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090500 PK AgPt _ c CITY OF SHOREWOOD 5735 COUNTRY CLUB ROAD PARK COMMISSION MEETING SOUTHSHORE COMMUNITY CENTER TUESDAY, SEPTEMBER 5, 2404 7:30 P.M. AGENDA L CONVENE PARK COMMISSION MEETING A. Roll Call Puzak Bix Berndt Arnst Themig Youn Dalhnan B. Review Agenda 2. APPROVAL OF MINUTES A. Park Commission Meeting Minutes of August 22, 2000 (Att.42A Draft Summary) 3. MATTERS FROM THE FLOOR 4. REPORTS A. Report on City Council. Meeting of August 28, 2000 — (Council member) B. Report on Land Conservation Environment Committee Activities — (Park Commissioner Berndt) C. Skate Park (Att.44C) • Update on Fundraising Schedule and Progress - (Park Commissioners Arnst and Puzak) • Update on Church Parking Lot — (Park Commissioner Puzak) • Status on Blacktop Surface - Post Highway 7 Construction (Engineer Brown) D. Status of Eddy Station (Engineer Brown) E. Report on Park Foundation Meeting (Park Commissioner Dallman) 5. DISCUSSION ON THE IMPLEMENTATION OF THE NEW SPORTS ORGANIZATION USER FEE (Att-45) A. Review Administrator's Recommendation B. Take Comments/Questions from Sports Representatives C. Recommend Changes to Staff If Any PARK COMMISSION AGENDA TUESDAY, AUGUST 22, 2000 PAGE 2OF2 6. DISCUSSION ON RESPONSES TO LETTER SENT TO SMITHTOWN ROAD WEST OF LRT RESIDENTS (Att. -#6) A. Discuss Next Step Based on Results B. Make Recommendation to City Council 7. REVIEW AND COMMENT ON NEXT DRAFT OF RFP FOR EDDY STATION (Att.- #7) 8. NEW BUSINESS Council Liaison: September. Arnst 9. ADJOURNMENT October. Themig • CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD PARK COMMISSION MEETING COUNCIL CHAMBERS TUESDAY, AUGUST 22, 2000 7:30 P.M. MINUTES 1. CONVENE PARK COMMISSION MEETING r% P . , ' r► Chair Arnst called the meeting to order at 7:30 P.M. A. Roll Call Present: Chair Amst, Commissioners Young, Bix, Berndt, Themig and Dallman; City Engineer Larry Brown Late arrival: Commissioner Puzak Absent: Councilmember Scott Zerby B. Review Agenda Themig moved, Berndt seconded to approve the agenda. Motion passed 6/0. 2. APPROVAL OF MINUTES A. Park Commission Meeting Minutes of July 11, 2000 (Att. -#2A Draft Summary) Biz moved, Berndt seconded to approve the minutes as submitted. Motion passed 6/0. 3. MATTERS FROM THE FLOOR There were none. 4. REPORTS A. Report on City Council Meetings of July 24, August 7 and August 14, 2000 — (Council member) In the absence of Councilmember Zerby, Park Commssion representative Bix reported no new information from the City Council meeting of July 24, 2000. City Engineer Brown reported on the meetings of August 7th and 14th, relaying that Council approved the ordinance pertaining to the Sock user fee. This approval leaves the Park Commission free to field feedback from various sports organizations. 40 B. Report on Land Conservation Environment Committee Activities — (Park Commissioner Berndt) i� PARK COMMISSION MINUTES TUESDAY, AUGUST 22, 2000 PAGE 2 OF 6 Commissioner Berndt was not present at the last LCEC meeting, however, she stated they had presented their budget to Council. Berndt was not certain whether the budget had been approved, but Engineer Brown relayed that it had been adopted as a part of the proposed budget. Brown also explained that Council was yet to act on this budget due to further discussion over fundraising initiatives for this committee. Berndt also reported on a grant for backyard composting bins. This grant was included in the budget as a way of subsidizing bins so the public would be able to purchase these items at a lesser cost. Berndt discussed other projects LCEC has been working on. First, an ordinance which would ban the use of phosphorous on lawns in the community, as well as, the commercial sale of phosphorous fertilizers; second, an educational program for the removal of buckthorn and how that can be done properly, third, LCEC had checked into the possibility of hiring a consultant to find the open spaces in Shorewood - but deemed this unnecessary due to the high cost of hiring such an individual; and finally, the LCEC was looking into a different way of holding their open house next year to make it more visible. Brown commented on the fertilizer issue, as it relates to Council, and the fact that they too would like to see a mandate come down from the legislature on this issue. 0 C. Report on "No Parking" Signs at Freeman Park — (City Engineer Brown) Engineer Brown reported that the signs were up. Chair Arnst inquired if the police would enforce these signs, to which Brown replied they would if called. However, Council must ask the police department to enforce them on a regular basis. D. Skate Park (Att.44D) • Update on Fundraising Schedule and Progress — (Park Commissioners Amst and Puzak) Chair Arnst reported that Commissioner Puzak, Mayor Love and Councihnember Zerby were presenting to Tonka Bay this evening asking them to contribute approximately $1,500.00. On Monday, August 21, 2000, the City of Excelsior unanimously approved a $2,500.00 contribution. Bringing the total to approximately $9,600.00. Arnst stated there would be a meeting with Greenwood the first Tuesday in September and a Deephaven meeting to follow later in the month. Amst then brought up the idea of using a "thermometer" type graph to chart progress and use as a fundraising tool at various public events like Apple Days, rotary functions etc. to generate excitement. Amst volunteered to put together such a display. • Update on Use of Church Parking Lot — (Park Commissioner Puzak) Arnst deferred to hear from Puzak on this subject later. PARK CO:YIMISSION MINUTES TUESDAY, AUGUST 22, 2000 PAGE 3 OF 6 • Availability of City Water at Site— (City Engineer Brown) Engineer Brown referred to his memorandum enclosed which addressed the feasibility of providing municipal water service to the proposed Skate Park. Due to the estimated cost of $9,045, the probability of poor water quality due to the distance from the water main and the poor condition of the existing well, availability is unlikely. Brown will, however, check into the condition of the existing well. • Report on Status of Blacktop Surface Post - Highway 7 Construction (City Engineer Brown) Brown referred to the copy of the letter that he sent to Mn/DOT. In this letter, Brown voiced concern over the condition of the pavement and Mn/DOT's use of the paved area. After this recent communication, Mn/DOT has begun to address the cosmetic issues by placing step one of a repair fix on the pavement. Although the first of many steps has been taken, it is not acceptable as it stands. Brown believes Mn/DOT is beginning to address the City's concerns and will finish the job. E. Report on Responses to Smithtown Road West Letter Regarding Trail Process— (City Engineer Brown)(Att. -#41F) Brown went over the tabulations from the comment cards. As it stands, there seems to be almost a 50150 split. With that in mind, Brown brought up a phone call he had received that day from a resident on Lake Linden Drive inquiring about the possibility of getting a trail along Lake Linden Drive due to concerns over excessive speeds in the area. Brown shared with her the Commission and Councils commitment to working with residents who want such an improvement in their neighborhood. This resident was convinced she could get 100% participation and support for such a project. Brown relayed to the Commission that he would not be surprised to see a petition from that area. Amst decided to put the Smithtown trail issue on the next agenda to discuss whether to move forward from this point or not. Brown discussed other options for Smithtown, with no real leadership for a trail at this point. By using state aid dollars Engineer Brown discussed overlay and shoulder options, as well as, the possibility of a sidewalk. 5. EDDY STATION A. Report on Construction Progress (City Engineer Brown) Brown reported that the groundbreaking ceremony took place this evening with representatives from the Eddy family in attendance. The project is approximately one week behind schedule, which is acceptable because the builder built in a four week delay due to the time frame required to receive block. Ellen Luken, • the architect for the project, has assisted in making some of the decor decisions needed in a timely fashion. Brown asked the Commission to relay to him any strong opinions they might have and assured the PARK COMMISSION MINUTES TUESDAY, AUGUST 22, 2000 PAGE 4 OF 6 • Commissioners he would poll their opinions as much as possible before making decisions. B. Discuss Sample Request For Proposal (RFP) and Recommend Changes and Schedule (Att.-#5B) Chair Amst offered the attached RFP up for comment from the Commission. Commissioners made changes as follows according to the original RFP. Commissioner Themig suggested adding a diagram of the park and taking out the requirement of a market study. Commissioner Dallman added, it might be useful to require vendors to share copies of their annual sales reports. Amst went on to specify that the vendor would not have exclusive use of the kitchen, that it may still be rented out, and that the concessions must be open during all scheduled events. Themig suggested separating, the criteria the concessionaire be required to meet from the things their proposals will address. Bix then advised changing that the specific percentage of the profits go to the City of Shorewood. Amst then removed the bullet third from the bottom regarding service for a portion of the season and went on to change the no alcoholic beverages statement to this operation must be in compliance with all relevant park ordinances. Finally, Brown said he would check on the current insurance figures and update the RFP accordingly. Chair Arnst inquired how long it would take the revised RFP draft to go through Council and into public hands once it is recommended by the Park Commission in September. Brown said he would check whether the initial RFP need even go to Council before being sent out, or if Council need only approve the final • contract between the vendor and the City. Arnst volunteered to assist Engineer Brown on the RFP draft to facilitate responses by Jan 1, 2001. More discussion ensued over how to publicize the RFP. Dallman suggested papers, mailers to sports organizations, rotaries, shriners anyone who may have interest. 6. VINE HILL TRAIL A. Report on Construction Process (City Engineer Brown) Brown reported that construction is coming to a close. The only issues that remain are warranties on the sal, cleaning up both the entryway of Waterford and Covington Roads little planting garden. Brown then said he had received numerous phone calls praising the Commission for taking this project on. No news on the eminent domain issues, it takes 90 -120 days to finish this process. B. Discussion and Decision on Ribbon Cutting Ceremony Arnst then suggested a ribbon cutting ceremony take place to thank the neighbors for their support. The decision was made to have the ceremony piggyback the next meeting on September 5th, 2000 at approximately 6:45 P.M. meeting at Covington and Vine Ridge Rd. Commissioner Puzak arrived at 8:15 P.M. Puzak elaborated on the report given earlier regarding Skate Park Fundraising. Puzak was pleased with the unanimous vote to donate $2,500 from the City of PARK COMMISSION MINUTES TUESDAY, AUGUST 22, 2000 PAGE 5 OF 6 • Excelsior. Having just returned from the City of Tonka Bay, Puzak indicated they agreed to contribute $1,600, which, added to our $7,500 brings us to approximately $11,200. After the Greenwood and Deephaven meetings in September, they will then be going to the private sector for contributions. Puzak went on to praise the Council and Commission for their involvement and commitment to this project. 7. RECYCLING IN THE PARKS A. Review New Recycling Information (Park Commissioner Berndt) Berndt discussed the use of recycling bins in the parks. She presented the Commission with a copy of a Minnesota statute requiring recycling containers within all state facilities. With this information Berndt encouraged the city to look at this obligation more closely. Berndt spoke to EZ Recycling about the prices of such services - $17.00 per month per receptacle. Brown voiced concerns. First, over the expense of such an endeavor based on the number of receptacles needed. Next, the extra manpower needed in the parks to handle this obligation - for example "Charlie ", and finally, the concern of vandalism. As it stands now, the trash receptacles must be nailed down and bags taken out individually. • B. Discussion and Decision on Implementing Recycling in Freeman Park After some discussion over the number of recycling bins required, and at which parks, many members felt it was worth looking into further. Arnst suggested there be further research and discussion on this issue and perhaps something could be implemented next spring. Brown reiterated his concern over requiring "Charlie" to take on this additional responsibility. 8. NEW BUSINESS Arnst asked for a report from the Foundation. Dallman noted there will be a meeting Wednesday, August 23, 2000. Puzak then pointed out that Tonka Bay and other cities will be funneling their Skate Park contributions through the Foundation. Brown reported that the City Council approved the plans and specifications for the installation of the Freeman Park water main and sanitary sewer project. Two issues forced this decision. First, there is a new building going up and they need to get sanitary sewer to it, and second, the water main loop will benefit the Shorewood Ponds project as well. After meeting with Bill Tripp from Hennepin County Regional Rail Authority and a representative of Hennepin Parks, it was decided to put the water main utility on the north side of the trail, boring under the trail in two locations. Notices will be going out to people who back up to Smithtown that this development will be going on. Arnst then questioned Brown what is happening with the tunnel under Highway 19. Brown replied that he would call Del Miller with Hennepin Parks to see where that stands. PARK COMiMISSION MINUTES TUESDAY, AUGUST 22, 2000 PAGE 6 OF 6 i . Brown added that Mn/DOT will be closing Highway 7 from Highway 41 into St. Bonifacius and traffic will be rerouted. On that same note, the Freeman Park access closure to Highway 7 has been taken off the books. 9. ADJOURNMENT Puzak moved, Themig seconded to adjourn. Motion passed 7/0. The meeting adjourned at 8:50 P.M. RESPECTFULLY SUBMITTED, Kristi B. Anderson RECORDING SECRETARY 0 August 24, 2000 V? Minnetonka plans skate plaza Plans to build a skateboard plaza next to the Glen Lake Activity Center in Minnetonka were discussed at an evening meeting at the center on Aug. 16. Perry Vetter, Minnetonka project and special event manager, said about 30 people attended the meeting and most were supportive of the plans for the skateboard plaza. There were, however, three or four people who expressed concerns at the meeting. These concerns included whether this was the right place for a skateboard park; constructing a skateboard park wouldn't solve a problem; and that the park would need to make accom- modations for kids ages 10 and under. According to Vetter, the skateboard plaza was originally a part of the Capital Plan for 2002; however, strong support from the community and businesses encouraged the city to go ahead with plans sooner. Now design and other steps will be completed this fall to make this 'skate plaza a real - ity for extreme sports enthusiast. Plans are to open the skate plaza next summer. The locatiori for the skate plaza is a unique one. There is a hill adjacent to the Glen Lake Activity Center, which will be removed and the skate plaza rebuilt in its place. On the sidewalk above, passersby will be able to watch from above as skaters perform their tricks. - Chelsea Busche Tonka Bay, gives park thumbs -up At its regular meeting Aug. 22, the Tonka Bay City Council voted unan- imously to financially support the planned skate park that die city of Shorewood is promoting. The requested support of a minimum of $1 per Tonka Bay resident, amounting to approximately $1,600, was included in a presentation by Shorewood Mayor Woody Love, who indicated that other communities were also being approached to help pay for the needed equipment. Youth gather t o l aunc h Mound skate park in Th e park will be located on Highway 7, across from the Holiday Station Shorewood. It is considered by planners to be safe to cross Highway 7 there, because of the nearby traffic lights and crosswalk. ith a little help, a a new park. The group hired a communities' skate parks, and The intent of the skate park is to give young people a local place to in- group of youth in professional designer to draw up skateboarding is prohibited in line skate and skateboard, since most public sidewalks are off - limits to Mound are working to plans and is now presenting the many public areas. these activities. gather land, money and commu- idea to community groups such "More people are skating on Dan Cusak, who spearheaded the design and layout of the park, nity support for a new skate- as the Mound City Council and the streets," Stoll said. responded to questions from various members of the council. He nhdicated boarding park. civic organizations. If the skate park becomes a that berms will be used to reduce noise caused by the activities in the park "The park would be made of Ryan Stoll,'age 12; is one of the ,• reality, it will be one iof: the. only ,ps, wgll.as noise ,from the highway. M arks in the area. It will f en instru mental concrete and would replace the group's dedicated members. He concrete #61 ` ' p Tim Hughes, a 17- Y ear -old who has bemental ih promoluhg t}us Take Five skate park, which was said that communities provide also include a "bowl," which is a facility, also spoke to the council and showed a video presentation of the open for two summers in Mound, places for people to play other round indentation with a 25 -foot equipment and types of activities that will be performed by the skate - but was not assembled this year sports, but no where for people diameter. boarders and in -line skaters. The jumps will be very modest And relatively because it needed too much who enjoy the sport of skate "It's just like a swimming pool, s uir d dno inordinate amount of added liability insurance will be repair. boarding. basically," Stoll said. "It's made q e because none of the ramps are over three feet high, making it a "We saw the success [of the "They've got places to play into the round. Not too man der I facility. 'Ter II facilities have ramps over duve4eet in height and Take Five skate park], and we baseball, but they don't have a places have it. It's prett coola .Y are required to have supervision during all hours, extra insurance and don't want to keep putting skate park for us to use," Stoll Although the feature is rare in must be fenced in. money into the wooden ramps," said. this area man local skateboard - The'aniount raised for by the communities involved is said Leah Weycker, who works More communities are consid- ers are familiar with it because. $25'� to $35,000, Love said. Other costs of construction will be borne by the city of Shorewood for the Westonka Healthy ering building skate parks. Stoll they have seen it in skateboarding Community Collaborative. and said that the sport itself is becom- magazines and in movies, Stoll —Wes Fanner who is helping to plan the skate ing more popular, and cities are said: park. Instead, a more permanent beginning to realize it is an The skate park planning group Excelsior supports Shorewood park skate park is needed, she said, so important activity for many peo- . is looking for donations of land' The Excelsior City Council voted unanimously Monday night to, sup - the group looked into using con- pie. for the park and money. They are' port a proposal • to develop'. a skateboard 'park in the South Lake crete. "I think people are starting to hop ing to raise $100,000. In - kind Minnetonka area. Shorewood Ma yor Wood Love resented the council The wooden ramps of the old skateboard more; it's coming g Y Y p g donations are also needed, such, with the plans to locate the park along the north side of );-highway 7 near park took a beating while being back as a sport," Stoll said: "And as lumber, excavation services, Old Market Road in Shorewood: The anticipated cost for the park is used, but they also suffer serious they realize people in their com- lots of concrete, and other mate $25,060 to $35,000 and includes the value of in -kind i nprovenents. damage when they are stored for munity skateboard." rials. The old wooden ramps The city of Shorewood, which has taken a leadership role in the project, the winter, Weycker said. This summer has been difficult from the Take Five skate park are has suggested that South Lake Minnetonka cities contribute approximately Continually repairing them was for skateboarding in the Mound also for sale. $1 per resident. Excelsior's one -time donation would be $2,500. not a good option, financially. area, Stoll said. Young skate- For more information call Apparatus' used at the park would be commercially built, and the park Before school let out last spring, boarders often have a hard time Weycker at 491 -8058. would follow rules established for other area parks. Insurance is covered Weycker began to meet with a finding transportation to other by'the same plan used in other parks.. group of young people to plan for - Elizabeth O'Sullivan ' —Judith Florestano t ` •,w,' PRINCESS CRUISES" 10 DAY 1�AAT�Li'VIA Cpl i!�AL CRUISE n z n (_N „{ V• w - infi t November 2 9 December 9 2000 k San Juan • St. Thomas • Dominica • Barbados • Aruba • Cartagena Transit Panama Canal • Costa Rica We accept all major credit cards Brochu 415 Lake Street 4 s r. ire rate $2,383 NOVA X699 W ayzata CALL and ASK FOR FREE BROCHURE! . (Across from Wayzata Depot) CALL JEAN LEHTO — YOUR CRUISE SPECIALIST 475 .3500 24 YEARS OF CRUISE EXPERIENCE .,� '^, Hopkins Overpass lands tremendous'. response A grand opening ceremony for the Overpass Skate Parkin Hopkins was held June 22. On'any given, day, passersby will notice hoards of skateboarders and in -line skaters slipping, sliding and flipping around the park, located underneath the Highway 169 overpass. It spans 18,000 square feet of asphalt and is open seven -days a week. Photo by Jon Wright. , "4 1 EXCELSIOR • SHOREWOOD Wyk 13. . ±.,� Ili. 4 t ©gs 10 po: 1. F;x W;ndsh Of 2.Gr;ll Z Bores Del,e,ous S;mevs 51 oaks WGEORGE CORRORAAUS GLASSSERVICF— COMPANY Golden Valley August 30, 2000 I 540 -8444 I Excelsior says yes y to South Lake skate park p By Mike Hanks Sun Newspapers • - Excelsior City Council mem- bers agreed with the need for a skateboard and in -line skate park in the South Lake area, and con- tributed $2,500 toward the effort. At the council's Aug. 21 meet- ing, council members unanimously Supported the effort being spear- headed by Shorewood. Shorewood Mayor Woody Love, Park Commission member Dan Puzak and South Lake resident Tim Hughes presented the plan to the council. The plan calls for the installa- tion of ramps and other skating ap- paratus on the paved portion of the former rest area along Highway 7, near Old Market Road in Shore- wood. Shorewood would be responsi- ble for the ongoing operation and maintenance costs of the park, a park that would "meet the needs of young people in our community," Love said, citing a statistic that only 20 percent of children•partici- pate in traditional sports pro- grams. Excelsior Mayor John Anderson asked if the Minnesota Depart- ment of Transportation was con- cerned about the park's visibility from Highway 7. Love said that the park is not being treated different- ly than any other park visible from a highway and that some visibility of the park and its activities from the highway is beneficial. The neighborhood to the east of the proposed site has expressed op- position to the plan, Love noted. Those concerns have been ad- dressed, although not to the satis- faction of the residents, he added. Quarterly meetings with the neighborhood, to review the opera- tion of the skate park, are planned during the first year, he explained. Councilmeinber Tom Oilman suggested that those asking fur the earl:porticipnteiii fund- raising for the facility. IIughes and other Soutli 1.11ce youth have helped develop the park proposal, and will participate in fund raising for the facility if nec- essary, he said. The project is estimated to cost EXCELSIOR: To Page 13A www.mnSun.com —" -- -- -- - - - -- __ Excelsior /Shorewood Sun- Sallor/Wednesday, Aug.30, 200[ Excelsior: Each local city_ be i y ng asked to contribute $1 resld( From Page 1A - - -- between $25,000 and $35,000. Shorewood is asking each South Lake city to contribute toward the project at the rate of $1 per resident. Excelsior approved a $2,500 contribution, at the recommendation of its Park and Recreation Commission. Our viewpoint Skate park deserves opportunity to succeed The proposal to build a skate park for the South Lake area deserves an opportunity to succeed. A grassroots effort, inspired by youth that have identified a need for an in -line skate and skateboard facility, has been un- derway for more than two years. Now the Shorewood City Council is attempting to turn an old rest area into a skate park; with the help of the other South Lake cities. The South Lake area, is far from the first to recognize the need. The efforts of other cities to provide similar facilities have proven the interest for them exists. Those efforts also provide an opportunity to learn what works and doesn't work for skate parks. Shorewood has decided that the old rest area along Highway 7, near Old Market Road, is the best place to establish the park. While residents near the proposed site have expressed sev- eral concerns about the plan, the Shorewood Council has at- tempted to resolve them. And Mayor Woody Love has agreed to meet with neighbor- hood residents every three months during -the first year of the park's existence, noting the city will be able to pull the skate park equipment if the park creates too many problems. But abandoning the plan because of concerns about problems that might occur at the proposed site is wrong. The South Lake youth deserve'the opportunity to prove they can use a skate park responsibly. Although Shorewood has attempted to address the concerns of the residents, additional issues should be examined before the park is built. For example, the park has a limited number of parking spaces available. While it is envisioned that most park users will not be driving to the facility, it is inevitable that a day will come when there are more cars than spaces available. A plan for han- dling that situation before it creates an inconvenience for the neighborhood is essential. Several cities and service organizations have already made a financial contribution to the park, which has an estimated start- up cost of $35,000. Last week; Excelsior Councilmember,Tom Gilman suggested that South Lake youth be involved in fund raising for the park, giving them a sense of ownership in the park once it is built. That, too, deserves consideration. Nothing would better, con- vince the South Lake communities of the interest and need for such a facility than a fund - raising effort by those who would use the park. _ And perhaps such an effort would convince the naysaye'rs the South Lake youth deserve such a facility. www.mnSUn.com Tonka Bay Councilgives $1,600 Council votes to give a dollar per resident to Shorewood skate park By Kurt Nesbitt Sun Newspapers Following a short presentation by a small delegation from Shorewood, the Tonka Bay City Council voted to give a do- nation of $1 per resident to the Shorewood Park Foundation to aid in the construction of a skate park. The decision was made by a unanimous vote at the council's regular meeting Aug. 22. Population estimates put the total amount of the donation at $1,600. If realized, the park would "give teenagers a place to gather without fear of harassment and intimidation from police and local business owners," said Tim Hugh- es, 17, of Excelsior, who gave input into the design of the park. Dan Puzak of the Shorewood Park Com- mission said a former rest area at Highway 7 and Old Market Road in Shorewood is where the park would be located, although Manitou Parkin Tonka Bay was considered at one point. Councilmember Guy Sasanfar asked what Shorewood was doing to address noise and safety concerns. Shorewood Mayor Woody Love respond- ed to Sasanfar by saying three public meet- ings were held in Shorewood, which ad- dressed these issues, but did not alleviate all resident concerns. Love said he offered to meet to address those concerns and that he would continue to monitor the situation. When Sasanfar asked if the neighbors accepted the proposal Love said, "I think they would rather we not have done it." Tonka Bay resident Elaine Anderson replied to the comment later, saying that the ball field that used to be in her neigh- 0 borhood a few years ago never presented a problem. "I hate it when there's no place for kids to go," she said. The proposal was started two years ago after a South Lake teenager came before the Shorewood City Council and said, "I know where I can't skate, but I don't know where I can skate," said Dan Puzak of the Shorewood Park Commission. Love said the total cost of the project is estimated at about $40,000 and that the project has financial commitments from private businesses. Shorewood has ear- marked $7,600 for park equipment and will provide the manpower to build and main- tain the project, should it materialize. In addition, Love is seeking donations on a dollar- per - resident basis from Shorewood's neighbors. So far, Excelsior has given $2,500 for equipment. Love said Green- wood and Deephaven's donations have not been approved by the cities' councils yet. Love said he hopes to have the park "up and running by next year." Neighbor of proposed park feels ignored To the editor: I am a concerned senior living near the proposed park area being planned for skateboarding. The City Council has been repeatedly advised of our concerns re: the po- tential disturbance to our small re- tirement community, e.g. parking limitations, noisy, drug use, garbage, no adequate police super- vision, etc. The Council members and particularly the mayor have indicated that they do not consider our concerns relevant. No time for senior concerns — who do you think well vote for at the next election? Marian Posthumus Excelsior • CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD • SHOREWOOD, MINNESOTA 55331 -8927 • (952) 474 -3236 FAX (952) 474 -0128 • www.d.shorewood.mmus • dtyha11@d.shorewood.mn.us MEMORANDUM TO: Park Commission Brad Nielsen, Acting City Administrator FROM: Larry Brown, Director of Public Works / J DATE: September 1, 2000 RE: Skate Park — Post TH 7 Construction There is no further update at this time. - r 0 s t ♦PRINTED ON RECYCLED PAPER `7C 3 CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD • SHOREWOOD, MINNESOTA 55331 -8927 • (952) 474 -3236 FAX (952) 474 -0128 - www.ci.shorewood.mn.us - cityha11@ci.shorewood.mn.us MEMORANDUM TO: Park Commission Brad Nielsen, Acting City Administrator FROM: Larry Brown, Director of Public Works 9,/ DATE: September 1, 2000 RE: Update Regarding Freeman Park -Eddy Station Construction: The foundation for Eddy Station has been placed, with preparations for placement of the concrete slab to follow. ° As discussed during the last meeting, construction will cease for a 4 -week period after the slab has been ,cast. This delay is due to backlog of building material delivery, and was considered during the original schedule of the project. 0 ,y *41) r PRINTED ON RECYCLED PAPER CITY OF SHOREWOO D 5755 COUNTRY CLUB ROAD • SHOREWOOD, MINNESOTA 55331 -8927 • (952) 474 -3236 FAX (952) 474 -0128 • www.ci.shorewood.mmus • cityhali@ci.shorewood.mmus • • MEMORANDUM - TO: Park Commission FROM: Brad Nielsen DATE: I September 2000 RE: Collection of User Fees FILE NO.: Parks — General Staff has been asked to suggest a process for collecting the recently adopted user fees (the 4 "sock fee ") from the various sports organizations. It is possible that this could be accomplished by simply modifying some of our current administrative practices. As you are aware the fee that was adopted is $5.00 per player per sport per year. Through all the discussions relative to user fees the component that has been most elusive is the number of participants for each of the sports. While representatives of the sports organizations have suggested "ball park" numbers (seems like an appropriate phrase here!) of their participants, the exact numbers are somewhat unknown at present. We have checked with Minnetonka Community Education Services to see if they receive rosters of players for purposes of scheduling fields and rinks. They neither require nor need to know how many players there are. Their primary interest is in the number of teams. So it is necessary for us to obtain some sort of master roster from each of the sports organizations. We have to believe that such rosters exist for purposes of communication within each league. The next question is when to collect. From an administrative perspective it would be easiest for the City to do it all at one time at the beginning of the year, similar to the issuance of various licenses. It seems clear that this would not work for the sports organizations because their sign -ups are spread throughout the year, and they would not have a roster at the beginning of each year, unless rosters from the previous year were used. Consequently, we are suggesting that the roster and the fee for each year be PRINTED ON RECYCLED PAPER Memorandum Re: Collection of Park User Fees 1 September 2000 • submitted with the certificate of insurance that is already being required from the sports g q p organizations. Just as they can not start play until the insurance has been paid, they can not start play until the user fees have been paid. Exhibit A is a copy of the letter that is sent out to each sports organization prior to their respective season. It is recommended that staff simply modify this letter to include the requirement of the roster for the season and payment of the fees. A draft of the revised letter will be available for your review at your meeting on Tuesday, 5 September. It is important that the letter be clear, without seeming threatening, that in order to play, you have to pay. I will not be able to attend your meeting on Tuesday due to the normal Planning Commission meeting that night. Consequently, if you have any questions relative to this matter, please do not hesitate to contact me prior to Tuesday night's meeting. Since the office is closed on Monday for the Labor Day weekend, and Tuesdays are largely taken up by staff meetings, you may wish to try me at home on Monday afternoon or evening (763 -566- 8355). Cc: Mayor and City Council Larry Brown • Twila Grout Bonnie Burton • -2- • Re: Memorandum Agreement Dear: Enclosed is the Memorandum Agreement from the City of Shorewood permitting sports associations field usage at the parks. Please review this agreement, sign and return it to City Hall as soon as possible. You will also need to include a copy of your Association's insurance policy listing the City of Shorewood as Additional Insured. (See item #4 on the Agreement.) • If you have any questions, please give me a call at 474 -3236. Sincerely, CITY OF SHOREWOOD Twila Grout Park Secretary Enclosure • M ----§ CITY OF "AMU "aft SHOREWOOD 5755 COUNTRY CLUB ROAD • SHOREWOOD, MINNESOTA 55331 -8927 • (952) 474 -3236 FAX (952) 474 -0128 • www.ci.shorewood.mn.us • cityhall @ci.shorewoodmn.us August 9, 2000 Board of Directors Sports Organizations Last fall we invited your organization to participate in a meeting to discuss future funding of Shorewood's parks. As a result of that meeting, analysis of projected revenue, and increasing demands for our park facilities, the Park Commission has recommended that the City Council pass a resolution supporting a $5.00 per player,. per year surcharge for all organizations using Shorewood's parks. The annual surcharge will become effective on January 1, 2001. Please plan to assess this fee for all of your organization's activities that will take place from January 1, 2001 forward. The fees collected annually will be applied to the parks. • The Park Commission will discuss the implementation of this new program at its September 5, 2000 regular meeting. If you have any questions or comments, we invite you to attend that meeting and share your thoughts. We look forward to working with you in providing a quality park experience. Sincerely, Shorewood Park Commission .f t.,1 PRINTED ON RECYCLED PAPER CITY OF SHOREWOOD ORDINANCE NO. 365 AN ORDINANCE AMENDING CHAPTERS 902 AND 1301 OF THE SHOREWOOD CITY CODE REGARDING USE OF RECREATIONAL FACILITIES BY ATHLETIC ASSOCIATIONS AND FEES ASSOCIATED THEREWITH THE CITY COUNCIL OF THE CITY OF SHOREWOOD, MINNESOTA, ORDAINS: Section 1. Section 902.06 Subd. 3 is hereby amended to read: Subd. 3. Fees: The City Council is authorized to determine an appropriate fee to be charged for exclusive use, which fees shall be used solely for development and maintenance of the parks and recreational facilities of the City. All sports organizations that make exclusive use of recreational facilities in Shorewood shall pay a fee as specified in Chapter 1301 of this Code to compensate for their exclusive use of these recreational facilities. • Section 2. Section 1301.02 Schedule A is hereby amended to include: Park & Recreation Use Fees Organized Sports Participant 902.06.3 5.00 per player /sport/year Section 3 . This Ordinance shall be in full force and effect from and after its passage and publication. ADOPTED BY THE CITY COUNCIL of the City of Shorewood, Minnesota this 14th day of August, 2000. WOODY LOVE, MAYOR "'IT111110111% ' n u Fl - I L---j • • Smithtown Road West Response Cards Received Rt. 4 Box 225A 26040 Smithtown Rd 25985 Smithtown Rd Barb & Jim Neitge 26000 Smithtown Rd 470 -0922 Yes Heavy traffic on Smithtown — dangerous to walk or ride bike 26405 Smithtown Rd Midge Lockovitch 25620 Smithtown Rd 470 -9141 No Not a safe street for a trail. 25855 Smithtown Rd Maintenance of trail on 25775 Smithtown Rd going for city, concerned Diane Sheats 25725 Smithtown Rd 474 -4911 Undecide about value of property d going down w /trail in front Joyce Holcomb 25675 Smithtown Rd Yes d. Arden & Cathy 26065 Smithtown Rd 474 -7958 No Barely drive on rd - how Krueger make room for trail — Tim & Lori Dosen 26405 Smithtown Rd 470 -6938 Yes Peonle drive thru vd now. Rt. 4 Box 225A 26040 Smithtown Rd 25985 Smithtown Rd Barb & Jim Neitge 26000 Smithtown Rd 470 -0922 Yes Heavy traffic on Smithtown — dangerous to walk or ride bike 25895 Smithtown Rd 202 Peninsula Rd 25855 Smithtown Rd 25775 Smithtown Rd Diane Sheats 25725 Smithtown Rd 474 -4911 Undecide Depends on where it runs, d how wide, any fencing, etc. Joyce Holcomb 25675 Smithtown Rd Yes In favor even if takes up part of their front yd. Continue with plans. Tim & Lori Dosen 26405 Smithtown Rd 470 -6938 Yes Much needs to be done to provide for children who walk to school. Need ped. Access to busy street. Carol & Dan Hayes 5830 Strawberry La 474 -3577 Yes & Stuck in the middle. Will NO not work for their yd. Maybe N.side. Anne Leland 5825 Strawberry La 470 -6996 No Glenn Gillund 26275 Smithtown Rd 474 -3678 No Have LRT don't need another trail Tom Schmid 26245 Smithtown Rd 474 -6022 Yes Under the condition no new taxes assessed to property owners Linda & Siegfried 26780 Smithtown Rd 474 -6951 No Weissner 26640 Smithtown Rd 26600 Smithtown Rd 26550 Smithtown Rd 171 • Name Address Phone Trail Yes/No Comments 26270 Smithtown Rd 5770 Smithtown Circle Jim Briese 26410 Smithtown Rd 401 -9622 Nothing checked Needs more info on trail plan — will trees be removed or replaced? 261 School Ave 26300 Smithtown Rd Craig & Karen Anderson 25920 Smithtown Rd 474 -4020 Yes What are right of way issues? Repts or maps to see? 25900 Smithtown Rd 25860 Smithtown Rd 27990 Smithtown Rd 27960 Smithtown Rd John Latterner 27950 Smithtown Rd 401 -1291 No Concern who will clean up after dogs /peds. Use money for the streets. 27910 Smithtown Rd 28120 Boulder Bridge Dr 28155 Boulder Bridge Dr 28005 Boulder Bridge Dr 5920 Boulder Bridge Dr 5930 Boulder Bridge Dr 102 Johnathan Blvd. 5950 Boulder Bridge La R. Reener 5935 Howards Pt Dr 474 -7570 No 2728 Smithtown Rd Diana & Eric Eckerberg 27260 Smithtown Rd 474 -1495 Yes Safer — trail would be great 27240 Smithtown Rd Tom & Sue Chalgren 5990 Lake Virginia Dr. Yes Keep snowmobiles off all trails Rod Nixon 27480 Blue Ride La 470 -2367 Yes Janet Roper 27420 Blue Ridge La No Already has problems w /people throwing trash & running on her prope Thomas Murphy 27360 Blue Ridge La 470 -5952 No No demand from neighbors or himself — No funding/benefits Tena Brandhorst 27225 Smithtown Rd 474 -2487 Nothing checked Instead of trail, make road wider w /space on the side for eds/bikes 5960 Boulder Bridge La Chris, Alan, Tracy & Marit Liz6e 27055 Smithtown Rd 470 -5338 Yes Willing to donate an easement or R.O.W. 5840 Cathcart Dr. Page 2 • • • Name Address: Phone; Trail Yes/No Comments Ken Quast 5875 Afton Rd 474 -8504 Yes 33 Bob & Cindy Castellam 5900 Afton Rd 474 -7979 Yes 26825 Smithtown Rd 26755 Smithtown Rd Mail Carrier Returned 26675 Smithtown Rd 26575 Smithtown Rd 26525 Smithtown Rd 25840 Smithtown Rd Michelle & Barry Ervin 25810 Smithtown Rd 470 -1747 No Residents use Smithtown instead of LRT already. Where there are trails p eople still use the roads. 25780 Smithto Rd Howard Voight 25760 Smithtown Rd 474 -6959 No No need for 2 trails so close together. To dangerous on Smithtown for a trail. Need stop light on 19 and Smithtown before a trail 25730 Smithtown Rd 25700 Smithtown Rd Roger Devereaux 25670 Smithtown Rd 474 -6241 No Paul Gagner 25650 Smithtown Rd 470 -9592 No No trail on Smithtown Tim & Maura 27975 Boulder Circle 380 -982.9 Yes Great asset for recreation/safe 20395 Knightsbridge Rd Returned No one there 27944 Smithtown Rd 26750 Smithtown Rd No Name No Address No Phone No Mr. & Mrs. Richard Whetston 26060 Smithtown Ln No phone Yes Thomas Robb 5940 Boulder Bridge Ln No Phone No Total Response Cards Sent — 74 Response Cards Received No 15 Yes 13 Undecided 4 Mail Carrier Returned 2 Total Received 33 Page 3 O • CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD • SHOREWOOD, MINNESOTA 55331 -8927 • (952) 474 -3236 FAX (952) 474 -0128 • www.ci.shorewood.mmus • cityha1I@ci.shorewood.mn.us MEMORANDUM TO: Park Commission Brad Nielsen, Acting City Administrator FROM: Larry Brown, Director of Public Works DATE: September 1, 2000 RE: Discussion Regarding RFP Concessionaire Eddy Station Due to technical issues of the RFP, Staff requires further consultation with the City Attorney. If _. available, the revised RFP will be distributed at Tuesday nights meeting for review and comment. 0 * PRINTED ON RECYCLED PAPER RIBBON- CUTTING CEREMONY FOR VINE HILL ROAD /COVINGTON ROAD TRAIL Tuesday, September 5, 2000 The Shorewood Park Commission will be participating in a ribbon - cutting ceremony at 6:45 p.m. At Vine Hill Road and Covington Road The Shorewood Park Commission will have their regular meeting immediately following the ceremony A majority of the City Council may be present n U