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111009 PK AgP* s to Davis DeMers Norman Trent Quinlan Robb Edmondson B. Review Agenda 2. APPROVAL OF MINUTES A. Joint Park Commission and City Council Meeting Minutes of October 13, 2009 (Att.42A) B. Park Commission Meeting Minutes of October 13, 2009 (Att.4213) 3. MATTERS FROM THE FLOOR 4. REPORTS A. Report on City Council Meeting B. Update on Hennepin County Youth Grant -(CRR, Kristi Anderson) C. Update on Tennis Court Reservation Policy -(CRR, Kristi Anderson) D. Update on Park CIP -(CRR, Kristi Anderson) E. Update on Manor Pond -(CRR, Kristi Anderson) F. Update on Arctic Fever —(Park Commissioner, Sue Davis) 5. REVIEW DEMONSTRATION COMMUNITY GARDEN- (Att.- #5)(CRR, Kristi Anderson) 6. REVIEW MANOR PARK AMENITIESNISION- (Att.- #6)(CRR, Kristi Anderson) 7. DETERMINE LIAISON FOR CITY COUNCIL MEETINGS ON NOVEMBER 16 DECEMBER 14 , JANUARY 25 AND FEBRUARY 9TH 8. NEW BUSINESS 9. ADJOURN MINUTES 1. CONVENE JOINT PARK COMMISSION AND CITY COUNCIL. MEETING Mayor Lizee convened the Joint Meeting at 6:00 p.m. A. Roll Call City Council Present: Mayor Liz6e; Council members Administrator Heck; Park Coot Absent: Council member Turgeou Park Commission Present: Chair Norman, Commi Edmondson, and Robb Absent: B. Review Agenda Anderson Bailey; City Davis, Quinlan, DeMers, Davis moved, Chair Norman seconded, approvipg the Agenda as submitted for the Joint Park Commission,and City Council Meeting Motion passed 10 /0. 2. PRESENTATION BY HOCKEY ASSOCIATION FOR HE,1flYEPIlV Y.4UTH ' 4 PORTS PROGRAM GRANT Mayer L ee welcomed members of tl c Minnetonka Hockey Association to the meeting noting that t11 a unique oppo4ity for the City to review. Anderson explax d, that she did Park Secretary Grout had attended a Hennepin County Youth Grant Program presentation the past week to learn about applying for the youth sports grant as being presented this evening. She gave a brief history summarizing that Hennepin County will be awarding $2 million anilfbally for the next 20 years to help develop youth recreation and encourage partnerships between sports associations and cities. She explained that the hockey association had approached the city on developing additional rinks for youth hockey after hearing from Anderson at the fall sports information meeting about the potential grant. Anderson indicated that the first grant in the series had only recently been published and that the purveyors of the grant recognized that they had a small window for participation since the deadline loomed November 2 " Anderson explained that staff wished to obtain both Council and Commission input on whether they should perform the necessary legwork needed to apply for the grant. Recognizing that the Council would need to review a recommendation by the Commission at its October 26"' meeting JOINT PARK COMMISSION AND CITY COUNCIL.., MEETING T UESDAY, OCTOBER 1 2009 Page 2 of 4 in order to meet the November 2" d deadline, staff felt this would be an opportune time to collect feedback. 'Pony Weinzetl and Ann Madson, of the Minnetonka Youth Hockey Association, presented their initial proposal for the refrigerated outdoor ice facility to the joint meeting largely focusing on the financial partnership for consideration. Weinzetl noted that the association would dedicate itself to raising up to $270,000 of the funds needed for the project subject to the organization's approval, with the additional $400,000 from the grant itself, the City would be merely responsible for contributing $200,000. He pointed out that indoor ice has grown extremely costly, and this would provide a quality alternative for both hockey apd_free skaters. Mayor Liz6e noted that the Commission would be discussing the itdrh:Jn further detail this evening and asked the representatives of the association to make a presentation to the Council on October 26 "'. Woodruff had several questions with regard to the level of detail available to'date., He questioned how much a zamboni would cost, where it would W laced and�if a building would need to be constructed to house the zamboni, if a shelter is required for the chiller, what the ongoing maintenance costs for the chiller unit might be, and what sort' in -kind services or public works requirements would be needed. Anderson interjected that, at this point, there Commission directed staff to pursue those Items fu would be researched as staff began to work ott the with the association. She suggested the policy by requiring a percentage for one that the user fees might offset som&4nir Chair Norman cautioned staff of4h6 hid questioned,, env%rdtrxiental impacts o whether the iee would l d make good useof the ing m, r costs er unit. unknoWiri 'Iuntil the Council and he stated _that many of the details pthe project and the partnership itself ;meat reflect the intent of the donor of'the facility via the association and mg in more users. ining outdoor refrigerated ice and hockey and noted that the Arctic Fever event in Anderson stated that the rinks Would belong to the City and that the rinks would be scheduled similarly to whaf ORR does e1 rrently with ice time throughout the city. She pointed out that the current ice rinks inShoreWood are well used and have been recognized for their high quality. Woodruff asked whether the project relied on matching funds and what would happen if we didn't provide matching funds. He questioned whether the City could go ahead with the project at a reduced scale if we cannot come up with the entire amount at the outset. Anderson stated that matching finds entirely are not required; the grant recommends there be some matching fiords and in -kind services which can be allocated towards the contribution. Heck stated that staff could put together a package with true costs but the question now is what the feedback of the Council and Commission is right now. Do you feel staff should pursue the details for this project, as this is an opportunistic time to undertake this endeavor, if we can JOINT PAT COMMISSION AND CITE' COUNCIL MEETING TUESDAY, OCTOBER 13, 2009 Page 3 of 4 provide enough detail about the ongoing maintenance? He suggested that the City, at minimum, pursue a single rink with the allowance to add a second rink at a later date. Mayor Lizee liked the possibility of investing in the community and partnering with the hockey association to provide this added facility to Freeman Park and make the warming house there viable and to allow more kids to play on ice. She felt if staff could get some of these questions answered and bring it back to the Council this would be a great opportunity for Shorewood. Chair Norman thanked the representatives of the Association for coming and noted that Anderson could answer additional questions or contact them for more information if necessary. 3. REVIEW AND DISCUSS PARK GOALS AND OBJECTIVES Chair Norman introduced the 5 year CIP documents for review and shared several of the Commission's accomplishments to date this year fX46ted that, while many offhe estimates provided by TKDA were high, staff has been able to d many lower priced contr`.acts.to accomplish some of the same goals. Building on current success h , pointed out tlat the CIP is a working document which can be supplemented by 'I'll grant partnerships opportunities. Mayor Lizee stated that the Council has been:pleased with the overall parks. She questioned where staff was _ffi the process of Chanhassen to make the updates. City of Chanhassen has :,those they d6onot have put into planning for the ing4ith the City of sated they have no interest in money to contribute to t the .ln1e rtes at Badger.park, removal of the hockey rink and be rgii ©ved frotnftlie`CIP plan altogether since there is disagreement whether, this is an option and because it is a highly used rink. hn 'funds to constrict a warming house at Cathcart be repurposed to add facility, slice the two parks are close together and we will be ►nents to Freeman. on be given to the addition of trail segments in the coming CIP Woodruff suggested the Commission ask for what they can justify and let the Council decide whether the projects can be funded. He stated that there is money to be had for high priority projects and the Commission should be more aggressive to make a recommendation that the Council should consider. He believed beyond the five year CIP plan, it may be worthwhile to lay out a prioritized list of A, B, and C priorities. Anderson pointed out that the Manor Park warning house shelter was one such example, the project will cost significantly more than first anticipated and the Commission will be discussing what part of the project to pursue. JOINT PARK COMMISSION AND CITY COUNCIL MEETING TUESDAY, OCTOBER. 13, 2009 009 Page 4 of 4 Mayor Liz6e commended the Commission for trying to live within their means and plan their CIP budgets according to the available and anticipated funds for the near term so that the City can hold to its zero increase. Zerby and Bailey felt the plan was well thought out and asked for more information about Manor Park shelter. Anderson stated that she met with Pazendak, Brown, and Ellen Luken of Luken Architecture, to discuss the project and cost estimates. She indicated that, based on these conversations, the cost for the remodel was quite a bit higher than first anticipated. The originaI'estirnate of $50- 60,000 would possibly bring water to the facility and allow for a lean -to structure; whereas, remodeling the structure to place the restrooms indoors and bring the building�irp to code as well as make it ADA accessible. Anderson stated that Luken suggested they hate a preI a inary design study done for about $4500 in order to look at the options, cost estimates, and design ideas. Bailey was surprised by the figure and Woodruff stated that they had hoped to -make progress on this project sooner, though saw the logic in perfor73iing the study. Heck reminded the Council that the City must earmark a pace for the funds that they have from the liquor store operation. Heck noted that, with regard to the, t, the more partners we can pull into the project the higher likelihood>tifsticcess to receive t e grant. ourning the" Joint Park Commission and City Council 110/0. erson ATTEST: Christine Liz6e, Mayor Brian Heck, City Administrator /Clerk Chair Norman convened the Park Commission Meeting at 7:06 p.m. A. Roll Call Present: Chair Norman; Commissioners Davis, DeMers, Quinlan, Robb, and Edmondson; Park Coordinator Anderson; Public Works Director Brown; and City Administrator Heck Absent: Commissioner Trent B. Review Agenda Davis moved, Edmondson seconded, approving the APPROVAL OF MINUTES A. Park Commission Park Minutes of Septem Edmondson moved, Robb seconded, app presented. Motion passed 6/0. 3. MATTERS FROM Neighbors Caroll Friendly' and stated that they do not Silverwood Park. They shE from and whether it is a go be spentto improve the pa to do bad things in hidden was thru the woods, with a A male resident from more placed to hide a smoking marijuana in fitted. Motion passed 6/0. her 8, 2009, as 1 Diane Haartgrove of Chartwell Hill near Silverwood Park, stood ieve the city needs a trail, rustic or paved, around the rear side of their neighbor's comments asking where this improvement comes use of funds. They felt a better use of funds on other features could It was their belief that a trail would attract more kids to the woods ees. The neighbors commented on what a beautiful natural area it irn mowed trail already there which leads to the great sliding hill. irea`intedected that if a trail is put thru the woods, it will give kids harder place to patrol. He also noted the fire hazard posed by kids woods and carrying on. Chair Norman asked whether the neighbors called the police when kids were causing problems in the woods, as it had never been reported to the City nor the Commission there might be problems there. Noting that only 2 residents showed up, he asked where the neighbors were with regard to the shelter when the city sent out 500 notices for comment. Norman stated that the City had not decided whether the trail would be put in, nor would the City do so without notifying the neighbors to collect comment on the proposal. Anderson stated that, as the neighbors already acknowledged, the area atop the hill was lovely, and placing access and a bench there would make a nice addition. PARK COMMISSION MINUTES TUESDAY, OCTOBER 13, 2009 PAGE 2 OF 7 Friendly asked what would make the biggest impact for the community, a trail thru the woods to attract undesirable activities or lights on the pond, a warming house structure for the skating pond, and /or playground equipment. She felt the City should focus on maintaining the pond for ice skating instead. Brown interjected that oftentimes, native species and coy make maintaining pond ice difficult and dangerous. He indicated that the ice does not always freeze on Silverwood's pond and he could not afford to lose his equipment thru the ice. He added that the additions proposed for Siiverwood Park were not done without input; in fact, the City had collected feedback from neighbors at the park asking for access to the trail and a picnic shelter. He noted that over the years the city has sent notices, provided information on laserfiche, and posted information on the website. He asked what more the City could do to collect the neighbor's comments. Davis stated that if this misbehavior is a constant pattern of police and have them patrol the park areas better. Anderson thanked the neighbors for their well tho consider submitting an application to serve on the their community and preserve the things they vah 4. MANOR POND MAINTENANCE Brown noted that, without parroting his in for maintenance. While the stormwater pc it is part of our park system. From a techn physical solution of dredgin ongoing options. Brown pointed out that, ( parks, it is something we questioned how the City and would allow the nond''to be at the $80 C City needs to pull in the invents and suggested they ission to share their: thoughts with , there are several alternatives to consider )ring as it should and was designed to do, int, the most cost effective solution is the 0,000 price tag; the other solutions are we have a stormwater basin in the middle of one of our .h but the question is how we can find a compromise. He anor Pond's`stormwater function and balance this with the dredging could be a solution, it must be done in the winter, ted with the desired plant species come spring. Davis interjected that all ponds .are overgrown this year due to the lack of rain. While she was all for the dredging solution, she noted that it would negate all of the positive things the Commission had,planned for parks for 2010. She stated that she would not be okay with the funds coining from the ,park CIP and would instead expect the funding to come from the stormwater fund. Robb questioned whether the Commission really wished to change the purpose of the pond since it was functioning as it was designed to do. Brown pointed out that the pond would continue to function as designed today but the aesthetics would be improved. Chair Norman questioned what the barley sacks were. Brown reported that the barley straw would soak up and decay bacteria which in turn would deter the growth of the undesirable plant species. He stated that the MCWD has used this technique at minimal cost, though he had no personal experience with it. PARK COMMISSION MINUTES TUESDAY, OCTOBER t3, 2009 AGE 3 OF 7 Quinlan asked how long a permanent solution like dredging would last. Brown estimated that the dredging has never been done, nor needed; therefore he would anticipate a minimum of 20 years. One of the neighbors living across the street from the pond stated that they had lived there for 20 years during which time the aesthetics of the pond has declined significantly. They stated that there used to be more wildlife that has all gone now. The neighbors indicated that they, too, had made contact with Dick Osgood about the silt deepening within the pond. Another neighbor asked whether ponds are required to be dredged by the MCWD or DNR, noting that if so, the pond would be significantly improved. Brown interjected that the $80,000 to $90,000 estimate was a soft estimate which could grow significantly if the silt to be removed is deemed hazardous. He asked whether the Commission would be on board with this, noting that the funding would need to be resolved. He urged the Commission to consider the stormwater function versus the aesthetic park function in its determination. The neighbors questioned whether the new developments nearby exacerbated the pond conditions, since the pond had gone downhill since the construction of the additional homes. They also stated that, given the winter use of the pond and their plans to improve the warming house, why wouldn't the City wish to improve the pond,. Brown pointed out that the new homes have a pre- treatmentbasin of their own which is accomplishing the function intended to pre treat the water before it moves to the Manor Pond and on into Lake Minnetonka. He reminded the group that the drought has played a factor in diminishing conditi The neighbors in attendance indicated that they would prefer money be spent on the pond than on improving the building. Brown reiterated that the pond is serving its stormwater detention facility function well, and the question remains how the City can improve it aesthetically to improve its appearance in a park setting. Chair Norman asked what plan of action the Commission can decide on. Quinlan stated that he did not see any disagreement on whether it should be done, but more so on how to fund it. Anderson interjected the fact that, earlier this evening, Council member Woodruff challenged the Commission to be more aggressive in its park improvement plan and bring items to the Council that they believe should be done as a high priority and leave it to the Council to make the determination of how to fund it. Brown concurred stating that, if the Commission deems the project viable, they should ask the Council how it should be funded and leave it to them to determine where it falls on the stormwater fund priority list rather than wrestling with it themselves. PARK COMMISSION MINUTES ES , r[JESDAY, OCTOBER 13, 2009 PAGE 4 OF 7 Davis moved, Edmondson seconded, to ask the City Council to find fends to dredge Manor Pond, based on findings and neighborhood input that have been reviewed several times over the past 15 years, the Commission would view this as a priority item for the stor water° fund. Motion passed 6(0. 5. REPORTS A. Report on City Council Meeting Heck reported that much of the discussion revolved around roads. Brown added that a rate study had been undertaken to determine whether the City should up rates to help pay for some projects like the Manor Pond project. In addition, the outlet project at Lake Mary had been voted down, at a price of about $450,000 the Council had to assess the cost benefit analysis. B. Recycling in the Parks The Commission was comfortable with the report. C. Update on Arctic Fever Davis reported that things were on track' scheduled soon. D. Update on Silverwood P Anderson reported that due to the unforeseen project would not begin in earnest until spring poured yet this fall. Fever and an upcoming meeting was in weather conditions it was likely the .y, she predicted they might get the footings ate House Given the earlier report to, the Commission. during the joint work session, Anderson reiterated that the Manor Park warming house remodeling project revealed many issues, including but not limited to, the condition and type of foundation, the ADA accessibility of the building and parking lot, the roof, water and sewer connections, and several others. She urged the Commission to consider taking a step back to perform the feasibility or preliminary design work to consider their various options and assemble cost estimates. Brown pointed out that the preliminary design study would provide the Commission with a visioning document, as well as a realistic method for cost estimating, and justification for the design choices. While it would not provide specific designs it would provide a general scoping document to provide to the Council. Davis suggested staff go into the neighborhood deeper to ask people what they want. Given the opinions of the earlier Silverwood neighbors she suggested the Commission host a neighborhood meeting. Chair Norman stated that as a working document the study could accommodate the Commission's intent to provide future programming at Manor. ARK COMMISSION MINUTES S TUESDAV, OCTOBER 13,2009 PAGE 3 OF 7 DeMers questioned whether the Commission might prefer to leave the building as it is since so many issues need to be resolved to make the building compliant and what we want. Heck suggested hosting the neighborhood meeting for all residents north of Highway 7 and east of Excelsior at the park itself in hopes of a better turn out. Quinlan asked whether the conceptual design study could be performed parallel to the neighborhood meeting in order to provide the neighbors with an a la carte menu of items to choose from the preliminary design. Brown questioned whether information gleaned from the neighborhood meeting might be so innovative that it would destroy the conceptual design posed. He urged the Commission to determine its highest and best use scenario and present that to the neighbors, as some of the neighbors may not view programs as one of their goals for the park.` Heck noted that, oftentimes, neighbors take more the opportunity to help build or design it from the park and the building if given Robb moved, Quinlan seconded, recommending to the City Council that the City go forward with a preliminary design study to show the feasibility of remodeling, options, cost estimates, sketches of elevations, and design ideas to paint a vision of what the Commission wants to see for the Manor Park warming house, not to exceed $5,000. Motion passed 6/0. F. Report on Meeting ng Cathcart Park As discussed during the joint meeting earlier, Anderson stated that, while the meeting with the City of Chanhassen went well, the City of Chanhassen declined the opportunity to partner with the City of Shorewood to make improvements to Cathcart Park. Given budget cuts and the fact that they have 34 of their own parks to upkeep, the'City of Chanhassen did not wish to contribute to projects at Cathcart Park, They indicated that they would honor the current agreement which requires them to perform landscape maintenance. In addition, they did not view a need for community gardens at the park but would keep the desire for water for the park in the back of their mind's as development in the area continues. They questioned the need for many improvements at the park, viewing it as a well rounded amenity in its current state. 6. DISCUSS AND WORK ON PRIORITIZING MASTER PLAN FOR CIP FOR The Commission agreed that the Badger Park rink removal and square projects could be removed from the CIP, although several of the other place holders should remain as secondary priority items should funds ever become available. Davis suggested removing the construction of a warming house at Cathcart Park from the CIP, since the Freeman Park rink project will be underway and is in close proximity to Cathcart. She suggested they continue using the portable shelter at Cathcart. 7. DISCUSS HOCKEY ASSOCIATION AND YOUTH GRANT Chair Norman stated that he had concerns regarding the long term implications associated with the maintenance and repair of the chiller units. He questioned the environmental impacts of the propylene glycol. That being said, Norman stated that he liked the idea of rinks at Freeman if PARK COMMISSION MlN1T"1`ES TUESDAY, OCTOBER 13, 2009 PAGE 6 OF 7 concerns are addressed. He urged staff to pursue grants when the opportunities arose, but did not like the short application window we were chasing. Quinlan stated that it sounded to him as if the hockey association was flexible and urged staff to pursue the grant, see what the figures shake out at and allocate a maintenance endowment for the project. Brown pointed out that public works staff would still be required to clear off the rinks after each snowfall, though the smaller equipment could be used on the rinks, as well as the zamboni by the rink attendants. Chair Norman and Davis questioned the cost of constructing two regular lit rinks instead. Anderson stated that staff could pursue the construction of one refrigerated ice rink with adequate sized equipment to allow for the later expansion to two rinks with a follow -up grant. She reminded the Commission that the Hennepin County Grant did not allow for a great deal of lead time for this application, which could play to their favor even though staff will have to rush to compile the required documentation. She stated that staff would need a recommendation from the Commission that staff begin work with the hockey, association on the Hennepin County Grant project and move it along for City Council resolution at its October 26"' meeting. Quinlan moved, Davis seconded, to recommend to City Council that the City apply for the Hennepin County Youth Sports Grant in partnership with the Minnetonka Youth Hockey Association while concurrently investigating additional partners to partner with for the grant. Motion passed 6/0. 8. REVIEW REVISED DONOR POLICY AND PARKS FOR PLACEMENT OF MEMORIAL BENCHES Anderson explained that in recent conversations with Midwest Playscapes, contractor for the Silverwood Shelter project, she learned of a memorial benches program they run with the City of Chanhassen. The program identifies places throughout the park system where which the Commission would like to see benches placed and allows for the public to purchase these benches as memorials to their loved ones, and at no cost to the City. She reviewed the added language to the donor policy for consideration. Edmondson moved, Davis seconded, recommending the City Council review the addition of the memorial benches language to the donor policy. Motion passed 6/0. 9. REVIEW DEMONSTRATION COMMUNITY GARDEN GUIDELINES Anderson reported that the she would be meeting with the garden committee in the coming weeks and asked the Commission for direction with regard to the expansion of the demonstration garden to plots, their opinion for placement, and the language proposed within the revised guidelines. Chair Norman asked whether the demonstration garden and ICA requirement goes away with the expansion to plots. Brown interjected that public works will continue to spray the parks with an herbicide by a licensed contractor, though will continue to avoid the gardens themselves. He urged the PARK COMMISSION MINUTES TUESDAY, Y, CTOB R 13, 2009 PAGE 7 OF 7 Commission to consider whether the audience they anticipated showed up for the demonstration garden. He stated that the public works also filled the rain barrels often and supplied material for the fencing, Chair Norman noted that the gardeners had a good harvest throughout the year and donated quite a bit to the ICA food shelves. He believed the South Shore Community Park was an appropriate place for the garden plots, instead of any other park. The rest of the Commission concurred. Davis stated that the herbicide spraying should become a part of the disclaimer within the guidelines. She questioned whether the price for the plots should be higher since the public works staff must also till the plots in the spring and turn them over in the fall, as well as, manages the rain barrels. Anderson suggested the City retain these duties if they wish to maintain control of the conditions of the gardens themselves. She suggested they set standards for fencing, fence the perimeter and require the gardeners to police themselves inside. Rates of $30 for residents and $`50 for non- residents were considered. Anderson indicated she world meet with the gardeners, make revisions to the guidelines and report back. Brown suggested 4' high and 16 gauge 10. DETERMINE LIAISON FOR C 2009 Anderson suggested they settle back into a ON OCTOBER 26, if possible. Davis volunteered as liaison for the October 26 11. Chair Norman suggested staff investigate the Federal stimulus dollar grants for new playground 12. Davis moved, Robb seconded, adjourning the Park Commission Meeting of October 13, 2009, at 9:17 p.m. Motion passed 6/0. RESPECTFULLY SUBMITTED Kristi B Anderson Recorder CITY OF SHOREWOOD 5755 Country Club Road + Shorewood, Minnesota 55331 e 952 ®474 ®3236 Fast: 952 -474 -0128 + www dshorewood.mmus @ cityhall &i.shorewood.mmus To: Park Commission From: Kristi Anderson — Community Rec Resources Twila Grout — Park Secretary Date: November 4, 2009 Re: Community Garden Plots As discussed at the previous Park Commission Meeting, an enthusiastic group of gardeners have been operating the Demonstration Community Garden project at the South Shore Community Park over the course of the summer. Staff developed a draft set of guidelines that it shared with the Commission at the last meeting, tweaked, and then shared with the garden team when they met to discuss their success and failures over this first year. While the Park Commission considered alternate locations, it preferred the South Shore Community Park as a suitable destination for the plots. The garden team concurred and supported the concept of providing 10 garden plots, one of which would continue to be identified as the demonstration garden site. Upon meeting with the garden team, they evaluated their experience as a favorable one and asked to expand the project to include plots. While the known volunteers and visitors to the garden numbered around up to 25 regular folks, the board was pleased with the response received for the garden, workshops and lessons. They requested that the City consider supplying an alternate source of water. Staff noted that the drinking fountain was slated for installation on the CIP. At a staff level, it was discussed whether the City should move the drinking fountain installation up for 2010 and install the appropriate fencing for the perimeter of the site in order to control the aesthetics and overall look for the garden. STAFF RECOMMENDATION: Staff recommends that the Park Commission recommend to City Council that the Community Garden Plot project move forward for 2010 at the South Shore Community Park following the attached guidelines and that the City install fencing for the perimeter of the site. m COMMUNITY GARD P,C✓ ,a: THE CITY'S PARTICIPATION: Will be limited to bed preparation at the outset and close of each season. Public Works staff will excavate the bed and remove the topsoil, rototil, and replace it with composted topsoil /manure /mulch in the spring of 2010. The City will install fencing around the perimeter of the Garden Plot area. - Until the City installs a fountain with hose adaptor, Public Works (PW) staff will place 10 Rain barrels at the garden plots — 1 intended for each plot. While it is understood that an herbicide will be used in the parks, the gardeners request that the contractor avoid the garden side of the park and /or allow a 10' buffer around the garden area. While it is anticipated that `mother nature' will provide rain water for the barrels, PW will fill barrels when dry conditions persist - The City will provide a park sign, similar to the current brown park signs, which identifies the site as the `Demonstration Garden Plots, City of Shorewood' The City will provide notification to one `point of contact' within the board if any unkempt or rundown conditions are noticed (unkempt, excessive weeds, tools left out, dead /dried up plants) who will notify the applicant they have one week to clean it up — if the conditions are not addressed within one week, the Garden team may reassign the unseemly plot. The City is not responsible for lost /stolen items, gardeners are responsible for the perpetuation of the site, as well as, those working the site. Gardeners will be expected to supervise their children/volunteers on site. Nor is the City responsible for impacts from `mother nature', damage from hail storms and inclement weather, or from pests and deer. PHONE: (H) COMMUNITY GARDEN PLOT REGISTRATION 2010 -� _t il il • - •� ' - iiii I I i' i i Z IN C iiiii iiii i ' • '► i i1- • - t • Non- Resident Plots available first -come first - served starting February 1, 2010: • Please submit a garden plot registration form and appropriate payment (checks payable to City of Shorewood) to by April I": Garden Plots City of Shorewood 5755 Country Club Road Shorewood, MN 55331 By registering you agree to follow the Guidelines for 2010 Garden Plots contained therein: • I agree to only use certified organic weed & pest control methods in my garden plot. • I will have something planted in my garden plot by May 31 St and keep it planted all year long. • If I must abandon my plot for any reason, I will notify the garden leadership. • I will keep weeds at a minimum and maintain the areas immediately surrounding my plot if any. • If my plot becomes unkempt, I understand I will be given one week's notice to clean it up. At that time, it will be re- assigned or tilled in. • I will keep trash and litter out of the plot, as well as from adjacent pathways and fences. • I will not bring pets to the garden. • I will supervise & safeguard all children I bring to the garden and snake sure they understand and abide by the garden rules • I will plant tall crops where they will not shade neighboring plots. • I will pick only my own crops unless given permission by another lot user. • I will not use fertilizers, weed or pest control methods that will in any way affect other plots. • I will participate in the fall clean up of the garden. • I understand that neither the garden group nor owners of the land are responsible for my actions. I THEREFORE AGREE TO HOLD HARMLESS THE COMMUNITY GARDEN STAFF AND THE CITY OF SHOREWOOD & ITS PARK BOARD, FOR ANY LIABILITY, DAMAGE, LOSS OR CLAIM THAT OCCURS IN CONNECTION WITH USE OF THE GARDEN BY ME OR ANY OF MY GUESTS. Community Garden Plot Pilot Project Guidelines : AUDIENCE: All ages welcome; as a participatory and informative project for citizens who want o garden and/or to learn to • PURPOSE: 1) To teach people how to grow their own vegetables and herbs by participating in a structured garden system featuring Master Gardeners. 2) To promote charitable giving by encouraging participants to donate a portion of their produce to the ICA Food Shelf 3) To encourage residents to try growing food even on a limited scale and to bring neighbors together to foster a sense of community HOSTED BY: Community Garden Board of Representatives (a core board of members who will establish bylaws for the perpetuation of the project, maintenance, and member tenure /duties) to be reviewed and approved by the city. Founding Initial Board made up of `Gardening Team' members: Patricia Hauser: 952- 470 -0132 phauser @mchsi.com Sandy Ahlstrom: 952- 474 -6483 sandyahlstrom @earthlink.net Nancy Mulhern: 952- 401 -7550 nsmulhern @hotmail.com Additional regular (cyclical) assistance from troop leaders, area Master Gardeners, parents, interested parties City of Shorewood Contacts: Twila Grout — Park Secretary 952- 960 -7902 t rout a,ci.shorewood.mn.us Park Coordinator Kristi Anderson 612 - 743 -4124 commrecresourcesgmchsi.com FUNDING: Donations in kind to be secured by the Garden Team from merchants in the community, request for funds from the Shorewood Park Commission and Park Foundation. CITY OF SHOREWOOD 5755 Country Club Road ® Shorewood, Minnesota 55331 9 952 -474 -3236 Fax: 952- 474 -0128 ® www.ci.shorewood.mn.us 9 cityhall cz ci.shorewood.mn.us To: Park Commission From: Kristi Anderson — Community Rec Resources Twila Grout — Park Secretary Date: November 4, 2009 Re: Manor Park Comprehensive Plan and Visioning Review At its recent City Council meeting, the Council requested the Park Commission review its plan and classifications for Manor Park before proceeding with any preliminary studies for the building. Currently a neighborhood Park, Manor serves the needs of a growing residential area with both organized and unorganized activities. Its primary functionality is to provide recreation facilities for structured and non - structured opportunities, a social center for neighborhood activity, open space, and structured play equipment for varying age groups. Based on the program developed by TKDA, the current CIP, and upon Commission input to provide space for MCE programming within the park and its warming house facility, improvements considered include: remodeling the warming house, enlarging the space to include restrooms, improving the overall shelter as well as enhancing its appearance to coordinate with other park structures, improving a central lawn open space area for leisure and provide added programming opportunities with a potential elevated amphitheatre, sitting areas and architectural elements for visual interest and gathering space. Based on staff s conversation with MCE's Meg Lowe, the only reason they currently do not hold programs at Manor Park is because the facility is inadequate. She noted that parent feedback indicates that families like the programs in their neighborhood parks. MCE has indicated that they would provide summer programming, similar to that at Freeman Park, where the space is used 3 days a week all day for activities, by providing a place to get out of the sun, protection from weather, access to water, restrooms, space for indoor recreation (art classes, physical recreation, etc) if a shelter could be provided. In addition, staff continues to add to the `Fun Friday' program, which has been virtually non - existent to residents in this area. With improved facilities, added programming options and amenities could be made available for residents on the east side of Shorewood. During its park tour, the Commission made note that the building /shelter should be enlarged to roughly half the size of Eddy Station by either adding on to the existing structure or demolishing and re- building a new one — whichever made greater sense from the cost /benefit perspective. The comments included the addition of a multipurpose room for summer programs that could double as warming house space in the winter, with 0 interior restrooms - -- accessible from the outside as well and a raised picnic canopy. As it is the intent to continue to provide a rink on the pond, additional and /or improved lighting was also recommended, as was the opportunity to provide space for the hockey association to host practices. Based on plans for Manor Park, the components and amenities that make up this park currently include: Ongoing pond skating rink with warming house amenity Tot lot (playground equipment) ,.:•, • Picnic tables & canopy • Open space • Adopt -a- garden • Softball /baseball field * * Items planned for include: * * Remodeled Shelter /Building with canopy and restrooms - to serve as warming house, to provide a year round programming venue, a rentable amenity for family /neighborhood get- togethers and double duty as the amphitheatre canopy ?? ** Develop a paved loop trail around the perimeter of the park ** Enhance a central lawn open space area for leisure * * Add sitting areas, benches, gathering plaza * * Drinking fountain * * Update playground equipment for varying age groups STAFF RECOMMENDATION: Staff would suggest that the Park Commission review the outline for Manor Park above and consider what the purpose of the park building should be. Is the buildings only intended use to accommodate the warming house function or is it also programming? If skating were not possible on the pond, would the building still provide a function? Is skating something the Commission would like to see continue at the park? Based on the components listed above, does the Commission endorse the amenities for Manor Park as proposed? If so, staff would recommend a motion be made to the City Council that defines the Commission's intended use and need for the expanded park building and accompanying necessary preliminary design study. Add 1 -2 tot pieces 1 $ 12,000 occe ball /horseshoes $ 1,500 bleachers $ 12,000 I Freernan m �i - + D- M oy Proposed CIP Schedule for Shore_ ood Parks 2009 -2015 City of Shorewood P ark Co risti Anderse Par 2009 2010 2011 2012 2013 2014 Project 9 All parks - Signs $ 30,000 All - bike racks $ 1,600 Picnic Tables 3 per yrX$700 $2,100 $2,100 $2,100.00 $2,100 $2,100 $2,100 All Tennis Ct Signs $750 Silverwood Picnic shelter $ 30,000 esurface 1/2 cou $ 2,000 Bit parking lot& tree removal $ 22,000 Rustic Trail Benches $ 765 Change out Slide & Build 2nd Steps $ 7,000 Add tot piece $ 7,000 Replace equip $ 50,000 Manor Park T ennis cou rt overlay $ 6,000 Shelter design & phased in $ 120,000 Replace play equip $ 50,000 ntral lawn /amphithetre Cathcart Tennis court overlay $ 6,000 wing set replacement $ 2,500 Replace hocky lights $ 50,000 ew rink /synth boards $ 15,000 Add 1 -2 tot pieces 1 $ 12,000 occe ball /horseshoes $ 1,500 bleachers $ 12,000 I Freernan m �i - + D- M oy Picnic shelter $ 3,000 blcktp strip • surface -- WW