061003 PK JT Shorewood Parks Fdtn AgPCITY OF SHOREWOOD
JOINT PARK COMMISSION, AND
SHOREWOOD PARKS FOUNDATION
TUESDAY, JUNE 10, 2003
AGE?
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1. CONVENE JOINT PARK COMM
FOUNDATION MEETING
A. Roll Call
PARK COMMISSION:
Chair Arnst
Meyer
Davis
Young
Palesch
Callies
Gilbertson
B. Review Age
2. UPDATE ON PR(
3. DISCUSSION OF
4. OTHER IS US
5. TOUR T P
OPERATI
6. ADJO
Guy
EqS AND ITIVITIES OF PARKS FOUNDATION
►(NOR CAMPAIGN AND PARK MASTER PLAN
ON ITEMS
AND CONCESSION FACILITY IN FULL
!ajoriq of the Council may be in attendance at this meeting
No action will be taken
• %EIM0ItA\10vI/
TO: Park Commission
Shorewood Parks Foundation
FROM: Craig W. Dawson, City Administrator^ I
DATE: June 2, 2003
SUBJECT: Matters for the Joint Meeting of the Commission and Foundation
Vision and Improvements The Shorewood Parks Foundation has requested a joint meeting with
the Park Commission primarily for developing a campaign to attract and maintain donors. As park
improvement funds from new development will generally decline, and as capital funds for parks
compete other City activities for increasingly limited funds, the Foundation can be a conduit for the
Shorewood community to continue investing in its park system. A fuller discussion of the
Commission and Foundation of the Commission's vision for the park system and - desired
improvements will help the Foundation in its fund- raising program.
The Foundation plans to honor its commitment to the City Council to pay $100,000 for Eddy Station
over ten years. Thus far, approximately $7,000 has been given by the Foundation to the City. The
2002 Arts and Crafts Fair, held in November at Minnetonka High School, was fairly successful as a
first -year event. The response of artists to show in the 2003 Fair has been very good. The
Foundation is hopeful that this Fair will become a reliable money - maker, and will be able to satisfy
the $100,000 commitment.
The Foundation is working toward a kick -off "ask event" in mid -May 2004. It will have difficulty
developing much interest among donors to payoff a past (e.g., $100,000) commitment. In
developing new perennial donors, it is important that they be able to look forward about what their
giving will do. This is where a refinement of vision and improvements is valuable. The Commission
and the Foundation will have the time to develop these messages.
Buy -a -Brick Project This project can generate notable income if many bricks are sold. If nothing
else, the project provides an awareness of the Foundation and the fact that people can see results from
their donations for park improvements. This awareness or visibility is an important component for
sustained giving. The Commission has endorsed a concept plan for a landscape /seating area near the
playground equipment by Eddy Station. The Foundation is seeking a pro bono artist's illustration of
the project.
Position on Foundation Board The by -laws of the Foundation state that one position on the Board
of Directors shall be a member of the Park Commission. The Foundation has one position remaining
on its Board, and the Board has stated that it will reserve this position for the Park Commission.
Directors believe that the Foundation should work in partnership with the Commission, and that both
groups can better accomplish their common agendas if a Commissioner actively participates. The
• purposes for the Foundation are to provide funds for the betterment of Shorewood's parks, and to be
an entity where residents may make donations for park improvements.