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021004 PK AgPCITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD PARK COMMISSION MEETING CITY HALL TUESDAY, FEBRUARY 10, 2404 7:00 P.M. AGENDA 1. CONVENE PARK COMMISSION MEETING A. Roll Call Arnst Callies Davis Gilbertson Meyer Youn B. Review Agenda 2. APPROVAL OF MINUTES A. Park Commission Meeting Minutes of January 13, 2004(Att. -#2A Draft Summary) 3. MATTERS FROM THE FLOOR 4. REPORTS " A. Report on City Council Meetings of January 26, 2004 and February 9, 2004 Meetings B. Update of Concessionaire Agreement C. County Road 19 Progress 5. DISCUSS FUTURE COMPREHENSIVE PLANNING FOR THE PARK COMMISSION (Brad Nielsen - Planning Director)(Att. #5) 6. RECONSIDER "CAR POOLING" PARKING SIGNS – (Att. -#6) 7. LACROSSE A. Review Data – (Att. #7A) 8. FREEMAN PARK WATER GARDEN & TRAIL CONNECTION TO COUNTY RD 19 A. Research on Grant Writing – (Boyd Bailey – Engineer Tech.)(Att. 48A) 9. DISCUSS RENEWAL OF MN RECREATION AND PARKS ASSOCIATION 10. RECOMMENDATION OF CHAIR AND VICE CHAIR FOR 2004 11. NEW BUSINESS Council Liaison: February: 12. ADJOURNMENT March: Chair Arnst called the meeting to order at 7:01 P.M. A. Roll Call Present: Chair Arnst; Commissioners Callies, Davis, Gilbertson, and Meyer; City Engineer Brown; Technician Bailey; and City Council liaison Lizee Absent: Commissioner Young B. Review Agenda Engineer Brown added a discussion item titled Park Vandalism under the New Business heading. Davis moved, Gilbertson seconded, approving the Agenda as amended. Motion passed 510. 2. APPROVAL OF MINUTES A. Park Commission Meeting Minutes of December 9, 2003 Gilbertson moved, Davis seconded, approving the Park Commission Meeting Minutes of December 9, 2003, as submitted. Motion passed 510. B. Park Commission Work Session Minutes of December 9, 2003 Page 2, paragraph 6, " Callies stated that the Foundation is not looking for direction... ". Page 2, paragraph 9, item 2 on the priority list was inserted to read, "Pave Deck for Eddy Station ". The remaining items were numbered accordingly. Meyer moved, Gilbertson seconded, approving the Park Commission Work Session Minutes of December 9, 2003, as amended. Motion passed 510. 3. MATTERS FROM THE FLOOR 4. LRT — THREE RIVERS DISTRICT Presentation followed item #5 upon Mr. Carlson's arrival. 5. REVIEW ADULT SOFTBALL QUESTION/PROPOSAL ON PARK FACILITY USAGE FEE Bill Verkuilen, a member of the Board of Directors for South Shore Adult Softball, addressed the • Commission to request a review of the current Shorewood policy regarding the cost per participant for organized sports to use the city playing fields. Mr. Verkuilen explained that the SSS (South Shore Softball) women's leagues were growing and in need of additional space for the later part of the season beginning after July 1, 2004. He stated that 8 -10 teams, consisting of approximately 15 players per team, would like to use the three f Freeman adult softball fields over the course of 4 weeks. He indicated that the current $10 per J PARK COMMISSION MINUTES TUESDAY, JANUARY 13, 2004 PAGE 2 OF 9 player per season fee would place an undue financial burden on those teams who would only be using the fields 1 month. He asked the Commission to consider alternative options, one of which might include, examination of a reduced fee for this or future instances during which the full season is not being requested. Verkuilen emphasized that SSS did not wish to take field time away from MGSA for an entire season, and in fact, he indicated that MGSA fully supported their proposal for field time after July I". Rather than hurt MGSA's field schedule, Verkuilen stated that SSS would prefer to partner with them and reach a compromise over the use of the facilities later in the season. While her initial response was that adversarial relationships should be nonexistent in the first place, Meyer stated that the scheduling process has not been completed yet and neither organization should be assuming they will be granted their entire field request at this time. Although Callies felt the request to be logical, she reminded the Commission and SSS that the Equity Policy and User Fee Ordinance were created in an effort to get away from a subjective case by case analysis, such as this request. Verkuilen asked if the City would consider the idea of partial season use. Callies indicated that she was not opposed to consider partial use. Chair Arnst pointed out that the exclusive use or continuous scheduled block of field /rink time reserved by an organization, even for short seasons, is still subject to the user fee. She noted that lengths of season for each individual sport is a separate issue and maintained that that short seasons of 4 weeks still count as a season. Brown interjected that the City wrestled with the vocabulary for the User fee Ordinance, at first identifying the fee as an `event' fee, before settling upon the `per season' terminology. Chair Arnst asked the number of participants for women's versus men's leagues and why the entire organization did not apply. She also questioned whether they had checked other facilities, like Bennett or Chanhassen. Verkuilen stated that they have approximately 350 -400 men and 120 -150 women players. He added that, in the past, the smaller women's league has been hesitant to expand into Shorewood; however, the other neighboring facilities are full during these time slots. He believed the added $120 -150 per team would be excessive for those groups to afford. Chair Arnst inquired whether other evenings, such as Fridays and Saturdays, might be substituted in June or July to gain more field time. Verkuilen stated that the teams register for a specific night to play and, due to other responsibilities, those evenings do not work out. Chair Arnst asked what the per team entry fee was for teams to join SSS. Verkuilen indicated that teams join the league for a fee of $500. to cover expenses. He pointed out that the women play once a week over 12 weeks, whereas, the men play doubleheaders one evening a week. . Gilbertson questioned what the Chanhassen user fee was. Chair Arnst was unsure whether they charged a user fee; however, stated that they likely have a team fee. PARK COMMISSION MINUTES TUESDAY, JANUARY 13, 2004 PAGE 3 OF 9 Verkuilen stated that Excelsior charges the league a total $900 flat fee to use the facilities as much as they choose, plus parking meters. Other than the fields not being in use, Chair Arnst asked how the City benefits from altering their policy. Verkuilen maintained that, beyond a public relations standpoint, the City benefits by allowing more citizens to make use of the facilities. Chair Arnst pointed out that the continued use requires additional upkeep of the facilities. Brown referred to the summary table of ballfield costs, as well as, the per sports organizations cost table for 2003. He indicated that he attempted to break out the costs of field usage per sports organization, for instance, he noted that football pays approximately $1.25 per player per week to use the facilities based on a roughly 6 week season. He explained that in an attempt to break out costs, the City created this equation which would be easier to administrate. He maintained that by revising the user fee policy, for this circumstance, the City could be opening itself up to arguments from other organizations that their use is not equitable. For example, Brown stated that often hockey has issues based on weather related conditions and could argue that the fee was not equitable due to those conditions beyond everyone's control. He noted that this request would be adding a new cost to the City, by requiring specific facility use be tracked. While Sally Keefe, of Community Rec Resources (CRR), Park Coordinator Services for the City of Shorewood, indicated that field time after July l is available, she stated that her firm is awaiting direction from the Commission. She encouraged the Commission to spend as much time considering the process and precedence this request poses, as they did when first initiating the user fee policy a year ago. Meyer questioned whether this field allocation issue for SSS women's leagues would be ongoing and should be considered for next year. Brown stated that CRR strives to fir the various pieces of the scheduling puzzle together and without all of the variables, it would be difficult to say whether SSS would be guaranteed field allocation next year. He pointed out that the allocations are based on demand, as well as, the need for field rest time. Kristi Anderson, of CRR, added that the Priority Policy Equation allows the organizations to be considered on an equal basis. The numbers of players are plugged into the formula, which provides CRR with the Maximum Time Slots that organization is allowed, then based on preferences and other variables, the schedules are created. Davis asked why SSS does not stay at Excelsior. Verkuilen stated that, while the women's league does not have enough numbers to create a whole new league at Shorewood, it has been experiencing growing pains at Excelsior and is in need of more space. In a quandary, Gilbertson questioned how the City of Shorewood could possibly reduce the fee for SSS without setting a precedent for other organizations to follow. Verkuilen reiterated that they would prefer not to have to schedule head to head with MGSA; therefore, have proposed to run a portion of their season in July. He indicated that, with the PARK COMMISSION MINUTES TUESDAY, JANUARY 13, 2004 PAGE 4 OF 9 addition of their women's league, SSS numbers would likely be comparable to, or in excess of, is MGSA numbers which might take something away from MGSA. While Chair Amst agreed that it made little sense to not use the fields that are available in July, she pointed out that the evolution and discussion of the user fee Ordinance took place over an 18 month period. She was hesitant to deviate from the policy they had discussed at great lengths to create and had set precedent with over the past two years with other organizations. She asked the Commissioners for additional comments. Meyer stated that she would be more open to accepting a one time exception to the policy this year, if a process could be worked out over the next year to determine an equitable way to determine this next year. Meyer questioned how much it would cost or how the fields could be rented for one time use. Verkuilen suggested the tournament application process for field use be one option for SSS. Davis asked what the total number of games played over the month period would be. Verkuilen repeated that 3 fields used once a week for four weeks by 2 teams equates to 24 uses at a cost of $1,200 in user fees. He stated that it would be the intent of SSS to stay at Excelsior, using their fields at a set fee, rather than turn to Shorewood; however, growth necessitates it. Davis stated that, while she was not against a new arrangement, or the idea that the City create a fee schedule for open fields; however, she would not be willing to do so at the cost of setting new precedent. Gilbertson reiterated that, in his opinion, other sports organizations would complain if the City allowed SSS to use the fields at a reduced rate for one month. Chair Arnst thanked Mr. Verkuilen for addressing the Commission on behalf of SSS and reiterated that the Commission does not wish to upset other organizations by being inconsistent in its determinations. Verkuilen stated that SSS would like to address the Commission once again at the end of the season and be part of the conversations. Gilbertson reminded the Commission to remember this discussion when and if other organizations approach the City for field use when the fields are not in use. Chair Arnst asked that this topic be added to a future agenda for further discussion. Davis asked Verkuilen what the result of this conversation means to his organizations. Verkuilen stated that they may either have to turn teams away or try to squeeze another team into the open space at Excelsior. Meyer pointed out that more teams mean more money for SSS. Verkuilen maintained that SSS does not receive enough money per team to cover the entire cost of the Shorewood per player user fee. Meyer stated that Shorewood is not considered high compared to other communities who've instituted user fees similar to Shorewood. PARK COMMISSION MINUTES TUESDAY, JANUARY 13, 2004 PAGE 5 OF 9 Verkuilen commented that SSS is attempting to avoid being $10 per player user fee charged to death. 4. LRT — THREE RIVERS DISTRICT — (Bo Carlson of Three Rivers District) Mr. Carlson gave a brief presentation on the Three Rivers Park District. He stated that the name was changed to Three Rivers District in order to disassociate itself with Hennepin County. As a separate agency, and encompassing several counties, Three Rivers is made up of 75 miles of regional trails. Carlson pointed out that the regional trails were visited over 2 million times in 2002, and anticipates 2.5 to 3 million visits in 2003 by park users. A. Animal Control on LRT While Carlson noted that pets are allowed on the limestone (LRT) regional trails, they are not allowed on the other paved trails. B. Roles of Three Rivers vs. HRRA Carlson explained that the Three Rivers District operates a 16' corridor by use permit within the approximate 100' HCRRA corridor. In essence, he referred to this corridor as a linear park. While the future development idea of the HRRA is that the trails could someday sustain light rail, this is under ongoing study, and Carlson pointed out that it is Three Rivers hope that the trails and rail could coexist. C. Animal Control / Users — Patrol and Enforcement Policies Carlson stated that 90% of the trail use is for recreation and the trails provide important connections to park facilities. He added that the majority of users live within one mile of the trails and 85% of use is by those neighbors. With regard to enforcement, Carlson pointed out that PS02 are on the trails on a regular basis, as well as, part -time and intern patrols on bikes or four wheelers. Park Police also use mountain bikes, jeeps, and horse mounted patrols to enforce the trails. Finally, the regular police force can also address concerns over use. D. Vision for the LRT in the Future In addition to the recently completed tunnel under Highway 7, which provides safe crossing for users, Carlson indicated that the Vision for the LRT ultimately, would be to pave the entire corridor. He noted that the ongoing continual maintenance of the current limestone surface is time consuming and costly; whereas, the paved surface provides a 10 -year lifespan. Carlson pointed out that connections, especially, the potential of the Dakota Rail connection, which would provide a connection around Lake Minnetonka is very exciting and under study. Although a western to south end connection is also desirable, Carlson maintained that smaller connections within communities to the LRT are also important to the trail system as a whole. Meyer asked what budget woes were faced by Three Rivers District. Carlson reported that the Three Rivers District does not receive local government aid, therefore, was not affected as significantly by budget cuts as local municipalities. Since the Three Rivers District is a single purpose agency, the district can charge for recreation areas, but would prefer to eliminate entrance fees altogether. PARK COMMISSION MINUTES TUESDAY, JANUARY 13, 2004 PAGE 6 OF 9 Callies asked what Three Rivers District signifies. Carlson stated Three Rivers is comprised of the Crow, Minnesota, and Mississippi Rivers. Chair Arnst questioned why she had not seen many signs on the HRRA trails posted to inform users of the potential for rail. Carlson stated that these signs tend to disappear and since the HRRA does not have a maintenance department, it is difficult for them to keep tabs on their signage. He mentioned that Three Rivers District is replacing their wooden signs with the familiar metal post signs along roadways. Chair Arnst asked if paving was part of the Three Rivers District capital plan. Carlson stated that paving is a subject of internal discussion and not an item on the capital plan because the District cannot be sure what will happen to those trails. Gilbertson asked what HRRA's option might be. Carlson stated that, from the HRRA's standpoint, they purchased those corridors for transit opportunities and wish to maintain the rail look versus adopting a linear trail or park presence in the public's eye. Chair Arnst asked what the frequency of patrol was. While he could not state specifically, Carlson indicated that over this large area the patrol is spread very thin; however, seem to be doing a pretty good job. He noted that dogs continue to be an issue and are required to be kept on a 6' leash and picked up after on the LRT Brown mentioned that Shorewood had posted additional signage along the LRT and made doggy bags available for pick -up. He asked if this was in conflict with the Three Rivers District in any way. Carlson encouraged this, as well as, additional receptacles to collect the waste. While the District promoted connections to local amenities, Chair Arnst asked whether the Three Rivers District can provide funding or design services. Carlson stated that, unfortunately, the District does not have funding available for programs, but may take over maintenance of those connections for municipalities. He indicated that the District can also help to identify grant opportunities for communities, such as the DNR's regional trail connection grants, the Hennepin County Bike Plan fund that provides $100,000 to facilitate connections of identified major trailway connections, and an additional $100,000 gap fund to fill in gaps along the trail connections. • Gilbertson asked who the Commission or public might call if they see maintenance problems on the trail. Carlson stated that the trail hotline is 763 -559 -5000, and is designed to accept concerns. He pointed out that, in the spring, an LRT grading and resurfacing effort will continue from St. Alban's Bay Yacht Club running to Victoria. Lizee asked whether any buckthorn busting programs exist via the Three Rivers District. PARK COMMISSION MINUTES TUESDAY, JANUARY 13, 2004 PAGE 7 OF 9 r Carlson stated that the removal of buckthorn is an ongoing battle, which the District uses sentence to serve crews to control in certain areas. While he had no program to help out at the City level, Carlson recommended the City contact its Eagle Scout troops. 6. 2003 YEAR END REPORT FROM COMMUNITY REC. RESOURCES Keefe, of CRR, reported that during the course of 2003, CRR held 3 sports information meetings with the City of Shorewood. The latest being the December 11, 2003 Spring 2004 Sports Information Meeting. She stated that the communication link continues to be the most critical aspect of the position. While ongoing issues exist, including the advent of scheduling without complete registration, Keefe pointed out that one proposed solution may be to impose a two -part scheduling process for 2004. The process would supply sports organizations with a preliminary schedule based on the previous years numbers, and a final schedule that would be provided to the organizations once collections of fees and rosters is complete. She complimented the Commission on the park equity policy and objective formula which assists the scheduling process. While parking improved at Freeman park, Keefe noted that Badger Fields posed parking issues during the football season when activities were scheduled at the City Hall and Senior Center. With regard to the survey, Keefe pointed out that centralized communication and information being provided in an accessible format continue to be important to sports organizations. She noted that sports organizations have been encouraged to carpool and adhere to their specific start and end times on the schedules. In addition, she noted that on -site monitoring will be increased over the 2004 season. 7. REPORTS During the City Council meeting the evening before, Lizee reported that plaques were given to Nancy Palesch and Scott Bartlett, past Park Commissioners, in recognition of their service to the community. She complimented Gilbertson on his report and the Park Commission on its 2004 goals. Finally, she reported that a resident voiced concern about the slope and fill amount used at the Public Safety Facility, which will be investigated. A. Report on December 11 Sports Organization Meeting Brown had nothing further to report. 8 DISCUSS RENEWAL OF MN RECREATION AND PARKS ASSOCIATION In light of the article printed about Superintendent John Gurban, Chair Amst asked the Commission if they wished to spend $300 renewing their membership to the Minnesota Recreation and Parks Association. i Callies stated that she hoped that he did not make up the entire staff of the Association. Chair Amst asked that the item be deferred to the February meeting, in order to allow her time to speak to another member of the Association's Board. PARK COMMISSION MINUTES TUESDAY, JANUARY 13, 2004 PAGE 8 OF 9 9. PARK LIAISON FOR FEBRUARY CITY COUNCIL MEETINGS 0 January 26 — Chair Arnst Brown suggested that Secretary Grout circulate a full year calendar of Council meetings for the Commissioners to sign up for liaison services.. 10. NEW BUSINESS Chair Amst asked for assistance writing the article for the newsletter this month. Davis volunteered to submit the next article commenting that everyone should contribute some time during the year. A. PARK VANDALISM Brown stated that a number of vandalism issues have arisen at Freeman Park. To review, Brown stated that the City recently spend $1,850 to repair the slide burned at Badger Park. In addition, over the past two months, two biffs at Freeman Park have been set on fire, one of which was destroyed by a pipe bomb. He voiced his concern and dismay at the size of the explosion of the biff. Gilbertson stated that he happened to see the explosion from his window and was shocked also by the size of the explosion. 0 Brown stated that the SLPD was investigating this as a serious crime. He pointed out that each biff is expensive to replace, and to date they have three to replace at a cost of $800 each. Brown mentioned that he would be meeting with ADT Security Company to discuss the potential to redirect the cameras to capture the activity in the northerly lot. While cameras are currently situated on Eddy Station, they are directed away from the parking lot. Brown indicated that it has become more cost effective to consider the necessity of additional security cameras, the approximate $2,000 cost of which would come out of the park operating budget. Gilbertson suggested that microphones also be installed. In other new business, Chair Arnst asked for the status on the concessionaire's agreement. Brown stated that the agreement is at Attorney Keane's office. Callies stated that she had recently attended a fundraising seminar which discussed an organized way of raising funds. Since the fundraising tools required a great deal of follow -up and a dedicated person to maintain this communication, Callies wasn't sure if the information would be beneficial to the Foundation. She stated that the Foundation would be meeting later this month and interested in reviewing the Commission's goals for 2004. She questioned whether further dialogue should continue between the two groups to define what the Foundation's mission is in comparison to that of the Commission. Chair Arnst stated that the Commission has defined their mission and vision for the Park Foundation and supplied them with a liaison. She suggested that, if the Foundation desires further direction, perhaps, they should address the Council to see what they believe the Foundation's role should be. She maintained that the Foundation is a separate body from the Commission. PARK COMMISSION MINUTES TUESDAY, JANUARY 13, 2004 PAGE 9 OF 9 0 11. ADJOURNMENT Meyer moved, Gilbertson seconded, adjourning the Park Commission Meeting of January 13, 2004, at 8:56 P.M. Motion passed 510. RESPECFULLY SUBMITTED, Kristi B. Anderson Recording Secretary • • CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD • SHOREWOOD, MINNESOTA 55331 -8927 • (952) 474 -3236 FAX (952) 474 -0128 • www.ci.shorewood.mmus • cityhall @ci.shorewood.mn.us MEMORANDUM TO: Park Commission FROM: Brad Nielsen DATE: 5 February 2004 RE: Planning Process - Parks FILE NO. Comp Plan (Comm Fac. — Parks) Chair Arnst has asked that I meet with the Park Commission to discuss Shorewood's Planning Process and how it relates to what the Commission does. On Tuesday night we will talk about the various tools available to the City (i.e. Comprehensive Plan, Master Parks Plan, CIP, ordinances, etc.). We will also discuss how these tools can be used as a decision - making framework for evaluating requests that don't quite match with the City's plans. A copy of the sections of the Comp Plan that are pertinent to parks is attached for your review. I look forward to seeing you Tuesday night. Cc: Larry Brown n co PRINTED ON RECYCLED PAPER 7 Introduction Community facilities and services include lands, buildings, services and systems which are provided on a public or semipublic basis. While the general condition of a city's residential areas tends to characterize the city as a "good town" or a "progressive" community, so too does the condition and availability of community facilities and services characterize a city's quality. • Public and semipublic facilities should be well planned and developed to serve as a good example for private development and for the general enjoyment of the public. Proper community facilities and services at a reasonable per capita cost are essential to the physical, social, economic and cultural well being of the community. It is necessary that adequate plans and provisions be made for the various community facilities which will be demanded by the citizens of Shorewood in the future. Of particular importance is the procurement of necessary land before values become higher resulting in a greater public expense; land must also be secured before it is usurped for homes or other private uses not in conformance with the City's comprehensive development plan. The purpose of this chapter is to identify existing needs and the foreseeable future needs of the City. This chapter also presents a plan for the type, location and proper relationship and compatibility with general community development. The community facilities plan is not concerned with detailed schemes of development, operation, or programs of the various uses, rather, this plan is offered as a general framework within which detailed plans and specific decisions regarding community facilities can be made. • Because of the size, location, and proposed density of Shorewood, the City will not need such a diversity of community facilities required by a more isolated array of social, cultural, and recreational facilities of the Twin Cities Metropolitan Area are available for use by the residents of Shorewood. It would not be feasible, practical, or even desirable for the City to attempt provision of facilities such as a convention hall, elaborate community service park, zoo, public auditorium, or similar facilities. It will, however, be necessary to provide certain uses for local 8/99 CF- 1 4 residents that cannot and will not be offered by other governmental or private agencies. It should be realized that, due to the interrelationships between all of the south shore communities, many is community facilities and services are most efficiently and economically provided on a joint basis. The following section of the report contains proposals for a comprehensive system of community facilities consistent with proposals for population density, land use, transportation systems, and the City's own desire to create a high service level of such facilities. • 8/99 CF- 2 Community Facilities /Services Goals and Objectives Community Facilities/Services Goals The City shall provide those basic facilities and services that ensure the health, safety and general welfare of the public, the cost of which facilities and services are most efficiently shared by the general public. The efforts of varying government agencies shall be coordinated to avoid duplication of efforts, unnecessary expense and improper location of public facilities. The City shall establish a basis for developing and . maintaining a sound financial planning program for capital improvements, relating such improvements to actual need, proper location and timing. Community Facilities/ Services Objectives Existing services are to be maintained and improved where needed. 2. New community facilities and services are to be developed to meet the needs and interests of the Shorewood community. 3. Public facilities and services are to be planned and provided in a comprehensive coordinated and economic fashion. 4. Full utilization of existing facilities and services is to be accomplished prior to additional investment. 5. Develop policies to provide city water service where financially feasible and where demand can be demonstrated. 6. Facilities and services on a joint -use basis between units of government is to be promoted and increased. i 8/99 CF- 3 7. Each individual in the community is to be assured safe, equitable and easy access to public facilities and services. 8. Shorewood residents are to continue to have safe, reliable energy services to meet their needs. 9. Energy service conservation is to be constantly promoted and facilitated. 8/99 CF- 4 Community Facilities /Services Issues Sanitary Sewer Virtually the entire community is served by the municipal sewer system, or has sanitary sewer availability. With minor exceptions future extensions to the system will be paid for by private development. Capacity issues raised in the past have been resolved. Rate increases by the Metropolitan Waste Control Commission reinforce the need to control inflow and infiltration into the existing system. Consequently, repair and routine maintenance of the system will be a priority in coming years. Water System Despite an increased interest in the last several years, the majority of residents do not feel that a city-wide water system is desirable or economically feasible at this time. As a result, future planning must focus on determining where demand exists for city water and finding ways to provide it as inexpensively as possible. Aside from financial considerations, certain physical deficiencies exist within the overall system: Amesbury - This system consists of two wells serving 146 residential units. Without a backup source, the system is near or at capacity. Interconnection to the southeast area system is viewed as an important objective. Woodhaven - Despite serving only 20 properties, the extension of this system is not advisable due to the single well and lack of a backup source. The City should continue to explore the possibility of an interconnection with Excelsior or Chanhassen to enhance the reliability of the system. Stormwater Management While new development in recent years has been required to address stormwater runoff, many older parts of the community experience drainage problems. The City has recently adopted a program for funding Stormwater management projects. 8/99 CF- 5 In the past attention has been paid primarily to the quantity of stormwater runoff. Environmental concerns dictate that future stormwater management also address the quality of stormwater 0 runoff. Parks and Recreation Having acquired most of the land identified as being needed for a park system, considerable planning has gone into the development of various parks. Master plans exist for all of the parks in Shorewood and the City has adopted a trail planing process for the community. The challenge for the future is to finance proposed park improvements and projects resulting from the trail planning process. Public Safety Sharing police and fire services with other South Lake Minnetonka communities and the City of Mound has proven to be effective and economical, and Shorewood remains committed to these joint use efforts. Recently concerns have been raised regarding volunteer fire protection services. A committee has been established to make recommendations as to how the present level of service can be maintained in the future. Solid Waste Shorewood began its recycling efforts in 1990 and has experienced a relatively high rate of participation from residents. In addition to increased collection, future efforts should be made to use recycled products. As mentioned in the Transportation Chapter, refuse collection has been identified as contributing to the deterioration of City streets. Garbage trucks, while providing an essential service, are among the heaviest vehicles on the road. In light of increasing street repair costs, the City must examine ways to control the number and size of these trucks. Natural Gas, Electrical and Cable Television Services These semipublic utility services are available throughout most of Shorewood. Shorewood's participation in the "Gopher State One - CaII" program has enhanced communication between the City, private contractors and the utility companies relative to construction projects. Refinement of permitting procedures and a program to bury existing overhead utilities are viewed as future issues to be addressed. Municipal Buildings Shorewood's City Hall has been expanded in the last several years and a new public works facility was constructed in 1992. Although these facilities are viewed as adequate to meet the future needs of Shorewood, some discussion has occurred relative to enlarging the public meeting space in the City Hall. Other possible facilities to be considered are shelter buildings for community parks, reconstruction of the Badger Well pumphouse and a future satellite fire station for the west end of Shorewood. Schools The recent addition and remodeling of the Minnewashta Elementary School and the acquisition by the School District of adjoining land should be adequate to serve area needs in the future. The School District has not identified future additional facilities within the City. 8/99 CF- 6 Community Facilities /Services Policies Parks and Recreational Open Space 1. Park and recreational open space systems shall be classified and made according to the direction established by metropolitan standards, as shown on the following pages, as may be amended. 2. Within each recreation system classification, gauge capital improvements made to individual facilities (e.g. neighborhoods) on the basis of relative need for developed park facilities. 3. The community shall provide for an appropriate balance among active, passive, and cultural recreational areas and activities, tailored to the needs of the total population throughout the community. M 4. Recreational facilities and a year -round program of activities suited to the varied recreational needs of all age groups within the community shall be provided. 5. Usable open space suitable for recreational activities shall be provided in all types of residential developments. 6. Parks and recreational facilities shall be distributed throu the community, based upon neighborhood needs and characteristics of each planning and development district. 7. Sufficient park land to fulfill the needs of the present and projected future population of the community shall be acquired and reserved. Park development shall be undertaken as residential development demands and as funds are available. S. Recreational open space improvements shall be programmed in accordance with a capital improvement program, updated on an annual basis. 8/99 CF- 7 Table 4 CLASSIFICATION SYSTEM FOR LOCAL AND REGIONAL RECREATION OPEN SPACE Co Use Service Area Site Local Facilities n 'Tl 00 Mini-Park Specialized facilities Ihal serve a concentrated Less than 1/4 mile Less than 1 acre. or limited population or specific group such as radius. tots or senior citizens; may be in locations such as apartment complexes, townhouse developments or commercial centers. Nslghborhood Area for Intense recreational activities such as 1/4 to 1/2 mile 10.25 acres Park/Playground field games, court games, crafts, apparatus radius to serve a area, skating, neighborhood centers. population of 4 000 Community Playlleld Area for Intense recreational facllliles such as athletic fields and swimming pools; could Include neighborhood use, Community Park Area of natural or ornamental quality for outdoor recreation such as walking viewing, sitting, picnicking; could have some field slid court games. Conservancy Lands Area of natural quality such as watercourses and wetlands that are preserved for environmental or aesthetic benefits to the community and /or because of the negative environmental or economic effects of development in them. 'A grouping of neighborhoods, not a unit of government. to 5,000 ( nelghborhood). 3 -5 neighborhoods 25 -50 acres (community'). 3 -5 neighborhoods 25.50 acres (community'). Site Attributes Site Location Physiography sulled for Proximity to elementary Intense development. schools. Physiography sulted for Intense development. Affords natural features with varied physlographlc Interest. Proximity to secondary schools and other public facilities. Proximity to community facilities and resources. Municlpallly, Variable, based on extent Natural resources that Where resource occurs. township, county. of resources. merit preservation and that would be negatively affected by development. • i Table 4 (cont.) Component Regional Facilities Regional Park Regional Park lusurve Local or Regional Linear Park (trails, corridors, parkways) �O Use Service Area Area of natural or ornamental quality for nature- 3 -5 communitles ". oriented outdoor recreation such as picnicking, boating, lishing, swimming, camping and trail uses. Areas of natural quality for nature oriented County, outdoor recreation such as viewing and multi - county area. studying nature, wildlife habitat, conservation, swimming, picnicking, hiking, boating, camping and trail uses. Area developed for one or more varying modes Local of . recreatloral travel such as hiking, biking, (municipalities, snowmoblling, horseback riding, crosscountry townships) or skiing, canoeing and driving. regional (county, multicounly area). Site 200.500 acres (100 -ac(e minimum). low+ acres; sufficient area to encompass the resource envisioned for preservation. Sufficient width to provide maximum protection of resource and maximum use; sufficient length to accomplish purpose. Site Attributes Complete natural setting contiguous to water bodies or water courses where possible. Diversity of unique resourcos, such as topography, lakes streams, marshes, flora, fauna. Utilize human-made and /or natural linear resources such as utility corridors, rights -of -way drainage ways, bluff lines, vegetation patterns and roads. Site Location Where natural resource occurs.- particularly water. Where rosource occurs. Where linear resource occurs. Link components of recreation system. Link other community facilities such as schools, library and commercial areas. Special Features Area that preserves, maintains and provides Metropolitan Area. Specific standard Appropriate to particular Where most specialized or single- purpose recreational applicable to desired special feature, advantageous for the special feature and the activities such as golf course, nature center, feature. marina, zoo, conservatory, arboretum, display overall park system. gardens, arena, gun club, downhill ski area, and silos of historic or archaeological significance. "A grouping of neighborhoods, not a unit of government. 9. Parks shall be designed and maintained with proper lighting, landscaping, shelter design, etc., to ensure a high degree of public safety and protection of public property. 10. Where necessary parks shall be screened, fenced and/or buffered for the safety and protection of the user as well as adjacent property owners. 11. Parks shall be improved and developed to take maximum advantage of natural features of the Shorewood. 12. Safe and convenient pedestrian, bicycle and vehicular access and adequate parking to serve recreational facilities shall be provided. 13. The use of motorized recreational vehicles shall be limited to designated areas. 14. Park and open space facilities and programming shall be planned and developed in cooperation and coordinated with similar services of surrounding communities, the school district, private organizations and the metropolitan area as a whole. 15. Studies on a periodic basis shall be undertaken to analyze the effectiveness and comprehensiveness of the community recreation program. These studies should serve as the basis for recreation open space planning and programming. 16. Continual citizen participation in the planning, development and operation of recreational open space shall be maintained. Lakeshore Use 1. Lake Minnetonka shall be considered a community recreational facility and appropriate actions shall be taken to permit utilization of the lake by all City residents. 2. Regulations shall be formulated to ensure accessibility to area lakes while at the same time minimizing any potential impact on surrounding uses and adjacent property owners. 3. In order to protect and preserve the amenity provided by area lakes, the City shall encourage uniform Iand use regulation and enforcement of Lakeshore use. Governmental Buildings and Facilities 1. Cooperation and coordination shall be promoted and actively pursued between governmental units in the provision of public facilities and services. 2. The full utilization of investments in public facilities and services shall be achieved prior to making new public investments. 3. Public facilities and services shall be located to the greatest extent possible so as to offer ease of access and minimal response time. 8/99 CF- 10 4. All public facilities shall be developed, improved and maintained according to the highest adopted standards of design and performance to serve as examples for private development. 5. All public buildin shall be designed and maintained to be safe, secure and resistant to vandalism while maximizing public and city usability. 6. Those areas, places, buildings, structures and other objects such as Indian mounds having significant architectural, historical, community or aesthetic interests and values shall be restored and preserved, as defined under the Minnesota Historic Sites Act of 1965,'as may be amended. 7. Adequate screening, landscaping, and buffering facilities shall be accomplished in order to minimize their impact on surrounding uses and enhance the community and areas in which they are located. Public Utilities 1. City public utilities will be reviewed at the same time that the Capital Improvement Program is reviewed each year. 2. Demand for urban services shall be anticipated, with emphasis to conserving existing facilities, in order to facilitate orderly, fiscally responsible extension of service systems. 3. Easements for utility systems shall be located according to uniform standards, providing for ease of access for maintenance and repair and minimal disruption of other activities or areas. 4. All utility systems and possible utility and service needs shall be periodically monitored and all existing systems shall be maintained to assure a safe and high quality standard of service on an ongoing basis. 5. The impact of required utility facilities and services shall be minimized upon surrounding uses. 6. Underground installation of all new utility services shall be required and when economically feasible, existing overhead systems shall be converted to underground. 7. Coordination among all utility improvement programs shall be constantly pursued. 8. On -site disposal and treatment systems shall be phased out where possible and the installation of new systems shall be prohibited. Gravity sewer systems are to be encouraged, and sewer lift stations should only be allowed when it is technically infeasible to achieve gravity flow. 9. Separate sanitary and storm sewer systems shall be maintained. 8/99 CF- 1 I 10. Run -off shall be managed to protect the groundwater recharge areas. 11. Benefiting property owners shall assume the burden of improvements made by the City in their behalf. 12. Natural drainage shall be preserved to the extent possible in order to minimize storm sewer costs. 13. Commercial development shall provide adequate water systems to insure proper fire protection. Energy 1. Encourage use of alternative energy forms in new construction. 2. Develop and institute a program for disseminating information on governmental energy conservation programs and helpful ideas on personal energy conservation methods. 3. Where practical, promote overall energy conservation in the community development process. 8/99 CF -12 The City will continue to examine ways to provide water as economically as possible. Future planning should include the preparation of engineering estimates for various logical extensions of water main. These estimates should be updated annually to advise residents of approximate water costs. Feasibility studies will be prepared based upon interest. Water main extension should be considered in all projects, providing adequate right -of -way, if nothing else. Finally, the City should explore the demand for water in conjunction with all street reconstruction projects. Storm Sewer In 1975 the City prepared a Comprehensive Storm Water Study which identified 16 subwatershed districts within the community (see page CF -19). The Purgatory Creek drainage district and part of the Carson Bay district is located in the Riley- Purgatory-Bluff Creek Watershed. The remaining 15 drainage districts are located within the Minnehaha Creek Watershed. While the study proposed substantial reliance on natural drainage systems, particularly the preservation and use of wetlands, a number of areas were proposed to be served by storm sewer. New development has, for the most part, been required to install storm water drainage facilities consistent with the 1975 study. Certain areas which developed prior to the Stormwater Study, however, have experienced drainage problems which have been difficult and expensive to correct. The City has adopted a three -part program to address drainage problems: 1. A stormwater management utility has been established, funds from which are used in two ways. Half of the annual revenue from the utility is set aside for large drainage projects. The remaining funds are used on an annual basis for maintenance or small drainage projects. Projects will be prioritized and programmed based on the following criteria: a. Public Safety and Health. Primary attention will be paid to those projects that impact the public health or safety. These projects include ice problems on the road, erosion that is causing a hazardous structural problem (i.e. undermining a road), or storm water that is causing a significant health problem (such as flooding the sanitary system). b. Substantial Financial Impact to the City. This category includes those projects that, while not endangering the public health, will still have a negative impact on the residents as a whole. Projects in this category include minor infrastructure replacement that cannot be funded cost effectively by other means. Other potential projects include erosion causing property damage and minor structure replacement. C. Public Nuisance. This category includes those projects that cannot be considered a substantial hazard, are not likely to cause a financial loss to the City, but are a public nuisance. These projects include standing water in the roadway, unwanted flooding in public parks, and minor erosion projects. d. Private Nuisance. Finally, those projects that are a nuisance to a single residence or small group of residences that the City Council deems that the City has some responsibility to help correct. These projects include those 8/99 CF- 17 instances where a large drainage area is causing a problem to a small area, and the homeowners are willing to grant a right of entry to City crews without cost. 2. The City has begun to budget contributions from the g eneral fund to a storm drainage fund. 3. Special taxing districts have been established based upon the 16 subwatersheds. Stormwater improvement projects within those districts are financed as follows: • 70 percent from an ad valorem tax on properties within the district • 20 percent from the stormwater management utility • 10 percent from general fund. contribution New development will continue to be required to manage its stormwater runoff based upon the principle that the rate of runoff leaving a site after development will not exceed the rate prior to development. While Shorewood has addressed the issue of water quantity in recent years, the quality of stormwater runoff has become a topic of concern. This issue is addressed in the Natural Resources chapter of this Plan. The City has undertaken a complete update of the original stormwater management study. This study will propose a greater number of subwatersheds based upon more detailed topographic information recently acquired by the City. The plan will analyze some of Shorewood's more significant drainage problems and recommend management policies consistent with local i Watershed District guidelines. Parks and Recreation At present the park system contains approximately 96 acres of what is considered usable land. A large amount of land that has been dedicated as park property is not considered to be suitable for park development. The unusable land is comprised of wetlands which because of location or size offer little possibility at present, other than open space. Shorewood's park system is shown on the page CF -21. Seven sites constitute the core of the present system. These are: Cathcart Park (in Chanhassen, but owned by Shorewood) 4.8 acres Freeman Park 67.8 acres Badger Park (including City Hall) 10.2 acres Crescent Beach (joint -use with Tonka Bay) .4 acres Manor Park 4.5 acres S ilverwood Park 8.1 acres Merry Lane Access .5 acres In addition to these parks, other recreational facilities exist, including a playground at the Minnewashta Elementary School and a semipublic golf course on the south side of Smithtown Road, west of Country Club Road. Several old fire lanes which have been held by the City also 8/99 CF- 18 provide limited recreational opportunities to various neighborhoods. As mentioned in the 0 Transportation Chapter, the City has also adopted a Trails Planning process. These existing sites are considered adequate to meet the future needs of Shorewood. With the exception of the islands and a small pocket south of Galpin Lake, most areas are within a one - half to one -mile radius of neighborhood park facilities. As such, the focus of future park planning will be on developing the parks, as opposed to acquiring more land. One exception to this is Freeman Park. Some of the local athletic organizations have expressed interest in possibly expanding facilities in Freeman Park. The City should remain open to organization- supported expansion on the south end of the park as well as at other existing sites as need dictates and funding will allow. Also, as land becomes available, through tax forfeiture or vacation of public right -of -way for example, it should be examined for recreational opportunities. Two such sites are the old wayside rests located on the north and south sides of Highway 7 west of Old Market Road. Considerable planning has gone into Shorewood's park system. Master plans for each of the City's parks have been prepared (see pages CF -24 through 28). These plans took into consideration the Classification System for Local and Regional Recreation Open Space, provided on pages CF -8 and 9. Shorewood's parks and open spaces fall into the following categories: Neighborhood Park. Four of Shorewood's existing parks - Cathcart, Badger, Manor and Silverwood - fall into this category. In addition, facilities at Freeman Park also serve the nearby neighborhoods, as do the facilities at Minnewashta Elementary School. Community Playfield. The Minnetonka School District has historically been heavily involved in providing playfields for local recreation. Specifically in Shorewood, Minnewashta Elementary School functions in part as a community playfield. Freeman Park is viewed as satisfying the majority of need for community playfields. Community Park. Besides its neighborhood and playfield functions, Freeman Park is the only community park in the Shorewood park system. Given the proximity of various regional parks, the need for an additional community park in Shorewood is not anticipated. Conservancy Lands. Shorewood's wetland system, while not suitable for active recreation, is preserved for its aesthetic value, as well as its environmental benefit. Special Use. Crescent Beach and the Christmas Lake access on Merry Lane are essentially single purpose recreational facilities - access to Lake Minnetonka and Christmas Lake, respectively. Crescent Beach is used exclusively for swimming, while the Christmas Lake access is used for fishing and boat launching. Both sites provide winter access to the lakes. The City should continue to work with adjacent communities and the School District to maintain a clear understanding of the total recreational needs of the area. The south shore area has a highly cooperative recreational and transportation system which requires constant coordination ( playfields, parks and trails). The Park Commission and City Council should continue to monitor the needs of area residents in implementing its parks and recreation plan. For example, considerable interest in trails has been generated in the last several years. 8/99 CF- 23 • h i i � • 1 N NIn Ns M .L-r i/++JIr�iM`rnr�lw JJI �w�. IPPIIOYkY Yr Pliu A 11FCIIk AINNI CIIW.XD:A1f1 MYIk R 1Yf1 Master Plan MORM Cathcart Park :- 0 11 -93 CF -24 •'SST kirrD \ 3TrN,ST 7 LA 4 r nuru Freeman Park f ii - i�l i • �f 19 a px0 • O O 2 m J V r Q 0 U �.1 -L•` �. lit lr 1. nMNYlvf4 Ul v<IM 314•.0 ifnYl••�lll Y.:.nnl nn4f Ivvi Master Plan NORTH r Bado 'ark 11 -93 CF -26 use nlr enrwnr.n ooawnue•no- ssussws. sle ..:-- s `�':l. �., ' • 9 n • r� Ij -./ r 1 \ I Master Plan °' ^� ' IIORTH MIf�: M��P.�RIT ^�•� J • �uw� M�+.�M.wrwu Ifeµ�.r.. JJy.rr v. i :f H IM 7W Manor Park 11 -93 CF -27 • Silverwood Park 0 11-93 CF-28 Memorandum To: Park Commission From: Larry Brown, Public Works Director Date: 2/9/2004 Re: Agenda Item #6 — Car Pooling Parking Signs Staff recommends the installation of the car pooling signs to say: "Spot reserved for car pooling of 4 or more passengers, per car. " Attached you will find the minutes from the May 27, 2003 City Council meeting and the June 10, 2003 Park Commission meeting. Council recommends signs to be prohibitive, but encourage car pooling. • Staff encourages white letters with brown background for the signs. 0 REGULAR CITY COUNCIL MEETING MINUTES MAY 27, 2003 Page 2 of 6 • C. Appeal Notice to Remove — Extension of Deadline to Comply Appellant: Deborah Carpenter -Rand Location: 5885 Hillendale Road D. Set Public Hearing Date — Right -of -Way Vacation Request Applicant: William Zucco Location: 4485 Enchanted Point E. Adopting RESOLUTION NO. 03 -048 "A Resolution Approving the Appointment of Regular Full-Time Liquor Store Clerk II." F. Approval of Contract for Cleaning Services G. Adopting RESOLUTION NO. 03 -049 "A Resolution Accepting Bids and Awarding Contract for Bituminous Seal Coating with the Cities of Tonka Bay and Excelsior." Motion passed 5/0. 4. MATTERS FROM THE FLOOR (No Council action will be taken.) For the benefit of the audience wishing to address the Council at a later date regarding Item 6A, Director Nielsen explained Item 6A would need to be continued. Council agreed this matter could be continued to July 14, 2003. 5. PARKS A. Report on Park Commission Meeting and Work Session Meeting Held May 13, 2003 Commissioner Davis reported on matters considered and action taken at the May 13, 2003, Park Commission Meeting and Work Session Meetings (as detailed in the minutes of that meeting). She also invited Council to a Joint Meeting with the Parks Foundation on June 10, 2003 at 6:00 P.M. at Eddy Station in Freeman Park. Councilmember Turgeon commented she thought the carpooling signs for Freeman Park to be a great idea, and noted there did not seem to be the parking issues at the park prior to the scheduling of games this year by Community Rec. Resources. B. Authorization to Install New Signage at Freeman Park Engineer Brown explained that at the May 13, 2003, Park Commission Meeting, discussions were held regarding a recommendation that ten parking spots be reserved for park patrons that would "car -pool' to the park. A "car- pool' was defined as any vehicle with four or more passengers. These parking spots would be posted near Eddy Station, and would be "self- policing." Councilmember Garfunkel expressed concern for having signage that would not be strictly enforced by the City. He agreed with the motivation behind the request, but was concerned for the situation as he • often saw people utilizing handicapped spots that would not fit the appropriate definition of the space. Councilmember Turgeon stated she had seen people follow the one -way signs at the park and hoped park users would do the same with the carpooling signs. Councilmembers Lizee and Zerby agreed. REGULAR CITY COUNCIL MEETING MINUTES MAY 27, 2003 Page 3 of 6 Councilmember Zerby commented he thought self - policing did work. Councilmember Liz6e stated the . recommendation encouraged the use of the spots, and that wording would be fitting for this situation. Mayor Love stated he agreed with all Councilmembers, noting it was important to encourage the use of carpooling to help build a certain way of thinking about the spaces, and he also understood the enforcement concerns shared by Councilmember Garfunkel. He stated the idea could be reviewed in a year's time. Councilmember Zerby expressed concern for the rigid structure he believed existed in the park, and stated he thought it was important to balance the needs of the park users with adequate parking. Discussion ensued regarding the possible language for the signage for the car pool spaces. Liz6e moved, Turgeon seconded, Authorizing New Carpooling Signage at Freeman Park. Motion passed 5/0. 6. PLANNING Commissioner Woodruff reported on matters considered and actions taken at the May 20, 2003, Planning Commission meeting (as detailed in the minutes of that meeting). A. Setback Variance Applicant: John O'Donnell Location: 27100 Edgewood Road • This item was continued to the July 14, 2003, Regular City Council Meeting. B. Conditional Use Permit for Accessory Space in Excess of 1200 Square Feet Applicant: Mark and Kim Welty Location: 5330 Howard's Point Road Director Nielsen explained the next three items were all for the same kind of Conditional Use Permit request and could be discussed in less detail as a result. Director Nielsen next explained the applicants had proposed building a new detached garage to the north of the house. The proposed garage would be approximately 48 -53 feet from the side lot line, approximately 65 from Lake Minnetonka, and 200 feet back from Howard's Point Road. Since the area of the garage, combined with the existing attached garage on the property exceeded 1200 square feet, and would total 1839 square feet, a C.U.P. was required. He noted the property was zoned as part of the Shoreland district and contained 67,801 square feet in area. Director Nielsen stated the request complied with all criteria necessary for the permit, and noted the shed would be moved to comply with the setback areas. Turgeon moved, Zerby seconded, Adopting RESOLUTION NO. 03 -050 "A Resolution approving the Conditional Use Permit for Mark and Kim Welty, 5330 Howard's Point Road." Motion passed 5/0. C. Conditional Use Permit for Accessory Space in Excess of 1200 Square Feet Applicant: Michael and Susan Newberg Location: 26045 Birch Bluff Road CITY OF SHOREWOOD FREEMAN PARK PARK COMMISSION MEETING EDDY STATION TUESDAY, JUNE 10, 2003 7:00 P.M. MINUTES 1. CONVENE PARK COMMISSION MEETING A. Roll Call Present: Chair Arrest; Commissioners Young, Meyer, Palesch, Davis, Gilbertson, and late arrival Callies; City Engineer Brown; Technician Bailey; City Council liaison Turgeon Absent: None B. Review Agenda Palesch moved, Davis seconded, Approving the Agenda as submitted. Motion passed 6/0. 2. APPROVAL OF MINUTES A. Park Commission Meeting Minutes of May 13, 2003 Meyer moved, Palesch seconded, Approving the Park Commission Meeting Minutes of • May 13, 2003, as submitted. Motion passed 6/0. B. Park Commission Work Session Minutes of May 13, 2003 Gilbertson moved, Davis seconded, Approving the Park Commission Work Session Meeting Minutes of May 13, 2003, as presented. Motion passed 6/0. 3. MATTERS FROM THE FLOOR There were none. 4. REPORTS A. Update on "Car Pooling" parking signs Brown reported that the City Council was hesitant to endorse Car Pooling signs knowing that no enforcement would accompany the requirement. He stated that the Council suggested the Commission design `friendly' signs encouraging car pooling. He asked for input from the Commission with regard to wording, or whether they felt `reserved for car pooling' language would suffice. Since the Council was only lukewarm to the idea to post car pooling signs in the first place, and it • might be a waste of time and money to post signs that would not be enforced, Young proposed that the Commission table the idea for consideration next year. Meyer and Palesch concurred. PARK COMMISSION MINUTES TUESDAY, JUNE 10, 2003 PAGE 2 OF 7 Chair Arnst agreed, acknowledging that signage would take up to six weeks to post this year anyway, . after the seasons for most organizations. Instead she suggested Community Recreation Resources email the sports organization representatives to remind them to encourage their coaches and parents to car pool when possible. Meyer moved, Davis seconded, to table the `Car Pooling' parking signs for further consideration next year, and encourage car pooling thru Community Recreation Resources. Motion passed 6/0. Meyer suggested the Commission give consideration to ways in which the City could reward people for car pooling. B. Update on Concession Operations Brown reported that the Concession had met $4200 in sales to date, which meant approximately $2,000 in profit so far this year. As it was unknown how the concessions would be met, Brown felt this was quite an accomplishment. He encouraged everyone to volunteer to work the concessions at least once in order to truly understand the appreciation the public has for it. He indicated that the City has received numerous compliments from residents on Eddy station's concessions. Meyer inquired how the treat tickets were working. Brown indicated that the $1.00 treat tickets have been received well and are consistent to what • Bennett Family Park has done, and they eliminate the need to hand out change during the fast paced operations. Charlie Davis, the concessionaire, stepped out of the Concessions to report that sales have been good, averaging $1,000 per week, and that the public has been pleased to see the operation up and running. He noted that Monday and Thursday evenings have been slow for concessions, since adult softball teams tend to play and go elsewhere for refreshments after their games. Young stated that, in his opinion, the concessions presence has proven a worthwhile investment for the city. Chair Arnst indicated that she was pleased to hear of profits, since their only expectation was to break even this year. C. Park Commissioner Seminar Development Progress Chair Arnst reported that she and Commissioner Young met with Jim Gurban, of the Minnesota Park and Recreation Association, and his assistant, this past week to discuss the seminar. She indicated that Grube had spoken to his board, as well as, several other progressive park and recreation associations in other communities, to determine their level of interest in the October 14, 2003 . seminar. She was pleased to inform the Commission that many communities, such as, Hutchinson, Victoria, Chanhassen, and Shakopee have expressed an interest in the series. The proposed agenda will include: key note speaker, Greg Ingvalem, a Park Planner who will discuss park trends; a section on `best practices'; and a short presentation by Community Recreation Resources, their services, and their partnership with Shorewood. To: Park Commission From: Twila Grout Date: January 26, 2004 Re: Park Agenda #7 - Lacrosse I have been in correspondence with Tom Lauer a coach who has been involved with Lacrosse for several years. He is a coach for the Minnetonka area and was listed as one of the West metro contacts on the Minnesota Lacrosse Association web site. He said that the youth players (grades 2 -8) have been growing. Last spring they had a large team at grades 2 -4, three teams at grades 5 -6 and two at grades 7 -8. The teams were 15 -20 players each. Girl's lacrosse was granted recognition by the state high school league a couple years ago and the boy's lacrosse should be official within the next year or two. So in the meantime, high school teams, including Minnetonka are organized as clubs, as opposed to school teams. Many organizations have been sponsoring clinics, including Minnetonka Community Education. John Raby of MCES stated that the high school started a varsity league last year and they play on the football field. Mr. Lauer stated that the spring indoor season is played at the Hopkins Pavilion, a hockey rink after the ice is out, from Mid -March through Mid -May. This is called "boxed lacrosse" as opposed to "field lacrosse" which is played outside. They travel quite a bit for fields in the late spring/summer. The sites that they use are Minneapolis, Fort Snelling, Bloomington, Eagan, Wayzata and St. Louis Park. It is speculated that this sport will gain popularity rapidly. There has not been an active local association to promote the sport, but this is changing. Participation has grown steadily for the past three years even without publicity. There are plans to do more publicity this spring. Page 2 As for the field size requirements, Mr. Lauer did not know the exact size, except that they • are approximately equal to soccer fields. I read that depending on the age level the field size is different. The size of the field can be from 100 yds x 70 yds; 90 yds x 50 yds; 50 yds x 25 yds depending on the age level. The duration of play also varies by the age level. It is usually 25 minutes per half (maximum). Teams may choose to play four quarters, but total playing time should not exceed the maximum time for each level. Personal costs include helmet, stick, gloves, shoulder and elbow pads and balls. Many kids use hockey equipment when they start. A new package can cost from $200 and up. Field costs are minimal; they use a special goal, larger than hockey but smaller than soccer. Mr. Lauer mentioned that if Shorewood is able to provide fields for this game, to let him know, they have a team for a late spring league and will need practice space and one weekend field to host a game or two. Memorandum To: Park Commission From: Larry Brown, Public Works Director LJ ;1'4 (, D Date: 2/9/2004 Re: Agenda Item NA — Research Grant Writing Application for grant has been submitted to the DNR/Trails and Waterways for County Road 19 Streetscape Project. The deadline for submission is February 27 with the grant announcement in July 2004. Other grant opportunities are being researched and will keep the Park Commission updated as to the status. • • I i