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062299 PK & CC AgPCITY OF SHOREWOOD PARK COMMISSION AND CITY COUNCIL MEETING TUESDAY, JUNE 22,1999 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 7:30 P.M. AGENDA 1. CONVENE PARK COMMISSION MEETING A. Roll Call Colopoulos Puzak Bensman Dallman Arnst Themig Berndt B. Review Agenda C. Introduction of New Park Commissioner, Paul Berndt 2. APPROVAL OF MINUTES A. Park Commission Meeting Minutes of June 8,1999 (Att. -#2 Draft Minutes) 3. MATTERS FROM THE FLOOR .4. REPORTS: A. Update on the Parks Regarding Dogs — Larry Brown 5. SNOWMOBILE REPORT - BRYAN LITSEY (Att. -#5) 6. DISCUSSION OF FREEMAN PARK MULTI- PURPOSE BUILDING, TRAILS AND SKATE PARK "PACKAGE" TO CITY COUNCIL — DAN PUZAK 7. FURTHER CONSIDERATION OF PARK & TRAIL CIP (Att. -#7) 8. REVIEW AND DISCUSSION OF NEXT DRAFT OF ATHLETIC ASSOCIATION POLICIES, FISCAL POLICIES AND PROPOSED FORMULAS (Att. -#8) Action: A. Set Date/Format for Session with Sports Organizations PARK COMMISSION AGENDA - PAGE 2 OF 2 9. REVIEW OF TRAIL PROCESS SCHEDULE (Att. -#9) Action: A. Set Neighborhood Meeting Date With Covington/Vine Hill B. Set Neighborhood Walk for Enchanted Island 10. FINAL APPROVAL OF SHOREWOOD PONDS LETTER (Att. -#10) 11. REVIEW TO DO LIST(Att. -#11) 12. OLD BUSINESS 13. NEW BUSINESS Action: A. Badger/Manor Ponds B. Park Booklet — Mark Themig C. Sign at Manor Park Where First City Hall Was Located — Mary Bensman 14. ADJOURNMENT Council Liaison: July - Puzak Aug - Arnst Y, rk t y PARK COMMISSION AGENDA - PAGE 2 OF 2 9. REVIEW OF TRAIL PROCESS SCHEDULE (Att. -#9) Action: A. Set Neighborhood Meeting Date With Covington/Vine Hill B. Set Neighborhood Walk for Enchanted Island 10. FINAL APPROVAL OF SHOREWOOD PONDS LETTER (Att. -#10) 11. REVIEW TO DO LIST(Att. -#11) 12. OLD BUSINESS 13. NEW BUSINESS Action: A. Badger/Manor Ponds B. Park Booklet — Mark Themig C. Sign at Manor Park Where First City Hall Was Located — Mary Bensman 14. ADJOURNMENT Council Liaison: July - Puzak Aug - Arnst Y � CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD PARK COMMISSION MEETING COUNCIL CHAMBERS TUESDAY, NNE 8,1999 7:30 P.M. MINUTES 1. CONVENE PARK COMMISSION MEETING D RUA FT Co -chair Arnst called the meeting to order at 7:55 p.m. A. Roll Call Present: Co -chair Arnst; Commissioners Bensman, Puzak, and Themig; City Engineer Larry Brown; Council Liaison Zerby Also Present: Girl Scout Troop #170 Representative, Jessica Zerby Absent: Commissioners Dallman (arrived later) and Colopoulos B. Review Agenda There were no changes to the agenda. Themig moved and Puzak seconded to approve the agenda. Motion passed 410. 2. APPROVAL OF MINUTES A. Park Commission Work Session Minutes of May 25, 1999 Page 5, Paragraph 2, Sentence 2 Change to: On game days it may become impractical to turn around in the parking lot. Page 3, Bullet 6 Add "know" to the end of the last sentence. Puzak moved and Themig seconded to approve the minutes as amended. Motion passed 3/0 with Bensman abstaining. 3. MATTERS FROM THE FLOOR There were no matters from the floor. �t z Park Commission June 8, 1999 Page 2 4. REPORTS Jessica Zerby reported that Girl Scout Troop #170 is willing to help with painting of the trash cans in Shorewood parks. She asked if the City would cover the cost of paints and supplies. The girls have ideas for designs using a variety of colors. Chair Arnst suggested checking first with Public Works about any existing supplies and also about preparation of cans (cleaning, priming, etc.). Engineer Brown will work with Troop Leader, Theresa Zerby on details. Money will come from discretionary funds. They will start with Badger Park and gauge from there about their availability to paint the others. There are 12 girls in troop. Arnst also suggested that photos be taken and an article be included in the City newsletter and possibly a press release to the Sun Sailor. Arnst moved and Themig seconded that City staff support this activity with supplies and prep work. The motion passed 4/0. It was also noted that the Zerby family has offered to adopt a garden by Silverwood Park. 5. DISCUSSION OF PARK TOURS Arnst asked that these be added to the "To Do" list: Manor • Aerator for pond. • Paint the graffiti in biff enclosure. Highway 7 Wayside Rest Area • Brown was asked to look into the possibility of a trail from stop light to across the ditch. • Old well to be capped or rejuvenated if possible. • Look at property as a possible skate site. park • Look into adding more barricades between the highway and parking area. Silverwood • Dress up the erosion around the satellites. • Add plantings on east and west side of slides. • Buckthorn trees to be removed (2 or 3) • Remove metal posts near swamp. • Add fill between bricks around swing set area. • Change sand to pea gravel in play area. • Remove thistles around the end of the two big slides • Rubber mats at the end of the two big slides , Park Commission June 8, 1999 Page 3 0 Boat Ramp at Christmas Lake • No issues. Themig added a comment about Cathcart Park. A park neighbor had asked about adding a "No Parking on the Grass" sign because people have been parking on the grass in wet weather. Brown will look into it. Themig also said the resident complemented him on the new garden area and offered to water it occasionally. 6. REQUEST OF CITY COUNCIL INPUT FROM PARK COMMISSION ON THE PROPOSED LAND CONSERVATION COMMITTEE ORDINANCE AND RESOLUTION Commissioner Themig said that in reading the ordinance vs. the resolution, it seems the ordinance addressed education in environmental issues and the resolution did not. He asked what is the focus of the Land Conservation and Environment Committee and how would the items in Subdivision 3 of the Ordinance be carried out. Council Member Zerby explained that one focus is to carry on with the efforts of the former Land Conservation Committee. The other is more from the Mayor's side about environmental education. The idea is to blend the two needs into one committee. Themig said it seems that the Land Conservation piece is large and adding education to that is a lot. Zerby added that the emphasis is on education rather than legislation —to allow people to make decisions for themselves. Bensman commented that it seems like the two documents are not consistent with each other, making it hard to understand. She also didn't pick up the educational part in the resolution and asked where the expertise is to come from. Zerby said that one source is from existing organizations on Land Conservation. Arnst said that she assumed that this is a takeoff from the City's Land Conservation Committee and they had built a report which would be the launching pad. Themig asked why there is both an ordinance and a resolution. Engineer Brown explained that the resolution is what puts the ordinance into effect. Arnst stated that we want to be sure that the two are consistent. Puzak's concern is that Shorewood was a small city / village and is becoming fragmented with commissions and committees, foundations, land trust, etc. How are we to stay in touch with what the other groups are doing. He recommend a focus committee, comprised of the core group we already have: 2 Park Commissioners, 2 Planning Commissioners, 2 residents, and 1 Council Member. Bensman is in favor of having more outside people involved, saying we need people who have time and those who already serve on Commissions, etc. will not have the time to devote that it deserves. It would be especially good if there are people who have a passion for the subject to be involved. Hopefully liaisons will be able to report back to Council and Commissions. Zerby suggested that he could see citizens who have personal interest in the issues to be involved on a separate committee. Arnst agreed that more Park Commission June 8, 1999 Page 4 outside involvement is better. Zerby pointed out that this Committee does have a sunset clause so the term will expire. Puzak said that he is a little apprehensive about the term, "community value." Brown explained that it was picked up from public comment in the Eureka Road donation which states that people value open space or green space. Puzak added that his concern is that this creates another separate (government supported) group which could be strongly organized for diverse opinions. Arnst noted that item 3H in the resolution causes worry in that this group may pressure property owners to make a decision and she cautions that it not become a force to interfere in someone's business. Education is a good goal, but it sounds like this may become more. Puzak asked for the distinction between a committee and task force. Brown explained that a committee is an additional advisory board to the City Council with a longer term than a task force, which is short lived and more specific. A committee doesn't have any type of authority as a commission does. Arnst asked if the City Code defines "committee" and said that maybe it would be good to define their role so the participants know. Puzak said again that, for a tiny city, we could have too many formal groups trying to manage things. Brown agreed that values such as green space could fall under more than one group. Arnst said that green space, land trust and property rights issues are big —too big for commissions, committees or even the City Council. There's so much to know, yet we don't want to have a single -issue group, but need to maintain balance. Themig said it is fine to advocate preservation, conservation, etc., but not to pressure property owners. Puzak said he doesn't see balance in the list of goals of the committee. Bensman stated that any group is usually balanced and she sees this as an advisory group with an educational piece to it. She does not feel comfortable taking more time of commissioners, yet some group needs to deal with it. She is not assuming the group would be strongly slanted in any direction. It was agreed to take out the wording that makes it seem not neutral. Arnst added that the Bylaws could include a definition of the group make -up for diversity of interest and professional backgrounds. 8:45 Commissioner Dallman arrived. 7. CONSIDERATION OF PARK AND TRAIL CAPITAL IMPROVEMENT PROGRAM A. Cost Estimates for Trail Brown explained that the information is for two groups of trails: (1) Covington / Vine Hill and (2) Smithtown Road. Park Commission June 8, 1999 Page 5 Ia. Covington Road This section involves paving a portion of gravel road and 6 foot pathway with a small boulevard between. Brown explained reasons for a width of 6 feet rather than 5 feet. The trail would go from Silverwood Park to Vine Hill Road The estimated cost ($56,627.03) includes construction, drawing of plan and specs and 2 keystone retaining walls. Brown views the project as cost effective and feasible. There shouldn't be any right of way issues. lb. Vine Hill roadway Brown said there are a few questions with this section. He explained that there are some residents who requested a concrete walk, rather than bituminous pathway. Also, there is existing trail on portions of Vine Hill Road along the Minnetonka (east) side. Right now, the intent is to continue on north from Waterford Place. Feedback has been positive. Brown considers this section also to be cost effective. Themig saw a problem of esthetics with using concrete in front of just some properties which could have a "zebra" effect vs. a continuous trail. There was discussion about the difference in cost between the two materials and various ways to address the question. The square foot cost of concrete is estimated to be about two times that of bituminous. Bensman pointed out that the Park Commission has said they will work with people to do what they want. These neighbors have formal presentations on the front of their properties so it's understandable that they may want concrete. If the goal is to have people happy, then we need to consider that. Puzak said the Commission had agreed that if a certain number of consecutive properties wants a different surface, it can be done by having the property owners pay the differential. The Commission also has said they would design around individual situations. Themig agreed that we need to explore this issue. Arnst suggested that we offer the option, explaining costs and say the trail needs to have continuity. Then it's up to the property owners to work it out. 2. Smithtown Road from Minnewashta School to the Victoria Border Brown explained that he gave the consultant freedom to pick north or south side depending on the obstacles. The drawing came back with a crossing just east of Howard's Point Road. Brown said that while a crossing is never favorable, there are some advantages to the proposed plan. The wetland area is more open with fewer obstacles and might be a nice feature to walk along for a portion of the trail. He added that he will not drop the issue of creating a speed zone at Minnewashta School. The estimated cost is $144,355.58 for a 6 foot bituminous path up to Strawberry Lane. One issue on the south side of Smithtown is drainage. Storm sewer would add to the cost substantially. There was discussion about the safety issues with the proposed crossing location. Brown will take another look at keeping the trail on the south side of Smithtown west of the school and to have a crossing at the School. Howard's Point Road gets a lot of traffic and speeding is a problem there. Crossing at that point is not best. Park Commission June 8, 1999 Page 6 Themig asked why the segment does not go to the LRT trail and how much more would it cost? Brown said the numbers of obstacles increase east of the school, but he will look at extending the trail to the LRT for cost and obstacles, etc. Arnst asked if we have to solve drainage problems, could funds possibly come from another source? Brown said we can look at how it would impact the stormwater management fund. He also pointed out that this trail segment is a widened section of roadway, not a separate trail. Puzak asked what happens to a 3 foot strip of grass to separate the road and trail section. Brown said the grass would not survive. He added that existing trees were a consideration in choosing an on -street trail. He will still have the consultant run an estimate for an off - street trail. Themig noted that we may not have support for on- street trail. Puzak added that a wider road / trail may result in increased driving speeds thereby worsening the safety problem. Brown concluded that he sees the Smithtown segment as a feasible project, but likely as a year 2000 task. Arnst asked if there are City funds that could be used besides the trail budget. Brown said that State Aid funds will be looked at. They do come with many requirements. Themig asked why Smithtown would qualify for State Aid. Brown explained that certain roads are designated as MSA (Municipal State Aid) route. Both Smithtown and Vine Hill are MSA, but there are many design restrictions for liability reasons. Themig said we need to keep in mind the big picture, in terms of funding. Bensman said to go ahead with the Vine Hill / Covington project and then go back to the drawing board on Smithtown with costs and changes because there is a need to show action. Dallman agreed that we should get started on Covington while working out issues on Vine Hill with the concrete / blacktop question. We need to take some action this year and may then use the time until next year to further investigate issues for the Smithtown segment. Puzak praised residents from neighborhoods around both sets of trails for support and high attendance at trail walks, etc. He said the Covington stretch is a priority because of travel to the park, while the "Zebra" problem is worked out — perhaps then go to work on the Smithtown piece. Arnst asked Brown to re -visit the Vine Hill and Smithtown proposals with the questions that have been raised here. Brown said, in his mind, Covington Road seems a popular choice and is not a state aid roadway. The question of state aid exists on Vine Hill and Smithtown. After we have MSA information and pricing for Smithtown and we look at the CI?, timing will be more clear. Themig suggested that Smithtown may fit with DNR qualifications if connected to the LRT trail. Those grant requests are submitted in the fall or early winter. Bensman recommended that both parts of Vine Hill and Covington are done at the same time. Puzak pointed out that MSA restrictions may require flattening of the Vine Hill trail • Arnst said we can proceed with Covington while staff researches issues on Vine Hill and Smithtown segments. Brown said if there is delay on the Vine Hill portion, it can be Park Commission June 8, 1999 Page 7 explained because the City is trying to maximize funding. Arnst cautioned to not lose momentum but to proceed with the first step (Covington). There were further comments about possible timing and next steps. Puzak said it's time to go to neighbors to show the plan because that's the process we said we would do. There was discussion about a public information meeting. It was agreed that the present diagram for Covington is accurate information and there is no need for a large display. Details of measurements, descriptions, etc. can be provided in addition. The action would be to meet with neighbors and then make a recommendation to Council. Arnst said that Vine Hill residents will ask, "what about us ?" The answer is that we have started the process and are looking into state funding. Dallman said that we also must have consensus on a policy about the bituminous / concrete options for Vine Hill and what an upgrade will cost. Themig asked if it is realistic to get a fair bid yet this year since most contractors have their season planned. The time line might escalate the price of the project and cause other issues. Brown explained that the City can reject bids and shelf the project until spring if that happens. He recommended that Covington and Vine Hill be bid together. There was further discussion about timing, funding and safety. Brown summarized that it is not a question of if the City will do it, but how. He suggested going to the entire group of residents with the proposal and explain that it will be done in segments depending on funding and timing, etc. Brown will also look at trail possibilities for all parts of the Vine Hill stretch. There was more discussion about how to proceed around funding and obstacles. Brown will prepare a project schedule and look at the following issues: Smithtown segment—Moving the trail to the south side, checking MSA funding, drainage issues and stormwater management, and possible extension to LRT. Covington / Vine Hill —Get costs for additional segments to Camp Coffee and ideas for time table. A neighborhood meeting date will then be set at the next Park Commission meeting. B. Design Options for Freeman Park Multi - Purpose Building and Project Schedule Brown explained the following points in the CIP: • The Freeman park building is slated at $200,000. The City is still looking at possible ways to reduce that price and other alternatives. Estimates have not come back from the Chaska Building Center. • Sanitary sewer was increased from $45,000 to $50,000 to be conservative. • Bleacher improvements have been added to the budget for 5 years at $5,000 per year beginning in 2000. This amount may possibly be reduced. Park Commission June 8, 1999 Page 8 • The $38,000 estimate for the Freeman parking lot 1s low, but Brown is negotiating with the Minnesota Department of Transportation to chip in funding because it enables the closing of a highway access point. • The Cathcart warming house project was moved out to year 2004 because of other projects. The City is working with contractors to sort through plan adjustment for the Freeman Park building and trying to keep it within the CEP. It's not a question of if, but how the building will be done. Funding Source Summary Brown reviewed the draft of the Funding Source Summary, commenting that the revenue from Sports Organizations is an assumption at this point and relying upon revenue streams which do not have a solid history. He also explained how the park fund borrows $10,000 from the general fund until 2001, which is just an internal process. Themig said we need to step back and look at the Freeman building and say it's going to be bathrooms only —or whatever it takes to protect the budget in case the parking lot comes in higher than expected. Puzak reminded the Commission they had decided to spend to zero and then go to Council with the question of raising funds or go on hiatus with improvements. Arnst said Council had asked the Commission to find other sources, which is likely the intent of the $10,000 surcharge that has been added. This topic is on the agenda for July. The CIP can be adjusted accordingly. For now, it raises awareness. The idea of moving the Cathcart warming house to 2004 is also significant. Trails will be included in the CIP by the July meeting as well. It was suggested to change the name of "Organization Building Surcharge" to "User -Based Revenue." 8. REVIEW STATUS OF THE TO DO LIST Arnst asked that staff consolidate all to do lists and put a check mark by each item as it is completed. Themig added to incorporate trails into the list. Trail walks of islands should be added as well. 9. OLD BUSINESS Arnst asked if the police department was contacted about the dog problem at Freeman. Brown said yes, but the police have not yet reported back to him. Brown reported that South Tonka Little League plans to postpone their projects until later in the season. Arnst asked if we had response from the letter to Healy's. Brown said the letter just went out a day or so before. Park Commission June 8, 1999 Page 9 Puzak reported that students of Minnetonka Middle School West organized to present a petition at the Youth Coalition meeting. Kids and teachers did good job of going through the correct process. About 25 kids came to present their petition and are befuddled by why the project can't get started. Media was invited, but did not attend. Puzak feels the kids are holding up their end of the deal —they are patient, enthused and doing their part. He feels the communities need to pay more attention to our youth. Bensman suggested sending a letter to the editor to increase awareness. Puzak stated that the Youth Coalition will be coming to the Park Commission for more support, adding that he is more committed than ever. He said it is time to get the ball rolling, and if Shorewood has to do this alone, we should move ahead without the other cities. Arnst asked if they have the funding. Puzak said there are 2 ways to go: The cheap route is about $25,000. A first class indoor facility with supervision is around $300,000. He pointed out that this improvement at least has a chance of support from user fees. Private buildings charge $10 and 2 of 4 have gone out of business. A recommended entry price would be $5. 10. NEW BUSINESS Brown said that because of timing of other projects, the Council and staff agreed there should be a questionnaire sent to homeowners asking what services they desire. They took the liberty to include questions about trails. There were favorable responses along Noble road. He is in the process of tabulating results and will present a report to the Park Commission. Arnst commented that she has biked along Eureka Road to cross Highway 7 and does not recommend a trail crossing there. If adding a trail there would encourage crossing the highway, it's not a good idea. Brown noted that future improvements to the area of Highways 7 and 41 may lead to an underpass for pedestrian / bike crossing. 11. ADJOURNMENT Puzak moved and Bensman seconded to adjourn. Motion passed 510. The meeting adjourned at 10:32 p.m. Respectfully submitted, Connie Bastyr Recording Secretary •I Tuesday, June 8, 1999 Park Tours Manor Park Done ♦ Aerator for pond ♦ Paint the graffiti by the satellites Wayside Rest Area ♦ Seal the well ♦ Check location for skatepark ♦ Improve the barrier along Highway 7 ♦ Check on walkway trail Silverwood Park ♦ Dress up the erosion around the satellites ♦ Plant bushes along the two big slides to stop erosion ♦ Remove the two fence posts by pond (south of the satellite and east of the blacktop trail) ♦ Remove the thistles at the end of the big slides 4 ♦ Rubber mat at the end of the two big slides Cancelled ♦ Fill in the holes around the blocks (by the swing area) ♦ Small garden area by Silverwood sign ( Zerbys are going to adopt) ♦ Put article in newsletter that Silverwood was adopted by Zerbys Christmas Lake Access ♦ Check on painting stripes at Christmas Lake access parking lot • SOUTH LAKE MINNETONKA PUBLIC SAFETY DEPARTMENT 810 Excelsior Boulevard Excelsior, Minnesota 55331 -1931 BRYAN T. LITSEY Office (612) 474 -3261 Chief of Police Fax (612) 4744477 M E M ORANDU M TO: Jim Hurm, Shorewood City Administrator FROM: Bryan Litsey, Chief of Police DATE: April 27, 1999 - Tuesday RE: Snowmobile Activity Report Officer Jeff Keller has completed his Shorewood Snowmobile Activity Report for the 1998 -1999 season and once again done a good job. I have attached his report for your review and dissemination to other interested parties. I have also included the supporting data from our internal records, with the names of juveniles blocked out for confidentially reasons. It should be noted that two state funded grants were used to help supplement the overtime costs associated with the increased snowmobile enforcement in Shorewood. These were the DNR Grant and the COPS Overtime Grant. Due to the limited snow this season we were allowed to use the money left over from the DNR Grant to purchase a snowmobile trailer. I have been asked to be present at the Shorewood Park Commission Meeting on June 8, 1999 and the Shorewood City Council Meeting on June 14, 1999 to discuss snowmobile issues. I have marked these dates on my calendar and plan to be present. Please let me know if you would like anything further concerning this matter. • Serving the South Lake Minnetonka Communities of Excelsior, Greenwood, Shorewood and Tonka Bay t SOUTH LAKE MINNETONKA PUBLIC SAFETY DEPARTMENT 810 Excelsior Boulevard Excelsior, Minnesota 55331 Bryan T. Litsey Office (612) 474 -3261 Chief of Police Fax Line (612) 474 -4477 M- E- M- O- R- A- N -D -U -M TO: Chief Litsey FROM: Officer Jeffrey W. Keller DATE: 22 April 1999 RE: Snowmobile Activity in Shorewood I have compiled the information you requested regarding snowmobile activity in Shorewood. I have also attached my 1998 -99 Snowmobile Season Activity Report. When we began the snowmobile patrol program, Jim Hurm asked that I keep this report. I have been doing so every year since. I have also attached the raw data for Shorewood should they want anything further. This report summary contains Shorewood data only. The numbers shown in the DNR Grant will be higher because all four cities were included. • Officers spent a total of 162.78 hours on snowmobile activities in the city. • There were 26 snowmobile complaints called in over the radio. • Seventy -four kids completed snowmobile safety training. Tickets Written Warnings Operate where prohibited 3 Headlight 1 Speed 13 Registration 3 Curfew 13 Speed 1 No safety certificate 1 Total Warnings 5 Person under 14 crossing trunk highway 1 False info. to police 1 Total citations 32 • • 1998 -99 Snowmobile Season Activity Report • 'First appreciable snow fell on 1 JAN 99. 8 JAN 99 17:38hrs. to 23:45hrs. Patrolled LRT with Officer Staaf and Reserve Officer Etshokin. Reserve Officer Etshokin lent his personal snowmobiles to us for patrol use. Bitterly cold with temps hovering around 16 degrees below zero. Snowmobile traffic very light, trail in good condition. Two snowmobiles stopped for speeding (43mph and 63mph). 9 JAN 99 17:10hrs. to 23:45hrs. Patrolled LRT with Officer Jorgenson. Borrowed Etshokin's snowmobile for the night. Very cold. Temperature around 10 degrees below zero. Snowmobile traffic light, trail in good condition. One snowmobiler cited for speed (38mph). 10 JAN 99 12:15hrs. to 17:20hrs. Patrolled LRT with Officer Neuberger. Borrowed Fire Department snowmobile for the day. Trail in good condition, snowmobile traffic light to moderate. Temperature right around 8 degrees below zero. Vikings play -off game at 15:15hrs.— traffic fell off after the game started. One snowmobiler cited for speed within 30 feet of pedestrian (24mph). The operator and her boyfriend were very upset over being ticketed. Informed us that what we were doing was "chicken shit." Cited another snowmobiler for speed (43mph). Also cited a twelve year old for no snowmobile safety certificate. His mother was summoned to the scene to take the snowmobile home. 13 JAN 99 14:32hrs. to 22:40hrs. Patrolled alone. Officer Neuberger stopped out where I was working when he was able. Snowing several inches over last 24-48 hours. Trail in excellent condition. Temperatures in single digits. Light levels of snowmobile traffic. Two snowmobilers cited for speed (37mph, 46mph). 22 JAN 99 19:10hrs. to 23:45hrs. Snowmobile patrol with Officer Rusch and Reserve Officer Etshokin. Trail and weather conditions excellent for snowmobiling. Traffic very light this evening. Stopped at a residence along the trail and gave verbal warnings to a family who was allowing their children to operate snowmobiles on their own property in an unsafe manner. Problem solved. 9 MAR 99 12:00hrs. to 15:35hrs. and 18:15hrs. to 23:35hrs. Snowmobile patrol with Officer Staaf. Record setting snowfall yesterday (16inches). Trail in good condition, heavy levels of traffic. Temperatures moderate. Five speeding tickets issued (38, 39, 39, 46, and 50mph). Three tickets issued for curfew. Two written warnings issued for registration and speed. One snowmobile driver blew a WARN on the Alco- Sensor. Assisted two lost and one stuck snowmobile operators Gideon's Bay, north of the Timber Ln. access point. Many trail maps containing ordinance information passed out. • L] COMPLETION REPORT Complete and return by May 1, 1999 to: Snowmobile Safety Enforcement Grant DNR - Enforcement 1601 Minnesota Drive Brainerd, MN 56401 • Form SG -002 SNOWMOBILE SAFETY ENFORCEMENT GRANT COMPLETION REPORT FY 99 (July 1, 1998 to June 30, 1999) • Agency: South Lake Minnetonka Police Department I Date: 21 APR 99 A. OPERATIONS REPORT 1. Personnel Snowmo Safety Enforcement Hours Worked by Agency Officers 11 2. Snowmnhile F,nfnrrem,-nt a. Public complaints (Snowmobile Related) 34 b. Arrests /Summons (Snowmobile Related) 46 c. Number of Alcohol Related Arrests (SWI, Reckless & Careless) 0 d. Number of Illegal Operation Arrests (Speed & Operate on Roadway) 25 3. Snowmobile Accidents a. Number of Non -fatal Snowmobile Accidents Reported to Your Agency 0 b. Number of Fatal Snowmobile Accidents Reported to Your Agency 0 4. Cooperative Activities a. Include a narrative on the Snowmobile Training and Education Projects/Efforts that your Agency accomplished or participated in during this fiscal year. See attached narrative. b. Include a narrative on your agency's participation in DNR Snowmobile Task Force activities during the past fiscal year. See attached narrative. 11 B. FISCAL REPORT r`Dl1TTD 1 D" DCn%Nr Personnel Number: Agency Funds State Funds Total Cost Full -Time 11 $3,893.59 $546.48 $4,440.07 Part -Time - -- - - - -- - - -- i - - -- Sub -Total 11 $3,893.59 $546.48 $4,440.07 !_DnYTU 'f QTTPPT TFQ A NT1 F.YPTi'NCFQ Itemized Expenses Agency Funds State Funds Total Cost Fuels $58.13 $0.00 $58.13 Uniforms $287.48 $0.00 $287.48 Parts $50.50 $0.00 $50.50 Sub -Total $5,426.48 $453.52 $5,880.00 Sub -Total $396.11 1 $0.00 r $396.11 CID nYTP A Ti (ITTTPMFNT Equipment (Itemized) Agency Funds State Funds Total Cost 1999 Ski -Doo Snowmobile $5,175.00 $0.00 $5,.175.00 Snowmobile Trailer $46.48 $453.52 $500.00 Annual Radio Lease $205.00 $0.00 $205.00 Sub -Total $5,426.48 $453.52 $5,880.00 !_DnYTU A T(1TA T !_D A NT FTTNTIQ * Total of State Funds must equal Amount of Payment on Agreement (Form S(i -000). Keep a copy of this report for your records. "This is to certify that the State Funds requested were used only for the purposes set forth in Laws of Minnesota 1997, Chapter 216, Sec. 5, Subd. 8 and the information contained in this form is correct to the best of my knowledge." Signature: Report Vepared by Officer Jeff Keller Bryan Litsey, Chief of Police TELEPHONE NUMBER (612) 474 -3261 Agency Funds State Funds *. Total Cost Grant Total Costs $9,71 $1 , 0 0 0. 0 0 $10,716.18 * Total of State Funds must equal Amount of Payment on Agreement (Form S(i -000). Keep a copy of this report for your records. "This is to certify that the State Funds requested were used only for the purposes set forth in Laws of Minnesota 1997, Chapter 216, Sec. 5, Subd. 8 and the information contained in this form is correct to the best of my knowledge." Signature: Report Vepared by Officer Jeff Keller Bryan Litsey, Chief of Police TELEPHONE NUMBER (612) 474 -3261 • A. Include a narrative Projects /Efforts that during this fiscal year. on the Snowmobile Training and Education your Agency accomplished or participated in Our department's approach to snowmobile safety was two- pronged. First, we offered snowmobile safety classes in November and January at the local community center and issued snowmobile safety certificates to 74 youths. While out patrolling the snowmobile trails, we passed out pamphlets listing the local regulations and gave out trail maps made available by the local snowmobile clubs. The other facet of our program was heavy enforcement. We issued 40 citations, 6 written warnings, and gave countless verbal warnings. B. Include a narrative on your agency's participation in DNR Snowmobile Task Force activities during the past fiscal year. In a typical year, our department participates in coordinated enforcement projects with conservation officers from the Minnesota Department of Natural Resources and deputies from the Hennepin County Sheriffs Department Water Patrol Division. However, this was not a typical year. The first appreciable snowfall didn't occur until New Years Eve and what fell had melted by the third week of January. We received another 16 inches of snow on March 8 -9` however, it too had melted within just a few days. Our original plan was to use the entire sum of money received under the grant to fund overtime shifts, however, due to lack of snow and seasonal constraints we were forced to alter our plan. We added a second snowmobile to our patrol fleet this year. This addition required that we purchase a trailer capable of carrying two snowmobiles (the trailer we currently use only holds one sled). Lt. Gerald Peterson, the DNR Grant Coordinator, approved the transfer of the remaining funds awarded to our department from personnel to equipment. We put the remaining dollars toward the purchase of a snowmobile trailer. We were able to acquire a trailer capable of carrying three snowmobiles from the Excelsior Fire Department at a reduced price. • Registration Tues Chaska Resident 3/9/99 13:20 By: Officer Warning Given LRT & Strawberry Lane Speed/Registration Tues Robbinsdale Resident 3/9/99 19:00 By: Officer Warning Given LRT & Wedgewood Headlight Wed Shorewood Resident 1/13/99 15:53 By: Officer Warning Given LRT & Wedgewood Registration Wed St. Louis Park Resident 1/13/99 1:45 By: Officer Warning Given LRT & Wedgewood Trepass Tues Excelsior Resident 12/29/98 16:00 By: Officer Citation 19/5660 Curfew Wed Minnetonka Resident 3/10/99 23:30 By: Officer Citation LRT & Eureka Curfew Wed Shorewood Resident 3/10/99 23:30 By: Officer Citation LRT &Eureka Curfew Tues Cottage Grove Resident 3/9/99 22:12 By: Officer Citation LRT & Eureka Curfew Tues Chaska Resident 3/9/99 22:12 By: Officer Citation LRT & Strawberry Curfew Tues Tonka Bay Resident 3/9/99 22:15 By: Officer Citation LRT & Strawberry Curfew Tues Shorewood Resident 3/9/99 22:05 By: Officer Citation LRT & Strawberry Curfew Tues Brooklyn Park Resident 3/9/99 22:19 By: Officer Citation LRT & Strawberry Curfew Wed St. Louis Park Resident 1/13/99 1:45 By: Officer Citation LRT & Wedgewood Curfew Sun Delano Resident 1/24/99 22:25 By: Officer Citation Smithtown & LRT Curfew Fri Golden Valley Resident 1/15/99 0:04 By: Officer Citation LRT & 19 Page 1 Curfew Sat Spring Park Resident 1/2/99 23:50 By: Officer Citation LRT & Wedgewood Curfew Sat Shorewood Resident 1/2/99 23:50 By: Officer Citation LRT & Wedgewood Curfew Sat Shorewood Resident 1/2/99 23:05 By: Officer Citation LRT & Wedgewood Speed Wed Excelsior Resident 1/27/99 19:14 By: Officer Citation LRT & Cathcart Speed Wed Shorewood Resident 1/13/99 18:27 By: Officer Citation LRT & Strawberry Speed Wed Mound Resident 1/13/99 19:42 By: Officer Citation LRT & Wedgewood Speed Fri Mound Resident 1/8/99 19:56 By: Officer Citation LRT & Strawberry Speed Fri Tonka Bay Resident 1/8/99 20:19 By: Officer Citation LRT & Strawberry Speed Sat Mound Resident 1/9/99 18:16 By: Officer Citation LRT & Strawberry Speed/Ped. Sun Mound Resident 1/10/99 14:12 By: Officer Citation LRT & Strawberry Speed Sun St. Paul Park Resident 1/10/99 15:30 By: Officer Citation LRT & Wedgewood Speed Tues Chaska Resident 3/9/99 22:34 By: Officer Citation LRT & Strawberry Speed Tues Minnetonka Resident 3/9/99 13:10 By: Officer Citation LRT & Strawberry Speed Tues Chanhassen Resident 3/9/99 13:20 By: Officer Citation LRT & Strawberry Speed Tues Eden Prairie Resident 3/9/99 19:23 By: Officer Citation LRT & Wedgewood Page 2 ' M Speed Tues Eden Prairie Resident 3/9/99 20:13 By: Officer Citation LRT &Wedgewood No Safety Cert. Sun Juvenile 1/10/99 15:30 By: Officer Citation LRT & Wedgewood Operate Sm where Fri Juvenile 3/12/99 16:05 Prohibited Citation By: Officer 7 & Eureka False Info Given Fri Juvenile 3/12/99 16:05 By: Officer Citation 7 & Eureka Operate Sm where Fri Juvenile 3/12/99 16:05 Prohibited Citation By: Officer 7 & Eureka Under 14 Crossing Fri Juvenile 3/12/99 16:05 Highway Citation By: Officer 7 & Eureka • Ll Page 3 • M E M O R A 4 N D U M tu DATE: May 6, 1999 TO: Park Commission FROM: Twila Grout RE: Snowmobile Trail Monitoring Completed for 98 - 99 Season The Trail Walks for the 98 - 99 snowmobile season have been completed. I have attached copies of each trail walk report, as well as summarized the reports in the table shown below. D. -. Trail 12/12/98 8 - 9 pm 0 3 42 0 No snow 12/19/98 8 — 9 pm 0 0 17° Light dusting of snow 12/26/98 10 — 11 am 0 1 11 0 1 /a "compacted snow 1/2/99 7 - 8 pm 18 0 18 0 2 to 4" compacted snow 1/10/99 10:30 - 18 2 -5 0 About 4" of snow 11:30 am compacted 1/17/99 10:30 — 11 4 33 0 4" compacted snow, 11:30 am well groomed 1/23/99 6:15 — 7:15 10 0 34 0 3 to 6" compacted pm snow, good condition 1/31/99 1:15 — 2:15 15 5 32 0 2 to 4" compacted pm snow, good condition 2/6/99 3:45 — 5:00 4 2 32° Compacted and icy pm 2/14/99 4:45 — 5:45 0 15 45 0 Wet, many bare pm spots, slushy 2/20/99 2:00 — 3:00 0 2 30 0 Ice covered, many pm bare spots 2/27/99 10:00 — 0 4 40 11 Muddy, ice covered in 11:00 am spots u 11.75 hours 76 38 • 98/99 Trail Monitoring Activity Report Date� 2 z Pq Time: AO./ 7o oo'x 7 /1 Observations on Noise, Speed Safety Damaa 01 # of Snowmobiles on Trail 0— Observer(s): I ;I 61 1/ - Trail Conditions: (include snowfall, snow quality, grooming, etc) Weather - Temperature: 2,' • • 98/99 Trail Monitoring Activity Report 1* Date: 'r z i 9 9 9 Time: c�! OD yl t5 . IW �7 Observations on Noise, Speed Safety Property Damage: # of Snowmobiles on Trail Observer(s): Trail Conditions: Z! 5* (include snowfall, snow quality, grooming, etc.) Weather - Temperature: te3� • 98/99 Trail ylonitoring Activity Report Date: Time: Z/, r .5'y5,L Observations on Noise, Speed Safety Property Damage: 6-`00 'aZ O ,L S �,�- *.�,✓.� .�� -��;� .�O O� /�iz�,(1'Gc.�1.tX .U.C7 GeJG�!1 ��3 # of Snowmobiles on Trail 0 Observer(s): d- - � a �i Trail Conditions: X-It Z/ I_W. L .4�'aV- 4423�1 (include snowfall, snow quality, g ooming, etc 7 Weather -Temperature: a y� • 98/99 Trail Monitoring Activity Report Date!: 21 Time: 9 , q — 14 :"15 714 1 Observations on Noise, Speed Safety Property Damage: -; d,• f �rG�JG ir-f -6) � ,�(: /,5' - -4 / • 6 Lj # of Snowmobiles on Trail 1 • Trail Conditions: f E! Ck / (include snowfall, sno quality, grooming, et d) 0 Weather - Temperature: 2 �, 2 98/99 Trail !Monitoring Activity Report Date J 9 g Time: Observations on Noise, Speed Safety Property Damage: -4 FA /; 25 n Pit -- L7 L J ,9 � f� U ,Uo r-Lt9�..�±tL x l o" 06 0-1 1: 42 6� O k- # of Snowmobiles on Trail 15 Observer(s): ✓t-Q-J it Trail Conditions: ;77t) 'e J_CrIe good �- (include snowfall, snow quality, groo ing, etc.) Weather - Temperature: t�� 98/99 Trail Monitoring Activity Report Date �� 99 Time: /";; , , ,, 7 - /6 l"/ / Observations on Noise, Speed Safety Property Damage: C��, /_�e..':�i l� �/`. % t % ' / 3 .1..i'T L/� '�' - -�+� : r�✓ :rf l ?�' /L` ��i +�/ 1 z // i l� }} ((�� o:. ?S �- 15? `Iry -/M a/" /i�ry/O d �n Aef2 d /4ig / V17 n i/- �i/�'� 2� Observer(s): i v Trail conditions: _ 9 lo "� CJ� ) OO -c,0-K (include snowfall, snow quality, grooming, etc.) V pp qq Weather - Temperature: 4 ?lzdA -t' `� �L1C�3'� dl r • l f✓�� C� • �0 - %Jrlli- rJ% %;�' �l ,0 -Y fez / # of Snowmobiles on Trail J6 98199 Trail Monitoring Activity Report Dat e,• � �✓ / 7 /99� U' Time: Observations on Noise, Speed Safety Property Damage: i n r' • Observer(s): r�4 Trail Conditions: (include snowfall, snow qu lity, grooming, etc.) i Weather - Temperature: ,c,� & Of s # of Snowmobiles on Trail �/ 98/99 Trail Monitoring Activity Report Da • /D /I? g Time: Observations on Noise, Speed Safety Property Dama aV ail 7"� >> �..� — �'ctdl_afi ?� rJi.ofl > �,� r.•�.U _ /Jp So e C # of Snowmobiles on Trail Observer(s): Trail Conditions: 6a.�� (include snowfall, snow quality, g ooming, etc.) Weather - Temperature: 1 • �: _� /- 98/99 Trail Monitoring Activity Report Date: 1 99q Time: 7 , 12e Observations on Noise, Speed Safety Property Damage: # of Snowmobiles on Trail Observer(s): Trail Conditions: a �� ✓G�d ,C�fcOr,CT (include snowfall, snow quality, grooming, etc.) Weather - Temperature: A),0 U)-�xL -4- IB o • 98/99 Trail Monitoring Activity Report Date: Z, 199"=3 Tune: _ /D, "OD An-n - � // P/;"} Observations on Noise, Speed Safe Pro D ae: r 1 P Safety PenY � � �.�� /1 / . • _ 61 • # of Snowmobiles on Trail Observer(s): , Trail Conditions: (include snowfall, snow quality,+trooming, etc.) Weather - Temperatme: • 98/99 Trail Monitoring Activity Report Date: r )Cf, /9q . Time: E. 06 lyq fn C,.00 Observations on Noise, Speed Safety Property Damage: IIJ4za� # of Snowmobiles on Trail Observer(s): / warx. Trail Conditions: (include snowfall, sW6w quality, groo in etc.) Weather - Temperature: Y-�. GJ/, 4 7 • 98/99 Trail Monitoring Activity Report Date: /�. 199B • # of Snowmobiles on Trail Trail Conditions: (include snowfall; snow quality, grooming, etc.) Weather - Temperature: . `YLO Gl, + '7 Cv a • Time: —.21 00 P14 Z Observations on Noise, Speed Safety Property Damage: and 10:U0 p.m. Sunday -'I hursday. Curtew time is extended to 11:00 p.m. Friday and Saturday nights. ♦ The speed limit within Shorewood is generally 10 m.p.h. when near a pedestrian or skier on the LRT Trail and on the acceptable area for street riding (street side of the plow ridge). Otherwise, a maximum 20 m.p.h. speed limit is permissible on the LRT Trail. ♦ Penalties for 6olations may include impoundment of the snowmobile, as well as a fine, especially for Driving Under the Influence (DUI) offenses. ♦ Youth under 18 must have a Snowmobile Safety Certificate with them when driving a snowmobile in Shorewood. Youth driving a snowmobile under 14 years of age must have a Certificate and be accompanied by a parent or guardian. Questions, comments or complaints car: be directed to South Lake Minnetonka j Public Safety, 474 -3261, or the City of Shorewood at 474 -3236. Citizen Informer/ December 1998 6 City of ! !!d PRESS RELEASE FOR EVIMEDIATE RELEASE DECEMBER 21, 1998 The City of Shorewood has a strict enforcment policy regarding snowmobile violations within the City, including the LRT Trail located within Shorewood. A police officer patrols on snowmobile to enforce the strict code. He will also be working with snowmobile riders to educate and inform them of safety issues related to snowmobiling. Violators can expect to pay a fine and incur possible impoundment of the snowmobile. Shorewood regulations include: • Snowmobiling is only allowed in designated areas from DECEMBER 1 to MARCH 31. • Snowmobile operation is allowed from 7:00 a.m. and 10:00 p.m. Sunday - • Thursday. Curfew time is extended to 11:00 p.m. Friday and Saturday nights. • The speed limit within Shorewood is generally 10 m.p.h. when near a pedestrian or skier on the LRT Trail and on the acceptable area for street riding (street side of the plow ridge). Otherwise, a maximum 20 m.p.h. speed limit is permissible on the LRT Trail. • Driving Under the Influence (DUI) offenses are enforceable and will result in snowmobile impoundment and stiff penalties. • Youth 14 - 18 years old must have a Snowmobile Safety Certificate with them when driving a snowmobile. Signs describing the regulations are posted on the LRT Trail at the major entry points. Snowmobile riders are advised to be familiar with and understand all the City and State regulations. Is 1� City of Shorewood PRESS RELEASE FOR IMMEDIATE RELEASE JANUARY 14, 1999 SAFETY ENCOURAGED WHILE RIDING SNOWMOBILES IN CITY OF SHOREWOOD The City of Shorewood encourages all riders to follow the regulations for snowmobiling within the City, including while on the LRT Trail located within Shorewood. A uniformed police officer patrols on snowmobile to enforce the City code. Violators can expect to pay a fine and incur possible impoundment of the snowmobile when violations occur. Shorewood regulations include: • Snowmobile operation is allowed between the hours of 7:00 a.m. and 10:00 p.m. Sunday - Thursday. Curfew time is extended to 11:00 p.m. Friday and Saturday nights. • The speed limit within Shorewood is generally 10 m.p.h. when near a pedestrian or skier or travelling on the legal portion of the street (street side of the plow ridge). Otherwise, a maximum 20 m.p.h. speed limit is permissible only on the LRT Trail when not near a pedestrian. • Strict Enforcement regarding violations is in effect and may include impoundment of the snowmobile as well as a fine, especially for Driving Under the Influence (DUI) offenses. • Youth under 18 must have a Snowmobile Safety Certificate with them when riding on a snowmobile. Youth driving a snowmobile under 14 years of age must have a Certficate and be accompanied by a parent or guardian. To report any violations, please call 9 -1 -1. • • 0 0 Prjt Description 1999 2000 2001 2002 2003 2004 Freeman Park a Park Building $ 200,000 b Sanitary Sewer 50,000 c Foul Ball Netting Field 2 4,500 h Roadway /Parking 38,000 Hockey /Skating Area 30,000 Badger Park d Overlay Tennis Courts 4,500 Cathcart Park d Overlay Court 3,500 e Warming House 36,000 Siiverwood Park Manor Park d Overlay Court 4,000 f Magic Square 5,000 Other Bleacher Improvement 5,000 5,000 5,000 5,000 5,000 g Skate Park 5,000 TOTAL EXPENSES $ 269,000 $ 43,000 $ 8,500 $ 35,000 $ 9,000 $41,000 Ending Cash Balance 12/31 $ 14,550 $ (86) $ 9,412 $ 7,647 $ 31,838 $ 24,634 • z 1999 2000 2001 OEM Beginning Cash Bal 1/1 $182,000 $ 14,550 $ (86) 2002 $ 9,412 2003 ` $ 7,647 $ 2004 31,838 Park Dedication Fees 37,000 15,000 15,000 15,000 15,000 15,000 General Fund Contribution Oganization Bldg Surcharge 10,000 10,000 15,000 15,000 15,000 Concession Rental 3,000 3,000 3,000 3,000 3,000 Internal Borrowing (GF) 10,000 Payback (GF) (10,000) Sewer Fund Transfer 50,000 Sports Organizations - Maint 12,000 12,000 12,000 12,000 12,000 12,000 Capital Outlay Projects (269,000) (43,000) (8,500) (35,000) (9,000) (41,000) Transfer to General Fund (12,000) (12,000) (12,000) (12,000) (12,000) (12,000) Interest $ 4,550 $ 364 $ (2) $ 235 $ 191 $ 796 Ending Cash Balance 12/31 $ 14,550 $ (86) $ 9,412 $ 7,647 $ 31,838 $ 24,634 • E City of Shorewood Athletic Association Park Use Policy (1/25/99 Draft) • • Background Shorewood City park land has been acquired and park facilities and improvements have been provided over the years by various sources. The City itself, Athletic Associations to varying degrees, civic organizations and many volunteers have helped make our parks what they are today. Once installed, the facilities and improvements become part of the park and assets of the City. The athletic associations have provided quality organized sports activities for the youth and adults of our community. Purpose Recognizing the increased need for auality athletic facilities_ the Shorewood Park Commission has developed a policy to work more effectively with athletic associations. The purpose of this policy is to: • Establish a basic park facility level. • Discuss facility improvement funding options. • Establish a process for requesting facility improvements. • Establish ongoing funding sources to maintain parks and facility improvements. Basic Park Through general funds, the City will provide the following basic Facilities park facilities in all parks: • Park Property •Field/Play Space *Play Equipment *Rest Room Facilities (including portable units) *Parking •Trash Receptacles and Removal The specialized athletic associations are responsible for preparation of the fields (i.e. striping, placing and removing nets). Improvements Htnieuc raciunes or special use facilities are considered above and beyond basic park facilities. As the need for quality athletic facilities is increasing, funding for facility improvements is decreasing in Shorewood. Therefore, it is in the best interests of both the athletic associations and the City to work cooperatively in addressing facility improvements. When an association determines a need for a facility improvement, the association must present the request to the City for consideration. Approval and implementation of the request is greatly enhanced as the proportion of funding provided by non -City sources increases. A meritorious proposal with full outside funding �V is likely to be implemented quickly, while the same project requesting full or partial City funding must be considered as part of the City's five -year Capital Improvement Program (CEP). This consideration will involve evaluation of need verses other projects waiting funding. If the improvement promotes safety, the City may actively pursue the improvement. In order to effectively evaluate projects requesting City funding, the proposal should be submitted to the Park Commission during the summer for consideration in the budgeting process. All proposals* should include the following: • A thorough description of the improvement. • Maps or drawings. • The demonstrated need. • Estimated Costs. • Possible funding. • How the improvement will be completed (volunteers, contracted work, etc.) *City staff can assist in providing information (such as maps, drawings, etc.) for the proposal. If an improvement is approved and completed, the improvement becomes the property of the City of Shorewood. If major repair or replacement is needed, the association may provide funding or work with the City in identifying the need and scheduling in the five-year CIP. zxciusive Use of Improved Park Facilities Fee va are available on a "First Come, First Served" basis to __ ithe wooa rartxs community. However, athletic associations my request exclusive use of improved park facilities. Requests for use are to be submitted in January for consideration by the Park Commission. Requests for use should include: • Organization • Requested facilities • General days and times the facility(s) will be used -1 - - cui b c; lul exclusive use, athletic associations will contribute funding to operate these facilities by paying a reservation fee. This fee will be dedicated to the park operation fund. The fee is determined by: • • data/P- ks/Athletic Assoc. Policies 2 F 10 0 Potential Trail Route Status And Possible Schedule Gal in Lake Rd S Sept. /Oct. * mmmmmmmm Enchanted Island J June " "Neighborhood" walk to familiarize with island issues St. Albans Bay Rd J July ? * *3 (see explanation below) Ed ewood/Noble J July " "Neighborhood issue" walk Yellowstone O Oct. P Pending Mill St. S Sept. /Oct. * *I (see explanation below) Grant Lorenz J July " "Neighborhood issue" walk CovingtonNine Hill T Tuesday, April 20 C Consider for CIP 6:00 H J Jul " " N ' hbo h d owards Pt Rd Y eig r oo issue walk Smithtown/E of Not this year LRT Smithtown/W of Saturday, April 10, Consider for CIP LRT 1999 Old Market Rd/7 June 8 at Manor tour *2 (see explanation below) Crossin * 1 - Staff. Check on issues Country Rd, connection with LRT *2 Staff. Check with MnDOT - Access to St. Albans Bay Rd- Consider for CIP *3 - Check with Greenwood on a joint trail *4 - Staff will check on issues: County /Street Road; Chanhassen -loop from Murray to Bracketts; Excelsior grant application not successful Cl May 1999 Dear Prospective Neighbor: r. As you consider Shorewood Ponds for your new neighborhood, the Shorewood Park Commission would like to welcome you! As you may know, this development is bordered on the west and north by the 55 acre Freeman Park. Freeman Park is a wonderful community resource, complete with trails that meander through a wooded setting, an interactive play structure for children, a picnic shelter for family and group gatherings, access to the LRT regional trail, and active sports facilities. In addition, the Park Commission is currently designing a small picnic and restroom building to be constructed in the north section of the parka Providing a balance in activity while meeting the needs of the community is one of the Park Commission's main goals for Freeman Park. Each year over 270 youth baseball games, 516 youth soccer matches, and 130 adult softball games are played in the park. In addition, families from throughout the area use Freeman Park to play, picnic, and recreate. Currently, sport seasons run May through October. • n U Needless to say, Freeman Park can be a busy place. There will be times of considerable traffic and yes, noise from children having fun. However, by working with our new neighbors in Shorewood Ponds, we believe that we can continue to meet the needs of the community while providing a truly wonderful community resource for you. If you would like to find out more information regarding Freeman Park or its activities, please feel free to call the City of Shorewood at (612)474 -3236. The Shorewood Park Commission to Park Commission Meeting Follow -up Checklist eting of 6/8/99' Issues Date Policies for dealing with sports organizations 6/22/99 1999 To Do List • Create a written legal document that transfers ownership of improvements to the City. Larry B. proceed with the research, design and cost estimates on Magic Referred to LB – LB will come up with Square for Cathcart Park ideas and bring them back to the Park Commission (5- 25 -99) Park booklet - Mark Themig volunteered to work on this. 6/22/99 Consider player benches for Manor Park baseball fields. 7/13/99 Consider a sign at Manor Park stating that this is where the first City Hall 6/22/99 was located. Baseball fields at Freeman Park - Discussion on Poles/Nets installed for Administrator Hurm is going to follow -up protection of foul balls going into neighbor's yards.Atty. has drafted with neighbors by sending a ltr. to meet easement agreement on installation of netting - Property owners need on a certain date /time (6- to sign. Policy for next season regarding security at warming houses. Refer to LB Park Tours May 25 & 1999 To Do List June 8 "' Snowmobile Report Bryan Litsey June 22 First successful trail segment completed 1999 To Do List Ot Page 2 2000 CIP Explore Trail Collaboration with Greenwood & Excelsior Multi- purpose building construction • Explore partnership with Senior Center /youth for operating concession stands • Consider night time lighting policy* • Consider liquor policies* *These issues, among others yet to be identified, need to be considered as a pro - active measure. They may arise as a result of the completion of a multi - purpose, multi- season facility that will invite more diverse use than the picnic shelter alone. Police working with Charlie on dog ord. on feces in parks Shorewood Ponds letter back to Park Commission (5- 25 -99) LB rept back in one month (6 -22 -99 mtg) 6/22/99 Mark Themig will e-mail revised ltr to 6/22/99 staff Appreciation card for Charlie and crew for their hard work in keeping the parks looking nice Cathcart Park — Sign saying "No Parking on Grass" LB will look into Cathcart Park — Needs weed cutting 5 -25 -99 Park Tour Cathcart Park — Three trees need to come down 5 -25 -99 Park Tour Cathcart Park — Basketball hoops need to be replaced 5 -25 -99 Park Tour. Have been ordered — Installing week of 6 -14 -99 t Page 3 • Cathcart Park — Move sign along Church Rd — Similar to Freeman Park, 5 -25 -99 Park Tour incorporate garden with a boulder on the right side of the parking lot Cathcart Park — Remove metal slide 5 -25 -99 Park Tour Freeman Park — Proposed batting cage, signs and relocation of storage shed 5 -25 -99 Park Tour. Larry B. is working with Gordy Lindstrom Freeman Park — Plant trees 5 -25 -99 Park Tour Freeman Park — Map for trail 5 -25 -99 Park Tour Freeman Park — Closure of road along field #2 5 -25 -99 Park Tour Crescent Beach — Add sign (joint with Tonka Bay) 5 -25 -99 Park Tour Crescent Beach — Screening around satellite 5 -25 -99 Park Tour. Installing on 6 -15 -99 Badger — Resurface tennis court 5 -25 -99 Park Tour Badger — Straighten gate into tennis court 5 -25 -99 Park Tour Badger — Picnic table 5 -25 -99 Park Tour Badger — Remove evergreen 5 -25 -99 Park Tour Badger — Paint garbage cans — It was suggested that maybe Boy Scouts or Girl Scouts could paint. Council Member Zerby's daughter will check to see if they could paint the cans and let Park Comm. know. 5 -25 -99 Park Tour — 6- 10 -99, LN ordered new barrels for the girl scouts to paint. LB will work with Troop Leader Theresa Zerby on details. Photos should be taken and an article in the City newsltr and maybe Sun Sailor Page 4 Manor Park — Paint the graffiti in the satellite enclosure 6 -8 -99 Park Tour Wayside Rest Area — Seal the well 6 -8 -99 Park Tour Wayside Rest Area — Look at property as a possible skate park 6 -8 -99 Park Tour Wayside Rest Area — Improve the barrier along Highway 7 /parking area 6 -8 -99 Park Tour — Referred to LB Wayside Rest Area — Check on the walkway /trail from stop light to across 6 -8 -99 Park Tour — LB will look into the Check on painting stripes at Christmas Lake access parking lot the ditch possibility Silverwood Park — Dress up the erosion around the satellites 6 -8 -99 Park Tour Silverwood Park — Plant bushes along the two big slides to stop erosion 6 -8 -99 Park Tour Silverwood Park — Change sand to pea gravel in play area 1 6 -8 -99 Park Tour Silverwood Park — Remove the two fence posts by pond (south of the satellite and east of the blacktop trail) 6 -8 -99 Park Tour Silverwood Park — Remove the thistles at the end of the big slides Silverwood Park — Rubber mat at the end of the two big slides 6 -8 -99 Park Tour 6 -8 -99 Park Tour Silverwood Park — Fill in the holes around the blocks by the swing set area 6 -8 -99 Park Tour Silverwood Park — Small garden area by the Silverwood sign (Zerbys are going to adopt) 6 -8 -99 Park Tour 6 -8 -99 Park Tour Put article in newsletter that Silverwood was adopted by Zerby's Check on painting stripes at Christmas Lake access parking lot 6 -8 -99 Park Tour 0 is 0 Page 5 ■ Park Commission Meeting of 6/8!99 1999 "To Do" List Action taken Mtg. Done Issues Date CovingtonNine Hill Trail— Get costs for add'1 segments to Camp Coffee Set neighborhood meeting date at 6-22 - and time tables (6 -8 -99 meeting) 99 Park meeting Prepare project schedule and look at Smithtown segment and LB will prepare a project schedule CovingtonNine Hill trails (6 -8 -99 meeting) Smithtown West LRT — Look at keeping the trail on the south side of LB will take another look at keeping Smithtown west of the school and have a crossing at the school. Also, look trail on south side. He will also look into extending the trail to the LRT for cost and obstacles, etc. (6 -8 -99 m(g) into extending the trail. Galpin Lake Rd Trail Staff will check on issues: county /street Sept /Oct road; Chanhassen -loop from Murray to Bracketts; Excelsior grant application not successful Enchanted Island Neighborhood walk to familiarize with June island Issues St. Albans Bay Rd Check with Greenwood on joint trail July? Edgewood/Noble Neighborhood issue walk July Yellowstone Pending Oct. Mill St. Check on issues — County Rd, Sept/Oct connection with LRT Grant Lorenz Neighborhood issue walk July Howards Point Rd Neighborhood issue walk Jul Smithtown/E of LRT Not this year (1999) K] CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD PARK COMMISSION MEETING COUNCIL CHAMBERS TUESDAY, JULY 13, 1999 7:30 P.M. AGENDA 1. CONVENE PARK COMMISSION MEETING D RAFT A. Roll Call Colopoulos Puzak Bensman Dallman Artist B. Review Agenda Themig 2. APPROVAL OF MINUTES A. Park Commission Work Session Minutes of June 22, 1999 (Att. -#2 Draft Minutes) 3. MATTERS FROM THE FLOOR 4. REPORTS: 5. REVIEW OF A DOCUMENT FOR TRANSFERRING OWNERSHIP OF PARK IMPROVEMENTS . TO THE CITY 6. PARK FOUNDATION Action: A. Is It Fulfilling It's Intended Purpose B. Decision on Continuing or Changing the Foundation 7. PARK IMPACT FEES Action: A. Discuss Parking Fees, Transfer Fees, and Other Future Revenue Sources 8. TRAILS, FREEMAN PARK MULTI- PURPOSE BUILDING AND SKATE PARK PACKAGE 9. REVIEW OF TO DO LIST 10. OLD BUSINESS Action: A. Consider Benches at Manor Park Baseball Field (1998 Park Tour) 11. NEW BUSINESS 12. ADJOURNMENT Council Liaison: July - Puzak August- Arnst