Loading...
090903 PK AgP,, CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD PARK COMMISSION MEETING CITY HALL TUESDAY, SEPTEMBER 9, 2003 7;00 P.M. AGENDA 1. CONVENE PARK COMMISSION MEETING A. Roll Call Arnst Callies Davis Gilbertson Meyer Palesch Young_ B. Review Agenda 2. APPROVAL OF MINUTES A. Park Commission Meeting Minutes of June 10, 2003(Att. -#2A Draft Summary) B. Park Commission Park Tours Minutes of July 8, 2003 (Att.42B Draft Summary) 3. MATTERS FROM THE FLOOR 4. REPORTS A. Report on Year -End Concession Stand — (Att.#4A)(Engineer Brown, Jeff Bailey) B. Report on Scheduling of Sports Organizations and Feedback from the Scheduling Survey— (Att.#4B)(Community Rec. Resources) C. Park Commissioner Seminar Development Progress (Arnst/Young) D. Report on Feasibility of Wetland Area in Freeman Park - (Davis/Brown) 5. REVIEW PARK TOURS OF JULY 8 (Att. #5) 6. REVIEW DRAFT PLANS FOR FREEMAN PARK ACCESS CLOSURE AND SOUTH PARKING LOT IMPROVEMENTS — (Att. #6 Engineer Brown) 7. REVIEW MASTER PLAN FOR STEPS IN PARTNERSHIP WITH SOUTHSHORE CENTER AND BADGER PARK (Att. -#7) A., Discussion of Next Steps with Friends of the Southshore Center and Annual Event 8. DISCUSSION REGARDING LAKE LINDEN DRIVE TRAIL PROJECT — (Att. #8- Engineer Brown) 9. BREAK DOWN COSTS FOR TRAIL AT FREEMAN FROM SOUTH TO THE NORTH ' END (GRAVEL / PAVED) - (Att. #9- Engineer Brown) 10. REVIEW TOURNAMENT POLICY (Att. - #10) PARK COMMISSION AGENDA TUESDAY, SEPTEMBER 9, 2003 PAGE 2 OF 2 11. DETERMINE DATE FOR THE NOVEMBER PARK COMMISSION MEETING (Att. -#11) 12. DETERMINE LIAISON FOR SEPTEMBER AND OCTOBER CITY COUNCIL MEETINGS 13. NEW BUSINESS Council liaison: September: 14. ADJOURNMENT October: ins 11 � To: Park Commission From: Pat Arnst Date: August 26, 2003 Re: Upcoming Dates, etc. As fall approaches, we will get back onto our regular schedule. September 9, 6:00 p.m. Joint meeting with interested Park Commissioners and Friends of the Southshore Center (City Hall). September 9, 7:00 p.m. Regular Park Commission meeting. • September 11, 6:00 p.m. Joint meeting with the Park Foundation (City Hall). October 6, 7:00 p.m. Joint meeting with Council and Planning Commission (City Hall). October 14, 7:00 p.m. Park Commissioner Seminar at Southshore Center. Also, attached with this packet is a copy of the current Tournament Policy. This has not been reviewed in at least eight years. It is an important piece in dealing with sports organizations and we should review it in light of recent changes we have implemented, i.e., park coordinators, equity policy, etc. We should also consider changes we may want to make in light of the most recent experience with TUSA wherein they scheduled their Tonka Blast for the weekend of July 19 -21 at Freeman Park. It was discovered two weeks before the event that TUSA had relocated to Minnetonka High School, but had not notified the city of the change in venue. This did result in some expenditure on supplies anticipated for the event. Would a non - refundable fee at least protect the city from this loss? Please review the tournament policy carefully and come to the meeting prepared to ask questions and make suggestions. U A. Roll Call Present: Chair Arnst; Commissioners Young, Meyer, Palesch, Davis, Gilbertson, and late arrival Callies; City Engineer Brown; Technician Bailey; City Council liaison Turgeon Absent: None B. Review Agenda Palesch moved, Davis seconded, Approving the Agenda as submitted. Motion passed 6/0. 2. APPROVAL OF MINUTES A. Park Commission Meeting Minutes of May 13, 2003 Meyer moved, Palesch seconded, Approving the Park Commission Meeting Minutes of May 13, 2003, as submitted. Motion passed 6/0. • B. Park Commission Work Session Minutes of May 13, 2003 Gilbertson moved, Davis seconded, Approving the Park Commission Work Session Meeting Minutes of May 13, 2003, as presented. Motion passed 6/0. 3. MATTERS FROM THE FLOOR There were none. 4. REPORTS A. Update on "Car Pooling" parking signs Brown reported that the City Council was hesitant to endorse Car Pooling signs knowing that no enforcement would accompany the requirement. He stated that the Council suggested the Commission design `friendly' signs encouraging car pooling. He asked for input from the Commission with regard to wording, or whether they felt `reserved for car pooling' language would suffice. Since the Council was only lukewarm to the idea to post car pooling signs in the first place, and it might be a waste of time and money to post signs that would not be enforced, Young proposed that • the Commission table the idea for consideration next year. Meyer and Palesch concurred. Chair Arnst agreed, acknowledging that signage would take up to six weeks to post this year anyway, after the seasons for most organizations. Instead she suggested Community Recreation Resources PARK COMMISSION MINUTES TUESDAY, JUNE 10, 2003 PAGE 2 OF 7 email the sports organization representatives to remind them to encourage their coaches and parents • to car pool when possible. Meyer moved, Davis seconded, to table the `Car Pooling' parking signs for further consideration next year, and encourage car pooling thru Community Recreation Resources. Motion passed 6/0. Meyer suggested the Commission give consideration to ways in which the City could reward people for car pooling. B. Update on Concession Operations Brown reported that the Concession had met $4200 in sales to date, which meant approximately $2,000 in profit so far this year. As it was unknown how the concessions would be met, Brown felt this was quite an accomplishment. He encouraged everyone to volunteer to work the concessions at least once in order to truly understand the appreciation the public has for it. He indicated that the City has received numerous compliments from residents on Eddy station's concessions. Meyer inquired how the treat tickets were working. Brown indicated that the $1.00 treat tickets have been received well and are consistent to what Bennett Family Park has done, and they eliminate the need to hand out change during the fast paced • operations. Charlie Davis, the concessionaire, stepped out of the Concessions to report that sales have been good, averaging $1,000 per week, and that the public has been pleased to see the operation up and running. He noted that Monday and Thursday evenings have been slow for concessions, since adult softball teams tend to play and go elsewhere for refreshments after their games. Young stated that, in his opinion, the concessions presence has proven a worthwhile investment for the city. Chair Arnst indicated that she was pleased to hear of profits, since their only expectation was to break even this year. C. Park Commissioner Seminar Development Progress Chair Arnst reported that she and Commissioner Young met with Jim Grube, of the Minnesota Park and Recreation Association, and his assistant, this past week to discuss the seminar. She indicated that Grube had spoken to his board, as well as, several other progressive park and recreation associations in other communities, to determine their level of interest in the October 14, 2003 seminar. She was pleased to inform the Commission that many communities, such as, Hutchinson, Victoria, Chanhassen, and Shakopee have expressed an interest in the series. The proposed agenda will include: key note speaker, Greg Ingvalem, a Park Planner who will discuss park trends; a section • on `best practices'; and a short presentation by Community Recreation Resources, their services, and their partnership with Shorewood. Chair Amst indicated that the first meeting of the series would be broadbased in content; whereas, after evaluation, the second meeting of the series would be more directed and focused based on PARK COMMISSION MINUTES TUESDAY, JUNE 10, 2003 PAGE 3 OF 7 • discussion from the first. She pointed out that the City of Victoria is at the front end of building parks to fit sports organizations needs and have employed a full time park and recreation director, as does Hutchinson, who has been an innovator for tapping community resources for parks. Chair Arnst indicated that she and Young would be meeting with the Mn. Park and Recreation Association in August to finalize the details for the seminar, then the Association would be publishing the invitations and agendas, and compiling binders of `best practices' sample sheets for the attendees. D. Report on Feasibility of Wetland Area in Freeman Park Although the City missed the grant deadline for 2003, Davis reported that they have until November to submit grant applications for 2004. She believed there were many potential opportunities to receive grant funds. Brown concurred, stating that the proposed wetland and water feature would likely be designed around stormwater grant opportunities. After distributing an aerial photo of Freeman Park depicting the topography of the wetland area, Brown stated that he was unsure whether the project would remain a park project or be expanded to incorporate it into a stormwater project, in tandem with trails, which would potentially qualify it for grant programs. He asked the Commission to give thought to what type of interpretive trail system or area they would like to see. Chair Arnst stated that it was great to be a part of the impetus of preserving the wetland area in Freeman Park, even if it becomes a stormwater project in coordination with the trail project. • Davis indicated that she would continue to work with Brown investigating grant opportunities and assist the City in writing the proposals. Brown stated that, in order to get the project in the spot light, it would probably take a grant to move it forward in the CIP and create an implementation plan. He noted that staff has been in the process of revamping the CIP, which is often dependent on funding. The Commission's consensus was to allow Brown and Davis to move forward with the process, investigating grant possibilities, and report back. Gilbertson asked how issues are flagged on the horizon for reconsideration, as they've tabled the car pooling signage for reconsideration in February and now asked Brown to report back on the grants. Chair Arnst indicated that she relies on Twila Grout, Park Secretary, as well as her own notes to flag an item. 5. DISCUSSION: A. Repair Costs for Basketball/Tennis Backboard and Surface and Silverwood Park • Brown reported that the repair costs for the basketball/tennis backboard and surface for Silverwood Park was estimated at $4800. Chair Arnst questioned whether the use warranted such an expense. PARK COMMISSION MINUTES TUESDAY, JUNE 10, 2003 PAGE 4 OF 7 Both Davis and Brown concurred, stating the half tennis backboard gets little use and were not in • total disrepair. Brown felt that, perhaps, the basketball surface might be used more if it were cleaned up. Young indicated that the backboard and surface were very shabby looking and asked what little could be done to improve their condition. Brown suggested the Commission slate the resurfacing project out in the CIP for 2 -3 years down the road to evaluate whether they are used adequately, and in the mean time, repaint the backboard and surface lines. Davis pointed out that both Badger and Manor's tennis courts were in dire need of resurfacing and suggested the Commission focus their efforts on those heavily used courts. Commissioner Callies arrived at 7:30 P.M. B. Parking Lot Design at Freeman Park (South Lot) Although the City must follow thru on the access closure this year to entitle it to the $75,000 promised by MnDOT, Brown presented an alternative to the proposed paving project for the south lot. He indicated that the lot lacks definition, landscaping, etc, and pointed out that the turf area • provides for overflow on high volume evenings. While parking on the turf would not be their first preference, Brown stated that it is a good compromise for the lot to keep green space and still provide adequate parking. Chair Arnst asked if the parking would be defined by posts and what the parking would accommodate. Brown stated that there would be 63 spaces available, versus the proposed 70 paved spaces. He indicated that the parking area would be defined by the fields with posts and hoped to work with the Shorewood Ponds association to create berms and landscaping to better define the outer edge. Chair Arnst likened building a 12 lane super highway to accommodate rush hour traffic, to overbuilding parking lots to accommodate occasional parking needs. Brown continued by pointing out that the paved area, now closed off, from the south to the north park area, would likely become an 8' paved trail which could provide access to emergency vehicles. He indicated that public works hopes to create a half gate which the police and fire could activate to open. Chair Arnst inquired as to the timeline and cost for these changes. Brown stated that the costs would be covered by the money coming from the state for the access is closure, which needs to be accomplished this year according to MnDOT. PARK COMMISSION MINUTES TUESDAY, JUNE 10, 2003 PAGE 5 OF 7 • Young suggested they consider an 8' gravel trail from the south to the north to save on expenses, especially since the parking lot is gravel as well. Other than concerns with regard to dust, Callies and Palesch agreed. Davis stated that she'd like to see a price comparison. Brown stated that he would break down the costs and present a plan at an upcoming meeting. C. Cost Analysis of In -House Paving of Freeman Park Outer Trail (North Side) Based on senior residents requests to construct a perimeter trail, Brown stated that the City is considering paving the 5' trail in house and purchasing a $7,500 trail paver with the City's of Excelsior and Tonka Bay. Based on ownership of the trail paver, Brown stated that the total costs for the project would be $11,490. He stated that the machine would allow the three communities the ability to construct trails in house, and the trail project for Freeman would be considered an internal park project. He added that, if the City were to contract to have the perimeter trail done, it could not afford to do so. Chair Arnst pointed out that, if the perimeter trail were complete, the entire loop would measure one mile, which would be a nice amenity for exercisers. Callies maintained that this trail, too, could be a gravel path. • Brown agreed, pointing out that the savings for a gravel trail would be $8,000. Meyer and Arnst felt the trail would be easier for seniors to negotiate and snow maintenance easier to contend with if the trail were paved. Young moved, Palesch seconded, to endorse an asphalt trail be constructed around the perimeter of Freeman Park. Motion passed 7/0. 6. RECOMMENDATION TO COUNCIL FOR DOG OWNER EDUCATION PLAN ON TRAIL / PARK PROPERTY Brown passed around the proposed pet owner packet which will be sent out to residents applying for pet licenses. Included in the packet would be a mutt mitt, dog bone, and revised pet ordinance brochure. Chair Arnst suggested that the LRT trail signage be posted in the fall to remind pet owners to pick up after their pets. Palesch moved, Davis seconded, to recommend approval of the pet packet project and that signage be posted in the fall along the LRT. Motion passed 7/0. • 7. DETERMINE LIAISON FOR JUNE AND JULY CITY COUNCIL MEETINGS Chair Arnst — 6/23/03 Gilbertson — 7/14/03 PARK COMMISSION MINUTES TUESDAY, JUNE 10, 2003 PAGE 6 OF 7 8. NEW BUSINESS • Chair Amst informed the Commission that the skate park ramp height, for insurance purposes, had been adjusted to include ramps up to 48" high. In order to boost usage, she suggested the City poll the kids to find out what additional piece of equipment they would like to add to the park and how the City could redesign it to bolster interest. She encouraged the Commission to give thought to the matter over the next few months. Gilbertson questioned the potential for the BMX/bike group. With regard to the joint Park Foundation and Park Commission meeting originally scheduled for this evening, Chair Arnst indicated that she had cancelled the meeting. Since many commissioners would be late and in light of a memorandum Administrator Dawson had attached to the agenda which changed the focus of the meeting, she felt discussion amongst the Commissioners was necessary before they met with the Foundation. Meyer acknowledged that the original focus, which was to discuss the vision for parks by the Park Commission and Foundation, was greatly enlarged. She asked if the Commission needs to clarify its position to the Park Foundation. Palesch felt the Commission's position had not changed. Chair Arnst noted that, what had changed in the memorandum, was the Commissions role as `partner' to the Foundation in its fundraising efforts. 0 Callies stated that, while it made sense that the Park Commission should have input into the Foundations efforts, she did not support committing further time to act as liaison to this, that, and the other organization. She asked, as she had done last year, how the by laws which require a Park Commission liaison could be changed. Young stated that, his initial reaction, was that it was not the Park Commission's role, nor his desire, to be involved in fundraising for parks. He argued that fundraising was not a branch of the Commissioners service to the Park Commission. Chair Artist asked whether the City Council had made it known that it is their `pleasure' that the Park Commission be a member of the Foundation and a fundraising branch to the administration. She maintained that the Commission serves to the `pleasure' of the City Council, and not to that of the Park Foundation. Turgeon stated that the City Council had not stated this position and pointed out that they discussed the Park Foundation in great detail over the past year. As the Foundation felt they did not have Council support, Mayor Love agreed to be the Park Foundation liaison. Turgeon added that she had relayed the Commission position to the Council. Gilbertson stated that, if the City Council has acknowledged the significance of the Foundation by appointing their own liaison, to him, that shows the importance it has to the Council. Although she could not explain why a Park Commission liaison was necessary, Turgeon stated • that the bylaws had been revamped over the past several years. While she recognized that, as volunteers, everyone should be afforded mutual respect, in her opinion, she questioned how volunteers could be forced or mandated to attend another meeting. PARK COMMISSION MINUTES TUESDAY, JUNE 10, 2003 PAGE 7 OF 7 • Young stated that he looked forward to meeting face to face to share in a discussion with the Foundation. He believed that, if the Foundation could present a clear direction to the Commission, the Commissioners have stepped up to volunteer for the craft show etc. He reiterated that, it was the Commission's consensus that they do not wish to become a fundraising entity. Meyer agreed that the Commissioners would be happy to volunteer to help with Foundation events. Chair Arnst asked Brown to inform the Foundation that the Commission looks forward to attending one of their meetings, albeit later than 5 pm. Brown stated that he would ask the Foundation to adjust their meeting schedule. Gilbertson suggested that the Foundation send their own liaison to the Commission meetings when an event or occasion warrants. 9. ADJOURNMENT Palesch moved, Davis seconded, Adjourning the Park Commission Meeting of June 10, 2003, at 9:15 P.M. Motion passed 7/0. RESPECTFULLY SUBMITTED, Kristi B. Anderson Recording Secretary L • CITY OF SHOREWOOD PARK COMMISSION PARK TOURS TUESDAY, JULY S, 2003 6:00 P.M MINUTES ' � 1 SHOREWOOD PUBLIC WORKS SILVERWOOD PARK SOUTHSHORE COMMUNITY PK DEEPHAVEN BEACH PARK CHANHASSEN SKATE PARK CHAN. LAKE ANN PARK SEDGE MEADOW @ARBORETUM 1. CONVENE PARK COMMISSION PARK TOUR Chair Arrest called the tour to order at 6:00 P.M. A. Roll Call Present: Chair Arrest, Commissioners Young, Meyer, Davis, Callies, and late arrival Gilbertson; City Engineer Brown; City Administrator Dawson; Park Secretary Grout; and Engineer Bailey. Absent: Commissioner Palesch 2. PUBLIC WORKS FACILITY TOUR • Brown gave the Commission a brief tour of the facility, shop, and equipment garage. 3. SILVERWOOD PARK TO -DO LIST Refurbish the backboard in -house Sealcoat the half court surface in -house and repaint lines Engineer Brown pointed out that this park is a high use neighborhood park. Discussion surrounding the use of the tennis backboard and installing a multi - purpose surface arose. Bailey suggested the Commission consider installing a second set of hoops at the opposite end of the half court or moving a smaller piece of skateboarding equipment from the Community Park to Silverwood for the youngsters to practice on. 4. SOUTH SHORE COMMUNITY PARK Consider low -level landscaping for the berm, potentillas, dogwood, etc. Apply a coat of paint to the equipment to clean it up Although the park is heavily used, Brown indicated that there had been a slight decrease in activity lately. Chair Arrest indicated that she and Brown would be meeting with Tim Hughes, one of the original designers of the park, to discuss adding an additional piece of equipment and redesigning the layout. • While the American Legion does not have the funds currently, Brown reported that the Legion has promised to honor their commitment to providing $1,000 annually for improvements to the park. r PARK COMMISSION PARK TOURS JULY 8, 2003 Page 2 of 3 Chair Arnst encouraged the _Commissioners to consider if, and where, a bike park might fit in the • greenspace of the park. While additional thought should be given to benches or something for adults to use at the park. 5. DEEPHAVEN PARK Deephaven City Administrator Dana Young met the Commission at the main beach area to view the new multi - purpose surface installed at the tennis courts. Administrator Young explained that the new Sport Court surface, combined with blacktop improvements, cost approximately $18,575., and were part of an overall improvement project. Administrator Young reported that the surface had a life expectancy of 20 years, would be left down during the winter, and had, so far, meant less maintenance. With regard to questions about vandalism, the playing surface, and designs, Administrator Young indicated that other cities have had few vandalism problems, the tennis action is a bit slower for medium play, and that numerous design surfaces are available, including hopscotch, magic square, roller hockey, basketball, etc. In response to Chair Arnst's question regarding public reaction, Administrator Young stated that public reaction, although first mixed, had since warmed to the change. He indicated that the Park Commission took on an ambitious improvement project that was downsized a bit and included new lighting at $65,000, boardwalk improvements and gazebo, as well as the court changes for a total of approximately $135,000, paid for via park dedication fees. He noted that future improvements would likely be funded through their CIP, since the accessibility of park dedication fees would be declining. • 6. CEANHASSEN SKATE PARK Todd Hoffman, Chanhassen's Park and Recreation Director, met the Commission to provide a brief overview of current park improvements and activities. Hoffman reported that the skate park continues to be a hot destination across the metro area hosting 150 visitors a day. He believed the accessible, convenient location, proximity to shopping, and configuration of the park has helped it to succeed. Hoffman pointed out that the park was gated to contain the litter and access to the park, with the north gate closed at all times to separate the park from the elementary school. Hoffman explained that the City is awaiting $15,000 in new True Ride equipment, which will consist of 2 new pieces and a new configuration. He stated that phase one included the half pipe and grind rail for $15,000, phase two included other pieces for the same money, and currently phase three includes the fence, landscaping, and the $12,000 metal shelter. Hoffman maintained that the return on the dollar spent at the park has been phenomenal, with greater use seen here than any other park. Hoffman indicated that he had seen no decline in usage at the park and credited its location between the fire station and city hall for helping to monitor the use. When asked about a bike park, Hoffman stated that the City was giving consideration to converting a rink near the recreational center to a bike track. He suggested the City contact Playworld Systems in Chaska for their equipment needs and pointed out that the life expectancy of the equipment was less than 10 years. Hoffman further suggested the City talk to his public works department about a new granular product they use in their trash cans to deter the bee problem. • PARK COMMISSION PARK TOURS JULY 8, 2003 Page 3 of 3 • Commissioner Gilbertson arrived at 7:55 P.M. Upon returning to the bus, Commissioners acknowledged the usefulness of the cement benches and metal shelter as potential elements to be considered for the Shorewood Skate Park. It was noted that the Chanhassen Skate Park was littered and in need of maintenance. 7. CHANHASSEN LAKE ANN PARK Chanhassen Park and Recreation Director Hoffrnan accompanied the Commission on its visit to the Lake Ann Park facilities. He gave a brief history of the 102 acre park, explaining that the first portion of the park was purchased back in 1969 for $6,000 with a vision that encompassed the entire area as part of the Master Plan. The west portion was later purchased in the 70's for about $10,000. an acre and includes 40 acres of beautiful woods, which by today's standards would be worth more than $40,000,000. Hoffman pointed out that the park has 3 lit ball fields (thanks to a $100,000 donation from the Lions), 3 unlit fields, full size and youth size softball fields, and 3 full size soccer fields. He noted that the Chanhassen Athletic Association donated a set of batting cages for their use. With regard to scheduling, Hoffinan explained that the Chanhassen Park Rec department schedules the field use in cooperation with the sports organizations at a meeting to negotiate space. The most recent trends he noticed were that the diamond sports participation numbers were decreasing dramatically, as well as, adult softball, and soccer from a highpoint not so long ago. He pointed out that they have recently begun to offer Lacrosse at Vandemeer Park. is Similar to other communities, Hoffinan indicated that the park and rec department has been encouraged to increase revenues and decrease costs via raising rates for the rec center and cutting labor and maintenance costs. He added that the front half of the park could always be changed to a water park if interest in ball dropped off significantly. 8. SEDGE MEADOW AND OAK SAVANNA AT U OF M ARBORETUM Commissioner Davis led the group into the Sedge meadow at the Arboretum explaining that the 25 acre, 50 year experiment, was a work in progress to restore what was once a farm to its natural state. She pointed out that the arboretum acquired the land in 1995 with lottery money, and has since obtained numerous grants to plant from seed, as well as, starter plants the native vegetation seen today. While drawing a comparison to Freeman park wetland area, Davis believed the effort to restore the wetland and provide cleaner water could be accomplished using a similar small scale ponding system to that of the arboretum's. 9. ADJOURNMENT The tours adjourned at 9:20 P.M. RESPECTFULLY SUBMITTED, • Kristi B. Anderson RECORDING SECRETARY 11►• 1� To: Park Commission From: Twila Grout Date: August 18, 2003 Re: Agenda Item 4A -Report on Year -End Concession Stand I have attached the memo dated August 14, 2003 from Finance Director, Bonnie Burton that goes through the end of the season financial summary and a copy of the Daily Cash Totals that I received from the Finance Department for your review. The evening of the Park Commission meeting Jeff Bailey from Minnetonka Girls Softball • will be present to give his overview of the concession stand and also that of the volunteers and players. Larry Brown will report at the meeting any comments that Charlie may have about running the concessions and any suggestions that would help for next year. • �4lr CITY CI F O SHOREWOOD 5755 COUNTRY CLUB ROAD • SHOREWOOD, MINNESOTA 55331 -8927 • (952) 474 -3236 FAX (952) 474 -0126 • www.ci.shorewood.mmus • cityha11@ci.shorewood.mn.us MEMORANDUM DATE: August 14, 2003 TO: Honorable Mayor and City Councilmembers . Park Commission Members FROM: Bonnie Burton, Finance Director/Treasurer RE: 2003 Concession Operations Financial Recap CC: Craig W. Dawson, City Administrator Larry Brown, City Engineer . The 2003 concession season is now concluded and the following summary financial ■ Gross Sales for the season were $7,692.32. After deducting the cost of goods (COGS), net profits for the season were $4,407.28. ■ The Concession Operator's contract requires the City to provide compensation to the Contractor of 75% of net profits. Therefore, $3,305.46 will be paid to the contractor. ■ The City receives the remaining 25% of the net profits, or $1,101.82. ■ The City paid for equipment purchases necessary for the sale of concession products. Equipment costs totaled $1,117.80. ■ Therefore, the 2003 concession operations yielded a net loss to the City of ($15.68). ■ The above information does not include staff time expended on behalf of the operation (primarily Larry and Twila; also administrative and finance staff time) or volunteer time to operate the concession. • 41.0 PRINTED ON RECYCLED PAPER ■ The City purchased the products and supplies inventory associated with concession sales, however daily sales reports do not indicate which products were the most (or • least) popular, therefore we are unable to report this information. ■ The Concessions Operation was open a total of 32 days from the period of May 1 to July 31, 2003. please let me know if you have questions or would like additional information. Thank you for your attention to this material. • CITY OF SHOREWOOD EDDY STATION CONCESSIONS • DAILY CASH TOTALS May 2003 Sports Daily Cash Cash Date Candy Pop Water Drink Juice Snacks Sales Totals Deposit Over Short 1 -May not open - - 0.00 0.00 2 -May not open - - 0.00 0.00 3 -May not open - - 0.00 0.00 4 -May not open - - 0.00 0.00 5 -May not open - - 0.00 0.00 6 -May 367.70 367.70 0.00 0.00 7 -May 197.50 205.00 7.50 8 -May 87.75 88.70 0.95 9 -May not open - - 0.00 0.00 10 -May not open - - 0.00 0.00 11 -May not open - - 0.00 0.00 12 -May not open - - 0.00 0.00 13 -May 479.50 479.50 0.00 0.00 14 -May 73.60 73.60 0.00 0.00 15 -May 174.25 174.25 0.00 0.00 16 -May not open - - 0.00 0.00 17 -May not open - - 0.00 0.00 18 -May not open - - 0.00 0.00 • 19 -May not open - - 0.00 0.00 20 -May 416.85 416.85 0.00 0.00 21 -May 214.05 214.05 0.00 0.00 22 -May not open - - 0.00 0.00 23 -May not open - - 0.00 0.00 24 -May not open - - 0.00 0.00 25 -May not open - - 0.00 0.00 26 -May not open - - 0.00 0.00 27 -May 473.05 473.05 0.00 0.00 28 -May 366.53 366.53 0.00 0.00 29 -May 207.40 207.40 0.00 0.00 30 -May not open - - 0.00 0.00 31 -May not open - - 0.00 0.00 - 0.00 0.00 3,058.18 3,066.63 8.45 0.00 I� CITY OF SHOREWOOD • EDDY STATION CONCESSIONS DAILY CASH TOTALS June 2003 TOTALS - - - - - 3,841.70 3,841.70 0.00 0.00 C, Sales Cash Cash Date Candy Pop Water Drink Juice Snacks Totals Deposit Over Short 1 -Jun not open - - 0.00 0.00 2 -Jun 93.50 93.50 0.00 0.00 3 -Jun 455.25 455.25 0.00 0.00 4 -Jun 253.90 253.90 0.00 0.00 5 -Jun 242.75 242.75 0.00 0.00 6 -Jun not open - - 0.00 0.00 7 -Jun not open - - 0.00 0.00 8 -Jun not open - - 0.00 0.00 9 -Jun 138.00 138.00 0.00 0.00 10 -Jun 251.85 251.85 0.00 0.00 11 -Jun 326.50 326.50 0.00 0.00 12 -Jun 217.85 217.85 0.00 0.00 13 -Jun not open - - 0.00 0.00 14 -Jun not open - - 0.00 0.00 15 -Jun not open - - 0.00 0.00 16 -Jun 202.70 202.70 0.00 0.00 17 -Jun 531.55 531.55 0.00 0.00 18 -Jun 251.85 251.85 0.00 0.00 19 -Jun 217.25 217.25 0.00 0.00 20 -Jun not open - - 0.00 0.00 21 -Jun not open - - 0.00 0.00 22 -Jun not open - - 0.00 0.00 23 -Jun 234.75 234.75 0.00 0.00 24 -Jun 202.00 202.00 0.00 0.00 25 -Jun not open - - 0.00 0.00 26 -Jun 222.00 222.00 0.00 0.00 27 -Jun not open - - 0.00 0.00 28 -Jun not open - - 0.00 0.00 29 -Jun not open - - 0.00 0.00 30 -Jun not open - - 0.00 0.00 TOTALS - - - - - 3,841.70 3,841.70 0.00 0.00 C, CITY OF SHOREWOOD • EDDY STATION CONCESSIONS DAILY CASH TOTALS July 2003 • Sales Cash Cash Date Candy Pop Water Drink Juice Snacks Totals Deposit Over Short 1 -Jul not open - - 0.00 0.00 2 -Jul not open - - 0.00 0.00 3 -Jul not open - - 0.00 0.00 4 -Jul not open - - 0.00 0.00 5 -Jul not open - - 0.00 0.00 6 -Jul not open - - 0.00 0.00 7 -Jul 185.00 185.00 0.00 0.00 8 -Jul 178.00 178.00 0.00 0.00 9 -Jul not open - 0.00 0.00 10 -Jul 160.00 160.00 0.00 0.00 11 -Jul not open 0.00 0.00 12 -Jul not open 0.00 0.00 13 -Jul not open 0.00 0.00 14 -Jul 29.00 29.00 0.00 0.00 15 -Jul 210.00 210.00 0.00 0.00 16 -Jul 0.00 0.00 17 -Jul 0.00 0.00 18 -Jul 0.00 0.00 19 -Jul 0.00 0.00 20 -Jul not open 0.00 0.00 21 -Jul 21.99 21.99 0.00 0.00 22 -Jul not open 0.00 0.00 23 -Jul 0.00 0.00 24 -Jul 0.00 0.00 25 -Jul 0.00 0.00 26 -Jul 0.00 0.00 27 -Jul 0.00 0.00 28-Jul 0.00 0.00 29 -Jul 0.00 0.00 30 -Jul 0.00 0.00 31 -Jul 0.00 0.00 TOTALS - - - - - 783.99 783.99 0.00 0.00 • • CITY OF SHOREWOOD CONCESSIONS 2003 Equipment Purchases Date Vendor Name Check # Invoice # Amount Subtotal 04/30/03 Sam's Club 35409 April $ (53.25) 04/30/03 Sam's Club 35409 April $ 921.05 Subtotal $ 867.80 7/2/2003 Nancy Countryman 35472 $ 250.00 Subtotal $ 250.00 Grand Total $1,117.80 • Subtotal $ 2,010.33 Grand Total $ 3,285.04 • CITY OF SHOREWOOD • CONCESSIONS 2003 Inventory Purchases Date Vendor Name Check # Invoice # Amount Subtotal 04/30/03 Sam's Club 35409 April $ 63.18 05/02/03 Sam's Club 35409 May $ 22.75 05/12/03 Sam's Club 35409 May $ 73.63 05/14/03 Sam's Club 35409 May $ 129.23 05/23/03 Sam's Club 35409 May $ 341.86 06/04/03 Sam's Club 35564 Jun $ 265.63 06/16/03 Sam's Club 35564 Jun $ 182.75 06/24/03 Sam's Club 35564 Jun $ 280.80 07/25/03 Sam's Club Jul $(174.33) Subtotal $1,185.50 05/31/03 B- Quist's Inc (Rick's Market) 35359 May Stmt $ 41.31 06/30/03 B- Quist's Inc (Rick's Market) 35442 Jun Stmt $ 32.67 07/31/03 B- Quist's Inc (Rick's Market) 35677 Jul Stmt $ 13.25 08/14/03 B- Quist's Inc (Rick's Market) Jun (missed) $ 1.98 Subtotal $ 89.21 04/30/03 1 st Line /Leewes Ventures LLC 35126 38764 $ 559.41 . 05/01/03 1st Line /Leewes Ventures LLC 35171 38801 $ 383.90 05/01/03 1st Line /Leewes Ventures LLC 35354 38807 $ 207.61 05/13/03 1 st Line /Leewes Ventures LLC 35354 39051 $ 157.01 05/20/03 1 st Line /Leewes Ventures LLC 35354 39202 $ 98.72 05/22/03 1 st Line /Leewes Ventures LLC 35354 39259 $ 100.24 05/29/03 1 st Line /Leewes Ventures LLC 35303 39380 $ 278.41 06/05/03 1 st Line /Leewes Ventures LLC 35354 39531 $ 169.67 06/06/03 1st Line /Leewes Ventures LLC 39574 39574 $ 58.50 06/24/03 1 st Line /Leewes Ventures LLC 35466 40036 $ 195.36 07/22/03 1st Line /Leewes Ventures LLC 40801 $(198.50) Subtotal $ 2,010.33 Grand Total $ 3,285.04 • City of Shorewood 2003 Concessions Contract Settlement • May June July Total Gross Sales 3,066.63 3,841.70 783.99 7,692.32 Less: COGS 2,457.26 1,187.36 (359.58) 3,285.04 Net Profit 1 609.37 1 2,654.34 1 1,143.57 1 4,407.28 • • community rec. resources Date: 8/06/2003 To: Larry Brown, Park Commission, Honorable Mayor, and City Council CC: Administrator Dawson From: Kristi Anderson and Sally Keefe RE: Summary Report of CRR activities from May 1 to July 31, 2003 Community Rec. Resources (CRR) was pleased to meet the challenges of its role as Park Coordinator for the City of Shorewood during the months of May through July, 2003. Through extensive on site monitoring of field usage and parking issues, on- going communication with sports organizations representatives, and a fall/winter sports organization meeting that resulted in a new schedule for the fall and winter sports users, CRR believes it has been successful in making substantial progress to so date. As a brief recap of the last several months, after implementing the spring sports schedule, CRR continued to provide weekly on -site monitoring of the various Shorewood parks and facilities. Numerous visits were made to Freeman, as well as other parks, in an effort to evaluate actual field usage versus planned field usage by the organizations, and to view first hand how the proposed staggered schedule impacted parking at Freeman. As the Eddy Station Concession operations gained full strength, patrons complimented CRR, on behalf of the City, for opening the establishment. Any adverse impacts stemming from the concessions on the parking situation was not evident to CRR. It was observed during weekly park visits and communication with soccer field "stripers" that the Freeman soccer fields went largely unused during the weekends, with most of the activity occurring Monday - Thursday evenings by the younger boys and girls in grades 2 -5. With regard to nightly parking, CRR was told and saw that Thursday continued to be the most heavily used evening of the week. While we witnessed lines moving in and out of Freeman Park, CRR is pleased to note that the parking was never at a `stand still' and continued to advance as it should. CRR also noted the SLMPD provided numerous patrols through the park. At the request of the Park Commission, CRR encouraged the sports representatives to direct their • 810612003 Community Rec. Resources: Summary Report of CRR activities, r from May thru July, 2003 participants to car pool whenever possible in an effort to alleviate the parking situation. • However, it should be duly noted that, upon comparison of the City assigned CRR field schedule to the schedules posted on specific sports organization websites, the CRR start times did not coincide with the actual schedules the sports organizations had distributed to their teams, thus, posing potential parking problems at Freeman if not watched carefully. Once again, enforcement of the Shorewood CRR field schedule assignments is a concern for the CRR staff. In May, CRR met with City Staff to review information regarding the Fall/Winter Informational Meeting with the sports organization representatives. Packets of information were assembled and sent out to representatives and a meeting held on May 29, 2003, with mandated attendance for all representatives expecting field usage. The overall philosophy that, change is good, was heard by representatives attending the meeting on behalf of Little League, Babe Ruth, Football, and Hockey, with approximately 90% of all data collected from the representatives that evening, excluding rosters and user fees which would not be available until registration by the organizations was complete in late August. On that note, rosters and user fees will again prove to be the biggest challenge in document retrieval for the fall and winter programs, since the schedules have been released and many organizations are not finished recruiting players until mid August. With a wary eye, CRR notes that the accountability of number of players • remains critical, as it impacts usage and parking issues. Since the next spring scheduling meeting is proposed for December or the first week of January, CRR cautiously views providing schedules in advance of roster receipt and user fees, an issue for further review. In mid June, CRR executed a draft of the fall and winter schedule, ahead of the promised deadline, working within the preferred scheduling parameters set forth by the representatives of each sports organization. While the parking issues will not be a large factor in the fall and winter sports seasons, CRR will continue to monitor field usage and parking on a random basis as part of its scope of services. CRR continues to communicate with City Staff and representatives of sports organizations regarding the changing needs of the Park Coordinator Position and users of the facilities. Establishment of a website link, which also provides rainout information, has been coordinated with City Staff to provide more effective communication to sports organizations, and concession operators, regarding changes in field use. Updated schedules will continue to be posted via the website, as well as, sports organization contact information. In an effort to evaluate the overall field scheduling process and facilities provided by the City of Shorewood and the Park Coordinator Services, CRR developed and distributed, via email, a Spring Sports Scheduling Survey to the designated spring sports organization representatives. Having recently received all but one of the • 2 810612003 Community Rec. Resources: Summary Report of CRR activities from May thru July, 2003 surveys, CRR will review the comments and evaluate how best to adapt the process • for the 2004 Sporting season. The focus for the next three months will include preparation of the 2004 Spring Sports Informational Meeting with the sports organization representatives slated for December /January. Monitoring field use and parking issues for fall and winter activities will remain part of the Park Coordinator duties for this season. In addition, CRR will evaluate and compare the survey data and the `actual versus planned' field usage patterns from spring. Communication with!MCES, sports organizations, City Staff, other municipalities, and associations regarding the position will also take place. CRR remains committed to providing quality services to the City at a reasonable cost. Please do not hesitate to contact Kristi or Sally with further questions regarding the Park Coordinator position. Thank you for your consideration. Kristi Anderson and Sally Keefe Community Rec. Resources • C M To: Park Commission From: Twila Grout, Park Secretary Date: August 7, 2003 Re: Park Tours Evaluation Attached is the evaluation sheet from the July 8, 2003 Park tours. I have incorporated the comments that were received into the evaluation sheet for your review. The comments received are in bold. • • 2003 PARK TOURS EVALUATION SHEET JULY 8, 2003 Silverwood Park: In the Master Plan for Silverwood Park the recommendations for further review are the following: Replacing the tennis courts with a magic square, consider adding a warming house for free skaters, and study the use of the trail. After touring the park should these services still be reviewed for further action? Any other services or opportunities the Park Commission should explore? • Basketball Hoop • Skateboard Ramp • Sealcoat the surface and clean it up • The trail • Backboard needs repair • Fence around tennis court South Shore Community Park: In the Master Plan for South Shore Community Park the recommendation for further action are: Possibly adding horseshoe pits and picnic area in the park. After touring the park should these services still be reviewed for further action? • Determine use • Add challenge Any other services or opportunities the Park Commission should explore? • Sheltered seating area • Bike park on green area • Activity for adults • Small shrubs around sign Deephaven Park (Main Beach Area): Is the sports court a facility that would be an opportunity for one of Shorewood's parks? Advantages and disadvantages of providing a facility such as a sport court? • Liked surface • Price ($18,000 plus resurface) • • • • Chanhassen Skate Park: After touring the Skate Park are there any services /improvements that could be offered at the South Shore Community Park to promote usage of the park? • Benches (Concrete) • Pavillion Lake Ann Park: What type of facilities /services did you find at Lake Ann Park that you would like to see at Shorewood's parks? • Improving the green space • Tree placement • Parking facilities Are there any "best" practices with this park that stand out that could be implemented in Shorewood Parks? • Landscaping • Good separation of fields Sedge and Oak Bog- Arboretum Were there any ideas from this project that you would like to see carried over to the Freeman Park Wetland? • • Possible trail through wetland • Natural Plantings • Development of a large "Water Feature" and trail portion upgrade (treat it like a garden. Deck look -out and a bench, solve drainage properly and then introduce the native vegetation). CITE' OF SHOREWOOD 5755 COUNTRY CLUB ROAD • SHOREWOOD, MINNESOTA 55331 -8927 • (952) 474 -3236 FAX (952) 474 -0128 • www.ci.shorewood.mmus • cityha1I@ci.shorewood.mn.us MEMORANDUM TO: Park Commission Mayor and City Council Craig Dawson, City Administrator FROM: Larry Brown, Director of Public Works DATE: September 5, 2003 RE: Review Draft Plans for Freeman Park Access Closure and South Parking Lot Improvements As part of the access closure of Freeman Park to Trunk Highway 7, there has been considerable discussion regarding what type of improvements are to be performed to the south parking lot at Freeman Park. The Park Commission may recall that the original plan was to install curb and gutter and to pave the south parking lot at Freeman Park, in conjunction with performing the access closure to T.H. 7. Staff was directed by the City Council to revise the plans to a design that was less expensive. WSB and Associates has performed these revisions, based upon Staff's recommendations. Sets of draft plans have been included in this report. Pages 2 and 7 are the most descriptive of the construction proposed. The highlights of the plan are as follows. ♦ The parking lot is to be lengthened 125 feet in length, and varies in width from 90 -130 feet. ♦ Not yet identified on the plans; the existing parking area is to be squared up and regraded to better define the edges of the existing lot. ♦ The access to T.H. 7 is to be removed. ♦ A landscape berm and trees are to be placed along the south end of the park, to further identify the closure of the access to T.H. 7. ♦ A drain is to be constructed from the entrance to the park off of Shorewood Oaks Drive, through the walkway and across the existing parking lot. Ultimately, this will connect to the drainage system of Shorewood Pond Development. ♦ A 10 -foot wide bituminous path is to be placed east of field two, to serve as a pedestrian path and emergency vehicle entrance (Refer to Page 5). • ♦ Bollards and signs are to be placed to discourage unauthorized vehicle traffic. ♦ Concrete "wheel stops" will be placed to identify individual parking spaces. ��� PRINTED ON RECYCLED PAPER. !�. Park Commission • Freeman Park Access Closure September 5, 2003 Page 2 of 2 Plans have been revised to cut the costs of the project to match the funds to be received. Specifically, the State is to pay Shorewood $70,000 to perform the access closure to TH. 7. Cost estimates indicate that the construction project equals this amount. The Minnesota Department of Transportation (MN/DOT) is demanding that the City either utilize the funds offered in 2003 by performing the access closure, or lose the funding. Therefore, Staff is recommending that the Park Commission review the plans and provided any comments or changes desired. It is Staff's hope that the plans can be finalized and placed on the City Council agenda for formal action on September 22 °d . is 1�1 C] a 0 U 0 a a n 0 E PLAN SYMBOLS ---¢ — STATE LINE - - --- ' COUNTY LINE ---- TOWNSHIP OR RANGE LINE �--�- SECTION LINE - — - OUARTER LINE - — - SIXTEENTH LINE - - - - RIGHT -OF -WAY LINE — - — SLOPE EASEMENT SE PRESENT RIGHT-OF-WAY - - - - - CONTROL OF ACCES LINE —•— PROPERTY LINES (EXCEPT LAND LINES) VACATED PLATTED PROPERTY -- - - -- CORPORATE OR CITY LIMITS �uti �wi>.ta TRUNK HIGHWAY CENTER LINE --- --�- -T RETAINING WALL v - �• - v RAILROAD - P -BUR- RAILROAD RIGHT -OF -WAY — - - — RIVER OR CREEK -> > DRY RUN ° DRAINAGE DITCH 512 DRAIN TILE -- ---------- CULVERT DROP INLET 0 GUARD RAIL BARBED WIRE FENCE -x —x- WOVEN WIRE FENCE -A - x W x- CHAIN LINK FENCE ttx — RAILROAD SNOW FENCE - - STONE WALL OR FENCE HEDGE RAILROAD CROSSING SIGN i RAILROAD CROSSING BELL ELECTRIC WARNING SIGN 6 CROSSING GATE MEANDER CORNER rIr SPRINGS MARSH TIMBER ORCHARD BRUSH (TIMBER) NURSERY CATCH BASIN • CS FIRE HYDRANT CATTLE GUARD t o OVERPASS (HIGHWAY OVER) UNDERPASS (HIGHWAY UNDER) BRIDGE BUILDING (ONE STORY FRAME) F - FRAME C - CONCRETE S - STONE T - TILE 75 B - DR ICK ST- STUCCO IRON ROD OR PIPE MONUMENT (STONE. CONCRETE. OR METAL) O MONU. WOODEN HUB ■ GRAVEL PIT SAND PIT BORROW PIT ROCK QUARRY 0 UTILITY SYMBOLS POWER POLE LINE ---¢ — TELEPHONE OR TELEGRAPH POLE LINE JOINT TELEPHONE TELEPHONE AND POWER ON POWER POLE �--�- -ON TELEPHONE POLES @ ANCHOR F— STREET LIGHT o PEDESTAL (TELEPHONE CABLE TERMINALI ID PEO. GAS MAIN WATER MAIN ,- CONDUIT TELEPHONE CABLE IN CONDUIT ELECTRIC CABLE IN CONDUIT gy p= TELEPHONE MANHOLE m ELECTRIC MANHOLE m BURIED TELEPHONE CABLE - T -BUR - BURIED ELECTRIC CABLE - P -BUR- AERIAL TELEPHONE CABLE +-T -AE �- SEWER (SANITARY OR STORM) -> > SEWER MANHOLE - > --o-> SCALES INDEX MAP 0 250 500 PLAN 0 20 40 PROFILE HORIZ. 0 20 40 VERT. 0 5 10 104 FOR nffi CITE' OF SHOIR . 7 ® ®D CONSTRUCTION PLAN FOR HIGHWAY 7 ACCESS REMOVAL, PARKING LOT , STORM SEWER AND BITUMINOUS TRAIL LOCATED ON FREEMAN PARK i / L f! uNE DR. EXCAVATION NOTICE SYSTEM A CALL TO GOPHER STATE ONE (651)454 -0002 IS REOUIRED A MINIMUM OF 48 HOURS PRIOR TO PERFORMING ANY EXCAVATION. �MOUIN DR. r� n F ?c PROJECT LOCATION OUNTY: HENNEPIN I VISION: METRO CITY PROJECT S.P. 2706 -204 (TH7 =12) GOVERNING SPECIFICATIONS THE 2000 EDITION OF THE MINNESOTA DEPARTMENT OF TRANSPORTATION "STANDARD SPECIFICATIONS FOR CONSTRUCTION." ALL TRAFFIC CONTROL DEVICES AND SIGNING SHALL CONFORM TO THE MN MUTCD, INCLUDING THE FIELD MANUAL FOR TEMPORARY TRAFFIC CONTROL ZONE LAYOUTS, DATED JANUARY 2001. INDEX SHEET NO. DESCRIPTION 1 TITLE SHEET 2 GENERAL LAYOUT 3 ESTIMATED QUANTITIES 4 PARKING LOT IMPROVEMENTS 5 BITUMINOUS TRAIL 6 TRUNK HIGHWAY NO.7 ACCESS REMOVAL 7 LANDSCAPE PLAN 8 EROSION CONTROL PLAN TH IS PLAN S ET CONTAINS B SHEETS ALL APPLICABLE FEDERAL. STATE, AND LOCAL LAWS AND ORDINANCES WILL BE COMPLIED WITH IN THE CONSTRUCTION OF THIS PROJECT. ® 4150 Olson Msmorlal Highway WVi. Suke Minrmapolh, MN 55422 422 7935414800 & Arm Imm I- FAX 761941.1700 I HEREBY CERTIFY THAT THIS PLAN WAS PREPARED BY ME DR UNDER MY DIRECT SUPERVISION AND THAT I AM A DULY LICENSED PROFESSIONAL ENGINEER UNDER THE LAWS OF THE STATE OF MINNESOTA. ENGR. DAVID E. HUTTON, PE DATE 9/01/03 LICENSE. N0. 19133 SHOREWOOD CITY ENGINEER DATE RECOMMENDED FOR APPROVAL METRO DIVISION TRANPORTATION ENGINEER RECOMMENDED FOR APPROVAL METRO DIVISION MATERIALS ENGINEER 20 20 RECOMMENDED FOR APPROVAL 20 METRO DIVISION WATER RESOURSES ENGINEER RECOMMENDED FOR APPROVAL 2p METRO DIVISION TRAFFIC ENGINEER RECOMMENDED FOR APPROVAL 20 STATE PRE- LETTING ENGINEER OFFICE OF LAND MANAGMENT APPROVAL 20 DIRECTOR, LAND MANAGEMENT APPROVAL 20 STATE AID ENGINEER Prepared for: City of Shorewood 5755 Country Club Road Shorewood, Minnesota 55331 (612) 474 -3236 SHEET NO. _]— OF 8 SHEETS a 0 s _ v o Q 8 fig Yom i dg z Y koi#� � V< C MATCH EXISTING CL 5 AGGREGATE 6' 0.0 ft /f i �4" CONCRETE WALK 12" SELECT GRANULAR FILL (INCIDENTAL) CONCRETE WALK SECTION AREAS 24' 24' SOD DISTURBED AREAS SOD SOD MATCH EXISTING DISTURBED DISTURBED MATCH 0. ft/ft AREAS 10' AREAS EXISTING r MATCH EXISTING MATCH 0.02 ft /ft I` ! EXISTING �- — 2 2340 TYPE 41 BITUMINOUS WEAR COURSE MIX DESIGNATION 2 TYPE 41 BITUMINOUS WEAR COURSE 41WEA50055 (PG 58 -28) MIX DESIGNATION 41WEA50055 (PG 58 -28) EXISTING CLASS 5 AGGREGATE BASE 6" CLASS 5 AGGREGATE BASE SHAPE AND COMPACT AS REQUIRED(INCIDENTAL) PATHWAY TYPICAL SECTION DRIVEWAY SECTION _LASS 5 AGGREGATE BASE 1100% CRUSHED) COMPACTED SUBGRADE PARKING LOT TYPICAL SECTION 2.5' 1.0' 4" PERFORATED PVC SDR 35 DRAIN TILE FROM CATCH BASINS AS SHOWN ON PLAN. W /COARSE AGGREGATE (MNDOT 3149.2H) WRAP WITH GEOTEXTILE (Mn /DDT 3733. TYPE 1) (ALL TO BE INCLUDED IN THE UNIT PRICE BID PER LINEAL FOOT OF 4" PERFORATED PVC SDR 35 DRAIN TILE. 6" OVERLAP OF FILTER FABRIC -4 '*0' .�- 4 "PERF. DRAIN TILE Z; Oi ra�o0 Moo a � 82 88 1 09u YS z m LL V w 0 gyp" w 0 z W u m w z CITY PROJECT GENERAL LAYOUT AND DETAILS I m\1074- 4B0 \CAO \1074-GL.dgn S.P. 2706- 204(TH7) PARKING LOT IMPROVEMENTS SHEET 2 o f 8 SHEETS 1 1 V` 11 f�J 1 1111 H'!= _J 11 4 I ! a � l Z, 1 1 1 1 0 P\ 1 I t,l 0 20 40 10 it 1 J �./ It\ 111 A se rti ` Zu o 4" DRAIN TILE \ SEE SHEET 2 ilr 1 ) LOCATION TO BE I b i 1 I`` 1 DETERMINED I' i 1 CQ� I ,j , _ IN THE FIELD SAW CUTE 15TING t I \\ i 1 1 4 �<< B[TUMINOU DRVEWAY PROTEC , THE CONTR CTOR SHAL COORDINATE WITH FAX . 18 " CMP - /CULVERT W /APRONS ID OWEST COM UNICATION ABOUT PROTECTING 1 _ (INC TALI \ AND /OR L ERING THE XISTING BURIED i ' �, 1 11 I11p i 1 ^�/ , I. y\ \ \\ i T LEPHON LINE. -'1 DRIV AY - -- i i I e�g ITI `1 I�l0 1 MOD1F /CAYfON I t ^ 1 \\ \ k x I I 1 1 { 1 1{ L $ SEE HEETi 6 r >Pn 2" T EE r i I o I i° LOOR _ ' 1 i t � !987.5 ' i \ i GAROc�t CD 1 l d i UM I \ 12 REE i O S i G � r< `'v. / s - : 1.. t - - rEOG= - - - - - 1 ! �� i Z q / I 964 CQ ) G 1 \ i SEE �� 9� ', ! xk� 2 ` =4EE ' 1 \ SHEET A 6 __, x _____ _� �nlc , 2'; rREe BACKSTOP = c F\ErrE au =TEL' 1 2" T l lli�( ' \\ EXCAVITION MATERIAL —�=' -_ ;`L gu, ' \' \ ' i —J ~ UK? VG E� t W _ aUR— _9 I Z AS A LANDSCAPE BERM �\ _ 4 - e� -� aLr \ 6_ \ / W Q \ EA WITH \ r" IN THIS \- _ __ _ .a l SLOPE - 2. = 'i91G ;c� E� tf (, '? - -- - W C7 5 1 _ i 2 `\TREE 1 : 1 r \ \ / F \ \ \ �� - - -- - = 9 I I \ / ----- - --. -- I Gz CLASS 5 I I i , \ 8�� :IG � \ PROTECT �REE \ ( r 6 " r in t �i I1 i �y� T I c,INCIDENTAL \ ET 2 I� - TRE e GRAVEL PARKING LOT /_ 2 i t 1 I 1 I I 1 I 1 I \\ \ �\ j J \, SEE DETAIL ONNHE \ \\ I 1 '' a+✓ o \�� IN i����� i \ t /�L> e I. \\� !(� M 1 6WIDE CONCRETE WALK REG \ I o r ' J t p ! 1 I i 1 \ \�\ \\ \ \ /h 1Tt'y 4 4" DRAIN TILE 11 I - . \\ j SEE SHEET 2 \ L ' 1 2 J o LOCATION 9 �� l` �' �! 4 1 � ( .\ DETERMINED BE �\ i } 8 IN THE FIELD EX;sT :NG G RA4jEL PARK IN L OA 11 l��� �''^ �; �l �\ \ 1 1 1 Io\ t 1�,�;i' \ 9� \ \� , ",!U G^ \\ �\ 0 +00 SEN \ / SIGi�! rte` �V" N. -- y .9 \\ I �� \ \\ I — —'> 0 u4 ti fis 9�L. 125' I I \\ o ' Z m ' 1 I 0 9 \� REMOVE GRAVEL 1 I 1 ', 1 1 � I 1 ( 'y � � <J\`,. ,• -�•i z /' � 2 987 =3 = ��`-_'� ?�- ,•�2 -- SB6 Lw 1 i I I I )/ /P. �+,T� x � % <'� \ \ \ T 1 1 I r (J /\\ / iy j tir r PROTECT TREE \\ \\ \ i \ I il _ - - - -- 989 - - - -- �`\ ,\ \ '`` -` • � !INCIDENTAL) I - - - - -_- \ a� \ 991 _ - - -- -` \ Ex SELH,_E EE \ ' 9 8 2 . i' 2 1 I I 110 jw.k \ \ - - i 9 1' ii 04, / X.�a �- -\ \ I I I I iNV.97?.10 �� isC /�� // / v \ \li I I 1 I I � T 1. 72Sv . �� P 984.51 r:pr�y, \ \ \ r 1r +t I(ns I I? \ L d��, \ 1 MATCH EXISTING BITUMINOUS CITY PROJECT CLASS 5 PARKING AND DRAIN TILE m:\,174- 480 \CAD \1074- OOtss.dgn S.P. 2706- 204(TH7) PARKING LOT IMPROVEMENTS I SHEET 4 OF 8 SHEETS CDN BORING 3 ` ' '� - - - - L IGN } 0 20 40 �\ YR X SH D (� m C) 10' WIDE BITUMINOUS PATH OVER SA � = p W EXISTING z0 R5 -3 EXISTING CLASS 5 AGGREGATE + BITUMINOUS DRIVEWAY r— p 0 17 1 I \ N c�z - I I 9 + F¢w N1((NT ON TOP OF EACH - _____ - - - -�- NaN 0 I , INSIDE GUIDE POST _ x / ______ - -_ -- _ o c _ x X j ---- - - -'�. I FENCE -_ x x x >--- ------- - - - ,p, — -- I - - Ul N `�I \ I - -- - - - - -- X--------- _------ - - - - -- - XSTI�I& I-4 -G&U + 1�t -- —i —t -- -- - - - - -- ____ MATCH EXISTING GRADE - --- I - - - -- c - - - -h— - - - - - - -- �"- - -h - -- -�- _ _ - «- - -- _ _ - -- -� ADD \CL 5 AS REQUIRED =5' R -5 � --- - - - -__ ___ -- ��: � _ - - -� BITUMINOUS APRON (q) W000 GUIDE POST - - - - - -- ------- ---- - - - - -- ___ _ __ __ gg _ - ' (� TO EXISTING ''�� • - - -- - 98� - - - - -- \ � \ � \ � \ ��� %INV 9CP.65 GRAVEL TRAIL EX BEERV-E, CB U -- IRON F ( I _ TOP 982:`3r2 EX. (4) WOOD GUIDE POST _ [NV.979.10 �r J GC�b I TOP 980:6 ,O- (VERIFY) SAN MH ( INV.9ti� 8 - 7\� T Q 9 J TOP 983.69 BENCH MARK ELEV 982.40 BENCH MARK ELEV 982.77 CP 1000- 535'WEST OF CL EUREKA RD CP 3 -500 NORTH OF REUTIMAN LN 25' NORTH OF REUTIMAN LANE B 73' NORTHEST OF ELEC.BOX 895 .... .... .. ... :............... ..... .... :............:............ .... ..... :.. .. :............................................................................._.............................................................................................................................................................................................................................._: -d ............................... 895 ...............................:................................,................................................................,. ............... ................................. .................. .: ..... . . _ �� 890 ..... ..... :.o- .... .... ..... ..... ...- ... ..... . ... .... .... .... 890 ........ ................................................................................ .. ............................... ... ............................... . ......................... ......................... ......................... ..................... ........................ ......................... ......................... .................. ......................... ................. ......................... ......................... ......................... ......................... ................... ..................... ......................... ...... ................. ( ................... ..... .... .... ..... ..... .... .... ..... .... ..... 885 :::: ::: :.............................. :: ::: : ::: . , 2' B tTUMNDp $ :.. :OyER: (:X I ST I'NS , CLASS. 5 . AGGREGATE . : : : : : ::::: ::: ::::: : :::: Ln z :::: .................... :::: ::::: _ ......................... ......................... 885 .......... .:.......................... ................... ... ................ -- --.—, ---- .... .... ..... ..... - -.. .... ..... ..... • .... ..... 880 :... :. a ... F:.......................... — . — _ — ... ..... w .... ... 88a :.... d ..................:...:..........................:..:.........................:... ............................... .......................... ........................ ........... ......................... — ......— .... -- .......— - -- ................. 875 . . . . +o.. 0 E 87. . ¢ r _ . . . . . . . H . . . . iv� .» . . . . . . . : . . . . . . . . . . _ . . . . . . . . . . . . . : . . . . . . . . 8 70 :. . . . . . . . . . . . . Z .. 87U . ..... ....- ... . -- ... ... ... .. m 865 :....: . 865 ................... ............. ...................:................................ ....................... ............ ........................<...................... ............. ............... ....... ........................ .................. ..................... 00 co �. m . . . . . . . . . . . . o+. . Cx J v R5 -3 MOUNT ON TOP OF EACH INSIDE GUIDE POST I NV. 97 46/ 9T9 8 5 +18.99 gZTUMINOUS T 91 9.20 �INV.975.87 IQEN � g N 1� 4 � W O z 0 N W C W W ® z CITY PROJECT BITUMINOUS PATH I ( m: \1074- 480 \CAD \1074- 003ss.don I S.P. 2706- 204(TH7) PARKING LOT IMPROVEMENTS SHEET 5 OF 8 SHEETS REMOVE AND RELOCATE EXIST IN MAIL OX LAS �- D I RECTE EY TH ENGINEE .I it 1 — EXISTING E GE ST!,RIPE I ' °o SALVAGE ST P SIN 1 �. o SEE NOTE BE OW.,' I o I ' , 1 I I 1 I ' 1 PROPOSED 4" 1 0 WHITE EPDXY EDGE LINE -- CD sl T I �1m I� 1 ) I i CD I�1�1 SAW CUT ALONG ED�E OF! 1 _ HIGHWAY PAVING (R DEPTH') c I � I �� EXISTING EDGE STRIPE PROTECT EXISTING 18 "CMP AND 2 APRONS (INCIDENTAL) SAW CUT EXISTING BITUMINOUS DRIVE HOUSE \ ` ' I FFE �I I \ ` � 990.52 -' t AR LOOR 8T.69 \ \\FEkE x �� 6.24' i !.r i NOTE: SALVAGE ALL SIGNS ALONG TH 7 THAT PERTAIN TO THE ENTRANCE TO FREEMAN PARK BEING REMOVED. RETURN SIGNS TO THE CITY TO BE PAID AS SALVAGE SIGN. EACH. r GA�DEN >\ 0 — 1 I NEW BITUMINOUS 1 \ � DRIVEWAY (SEE ` 9 ` Q 6' �` SECTION ON SHEET 2 ) \ \ \\ \\ L BUR — \ \ `\ EXISTING BITUMINOUS TO BE REMOVED � IGN J O TREE\ Z1 \ 12" T)�ZE 9 �� SALVAGE SIGN AND RETURN TO THE CITY. SEE NOTE BELOW. 1.0 1 Z6EE \\ REMOVE EXISTING BITUMINOUS DRIVEWAY. TO PARK. GRADE OLD PARK ENTRANCE TO MATCH AND MAINTAIN DRAINAGE TO CULVERT 0 20 40 a 4P 0 s go � , Y. 6 s gl ib tow F Qn w z 0 a � 1 Z 5 � Z U K CITY PROJECT TRUNK HIGHWAY NO.7 ACCESS REMOVAL m: \1074 -4B0 \CAD \1074 -004s9.Ogn S.P. 2706- 204(TH7) PARKING LOT IMPROVEMENTS I SHEET 6 OF 8 SHEETS rim 1 1 ti;9 11 � 11 I•y t 1 11 I L9 — ,9 f 0 0 20 40 1 / SOD DISTUR13ED AREAS (W /4" TOPSOIL) TREE /^ r 2 T I 1 1`11 , Lra I f • 0 1 / \ = \ F L OOR 1 g I fTl ' I G. 1 4 f , 1 GA DEN 7 g 1 II \ \ 0 ! � f a 0 0 20 40 1 / SOD DISTUR13ED AREAS (W /4" TOPSOIL) TREE /^ r 2 T \ Nt! SE �\ \ \ I f \ SOD DISTURBED AREAS 9 �s "TOPSOIL) \\ GAR / \ = \ F L OOR 1 g 1 1 4 f , 1 GA DEN 7 g a / 0 0 0 6' HIGH EVERGREEN TREES (SPECIES OF TREES TO BE DETERMINED BY THE CITY) (10 TOTAL) r � D W/4 "TOPSOIL \TEL — \ m I I 1 \, \ x> G ` a. ?'� �\♦ \ \,E" TH I I l I v °o f 9 cp� `9 S i 'I 1 11111 I I X ,9 M 9 6 1 1 ; 1 t REE _ \\ ENC 7 _ 1'?'� TREE I SOD DISTURBED AREAS ---` (W /4 "TOPSOIL) i X \ l \ I TEL'S / v TREE /^ r 2 T \ \ f \ SOD DISTURBED AREAS 9 �s "TOPSOIL) \\ f� - EGR 1 4 \ = \ (W /4 12 ` TREE \ r _\ `9 L f , 1 \ 7 g ! � f j c `\ �RAV r ti_ \ \ _ I l J- `��., `1,,_ —rte c. \ \ \ `/ Lly Y� � EX. ^J R Eli - -_ 1 ?�N 98GP'9 It'i� J '4r _ v k 0 -1 V11 I `ND'T E THE CONTR CTOR SHAL COORDINATE WITH QUEST COM UNICATION ABOUT PROTECTING AND /OR L ERING THE XISTING BURIED T LEPHON LINE. k Tin EE / GARDEN TREE /^ r 2 x 1 e.. � o ! a W �a o M: �a SOD DISTURBED AREA�p �I (W /4 "TOPSOIL) BACKS T 0 -- - - ED w a \ ` �. �FZ' TING GRAVEL PARKING L0T�� \� �\ 0 +00 Big -W \ f SOD DISTURBED AREAS \ \ m LL (W /4 "TOPSOIL) \ � N lef I - - , 989 991 I I I �., CX.�/B r - - - -_\ I I I I I -Gp 989, 61 I I I I I! '�lV. 980.A3 _X.BEEHIVE CB TOP ?8 2.32 INV.9'9. 10 i VERIFY W � m V•� Z 0 � w `V U t� ^n z CITY PROJECT LANDSCAPE PLAN m. \7074- 480 \CAD \1074- LANDSCAPE.dgn S.P. 2706- 204(TH7) PARKING LOT IMPROVEMENTS I SHEET 7 OF 8 SHEETS 80 [NG 3 v' O T ' 1 "T , Q �SH G I x 1 e.. � o ! a W �a o M: �a SOD DISTURBED AREA�p �I (W /4 "TOPSOIL) BACKS T 0 -- - - ED w a \ ` �. �FZ' TING GRAVEL PARKING L0T�� \� �\ 0 +00 Big -W \ f SOD DISTURBED AREAS \ \ m LL (W /4 "TOPSOIL) \ � N lef I - - , 989 991 I I I �., CX.�/B r - - - -_\ I I I I I -Gp 989, 61 I I I I I! '�lV. 980.A3 _X.BEEHIVE CB TOP ?8 2.32 INV.9'9. 10 i VERIFY W � m V•� Z 0 � w `V U t� ^n z CITY PROJECT LANDSCAPE PLAN m. \7074- 480 \CAD \1074- LANDSCAPE.dgn S.P. 2706- 204(TH7) PARKING LOT IMPROVEMENTS I SHEET 7 OF 8 SHEETS • I j � 1 �1 I I4\ i ,1kI 1 PROTECT TREE (INCIDENTAL) 0 40 80 PROTECT TREE (INCIDENTAL) � tll 4 L` 0 t� NOTE: RESTORE ALL DISTURBED AREAS WITH SEEDING AND MULCHING, OR SOD WITHIN 10 DAYS OF THE CONSTRUCTION. \ 7 s \ I SILT FENCE 1 NOTE: 1O TWO 2 "x 2" WOOD STAKES OR STEEL REINFORCING BARS IN EACH BALE AND EMBEDDED IN THE GROUND 10" MINIMUN. 12' TREE BALE CHECK \ \ N % T \— �• F - ! "`E x fl -E �`�� ° �bT�x ; TO PROTECT STORM SEWER INLETS; 2' TR No 3 \b \\ Gv BDRI.G 2 YL ` \? GRAVEL PARXINO LOT li 90 3 BALE CHECK 1 \ FENCE . SB6 - - — - -- 9—_= 3 \( ie "}�P\ 1 - — — ` • go t T86t = -0 \ \ \ \ \V 4 'o m ,o- rREE Oi f I �- — \ \ \ E,.rri 1 ,,j F 997 . � � ; I 1 1 E %. BEEN!PE C6 RON� 1 rC" TREE \ `�, , (y -.'�, 1 1 " ze — — — ._ 1 \ 1 1 �. P 83.32 SILT FENCE > 1' J \ 1 j I I ho i R. \ _ % i tt '' /- R1Y. ?T9. t0 1 i, \ 1 1 \ 'T— _ / 1. °0• - F� ,�yEa 954.61 C 1 1 `, J I:NV. ma 3 11 / 1 VERiF'f; j W �r d 1 I 1 I — — te II TOP 933.a ` ��y I 1 111 / \ i \iNY�ge. , 1 4 t ] GL 985.92 TOP 99 ?.22 } ( i ��—� � I 1 7 —! -- 1 I I 1 \ i t LN ! GEOTEXTILE FABRIC, 48" WIDE LEGEND: OVERLAP GEDTEXTILE 5 FABRIC 6 IN. & FASTEN FT. MIN. LENGTH POST AT 2 FT. INTERVALS AT 8 FT. MAX. SPACING r WIRE MESH REINFORCEMENT SILT FENCE — 1 u0U5E 1 FABRIC ANCHORAGE W IN TOP 8" 1 F•E \ •I t I .6..6? TRENCH. BACKFILL -n . • n . I 1 DIRECTION OF f —�- 1I-- I / AAGEN f r1 } SIGN. ty ---�— 9 eIP \ RUNO FF FLOW N NATURAL SOIL 1 9 \ \ 0 40 80 PROTECT TREE (INCIDENTAL) � tll 4 L` 0 t� NOTE: RESTORE ALL DISTURBED AREAS WITH SEEDING AND MULCHING, OR SOD WITHIN 10 DAYS OF THE CONSTRUCTION. \ 7 s \ I SILT FENCE 1 NOTE: 1O TWO 2 "x 2" WOOD STAKES OR STEEL REINFORCING BARS IN EACH BALE AND EMBEDDED IN THE GROUND 10" MINIMUN. 12' TREE BALE CHECK \ \ N % T \— �• F - ! "`E x fl -E �`�� ° �bT�x ; TO PROTECT STORM SEWER INLETS; 2' TR No 3 \b \\ Gv BDRI.G 2 YL ` \? GRAVEL PARXINO LOT li 90 3 BALE CHECK 1 \ FENCE . SB6 - - — - -- 9—_= 3 \( ie "}�P\ 1 - — — ` • go t T86t = -0 \ \ \ \ \V 4 'o m ,o- rREE Oi f I �- — \ \ \ E,.rri 1 ,,j F 997 . � � ; I 1 1 E %. BEEN!PE C6 RON� 1 rC" TREE \ `�, , (y -.'�, 1 1 " ze — — — ._ 1 \ 1 1 �. P 83.32 SILT FENCE > 1' J \ 1 j I I ho i R. \ _ % i tt '' /- R1Y. ?T9. t0 1 i, \ 1 1 \ 'T— _ / 1. °0• - F� ,�yEa 954.61 C 1 1 `, J I:NV. ma 3 11 / 1 VERiF'f; j W �r d 1 I 1 I — — te II TOP 933.a ` ��y I 1 111 / \ i \iNY�ge. , 1 4 t ] GL 985.92 TOP 99 ?.22 } ( i ��—� � I 1 7 —! -- 1 I I 1 \ i t LN ! GEOTEXTILE FABRIC, 48" WIDE LEGEND: OVERLAP GEDTEXTILE 5 FABRIC 6 IN. & FASTEN FT. MIN. LENGTH POST AT 2 FT. INTERVALS AT 8 FT. MAX. SPACING r WIRE MESH REINFORCEMENT PLASTIC ZIP TIES POST LENGTH, 5 FT. MIN. z W T FABRIC ANCHORAGE LOCATED IN TOP 8" DIRECTION OF TRENCH. BACKFILL n DIRECTION OF WITH TAMPED W RUNO FF FLOW N NATURAL SOIL a o w MACHINE SLICE g z_ N 8" - 12" DEPTH � 2 � 0 m (PLUS G" FLAP I a 4, o w EXTEND WIRE MESH INTO MIN, (SEE SPEC. 3886 ) v a. TRENCH HEAVY DUTY PLASTIC ZIP TIES POST LENGTH, 5 FT. MIN. (50 LB, TENSILE) AT 6 FT. MAX. SPACING LOCATED IN TOP 8" DIRECTION OF GEOTEXTILE FABRIC,36" WIDTH RUNO Z W N �m 0 o w MACHINE SLICE a N 8" - 12" DEPTH 0 (PLUS G" FLAP I a STANDARD MACHINE SLICED SILT FENCE DETAILS TO PROTECT AREAS FROM SHEET FLOW (SEE SPEC. 3886 ) S ILT FENCE DETAIL NO SCALE - - 991 - - EXISTING CONTOURS 941 — PROPOSED CONTOURS - — — SILT FENCE LOCATION INV. „NY•9.6.46 % ,919.10 gt18.99 MO'JS IgAiL Et.l ITUUI. �•lNV.975.97 I IK-- r NOTES: 1. A MINIMUM OF 4" COMPACTED THICKNESS OF TOPSOIL SHALL BE PLACED OVER ALL DISTURBED AREAS IN THE MnDOT R/W PRIOR TO SEEDING. 2. A MINIMUM OF 4" COMPACTED THICKNESS OF TOPSOIL SHALL BE PLACED OVER ALL DISTURBED AREAS IN FREEMAN PARK PRIOR TO SODDING AND SEEDING. 3. TURF ESTABLISHMENT: A.THE COMMERCIAL FERTILIZER SHALL BE 22 -0 -10 ANALYSIS. SLOW RELEASE TYPE B.MnDOT SEED MIXTURE #50B SHALL BE SOWN OVER ALL DISTURBED AREAS IN THE MnDOT R /W. IT B) Maintenance SHALL BE APPLIED AT A RATE OF 50 # /ACRE. 1. FILTER BARRIERS SHALL BE INSPECTED IMMEDIATELY 3. SEDIMENT DEPOSITS SHOULD BE REMOVED AFTER EACH C. EROSION CONTROL BLANKET. CATEGORY 3 SHALL AFTER EACH RAINFALL AND AT LEAST DAILY DURING STORM EVENT. THEY MUST BE REMOVED WHEN DEPOSITS BE PLACED OVER ALL DISTURBED AREAS IN THE PROLONGED RAINFALL. ANY REQUIRED REPAIRS SHALL REACH APPROXIMATELY HALF THE HEIGHT OF THE BARRIER. MnDOT R/W IMMEDIATE UPON COMPLETION OF BE MADE IMMEDIATELY. SEEDING. 4. ANY SEDIMENT DEPOSITS REMAINING IN PLACE AFTER THE 2. SHOULD THE FABRIC DECOMPOSE OR BECOME SILT FENCE OR FILTER BARRIER IS NO LONGER REQUIRED, D.MnDOT SEED MIXTURE #6DB SHALL BE SOWN ON ALL INEFFECTIVE PRIOR TO THE END OF THE EXPECTED SHALL BE DRESSED TO CONFORM WITH THE EXISTING DISTURBED AREAS IN FREEMAN PARK THAT ARE NOT USEABLE LIFE AND THE BARRIER STILL BE NECESSARY, GRADE OR REMOVED. DISTURBED AREAS SHALL BE SEEDED SODDED. IT SHALL BE APPLIED AT A RATE OF THE FABRIC SHALL BE REPLACED PROMPTLY. IMMEDIATELY UPON COMPLETION OF REGRADING. 100 # /ACRE. MULCH. TYPE 3 SHALL BE APPLIED AT A TARGET RATE OF 2 TONS /ACRE OVER ALL SEEDED AREAS IN FREEMAN PARK. 0 < T e Ko 6 if �G �3 6 � 2 �o F O z a 0 a w r�► a R9 1c C a a 8EN § 5 Sig Z mo N$ Z m� 5 o � 0 z W a z � w _ U CITY PROJECT EROSION CONTROL PLAN m: \1074 -11174- SILT.dgn S.R. 2706- 204(TH7) PARKING LOT IMPROVEMENTS I SHEET 8 OF 8 SHEETS I Shorewood Parks Master Plan Review Step 2 0 Badger Park 1 Current emphasis of the park: Badger is a neighborhood park focusing on organized sports, with limited individual/pick -up opportunities. Facilities include: • hockey rink/warming house (doubles as practice facility for 6U soccer players in season) • family skating rink • tot lot (playground equipment) • tennis court • picnic tables ( ?) • open space, mowed and natural wooded area • two community adopt -a- gardens • portable restrooms (no running water) • paved parking for _ vehicles shared with South Shore Center • short nature trail looping through wooded area on the east edge of the park • decrepit pedestrian bridge leading to the wooded area over a small stream 0 2 Population served • Primarily youth 3 What are the deficiencies in service and/or o pportunity? Senior,population The facilities in the park show a deficiency in services to adult, or senior adult populations. Although this facility adjoins a community center used largely by seniors, there are no activities for the senior population Parkin : Space is shared with the South Shore Center and Shorewood City Hall. There is conflict between the South Shore Center and football events. Old bridge: Limits use of wood chip loop trail through woodland. 4. Recommendations for further action: Explore a partnership with South Shore Center for idea gathering concerning enhancements for the senior population and for the marketability of the Center. Commence discussions with the South Shore Center regarding the parking conflict. Coordinate scheduling of football events w /South Shore events, or overlap in scheduling of football events in the same night to alleviate parking concerns • COUNTRY CUl J r l i f r ROAD r q .� 1 � 9ma, 3�FS�lk: +�5 • O % O 1~ � a giil 0 10 i L 4 s n r 0 N z 9� m •i . S 7 x x Hoisington (C oegter Group Inc. BADGER PARK 1 ©Q a. 7.100 Metro Blvd. • Suite 515 Q® Nimcurahs. MN 55179 (611)635.9960 City of Shorewood, Minnesota bj l a.a U.. . P • 11 CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD • SHOREWOOD, MINNESOTA 55331 -8927 • (952) 474 -3236 FAX (952) 474 -0128 • www.ci.shorewood.mn.us • cityhaI1@ci.shorewood.mn.us MEMORANDUM TO: Park Commission Craig Dawson, City Administrator IjI FROM: Larry Brown Director of Public Works DATE: September 5, 2003 RE: Discussion Regarding Lake Linden Drive Trail Shorewood Village Shopping Center, in conjunction with Cub Foods, has commenced with construction on the Lake Linden Drive Trail Project. This, is part of the developer's responsibility specified in the development agreement executed between the City of Shorewood and the Shorewood Village Shopping Center. As part of the development agreement, the City is to obtain easements for the Lake Linden Drive Trail project. Attachment 1 is an excerpt from the Feasibility Report for the project, prepared by WSB and Associates, that demonstrates that two easements are required to complete the project proposed. The first easement to be obtained is along the southwest quadrant of Yellowstone and Lake Linden Drive. This is noted as Parcel A of Attachment 1. The property owners of this parcel, Mark and Kathy Kennedy, requested that a portion of this trail be constructed within their property in exchange for a landscape buffer to the surrounding roadways. During the design process, this was included in the documents. After discussions with the Kennedys to review the design documents, they stated that they would rather have the trail located in the public right -of -way. This change was made and the contractor was notified of the change. Staff met with Xcel Energy to have utility poles and guy wires moved to accommodate the change. The second easement is for the property located at 6030 Lake Linden Drive. This is noted as Parcel B on Attachment 1. A permanent trail easement is to be obtained along the northeast corner of the property. The property owner, Mr. Gordon Schmidt, has met with City Staff and representative from WSB and Associates on several occasions to discuss the easement agreement. Both Staff and WSB and Associates had reached an agreement with Mr. Schmidt. The surveyors staked the agreed easement in the field. Immediately prior to the meeting to obtain signatures for the easement, Mr. • Schmidt's attorney forwarded a document to the City of Shorewood indicating that the City was not to proceed with the process or trespass on Mr. Schmidt's property. PRINTED ON RECYCLED PAPER .08 Park Commission Lake Linden Drive Trail September 5, 2003 Page 2 of 2 Having received the document from Mr. Schmidt's attorney late in the process, Staff directed the developer's contractor to stay away from that portion of the area in front of Mr. Schmidt's property, until such time as an easement agreement could be reached. Currently, construction is proceeding on either side of Mr. Schmidt's property. Staff is working with Tim Keane, City Attorney to resolve this issue. A full presentation will be made at Tuesday night's Park Commission meeting. CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD • SHOREWOOD, MINNESOTA 55331 -8927 • (952) 474 -3236 FAX (952) 474 -0128 • www.ci.shorewood.mmus • cityhaI1@ci.shorewood.mn.us n l_J • MEMORANDUM TO: Park Commission Craig Dawson, City Administrator FROM: Larry Brown, Director of Public Works 07, DATE: September 5, 2003 RE: Cost Breakdown of Trail at Freeman Park from the South to the North End Staff is presently working on cost estimates to construct a trail from South end of Freeman Park to the north end. These costs will be presented at the Park Commission Meeting on Tuesday night. 0s 4 1 4 PRINTED ON RECYCLED PAPER J City of Shorewood Tournament Application Organization or Group requesting space • Park Location Tournament Dates Rain Dates Tournament Coordinator Address Field or Rink Times Rain Date Times Home Phone Business Phone Application Procedure This completed application must be submitted for review and approval by the City Administrator 60 days prior to the tournament date. Other items required at time of application are Evidence of Comprehensive Liability Insurance in the amount of $500,000 per occurrence, Workers Compensation coverage if applicable, and a Schedule of Events. The Schedule must include: • The number of events and times scheduled for each. (Please note that there must be a 30- minute period between scheduled events to facilitate parking.) • The number of participants at each event • The estimated number of vehicles at each event. Upon Approval of the Application The tournament fee as shown below, along with the refundable clean -up /damage deposit of $125 are both due at the time of application approval. All fees and agreements shall be in effect for a rain date. Tournament Fee Schedule as per City Code 1301.02 Per Field $50.00 /day (Resident) / $150 /day (Nonresident) • Per Rink $30.00 /day plus attendant salary Per Entire Soccer Area $150 /day (Resident) / $450 /day (Nonresident) During and After the Tournament The City expects the park to be left in the same condition following the tournament as it was prior to the tournament. The following steps toward that end are requirements of the applicant: • The sponsors will be entirely responsible for the operation of the tournament, and will be expected to assume financial responsibility in case of damage, loss, etc. • The sponsors agree to indemnify and save the City harmless from any claims arising out of the use of the park and the operation of the tournament. • Applicant must provide for the delivery of a commercial dumpster prior to the tournament and for its pickup immediately after the tournament. All litter must be picked up and placed in trash containers. Trash containers must be emptied periodically into trash dumpster. • Additional portable rest rooms must be rented at the sports organization's expense for groups larger than 500. Additional fees for electricity, water, trash collection, etc. will be billed to the sports organization if necessary. I have read and understand the above regulations and agree that they will be followed by our organization. I also agree that as Tournament Coordinator, I or a designated replacement must be on site during all tournament activities. Applicant Signature Date • Approved 8/98 Date Note: A tournament is a series of elimination games separate from the regular season schedule. Although no fees are required for annual season playoff games, all tournament rules apply TYPE OF CITY CODE CHARGEIFEE REFERENCE CHARGEIFEE Tri- Annual Rental Housing License Fee, per Unit 1004.03(3) 60.00 (includes up to 3 inspection/unit) Additional Inspections as Necessary 1004.03(3) 20.00 /inspection Return Check Fee V. PARK & RECREATION 25.00 Park & Recreation Use Fees 902.06.3 Organized Sports Participant 10.00 /per participant, per sport, per season Skating Rinks (per rink) Unlighted 10.00/hour Li 15.00/hour Tournaments 30.00 1day + attendant salary Resident Base Fee Nonresident Base Fee Soccer/Football/Baseball/Softball Fields (per field) Unlighted $ 20.00 /day 60.00 /day Lighted 30.00 /day 90.00 /day Tournament 50.00 /day 150.00 /day Resident Base Fee Nonresident Base Fee Multi -Use Buildings Damage Deposit 50.00 150.00 ManorBadger /Cathcart/Silverwood 25.00 75.00 Freeman 100.00 150.00 Eddy Station 100.00 150.00 Picnic Pavilions Manor/Freeman 25.00 50.00 Eddy Station 50.00 75.00 VI. BUILDING, ZONING, LAND USE Zoning/Amendments Conditional Use Permit Variances & Appeals Variances & Appeals Planned Unit Development Concept Plan Development Stage Plan Final Plan Site Plan Review /Certificate Subdivision (Metes & Bounds) 1201.04.1a $ 450.00 1201.04.1 a 200.00 (residential) 1201.05.3a 300.00 + 100.00 escrow (nonresidential) 1000.00 + 1000.00 escrow (communication facilities) 1201.05.3a 150.00 + 150.00 escrow (residential) 1201.05.3a 200.00 + 150.00 escrow (nonresidential) 1201.25.6b(2) (b) 300.00 + 100.00 escrow 300.00 + 100.00 escrow 300.00 + 100.00 escrow 1201.07.2 150.00 1202.03.la(2) 250.00 + 100.00 escrow (3 lots or less) City of Shorewood - Page 4 Rev. 06116103 • is • 0 C®RI Memorandum To: Park Commission From: Twila Grout 1 d Date: August 27, 2003 Re: Agenda Item #9 r� LJ� The November 11 Park Commission meeting falls on a holiday. You will need to determine when the Park Commission would like to meet for their November meeting. The Park Commission meetings are usually on the second and fourth Tuesday of the month. Ifxou would like to meet on the fourth Tuesday of the month that would be the 25 of November. The Planning Commission meets on the first and third Tuesday of the month. • 1 1� hcLrdct�� • community rec. resoirces Date: 9/1/2003 To: Larry Brown, Park Commission, Honorable Mayor, and City Council CC: Administrator Dawson From: Kristi Anderson and Sally Keefe RE: Compilation of Data from Spring Survey of Sports Organizations' Representatives During the month of July, CRR surveyed the six sports organizations participating in the spring sporting season at Freeman Park and other city park facilities. The survey was aimed at gathering qualitative information related to services provided by CRR, overall satisfaction with City Park facilities, including parking issues within the City parks, and any improvements needed in supporting the Sports Organizations • throughout the spring season. Of the six sports organizations surveyed, five were returned. Based on the survey results, CRR noted many interesting findings. Regarding services provided by CRR, representatives reported an expectation of experiences ranging slightly below average to very good. CRR is pleased to report expectations were surpassed for all sports organizations. All parties, with the exception of one sports organization, expressed overall satisfaction and found value in the information presented at the Spring Sports Organization Information meeting. Most sports organizations agreed the material presented at the Informational Meeting was presented in an accessible format. While timeliness of the presented information was well received, one sports organization thought the field allocations were shared too late in the season. In addition, one sports organization believed the format and information shared was dealt with a "heavy hand" and without adequate room for discussion with the sports organizations' representatives of how field scheduling should be handled. All parties agreed the meeting served to strengthen the relationship between the Sports Organizations, the City, and CRR, and most Sports Organizations wished for continued communication throughout the sporting season. While overall satisfaction with the City's park facilities was considered average to excellent, parking problems at Freeman Park were considered somewhat improved for some organizations and worse for others. Contrary to CRR's onsite monitoring observations, only one sports organization acknowledged any improvement. Use of • "Center Car Here" signs was one suggested improvement by an organization, as well • as a request to expand parking into the grassy areas at the Park. Although, none of the Sports organizations accessed the City's Website for weather related cancellation information, it should be noted there were few opportunities when weather threatened field use. Sports Organizations requested the next Spring Informational Meeting be held in November or December of this year. Additional comments included reconsideration of the user fee structure to be based on a per time slot pay scale, and the perceived need that the City consider itself a part of the larger western metro. recreational community rather than working as an independent entity for scheduling. As a result of these findings, CRR Staff has compiled a list of improvements to incorporate into the position for the 2004 Sporting seasons. CRR anticipates a meeting with Director of Public Works /City Engineer Larry Brown in October to further discuss these improvements and begin to prepare for the 2004 Sporting season. It has been a pleasure providing services to Sports Organizations on the City's behalf, and CRR looks forward to increased satisfaction by the park users in the upcoming sporting seasons. Thank you for your continued support! • Kristi Anderson and Sally Keefe Community Rec. Resources • 2 Capital Plan City of Shorewood, Minnesota DEPARTMENT SUMMARY 2004 thru 2008 Department 2004 2005 Equipment Replacement 72,592 205,883 Land & Open Space Acquisition 5,000 10,000 Local Roadways 505,000 232,000 Municipal State Aid Streets 5,152,200 Municipal Water System 770,000 91,000 Parks 22,000 10,000 Public Facilitles/Office Equip 35,500 686,500 Sanitary Sewer 43,000 128,000 StorrnwaterManagement 291,100 30,000 Total 6,896,392 1,393,383 • • 7 2006 281,778 10,000 190,000 91,000 10,000 27,250 131,000 30,000 771,028 2007 105,522 10,000 232,000 22,000 10,000 10,000 123,000 30,000 542,522 2008 53,533 10,000 300,000 22,000 10,000 10,000 116,000 30,000 551,533 Total 719,308 45,000 1,459,000 5,152,200 996,000 62,000 769,250 541,000 411,100 10,154,858 2004 - 2008 CAPITAL IMPROVEMENT PROGRAM • Section IIH. PARK AND RECREATION - PROJECT SUMMARY Proj Description 2004 2005 2006 2007 2008 1 Freeman Park Walkway * $ 12,000 2 Skate Park Equipment $ 10,000 3 Park Improvements $ 10,000 $ 10,000 $ 10,000 $ 10,000 TOTAL 1 $ 22,000 t $ 10,000 1 $ 10,000 1 $ 10,000 $ 10,000 Notes The Park Commission has recommended that this improvement to Freeman Park be completed as a park improvement project. 104 ' Capital Plan City of Shorewood, Minnesota • PROJECTS BY DEPARTMENT 2004 thru 2008 apartment Project# Priority 2004 2005 2006 2007 2008 Total LIM :man Park Walkway P -04 -01 0 12,000 12,000 to Park Improvements P -04.02 0 10,000 10,000 (Improvements P -04.03 0 10,000 10,000 10,000 10,000 40,000 Parks Total 22,000 10,000 10,000 10,000 10,000 62,000 GRAND TOTAL 22,000 10,000 10,000 10,000 10,000 62,000 105 • CITY OF SHOREWOOD JOINT PARK COMMISSION, AND SHOREWOOD PARKS FOUNDATION THURSDAY, SEPTEMBER 11, 2003 AGENDA SHOREWOOD CITY HALL 5755 COUNTRY CLUB ROAD 6:00 P.M. 1. CONVENE JOINT PARK COMMISSION, AND SHOREWOOD PARKS FOUNDATION MEETING A. Roll Call PARK COMMISSION: Chair Arnst Meyer Davis Young Palesch Callies Gilbertson PARK FOUNDATION: President K. Dallman Keeler Eddy Kelly Lindstrom Bix J. Dallman Guy B. Review Agenda 2. UPDATE ON PROJECTS AND ACTIVITIES OF PARKS FOUNDATION 3. DISCUSSION OF PARK MASTER PLAN/PARK COMMISSION VISION 4. DISCUSSION OF DONOR CAMPAIGN 5. OTHER DISCUSSION ITEMS 6. ADJOURN No action will be taken 1% E H 4) It A N 10 r H TO: Park Commission Shorewood Parks Foundation FROM: Craig W. Dawson, City Administrator ^ h DATE: June 2, 2003 (�� SUBJECT: Matters for the Joint Meeting of the Commission and Foundation Vision and Improvements The Shorewood Parks Foundation has requested a joint meeting with the Park Commission primarily for developing a campaign to attract and maintain donors. As park improvement funds from new development will generally decline, and as capital funds for parks compete other City activities for increasingly limited funds, the Foundation can be a conduit for the Shorewood community to continue investing in its park system. A fuller discussion of the Commission and Foundation of the Commission's vision for the park system and desired improvements will help the Foundation in its fund- raising program. The Foundation plans to honor its commitment to the City Council to pay $100,000 for Eddy Station over ten years. Thus far, approximately $7,000 has been given by the Foundation to the City. The 2002 Arts and Crafts Fair, held in November at Minnetonka High School, was fairly successful as a •` first -year event. The response of artists to show in the 2003 Fair has been very good. The Foundation is hopeful that this Fair will become a reliable money - maker, and will be able to satisfy the $100,000 commitment. The Foundation is working toward a kick- off"ask event" in rnid�- May 20 - 1t will have difficulty - - - -- developing much interest among donors to pay off a past (e.g., $100,000) commitment. In developing new perennial donors, it is important that they be able to look forward about what their giving will do. This is where a refinement of vision and improvements is valuable. The Commission and the Foundation will have the time to develop these messages. Buy -a -Brick Proiect This project can generate notable income if many bricks are sold. If nothing else, the project provides an awareness of the Foundation and the fact that people can see results from their donations for park improvements. This awareness or visibility is an important component for sustained giving. The Commission has endorsed a concept plan for a landscape /seating area near the playground equipment by Eddy Station. The Foundation is seeking a pro bono artist's illustration of the project. Position on Foundation Board The by -laws of the Foundation state that one position on the Board of Directors shall be a member of the Park Commission. The Foundation has one position remaining on its Board, and the Board has stated that it will reserve this position for the Park Commission. Directors believe that the Foundation should work in partnership with the Commission, and that both groups can better accomplish their common agendas if a Commissioner actively participates. The • purposes for the Foundation are to provide funds for the betterment of Shorewood's parks, and to be an entity where residents may make donations for park improvements.