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042704 PK AgPOF SHOREWOOD 5755 COUNTRY CLUB R OAD PARK COMMISSION MEETING CITY HALL TUESDAY, APRIL 27, 2004 7:00 P.M. AGENDA 1. CONVENE PARK COMMISSION MEETING A. Roll Call Arnst Davis Gilbertson Meyer Youn Farniok Westerlund . A � 1 0 1 0 B. Review gen 2. APPROVAL OF MINUTES A. Park Commission Meeting Minutes of April 13, 2004(Att. -#2A Draft Summary) 3. MATTERS FROM THE FLOOR 4. DISCUSS REQUEST FROM LACROSSE (Att. -#4) 5. REPORTS A. Report on City Council Meeting of April 26, 2004 B. Update on Water Garden C. Update on Concession operator solicitations D. Update on the Legal Opinion Requested at the March 9, 2004 Meeting 6. DISCUSS AND RECOMMEND MUSIC IN THE PARK GROUPS TO CITY COUNCIL 7. SKATE PARK REPAIRS AND IMPROVEMENTS A. Develop a Plan for Action 8. NEW BUSINESS Council Liaison: April 26: Gilbertson 9. ADJOURNMENT May 24: Young 1 CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD $ARK COMMISSION MEETING CITY HALL TUESDAY, APRIL 13, 2004 7:00 P.M. • MINUTES 1. CONVENE PARK COMMISSION MEETING Chair Arnst called the meeting to order at 7:00 P.M. A. Roll Call Present: Chair Arnst; Commissioners Young, Davis, Gilbertson, and Farniok; City Engineer Brown; Technician Bailey; and City Council liaison Liz& Absent: Commissioner Meyer B. Review Agenda Items 5 and 6 were moved up on the agenda to precede Item 4. Under Reports, letter F, an Update on the Park Commission Seminar Series, and letter G, an Update on the Legal Opinion Requested at the March 9 Meeting, were added to the Agenda. Davis moved, Gilbertson seconded, to approve the Agenda as amended. Motion passed 5/0. 2. APPROVAL OF MINUTES • A. Park Commission Meeting Minutes of March 9, 2004 Davis moved, Gilbertson seconded, Approving the Park Commission Meeting Minutes of March 9, 2004, as submitted. Motion passed 510. B. Park Commission Work Session Minutes of March 9, 2004 Park Davis moved, Gilbertson seconded, Approving the Park Commission Work Session Meeting Minutes of March 9, 2004 as presented. Motion passed 5/0. C. Commission Work Session Minutes of March 23, 2004Park Commission Farniok moved, Gilbertson seconded, Approving the 2 °d Park Commission Work Session Meeting Minutes of March 9, 2004 as presented. Motion passed 5/0. D. Work Session Minutes of March 30, 2004 Davis moved, Gilbertson seconded, Approving the Park Commission Work Session Minutes of March 30, 2004, as submitted. Motion passed 5/0. 3. MATTERS FROM THE FLOOR There were none. is 4. EXPLORE SKATE PARK IMPROVEMENTS AND INCORPORATE IN CIP IF APPROPRIATE A. Presentation by Will Kelsey 10aA PARK COMMISSION MINUTES TUESDAY, APRIL 13, 2004 PAGE 2 OF 6 _ #I Will Kelsey, a 10 year old avid skateboarder, assisted by his father, Mr. Kelsey, gave a powerpoint presentation based on his recommendations and observations for `Changes and Improvements to the is Shorewood Skate Park'. Will Kelsey recognized the value of the Skate Park as it is used by many kids, both young and old, who find the Park a great place to come, play, and relax. He cited two problems he'd observed at the park, older kids using bad language on occasion, and younger kids riding bikes around the skate park area which posed a danger to boarders and bikers alike. With regard to repairs, Will Kelsey pointed out that the park itself `tilts', the blacktop surface is cracked and worn, as are the ramp surfaces, and the coping edge is missing from the Quarter Pipe (posing a danger to boarders). In addition, he recommended that a railing be installed on the % Pipe and Quarter Pipe Deck to minimize danger. In conclusion, Will Kelsey stated that the Park is valuable to a lot of kids who like to use it close to their homes; however, the Park could use more ramps and a bigger sign which states "Do Not Leave Younger Children Unattended ". Council member Lizee asked Kelsey if the unattended children posed a danger or problem. Kelsey stated that, oftentimes, the younger siblings of boarders bike around on their small bikes with training wheels and pose a danger to themselves and the boarders who are using the equipment. is Davis asked what ramps Kelsey would suggest for the Park. Kelsey pointed out that the Park used to have a box with rails on its edges, which was a great piece, until it was stolen. He also suggested that a lower grind rail about a foot off the ground might be more useful to boarders. Mr. Kelsey suggested a rail about 9" off the ground, versus the current 18 -24" high rail, or at least one that would gradually incline from that height. Chair Arnst asked Will what age ranges he notices frequenting the park. Will Kelsey stated that mostly kids between 10 -13 frequent the Park, while some older kids use the equipment also. Mr. Kelsey suggested the City look at the Chanhassen Skate Park for additional ideas regarding the layout or added pieces, like the contours and half pipes. He also felt that the traffic flow could be spread out with additional pieces at either end. Gilbertson thanked the Kelsey's for coming and asked Will which piece from the Chanhassen Skate Park he would most like to see here. 0 Will Kelsey stated that he liked Chanhassen's half pipe, and would also wish to see a new box and bike rack, which are both missing from the Park. r PARK COMMISSION MINUTES io TUESDAY, APRIL 13, 2004 PAGE 3 OF 6 • Mr. Kelsey stated that, as a parent, he would like to see a pay phone available for use at the park so that kids could call for rides if they wish to leave or for emergency use. Chair Arnst explained that the Commission had investigated the potential of placing a pay phone at the site and found it to be cost prohibitive, with the advent of cell phones, and a subject of vandalism. She thanked the Kelsey's for their efforts and asked if the Commission could contact them with questions as they formulate a plan based on the City's budget. Mr. Kelsey asked what the budget for new equipment was set at. Brown indicated that $8,000 was set aside for Skate Park improvements. He noted that the City had considered anchoring down the fun box at the outset; however, the kids liked the flexibility of moving it around, until someone absconded with it. Brown suggested the City might look into building a box, finding a center ramp, and adjusting the height of the grind rail. Gilbertson asked whether it was worth it to resurface or change the pitch of the lot if those improvements would eat up the entire budget. Brown stated that, since the lot is an old rest area, the City used the surface that was there with a MnDOT overlay after the Highway 7 road project was completed. Although he would prefer to see money spent on new equipment, Brown indicated that he would work up a cost estimate to see what could be done. Mr. Kelsey suggested that the tilt could be offset with minor leveling efforts leading up to and - including each piece of equipment, rather than tearing up and resurfacing the whole lot. By mitigating the approach to the equipment and squaring up the pieces themselves, the costs could hopefully be contained and a solution found. 6. DISCUSS PROPOSAL FROM LITTLE LEAGUE REGARDING ARTIFICIAL TURF IN THE BATTING CAGE AT FREEMAN PARK (Tim Beduhn) Tim Beduhn explained that, 6 months ago, Little League put a bid in for astro turf from the Metrodome and recently found out that they got it, which they hoped to install in their large batting cage at Freeman Park between fields 1 and 2. He indicated that it would be their intent to remove the grass and junk within the cage and replace it with the turf this fall. Chair Amst asked what the surface of the smaller cage was made of. Beduhn stated that the slab of concrete is covered with indoor /outdoor carpet. Davis asked how long the astro turf was expected to last. Beduhn stated that, if tacked correctly, he was told that the life expectancy was 12 -15 years. • Chair Arnst asked how they'd keep the surface level and who else uses astro turf. Based on recommendations from engineers with the Metrodome, Beduhn indicated that they would dig down and fill the cage with 6" of ag lime and lay the astro turf on top of that. The turf would have a cleaner appearance than the overgrowth of grass in the batting cages that currently exists. He pointed out that both Eden Prairie and Plymouth use some astro turf. PARK COMMISSION MINUTES TUESDAY, APRIL 13, 2004 PAGE 4 OF 6 *4 Davis stated that she felt this was a good idea and would defer to Brown to figure out the • particulars. Brown stated that, out of ignorance, he would need to get answers to several questions, including where the moisture will drain, whether a wet season would wreak havoc on keeping the turf clean, whether timbers along the base of the batting cage might become unsightly and a safety hazard, etc. He indicated that he would contact Plymouth and Eden Prairie to get their feedback. Since the installation would not be slated until fall, Chair Amst recommended Beduhn submit a plan to the City and allow staff time to research their questions. She added that, in her opinion, the piece of carpet in the smaller batting cage should be removed, as well as the dirt piles near the concession stand. Beduhn stated that it is their intent to move the piles of ag lime and dirt within the fenced area. He stated that he would pass along the names of his contacts at the Metrodome, Plymouth, and Eden Prairie to Engineer Brown. 5. REPORTS A. Report on City Council Meeting of April 12, 2004 Lizee reported that the Council adopted many items on the Consent Agenda and appointed Julie Westerland as a new Park Commissioner. Lizee expected Westerland, an employee with the DNR, to be a good fit and asset to the Commission. 0 Brown distributed a memorandum assembled by Administrator Dawson, and approved by Council, which delineates the Roles/Responsibilities of the Park Commission and Shorewood Parks Foundation. While there are a number of issues yet to be resolved, including how the two entities interact with one another, Brown suggested that the Commissioners take the time to review the document at home for future discussion. Brown urged the Commission to recognize that, although there are differences in philosophies, once the roles and responsibilities are laid out the two groups can move on with the clear direction they've been looking for. Brown reminded everyone that each group is made up of volunteers, who've come together for the purpose of the parks, and encouraged the Commission to be mindful of this as they reviewed the document. With regard to the legal question, Brown stated that staff believes an opinion to be forthcoming, as the City Attorney has yet to respond. B. Report on Park Foundation Meeting There was no formal report, as the roles and responsibilities memo was touched on in the previous section. C. Update on Water Garden Brown stated that WSB has expressed their enthusiasm and is working on a proposal, as well as grant suggestions, which he hoped to present at the next meeting. • D. Update on Music in the Park Chair Arnst pointed out the press release in the packet and indicated that the Committee is currently compiling a number of potential groups. PARK COMMISSION MINUTES - TUESDAY, APRIL 13, 2004 PAGE 5 OF 6 • E. Update on Concession operator solicitations Brown stated that he would be meeting with a potential concessionaire on Thursday who seems to be favorable to running the concessions; however, they will be out of the country for 3 weeks in Italy and more details will be discussed on Thursday. While this is one complication, Brown did not feel it to be an impossibility. Young asked if the City had received any response from the Police or Fire departments. Brown stated that they had not received any response. Chair Arnst asked if MGSA would be able to provide volunteer support for the Concessions again this year. Brown stated that Jeff Bailey, of MGSA, was busily recruiting volunteers currently. F. Update on Park Commission Seminar Series Chair Arnst reported that Michelle Snyder, of the Mn. Recreation and Parks Association, contacted • her to see if the seminar series would continue this fall. Chair Arnst stated that she agreed to an October timeframe and shared the comments and feedback from the last meeting with Snyder so that she might prepare an outline for her board regarding the next seminar. G. Update on the Legal Opinion Requested at the March 9, 2004 Meeting Addressed by Brown earlier. 7. DISCUSS FREEMAN PARK/BRICK WALL CONCEPT (Davis) Davis explained that she had assisted the Community of Jordan to design a wall of granite, in which names were sandblasted into the stone as part their volunteer firefighter recognition. She suggested that the City consider doing something similar with the buy a brick program which has never been completed. Lizee stated that the Foundation was addressing the buy -a -brick project, although they had been surprised by the additional expenses associated with the program. She suggested that the Commission assist the Foundation in a positive way by sharing their ideas, such as laser cutting names into granite as an option to the brick program for the plaza. Young questioned where the plaza proposal for the buy a brick program stood. He pointed out that • the Foundation presented this idea long ago to the Commission, who wholeheartedly supported the idea, though he'd heard nothing of it since. Brown explained that, to his knowledge, every buy -a -brick program starts out with the best intentions and always runs into the same obstacles. Costs are more than expected and the number of bricks needed is more than first expected, thus frustrating everyone involved. He stated that the frustration PARK COMMISSION MINUTES TUESDAY, APRIL 13, 2004 - PAGE 6 OF 6 - associated with the program has grown between, and among, both organizations. If alternatives exist that may be more efficient, Brown proposed that this might be the opportunity for the two • organizations to work together to get past the buy -a -brick program itself and come to a common goal. Davis stated that, she felt the buy -a -brick program should be scrapped, the plaza built with a granite stone slab recognizing contributors, and concluding the project. Gilbertson suggested that a letter be sent to those individuals who purchased a brick and ask them if they would support a plaza with a granite wall versus a brick. Brown stated that he felt it might be appropriate to pitch an idea to the Foundation; however, leave the decision to them, as it was their initiative. He reminded the Commission that they are an implementation vehicle; whereas, the role of the Foundation is that of a fundraising vehicle. Lizee pointed out that the centerpiece of the Foundation fundraiser breakfast in May is the plaza area at Freeman and the brick path. She reminded the Commission that the Foundation is focused on this for the May event. Young stated that he was unaware that the plaza was part of the Fundraiser breakfast, or in fact, that it was still part of their plan. He indicated that this was great news. Brown distributed a computer concept plan for the Plaza area. . Gilbertson voiced his support, stating that he was unaware of the Plaza project altogether. He was pleased to see a vision that was tied to the breakfast, encouraged the Commission to help the Foundation with their fundraising initiative, and put this all to rest. 8. NEW BUSINESS Chair Arnst suggested that the April 27, 2004 Meeting and mini -work session focus on discussing the Music in the Park samples and making a formal recommendation to the City Council. In addition, she suggested they continue to discuss the park activity mapping initiative. May 11, 2004, the Commission will meet at City Hall at 5:50 P.M. to car pool to Freeman Park for a short Park Tour, a walk of the gardens, etc. prior to the regular meeting. 9. ADJOURNMENT Gilbertson moved, Davis seconded, to Adjourn the Regular Park Commission Meeting of April 13, 2004, at 8:19 P.M. Motion passed 510. RESPECTFULLY SUBMITTED, Kristi B. Anderson • Recording Secretary CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD "PARK COMMISSION MEETING CITY HALL 't TUESDAY, APRIL 13, 2004 7:00 P.M. • MINUTES A 1. CONVENE PARK COMMISSION MEETING Chair Arrest called the meeting to order at 7:00 P.M. A. Roll Call Present: Chair Arsst; Commissioners Young, Davis, Gilbertson, and Farniok; City Engineer Brown; Technician Bailey; and City Council liaison Lizee Absent: Commissioner Meyer B. Review Agenda Items 5 and 6 were moved up on the agenda to precede Item 4. Under Reports, letter F, an Update on the Park Commission Seminar Series, and letter G, an Update on the Legal Opinion Requested at the March 9 Meeting, were added to the Agenda. Davis moved, Gilbertson seconded, to approve the Agenda as amended. Motion passed 5/0. 2. APPROVAL OF MINUTES • A. Park Commission Meeting Minutes of March 9, 2004 Davis moved, Gilbertson seconded, Approving the Park Commission Meeting Minutes of March 9, 2004, as submitted. Motion passed 5/0. B. Park Commission Work Session Minutes of March 9, 2004 Park Davis moved, Gilbertson seconded, Approving the Park Commission Work Session Meeting Minutes of March 9, 2004 as presented. Motion passed 510. C. Commission Work Session Minutes of March 23, 2004Park Commission Farniok moved, Gilbertson seconded, Approving the 2 "d Park Commission Work Session Meeting Minutes of March 9, 2004 as presented. Motion passed 510. D. Work Session Minutes of March 30, 2004 Davis moved, Gilbertson seconded, Approving the Park Commission Work Session Minutes of March 30, 2004, as submitted. Motion passed 5/0. 3. MATTERS FROM THE FLOOR There were none. • 4. EXPLORE SKATE PARK IMPROVEMENTS AND INCORPORATE IN CIP IF APPROPRIATE A. Presentation by Will Kelsey *a0 PARK COMMISSION MINUTES TUESDAY, APRIL 13, 2004 A PAGE 2 OF 6 Will Kelsey, a 10 year old avid skateboarder, assisted by his father, Mr. Kelsey, gave a powerpoint • presentation based on his recommendations and observations for `Changes and Improvements to the Shorewood Skate Park'. Will Kelsey recognized the value of the Skate Park as it is used by many kids, both young and old, who find the Park a great place to come, play, and relax. He cited two problems he'd observed at the park, older kids using bad language on occasion, and younger kids riding bikes around the skate park area which posed a danger to boarders and bikers alike. With regard to repairs, Will Kelsey pointed out that the park itself `tilts', the blacktop surface is cracked and worn, as are the ramp surfaces, and the coping edge is missing from the Quarter Pipe (posing a danger to boarders). In addition, he recommended that a railing be installed on the '/2 Pipe and Quarter Pipe Deck to minimize danger. In conclusion, Will Kelsey stated that the Park is valuable to a lot of kids who like to use it close to their homes; however, the Park could use more ramps and a bigger sign which states "Do Not Leave Younger Children Unattended ". Council member Lizee asked Kelsey if the unattended children posed a danger or problem. Kelsey stated that, oftentimes, the younger siblings of boarders bike around on their small bikes with training wheels and pose a danger to themselves and the boarders who are using the equipment. Davis asked what ramps Kelsey would suggest for the Park. Kelsey pointed out that the Park used to have a box with rails on its edges, which was a great piece, until it was stolen. He also suggested that a lower grind rail about a foot off the ground might be more useful to boarders. Mr. Kelsey suggested a rail about 9" off the ground, versus the current 18 -24" high rail, or at least one that would gradually incline from that height. Chair Arnst asked Will what age ranges he notices frequenting the park. Will Kelsey stated that mostly kids between 10 -13 frequent the Park, while some older kids use the equipment also. Mr. Kelsey suggested the City look at the Chanhassen Skate Park for additional ideas regarding the layout or added pieces, like the contours and half pipes. He also felt that the traffic flow could be spread out with additional pieces at either end. Gilbertson thanked the Kelsey's for coming and asked Will which piece from the Chanhassen Skate Park he would most like to see here. • Will Kelsey stated that he liked Chanhassen's half pipe, and would also wish to see a new box and bike rack, which are both missing from the Park. PARK COMMISSION MINUTES TUESDAY, APRIL 13, 2004 PAGE 3 OF 6 • Mr. Kelsey stated that, as a parent, he would like to see a pay phone available for use at the park so that kids could call for rides if they wish to leave or for emergency use. Chair Arnst explained that the Commission had investigated the potential of placing a pay phone at the site and found it to be cost prohibitive, with the advent of cell phones, and a subject of vandalism. She thanked the Kelsey's for their efforts and asked if the Commission could contact them with questions as they formulate a plan based on the City's budget. Mr. Kelsey asked what the budget for new equipment was set at. Brown indicated that $8,000 was set aside for Skate Park improvements. He noted that the City had considered anchoring down the fun box at the outset; however, the kids liked the flexibility of moving it around, until someone absconded with it. Brown suggested the City might look into building a box, finding a center ramp, and adjusting the height of the grind rail. Gilbertson asked whether it was worth it to resurface or change the pitch of the lot if those improvements would eat up the entire budget. Brown stated that, since the lot is an old rest area, the City used the surface that was there with a MnDOT overlay after the Highway 7 road project was completed. Although he would prefer to see money spent on new equipment, Brown indicated that he would work up a cost estimate to see what • could be done. Mr. Kelsey suggested that the tilt could be offset with minor leveling efforts leading up to and including each piece of equipment, rather than tearing up and resurfacing the whole lot. By mitigating the approach to the equipment and squaring up the pieces themselves, the costs could hopefully be contained and a solution found. 6. DISCUSS PROPOSAL FROM LITTLE LEAGUE REGARDING ARTIFICIAL TURF IN THE BATTING CAGE AT FREEMAN PARK (Tim Beduhn) Tim Beduhn explained that, 6 months ago, Little League put a bid in for astro turf from the Metrodome and recently found out that they got it, which they hoped to install in their large batting cage at Freeman Park between fields 1 and 2. He indicated that it would be their intent to remove the grass and junk within the cage and replace it with the turf this fall. Chair Arnst asked what the surface of the smaller cage was made of. Beduhn stated that the slab of concrete is covered with indoor /outdoor carpet. Davis asked how long the astro turf was expected to last. Beduhn stated that, if tacked correctly, he was told that the life expectancy was 12 -15 years. • Chair Arnst asked how they'd keep the surface level and who else uses astro turf. Based on recommendations from engineers with the Metrodome, Beduhn indicated that they would dig down and fill the cage with 6" of ag lime and lay the astro turf on top of that. The turf would have a cleaner appearance than the overgrowth of grass in the batting cages that currently exists. He pointed out that both Eden Prairie and Plymouth use some astro turf. PARK COMMISSION MINUTES 4 TUESDAY, APRIL 13, 2004 PAGE 4 OF 6 Davis stated that she felt this was a good idea and would defer to Brown to figure out the • particulars. Brown stated that, out of ignorance, he would need to get answers to several questions, including where the moisture will drain, whether a wet season would wreak havoc on keeping the turf clean, whether timbers along the base of the batting cage might become unsightly and a safety hazard, etc. He indicated that he would contact Plymouth and Eden Prairie to get their feedback. Since the installation would not be slated until fall, Chair Arnst recommended Beduhn submit a plan to the City and allow staff time to research their questions. She added that, in her opinion, the piece of carpet in the smaller batting cage should be removed, as well as the dirt piles near the concession stand. Beduhn stated that it is their intent to move the piles of ag lime and dirt within the fenced area. He stated that he would pass along the names of his contacts at the Metrodome, Plymouth, and Eden Prairie to Engineer Brown. 5. REPORTS A. Report on City Council Meeting of April 12, 2004 Lizee reported that the Council adopted many items on the Consent Agenda and appointed Julie Westerland as a new Park Commissioner. Lizee expected Westerland, an employee with the DNR, to be a good fit and asset to the Commission. • Brown distributed a memorandum assembled by Administrator Dawson, and approved by Council, which delineates the Roles/Responsibilities of the Park Commission and Shorewood Parks Foundation. While there are a number of issues yet to be resolved, including how the two entities interact with one another, Brown suggested that the Commissioners take the time to review the document at home for future discussion. Brown urged the Commission to recognize that, although there are differences in philosophies, once the roles and responsibilities are laid out the two groups can move on with the clear direction they've been looking for. Brown reminded everyone that each group is made up of volunteers, who've come together for the purpose of the parks, and encouraged the Commission to be mindful of this as they reviewed the document. With regard to the legal question, Brown stated that staff believes an opinion to be forthcoming, as the City Attorney has yet to respond. B. Report on Park Foundation Meeting There was no formal report, as the roles and responsibilities memo was touched on in the previous section. C. Update on Water Garden Brown stated that WSB has expressed their enthusiasm and is working on a proposal, as well as grant suggestions, which he hoped to present at the next meeting. • D. Update on Music in the Park Chair Arrist pointed out the press release in the packet and indicated that the Committee is currently compiling a number of potential groups. L Vol PARK COMMISSION MINUTES TUESDAY, APRIL 13, 2004 PAGE 5 OF 6 I E. Update on Concession operator solicitations Brown stated that he would be meeting with a potential concessionaire on Thursday who seems to be favorable to running the concessions; however, they will be out of the country for 3 weeks in Italy and more details will be discussed on Thursday. While this is one complication, Brown did not feel it to be an impossibility. Young asked if the City had received any response from the Police or Fire departments. Brown stated that they had not received any response. Chair Arnst asked if MGSA would be able to provide volunteer support for the Concessions again this year. Brown stated that Jeff Bailey, of MGSA, was busily recruiting volunteers currently. F. Update on Park Commission Seminar Series Chair Arnst reported that Michelle Snyder, of the Mn. Recreation and Parks Association, contacted • her to see if the seminar series would continue this fall. Chair Arnst stated that she agreed to an October timeframe and shared the comments and feedback from the last meeting with Snyder so that she might prepare an outline for her board regarding the next seminar. G. Update on the Legal Opinion Requested at the March 9, 2004 Meeting Addressed by Brown earlier. 7. DISCUSS FREEMAN PARK/BRICK WALL CONCEPT (Davis) Davis explained that she had assisted the Community of Jordan to design a wall of granite, in which names were sandblasted into the stone as part their volunteer firefighter recognition. She suggested that the City consider doing something similar with the buy a brick program which has never been completed. Lizee stated that the Foundation was addressing the buy -a -brick project, although they had been surprised by the additional expenses associated with the program. She suggested that the Commission assist the Foundation in a positive way by sharing their ideas, such as laser cutting names into granite as an option to the brick program for the plaza. Young questioned where the plaza proposal for the buy a brick program stood. He pointed out that • the Foundation presented this idea long ago to the Commission, who wholeheartedly supported the idea, though he'd heard nothing of it since. Brown explained that, to his knowledge, every buy -a -brick program starts out with the best intentions and always runs into the same obstacles. Costs are more than expected and the number of bricks needed is more than first expected, thus frustrating everyone involved. He stated that the frustration PARK COMMISSION MINUTES TUESDAY, APRIL 13, 2004 PAGE 6 OF 6 J t associated with the program has grown between, and among, both organizations. If alternatives exist • that may be more efficient, Brown proposed that this might be the opportunity for the two organizations to work together to get past the buy -a -brick program itself and come to a common goal.. Davis stated that, she felt the buy -a -brick program should be scrapped, the plaza built with a granite stone slab recognizing contributors, and concluding the project. Gilbertson suggested that a letter be sent to those individuals who purchased a brick and ask them if they would support a plaza with a granite wall versus a brick. Brown stated that he felt it might be appropriate to pitch an idea to the Foundation; however, leave the decision to them, as it was their initiative. He reminded the Commission that they are an implementation vehicle; whereas, the role of the Foundation is that of a fundraising vehicle. Lizee pointed out that the centerpiece of the Foundation fundraiser breakfast in May is the plaza area at Freeman and the brick path. She reminded the Commission that the Foundation is focused on this for the May event. Young stated that he was unaware that the plaza was part of the Fundraiser breakfast, or in fact, that it was still part of their plan. He indicated that this was great news. Brown distributed a computer concept plan for the Plaza area. • Gilbertson voiced his support, stating that he was unaware of the Plaza project altogether. He was pleased to see a vision that was tied to the breakfast, encouraged the Commission to help the Foundation with their fundraising initiative, and put this all to rest. 8. NEW BUSINESS Chair Arnst suggested that the April 27, 2004 Meeting and mini -work session focus on discussing the Music in the Park samples and making a formal recommendation to the City Council. In addition, she suggested they continue to discuss the park activity mapping initiative. May 11, 2004, the Commission will meet at City Hall at 5:50 P.M. to car pool to Freeman Park for a short Park Tour, a walk of the gardens, etc. prior to the regular meeting. 9. ADJOURNMENT Gilbertson moved, Davis seconded, to Adjourn the Regular Park Commission Meeting of April 13, 2004, at 8:19 P.M. Motion passed 510. RESPECTFULLY SUBMITTED, Kristi B. Anderson • Recording Secretary CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD • SHOREWOOD, MINNESOTA 55331 -8927 • (952) 474 -3236 FAX (952) 474 -0128 • www.ci.shorewood.mmus • cityhaI1@ci.shorewood.mn.us TO: Park Commissioners FROM: Larry Brown, Director of Public Works DATE: April 24, 2004 RE: Freeman Park Wetland Project Update Attachment 1 is a op rtion of the draft project report for the "Freeman Park Wetland Enhancement & Interpretive Center Project' as prepared by WSB and Associates, Inc. First I must caution that copies of the graphics for this document have minor defects due to city equipment used to process the documents. WSB had not intended on presenting this document at this time, as there are still some data pieces that need to be added. The draft document that was • sent over as a progress report has crisp and clear graphics; representative of the way that the final report will be presented. However, 1 in an effort to provide an update to the Park Commission, city equipment was used to reproduce the graphics in house. Thus, any flaws in the graphics are not representative of how the final report will appear. The report provided lays substantial groundwork to be able to. apply for grants under many various headings. These may,nclude wetland enhancements, educational outreach, water quality improvements or DNR grants. Grants will be evaluated, as they become available such that the City can maximize its efforts. Since this report has not been finalized, there are items that are still to be added to the report. These include additional data for the proposed acreage for each type of wetland, impacts to significant trees that exist, and additional detail regarding the hydrology of the pond. Staff will solicit comments at Tuesday's meeting regarding the draft plan to date. • PRINTED ON RECYCLED PAPER • • • • Freeman Park Wetland Enhancement MA, Interpretive Center Project Report • Prepared for: City of Shorewood April 15, 2004 Prepared by: WSB & Associates, Inc. 4150 Olson Memorial Highway, Suite 300 Minneapolis, MN 55422 Phone (763) 541 -4800 Fax: (763) 541 -1700 r: • I. Background The City of Shorewood is proposing to implement a wetland enhancement and education project within Freeman Park (Figure 1). The project intends to utilize an existing low area in Freeman Park to create this amenity that is also adjacent to a regional trail. The creation and restoration of wetland habitat while educating the public as to the functional benefits wetlands provide to the community will provide a win -win situation for the public and the environment. II. Project Elements The elements of the project include wetland creation and enhancement, expansion of the public trail system, and construction of an interpretive kiosk. A. Wetland Creation /Enhancement The wetland enhancement consists of creating an area having a wide range of wetland habitats characteristic of multiple types of wetlands. The project will develop deep marsh habitat, shallow marsh habitat, and wet meadow habitat (Figure 2). The diverse habitats will provide the following public and environmental benefits: • • Feeding, breeding, and resting habitat for wildlife species ■ Vegetation for erosion control and nutrient uptake • A water quality treatment system for the upstream watershed • Flood storage for the upstream watershed • Public wetland education, aesthetic appreciation, and hiking opportunity As part of the project, native grasses and forbs are anticipated to be seeded in and adjacent to the wetland as well as planting shrubs and trees to provide bank stabilization and erosion control. More detailed information regarding the proposed vegetation is provided in the Vegetation Establishment Plan (Attached). B. Public Trail Expansion The educational wetland enhancement project incorporates the expansion of the existing public trail system within Freeman Park and the surrounding area. The trail expansion will provide the public the following benefits: • Connection to the Regional Trail System • Access to habitat and wildlife for observation and photograph opportunities • Access to the interpretive kiosk • Access to other trail systems • Additionally, the trail expansion will minimize the disturbances to the wetland site by designating a trail system for the public to use that provides views of the entire wetland without impacting the surrounding vegetation buffer. The concept design for the existing and proposed trails is included on Figure 2. C. Interpretive Kiosk • As part of the educational component of the project, the public will be provided with information that allows them to gain a greater understanding of the functional and aesthetic benefits wetlands provide to the public and environment. The interpretive kiosk is anticipated to provide the public with the following: • Objectives associated with project, always with list of contributors • Information on wetland vegetation that is present • Information on wildlife using the wetland • Information on wetland functions and benefits The interpretive kiosk will be constructed as shown in Figure 2. III. Estimated Cost The cost to construct this Freeman Park Wetland Enhancement & Interpretive Center is estimated at $310,000. A breakdown of the cost for each aspect of the project is provided in the table below: Interpretive Kiosk $30,000 Native Wetland Seed Mixture $5,000 Trees and Shrubs $10,000 Clear and Grubbing $15,000 Excavation $200,000 Outlet Control Structure $15,000 Trail Construction $20,000 Engineering, Legal, and Administration $88,500 Contingencies $44,250 • Total $427,750 F - 4 i a * V W w l Smithto wry Road c. w � ' "� > Project Location P ' In ne f ' - •'� 5 1 J ;» � ' ,. . w � � �'•, "� � -.may r Qlb 4 n�iy. 0 t � • '�fi � i y' � ��.— _ - � ',1 �, �� .., ti `- .,_-• � ? /'�.— � , tit • � ��'•�'�,. � V 1 .nth+ 7 1 o t f L r `t y, '" ` i 7� , `j�.v - n,' "' _ �' .`s✓ f, t4„ _ 'X'„�� til v j1 4 �1 fh° r�`�'t� •.._� b'..iv "'iir5'l Y +"'fi r 'is. 4"� .a.:. E * M sn Figure 1: USGS Project Location Freeman Park Wetland Enhancement Ft Interpretive Center 0 375 750 1,500 �f,Y„F City of Shorewood, MN Feet Trail Benefits Expansion of the existing Freeman Park trail will provide the public the following benefits: - Access to the interpretive kiosk providing educational information - Access to the Regional Trail System - Access for habitat and wildlife observation and photograph opportunities - Access to other trail systems The proposed trail is anticipated to increase the public enjoyment of the park while educating the public on the wildlife and plants that may be present at the park. The wetland enhancement plan is anticipated to provide diverse habitats that can be utilized by numerous wildlife species such as wood ducks, hooded mergansers, various frogs, and other amphibians. The area will provide food and resting as well as opportunities for breeding. a 0 �11 I T Wetland Creation /Enhancement Seed with Native Wetland Mix Existing `2-� Elevation 5:1 Slope Undulating /Irregular Bottom Elevations The pond will be created with 5:1 (H:V) slopes to provide the necessary water depth to establish vegetation. It is anticipated that a native wetland seed mixture with wet forbs will be used for vegetation establishment. The u normal water level (NWL) of the wetland is anticipated to be 962. ! # _ __. Deep Marsh Habitat J o �------ �'� -'""> Shallow Marsh Habitat I i r Wet Meadow Habitat OR .o ( P ".. Figure 2: Concept Design N Freeman Park Wetland Enhancement Et Interpretive Center W E 50 ' °° 20Feet wS B City o Shorewood MN S tills lRl'N'INII) LEGEND 0 Interpretive Kiosk Proposed Public Trails Existing Trail 0- Outlet Deep Marsh Shallow Marsh Wet Meadow Proposed Elevations Proposed NWL Contours Existing Elevation Proposed Trees /Shrubs r, Tamarack Black Ash Dogwood a 0 �11 I T Wetland Creation /Enhancement Seed with Native Wetland Mix Existing `2-� Elevation 5:1 Slope Undulating /Irregular Bottom Elevations The pond will be created with 5:1 (H:V) slopes to provide the necessary water depth to establish vegetation. It is anticipated that a native wetland seed mixture with wet forbs will be used for vegetation establishment. The u normal water level (NWL) of the wetland is anticipated to be 962. ! # _ __. Deep Marsh Habitat J o �------ �'� -'""> Shallow Marsh Habitat I i r Wet Meadow Habitat OR .o ( P ".. Figure 2: Concept Design N Freeman Park Wetland Enhancement Et Interpretive Center W E 50 ' °° 20Feet wS B City o Shorewood MN S tills lRl'N'INII) VEGETATION ESTABLISHMENT PLAN 0 • FREEMAN PARK WETLAND ENHANCEMENT & INTERPRETIVE CENTER Prepared for: City of Shorewood Prepared by: WSB & Associates, Inc 4150 Olson Memorial Highway, Suite 300 Minneapolis, MN 55422 • <': Uu vmcnts and tictungs , R11ug11C%AXsktopC'un'cnt Prows - Vcg Plan VcgL.%01an.Jm FREEMAN PARK EDUCATIONAL WETLAND ENHANCEMENT • DEEP MARSH PLANT COMMUNITIES Deep marsh plant communities consist of species that are capable of growing in inundated water at depths ranging from 6 inches and 3 feet or more of water during the growing season. An example of a deep marsh habitat and some species that inhnhit n deer, march are nrnvidPd hPlnxx, White water -lily (Nymphaea odorata) <': .11 ti9tingl RHuglx,. Dcvku'ip•('um 7tt P in,VCg PhWVegExtPhm.J— u Softstem bulrush (Scirpus validus) Bladderwort (Utricularia macrorhiza) • Giant bur -reed (Sparganium euryearpum) St Mary's College of California. OSt. Mary's College of California. Usage Guidelines. ;nl,,l,� h R�nn Il 'tit YR R' - ::urielc: • C: Uoeumemx and tieuwgx:RllnE.Ix:.Ueskrup ct - ,rnt Projects Veg Plan VegEmPlan.Joe Photo by Ryan Hughes. WSB & Associates FREEMAN PARK WETLAND ENHANCEMENT • SHALLOW MARSH PLANT COMMUNITIES Shallow marsh plant communities consist of species that are capable of growing in saturated to inundated water that may reach a depth of 6 inches during the growing season. Species that occur in the deep marsh may alos be present in a shallow marsh. An example of a shallow marsh habitat and some species that inhabit a shallow marsh are provided below. a �rv..•.'. C-1 River bulrush (SCirpus uvetlilis) • (`. Doeum-mK and Setung%Alfug)k% M-Mor Current Pm)ecu %Veg Phn- VegLO. Plan.doc • Broad - leaved arrowhead (Sagittaria latifolia) Sweet flag (Acores calamus ) is Robert H. Mohlenbrock. USDA NRCS. 1995. Northeast wetland flora: Field office guide to plant species. Northeast National Technical Center. Chester. PA. Courtesy of USDA NRCS Wetland Science institute. Usage Guidelines. Green bulrush (Scirpus atrovirens) • C:'Documents and Seltings•RHugimi Msklop Current Prglem V\ g Plan VCgEstPlnmdoc FREEMAN PARK WETLAND ENHANCEMENT • SEDGE /WET MEADOW PLANT COMMUNITIES Sedge /Wet Meadow plant communities consist of species that are capable of growing in saturated soils during most of the growing season. Species that occur in the shallow marsh may also be present in a sedge /wet meadow. Examples of sedge /wet meadow habitats and some species that inhabit a sedge /wet meadow are provided below. 0 Blue vervain (Verbena hastate) • (" Documents and Settings RHughes` Projects Veg Plan VegE.stl'lan.d%> • eset 7atorium perfoliatum) Joe -pye weed (Eupatorium maculatum) • Photo by R� Inghes. WSR & Assocm:! v, r: , v v f Ryan Hughes. WSH & Associates Yj Background - Black -eyed Susan (Rudheckia hirta) Foreground - Swamp milkweed (Asclepias incarnate) • (:%D— Lament, and Settings:RHughw MAtop Project: Veg Man'.VcgF.tPIan.d(w r • • 0 TO: FROM: DATE: CITY OF SHOREWOOD. 5755 COUNTRY CLUB ROAD • SHOREWOOD, MINNESOTA 55331 -8927 * (952) 474 -3236 FAX (952) 474 -0128 • www.oi.shorewood.mmus • cityhallud.shorewood.mn.us Park Commissioners Larry Brown, Director of Public Works April 23, 2004 RE: Legal Opinion 501c3 Organizations I reported during the April 13 2004, Park Commission meeting that it was anticipated that the City Attorney, Tim.Keane, would provide a legal opinion as to the separations and relationships between a 501c3 organization and any elected officials or governmental unit. It was also reported at that time, that Mr. Keane has changed law firms, but is to remain in the position of City Attorney. It was thought at that time, that any delay in responding to this issue was due to a change in firms by Mr. Keane. Having stated this, it has been clarified that certain issues that were initially opened or commissioned by the original firm of Mr. Keane's employment will remain at that -office until such time as they are resolved or the files have been closed. Such is the case with this request regarding 5016 organizations. Attached to this memorandum is a copy of the correspondence between the City Administrator, Craig Dawson, and Attorney, Michael Smith, of the firm of Larkin Hoffman. Mr. Smith states that a response is still: forthcoming regarding this issue. { If a response is received prior to Tuesday's meeting, the opinion will be distributed at that time. co PRINTED ON RECYCLED PAPER 5d. Page 1 of 2 r i ` Main Identity • From: "Craig Dawson" < Craig @ shorewood.local> To: Larry Brown <lbrown@ci.shorewood.mn.us> Sent: Friday, April 23, 20041:40 PM Subject: FW: Communication re: 501c3 Organizations - - - -- Original Message---- - From: Smith, Michael 1. [ mailto:msmith @larkinhoffman.com] Sent: Friday, April 23, 2004 12:20 PM To: cdawson @ci.shorewood.mn.us Cc: Tim Keane (E -mail) Subject: RE: Communication re: 501c3 Organizations Sorry for the delay, you'll have it early next week. Michael J. Smith Larkin, Hoffman, Daly & Lindgren, Ltd. 1500 Wells Fargo Plaza 7900 Xerxes Avenue South Bloomington, Minnesota 55431 E -mail: msmith @larkinhoffman.com Phone: (952) 896 -3270 is Fax: (952) 842 -1707 - - - -- Original Message---- - From: Craig Dawson [mailto :cdawson @ci.shorewood.mn.us] Sent: Friday, April 23, 2004 10:59 AM To: Smith, Michael J. Cc: Tim Keane (E -mail) Subject: Communication re: 501c3 Organizations Mike, We spoke about three weeks ago regarding several questions Tim Keane had forwarded to you about government participation vis -a -vis 5016 organizations. As we concluded the conversation, we agreed that you would draft responses to the questions for my review. I have not received the draft as of yet. Our city council and park commission really do want to see an attorney's opinion in writing and on attorney letterhead. I would appreciate a response that we could wrap up by the end of next week, so that we can forward it to them in their next packet of agenda reports. • Thank you for your prompt attention. 4/23/2004 Page 2 of 2 K 4 ti Craig W. Dawson City Administrator • City of Shorewood 5755 Country Club Road Shorewood, Minnesota 55331 -8926 952.474.3236, x219 edawson@ci.shorewood.nm.us Larkin H CONFIDENTIALITY NOTICE: INFORMATION IN THIS MESSAGE, INCLUDING ANY ATTACHMENTS, IS INTENDED ONLY FOR THE PERSONAL AND CONFIDENTIAL USE OF THE RECIPIENTS) NAMED ABOVE. This message may be an Attorney - Client communication from the law firm of Larkin Hoffman Daly & Lindgren Ltd., and as such is privileged and confidential. If you are not an intended recipient of this message, or an agent responsible for delivering it to an intended recipient, you are hereby notified that you have received this message in error, and that any review, dissemination, distribution, or copying of this message is strictly prohibited. If you received this message in error, please notify the sender immediately, delete the message, and return any hard copy print -outs. No legal advice is being • provided or implied via this communication unless you are (1) a client of Larkin Hoffman Daly & Lindgren Ltd., or (2) an intended recipient of this message. Thank You. • 4/23/2004 CITY OF SHOREWOOD 5755 COUNTRY. CLUB ROAD • SHOREWOOD, MINNESOTA 55331 -8927 • (952) 474 -3236 FAX (952) 474 -0128 • www.d.shorewood.mmus • cityhaII @ci.shorewood.mn.us TO: Park Commissioners FROM: Larry Brown, Director of Public Works DATE: April 24, 2004 RE: Skate Park Discussion At the April 13 2004 Park Commission meeting, a presentation was provided regarding the Southshore Community Park. Within this presentation were several maintenance - issues that were discussed for the existing skate park equipment. A brief summary of these items is as follows. • Stolen "fun box" • • Grade of the asphalt surface/equipment • Missing grind rail on the half pipe • Height of the free standing grind rail • Guard rail along equipment Stolen Fun Bog: This equipment had been free standing, as, it appeared that users of the park like to move this item to different positions within the course to take advantage of the "street course layout" for the site. Staff has watched a, team of people move this item on several occasions. Typically, this activity would take approximately six larger teen members to move the fun box. Thus, this item had enough weight to make it awkward and difficult to load up in a vehicle and leave with it. Apparently, a group has risen to the challenge. Having stated this, Staff is recommending that the Department of Public Works construct a replacement box. Once this is completed, the new box will be anchored to the asphalt surface. Grade of the Asphalt Surface/Equipment: Commissioners heard during the presentation that the grade of the parking lot created a challenge for the skaters. This is some what as a surprise since there are very few places for a "street course" that are level in all directions. However, it was stated that the grade is an issue. It was recommended that the equipment be shimmed up to compensate for the grade. Staff will • review this and return with a recommendation. To simply shim the equipment up creates a differential between the -edge of the ramp and the asphalt surface that is unacceptable. Therefore, this item will have to be reviewed further. c r y PRINTED ON RECYCLED PAPER 7A. Park Commission ' Southshore Community Park April 24, 2004 is Page 2 of 2 Missing grind rail on the half pipe: This is another item that has been stolen. It is probable that the pipe was taken to serve as a private grind rail. Public Works personnel have placed an order for materials to construct a replacement grind rail on the half pipe. Height of the free standing grind rail: The current free standing grind rail was designed and set to provide a challenge for mid range skaters. Staff has received several comments that the park appears to attract beginners or rookie in line skaters. Therefore, the desire is to ramp or lower the existing rail. Again, Public Works will lower the rail. This rail will also be reviewed to determine if this can be ramped from a lower height to 14 inches. Guard rails along equipment: Last September, the City's insurance carrier, the League of Minnesota Cities, performed a full inspection of the site. The only item that was to be changed was that the sign that had been posted earlier had been "modified" by the users of the park to delete any reference prohibiting bicycles on the equipment. Staff replaced the sign and mounted a clear piece of polycarbonate Plexiglas over the sign to prevent future modifications. All guardrails were inspected and certified at that time. Staff will again review the guardrails. Staff also mentioned that the equipment was in need of painting. Staff will review and perform these repairs as time permits. •