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022503 PK AgPCITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD PARK COMMISSION MEETING CITY HALL TUESDAY, FEBRUARY 25, 2003 8:00 P.M. OR IMMEDIATELY FOLLOWING SPORTS MEETING I is W ei aiz1 X7:1 1. CONVENE PARK COMMISSION MEETING A. Roll Call Young Meyer Amst Callies Davis Palesch • B. Review Agenda 2. UPDATE ON CONCESSION STAND — (Larry Brown, Public Works Director) 3. ADJOURNMENT SPORTS ORGANIZATION 0 INFORMATION MEETING Tuesday, February 25, 2003 6:30 to 7:30 p.m. Shorewood City Hall 5755 Country Club Road Majority of the Park Commission may be present. No Action Will Be Taken. • February 13, 2003 To: Sports Organizations Re: 2003 Shorewood Parks and Procedures Spring Information Meeting coordinated by Community Recreation Resources - Park Coordinator Services for the City of Shorewood We would like to take this opportunity to introduce ourselves. We are Community Recreation Resources and will be providing the Park Coordinator Services for the City of Shorewood. It is our intention to act as the centralized resource between the City and Sports Organizations or park users. Certainly, our knowledge of the City of Shorewood, its parks, and the evolution of the Park Coordinator position itself will be useful in this role. As you know, one of our main responsibilities will be to use the park priority policy, a formula created to ensure the fair and equitable distribution of field time, to schedule your facility use. Our duties will also include on -site monitoring, articulating park policy, and collecting documentation, as well as user fees, both of which are required to play. Our final goal is to provide continuity in representation between you and the City in order to manage park use. Enclosed in this Packet you will find key elements required to. utilize Shorewood's • facilities Please familiarize yourself, and your coaches, with this information, including. The City of Shorewood's Facility Use Agreement Memorandum Agreement Park Use Fee Resolution Public Park & Recreation Codes - No driving on fields, no pay no play, ...etc. City Ordinances The Park Priority Policy Tournament Application Please come to the spring information meeting Prepared to hand the City your. Sports Organization Data Sheet with Contact Representative Information- including a Facility Request Form noting special needs of your organization, such as game 1d'ngths, blocks of time requested, as well as undesirable blocks (i.e. Fri/Sat/Sun.) Certificate of Insurance Rosters and user fees For those involved in Spring / Summer registration, bring your rosters and user fees. We cannot do scheduling or respond to field allocation requests until all applications are in. Applications received after 3:30 p.m. on March 4 1 will only be evaluated on a field availability basis. I �J= Once again, the Spring Sports Information Meeting will take place on Tuesday, February 25, from 6:30 - 7:30 P.M., at Shorewood City Hall. Attendance by the designated representative of your Sports Organization is mandatory. We look forward to meeting each of you and thank you in advance for your cooperation. Kristi B. Anderson & Sally Keefe Community Rec Resources Park Coordinator Services I * City of Shorewood's Facility Use Agreement In an effort to maintain safe conditions for all park patrons and insure that the City facilities are used appropriately, the City of Shorewood has set in place the following regulations for the use of the City 's facilities. Field or rink use will not be allowed until the city has received the player roster, certificate of insurance, memo agreement and user fee. • A City of Shorewood tournament permit and fee shall be submitted to the City a minimum of 15 days prior to the tournament. Tournaments shall not conflict with the other regularly scheduled activities for the facility. • All leagues, associations, or groups using the facilities must provide the City with a single contact that is to serve as the representative for the organization activities. Games shall be scheduled to provide a 15 minutes break between games or warm -up sessions. • No driving of motorized vehicles is allowed on the fields or green space. Individuals caught driving on the fields will be fined $200.00 for each offense. It is the responsibility of the sports organization to clean up after tournaments. If the City performs the cleanup, the sports organization will be charged for the time, materials and labor for this service. Users of the park are not allowed to make alterations to the facilities or terrain. • Facility improvements that the associations may want to make can only be completed after following appropriate required steps. Using green space outside of the designated fields is not permitted. Disposal of paint cans shall not be done in the facility trash receptacles or on the park site. All Park Ordinances apply and agree to adhere to them. • Failure to follow these regulations will result in suspension of the use of the facilities. It is the City's desire that all of the patrons who use the park facilities are able to enjoy the park system safely and conveniently. These regulations have been set in place to achieve this goal. By reading and acknowledging that the organization has read the regulations and agree to adhere to them, continues the privilege of utilizing the park system. I hereby certify' that I am the primary representative for the league or group desiring use of the City's facilities, and that I have read the above regulations and agree to conduct the activities in accordance to the regulations above. Furthermore, I acknowledge that failure to adhere to these regulations shall result in suspension of use of the facilities for a 1 year period. Nance Date Representative for what League/Association Contact Number ,r CITY OF SHOREWOOD ANNUAL ATHLETIC FACILITIES MEMORANDUM AGREEMENT THIS MEMORANDUM AGREEMENT, entered into this day of ,20 , by and between the hereinafter called "Athletic Association ", and the city of Shorewood, a Minnesota Municipal Corporation, hereinafter called "City „. 1. The city agrees to provide to the Athletic Association the use of the facilities located at (the facilities) for those date and times specifically set forth in the schedule approved by the city . The Athletic Association shall submit a "requested” schedule to Park and Recreation Coordinator which serves as agent for the City for field scheduling. The schedule should show a 15 minute break between games or warm -up sessions. Such submission shall be made within five days after execution of this Agreement. Said "requested" schedule shall be reviewed by the Park and Recreation coordinator who, may change the dates and times and amend the "requested" schedule as it deems in the best interest of the City. After approval by the Park and Recreation coordinator and the City, the • schedule shall become "final ", and no changes shall be made without written notice and approval to the Park and Recreation Coordinator and the City. The Athletic Association shall contact the Park and Recreation Coordinator if it moves, postpone, or cancels an event if it reasonably appears that damage to the facility will result from its use. The City shall have the right to require that an event be moved, postponed or cancelled if it appears that damage to the facility might result from its use due to inclement weather or other unsuitable conditions. 2. The Athletic Association shall use the fields in the manner in which the fields were designed and for their intended purpose only. If the Athletic Association wishes to use additional fields other than previously scheduled times for practices, tournaments, or any other event, it will contact the Park coordinator for approval before using the fields. u CITY OF SHOREWOOD • Annual Athletic Facilities Memorandum Agreement Page 2 of 3 3. The Athletic Association shall be solely responsible for any required markings or lining of field facilities. It shall also be responsible for the of parking of spectator cars in designated areas and for proper crowd control; no cars or vehicles shall be permitted to park on grassy areas, in "no parking" zones, or to obstruct / in any way access to any City building /property in case emergency vehicles are called out. As outlined in the Facility use Agreement. 4. After each use of the facilities, the Athletic Association agrees to clean up all trash and rubbish and leave the premises in a clean and orderly condition. 5. The Athletic Association shall file a copy of a liability insurance policy naming the City as insured in the amount of $500,000 with the Administrator, together with a signed copy of this agreement and a copy of the approved schedule before using the facilities for any purpose. r 6. This Agreement shall be in existence for the balance of one year subiect to its being revoked on 10 days notice. In case of vandalism, or lack of control of the spectators, or violation of any terms of this contract by the Association, the city shall be entitled to revoke use of the field by the Athletic Association with a written notice. The Association has the right to appeal to the city council if it so desires during the 10 day notice period from date of this notice. 7. Tournaments without special consideration may be approved by the Park Coordinator, although any changes on Park property require written authorization by the City. A11 policies, rules, and regulations for City parks will be in effect. The sponsors will be entirely responsible for the operation of the tournament, and will be expected to assume financial responsibility in case of damage, loss, etc. 8. if the Athletic Association wishes to hold a tournament, it shall comply with the tournament policy by submitting a tournament application detailing the fields) or rink(s) requested, tournament date, tournament time, events, participants, insurance coverage, responsible party /contact (name /address /phone -work and home), availability of medical assistance, and any other pertinent information to the Park • Coordinator. The Park Coordinator will verify with the City if tournament date(s) requested conflict with any other City event(s) before approval is given. The Athletic Association must • CITY OF SHOREWOOD Annual Athletic Facilities Memorandum Agreement Page 3 of 3 provide a final schedule of events to the city one week prior to the tournament. 9. Any use of the facilities by the A' than that authorized herein shall forfeiture of further rights to use 10. The Athletic Association shall provisions of this agreement with provide them with copies thereof. thletic Association other result in an immediate the facilities. review the restrictive each of its coaches and CITY OF SHOREWOOD ATHLETIC ASSOCIATION By: By: Title: Title: • 04/24/95 mh • CITY OF SHOREWOOD 0 RESOLUTION NO. 02-004 A RESOLUTION ADOPTING THE 2002 FEE SCHEDULE AND SETTING LICENSE, PERMIT, SERVICE CHARGES, AND MISCELLANEOUS FEES WHEREAS, the fees that residents shall pay to the city for the licenses, permits, services charges and miscellaneous fees shall be determined from time to time by the Shorewood City Council; NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood that the 2002 Fee Schedule is adopted in its entirety including certain fees to be set as follows: I tem Fee • Mailing Labels (a list of all residents' addresses printed on mail labels) $35 park Use Fee: Organized sports per participant, per sport, per, season $10 ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHORE OOD this 8th day of January 2002. j MAYOR ES : P CRAIG NYA,9AWSON, CITY ADMINISTRATOR • r� �J r1 902.01 SECTION: CHAPTER 902 PUBLIC PARKS AND RECREATION AREAS 902.01: Purpose 902.02: General Regulations and Rules of Conduct 902.03: Animals in Park and Recreation Areas 902.04: Vehicle Restrictions 902.05: Additional Rules for Use of Park and Recreation Facilities 902.06: Use of Recreational Facilities by Athletic Associations 902.07: Discrimination in Parks 902.08: Application of Provisions to City Employees 902.09: Administrative Rules and Regulations 902.10: Violation 902.02 902.01: PURPOSE: The purpose of this Chapter is to regulate the use of and to provide uniform rules of conduct for City parks and recreational areas in the City. 902.02: GENERAL REGULATIONS AND RULES OF CONDUCT: No person in a City park or recreation area shall: Subd. 1. Closing Hours: Enter or remain in any park between the hours of ten thirty o'clock (10:30) P.M. and six o'clock (6:00) A.M. unless such person is participating in an organized activity authorized by the City. Subd. 2. Overnight Use: Set up any tent, shack or other temporary shelter in any park, nor shall any person leave any property including, but not limited to, vehicles, campers and trailers in any park between the hours of ten thirty o'clock (10:30) P.M. and six o'clock (6:00) A.M. without the written permission of the City Administrator. Subd. 3. Tampering With City Property: Deface, destroy, tamper with, injure or remove any City property including but not limited to furniture, structures, vegetation, signs or soils. Subd. 4. Littering: Scatter or litter the grounds or any lake, pond or watercourse within or draining into a park with any form of trash, but shall place such material in the proper receptacles where these are provided. Where receptacles are not provided, all such trash shall be carried away from the area by the person responsible for its presence. LJ 902.02 902.03 Subd. 5. Fires: Start a fire, except a small fire for cooking purposes in a designated area and then only in a fire ring, grill or portable stove, or fail to fully extinguish such a fire. (Ord. 140, 2- 14 -83) Subd. 6. Sales: Sell or conduct any commercial enterprise unless authorized by written permit from the City Council. (Ord. 266, 1- 25 -93) Subd. 7. Handbills and Advertisements: Paste, affix or inscribe any handbill, poster or sign or distribute handbills, circulars or announcements of any kind for a commercial purpose, unless authorized by written permit from the City Council. Subd. 8. Gamble. Subd. 9. Liquor: Use or bring alcoholic beverages, including beer, without a written permit issued by the City Council. Subd. 10. Drugs: Use or bring illegal drugs. Subd. 11. Glass Containers: Bring any glass containers. Subd. 12. Use of Restrooms: If over five (5) years of age, use any restroom or washroom designated for use by the opposite sex. Subd. 13. Weapons and Fireworks: Bring any firearms, air rifle, BB gun, sling shot, explosives, fireworks or devices capable of discharging blank ammunition into any park. Subd. 14. Use of Toys and Equipment: Ride, propel or use any equipment or toy in any public park in such a manner as to interfere or endanger any pedestrian. Subd. 15. Improper Conduct: Appear nude, commit any nuisance or use threatening, abusive, insulting, obscene or indecent language or act in an indecent, lascivious or improper manner or do any act which constitutes a breach of the public peace. Subd. 16. Harassment: Harass any visitor or behave in a reckless manner which would endanger any visitor's property. Subd. 17. Disobey City Officials: Disobey any reasonable order or direction of any City employee, lar enforcement officer or other person designated by the City Council or Park Commission to give such orders or directions. 902.03: ANIMALS IN PARK AND RECREATION AREAS: No person in a City park or recreation area shall: 1. See Chapter 202 of this Code. 902.03 902.05 i Subd. 1. Kill, trap, hunt,l pursue or in any manner disturb or cause to be disturbed any wildlife. Subd. 2. Bring any dog, cat or other animal unless caged, kept on a leash not more than six feet (6) in length or under control of its owner. Subd. 3. Permit any animal to disturb, harass or interfere with or endanger any visitor or visitor's property, or tether any creature to a tree, plant, building or park equipment. Subd. 4. Permit any animal to enter unauthorized areas. Unauthorized areas are active play areas, picnic areas and park buildings. Subd. 5. Release any insect, fish, animal or other wildlife, or introduce any plant, chemical or other agent potentially harmful to the vegetation, water supply or wildlife of the area. Subd. 6. Ride a horse, except with prior approval from the City. (Ord. 140, 2- 14 -83) Subd. 7. Permit any domestic animal to defecate in or upon public property. The owner or person having the custody or control of the animal shall be responsible for immediately cleaning up any feces of the animal and disposing of such feces in a sanitary manner (Ord. 334, 4- 27 -98). 902.04: VEHICLE RESTRICTIONS: Except police officers or duly authorized and ____.....___. uniformed _snaw__patrol_personrlel in— Rerf4rmancc of-thelr_duties _no person in _a City park or recreation are shall: • Subd. 1. Drive or park a vehicle, except an authorized or emergency vehicle, on any turf or other area not designated for parking or travel. Subd. 2. Wash, grease, dismantle, repair, change or deposit the oil of a vehicle anywhere in a park or recreation area. Subd. 3. Operate a motorized vehicle except on marked trails during times designated by the City Council and /or Park Commission. Subd. 4. Operate any watercraft within designated swimming areas. (Ord. 246, 10- 28 -91) Subd. 5. Operate a motorized vehicle in excess of 15 miles per hour. (Ord. 294, 9- 12 -94) Subd. 6. This section does not prohibit the operation of any manual or motorized wheelchair as defined by Minn.Stat. 169.01 Subd. 24A. (Ord. 364, 06- 26 -00) 902.05: ADDITIONAL RULES FOR USE OF PARK AND RECREATION FACILITIES: The following are additional rules pertaining to the use of public tennis courts, use of waters located in City parks and use of public skating rinks. No person shall: 1. See Chapter 703 ofthis Code. 2. See also Sedion 801.06 ofthis Code. • 902.05 902.05 Subd. 1. Public Tennis Courts: a. Be allowed on any tennis courts while wearing street shoes. b. Be allowed to make use of the tennis courts except for playing tennis. c. Use a tennis court for longer than sixty (60) minutes when other tennis players are waiting to use the tennis court. Subd. 2. Swimming in Park Waters: a. No person shall swim except at designated areas. b. No person shall swim beyond buoys marking the limits of the swimming area. c. No child under ten (10) years of age shall be allowed at a designated swimming area without competent supervision. d. Any person swimming at a public beach when a lifeguard is off duty swims at his or her own risk. (Ord. 140, 2- 14 -83) Subd. 3. Public Skating Rinks: .--- -.. -.. __ - - -a.- Skating-areas __sha"e_p- ostod.for.,..'.hockey_ or._ "f'ee-sk&.fng". __ _.._.._ ...- ---- b. No hockey sticks or pucks shall be allowed in the "free skating" area. (Ord. 140, 2 -14- • 83; amd. Ord. 164, 3- 11 -85) 902.06: USE OF RECREATIONAL FACILITIES BY ATHLETIC ASSOCIATIONS: Subd. 1. Purpose: The purpose of this Section is to provide for an orderly method of the use of public recreational facilities in the City, and to insure that such use by participants is with the required safety equipment, and permitting the City to recover a portion of the cost of maintenance of such facilities. Subd. 2. Authority to Contract for Use: The City is hereby authorized to enter a contract providing or the exclusive use of its recreational facilities for set periods of time with athletic associations and other nonprofit groups; provided, that such use does not entirely exclude the general public from making use of such facilities. Subd. 3. Fees: The City Council is authorized to determine an appropriate fee to be charged for exclusive use, which fees shall be used solely for development and maintenance of the parks and recreational facilities of the City. All sports organizations that make exclusive use of recreational facilities in Shorewood shall pay a fee as specified in Chapter 1301 of this Code to compensate for their exclusive use of these recreational facilities. (Ord. 310, 2- 12 -96; amd. Ord. 365, 8- 14 -00) Subd. 4. Insurance Required: As a condition for exclusive use, the athletic association or other group shall be required to provide the City with copies of insurance policies covering medical and accident insurance for participants. (Ord. 123, 10 -6 -80) • 902.05 902.06 0 Subd. 5. Conditions of Contract: a. Safety Equipment: It shall be the responsibility of the sponsoring athletic organizations to require participants under the age of nineteen (19) to wear proper protective equipment. (Ord. 140, 2- 14 -83) b. Additional Conditions: The contract shall contain such other provisions as the City Council deems necessary for the protection of the participants and the public interest. Subd. 6. Prohibited Acts and Conditions: a. It shall be unlawful for any person, group or athletic association to use park facilities in the City for athletic events scheduled by such association without such association having previously entered into a contract with the City for use of said park facility. (Ord. 12, 1.0- 6-80) b. The general public shall not be allowed to use or occupy any athletic field, rink or area during those times the field, rink or area is scheduled for authorized use by the athletic associations. Any person who shall violate this paragraph shall be deemed guilty of a misdemeanor. (Ord. 140, 2- 14 -83) Subd. 7. Violation: Unless otherwise provided for herein, any person who shall violate any of the provisions of this Section shall be guilty of a petty misdemeanor. (Ord. 123, 10 -6 -80) 902.07: DISCRIMINATION IN PARKS: No person involved in any event or in any use of the parks or recreation areas including, but not limited to, sponsors of teams, shall deny another person access to, admission to, utilization of or benefit from any such event or use because of race, age, sex, color, creed, religion or national origin. 902.08: APPLICATION OF PROVISIONS TO CITY EMPLOYEES: Nothing in this Chapter shall prevent City employees, including law enforcement officers, from performing their assigned duties. 902.09: ADMINISTRATIVE RULES AND REGULATIONS: The City Council shall have the right to issue additional administrative rules and regulations relative to, but not conflicting with, this Chapter. No person shall violate such rules or regulations, and any such violation may be subject to the penalties of this Chapter. 902.10: VIOLATION: Any person who shall violate any provisions of this Chapter shall be deemed guilty of a misdemeanor, unless otherwise specified. (Ord. 140, 2 -14- 83) 1. See Chapter 204 of this Code. • CITY OF SHOREWOOD 0 ORDINANCE NO. 381 AN ORDINANCE AMENDING CHAPTER 801 OF THE SHOREWOOD CITY CODE RELATING TO OPERATION OF VEHICLES IN PARKS OR ON PUBLIC GROUNDS THE CI'T'Y COUNCIL OF THE CITY OF SHOREWOOD, NJINNESOTA, ORDAINS AS FOLLOWS: Section 1. Section 801.06, Subd. 2 and Subd. 3 of the Shorewood City Code shall be amended to read as follows: Subd. 2 Parking of Vehicles in Parks or on Public Grounds: No person shall park a motor vehicle in parks or on public grounds except in designated parking areas and where parking areas provide for striped and /or posted parking stalls. No person shall park more than one (1) motor vehicle per designated parking stall. For purposes of this section, parking shall not include those attended vehicles stopped in the process of accessing public waters. Subd. 3 Violations. Violations of the provisions of this section may be subject to a fine not to exceed $200.00 and/or towing. Section 2. This ordinance shall be in full force and effect following its passage and publication. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD MINNESOTA, this 25 day of February, 2002. WOODY LOVE, MAYOR ATTEST: CRAIG. DA'WSON, CITY ADMINISTRATOR 0 V1LY Ull .)11U1UVVUUU Tournament Application • Organization or Group requesting space Park Location Field or Rink Tournament Dates Rain Dates Times Rain Date Times Tournament Coordinator Address Home Phone Business Phone Application Procedure This completed application must be submitted for review and approval by the City Administrator 60 days prior to the tournament date. Activities such as altering terrain, moving picnic tables, or driving in grass areas (which could damage irrigation lines) must be clearly described in writing and submitted with this application. Other items required at time of application are Evidence of Comprehensive Liability Insurance in the amount of $500,000 per occurrence, Workers Compensation coverage if applicable, and a Schedule of Events. The Schedule must include: • The number of events and times scheduled for each. (Please note that there must be a 30- minute period between scheduled events to facilitate parking.) • The number of participants at each event • The estimated number of vehicles at each event. Upon Approval of the Application The tournament fee as shown below, along with the refundable clean -up /damage deposit of $125 are both due at the time of application approval. All fees and agreements shall be in effect for a rain date. Tournament Fee Schedule as per City Code 1301.02 . Per Field $50.00 /day (Resident) / $150 /day (Nonresident) Per Rink $30.00 /day plus attendant salary Per Entire Soccer Area $150 /day (Resident) / $450 /day (Nonresident) During and After the Tournament The City expects the park to be left in the same condition following the tournament as it was prior to the tournament. The following steps toward that end are requirements of the applicant: • The sponsors will be entirely responsible for the operation of the tournament, and will be expected to assume financial responsibility in case of damage, loss, etc. • The sponsors agree to indemnify and save the City harmless from any claims arising out of the use of the park and the operation of the tournament. • Applicant must provide for the delivery of a commercial dumpster prior to the tournament and for its pickup immediately after the tournament. All litter must be picked up and placed in trash containers. Trash containers must be emptied periodically into trash dumpster. • Additional portable rest rooms must be rented at the sports organization's expense for groups larger than 500. Additional fees for electricity, water, trash collection, etc. will be billed to the sports organization if necessary. I have read and understand the above regulations and agree that they will be followed by our organization. I also agree that as Tournament Coordinator, 1 or a designated replacement must be on site during all tournament activities. LJ Applicant Signature Date Approved Date Note; A tournament is a series of elimination games separate from the regular season schedule. Although no fees are required for annual season playoff games, all tournament rules apply 8/98 • City of Shorewood Park Priority Policies • DEFINITIONS Preseason Coordination Meeting: A meeting, hosted by the City of Shorewood, prior to the anticipated seasons of activities between the City Staff, City of Shorewood Park Coordinator, and, sports organizations, nonprofit groups and non - organized groups who are requesting dedicated use of facilities. The purpose of this meeting is to outline polices and regulations for requests and scheduled use of the facilities, and to address questions, concerns, or issues associated with field use or schedules. All organizations or groups requesting dedicated facility usage shall have a representative at the preseason Coordination meeting. Failure to attend this meeting shall result in loss of dedicated field time for the season. It is anticipated that Preseason Coordination meetings will be conducted as follows: ♦ Spring and Suininer Events: Second week in February ♦ Fall and Winter Events: First week in August o Other preseason coordination meetings may be conducted, should event schedules dictate. Designated Representative: Each organization or group requesting priority field or facility use, shall designate and file with the Park Coordinator the name, address, and contact information of the individual who shall serve as the sole contact for the City of Shorewood. This individual shall serve as the liaison for all matters between the City of Shorewood and the sports organization or group requesting field use. Facility Use Equation: An equation which assists the Park Coordinator in allocating facility use for organized sporting events. This equation (described further in this document) sets forth the maximum allocation of facility time available to each organization for all athletic events. Non - Organized Event. Users of the parks or facilities outside of any connection with the sports organizations. is Sports Organization: An Organization which has registered with the City of Shorewood Park and Recreation Coordinator and has successfully filed with the City of Shorewood a copy of the bylaws with which they are governed, appropriate certificates of insurance, fees, and team rosters. Tournament Permit: Permit required for all activities involving a succession of activities falling • within a defined period outside of the normal game or practice times allocated for the organization. Nonprofit Organization: An organization that meets the requirements of Minnesota State Statutes as a Public Service Group and is defined as a group organized to provide a public service to the entire community for all individuals in the community within the age group being served. CATAGORIZATION OF FACILITES The City of Shorewood owns and operates athletic, non athletic, and passive use type facilities. To assist with the administration of these facilities, each one has been placed in a category shown below. Category 1 Facilities: Athletic Facilities Little League ball diamonds Babe Ruth ball diamonds Softball diamonds Soccer fields Football fields Hockey rinks Free skating rinks Tennis courts Volleyball courts Skate park facilities Category 2 Facilities: Non Athletic Facilities Park Shelters and multi -use buildings Playgrounds City of Shorewood Parking Lots Category 3 Facilities: Passive Use Open Park Space for events • • 2 AVAILABILITY OF FACILITES • Facility Description Available From To Softball Fields Aril 1 August 31 Babe Ruth Field Aril 1 August 31 Little League Fields Aril 1 August 31 Soccer Fields Aril 1 October 20 Football Fields August 1 October 31 Hockey Rinks December 20 February 15 Free Skating Rinks December 20 February 15 Open Spaces Year Round Year Round Playgrounds Aril 1 October 31 Skate Parks May 1 October 31 Park Shelters Year Round Year Round Volleyball Courts May 1 October 31 Tennis Courts May 1 October 31 Parking Lots Year Round Year Round PRIORITIZATION OF FACILITY USE REQUESTS The intent of this policy is to grant all users the opportunity to utilize facilities within a managed • and predictable manner. Facility allocations shall be evaluated first by the type of request (or need) received, in accordance to the "Category of Facility" outlined previously within this document. Prioritization for CateLyory 1 Facilities: ♦ Priority 1: Field resting time ♦ Priority 2: Non - organized activities and organized activities within the predetermined time allocations. ♦ Priority 3: School District 276 Programs (examples curriculum programs, interscholastic team practices, etc.) ♦ Priority 4: Non profit Organizations located within the South Lake Minnetonka Communities ♦ Priority 5: Business or service organizations located within the South Lake Minnetonka Communities ♦ Priority 6: All other requests falling outside of priorities 1 -5 defined above shall be considered by formal request. • Note: Throughout the priority schedule, regularly scheduled activities shall take precedence over scheduled tournament activities. 9 Prioritization for CateLyory 2 and 3 Facilities: ♦ Priority 1: Resident request on first come first serve basis • ♦ Priority 2: Organized activity previously registered with the City of Shorewood Park Coordinator. ♦ Priority 3: Non - resident request. MAXIMUM FACILITY USE EQUATION The intent of this section is to allocate time for facilities described in the Category 1 on a uniform and nondiscriminatory manner. Therefore, the City of Shorewood has compiled an equation to determine the maximum time that is to be allocated to any organization for initial facility assignments. This equation is based upon the following assumptions: ♦ All turf areas are to be "rested" the equivalent of one day per week. ♦ Facility Time Periods are based upon 1.5 -hour time periods. ♦ Times may be further limited based upon the occurrence of limited parking or other facility • demands. ♦ The Maximum Facility Use Equation will arrive at a decimal equivalent as to the maximum time allotted per activity. The final maximum time slots shall be rounded down. ♦ The Maximum Facility Use Equation is evaluated "Per Activity." The Park Coordinator has the authority to adjust scheduling based upon compatibility between two events occurring simultaneously, or other facility limitations. The maximum number of initial Facility Time Periods (MTPs) available to any team is based upon the following equation. Variables: P = Number of Teams per organization T = Total Teams Registered in that activity Equation: MTP = (Total Time Periods Available) T While using the Maximum Facility Use Equation as a starting point, the Park Coordinator has the • authority to increase the MTP for any one organization, providing that a separate organization has indicated that an equivalent amount of their allocated time is not going to be utilized. 4 • Sports Organization: Contact: Phone: Address: • Subject: Number of Teams: Players per team: Game Lengths & Separation: Preferred Fields & Facilities: Preferred Blocks of time: Undesirable Blocks of time: Tournament dates: Special Requests: Certificate of Insurance & Memo Agrment Received: Roster Received: User Fees Received: Notes: