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051975 PK MINThe 7th meeting of the Shorewood Park Commission was held on May 19, 1975 at 730 pm. Members present weret Keeler. Drews, McCuskey, Frost, Reiland, Dean, and Congdon. Guest present, Steve Frazier, Mayor. Chairman Dean called the meeting to order and the minutes were approved as mailed. The purpose of the meeting was to review the rewording of the proposed Ordinance providing for the establishment of the Shorewood Park Commission by Counsel, Frank Kelly. Objections were raised by ution in place of an Ordinance tee expressed concern that the credibility if not made law by of the communities we studied Ordinance. the committee on the use of a Resol as originally discussed. The commit - Park Board would have little or no Ordinance. It was cited that many ftreated their Park Commissions by Win Drews moved and Jim Heiland seconded MOTION THAT the Resolution as submitted be rewritten as an ordinance. The motion was carried unanimously. Discussion on individual sections of the Resolution was pos- itive. However, the committee felt strongly that the new ordinance must state that the Park Commission have an appointed liaison to the Planning Commission. • Steve Frazier, Mayor, supported our intent to be a commis- sion by ordinance. He stated that such a proposal would require 2 open hearings and a 4/5 vote of the council. The hearings for the necessary correlating ammendments to the Planning Commission Ordinance will be held at the same time. The Council will discuss the proposed Ordinance following the May 28th tax hearing. No action will be taken until the June 9th Council Meeting. Park Commission members are encouraged to attend both of these meetings. Copies of the proposed Ordinance akong with ordinances from other villages will be mailed to the Council, the Planning Commis- sion and our committee. Having no further business, the meeting was adjourned at 9 :20 pm. The next regular meeting will be at the June 9th Council meeting. 7130 pm, at Minnewashta School. Gloria Congdon Secretary The Park Commission submits the enclosed Ordinance for the Establishment of a Shorewood Park Commission to the Council for its perusal. We have also enclosed for your study copies of Ordinances used in other communities to establish their appointed Park Boards. ORDINANCE An Ordinance Providing for the Establishment of the Shorewood Park Commission Section 1. Character and Purpose of the Commission. It is the desire of the Shorewood City Council to establish a Shorewood Park Commission as an advisory body to the city council. The city has in the past, is currently, and will in the future expend monies for the purpose of capital im- provements and maintenance of the parks. The desire is that these expenditures be wisely made by the Park Commission to provide the greatest benefit for the greatest number of citizens. Section 2. Membership. • Membership in the commission shall consist of nine (9) residents of the City of Shorewood appointed by the city council, whose terms shall. be in the first instances three for one year, three for two years, three for three years, and thereafter all terms shall be for three years. These nine members constitute the voting members of the commission. The city council shall designate one of its members as its liason with the Park Commission. The city council shall further direct the Park Commission to designate one member of its body as a liason member to meet with the Planning Commission, and the Planning Commission to designate one member of its body as a liason member to meet with the Park Commission. The council shall designate one of the members of the commission as its chairperson, which person shall serve in that position for a period of one year. The Park Commission shall appoint a secretary, who may but need not be a member of the Commission. Section 3. Meetings. - A quorum, a majority of voting members, myst be present is conduct business. The Park Commission shall adopt rules a regulations gov- erning the conduct of its meetings, which meeting shall be held at least monthly and shall be open to the public. Failure of any member to attend three successive meetings shall be basis for the couail to remove that member from the commission. Section 4. Powers and Duties. The Commission is hereby delegated the following responsi- bilities. (a) Consider, review, report and advise on all matters which coucil may refer to the Commission. (b) make recommendations for park land acquisition and plan, on a long term basis, for the future park and recreational needs of the City of Shorewood, and recommend to the council a feasible means of financing such long term requirements. (c) Recommend to the council operating policies and pro- cedures for use of existing parks. (d) On or before July 15th of each year develop and refer to the council a recommended operational and capital improvement budget for parks for the ensuing year. I* From the City of Edina, Minnesota ORDINANCE NO. 1 -221 An Ordinance Providing for the Appointment of Members of the Park Board and Defining the Board's Powers and Duties. Section 1. Character of Board. The Park Board heretofore (d) resignation in writing, or created shall continue as a body advisory to the Village Council. (e) conviction of a crime constituting a felony. Sec. 2. Membership. The Board shall consist of nine resi- dents of the Village appointed by the Mayor with the consent of a majority of the members of the Village Council, and another resident who is also a member of the School Board of Independent School District No. 273 and is appointed by the School Board. Members of the Board who are appointed by the Mayor and Council shall be appointed in January of each year to serve for three years beginning on the 1st day of February in the same year, and the terms of such members shall be staggered so that the terms of three members shall expire in each year. The member of the Board appointed by the School Board shall serve at the pleasure of the School Board, and shall not have a vote. Every member shall before entering upon the discharge of his duties take an oath that he will faithfully discharge the duties of his office. Sec. 3. Vacancies. Any of the following shall cause the office of a member to become vacated: 0 (a) death, (b) disability or failure to serve, as shown by failure to attend any of three consecutive regular meetings, (c) removal of residence outside the Village, Vacancies shall be filled for the unexpired portion of the term by the Mayor with the consent of a majority of the members of the Village Council. Sec. 4. Compensation. All members shall serve without compensation. ,/ Sec. 5. Organization. The Board shall elect a chairman from among its members for a term of one year, and shall appoint a secretary, who may but need not be a member of the Board. The Board shall hold at least one regular meeting every month. Sec. 6. Powers and Duties. The board shall (a) develop and review plans for the acquisition and development of parks and recreation facilities, and make recommendations thereon to the Village Council, and (b) . plan and make recommendations to the Council con- cerning park activities and recreation programs. Sec. 7. Staff. Staff services shall be furnished to the Board by the Park and Recreation Department of the Village. 221 Section pertaining to the appointment of a Park Board in the Minnetonka Ordinance dealing with Parks, parkland, etc. Section 125.00 Section 125 - Park Board and Park Board Youth Advisory Council Section 125:00. Park Board Subd. 1. There is hereby continued, as heretofore created, a Park Board for the City of , linnetonka, ;which Board shall be known and designated as the Park, Recreation and Leisure Time Activities Board and shall consist of twelve (12 ) members shall be appointed, as follows: Seven (7) members to be appointed from the city at large Four (4) members to be appointed from the Youth Advisory Council One (1 ) member to be appointed from the I City Council (amended March 4, 1974 ) Section 125 :05. Eligibility Nlzmbers the City of Iinnetonka must have been a resident of for a period of prior to the date of their not lass than One (1) year appointment. Section 125 :1.0. A_ppoi.ntment Pr ocedure be and Term All members shall appcir,ta:i Uy the ;•�ayor ;vi �;i t:,e ae"Proval of the City Council. The initial Board wall consist of four (4) quadrants of the City as members from the four (4 ) above defined, June 30, 1971, and five (5) members ratio shall serve through as otherl;rise above designated,' who .shall be appointed to terms e:;piring June 30, terms shall be for a two -year (2) term 1972. Thereafter all year of appointment. Not more than five con,r:encing on July 1 of the (5 ) memtrars in any one year, except as required to shall be appointed fill unet -pired Provided for appointment of the initial terms and as Board. Any member removed by the Mayor, with the approval conduct may be of the Council, for mis- or neglect of duties. Section 125 :15. Duties The Park Board shall be Advisory to the City Council in all matters concerning parks and recreation, and its duties shall include, but not be limited to, the following: Each year, prior to August 1, recommend a comprehensive program for recreation and park activities for the ensuing year, and the finances necessary to accomplish them; recommend appoi.ntment of a Director; recommend policy regarding use, planning and development for parks and park projects; recommend purchase of park land and consult with the City Council and City Manager and Park Director on all aspects Of City parks and recreational facilities. Submitted by: Bill, Keeler CHARTER EXCELSIOR PARK AND RECREATION COMMISSION Excelsior's parks, its recreation facilities and programs are major assets to our community, a b sic part of our character, and a real factor in our residents' quality of life. 7The council has vested in the Park Commission the basic responsibility for maintaining and enhancing these assets through evaluation, planning and initiating new programs and ideas. In our form of government, fulfillment of these responsibilities by the Park Commission are in the form of recommendation to the City Council who must retain legally, the responsibility for all decisions in regard to our park program. OBJECTIVE To recommend balanced facilities and progg s to the Council Which will meet the recreational needs of all age groups considering financing capabilities. • 'PARAMETERS 1. All present park land, facilities and programs. 2. Future park facilities and needs. 3. Public recreation programs.. 4. Present a five year budget needs and financing plans. ' RESPONSIBILITIES „ 1. To determine on a continuing basis our City's residents' needs. ✓Z. To develop annual and long range plans for facilities, equipment and programs. 3. To publish an annual "Park and Recreation Calendar" and supplemental information. 49i To evaluate the quality of execution of these plans. 5. To develop a five year plan for our parks, facilities, equipment and programs. 6. To develop annual and five year budget requirements and financing alternatives. 7. To coordinate city programs with area Wide programs, including the community services Council. (Revised 4- 17 -74)