112309 CC WS AgPCITY OF SHOREWOOD
CITY COUNCIL WORK SESSION
MONDAY, NOVEMBER 23, 2009
1. CONVENE CITY COUNCIL WORK SESSION
A. Roll Call
Mayor Liz6e
Bailey_
Turgeon _
Woodruff
Zerby
B. Review Agenda
2. 2010 BUDGET
3. RECESS TO EXECUTIVE SESSION
A. Union Negotiations
4. RECONVENE WORK SESSION
5. ADJOURN
5755 COUNTRY CLUB ROAD
COUNCIL CHAMBERS
5:15 P.M.
Attachments Estimated Estimated
Time in Start Time
Minutes (Clock Time)
5:15 p.m.
Finance 90 minutes 5:15 p.m.
Director's
memo
15 minutes 6:45 p.m.
I minute 7:00 p.m.
7:00 p.m.
CITY OF
S HOREWOOD
5755 COUNTRY CLUB ROAD - SHOR EWOOD, MINNESOTA 55331-8927 o (952) 474 -3236
FAX (952) 474 - 0128 ® www.ci.shorewood.mn.us - dtyha11@ci.shorewood.rnn.us
IU F My WOi► 1 l:
DATE: November 19, 2009
SUBJECT: 2010 Proposed Budgets
BACKGROUND
Attached are the 2010 Proposed General Fund Operating budget, the 2010 Enterprise budgets, and the
2010 -2014 Capital Improvement Budget (CIP). These budgets are for your final review prior to
presentation at the Truth -In- Taxation meeting scheduled for Monday, December 7, 2009. The Proposed
General Fund budget was approved by the Council on August 24th, 2009 and certified to Hennepin
County prior to September 15"'. All of these budgets are the result of Council and staff work - sessions
held throughout the summer and fall.
During the work - sessions, all aspects of the preliminary 2010 budgets were reviewed thoroughly. The
intent of this work - session is to give the Council another opportunity to review the proposed budgets and
levy, as it was adopted in September, prior to the final adoption in December.
The following changes are included in this budget document:
2010 -2014 Capital Improvement Budget (CIP) Draft
1. The Parks CIP schedule was reviewed and approved by the Parks Commission.
2. Fund Balance information has been updated to reflect actual activity and deferred projects
through year -end 2009.
412,
��� PRINTED ON RECYCLED PAPER
3. The `Sources and Uses of Funds' report now includes only funds for which formal budgets are
not prepared. These include: Equipment Replacement; Street Reconstruction; Park CIP; Public
Facilities; and Technology. The Enterprise Fund budget summary sheets provide information
about capital projects, operations, and fund balances
Specific CIP changes include:
® Street Reconstruction - Nelsine Drive Reclamation is now $48,526;
• Water System - Nelsine Drive water -main now $0;
• Sewer- Annual Lift Station Rehab of $25,000 was removed from CIP and is now
included in the operations budget for $15,000;
• Parks - complete revision to match Park Commission list;
• Stormwater -Manor Park Pond Rehab added for $90,000;
• Technology- council computers moved from 2010 to 2012 and amount reduced to $5,000.
2010 Proposed General Fund Budget
This budget is the proposed budget adopted by the Council and certified to Hennepin County in
September 2009. The only change is year -to -date numbers now show October 2009, instead of the June
2009 numbers. Specific items for Council discussion include:
Final disposition of the $70,704 council contingency line item should be discussed. This
contingency line item was established with the adoption of the maximum allowable levy.
The Administration budget still has a placeholder of $24,000 for potential performance increases
in 2010 as there is no longer a standard COLA component to the salary structure for 2010 as there
has been in the past. The council should discuss if it wishes to include, exclude, or change the
amount.
There is a $50,000 transfer to the Public Facilities Fund from the General Fund scheduled for
2009. With the construction of the new city hall building, this transfer is not needed for building
maintenance. Although this is 2009 activity, and no transfer is planned for 2010, council is
requested to discuss disposition of the 2009 transfer. Some possibilities include redirection to the
Parks or some other capital improvement fund in 2009; proceed with a transfer to the Public
Facilities Fund and include a specific designation for Police /Fire Public Safety Building capital
needs; or transfer no funds.
2010 Enterprise Fund Budgets
1. Data is updated through October 2009 and projected 2009 year -end estimates are now part of the
presentation.
2. Capital Outlay numbers (historical and projected) are shown where applicable, primarily in the
sewer and water budgets.
3. Cash balances continue to be shown on the exhibits.
4. Staffing distributions have been reviewed for the Enterprise Funds: there are expected staff
savings in the water find due to the installation of radio read meters; it is planned that additional
time is will be spent in Stormwater inspections.
II
5. Service indicators have been updated to show the most current information available and where
needed, some estimates have been used.
amount 6. The Water fund includes the rate changes discussed by the City Council. The rate changes
include a lower minimum e of $17.50
to the current minimurn of 10,000 gallons for $3 5.00).
7. Stormwater rates continue to be discussed, however the current budget shows revenue forecasted
by the utility rate consultant in rate Scenario 2, which calls for a 11% increase.
8. This Stormwater budget draft uses fund balance reserve to pay for the 2010 capital outlay of
$395,000. The other option available is internal borrowing from the proposed Community
Infrastructure Fund.
9. The Recycling budget includes the rate increase required to adequately fund the new recycling
contract the City has committed to. This increase changes the rate from $1.75 per month per
household to $4.50 per month. This is an increase of $2.75 per month or $33 per year; however
participants can earn gift cards from the RecycleBank program that should offset the cost of the
increase.
10. The Southshore Center budget was revised: the $6,000 capital outlay was removed and
expenditures are reduced some to reflect a more beneficial insurance cost for 2010.
TRUTH -IN- TAXATION
Monday, December 7, 2009 at 7:00 p.m. is the date the Truth -In- Taxation public hearing will be held and
if necessary, a continuation hearing will be held the following Monday, December 14, 2009. The City
Council would approve and adopt the final budget at the December 14, 2009 meeting.
CONCLUSION
The 2010 Proposed General Fund Operating Budget and Enterprise Fund Operating Budgets have been
prepared according to the priorities and direction from the City Council. Staff believes the proposed 2010
budgets provide a responsible plan to balance the City's service delivery needs, infrastructure needs, and
financial position, while continuing to provide quality services to the residents of Shorewood.
3
ITY OF 1' tf1
MINNESOTA
2010 - 2014 CAPITAL IMPROVEMENT PROGRAM
DRAFT - NOVEMBER 2009
(_ ry of Shorewood, 4f 'E1i: sofa
2010 thru 2014
PROJECTS EPA N'
Department Projeet# Priority 2010 2011 2012 2013 2014 Total
; Equipment Replacement
Blower Attachment - SkidSteer
E -10 -100
n/a
5,200
5,200
BroomAttachment - SkidSteer
E -10 -101
n/a
2,995
2,995
Tractor - Ford 3910
E -10 -35
n/a
45,631
45,631
Sweeper - Tennant 240
E -10 -46
n/a
22,103
22,103
Flatbed - 4 x 2 F350
E -10 -49
n/a
46,344
46,344
Skid Steer- Bobcat 753
E -10 -63
n/a
28,519
28,519
Groundsmaster Mower- Toro 328D
E -10 -75
n/a
24,954
24,954
Attach - Flail rear mower Ag tractor
E -10 -93
n/a
9,554
9,554
Attach - Flail side mower Ag Tractor
E -10 -94
n/a
18,252
18,252
Backhoe- Ford 555
E -11 -22
n/a
74,256
74,256
Dump Truck - Ford L8000 (1988)
E -11 -33
n/a
169,514
169,514
Trailer 24' - Trail King
E -12 -21
n/a
21,305
21,305
Trailer 12' Tops
E -12 -41
n/a
3,630
3,630
Sand Pro 3000
E -12 -64
n/a
13,414
13,414
Dump Truck - Ford
E -12 -68
n/a
178,328
178,328
Mower - Toro Groundmaster328D
E -12 -84
n/a
27,617
27,617
Mower - Toro Walk Behind Proline 44
E -12 -95
n/a
3,472
3,472
Air Compressor-Ingersoll Rand 185
E -13 -38
n/a
18,179
18,179
Dump Truck
E -13 -65
n/a
187,601
187,601
Pick -up - 4 x 4 Ford F150
E -13 -78
n/a
43,165
43,165
Attach - two (2) Cabs for Groundmaster
E -13 -90
n/a
13,282
13,282
Mower - Toro Groundsmaster 325D
E -14 -70
nla
30,564
30,564
Ford F450 Utility Truck - with crane & toolbox
E -14 -76
n/a
99,552
99,552
Dodge Grand Caravan
E -14 -77
n/a
33,358
33,358
Attach -Two (2) Blowers for Grndsmstr (1972 & 2000)
E -14 -89
n/a
14,214
14,214
Attach -Cab for Groundsmaster (1985)
E -14 -92
n/a
6,986
6,986
Equipment Replacement Total
203,552
243,770
247,766
262,227
184,674
1,141,989
Local Street Reconstruction
Smithtown Lane
LR -10 -01
1
65,138
65,138
Meadowview Road
LR- 10 -02 -A
1
180,429
180,429
Wild Rose Segment
LR- 10 -02 -B
1
205,268
205,268
Nelsine Drive - Reclamation
LR -10 -05
1
48,526
48,526
Star Circle & Lane
LR -11 -01
1
445,492
445,492
Vine Hill Road: Mill & Overlay (Shorewood portion)
LR -11 -02
1
176,741
176,741
Valleywood Circle & Lane
LR -12 -01
1
791,888
791,888
Afton Rd
LR -13 -01
1
344,421
344,421
Sunnyvale Lane
LR -13 -02
1
450,636
450,636
Club Valley
LR -14 -01
1
551,983
551,983
Lake Virginia Drive
LR -14 -02
1
631,900
631,900
Maintenance-Bituminous Sealcoating
LR -99 -100
n/a
214,400
225,100
236,300
248,115
260,521
1,184,436
2
Department
Project='
lldority
20I0
2011
2012
2813 2014
Total
ma|nLemanoe-Bitummnusmmxayu
c*99-9
wb
171,600
0
188.200
1eU60 20U83
768,053
Local Street Reconstruction Total
885
847.333
1
1.241.832 1.$52.987
5,844,911
Municipal Water System
Radio/|SP Communications System
W-10'01
n/a
75.000
75,000
Romn/SE Area Water Treatment Plant
W-10'02
n/a
25.000
25,000
Water Main MeadnwwiowRoad
W-10'0-A
n/a
174.541
174.541
Water Main Wild Rose Segment
W-10'0'8
n/a
138.210
138.210
Water Main NgsinoD,ivo
Wc10'04
n/a
0
0
Ss Area Water Plant Control System
wc11'01
n/a
160.000
160,000
Water Main Star Circle &Lane
W-//'02
n1a
130.000
130,000
Water Main vanonvoou Circle &Lane
W-12'01
n/a
272,000
272.000
Water Main Afton
N//3'01
n/a
150.000
150,000
Water Main Sunnyvale Lane
vvm'oa
n/a
100.000
/on.ono
Water Main Club Valley
w/14'01
n/a
100.000
100,000
Water Main Lake Virginia Drive
W-14'02
n/a
240.000
240,000
Municipal Water System Total
412.751
290,000
272.000
250,000 340,000
1,564,751
oi|vomvvoo Park-Bituminous Parking Lot
/'/n'n/
n/a
22.000
22,000
aiwonvvnopa,x Picnic Shelter Canopy
Fc10-02
n/a
30.000
30,000
o|ooag: Tennis Court Signs
Fc10'03
n/a
750
750
Badger Park Tennis Court Resurface
p'/0-n4
n/a
10.000
6.000
16,000
Manor Park Shelter Bui Addition
p-10-10
n/a
120.000
120,000
All Parks Tot Lot Equipment
Fc10-12
n/a
12.000
1e.000
24.000
Skate Park-Drinking Fountain
p-10-13
n/a
7.500
7,500
Skate Park-Community Garden Sign &Fence
p-10-14
n/a
5.200
5,200
Skate Park-Rehab
p-10-15
n/a
4.350
4,350
oignago All par u entry points
P-1 1-01
n/a
30.000
30,000
Cathcart Park Replace Hockey Rink Lights
P- 11-03
n/a
50.000
50,000
Cathcart Park-Swing Set Replacement
P-1 1-04
n/a
2,500
2,500
Cathcart Park New Rink Boards
P-1 1-05
n/a
15.000
15,000
Freeman Park-Picnic Shelter Re-roof
F-//'oo
nm
2,200
2,200
Freeman Park mnWOpvnoxate
F-11'07
nm
50,000
50,000
Badger Park Warming House Rehab
F-//'oo
n/a
5,000
5,000
Badger Park-Install Rustic Trail
F-/z'oo
n1a
7.500
7,500
Badger Park-Overlook/benches
P-12-04
n/a
7.500
7,500
Gi|vo^wvoo Park-Equipment (soue.benches)
p12'05
n/a
7.765
7,765
Gi|vvwmoo Park-Resurface 1mcourt
p-m'nn
n/a
2.000
2,000
Manor Park Resurface Tennis Courts
F-/e'nr
n/a
6,000
6,000
Cathcart Park Resurface tennis Courts
p12'08
n/a
6,000
6,000
Skate Park-Shelter
p-13-04
n/a
16.000
16,000
Manor Park Equipment Replacement
F-w'o/
n/a
50.000
50,000
Picnic Tables
F-99-99
n/a
7,000
7.000
7.000
0 u
21.000
Parks Total
218.800
161.700
ox./on
22,000 50,000
508,265
Public Facilities
pWpaci|ih Roofing
PF10-01
n1a
10.000
10,000
City Hall Facility Parking Lights
nF-10-03
n/a
7.000
7,000
5795 Country Cmu'nosiuoo^e
PF-09-99
n/a
5.000
5.000
o
o n
10,000
�
Dep rrrtnient p r ject=' Priority
010
2011
'012
2013 201-
1'otE l
Public Faci -Hes Total
22,000
5,000
0
0 0
27,000
Sanitary Sever
Lift Station 15 Rehab -4360 Enchanted Dr.
SS -08 -06
n/a
200,000
200,000
Lift Station 17 Rehab -5295 Shady Island Rd
SS -09 -01
n/a
78,000
78,000
Meadowview Rd Sewer
SS- 10 -01 -A
n/a
14,439
14,439
Wild Rose Segment Sewer
SS- 10 -01 -B
n/a
2,959
2,959
Nelsine Dr Sewer
SS -10 -02
n/a
2,959
2,959
Smithtown Lane Sewer
SS -10 -06
n/a
2,166
2,166
Purchase Video Camera
SS -10 -09
n/a
10,000
10,000
Radio /ISP Communications - Lift Stations
SS -10 -10
n/a
40,000
40,000
40,000
120,000
Lift Station 5 Rehab - 27135 Edgewood
SS -11 -01
n/a
85,000
85,000
Lift Station 6 Rehab - 27950 Smithtown Rd.
SS -12 -01
n/a
85,000
85,000
Lift Station 11 Rehab - 20465 Radisson Rd.
SS -13 -01
n/a
70,000
70,000
Infiltration and Inflow Reduction
SS -99 -05
n/a
70,000
70,000
70,000
70,000 70,000
350,000
Sanitary Sewer Total
420,523
195,000
195,000
140,000 70,000
1,020,523
! ,St ro mwater Management
Meadowview Rd Storm
STM- 10 -01 -A
1
89,342
89,342
Wild Rose Segment
STM- 10 -01 -B
1
47,246
47,246
Nelsine Dr Drainage
STM -10 -02
1
29,593
29,593
6180 Murray Drainage - WSB Report
STM -10 -03
1
36,000
36,000
5925 Grant Drainage - WSB Report
STM -10 -04
1
49,000
49,000
5830 Echo Rd Drainage - WSB Report
STM -10 -05
1
33,000
33,000
Smithtown Lane
STM -10 -06
1
21,084
21,084
Manor Park Pond - Rehabilitation
STM -10 -07
1
90,000
90,000
Vine Hill Road Stormwater
STM -11 -01
1
44,185
44,185
Star Circle & Lane - Stormwater
STM -12 -02
1
148,497
148,497
Stratford PI Drainage - WSB Report
STM -12 -03
1
30,000
30,000
Lake South Auto Drainage - WSB Report
STM -12 -05
1
21,000
21,000
6180 Chaska Rd Drainage - WSB Report
STM -12 -07
1
4,000
4,000
Valleywood Circle & Lane - Drainage
STM -12 -08
1
263,962
263,962
Afton Rd Drainage
STM -13 -01
1
114,807
114,807
Sunnyvale Lane Drainage
STM -13 -02
1
150,212
150,212
Club Valley Drainage
STM -14 -01
1
75,270
75,270
Lake Virginia Drive Drainage
STM -14 -02
1
210,634
210,634
6120 Riviera Drainage - WSB Report
STM -14 -04
1
20,000
20,000
Stormwater Management Total
395,265
222,682
288,962
265,019 305,904
1,477,832
Technology /Office Equip 1
City Hall Copier & Maintenance Contract
T -10 -02
n/a
20,000
20,000
City Council Laptop Computers (5)
T -12 -01
n/a
5,000
5,000
Computer Upgrades
T -99 -99
n/a
10,000
10,000
10,000
10,000 10,000
50,000
Technology /Office Equip Total
30,000
10,000
15,000
10,000 10,000
75,000
GRAND TOTAL
2,588,252
1,975,485
2,291,881
2,191,078 2,613,575
11,660,271
Y
Capital' h7 ?provGl1 ent Pt"og7 "ain
2010 tihr 2014
PROJECTS T
Department Project4 Priority 2010 2011 2012
; Equipment Replacement
Blower Attachment - Skid Steer
Broom Attachment - Skid Steer
Tractor- Ford 3910
Sweeper - Tennant 240
Flatbed - 4 x 2 F350
Skid Steer - Bobcat 753
Groundsmaster Mower- Toro 328D
Attach - Flail rear mower Ag tractor
Attach - Flail side mower Ag Tractor
Backhoe- Ford 555
Dump Truck - Ford L8000 (1988)
Trailer 24'- Trail King
Trailer 12' Tops
Sand Pro 3000
Dump Truck - Ford
Mower - Toro Groundmaster 328D
Mower - Toro Walk Behind Proline 44
Air Compressor - Ingersoll Rand 185
Dump Truck
Pick -up - 4 x 4 Ford F150
Attach - two (2) Cabs for Groundmaster
Mower - Toro Groundsmaster 325D
Ford F450 Utility Truck - with crane & toolbox
Dodge Grand Caravan
Attach -Two (2) Blowers for Grndsmstr (1972 & 2000)
Attach -Cab for Groundsmaster (1985)
Equipment Replacement Total
GRAND TOTAL
E -10 -100
n/a
5,200
5,200
E -10 -101
n/a
2,995
2,995
E -10 -35
n/a
45,631
45,631
E -10 -46
n/a
22,103
22,103
E -10 -49
n/a
46,344
46,344
E -10 -63
n/a
28,519
28,519
E -10 -75
n/a
24,954
24,954
E -10 -93
n/a
9,554
9,554
E -10 -94
n/a
18,252
18,252
E -11 -22
n/a
74,256
74,256
E -11 -33
n/a
169,514
169,514
E -12 -21
n/a
21,305
21,305
E -12 -41
n/a
3,630
3,630
E -12 -64
n/a
13,414
13,414
E -12 -68
n/a
178,328
178,328
E -12 -84
n/a
27,617
27,617
E -12 -95
n/a
3,472
3,472
E -13 -38
n/a
18,179
18,179
E -13 -65
n/a
187,601
187,601
E -13 -78
n/a
43,165
43,165
E -13 -90
n/a
13,282
13,282
E -14 -70
n/a
30,564
30,564
E -14 -76
n/a
99,552
99,552
E -14 -77
n/a
33,358
33,358
E -14 -89
n/a
14,214
14,214
E -14 -92
n/a
6,986
6,986
203,552
243,770
247,766
262,227
184,674
1,141,989
203,552
243,770
247,766
262,227
184,674
1,141,989
5
City of S T411nC'`i
Cap tad l i17Zp/°o ell t _ ,O al-can
2010 thru 2014
PROJ BY DEPARTMENT
Department Project# Priority 2010 2011 2012 2013 2014 Total
(Local Street Reconstruction 1
Smithtown Lane
LR -10 -01
1
65,138
65,138
Meadowview Road
LR- 10 -02 -A
1
180,429
180,429
Wild Rose Segment
LR- 10 -02 -B
1
205,268
205,268
Nelsine Drive - Reclamation
LR -10 -05
1
48,526
48,526
Star Circle & Lane
LR -11 -01
1
445,492
445,492
Vine Hill Road: Mill & Overlay (Shorewood portion)
LR -11 -02
1
176,741
176,741
Valleywood Circle & Lane
LR -12 -01
1
791,888
791,888
Afton Rd
LR -13 -01
1
344,421
344,421
Sunnyvale Lane
LR -13 -02
1
450,636
450,636
Club Valley
LR -14 -01
1
551,983
551,983
Lake Virginia Drive
LR -14 -02
1
631,900
631,900
Maintenance-Bituminous Sealcoating
LR -99 -100
n/a
214,400
225,100 236,300
248,115
260,521
1,184,436
Maintenance - Bituminous Overlays
LR -99 -99
n/a
171,600
0 189,200
198,660
208,593
768,053
Local Street Reconstruction Total 885,361 847,333 1,217,388 1,241,832 1,652,997 5,844,911
GRAND TOTAL 885,361 847,333 1,217,388 1,241,832 1,652,997 5,844,911
N
(` 'f
it,°,! 1. 1h_on wood,, 1\!i,1.12nesot.Gt
2010 thru 2014
PROJECTS EP E T
Department Project# Priority 2010 2011 2012 2013 2014 Total
Municipal Water System
Radio /ISP Communications System
W -10 -01
n/a
75,000
75,000
Reroof SE Area Water Treatment Plant
W -10 -02
n/a
25,000
25,000
Water Main - Meadowview Road
W- 10 -03 -A
n/a
174,541
174,541
Water Main - Wild Rose Segment
W- 10 -03 -B
n/a
138,210
138,210
Water Main - Nelsine Drive
W -10 -04
n/a
0
0
SE Area Water Plant Control System
W -11 -01
n/a
160,000
160,000
Water Main - Star Circle & Lane
W -11 -02
n/a
130,000
130,000
Water Main - Valleywood Circle & Lane
W -12 -01
n/a
272,000
272,000
Water Main - Afton
W -13 -01
n/a
150,000
150,000
Water Main - Sunnyvale Lane
W -13 -02
n/a
100,000
100,000
Water Main - Club Valley
W -14 -01
n/a
100,000
100,000
Water Main - Lake Virginia Drive
W -14 -02
n/a
240,000
240,000
Municipal Water System Total 412,751 290,000 272,000 250,000 340,000 1,564,751
BRAND TOTAL 412,751 290,000 272,000 250,000 340,000 1,564,751
F
"try of Shore wood, Minnesota
C61PI'tcd Improvement Pro-rain,
2010 thru 2014,
PROJECTS BY DEPARTMENT
Department Project# Priority 2010 2011 2012 2013 2014 Total
;!arks -
Silverwood Park - Bituminous Parking Lot
P -10 -01
n/a
22,000
22,000
Silverwood Park - Picnic Shelter Canopy
P -10 -02
n/a
30,000
30,000
Signage - Tennis Court Signs
P -10 -03
n/a
750
750
Badger Park - Tennis Court Resurface
P -10 -04
n/a
10,000
6,000
16,000
Manor Park Shelter Building Addition
P -10 -10
n/a
120,000
120,000
All Parks - Tot Lot Equipment
P -10 -12
n/a
12,000
12,000
24,000
Skate Park - Drinking Fountain
P -10 -13
n/a
7,500
7,500
Skate Park - Community Garden Sign & Fence
P -10 -14
n/a
5,200
5,200
Skate Park -Rehab
P -10 -15
n/a
4,350
4,350
Signage - All parks & entry points
P -11 -01
n/a
30,000
30,000
Cathcart Park - Replace Hockey Rink Lights
P -11 -03
n/a
50,000
50,000
Cathcart Park -Swing Set Replacement
P -11 -04
n/a
2,500
2,500
Cathcart Park - New Rink Boards
P -11 -05
n/a
15,000
15,000
Freeman Park - Picnic Shelter Re -roof
P -11 -06
n/a
2,200
2,200
Freeman Park- Rink/Open Skate
P -11 -07
n/a
50,000
50,000
Badger Park - Warming House Rehab
P -11 -08
n/a
5,000
5,000
Badger Park - Install Rustic Trail
P -12 -03
n/a
7,500
7,500
Badger Park- Overlook/benches
P -12 -04
n/a
7,500
7,500
Silverwood Park - Equipment (slide, benches)
P -12 -05
n/a
7,765
7,765
Silverwood Park - Resurface 1/2 court
P -12 -06
n/a
2,000
2,000
Manor Park - Resurface Tennis Courts
P -12 -07
nla
6,000
6,000
Cathcart Park - Resurface tennis Courts
P -12 -08
n/a
6,000
6,000
Skate Park - Shelter
P -13 -04
n/a
16,000
16,000
Manor Park - Equipment Replacement
P -14 -01
n/a
50,000
50,000
Picnic Tables
P -99 -99
n/a
7,000
7,000
7,000
21,000
Parks Total 218,800 161,700 55,765 22,000 50,000 508,265
GRAND TOTAL 218,800 161,700 55,765 22,000 50,000 508,265
i
2009-201 Proposed CIP Schedule for Shorewood Parks
City of S horewood Park Coordinator: Kristi Anderson
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�AII parks - Signs
$30,000
All - b r acks
$ 1,600
_
Picnic Tables 10 -15 per yrX$700
$7,000
$7 ,000
$7,000
All pks - 1 -2 tot pieces
$ 5,000
$12,000
$12,000
All Tennis Ct Signs
$750
S i Iverwood
Picnic shelter
$ 30,000
Resurface 1/2 court
$ 2,000
$ 2,000
$ 2,000
Bit parking lot& tree removal
$ 22,000
Benches
$ 765
Change Slide Buld Steps
$ 7,000
Replace equip
$ 50,000
Manor Park
Tennis court overlay
$ 6,000
$ 6,000
$ 6,000
Shelter design
$ 120,000
Replace play equip
$ 50,000
Cathcart
Tennis court overlay
$ 6,000
$ 6,000
Swing set replacement
$ 2,500
Replace hocky lights
$ 50,000
new rink/synth boards
$ 15,000
Freeman
Add rinklopen skate
$ 50,000
Picnic shelter /rehab
$ 3,000
Re -roof Picnic Shelter
$ 2,200
Replace play equip
$ 75,000
Badger
repair warming house $ 5,000
Tennis overlay tree removl $ 10,000 $ 6,000
Install rustic trail $ 7,500
pond overlook/benches $ 7,500
Skate Park
small shelter $ 16,000
i
Department Project# Priority 2010 2011 2412 2013 2014 Total
lit y
W
Department Project# Priority 2010 2011 2012 2013 2014 Total
Stormwater Management
Meadowview Rd Storm
STM- 10 -01 -A
1
89,342
89,342
Wild Rose Segment
STM- 10 -01 -B
1
47,246
47,246
Nelsine Dr Drainage
STM -10 -02
1
29,593
29,593
6180 Murray Drainage - WSB Report
STM -10 -03
1
36,000
36,000
5925 Grant Drainage - WSB Report
STM -10 -04
1
49,000
49,000
5830 Echo Rd Drainage - WSB Report
STM -10 -05
1
33,000
33,000
Smithtown Lane
STM -10 -06
1
21,084
21,084
Manor Park Pond - Rehabilitation
STM -10 -07
1
90,000
90,000
Vine Hill Road Stormwater
STM -11 -01
1
44,185
44,185
Star Circle & Lane - Stormwater
STM -12 -02
1
148,497
148,497
Stratford PI Drainage - WSB Report
STM -12 -03
1
30,000
30,000
Lake South Auto Drainage - WSB Report
STM -12 -05
1
21,000
21,000
6180 Chaska Rd Drainage - WSB Report
STM -12 -07
1
4,000
4,000
Valleywood Circle & Lane - Drainage
STM -12 -08
1
263,962
263,962
Afton Rd Drainage
STM -13 -01
1
114,807
114,807
Sunnyvale Lane Drainage
STM -13 -02
1
150,212
150,212
Club Valley Drainage
STM -14 -01
1
75,270
75,270
Lake Virginia Drive Drainage
STM -14 -02
1
210,634
210,634
6120 Riviera Drainage - WSB Report
STM -14 -04
1
20,000
20,000
Stormwater Management Total
395,265
222,682
288,962
265,019
305,904
1,477,832
GRAND TOTAL
395,265
222,682
288,962
265,019
305,904
1,477,832
12
(-"ty o'Shorewoo -, Minnesota
Capital h72p1'°C; veal ent Prop - 61177
2010 tiim 2014
PROJECTS T
Department Project# Priority 2010 2011 2012 2013 2014 'Total
1ri •_`. •' I I # .
c \1 f
30,000 10,000 15,000 10,000 10,000 75,000
30,000 10,000 15,000 10,000 10,000 75,000
13
City ofShorlewood, Minnesota
Capital h77pi°ovei ent Pro
2010 ti,,-u 2014
PROJECTS BY YEAR
Project Dame Department Project # Priority Project Cost
200
Blower Attachment - Skid Steer
Equipment Replacement
E -10 -100
n/a
5,200
Broom Attachment- Skid Steer
Equipment Replacement
E -10 -101
n/a
2,995
Tractor - Ford 3910
Equipment Replacement
E -10 -35
n/a
45,631
Sweeper- Tennant 240
Equipment Replacement
E -10 -46
n/a
22,103
Flatbed - 4 x 2 F350
Equipment Replacement
E -10 -49
n/a
46,344
Skid Steer - Bobcat 753
Equipment Replacement
E -10 -63
n/a
28,519
Groundsmaster Mower- Toro 328D
Equipment Replacement
E -10 -75
n/a
24,954
Attach - Flail rear mower Ag tractor
Equipment Replacement
E -10 -93
n/a
9,554
Attach - Flail side mower Ag Tractor
Equipment Replacement
E -10 -94
n/a
18,252
Smithtown Lane
Local Street Reconstruction
LR -10 -01
1
65,138
Meadowview Road
Local Street Reconstruction
LR- 10 -02 -A
1
180,429
Wild Rose Segment
Local Street Reconstruction
LR- 10 -02 -B
1
205,268
Nelsine Drive - Reclamation
Local Street Reconstruction
LR -10 -05
1
48,526
Maintenance - Bituminous Sealcoating
Local Street Reconstruction
LR -99 -100
n/a
214,400
Maintenance - Bituminous Overlays
Local Street Reconstruction
LR -99 -99
n/a
171,600
Radio /ISP Communications System
Municipal Water System
W -10 -01
n/a
75,000
Reroof SE Area Water Treatment Plant
Municipal Water System
W -10 -02
n/a
25,000
Water Main - Meadowview Road
Municipal Water System
W- 10 -03 -A
n/a
174,541
Water Main - Wild Rose Segment
Municipal Water System
W- 10 -03 -B
n/a
138,210
Water Main - Nelsine Drive
Municipal Water System
W -10 -04
n/a
0
Silverwood Park - Bituminous Parking Lot
Parks
P -10 -01
n/a
22,000
Silverwood Park - Picnic Shelter Canopy
Parks
P -10 -02
n/a
30,000
Signage - Tennis Court Signs
Parks
P -10 -03
n/a
750
Badger Park - Tennis Court Resurface
Parks
P -10 -04
n/a
10,000
Manor Park Shelter Building Addition
Parks
P -10 -10
n/a
120,000
All Parks - Tot Lot Equipment
Parks
P -10 -12
n/a
12,000
Skate Park - Drinking Fountain
Parks
P -10 -13
n/a
7,500
Skate Park - Community Garden Sign & Fence
Parks
P -10 -14
n/a
5,200
Skate Park -Rehab
Parks
P -10 -15
n/a
4,350
Picnic Tables
Parks
P -99 -99
n/a
7,000
PW Facility - Roofing
Public Facilities
PF -10 -01
n/a
10,000
City Hall Facility - Parking Lights
Public Facilities
PF -10 -03
n/a
7,000
5795 Country Club- Residence
Public Facilities
PF -99 -99
n/a
5,000
Lift Station 15 Rehab -4360 Enchanted Dr.
Sanitary Sewer
SS -08 -06
n/a
200,000
Lift Station 17 Rehab -5295 Shady Island Rd
Sanitary Sewer
SS -09 -01
n/a
78,000
Meadowview Rd Sewer
Sanitary Sewer
SS- 10 -01 -A
n/a
14,439
Wild Rose Segment Sewer
Sanitary Sewer
SS- 10 -01 -B
n/a
2,959
Nelsine Dr Sewer
Sanitary Sewer
SS -10 -02
n/a
2,959
Smithtown Lane Sewer
Sanitary Sewer
SS -10 -06
n/a
2,166
Purchase Video Camera
Sanitary Sewer
SS -10 -09
n/a
10,000
Radio /ISP Communications - Lift Stations
Sanitary Sewer
SS -10 -10
n/a
40,000
Infiltration and Inflow Reduction
Sanitary Sewer
SS -99 -05
n/a
70,000
Meadowview Rd Storm
Stormwater Management
STM- 10 -01 -A
1
89,342
14
� T"t ioyrit`T PI - o - ecg Cost
P roje c t r�ia? La�pr far t slat - -- - - -- _ I
Wild Rose Segment
Stormwater Management
STM- 10 -01 -B i
47,246
Nelsine Dr Drainage
Stormwater Management
STM -10 -02
29,593
6180 Murray Drainage - WSB Report
Stormwater Management
STM -10 -03
36,000
5925 Grant Drainage - WSB Report
Stormwater Management
STM -10 -04
49,000
5830 Echo Rd Drainage - WSB Report
Stormwater Management
STM -10 -05 1
33,000
Smithtown Lane
Stormwater Management
STM -10 -06 1
21,084
Manor Park Pond - Rehabilitation
Stormwater Management
STM -10 -07 1
90,000
City Hall Copier & Maintenance Contract
Technology /Office Equip
T -10 -02 n/a
20,000
Computer Upgrades
Technology /Office Equip
T -99 -99 n/a
10,000
2012
Trailer 24' - Trail King
Total for 2010
E -12 -21
n/a
2,588,252
', 2011
Equipment Replacement
E -12 -41
n/a
3,630
Backhoe- Ford 555
Equipment Replacement
E -11 -22
n/a
74,256
Dump Truck - Ford L8000 (1988)
Equipment Replacement
E -11 -33
n/a
169,514
Star Circle & Lane
Local Street Reconstruction
LR -11 -01
1
445,492
Vine Hill Road: Mill & Overlay (Shorewood portion)
Local Street Reconstruction
LR -11 -02
1
176,741
Maintenance - Bituminous Sealcoating
Local Street Reconstruction
LR -99 -100
n/a
225,100
Maintenance - Bituminous Overlays
Local Street Reconstruction
LR -99 -99
n/a
0
SE Area Water Plant Control System
Municipal Water System
W -11 -01
n/a
160,000
Water Main - Star Circle & Lane
Municipal Water System
W -11 -02
n/a
130,000
Signage - All parks & entry points
Parks
P -11 -01
n/a
30,000
Cathcart Park - Replace Hockey Rink Lights
Parks
P -11 -03
n/a
50,000
Cathcart Park -Swing Set Replacement
Parks
P -11 -04
n/a
2,500
Cathcart Park - New Rink Boards
Parks
P -11 -05
n/a
15,000
Freeman Park - Picnic Shelter Re -roof
Parks
P -11 -06
n/a
2,200
Freeman Park - Rink/Open Skate
Parks
P -11 -07
n/a
50,000
Badger Park - Warming House Rehab
Parks
P -11 -08
n/a
5,000
Picnic Tables
Parks
P -99 -99
n/a
7,000
5795 Country Club- Residence
Public Facilities
PF -99 -99
n/a
5,000
Radio /ISP Communications - Lift Stations
Sanitary Sewer
SS -10 -10
n/a
40,000
Lift Station 5 Rehab - 27135 Edgewood
Sanitary Sewer
SS -11 -01
n/a
85,000
Infiltration and Inflow Reduction
Sanitary Sewer
SS -99 -05
n/a
70,000
Vine Hill Road Stormwater
Stormwater Management
STM -11 -01
1
44,185
Star Circle & Lane - Stormwater
Stormwater Management
STM -12 -02
1
148,497
Stratford PI Drainage - WSB Report
Stormwater Management
STM -12 -03
1
30,000
Computer Upgrades
Technology /Office Equip
T -99 -99
n/a
10,000
Total for 2011
1,975,485
2012
Trailer 24' - Trail King
Equipment Replacement
E -12 -21
n/a
21,305
Trailer 12' Tops
Equipment Replacement
E -12 -41
n/a
3,630
Sand Pro 3000
Equipment Replacement
E -12 -64
n/a
13,414
Dump Truck - Ford
Equipment Replacement
E -12 -68
n/a
178,328
Mower - Toro Groundmaster 328D
Equipment Replacement
E -12 -84
n/a
27,617
Mower - Toro Walk Behind Proline 44
Equipment Replacement
E -12 -95
n/a
3,472
Valleywood Circle & Lane
Local Street Reconstruction
LR -12 -01
1
791,888
Maintenance - Bituminous Sealcoating
Local Street Reconstruction
LR -99 -100
n/a
236,300
Maintenance - Bituminous Overlays
Local Street Reconstruction
LR -99 -99
n/a
189,200
Water Main - Valleywood Circle & Lane
Municipal Water System
W -12 -01
n/a
272,000
All Parks - Tot Lot Equipment
Parks
P -10 -12
n/a
12,000
Badger Park - Install Rustic Trail
Parks
P -12 -03
n/a
7,500
Badger Park- Overlook/benches
Parks
P -12 -04
n/a
7,500
Silverwood Park - Equipment (slide, benches)
Parks
P -12 -05
n/a
7,765
15
Project ai
?r °ci��f rar °t €�rrz . Iar °rr °fit °�1 Proj t .c;t
Silverwood Park - Resurface 1/2 court
Parks
P -12 -06
n/a
2,000
Manor Park - Resurface Tennis Courts
Parks
P -12 -07
n/a
6,000
Cathcart Park - Resurface tennis Courts
Parks
P -12 -08
n/a
6,000
Picnic Tables
Parks
P -99 -99
n/a
7,000
Radio /ISP Communications - Lift Stations
Sanitary Sewer
SS -10 -10
n/a
40,000
Lift Station 6 Rehab - 27950 Smithtown Rd.
Sanitary Sewer
SS -12 -01
n/a
85,000
Infiltration and Inflow Reduction
Sanitary Sewer
SS -99 -05
n/a
70,000
Lake South Auto Drainage - WSB Report
Stormwater Management
STM -12 -05
1
21,000
6180 Chaska Rd Drainage - WSB Report
Stormwater Management
STM -12 -07
1
4,000
Valleywood Circle & Lane - Drainage
Stormwater Management
STM -12 -08
1
263,962
City Council Laptop Computers (5)
Technology /Office Equip
T -12 -01
n/a
5,000
Computer Upgrades
Technology /Office Equip
T -99 -99
n/a
10,000
L ■ 20
Mower- Toro Groundsmaster 325D
Total for 2012
E -14 -70
n/a
2,291,881
Ford F450 Utility Truck - with crane & toolbox
Equipment Replacement
E -14 -76
n/a
99,552
Air Compressor - Ingersoll Rand 185
Equipment Replacement
E -13 -38
n/a
18,179
Dump Truck
Equipment Replacement
E -13 -65
n/a
187,601
Pick -up - 4 x 4 Ford F150
Equipment Replacement
E -13 -78
n/a
43,165
Attach - two (2) Cabs for Groundmaster
Equipment Replacement
E -13 -90
n/a
13,282
Afton Rd
Local Street Reconstruction
LR -13 -01
1
344,421
Sunnyvale Lane
Local Street Reconstruction
LR -13 -02
1
450,636
Maintenance - Bituminous Sealcoating
Local Street Reconstruction
LR -99 -100
n/a
248,115
Maintenance - Bituminous Overlays
Local Street Reconstruction
LR -99 -99
n/a
198,660
Water Main - Afton
Municipal Water System
W -13 -01
nla
150,000
Water Main - Sunnyvale Lane
Municipal Water System
W -13 -02
n/a
100,000
Badger Park - Tennis Court Resurface
Parks
P -10 -04
n/a
6,000
Skate Park - Shelter
Parks
P -13 -04
n/a
16,000
Lift Station 11 Rehab - 20465 Radisson Rd.
Sanitary Sewer
SS -13 -01
n/a
70,000
Infiltration and Inflow Reduction
Sanitary Sewer
SS -99 -05
n/a
70,000
Afton Rd Drainage
Stormwater Management
STM -13 -01
1
114,807
Sunnyvale Lane Drainage
Stormwater Management
STM -13 -02
1
150,212
Computer Upgrades
Technology /Office Equip
T -99 -99
n/a
10,000
Total for 2013
2,191,078
L ■ 20
Mower- Toro Groundsmaster 325D
Equipment Replacement
E -14 -70
n/a
30,564
Ford F450 Utility Truck - with crane & toolbox
Equipment Replacement
E -14 -76
n/a
99,552
Dodge Grand Caravan
Equipment Replacement
E -14 -77
n/a
33,358
Attach -Two (2) Blowers for Grndsmstr (1972 & 2000)
Equipment Replacement
E -14 -89
n/a
14,214
Attach -Cab for Groundsmaster (1985)
Equipment Replacement
E -14 -92
n/a
6,986
Club Valley
Local Street Reconstruction
LR -14 -01
1
551,983
Lake Virginia Drive
Local Street Reconstruction
LR -14 -02
1
631,900
Maintenance - Bituminous Sealcoating
Local Street Reconstruction
LR -99 -100
n/a
260,521
Maintenance - Bituminous Overlays
Local Street Reconstruction
LR -99 -99
n/a
208,593
Water Main - Club Valley
Municipal Water System
W -14 -01
n/a
100,000
Water Main - Lake Virginia Drive
Municipal Water System
W -14 -02
n/a
240,000
Manor Park - Equipment Replacement
Parks
P -14 -01
n/a
50,000
Infiltration and Inflow Reduction
Sanitary Sewer
SS -99 -05
n/a
70,000
Club Valley Drainage
Stormwater Management
STM -14 -01
1
75,270
Lake Virginia Drive Drainage
Stormwater Management
STM -14 -02
1
210,634
6120 Riviera Drainage - WSB Report
Stormwater Management
STM -14 -04
1
20,000
Computer Upgrades
Technology /Office Equip
T -99 -99
n/a
10,000
Total for 2014
2,613,575
°Oject I ame Depa °t ent , �`�;pect ;+ Priorit Pr Cost
GRAND TOTAL
11 .660,271
17
Source 2010 2011 2012 2013 2014
762,431 658,879 515,109 367,343 205,116
100,000 100,000 100,000 100,000 100,000
862,431 758,879 615,109 467,343 305,116
(203,552) (243,770) (247,766) (262,227) (184,674)
Change in Fund Balance (103,552) (143,770) (147,766) (162,227) (84,674)
Ending Balance
658,879
515,109
367,343
205,116
120,442
Source
2010
2011
201
2013
2014
Local Street Reconstruction
Beginning Balance
1,112,873
927,512
780,179
262,791
(279,041)
Revenues and Other Fund Sources
Total Revenues and Other Fund Sources
700,000
700,000
700,000
700,000
700,000
Total Funds Available
1,812,873
1,627,512
1,480,179
962,791
420,959
Expenditures and Uses
Total Expenditures and Uses
(885,361)
(847,333)
(1,217,388)
(1,241,832)
(1,652,997)
Change in Fund Balance
Ending Balance
(185,361) (147,333) (517,388) (541,832) (952,997)
927,512 780,179 262,791 (279,041) (1,232,038)
6
Source
2010
2011
20 12
2 01a
2014
Park Fund
Beginning Balance
Beginning Balance
288,788
111,988
(7,712)
(21,477)
(1,477)
Revenues and Other Fund Sources
Total Revenues and Other Fund Sources
Total Revenues and Other Fund Sources
42,000
42,000
42,000
42,000
42,000
Total Funds Available
330,788
153,988
34,288
20,523
40,523
Expenditures and Uses
Total Expenditures and Uses
Total Expenditures and Uses
(218,800)
(161,700)
(55,765)
(22,000)
(50,000)
Change in Fund Balance
(176,800)
(119,700)
(13,765)
20,000
(8,000)
Ending Balance
Source
111,988
2010
(7,112)
2011
(21,4//)
2012
(1,41!)
2013
(y,4 /1)
2014
;Public Facilities Fund
Beginning Balance
225,495
203,495
198,495
198,495
198,495
Revenues and Other Fund Sources
Total Revenues and Other Fund Sources
0
0
0
0
0
Total Funds Available
225,495
203,495
198,495
198,495
198,495
Expenditures and Uses
Total Expenditures and Uses
(22,000)
(5,000)
0
0
0
Change in Fund Balance
Ending Balance
(22,000) (5,000) 0 0 0
203,495 198,495 198,495 198,495 198,495
w
S ource
2010
20
20
210 13
2014
Technology/Office Equipment Fun
59,897
49,897
34,897
Beginning Balance
89,897
59,897
49,897
34,897
24,897
Revenues and Other Fund Sources
Total Revenues and tither Fund sources
0
0
0
0
0
Total Fends Available
89,897
59,897
49,897
34,897
24,897
Expenditures and Uses
Total Expenditures and Uses
(30,000)
(10,000)
(15,000)
(10,000)
(10,000)
Change in Fund Balance
Ending Balance
(30,000)
(10,000)
(15,000)
(10,000)
(10,000)
59,897
49,897
34,897
24,897
14,897
C17f'Y OF
SHOREWOOD
5755 COUNTRY CLUB ROAD - SHOREWOOD, MINNESOTA 55331-8927 ® (952) 474-3236
FAX (952) 474-0128 ® www.d.shorewood.mmus ® cityhall@ci.shorewood.mn.us
2010 PROPOSED ANNUAL
GENERAL FUND OPERATING BUDGET
4 "'
4.1 4: PRINTED ON RECYCLED PAPER
CITY OF SHO E O D
RESOLUTION O.09 -048
FUND BUDGET AND APPROVING THE PROPOSED
PROPERTY TAX LEVY, COLLECTIBLE :
WHEREAS, the City staff has presented to the City Council the proposed 2010 General Fund
Budget and the proposed property tax levy collectible in 2010; and,
WHEREAS, the City Council has met to review the proposed budget and property tax levy; and,
WHEREAS, the City Council must approve and certify its proposed 2010 budget and
preliminary property tax levy for the current year, collectible in 2010, to the County Auditor by
September 15 of each year.
NOW, THEREF RE, DE IT RESOLVED by the City Council of the City of Shorewood that:
1. The 2010 Proposed General Fund budget is hereby set at $5,399,404.
2. The following sums be levied for the current year, collectible in 2010, upon taxable
property in the City of Shorewood, for the following purposes:
General Fund Levy $4,263,838
Special Levy 616,000
Total 2009 Levy, Collectible 2010: $4
That the City Clerk - Administrator is hereby instructed to transmit a certified copy of
this resolution to the County Auditor of Hennepin County, Minnesota.
ADOPTED by the City Council of the City of Shorewood this 24th day of August, 2009.
Christine Lizee, Mayor
ity Administrator /Clerk
el rx 1 , o lra
f.
We are pleased to present the 2010 Proposed General Fund Operating Budget for your review and
approval. This budget is the result of council and staff work - sessions on June 8, June 22, July 27, and
August 10, 2009. Council and staff began their budget work with a first draft that contained a zero (0%)
percent tax levy increase. During subsequent work - sessions, council and staff closely reviewed all
aspects of the preliminary 2010 General Fund budget and carefully decreased, and in some cases
increased, various components of the budget. The proposed budget and levy for Pay2010 must be
certified to Hennepin County by September 15, 2009.
The 2010 Proposed General Fund Budget includes an increase in the overall base levy of .83% or
$34,462, which is the anticipated allowable levy undercurrent law. To date, the city has not received
notification of the official allowable levy amount. The 2010 budget contemplates a total tax levy of
$4,809,134. Special levies for debt service comprise $616,000 of the total tax levy.
Total anticipated revenue for the General Fund, including transfers, is $5,399,404. This amount includes
the liquor fund transfer at $10,000 (from $40,000 previously), and also contemplates a use of reserve
fund balance of $155,000, in accordance with current city policy.
Total expenditures and transfers to capital improvement funds are programmed at $5,399,404. This
amount is $89,158 less than the 2009 Adopted Budget and about $114,000 less than the original 2010
draft budget due to the reductions implemented over several budget work - sessions.
General supplies have been reduced by $200 to reflect past activity. We are reducing mileage
reimbursement, conferences and schools by $1,000 and reducing the recognition funds from $5,000 to
$2,500. Finally, "miscellaneous" costs of $1,900 have been eliminated and the AIS allocation has been
moved to the parks department.
General Government
The general government budget has a proposed decrease over the 2009 adopted budget of $31,150.
Staff reduced part -time wages from $10,800 to $1,000. Part -time wages were used to provide assistance
at the front desk and provide scanning of old documents and the property files. This project has been
completed and we are using regular staff to keep current with scanning documents as required. The
other major reduction comes in regular wages. The time allocated to general government activities and
support by the park secretary is decreased here and increased in the park budget. We also reduced the
training, conferences and schools by $1,000.
Elections
This budget is a cyclical in nature and increases in even numbered years due to local, state, and national
elections. The increase for 2010 represents this cycle. Staff made one alteration to the budget in the
area of capital purchases by eliminating two voting booths, thereby saving approximately $600. In
addition, personnel costs were decreased as PERA and FICA costs had been allocated against the
election judge personnel expense unnecessarily.
Finance
This budget is looking at a decrease over the adopted 2009 budget in the amount of $8,338. The
reductions are in the capital outlay and conferences and schools.
This budget covers our contractual services for legal, auditing, and assessing. Assessing services are
expected to increase by approximately $4,000 and our civil attorney retainer rate is expected to
increase, based on actual time over the course of the first year. Factors in the large amount expended in
2009 include payment to the LMCIT for Ron Johnson activity, the Phillippi litigation settlement payment,
and $8,000 in fees associated with the South Shore Community Center. We do not anticipate these
types of expenses in 2010. In addition, the miscellaneous services line item was eliminated in the 2010
budget.
Planning and Zoning
The proposed budget for planning /zoning is going down from 2009 by $14,346. The decrease is
attributable to cutting back support staff allocation by .10 FTE (10 %). Support staff in the department is
currently budgeted at 1.0 FTE and the Planning Director is at .97 FTE (97 %). We propose support staff at
.9 FTE (90 %). The .1.0 FTE (10 %) is being reallocated to general government to be dedicated to web
services which will go from .30 FTE (30 %) to .40 FTE (40 %). Either adjustments are in contract services,
as staff will take the planning commission meeting minutes; and in conferences and schools.
Municipal Buildings
The major change in this budget comes in the area of supplies. We increased the equipment
maintenance line from $21,300 to $47,300 to reflect the new agreement we have with WarnerConnect
for support of the phone and IT systems. We also plan for a new high capacity copier at $20,000;
however, this cost will be covered by a transfer from the technology fund. The other major change is a
reduction in the programmed transfers to the municipal building maintenance fund of $50,000.
Protective Inspections
This area has seen a steady decline in activity over the past 18 months or so; as represented in the
number of building permits the city has received. As a result of the lower than normal activity in this
area, staff is assisting with facilities maintenance issues.
The budget allocation requested for 2010 is down by $8,791 from 2009. The decrease comes in a
reallocation of support staff in this activity. The planning assistant had .2 FTE (20 %) time allocated to
this activity and it has been reduced to .1 FTE (10 %) for 2010.
Police
The SLMPD budget is recommended by the Coordinating Committee after working with the police chief.
The budget recommended by the Coordinating Committee consists of a .7% increase over the 2009
budget. The budget does not have an allocation for a wage increase, however it should be noted that
contract with the union is up for renewal this year and negotiations have not started with this group. An
award with the union that exceeds the established budget may result in an overage in the personnel
items in the budget.
The JPA requires all member cities to approve the budget and if it is not, there is language holding the
SLMPD budget increase to the level of the most restrictive levy limit of member cities. At this point, the
levy limit for Shorewood is .83 %, an amount greater than that proposed by the Coordinating Committee.
As such, it is recommended to agree to the .7 %.
Based on the information provided by the Chief and approved by the Coordinating Committee, the cost
for law enforcement will increase from $938,950 to $950,000 for the operating budget. Shorewood's
portion of the debt service component for the SLMPD for 2010 is $230,000. Shorewood is budgeting
$1,180,000 for police activities in 2010.
Fire
The fire 2010 budget of $595,482 is slightly less than the 2009 allocation of $600,638.
City g s1
This budget is proposed to decrease by $49,611 from the 2009 budget. The major change is the
reduction in staff in this area. Some savings from the reduction in staff are in other areas due a
reallocation of resources. Capital expenditures include a PDA and OPS data tracking phone ($1,000).
Public Works - Service
The major item is a decrease of $75,000 to the equipment replacement fund. The 2009 budget included
a $175,000 programmed transfer and council concurred with the reduction to $100,000 for 2010.
Scheduled equipment purchases will not be affected through this reduction. Other aspects of this
budget include a $3,800 allocation for a replacement VHF radio base station and some minor
adjustments to the personnel costs.
Streets and Roads
The Streets and Roads department is anticipated to increase over the 2009 budget by approximately
$13,200. The increase is attributable to the cost of asphalt material. The budget maintains the planned
$700,000 transfer to the local road fund.
Snow and Icy Removal
No change anticipated in this department. The actual expenditures in personnel and supplies in this
budget are directly related to the amount of snow fall events requiring a call out and plowing activities
Traffic Control/Street Lighting
We are proposing a modest increase in this budget. The increase is to cover the cost of replacement
street signs to comply with the new Federal Highway Administrations rules on reflectivity. We
anticipate this to be an ongoing expense.
Sanitation and Waste Removal
We are recommending a budget of $4,900 for this activity.
Free Maintenance
This program anticipates a slight increase from 2009 due to anticipated additional expenses in the area
of tree removal due to more diseased trees being found both on public and private property.
Parks and Recreation
This budget will increase the most in 2010. It will grow by $67,000 over 2009. There are two main
contributors to this growth; one is a reallocation from the general government department to parks
through a reallocation of staffing resources. The other is an expanded contract with Community Rec
Resources for park administration services. Other changes to the budget include a few more dollars
allocated for building maintenance and additional dollars for programming. To support some of this, the
council reduced the transfer to the Park Improvement fund by $3,000.
11
The Truth -In -- Taxation process to be followed this year is similar to years past, in that a budget public
hearing would be held Monday, December 7, 2009, with a follow -up hearing and budget adoption at the
next regularly scheduled council meeting of December 14, 2009.
Therefore, the entire process includes city council approval of a Pay2010 Proposed Tax Levy to be
certified to the state and county no later than September 15, 2009; final preparation of all city budgets,
including enterprise and utility budgets in the fall; advertising and conducting public hearings on the
budget in December; and adoption, certification, and summary publication of the final budget and levy
prior to year end.
The 2010 General Fund Operating Budget and levy were prepared with the mutual goal of staff and
council to develop a budget that will provide a responsible plan to balance the City's service delivery
needs, continuing infrastructure needs, and financial position.
Recommendation
Staff recommends the council approve the attached resolution that sets the 2010 Proposed General
Fund Budget and the Proposed Pay2010 tax levy.
i
Respectfully submitted,'
Bonnie Burton
irk Finance Director /Treasurer
— 5
CITY OF SHOREWOOD
GENERA 2010 PROPOSED FUND BUDGET
s�
. ,
Preparation Calendar for 2010 Budget 1
Summary of Proposed 2010 General Fund Budget 2 -3
Summary of Estimated Revenues 4
Summary of Estimated Expenditures & Transfers 5
General Fund
Departmental Budgets
41110 - Mayor and Council
6 -7
41300 - Administration
8 -9
41400 — General Government /City Clerk
10 -11
41450 — Elections
12 -13
41500 - Finance
14 -15
41600 - Professional Services
16 -17
41910 - Planning and Zoning
18 -19
41940 - Municipal Building - City Hall
20 -21
42100 - Police
22 -23
42200 - Fire Protection
24 -25
42400 - Protective Inspection
26 -27
43010 - City Engineer
28 -29
43050 - Public Works Service
30 -31
43100 - Streets and Roadways
32 -33
43125 - Snow and Ice Removal
34 -35
43160 - Traffic Control /Street Lighting
36 -37
43200 - Sanitation /Waste Removal /Weeds
38 -39
43250 -Tree Maintenance
40 -41
45200 - Parks and Recreation
42 -43
CITY OF SHOREWOOD
Year 2010 Budget Schedule
Date De
05/15/09 Budget worksheets distributed to staff department heads.
06/05/09 Completed budget worksheets due back to Finance from staff.
06/08/09 Budget discussion —Council philosophy and direction (Council and Staff)
06/22/00 VVork-session: General Fund Operating Budget draft (Council and Staff)
07/27/09 VVork-sesoion: Additional General Fund session (Council and Staff)
08/10/09 VVork-session: Additional General Fund session (Council and Staff)
08/24/09 Regular Council meeting. Council adopts ZO10 proposed budget and levy.
/
09/15/09 Proposed budget and levy must be adopted and certified to County Auditor
by this date. State form Payable 2010PT Form 28O also to be submitted.
10/12/09 Work-session: Enterprise Budget session (Council and staff)
10/26/09 Work-session: Enterprise Budget session (Council and staff)
11/16/09 Work-session: General Fund Budget Final Review (Council and staff)
11/20-11/24 Counties to mail Notice of Proposed Property Tax by this date.
12/03/09 Budget hearing advertisement published in the official newspaper.
12/07/09 Truth|n-TaxationBud8etPub|icHearing.
12/14/09 Regular Council meeting. Final 2010 budgets and levy tobeadopted.
I2/30/09 Final levy and budgets must be certified to the County Auditor by this date. State forms
Payable 2010 Property TGx Levy Report and PTForm TNT2010 also due.
1
CITY OF SMORE@OOD
GENERAL FUND REVENUE AND E%PE0DiTURESUK8yNARY
2010 PROPOSED GENERAL FUND BUDGET
Actual
2007
Actual
zoou
Adopted
zooe
Y-T-D mct
uooy
Proposed
zozu
Revised
2010
Adopted
znoz
$$
coanmz
%
Change
Revenues and Other Sources
Property Taxes
4.332
4,s82
4,776,2e2
2
4,776
4,879
103
2.17m
Licenses and Permits
256,471
195
196,270
116,947
136
106,270
(90,000)
-os.os%
Intergovernmental
95
78
ss
63
as
os
o
0.00%
Fines and Forfeitures
77,777
s3
ss
36,417
sr
ss
o
0.00%
Charges for Service
50,819
50,7s4
46,000
46,158
46,000
46
o
0.00%
Miscellaneous Revenue
286,684
176,535
1S0,000
82
128
zzo
(zz'uou)
'14.67%
Total Revenues
s
5
s
2
5
5
o
<8'454>
*ze%
Expenditures
General Government
Mayor and Council
sa
6e
70\194
sz
70\194
134,898
64,704
92.18%
Administration
»m
729
os
121,660
180,379
178
4
2.7em
General Government
243
zzs
267,569
222
275
236
(sz'zsn)
'11.64m
Elections
2
47,532
7,211
z
41,02e
ao
31,728
439y9m
Finance
174
164,651
1*8
146,900
195
193
(s
-2s4%
Professional Services
196,880
zzs
zos
201,910
207,000
n»y
<6,500>
'3.16%
Planning and Zoning
184
206,595
213
162
204,259
zyo
(14,346)
'6.73m
Municipal Building
206,645
151,372
266,920
50,252
315
ata
46,880
z/ssm
Total General Government
1,222
1,308
1,403
960,792
1
1
o
91,104
6.49m
Public Safety
Police
1,072
1,139
1,176,000
1,019
1,185
1,180,000
4,000
0.34%
Fire Protection
59s
622
soossx
e00450
aunsan
595
(5'156)
'o.xom
Protective Inspection
zzo
137,784
133
97,738
124,752
125
<8'791>
'asom
Animal Control
21,390
o
o
u
u
o
o
u
Total Public Safety
1,818
1,89e
1,910,572
1,717,758
1,911,277
1,900,625
o
(9'e47)
'oszm
Public Works
City Engineer
oz
147,57e
1e1,057
110
115
111,446
(49
'an.onm
Public Works Services
405
413
420,495
330,1e
414,300
412
<7,510>
'1.79m
Streets and Roadways
171,221
197,434
190,e45
131,069
190,869
204,107
za
6.89%
Snow and Ice Removal
sn
ax
86,512
40,104
85
85
(sax)
'o.oz%
T,aniccontml/Sureet Lights
39
46,s37
47,600
31,762
51,049
s1
3
/zs%
sanuat|on/wastenemvva|
4
n
5
z
5
4
(645)
'o.sam
Tree Maintenance
zy
24,351
30,568
13
33
33
z
9.52%
Total Public Works
851,748
907,845
942
e59
8e6,374
yns
o
(ax
'4�11u
Culture and Recreation
Parks and Recreation
200,920
229
zoz
235
236
269
67,171
33.22%
Total Culture and Recreation
zm\yzn
zzy
202
zas
236,759
269
u
67,171
aazz%
Total Expenditures
4,0e2
4,3*5
4,458
3
4,533
4
o
109
2.46m
Total Revenues Over (unue,)
Expenditures
1,007.603
7e1
830,000
(866
672
712
u
2
lITY OF SHOREWOOD
GENERAL FUND REVENUE AND EXPENDITURE SUMMARY
2010 PROPOSED GENERAL FUND BUDGET
Excess (Deficiency) of Revenues and
Other Financing Sources Over
Expenditures and Other Uses 377,603 (53,400) (160,000) (866,750) (267,247) (155,000) 0
Amounts to be Provided from
General Fund Balance (377,603) 53,400 160,000 866,750 267,247 155,000 0
General Fund Balance January 1 3,383,906 3,761,509 3,708,110 3,708,110 3,548,110 3,548,110 3,548,110
General Fund Balance December 39 3,761,509 3,708,110 3,548,110 2,841,359 3,280,863 3,393,110 3,548,110
3
Actual
2007
Actual
2008
Adopted
2009
Y -T -D Oct
2009
Proposed
2010
Revised
2010
Adopted
2010
$$
Change
%
Change
Fund Transfers In
Liquor Fund
40,000
40,000
40,000
0
40,000
10,000
(30,000)
Street Reconstr Fund
0
0
0
0
0
0
0
Technology Fund
0
0
0
0
0
25,000
25,000
Sewer Fund
0
0
0
0
0
0
Water Fund
0
0
0
0
0
0
0
Total Transfers In
40,000
40,000
40,000
0
40,000
35,000
0
(5,000)
- 12.50%
Fund Transfers Out
Equip Replacemt Fund (PW)
175,000
175,000
175,000
0
175,000
100,000
(75,000)
Street Reconstr Fund
345,000
645,000
700,000
0
700,000
700,000
0
Park Capital Imp Fund
15,000
15,000
45,000
0
45,000
42,000
(3,000)
Trail Cap Imprvment Fnd
0
0
0
0
0
0
0
Public Facilities Fund
50,000
50,000
50,000
0
0
0
(50,000)
Land & Open Space Fund
0
0
0
0
0
0
0
Sewer Fund
60,000
0
60,000
0
60,000
60,000
0
Stormwater Mgmt Fund
25,000
0
0
0
0
0
0
Total Fund Transfers Out
670,000
885,000
1,030,000
0
980,000
902,000
0
(128,000)
- 14.46%
Excess (Deficiency) of Revenues and
Other Financing Sources Over
Expenditures and Other Uses 377,603 (53,400) (160,000) (866,750) (267,247) (155,000) 0
Amounts to be Provided from
General Fund Balance (377,603) 53,400 160,000 866,750 267,247 155,000 0
General Fund Balance January 1 3,383,906 3,761,509 3,708,110 3,708,110 3,548,110 3,548,110 3,548,110
General Fund Balance December 39 3,761,509 3,708,110 3,548,110 2,841,359 3,280,863 3,393,110 3,548,110
3
CITY OF SHORE WOOD
GENERAL FUND SUMMARY OF ESTIMATED REVENUES
2€110 PROPOSED GENERAL FUND BUDGET
r�
Actual
Actual
Adopted
YTD Oct
Proposed
Revised
Adopted
$
%
REVENUES
2007
2008
2009
2009
2010
2010
2010
Change
Change
Taxes
General Property
3,663,362
3,909,841
4,158,672
2,302,477
4,158,672
4,263,838
105,166
2.53%
Fiscal Disparities
108,244
117,683
0
58,007
0
0
0
0.00%
Special Levy
561,135
555,078
617,620
0
617,620
616,000
(1,620)
-0.26%
Total Taxes
4,332,741
4,582,601
4,776,292
2,360,483
4,776,292
4,879,838
0
103,546
2.17%
License /Permits
Rental Housing
2,620
1,980
500
840
500
500
0
0.00%
Tobacco
1,000
750
1,000
1,000
1,000
1,000
0
0.00%
Alcoholic Beverages
14,743
8,510
8,820
8,320
8,820
8,820
0
0.00%
Others - Business
2,739
3,244
1,000
1,130
1,000
1,000
0
0.00%
Building Permits
231,436
176,679
180,000
102,955
120,000
90,000
(90,000)
- 50.00%
Tree Trimming Licenses
570
540
450
210
450
450
0
0.00%
Dog Licenses
3,288
3,667
3,500
2,442
3,500
3,500
0
0.00%
Others -Misc.
75
50
1,000
50
1,000
1,000
0
0.00%
Total License /Permits
256,471
195,420
196,270
116,947
136,270
106,270
0
(90,000)
- 45.86%
Inter - governmental Revenues
State Aids
Mkt Value Credit Aid
32,995
15,206
0
0
0
0
0
0.00%
PERA Aid
4,751
4,751
5,000
2,376
5,000
5,000
0
0.00%
MSA Road Aid
58,155
58,198
60,000
61,471
60,000
60,000
0
0.00%
Total State Aids
95,901
78,155
65,000
63,847
65,000
65,000
0
0
0.00%
Total Inter-governmental
95,901
78,155
65,000
63,847
65,000
65,000
0
0
0.00%
Charges For Service
General Government
15,899
20,989
15,000
9,022
15,000
15,000
0
0.00%
Engineering
0
0
0
0
0
0
0
0.00%
Recreation
34,920
29,765
31,000
27,395
31,000
31,000
0
0.00%
Total Charges For Service
50,819
50,754
46,000
36,417
46,000
46,000
0
0
0.00%
Fines & Forfeits
77,777
53,369
55,000
46,158
55,000
55,000
0
0.00%
Misc. Revenues
286,684
176,535
150,000
82,576
128,000
128,000
(22,000)
- 14.67%
Total Revenues Before Tsfrs
5,100,392
5,136,833
5,288,562
2,706,427
5,206,562
5,280,108
0
(8,454)
-0.
Transfers
From General Fnd Rsys
0
0
160,000
0
160,000
155,000
(5,000)
-3.13%
From Technology Fund
0
0
0
0
0
25,000
25,000
#DIV /O!
From Liquor Fund
40,000
0
40,000
0
40,000
10,000
(30,000)
- 75.00%
Total Transfers
40,000
0
200,000
0
200,000
190,000
0
(10,000)
-5.00%
Total Revenues & Transfers
5,140,392
5,136,833
5,488,562
2,706,427
5,406,562
5,470,108
0
(18,454)
-0.34%
Other Funding Sources
0
0
0
0
0
0
0
0
0.00%
Total Revenues
$5,140,392
$5,136,833
$5,488,562
$2,706,427
$5,406,562
$5,470,108
$0
(18,454)
-0.34%
r�
CITY OF SHOREWOOD
GENERAL FUND SUMMARY OF EXPENDITURES & TRANSFERS OUT
2010 PROPOSED GENERAL FUND BUDGET
Actual Actual Adopted Y -T -D Oct Proposed Revised Adopted $$ %
2007 2008 2009 2009 2010 2010 2010 Change Change
Expenditures
General Government
Mayor and Council
Administration
General Government
Elections
Finance
Professional Services
Planning and Zoning
Municipal Building
- Capital Tsfr: Pub Facilities
Total General Government
Public Safety
Police
Fire Protection
Protective Inspection
Animal Control
Total Public Safety
Public Works
City Engineer
Public Works Services
- Capital Tsfr: Equip /Strmwtr
Streets and Roadways
- Capital Tsfr: Street Imprvs.
Snow and Ice Removal
Traffic Cntrl /Street Lights
Sanitation /Waste Removal
Tree Maintenance
Total Public Works
Culture and Recreation
Parks and Recreation
-Cap Tsfr: Park Capital Imps
Total Culture and Recreation
Total Expenditures & Transfers
63,319 69,721 70,194 52,636 70,194 134,898
149,180 229,292 173,521 121,660 180,379 178,362
243,848 225,969 267,569 222,481 275,563 236,419
2,894 47,532 7,211 2,017 41,029 38,939
174,495 164,651 198,837 146,900 195,675 193,784
196,880 213,220 205,500 201,910 207,000 199,000
184,854 206,595 213,306 162,935 204,259 198,960
206,645 151,372 266,920 50,252 315,300 313,800
110,000 50,000 110,000 0 60,000 60,000
64,704 92.18%
4,841 2.79%
(31,150) - 11.64%
31,728 439.99%
(5,053) -2.54%
(6,500) -3.16%
(14,346) -6.73%
46,880 17.56%
(50,000) - 45.45%
1,332,115 1,358,352 1,513,058 960,792 1,549,399 1,554,162
1,072,528 1,139,063 1,176,000 1,019,569 1,185,887 1,180,000
595,947 622,934 600,638 600,450 600,638 595,482
128,142 137,784 133,934 97,738 124,752 125,143
21,390 0 0 0 0 0
0 41,104 2.72%
4,000 0.34%
(5,156) -0.86%
(8,791) -6.56%
0 0
1,818,007 1,899, 781 1,910,572 1,717,758 1,911, 277 1,900,625
132,998 147,576 161,057 110,577 115,857 111,446
405,010 413,605 420,495 330,133 414,300 412,985
200,000 175,000 175,000 0 175,000 100,000
171,221 197,434 190,945 131,069 190,869 204,107
345,000 645,000 700,000 0 700,000 700,000
69,189 68,606 86,512 40,104 85,496 85,974
39,274 46,537 47,600 31,762 51,049 51,049
4,458 9,736 5,545 2,015 5,549 4,900
29,598 24,351 30,568 13,857 33,254 33,479
1,396,748 1,727,845 1,817,722 659,517 1,771,374 1,703,940
200,920 229,255 202,210 235,111 236,759 269,381
15,000 15,000 45,000 0 45,000 42,000
0 (9,947) -0.52%
(49,611) - 30.80%
(7,510) -1.79%
(75,000) - 42.86%
13,162 6.89%
0 0.00%
(538) -0.62%
3,449 7.25%
(645) - 11.63%
2,911 9.52%
0 (113,782) -6.26%
67,171 33.22%
(3,000) -6.67%
215,920 244,255 247,210 235,111 281,759 311,381 0 64,171 2536%
4,762,791 5,230,233 5,488,562 3,573,178 5,513,809 5,470,108 0 (18,454) -0.34%
5
Mayor Council
FUND: 101 GENERAL
DEPARTMENT MISSION: To establish the policies and priorities for the city, allocate the
necessary resources to achieve the stated priorities, and provide general direction to the administrator
in policy implementation.
DEPARTMENT DESCRIPTION / PURPOSE:
The Mayor and Council meet twice monthly, and in periodic work- sessions, to provide overall direction
for the city and establish the priorities that pertain to services provided to residents. The mayor and
council adopt policies and ordinances and provide staff with the necessary resources in which to carry
out these priorities, goals, and policies. The city council also sits as the Shorewood Economic
Development Authority (EDA).
2010 NEW INITIATIVES:
• Ensure the success of the SouthShore Community Center.
• Provide support and resources to accomplish the park improvement program.
• Provide support and resources to continue the road improvement program.
• Determine best use of liquor funds.
2010 ONGOING COMMITMENTS:
® Work with staff to establish the annual work program of city goals and priorities.
• Strategic planning and direction.
• Development and approval of the budget.
• Meet at least annually with advisory commissions.
• Regular meetings of the council
SIGNIFICANT CHANGES AFFECTING BUDGET:
Reduction in mileage and conferences by $1,000.
Reduction in recognition event funds from $5,000 to $2,500.
L
FUND: 101
BUDGET
ITEM
Staffing
Supplies/Materials
Support Services
Council Contingency
Capital Outlay
Transfers
DEPARTMENT:
Mayor and Council
16,255
DEPT 41110
Actual
Actual Actual Adopted
YTDoct Proposed
Revised Adopted
2006
2007 2008 2009
2009 2010
2010 2010
16Je4
16,7e4
16,255
16,794
13,9e5
16,7e4
16,794 o
1,127
1,402
2
1,400
3,064
1,400
1,200 o
43
45
50,e88
sa
35
sz
46 o
o
o
o
o
o
o
70,704
o
o
o
n
o
o
n n
o
n
o
n
o
n
o o
TOTAL 60,960 63,319 69,721 70,194 52,636 70,194 134,898 0
STAFFING:
Part time:
Mayor 1.00 zzm zzm 1o0 zzw zzm 1z0
munci|memben 4.00 4.00 4.00 4.00 4.00 4.00 4.00
�
Administration
FUND: 101 GENERAL
DEPARTMENT MISSION: To provide guidance and support to the city council in the development
of policies and goals and to ensure the direction and priorities established by the city council are carried
out in an efficient and effective manner.
The Administration department provides support to the council in the development and implementation
of policy and priorities. The department ensures the council receives complete information in order to
make sound policy decisions on behalf of the city; and also provides legislative support and leadership to
other departments in an effort to achieve the stated goals.
r�
• Implementation of the employee evaluation system.
• Implementation of the SouthShore Community Center business plan.
• Develop and implement method for greater resident input on major city issues.
2010 ONGOING COMMITMENTS:
The department has the ongoing responsibility in the preparation of council agendas, managing the
budget process, community relations, long range planning, personnel management, contract
management and legislative support and liaison.
SIGNIFICANT CHANGES AFFECTING BUDGET:
Includes a merit increase pool of $24,000.
Reduction in travel, conference, and school of $1,800.
Reduction in contract services of $500.
Replacement computer (1) to be funded via transfer from the Technology Fund.
FUND: 101
DEPARTMENT: Administration
144,631
DEPT4zaoo
BUDGET
Actual Actual Actual
Adopted YTD Oct Proposed
Revised Adopted
ITEM
2006 2007 zoon
2009 2009 2010
zolo 2010
Staffing
120,341
144,631
227,601
167,371
118,252
171,229
171,712 n
Supplies/Materials
148
o
81
zoo
40
zoo
o n
Support Services
5,015
4,54e
1,610
5,e50
3,368
6,450
4,150 n
Capital Outlay
o
n
o
o
o
z
a o
Transfers
o
o
o
o
o
o
n o
TOTAL
12s503
149
STAFFING:
Full Time:
Admbtrat r/ck 1z0 1z0 1.00 1z0 zun 1.00 1�00
Exec sec/oepc|k zn .33 .zs .zs .25 .zs .zs
�
=
General r i
FEND: 101 GENERAL
DEPARTMENT MISSION: To strive to be responsive in providing neat and accurate information in
an honest and efficient manner to residents, the city council, contractors, staff, and the general public,
in an effort to present a high - quality image of the city.
This department provides day -to -day management of the city office including reception and clerical
duties, general office equipment and supply purchases and service. Responsible for the preparation of
city council meeting agenda packets and recording and transcription services for council meetings; also
responsible for various licensing functions; and oversees the city communications. Official keeper of
permanent records and oversees the document imaging system; publishes legal notices; maintains
employee handbook, position descriptions and performance evaluation forms.
2010 NEW INITIATIVES:
® Develop, enhance and increase communications within the community through the website,
newsletter, facebook, and other communication tools.
2010 ONGOING COMMITMENTS:
• Provide timely information for general information requests.
• Continue web site improvements and tools for communication with city hall.
• Monthly city newsletter production.
• Maintain city government records; including scanning / disposal per record retention schedule.
• Maintain updates to employee handbook and city code.
SIGNIFICANT CHANGES AFFECTING OUDGET:
Reduction of part -time wages for scanning assistance and front desk help ($10,000)
Reduction of conferences and training budget ($1,000)
Replacement Computers (1) to be funded via transfer from the technology fund.
01
FUND: 101
BUDGET
|TsK4
DEPARTMENT: General Government/City Clerk
Actual Actual Actual
2006 2007 2088
Adopted
2009
YToQct
2009
Proposed
2010
Revised
2010
DEPT 41400
Adopted
2010
Staffing
136
192
177
202
176,851
719
181
0
Supplies/Materials
19
18,753
20
21
15
19
19
o
Support Services
29
32
28,733
36,920
24,801
ss
32,305
o
Capital Outlay
8
568
U
7
6,540
z
z
o
Transfers
U
n
0
o
o
n
0
o
TOTAL
195099
243
225e69
26
STAFFING
Full time:
Exec Sec/Depgk .sz .75 .ss Jo .70 .ss .55
Parks Secretary .*o .so .es as as as .30
Secretary/Receptionist ss .78 .60 .so .00 .so 60
Part time:
Communications Tech. 0.57 o.s/ 0s7 0.57 0s7 0.40 0.40
Wrbsitemo|,t. 0.20 0.20 0.20 0.20 0.20 0.40 0.40
Temporary Receptionist
11
Elections
FUND: 101 GENERAL
. • - . - 101 •
DEPARTMENT DESCRIPTION / PURPOSE:
This department provides for the preparation and supervision of state and federal primary elections, city
general elections, and special elections.
2010 NEW INITIATIVES:
• Attend training at the state and county level on new legislation relating to elections.
• Provide training to election judges on new legislation.
• Update all materials and supplies and equipment to incorporate new legislation.
2010 ONGOING COMMITMENTS:
• Provide required training sessions for election judges.
• Staff to attend training sessions and meetings provided by Secretary of State office and
Hennepin County.
• Prepare polling places for election day.
• Maintain election records in accordance with state laws.
SIGNIFICANT CHANGES AFFECTING BUDGET:
None.
12
FUND: 101
BUDGET
ITEM
DEPARTMENT: Elections
Actual Actual
2006 2007
Actual
2008
Adopted
2009
YTD Oct
2009
Proposed
2010
Revised
010
DEPT 41410
Adopted
2010
Staffing
24,348
322
37,678
4,881
748
32
30,689
o
Supplies/Materials
1
2
5
z
1
4
4,950
o
Support Services
2
31
4,734
au
zs
2
2,700
o
Capital Outlay
1
o
n
o
n
1
eon
n
Transfers
n
o
n
n
o
n
o
n
TOTAL
3 0,018
2,893
47,S32
7,211
2,017
41,029
38,939
0
STAFFING:
Full time:
Exec sec/DepClk
Part time:
Election Judges
*y o 65
n o 65 6S 65
13
F
, inance
FUND: 101 GENERAL
DEPARTMENT MISSION: To present accurate, timely, and complete information in an
understandable and friendly manner to the council, residents, and staff of the city; and to protect and
manage the assets of the city as directed by the city council.
The finance department is responsible for processing all financial transactions of the city in accordance
with federal, state and local laws; in compliance with generally accepted accounting principles.
Transactions include accounts payable, accounts receivable, payroll, investments, utility billing, special
assessments, risk management, employee benefits, and financial reporting. The finance department
also produces the following documents, with the assistance of other city departments: the annual
operating budget, the Comprehensive Annual Financial Report (CAFR), and the five -year Capital
Improvement Program (CIP).
2010 NEW INITIATIVES:
• Comprehensive review of all finance policies.
• Others TBD.
2010 ONGOING COMMITMENTS:
• Prepare annual budget document.
• Coordinate the annual city audit.
• Prepare CAFR documents for submittal to GFOA Certificate of Achievement program.
• Review debt issues and make recommendations on debt structure.
• Review, update, and maintain financial policies and procedures.
• Coordinate and make recommendations on employee benefits.
• Manage the city's investment portfolio within the investment policy guidelines.
SIGNIFICANT CHANGES AFFECTING BUDGET:
Tuition Reimbursement decreased by $1,000.
W
FUND: 101 DEPARTMENT: Finance
DEPT 41500
BUDGET
ITEM
Actual
2006
Actual
2007
Actual
2008
Adopted
zoog
YTD Oct
zons
Proposed
2010
Revised
2010
Adopted
2010
Staffing
144,311
139,037
154,684
177,637
135
177,975
178,584
o
Supplies/Materials
s
s
5
u
6,854
7,700
7,700
o
Support Services
9,368
s
4,053
8,500
a
8,500
7,500
o
Capital Outlay
sae
27,040
o
4,500
1
z
o
o
Transfers
n
n
o
o
o
o
o
o
TOTAL
195
1 7o4
STAFFING:
Rnanceoir zzm zzm zoo 1z0 zzm zzm zzm
srxcctuClerk .su .os .75 .75 .75 .75 .75
xcctg Clerk s .s .0 o o o o
15
1 Z13
s ional Ser
FUND: 101 GENERAL
DEPARTMENT MISSION: To provide quality legal, assessing, and auditing and other contractual
services to support the general administration and operations of the city.
The city contracts with several different firms and organizations to provide necessary support services
Assessing services provide property valuation services for tax purposes and are obtained through a
contract with Hennepin County. Legal services, both criminal and civil, are contracted out and include
general counsel, litigation, and prosecution of criminal matters. Auditing services are provided by an
independent CPA firm, to ensure proper fiscal accountability.
rr �
® The city does not have any major new initiatives in this area that will impact the budget.
2010 ONGOING COMMITMENTS:
Annual property assessment services provided are based on a contract with Hennepin County
approved by the city council.
Annual financial audit as required by MN statutes.
Legal matters involving policy and ordinance advice and regular prosecution of criminal acts.
SIGNIFICANT CHANGES AFFECTING BUDGET:
Assessing services are expected to increase by $4,000.
Miscellaneous services reduction of $10,000.
Civil Attorney retainer rate may change, based on actual time during first year of the agreement with
the new firm, Kennedy and Graven.
M
FUND: 101
BUDGET
ITEM
DEPARTMENT: Professional Services
Actual Actual Actual
2006 2007 2008
Adopted
2009
YTD Oct
2009
Proposed
2010
Revised
2010
DEPT 41600
Adopted
2010
Staffing
0
0
0
0
0
0
0
0
Supplies /Materials
0
0
0
0
0
0
0
0
Support Services
164,867
196,880
213,220
205,500
201,910
207,000
199,000
0
Capital Outlay
0
0
0
0
0
0
0
0
Transfers
0
0
0
0
0
0
0
0
TOTAL
164,867
196,880
213,220
205,500
201,910
207,000
199,000
0
STAFFING:
17
Planning �� Zoning
�~ N �� �� �� � �� �� �*� ������ � �� ��
� ������������ ~~~~ �~�����^���
FUND- 101 GENERAL
DEPARTMENT MISSION: Tn guide and control the physical development and redevelopment of
the community. Coordinate and implement long-range city-wide and area planning activities.
DEPARTMENT DESCRIPTION /PURPOSE: This department is responsible for the review of
development proposals, preparing and updating the Comprehensive Plan and other long-range planning
activities. It provides for administration and enforcement of the city's zoning codes, and the preparation
and upkeep of zoning, subdivision, floodplain, and other planning and zoning related ordinances. A
primary purpose of the department is to guide the development review process consistent with council
goals and objectives. In addition to public participation and review by the planning commission and city
council, this department coordinates the development review by all other city departments and
government agencies with jurisdiction over projects. A primary activity in this area ioto review and
update the city's environmental standards, and ensure that new development and redevelopment occur
in an environmentally sensitive manner to preserve and enhance the city's natural resources.
2010 NEW INITIATIVES:
/
• Increase interactivity with residents
• Update/adopt regulations relative to mixed use development
• Implement actions/projects identified inZO09 comprehensive plan
• Prepare complete physical and socio-economic inventory ofcommunity
• Initiate requirement of electronic application submittals
w TBD- based on Council's 20lU goals and objectives
2010 ONGOING COMMITMENTS:
* Update/enhance city maps
• Update/enhance procedure information and handouts
• Maintain and expedite the development review process
SIGNIFICANT CHANGES AFFECT BUDGET:
Reduce contractual services bv$3,50Obv staff taking commission minutes
Reduce conferences/training by $2,100.
lu
FUND: 101
DEPARTMENT: Planning &Zoning
DEPT 41910
BUDGET
Actual
Actual
Actual
Adopted
vTDoct
Proposed
Revised
Adopted
ITEM
2006
200
2008
2009
2009
2010
2010
2010
Staffing
180
169,864
192
1ee
156,878
1*2
1e3
o
Supplies/Materials
78e
z
1
1
1
1
655
o
Support Services
10,125
13
9,986
o
4,011
10,450
4,700
o
Capital Outlay
2
n
a
o
465
o
o
n
Transfers
o
o
o
o
o
o
o
o
TOTAL
194
zo*u*a
20659s
zzaaoa
zezeas
204259
zyuyso
o
STAFFING:
Full time:
P|anninnoir
.e7
.ss
.97
.e7
y7
y7
.97
Planning Asst.
1.00
zoo
1.00
z�on
1.00
0.90
0.90
Part Time
Clerical
Municipal Buildings
FUND: 101 GENERAL
o W* �
DEPARTMENT MISSION: To provide for the physical operation of the city office building
DEPARTMENT DESCRIPTION / PURPOSE:
This department provides for the physical operation of the city office building; utilities; maintenance of
office equipment and the building structure. General liability, property, and casualty insurance coverage
is also provided under this department.
:r
2010 ONGOING COMMITMENTS:
• Identify facility maintenance needs.
• Identify options for maximum utilization of office space.
• Maintain facilities at current level or better utilizing staff to reduce maintenance costs.
• Promote community programs that enhance public facilities, such as "Adopt -A- Garden ".
SIGNIFICANT CHANGES AFFECTING BUDGET:
Equipment maintenance increase of $26,000 for the computer support agreement with WarnerConnect.
(This increase is expected to be off -set by reductions in telephone expense.)
Replacement copier - $20,000, to be funded via a transfer from the technology fund.
W
IVER1111=111l1lill
DEPARTMENT: Municipal Building City Hall
Actual Actual Actual Adopted
2006 2007 2008 2009
DEPT 41940
YTDoct Proposed Revised Adopted
2009 2010 2010 2010
Staffing
o
0
o
0
o
o
o
n
Supplies/Materials
22,3e0
34,518
26,532
26,300
21,626
54,800
54,800
o
Support Services
130,974
100227
116,950
139,soo
28,626
137,500
133,000
n
Capital Outlay
54,036
71,899
7,8e0
101
n
123
126,000
n
Transfers
50,000
110,000
50,000
110,000
0
60,000
60,000
0
TOTAL
257,400
316,644
201,372
376,920
50,252
37S,300
373,800
0
sTxppNs:
21
FUND: 101 GENERAL
DEPARTMENT MISSION: To deliver unparalleled police service by sustaining an organizational
philosophy that fosters pride, dedication, and excellence among department personnel. This, in turn,
nurtures innovative problem solving, community partnerships, and proactive crime suppression that
enhances the quality of life in the cities of Excelsior, Greenwood, Shorewood, and Tonka Bay.
DEPARTMENT DESCRIPTION / PURPOSE: The South Lake Minnetonka Police Department (SLMPD) is a
joint powers entity organized under MN Statute 479, by the cities of Excelsior, Greenwood, Shorewood,
and Tonka Bay to provide member communities with law enforcement services. The SLMPD patrol
division provides regular proactive patrol in each of the member communities 24 hours a day, 365 days
a year and responds to 911 calls. The investigation unit provides follow -up investigations in an effort to
resolve the crime and initiate prosecution of the crime. Officers also respond to medical emergencies to
provide initial care and assistance to injured persons.
Officers work with the Minnetonka school district on educational activities such as CounterAct, a
substance abuse prevention program. The department has an active community service officer program
that provides animal control services to the community and provides assistance to officers in areas such
as traffic control, parking enforcement, and where a licensed peace officer is not required.
2010 NEW INITIATIVES:
• TBD
2010 ONGOING COMMITMENTS:
® Provide regular patrols and proactive enforcement of state and local laws.
• Investigation of criminal incidents in Shorewood.
• Operation of the emergency operations center.
• Deployment of the speed cart in areas and neighborhoods where speeding is a concern.
SIGNIFICANT CHANGES AFFECTING BUDGET:
The only potential change is in the cost of fuel and ammunition. Otherwise, the SLMPD budget is rather
flat from 2009 to 2010. Costs are allocated to each participating city on a set percentage basis.
Shorewood's share of the SLMPD budget for the period 2007 — 2011 is 50 %.
NK
FUND: 101
BUDGET
ITEM
DEPARTMENT: Police
Actual Actual
2006 2007
Actual
2008
Adopted
2009
YTD Oct
2009
Proposed
2010
Revised
2810
DEPT 42100
Adopted
2010
Staffing
0
O
O
O
O
O
O
O
Supplies/Materials
184
59
O
O
0
O
0
O
Support Services
781
822
895
943
786
950,887
950
0
Capital Outlay
254
249
244,004
233
232
235
230
0
Transfers
0
0
0
0
0
0
O
0
TOTAL
1
1
1
1
1
1
1
0
STAFFING:
Chief
1.00
1.00
1.00
1.00
1.00
1.00
zlN
Deputy Chief
1.00
1.00
1.00
1.00
0.00
0.00
0.00
Lieutenant
0.00
0.00
0.00
0.00
1.00
1.00
1.00
Detectives
2.00
2.00
2.00
2.00
2.00
2.00
2.00
Patrol Sergeants
lOO
3.00
3.00
3.00
lOO
3.00
3.00
Patrol Officers
7.00
7.00
7.00
7.00
7.00
7.00
7.00
Community Service Supervisor
1.00
1.00
1.00
1.00
1.00
1.00
1.00
Office Administrator
120
120
120
1.00
1.00
1.00
1.00
Office Specialist (Z PT)
1.00
1.00
1.00
1.15
1.15
1.15
1.15
Community Service Officer
OO
1.00
1.00
1.00
Tota|pTE's
1820
1820
1820
18.15
18.15
18.15
18.15
23
FUND: 101 GENERAL
DEPARTMENT MISSION: To protect and enhance the quality of life of those who live, work and
play within our community. This mission is achieved through fire suppression, emergency medical
services, fire prevention, community awareness, hazardous material mitigation and disaster response.
DEPARTMENT DESCRIPTION / PURPOSE:
The Excelsior Fire District (EFD) is a joint powers organization created and operated under MN Statute
479 and serves the cities of Deephaven, Excelsior, Greenwood, Shorewood, and Tonka Bay. The EFD is
governed by a five member board consisting of one elected official from each member city. The board
establishes the budget and policy direction of the EFD. The fire chief is appointed to carry out the
policies and mission. The city administrators from each member city serve on the operations committee
and work with the chief to make the department a success. Shorewood also contracts for fire service
from the Mound fire department to provide fire protection to residents living on Enchanted and Shady
Islands.
The fire departments provide fire suppression /investigation services; first responder /emergency medical
services; and assists with water rescue operations. A key component is education and prevention;
therefore the district has a full -time fire inspector to ensure homes and businesses are in compliance
with state fire code; the position also provides educational opportunities to schools.
2010 NEW INITIATIVES:
• TBD
2010 ONGOING COMMITMENTS:
• Provide responses to calls for fire service
• Fire inspections
• Train staff
• Maintain fire equipment.
SIGNIFICANT CHANGES AFFECTING BUDGET:
The major change in the EFD's 2010 budget is a required contribution to the Fire Relief Association in
the amount of $120,000. The Fire Board used a combination of cuts to the operating budget, operating
fund reserves, and facility fund reserves to cover this expense.
This resulted in a 0% increase in the member cities' contributions, including Shorewood, to the district
for the 2010 EFD budget.
M]
FUND: 101.
DEPARTMENT: Fire Protection
DEPT 42200
BUDGET
Actual
Actual
Actual
Adopted
vTDoct
Proposed
Revised
Adopted
ITEM
znoa
2007
2008
2009
2009
2010
2010
2010
Staffing
n
O
0
o
O
n
n
o
Supplies/Materials
o
o
n
o
n
o
o
o
Support Services
314,647
291
319,411
316,138
323,180
316,138
azs
n
Capital Outlay
249,203
30\s79
303
284,500
277,270
zm\soo
279,624
n
Transfers
o
o
o
n
o
o
n
n
TOTAL
622,934
600,638
59548
o
EFD STAFFING:
chief(p/T)
1u0
1o0
zoo
1o0
z»o
zon
zon
Fire Inspector (p/T)
1.25
1.25
1.2s
1.25
zon
1.00
1u0
Firefighters (Paid-on-call)
41o0
41o0
41o0
46u0
46o0
46o0
4*o0
Admin Support (P/T)
.zs
.zs
.s
.s
.s
.s
.s
Protective Inspections
FUND: 101 GENERAL
DEPARTMENT MISSION: To safeguard life, health, property and public welfare by enforcing
construction, safety, and building codes through plan review and inspections.
DEPARTMENT DESCRIPTION / PURPOSE:
Protective Inspections provides the following services: plan review, issuance of permits, field inspections
for building construction projects; inspection observation for zoning code enforcement and property
maintenance; inspection and monitoring of the city's rental housing program; and monitors
environmental measures such as erosion control and tree replacement /reforestation. The department
is also responsible for managing the long -term maintenance of city -owned buildings
rt !
1!
2010 ONGOING COMMITMENTS:
• Ensure compliance with property maintenance and rental housing regulations, in conjunction
with the planning and zoning department.
• Offer property maintenance and code information to the public through the website and
newsletter.
• Provide the following services in a timely, professional manner: building plan review, building
inspections and zoning /property maintenance inspections.
• Improve the coordination of plan review among various departments, including planning,
engineering, and fire.
SIGNIFICANT CHANGES AFFECTING BUDGET:
None.
FUND: 101 DEPARTMENT: Protective Inspection DEPT 42400
BUDGET
Actual
Actual
Actual
Adopted
YTD Oct
Proposed
Revised
Adopted
ITEM
2006
2007
2008
2009
2009
2010
010
2010
Staffing
124
118
130,391
122
gs
117,552
117,943
o
Supplies/Materials
so
291
s
750
o
400
400
o
Support Services
14
9,685
7,388
10,700
2
6
6
o
Capital Outlay
87
o
n
o
o
n
n
n
Transfers
o
o
o
o
n
n
n
n
TOTAL
13e
128,142
137,784
133
97,738
124,752
125
o
STAFFING:
Full time:
Building Official
zzm
zzm
zzm
zzm
zzm
1.00
zzm
p|anningoir
.na
.na
.os
.na
.ns
.os
oa
Planning Asst
.zo
.on
.zo
.20
.zo
.zo
.zn
Secmtary/Reept
.10
.10
.10
.10
.10
.10
.10
Parks Secretary
os
os
os
ze
ze
zs
os
27
City Engineer
FUND: 101 GENERAL
DEPARTMENT MISSION: To strive to provide effective and timely engineering and construction
management services for the city; and to protect and enhance the infrastructure of the city as directed
by the city council.
DEPARTMENT DESCRIPTION / PURPOSE:
This department is responsible for general engineering services in the city, including: development and
implementation of the Capital Improvement Program (CIP); design and construction of public
infrastructure improvement projects; review of all development proposals and plans; stormwater
management and drainage plans; erosion control plans; and traffic management; all in accordance with
city standards and good engineering practices. This position also serves as a liaison between the various
government agencies.
2010 NEW INITIATIVES:
• Coordination and technical provisions for creation of GPS data bases.
• Nelsine and Meadowview street rehabilitation projects.
• Sanitary sewer I & I mitigation (create plans /specifications; televise) for the Galpin Lake area.
• Assist in determining right -of -way needs
• Maintain construction files in a timely and accurate manner
• Communicate in written manner to impacted residents twice during a construction project
• Provide good public relations with property owners adjacent to construction projects
• Provide in -house engineering, where feasible
• Annual pavement marking
• Annual sealcoat maintenance
• Annual mill and overlay maintenance
• SWPPP inspection, reporting, compliance
• Capital Improvement Program projects
Reduction in staffing costs from $132,600 (2009) to approximately $99,300 (2010) via staffing cuts.
Capital expenditures to include a PDA and GPS data tracking telephone ($1,000).
-0
FUND: 101
DEPARTMENT: City Engineer
11e,803
124p18
DEPT 43010
BUDGET
Actual Actual Actual
Adopted
YTDoct Proposed
Revised Adopted
ITEM
2006 2007 2008
2009
2009 2010
2010 2010
Staffing
111,46s
11e,803
124p18
132,5e4
101,607
*9,286
94,875
o
Supplies/Materials
57e
1,485
688
eoo
491
425
425
n
Support Services
oa
9,184
7,505
18,e53
6,651
Is
15
n
Capital Outlay
n
z
zs
8,910
z
1
1
n
Transfers
n
o
o
o
o
o
n
o
TOTAL
57
161
11
STAFFING:
Full time:
City Engineer
0.00
0y2
0.95
0.95
0.95
0.95
0.90
snoreohnidan
0.71
0a2
ozs
0.25
0.00
0.00
0.00
Clerical
0.10
ooz
0.10
0.10
0.10
o�zn
ozo
oirof Pub Wks
oso
ozs
noz
0o2
oon
ooz
n�nz
Part time:
c|ehm|
Public Service
FUND: 101 GENERAL
DEPARTMENT MISSION: To provide top quality, professional, effective, and timely supervision
and support for all public works functions; and provide for public works utilities, shop, equipment
maintenance, and fuels.
This department provides for management and support services for the city's infrastructure, including
roadways, trees, pathways, parks, wastewater collection systems, storm water systems, buildings,
grounds and structures, in addition to vehicles, equipment, and traffic signals.
=
2010 ONGOING COMMITMENTS:
Key areas of focus include support and maintenance of:
• public buildings
• signalized intersections along State and County roadways
® 50 miles of local roadways
• 101 acres of parkland and play structures
® 50 pieces of equipment for the Public Works fleet, including vehicles, trailers and implements.
SIGNIFICANT CHANGES AFFECTING BUDGET:
Fuel and oil costs reduced from $51,750 (2009) to $43,123 in 2010, reflecting current market conditions.
General supplies reduced from $10,000 (2009) to $9,000 2010, as a cost cutting measure.
Utilities for public buildings reduced from $18,400 (2009) to $15,000 reflecting current market pricing.
Capital expenditure to include a replacement radio base station ($3,800).
M
FUND: 101
DEPARTMENT:
Public Works Service
295,616
DEPT 43050
BUDGET
Actual
Actual Actual
Adopted YTD Oct Proposed
Revised Adopted
ITEM
2006
2007 2008
2009 2009 2010
2010 2010
Staffing
266,420
292,023
295,616
290,805
250,804
292,287
295,372 0
Supplies /Materials
53,501
70,206
77,289
80,800
46,307
72,123
71,123 0
Support Services
35,829
42,142
40,700
45,940
33,022
46,090
42,690 0
Capital Outlay
7,468
639
0
2,950
0
3,800
3,800 0
Transfers
200,000
200,000
175,000
175,000
0
175,000
100,000 0
TOTAL
563,218
605,010
588,605
595,495
330,133
589,300
512,985 0
STAFFING
Full time:
Pub Wks Dir
Lt Equip Oper
Clerical
Utility Maint. Operators
Utility Lead
0.49
0.75
0.50
0.50
0.50
0.50
0.50
1.93
1.50
1.95
1.95
1.95
1.95
1.95
.08
.05
.05
.05
.05
.05
.05
.77
.67
.67
.67
.67
.67
.67
.44
.25
.50
.50
.50
.50
.50
31
Streets and Roadways
FUND- 101 GENERAL
DEPARTMENT MISSION: Tn properly maintain the city's 5O miles of roadways and single bridge in
an efficient and cost effective manner that will provide a safe and effective means to convey vehicular
and pedestrian traffic, and to maximize the service life of the roadway surfaces and bridge
infrastructure.
DEPARTMENT DESCR /PURPOSE:
The department uses internal personnel to patch and maintain asphalt surfaces, structures and perform
roadway casting adjustments in the most cost effective manner. Specialty services such asroadway
striping, asphalt milling and overlay, and bituminous seal-coating are completed by contractors
equipped for these specialty services.
2010 NEW INITIATIVES:
3offm
�
Maintain all city roadways atupavement rating of3or above, based on the city's pavement
inventory rating system.
SIGNIFICANT CHANGES AFFECT BUDGET:
General supplies increased from $73,000 (2009) to $85,000 to reflect current market pricing for asphalt
patching material and supplies.
CIN
FUND: 101
DEPARTMENT: Streets & Roadways
87,344
100,157
DEPT 43100
BUDGET
Actual Actual Actual
Adopted
YTD Oct Proposed
Revised Adopted
ITEM
2006 2007 2008
2009
2009 2010
2010 2010
Staffing
87,376
87,344
100,157
93,895
63,482
94,369
95,607 0
Supplies /Materials
65,953
66,260
82,993
73,000
48,981
73,000
85,000 0
Support Services
11,379
17,617
14,284
23,500
18,606
23,500
23,500 0
Capital Outlay
0
0
0
550
0
0
0 0
Tran s f ers
345,000
345,000
645,000
700,000
0
700,000
700,000 0
TOTAL
509,708
516,221
842,434
890,945
131,069
890,869
904,107 0
STAFFING:
Full time:
Lt Equip Operators 1.03 1.00 1.15 1.15 1.15 1.15 1.15
Util. Lead .25 .03 .2 .2 .2 .2 .2
33
Snow and Ice Control
FUND: 101 GENERAL
MAIIA 1 111.1 1
DEPARTMENT MISSION: To provide snow removal and ice control for all local roadways, public
parking areas, and pedestrian ways to ensure the safe and efficient movement of traffic, emergency
vehicles, and the general public, before, during, and after inclement weather events.
DEPARTMENT DESCRIPTION / PURPOSE:
Snow is plowed and removed and de -icing chemicals are applied to the city's 50 miles of roadways after
a 2 -inch snowfall, or when roadway conditions dictate, in order to maintain safe conditions. This is
accomplished with the city's five (5) dump trucks, one (1) grader, one (1) front end loader, and two (2)
pickup plows.
2010 NEW INITIATIVES:
® Investigate alternative de -icing chemicals.
2010 ONGOING COMMITMENTS:
• Remove snow and ice and complete salt /sand operations within 12 hours of a snow event.
• Clear trails, parking lots, and hockey rinks within 48 hours after roadway plowing has been
completed.
SIGNIFICANT CHANGES AFFECTING BUDGET:
None.
34
FUND: 101
DEPARTMENT: Snow & Ice Removal
DEPT 43125
BUDGET
Actual
Actual
Actual
Adopted
YTD Oct
Proposed
Revised
Adopted
ITEM
2006
2007
2008
2009
2009
2010
2010
2010
Staffing
14,468
aa
aa
41
15
40,379
40,857
o
Supplies/Materials
12
as
34\731
45
24,271
45
45
o
Support Services
o
n
n
n
u
o
o
o
Capital Outlay
o
n
n
n
o
n
n
u
Transfers
o
o
o
n
n
o
n
o
TOTAL
27,330
69,189
68,606
86,512
40,104
85,496
85,974
0
STAFFING:
Full time:
u Equip oper(Lso) .»u .42 /m .40 .40 .40 .40
uh| xxaint .04 .09 .os .ns .os .os .os
35
Traffic Control and Street Lighting
FUND: 101 GENERAL
DEPARTMENT MISSION: To install and maintain traffic control devices, such as traffic signals,
roadway lighting, traffic signs in accordance with the MN manual on Uniform Traffic Control Devices.
DEPARTMENT DESCRIPTION j PURPOSE:
This department routinely inspects all traffic signing and traffic control devices for condition and
conformance to standards, and responds promptly to all traffic knock downs, vandalism, or destruction
of traffic control devices. Coordinates relamping of LED signal indications by contracted licensed
electricians.
2010 NEW INITIATIVES:
® Create a database for all traffic control devices, for conformance to standards for location and
reflectivity standards, in accordance with Federal Highway Administration (FHWA) mandates.
2010 ONGOING COMMITMENTS:
® Replacement of worn, damaged, or faded roadway name plate signs as the budget allows.
SIGNIFICANT CHANGES AFFECTING BUDGET:
General supplies increased from $4,000 (2009) to $6,000 in 2010 to meet the FHWA mandates
FUND: 101 DEPARTMENT: Traffic Control/Street Lighting DEPT 43160
BUDGET Actual Actual Actual Adopted YTDUct Proposed Revised Adopted
ITEM 1006 2007 2008 2009 2009 2010 2010 2010
Staffing
Supplies/Materials
Support Services
Capital Outlay
Transfers
TOTAL
o
sss
n
o
o
o
o o
1,415
4,067
2,873
4,000
3,230
6,000
6,000 n
40,286
*4,852
43,664
43,600
28,533
45,049
45,049 n
o
o
o
o
o
o
n o
o
o
n
o
o
n
o o
41,701
39,274
46, S37
47600
31
5104e
s1049 o
STAFFING:
37
Sanitation and Weed Removal
FUND: 101 GENERAL
DEPARTMENT MISSION: To perform the duties of MN State Statute18.81 for the control of
noxious weeds, as defined in MN Rules 1505.0730, as they are injurious to public health, the
environment, public roads, crops, livestock, and other property.
The city's designated weed inspector inspects properties, both public and private, on a complaint basis
(for private properties), and provides documentation to assist staff and the city council to determine if a
property is in violation. Duties also include property cleanup for properties found in violation of the city
code and where the city council deems such duties are necessary. The city contracts with licensed
services to apply herbicides to all road sides, park lands and public lands to control of noxious weeds.
2010 NEW INITIATIVES:
• No new initiates are being proposed for this department at this time.
01610clel 10 Lmy
® Weed inspection services as defined above.
SIGNIFICANT CHANGES AFFECTING BUDGET:
None.
FUND: 101 DEPARTMENT: Sanitation/Waste Removal/Weeds DEPT 43200
BUDGET Actual Actual Actual Adopted YTDOu Proposed Revised Adopted
ITEM zoos 2007 2008 2009 2009 2010 2010 2010
Staffing
sou
2,667
2,005
645
1,9e4
649
o o
Supplies/Materials
o
o
az
soo
zz
soo
sno n
Support Services
s
1
7,e98
4,400
n
4,400
4,400 o
Capital Outlay
o
o
o
o
o
n
n o
Transfers
o
o
n
o
o
o
n o
TOTAL
6,003
4,458
9,736
5,545
2,015
5,549
4,900 0
STAFFING:
Tree Maintenance
FUND: 101 GENERAL
DEPARTME@TK0SDO0: To provide diseased tree inspection services to residents; to remove
diseased trees located on city property; and to maintain and trim trees located on city rights-of-way and
other property.
DEPARTMENT DESCRIPTION /PURPOSE:
The department is responsible for the detection and removal of diseased and unsafe trees in the city
rights-of-way and other properties, and pruning of trees on city property. Contracted services are often
used for removal of trees
2O1O NEW INITIATIVES:
0 The new threat of the Emerald Ash Borer will be investigated.
0 Ongoing efforts to identify and control Oak Wilt will continue.
SIGNIFICANT CHANGES AFFECTING BUDGET:
Contracted services increased from $11,000(3009)to$13,O00(20l0) for anticipated increases intree
removal services.
FUND: 101
DEPARTMENT: Tree Maintenance
17,801
DEPT 43250
BUDGET
Actual Actual Actual
Adopted YTD Oct Proposed
Revised Adopted
|Tcxx
zoos 2007 zoou
2009 zoop zozo
zozo zozo
Staffing
22,122
17,801
1e,042
16,9e8
6,557
17,054
17,27e n
Supplies/Materials
1,323
502
sss
2,e00
362
2,700
2,700 o
Support Services
7,110
11
4,e75
11
6,e3e
za
13 n
Capital Outlay
o
o
n
n
n
o
n n
Transfers
n
n
o
o
o
o
n o
TOTAL
30,555
29,598
24,3SI
30,568
13,857
33,254
33,479 0
STAFFING:
Lt Equip Operator (Lso)
z7 .25 .25
25 .25 .25 .25
Ef
Parks and ecru io
FUND: 101 GENERAL
DEPARTMENT MISSION: To provide quality and attractive amenities to meet the diverse
recreational and social needs of the community.
The main objective of this department is to provide proactive maintenance of park facilities and grounds
to ensure they are safe and attractive to park users. The department is also charged with developing,
implementing and improving recreational and cultural offerings in the parks such as the music in the
parks, free educational programming, community gardens, and so on. Finally, the department is
responsible for the implementation of the park improvement master plan as recommended by the park
commission and approved by the city council.
2010 NEW INITIATIVES:
• Apply for available grant funds to support capital projects.
• Refurbish Badger Park warming house.
• Install "rustic" trails at Badger and Silverwood Parks.
• Continue tennis court rehabilitation program.
• Consider expanding the community garden program.
41 X 9 0MC1141 10 LCE419 Iki ►t_
General maintenance of park grounds and facilities.
Working with the athletic associations on use and scheduling of facilities.
• Regular park programming.
SIGNIFICANT CHANGES AFFECTING BUDGET:
The most significant change is personnel related: the Park Secretary and Community Rec Resources will
devote more time to park activities. There is also an added allotment ($6,000) for the AIS (aquatic
invasive species) program. Lastly, the transfer to the park CIP fund is now $42,000 (previously $45,000).
The $3,000 difference is now allocated to park initiatives such as Arctic Fever and Community Gardens.
HK
FUND: 101
DEPARTMENT: Parks &Recreation
DEPTvS2oo
BUDGET
Actual
Actual
Actual
Adopted
YTD Oct
Proposed
Revised
Adopted
ITEM
zooa
2007
2008
2009
2009
2010
2010
2010
Staffing
112
126,592
139,162
137,710
126
137,75e
160,481
o
Supplies/Materials
6,861
8
14
12
9,345
12
16
o
Support Services
49,797
55
75
sa
94,050
86,700
gz ' aoo
n
Capital Outlay
n
10,000
n
o
s/ma
o
n
o
Transfers
zsnon
zsnno
15000
45000
o
45000
42000
n
TOTAL
184411
215919
244255
247210
23s111
2817s9
311381
n
STAFFING:
Full time:
oiruf Public Wks
.07
—
.03
os
oa
.oa
.os
u Equip ope,
z.sz
1.50
1.25
z.zs
1.25
1.75
1.25
c|eho,|
.ao
.ua
.ss
.as
.ss
.as
.es
Part time:
Clerical
—
—
—
—
—
—
—
Seasonal:
Summer
zzm
zzw
xzm
z/m
1z0
zoo
1.00
Winter (rinks)
10.00
10.00
10.00
10,00
1z00
10.00
10.00
43
1 1' iIi
IU 11► Mx 1
November 2009
I UT, 110101 - 1 17ii/:1
WATER OPERATING
- r -&
Water Fund
FUND: 601 MUNICIPAL WATER FUND
DEPARTMENT MISSION: To provide a safe, clean, uninterrupted supply of drinking water to all
city residents connected to the municipal water system.
DEPARTMENT DESCRIPTION / PURPOSE:
The municipal water fund is responsible for operation and maintenance of six (6) well systems, including
all pumps and well houses, maintenance of water towers and treatment plant, and extension of new
water -main and construction of new water facilities, as necessary.
® Water rates are being reviewed by the city council; changes are contemplated for 2010 to
accommodate the low -end user and to encourage conservation.
Water -main installation is programmed in conjunction with road reconstruction projects. The
city would pay the costs of the installation up- front; these costs would then be recovered via
special assessment charges or connection revenue when residents' make connection to the
system.
® Others TBD.
2010 ONGOING COMMITMENTS:
® Supply a safe, clean, uninterrupted source of water to all connections.
SIGNIFICANT CHANGES AFFECTING BUDGET:
• Approximately $412,750 in capital projects are programmed for 2010. These projects include
water -main installation in conjunction with Meadowview and Wild Rose road construction.
• The recommended water rate changes are expected to be revenue - neutral. The new rates
include a lower minimum amount of 5,000 gallons and a minimum charge of $17.50 (compared
to the current minimum of 10,000 gallons for $35.00). The highest tier of rates has been
adjusted accordingly from $3.75/1,000 gallons to $4.25/1,000 gallons.
• The Water Fund continues to receive cellular antenna revenue of about $100,000 annually.
3
FUND: #601
UND:Watei Operations
.15
.15
.15
.15
DEPT #49400
BUDGET
'Actual Actual
Adopted
Yi D Oct Projected
Proposed
Adopted
S5 %
ITEM
2007 2008
2009
2009 2009
2010
2010
Change Change
REVENUE
.15
.15
.15
.15
.15
City Engineer
Miles of Water Line
24
25
Charges for Service
584,218
607,513
677,000
509,290
678,194
671,000
0
(6,000)
-0.89%
Misc. Revenue
276,083
162,453
145,000
138,902
144,314
157,000
0
12,000
8.28%
TOTAL REVENUE
860,301
769,967
822,000
648,192
822,508
828,000
0
6,000
0.78%
EXPENSES
495,002
Water rate /1000 gals
2.95/3.75
2.95/3.75
2.95/3.75
2.95/3.75
2.95/3.75
2.95/4.25
Ending Cash Balance
Staffing
86,677
95,734
100,029
75,112
90,134
82,792
0
(17,237)
- 17.23%
Supplies /Materials
52,757
53,039
71,350
41,789
50,147
69,350
0
(2,000)
-2.80%
Support Services & Charges
123,233
109,526
100,100
84,582
99,094
92,900
0
17,200)
-7.19%
Transfers
310,000
260,000
260,000
0
260,000
250,000
0
(10,000)
-3.85%
Depreciation
201,790
237,022
202,000
198,659
270,000
270,000
0
68,000
33.66%
TOTAL OPERATING EXPENSES
774,456
755,321
733,479
400,142
769,376
765,042
0
31,563
4.18%
Capital Outlay 541,376 616,116 149,000 96,680 96,680 412,751 0 263,751 177.01%
TOTAL ALL EXPENDITURES 1,315,832 1,371,437 882,479 496,822 866,056 1,177,793 0
SERVICE INDICATORS:
.15
.15
.15
.15
.15
City Engineer
Miles of Water Line
24
25
25
25
25
25
No. of Connections
1,291
1,307
1,327
1,327
1,327
1,337
No. of Hydrants
281
292
292
292
292
292
Annual Gals Wtr Pumped*
158,858,000
176,244,000
178,887,000
178,887,000
178,887,000
180,675,870
Avg Daily Gals Pumped*
435,227
482,860
490,101
490,101
490,101
495,002
Water rate /1000 gals
2.95/3.75
2.95/3.75
2.95/3.75
2.95/3.75
2.95/3.75
2.95/4.25
CASH FLOW IMPACT:
.15
.15
.15
.15
.15
City Engineer
Beginning Cash Balance
2,693,608
2,939,760
2,903,953
2,903,953
2,903,953
3,130,405
Revenues
860,301
769,967
822,000
648,192
822,508
828,000
Expenditures
(774,456)
(755,321)
(733,479)
(400,142)
(769,376)
(765,042)
Depreciation
201,790
237,022
202,000
198,659
270,000
270,000
Capital Outlay
(541,376)
(616,116)
(149,000)
(96,680)
(96,680)
(412,751)
Other Cash Flow Impacts
499,894
328,641
0
0
0
0
Ending Cash Balance
2,939,760
2,903,953
3,045,474
3,253,981
3,130,405
3,050,612
020111//1
Dir. of Public Wks
.15
.15
.15
.15
.15
City Engineer
-
-
-
-
-
Engineer Technician .25
.25
.25
-
-
-
Utility Lead Person
15
.15
.15
.15
.10
Utility Operator 1.15
.75
.75
.75
.75
.53
Sr. Acctg. Clerk 10
.10
.10
.10
.10
.10
Acctg. Clerk -
-
-
-
-
-
Sec. /Recep. .10
.05
.05
.05
.05
.05
* Source: Annual DNR reports
4
FUND: 1;501
FUND: Water- Debt Service
347,909
390,000
114,340
393,208
DEPT1r 49400
BUDGET
Actual
Actual
Adopted
YT D Oct
Projected
Proposed
Adopted
ITEM
2007
2008
2009
2009
2009
2.010
2010
0
0
0
0
0 0
Support Services
0
0
REVENUE
0
0
0 0
Charges & Fees
0
0
0
Sp Assess /Connect Chgs
96,710
34,908
90,000
87,278
100,733
100,000
0
Misc. Revenue
91,387
53,001
40,000
27,063
32,475
25,000
0
Transfers
0
260,000
260,000
0
260,000
250,000
0
TOTAL REVENUE
188,096
347,909
390,000
114,340
393,208
375,000 0
EXPENSES
1,039,245
800,291
755,612
755,612
755,612
833,930
Staffing
0
0
0
0
0
0 0
Supplies /Materials
0
0
0
0
0
0 0
Support Services
0
0
0
0
0
0 0
Charges & Fees
0
0
0
0
0
0 0
Other - Debt Service
427,050
392,588
381,500
314,890
314,890
376,500 0
Capital Outlay
0
0
0
0
0
0 0
Transfers
0
0
0
0
0
0 0
TOTAL EXPENSES
427,050
392,588
38
314,890
314,890
376,500 0
SERVICE INDICATORS:
Outstanding Debt, Year End 3,665,000 3,415,000 3,165,000 2,915,000 2,915,000 2,665,000
CASH FLOW IMPACT:
Beginning Cash Balance
1,039,245
800,291
755,612
755,612
755,612
833,930
Revenues
188,096
347,909
390,000
114,340
393,208
375,000
Expenditures
(427,050)
(392,588)
(381,500)
(314,890)
(314,890)
(376,500)
Ending Cash Balance
800,291
755,612
764,112
555,062
833,930
832,430
5
2 010 thru 20 Iz
PROJECTS ' DEPARTMENT
Department Project4 Priority 2010 2011 2012 2013 2014 Total
Municipal Water System
Radio /ISP Communications System
W -10 -01
n/a
75,000
75,000
Reroof SE Area Water Treatment Plant
W -10 -02
n/a
25,000
25,000
Water Main - Meadowview Road
W- 10 -03 -A
n/a
174,541
174,541
Water Main - Wild Rose Segment
W- 10 -03 -B
n/a
138,210
138,210
Water Main - Nelsine Drive
W -10 -04
n/a
0
0
SE Area Water Plant Control System
W -11 -01
n/a
160,000
160,000
Water Main - Star Circle & Lane
W -11 -02
n/a
130,000
130,000
Water Main - Valleywood Circle & Lane
W -12 -01
n/a
272,000
272,000
Water Main - Afton
W -13 -01
n/a
150,000
150,000
Water Main - Sunnyvale Lane
W -13 -02
n/a
100,000
100,000
Water Main - Club Valley
W -14 -01
n/a
100,000
100,000
Water Main - Lake Virginia Drive
W -14 -02
n/a
240,000
240,000
Municipal Water System Total 412,751 290,000 272,000 250,000 340,000 1,564,751
GRAND TOTAL 412,751 290,000 272,000 250,000 340,000 1,564,751
N
lu
luV NT L, .<.
F ►:- 111
9010 SANITARY
+ 00
Sanitary Sewer Fund
DEPARTMENT MISSION: To provide safe sanitary sewer service to all City residents.
DEPARTMENT DESCRIPTION /PURPOSE:
Major activities include maintenance of fourteen (14) lift stations; cleaning, televising, and repairing
sanitary sewer mains to control inflow and infiltration. Sewage treatment is performed byMetropolitan
Council Environmental Services (MCES) and is provided for in this area.
2OlO NEW INITIATIVES:
• The Sanitary Sewer fund may provide 'seed' money for the establishment of the Community
Infrastructure Fund, a revolving loan fund that will provide internal funding for o variety ofcity
projects and initiatives.
• OthemT8D.
2O1O ONGOING COMMITMENTS:
• Monitor and mitigate |&| (inflow and infiltration)
• Work with M[E3to monitor the sanitary sewer system.
• Refurbish two lift stations annually (Lift Stations 1S and 17in2010).
SIGNIFICANT CHANGES AF BUDGET:
• MCES is likely to mandate large increases in their service costs over the next three (3) years.
• A portion of the sewer fund reserves may be used to establish a new infrastructure fund.
�
�
FUND: - 1 611 FUND: Sanitary Sewer DEP7 'At 49450
BUDGET
Actual
Actual
Adopted
Y7 D Oct
Protected
Proposed
Adopted
$$
%
ITEM
2007
2008
20 09
2009
2009
2010
2010
Change
C hange
REVENUE
Revenues
1,158,699
1,018,311
1,062,550
670,584
963,417
969,900
Expenditures
(952,107)
Cha rges for Service
1,046,199
968,311
937,550
670,584
903,417
909,900
0
27,650;
-2.95%
Transfers
112,500
50,000
125,000
0
6 0, 0 00
60,000
0
(65,000)
- 52.00%
TOTAL REVENUES
1,158,699
1,018,311
1,062,550
670,584
963,417
969,900
0
(92,650)
-8.72%
EXPENSES
4,726,782
3,524,798
STAFFING:
Staffing
85,257
87,188
94,638
56,905
68,287
76,311
0
(18,327)
- 19.37%
Supplies /Materials
11,559
7,889
30,600
5,487
6,578
19,500
0
(11,100]
- 36.27%
Support Services & Charges
645,152
615,753
641,216
498,594
626,014
655,550
0
14,334
2.24%
Transfers
0
0
300,000
0
0
1,000,000
0
700,000
233.33%
Depreciation
210,138
210,408
2
178,245
219,000
219,000
0
14,000
6.83%
TOTAL OPERATING EXPENSES
952,107
921,239
1,271,454
739,231
919,879
1,970,361
0
698,907
54.97%
Capital Outlay 80,317 225,878 258,000 12,555 12,555 420,523 0 162,523 62.99%
TOTAL ALL EXPENDITURES $1,032,424 $1,147,117 $1,529,454 $751,786 $932,434 $2,390,884 $0
SERVICE INDICATORS:
Miles of Sewer Line
No. of Connections
No. of Lift Stations
VICES Flow (Millions) 7/1 -6/30
65
2,824
14
375.81
65
2,824
14
322.89
65
2,824
14
328.46
65
2,824
14
328.46
65
2,824
14
328.46
65
2,824
14
284.91 (Flows are 7/1/08- 6/30/09
CASH FLOW IMPACT:
Beginning Cash Balance
3,958,627
4,387,059
4,476,799
4,476,799
4,476,799
4,726,782
Revenues
1,158,699
1,018,311
1,062,550
670,584
963,417
969,900
Expenditures
(952,107)
(921,239)
(1,271,454)
(739,231)
(919,879)
(1,970,361)
Depreciation
210,138
210,408
205,000
178,245
219,000
219,000
Capital Outlay
(80,317)
(225,878)
(258,000)
(12,555)
(12,555)
(420,523)
Other Cash Flow Impacts
92,019
8,138
-
-
Ending Cash Balance
4,387,059
4,476,799
4,214,895
4,573,842
4,726,782
3,524,798
STAFFING:
Dir of Public Wks
-
15
.15
.15
.15
.15
Engineer. Technician
.25
.25
.25
-
-
-
Utility Lead
.25
.10
.10
.10
.10
.10
Utility Operator
.67
.53
.53
.53
.53
.53
Sr. Acctg. Clerk
.025
.10
.10
.10
.10
.10
Receptionist /Secretary
.05
.05
.OS
.05
.05
.05
i
/71 tCf f171 Progroun
2010 Filru 2101
PROJECTS ' DEPARTMENT
Department Project# Priority 2010 2011 2012 2013 2014 Total
(Sanitary Sewer
Lift Station 15 Rehab -4360 Enchanted Dr.
SS -08 -06
n/a
200,000
200,006
Lift Station 17 Rehab -5295 Shady Island Rd
SS -09 -01
n/a
78,000
78,006
Meadomiew Rd Sewer
SS- 10 -01 -A
n/a
14,439
14,439
Wild Rose Segment Sewer
SS- 10 -01 -B
n/a
2,959
2,959
Nelsine Dr Sewer
SS -10 -02
n/a
2,959
2,959
Smithtown Lane Sewer
SS -10 -06
n/a
2,166
2,166
Purchase Video Camera
SS -10 -09
n/a
10,000
10,000
Radio /ISP Communications - Lift Stations
SS -10 -10
n/a
40,000 40,000 40,000
120,000
Lift Station 5 Rehab - 27135 Edgewood
SS -11 -01
n/a
85,000
85,000
Lift Station 6 Rehab - 27950 Smithtown Rd.
SS -12 -01
n/a
85,000
85,000
Lift Station 11 Rehab - 20465 Radisson Rd.
SS -13 -01
n/a
70,000
70,000
Infiltration and Inflow Reduction
SS -99 -05
n/a
70,000 70,000 70,000 70,000 70,000
350,000
Sanitary Sewer Total 420,523 195,000 195,000 140,000 70,000 1,020,523
GRAND TOTAL 420,523 195,000 195,000 140,000 70,000 1,020,523
!L
1
November 2009
11
Stormwater Management Fund
DEPARTMENT MISSION:
throughout the city.
I
To provide proper surface water and ground
Activities include maintenance of storm sewer system, including cleaning of catch basins, dredging of
drainage ditches and retention ponds, and minor repairs to system problem areas.
( i i
• Stormwater rates are being reviewed by the city council; changes are contemplated for 2010.
• Others TBD.
• To manage and maintain storm water systems.
• To comply with the SWPPP (Storm Water Pollution Prevention Program)
• To comply with the NPDES mandates (National Pollutant Discharge Elimination System)
SIGNIFICANT CHANGES AFFECTING BUDGET:
• Capital expenditures of approximately $395,000 are budgeted in 2010. These projects include
drainage for Meadowview Road; Nelsine Drive road construction; the Wild Rose road segment;
drainage areas identified in the WSB Stormwater Report; and the rehabilitation of Manor Park
Pond.
NVA
FUND: #631
FUND: Storrmwater Management
Utility
DEPT 449600
BUDGET
ACILIal
Actual
Adopted
YTD Oct Projected Proposed ,Adopted
$$ a
ITEM
2007
2008
2009
2009 2009 2010 2010
Change Change
REVENUE
Beginning Cash Balance
275,950
322,116
Grant Proceeds
0
4,748
0
5,658
5,658
5,000
0
5,000
0.00%
Special Assessments
0
0
0
0
0
0
0
0
0.00%
Charges for Service
164,347
204,345
218,000
141,316
188,421
208,200
0
(9,800)
-4.80%
Misc. Revenue
14,579
12,542
10,000
6,151
7,700
7,700
0
(2,300)
- 18.34%
Transfers /Internal Loans
41,049
0
300,000
0
0
0
0
(300,000)
#DIV /0i
TOTAL REVENUE
219,975
221,635
528,000
153,124
201,779
220,900
0
?307,100)
- 58.16%
EXPENSES
Beginning Cash Balance
275,950
322,116
Staffing
26,707
15,520
65,381
9,327
11,192
48,357
0
(17,024)
- 109.69%
Supplies /Materials
750
7,292
8,800
1,492
1,791
9,300
0
500
6.86%
Support Services
14,132
63,499
8,600
22,519
1,023
37,600
0
29,000
45.67%
Other - Debt Service
2,466
0
65,000
0
0
0
0
(65,000)
-
Transfers
52,500
0
0
0
0
0
0
0
-
Depreciation
19,833
19,833
20,000
16,528
19,833
20,000
0
0
0.00%
TOTAL OPERATING EXPENSES
116,387
106,144
167,781
49,866
33,839
115,257
0
(52,524)
- 49.48%
Capital Outlay
0
0
614,000
0
26,000
395,265
0
(218,735)
.22
TOTALALL EXPENDITURES
116,387
106,144
781,781
49,866
59,839
510,522
0
(271,259)
- 255.56%
CASH FLOW IMPACT:
Beginning Cash Balance
275,950
322,116
449,792
449,792
449,792
611,566
Revenues
219,975
221,635
528,000
153,124
201,779
220,900
Expenditures
(116,387)
(106,144)
(167,781)
(49,866)
(33,839)
(115,257)
Depreciation
19,833
19,833
20,000
16,528
19,833
20,000
Capital Outlay
0
0
(614,000)
0
(26,000)
(395,265)
Other Cash Flow Impacts
(77,255)
(7,648)
0
0
0
0
Ending Cash Balance
322,116
449,792
216,011
569,579
611,566
341,944
STAFFING:
Dir of Pub Wks
.15
.15
.15
.15
City Engineer
.10
.10
.10
.10
Engineer Technician
-
-
•25
-
-
-
Utility Maint. Ops. /Foreman
.10
.10
.22
.22
.22
.22
Sr. Acctg. Clerk
.OS
.05
.05
.05
.05
.05
13
r n
')010 2014
PROJECTS Y DEPARTMENT
Department Project# priority 2010 2011 2012 2013 2014 Total
Stormwater Management
Meadowview Rd Storm
STM- 10 -01 -A
1 89,342
89,342
Wild Rose Segment
STM- 10 -01 -8
1 47,246
47,246
Nelsine Dr Drainage
STM -10 -02
1 29,593
29,593
6180 Murray Drainage - WSB Report
STM -10 -03
1 36,000
36,000
5925 Grant Drainage - WSB Report
STM -10 -04
1 49,000
49,000
5830 Echo Rd Drainage - WSB Report
STM -10 -05
1 33,000
33,000
Smithtown Lane
STM -10 -06
1 21,084
21,084
Manor Park Pond - Rehabilitation
STM -10 -07
1 90,000
90,000
Vine Hill Road Stormwater
STM -11 -01
1
44,185
44,185
Star Circle & Lane - Stormwater
STM -12 -02
1
148,497
148,497
Stratford PI Drainage - WSB Report
STM -12 -03
1
30,000
30,000
Lake South Auto Drainage - WSB Report
STM -12 -05
1
21,000
21,000
6180 Chaska Rd Drainage - WSB Report
STM -12 -07
1
4,000
4,000
Valleywood Circle & Lane - Drainage
STM -12 -08
1
263,962
263,962
Afton Rd Drainage
STM -13 -01
1
114,807
114,807
Sunnyvale Lane Drainage
STM -13 -02
1
150,212
150,212
Club Valley Drainage
STM -14 -01
1
75,270
75,270
Lake Virginia Drive Drainage
STM -14 -02
1
210,634
210,634
6120 Riviera Drainage - WSB Report
STM -14 -04
1
20,000
20,000
Stormwater Management Total
395,265
222,682
288,962
265,019
305,904
1,477,832
GRAND TOTAL
395,265
222,682
288,962
265,019
305,904
1,477,832
14
i '1' ii1
s�.
November 2009
15
Recycling �7 ~�
�����@�
FUND: 621 RECYCLING FUND
DEPARTMENT MISSION: To encourage participation in the City's recycling program and provide
bi-weekly pick-up of recyclables to all residents.
DEPARTMENT DESCRIPTION /PURPOSE: To encourage participation in the City's recycling
program and provide bi-weekly pick-up ofrecyo|ab|esto all residents.
2U1U NEW INITIATIVES:
• New recycling contract with Allied Waste for 2010.
• implementation of RecycleBank Program, which will allow participants to earn gift cards thereby
encouraging recycling participation.
• Increase participation by 10%
2O10 ONGOING COMMITMENTS:
• Encourage participation in the City's recycling program.
• Provide for annual spring clean upday.
SIGNIFICANT CHANGES AFFECTING BUDGET:
• New recycling contract with Allied Waste for 201O.
• Budget reflects a rate increase necessary to fund the new recycling contract.
• Hennepin County grant funds subsidize a portion of this additional cost.
16
FUND: ;-621 FUND: Recycling DEPT +49550
BUDGET Actual Actual Adopted YTD Oct Projected Proposed Adopted 55 %
ITEM 2007 2008 200 2009 2009 201 2010 Change Change
REVENUE
County Aid
20,631
23,202
21,000
22,830
22,830
21,000
0
0
0.00%
Charges for Service
68,928
64,167
61,000
43,844
58,459
151,200
0
90,200
147.87%
Misc Revenue
4,536
3,122
2,450
1,424
1,685
1,600
0
(850)
- 34.69%
TOTAL REVENUE
94,095
90,490
84,450
68,098
82,974
173,800
0
89,350
94.38%
EXPENSES
Staffing
0
1,110
0
3,695
4,926
4,976
0
4,976
#DIV /0!
Supplies /Materials
0
1,421
500
414
0
500
0
0
0.00%
Support Services & Charges
91,157
94,415
94,175
68,248
90,976
167,167
0
72,992
77.51%
Capital Outlay
0
0
0
0
0
0
0
0
0.00%
Transfers
0
0
0
0
0
0
0
0
0.00%
TOTAL EXPENSES
91,157
96,946
94,675
72,357
95,902
172,643
0
77,968
82.35%
SERVICE INDICATORS:
Est. Avg. mo. Participant Hshlds
1,745
1,879
1,840
1,762
1,762
2,042
Total Possible Participant Hshlds
2,800
2,800
2,800
2,800
2,800
2,800
Percent Participation
62.32%
67.11%
65.71%
62.93%
62.93%
72.93%
Avg. mo. Tonnage*
77
77
77
72
72
85
estimate
CASH FLOW IMPACT:
Beginning Cash Balance
83,554
94,646
96,842
96,842
96,842
83,914
Revenues
94,095
90,490
84,450
68,098
82,974
173,800
Expenditures
(91,157)
(96,946)
(94,675)
(72,357)
(95,902)
(172,643)
Other Cash Flow Impacts
8,155
8,652
0
0
0
0
Ending Cash Balance
94,646
96,842
86,617
92,583
83,914
85,071
* Annual Recycling Tonnage Reported:
2003- 1,206 tons
2004- 1,093 tons
2005- 762 tons
2006- 897 tons
2007- 919 tons
2008- 926 tons
2009 - to 10/09 720 tons
17
I
0 R CENTER BUDGET
lu
SouthShore Community Center Fund
DEPARTMENT MISSION:
South Lake Minnetonka area.
W. 1I
To provide recreational services and programs to communities in the
DEPARTMENT DESCRIPTION / PURPOSE:
The SouthShore Community Center is responsible for providing recreational services and programs to
communities in the South Lake Minnetonka Area. Classes and programs are offered to accommodate a
variety of ages and interests. Another key feature of the SouthShore Center is providing quality space
for hosting special events such as receptions, parties, business meetings, etc.
• Center management to be provided by the City of Shorewood.
• Increase event rental activity thereby reducing the needed municipal subsidy.
® Work with neighboring Cities to encourage support for the Center and its activities.
2010 ONGOING COMMITMENTS:
• Promote community activities and involvement.
• Provide adequate space and support to the area senior population.
SIGNIFICANT CHANGES AFFECTING BUDGET:
® Center management by the City of Shorewood will require on -going efforts to increase revenues
over the next few years; a possibility exists of some financial contribution by neighboring cities.
® No capital improvement projects are planned for the center in 2010.
19
FUND: 4490
FUND. SouthshoreCommunityCenter
DEPT i> 48000
BUDGET
Actual
Adopted
YTD Oct
Projected
Proposed
Adopted
ITEM
2008
2009
2009
2009
2010
2010
REVENUE
41,498 41,498
(1,417)
(2,242)
(14,468)
Miscellaneous
0
0
559
2,090
1,650
0
Rentals
0
0
23,538
29,433
43,280
0
Transfers
0
0
0
0
0
0
TOTALREVENUE
0
0
24,
31,523
44,930
0
EXPENSES
Supplies /Materials
0
0
1,582
6,508
13,200
0
Support Services & Charges
0
0
42,052
45,377
43,956
0
Capital Outlay
0
0
23,378
23,378
0
0
Transfers
0
0
0
0
0
0
TOTAL EXPENSES
0
0
67,013
75,263
57,156
0
SERVICE INDICATORS:
To Be Determined
CASH FLOW IMPACT:
Beginning Cash Balance
41,498
41,498
41,498
("2.242;
Revenues
0
24,097
31,523
44,930
Expenditures
0
(67,013)
(75,263)
(57,156)
Ending Cash Balance
41,498 41,498
(1,417)
(2,242)
(14,468)
STAFFING: