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022602 PK WS AgPCITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD PARK COMMISSION WORK SESSION COUNCIL CHAMBERS TUESDAY, FEBRUARY 26, 2002 7:30 P.M. _ AGENDA 1. CONVENE PARK COMMISSION MEETING A. Roll Call Callies Arnst Meyer Youn ­ Palesch� Bartlett Puzak B. Review Agenda 2. APPROVAL OF MINUTES A. Park Commission Meeting Minutes of February 12, 2002 (Att. -#2A Draft Summary) 3. DISCUSS FORMAT FOR JOINT SESSION WITH PARK COMMISSION, SPORTS ORGANIZATIONS AND MINNETONKA COMMUNITY EDUCATION SERVICES A. Set Date • B. Define Notification Process C. Make Recommendations to City Council D. Set Agenda 4. NEW BUSINESS 5. ADJOURNMENT Council Liaison: March: Arnst April: Meyer n LJ • CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD PARK COMMISSION MEETING COUNCIL CHAMBERS TUESDAY, FEBRUARY 12, 2002 7 :30 P.M. MINUTES 1. CONVENE PARK COMMISSION MEETING' Chair Arnst called the meeting to order at 7:30 P.M. A. Roll Call Present: Chair Arnst; Commissioners Meyer, Bartlett, Puzak, Callies, Young and Palesch; City Administrator Dawson; City Engineer Brown; and City Council Liaison Lizde B. Review Agenda Chair Arnst moved item #6; discussion regarding the Minnetonka Community Education Services proposal, before Reports, item #4, due to Commissioner Callies need to leave early. Meyer moved, Puzak seconded, approving the Agenda as amended. Motion passed 7/0. C. Introduction of New Members Chair Arnst welcomed new Commissioners Bartlett and Palesch. • 2. APPROVAL OF MINUTE A. Park Commission Meeting Minutes of January 8, 2002 Puzak moved, Callies seconded, approving the Minutes of January 8, 2002, as submitted. Motion passed 7/0. 3. MATTERS FROM THE FLOOR There were none. 4. DISCUSSION REGARDING MINNETONKA COMMUNITY EDUCATION SERVICES PROPOSAL Chair Arnst took a moment to review the history between MCES and the City of Shorewood for the new Commissioners. She pointed out that, as promised by MCES, a proposal was to have been given to the City by January 21, 2002, for review. The date was revised until February 1, 2002, with no avail. There still is no proposal on the table from MCES to date. Administrator Dawson interjected that the Community Education Director is out of the country until late next week and wouldn't have a proposal to submit until then. Lizee stated that the City Council recommended MCES be allowed to submit its proposal by the close of work Tuesday of next week. Chair Arnst cautioned that timeline constraints would mean that the Park Commission would not see the • proposal as a Commission until February 26 and the Council until March 11. She stated her concern over the availability of a back up plan. If the Commission does not approve the proposal at that late date, what are the W ramifications, is there a plan B. • Chair Arnst reiterated the need to have a Plan B in position. She questioned if Plan B would suggest that staff and Engineer Brown take responsibility in house, either by hiring a director, which is outside the budget, or carry the burden themselves. Callies asked if the proposal they await from MCES includes more than scheduling. Puzak maintained that according to his recollection, the Commission already agreed to have MCES continue as it had done in the past this year. Meyer did not recall that an agreement had been reached over MCES doing the scheduling. Chair Arnst questioned whether staff could handle the added responsibility of the scheduling piece only. Brown replied that if it is a directive by the Commission and Council that staff does so they will have to try. He maintained that the added responsibility is more than merely shuffling around the scheduling. Callies asked if it was realistic to require Brown or the Park Secretary, Twila Grout, to take on even more responsibility than they have now. Brown repeated that it would be a vast challenge for staff and require a large commitment, especially the first year, but it could be possible. Meyer asked what added responsibilities would be required of staff. Brown replied that other than scheduling, the added duties would include the collection of insurance forms, communication accountability, user fee collection, the new memorandum agreement, and some special event coordination. These things were originally intended to flow through MCES. Lizee, once again, asked the question who do we want managing our parks, MCES, who has not even expressed interest, and who has not lived up to our expectations, by clearly mismanaging our parks in the past or do we enable our Park Commission to determine the alternatives. 0 Palesch wondered if MCES was paid for its services, and if not, she commented one gets what they pay for. Dawson mentioned that up until the past two years the City paid $3,500 annually to MCES for its services. Over the last two years, however, MCES has declined payment. Callies suggested that the Park Commission looks at other options, contacts other Cities to find out what they have done and make suggestions for down the road. Callies moved, Puzak seconded, that the City continue with MCES' basic scheduling services this year and investigate other avenues or create a plan of how to manage the Park system for next year. Palesch added that she believed the Commission should certainly look elsewhere. As a new Commissioner, and having reviewed many recent Minutes, she found it apparent that MCES does not want to do what the City is asking. Chair Arnst stated that the Park Commission has been aware of this problem for a long time and as stewards of the park, have discussed the MCES issues at every meeting over the past year. In her opinion, process has been followed as much as possible, always resulting in the same conclusion, which is that MCES is not responding to our needs, they did not even submit a proposal in a timely manner even after we invited them to. Chair Amst declared that the City has been remiss, the citizens look to them to provide a pleasant and manageable experience and we've not done so. To go another year with MCES, puts staff in a compromising position. There have been problems with staff trying to manage the scheduling and MCES, and Chair Amst was extremely disappointed that this relationship should continue. Meyer reiterated that, over the past year, many meetings have taken place with MCES that have revealed their . lack of interest. Callies agreed, however, stated she saw no other real alternatives for this year and felt further is investigation resulting in recommendations for 2003 was necessary. Puzak suggested putting a time limit of making recommendations to the Council by October. Chair Arnst called for a vote with an amendment to have recommendations by August. Dawson suggested that if potential budget implications would be tied to the recommendations these would need to accompany the proposed budget going to Council in mid to late July. Meyer amended the motion to have recommendations for Council by July 1st, 2002. Puzak seconded. Motion passed 4/3, with Palesch, Meyer and Chair Arnst dissenting. Callies left the meeting at 8:03 P.M. 5. REPORTS A. Report on City Council Meetings of January 14th, January 28th, 2002 and February 11, 2002 Brown reported that there was a resolution adopting the 2002 User Fee Schedule and a Resolution accepting the final improvements for the sewer and water project through Freeman Park. He pointed out that the project is nearly completed. The City Subdivision Ordinance draft was examined and passed at the subsequent meeting. Dawson added that there was an amendment to the Lawn Fertilizer Ordinance which moved the compliance dates back until next year. With that, Dawson expects great support in the Senate environment committee meeting later this week. Brown concluded the January 14th report with news that the Lake Linden Drive feasibility report was adopted. In regard to Parks, Brown reported that the January 28th City Council Meeting focused on the hardcover limitations being examined by the Planning Commission. It also addressed the public safety site at 24140 Smithtown Road, immediately East of the public works facility, in which there was a comp plan amendment modifying the site from a low to medium residential site to a Public Purpose site. The EDA, Economic Development Authority, has been focused on giving the Cities the ability to finance that facility. Brown stated that at the February 11th meeting, Ted Shaw was appointed the MCES advisory board representative, spring clean-up day was discussed, and finally, approval was given to the final draft of the Subdivision ordinance. Dawson reported that the City of Tonka Bay was voting this evening whether to include the police department at the public safety site. The hope is that the conditional use permit will come up on the April or May agenda with some sort of ground breaking ceremony in late summer. The City Council also discussed establishing a ward system during its work session yesterday. The system would be staggered and instituted over the next few years. Dawson continued, adding that the Council looked at a draft list of priorities, which will likely be accepted at the next City Council Meeting and forwarded to the Commissions after that. Finally, Dawson invited the Commissioners to attend the Community Visioning Process Public Workshop, next Thursday February 21st from 7 - 8:30 P.M. at the South Shore Center. Chair Arnst had one final question regarding the City Council Meeting of February 1 lth. She asked what the Council's rationale was for giving MCES an additional five days to submit their proposal at this point. Lizee replied that while she did not agree that there was a rationale for it, the position of the Council was to give MCES some leniency to get the report in. Dawson interjected that comments made last evening in support of standard or fair business practices dictate that notification be given and an opportunity for remedy be offered, i.e. five days. i 6. DISCUSSION OF PARK MANAGEMENT & PLANNING A. Review Freeman Park Field Inventory and Parking Study i Without reviewing the entire proposal, Brown stated that the report pinpointed the problems at Freeman Park and offered several recommendations. The question of overuse versus the shortage of parking was addressed within the report. Brown agreed with the observation on page 5, that the concurrent use of all facilities creates a demand for parking that exceeds original expectations. The existing supply of 314 spaces will accommodate all of the facilities at a one space per participant standard assuming a reduction for youth activity. If managed correctly there should be enough parking. Brown went on to share the standards from surrounding communities. Brown then shared with the new members the State of Minnesota's requirement that the Freeman Park access to Highway 7 be closed. Through the State's cooperative agreement program, the City would be compensated approximately $52,000 for the closure and construction of the new parking lot. As of late, however, Brown pointed out that the Watershed District and the City have been in a debate over the necessity for ponding, which will treat the water running off the new parking lot. If they do not come to an agreement by July, the City may lose the money from the state. As displayed by the Koegler report, a solution to manage the parks, which includes the new parking lot, will need to be realized by July or we lose the state dollars. Meyer questioned, now that we've voted to use MCES, who will implement the recommendations. Are we going to rely on them to implement the 15- minute staggered start time. Puzak viewed the July deadline as a high priority. He believed the potential loss of $50,000 was of great importance and wanted to see much effort put into solving the engineering issues that exist. Brown assured him that he and the Mayor are spending a great deal of time on this matter. 0 Palesch moved, Young seconded, to implement the four recommendations in the Koegler report as soon as possible. Palesch withdrew this motion and amended it to read as follows. Palesch moved, Meyer seconded, that the Commission recommend to Council that they direct staff to communicate to MCES the implementation of suggestion number one of the Koegler report for the 2002 season. Motion passed 6/0. Puzak moved, Palesch seconded, that the Commission ask staff and Council to focus their energy on expanding the overflow parking into lot 4 and negotiate as many spaces that water quality management will allow before the state deadline. Motion passed 6/0. Puzak moved, Palesch seconded, to accept the recommendations of the Koegler Report and keep items 3 and 4 in consideration as we move forward with the Park Management Process. Motion passed 6/0. B. Review Recommendations on Draft User Policies Brown presented the revised Draft User Policies for consideration. Puzak questioned whether the fine reflected in the policies prevents the City from collecting the damages incurred by people driving on the fields. Brown indicated this would not be an issue and is addressed elsewhere under motor vehicle prosecution. Puzak moved, Meyer seconded, to accept the revised facility use agreement and forward it to City i Council for implementation. Motion passed 6/0. C. Review Ordinance for Motorized Vehicles Driving on Fields or Green Space Palesch moved, Meyer seconded, to accept the language changes of City Ordinance 801.06 Subd. 3 to raise the fine from $35.00 to $200.00, and Subd. 2 to include both striped and/or posted parking stalls. Motion passed 610. D. Review Park Management Matters Memo of January 8, 2002 Chair Arnst presented the Park Management Matters memo and timeline for discussion regarding park scheduling and asked for comment. The general consensus was to add the July 1st deadline. E. Discuss Mn Recreation & Park Association Membership Chair Arnst suggested membership to the Minnesota Recreation and Park Association. She indicated that a past park commissioner, Mark Themig, recommended the Agency and asked the Commission to discuss membership. At $250, she believed the program would be a valuable resource to the Commission. Palesch moved, Young seconded, that the Park Commission recommend joining the Minnesota Recreation and Park Association. Motion passed 4/2, with Meyer and Puzak dissenting. F. Discuss Other Ideas 7. DISCUSS /PRIORITIZE PARK COMMISSION GOALS FOR 2002 Chair Arnst, in referring to bullet point two of the Park Goals memo, recommended adding the July 1st deadline once again. Other suggestions included, the completion of the Lake Linden Drive trail investigation, further exploration for concessions at Eddy Station, and the addition of a parking lot at Freeman Park. 8. CONSIDERATION OF SCHEDULE OF PARK LIAISONS TO CITY COUNCIL Park liaisons to Council meetings for 2002 were assigned to volunteers as follows: February Callies July Bartlett March Chair Arnst August Young April Meyer September Callies May Puzak October Chair Arnst June Palesch November Meyer December Puzak Both Chair Arnst and Engineer Brown suggested that the new Park Commissioners be given an orientation and consider attending a City Council meeting in advance of their liaison duties in order to observe the reporting process. 9. DISCUSS APPOINTMENT OF PARK LIAISON TO PARK FOUNDATION According to Administrator Dawson, a Park Commissioner must serve as one of the Directors to the Park Foundation. With this in mind, Chair Arnst asked for volunteers. As no one volunteered at this time, she asked members to keep it under consideration until the next meeting. 10. RECOMMENDATION OF CHAIR AND VICE CHAIR FOR 2002 Meyer moved, Palesch seconded, to retain Chair Arnst as the Park Commission Chair Person. Motion passed 51011, with Chair Arnst abstaining. Young moved, Meyer seconded, to retain Vice -Chair Puzak in his current position. Motion passed 5/0/1, with Puzak abstaining. 11. NEW BUSINESS Brown reported that minor damage had occurred at Eddy Station once again this past week, and that the ice at Cathcart had gone bad and been closed. Gordon Lindstrom, a representative from South Tonka Little League was in attendance, and asked when the March meeting with the sports organizations might occur. Chair Arnst could not give him a definitive date until the Park Commissions February 26th meeting in which the agenda and issues for that March meeting would be discussed. She hoped for the second or third week of March, before spring break. Lindstrom encouraged the Commission to set the date soon, due to the fact that some organizations will have already begun to schedule by then. 12. ADJOURNMENT Bartlett moved, Palesch seconded, adjourning the Regular Park Commission Meeting of February 12, 2002 at 9:17 P.M. Motion passed 6/0. RESPECTFULLY SUBMITTED, Kristi B. Anderson RECORDING SECRETARY • • I..J TO: Park Commission FROM: Pat Arnst RE: Park Management Matters (W ATE: Revised: February 13, 2002 At our January 8 meeting, we reviewed the list of "matters" that developed as a result of our joint meeting with the City Council. Our purpose in that review was to clarify, categorize and set a time frame for resolution of the matters. There are currently three plans of action on the table that will help to address most of the issues. PARK MANAGEMENT ACTION PLANS Joint Session HKGi Report Development of Facility Use with sports organization, city Regulations staff, park commission, and MCES Issues being addressed • parking /traffic a unauthorized alterations to • blanket scheduling of fields • blanket scheduling of fields and construction of and coordination of and coordination of facilities activities activities 0 damage to facilities 0 clarify relationship with • streamline staff time MCES involved in administrative • establish clarity about who oversight uses fields • parking /traffic 0 inclusion of all potential • establish lines of users and organizations communication with correct 0 establish clear contact person communications between city /users /MCES • identify stakeholders • streamline staff time involved in administrative oversiaht Schedule for Completion Final report reviewed and accepted February 12. Park Commission recommended: Immediate implementation of 15 minute rule HKGi Closure of Hwy 7 and completion of Lot 4 as highest priority goal for 2002 Recommended that plan for built in excess capacity and management of use of facilities, as suggested by HKGi, be considered in park management plan to be developed by July 1. Final draft of Ordinance and Facility Use Agreement approved and recommended to Council Park Commission agreed that Ordinance will address individual who drives on /damages park facilities, and will hold the individual accountable, rather than the organization Last two weeks of March • Meeting may be facilitated by Mark Koegler, with assistance from city staff. • Park Commission will be present only to answer questions. • Koegler will explain the findings and recommendations of the capacity study. • Staff will explain the new facility use regulations ordinance, insurance documents and fee collection process and other documentation. • Commission will consider doing field scheduling at this meeting. Also note: The Park Commission agreed on the importance of establishing key contacts from each sports organization, as well as a central contact at City Hall. Twila Grout, Park Secretary, was recommended for that role as she is familiar with the organizations, MCES, the Park Commission and other matters relevant at this time. Further, she is currently performing many of the procedures now in place regarding insurance, fee and roster collection, etc. The Park Commission voted 4 -3 to continue blanket scheduling with MCES for the 2002 season. A regular meeting will be held on February 26 to review the still pending proposal from MCES for enhanced scheduling services. Further, a work session will follow on February 26 to agree on a date, and develop an agenda and format for the March joint meeting with the key contacts of the sports organizations. SPORTS ORGANIZATIONS CONTACT LIST SOCCER Kay Turner — Office Administrator W- 952.475.9178 Tonka United Soccer 18326 Minnetonka Boulevard Deephaven, MN 55391 LITTLE LEAGUE — BASEBALL • Brian Tichy South Tonka Little League 6240 Cypress Drive Excelsior, MN 55331 Gordy Lindstrom South Tonka Little League 23680 McLain Road Shorewood, MN 55331 Ron Sepiol - Scheduler 600 Virginia Shores Excelsior, MN 55331 Bob Chatmas — Babe Ruth (13 -15 yr. Olds) W- 540.2156 H— 361.0910 EAST TONKA LITTLE LEAGUE Sam Ashkar East Tonka Little League 16011 Woodlawn Curve Minnetonka, MN 55345 ADULT SOFTBALL Jeanne Straus MCES H — 952.474.0471, W — 952.831.4171 H — 952.474.3655 H — 952.470.6780, W — 763.557.7447 H — 952.939.0042 952.401.5055 MINNETONKA GIRLS SOFTBALL ASSOCIATION r� Bob Lietzek, President 17714 Susan Dr. Mtka, MN 55345 -1619. Jeff Bailey — Vice President 19660 Sweetwater Curve Shorewood, MN 55331 W- 952.826.4289 H — 952.474.7213 Therese Douglass — Scheduler 3980 Vandam Rd Mtka, MN 55345 FOOTBALL Ken Houston — Area Director Football Association 19645 Muirfield Circle Shorewood, MN 55331 H — 952.473.6714 H — 952.470.9979 SOUTH TONKA FALL BASEBALL Ron Sepiol H- 952.470.6780, W — 763.557.7447 600 Virginia Shores Excelsior, MN 55331 SOCCER FALL SEASON Southwestern Christian High School Jeff Morgan 952.556.0040 103 Peavey Rd Chaska, MN 55318 I 0 0 4" Joe Ryan — President H — 952.474.9343, W — 952.294.1241 Minnetonka Youth Hockey Association 5125 South County Rd 101 Minnetonka, MN 55345 Al Gagon Hockey Scheduler e -mail at gagnon @msn.c Greg Carter — Girls 15 6600 Charing Bend Chanhassen, MN 55317 Bruce Bailey 18313 Highway 7 Mtka, MN 55345 H — 952.470.3964, W — 294.1254, Cell 612.840.8753 Minnetonka Association Phone #470.4409 • 0 Updated 2/21/02 2 • Date Name of Sports Organization Subject: The Shorewood Park Commission is requesting your attendance at a meeting . It will be held at Shorewood City Hall, 5755 Country Club Road, behind the Amoco Station on Highway 19. The meeting will begin at 7:30 p.m. and will end by 9:00 p.m. Each of the sports organizations, which utilize facilities in Shorewood parks, is being asked to attend. We will be explaining the new facility use agreement, regulations, ordinances, parking and scheduling of fields. Please be sure your sporting organization is well represented. If you have any questions you can contact me at 952.474.3236. Sincerely, CITY OF SHOREWOOD Larry Brown Director Public Works • CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD PARK COMMISSION JOINT MEETING COUNCIL CHAMBERS WITH SPORTS ORGANIZATION 7:30 P.M. TUESDAY AGENDA 1. CONVENE PARK COMMISSION MEETING A. Roll Call B. Review Agenda 3. MATTERS FROM THE FLOOR 4. SPORTS ORGANIZATION A. Formal Introduction to Rules and Regulations B. Review Policies C. Mark Koegler of Hoisington- Koegler Group to Report on Freeman Park Field Inventory and Parking Study D. Discuss Parking E. Discussion on Scheduling 5. NEW BUSINESS Council Liaison: April: Meyer 6. ADJOURNMENT May: Puzak • City of Shorewood's Facility Use Agreement • In an effort to maintain safe conditions for all park patrons and insure that the City facilities are used appropriately, the City of Shorewood has set in place the following regulations for the use of the City's facilities. • Field or rink use will not be allowed until the city has received the player roster, certificate of insurance, memo agreement and user fee. • All Park Ordinances apply and agree to adhere to them. • A City of Shorewood tournament permit and fee shall be submitted to the City a minimum of 15 days prior to the tournament. Tournaments shall not conflict with the other regularly scheduled activities for the facility. • All leagues, associations, or groups using the facilities must provide the City with a single contact that is to serve as the representative for the organization activities. • Games shall be scheduled to provide a 15 minutes break between games or warm -up sessions. • No driving of motorized vehicles is allowed on the fields or green space. Individuals caught driving on the fields will be fined $200.00 for each offense. • It is the responsibility of the sports organization to clean up after tournaments. If the City performs the cleanup, the sports organization will be charged for the time, materials and labor for this service. +I • Users of the park are not allowed to make alterations to the facilities or terrain. • Facility improvements that the associations may want to make can only be completed after following appropriate required steps. • Using green space outside of the designated fields is not permitted. • Disposal of paint cans shall not be done in the facility trash receptacles or on the park site. • • Failure to follow these regulations will result in suspension of the use of the facilities. It is the City's desire that all of the patrons who use the park facilities are able to enjoy the park system safely and conveniently. These regulations -have been set in place to achieve this.goal. By reading and acknowledging that the organization has read the regulations and agree to adhere to them, continues the privilege of utilizing the park system. I hereby certify that I am the primary representative for the league or group desiring use of the City 's facilities, and that I have read the above regulations and agree to conduct the activities in accordance to the regulations above. Furthermore, I acknowledge that failure to adhere to these regulations shall result in suspension of use of the facilities for a 1 year period. Name Date Representative for what League/Association Contact Number { r a MEMORANDUM CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD - SHOREWOOD, MINNESOTA 55331 -8927 - (952) 474 -3236 FAX (952) 474 -0128 - www.ci.shorewood.mn.us - cityhaI1 @ci.shorewood.mn.us TO: Park Commission Craig Dawson, City Administrator FROM: Larry Brown, Director of Public Works DATE: February 8, 2002 RE: Review of Ordinance for Motorized Vehicles Driving on Fields or Green Space During the previous Park Commission meeting conducted on January 8 the Commission discussed the necessity of revising the City Ordinances to address a penalty for driving outside of designated areas within the parks or green spaces. City.Ordinance 801.06 states: 801.06: OPERATION OF VEHICLES IN PARKS OR ON PUBLIC GROUNDS: (Ord. 246, 10- 28 -91; amd. Ord 312, 6- 24 -96) Subd 1. Operation of Vehicles in Parks or Public Grounds. Except police officers or duly authorized and uniformed snow patrol personnel in the performances of their duties, no person should stop, stand, or park a vehicle or operate any vehicle, or ride any bicycle or horse, except in compliance with the directions of a police officer on any park property or other public grounds within the limits of the City, except when such areas are designated for any of such uses and signs prohibiting any of such uses on any parkproperty or public grounds shall be complied with.' Subd. 2. Parking of Vehicles in Parks or on Public Grounds: No person shall park a motor vehicle in parks or on public grounds except in designated parking areas and where parking areas provide for striped parking stalls no person shall park more than one (1) motor vehicle per designated parking stall. For purposes of this section, parking shall not include those attended vehicles stopped in the process of accessing public waters. 0 ' See also Chapter 902 of this Code. 0197 0 PRINTED ON RECYCLED PAPER Park Commission Ordinance Revision February 8, 2002 Page 2 of 2 Subd. 3. Violations. Violations of the provisions of this section may be subject to a fine not to exceed $35.00 andlor towing. Recommendation: Staff is recommending that 801.06, Subd 3 be revised to: Subd. 3. Violations. Violations of the provisions of this section may be subject to a fine not to exceed $200.00 and/or towing. 7 I* 902.01 CHAPTER 902 • C� PUBLIC PARKS AND RECREATION AREAS SECTION: 902.01: Purpose 902.02: General Regulations and Rules of Conduct 902.03: Animals in Park and Recreation Areas 902.04: Vehicle Restrictions 902.05: Additional Rules for Use of Park and Recreation Facilities 902.06: Use of Recreational Facilities by Athletic Associations 902.07: Discrimination in Parks 902.08: Application of Provisions to City Employees 902.09: Administrative Rules and Regulations 902.10: Violation 902.02 902.01: PURPOSE: The purpose of this Chapter is to regulate the use of and to provide uniform rules of conduct for City parks and recrea- tional areas in the City. 902.02: GENERAL REGULATIONS AND RULES OF CONDUCT: No person in a City park or recreation area shall: Subd. 1. Closing Hours: Enter or remain in any park between the hours of ten thirty o'clock (10:30) P.M. and six o'clock (6:00) A.M. unless such per- son is participating in an organized activity authorized by the City. Subd. 2. Overnight Use: Set up any tent, shack or other temporary shelter in any park, nor shall any person leave any property including, but not limited to, vehicles, campers and trailers in any park between the hours of ten thirty o'clock (10:30) P.M. and six o'clock (6:00) A.M. without the writ- ten permission of the City Administrator. tures, vegetation, signs or soils. Subd. 3. Tampering With City Property: Deface, destroy, tamper with, injure or remove any City property including but not limited to furniture, struc- Subd. 4. Littering: Scatter or litter the grounds or any lake, pond or watercourse within or draining into a park with any form of trash, but shall place such material in the proper receptacles where these are provided. Where receptacles are not provided, all such trash shall be carried away from the area by the person responsible for its presence. City of Shorewood 993 902.02 902.03 Subd. 5. Fires: Start a fire, except a small fire for cooking purposes in a designated area and then only in a fire ring, grill or portable stove, or fail to fully extinguish such a fire. (Ord. 140, 2- 14 -83) Subd. 6. Sales: Sell or conduct any commercial enterprise unless authorized by written permit from the City Council. (Ord. 266, 1- 25 -93) Subd. 7. Handbills and Advertisements: Paste, affix or inscribe any handbill, poster or sign or distribute handbills, circulars or announcements of any kind for a commercial purpose, unless authorized by written permit from the City Council. Subd. 8. Gamble. Subd. 9. Liquor: Use or bring alcoholic beverages, including beer, without a written permit issued by the City Council. Subd. 10. Drugs: Use or bring illegal drugs. Subd. 11. Glass Containers: Bring any glass containers. Subd. 12. Use of Restrooms: If over five (5) years of age, use any restroom or washroom designated for use by the opposite sex. Subd. 13. Weapons and Fireworks: Bring any firearms, air rifle, BB gun, sling shot, explosives, fireworks or devices capable of discharging blank am- munition into any park. Subd. 14. Use of Toys and Equipment: Ride, propel or. use any equipment or toy in any public park in such a manner as to interfere or endanger any pedestrian. Subd. 15. Improper Conduct: Appear nude, commit any nuisance or use threatening, abusive, insulting, obscene or indecent language or act in an indecent, lascivious or improper manner or do any act which constitutes a breach of the public peace. Subd. 16. Harassment: Harass any visitor or behave in a reckless manner which would endanger any visitor's property. Subd. 17. Disobey City Officials: Disobey any reasonable order or direction of any City employee, law enforcement officer or other person designated by the City Council or Park Commission' to give such orders or directions. 902.03: ANIMALS IN PARK AND RECREATION AREAS: No person in a City park or recreation area shall: 1. See Chapter 202 of this Code. • 993 City of Shorewood 902.03 902.05 Subd. 1. Kill, trap, hunt] pursue or in any manner disturb or cause to be disturbed any wildlife. Subd. 2. Bring any dog, cat or other animal unless caged, kept on a leash not more than six feet (6) in length or under control of its owner. Subd. 3. Permit any animal to disturb, harass or interfere with or endanger any visitor or visitor's property, or tether any creature to a tree, plant, building or park equipment. Subd. 4. Permit any animal to enter unauthorized areas. Unauthorized areas are active play areas, picnic areas and park buildings. Subd. 5. Release any insect, fish, animal or other wildlife, or introduce any plant, chemical or other agent potentially harmful to the vegetation, water supply or wildlife of the area. Subd. 6. Ride a horse, except with prior approval from the City. (Ord. 140, 2- 14 -83) Subd. 7. Permit any domestic animal to defecate in or upon public property. The owner or person having the custody or control of the animal shall be responsible for immediately cleaning up any feces of the animal and disposing of such feces in a sanitary manner (Ord. 334, 4- 27 -98). 902.04: VEHICLE RESTRICTIONS: Except police officers or duly authorized and uniformed snow patrol personnel in performance of their duties, no person in a City park or recreation are shall: Subd. 1. Drive or park a vehicle, except an authorized or emergency vehicle, on any turf or other area not designated for parking or travel. Subd. 2. Wash, grease, dismantle, repair, change or deposit the oil of a vehicle anywhere in a park or recreation area. Subd. 3. Operate a motorized vehicle except on marked trails during times designated by the City Council and/or Park Commission. Subd. 4. Operate any watercraft within designated swimming areas. (Ord. 246, 10- 28 -91) Subd. 5. Operate a motorized vehicle in excess of 15 miles per hour. (Ord. 294, 9- 12 -94) Subd. 6. This section does not prohibit the operation of any manual or motorized wheelchair as defined by Minn.Stat. 169.01 Subd. 24A. (Ord. 364, 06- 26 -00) 902.05: ADDITIONAL RULES FOR USE OF PARK AND RECREATION FACILITIES: The following are additional rules pertaining to the use of public tennis courts, use of waters located in City parks and use of public skating rinks. No person shall: 1. See Chapter 703 of this Code. 2. See also Section 801.06 of this Code. 0 993 City of Shorewood 902.05 902.05 Subd. 1. Public Tennis Courts: a. Be allowed on any tennis courts while wearing street shoes. b. Be allowed to make use of the tennis courts except for playing tennis. c. Use a tennis court for longer than sixty (60) minutes when other tennis players are waiting to use the tennis court. Subd. 2. Swimming in Park Waters: a. No person shall swim except at designated areas. b. No person shall swim beyond buoys marking the limits of the swimming area. c. No child under ten (10) years of age shall be allowed at a designated swimming area without competent supervision. d. Any person swimming at a public beach when a lifeguard is off duty swims at his or her own risk. (Ord. 140, 2- 14 -83) Subd. 3. Public Skating Rinks: a. Skating areas shall be posted for "hockey" or "free skating ". b. No hockey sticks or pucks shall be allowed in the "free skating" area. (Ord. 140, 2- 14 -83; amd. Ord. 164, 3- 11 -85) • 902.06: USE OF RECREATIONAL FACILITIES BY ATHLETIC ASSOCIATIONS: Subd. 1. Purpose: The purpose of this Section is to provide for an orderly method of the use of public recreational facilities in the City, and to insure that such use by participants is with the required safety equipment, and permitting the City to recover a portion of the cost of maintenance of such facilities. Subd. 2. Authority to Contract for Use: The City is hereby authorized to enter a contract providing for the exclusive use of its recreational facilities for set periods of time with athletic associations and other nonprofit groups; provided, that such use does not entirely exclude the general public from making use of such facilities. Subd. 3. Fees: The City Council is authorized to determine an appropriate fee to be charged for exclusive use, which fees shall be used solely for development and maintenance of the parks and recreational facilities of the City. All sports organizations that make exclusive use of recreational facilities in Shorewood shall pay a fee as specified in Chapter 1301 of this Code to compensate for their exclusive use of these recreational facilities. (Ord. 310, 2- 12 -96; amd. Ord. 365, 8- 14 -00) Subd. 4. Insurance Required: As a condition for exclusive use, the athletic association or other group shall be required to provide the City with copies of insurance policies covering medical and accident insurance for participants. (Ord. 123, 10 -6 -80) 1] 993 City of Shorewood 902.05 Subd. 5. Conditions of Contract: 902.06 • a. Safety Equipment: It shall be the responsibility of the sponsoring athletic organizations to require participants under the age of nineteen (19) to wear proper protective equipment. (Ord. 140, 2- 14 -83) b. Additional Conditions: The contract shall contain such other provisions as the City Council deems necessary for the protection of the participants and the public interest. Subd. 6. Prohibited Acts and Conditions: a. It shall be unlawful for any person, group or athletic association to use park facilities in the City for athletic events scheduled by such association without such association having previously entered into a contract with the City for use of said park facility. (Ord. 12, 10 -6 -80) b. The general public shall not be allowed to use or occupy any athletic field, rink or area during those times the field, rink or area is scheduled for authorized use by the athletic associations. Any person who shall violate this paragraph shall be deemed guilty of a misdemeanor. (Ord. 140,2 Subd. 7. Violation: Unless otherwise provided for herein, any person who shall violate any of the provisions of this Section shall be guilty of a petty mis- demeanor. (Ord. 123, 10 -6 -80) • 902.07: DISCRIIVIINATION IN PARKS: No person involved in any event or in any use of the parks or recreation areas including, but not limited to, sponsors of teams, shall deny another person access to, admission to, utilization of or benefit from any such event or use because of race, age, sex, color, creed, religion or national origin.l 902.08: APPLICATION OF PROVISIONS TO CITY EMPLOYEES: Nothing in this Chapter shall prevent City employees, including law enforcement officers, from performing their assi duties. 902.09: ADMINISTRATIVE RULES AND REGULATIONS: The City Council shall have the right to issue additional administrative rules and regulations relative to, but not conflicting with, this Chapter. No person shall violate such rules or regulations, and any such violation may be subject to the penalties of this Chapter. 902.10: VIOLATION: Any person who shall violate any provisions of this Chapter shall be deemed guilty of a misdemeanor, unless otherwise specified. (Ord. 140, 2- 14 -83) 0 1. See Chapter 204 of this Code. 99 Cir1' of Shorewood Ugly OT anorew000 Tournament Application Organization or Group requesting space • Park Location Tournament Dates Field or Rink Times Rain Dates Rain Date Times Tournament Coordinator Address Home Phone Business Phone Application Procedure This completed application must be submitted for review and approval by the City Administrator 60 days prior to the tournament date. Activities such as altering terrain, moving picnic tables, or driving in grass areas (which could damage irrigation lines) must be clearly described in writing and submitted with this application. Other items required at time of application are Evidence of Comprehensive Liability Insurance in the amount of $500,000 per occurrence, Workers Compensation coverage if applicable, and a Schedule of Events. The Schedule must include: • The number of events and times scheduled for each. (Please note that there must be a 30- minute period between scheduled events to facilitate parking.) • The number of participants at each event • The estimated number of vehicles at each event. Upon Approval of the Application The tournament fee as shown below, along with the refundable clean -up /damage deposit of $125 are both due at the time of application approval. All fees and agreements shall be in effect for a rain date. • Tournament Fee Schedule as per City Code 1301.02 Per Field $50.00 /day (Resident) / $150 /day (Nonresident) Per Rink $30.00 /day plus attendant salary Per Entire Soccer Area $150 /day (Resident) / $450 /day (Nonresident) During and After the Tournament The City expects the park to be left in the same condition following the tournament as it was prior to the tournament. The following steps toward that end are requirements of the applicant: • The sponsors will be entirely responsible for the operation of the tournament, and will be expected to assume financial responsibility in case of damage, loss, etc. • The sponsors agree to indemnify and save the City harmless from any claims arising out of the use of the park and the operation of the tournament. • Applicant must provide for the delivery of a commercial dumpster prior to the tournament and for its pickup immediately after the tournament. All litter must be picked up and placed in trash containers. Trash containers must be emptied periodically into trash dumpster. • Additional portable rest rooms must be rented at the sports organization's expense for groups larger than 500. Additional fees for electricity, water, trash collection, etc. will be billed to the sports organization if necessary. I have read and understand the above regulations and agree that they will be followed by our organization. I also agree that as Tournament Coordinator, I or a designated replacement must be on site during all tournament activities. Applicant Signature Date Approved Date Note: A tournament is a series of elimination games separate from the regular season schedule. Although no fees are required for annual season playoff games, all tournament rules apply MR • SPORTING ACTIVITIES BY MONTH • F = Freeman M = Manor B = Badger C = Cathcart • Soccer Girls Softball Adult Softball S.T. Little League Football Hockey January B FebruaryB March April F F F M, F May F F F M,F June F F F M, F July F F F M, F August F F F M, F B September F B October F B November December B F = Freeman M = Manor B = Badger C = Cathcart • CITY OF SHOREWOOD 0 RESOLUTION NO. 02-004 A RESOLUTION ADOPTING THE 2002 FEE SCHEDULE AND SETTING LICENSE, PERMIT, SERVICE CHARGES, AND MISCELLANEOUS FEES • WHEREAS, the fees that residents shall pay to the city for the licenses, permits, services charges and miscellaneous fees shall be determined from time to time by the Shorewood City Council; NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood that the 2002 Fee Schedule is adopted in its entirety including certain fees to be set as follows: Item Mailing Labels (a list of all residents' addresses printed on mail labels) Park Use Fee: Organized sports per participant, per sport, per, season ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOR. day of January 2002. n , •1. ATTEST: CRAIG WSON, CITY ADMINISTRATOR Fee $35 $10 OOD this 8th MAYOR 0 Sport_Assoc» Name» «Address» City, «State» « Zip» Re: Memorandum Agreement Dear «Name>>: Enclosed is the Memorandum Agreement from the City of Shorewood permitting sports associations field usage at the parks. Please review this agreement, sign and return it to City Hall as soon as possible. • You will also need to include a copy of your Association's insurance policy listing the City of Shorewood as Additional Insured. (See item #4 on the Agreement.) Also, at this time the City will be assessing the $10.00 per participant, per sport, per season surcharge. You will need to send a copy of your player roster so that we can determine the amount due. If you have any questions, please give me a call at 952 -474 -3236. Sincerely, CITY OF SHOREWOOD Larry Brown Public Works Director Enclosure • CITY OF SHOREWOOD • ANNUAL ATHLETIC FACILITIES MEMORANDUM AGREEMENT THIS MEMORANDUM AGREEMENT, entered into this day of by and between the , hereinafter called "Athletic Association ", and the City of Shorewood, a Minnesota Municipal Corporation, hereinafter called "City "• 1. The City agrees to provide to the Athletic Association the exclusive use of the facilities located at (the facilities) for those date and times specifically set forth in the schedule approved by the City Administrator /Clerk (Administrator). The Athletic Association shall submit a "requested" schedule to Minnetonka Community Education Services (MCES) which serves as agent for the City for field scheduling. Such submission shall be made within five days after execution of this Agreement. Said "requested" schedule shall be reviewed by MCES who may change the dates and times and amend the "requested" schedule as it deems in the best interest of the City. After approval by MCES and the Administrator, the • schedule shall become "final ", and no changes shall be made without written notice to MCES and approval by MCES and the Administrator. The Athletic Association shall move, postpone, or cancel an event if it reasonably appears that damage to the facility will result from its use. The Administrator shall have the right to require that an event be moved, postponed or cancelled if it appears that damage to the facility might result from its use due to inclement weather or other unsuitable conditions. 2. The Athletic Association shall use the fields in the manner in which the fields were designed and for their intended purpose only. If the Athletic Association wishes to use additional fields other than previously scheduled times for practices, tournaments, or any other event, it will contact MCES for approval before using the fields. MCES will then contact the Shorewood Administrator. The Athletic Association will contact the Shorewood Administrator once MCES has given approval in order to be assured that all proper arrangements are made. • CITY OF SHOREWOOD Annual Athletic Facilities Memorandum Agreement • Page 2 of 3 3. The Athletic Association shall be solely responsible for any required markings or lining of field facilities. It shall also be responsible for the proper parking of spectator cars in designated areas and for proper crowd control; no cars or vehicles shall be permitted to park on grassy areas, in "no parking" zones, or to obstruct /interfere in any way access to any City building /property in case emergency vehicles are called out. 4. The Athletic Association shall file a copy of a liability insurance policy naming the City as insured in the amount of $500,000 with the Administrator, together with a signed copy of this agreement and a copy of the approved schedule before using the facilities for any purpose. 5. This Agreement shall be in existence for the balance of (year) subject to its being revoked on 10 days notice. In case of vandalism, or lack of control of the spectators, or violation of any terms of this contract by the Association, the City shall be entitled to revoke use of the field by the Athletic Association with a written notice. The Association has the right to appeal to the City Council • if it so desires during the 10 day notice period from date of this notice. 6. After each use of the facilities, the Athletic Association agrees to clean up all trash and rubbish and leave the premises in a clean and orderly condition. 7. If the Athletic Association wishes to hold a tournament, it shall comply with the tournament policy by submitting a letter of request detailing the field(s) or rink(s) requested, tournament date, tournament time, events, participants, insurance coverage, responsible party /contact (name /address /phone -work and home), availability of medical assistance, and any other pertinent information to MCES. MCES will verify with the City Administrator if tournament date(s) requested conflict with any other City event(s) before approval given. The Athletic Association must 0 J CITY OF SHOREWOOD • Annual Athletic Facilities Memorandum Agreement Page 3 of 3 provide a final schedule of events to the City one week prior to the tournament. 8. Tournaments without special consideration may be approved by MCES, although any changes on Park property require written authorization by the Administrator. All policies, rules, and regulations for City parks will be in effect. The sponsors will be entirely responsible for the operation of the tournament, and will be expected to assume financial responsibility in case of damage, loss, etc. 9. Any use of the facilities by the Athletic Association other than that authorized herein shall result in an immediate forfeiture of further rights to use the facilities. 10. The Athletic Association shall review the restrictive provisions of this agreement with each of its coaches and provide them with copies thereof. 0 CITY OF SHOREWOOD ATHLETIC ASSOCIATION am By: I� 04/24/95 • mh