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032002 PK, Sports Orgs, & MCES AgP} • INFORMATIONAL MEETING AGENDA SHOREWOOD PARK COMMISSION, SPORTS ORGANIZATIONS, AND MINNETONKA COMMUNITY EDUCATION SERVICES Shorewood City Hall 5755 Country Club Rd Shorewood, MN Wednesday, March 20, 2002 7:00 PM 1. INTRODUCTION OF ATTENDEES A. Mark Koegler HKGI, and Associates - Facilitator B. Park Commissioners C. Sports Organization Representatives 2. PRESENTATION OF ISSUES FOR SHOREWOOD PARKS • A. Overview of Issues Brown- Public Works Director) B. Presentation by Mark Koegler of Field Inventory and Parking Study C. Presentation of Adopted Facility Use Agreement D. Review of User Fee Update E. Questions and Answers 3. ADJOURNMENT • SPORTING ACTIVITIES BY MONTH • F = Freeman M = Manor B = Badger C = Cathcart n U Soccer Girls Softball Adult Softball S.T. Little League Football Hockey Janu B February B March April F F F M, F May F F F M,F June F F F M, F July F F F M F August F F F M F B September F B October F B November December B F = Freeman M = Manor B = Badger C = Cathcart n U • 902.01 CHAPTER 902 PUBLIC PARKS AND RECREATION AREAS SECTION: 902.01: Purpose 902.02: General Regulations and Rules of Conduct 902.03: Animals in Park and Recreation Areas 902.04: Vehicle Restrictions 902.05: Additional Rules for Use of Park and Recreation Facilities 902.06: Use of Recreational Facilities by Athletic Associations 902.07: Discrimination in Parks 902.08: Application of Provisions to City Employees 902.09: Administrative Rules and Regulations 902.10: Violation 902.02 902.01: PURPOSE: The purpose of this Chapter is to regulate the use of and to provide uniform rules of conduct for City parks and recrea- tional areas in the City. • 902.02: GENERAL REGULATIONS AND RULES OF CONDUCT: No person in a City park or recreation area shall: Subd. 1. Closing Hours: Enter or remain in any park between the hours of ten thirty o'clock (10:30) P.M. and six o'clock (6:00) A.M. unless such per- son is participating in an organized activity authorized by the City. Subd. 2. Overnight Use: Set up any tent, shack or other temporary shelter in any park, nor shall any person leave any property including, but not limited to, vehicles, campers and trailers in any park between the hours of ten thirty o'clock (10:30) P.M. and six o'clock (6:00) A.M. without the writ- ten permission of the City Administrator. Subd. 3. Tampering With City Property: Deface, destroy, tamper with, injure or remove any City property including but not limited to furniture, struc- tures, vegetation, signs or soils. Subd. 4. Littering: Scatter or litter the grounds or any lake, pond or watercourse within or draining into a park with any form of trash, but shall place such material in the proper receptacles where these are provided. Where receptacles are not provided, all such trash shall be carried away from the area by the person responsible for its presence. C] 993 City of Shorewood 902.02 902.03 ` ' ' . r, Subd. 5. Fires: Start a fire, except a small fire for cooking purposes in a designated area and then only in a fire ring, grill or portable stove, or fail to fully extinguish such a fire. (Ord. 140, 2- 14 -83) Subd. 6. Sales: Sell or conduct any commercial enterprise unless authorized by written permit from the City Council. (Ord. 266, 1- 25 -93) Subd. 7. Handbills and Advertisements: Paste, affix or inscribe any handbill, poster or sign or distribute handbills, circulars or announcements of any kind for a commercial purpose, unless authorized by written permit from the City Council. Subd. 8. Gamble. Subd. 9. Liquor: Use or bring alcoholic beverages, including beer, without a written permit issued by the City Council. Subd. 10. Drugs: Use or bring illegal drugs. Subd. 11. Glass Containers: Bring any glass containers. Subd. 12. Use of Restrooms: If over five (5) years of age, use any restroom or washroom designated for use by the opposite sex. Subd. 13. Weapons and Fireworks: Bring any firearms, air rifle, BB gun, sling shot, explosives, fireworks or devices capable of discharging blank am- munition into any park. Subd. 14. Use of Toys and Equipment: Ride, propel or. use any equipment or • toy in any public park in such a manner as to interfere or endanger any pedestrian. Subd. 15. Improper Conduct: Appear nude, commit any nuisance or use threatening, abusive, insulting, obscene or indecent language or act in an indecent, lascivious or improper manner or do any act which constitutes a breach of the public peace. Subd. 16. Harassment: Harass any visitor or behave in a reckless manner which would endanger any visitor's property. Subd. 17. Disobey City Officials: Disobey any reasonable order or direction of any. City employee, law enforcement officer or other person designated by the City Council or Park Commission' to give such orders or directions. 902.03: ANIMALS IN PARK AND RECREATION AREAS: No person in a City park or recreation area shall: 1. See Chapter 202 of this Code. 993 City of Shorewood 902.03 902.05 Subd. 1. Kill, trap, hunt] pursue or in any manner disturb or cause to be disturbed any wildlife. • Subd. 2. Bring any dog, cat or other animal unless caged, kept on a leash not more than six feet (6) in length or under control of its owner. Subd. 3. Permit any animal to disturb, harass or interfere with or endanger any visitor or visitors property, or tether any creature to a tree, plant, building or park equipment. Subd. 4. Permit any animal to enter unauthorized areas. Unauthorized areas are active play areas, picnic areas and park buildings. Subd. 5. Release any insect, fish, animal or other wildlife, or introduce any plant, chemical or other agent potentially harmful to the vegetation, water supply or wildlife of the area. Subd. 6. Ride a horse, except with prior approval from the City. (Ord. 140, 2- 14 -83) Subd. 7. Permit any domestic animal to defecate in or upon public property. The owner or person having the custody or control of the animal shall be responsible for immediately cleaning up any feces of the animal and disposing of such feces in a sanitary manner (Ord. 334, 4- 27 -98). 902.04: VEHICLE RESTRICTIONS: Except police officers or duly authorized and uniformed snow patrol personnel in performance of their duties, no person in a City park or recreation are shall: • Subd. 1. Drive or park a vehicle, except an authorized or emergency vehicle, on any turf or other area not designated for parking or travel. Subd. 2. Wash, grease, dismantle, repair, change or deposit the oil of a vehicle anywhere in a park or recreation area. Subd. 3. Operate a motorized vehicle except on marked trails during times designated by the City Council and/or Park Comrrussion. Subd. 4. Operate any watercraft within designated swimming areas. (Ord. 246, 10- 28 -91) Subd. 5. Operate a motorized vehicle in excess of 15 miles per hour. (Ord. 294, 9- 12 -94) Subd. 6. This section does not prohibit the operation of any manual or motorized wheelchair as defined by Minn.Stat. 169.01 Subd. 24A. (Ord. 364, 06- 26 -00) 902.05: ADDITIONAL RULES FOR USE OF PARK AND RECREATION FACILITIES: The following are additional rules pertaining to the use of public tennis courts, use of waters located in City parks and use of public skating rinks. No person shall: L See Chapter 703 of this Code. 2. See also Section 801.06 of this Code. • City of Shot 993 902.05 902.05 Subd. 1. Public Tennis Courts: a. Be allowed on any tennis courts while wearing street shoes. b. Be allowed to make use of the tennis courts except for playing tennis. c. Use a tennis court for longer than sixty (60) minutes when other tennis players are waiting to use the tennis court. Subd. 2. Swimming in Park Waters: a. No person shall swim except at designated areas. b. No person shall swim beyond buoys marking the limits of the swimming area. c. No child under ten (10) years of age shall be allowed at a designated swimming area without competent supervision. d. Any person swimming at a public beach when a lifeguard is off duty swims at his or her own risk. (Ord. 140, 2- 14 -83) Subd. 3. Public Skating Rinks: a. Skating areas shall be posted for "hockey" or "free skating ". b. No hockey sticks or pucks shall be allowed in the "free skating" area. (Ord. 140, 2- 14 -83; amd. Ord. 164,3-11-85) • 902.06: USE OF RECREATIONAL FACILITIES BY ATHLETIC ASSOCIATIONS: • Subd. 1. Purpose: The purpose of this Section is to provide for an orderly method of the use of public recreational facilities in the City, and to insure that such use by participants is with the required safety equipment, and permitting the City to recover a portion of the cost of maintenance of such facilities. Subd. 2. Authority to Contract for Use: The City is hereby authorized to enter a contract providing for the exclusive use of its recreational facilities for set periods of time with athletic associations and other nonprofit groups; provided, that such use does not entirely exclude the general public from making use of such facilities. Subd.. 3. Fees: The City Council is authorized to determine an a propriate fee to be, charged for exclusive use, which fees shall be used solely for development and maintenance of the parks and recreational facilities of the City. All sports organizations that make exclusive use of recreational facilities in Shorewood shall pay a fee as specified in Chapter 1301 of this Code to compensate for their exclusive use of these recreational facilities. (Ord. 310, 2- 12 -96; amd. Ord. 365, 8- 14 -00) Subd. 4. Insurance Required: As a condition for exclusive use, the athletic association or other group shall be required to provide the City with copies of insurance policies covering medical and accident insurance for participants. (Ord. 123, 10 -6 -80) 993 City of Shorewood • 902.05 Subd. 5. Conditions of Contract: 902.06 • a. Safety Equipment: It shall be the responsibility of the sponsoring athletic organizations to require participants under the age of nineteen (19) to wear proper protective equipment. (Ord. 140, 2- 14 -83) b. Additional Conditions: The contract shall contain such other provisions as the City Council deems necessary for the protection of the participants and the public interest. Subd. 6. Prohibited Acts and Conditions a. It shall be unlawfizl for any person, group or athletic association to use park facilities in the City for athletic events scheduled by such association without such association having previously entered into a contract with the City for use of said park facility. (Ord. 12, 10 -6 -80) b. The general public shall not be allowed to use or occupy any athletic field, rink or area during those times the field, rink or area is scheduled for authorized use by the athletic associations. Any person who shall violate this paragraph shall be deemed guilty of a nsdemeanor. (Ord. 140, 2- 14 -83) Subd. 7. Violation: Unless otherwise provided for herein, any person who shall violate any of the provisions of this Section shall be guilty of a petty mis- demeanor. (Ord. 123, 10 -6 -80) • 902.07: DISCRINIINATION IN PARKS: No person involved in any event or in any use of the parks or recreation areas including, but not limited to, sponsors of teams, shall deny another person access to, admission to, utilization of or benefit from any such event or use because of race, age, sex, color, creed, religion or national origin. 902.08: APPLICATION OF PROVISIONS TO CITY EMPLOYEES: Nothing in this Chapter shall prevent City employees, including law enforcement officers, from performing their assigned duties. 902.09: ADMINISTRATIVE RULES AND REGULATIONS: The City Council shall have the right to issue additional administrative riles and regulations relative to, but not conflicting with, this Chapter. No person shall violate such rules or regulations, and any such violation may be subject to the penalties of this Chapter. 902.10: VIOLATION: Any person who shall violate any provisions of this Chapter shall be deemed guilty of a misdemeanor, unless otherwise specified. (Ord. 140, 2- 14 -83) 0 1. See Chapter 204 of this Code. CirY of Shorewood 99 CITY OF SHOREWOOD . ORDINANCE NO. 381 AN ORDINANCE AMENDING CHAPTER 801 OF THE SHOREWOOD CITY CODE RELATING TO OPERATION OF VEHICLES IN PARKS OR ON PUBLIC GROUNDS THE CITY COUNCIL OF THE CITY OF SHOREWOOD, MINNESOTA, ORDAINS AS FOLLOWS: Section 1. Section 801.06, Subd. 2 and Subd. 3 of the Shorewood City Code shall be amended to read as follows: Subd. 2 Parking of Vehicles in Parks or on Public Grounds: No person shall park a motor vehicle in parks or on public grounds except in designated parking areas and where parking areas provide for striped and/or posted parking stalls. No person shall park more than one (1) motor vehicle per designated parking stall. For purposes of this section, parking shall not include those attended vehicles stopped in the process of accessing public waters. Subd. 3 Violations. Violations of the provisions of this section may be subject to a fine not to exceed $200.00 and/or towing. . Section 2. This ordinance shall be in full force and effect following its passage and publication. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD, MINNESOTA, this 25 day of February, 2002. LOVE, MAYOR ATTEST: CRAIG yf. DAW S ON, CITY ADMINISTRATOR vity vo vvc:••vvw Tournament Application • Home Phone Business Phone Application Procedure This completed application must be submitted for review and approval by the City Administrator 60 days prior to the tournament date. Activities such as altering terrain, moving picnic tables, or driving in grass areas (which could damage irrigation lines) must be clearly described in writing and submitted with this application. Other items required at time of application are Evidence of Comprehensive Liability Insurance in the amount of $500,000 per occurrence, Workers Compensation coverage if applicable, and a Schedule of Events. The Schedule must include: • The number of events and times scheduled for each. (Please note that there must be a 30- minute period between scheduled events to facilitate parking.) • The number of participants at each event • The estimated number of vehicles at each event. Upon Approval of the Application The tournament fee as shown below, along with the refundable clean -up /damage deposit of $125 are both due at the time of application approval. All fees and agreements shall be in effect for a rain date. Tournament Fee Schedule as per City Code 1301.02 • Per Field $50.00 /day (Resident) / $150 /day (Nonresident) Per Rink $30.00 /day plus attendant salary Per Entire Soccer Area $150 1day (Resident) / $450 1day (Nonresident) During and After the Tournament The City expects the park to be left in the same condition following the tournament as it was prior to the tournament. The following steps toward that end are requirements of the applicant: • The sponsors will be entirely responsible for the operation of the tournament, and will be expected to assume financial responsibility in case of damage, loss, etc. • The sponsors agree to indemnify and save the City harmless from any claims arising out of the use of the park and the operation of the tournament. • Applicant must provide for the delivery of a commercial dumpster prior to the tournament and for its pickup immediately after the tournament. All litter must be picked up and placed in trash containers. Trash containers must be emptied periodically into trash dumpster. • Additional portable rest rooms must be rented at 'the sports organization's expense for groups larger than 500. Additional fees for electricity, water, trash collection, etc. will be billed to the sports organization if necessary. I have read and understand the above regulations and agree that they will be followed by our organization. I also agree that as Tournament Coordinator, I or a designated replacement must be on site during all tournament activities. Applicant Signature Date • Approved Date Note: A tournament is a series of elimination games separate from the regular season schedule. Although no fees are required for annual season playoff games, all tournament rules apply aroa Organization or Group requesting space Park Location Tournament Dates Rain Dates Tournament Coordinator Address Field or Rink Times Rain Date Times City of Shorewood's Facility Use Agreement • Ira an effort to maintain safe conditions for all park patrons and insure that the City facilities are used appropriately, the City of Shorewood has set in place the following regulations for the use of the City's facilities. • Field or rink use will not be allowed until the city has received the player roster, certificate of insurance, memo agreement and user fee. • All Park Ordinances apply and agree to adhere to them. • A City of Shorewood tournament permit and fee shall be submitted to the City a minimum of 15 days prior to the tournament. Tournaments shall not conflict with the other regularly scheduled activities for the facility. • All leagues, associations, or groups using the facilities must provide the City with a single contact that is to serve as the representative for the organization activities. • Games shall be scheduled to provide a 15 minutes break between games or warm -up sessions. • No driving of motorized vehicles is allowed on the fields or green space. Individuals caught driving on the fields will be fined $200.00 for each offense. • It is the responsibility of the sports organization to clean up after tournaments. If the City performs the cleanup, the sports organization will be charged for the time, materials and labor for this service. • Users of the park are not allowed to make alterations to the facilities or terrain. • Facility improvements that the associations may want to make can only be completed after following appropriate required steps. • Using green space outside of the designated fields is not permitted. • Disposal of paint cans shall not be done in the facility trash receptacles or on the park site. • Failure to follow these regulations will result in suspension of the use of the facilities. It is the City's desire that all of the patrons who use the park facilities are able to enjoy the park system safely and conveniently. These regulations -have been set in place to achieve this goal. By reading and acknowledging that the organization has read the regulations and agree to adhere to them, continues the privilege of utilizing the park system. I hereby certify that I am the primary representative for the league or group desiring use of the City's facilities, and that I have read the above regulations and agree to conduct the activities in accordance to the regulations above. Furthermore, I acknowledge that failure to adhere to these regulations shall result in suspension of use of the facilities for a 1 year period. Name Representative for what League/Association • Date Contact Number CITY OF SHOREWOOD RESOLUTION NO. 02-004 A RESOLUTION ADOPTING THE 2002 FEE SCHEDULE AND SETTING LICENSE, PERMIT, SERVICE CHARGES, AND MISCELLANEOUS FEES • WHEREAS, the fees that residents shall pay to the city for the licenses, permits, services charges and miscellaneous fees shall be determined from time to time by the Shorewood City Council; NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood that the 2002 Fee Schedule is adopted in its entirety including certain fees to be set as follows: temp Fee Mailing Labels (a list of all residents' addresses printed on mail labels) $35 Park Use Fee: Organized sports per participant, per sport, per, season $10 ADOPTED BY THE CITY COUNCIL OF THE CITY OF S.HO day of January 2002. i'1 i ATTES : OD this 8th WSON, CITY ADMINISTRATOR • March 13, 2002 «Name» «Name» «Address» «City» , «State» «Zip» Re: Memorandum Agreement Dear «Name»: Enclosed is the Memorandum Agreement from the City of Shorewood permitting sports associations field usage at the parks. Please review this agreement, sign and return it to City Hall as soon as possible. You will also need to include a copy of your Association's insurance policy listing the City of Shorewood as Additional Insured. (See item #4 on the Agreement.) Also, at this time the City will be assessing the $10.00 per participant, per sport, per season surcharge. You will need to send a copy of your player roster so that we can determine the amount due. If you have any questions, please give me a call at 952- 474 -3236. Sincerely, CITY OF SHOREWOOD Larry Brown Public Works Director Enclosure • w CITY OF SHOREWOOD • ANNUAL ATHLETIC FACILITIES MEMORANDUM AGREEMENT THIS MEMORANDUM AGREEMENT, entered into this T day of , by and between the , hereinafter called "Athletic Association and the City of Shorewood, a Minnesota Municipal Corporation, hereinafter called "City "; 1. The City agrees to provide to the Athletic Association the exclusive use of the facilities located . at (the facilities) for those date and times specifically set forth in the schedule approved by the City Administrator /Clerk (Administrator). The Athletic Association shall submit a "requested" schedule to Minnetonka Community Education Services (MCES) which serves as agent for the City for field scheduling. Such submission shall be made within five days after execution of this Agreement. Said "requested" schedule shall be reviewed by MCES who may change the dates and times and amend the "requested" schedule as it deems in the best interest of the City. After approval by MCES and the Administrator, the • schedule shall become "final ", and no changes shall be made without written notice to MCES and approval by MCES and the Administrator. The Athletic Association shall move, postpone, or cancel an event if it reasonably appears that damage to the facility will result from its use. The Administrator shall have the right to require that an event be moved, postponed or cancelled if it appears that damage to the facility might result from its use due to inclement weather or other unsuitable conditions. 2. The Athletic Association shall use the fields in the manner in which the fields were designed and for their intended purpose only. If the Athletic Association wishes to use additional fields other than previously scheduled times for practices, tournaments, or any other event, it will contact MCES for approval before using the fields. MCES will then contact the Shorewood Administrator. The Athletic Association will contact the Shorewood Administrator once MCES has given approval in order to be assured that all proper arrangements are made. • CITY OF SHOREWOOD Annual Athletic Facilities Memorandum Agreement • Page 2 of 3 3. The Athletic Association shall be solely responsible for any required markings or lining of field facilities. It shall also be responsible for the proper parking of spectator cars in designated areas and for proper crowd control; no cars or vehicles shall be permitted to park on grassy areas, in "no parking" zones, or to obstruct/ interfere in any way access to any City building /property in case emergency vehicles are called out. 4. The Athletic Association shall file a copy of a liability insurance policy naming the City as insured in the amount of $500,000 with the Administrator, together with a signed copy of this agreement and a copy of the approved schedule before using the facilities for any purpose. 5. This Agreement shall be in existence for the balance of (year) subject to its being revoked on 10 days notice. In case of vandalism, or lack of control of the spectators, or violation, of any terms of this contract by the Association, the City shall be entitled to revoke use of the field by the Athletic Association with a written notice. The Association has the right to appeal to the City Council if it so desires during the 10 day notice period from date of this notice. 6. After each use of the facilities, the Athletic Association agrees to clean up all trash and rubbish and leave the premises in a clean and orderly condition. 7. If the Athletic Association wishes to hold a tournament, it shall comply with the tournament policy by submitting a letter of request detailing the fields) or rinks) requested, tournament date, tournament time, events, participants, insurance coverage, responsible party /contact (name /address /phone -work and home), availability of medical assistance, and any other pertinent information to MCES. MCES will verify with the City Administrator if tournament date(s) requested conflict with any other City event(s) before approval given. The Athletic Association must • CITY OF SHOREWOOD • Annual Athletic Facilities Memorandum Agreement Page 3 of 3 provide a final schedule of events to the City one week prior to the tournament. B. Tournaments without special consideration may be approved by MCES, although any changes on Park property require written authorization by the Administrator. All policies, rules, and regulations for ,City parks will be in effect. The sponsors will be entirely responsible for the operation of the tournament, and will be expected to assume financial responsibility in case of damage, loss, etc. 9. Any use of the facilities by the Athletic Association other than that authorized herein shall result in an immediate forfeiture of further rights to use the facilities. 10. The Athletic Association shall review the restrictive provisions of this agreement with each of its coaches and provide them with copies thereof. CITY OF SHOREWOOD ATHLETIC ASSOCIATION am 0-2 9M 04/24/95 • mh 1 4 r • CITY OF SHOREWOOD PARK COMMISSION, SPORTS ORGANIZATIONS, AND MINNETONKA COMMUNITY EDUCATION SERVICES INFORMATIONAL MEETING March 20, 2002 SIGN -IN SHEET For the record, please print your name, organization, phone number and address below. Thank you. e �._ it +,1- ( , — d 7C � . 2. 3. 6o •r1 or^ ,vj v-o So 4 36 lnc k I � s 6'L rsz Y - 7 y -Q�7/ 4. RIAN; CN`� S0u N `aN4e + eC}zt U �yp,�F5S �2 +yr • 5,� W l l-�i 5 /� ✓Tfj` �jiA/t.r� -L l SS ��K� Y-G �f SZ '�7� �L� 7d A, � 5'3 Y ' -G 6. ?)en ,A (?d/o/ mma, qwb. 41&�5 P A CC) rb 8. 0 e--5 r 01, 9. ��'� Lc ©e �U fc��wJ��o ���S V i ✓� S i71 TG!// / I15 ff WIN 55 10. U lu 12. (2- 3� 6 y . y Name Organization Address Phone S'1O2tcv000 13. 60y 6,41 6611 Cl7 bNc, DEpr ?52 g74 - 3236 14 � - \4 cC41, �*44% Gil. 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