Loading...
031505 PK AgP• f { CITY OF SHOREWOOD SOUTHSHORE COMM. CTR. PARK COMMISSION MEETING 5735 COUNTRY CLUB RD TUESDAY, MARCH 15, 2005 7:00 P.M. AGENDA 1. CONVENE PARK COMMISSION MEETING A. Roll Call Davis Meyer Young Farmok__ Westerlund Wagner Moonen B. Review Agenda 2. APPROVAL OF MINUTES A. Park Commission Meeting Minutes of February 8, 2005(Att. #2A Draft Summary) 3. MATTERS FROM THE FLOOR 4. REPORTS A. Report on City Council Meeting of February 14, February 28 and March 14 B. Music in the Park Update — (Att. #4B) C. Park Signage — (Att. - #4C) D. Open Meeting Law — (Att.44D) 5. CONCESSION STAND (Att. - #5) A. Cost to Operate the Facility 6. WATER QUALITY — Julie Westerlund 7. DETERMINE LIAISONS FOR APRIL 25 AND MAY 23 CITY COUNCIL MEETING 8. NEW BUSINESS Council Liaison: April 9. ADJOURNMENT May: �_J CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD PARK COMMISSION MEETING CITY HALL TUESDAY, FEBRUARY 8, 2005 7:00 P.M. MINUTES r,.T 1. CONVENE PARK COMMISSION MEETING Chair Davis called the meeting to order at 7:01 p.m. A. Roll Call Present: Chair Davis; Commissioners Gilbertson, Young, Farniok, Westerlund, and Wagner; City Council liaison Lizee; and City Engineer Brown Absent: Commissioner Meyer B. Review Agenda Item 4.5, Park Foundation Plaque Review, was added to the agenda. Gilbertson moved, Westerlund seconded, approving the Agenda as amended. Motion passed 6/0. 2. APPROVAL OF MINUTES A. Park Commission Meeting Minutes of January 11, 2005 is Page 3, paragraph 1 under Item 6, line 4 was revised to read that "... Chanhassen has committed somewhere in the neighborhood of $25,000 to the dog park... ". Young moved, Wagner seconded, approving the Minutes of the January 11, 2005 Park Commission Meeting as amended. Motion passed 6/0. 3. MATTERS FROM THE FLOOR There were none. 4. REPORTS A. Report on City Council Meeting of January 24, 2005 Brown reported that the City Council established May 21 as Spring Clean -Up Day. 4.5 B. Park Foundation Plaque Review Ken Dallman, of the Park Foundation, and Peter Knoll, of the Garibaldi Fundraising Group, presented wording for the fieldstone plaque to be placed at the juncture of the two meandering paths near the Freeman Park Plaza for the Commission's comment. Dallman stated that the Garibaldi family would be hosting a family reunion and 3 -on -3 basketball tournament on April 9 and hoped the dedication could coordinate with their events, as many family members would be present. Dallman asked for the Commission's approval to place the plaque at the park, noting that the final grade would be completed with the final landscape design. In addition, he mentioned that the Foundation would like to install a smaller wooden sign near the plaza recognizing the efforts of the Park Foundation and other fundraisers. Brown pointed out that, if the Foundation wished to install the plaque on the stone for April 9th, they would need to have the large stone delivered before road restrictions take affect. - ik�l / PARK COMMISSION AGENDA TUESDAY, MARCH 11, 2003 PAGE 2 OF 2 Knoll commented that they would be meeting with contractor to beat the impending restriction dates. The Commission examined the proposed wording for the approximately 12 "X18" plaque, as well as, the minor revisions proposed by the Foundation. Council member Lizee suggested that the dedication dates be publicized in the Shorewood News for those who would wish to attend. Wagner moved, Young seconded, to approve the Park Foundation plaque and revised wording, to be placed on the rock which is to be moved to its location by March 1 2005. Brown reiterated that the City does not issue weight restriction waivers; therefore, if the Foundation wishes to have the dedication with the plaque and rock on April 9 "', the rock must be delivered by March 1st Knoll felt confidant they could meet the deadline. Motion passed 6/0. 5. COMMUNITY REC YEAR END REPORT Kristi Anderson, of Cormnunity Rec Resources (CRR), presented Corrnnunity Rec Resources • year end report, noting that the bulk of CRR's time was spent monitoring and communication. While parking proved to be a minor issue, weather related cancellations posed difficult situations for the sports organizations, as well as, the City. Via ongoing communication with the sports organizations and City staff, CRR was able to manage the cancellations. Anderson reported that scheduling was successful. Though no tournaments were held in 2004, she pointed out that the City already anticipates a tournament in June of 2005. Looking ahead, Anderson stated that Lacrosse and an adult baseball team have both expressed interest in field use for 2005, with the much anticipated sports information meeting to be held at the City Hall Wednesday, March 16, 2005, from 7 -8 p.m. Anderson thanked the City and Park Commission for their continued support and looked forward to a rewarding 2005. Brown recognized CRR for providing steady ongoing good communication with the sports organizations, which he noted lacked prior to CRR due to the incredible amount of time required to do so. He noted that the feedback from the sports organization representatives has been positive as well. Wagner asked whether the City might consider examining its user fee schedule. Brown indicated that, due to the controversy surrounding the implementation of the user fees and the subsequent raising of those fees, the City Council has made a commitment to maintain the fees at this level at this time. Young asked whether Brown was aware of how large the gap between revenues from the parks and operating costs were. Brown estimated that the park operating cost budget was approximately $224,000 annually, of which the user fees make up a very small percentage, or about $15,000. Although other recreational facilities charge for their use, Brown pointed out that, surprisingly, Shorewood PARK COMMISSION AGENDA TUESDAY, MARCH 11, 2003 PAGE30F2 0 continues to be one of the only communities that charges user fees to offset expenses; though he anticipated many other communities following suit in the near future. CONCESSION OPERATIONS A. Review Numbers and Plans for Upcoming Season Brown reported that Mr. Qualle, the 2004 concessionaire, has indicated that his daughter, who also ran the concessions this past year, would be interested in operating the concession stands during the 2005 season. Brown indicated that staff would recommend two Commissioners meet with the Qualle's to fonnalize the agreement for the 2005 season. Davis asked what the operator's profit and loss statement stated from the past year. Wagner indicated that the gross margin was approximately 50% of the $9200 taken in. Gilbertson indicated that he could join staff at the meeting with the Qualle's. He suggested that the Commission consider charging a flat rental fee, as opposed to getting wrapped up in the concessions operator's balance sheet, he asked for the other commissioner's perspective. Gilbertson questioned what the original intent of the concession operation was for, as a service to the community or a money maker for the Commission. Chair Davis stated that she would like to see the Concessions provide parks with a revenue stream, even on a small scale. Wagner pointed out that, in order to establish a fair rental agreement, the City must determine its costs in running or maintaining the facility. Since the City is providing the operator with the facility, the schedule of when to expect customers, he felt the City should receive its piece of the business. Though he did not wish to see the Commission micromanage the concessions, Wagner suggested the Commission give thought to whether it wishes to be in the concessions business or not. Young encouraged the subcommittee to approach the concessionaire with caution, since the City did not have a great deal of interest originally upon soliciting for operators. Westerlund acknowledged that, if the concession operation proves to be a profit center, then the City may find it in the position of concessionaires vying for the space. Brown asked who would join him and make up the subcommittee. Gilbertson volunteered, as did Chair Davis and Wagner, if their schedules permitted. 7. PARK SIGNAGE Brown reported that MnDOT declined the City's signage request for Freeman Park signage along Highway 7. Brown presented a map which highlighted the placement for enhanced signage for the various parks. He recognized Wagner for pointing out the cities signage deficiencies and indicated that the city's sign budget would likely cover the custom, as well as, generic sign production. He asked the Commissioners for their comments. Wagner suggested that a second sign be placed on Church Road marking Cathcart Park. He asked if new signs would be made for Freeman. PARK COMMISSION AGENDA TUESDAY, MARCH 11, 2003 PAGE 4 OF 2 Brown stated that he would need to get permission from the City of Chanhassen to put a sign on Church Road. In addition, he noted that new park signs and rules signage would be made for Freeman Park and that the Minnesota League of Cities insurance company suggested that additional safety signage be placed at Silverwood and the Skate Park. Brown noted that, if the Commission found these suggestions to be acceptable, they could direct staff to come back with pricing or move forward accepting the plan as laid out. Young moved, Gilbertson seconded, to recommend that the City Council approve the park signage plan as proposed with the additions as amended. Motion passed 6/0. Wagner asked that the Commission be given an opportunity to see what the rules signage will look like. 8. MUSIC IN THE PARK A. Meeting with Park Foundation Chair Davis reported that she had met with the Park Foundation and that they were excited to help with the $3,500; however, they preferred to raise the money themselves, rather than in addition to the Commission. She pointed out that they would be meeting in the next two weeks and should have an answer for the Commission once they've evaluated their funding. B. Selection on Bands Chair Davis stated that staff has already found that several of the bands are booked for engagements this summer. She asked if the Commission had interest in reserving the Big Walter Smith Band or the Barbary Coast Dixieland Band. Brown asked if the Commission found the rainout plan adequate, or whether they would prefer to reserve the Church gymnasium for rainouts. Wagner stated that he would prefer the City's standard policy to reserve the band for the next year if the weather is a rain out for an event during the current year. Brown concurred, recommending that staff negotiate with the band for a reduction in its fees if there is a rain out. Wagner moved, Westerlund seconded, to book Barbary Coast Dixieland Band for August 12"', and Big Walter Smith Band for July 15 ' after negotiating a fee not to exceed $1,000 for the event. Motion passed 6/0. Farmok suggested that Park Secretary Grout create a tracking document of who've the Commission contacted and their feedback. RECOMMENDATION OF CHAIR AND VICE CHAIR FOR 2005 Westerlund moved, Gilbertson seconded, to nominate Sue Davis as Chair. Motion passed 5/0/1 — Davis abstained. • Young moved to nominate Gilbertson as the Vice - Chair. Gilbertson declined the nomination. Young withdrew his motion. PARK COMMISSION AGENDA TUESDAY, MARCH 11, 2003 PAGE S OF 2 . Gilbertson moved, Farniok seconded, to nominate Julie Westerlund as Vice -Chair of the Parks Commission. Motion passed 610. 10. DETERMINE LIAISON FOR MARCH 28 CITY COUNCIL MEETING Chair Davis 11. NEW BUSINESS Gilbertson urged staff to put together the revenue numbers from the concessionaire in order for the City to assemble a rent request. Brown stated that he would calculate out what it costs to run the facility and negotiate the rent fees based on the profit and loss statement provided. Gilbertson requested that staff explore the potential of remotc attendance at Park Meetings. As a frequent business traveler, Gilbertson indicated that there are many opportunities in which he could attend a meeting from his hotel room. Brown stated that the City had asked the Attorney for his opinion in the past and were told that remote attendance violates the open meeting law. He indicated that he would go back and ask the City Attorney for a refreshed opinion on the topic. Wagner stated that remote attendance would benefit him as well, and suggested Brown investigate discussion rights without voting rights. Westerlund asked if her presentation. on water quality would be slated for the March meeting. She indicated that, originally, her interest focused on the pond at Manor Park; however, she was willing to make a presentation on various water quality issues. Young stated that he would like to broaden his understanding of water quality issues overall. The other Commissioners concurred. Westerlund acknowledged that the Commission could do minor things to improve water quality, but would need an expert to come in and present a recommendation that would be specific for the Manor Park pond. Brown felt this timeline would be effective, since the presentations and recommendations would be well timed to incorporate into the budget process for 2006. He suggested they bring back the Freeman Park Pond Plan and discuss why and what will be done there, and how to avoid the same things from happening to that pond. Brown indicated that he had received a phone call from Mayor Love the evening before urging him to present an interesting opportunity to the Commission. True Ride Skate Park in Plymouth had recently gone out of business and the operators were liquidating the million dollars in valuable skate equipment for a fraction of the cost, about $75,000 for the ramps, equipment, and • fencing. Wagner asked whether the City could purchase certain pieces. Brown indicated that the City of Plymouth wished to sell the entire package. He informed the Conunission that the set was made for indoor use; however, he had been told that the pieces PARK COMMISSION AGENDA TUESDAY, MARCH 11, 2003 PAGE 6 OF 2 could be sealed for outdoor use. Brown asked for any additional comments, as he promised the Mayor that he would perform the initial fact finding mission. is Familiar with the wear and tear that the outdoor equipment endures, the Commission was reluctant to commit to the purchase of indoor equipment to carry the burden. Chair Davis asked whether Brown had ordered the skate park equipment as approved last year. Brown stated that he would be placing the orders in the spring. 12. ADJOURNMENT Young moved, Wagner seconded, adjourning the February 8, 2005, Park Commission Meeting at 8:48 p.m. Motion passed 6/0. RESPECTFULLY SUBMITTED, Kristi B. Anderson Recording Secretary 0 • NOR To: Park Commission " ,� From: Twila Grout J Gk , , Date: March 9, 2005 Re: Agenda Item 4B - Update on Music in the Park The July Music in the Park performance has been rescheduled from July 15 to July 8 Excelsior Fireman's dance is on July 15 I contacted Big Walter Smith Band and they were able to reschedule for Music in the Park. I have made note that the Excelsior Fireman's dance is always the third Friday of July. 0 Listed below is the schedule for Music in the Park: June 10 — Cyril Paul and the Calypso Monarchs June 22 — Ms. Catherine (kids show) @ 11:30 a.m. July 8 — Big Walter Smith Band August 12 — Barbary Coast Dixieland Band • • • MEMORANDUM CITY ':: !, SHOREWOOD 5755 COUNTRY CLUB ROAD a SHOREWOOD, MINNESOTA 55331 -8927 0 (952) 474 -3236 FAX (952) 474 -0128 e www.d.shorewood.mn.us ` cityha11 @ci.shorewood.mn.us TO: Park Commission Craig Dawson, City Administrator FROM: Larry Brown, Director of Public Works DATE: March 12, 2005 RE: Park Rules Signage During the February 8 2005, Park Commission Meeting, a signing plan, which added directional signs, park entrance signs, and signs posting operational rules was presented. Attachment 1 is a reduced copy of the plan presented. The Park Commission approved the plan, but directed staff to return with a sample of the rules signs for review and approval. Staff is recommending that the signs stating the operational rules be revised as follows: • PARK HOURS ARE 7:00 A.M. TO 10:00 P.M. • NO GLASS CONTAINERS OR ALCOHOL • PETS MUST BE ON A LEASH • PET OWNERS MUST PICK UP AFTER THEIR PETS • OWNERS OF VEHICLES DRIVING ON TURF MAY BE FINED $700 • SNOWMOBILES ARE PROHIBITED FROM PARKS These signs are to be approximately 4 feet in width, and 3 feet in height. Colors will be black lettering on a reflective white background. This color scheme assists users of the park recognize that the sign is an enforceable sign, similar to traffic signage patterns. If the Park Commissioners agree with the language, these signs will be added to the existing sign package. a �a �p PRINTED ON RECYCLED PAPER Ln 18 1 19 1 20 Park Signing Plan 1-1 "1 .1— —/. -- —1 E-1 -1 11— xaE = alEre _ 12 M III'Ll IE _E E—El D— F/G- -fl —T ­LQ F- I T. 4 B-17 —E 11 R— 1-17 EEI coju 1-1 —IE —IR E-11 1­11 —1 l/.-I 71 11 Ra 1.10 �—T E P—L I A 11 ­ 7— 2, —E T-1 I—— E� =L' ­—D ­E E-19/M 1/1-17 MAP UPDATE JAN, 2005 Ln 18 1 19 1 20 Park Signing Plan CITY OF SHOREWOOD 5755 COUNTRY CLUo ROAD* SHOREWOOD, MINNESOTA 55"'-892'* (952) 474 -3236 FAX (952) 414 -U12.8 > www.ci.snorewood.mmus * c4haii @ci.snorewood.mmus MEMORANDUM TO: Park Commission Craig Dawson, City Administrator FROM: Larry Brown, Director of Public Works Jzl DATE: March 12, 2005 RE: Information on Attendance of a Public Meeting Remotely At the February 8th, 2005 Park Commission Meeting, the Commission directed staff to research the potential of "remote attendance" at Park Commission meetings. Staff has performed the research requested, and offers the following comments. • The idea for this topic was initiated for an instance where a Park Commissioner, Planning Commissioner or City Council Member, may desire to attend a meeting remotely. This often occurs when work or other duties require that an individual be away from the location of where a commission meeting or council meeting is to be conducted. Minnesota State Statute 13D, is the standard for open meeting laws and remote meetings. Section 13D.01 " Meetings must be open to the public; exceptions and _13D.02 "Meetings conducted by interactive TV, conditions" have been included for the Commissioners reference, as Attachment 1. The Statute provides the ability to conduct a meeting with many members interacting remotely; however, there are several conditions: Subdivision I states Conditions: A meeting ... may be conducted by interactive television so long as: (1) all members of the body participating in the meeting, wherever their physical location, can hear and see one another and can hear and see all discussion and testimony presented at any location at which at least one member is present; (2) members of the public present at the regular meeting location of the body can hear and see all discussion and testimony and all votes of members of the body; (3) at least one member of the body is physically present at the regular meeting location; and ® PRINTED ON RECYCLED PAPER 4D. A V Park Commission Remote Attendance at Meetings March 12, 2005 Page 2of2 (4) each location at which a member of the body is present is open and accessible to the public. Subdivision 4 further states: Notice of regular and all member sites. If interactive television is used to conduct a regular, special, or emergency meeting, the public body shall provide notice of the regular meeting location and notice of anv site where a member of the public body will be participating in the meeting by interactive televisio The timing and method of providing notice must be as described in section 13 D.04 City Staff has also discussed this issue, in house, and with the League of Minnesota Cities. Even though State Statute requires that only one Councilmember or Commissioner be present at the "regular meeting location," it is recommended that remote attendance by a Council Member or Commissioner be limited to one, maybe two, members at a time. This should occur, if and only if, a physical quorum exists at the regular meeting place. This avoids the appearance of violation of any open meeting laws. Therefore, while it is possible to attend a meeting remotely, the concept of attending remotely from ones hotel (for example) does not appear possible. In accordance with the statute, this can only be performed in an "open location" that has been properly noticed in advance. • 0 13D.01 Meetings must be open to the public; exceptions. Subdivision I. In executive branch, local government. All meetings, including executive sessions, must be open to the public (a) of a state (1) agency, (2) board, (3) commission, or (4) department, when required or permitted by law to transact public business in a meeting; (b) of the governing body of a (1) school district however organized, (2) unorganized territory, (3) county, (4) statutory or home rule charter city, (5) town, or (6) other public body; (c) (1) (2) (3) (4) (5) of any committee, subcommittee, board, department, or commission, of a public body; and (d) of the governing body or a committee of: (1) a statewide public pension plan defined in section 356A.01 subdivision 24; or (2) a local public pension plan governed by section 69.7 7_, sections 69.771 to 69.775, or chapter 354A, 422A, or 4233. Subd. 2. Exceptions. This chapter does not apply (1) to meetings of the commissioner of corrections; (2) to a state agency, board, or commission when it is exercising quasi - judicial functions involving disciplinary proceedings; or (3) as otherwise expressly provided by statute. ATTACHMENT 1 MN STATUTE 13D C7 Subd. 3. Subject of and grounds for closed meeting. 3�Fore closing a meeting, a public body shall state on the record the specific grounds permitting the meeting to be closed and describe the subject to be discussed. Subd. 4. Votes to be kept in journal. (a) The votes of the members of the state agency, board, commission, or department; or of the governing body, committee, subcommittee, board, department, or commission on an action taken in a meeting required by this section to be open to the public must be recorded in a journal kept for that purpose. (b) The vote of each member must be recorded on each appropriation of money, except for payments of judgments, claims, and amounts fixed by statute. Subd. S. Public access to journal. The journal must be open to the public during all normal business hours where records of the public body are kept. Subd. 6. Public copy of members materials. (a) In any meeting which under subdivisions 1, 2, 4, and 5, and section 13D.02 must be open to the public, at least one copy of any printed materials relating to the agenda items of the meeting prepared or distributed by or at the direction of the governing body or its employees and: (1) distributed at the meeting to all members of the governing body; (2) distributed before the meeting to all members; or (3) available in the meeting room to all members; shall be available in the meeting room for inspection by the public while the governing body considers their subject matter. (b) This subdivision does not apply to materials classified by law as other than public as defined in chapter 13, or to materials relating to the agenda items of a closed meeting held in accordance with the procedures in section 13D.03 or other law permitting the closing of meetings. HIST: 1957 c 773 s 1; 1967 c 462 s 1; 1973 c 123 art 5 s 7; 1973 c 654 s 15; 1973 c 680 s 1,3; 1975 c 271 s 6; 1981 c 174 s 1; 1983 c 137 s 1; 1983 c 274 s 18; 1984 c 462 s 27; 1987 c 313 s 1; 1990 c 550 s 2,3; 1991 c 292 art 8 s 12; 1991 c 319 s 22; 1994 c 618 art 1 s 39; 1997 c 154 s 2; 1Sp2001 c 10 art 4 s 1 Copyright 2004 by the Office of Revisor of Statutes, State of Minnesota. 13D.02 Meetings conducted by interactive TV; conditions. Subdivision 1. Conditions. A meeting governed by section 13D.01 subdivisions 1, 2, 4, and 5, and this section may be conducted by interactive television so long as: (1) all members of the body participating in the meeting, ; their physical location, can hear and see one another and can hear and see all discussion and testimony presented at any location at which at least one member is present; (2) members of the public present at the regular meeting location of the body can hear and see all discussion and testimony and all votes of members of the body; (3) at least one member of the body is physically present at the regular meeting location; and (4) each location at which a member of the body is present is open and accessible to the public. Subd. 2. Members are present for quorum, participation. Each member of a body participating in a meeting by electronic means is considered present at the meeting for purposes of determining a quorum and participating in all proceedings. Subd. 3. Monitoring from remote site; costs. If interactive television is used to conduct a meeting, to the extent practical, a public body shall allow a person to monitor the meeting electronically from a remote location. The body may require the person making such a connection to pay for documented marginal costs that the public body incurs as a result of the additional connection. Subd. 4. Notice of regular and all member sites. If interactive television is used to conduct a regular, special, or emergency meeting, the public body shall provide notice of the - regular meeting location and notice of any site where a member of the public body will be participating in the meeting by interactive television. The timing and method of providing notice must be as described in section 13D.04 HIST: 1957 c 773 s 1; 1967 c 462 s 1; 1973 c 654 s 15; 1973 c 680 s 1,3; 1975 1; 1983 c 137 s 1; 1983 c 274 s 18; 1984 s 1; 1990 c 550 s 2,3; 1991 c 292 art 8 1994 c 618 art 1 s 39; 1997 c 154 s 2 1973 c 123 art 5 s 7; 271 s 6; 1981 c 174 s c 462 s 27; 1987 c 313 12; 1991 c 319 s 22; Copyright 2004 by the Office of Revisor of Statutes, State of Minnesota. �r '$, CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD • SHOREWOOD, MINNESOTA 55331 -8927 • (952) 474 -3236 FAX (952) 474 -0128 • www.ci.shorewood.mn.us • cityhall @ci.shorewood.mn.us MEMORANDUM TO: Park Commission Craig Dawson, City Administrator FROM: Larry Brown, Director of Public Works t DATE: March 13, 2005 RE: Offer by Concessionaire — Eddy Station at Freeman Park Paul Gilbertson, former Park Commissioner and I, met with Scott and Jalana Qualle, concessionaires for Eddy Station to discuss a proposed contract for vending services at Freeman Park. The Park Commission may recall that the Qualles performed concessions last year, and agreed to pay the city $200 per month "rent" for Eddy Station. This amount was agreed to, as both parties were unsure as to the potential profit or loss for this type of operation at Eddy Station within Freeman Park. At that time, the City Council agreed that the intent was not to yield a profit for the City, but to have a concessions operation there to enhance the park experience. After the season ended last year, Scott Quulle provided a brief summary as to the sales for the concessions operations (refer to Attachment 1). Initial review of known costs (at that time) suggested that asking for a flat rate of $2,000 for the 2005 season, would not be out of line. Commissioner Gilbertson and I met with the Qualles to present the proposal. A response to our meeting was provided on February 24 2005 (refer to Attachment 2). This proposal counters our offer at $750.00 for the season and a ten - percent capped sharing of sales for the Tonka Blast tournament. Mr. Qaulle has indicated that a $2,000 flat fee is not plausible. It should be noted that staff took the liberty of marking the margin of the last page of the February 24 2005 spreadsheet provided, for items that would be considered one time expenditures (or at least should be represented on a depreciated scale, versus a one time cost). The subtotal of the items marked is $567.09. Therefore, the profit /loss statement clearly strives to minimize any profits. Since that time, staff has had the opportunity to explore the overhead costs in greater detail. Attachments 3 and 4 have been included to this memorandum that outlines the City's overhead costs. Attachment 3 indicates that during the summer months, costs of operations are approximately $2,100 per month. Therefore, a $2,000 flat fee for the season appears very reasonable. © PRINTED ON RECYCLED PAPER j` Park Commission Offer by Concessionaire, Eddy Station March 13, 2005 Page 2 of 2 Staff is seeking direction from the Park Commission, regarding this issue. It has been suggested that a fair share of the City's operational costs will remain present, whether there is a concessionaire present or not. This is true, since items such as refuse and janitorial are not broken down between the concessions operations versus restrooms. Certainly the restrooms create the lions share of the operational costs. Staff's recommendation is to write a response to the Qualles that reiterates a firm flat fee of $2,000 for the season. This may precipitate seeking other vendors for the operations. 0 Adolk A111111111k Alk m z Page 1 of 3 Case Item Orig CI v. Total Inventory Inventory Cumuiative� Value Sales Max Sol A i Avg Sot Sales NET Register Item Description Item Code (try name, within category) Price Qty Cost Qty Purchases Sold 71 retail v alue $0.00 $0.00 $53.25 7 3 9 $28.62 100 3 Musketeers $0.75 $0.50 36 $0.347 50 $0 36 50 7 1 299 299 $0.00 $0.00 $14 9.50 7 _ 11 37 $ 108.42 NCandy 101 Air Head Extreme $0.25 g0 $0.076 .137 90 990 984 $1.50 $0.46 $246.00 101 28 123 $170.7 102 Air Heads $0.75 36 $0.341 36 36 12 $18.00 . $8.19 $900 2 1 1 2 $3.29 103 Almond Joy $0.25 100 $0.065 100 200 194 $1.50 $0.39 $48.50 22 6 24 $35.42 104 ops $0.75 36 $0.341 $0.75 $0.34 $26.25 6 2 4 $13.96 Candy 105 106 affv (3 for $.25} $0.25 165 $0.030 330 762 762 $0.00 $0.00 $190.50 33 8 95 9 $16 7.64 $24.64 Candy Candy 107 (plain) (pean ut} 1 $0.75 $0.75 48 48 $0.344 $0.344 48 48 92 75 $12.75 ...2 $5.84 .3 7 9 $21.14 $29.42 Candy 108 Candy 109 ay $0.75 $0.75 50 .3 $0.183 50 50 50 $0.00 $0.00 $37.50 9 3 6 $28.36 ' Candy 110 xy ix _ $0.75 24 $0.299 124 117 $5.25 $2.09 $87.75 22 5 15 $50.65 Candy 111 Push Pops $0.75 30 $0.271 30 30 30 $0.00 $0.00 $22.50 4 2 4 $14.38 Candy 112 Red Vines Reeses Peanut Butter Cups $0.75 36 $0.341 36 72 73 -$0.75 -$0.34 $54.75 $196.50 6 22 3 9 8 33 $30.17 $134.69 Candy 113 Candy 114 Ring Pops $0.75 40 $0.2.25 80 275 46 262 45 $9.75 $0.75 $2.92 $0.31 $33.75 7 2 6 $19.28 Candy 115 Salted Nut Roll $0.75 $0.75 24 36 $0.315 $0.344 24 36 212 210 $1.50 $0.69 $157.50 18 6 26 $84.54 Candy 116 Skittles $0.75 48 $0.344 48 100 100 $0.00 $0.00 $75.00 11 3 13 $40.65 Candy ii7 Snickers $0.75 24 $0.:345 24 168 162 $4.50 $2,07 $121.50 11 5 20 $63.47 Candy 118 Sour Skittles $0.75 36 $0.344 36 72 68 $3.00 $1.38 $51.00 5 3 9 $26.22 Candy 119 Starburst $0.25 120 $0.062 240 113 100 $3.25 $0.81 $25.00 19 5 13 $17.95 Candy 120 Tootsie Rolls $0.25 180 $0.031 360 182 94 $22.0 $2.76 $23.50 10 4 12 $17.79 Candy 121 Twizzlers $0.75 24 $0.343 - 96 95 $0.75 $0.34 $71.25 15 3 12 $3829 Candy 122 Nerd Ropes $0.15 24 $0.343 - 50 50 $0.00 $0.00 $37.50 6 2 6 $20.33 Candy 123 ShockTarts $1.00 18 $0.324 - 55 55 $0.00 $0.00 $55.00 12 4 7 $37.19 Candy 124 Bubble Yum $0.75 18 $0.382 49 41 $6.00 $3.05 $30. 75 9 4 5 $12.05 Candy 125 Air Head Bubble Gum 24 $0.411 48 24 21 41 $3.00 $68.75 $1.23 $21.00 $22.18 $51.25 3 4 1 2 $11.14 $12.53 Drinks, Cold 201 Apple Juice $1.00 Drinks , Cold 202 Code Red $1.25 6 6 $0.403 $0.417 72 - 96 131 63 $85.00 $28.33 $78.75 7 2 $24.17 Drinks, Cold 203 Coke $1.25 $1.25 6 $0.417 72 234 204 $37.50 $12.50 $255.00 15 6 026 $157.50 Drinks, Cold 204 Diet Coke $1.25 6 $0.403 48 120 88 $40.00 $12.91 $110.00 8 3 $61.60 Drinks, Cold Drinks, Cold 205 206 Diei Pepsi Frappachino Mocha $2.00 12 $0.899 48 28 21 $14.00 $6.29 $42.00 4 2 3 $16.82 $87.84 Drinks, Cold 207 Gatorade (LL) $1.50 24 $0.554 48 96 94 73 $3.00 $0.00 $1.11 $141.00 $0.00 $109.50 11 6 2 9 $69.08 Drinks, Gold 208 209 Gatorade (0) Gatorade (FP) $1.50 $1.50 24 24 24 $0.554 $0.570 $0.495 48 48 48 73 120 24 118 23 $3.00 $1.00 $1.14 $177.00 $0.50 $23.00 9 3 4 15 2 3 $108.60 $11.1 Drinks, Cold Grape Juice $1.00 Drinks, Cold 210 $1.25 28 $0.246 178 602 617 - $18.75 -$3.69 $771.25 42 17 77 $623.12 Drinks, Cold 211 Ice Mountain Water $1.25 6 $0.41736 65 31 $42.50 $14.17 $38.75 4 1 4 $11.67 Drinks, Cold 212 Iced Tea $1.25 6 $0.417 48 83 59 $30.00 $10.00 $73.75 5 2 7 $39.1 Drinks, Cold 213 Lemonade $1.25 6 $0.403 72 191 85 $132.50 $42.75 $106.25 11 3 11 $29.21 Drinks, Cold 214 Mountain Dew $1.00 24 $0.423 48 24 7 $17.00 $7.18 $7.00 2 1 1 $3.14 Drinks, Cold 215 Orange Juice $1.25 6 $0.403 96 125 56 $86.2 $27.83 $70.00 5 2 _ 7 $19.58 Drinks, Cold 216 Pepsi Propel Fitness Water (KS) $1.50 8 $0.455 8 49 49 $0.00 $0.00 $73.50 6 2 6 $51.18 Drinks, Cold 217 Propel Fitness Water (L) $1.50 8 $0.455 8 46 46 $0.00 $0.00 $0.00 $69.00 $0.00 $67.50 6 6 2 6 2 6 $4 $ Drinks, Cold 218 Drinks, Cold 219 Propel Fitn Water (B) $1.50 8 $0.455 8 45 18 45 18 $0.00 $0.00 $13.50 2 1 2 $9.08 Drinks, Cold 220 S port Blast (Blue) $0.75 6 6 $0.245 $0.245 12 12 17 $0.00 $0.00 $12.75 3 1 2 $8.58 Drinks, Cold 221 Sport Blast ( Orange) $0.75 $0.75 6 $0.245 12 _17 17 17 $0.00 $0.00 $12.75 3 2 2 $8.58 Drinks, Cold 222 Sport Blast (Purp $0.75 6 $0.245 12 18 18 $0.00 $0.00 $13.50 3e _ 2 2 $9.08 Drinks, Cold 223 Sport Blast (red) $1. 25 6 $0.417 ^ 24 144 89 $68.75 $22.92 $111.25 3 11 _ $51.25 Drinks, Cold 224 Sprite $125 _ J 6 $0.417 42 25 $21.25 $7.08 $31.25 4 2 3 _ $1 3 . 75 Drinks, Cold 225 Vanilla Coke $1.25 6 $0.417 _ 60 14 $57.50 $19.17 $17.50 3 1 2 $7.50 Dr inks, Cold 226 SFCF Coke m z Page 1 of 3 F- r-I I.1 I Register Item Description Item Case Item prig C _ ative Total Inventoryl Inventory Cumulative Sales Max Soid� Sold Aweekly Sales NET Category Code ( name, within category) Price Qty Cost Qty Purchases Sc ol r eta il va r eta va Val ue 7 _ $ Drinks, Cold 227 Dr. Pepper $1.25 6 $0.417 - 96 48 5 1 23 $56.25 $31.25 $18.75 $10.42 $63.75 $28.75 4� -- _ 2 3 $8.' -5 Drinks, Cold 228 Diet Dew $1.25 $1.25 6 6 $0.417 $0.417 36 23 $16.25 $5.42 $28.75 3 2 3 $13.75 Drinks, Cold 229 Cherry Pepsi $2,00 4 $1.000 24 11 $26.00 $13.00 $22.00 2 1 1 $2.00 Drinks, Cold 230 Frappachino Vanilla $1.25 6 $0.417 30 23 $8.75 $2.92 $28.75 3 2 3 $16.25 Drinks, Cold 231 Diet Dr. Pepper Drinks, Hot 301 Coffee (large) $1.50 - - 55 72 $82.50 - $72.00 $0.00 $0.00 $82.50 $72.00 11 9 3 4 7 9 $82.50 $72.00 Drinks, Hot 302 Coffee (small) $1.00 $1.00 - 178 - $178.00 $0.00 $178.00 42 9 22 $178.00 Drinks, Hot 303 Hot Chocolate $1.00 20 160 44 7 $37.00 $0.00 $7.00 2 Drinks, Hot Drinks, Hot 304 305 Tea Decaf Tea $1.00 16 $0.166 16 16 8 $8.00 $1.33 $8.O0 2 1 1 $5.35 402 Brats $2.00 40 $0.730 120 180 140 $80.00 $29.19 $280.00 9 4 12 18 57 $148.64 $569.81 Food Items Food Items 403 Hot Dogs $2.00 14 $0.741 112 462 378 456 336 $12.00 $63.00 $4.44 $31.92 $912.00 $504.00 28 33 9 42 1 $216.71 Food Items 405 Nachos Nachos with Jalapinos $1.50 $1.75 40 $0.760 $0.860 80 21 26 -$8.75 -$4.30 $45.50 5 1 3 $27.45 406 Food Items 30 $0.149 60 270 187 $41.50 $12.40 $93.50 23 6 23 $53.18 Food Items 407 Pickles $0.50 506 - $506.00 - $66.48 $506.00 37 13 63 $506.00 Popcorn $1.00 36 $0.131 - Food Items 408 Frozen Treats 501 Dove Bars $1.50 10 $0.687 - 101 83 390 $27.00 $52.50 $12.37 $6.18 $124.50 $97.50 9 51 3 13 10 4 $55.11 $ Frozen Treats 502 Freezees $0.25 $1.50 200 12 $0.029 $0.657 600 - 600 18 8 $15.00 $6.57 $12.00 2 1 1 $0.18 Frozen Treats 503 Endulge Bars $1.00 24 $0.430 130 93 $37.00 $15.91 $93.00 18 5 12 $37.10 Frozen Treats 504 505 Klondike Bars Slushies, Cherry (large) $1.50 $0.458 - 96 - $144.00 - $43.98 $144.00 11 4 12 $144.00 Frozen Treats Frozen Treats 506 Slushies, Cherry (small) $1.00 $0.284 - 472 $472.00 $134.19 $472.00 40 14 4 59 13 $472.00 $151.50 Frozen Treats 507 Slushies, Lemon (large) $1.50 $0.497 - 101 360 - $151.50 - $360.00 - $50.21 - $110.78 $151.50 $360.00 12 30 11 45 $360.00 Frozen Treats 508 Slushies, Lemon (small) $1.00 $1.00 18 $0308 $0.444 54 - 264 280 - $16.00 -$7.10 $280.00 42 8 35 $162.81 Frozen Treats 509 Snickers ice Cream Bars Snacks 601 Beef Jerkey $0.75 24 $0.297 48 48 26 $16.50 $6.53 $19.50 4 2 4 3 3 $5.26 $3.66 Snacks 602 Cashews $0.50 24 $0.348 24 24 88 24 68 $0.00 $10.00 $0.00 $3.63 $12.00 $34.00 10 11 3 9 $1812 Snacks 603 Cheetos $0.50 $0.50 44 30 $0.182 $0.248 44 60 90 73 $8.50 $4.22 $38.50 9 3 9 $14.15 Snacks Snacks 604 605 Chex Mix Cookies, Choc. Chip $0.75 33 $0.238 66 97 97 $0.00 $0.00 $72.75 17 3 12 3 $49.62 $7.13 Snacks 606 Cookies, Peanut Butter $0.75 33 $0.238 33 33 20 43 $9.75 $0.00 $3.10 $0.00 $15.00 $21.50 4 6 1 2 5 $13.71 Snacks 607 Dontos $0.50 $0.50 44 44 $0.181 $0.181 44 44 43 17 17 $0.00 $0.00 $8.50 4 2 2 $5.42 Snacks Snacks 608 609 Fritos Gardetto's $0.50 36 $0.246 36 35 32 $1.50 $0.74 $16.00 6 2 4 1 $7.38 $1.90 Snacks 610 Gogurt $0.50 24 $0.229 96 7 7 $0.00 $0.00 $3.50 2 4 1 2 5 $7.02 Snacks 611 Goldfish $0.50 24 $0.291 48 48 56 42 49 $3.00 $3.50 $ 1.75 $1.68 $21.00 $24.50 10 2 6 $11.04 Snacks 612 Gushers Fruit Snacks $0.50 $0.50 28 44 $0.240 $0.181 56 44 44 39 $2.50 $0.91 $19.50 4 2 5 $11.53 Snacks Snacks 613 614 Lays Classic Lays Sour Cream & Onion $0.50 44 $0.181 44 88 67 $10.50 $3.80 $33.50 10 2 8 3 $17.56 $2.51 Snacks 615 Peanuts $0.50 24 $0.312 24 24 20 $2.00 $1.25 $10.00 3 _2 2 3 I $5.13 Snacks 616 Pistachio Nuts $0.50 24 $0.286 24 24 24 $0.00 $0.00 $12.00 5 2 4 $7.76 Snacks 617 Prin les $0.50 3 $0.250 64 31 31 $0.00 $0.00 $15.50 6 2 3 $5.33 Snacks 618 Rice Krispy Bars $0.50 24 $0.287 48 25 54 25 43 $0.00 $11.00 $0.00 $4.85 $12.50 $43.00 10 3 2 5 $19.18 Snacks 619 Slim Jims String Cheese $1.00 $0.50 18 48 $0.441 $0.208 54 96 96 10 $43.00 $17.90 $5.00 2 1 1 - $14.98 620 Snacks Snacks 621 Sunflower Seeds $0.50 75 $0.267 150 338 254 $42.00 $22.39 $127.00 25 7 32 $36.91 Special 900 Treat Tickets $1.25 1,047 $1,308.75 138 50 150 $1,308.75 Page 2 of 3 Adak i Page 3 of 3 Register Item Description Item Case Item orig C ative Total Inventory Inventory Cumulative AWeekly NET Category Code (by name, within category) Price Qty Cost Qty Purchases Sold retail valued Value Sales Max Sold Avg Sold, Sates $70.95 Other Hot Dog Bun Nacho Cheese 16 4 4 $0.103 $10.69 $20.00 _80 4 4 688 i i 12 547 6 7 $384.00 $14.54 $53 .44 $100.00 $117.6 - $240.00 Cherry 6 $11.00 6 i6 11 $192.00 $55.00 $176.00 Lemon Popcorn 36 $0.657 48 64 20 $220.00 $28.91 $42.04 $22.68 12 oz hot cups 120 $0,063 360 360 265 $5.99 - $15.12_ 16oz hot cups 100 $0.076 400 200 55 $10.96 $12.63 $49.92 10 oz slushie cups 120 $0.050 400 1,000 747 $79.12 $91.06 : i oz slushie cups 200 $0.067 1,350 1,350 $5.84 $11.13 hot dog trays 500 $0.010 650 1,150 547 $0.00 $0.00 Reg Coffee Decaf Coffee Fr Roast $9.490 $10.49 $16.59 $5.290 2 2 2 1 - 10 - 2 $264.00 $0.00 $0.00 $4232 $0.00 $0.00 - $52.90 Swiss Miss Chai Tea Nacho Trays 125 $6.840 $0.044 390 1 $6.84 $25.15 -$6.84 $0.00 $0.00 Hot Cup Lids 500 $0.020 500 $3.56 $0.00 $0.00 Straws 3,000 2,250 $0.00 $0.00 Popcorn Boxes 500 $0.109 NET Subtotal $6,789.24 Cash Receipts Treat Tix Redeemed $1.25 $527.25 $535.72 $9,609.50 Difference Page 3 of 3 Scott & Jalana Qualle 17030-13 th Avenue North Plymouth, MN 55447 763- 476 -2773 February 24, 2005 Larry Brown City of Shorewood 5755 Country Club Road Shorewood, MN 55331 Dear Larry, I apologize for the delay in responding to our conversation of almost two weeks ago. Although I can appreciate the simple elegance of comparing the cost of every item sold to the selling price and computing the "profit ", I wanted to offer additional information regarding the operation of the concession stand. First, your method assumes that there was no waste, spoilage, or loss, that I did not give away any product to volunteers or customers, that I was able to sell every item I purchased for sale (no excess, unreturnable inventory), and that I was able to accurately price the bulk items (slushies, popcorn, . etc.). Second, your method fails to account for the $600 that I paid to the city for the opportunity to run the stand last year. Third, your method fails to account for the $413 in sales tax that was paid to the state of Minnesota. Finally, your method fails to account for the fact that I had 13 people working for the first music in the park, and 9 people at the second. Don't get me wrong, we enjoyed the opportunity and would like to continue the relationship. However, the terms that we discussed ($2000 fee to the city) are not within the scope of the business as it was operated last year. We are willing to increase the fee to $750.00 for the summer, and are willing to pay 10% of sales from the Tonka Blast soccer tournament to the city, not to exceed $500.00 (provided that we have exclusive concession rights). I believe that operations last year were mutually beneficial and that we enhanced that image of both the park and the city by our vast offerings, hours of operation, and excellent customer service. Please let me know your decision in the next week or so, as Jalana & I will have to adjust our schedules. Sincerely, • Scott Qualle Jalana Qualle ATTACHMENT 2 Expenses for Shorewood Concession Resale Merchandise Date Vendor Description Amount Tax Total 5/7/04 1 st Line Original Stock $338.69 $0.00 $338.69 5/13104 1st Line Chips, Lemon, Cherry $185.00 $0.00 $185.00 5/20/04 1st Line Chips, Cheese, Popcorn $171.41 $0.00 $171.41 5/26/04 1 st Line Cherry. Chips, p/c boxes $173.60 $0.00 $173.60 6/11/04 1st Line Chips, Cheese, Popcorn $300.76 $0.00 $300.76 7 /8/04 1st Line Chips, Popcorn, Brats $192.33 $0.00 $192.33 5/26/04 Amundson Bubble Yum $17.49 $0.00 $17.49 5/7/04 Cost Plus Condiment Bottles $9.58 $0.62 $10.20 5/7/04 Costco Original Stock $702.63 $0.00 $702.63 5/12/04 Costco Water, Candy, Dogs $121.39 $3.77 $125.16 5/14/04 Costco Dogs $17.58 $0.00 $17.58 5/17/04 Costco Buns, Ice Cream, Water $86.66 $0.00 $86.66 5/19/04 Costco Dogs, candy, pickle $54.09 $0.00 $54.09 5/22/04 Costco Dogs, Buns, Candy $162.42 $0.00 $162.42 5/28/04 Costco Dogs & Buns $60.99 $0.00 $60.99 6/6/04 Costco Various $306.20 $0.00 $306.20 6/11/04 Costco Candy & Dogs $231.09 $0.00 $231.09 6/16/04 Costco Buns & Snickers $30.57 $0.00 $30.57 6/24/04 Costco Dogs & Pickles $45.00 $0.00 $45.00 6127/04 Costco Cups & Buns $16.93 $0.00 $16.93 6/30/04 Costco Water $6.89 $0.00 $6.89 7/9/04 5/7/04 Costco Cub Candy Tea $429.67 $19.97 $0.00 $0.00 $429.67 $19.97 5/8/04 Cub Pop $34.50 $2.24 $36.74 5/8/04 Cub Pop $39.00 $2.54 $41.54 5/11/04 Cub Buns & Ice Cream $16.04 $0.00 $16.04 5/19/04 Cub Pop $40.00 $0.00 $40.00 5/20/04 Cub Pop $55.50 $0.00 $55.50 5/20/04 Cub Pop $50.50 $0.00 $50.50 5/25/04 Cub Swiss Miss $42.32 $0.00 $42.32 5/28/04 Cub Constant Comment $5.30 $0.00 $5.30 6/11/04 Cub Pop $174.70 $0.00 $174.70 6/16/04 Cub Pop $16.84 $0.00 $16.84 7/9/04 Cub Pop $14.46 $0.00 $14.46 7/9/04 Cub Pop $82.62 $0.00 $82.62 7/9/04 Cub Pop $29.90 $0.00 $29.90 8/13/04 Cub Ice $5.98 $0.00 $5.98 6/6/04 Rainbow Pop $30.69 $0.00 $30.69 7/9/04 Rainbow Pop $50.00 $0.00 $50.00 5/7/04 Rick's Relish $3.18 $0.00 $3.18 5/13/04 Rick's Swiss Miss, pop $39.87 $0.00 $39.87 5/19/04 Rick's Pop $11.47 $0.00 $11.47 6/2/04 Rick's Coke & Sprite $22.12 $0.00 $22.12 517/04 Sam's Original Stock $632.52 $23.80 $656.32 5/12/04 Sam's Ice Cream, Candy, Sport $152.55 $7.79 $160.34 5/17/04 Sam's Chai, cookies $65.67 $0.00 $65.67 51'17/04 Sam's Tax Refund - $31.59 - $31.59 5/25/04 Sam's Candy, Gatorade, Chips $146.66 $0.00 $146.66 5/28/04 Sam's Ice Cream $32.56 $0.00 $32.56 6/6/04 Sam's Air Heads $13.74 $0.00 $13.74 . 6/8/04 Sam's Ice Cream, Candy $99.12 $0.00 $99.12 6 /11 /04 Sam's Pop, Ice Cream, Candy $152.44 $0.00 $152.44 6/15/04 Sam's Candy, water, gator $116.07 $0.00 $116.07 6122/04 Sam's Nuts & Ice Cream $45.44 $0.00 $45.44 7/9/04 Sam's Buns, Ice Cream, Candy $134.60 $3.59 $138.19 5/11/04 Target Vanilla Frap $24.00 $0.00 $24.00 6/9/04 Windy City Novelties Light Ropes $155.40 $0.00 $155.40 $6,216.70 $12.76 $6,229.46 Supplies and Equipment Date Vendor Description Amount Tax Total 6/13/04 Continental Carbonic Dry Ice $10.20 $0.66 $10.86 - 5/7/04 Cost Plus Condiment Bottles $9.58 $0.62 $10.20 5/14/04 Costco Garbage Bags $10.59 $0.69 $11.28 5/8/04 County Mkt Paper Plates $0.89 $0.06 $0.95 -_ 5/26/04 Cub Measuring Cups $5.31 $0.32 $5.63 -- 5/8/04 Fleet Farm Coffee Maker $132.70 $8.63 $141.33 5/21/04 Fleet Farm Coffee Filters $1.00 $0.07 $1.07 5/18/04 Kinko's Menus, Promo Cards $80.93 $0.00 $80.93 5/7/04 OfficeMax Tickets $12.98 $0.84 $13.82 5/12/04 OfficeMax Cash Register Ribbon $7.99 $0.52 $8.51 -- 5/20/04 OfficeMax Laminator & Labels $242.90 $15.79 $258.69 5/7/04 Sam's Membership $30.00 $0.00 $30.00 -- 5/25/04 Star Mfg Dog Machine Rod $20.32 $0.00 $20.32 - 5/17/04 Target Coffee Grinder $19.99 $0.00 $19.99 6/19/04 Target Appliance Bulbs $4.08 $0.27 $4.35 $589.46 $28.47 $617.93 Total Inventory and Equipment Expenses $6,847.38 Taxable Sales $6,360.50 Non - taxable Sales $3,268.11 Total Sales $9,628.61 Expense Items Commission to City of Shorewood $600.00 Payments to Music in the Park helpers $250.00 Independent Contractors - Cassie $597.17 Independent Contractors - Nick $199.06 Independent Contractors - Jalana $597.17 Sales Tax - State of MN $413.00 Inventory and Equipment $6,847.38 Total Expense Items $9,503.78 Profit $124.83 0 0 0 City of Shorewood Monthly Overhead for Eddy Station • Description Jan Feb Mar Apr May Jun 1 Xcel Energy $ 134.87 $ 123.47 $ 135.44 $ 113.27 $ 103.49 $ 119.71 2 Reliant Energy $ 293.63 $ 290.00 $ 150.80 $ 76.09 $ 43.78 $ 27.73 3 Insurance $ 46.17 $ 46.17 $ 46.17 $ 46.17 $ 46.1 $ 46.17 4 j Refuse Removal Labor $ 226.18 $ 226.18 $ 226.18 $ 452.35 $ 452.35 $ 452.35 5 Refuse Removal Hauler $ 36.00 $ 36.00 $ 36.00 $ 75.00 $ 75.00 $ 75.00 6 Janitorial Labor $ 659.68 $ 659.68 $ 659.68 $ 1,319.36 $ 1,319.36 $ 1,319.36 7 Janitorial Supplies $ 34.00 $ 34.00 $ 34.00 $ 68.00 $ 68.00 $ 68.00 Total Monthly Overhead $ 1,430.52 1 $ 1,415.49 $ 1,288.26 1 $ 2,150.24 $ 2,108.15 $ 2,108.32 • Notes: 1 Refuse costs are assumed to be half of the normal volume and labor during winter months Di 2 This worksheet does not account for building costs or depreciation -I D n M z 3/12/2005 Description Jul Aug Sep Oct Nov Dec Totals 1 jXcel Energy $ 121.30 $ 147.16 $ 130.16 $ 71.08 $ 32.81 $ 138.65 $ 1,421.41 2 lReliant Energy $ 23.10 $ 21.17 $ 28.88 $ 50.68 $ 126.84 $ 271.62 $ 1,404.32 3 linsurance $ 46.17 $ 46.17 $ 46.17 $ 46.17 $ 46.17 $ 46.17 $ 554.00 4 IRefuse Removal Labor $ 452.35 $ 452.35 $ 452.35 $ 226.18 $ 226.18 $ 226.18 $ 4,071.17 fuse Removal Hauler $ 75.00 $ 75.00 $ 75.00 $ 36.00 $ 36.00 $ 36.00 $ 666.00 nitorial Labor $ 1,319.36 $ 1,319.36 $ 1,319.36 $ 659.68 $ 659.68 $ 659.68 $ 11,874.24 F 51Re nitorial Supplies Monthl Overhead $ $ 68.00 2,105.28 $ $ 68.00 2,129.21 $ $ 68.00 2,119.92 $ $ 68.00 1,157.78 $ $ 34.00 1,211.67 $ 1 $ 34.00 1,412.29 $ $ 646.00 20,637.14 Notes: 1 Refuse costs are assumed to be half of the normal volume and labor during winter months Di 2 This worksheet does not account for building costs or depreciation -I D n M z 3/12/2005 0 0 0 City of Shorewood Service Costs Eddy Station Per Month Loaded Hourly Labor Rate Time Hours No of Personnel Amount/ Instance No of Times per Month Total $ 47.12 Refuse Removal Labor 0.4 2 $ 37.70 12 $ 452.35 Crew Members Assume 2 persons at 0.4 hrs /ea Refuse Removal Hauler Assume 1/2 yard container per week $ 26.00 4 $ 104.00 Janitorial Labor Crew Members Assume 1 person 7 hrs per week 7.0 1 $ 329.84 4 $1,319.36 Janitorial Supplies Supplies $ 17.00 4 $ 68.00 TOTAL SERVICE COSTS $1,943.71 D -1 D n z M z --i 3/12/2005 *0 is" To: Park Commission From: Twila Grout Date: February 7, 2005 Re: Update on Music in the Park I have received information from two other bands that I wanted to update you on. Big Walter Smith band is available July 15 They cannot play in August as they play at the blues festival up north. Their price is negotiable. 0 The Barbary Coast Dixieland Band is available August 12 Their fee is $950. I have not heard from the Honeywagon band. I have also given Larry a CD that I received from "The Blue Drifters ". They are interested in playing for "Music in the Park ". Inclement Weather / Rain Dates: Last year if there was a rain out (which we had one and the band played in August ) we would reschedule the band to play for the next season. Each city has their own policy. Some will reschedule the entertainment for the next season. Some cities have a shelter or community center that they will move the event to. Our Savior Lutheran Church (located at 23290 State Highway 7) rents out their newly built gymnasium. The church would tentatively reserve the dates that music in the park is scheduled in case of inclement weather and would charge $200.00 with the damage deposit being waived. They would bill us upon usage of the gym. After review and discussion please advise how staff should proceed with the entertainment and policy for inclement weather. • Thank you.