The URL can be used to link to this page

060899 PK AgPCITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD PARK COMMISSION MEETING COUNCIL CHAMBERS TUESDAY, JUNE 8,1999 7:30 P.M. OR IMMEDIATELY FOLLOWING PARK TOURS AGENDA 1. CONVENE PARK COMMISSION MEETING A. Roll Call Colopoulos Puzak Bensman Dallman Arnst Themig B. Review Agenda 2. APPROVAL OF MINUTES A. Park Commission Work Session Minutes of May 25,1999 (Att.42 Draft Minutes) • 3. MATTERS FROM THE FLOOR 4. REPORTS: 5. DISCUSSION OF PARK TOURS 6. REQUEST OF CITY COUNCIL INPUT FROM PARK COMMISSION ON THE PROPOSED LAND CONSERVATION COMMITTEE ORDINANCE AND RESOLUTION(Att. - #6) 7. CONSIDERATION OF PARK AND TRAIL CAPITAL IMPROVEMENT PROGRAM (Att. - #7) Action: A. Cost Estimates For Trail B. Design Options For Freeman Park Multi- Purpose Building 8. REVIEW STATUS OF TO DO LIST (Att. #8) 9. OLD BUSINESS Council Liaison: June - Bensman 10. NEW BUSINESS July - Puzak 11. ADJOURNMENT • CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD PARK COMMISSION MEETING COUNCIL CHAMBERS TUESDAY, MAY 25,1999 8:00 P.M. MINUTES 1. CONVENE PARK COMMISSION MEETING D AFT Co -chair Arnst called the meeting to order at 8:30. A. Roll call Present: Co- chairs, Dallman and Arnst; Commissioners Puzak and Themig; Administrator Jim Hurm; City Engineer Larry Brown; Council Liaison Zerby Absent: Commissioners Colopoulos and Bensman; B. Review agenda City Engineer Brown asked to add Matters From The Floor to review pets in parks. It will be discussed after item #3. • 2. APPROVAL OF MINUTES A. Park Commission/City Council Joint Minutes of May 11, 1999 One correction was made. Page 5, paragraph 6, line 1: Change "Arts" to: Amst Dallman moved, Puzak seconded to approve the minutes with the noted revision. Motion passed 4/0. B. Park Commission Minutes of May 11, 1999 Themig moved, Dallman seconded to approve the minutes. Motion passed 4/0. 3. MATTERS FROM THE FLOOR City Engineer Brown stated that Charlie Davis from Public Works asked Engineer Brown if he would talk with the Park Commission regarding eliminating pets from the parks. People are ignoring the ordinance on dog feces and it is really bad at Freeman Park. He stated that there are a lot of dog feces around in the parks and especially in the play area. This is unsanitary with kids around. • Park Commission Meeting May 25, 1999 Page 2 Commissioner Themig stated that he was surprised that there was no leash requirement, • and thought maybe this should be considered. Engineer Brown said that what people do is take their dogs in the ballfield area and block the gate opening with the trash barrel and let the dog run and, they don't pick up after the animal. There are people out at Freeman every morning and Charlie has talked with them about how they are not abiding by the rules. Brown asked if requiring our Police Officers to go out and enforce the ordinance is practical? Commissioner Themig suggested additional signage around the parks as an interim step. Commissioner Puzak felt that first we should have the officers enforce the ordinances. Commissioner Arnst felt that a couple tickets might affect them. Commissioner Themig suggested having a leash ordinance solely in park areas. Commissioner Arnst stated that when people let their dogs run they are not going to go and pick up after their dog, but if the dog was right there with their owner they would more than likely pick up after the dog. Commissioner Puzak suggested that Charlie call the police. Commissioner Themig said to let the dog owners know this has come before the Park Commission and if you don't start picking up after your pet the next step is dogs will not be allowed in the parks. Commissioner Amst asked that it be very clear wording so that people get the point. Consensus was to have the police work with Charlie and put a few more signs out. Engineer Brown will report back to the Park Commission in a month. 4. DISCUSSION OF PARK TOURS • Cathcart Park: • Needs weed cutting • Three trees need to come down • Magic Square — Going to surface it and Engineer Brown will come up with ideas and bring back to the Park Commission • Basketball hoops need to be replaced • Move the sign along Church Road — Similar to Freeman Park, incorporate garden with a boulder on right side of parking lot • Remove metal slide Crescent Beach: • Add sign (joint with Tonka Bay) • Screening around satellite • Park Commission Meeting May 25, 1999 Page 3 • Badizer Park: • Resurface tennis court • Straighten gate into tennis court • Picnic table • Remove evergreen • Bleachers (CIP item) • Painting garbage cans — It was suggested that maybe Boy Scouts or Girl Scouts could paint. Council member Zerby's daughter was going to check with her leader to see if they could paint the cans and let the Park Commission. Freeman Park: Items are listed below (Discussion of Freeman Park Issues). 5. DISCUSSION OF FREEMAN PARK ISSUES • North Parking lot — Multi- Purpose Building — Engineer Brown stated that he is at a stand still with the project. He needs direction as how to proceed. Do we want to try and get a revision, modifications? Puzak asked what was in the Capital Improvement amount. Administrator Hurm stated that this was on the agenda for the next meeting; $60,000 for the building, $40,000 for the sewer, plus $10,000 from the foundation. Commissioner Dallman stated that for this amount you might get the concession part and roof with no bathrooms. Commissioner Puzak suggested going to council and say this is what you get and we need help or we say this is where we will start and add on to it in the future. We need to start someplace. Administrator Hurm explained that you could go to the council and do that through the revision of the Capital Improvement Program. If you can show a good financial plan take it to council. Additional revenues are building up. Instead of $1,000 now we will be getting $1,500 for every lot. This will be an additional $25,000 coming in here over the next 5 years in projections. Administrator Hurm will put something together for the Park Commission to look at in the Capital Improvement Program which may show a temporary deficit to be covered by the General Fund. Commissioner Dallman was wondering if we could go with a concession stand and the picnic shelter and let the Park Foundation go after the bathrooms. Puzaks feelings are bathrooms are driving this as an amenity. In order to build a bathroom you need a heated building because of the plumbing and that gets you closer to a warming house and the rest can be changed. Commissioner Themig questioned if we should not look at a warming house yet, and add the walls at a later time. We could do the bathrooms and picnic shelter. But then we need the concessions. Puzak feels that the concession is is the only way we will get out of the revenue deficit. We are going to have to go into Park Commission Meeting May 25, 1999 Page 4 the building. Commissioner Dallman suggested that they put up the concession and • have the Park Foundation do fundraising for the bathrooms. Administrator Hurm asked the Park Commission if they are still viewing this as an amenity to the park now that it is more than double the cost or is it too costly? Commissioner Arnst's feelings are that it is an amenity to the whole city. Commissioner Arnst asked now that we have a base line to work with ($195,000) maybe we could get some creative ideas within the next six weeks without cutting out the bathrooms and the concession area. Engineer Brown stated that he will go to Chaska Building Center and see why it is so expensive. Commissioner Themig also feels that bathrooms in the park are more than an amenity to the park he feels they are a requirement with the use of the park and activities that are there. He stated the least amount of support is in the concession part of the building because he doesn't feel you can bring in a lot of revenue doing that. He suggested building the bathrooms and picnic shelter next to it. Commissioner Puzak agreed that the bathrooms are the immediate need. He does feel since you have the running water and sewer the concession stand is not that much more work and it is a source of revenue. Council Member Zerby suggested that the Park Commission come up with more than one plan and bring it to City Council It was decided to have Engineer Brown come back with some plans. 0 • There was discussion regarding how nice the parks look and that some type of appreciation should be shown to Charlie from Public Works for his hard work on making the parks look beautiful. It was decided that the Park Commission would get a card and present it to Charlie and the crew. • Picnic Shelter — No changes • Proposed batting cage — Engineer Brown is working with Gordy Lindstrom. • Viewed where the decks of the closest unit of Shorewood Ponds will come. There was discussion as to the dust from the parking lots, and how this will impact the new development. If the parking lot is blacktop there will need to be a pond. Commissioner Themig suggested to proceed on looking at the parking to the north and south, what would it take to pave and if it is gravel how do we reduce the dust. Are there any opportunities? Would Osha's be willing to give us their backyard for a pond? The immediate thing is the road. We need to look at the big picture, put some money in the budget. Commissioner Themig's concern is traffic flow from the southside. If you shut the road off now there is no natural turn around, no traffic flow, because people park everywhere. If you close the road there is no place for them to turn around. Engineer Brown confirmed that the road could be closed with the development and investigate as to what might be done as to minimizing the dust and making adequate use of the land, and to see what is necessary as far as a pond. is Park Commission Meeting May 25, 1999 Page 5 • Themig moved that the Park Commission recommend to Council to proceed with designing for the closure of the road along field #2 at Freeman Park and explore the options for addressing traffic flow and parking on the south side and north side of the road closure. Puzak seconded. There was further discussion: Commissioner Puzak asked if Eaglecrest Development is building units and depending on existing parking lot to become a free full circle cul -de -sac that is an encroachment and the use of that arc is an encroachment into the park. It may or may not happen on game days. On tournament days there will be parking problems. Engineer Brown stated that he sees no difference than the North parking lot. Commissioner Puzak stated that he was trying to express his concern that there is inadequate parking now. Motion passed 311. Dallman opposed. • Safety Netting — Still waiting on the easement documents signed by the residents. The purpose of this is: 1. Permission to put up the poles and netting and 2. Is a waiver of insurance liability for them? Administrator Hurm is still waiting for the signatures. • Engineer Brown is working with Gordy Lindstrom on the placement of batting cages, signs and relocation of storage shed. • Scoreboard — Commissioner Dallman expressed that it should be out in left field. Engineer Brown agrees and has talked to Gordy about this. • Netting — There will be some tree trimming necessary to install the netting. Commissioner Dallman mentioned that he met with Gordy Lindstrom regarding where the netting would be. Gordy Lindstrom said that the netting would go far south next to walkway in Shorewood Oaks. Administrator Hurm stated that he plan was that they were going to meet out there with the neighbors and work it out with them. Commissioner Arnst asked Administrator Hurm if he could follow -up with the neighbors, sending them a letter asking if they could meet with them on a certain date and time regarding the netting. If the neighbors don't show at least the Park Commission made a reasonable effort. • Plant Trees — Charlie will do. • Map for trail. • k Park Commission Meeting May 25, 1999 Page 6 6. REVIEW OF SHOREWOOD PONDS LETTER Consensus was everyone agreed that the letter was great. One suggestion was to say when the season starts and when it ends. It was also determined to take off sincerely and go with Shorewood Park Commission. Commissioner Themig will e -mail staff the revised letter. 7. ADJOURNMENT Puzak moved, Dallman seconded to adjourn the meeting. Motion passed 4/0. The meeting adjourned at 9:45 p.m. RESPECTFULLY SUBMITTED Twila Grout Recording Secretary • El • Parks "To -Do" List May 25,1999 • Cathcart Park Done ♦ Needs weed cutting ♦ Three trees need to come down ♦ Magic Square — Going to surface it and Engineer Brown will come up with ideas and bring them back to the Park Commission ♦ Basketball hoops need to be replaced ♦ Move the sign along Church Road — Similar to Freeman Park, incorporate garden with a boulder on the right side of the parking lot ♦ Remove metal slide Freeman Park ♦ Multi- Purpose building (North parking lot) ♦ Proposed batting cage, signs and relocation of storage shed — Engineer Brown is working with Gordy Lindstrom ♦ Safety netting — Waiting on easement documents signed by the residents ♦ Plant trees ♦ Map for trail ♦ Closure of road along field #2 Crescent Beach ♦ Add sign (joint with Tonka Bay) ♦ Screening around satellite Badger Park ♦ Resurface tennis court ♦ Straighten gate into tennis court ♦ Picnic table ♦ Remove evergreen ♦ Paint garbage cans — It was suggested that maybe Boy Scouts or Girl Scouts could paint. Council Member Zerby's daughter was going to check with her leader to see if they could paint the cans and let the Park Commission know.. • i V , ' CITY OF SHOREWOOD ORDINANCE NO. ESTABLISHING A LAND CONSERVATION AND ENVIRONMENT COMMITTEE THE CITY OF SHOREWOOD DOES ORDAIN: Se ctio Chapter 205 of the Shorewood Code of Ordinances is hereby repealed and replaced with the following: Subd. 1 Establishment: The Land Conservation and Environment Committee is hereby established. The Land Conservation and Environment Committee is referred to herein as "the Committee." Subd.'_ The goals of the Committee shall be to: 0 • a. Carryout a process that will permanently protect, and lead to an increase in the amount of protected natural open space in Shorewood; b. Serve as an education resource to the City Council and Commissions, and property owners regarding land protection options, the benefits of an on -going land conservation effort and on environmental issues; and Subd. 3 The Committee shall have duties in the following areas: a. Land Conservation: Make recommendations to the City Council and work with City staff in carrying out the conservation open space planning process and implementation of the plan as recommended in the Land Conservation Committee report of December, 1998. Conservation open space is defined as follows: Land that is largely free of man -made structures, where ground cover is such that rain may enter the soil to replenish ground water, where use of the land promotes air and water quality, scenic beauty, wildlife habitat and/or natural communities. 11l Implementation includes citizen education efforts and promotion of the use of the various land conservation tools. The Committee will advise the City Council on acquisition of conservation open space and management of passive open space lands. The Committee will develop a stewardship plan for each open space parcel acquired by the City. Management includes any minimal development (i.e. trails, restoring natural communities, and controlling disease and invasive species on City -owned open space). Coordinate Environmental Education: Act as a resource for the City of Shorewood and Shorewood citizens on environmental issues such as: . v Ordinance No. (1) Restoration of natural communities; i (2) Stormwater runoff; (3) Water quality of lakes, streams and wetlands; (4) Control of lawn fertilizers, and pesticides: (a) Tree disease such as oak wilt; (6) Control of buckthorn and exotic species; (7) Increase in the coverage of natural plants, prairie gardens; (8) Landscaping with native species; (9) Pest control; (10) Tree preservation; (11) Waste reduction, recycling, composting, and litter and (12) Maintain an environmental library and be a resource for environmental science education for young people and adults. Subd. 4 Membership of the Committee: Membership shall consist of five (5) residents of the city appointed by the City Council; a representative of the Planning Commission, appointed by the Planning Commission; a representative of the Park Commission, appointed by the Park Commission. In making appointments, the City Council shall consider geographic disbursement of Committee • members. Subd. 5 Terms: Terms of appointment commence on February I and terminate on January 31 or until vacancy is filled. The initial resident appointments shall be made as follows: one (1) to serve until January 31, 2000; two (2) to serve until January 31, 2001; and two (2) to serve until January 31, 2002. Park and Planning Commission appointees shall be made annually in January or as soon thereafter as possible by the Commissions. Subd. 6 Removals: The City Council shall have the power to remove any member of the Committee for cause as defined in the Shorewood Personnel Policy and after a public hearing with two (2) weeks published notice, by a majority of the entire City Council. Subd. 7 Organization: At the first regular meeting of the year, the Committee shall appoint a chairperson from among its voting members. This appointment shall be subject to Council approval and shall consist of a one (1) year term. The position of Chair shall rotate among members, with no Committee member serving in that capacity for more than two (2) consecutive terms. The Committee shall also elect a vice -chair from among its appointed members for a term of one (1) year. The Committee may create and fill such other offices from its members as it may determine needed to transact Committee business. • Ordinance No. Subd. 8 Regular Meetings: The Committee shall meet as needed, but not less than once each quarter at a time which the Committee shall fix by resolution. Subd. 9 Special Meetings: Special meetings may be called by the Chairperson or by any two (2) members of the Committee by a written notice filed with the Administrator who then shall notify all members of the Committee of the time and date of the special meeting, at least three (3) days before the meeting date. Subd.10 Quorum: A majority of the appointed Committee members shall constitute a quorum. Subd. I1 Bylaws, Records: The Committee shall adopt bylaws for its governance and for the transaction of its business. The bylaws will be reviewed on an annual basis at the first regular meeting in February. A recording secretary shall keep a record of attendance at Committee meetings, a record of resolutions, and votes and abstentions on each question requiring a vote. The record of the Committee shall be a public record. Subd. 12 Work Plan: In June of each year, the Committee will submit a report on the current calendar year activities and a recommended work plan for the next 18 months to the City Council for review and direction. In conjunction with that submittal, a budget request will be submitted to the City Administrator for the next fiscal year. Subd. 13 Sunset: The Committee shall cease to exist on June 30, 2002 unless, upon review during the previous six month period, the City Council by resolution extends its life for an additional period of time. et' 2 This Ordinance shall be in full force and effect from and enter its passage and publication. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD, MINNESOTA, this day of ATTEST WOODY LOVE, MAYOR JANEES C. HURM, CITY ADMINISTRATOR 0 • CITY OF SHOREWOOD RESOLUTION NO. 99 - A RESOLUTION ESTABLISHING LAND CONSERVATION OBJECTIVES FOR THE LAND CONSERVATION AND ENVIRONMENT COMMITTEE WHEREAS, the City of Shorewood has established a Land Conservation and Environment Committee (hereafter referred to as "the Committee's with goals established to: • Carry out a process that will permanently protect, and lead to an increase in the amount of protected natural open space in Shorewood; and • Serve as an education resource to the City Council and Commissions, and property owners regarding Iand protection options, the benefits of an on -going land conservation effort and on environmental issues. WHEREAS, the City Council wishes to establish objectives for the Committee with the understanding that the Committee is expected to make recommendations to the City Council on objectives on an on -going basis. NOW THEREFORE BE IT RESOLVED that the following land conservation objectives are established for the Committee: 1. Education: Educate the City Council and Commissions and City property owner about land protection and about the benefits of an on -going Iand conservation effort. 2. Vision Coordinate a process to develop a community vision for open space which is consistent with community values, and to develop criteria for prioritizing parcels to be acquired. The process needs to involve all elements of the community. 3. Planning and Implementation: Carry out a process to protect open space in perpetuity by: A. Working with the Planning Commission and Park Commission to develop an open space plan which priorities sites for acquisition, . and identifies funding sources, staff responsibilities, and Long term Iand management for an acquisition program. . It . B. Working with existing land conservation organizations whenever possible. 0 C. Incorporating citizens from throughout the City and natural resource professionals in the planning and implementation and process. I ) Citizens should have meaningful input: • When the community develops a vision of open space in Shorewood. • When criteria for selecting and ranking open space parcels is developed and when open space parcels are prioritized. • In budgeting for acquisition of development rights or purchase of property. 2) If a number of citizens are interested in participating, a simple volunteer information sheet should be developed to find out what people like to do and what skills they have to offer. • 3) Involve people of various ages, ethnicities, and abilities to participate. People with a broad range of interest and from all precincts should be encouraged to actively participate in the proposes. D. Recommending revisions to goals an objectives to achieve open space preservation. E. Implementing a land registry program and maintaining signage to ensure identification as program participant. F. Developing specific guidelines for all City open space, set -aside program elements. G. Making recommendations on the acquisition of tax forfeit property for open space purposes. H. Developing a positive work relationship with land owners who are considering selling their land to make sure they are aware of the benefits of setting aside land. They should be advised to consult tax specialists. • • 3. Assessment/Evaluation: A. Assess community support for open space acquisition. B. Report to the City Council each June on progress toward the goals and objectives and on a work plan for the next eighteen months. 4. Financial Resources: Upon direction from the City Council, coordinate efforts to acquire financial resources: A. Research and complete applications for government, non- profit or private land conservation ;rant programs. B. Coordinate all aspects of a referendum effort for an authorization for the City to undertake a public bond issuance for land acquisition purposes. If a referendum is required an educational campaign would be necessary to make voters aware of the issues. Voters should have a clear understanding that their taxes might go up and that not every open space parcel in every neighborhood will be purchased. C. Utilize estate planning, Iand exchanges, and public education to encourage donations. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this day of -, 1999. ATTEST ATTEST WOODY LOVE, MAYOR JAMES C. HURM, CITY ADMINISTRATOR • • Freeman Park 1999 2000 2001 2002 2003 2004 • a Park Building $ 200,000 b Sanitary Sewer 50,000 c Foul Ball Netting Field 2 4,500 h Roadway /Parking 38,000 Hockey /Skating Area 30,000 Badger Park d Overlay Tennis Courts 4,500 Cathcart Park d Overlay Court 3,500 e Warming House 36,000 Silverwood Park Manor Park d Overlay Court 4,000 f Magic Square 5,000 Other Bleacher Improvement 5,000 5,000 5,000 5,000 5,000 g Skate Park 5,000 TOTAL EXPENSES $ 269,000 $ 43,000 $ 8,500 $ 35,000 $ 9,000 $41,000 J - :r ?,'•�;�•'�, :;. ?r:.y:., � �:::�.s •.� �«37�'. yea ��> ••� ��.�,�:�'......;. � .t s'•� � ,��••.��,.._: ,...,. - ,,. _:'•�.� ja i ° � �� • 1999 2000 2001 2002 2003 2004 Beginning Cash Bal 1/1 $182,000 $ 14,550 $ (86) $ 9,412 $ 7,647 $ 31,838 Park Dedication Fees 37,000 15,000 15,000 15,000 15,000 15,000 General Fund Contribution Oganization Bldg Surcharge 10,000 10,000 15,000 15,000 15,000 Concession Rental 3,000 3,000 3,000 3,000 3,000 Internal Borrowing (GF) 10,000 Payback (GF) (10,000) Sewer Fund Transfer 50,000 Sports Organizations - Maint 12,000 12,000 12,000 12,000 12,000 12,000 Capital Outlay Projects (269,000) (43,000) (8,500) (35,000) (9,000) (41,000) Transfer to General Fund (12,000) (12,000) (12,000) (12,000) (12,000) (12,000) Interest $ 4,550 $ 364 $ (2) $ 235 $ 191 $ 796 Ending Cash Balance 12131 $ 14,550 $ (86) $ 9,412 $ 7,647 $ 31,838 $ 24,634 • Park Commission Meeting Follow -up Checklist �91 U Park Commission Meeting of 5.125199 1999 I TU J% " List Action taken Mtg. Issues Date Policies for dealing with sports organizations 6/22/99 1999 To Do List • Create a written legal document that transfers ownership of improvements to the City. Larry B. proceed with the research, design and cost estimates on Magic Referred to LB Square. Park booklet - Mark Themig volunteered to work on this. Consider player benches for Manor Park baseball fields. Consider a sign at Manor Park stating that this is where the first City Hall was located. Baseball fields at Freeman Park - Discussion on Poles/Nets installed for Administrator Hurm is going to follow -up protection of foul balls going into neighbor's yards.Atty. has drafted with neighbors by sending a Itr. To meet easement agreement on installation of netting- Property owners need on a certain date /time. to sign. Policy for next season regarding security at warming houses. Refer to LB Park Tours May 25 tour — see attached to do list May 25 & 1999 To Do List June 8 "' Snowmobile Report Bryan Litsey June 22" First successful trail segment completed 1999 To Do List 2000 CIP 1999 To Do List �91 U r Explore Trail Collaboration with Greenwood & Excelsior 1999 To Do List Multi- purpose building construction LB will work on different plans and bring 1999 To Do List • Explore partnership with Senior Center /youth for operating back to Park Commission concession stands • Consider nighttime lighting policy* • Consider liquor policies* *These issues, among others yet to be identified, need to be considered as a pro- active measure. They may arise as a result of the completion of a multi- purpose, multi- season facility that will invite more diverse use than the picnic shelter alone. Police working with Charlie on dog ord. on feces in parks LB rept back in one month Shorewood Ponds letter Mark Themig will e-mail revised ltr to staff Appreciation card for Charlie and crew for their hard work in keeping the parks looking nice • Parks "To -Do" List May 25,1999 • Cathcart Park Done ♦ Needs weed cutting Three trees need to comedown ♦ Magic Square - Going to surface it and Engineer Brown will come up with ideas and bring them back to the Park Commission ♦ Basketball hoops need to be replaced Move the sign along Church Road - Similar to Freeman Park, incorporate garden with a boulder on the right side of the parking for ♦ Remove metal slide Freeman Park ♦ Multi- Purpose building (North parking lot) ♦ Proposed batting cage, signs and relocation of storage shed — Engineer Brown is working with Gordy Lindstrom ♦ Safety netting — Waiting on easement documents signed by the residents ♦ Plant trees ♦ Map for trail ♦ Closure of road along field #2 Crescent Beach ♦ • ♦ Add sign (joint with Tonka Bay) Screening around satellite Badger Park ♦ Resurface tennis court ♦ Straighten gate into tennis court ♦ Picnic table ♦ Remove evergreen ♦ Paint garbage cans — It was suggested that maybe Boy Scouts or Girl Scouts could paint. Council Member Zerby's daughter was going to check with her leader to see if they could paint the cans and let the Park Commission know. • r� U U :7 m CITY OF SHOREWOOD 5755 COUNTRY CLU PARK COMMISSION MEETING COUNCIL CHAMBEI RiA TUESDAY, JUNE 22,1999 7:30 P.M. AGENDA 1. CONVENE PARK COMMISSION MEETING A. Roll Call Colopoulos Puzak Bensman Dallman Arnst Themig B. Review Agenda 2. APPROVAL OF MINUTES A. Park Commission Meeting Minutes of June 8,1999 (Att. -#2 Draft Minutes) 3. MATTERS FROM THE FLOOR 4. REPORTS: 5. SNOWMOBILE REPORT — BRYAN LITSEY 6. REVIEW AND DISCUSSION OF NEXT DRAFT OF ATHLETIC ASSOCIATION POLICIES, FISCAL POLICIES AND PROPOSED FORMULAS (Att. -#6) Action: A. Go to Next Draft if Necessary, or Set Date/Format for Session with Sports Organizations 7. DISCUSSION OF FISCAL POLICY — BILL COLOPOULOS 8. FURTHER CONSIDERATION OF PARK & TRAIL CIP 9. REVIEW OF TRAIL PROCESS SCHEDULE 10. REVIEW TO DO LIST 11. OLD BUSINESS 12. NEW BUSINESS 13. ADJOURNMENT Council Liaison: June - Bensman July - Puzak CITY OF SHOREWOOD 5755 COUNTRY CLUB PARK COMMISSION MEETING COUNCIL CHAMBER TUESDAY, JULY 13,1999 7:30 P.M. WRAFT AGENDA 1. CONVENE PARK COMMISSION MEETING A. Roll Call Colopoulos Puzak Bensman Dallman Arnst _ Themig B. Review Agenda 2. APPROVAL OF MINUTES A. Park Commission Work Session Minutes of June 22, 1999 (Att. -#2 Draft Minutes) 3. MATTERS FROM THE FLOOR 4. REPORTS: 5. DISCUSSION OF A WRITTEN DOCUMENT FOR TRANSFERRING OWNERSHIP OF PARK IMPROVEMENTS TO THE CITY 6. PARK FOUNDATION Action: Its purpose and how it could serve as a vehicle for fundraising 7. PARK IMPACT FEES Action: A. Parking Fees B. "Transfer Fees" as discussed by the Mayor at the joint meeting on May 11 8. REVIEW AND DISCUSSION OF NEXT DRAFT OF ATHLETIC ASSOCIATION POLICIES, FISCAL POLICIES AND PROPOSED FORMULAS (Att.48) Action: A. Go to Next Draft if Necessary, or Set Date/Format for Session with Sports Organizations 9. REVIEW OF TO DO LIST 10. OLD BUSINESS 11. NEW BUSINESS 12, ADJOURNMENT Council Liaison: July - Puzak August - Arnst CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD • SHOREWOOD, MINNESOTA 55331 -8927 • (612) 474 -323. FAX (612) 474 -0128 • www.state.net/shorewood • cityhall @shorewood.state.net June 2, 1999 John and Kristin Healy 26040 Shorewood Oaks Drive Shorewood. MN 55331 Dear Mr. and IMs. Healy: I have talked with Blaine Conant concerning an encroachment agreement for their property and for yours to install nets behind Field #2 in Freeman Park. The agreement would also indemnify and waive the property owners from claims arising from use of Freeman Park. He said that he had talked with you about the agreement document, but • that you did not seem favorable to the idea. Attached please find a copy of the said encroachment agreement that we have prepared for your property. Please review it and give consideration to executing this agreement. I will be out of the office for several weeks, but please free to talk to Larry Brown the City Engineer about any of the details of the agreement, or feel free to communicate with Deputy Clerk Teri Naab who will be happy to facilitate execution of the agreement. Thank you for your understanding in this matter. Sincerely, James C. Hurm, City Administrator cc: Shorewood Park Commission Larry Brown, City Engineer Tim Keane, City Attorney • 0% V , PRINTEO ON REC`.'CLEO PAPER Parks "To -Do" List May 25,1999 (Updated 6/3/99) Fl - 1 �J Cathcart Park ♦ Needs weed cutting ♦ Three trees need to come down Done ♦ Magic Square — Going to surface it and Engineer Brown will come up with ideas and bring them back to the Park Commission ♦ Basketball hoops need to be replaced Ordered ♦ Move the sign along Church Road — Similar to Freeman Park, incorporate garden with a boulder on the right side of the parking lot ♦ Remove metal slide V Freeman Park ♦ Multi - Purpose building (North parking lot) ♦ Proposed batting cage, signs and relocation of storage shed — Engineer Brown is working with Gordy Lindstrom ♦ Safety netting — Waiting on easement documents signed by the residents ♦ Plant trees ♦ Map for trail ♦ Closure of road along field #2 • Crescent Beach ♦ Add sign (joint with Tonka Bay) ♦ Screening around satellite Badger Park ♦ Resurface tennis court ♦ Straighten gate into tennis court y ♦ Picnic table ♦ Remove evergreen ♦ Paint garbage cans — It was suggested that maybe Boy Scouts or Girl Scouts could paint. Council Member Zerby's daughter was going to check with her leader to see if they could paint the cans and let the Park Commission know. • Smithtown Road Pedestrian Accommodations 1i s iVSP Project: 1999 Shorewood Trail Improvements Prepared bt: AJB Project Location: Shorewood. Minnesota Checked by. \CSI WSB Project .fir. 1074.41 Date: 04- Jun -99 Line No. Item Description Unit Unit Price Estimated Estimated I Quantity Cost SMITHTOWN ROAD PROBABLE PATHWAYPROJECT COSTS I MOBILIZATION LS S 1,500.00 1.00 S 1,500.00 2 CLEAR AND GRUB AC S 2,000.00 0.50 S 1,000.00 3 SALVAGE SIGN EACH S 50.00 5.00 S 250.00 4 COMMON EXCAVATION CY S 4.00 2,000.00 S 8,000.00 5 BITUMINOUS PATH SY S 13.00 5,650.00 S 73,450.00 6 RELOCATE.%VULBOX LS S 500.00 1.00 S 500.00 7 15' CNI CULVERT LF S 18.00 30.00 S 540.00 8 15' CM APRON EACH S 80.00 3.00 5 240.00 9 TRAFFIC CONTROL LS S 1,000.00 100 S 1,000.00 10 INSTALL SIGN EACH S 50.00 500 S 250.00 11 RETAINING WALL SF S 15.00 300 S 4,500.00 12 BALE CHECK EACH S 10.00 5060 S 500.00 13 SILT FENCE. TYPE HEAVY DUTY L F S 4.00 500 00 S 2,000.00 14 SODDING, LAWN & BOULEVARD SY $ 2.50 2 S 7,250.00 IS SEEDING AND NIULCHING AC S 1,500.00 2.35 S 3,525.00 16 WOOD FIBER BLANKET SY S 150 500.00 S 1,250.00 SUBTOTAL - SMITHTOWN ROAD S 105,755.00 5% CONTINGENCY S 5,287.75 SUBTOTAL - StiIITHTOWN ROAD S 111,042.75 30 0 /6 INDIRECT COSTS S 33,312.83 TOTAL PROJECT S 144,355.58 Covington Road /Vine Hill Road South Pedestrian Accommodations • 6, F Varies Path Blvd L Covington Road or Vine Hill Road South I �' YfP. -- - - -- -� i.Y 3" Bituminous 6" to 8" Class 5 Base or 4" Concrete 4" Class 5 Base j Propose Retairiiiig'V ells / LL/ 6' Biti;YYiinous Path �jp - Sidd 6f.C4vington Rom 6' Bituminous / Concrete Path West Side of Vine Hill Road (2,170 ft) r 0 June 3, 1999 =��M. 14 Minnesota wSB City of S Walk m Concrete Valk (500 ft) o =��M. 14 Minnesota wSB City of S m Concrete Valk (500 ft) o =��M. 14 Minnesota wSB City of S } • WSP Project: 1999 Shorewood Trail Improvements Prepared ht° AJB Project Location: Shorewood, Minnesota • Checked b Mai i JIBB Project No: 1074.41 Date: 04- Jun -99 Line No. Item Description Unit Unit Price Estimated Quantity Estimated Cost COVINGTON ROAD PROBABLE PATHWAYPROJECT COSTS I MOBILIZATION LS S 500.00 1.00 $ 500.00 2 CLEAR AND GRUB AC S 2,000.00 0.15 S 300.00 3 SALVAGE SIGN EACH S 50.00 10.00 S 500.00 4 COMMON EXCAVATION CY S 4.00 875.00 S 3,500.00 5 BITUMINOUS PATH SY S 13.00 1,080.00 S 14,040.00 6 RELOCATE MAILBOX LS 5 500.00 1.00 5 500.00 7 15" CM CULVERT LF S 18.00 20.00 S 360.00 8 15" CM APRON EACH 5 80.00 2.00 S 160.00 9 TRAFFIC CONTROL LS S 500.00 100 S 500.00 10 INSTALL SIGN EACH S 50.00 i0 00 S 500.00 I I RETAINING WALL SF S 15.00 I, 150.00 S 17,250.00 12 BALE CHECK EACH S 10.00 15 S 150.00 13 SILT FENCE, TYPE HEAVY DUTY L F $ 4.00 15000 S 600.00 14 SODDING, LAWN S BOULEVARD SY S 2.50 50000 S 1,250.00 IS SEEDING AND MULCHING AC S 1,500.00 0.75 S 1,125.00 16 WOOD FIBER BLANKET SY S 2.50 100.00 S 250.00 SUBTOTAL - COVINGTON ROAD S 41,485.00 5% CONTINGENCY S 2,07415 SUBTOTAL - COVINGTON ROAD S 43,559.25 30% INDIRECT COSTS 5 13,067.78 TOTAL PROJECT S 56,627.03 • WSP Project. 1999 Shorewood Trail Improvements Prepared by AJB • Project Location: Shorewood, Minnesota Checked be: tiAt • • iVSB Project Xa: 1074.41 Date: 04- Jun -99 Line No. Item Description Unit Unit Price Estimated Quantity Estimated Cost VINEHILL ROAD SOUTH PROBABLE PA THWA YPROJECT COSTS VINE HILL ROAD SOUTH (COVINGTON ROAD TO WATERFORD PLACE) I MOBILIZATION LS S 500.00 1.00 S 500.00 2 COMMON EXCAVATION CY $ 4.00 1,100.00 S 4,400.00 3 BITUMINOUS PATH SY S 13.00 830.00 S 10,790.00 4 6' CONCRETE WALK SF S 3.00 4,200.00 S 12,600.00 5 RELOCATE MAILBOX LS S 500.00 1.00 S 500.00 6 CONCRETE D/W APRON SY S 30.00 100.00 S 3,000.00 7 CONCRETE PED. RAMP EACH S 175.00 2.00 S 350.00 8 TRAFFIC CONTROL LS S 500.00 100 S 500.00 9 BALE CHECK EACH S 10.00 15.00 S 150.00 10 SILT FENCE, TYPE HEAVY DUTY L F S 4.00 150 S 600.00 11 SODDING, LAWN & BOULEVARD SY S 2.50 1,575.00 S 3,937.50 12 SEEDING AND MULCHING AC S 1,500.00 060 S 900.00 13 WOOD FIBER BLANKET SY S 2.50 100 S 250.00 SUBTOTAL - VINE HILL ROAD SOUTH (COVINGTON ROAD TO WATERFORD PLACE) S 38,477.50 5% CONTINGENCY S 1,923.88 SUBTOTAL - VINE HILL ROAD SOUTH (COVINGTON ROAD TO WATERFORD PLACE) S 40,401.38 30 INDIRECT COSTS S I Z 120.41 TOTAL PROJECT S 52,521.79 VINE HILL ROAD SOUTH (WATERFORD PLACE TO 190• NORTH) I MOBILIZATION LS S 100.00 1.00 S 100.00 2 COMMON EXCAVATION CY S 4.00 100.00 S 400.00 3 6 CONCRETE WALK SF S 3.00 1,150.00 S 3,450.00 4 RELOCATE MAILBOX LS S 500.00 Loo $ 500.00 5 CONCRETE D/W APRON SY S 30.00 20.00 S 600.00 6 TRAFFIC CONTROL LS S 100.00 100 S 100.00 7 SODDING, LAWN & BOULEVARD SY S 250 450.00 S 1,125.00 SUBTOTAL - VINE HILL ROAD SOUTH (WATERFORD PLACE TO 19V NORTH) S 6,275.00 5% CONTINGENCY S 313.75 SUBTOTAL - VINE HILL ROAD SOUTH (WATERFORD PLACE TO 19(Y NORTH) S 6,588.75 30 0 /6 INDIRECT COSTS $ 1,647.19 TOTAL PROJECT S 8,235.94