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030904 PK AgP0 CJ `M OF SHOREWOOD 5755 COUNTRY CLUB ROAD PARK COMMISSION MEETING CITY HALL TUESDAY, MARCH 9, 2004 7:00 P.M. AGENDA 1. CONVENE PARK COMMISSION MEETING 01 3. 4. 6. 7. 8. 9. A. Roll Call Arnst Callies Davis Gilbertson Meyer Youn Farniok B. Review Agenda APPROVAL. OF MINUTES A. Park Commission Meeting Minutes of February 10, 2004(Att. -#2A Draft Summary) B. Park Commission Work Session Minutes of February 10, 2004(Att. -#2B Draft Summary) MATTERS FROM THE FLOOR REPORTS A. Report on City Council Meetings of February 23, 2004 and March 8, 2004 B. Report on Park Foundation Meeting — (Park Commissioner Callies) C. Update on Concessionaire Agreement — (Larry Brown, Public Works Director)(Att.#4C) DOG PARK (Att. - #5) A. Explore Space Possibilities UPDATE ON MUSIC IN THE PARK (Att. -#6) DISCUSS ASSIGNMENTS FOR COMMISSIONERS A. Monthly City Newsletter Articles B. March 13 Minnewashta Church Event C. Music in the Park D. Skate Park Research E. Park Commissioner Seminars NEW BUSINESS Council Liaison: March 22: Davis ADJOURNMENT April 26. Gilbertson CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD ` PARK COMMISSION MEETING CITY HALL TUESDAY, FEBRUARY 10, 2004 7:00 P.M. MINUTES,,, 1. CONVENE PARK COMMISSION MEETING"', Chair Arnst called the meeting to order at 7:05 P.M. A. Roll Call Present: Chair Arnst; Commissioners Callies, Davis, Young, Gilbertson, Meyer, and Farniok; City Engineer Brown; Planning Director Nielsen; and City Council liaison Lizee B. Review Agenda A Park Foundation Report was added as Item #4D. Davis moved, Meyer seconded, approving the Agenda as amended. Motion passed 7/0. 2. APPROVAL OF MINUTES A. Park Commission Meeting Minutes of January 13, 2004 Davis moved, Gilbertson seconded, approving the Park Commissioner Meeting Minutes of January 13, 2004 as submitted. Motion passed 7/0. 3. MATTERS FROM THE FLOOR There were none. 4. REPORTS A. Report on City Council Meetings of January 26, 2004 and February 9, 2004 Meetings Brown reported that during the February 9, 2004 City Council meeting, the Park Foundation presented the City with a check, the Council approved the 2004 goals and priorities for the Park and Planning Commissions, and heard application for the permitted use of a public right of way along Birch Bluff Road for a private driveway. He noted that the Council also heard a report from BKV Group, the consultants performing the space needs study for the City Hall. Brown stated that the group has been examining water, roofing, and siding issues, as well as space needs. The alternatives presented to Council included refurbishing the existing building, adding an addition and refurbishing the building, demolition and reconstruction on this site, or locating and building at a new site. Young asked how old the building was. Young questioned whether a second story could be added to • the building. Although the facility was built in 1981, Brown stated that there have been continual water and mold problems in the basement which concern him, as well as the fact that there is a lack of filing space and desk room. Brown stated that they would need to investigate the potential for building up; however, having been built on wetland, he did not believe this to be an acceptable alternative. Brown PARK COMMISSION MINUTES TUESDAY, FEBRUARY 10, 2004 PAGE 2 OF 7 stated that the sump pump runs continually, files in the basement have been damaged, ADA access is an issue, and the facility fails to meet any fire protection standards. He pointed out that they continue to investigate interim stop gap measures. B. Update of Concessionaire Agreement Brown distributed the concession agreement from 2003 noting that updates would be made before the next Commission meeting. The updates would include reference to disposal of excess overstock at the end of the season belonging to the City and an inventory of the overstock. Brown reported that the concessionaire, Davis, has expressed interest in renewing his contract for 2004. Chair Artist asked how Sundays would be handled. Brown indicated that the current concessionaire did not wish to operate on Sundays; therefore, the City would be seeking a separate contract for Sundays. Gilbertson suggested that item #3 of the concession agreement be clarified to identify certain days. Chair Amst questioned how the City would locate an alternate operator for Sundays. Brown stated that the City would advertise in the paper and newsletter. He reminded the Commission that, as a cash operation, the City would need to be cautious to find a reliable and trustworthy operator. 40 Chair Amst was pleased that Davis had agreed to run the concessions in 2004 and encouraged Brown to open the concessions with the advent of sporting activities this spring. C. County Road 19 Progress Brown reported that he had met with the design engineers and that the onset of construction was poised for spring. He indicated that, over the next 2 '/z months, new agreements would be made with Hennepin County allowing the City to administer the construction process, financial matters, and the maintenance of facilities. While Brown did not foresee any problems, another set of agreements would be needed to move the Gideon Glen project forward after the ROW negotiations were complete. Although WSB is trying to wrap up plans this week, Brown pointed out that Tonka Bay still must approve the plans in order to proceed. D. Park Foundation Report Callies reported that the Park Foundation donated $5,000 to the Park Fund from the profits earned from the 2003 Art for the Parks Craft Show. She noted that the profits of $8,000 were up from the $5,000 made last year. She stated that there was nothing new to report regarding the buy -a -brick program; however, plans for the bricks are moving forward. • Callies explained that the Foundation would be hosting a Fundraising event slated for May 25, 2004. The breakfast for 200 will be held at the senior center and table captains will invite members of the community to join them in supporting the Shorewood Park Foundation on a long term basis. Callies PARK COMMISSION MINUTES TUESDAY, FEBRUARY 10, 2004 PAGE 3 OF 7 invited interested members of the Park Commission to participate as table captains or pass along contacts for the event to her. She pointed out that this fundraising formula has a proven performance track record. Meyer asked what the breakfast meeting would be about. Callies stated that the Foundation will provide an inspirational speaker for the hour long breakfast to encourage attendees to commit their financial support to the Foundation. She suggested that someone like the skate park originator be invited to share his story of what the skate park has meant to him and other users. Chair Arnst asked what the Foundation hoped to accomplish or come away with. Callies stated that, if people are supportive, it is not unusual to raise $30,000. As it is believed there are people out there with discretionary income to spend for a cause, it would be the Foundation's intent to obtain commitments for annual contributions. Gilbertson believed the breakfast to be a great idea and felt it would be beneficial to tie Shorewood's park vision to the cause in order to excite people to give money. Chair Artist asked if the Commission should disconnect this fundraiser from the Eddy Station debt. • Lizee stated that the Foundation continues to carry a $10,000 commitment every year; however, this breakfast provides an ongoing big picture investment for all parks. Callies stated that, with the contribution last night, the Foundation met its 2003 commitment. Chair Artist encouraged interested Commissioners to let Callies know. Callies asked to be given the names of any interested party or contributor with disposable income that Commissioners could think of. She pointed out that the Foundation would be lining up speakers and staff for the event soon. Meyer stated that, given the lack of follow -thru on the buy -a -brick fundraiser, she, for one, would be hesitant to donate any more money to the Park Foundation. She stated that, had she written a check to the Foundation three years ago for a brick and nothing had been accomplished to date, she would not perceive this fundraiser any differently. Callies stated that the Foundation uses several different fundraising tools, of which the buy -a -brick is just one, and the breakfast another. . Davis questioned whether the event was too soon. She was concerned that the breakfast and recruiting of table captains and attendees would take longer lead time. She also believed the Foundation should have something to show for its past fundraising efforts, i.e. the buy -a -brick program. PARK COMMISSION MINUTES TUESDAY, FEBRUARY 10, 2004 PAGE 4 OF 7 While he did not wish to pitch a debt reduction, Young acknowledged that the breakfast should provide a new dramatic image to capture financial commitments. He questioned whether there was adequate time to come up with a new push to present by May. On the contrary, Gilbertson stated that he was getting more excited about the potential for this fundraiser the more he heard. He pointed out that the Foundation has chosen a date, are trying something positive, and could promote several park initiatives, including the wetland garden, to capture financial gains for the parks. By selling what more could be done for the parks with attendees' commitments, the Foundation could move some good ideas forward. Callies stated that this initiative requires more manpower and is timed to capitalize on the fundraising months of May and September. 5. DISCUSS FUTURE COMPREHENSIVE PLANNING FOR THE PARK COMMISSION Chair Arnst welcomed Planning Director Nielsen and asked him to explain how the master plan is used in planning for City parks. Nielsen stated that the master plan is used as a blue print for the long term physical development of the City. He pointed out that the Comprehensive Plan is broken down into four chapters; Natural Environment, Land Use, Transportation, and Community Facilities which includes parks. He stated that the Planning Process is used to identify issues to be addressed, which are then put into a • planning inventory of what you've got. This leads to the policy plan, the most important part of the decision making process, made up of goals and objectives which arrives at maps and policy. While the actual master plan belongs in the plan, projects, and programs section, the implementation section is the most difficult part. Never stagnant, Nielsen noted that during the 4"' phase, the tools for implementation include the CIP and regulation. Finally, in reality, Nielsen stated that this is a cyclical pattern and the final phase of the process should redirect individuals to begin the process anew. With regard to park use, Nielsen used the archery analogy, in explaining the varying demands for recreation and the Commission's responsibility to decide what is appropriate. Fortunately, he pointed out that policies created during the master planning phase encourage a balance of active and passive uses. Nielsen stated that Shorewood is very good at using its comp plan and reviewing it periodically. Chair Arnst asked when the next review process would occur. While the review should occur every five years, Nielsen stated that they are currently reviewing certain aspects, including revisions and updates to the demographics. Gilbertson stated that this process should be useful in examining what future trends might be. Brown questioned what process the Commission has in place to evaluate a request that comes from a • sports organization. While the Commission has set up a master plan with a vision, he asked how the can address a request without more than the reply that the parks are full according to the vision. Unlike Planning Policy, Brown pointed out that the Park Commission has little policy to identify or direct its vision. Brown suggested the Commission give thought to creating a mini planning or zoning PARK COMMISSION MINUTES • TUESDAY, FEBRUARY 10, 2004 PAGE 5 OF 7 • map for Freeman Park, which would include the wetland area, wooded passive area, etc. By providing a visual map to refer to when evaluating requests, the Commission may succeed in taking some of the subjectivity out of the park planning process. Chair Arnst applauded the suggestion and agreed that the Commission needs to have a better process in place to respond to requests. In fact, Chair Arnst maintained that creating a mini - zoning map of a park would be cutting edge. She asked that this be added to an upcoming work session. 6. RECONSIDER "CAR POOLING" PARKING SIGNS While the City Council's feedback was to encourage car pooling, they would not endorse an enforceable sign. Brown stated that the proposed signage would consist of 4 signs in the northerly lot near Eddy Station. Young stated that he would not support spending money on signs that would not work. He questioned whether simply encouraging sports organizations to recommend car pooling to their users would be adequate. Brown stated that the City and Community Rec Resources already urges sports organizations to car pool. 0 Chair Amst asked what the cost would be. Brown stated that the signs would cost approximately $150 plus installation. Davis stated she did not believe the users would car pool on their own and felt the signage would at least encourage self policing. Gilbertson stated that he did not think the car pool spots would sit empty; in fact, he maintained that the 4 spots would encourage more car pooling. Famiok concurred, stating that the signs would not hurt anything, and may promote car pooling. Meyer suggested the word please be added to the signs. Gilbertson moved, Meyer seconded, to recommend the installation of car pooling signs, with the following revised language, "Reserved for car pools of 4 or more please ". Motion passed 7/0. LACROSSE A. Review Data Referring to Park Secretary Grout's memorandum, Brown reported that Lacrosse is on the horizon, with clubs forming across the metro area. PARK COMMISSION MINUTES TUESDAY, FEBRUARY 10, 2004 PAGE 6 OF 7 Kristi Anderson, of Community Rec Resources, stated that MCES currently supplies Minnetonka Clubs with field space. 0 Brown stated that the City should take this opportunity to look at and plan for the advent of Lacrosse in the City or decide not to make room for it. He noted that the City is in a good position to prepare for the requests using the priority policy. He questioned where the Commission saw the activity taking place within the Freeman `zoning map' and encouraged the Commission to give this thought as they planned activities. 8. FREEMAN PARK WATER GARDEN & TRAIL CONNECTION TO COUNTY RD 19 A. Research on Grant Writing Brown reported that Technician Bailey had been researching numerous grants to support the trails, water quality, and water garden plan; however, found that most of the grant opportunities have withered away for 2004. The DNR indicated that 2005 should be more promising with regard to funding opportunities. In the interim, Brown stated that Bailey will continue with the planning phase of the project and continue in his research efforts. Mark Themig, a grant specialist from Shakopee, also acknowledged that funding is not available this year. Brown stated that he would have further to report in April, along with a preliminary planning Park Activity map for Freeman. Davis indicated that she approached the Arboretum about hosting a seminar geared to City's to discuss grant opportunities. Brown noted that the City continues to hit up the Three Rivers Park District and Hennepin County to help with aspects of the water garden project. 9. DISCUSS RENEWAL OF MN RECREATION AND PARKS ASSOCIATION Chair Amst reported that the new interim Director for the Mn. Recreation and Parks Association will be Michelle Snider. She asked that the Commission renew its annual membership to the organization. Gilbertson moved, Callies seconded, to recommend renewal of the Mn. Recreation and Parks Association for the City of Shorewood. Motion passed 7/0. 10. RECOMMENDATION OF CHAIR AND VICE CHAIR FOR 2004 Meyer moved, Gilbertson seconded, to name Pat Arnst Park Commission Chair and Sue Davis Vice -Chair for 2004. Motion passed 7/0. 11. NEW BUSINESS 0 Kristi Anderson, CRR, explained that Mark Ridge, Representative for East Tonka Little League (ETLL), contacted her via email asking for a reduction in user fees or waiving of the park user fee to allow ETLL to use Manor Park facilities this spring. She stated that ETLL indicated they may consider charging Shorewood residents an additional fee to offset the charge for field time PARK COMMISSION MINUTES TUESDAY, FEBRUARY 10, 2004 PAGE 7 OF 7 . in Shorewood. Anderson pointed out that she forwarded the same policy and opinions laid out to Adult Softball at the last Commission meeting. Chair Arnst encouraged Anderson to relay to ETLL that they are welcome to attend a Commission meeting to be heard. She also stated that the representative was not being entirely truthful about fees paid elsewhere and those in kind paid to Bennett. She suggested Anderson forward the email to all Commissioners. Anderson stated that it seemed as though many sports organizations are fearful of the precedent being set here, as well as a multitude of other communities, requiring user fees for field use. Chair Arnst pointed out that Shorewood is not alone in charging user fees, noting that Ft Snelling charges $70 an hour for field use, and the new sports dome will charge $300 an hour. In other business, Chair Arrest relayed a commendation from the public recognizing public works for a great job plowing the trails at Freeman Park. She also asked that the Commission be notified in advance when the Council plans to recognize a retiring Commissioner or welcome a new Commissioner so that other Commissioners might be in attendance. 12. ADJOURNMENT Meyer moved, Davis seconded, to adjourn the Regular Park Commission Meeting of February 10, 2004 at 9:03 P.M. Motion passed 710. • RESPECTFULLY SUBMITTED, Kristi B. Anderson Recording Secretary • CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD PARK COMMISSION WORK SESSION CITY HALL MEETING IMMEDIATELY FOLLOWING TUESDAY, FEBRUARY 10, 2004 REGULAR MEETING MINUTES 1. CONVENE PARK COMMISSION WORK SESSION MEETING The Work Session convened at 9:08 P.M. A. Roll Call Present: Chair Arnst; Commissioners Young, Davis, Callies, Gilbertson, Meyer, and Famiok; City Engineer Brown; and City Council liaison Lizee. B. Review Agenda Chair Amst indicated that the discussion this evening would focus primarily upon defining a vision, followed by 2B -D to be discussed at a later date. 2. COMMUNITY EVENT A. Define a Vision Chair Arnst asked for feedback regarding a community event surrounding a series of music in the parks events. She explained that interest by residents had been expressed to help begin a music in • the park event, similar to successful models in Buffalo and Plymouth. Davis commented that the Arboretum hosts a very successful music series on Thursday evenings, in which the public comes in droves, picnics on the lawn, and takes tours of the arboretum. Chair Amst stated that Julie Moore, of Shorewood, has contacts in Chanhassen and Eden Prairie, who have also begun or plan to begin similar series. Brown stated that Julie Moore's contact in Chanhassen have indicated that they would share information they have learned beginning this endeavor. While Chair Amst suggested Shorewood start out conservatively, she noted that the pieces to make this a success seem to be in place. She asked if a conditional use permit would be necessary. Brown stated that if the Commission came to a consensus that they would support a music series in the park, they could pass this on to the City Council for review to gain their feedback and determine whether a modification to the ordinance for special events is warranted. It was agreed that a music series would likely play from 6:30 -9PM on Friday evenings near Eddy Station. Meyer encouraged the Commission to be cautious who they choose for the first event, to ensure the event sits well with the neighbors and gains their support. • Chair Arnst suggested the event be scheduled a minimum of three times this year. The second Friday of each month June - August. (June 11, July 9, and August 13). The Commission voiced unanimous consensus to support this suggestion. PARK COMMISSION MINUTES TUESDAY, FEBRUARY 10, 2004 PAGE 2 OF 2 Young asked the status of the collaborative with the senior center. Chair Arnst noted that this event would be separate from a partnership with the senior center. She pointed out that the music series would be simple to execute, would take little planning, and ready made for the concessions operator. Gilbertson pointed out that the City would not want to schedule anything at Badger Park for at least the next 1 '/2 years during the construction phase of the County Road 19 intersection. Callies asked if parking would be an issue. Brown indicated that they could check into parking. Chair Arnst encouraged Brown to take this initiative to City Council for their feedback. She indicated that she would begin the process with Julie Moore and asked whether the Commission would support sponsorship of the series. Farniok cautioned the Commission from allowing the event to become too commercialized. Brown stated that, if done tastefully, sponsorship of the music series could aid in building community and offset some of the costs down the road. February 23, 2004, Chair Arnst agreed to act as Park Commission liaison to relay the Commission's support for the music series to Council. B. Define Partners is C. Produce a Revenue Stream for Parks D. Regular Programming 3. ADJOURNMENT The Work Session adjourned at 9:37 P.M. RESPECTFULLY SUBMITTED, Kristi B. Anderson Recording Secretary r I r� LJ CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD • SHOREWOOD, MINNESOTA 55331 -8927 • (952) 474 -3236 FAX (952) 474 -0128 • www.ci.shorewood.mmus • cityha11@ci.shorewood.mn.us L ' MEMORANDUM TO: Park Commission Craig Dawson, City Administrator FROM: Larry Brown, Director of Public Works DATE: March 8, 2004 RE: Update to the Concessionaire Agreement — Eddy Station The Park Commission may recall that there remained an unresolved issue with the agreement for the concessionaire operations at Eddy Station. This item proposes an amendment to the contract to resolve this issue. At th end of last season, there remained several items which were not sold, after the sports activities concluded. Discussions began as to whether the contractor had the authority to continue selling these items under the existing agreement. It was determined that the agreement should be revised to address this issue. Staff ahs reviewed the agreement, discussed this with the previous contractor for the operations, and has modified the agreement to state that the unsold product will ,remain the property of the contractor, and shall be disposed of as deemed proper to the City. It should be mentioned that this does not preclude the City from agreeing with a contractor to continue sale. Staff will decide this . after a review of the unsold products has been completed. Recommendation Staff is recommending approval of the revised agreement, included here, as Attachment 1. ,Co PRINTED ON RECYCLED PAPER M O Independent Contractor Concession Operation Agreement By and Between City of Shorewood and Contractor THIS AGREEMENT, made this day of , 2004, by and between the City of Shorewood, Minnesota, a Minnesota municipal corporation with its offices located at 5755 Country Club Road, Shorewood, Minnesota 55331 (the "City ") and REC1T ALS (the "Contractor") . WHEREAS, the City is engaged in the business of providing municipal services including park and recreation opportunities within the corporate limits of the City. The City has constructed a concession/restroom /picnic facility in Freeman Park within the City known as Eddy Station; and WHEREAS, the City desires to provide concession services to the patrons of Freeman Park through the facility of Eddy Station; and WHEREAS, the City further desires to enter in to an agreement with the Contractor for the operation and provision of concession services. NOW, THEREFORE, the parties agree as follows: 1.) Schedule of Operation. Contractor agrees to provide concession services Monday through Sunday, from 5:30 to 8:30 p.m., commencing on or about May 1 or whenever the first organized sports events begin. Concession operations will continue through August 1, or whenever Freeman Park ceases its summer use by MGSA, Adult Softball and Tonka United Soccer. Contractor agrees to coordinate operations with the Park Scheduling Coordinator. 2.) Contractor Responsibilities. a.) Contractor agrees to be present each day for opening, training of sales volunteers, and all duties involved with closing the operation at the end of the day. Contractor agrees that if for any reason he is not able to be present for any period of time, while the concession operation is open, he will be available by pager or cell phone for immediate assistance at the site. b.) Contractor agrees to provide all revenue receipts to the City on a daily basis with a daily accounting of all sales. 0 ATTACHMENT 1 c.) Contractor also agrees to monitor inventory and arrange with the City replenishment of all inventories. Contractor has the discretion to add or discontinue product as he deems appropriate. d.) Contractor agrees to be responsible for the cleaning and maintenance of the concession area. 3.) Contractor Compensation. The City agrees to compensate Contractor seventy- five percent (75 %) of the net profits after the cost of sales of the concession operation. The City will retain twenty -five percent (25 %). Cost of the sales shall include the cost of goods. The Contractor shall be paid on July 31 and at the close of the concession stand as determined by the City. 4.) Purchasing. The City agrees to purchase the necessary products and supplies associated with concession sales at Eddy Station. 5.) Equipment. The City agrees to provide equipment necessary for the sale of products from the concession operation. 6) Disposal of products Unsold products shall remain the property of the City, and shall be disposed of as the City deems acceptable. 7.) Termination. Either party may terminate this Agreement, without cause or reason, upon thirty (30) days' written notice to the other party. Either party may terminate this Agreement • without notice for cause. "Cause" includes, but is not limited to, dishonesty, failure to meet deadlines, criminal conduct, or breach of this Agreement. 8.) Status of Contractor. As intended by both parties, this Agreement calls for the performance of the services of Contractor as an independent contractor and Contractor will not be considered an employee of the City for any purpose. a.) The manner and means of performance of Contractor shall be entirely at Contractor's discretion. Contractor is free to employ personnel to assist Contractor in providing services to the City, but such employees shall be Contractor's responsibility and not that of the City. The City shall not provide Contractor or Contractor's employees or agents with any benefits from the City such as workers compensation insurance, unemployment insurance, health insurance, income tax withholding, or social security contributions. The City does not control the performance of Contractor and Contractor accepts all risk of profit and loss flowing from the services provided under this Agreement. All expenses, other than pre- approved travel expenses, must be borne by Contractor and shall not be reimbursed by the City. Those expenses include furnishing Contractor's place of work, payroll expenses, taxes, and insurance. b.) Contractor shall conspicuously identify himself to all persons and organizations as an independent contractor and shall not represent or imply that this Agreement authorizes Contractor to act as an agent for, or on behalf of, the City. Neither the . City nor Contractor shall be responsible for any agreement, representation, or warranty made by the other, nor shall the City be obligated for damages to any person or organization for personal injuries or property damage arising directly or indirectly out of the conduct of Contractor's business or caused by Contractor's actions, failure to act, conduct or negligence. c.) No taxes shall be withheld from payments by the City to Contractor. Contractor agrees to pay all taxes associated with payments from the City to Contractor and . shall indemnify and hold the City harmless for any failure to pay necessary taxes on those payments. Contractor shall provide the City with a federal tax identification number for purposes of payments to Contractor. 9.) Indemnification. Contractor agrees to indemnify and hold the City harmless from and against any and all claims by or on behalf of any person arising from Contractor's actions, failure to act, conduct, or negligence while performing services pursuant to this Agreement unless such damage or liability arises from or in connection with faulty or defective materials or facilities provided by the City. 10.) Entire Agreement. This Agreement contains the entire agreement between the parties and no amendment hereto shall be valid unless made in writing and signed by the parties. There is merged herewith all prior and collateral representations. promises. and conditions concerning Contractor and the City. This Agreement supersedes and nullifies any preexisting agreements between the parties relating to the subject matter of this Agreement All agreements as to payments to be made to Contractor for particular projects must be in writing. 11.) Severable. In the event any portion of this Agreement shall be held to be invalid the remainder of the Agreement shall continue in full force and effect. 12.) Notices. Any notice required or permitted to be given under this Agreement shall be sufficient if it is in writing and sent by registered or certified mail to Contractor's residence or to the principal office of the City, which ever shall be applicable. 0 13.) Governing Law. This Agreement shall be construed and enforced in accordance with the laws of the State of Minnesota. IN WITNESS WBEREOF, the parties have executed this Agreement the day and year first above written. CITY OF SHOREWOOD CONTRACTOR M. Its: Its: a I 11 To: Park Commissioners From: Twila Grout@ Cq Date: March 3, 2004 Re: Agenda #5 - Dog Parks Under the ROMP website they have a list of dog parks. I went out and reviewed these parks to see what they offer. The dog parks range anywhere from 12 acres to 2.5 acres. Most parks offer partially fenced, some have fully fenced area. Tablesibenches, parking, trash cans, disposal bags, • water, trees, pond, native plants, wooded trails are other amenities that some parks offer. Attached is a copy of the dog park information from the ROMP website. U Offleash Dog Parks Dog Park Information Visit the many Twin Cities off -leash sites to see happy dogs run and sniff, savoring the camaraderie of their human and canine companions! Safety First! Click here for helpful . tips and safe t information Twin Cities Off -leash Parks Ramsey County (woodview, Rice Creek Battle Creek, Otter Lake) St. Paul (Arlington/ Arkwright) Minneapolis (Columbia Park, Franklin Terrace, Lake of the Isles Park, Minnehaha Park) Bloomingto Burnsville Dakota C oun Plymouth (Egan Park) Thre Rivers Park District (Elm Creek, Cleary Lake, Lake Sarah, Crow - Hassan) Rosemount (Schwartz Pond) Ramsey County - ( more info Page 1 of 4 Who unlea off -leash n in the Tw arei ROMP efforts tens of thousa unparalleled a legal off -leash in the Twin Cit metropolitan a places anywhf US enjoy the I quality of dog that we have. Woodview (Roseville) ROMP contim with citizens a Located off Larpenteur Avenue, just east of Dale Street (access gate to main governments 1 off -leash area is about 100 yards down the bike trail) new off -leash Daily sunrise - sunset opportunities < Partially fenced (along bike trail only), 3 acres, disposal bags, trees, water, provide public tables, parking, trash cans. Small dog area (fenced). Access for the disabled. and stewardst No permit required. support these Rice Creek (Shoreview) Located just south of County Road J on Lexington Avenue Daily sunrise - sunset 12 acres, not fenced, tables, parking, trash cans, flat with prairie vegetation, small pond. No permit required. Battle Creek (Maplewood) Located near Lower Afton and McKnight Rd Daily sunrise- sunset 12 acres, partially fenced, tables, parking, trash cans. No permit required Otter Lake (White Bear Township) Not open yet back 40 • • http : / /www.dogromp.org /parks.htm 3/3/2004 Offleash Dog Parks St Paul - more info • Arlington /Arkwright Off -Leash Dog -Area (Ar1Ark) Sunrise to 9:00 PM Located on the corner of Arlington Ave and ArkwrightStreet. Approximately 4.5 acres, this long rectangle of park land includes wooded trails, open space and a large bowl- shaped slope. Nestled in a residential neighborhood, this park offers people and pets an opportunity to engage in social interaction and play back Minneapolis -(.more info Note: All Mips. sites require a permit Maps_and Permit.info (you need Adobe Acrobat to view and download) Columbia Park St. Anthony Parkway off Central Avenue Daily 6 a.m.-10 p.m. Approximately 2 acres, double -gated entry at the east and west ends of the park, fully fenced, parking, disposal bag dispensers, bench. Franklin Terrace Franklin Terrace and 30th Avenue S. Daily 6 a.m. -10 p.m. 2.6 acres, fully fenced, double -gated entry at the east and west ends of the site, disposal bag dispensers, bench, on- street parking. Lake of the Isles Park Lake of the Isles Parkway and W. 28th Street Daily 6 a.m. -10 p.m. 2.6 acres, fully fenced, two double -gated entry vestibules at the northern end of the site, lighted at the southern end, disposal bag dispensers, benches. Minnehaha Park Minnehaha Avenue and E. 54th Street Daily 6 a.m.-10 p.m. Approximately 4.2 acres along the Mississippi River, partially fenced, disposal bag dispensers, lighted parking area, Portajohn in parking area. back Bloomington - (. more Lnfo) The dog park is located at 111th and Nesbitt Daily hours: dawn -10 p.m. Approximately 25 acres, partially fenced, tables, disposal bags, trees, parking, trash cans, swimming hole available. Access for the disabled. Burnsville - more info) 1200 Alimagnet Pkwy Daily 5 a.m.-10 p.m. 7 acres, fenced, benches, tables, disposal bags, trees, water, phones, restrooms, parking, trash cans, pond, wooded areas, open field, mowed prairie grass trail, double -gated entrance. A permit is required; phone the Recreation Department at (952) 895 -4500. Dakota County Coates site is not yet open and Recreation. For more information contact Dakota County Parks back Page 2 of 4 http: / /www.dogromp.org /parks.htm 3/3/2004 Offleash Dog Parks Plymouth - (more info) Page 3 of 4 Egan Park, 17105 Co. Rd. 47. The park is located in northwest Plymouth on the south side of Co. Rd. 47 about two blocks west of Dunkirk Ln. The park includes a mowed open play area as well as two mowed trails. The 10 -acre off leash dog area is not fenced, but native plants have been allowed to grow to create natural barriers to discourage dogs from straying off the property. The mowed trails and large play area also encourage dogs to stay in certain areas. Because water currently is not available at the park, owners should bring water with them for their dogs. Future development in the park may include a watering pond. Owners should also bring plastic bags to clean up after their pets. Pet owners are encouraged to bring extra plastic bags to donate for others to use. Trash containers are provided at the site. back Three Rivers Parks District -(more info) A 12 -month pet exercise area permit is available from the Park District Administrative Center, Cleary Lake Visitor Center, or Eastman Nature Center (fee: $25/year; Park Patron annual parking permit also required). A daily fee option is available via drop box at all four sites. The daily pet exercise area fee is $4, and normal parking fees also apply. Envelopes at each drop box will indicate the required fees and will include a Use Agreement, which must be signed. Elm Creek (Dayton) Daily 5 a.m.-sunset Fenced, tables, trees, parking, restrooms, trash cans. Over 30 acres with mowed trail through area. Cleary Lake (Prior Lake) Daily 5 a.m.-sunset 35 acres with pond, fenced, tables, parking, restrooms, trash cans. Trails are mowed in summer, packed in winter Lake Sarah (Rockford) Daily 5 a.m.- sunset Trees, parking, restrooms, trash cans. Over 30 acres with mowed parking area. Use is by permit only; Crow - Hassan (Rogers) Daily 5 a.m.-sunset Fenced, tables, trees, parking, restrooms, trash cans. Over 30 acres with a mowed trail through the area. back Rosemount Schwartz Pond Located at 13787 Dodd Blvd. County Road 42, north on Hwy 3 to Dodd Blvd and park is on the left. back 0 ROMP 1563 Como Avenue, St Paul, MN 55108 651 - 776 -0307 info do romp., http : / /www.dogromp.org/parks.htm 3/3/2004 10, 11 To: Park C"nmm1C. From: Twila Grout Date: March 4, 2004 Re: Park Agenda #6 — Music in the Park The information I have received so far are from two different groups. Julie Moore is waiting to hear from the high school. The information from the Calhoun Brass is attached. They charge between $200 -$250. I have a cd that they also sent if you are interested in listening to it. You can also listen to them on their website. The other group is the Eden Prairie Community Band. They have a community band and a jass band, both travel and would perform in Shorewood if their schedule is open. They would like to get $100 for a concert. Their website is www.gpcommuiiityband.org I also contacted Kinko's for sign cost. Poster board 2 x 3' foam cord board. Black and white PDF form there is no cost. For a digital file it would be $9.95 extra. Hard copy text works well, pictures do not work well. 1. Mounting without lament is $29.70 + $2.70 for print + tax. 2. Mounting with lament is $44.20 + tax. 3. Color would be $7.50 sq. ft., they estimated that this would be over $100.00 M10 February 17, 2004 Dear Julie, Thank you for your consideration to have us perform in Shorewood this upcoming summer. Our group has been playing at parks during the summers for three years now in communities such as Prior Lake, Chaska and St. Louis Park. Please let us know if you have any openings in Shorewood. I have included a CD of our group Calhoun Brass, as well as a flyer with some background information on our group. If you would like, I can also send you a videotape of one of our performances from last summer. Also feel free to visit our website at www.calhounbrass.com There are links to our music on that site as well. Thank you again for your consideration, and I look forward to hearing from you. Best wishes in putting together your summer concert series! Musically, Eric Songer 952 -401 -3732 2songers @ prodigy. net • 9 CALHOUNBRASS The Calhoun Brass is a Twin Cities brass quintet that is available to play a variety of occasions ranging from weddings, summer park and recreation programs, educational events, private parties, churches and recitals. The Calhoun Brass will provide many types of musical styles that include traditional classical music, jazz, show tunes, d b e and popular music. The group which has been together for four years now, consists of Gus Lindquist and Peter Eckman on trumpet, Rhonda Aalderks on horn, Eric Songer on trombone and Matt Meczka on tuba. All five of the members are well- respected musicians here in the Twin Cities and play in many groups in addition to the Calhoun Brass. The Calhoun Brass would love to play for your event. CD's are available by request. For pricing and availability, please call Eric Songer at 992 -401 -3732 9 0 1 1-l ! To: Park Commission �. From: Twila Grout ,y J Date: March 8, 2004 Re: Park Agenda #6 — Music in the Park Attached is information from another group that I received today for your review. .7 • a 41 Ed Alexander 161 Choctaw Cir Chanhassen, MN 55317 March 5, 2004 Ms. Pat Arnst 5480 Teal Cir. Shorewood, MN 55331 Dear Pat, It was my pleasure to talk to you today on the telephone about the possibility of performing at the Freeman Park "Music in the Park" series of concerts. I have enclosed a brochure and a demo CD that will provide a better flavor of the musicians and the styles of music we perform. As you will find from our brochure, we are a local western suburbs group and many of our performances have been held in Minnetonka, Hopkins and Excelsior. We are an outgrowth of the Music Association of Minnetonka (MAM). Even though we are not officially affiliated with MAM, we have performed at many of their concerts and three of us are members of their musical programs. Your evening concerts in the park venue at Freeman Park would be a perfect fit for us. It presently looks as if all five members of Purgatory Creek would be available the second Friday of June, July and August, if that is when your concerts are ultimately scheduled. As I mention, we typically would charge $500 for a full evening, especially if we were performing at a club. That price, however, is negotiable depending on your budget, how much time would be needed and how many songs we would perform. I hope to hear back from you after your Tuesday board meeting. I can speak for all members of our group in saying that we are excited about the possibility of doing one of the concerts on your summer program. Regards, Ed Alexand r (952) 294- 16 (home) (763) 572- 727 (office) PURGAT®RYCRM� E -mail: alexanie530-801.com Phone: (952) 294 -4646 Web: www.oumcreek.com Purgatory Creek History The genesis of Purgatory Creek was Sally and Ed sitting around the kitchen table after dinner and singing together back in 1999. Ed pulled out his guitar and some country folk-blues favorites from a past life in a country band and soon they were singing at nursing homes, church services, memorial services, and weddings. In July 2002 Elliott joined them for a Music Association of Minnetonka concert. They had such fun that they decided to do more performing as a trio (affectionately know then as Peter, Paul and Sally). Elliott switched from the bass to a banjo and harmonica, so they needed another bass player. Sally recruited Bob to sing and play bass guitar. It wasn't too long after that that the final member, Pete, joined them with his excellent guitar skills. The group then needed a real name. After much consideration, they selected Purgatory Creek, which is a real creek that runs through Chanhassen, Eden Prairie, and Minnetonka. Purgatory Creek now has a rich mix of instruments and vocal harmonies. PM GA TOR Y CRE ♦ A FA LL /.y� Purgatory Creek Contact: Ed Alexander 161 Choctaw Cir Chanhassen, MN 55317 Phone: (952) 294 -4616 E -mail: alexan Web: www.purgcreek.com featuring Pete Meyer on slide guitar e : �: AM fo t We offex a rich variety of musiotil tyles and instrurpentatron suitable r e1; bg, Coffee houses, parties, gather Ameit� done harmo instrul Excelsior United Methodist Church, Excelsior . Hopkins Care Center, Hopkins Memorial Services Music Association of Minnetonka Concerts Sunrise Cottages, Buffalo, MN Valley View Assisted Living Facility, Jordan, MN mrigr[A Ns Ed Alexander — Vocals and rhythm guitar. Sings bass in the Excelsior Gospel Quartet, the Choral Reflections of Minnetonka, and plays trombone in the Joyful Noise Brass Ensemble. Prior member of the MAM Symphony Chorus. Was in a local country band in a past life. Bob Bertelsen — Vocals and bass guitar. Has been performing folk and bluegrass since the age of 8. Currently sings tenor with the Celebration Singers. Recently played guitar and bass in several community theater musicals. Sally Mum Vocals. Has always loved to sing all styles of music. She has directed adult and children's choirs in Illinois, Iowa, Idaho and Minnesota. Currently sings with the Choral Reflections of Minnetonka. Directs the Celebration Singers and two hand bell choirs at church. Pete Meyer — Lead guitar, mandolin and vocals. Past guitar player /singer in several local bands including Inside Straight Honed his guitar skills with W. C. Handy Award winners Paul Richell and John Cephas. Has also shared the stage with such legendary performers as the Crickets, W. C. Clark, Roomfull of Blues, Koko Taylor and Sugar Blue. Teaches guitar lessons. Elliott Youngberg — Vocals and banjo, harmonica & guitar. Sings Baritone with the Choral Reflections of Minnetonka, the MAM Symphony Chorus, and the Bayside Singers jazz quartet In a past life, played in blue grass bands, folk groups, barbershop quartets and the Minneapolis Commodores Barbershop Chorus. Blue Moon of Kentucky Cool Water Hey Good Lookin' Ring of Fire Tennessee Stud Folk Dark as a Dungeon For Lovin' Me This Land is Your Land The Last Thing On My Mind Gospel Farther Along Greystone Chapel I'll Fly Away This Little Light of Mine Will the Circle Be Unbroken Wings of a Dove Blues Key to the Highway Sweet Home Chicago o Weddings