110909 CC WS AgPL CONVENE CITY COUNCIL WORK SESSION 5:30 p.m.
B. Review Agenda
Mayor Liz& _
Bailey_
Turgeon _
Woodruff
Zerby -
2. CIP BUDGET Finance 30 minutes
5:30 p.m.
Director's
memo;
Attachments
3. ENTERPRISE BUDGET DISCUSSION Finance 45 minutes
6:00 p.m.
Director's
memo
4. ADJOURN
6:45 p.m.
C ITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD ® HOR WOOD, MINNESOTA 55331=8927 - (952) 4743236
FAX (952) 474 -0128 - www.ci.shorewood.mn.us ® cityhalI@ci.shorewood.rnn.us
TO: Honorable Mayor and City Council
FROM: Bonnie Burton, Finance Director /Trer
Brian Heck, City Administrator 4
Lawrence A. Brown, Director of Works
James Landim, City Engineer 9 �
DATE: November 4, 2009
SUBJECT: 2010 - 2014 Draft Capital Improvement Program (CIP)
The Basics
A Capital Improvement Program (CIP) is a planning tool for some specified period of time. The CIP lists
significant improvements in infrastructure and equipment that the City should plan for. It becomes a
financial planning tool that identifies funding sources and funding availability, and helps decision - makers
to determine affordability. With the approval or amendment by the Council, the CIP provides an
implementation program for staff to work on.
The League of Minnesota Cities' Handbook for Minnesota Cities contains the following discussion of
Capital Improvement Budgeting.
"Capital budgeting is a list of needed capital improvements, their order of priority, and the means
of financing them. Besides being one of the major tools of planning, a capital budget can provide
some or all of the following advantages:
• Keep the public informed of future needs and protect council members from pressure
groups seeking projects rated low on the priority list
• Often reduce or stabilize the tax rate
• Establish an orderly capital improvement program, preventing the peaks and valleys in a
community's debt retirement program
• Frequently allow a community to move gradually to a pay -as- you -go program of capital
expenditure financing for a considerable portion of its improvements
• Capital improvements take place in a logical and orderly manner, rather than
haphazardly.
• Integrate the plans and projects of all city departments and agencies, eliminating
conflicting and overlapping projects
• By insuring prior consideration for all capital improvements, it helps guarantee ample
time for detailed and careful planning of the actual program.
e•
f. � PRINTED ON RECYCLED PAPER
CIP Memo
Page 2
"The City puts improvement projects into a multiple -year capital improvement program on the
basis of the established priority. When the council reviews it in light of the community's
financial situation, it may find the city should defer some of the projects beyond the improvement
period and other projects indefinitely.
"Following this, the budget officer recommends projects for the coming budget year. The
recommendations, in effect, become the recommended program.
"Priorities in the capital budget program for the following years remain tentative, and the council
should review them annually. At that time, the council should consider the addition of new
projects and the deletion of others."
A CIP is not a document set in stone. It is a snapshot of needs, schedule of improvements, and schedule
of financing, typically five years into the future. It is intended that the CIP be reviewed and changed as
physical conditions, financial conditions, and changes in priorities occur.
The CIP and the Comp Plan
As the park improvement program implements the parks master plan, the City's CIP is an implementation
program of the City's Comprehensive Plan. In fact, Minnesota law provides that a City's planning
commission is to review the CIP prior to its adoption by the city council, although in practice this is
seldom done unless a particular project within the CIP appears to be inconsistent with the Comprehensive
Plan.
What to Include in the CIP?
Cities differ on the extent of projects they list in a CIP. Some become wish- lists, containing a lot of ill -
defined projects in the outer years of the program. Some have a more limited scope, and include only
projects on which coin mitments have been made, or exclude projects that other units of government may
have planned within the city's boundaries.
A CIP should be developed to combine realistic needs with realistic expectations about expenditures.
They should reflect the projects of other units of government (e.g., MnDOT, Hennepin County, watershed
districts), when known, so that opportunities to coordinate City projects can be identified.
The CIP can contain, as appendices, other schedules or lists of projects beyond the five -year time horizon.
For example, an equipment replacement program often extends out 20 years, so that the acquisition of
equipment can be timed to assure that the annual balance in the equipment replacement fiend doesn't go in
the red. Or, it may show that short-term debt, such as equipment certificates, may need to be issued for
critical pieces of equipment.
Roadway Projects
State law enacted a few years ago created a new way for cities to finance road projects. For non- special
assessment financing requiring more than five years to pay, a referendum is required. With the law
change, cities may issue "roadway bonds" without referendum, provided that the City has identified the
projects in its CIP and is subject to reverse referendum (i.e., a sufficient number of residents can request a
referendum if they file a petition within a 30 -day period of the council's action).
CIP Memo
Page 3
There may be an incentive to list many projects, or have a general plan for roadways with an annual
outlay for them, within the CIP. The law is not clear that a road project needs to be constructed in the
year of financing; rather, the project(s) or outlays simply need to be listed in the CIP. If projects or
outlays are not listed, the CIP could be amended as necessary to qualify them for roadway bonds.
Approaches in Developing the CIP
Council has developed a philosophy about what is to be included when a CIP is presented. The following
points, subject to Council modification, are part of that understanding.
• Projects in Shorewood's CIP are listed with particular care in terms of the likelihood that
they will be implemented in the first or second year of the program.
• Projects listed in years three through five of the program identify projects and
opportunities that merit further evaluation.
• There are programs for on -going outlays for which individual projects are not well -
defined at this time. For instance, the City has a pavement management program to
assess the condition of local streets, and it is updated every year. It is appropriate to
budget dollars for bituminous overlays each year without listing specific streets after the
first few years.
• Placing a project or outlay in the CIP does not commit the City Council to accomplish it.
The Council's normal processes of authorizing studies to be prepared and gaining public
comment need to be followed. A CIP listing does not in any way imply a done deal or a
foregone conclusion. A CIP helps to keep needs in front of the Council and helps it set
priorities.
2010 -2014 CIP HIGHLIGHTS
• Numerous street construction projects are programmed for 2010 and the next several years. Each
of these projects will be subject to review and approval before implementation. Projects include
bituminous overlays and reconstruction projects.
• Several Stormwater Management projects are planned; 2010 and later projects could potentially
be funded with internal loans from the City's Infrastructure Fund the Council is contemplating
establishing.
• The Park Commission has made several recommendations for projects in 2010 and the next
several years.
• Municipal water -main is programmed for the streets identified as candidates for reconstruction.
The CIP contemplates the costs to be paid by the city up front, with costs to be recaptured by
special assessments and /or connection charges.
CONCLUSION
The first draft of the 2010 — 2014 Capital Improvement Program will provide the basis for discussion at
the council -staff work- session on Monday night. Staff believes it provides a responsible plan to balance
the City's infrastructure needs and financial position.
MINNESOTA
2010 - 2014 CAPITAL IMPROVEMENT PROGRAM
DRAFT - NOVEMBER 9, 2009
illy of Shorewood, Minnesota
Capital Improvement Pro r -ani.
2010 thru 2014 .
PROJECTS ' DEPARTMENT
Department Project# Priority 2010 2011 2012 2013 2014 Total
Equipment Replacement
Blower Attachment - Skid Steer
E -10 -100
n/a
5,200
5,200
Broom Attachment - Skid Steer
E -10 -101
n/a
2,995
2,995
Tractor - Ford 3910
E -10 -35
n/a
45,631
45,631
Sweeper - Tennant 240
E -10 -46
n/a
22,103
22,103
Flatbed - 4 x 2 F350
E -10 -49
n/a
46,344
46,344
Skid Steer - Bobcat 753
E -10 -63
n/a
28,519
28,519
Groundsmaster Mower- Toro 328D
E -10 -75
n/a
24,954
24,954
Attach - Flail rear mower Ag tractor
E -10 -93
n/a
9,554
9,554
Attach - Flail side mower Ag Tractor
E -10 -94
n/a
18,252
18,252
Backhoe- Ford 555
E -11 -22
n/a
74,256
74,256
Dump Truck - Ford L8000 (1988)
E -11 -33
n/a
169,514
169,514
Trailer 24' - Trail King
E -12 -21
n/a
21,305
21,305
Trailer 12' Tops
E -12 -41
n/a
3,630
3,630
Sand Pro 3000
E -12 -64
n/a
13,414
13,414
Dump Truck - Ford
E -12 -68
n/a
178,328
178,328
Mower - Toro Groundmaster328D
E -12 -84
n/a
27,617
27,617
Mower - Toro Walk Behind Proline 44
E -12 -95
n/a
3,472
3,472
Air Compressor - Ingersoll Rand 185
E -13 -38
n/a
18,179
18,179
Dump Truck
E -13 -65
n/a
187,601
187,601
Pick -up - 4 x 4 Ford F150
E -13 -78
n/a
43,165
43,165
Attach - two (2) Cabs for Groundmaster
E -13 -90
n/a
13,282
13,282
Mower - Toro Groundsmaster 325D
E -14 -70
n/a
30,564
30,564
Ford F450 Utility Truck - with crane & toolbox
E -14 -76
n/a
99,552
99,552
Dodge Grand Caravan
E -14 -77
n/a
33,358
33,358
Attach -Two (2) Blowers for Grndsmstr (1972 & 2000)
E -14 -89
n/a
14,214
14,214
Attach -Cab for Groundsmaster (1985)
E -14 -92
n/a
6,986
6,986
Equipment Replacement Total
203,552
243,770
247,766
262,227
184,674
1,141,989
Local Street Reconstruction
Smithtown Lane
LR -10 -01
1
65,138
65,138
Meadowview Road
LR- 10 -02 -A
1
180,429
180,429
Wild Rose Segment
LR- 10 -02 -B
1
205,268
205,268
Nelsine Drive
LR -10 -05
1
149,373
149,373
Star Circle & Lane
LR -11 -01
1
445,492
445,492
Vine Hill Road: Mill & Overlay (Shorewood portion)
LR -11 -02
1
176,741
176,741
Valleywood Circle & Lane
LR -12 -01
1
791,888
791,888
Afton Rd
LR -13 -01
1
344,421
344,421
Sunnyvale Lane
LR -13 -02
1
450,636
450,636
Club Valley
LR -14 -01
1
551,983
551,983
Lake Virginia Drive
LR -14 -02
1
631,900
631,900
Maintenance-Bituminous Sealcoating
LR -99 -100
n/a
214,400
225,100
236,300
248,115
260,521
1,184,436
KA
Department Project## Priority
21110
2011 2012
2013
2011
Total
Maintenance - Bituminous Overlays LR -99 -99 n/a
171,600
0 189,200
198,660
208,593
768,053
Local Street Reconstruction Total
986,208
847,333 1,217,388
1,241,832
1,652,997
5,945,758
Municipal Water System
Radio /ISP Communications System
W -10 -01
n/a
75,000
75,000
Reroof SE Area Water Treatment Plant
W -10 -02
n/a
25,000
25,000
Water Main - Meadowview Road
W- 10 -03 -A
n/a
174,541
174,541
Water Main - Wild Rose Segment
W- 10 -03 -B
n/a
135,210
138,210
Water Main - Nelsine Drive
W -10 -04
n/a
51,700
51,700
SE Area Water Plant Control System
W -11 -01
n/a
160,000
160,000
Water Main - Star Circle & Lane
W -11 -02
n/a
130,000
130,000
Water Main - Valleywood Circle & Lane
W -12 -01
n/a
272,000
272,000
Water Main - Afton
W -13 -01
n/a
150,000
150,000
Water Main - Sunnyvale Lane
W -13 -02
nla
100,000
100,000
Water Main - Club Valley
W -14 -01
n/a
100,000
100,000
Water Main - Lake Virginia Drive
W -14 -02
n/a
240,000
240,000
Municipal Water System Total
464,451
290,000
272,000 250,000 340,000
1,616,451
Parks
Silverwood Park - Bituminous Parking Lot
P -10 -01
n/a
22,000
22,000
Silverwood Park - Picnic Shelter Canopy
P -10 -02
n/a
30,000
30,000
Signage - Tennis Court Signs
P -10 -03
n/a
750
750
Badger Park - Tennis Court Resurface
P -10 -04
n/a
10,000
10,000
Manor Park Shelter Building Addition
P -10 -10
n/a
120,000
120,000
Cathcart Park - Horseshoe /Bocce Ball Court
P -10 -11
n/a
1,500
1,500
Cathcart Park- Tot Lot Equipment
P -10 -12
n/a
12,000
12,000
Skate Park - Drinking Fountain
P -10 -13
n/a
7,500
7,500
Skate Park - Community Garden Sign & Fence
P -10 -14
n/a
5,200
5,200
Cathcart Park - Replace Hockey Rink Lights
P -11 -03
n/a
50,000
50,000
Cathcart Park -Swing Set Replacement
P -11 -04
n/a
2,500
2,500
Cathcart Park - New Rink Boards
P -11 -05
n/a
15,000
15,000
Freeman Park - Picnic Shelter Re -roof
P -11 -06
n/a
2,200
2,200
Badger Park - Refrig Rinks & Warming House Rehab
P -11 -08
n/a
50,000
50,000
Badger Park - Install Rustic Trail
P -12 -03
n/a
7,500
7,500
Badger Park- Overlook/benches
P -12 -04
n/a
7,500
7,500
Silverwood Park - Equipment (slide, benches)
P -12 -05
n/a
14,765
14,765
Skate Park -Rehab
P -12 -06
n/a
4,500
4,500
Signage - All parks & entry points
P -13 -01
n/a
30,000
30,000
Cathcart Park - Bleachers
P -13 -03
n/a
12,000
12,000
Skate Park - Shelter
P -13 -04
n/a
16,000
16,000
Manor Park - Equipment Replacement
P -14 -01
n/a
50,000
50,000
Picnic Tables -3 per year
P -99 -99
n/a
2,100
2,100
2,100 2,100 2,100
10,500
Parks Total
211,050
121,800
36,365 60,100 52,100
481,415
Public Facilities
PW Facility - Roofing
PF -10 -01
n/a
10,000
10,000
City Hall Facility - Parking Lights
PF -10 -03
n/a
7,000
7,000
5795 Country Club- Residence
PF -99 -99
n/a
5,000
5,000
5,000 5,000 5,000
25,000
Public Facilities Total
22,000
5,000
5,000 5,000 5,000
42,000
3
Department Project# Priority 2010 2011 2012 2013 2014 Total
unitary Sewer
200.000
Lift Station 15 Rehab -4360 Enchanted Dr.
SS -08 -06
Lift Station 17 Rehab -5295 Shady Island Rd
SS -09 -01
Meadowview Rd Sewer
SS- 10 -01 -A
Wild Rose Segment Sewer
SS- 10 -01 -B
Nelsine Dr Sewer
SS -10 -02
Smithtown Lane Sewer
SS -10 -06
Purchase Video Camera
SS -10 -09
Radio /ISP Communications - Lift Stations
SS -10 -10
Lift Station 5 Rehab - 27135 Edgewood
SS -11 -01
Lift Station 6 Rehab - 27950 Smithtown Rd.
SS -12 -01
Lift Station 11 Rehab - 20465 Radisson Rd.
SS -13 -01
Annual Lift Station Inspect & Rehab
SS -99 -03
Infiltration and Inflow Reduction
SS -99 -05
Sanitary Sewer Total
2,959
Stormwater Management
Meadowview Rd Storm
STM- 10 -01 -A
Wild Rose Segment
STM- 10 -01 -B
Nelsine Dr Drainage
STM -10 -02
6180 Murray Drainage - WSB Report
STM -10 -03
5925 Grant Drainage - WSB Report
STM -10 -04
5830 Echo Rd Drainage - WSB Report
STM -10 -05
Smithtown Lane
STM -10 -06
Vine Hill Road Stormwater
STM -11 -01
Star Circle & Lane - Stormwater
STM -12 -02
Stratford PI Drainage - WSB Report
STM -12 -03
Lake South Auto Drainage - WSB Report
STM -12 -05
6180 Chaska Rd Drainage - WSB Report
STM -12 -07
Valleywood Circle & Lane - Drainage
STM -12 -08
Afton Rd Drainage
STM -13 -01
Sunnyvale Lane Drainage
STM -13 -02
Club Valley Drainage
STM -14 -01
Lake Virginia Drive Drainage
STM -14 -02
6120 Riviera Drainage - WSB Report
STM -14 -04
Stormwater Management Total
n/a
Technology /OMee Equip r
City Hall Copier & Maintenance Contract
T -10 -02
City Council Laptop Computers (5)
T -10 -03
Computer Upgrades
T -11 -06
Technology /Office Equip Total
25,000
GRAND TOTAL
125,000
n/a
200.000
200,000
n/a
78,000
78,000
n/a
14,439
14,439
n/a
2,959
2,959
n/a
2,959
2,959
n/a
2,166
2,166
n/a
10,000
10,000
n/a
40,000
40,000
40,000
120,000
n/a
85,000
85,000
n/a
85,000
85,000
n/a
70,000
70,000
n/a
25,000
25,000
25,000
25,000
25,000
125,000
n/a
70,000
70,000
70,000
70,000
70,000
350,000
445,523
220,000
220,000
165,000
95,000
1,145,523
1
89,342
89,342
1
47,246
47,246
1
29,593
29,593
1
36,000
36,000
1
49,000
49,000
1
33,000
33, 000
1
21,084
21,084
1
44,185
44,185
1
148,497
148,497
1
30,000
30,000
1
21,000
21,000
1
4,000
4,000
1
263,962
263,962
1
114,807
114,807
1
150,212
150,212
1
75,270
75,270
1
210,634
210,634
1
20,000
20,000
305,265
222,682
288,962
265,019
305,904
1,387,832
n/a
20,000
20,000
n/a
10,000
10,000
n/a
10,000
10,000
10,000
10,000
10,000
50,000
40,000
10,000
10,000
10,000
10,000
80,000
2,678,049
1,960,585
2,297,481
2,259,178
2,645,675
11,840,968
4
City of Shorewood, Minnesota
Capitol Jinprovement Progratn.
2010 thru 2014
PROJECTS BY DEPARTMENT
Department Projectft Priority 2010 2011 2012 2013 2014 Total
Equipment Replacement
Blower Attachment - Skid Steer
Broom Attachment - Skid Steer
Tractor - Ford 3910
Sweeper - Tennant 240
Flatbed - 4 x 2 F350
Skid Steer - Bobcat 753
Groundsmaster Mower- Toro 328D
Attach - Flail rear mower Ag tractor
Attach - Flail side mower Ag Tractor
Backhoe- Ford 555
Dump Truck - Ford L8000 (1988)
Trailer 24' - Trail King
Trailer 12' Tops
Sand Pro 3000
Dump Truck - Ford
Mower - Toro Groundmaster 328D
Mower - Toro Walk Behind Proline 44
Air Compressor- Ingersoll Rand 185
Dump Truck
Pick -up - 4 x 4 Ford F150
Attach - two (2) Cabs for Groundmaster
Mower - Toro Groundsmaster 325D
Ford F450 Utility Truck - with crane & toolbox
Dodge Grand Caravan
Attach -Two (2) Blowers for Grndsmstr (1972 & 2000)
Attach -Cab for Groundsmaster (1985)
Equipment Replacement Total
GRAND TOTAL
E -10 -100
n/a
5,200
5,200
E -10 -101
n/a
2,995
2,995
E -10 -35
n/a
45,631
45,631
E -10 -46
n/a
22,103
22,103
E -10 -49
n/a
46,344
46,344
E -10 -63
n/a
28,519
28,519
E -10 -75
n/a
24,954
24,954
E -10 -93
n/a
9,554
9,554
E -10 -94
n/a
18,252
18,252
E -11 -22
n/a
74,256
74,256
E -11 -33
n/a
169,514
169,514
E -12 -21
n/a
21,305
21,305
E -12 -41
n/a
3,630
3,630
E -12 -64
n/a
13,414
13,414
E -12 -68
n/a
178,328
178,328
E -12 -84
n/a
27,617
27,617
E -12 -95
n/a
3,472
3,472
E -13 -38
n/a
18,179
18,179
E -13 -65
n/a
187,601
187,601
E -13 -78
n/a
43,165
43,165
E -13 -90
n/a
13,282
13,282
E -14 -70
n/a
30,564
30,564
E -14 -76
n/a
99,552
99,552
E -14 -77
n/a
33,358
33,358
E -14 -89
n/a
14,214
14,214
E -14 -92
n/a
6,986
6,986
203,552
243,770
247,766
262,227
184,674
1,141,989
203,552
243,770
247,766
262,227
184,674
1,141,989
5
City omShorewood Department vv Public Works
20 Year Equipment Replacement Schedule
Unit
No
Model
Year
Descr: Dtion
Acq
Date
Life
_J'�r�s
I
2010 2011
2012
2013
2014 2015
2016 2017
2018 2019
2020 2021
2022
2023
2024
2OM24
2025
2026
2027
2028
2029
2030
$
2 3
R2
L$$
!$
$
�ITOTALS
=$=
t$l 8 4 6_7 4
t$299,486
$ 1128
$7 61,714
289,530
$418,767
Notes:
"Year of Replacement" is the theoretical year for a typical service life. The actual proposed year of replacement may be longer or shorter, as shown in the body of the table.
Department
Project#
Priority
2010
2011
2012
2013
2014
Total
Local Street Reconstruction
Smithtown Lane
LR -10 -01
1
65,138
65,138
Meadowview Road
LR- 10 -02 -A
1
180,429
180,429
Wild Rose Segment
LR- 10 -02 -B
1
205,268
205,268
Nelsine Drive
LR -10 -05
1
149,373
149,373
Star Circle & Lane
LR -11 -01
1
445,492
445,492
Vine Hill Road: Mill & Overlay (Shorewood portion)
LR -11 -02
1
176,741
176,741
Valleywood Circle & Lane
LR -12 -01
1
791,888
791,888
Afton Rd
LR -13 -01
1
344,421
344,421
Sunnyvale Lane
LR -13 -02
1
450,636
450,636
Club Valley
LR -14 -01
1
551,983
551,983
Lake Virginia Drive
LR -14 -02
1
631,900
631,900
Maintenance-Bituminous Sealcoating
LR -99 -100
n/a
214,400
225,100
236,300
248,115
260,521
1,184,436
Maintenance - Bituminous Overlays
LR -99 -99
n/a
171,600
0
189,200
198,660
208,593
768,053
Local Street Reconstruction Total
986,208
847,333
1,217,388
1,241,832
1,652,997
5,945,758
GRAND TOTAL
986,208
847,333
1,217,388
1,241,832
1,652,997
5,945,758
Project# Priority 2010 2011 2012 2013 2014 Total
n/a 75,000
n/a 25,000
n/a 174,541
n/a 138,210
n/a 51,700
n/a
n/a
n/a
n/a
n/a
n/a
n/a
160,000
130,000
272,000
150,000
100,000
100,000
240,000
75,000
25,000
174,541
138,210
51,700
160,000
130,000
272,000
150,000
100,000
100,000
240,000
464,451 290,000 272,000 250,000 340,000 1,616,451
464,451 290,000 272,000 250,000 340,000 1,616,451
7
I nnieipal Water System
Radio /ISP Communications System
W -10 -01
Reroof SE Area Water Treatment Plant
W -10 -02
Water Main - Meadowview Road
W- 10 -03 -A
Water Main - Wild Rose Segment
W- 10 -03 -8
Water Main - Nelsine Drive
W -10 -04
SE Area Water Plant Control System
W -11 -01
Water Main - Star Circle & Lane
W -11 -02
Water Main - Valleywood Circle & Lane
W -12 -01
Water Main - Afton
W -13 -01
Water Main - Sunnyvale Lane
W -13 -02
Water Main - Club Valley
W -14 -01
Water Main - Lake Virginia Drive
W -14 -02
Municipal Water System Total
GRAND TOTAL
n/a 75,000
n/a 25,000
n/a 174,541
n/a 138,210
n/a 51,700
n/a
n/a
n/a
n/a
n/a
n/a
n/a
160,000
130,000
272,000
150,000
100,000
100,000
240,000
75,000
25,000
174,541
138,210
51,700
160,000
130,000
272,000
150,000
100,000
100,000
240,000
464,451 290,000 272,000 250,000 340,000 1,616,451
464,451 290,000 272,000 250,000 340,000 1,616,451
7
City of Shorewood, Minnesota
Capitol Improvement Program
2010 thnr 2014
PROJECTS BY ENT
Department Project# Priority 2010 2011 2012 2013 2014 Total
!Parks
Silverwood Park - Bituminous Parking Lot
P -10 -01
n/a
22,000
22,000
Silverwood Park - Picnic Shelter Canopy
P -10 -02
n/a
30,000
30,000
Signage - Tennis Court Signs
P -10 -03
n/a
750
750
Badger Park - Tennis Court Resurface
P -10 -04
n/a
10,000
10,000
Manor Park Shelter Building Addition
P -10 -10
n/a
120,000
120,000
Cathcart Park - Horseshoe /Bocce Ball Court
P -10 -11
n/a
1,500
1,500
Cathcart Park- Tot Lot Equipment
P -10 -12
n/a
12,000
12,000
Skate Park - Drinking Fountain
P -10 -13
n/a
7,500
7,500
Skate Park - Community Garden Sign & Fence
P -10 -14
n/a
5,200
5,200
Cathcart Park - Replace Hockey Rink Lights
P -11 -03
n/a
50,000
50,000
Cathcart Park -Swing Set Replacement
P -11 -04
n/a
2,500
2,500
Cathcart Park - New Rink Boards
P -11 -05
n/a
15,000
15,000
Freeman Park - Picnic Shelter Re -roof
P -11 -06
n/a
2,200
2,200
Badger Park - Refrig Rinks & Warming House Rehab
P -11 -08
n/a
50,000
50,000
Badger Park - Install Rustic Trail
P -12 -03
n/a
7,500
7,500
Badger Park - Overlook/benches
P -12 -04
n/a
7,500
7,500
Silverwood Park - Equipment (slide, benches)
P -12 -05
n/a
14,765
14,765
Skate Park -Rehab
P -12 -06
n/a
4,500
4,500
Signage - All parks & entry points
P -13 -01
n/a
30,000
30,000
Cathcart Park - Bleachers
P -13 -03
n/a
12,000
12,000
Skate Park - Shelter
P -13 -04
n/a
16,000
16,000
Manor Park - Equipment Replacement
P -14 -01
n/a
50,000
50,000
Picnic Tables -3 per year
P -99 -99
n/a
2,100
2,100
2,100
2,100 2,100
10,500
Parks Total 211,050 121,800 36,365 60,100 52,100 481,415
GRAND TOTAL 211,050 121,800 36,365 60,100 52,100 481,415
i
C'ity of Shorewood, Minnesota
Capital Jinprovement Program
2010 thru 2014
PROJECTS BY DEPARTMENT
Department Project# Priority 2010 2011 2012 2013 2014 Total
Public Facilities Total
22,000
5,000
5,000
5,000
5,000
42,000
GRAND TOTAL
22,000
5,000
5,000
5,000
5,000
42,000
E,.
Department Project# Priority 2010 2011 2012 2013 2014 Total
sanitary Sewer
Lift Station 15 Rehab -4360 Enchanted Dr.
SS -08 -06
n/a
200,000
200,000
Lift Station 17 Rehab -5295 Shady Island Rd
SS -09 -01
n/a
78,000
78,000
Meadowview Rd Sewer
SS- 10 -01 -A
n%a
14,439
14,439
Wild Rose Segment Sewer
SS- 10 -01 -8
n/a
2,959
2,959
Nelsine Dr Sewer
SS -10 -02
n/a
2,959
2,959
Smithtown Lane Sewer
SS -10 -06
n/a
2,166
2,166
Purchase Video Camera
SS -10 -09
n/a
10,000
10,000
Radio /ISP Communications - Lift Stations
SS -10 -10
n/a
40,000
40,000
40,000
120,000
Lift Station 5 Rehab - 27135 Edgewood
SS -11 -01
n/a
85,000
85,000
Lift Station 6 Rehab - 27950 Smithtown Rd.
SS -12 -01
n/a
85,000
85,000
Lift Station 11 Rehab - 20465 Radisson Rd.
SS -13 -01
n/a
70,000
70,000
Annual Lift Station Inspect & Rehab
SS -99 -03
n/a
25,000
25,000
25,000
25,000
25,000
125,000
Infiltration and Inflow Reduction
SS -99 -05
n/a
70,000
70,000
70,000
70,000
70,000
350,000
Sanitary Sewer Total
445,523
220,000
220,000
165,000
95,000
1,145,523
GRAND TOTAL
445,523
220,000
220,000
165,000
95,000
1,145,523
10
City of Shorewood, Minnesota
Capitol Improvement Program
2010 thrri 2014
PROJECTS BY DEPARTMENT
Department Project# Priorit 2010 2011 2012 2013 2024 Total
;Stormwater Management
Meadowview Rd Storm
STM- 10 -01 -A
1
89,342
89,342
Wild Rose Segment
STM- 10 -01 -B
1
47,246
47,246
Nelsine Dr Drainage
STM -10 -02
1
29,593
29,593
6180 Murray Drainage - WSB Report
STM -10 -03
1
36,000
36,000
5925 Grant Drainage - WSB Report
STM -10 -04
1
49,000
49,000
5830 Echo Rd Drainage - WSB Report
STM -10 -05
1
33,000
33,000
Smithtown Lane
STM -10 -06
1
21,084
21,084
Vine Hill Road Stormwater
STM -11 -01
1
44,185
44,185
Star Circle & Lane - Stormwater
STM -12 -02
1
148,497
148,497
Stratford PI Drainage - WSB Report
STM -12 -03
1
30,000
30,000
Lake South Auto Drainage - WSB Report
STM -12 -05
1
21,000
21,000
6180 Chaska Rd Drainage - WSB Report
STM -12 -07
1
4,000
4,000
Valleywood Circle & Lane - Drainage
STM -12 -08
1
263,962
263,962
Afton Rd Drainage
STM -13 -01
1
114,807
114,807
Sunnyvale Lane Drainage
STM -13 -02
1
150,212
150,212
Club Valley Drainage
STM -14 -01
1
75,270
75,270
Lake Virginia Drive Drainage
STM -14 -02
1
210,634
210,634
6120 Riviera Drainage - WSB Report
STM -14 -04
1
20,000
20,000
Stormwater Management Total 305,265 222,682 288,962 265,019 305,904 1,387,832
GRAND TOTAL 305,265 222,682 288,962 265,019 305,904 1,387,832
11
%I-ity of Shorewood, Minnesota
Capital Improvement Program
2010 thn, 2014
PROJECTS BY DEPARTMENT
Department Project# Priority 2010 2011 2012 2013 2014 Total
40,000 10,000 10,000 10,000 10,000 80,000
40,000 10,000 10,000 10,000 10,000 80,000
M
City of Shorewood Minnesota
2010 thrrr 2014
PROJECTS BY YEAR
Project Name Department Project # Priority Project Cost
2010
IMMEMNOMMEMA
Blower Attachment - Skid Steer
Equipment Replacement
E -10 -100
n/a
5,200
Broom Attachment - Skid Steer
Equipment Replacement
E -10 -101
n/a
2,995
Tractor - Ford 3910
Equipment Replacement
E -10 -35
n/a
45,631
Sweeper - Tennant 240
Equipment Replacement
E -10 -46
n/a
22,103
Flatbed - 4 x 2 F350
Equipment Replacement
E -10 -49
n/a
46,344
Skid Steer - Bobcat 753
Equipment Replacement
E -10 -63
n/a
28,519
Groundsmaster Mower- Toro 328D
Equipment Replacement
E -10 -75
n/a
24,954
Attach - Flail rear mower Ag tractor
Equipment Replacement
E -10 -93
n/a
9,554
Attach - Flail side mower Ag Tractor
Equipment Replacement
E -10 -94
n/a
18,252
Smithtown Lane
Local Street Reconstruction
LR -10 -01
1
65,138
Meadowview Road
Local Street Reconstruction
LR- 10 -02 -A
1
180,429
Wild Rose Segment
Local Street Reconstruction
LR- 10 -02 -B
1
205,268
Nelsine Drive
Local Street Reconstruction
LR -10 -05
1
149,373
Maintenance - Bituminous Sealcoating
Local Street Reconstruction
LR -99 -100
n/a
214,400
Maintenance- Bituminous Overlays
Local Street Reconstruction
LR -99 -99
n/a
171,600
Radio /ISP Communications System
Municipal Water System
W -10 -01
n/a
75,000
Reroof SE Area Water Treatment Plant
Municipal Water System
W -10 -02
n/a
25,000
Water Main - Meadowview Road
Municipal Water System
W- 10 -03 -A
n/a
174,541
Water Main - Wild Rose Segment
Municipal Water System
W- 10 -03 -B
n/a
138,210
Water Main - Nelsine Drive
Municipal Water System
W -10 -04
n/a
51,700
Silverwood Park - Bituminous Parking Lot
Parks
P -10 -01
n/a
22,000
Silverwood Park - Picnic Shelter Canopy
Parks
P -10 -02
n/a
30,000
Signage - Tennis Court Signs
Parks
P -10 -03
nla
750
Badger Park - Tennis Court Resurface
Parks
P -10 -04
nla
10,000
Manor Park Shelter Building Addition
Parks
P -10 -10
n/a
120,000
Cathcart Park - Horseshoe /Bocce Ball Court
Parks
P -10 -11
n/a
1,500
Cathcart Park- Tot Lot Equipment
Parks
P -10 -12
n/a
12,000
Skate Park - Drinking Fountain
Parks
P -10 -13
n/a
7,500
Skate Park - Community Garden Sign & Fence
Parks
P -10 -14
n/a
5,200
Picnic Tables - 3 per year
Parks
P -99 -99
n/a
2,100
PW Facility - Roofing
Public Facilities
PF -10 -01
n/a
10,000
City Hall Facility - Parking Lights
Public Facilities
PF -10 -03
n/a
7,000
5795 Country Club- Residence
Public Facilities
PF -99 -99
n/a
5,000
Lift Station 15 Rehab -4360 Enchanted Dr.
Sanitary Sewer
SS -08 -06
n/a
200,000
Lift Station 17 Rehab -5295 Shady Island Rd
Sanitary Sewer
SS -09 -01
n/a
78,000
Meadowview Rd Sewer
Sanitary Sewer
SS- 10 -01 -A
n/a
14,439
Wild Rose Segment Sewer
Sanitary Sewer
SS- 10 -01 -B
n/a
2,959
Nelsine Dr Sewer
Sanitary Sewer
SS -10 -02
n/a
2,959
Smithtown Lane Sewer
Sanitary Sewer
SS -10 -06
n/a
2,166
Purchase Video Camera
Sanitary Sewer
SS -10 -09
n/a
10,000
Radio /ISP Communications - Lift Stations
Sanitary Sewer
SS -10 -10
n/a
40,000
Annual Lift Station Inspect & Rehab
Sanitary Sewer
SS -99 -03
n/a
25,000
Infiltration and Inflow Reduction
Sanitary Sewer
SS -99 -05
n/a
70,000
13
PN-oject Name Department Project 9 Priority ---------- ___ Project Cost
meaumxviowFdStorm
omrmwate,wenagomom
STM-10*/-A
1
89,342
Wild Rose Segment
Stormwater Management
STM-10-01-B
1
47.246
NelsineDrDrainage
Stormwater Management
STM40-02
1
29.593
6180 Murray Drainage wSB Report
Stormwater Management
3TM-10-03
1
36,00
sg2u Grant Drainage WSBRnport
Stormwam'Munaqomon/
STM-10-04
1
48,000
o830 Echo RdDrainage WG8Rnpnrt
8mrmwate,hanagnmom
3TM-10-05
1
33.000
Smithtown Lane
ShrmwaterManaAamont
STM-10-06
1
21.084
City Hall Copier & Maintenance Contract
Toohno|ony/0ffi,msquip
T-10'0e
n/a
20.000
City Council Laptop Computers (n)
Tnohnn|ony/0ffi'msquip
T-10-03
n/a
10.000
Computer Upgrades
Tech nv|ony/Uffim,Equip
T-11'06
n/a
10.000
Total mrmm
cG78848
2,678,049
2011 1
eookxoo- Fordssn
Equipment Replacement
E-/1'22
n/a
74.256
Dump Truck Ford L8000 (1988)
Equipment Rop|uvomoot
E-11-33
o1a
109.514
Star Circle & Lane
Local Street Reconstruction
cn'11'01
1
445.4e2
Vine Hill Road: Mill & Overlay (Shorewood portion)
Local Street Reconstruction
cn'11'02
1
176.741
maiomnunm*eimminvuo8oa|'mating
Local Street Reconstruction
Ln-99-100
n/a
225.100
Maintenance-Bituminous Overlays
Local Street Reconstruction
Ln'09-98
n/a
o
8s Area Water Plant Control System
Municipal Water System
W-11'01
n/a
160.000
Water Main Star Circle 8Lane
Municipal Water System
w///'oz
n/a
130.000
Cathcart Park Replace Hockey Rink Lights
Parks
F-//'m
n/a
50.000
Cathcart Park-Swing Set Replacement
Parks
p-11-04
n/a
2.500
Cathcart Park New Rink Boards
padm
p//'oo
n/a
15.000
Freeman Park-Picnic Shelter Re-roof
Pemn
P'11'06
n/a
2.200
Badger Park nefrio Rinks & Warming House Rehab
pomo
P-11-08
o/a
50.000
Picnic Tables 3 per year
Parks
p'90'00
o/a
2.100
o785 Country Club-Residence
Public Facilities
PF-09-99
n/a
5.000
namo/|Sp Communications Lift Stations
Sanitary Sewer
S8'10-10
n/a
40.000
Lift Station oRehab 27135 sdqonvod
Sanitary Sewer
8S-11'01
n/a
85.000
Annual Lift Station Inspect &Rehab
Sanitary Sewer
SS-99-03
n/a
25.000
Infiltration and Inflow Reduction
Sanitary Sewer
oS-99-05
o/a
70.000
Vine Hill Road 8mrmwam,
nmnnwmte,Maoaoomoot
snw11'01
1
44.185
Star Circle & Lane 'om,mwam,
nmnnwamrMvnagomnnt
omM-12'02
148.497
Strafford P|Drainage W8anopvrt
Smmowxte,mananvmvot
8mM-12'0
1
30.000
Computer Upgrades
Tonxno|uVy/ 0�oosnviv
���oO
n /a
10,000
Tow for 2011
1.900.505
Trailer z4' Trail King
Equipment Replacement
s-13-21
n/a
21.305
Trai|or1e'Top,
Equipment Replacement
s'12-41
n/a
3.630
Sand Pro 3O00
Equipment Replacement
E- 12-64
n/a
13.414
Dump Truck Ford
Equipment Replacement
E- 12-68
n/a
178.328
Mmmo, Toro Gmundmamo,328o
Equipment Replacement
E- 12'84
n/a
e7.617
Mower Toro Walk Behind Pm|inn44
Equipment Replacement
E- 12'85
o1a
3.*72
Valleywood Circle & Lane
Local Street eoonnmmctioo
Uz/xV/
1
791.888
Mainmnonoo'eimmioouoSoa|coatinV
Local Street Reconstruction
Ln'99-100
o/a
236.300
Maiotenancv'aituminousVvedayn
Local Street Reconstruction
LR'99-99
n1a
189.200
Water Main vaU,ywood Circle &Lane
Municipal Water System
wc12'01
u1a
272.000
Badger Park-Install Rustic Trail
Pumo
p12'03
n/a
7.500
Badger Park-Overlook/benches
Parks
F-12'04
n/a
7,500
8i*onwvvu Park-Equipment (o|iuo.benches)
Parks
p12'05
n/a
14.765
Skate Park-Rehab
Parks
p12'00
n/a
4.580
Picnic Tables 3 per year
pumu
P-90ye
mb
2,100
o79: Country Club-Residence
Public Facilities
Pp09-99
ma
5,00
xad|o/|SPCommunicativno Lift Stations
Sanitary Sewer
SS-10-10
nb
40.00
Lift Station GRehab 2ryu0 Smithtown Rd,
Sanitary Sewer
SS-12-01
n/a
85.000
Annual Lift Station |nspoct&nohnb
Sanitary Sewer
S3-99-03
o6
25.000
Infiltration and Inflow Reduction
Sanitary Sewer
C3-90-05
u/a
70.000
Lake South Auto Drainage WSBRopnd
SmrmwoterMonagomunt
STM-12'05
1
21.008
s1oo Chaska ndDrainage w88Repvrt
otormnam,managvmont
STM-12'nr
1
4.000
vaoeyn000 Circle &Lane Drainage
otormwam,wanagement
Snw'12'08
1
263.962
Computer Upgrades
Tech oo|oOy/offioeEquip
T-//-on
n/a
10.000
Total for zoo
2.297.481
2013 1
Air Compressor-Ingersoll Rand 1os
Equipment Replacement
E-13-38
n/a
18.179
Dump Truck
Equipment Replacement
E-13-05
u/a
187.601
Pick-up 4x4 Ford F1o0
Equipment Replacement
E-13'78
m*
43.105
Attach two (2} Cabs for 6mvnumauter
Equipment Replacement
c-13'90
n/a
13.282
Afton Rd
Local Street Reconstruction
/R-/3-o1
1
344.421
Sunnyvale Lane
Local Street Reconstruction
LR'13-02
1
450.638
mamtenan,e'eimminou,Soa|mabng
Local Street Reconstruction
LR'99-100
n/a
240.115
Mainmoanoo'aimmmouv0vvnam
Local Street Reconstruction
/n'99-09
n/a
198.060
Water Main Afton
Municipal Water System
w'/3'0/
n/a
150.000
Water Main Sunnyvale Lane
Municipal Water System
W-13f2
n/a
100.000
Siooaoo All parks & entry points
podm
P'13-01
n/a
30.000
Cathcart Park Bleachers
Parks
P'13'0
n/a
12.000
Skate Park-Shelter
Parks
P-13'0*
n/a
10.000
Picnic Tables 3 per year
Parks
P'09-90
u/a
2.100
o78o Country Club-Residence
Public Facilities
nF-09-09
n/a
5.000
Lift Station 11Rehab 2040onam,moRd.
Sanitary Sewer
8S'13'01
n/a
70.000
Annual Lift Station Inspect &Rehab
Sanitary Sewer
SS'09-03
n/a
25.000
Infiltration and Inflow Reduction
Sanitary Sewer
SS'99'05
o/a
70.000
Afton ndDrainage
Gtormwam,wana0vmvnt
STM-13'01
1
114.807
Sunnyvale Lane Drainage
Smrmwam,manauvment
SDw13'02
1
150.212
Computer Upgrades
Tvchno|ogy/Offivvequip
T-11-00
n/a
10.000
T^m| for 2013
2.258.178
Mower Toro 8m"ndvmaxte,32no
Equipment Replacement
E-14'70
u/a
30.504
Ford F4nO Utility Truck with crane atoolbox
Equipment Replacement
s-14'70
n/a
99,552
Dodge Grand Caravan
Equipment Replacement
e'1477
u/a
33.358
«oaxx-Twv(2) Blowers for 8mdnmotr(1o72&20OO)
Equipment Replacement
e'14-89
n/a
14.e14
Attach-Cab for 8muodomamu,<1S85>
Equipment Replacement
a-14'9e
n/a
8.906
Club Valley
Local Street Reconstruction
cn'14'01
1
551.883
Lake Virginia Drive
Local Street Reconstruction
Ln'14-02
1
031.900
Mamtenan,a'aimmmvo,Soa|mating
Local Street Reconstruction
LR'99-100
n/a
200.521
Maiomnanm'euvmionus0ve,|ay,
Local Street Reconstruction
Lx-99-99
n/a
208.583
Water Main Club Valley
Municipal Water System
w'14-01
n/a
100.000
Water Main Lake Virginia Drive
Municipal Water System
wc14'02
n/a
240.000
Manor Park Equipment Replacement
Parks
P'14'01
n/a
50,000
Picnic Tables 3 per year
Parks
pc99'99
n/a
2.100
oms Country Club-Residence
Public Facilities
nF-soV
o/a
5.800
Annual Lift Station Inspect &Rehab
Sanitary Sewer
SS-99-03
n/a
25.000
Infiltration and Inflow Reduction
Sanitary Sewer
oo'99-05
n/a
70.000
15
Project Naurie Departmetit Project ft Priority Project Cost
Club Valley Drainage Storrnwater Management STM-14-01 75,270
Lake Virginia Drive Drainage Storrnwater Management
6120 Riviera Drainage - WSB Report -Stormwater Management
Computer Upgrades Technology/Office Equip
STM-14-02 1 210,634
STM-14-04 1 20,000
T-11-06 n/a 10,000
WHIMIM
2,645,675
11,840,968
16
Source 2010 2011 2012 2013 2014
668,138 564,586 420,816 273,050 110,823
100,000 100,000 100,000 100,000 100,000
768,138 664,586 520,816 373,050 210,823
(203,552) (243,770) (247,766) (262,227) (184,674)
Change in Fund Balance (103,552) (143,770) (147,766) (162,227) (84,674)
Ending Balance
564,586
420,816
273,050
110,823
26,149
Source
2010
2011
2012
2013
2014
General Fund
Beginning Balance
3
3,703,100
3,698,100
3,693,100
3,693,100
Revenues and Other Fund Sources
Total Revenues and Other Fund Sources
0
0
0
0
0
Total Funds Available
3,708,100
3,703,100
3,698,100
3,693,100
3,693,100
Expenditures and Uses
Total Expenditures and Uses
(5,000)
(5,000)
(5,000)
0
0
Change in Fund Balance
Ending Balance
(5,000) (5,000) (5,000) 0 0
3,703,100 3,698,100 3,6 93,100 3,693,100 3,693,100
17
Source
2010 2011 2012 2013 2014
1,069,984 783,776 636,443 119,055 (422,777)
700,000 700,000 700,000 700,000 700,000
1,769,984 1,483,776 1,336,443 819,055 277,223
(986,208) (847,333) (1,217,388) (1,241,832) (1,652,997)
Change in Fund Balance
Ending Balance
Source
(286,208) (147,333) (517,388) (541,832) (952,997)
783,776
636,443
119,055
(422,777)
(1,375,774)
2010
2011
2012
2013
2014
�Municipal Water Fund
Beginning Balance
Revenues and Other Fund Sources
Total Revenues and Other Fund Sources
Total Funds Available
Expenditures and Uses
Total Expenditures and Uses
Change in Fund Balance
Ending Balance
3,659,564 3,195,113 2,905,113 2,633,113 2,383,113
0 0 0 0 0
3,659,564 3,195,113 2,905,113 2,633,113 2,383,113
(464,451) (290,000) (272,000) (250,000) (340,000)
(464,451)
(290,000)
(272,000)
(250,000)
(340,000)
3,195,113
2,905,113
2,633,113
2,383,113
2,043,113
A
Source
2010 2011 2011 2013 2014
261,250 92,200 12,400 18,035 (65)
42,000 42,000 42,000 42,000 42,000
303,250 134,200 54,400 60,035 41,935
(211,050)
(121,800)
(36,365)
(60,100)
(52,100)
(169,050)
(79,800)
5,635
(18,100)
(10,100)
92,200
12,400
18,0
(65)
(10,165)
20 10 2011 2012 2013 2014
Public Facilities Fund �
Beginning Balance
Revenues and Other Fund Sources
Total Revenues and Other Fund Sources
Total Funds Available
Expenditures and Uses
Total Expenditures and Uses
Change in Fund Balance
Ending Balance
225,495 258,495 308,495 358,495 358,495
50,000 50,000 50,000 0 0
275,495 308,495 358,495 358,495 358,495
(17,000)
0
0
0 0
33,000
50,000
50,000
0 0
258,495 308,495 358,495 358,495 358,495
19
Source
2010 2011 2012 2013 2014
4,476,799 4,091,276 3,936,276 3,716,276 3,551 ,276
Change in Fund Balance
Ending Balance
Source
60,000 65,000 0 0 0
4,536,799 4,156,276 3,936,276 3,716,276 3,551,276
(445,523) (220,000) (220,000) (165,000) (95,000)
(385,523) (155,000) (220,000) (165,000) (95,000)
4,091,276
3,936,276
3,716,276
3,551,276
3,456,276
2010
2011
2012
2013
2014
iStormwater Management Fund
Beginning Balance
Revenues and Other Fund Sources
Total Revenues and Other Fund Sources
Total Funds Available
Expenditures and Uses
Total Expenditures and Uses
Change in Fund Balance
Ending Balance
449,792 244,527 121,845 (67,117) (332,136)
100,000 100,000 100,000 0 0
549,792 344,527 221,845 (67,117) (332,136)
(305,265) (222,682) (288,962) (265,019) (305,904)
(205,265)
(122,682)
(188,962)
(265,019)
(305,904)
244,527
121,845
(67,117)
(332,136)
(638,040)
I
Source
2010 2011 2012 2013 2014
102,925 62,925 52,925 42,925 32,925
Change in Fund Balance
Ending Balance
0 0 0 0 0
102,925 62,925 52,925 42,925 32,925
(40,000) (10,000) (10,000) (10,000) (10,000)
(40,000) (10,000) (10,000) (10,000) (10,000)
62,925 52,925 42,925 32,925 22,925
21
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD - SHOREWOOD, MINNESOTA 55331 -8927 - (952) 474 -3236
FAX (952) 474 -0128 ® www.ci.shorewood.mn.us - cityhall @ci.shorewood.mn.us
DATE: November 5, 2009
TO: Honorable Mayor and City Councilmembers
FROM: Bonnie Burton, Finance Director /T asurer
Brian Heck, City Administrat r b
RE: Enterprise Fund Budget Workshop
Work- session — Monday, Novembe 9, 2009
Attached for your review are Year 2010 budget drafts for the City's Enterprise Funds. These documents
will be reviewed and discussed at the first Enterprise Budget work - session scheduled for Monday night.
The documents consist of budgets for the Water Operations; Sanitary Sewer Fund; Stormwater
Management; Recycling; and the Southshore Center Funds.
Water Budget
The 2010 Water Operating budget revenues are projected at $828,000 and expenses including
depreciation are forecast at about $1,228,500. This amount includes capital expenditures of
approximately $464,450. The programmed capital expenditure component of the budget would fund
water -main installation in conjunction with streets identified as candidates for reconstruction.
Specifically, for 2010 these roads are: Meadowview, Wild Rose, and Nelsine Drive. The costs would be
paid by the City up front, with costs to be recaptured by special assessments and /or connection charges.
The City Council has been reviewing rate study information and are supportive of changes to the rate
structure that includes charges for a lower minimiun amount of 5,000 gallons (currently 10,000 gallons)
with a minimum charge of $17.50 per quarter (currently $35.00 per quarter). High end users (in excess of
50,000 gallons) would be charge a commensurately higher rate of $4.25 per gallon (currently $3.75 per
gallon). These rate changes are `revenue - neutral' when compared to the current rate structure, and would
benefit seniors and other low - gallon users, while encouraging conservation usage.
Sanitary Sewer Budget
The City currently has about 2,800 connections to its Sanitary Sewer System. Proposed operating
expenditures for year 2010 are programmed at approximately $1.4 million, including depreciation, prior
r�
� .,W PRINTED ON RECYCLED PAPER
2010 Enterprise Budget Memo
Page 2
to any transfers. This amount includes capital improvements of approximately $420,500. These
improvements include: Lift Stations 15 and 17 rehabilitation; lift station communication devices; and
sanitary sewer segments in certain road projects.
The current Sanitary Sewer rate is a fixed rate of $70 per quarter. As discussed in the utility rate study
meetings, there was little interest on the part of the council in a consumption based sanitary sewer rate
structure. The utility rate study recommendation suggests that sewer fund reserves be used to offset the
need for user rate increases for a number of years. In fact, the sewer fund reserves are such that the
council was supportive of establishing a Community Infrastructure Fund via transfer of $1,000,000 from
the sewer fund. The purpose of the new fund would be to provide internal loans for very specific projects
and initiatives, with such loans to be repaid with interest.
Information about the sanitary sewer flow in millions of gallons is provided to the City annually by
Metropolitan Council Environmental Services (MCES) for the period July 1 prior year to June 30 current
year. MCES determines the 2010 cost by calculating each city's share using a formula based on the last
actual known flows from the period July 1, 2008 - June 30, 2009. The MCES wastewater charge is
expected to increase dramatically over the next several years.
The City expects to again be exempted in 2010 from the Inflow & Infiltration surcharge program that the
MCES implemented in 2007. However, to continue to be exempted from this program, the City will have
to be proactive regarding I & I mitigation and funds have been designated for this purpose.
Stormwater Management Budget
The Stormwater Management budget contemplates revenues of about $526,000 and expenditures of
approximately $495,500 for 2010, including proposed capital expenditures of $305,265. The capital
outlay is for the road reconstruction projects (Meadowview, Wild Rose, Nelsine, and Smithtown Lane)
and three projects identified in the WSB Drainage Report. In conjunction with these projects, an internal
loan equal to the amount of the CIP projects has been programmed into this draft, with corresponding
debt service also planned for. The internal loan would originate from the Community Infrastructure Fund
previously mentioned.
Charges for service revenues have been programmed in accordance with Scenario 2 identified in the
utility rate study (an 11% rate increase). Discussion is needed to determine how the council wants to fund
the Stormwater projects, and what level of rate increase is appropriate.
Recycling Budget
The 2010 Recycling budget expenditures are approximately $172,600. This is almost twice the 2009
budget, with the increase attributable to the increase in provider services effective 2010. A new recycling
contract is in place for 2010 with Allied Waste (the current provider, Veolia, did not submit a proposal).
The City again anticipates receiving $21,000 from Hennepin County Grant Funds, however in order to
recover the costs of the new services, a rate increase seems inevitable in order to break even and maintain
a small fund balance. The current rate is $1.75 per month /per household which generates approximately
$58,800 in revenue. An increase to approximately $4.50 per month will be needed to generate the
revenue required to fund the new recycling contract and offset the increased costs for recycling and clean-
up activity.
2010 Enterprise Budget Merno
Page 3
Conclusion
We invite your response and comments on the Enterprise Budgets. Please advise if you would like
additional information or if we can be of further assistance prior to the work - session discussions.
1 1' 111
1
WATER OPERATING
Water Fund
FUND: 601 MUNICIPAL WATER
DEPARTMENT MISSION: To provide a safe, clean, uninterrupted supply of drinking water to all
city residents connected to the municipal water system.
DEPARTMENT DESCRIPTION j PURPOSE:
The municipal water fund is responsible for operation and maintenance of six (6) well systems, including
all pumps and well houses, maintenance of water towers and treatment plant, and extension of new
water -main and construction of new water facilities, as necessary.
2010 NEW INITIATIVES:
• Water rates are being reviewed by the city council; changes are contemplated for 2010 to
accommodate the low -end user and to encourage conservation.
• Water -main installation is programmed in conjunction with road reconstruction projects. The
city would pay the costs of the installation up- front; these costs would then be recovered via
special assessment charges or connection revenue when residents' make connection to the
system.
• Others TBD.
2010 ONGOING COMMITMENTS:
• Supply a safe, clean, uninterrupted source of water to all connections.
SIGNIFICANT CHANGES AFFECTING BUDGET:
• Approximately $464,000 in capital projects are programmed for 2010. These projects include
water -main installation in conjunction with Meadowview, Nelsine, and Wild Rose road
construction.
• The contemplated water rate changes are expected to be revenue - neutral.
E
FUND: #601
BUDGET
ITEM
FUND: Water Operations
Actual Actual
2006 2007
Actual
2008
Adopted
2009
YTD Sept
2009
Proposed
2010
Adopted
2010
$$
Change
DEPT i# 49400
Change
REVENUE
2,693,608
2,939,760
2,903,953
2,903,953
3,045,474
Revenues
2,150,915
860,301
Charges for Service
585,112
666,897
607,513
677,000
291,468
666,000
0
(607,57.3)
- 100.00%
Bond Proceeds
1,402,585
396
0
0
0
0
0
0
0.00%
Misc. Revenue
163,218
193,008
162,453
145,000
134,037
162,000
0
(162,453)
- 100.00%
TOTAL REVENUE
2,150,915
860,301
769,967
822,000
425,504
828,000
0
(769,967)
- 100.00%
EXPENSES
Pending
Pending
Pending
Avg DailyConsump - gals
479,452
516,463
516,463
Pending
Pending
Staffing
75,163
86,677
95,734
100,029
67,943
82,792
0
(95,734)
- 100.00%
Supplies /Materials
53,323
52,757
53,039
71,350
32,080
69,350
0
(53,039)
- 100.00%
Support Services & Charges
94,756
123,233
109,526
100,100
79,494
89,900
0
(109,526)
- 100.00%
Capital Outlay
0
0
19,867
149,000
96,680
464,451
0
(19,867)
- 100.00%
Transfers
0
310,000
260,000
260,000
0
250,000
0
(260,000)
- 100.00%
Depreciation
184,105
201,790
237,022
202,000
178,793
272,000
0
(237,022)
- 100.00%
TOTAL EXPENSES
407,348
774,456
775,188
882,479
454,990
1,228,493
0 (775,188) - 100.00%
Beginning Cash Balance
2,356,223
2,693,608
2,939,760
2,903,953
2,903,953
3,045,474
Revenues
2,150,915
860,301
769,967
822,000
425,504
828,000
SERVICE INDICATORS:
Expenditures
(407,348)
(774,456)
(775,188)
(882,479)
(454,990)
(1,228,493)
Miles of Water Line
16
16
16
16
16
16
16
No. of Connections
1,252
1,285
1,285
1,285
1,285
1,285
1,285
No. of Hydrants
272
280
280
280
280
280
280
Annual Gals Wtr Pumped*
175,000,000
188,509,000
188,509,000
Pending
Pending
Pending
Pending
Avg DailyConsump - gals
479,452
516,463
516,463
Pending
Pending
Pending
Pending
Water rate /1000 gals
2.95/3.75
2.95/3.75
2.95/3.75
2.95/3.75
2.95/3.75
2.95/3.75
2.95/3.75
CASH FLOW IMPACT:
Beginning Cash Balance
2,356,223
2,693,608
2,939,760
2,903,953
2,903,953
3,045,474
Revenues
2,150,915
860,301
769,967
822,000
425,504
828,000
0
Expenditures
(407,348)
(774,456)
(775,188)
(882,479)
(454,990)
(1,228,493)
0
Depreciation
184,105
201,790
237,022
202,000
178,793
272,000
0
Construction of Infrastructure
Other Cash Flow Impacts
(1,590,288)
(41,482)
(267,608)
0
0
0
0
Ending Cash Balance
2,693,608
2,939,760
2,903,953
3,045,474
3,053,260
2,916,981
0
STAFFING:
Dir. of Public Wks
.15
.15
.15
.15
City Engineer
-
-
-
-
-
Engineer Technician
.08
.25
.25
.25
-
-
Utility Lead Person
.14
-
AS
.15
.15
.10
Utility Operator
.77
1.15
.75
.75
.75
.53
Sr. Acctg. Clerk
.10
.10
.10
.10
.10
.10
Acctg. Clerk
.085
-
-
-
-
-
Sec. /Recep.
.100
.10
.OS
.05
.05
.05
* Source: Annual DNR reports
3
FUND: #601
FUND: Water - Debt Service
DEPT #49400
BUDGET
Actual
Actual
Actual
Adopted
YTD Sept
Proposed
Adapted
ITEM
2006
2007
2008
2009
2009
2010
2010
REVENUE
(392,588)
(381,500)
(314,890)
(376,500)
Ending Cash Balance
1,039,245
800,291
Sp Assess /Connect Chgs
663,633
96,710
34,908
90,000
82,278
100,000
0
Misc. Revenue
61,926
91,387
53,001
40,000
24,616
25,000
0
Transfers
0
0
260,000
260,000
0
250,000
0
TOTAL REVENUE
725,559
188,096
347,909
390,000
106,894
375,000
0
EXPENSES
Staffing
0
0
0
0
0
0
0
Supplies /Materials
0
0
0
0
0
0
0
Support Services
0
0
0
0
0
0
0
Charges & Fees
0
0
0
0
0
0
0
Other - Debt Service
373,955
427,050
392,588
381,500
314,890
376,500
0
Capital Outlay
0
0
0
0
0
0
0
Transfers
0
0
0
0
0
0
0
TOTAL EXPENSES
373,955
427, 050
392,588
381,500
314,890
376,500
0
SERVICE INDICATORS:
Outstanding Debt, Year End
3,920,000
3,665,000
3,415,000
3,165,000
2,915,000
2,665,000
CASH FLOW IMPACT:
Beginning Cash Balance
687,641
1,039,245
800,291
755,612
755,612
764,112
Revenues
725,559
188,096
347,909
390,000
106,894
375,000
Expenditures
(373,955)
(427,050)
(392,588)
(381,500)
(314,890)
(376,500)
Ending Cash Balance
1,039,245
800,291
755,612
764,112
547,615
762,612
STAFFING:
n
I
City af"Shorewood, Minnesota
Capital knproveinent Prograin
2010 tip 2014
PROJECTS BY DEPARTMENT
Department Project# Priority 2010 2011 2012 2013 2014 Total
Municipal Water System
Radio /ISP Communications System
W -10 -01
n/a
75,000
75,000
Reroof SE Area Water Treatment Plant
W -10 -02
n/a
25,000
25,000
Water Main - Meadowview Road
W- 10 -03 -A
n/a
174,541
174,541
Water Main - Wild Rose Segment
W- 10 -03 -B
n/a
138,210
138,210
Water Main - Nelsine Drive
W -10 -04
n/a
51,700
51,700
SE Area Water Plant Control System
W -11 -01
n/a
160,000
160,000
Water Main - Star Circle & Lane
W -11 -02
n/a
130,000
130,000
Water Main - Valleywood Circle & Lane
W -12 -01
n/a
272,000
272,000
Water Main - Afton
W -13 -01
n/a
150,000
150,000
Water Main - Sunnyvale Lane
W -13 -02
nla
100,000
100,000
Water Main - Club Valley
W -14 -01
n/a
100,000
100,000
Water Main - Lake Virginia Drive
W -14 -02
n/a
240,000
240,000
Municipal Water System Total
464,451 290,000 272,000 250,000 340,000
1,616,451
GRAND TOTAL 464,451 290,000 272,000 250,000 340,000 1,616,451
5
1
/319:1 w
2010 SANITARY SEWER BUDGET
Vovewlfier 2009
Sanitary Sewer Fund
FUN D: •
SANIT
i rk� at
DEPARTMENT MISSION: To provide a safe sanitary sewer service to all City residents.
DEPARTMENT DESCRIPTION / PURPOSE:
Major activities include maintenance of fourteen (14) lift stations; cleaning, televising, and repairing
sanitary sewer mains to control inflow and infiltration. Sewage treatment is performed by Metropolitan
Council Environmental Services (MCES) and is provided for in this area.
2010 NEW INITIATIVES:
• The Sanitary Sewer fund may provide `seed' money for the establishment of the Community
Infrastructure Fund, a revolving loan fund that will provide internal funding foe a variety of city
projects and initiatives.
• Others TBD.
2010 ONGOING COMMITMENTS:
• Monitor and mitigate I & I (inflow and infiltration)
• Work with MCES to monitor the sanitary sewer system.
• Refurbish two lift stations annually (Lift Stations 15 and 17 in 2010).
SIGNIFICANT CHANGES AFFECTING BUDGET:
• MCES is likely to mandate large increases in their service costs over the next three (3) years.
• A portion of the sewer fund reserves may be used to establish a new infrastructure fund.
0
FUND: ## 611
BUDGET
ITEM
FUND: Sanitary Sewer
Actual Actual
2006 2007
Actual
2008
Adopted
2009
YTD Sept
2009
Proposed
2010
Adopted
2010
DEPT # 49450
$$
Change Change
REVENUE
Charges for Service
991,659
1,046,199
968,311
937,550
458,392
909,900
0
(968,311.)
- 100.00%
Transfers
0
112,500
0
125,000
0
0
0
0
#DIV /
TOTAL REVENUES
991,659
1,158,699
968,311
1,062,550
458,392
909,900
0
(58,41,1)
-6.03%
EXPENSES
Staffing
46,260
85,257
87,188
94,638
51,317
76,311
0
(87,188)
- 100.00%
Supplies /Materials
17,864
11,559
7,889
30,600
5,026
29,500
0
(7,889)
- 100.00%
Support Services & Charges
517,448
645,152
615,753
641,216
444,605
655,550
0
(615,153)
- 100.00%
Capital Outlay
0
0
0
258,000
12,555
420,523
0
0
#DIV /0i
Transfers
0
0
0
300,000
0
1,000,000
0
0
0.00%
Depreciation
204,064
210,138
210,408
205,000
160,421
208,000
0
;210,408)
- 100.00%
TOTAL EXPENSES
785,636
95 2, 10 7
921,239
1,529,454
673,923
2,389,884
0
(921,239)
- 100.00%
SERVICE INDICATORS:
Miles of Sewer Line
65
65
65
65
65
65
No. of Connections
2,824
2,824
2,824
2,824
2,824
est. 2800
No. of Lift Stations
14
14
14
14
14
14
MCES Flow (Millions) 7/1 -6/30
299.52
375.81
322.89
328.46
-
284.91 (Flows are 7/1/08- 6/30/09
CASH FLOW IMPACT:
Beginning Cash Balance
3,550,499
3,958,626
4,387,059
4,476,799
4,476,799
4,214,895
Revenues
991,659
1,158,699
968,311
1,062,550
458,392
909,900
Expenditures
(785,636)
(952,107)
(921,239)
(1,529,454)
(673,923)
(2,389,884)
Depreciation
204,064
210,138
210,408
205,000
160,421
208,000
Other Cash Flow Impacts
(1,959)
11,703
(167,740)
-
-
-
Ending Cash Balance
3,958,626
4,387,059
4,476,799
4,214,895
4,421,688
2,942,911
STAFFING:
Dir of Public Wks
-
.15
.15
.15
.15
Engineer. Technician
.13
.25
.25
.25
-
-
Utility Lead
.07
.25
.10
.10
.10
.10
Utility Operator
29
.67
.53
.53
.53
.53
Sr. Acctg. Clerk
.087
.025
.10
.10
.10
.10
Receptionist /Secretary
.12
.05
.05
.05
.05
.05
Department
Project#
Priority
2010
2011
2012
2013
2014
Total
Sanitary Sewer
Lift Station 15 Rehab -4360 Enchanted Dr.
SS -08 -06
n/a
200,000
200,000
Lift Station 17 Rehab -5295 Shady Island Rd
SS -09 -01
n/a
78,000
78,000
Meadowview Rd Sewer
SS- 10 -01 -A
nla
14,439
14,439
Wild Rose Segment Sewer
SS- 10 -01 -B
n/a
2,959
2,959
Nelsine Dr Sewer
SS -10 -02
n/a
2,959
2,959
Smithtown Lane Sewer
SS -10 -06
n/a
2,166
2,166
Purchase Video Camera
SS -10 -09
n/a
10,000
10,000
Radio /ISP Communications - Lift Stations
SS -10 -10
n/a
40,000
40,000
40,000
120,000
Lift Station 5 Rehab - 27135 Edgewood
SS -11 -01
n1a
85,000
85,000
Lift Station 6 Rehab - 27950 Smithtown Rd.
SS -12 -01
n/a
85,000
85,000
Lift Station 11 Rehab - 20465 Radisson Rd.
SS -13 -01
nla
70,000
70,000
Annual Lift Station Inspect & Rehab
SS -99 -03
n/a
25,000
25,000
25,000
25,000
25,000
125,000
Infiltration and Inflow Reduction
SS -99 -05
n/a
70,000
70,000
70,000
70,000
70,000
350,000
Sanitary Sewer Total
445,523
220,000
220,000
165,000
95,000
1,145,523
GRAND TOTAL
445,523
220,000
220,000
165,000
95,000
1,145,523
0
1 1' 111
1l I I L I Ll I Will
November 2009
lu
Stormwater Management
' is 1 • y
DEPARTMENT MISSION:
throughout the city.
To provide proper surface water and ground water management
DEPARTMENT DESCRIPTION / PURPOSE:
Activities include maintenance of storm sewer system, including cleaning of catch basins, dredging of
drainage ditches and retention ponds, and minor repairs to system problem areas.
2010 NEW INITIATIVES:
• Stormwater rates are being reviewed by the city council; changes are contemplated for 2010.
• Others TBD.
2010 ONGOING COMMITMENTS:
• To manage and maintain storm water systems.
• To comply with the SWPPP (Storm Water Pollution Prevention Program)
• To comply with the NPDES mandates (National Pollutant Discharge Elimination System)
SIGNIFICANT CHANGES AFFECTING BUDGET:
Capital expenditures budgeted in 2010 for Meadowview Road; Nelsine Drive road construction; and
drainage areas identified in the WSB Stormwater Report.
11
C'Itv of Shorewood, Minnesota
Capital finproveinent Pro, - I-aiv
2010 thrma 2014
PROJECTS ENS`
Department Project# Priority 2010 2011 2012 2013 2014 Total
Stormwater Management
Meadowview Rd Storm
STM- 10 -01 -A
1
89,342
89,342
Wild Rose Segment
STM- 10 -01 -B
1
47,246
47,246
Nelsine Dr Drainage
STM -10 -02
1
29,593
29,593
6180 Murray Drainage - WSB Report
STM -10 -03
1
36,000
36,000
5925 Grant Drainage - WSB Report
STM -10 -04
1
49,000
49,000
5830 Echo Rd Drainage - WSB Report
STM -10 -05
1
33,000
33,000
Smithtown Lane
STM -10 -06
1
21,084
21,084
Vine Hill Road Stormwater
STM -11 -01
1
44,185
44,185
Star Circle & Lane - Stormwater
STM -12 -02
1
148,497
148,497
Stratford PI Drainage - WSB Report
STM -12 -03
1
30,000
30,000
Lake South Auto Drainage - WSB Report
STM -12 -05
1
21,000
21,000
6180 Chaska Rd Drainage - WSB Report
STM -12 -07
1
4,000
4,000
Valleywood Circle & Lane - Drainage
STM -12 -08
1
263,962
263,962
Afton Rd Drainage
STM -13 -01
1
114,807
114,807
Sunnyvale Lane Drainage
STM -13 -02
1
150,212
150,212
Club Valley Drainage
STM -14 -01
1
75,270
75,270
Lake Virginia Drive Drainage
STM -14 -02
1
210,634
210,634
6120 Riviera Drainage - WSB Report
STM -14 -04
1
20,000
20,000
Stormwater Management Total 305,265 222,682 288,962 265,019 305,904 1,387,832
GRAND TOTAL 305,265 222,682 288,962 265,019 305,904 1,387,832
12
FUND: 4631 FUND: Stormwater Management Utility
DEPT 4 49600
BUDGET
Actual
Actual
Actual
Adopted
YTD Sept
Proposed
Adopted
$$
%
ITEM
2006
2007
2008
2009
2009
2010
2010
Change
Change
REVENUE
Grant Proceeds
0
0
4,748
0
5,658
5,000
0
253
0.00%
Special Assessments
0
0
0
0
0
0
0
0
0.00%
Charges for Service
69,177
164,347
204,345
218,000
93,472
208,000
0
3,655
1.79%
Misc. Revenue
72,323
14,579
12,542
10,000
5,549
8,000
0
(4,542)
-36.22%
Transfers/Internal Loans
25,000
41,049
0
300,000
0
305,265
0
0
#DIV/O!
TOTAL REVENUE &
166,500
219,975
221,635
528,000
104,679
526,265
0
(635)
-0.29%
OTHER SOURCES
EXPENSES
Staffing
10,193
26,707
15,520
65,381
7,417
48,357
0
(15,520)
-100.00%
Supplies/Materials
1,871
750
7,292
8,800
1,191
9,300
0
(7,292)
-100.00%
Support Services
42,733
14,132
63,499
8,600
22,423
37,600
0
(63,499)
-100.00%
Charges & Fees
0
0
0
0
0
0
0
0
0.00%
Other - Debt Service
4,438
2,466
0
65,000
0
75,000
0
0
0.00%
Capital Outlay
90,056
0
0
614,000
0
305,265
0
0
0,00%
Transfers
0
52,500
0
0
0
0
0
0
0.00%
Depreciation
19,833
19,833
19,833
20,000
14,875
20,000
0
(19,833)
-100.00%
TOTAL EXPENSES
169,125
116,387
106,144
781,781
45,905
495,522
0
(86,3 11)
-81.32%
CASH FLOW IMPACT:
Beginning Cash Balance
300,316
275,950
322,116
449,792
449,792
216,011
Revenues
166,500
219,975
221,635
528,000
104,679
526,265
0
Expenditures
(169,125)
(116,387)
(106,144)
(781,781)
(45,905)
(495,522)
0
Depreciation
19,833
19,833
19,833
20,000
14,875
20,000
0
Other Cash Flow Impacts
(41,574)
(77,255)
(7,648)
0
0
0
0
Ending Cash Balance
275,950
322,116
449,792
216,011
523,440
266,754
0
STAFFING:
Dir of Pub Wks
.15
.15
.15
City Engineer
-
.10
.10
.10
Engineer Technician
.07
-
-
.25
-
-
Utility Maint. Ops./Foreman
.00
.10
.10
.22
.22
.22
Sr. Acctg. Clerk
.085
.05
.05
.05
.05
.05
13
1 11
UT - 10101MIll
i
November 2009
14
�-� � ~ Fund
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FUND: 521 RECYCLING FUND
DEPARTMENT MISSION: To encourage participation in the city's recycling program and provide
weekly pick-up of recyclables to all city residents.
DEPARTMENT DESCRIPTION /PURPOSE: To encourage participation in the city's recycling
program and provide weekly pick-up ofnecyc|ab|esto all city residents.
2O1O NEW INITIAT
• New recycling contract with Allied Waste for 201O.
• Implementation ofKecyc|e8ankProgram.
0 Increase participation by 10%
2010 ONGOING COMMITMENTS:
• Encourage participation in the City's recycling program.
• Provide for annual spring clean upday.
SIGNIFICANT CHANGES AF BUDGET:
New recycling contract with Allied Waste for 2010.
15
FUND: #621 FUND: Recycling DEPT # 49550
BUDGET Actual Actual Actual Adopted YTD Sept Proposed Adopted 5$ %
ITEM 2006 2007 2008 2009 20 09 201 2010 C hang e Change
REVENUE
83,554
Beginning Cash Balance
96,842
Revenues
86,617
Expenditures
94,095
Other Cash Flow Impacts
84,450
County Aid
20,971
20,631
23,202
21,000
22,830
21,000
0
(23,202)
- 100.00%
Charges for Service
123,383
68,928
64,167
61,000
23,797
58,000
0
(64,167)
- 100.00%
Misc Revenue
2,738
4,536
3,122
2,450
1,295
2,000
0
(3,122)
- 100.00%
TOTAL REVENUE &
147,092
94,095
90,490
84,450
47,921
81,000
0
(90,490)
- 100.00%
OTHER SOURCES
EXPENSES
Staffing
0
0
1,110
0
3,352
4,976
(1,110)
0.00%
Supplies /Materials
164
0
1,421
500
112
500
0
(1,421)
- 100.00%
Support Services & Charges
124,189
91,157
94,415
94,175
56,088
167,167
0
(94,415)
- 100.00%
Capital Outlay
0
0
0
0
0
0
0
0
0.00%
Transfers
0
0
0
0
0
0
0
0
0.00%
TOTAL EXPENSES
124,354
91,157
96,946
94,675
59,553
172,643
0
(96,946)
- 106.35%
SERVICE INDICATORS:
Est. Avg. mo. Participant Hshlds
1,100
1,100
1,100
1,840
1,840
Avg. mo. Tonnage*
90
77
-
77
72
CASH FLOW IMPACT:
83,554
Beginning Cash Balance
96,842
Revenues
86,617
Expenditures
94,095
Other Cash Flow Impacts
84,450
Ending Cash Balance
81,000
* Annual Recycling Tonnage Reported:
2001-
965 tons
2002-
1,008 tons
2003-
1,206 tons
2004-
1,093 tons
2005-
762 tons
2006-
897 tons
2007-
919 tons
2008-
926 tons
2009 - to 8/09
574 tons
61,905
83,554
94,646
96,842
96,842
86,617
147,092
94,095
90,490
84,450
47,921
81,000
(124,354)
(91,157)
(96,946)
(94,675)
(59,553)
(172,643)
(1,090)
8,155
8,652
83,554
94,646
96,842
86,617
85,211
(5,026)
a
1 1' 119
1
DRAFT
0- S1
November 2009
17
SouthShore Community Center Fund
.. 1 �
9119#
To provide recreational services and programs to communities in the
DEPARTMENT DESCRIPTION / PURPOSE:
The SouthShore Community Center is responsible for providing recreational services and programs to
communities in the South Lake Minnetonka Area. Classes and programs are offered to accommodate a
variety of ages and interests. Another key feature of the SouthShore Center is providing quality space
for hosting special events such as receptions, parties, business meetings, etc.
2010 NEW INITIATIVES:
• Center management to be provided by the City of Shorewood.
• Increase event rental activity thereby reducing the needed municipal subsidy.
• Work with neighboring Cities to encourage support for the Center and its activities.
2010 ONGOING COMMITMENTS:
• Promote community activities and involvement.
• Provide adequate space and support to the area senior population.
SIGNIFICANT CHANGES AFFECTING BUDGET:
Center management by the City of Shorewood will require on -going efforts to increase revenues over
the next few years.
In
FUND_ 4
FUND: Southshore Cornrnunity Center
1,288
DEPT 4 48000
BUDGET
Actual Adopted STD Sept
Proposed
Adopted
ITEM
2008 2 009 2009
2 010
2010
REVENUE
41,498
1,288
0
19,601
44,930
Miscellaneous
0
0
503
0
0
Rentals
0
0
19,098
44,930
0
Transfers
0
0
0
0
0
TOTAL REVENUE
0
0
19,601
44,930
0
EXPENSES
Supplies /Materials
0
0
10,390
17,400
0
Support Services & Charges
0
0
35,735
50,456
0
Capital Outlay
0
0
13,686
6,000
0
Transfers
0
0
0
0
0
TOTAL EXPENSES
0
0
59,811
73,856
0
SERVICE INDICATORS:
CASH FLOW IMPACT:
Beginning Cash Balance
Revenues
Expenditures
Ending Cash Balance 41,498
41,498
41,498
1,288
0
19,601
44,930
0
(59,811)
(73,856)
41,498
1,288
(27,638)
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