR PARK POND
Westerlund reported that she has begun the process of collecting samples from Manor Park Pond,
submitting them to limnologist Hatch, who will have the samples analyzed, and will report back with the
results in the fall.
Farmok asked if Hatch would be willing to provide the Commission with some recommendations based
on the data results.
Westerlund stated that she would ask him to do so.
Young moved, Farniok seconded, to authorize the expenditure of $176.01 and authorize
Commissioner Westerlund to collect samples and data for the Manor Park Pond study. Motion
passed 5/0.
7. REQUEST FOR DEDICATION OF SHIRLEY RICE MEMORIAL
Farmok explained that the family of Shirley Rice set aside a fund to make enhancements to the memorial
garden with the help of the Shorewood Garden Club, of which Farmok is a member. The Club, in
conjunction with the family, would like to place a bronze plaque in honor of Shirley Rice with the
Commission's approval.
. Young stated that he would support accommodating the family's wishes, as long as it complies with
policy.
Brown stated that he did not feel this to be a `substantial gift' as defined by the donor policy; therefore,
he saw little conflict but wished to obtain Commission approval before proceeding.
Chair Davis stated that posting a plaque in her honor sets a good example for the community and
encourages others to follow suit.
Young suggested that a newsletter article acknowledging her contributions and inviting the public to the
dedication might be nice compliment to the plaque.
Westerlund suggested that the plaque memorialize the garden and her accomplishments more
specifically, in the event the park sign change someday, or knowledge of her contributions are lost,
Brown agreed, stating that the dedication builds community involvement and commemorates her efforts.
He suggested the garden club come before the Park Commission and City Council to get approval of a
concept plan, then the City will publicize the dedication in the newsletter.
Farniok stated that she would obtain specifics of Rice's contributions from a staff file and bring back a
concept plan to the next meeting.
8. EXPLORE METHODS TO REDUCE VANDALISM WITHIN THE PARKS
• Brown stated that he had spoken to a number of agencies regarding vandalism within the parks. Some of
the basic tools to reduce vandalism include publicizing incidents of vandalism, publicizing the names of
the offenders, adequate lighting and public visibility, and public awareness programs and education.
Brown noted that the more the City gets the message out about vandalism that has occurred is vital in
reminding residents that they are key stakeholders and affected financially by the damage incurred.
PARK COMMISSION MINUTES
TUESDAY, JULY 12, 2005
Page 4 of 6
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Moonen commented that high resolution cameras are of great expense and would be a questionable
investment. He agreed that education and postings about vandalism continue to be the best deterrents.
Chair Davis suggested that the City continue to monitor vandalism and deal with each occurrence on a
case by case basis.
Brown pointed out that, so far this year, vandalism has been quieter, though the City has an open line of
communication with the police and neighboring Freeman Park senior community.
9. DETERMINE LIAISON FOR JULY AND AUGUST CITY COUNCIL MEETING
July 25 — Farniok
August 22 — Chair Davis
10. NEW BUSINESS
A. PARK VIEW SUBDIVISION
Brown reported that the proposed 10 lot subdivision at Manor Road and Suburban Drive will impact
stormwater management. He explained that, after much discussion, a concept plan which brings
stormwater along the back park side of several lots in a neighboring subdivision, will save numerous
mature trees along Manor Road. Brown stated that the developer has agreed to grant an easement along
the back side of his lots abutting Manor Park, in an effort to keep the aesthetics of the tree lined roadway
in tact. The Park Commission acknowledged that the storm sewer pipe from the development of Park
View does cross Manor Park and they are okay with that since the alternative of extending the pipe down
the edge of Suburban Drive would impact mature trees on Suburban Drive
Young questioned what the impacts to the park pond will be.
Brown stated that the impacts will need to be evaluated. He noted that he had just received data from
WSB that indicated the current outlet is poor and slow to drain; however, it would be positive to
construct a sewer along the easement as opposed to losing the aesthetics along Manor Road. Brown
stated that the City is negotiating a corner outlet with the developers to improve the conditions.
Westerlund suggested it might be appropriate to contact the Minnehaha Creek Watershed District
(MCWD) to discuss the appropriation of funds from MCWD to investigate alternatives to curb and
gutter.
B. FREEMAN WETLAND ENHANCEMENT AND INTERPRETIVE CENTER
Brown explained that the report lays out suggested grading plans and wetland plantings of the area based
on a hydrology of the area. The cost estimate of $427,000 outlines the steps involved. Brown pointed out
that a number of different organizations could contribute to any portion of the project and promote a
cooperative partnership together to accomplish this task. While a kiosk has been suggested for the
`point', other areas include a meadow and a marsh area. Brown pointed out that a significant amount of
grading and clear cutting of buckthorn would be necessary to complete the project. •
Chair Davis noted that the buckthorn removal project suggested for Freeman this fall might be a nice
preface to the wetland project.
PARK COMMISSION MINUTES
TUESDAY, JULY 12, 2005
Page 5 of 6
Farmok concurred, stating that the buckthorn removal site, adjacent to the proposed wetland site, would
be a nice compliment to one another.
Westerlund stated that each piece makes up a significant portion of the large scale project, and should be
publicized more.
Brown stated that this area has been discussed as a stornlwater project and treatment facility for quite
awhile and asked how the City could make this an amenity to the park, rather than just a place to
impound water.
Young asked. whether the project would be subdivided out in pieces or bid out entirely. Furthermore, he
believed the Parks Foundation would really like to get involved in a project of this magnitude.
Brown stated that the project could be done in pieces, especially in light of the funding difficulties. He
noted that it would take many organizations, could serve many functions, and could be a real `jewel' to
the community if the resources are available.
Farmok stated that this would be a great project.
Young stated that he felt the excitement could drive the project for many.
Westerlund pointed out that the project could be a controversial one from a public relations standpoint, if
the neighbors around the park are not informed and involved in the process and have a vision of the
completed project.
Brown agreed, stating that he believed the greatest obstacle would be the tree removal, albeit buckthorn,
in the public eye it is still tree removal.
Chair Davis asked what the next step might be.
Brown asked the Commission if it would wish to study this project further or whether it would like to
proceed with what has been presented.
Westerlund stated that MnDOT is always looking for opportunities to mitigate development projects and
suggested that she take a set of plans to present to there, as well as others.
Brown reiterated that it seemed the Commission was comfortable with taking the plans out to various
funding agencies and reporting back at the August meeting. Commissioners concurred.
Chair Davis stated that the Parks Foundation would likely be interested in the kiosk piece, since overall
environmental missions interest them. She indicated that she would present the entire project to them and
get their response on July 20 In addition, the Foundation expressed interest in drinking fountains at
Freeman and the Skate Park. Famlok agreed to join Davis at the Foundation meeting on July 20.
18el7\94
• Chair Davis stated that the Parks Foundation would be joining the funding effort for the Dog Park. One
proposal put forth by the Foundation was a suggestion that the Commission provide a matching grant up
to a certain level for the Dog Park.
Young suggested the cap for the matching grant be set at $5,000.
PARK COMMISSION MINUTES
TUESDAY, JULY 12, 2005
Page 6 of 6
Chair Davis indicated that the estimate for the p roject was set at $100,000, as opposed to the original
$40,000, for trails, benches, lighting, bathrooms, and water.
Brown suggested that the Commission begin to give thought to what they wish to see set forth in the
Capital Improvement Program (CIP) for 2006.
Young moved, Westerlund seconded, recommending to the City Council that Park Funds, not to
exceed $5,000, will be used as matching funds for a dog park in conjunction with the Parks
Foundation. Motion passed 5/0.
Farmok asked if the Commissioners could receive copies of the draft minutes as soon as the recorder has
completed them for review.
Recorder Anderson stated that the completed draft minutes should not come from the Recorder, but from
Staff as they see fit by policy or law.
Brown indicated that he would check on the laws for providing draft minutes.
Brown suggested that the Commission submit its top 5 projects to the City Council for its CIP planning
process.
Farniok encouraged the Commissioners to give thought to this for discussion at the next meeting, in order
to submit the list to the City Council in September.
Westerlund suggested that the completion of the Manor Park Pond clean -up and planting effort be noted
in the CIP.
Chair Davis stated that she would be putting together an article for the newsletter which would include a
prelude to the buckthorn busting date to be set for fall.
11. ADJOURN
Young moved, Moonen seconded, adjourning the Park Commission Meeting of July 12, 2005, at
9:03 p.m. Motion passed 5/0.
RESPECTFULLY SUBMITTED,
Kidsti B. Anderson
Recording Secretary
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"11
To: Park Commissioners
From: Twila Grout
Date: August 3, 2005
Re: Agenda Item 5 — Review Request For Shirley Rice Memorial Concept
Plan
Attached is the concept plan and costs for the Shirley Rice Memorial Garden dedication
stone. Park Commissioner Judy Farniok will review the attached with the Park
Commissioners at Tuesday nights Park Commission meeting.
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Shirley Rice Memorial Garden - Stone Concept Plan
8/212005
Presented to Shorewood Park Commission for Approval '81912005
Spec's Description
Stone Spec's Large enough to Stone needs to have a flat
display 8" x 12" surface to attach plaque or it will
Bronze Plaque need to be chiselled out.
Minimum 24" x 24"
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Bronze Plaque
8" x 12"
Antiqe Bronze
Scupitured Finish
(Large enough not to be stolen)
Most likely larger based on
reccommendations
Shirley Rice Memorial Garden
1925-1977
"A friend and activist who cared
to make the world a better place"
Placement Clean Rock
Carve out rock as needed to
mount plaque ( 8 x 12 space)
Deliver Rock & Set
Est Cost
Minimum free / up to $150.
to include possible delivery
charge to masonry shop.
$310 - $325 Delivered
$100 per hour
Estimate 2 hours
$150
Additional Landscape Enlarge border around garden Minimal Materials $25 est
Material and bench to accommodate
stone.
Additonal Hydrangea & Mulch $50
Birdhouse - already in place $65
Total Estimated Cost ** Est $965
** Still exploring the least cost path to sourcing the stone,and having the memorial plaque mounted and the
stone set in place.
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CITY OF
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5755 COUNTRY CLUB ROAD • SHOREWOOD, MINNESOTA 55331 -8927 • (952) 474 -3236
FAX (952) 474 -0128 • www.d.shorewood.mn.us ® cityhaI1 @ci.shorewood.mn.us
MEMORANDUM
TO: Park Commission
Craig Dawson, City Administrator ,
FROM: Larry Brown, Director of Public Works
DATE: August 7, 2005
RE: Items for Consideration of the 2006 -2010 Park Capital Improvement Program
Staff is in the process of compiling the 2006 -2010 Capital Improvement Program (CIP) for the City
of Shorewood. The Park Capital Improvement Program is a key piece to the overall program. The
current Park CIP balance, as of the end of June, is about $261,000. Income this year has been
$18,000 from Park dedication fees and the Parks Foundation donation
Each Park was reviewed for known or anticipated items of maintenance, in addition to capital
expenditures that have been discussed previously. These are summarized below, with conceptual
budget numbers.
Bader Park
Resurface Tennis Courts:
$20,000
Staff has reviewed various types of resurfacing option for the two tennis courts located at Badger
Park. Costs vary significantly, dependent upon the degree of restoration. Restoration of the
surfaces needs to be completed in 2005 or 2006.
Badger Field Football and Hockey Lighting $45,000
Many of the mountings for the light on top of the 40 foot poles at Badger football field and the
hockey rink have deteriorated. In addition, several of the fixtures need replacement.
The primary concern is deterioration of several of the tops of the wooden poles where the
approximate 150 -pound light fixtures are mounted. Staff is recommending that metal caps be
o�
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PRINTED ON RECYCLED PAPER �
Park Commission
2006 -2010 Capital Improvement Program
August 7, 2005
Page 2 of 4
manufactured and placed over the tops of the poles, with new hardware mountings for the fixtures.
The identical process is to be used for the hockey rink lights.
This project should be completed in the 2005 -2006 timefiame. It should be noted that costs listed
for this project are very rough and are subject to change.
Cathcart Park
Resurface Tennis Court:
$14,000
Cathcart Park also has a single tennis court that is showing signs of deterioration and needs crack
repairs and resurfacing.
Freeman Park
Drinking Fountain at Eddy Station
$12,000 40
When Eddy Station was constructed, provisions were placed within the interior of the building to
hang a drinking fountain outside, under the canopy portion of the building. At the time of
construction, funds were not available to complete this task.
This project is not time sensitive and can be completed at any time.
Wetland Enhancement and Interpretive Center
$428,000
The feasibility report for the Freeman Park Wetland Enhancement and Interpretive Center (WEIC)
was presented at the previous Park Commission meeting. The Commissioners thought it to be a
viable project, if alternative- funding sources can be obtained. Efforts at this time are to seek out
grants and funding mechanisms.
This project is not time sensitive and can be completed at any time funding becomes available.
Silverwood Park
Erosion Control near Giant Slides $ 8,000
Staff ahs presented this item previously. Erosion continues outside of the two metal slides. Water
and foot traffic up the hill have created an erosion problem that has been very difficult to stabilize.
Staff is recommending that special earth stabilization products, such as a honeycomb soil
stabilization material be installed to curtail the problem.
`'
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Park Commission
2006 -2010 Capita' Improvement Program
August 7, 2005
Page 3 of 4
Staff is recommending that this project be completed in 2006.
Southshore Community Park (Skate Park)
Drinking Fountain
$12,000
Over the years, the Park Commission has heard several requests or comments regarding the desire to
have a drinking fountain installed at the skate park. The high energy sport creates the need for
constant hydration of participants. This project has always been cost prohibitive, due to distance of
the extension of city water from the site.
Staff is pleased to report that watermain has been extended pass the site, with a water service and
fire hydrant installed into the Southshore Community Park, as part of the Barrington Subdivision
constructed in 2005. Therefore, costs for installation of the fountain can be limited to location of a
concrete foundation pad, minor extension of the water service, and placement of the drinking
fountain.
This project is not time sensitive and can be completed at any time.
Skate Park Equipment Rehabilitation
$3,500
Recently, three new pieces of skate park equipment were placed in this park. A new 4 -foot bank
ramp, a quarter pipe and a spine were added to enhance the existing equipment within the park
Staff has reviewed the equipment for safety and deterioration. Results of this inspection indicate
that a majority of the existing skate surface has deteriorated significantly. The material, commonly
known or supplied as "Skatelite Pro" or "Rhino Skin" costs between $120 to $150 per 4' x 8' sheet.
In addition, various structural repairs need to be completed to the railings, fascia, and side boards.
Staff is recommending that this project be completed in the 2005 -2006 time period
Plaza Picnic Area
$ 25,000
Parents and onlookers of participants using the skate park are often noticed waiting in their cars or
forced to sit on top of the wooden picnic tables that are on site. It has been suggested that a plaza
area may be appropriate for this site.
This project is not time sensitive and can be completed at any time.
Park Commission
2006 -2010 Capital Improvement Program
August 7, 2005
Page 4 of 4
Manor Park
Manor Park Pond Water Quality Improvements $5,000
The Park Commission has undertaken a water quality component within the parks. While still in its
infancy, water testing is currently being completed to assist the city in making informed decisions to
improve the water quality of Manor Park Pond. At this point, a specific project has not been
determined, pending results of the water quality results. However, Staff is recommending that
$5,000 be ear marked for a future improvement.
This project is not time sensitive and can be completed at any time.
Resurface Tennis Court: $14,000 0
Manor Park also has a single tennis court that is showing signs of deterioration and needs crack
repairs and resurfacing.
Minnewashta Doe Park
Matching founds for Design of the Dog Park
$5,000
The Park Commission has recommended approval a motion that authorizes the expenditure of funds
from the 2006 Capital Improvement Program for matching funds for the design of the Minnewashta
Dog Park. The Carver County Parks District is undertaking this project, and is asking surrounding
municipalities for their financial support.
Summary
The projects listed here are consistent with the Master Plan document. Commissioners are
welcomed to suggest other projects that would enhance the park system.
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