032310 PK APL CONVENE PARK COMMISSION MEETING
s
Dorman
Trent
Quinlan
Robb
Edmondson
Gaidos
B. Review Agenda
C. Introduction of New Park Commissioner
2. APPROVAL OF MINUTES
A. Park Commission Meeting Minutes of February 9, 2010 (Att. - #2A)
3. MATTERS FROM THE FLOOR
4. REVIEW AND RECOMMNEND MANOR PARK SHELTER PLANS —
(Att. #4)(Joe Pazandak)
5. REPORTS
A. Report on City Council Meeting
B. Review Monthly Expenditure Report and 2010 CIP - (Att. #5B)
C. Update on Work Program — (Att.45C)
D. Update on Grant Programs — (Att. - #51))
E. Report on Parks Foundation Meetings of February 24, 2010 and March 10, 2010 -
(Park Commissioner, Bob Edmondson)
G. Update on Summer Activities — (Att.45G)
6. DETERMINE DATES FOR PARK TOURS — (Att. - #6)
7. APPOINT 2010 CHAIR AND VICE CHAIR
8. DETERMINE LIAISON FOR CITY COUNCIL MEETINGS FOR NEXT THREE
MONTHS — (Att. - #8)
9. NEW BUSINESS
10. ADJOURN
Liaison for City Council Meeting on April 12 Meeting -
1. CONVENE PARK COMMISSION MEETING
Absent: Commissioner Trent
B. Review Agenda
Anderson requested that item 4H is moved from
renumbered accordingly.
Davis moved, Robb seconded, approving the
2. APPROVAL OF MINUTES
A. Park Commission
Davis moved, Quinlan seconded, a
Motion passed 6/0.
3. MATTERSl M THE
There were none.
A.
Meeting
to a regular item 7,W-
her items
. Motion nagsed 6/0.
of J4fiRWY-12, 2010
12, 2010, as submitted.
Council m r Turgeon in ted t6t the previous evening Council meeting had been canceled
due to poor r conditio therefore, she nothing to report from that meeting. The prior
meeting contain le havi 'to impact parks, but Turgeon noted that while the dredging for
Manor Park pond et nied, the City will be experimenting with an upside down 'snout'
to elevate water levels iat algae and lily pad growth is discouraged.
Chair Norman asked whether the neighbors had been notified of the solution and experiment and
whether they had any comment.
Anderson stated that the neighbors had been notified by mail and email and that she had received
no negative feedback.
Chair Normand requested that staff keep the lines of communication open with the Manor Park
neighbors.
a
PARK COMMISSION MINUTES
, rUES AY, FEBRUARY 9, 2010
"AGE 2 OF
B. Review Monthly Expenditure Report and 2010 C1P
Anderson pointed out that, since there had been no activity in January and that the Council contribution
had been adjusted, the cash balance for the Park and Recreation department as of January 31, 2010, is
$293,424.00.
sup Chair Norman asked if the Commission could be - - sheet, as well as,
where the sports user fees and concession income were reflected within the balance sheet.
Robb asked what the $31,308 dollar figure meant under equity, total revenue over /under expenses.
Anderson indicated that it would appear the income from sports groupskid concessions were reflected
within the assets section of the balance sheet, to which there were n received yet in 2010. hn addition
she stated that she would consult with the finance department to pq pr a simpler format, as well as, an
explanation to share with the Commission of how /where the $30M defined.
C. Update on Work Program
Anderson shared the 2010 Work Program with th missiot5 ointing out thTaadger as on track for
several tasks to date. She noted that public work Di Bro -ad ordered tn and tennis court
signs, as well as, had a contractor taking the tree down on and those Parks. In
addition, Anderson indicated that both the tennis court quo picnic table information were a part of
their agenda action items this evening.
Turgeon asked the Commission whether, in F eir .,_., staff was7track to meeting their expectations.
Chair Norman stated that, �, staff was o t , but pout that it will get busier.
D. U : E e on GAO Programs
Anderson explained that s �. e and out had submitted a grant proposal for the Pepsi
Refresh Proj = commu gar - "� .`, water, and a small shed. Once the Pepsi committee
informs t ity I is ap ri d March I", then we will begin promoting the idea for a chance at a
grant h $25,000. A- the nu�u_ votes received during the month that determines whether you
Anderson po t thaInot ould like to start working on the next round of Hennepin County Sports
grants, noting th =,u do e to partner with another organization after all. She suggested that, if
there was an item t i n would like staff to pursue, to share their ideas and let staff know.
Davis suggested we p�sue the regular out door ice hockey or skating rinks at Freeman Park, and consider
lighting.
Chair Norman brought up the notion of applying for the grants to purchase fencing, benches, and
bleachers for the parks. He indicated that, he thought, we had created a preliminary list of items to pursue
with potential grants someplace and requested staff locate this item, dust it off, and follow this as a start.
Quinlan requested that staff provide the Commission with a spreadsheet, especially in light of the list of 5-
6 multiple grants we are submitting to at a time, as a way for us to track the ideas we are pursuing, where
and with what success.
PARK COMMISSION MINUTES
TUESDAY, FEBRUARY 9,2010
PAGE 3 OF s
Chair Norman suggested staff investigate the Mn Council of Non-profits as another resource to find out
about potential grants.
E. Deport on Arctic Fever Event on January 16, 2010
Chair Norman rep orted that the Arctic Fever event was a huge success with an estimated 'ii attendees
over the course of the afternoon. He noted that the nice weather this year was appreciated. Norman
indicated that they # a # _# curren par f or nex year an many others o
Event next year as planning already •
Davis pointed out that, despite nothing being picked up in the Sun Sail g" . romoting Arctic Fever before or
after the event, the turnout was terrific.
Council member Turgeon shared the Arctic Fever Cost si
effort to get our arms around the various costs associated
estimation of real expenses so that we know how much
successful, as well as grow bigger and better.
Davis stated that both she and Norman were sh
overtime. They felt this to be bad planning, especially si "'
have planned or built in time for this commitment. In additi:�.
gophers for the entire event and should h %�heirti, billed i should be responsible for their own parti d not lookm
iNas' mmission stating that, in an
;V asked staff to gener ate an
s h year in order to remain
%
ublic works to was billed as
orks knows fir a year and should
vis noted that both Moore and Grout are
the other cities accordingly. Each city
horewood to do their detail work.
Turgeon apologized for not automatically se r I g tl J, ]t . the Park Commission first, as it needs
to know what the event enc _ _ sses and plan rdingly ear for the event. Turgeon noted that it
was her intent to make s transparen s possible or planning purposes. She pointed out that,
since the Council in ,s, had bey =c ancelled the 'ght before, the Commission was, in fact, seeing this
document first.
Davis point the Ar ever c n nN= raised $1500, had budgeted $1500 from Parks, and still
had $698 at t e _ '' the ev7 hey did not spend. She felt confident the Park Commission could
work a budget of a' ` and cejob.
Chair No 3in koi111 ted o ut the $3000 pulled from the CIP contribution of $45,000 was intended for
progn
T urgeon noted that i. operations budget. She asked if the Commission had seen the operations
budget in the past anid if they were interested in seeing what makes up the operations budget and
making recommendati ns. She pointed out that the Commission could ask staff for a report which breaks
out the costs for each item, such as the costs for community garden, etc.
Chair Norman stated that he would like to see this, as well as, have the ability to comment on the
operations budget.
Anderson interjected that the operations budget is established at a staff level based on discussions between
the Administrator and Public Works Director of what constitutes and is required at an operations level and
that, while the Park Commission could view this and make comment, they do not have input over setting
these budgets.
PARK COMMISSION MINUTES
TUESDAY, FEBRUARY 9, 2010
PAGE; 4 OF 8
Davis stated that the Arctic Fever event obtained unbelievable donations this past year and suggested they
add a paypal button 'donate now' to the Arctic Fever site right away. She stated that she suggested this
same thing to the Park Foundation.
Anderson stated that, while adding paypal and the ability to accept credit cards is a good idea and one sht
has been • for go vernment
n oted entity. She - discussing this option and investigating various software p rograms
great detail with the finance department in an effort t move this fo rward.
F. Report on Parks Foundation Meeting of January 13, 2010
Davis stated that she had attended the recent meeting with Bob Edmor?'n and presented this
PayPal idea to a tired Foundation, who was on the verge of disband
invigorated to continue on another year. All
Turgeon noted that anyone can donate to the Parks and C
whether it was all that important the Foundation contiml�-,
Chair Norman stated that he believed there was
contributors and well worth keeping the FoundatYon
�
Edmondson interjected that he and Davis succeeded in ene �_� J_ng
was a successful meeting where much in . 3 ation was share n�` s
everyone on the same track. He mentione c Park Commi
representative or liaison at each of their me in "K e the hnes
energized.
ut a
anaKtney were re-
F k
rrIgduction, and asked
iding a tax d �; , gibn to
the Foundation noting that it
Keen the two entities which got
,
ay want to have a
" ommunication open and
Anderson pointed out tl i ductible op 7 n was veryfbeneficial for contributors, as well
as, for the grant writ' , ocess. dition, she - ncurred that by working together and sharing
the Park CIP with the F = anon, ill be able to foals worth achieving for the parks.
Davis stated . mndat liscusse d for a new treasurer and found one. In
addition, oug t, Cad °'. decided to stay on the board one more year.
Ed , n ° ,k stated that one heir goy should be to increase their membership to infuse added
motivation e group.
Davis noted tha ftXoundatat is looking at amending some of its language within its by -laws.
Anderson interjected MR- -Iris would also be helpful if the Foundation were to consider adding
the Community Cc coder its purview of parks and recreation.
Davis explained that this is a new era; we need to think about online access and function over the
next year. She cited Ely winter festival as a great example on the web.
Chair Norman concurred, noting that the Park Foundation can be successful; it just needs some
help and a partner.
G. Update on Summer Activities
Anderson indicated that a few additional items had been added to the Sumner Calendar since the
last meeting, including the summer skateboard camp, some Fun Friday tennis blocks, as well as,
tennis camps, kayaking and possibly movie nights.
PARK COMMISSION MINUTTE
TUESDAY, FEBRUARY 9, 2010
PAGE 5 OF 8
5. COMMUNITY RE C RESOURCES YEAR EN D REPORT (CRR)
Anderson mentioned that she had presented the users with surveys in 2009 asking for feedback or
suggestions. As volunteers continually change within the sports organs eons, it is critical the
City continue to provide the ongoing sports information meetings a _ a� hem available to
new user groups or representatives. While 1 -2 representatives ha een to multiple meetings
over the years and recognize this is a repetitive process, they come�at they recognize the
need for providing this information in an efficient way.
Over the past year, Anderson noted that CRR was ab
amenities, their ages and condition used to discus st,
In addition, via ongoing communication with the spo:
process of assessing needs and repairs. Via the ere ation �
policy, as well as other documents used 'in the scheduling
changing needs of park users and the Cit
Davis stated that the report was well done A
Edmondson stated that this doh ent should b�
for them to see the acco 1 made this
established a relatioi ; I with Fi � � s 19 and e
outdoor fitness calrf,s t- far wil hem.
Turgeon
smaller i
assemble an invents f park
ff le safety concern .; dbnditions.
aniz � us, CRR has stCfdmlined the
. for Policy and updating this
p :�-s, CRR will strive to meet the
i by Cole 11"and asked if this will move on
year. In dition, he mentioned that he had
raged staff to look into setting up some
users this past year with girl's softball taking a
And rs = . ted that the d ent w ?School .be moved on to the City Council. She also stated that
with the a = �;� of the fields -' the Hi for girl's softball, there has been new space
available to n : sers, inclu,�,g the Rebels baseball group and other 1-2 users that have
contacted her dike this se :bn. In addition, Anderson stated that given the fact that
men's /adult softba s begin its season until June I", generally, the field space can be re-
allocated prior to that ake best use of it for other organizations who are looking for time and
space early in the sea n.
Chair Norman stated that he would like to see the punch list of repairs supplied by STLL and
asked whether staff had met with them or any other users.
Anderson stated that STLL has requested a meeting and that she has made several contacts with
Director Brown to set this up at a staff level. Once she has received his schedule of availability,
she will share that information with the Commission. She noted that no other organizations had
made any requests, nor had the City received sign requests to her knowledge at this time.
Edmondson moved, Davis seconded, accepting the Community Ree Resources Report and
forwarding it on to Council for their review. Motion passed 6/0.
PARK COMMISSION MINUTES
TUESDAY, FEBRUARY 9, 2010
PAGE 5 OF S
6. RECOMMEND TO CITY COUNCIL TO ACCEPT 2010 CONCESSION OPERATION
AGREEMENT
Anderson explained that the Concession agreement had not changed in comparison to recent years,
especially in light of the fact, user groups like girls softball are down. She pointed out that, while not an
income generator, the City decided a handful of years ago this was a service they wished to provide their
citizens.
DeMers asked if this building was separately metered so that the Commission could see true costs. He also
wondered whether the little league pays for its own utilities.
Turgeon stated that it would be metered separately and that the C
DeMers moved, Edmondson seconded, accepting the 2010 £
season. Motion passed 6/0.
d 1 0
7. UPDATE ON THE MANOR PARK SHEI '1l�& AND
Anderson shared photos of Manor Park, a map, acid a I S(ol
Commission's consideration. She pointed out that, acc
note that the addition of the bathrooms to the south end
require a loss of up to 2 spaces. While slf nowledged that
options, she asked the Commissioners for
would be operating as its own general cont ra'=
options to 1 -2 for staff to go out and obtain q , to
providing estimates for d t designs wit
additional costs of doin a - - -the City.
5
Anderson gave a syiiop r eaclesign option
DeMers
and
wises to provide this amenity.
Operation Agreement for the
options A- " or the Park
and o1100, the Commission will
) would impede the parking lot and
are pluses and minus' to all of the
Opass along to staff. Since the City
is e Commission narrow the design
,many contractors would object to
i and may consider passing those
for comment.
the the - iffffilM ce were to be.
Chair man reiterated esire d 3ormnission to provide space for programming and for rent.
Whit s unsure how additt�al interior space was necessary, he asked the Commission to
discussthi._ stion.
Davis stated tha was th esire of the Commission to open up the roof line, she would recommend
they either choose o I x r E, squaring off the building by expanding the exterior shelter, eliminating
the "L" shape and tun it square. In addition, as opposed to the hip roof she would prefer they tear it off
use scissor trusses an construct a 5:12 pitch gabled roof.
Chair Norman asked whether the Commission had an opinion regarding the shingles versus a steel roof.
Anderson interjected that staff had obtained rough estimates for asphalt shingles versus steel roof which
ranged from $3025 for asphalt shingles on the current roof to $1 1,400 for a steel standard seam roof.
Robb asked whether the Commission preferred more additional interior space as in E or if D would
suffice, or whether they could pursue both options.
Anderson pointed out that Planning Director Nielsen stated that, as long as, we were not adding a great
deal of interior space which would bump us up to the next accommodation level (over 50) we would not
likely need to go thru the planning department; although he would like to provide an `FYI' or updates to
PARK COMMISSION MINUTES
TUESDAY, FEBRUARY 9, 2010
PAGE 7 OF 8
the Planning Commission along the way. Anderson shared the proposed timeline for the Commission as
well, noting that in order for staff to stay on track and have the building complete by the end of the
summer as proposed in the CIP, the Commission, too, must, keep on track with its planning, approvals, etc.
designs The Commission directed staff to pursue options D and E, squaring off the building by extending the
*utdoor shelter, and replacing the hip roof with a gabled design. Robb also suggested they consider the
s # _ to compare and c ontrast co sts
8. REVIEW AND RECOMMEND TO CITY COUNCIL TO ACCEPT QUOTE FOR PICNIC
TABLES
Anderson stated that staff collected quotes for up to 15 picnic tables fo l e Commission to consider. She
pointed out that the tables were all 8 foot powder coated metal tabl lace the existing wood tables.
She noted that one contractor did not meet her deadline, but that had. She passed around a picture of
the proposed tables. a`
Although the Park Commission had requested up to 15 t f1W, tit ey had I allocated $7,000 in the CIP
to do so; therefore, the tabulation chart displayed refl . -s the final quote for les. Anderson explained
that in an effort to stick within our budget, she ob d per table pricing but wa y' use the
estimated freight /tax as presented, knowing thesewi - ess fo er tables. In oing, staff found
that the Xecent tables would be most economically feasix
DeMers stated that he preferred to
Chair Norman reminded the Commission th
Turgeon interjected that, if mmission cl
need to determine whatg, 1 b : his money
1 15 tables at
strive toav within their means.
the purchase of all 15 tables, they would
come
Robb moved, Davi se ed, re mmending to Xto City Council the purchase of 6 Xceent 8' picnic
tables and 4 of the Xccen llbles nexc eed $7,000 Motion passed 6/0.
9. EW C ' ' ND TO CITY COUNCIL TO ACCEPT QUOTE FOR TENNIS
tURT OVE ` FO ` DER PARK
Anderson -: fined that De . o LaYine had provided staff with an estimate for the three tennis court
over at B ljr Park, simi� to the process he had provided at Cathcart ad Manor last year.
Robb suggested stab o ' e with the manufacturer to obtain a quote within our $10,000
budget.
DeMers moved, Quinlan seconded, recommending the City Council award the contract for
overlaying the Badger Park tennis courts to DermCo LaVine, in the amount of $10,754,
although trying to negotiate with the contractor to meet the $10,000 amount budgeted.
Motion passed 6/0.
10. NEW BUSINESS
There was none.
PARK COMMISSION MINUTES
TUESDAY, FEBRUARY 9, 2010
PAGE 8 OF 8
1L ADJOURN
Davis moved, Robb seconded, adjourning the Park Commission Meeting of February 9,
2010, at 8:50p. m. Motion passed 6/0®
CITY OF
SHOREWOOD
5755 Country Club Road @ Shorewood, Minnesota 553' )1 e 952-474-3236
Ub@ Fax: 952-474-0128 9 www.ci.shorewood.mmus ® cityha11Cq,)ci.shorewood.mn.us
From: Kristi Anderson — Park Coordinator, CRR
Twila Grout — Administrative Assistant
Re: Agenda Item 4 — Review and Recommend Manor Park Shelter Plans
Joe Pazandak will be attending the Park Commission meeting on March 23, to present the attached Manor
Park shelter plans. The Park Commission will need to review these plans and determine which option they
would like to go forth with.
After review and discussion please advise staff which option the Park Commission would like to proceed
with.
:a::]
Manor Park lip Remodel i ition Project:
1. Existing conditions, issues and general comments:
requirements.
k. Adding toilet rooms to parking lot end of building will increase the length to width ratio
of the building and away from visual balance.
I. Adding toilet rooms to parking lot end of building will result in building appearing closer
to street and building will have more visual dominance in park.
m. There would be additional cost to remove and landscape the area where the parking is
removed for the addition at the parking lot side of the building.
n. Additional cost would be incurred if two additional parking spaces needed to be added.
o. Do park buildings need to have a uniform appearance? Can park structures be as
individual as the neighborhood, area or use they serve?
p. Stucco and cement lap siding option could be considered.
q. Costs on Project Estimate Sheet are soft bids, projected or estimated amounts will and
likely change. They are an attempt to indicate what the range may be for the purpose
of assisting Park Commission giving staff direction to further develop plan and cost
projections.
r. Construction schedule and completion outcome will factor on plan complexity, weather,
availability of products /labor and timing of direction to staff.
. Plan 3 Types, general comments:
3. Plan 3A: Enclose 10 feet of existing open part of shelter for toilet rooms and remove end 10
feet of existing open part shelter.
a. This Plan would increase the area for location of a detached open shelter between the
existing shelter and the drainage swale.
4. Plan 313: Enclose existing open shelter. 10 feet of shelter for toilet rooms and 10 feet for
storage /mechanical room.
a. Greenest option.
b. Shortest construction schedule.
c. Lowest cost.
5. Plan 3C: Enclose 10 feet of open shelter for toilet rooms and 10 feet of open shelter
remains open.
a. Second greenest option.
b. Second shortest construction time.
c. Cover for toilet room exterior doors.
d. Some open shelter area.
6. Plan 6: Add bathrooms to side of building and square off open part of shelter.
a. Open shelter would have a vault ceiling.
b. Enclosed shelter could have partial or full vault ceiling.
c. Could have hip or gable end to parking lot.
d. Mixed hip and gable roof may be visually unbalanced for this plan.
e. Existing roof system would most likely be removed and reconstructed.
f. Roof would be higher.
g. Needs CUP /Zoning process,
7. Plan : Add bathrooms, add 6 feet to warming house area, square off open part of shelter.
8. Plan8: Add toilet rooms, add 6 feet to warming house area, add 10 feet to end of open part
of shelter, vault ceiling of open part of shelter and add gable roof to existing building.
a. 6 foot addition to warming house and toilet rooms would have flat ceilings.
b. 10 feet of existing open shelter roof would be removed and replaced with a vault roof to
end of open part of shelter.
c. Enclosed shelter could remain hip roof and addition be hip roof.
d. Existing roof could be gabled and the addition be gabled to match the open shelter.
e. Enclosed shelter addition and toilet rooms would have flat ceiling.
f. Would not need to go through CUP /Zoning process.
Ma Park r - 20630 Manor Road Prepare o Joe Pazandak
Project Estimate Sheet Date, 3A2010
ELEMENT
Option 3A
Option 3B
Option 3A
Option 3B
Option 3C
Option 6
Option 7
Option 8
Credits
Foot found ation wall an mas onry walls
4,000.00
3,000.00
4,000.00
10,500.00
12,000.00
12,000.00
1,000.00
Exc avati o n
1,500.00
1,000.00
1,600.00
1,700,00
1,9 00.00
1,8 00.00
8,375.00
Stoop for door, frost heave control
Note 2
Note 2
Note 2
Note 2
Note 2
Note 2
1,000.00
Framing (walls & roof)
3,000.00
3,000.00
3,000.00
9,000.00
20,000.00
9,000.00
1,350.00
Roofiing
2,600.00
3,025.00
3,025.00
4,000,00
5,200.00
5,200.00
3,025.00
Plumbing
9,245.00
9,245.00
9,245.00
9,245.00
9,245.00
9,245.00
3,500.00
Water meter
305.00
305.00
305.00
305.00
305.00
305.00
7,500.00
Sewer and water connection
4,500.00
4,500.00
4,500.00
4,500.00
4,500.00
4,500.00
1,200.00
Sewer SAC Charge
2,100.00
2,100.00
2,100.00
2,100.00
2,100.00
2,100.00
1,700.00
Electrical
6,000.00
6,000.00
6,000.00
8,000.00
8,700.00
8,600.00
250.00
Mechanical
600.00
700.00
600.00
600.00
700.00
700.00
100.00
Insulation
1,200.00
1,200.00
1,200.00
1,200.00
1,200.00
1,200.00
Hardware
6,000.00
6,000.00
6,000.00
6,000.00
6,000.00
6,000.00
150.00
Hardware installation
300.00
300.00
300.00
300.00
300.00
300.00
18,000.00
Flooring, finish mat system
400.00
400.00
400.00
400.00
800.00
800.00
Floor, concrete
2,000.00
2,000.00
2,000.00
2,800.00
3,200.00
3,200.00
3,000.00
Siding
3,000.00
3,000.00
3,000.00
3,000.00
3,300.00
3,000.00
Paint and caulking
1,500.00
1,500.00
1,500.00
1,500.00
1,500.00
1,500.00
200.00
Finish trim and fascia /soffit
600.00
800.00
800.001
1,200.00
1,600.00
1,800.00
200.00
Grading, final
400.00
0.00
400.00
400.00
400.00
400.00
Sidewalk
400.00
400.00
400.00
400.00
400.00
400.00
400.00
Landscaping
400.00
400.00
400.00
400.00
400.00
400.00
Contingency
2,500.00
2,000.00
2,000.00
2,500.00
3,000.00
3,000.00
Total
$68,005.00
$50,875.00
$52,775.00
$70,050.00
$86,750.00
$75,450.00
$9,325.00
ELEMENT
Option 3A
Option 3B
Option 3C
Option 6
Option 7
Option 8
Selected Option
Roofiing, 30 year shingle
600.00
600.00
600.00
Roofing, steel -Metro Shake 2
6,075.00
6,075.00
6,075.00
Roofing, steel- standing seam
8,375.00
8,375.00
8,375.00
Plumbing, drinking fountain
750.00
750.00
750.00
750.00
750.00
750.00
Plumbing, toilet room trench drain
1,350.00
1,350.00
1,350.00
1,350.00
1,350.00
1,350.00
Electrical
Mechanical, natural gass forced air
3,500.00
3,500.00
3,500.00
3,500.00
3,500.00
3,500.00
Mechanical, geo thermal
7,500.00
7,500.00
7,500.00
7,500.00
7,500.00
Electric hand dryers
1,200.00
1,200.00
1,200.00
1,200.00
1,200.00
1,200.00
Insulate existing foundation below grade
1,700.00
2,000.00
1,700.00
1,700.00
1,700.00
1,700.00
Security, timed lock for toilet room doors
1,000.00
1,000.00
1,000.00
1,000.00
1,000.00
1,000.00
Security, steel shutter over window
Siding, cement board lap siding
Sidewalk, additional
Open detached shelter
18,000.00
18,000.00
18,000.00
Total
Notes:
1) Cost of project could be reduced by the amount of repairs that need to be completed with or without the project. This includes but is
not limited to roof replacement, fascia repair, open area floor replacement, and replacement of one door.
2) Cost of project could be reduced for elements that service life of element is partly used up. This includes but is not limited to
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MEMORANDUM
To: Park Commission
From: Bonnie Burton, Finance Director-4-
CC, Kristi Anderson, CRR
Twila Grout, Administrative Assistant
Date: March 18, 2010
SUBJECT, Financial Update
Attached you will find the Park Improvement Fund financial report through 02/28/2010.
The Park Capital Improvement Fund has a cash balance of $293,437 as of February 28, 2010. There
were no expenditures from this fund during February.
8 2010 0��S "A 7TTV 0 F STHOREWOOD "AGE
B,ALAN'CE SFI',ET
AS 0': �EPRUARV 28TH, 2010
402-Pa- - k Capital Trajprovemen�s
ACCOUNT 4 ACCOUNT DESCRIPTION
BALANCE
ASSETS
402-10100 CASH AND INVESTMENTS
402-10300 CASH WITH FISCAL AGENT
402-10410 ALLOW FOR UNREALIZED INVEST GA
402-10450 ACCRUED INTEREST RECEIVABLE
402-13100 DUE FROM OTHER FUNDS
402-14250 INVENTORY - CONCESSIONS
TOTAL ASSETS
LIABILITIES
402-20100 AP PENDING (DUE TO POOL)
402-20600 CONTRACTS PAYABLE
402-20800 DUE TO OTHER FUNDS
TOTAL LIABILITIES
EQUITY
402-25310 UNRESERVED, DESIGNATED FUND BA
TOTAL BEGINNING EQUITY
TOTAL REVENUE
TOTAL EXPENSES
(WILL CLOSE TO FUND BAL.)
TOTAL REVENUE OVER/(UNDER) EXPENSES
TOTAL EQUITY & REV. OVER/(UNDER) EXP.
I�Xlqk C-T
L293,4
0.00
134.92
1,460 .30
0.00
295,031.91
295,031.91
--------------
0.00
0.00
0.00
0.00
262,710 .47
262,710.47
1,018.56
6.11
31,308.99
32,321 .44
295,031.91
TOTAL LIABILITIES, EQUITY & REV.OVER/(UNDER) EXP. 295,031.91
--------------
IU V r r' r Irr
k�� �
Bituminous Parking Lot
P.W. making contact w /contr
& Tree Removal
for tree removal & parking lot
and costs
overlay(1 /4/10)
Go to Park Comm. For
Should be removed the wk
Tree removal - See Badger
of 211 TREE REMOVAL
steps - do together -
COMPLETED
remove stump in the spring
Quotes from Bit
Contractors w /Skate park
bid
Pk Comm appr. /rec. to cc
on contractor
CC awards bid
Picnic Shelter Canopy
See if Concrete truck can
pour curb when slab is
Frte
P.W. will remove shrubs and
poured for shelter_
brush (1/10)
See notes in Silverwood tree
removal. Will be working
Tennis Court Resurface on the wk of 2/1 - TREE
& Tree Removal
REMOVAL COMPLETED
Kristi spoke to Dermco
Contact Derm -Co for tennis setting Spring date &
Court resurface getting us a quote -Rec'd
auote - COMPLETED
Shelter Building Addition
Report back to Pk Comm On 1/12/10 pk agenda. Kristi
mtg, w /bldg insp. Joe
and C. C. outcome of
meeting
Go to CC for final approval
ml'�-
Joe is working on
Prepare preliminary design
preliminary design
and costs
Go to Park Comm. For
recommendation /Bid to
On Pk agenda for
Council
3/23/10
CC approve design
Go to bid
Go to CC for final approval
ml'�-
nking Fountain
from hydrant to location
LB wk / health dept and
James working w/ health
contactinc other cities re.
dept and cost est. for
drinking fountains
fountain (2/10).
Community Garden - Pre
Plots
Recd 6 reservations, 3 more
pending - 5 on waiting list
will order same time as other
Garden Sign
signs - Drafted & will be
ordering (2/10)
Blacktop surface
LB / PW will pursue w/PW
Include w/Silverwood
parking lot
Add Directional Sign -
then install PW ordered
Ck w/ LB to see who to PW will order signs (1 /10) -
work with and order the Ordered (2/10)
signs from
1-2 Tot pieces - Install
Perform Study
Once snow isgone
determine if piece can gn
inouionr modify curb/lot
Can start getting quotes
now
update 3/15/10
CITY OF
SHOREWOOD
U@" 5755 Country Club Road @ Shorewood, Minnesota 55331 e 952 - 474-3236
Fax: 952- 474 ®0128 * www.ci.shorewood.mmus * cityha11 @ci.shorewood.mn.us
To: Park Commission
From: Julie Moore — Communications Coordinator
Twila Grout — Administrative Assistant
Date: March 15, 2010
Re: Agenda Item 5D— Update on Grants
Staff submitted a proposal to Pepsi Refresh Project for the community garden. The request is for fencing,
water, and a small shed. Voting began on March 1 st and we have begun promoting for a chance at a
$25,000 grant. It is the number of votes that are received during the month that determines if you receive
the grant.
The grant for Project Orange Thumb has been submitted and is also for the community garden.
We have also started working on the grant for Hennepin County Sports Grant for Manor Park shelter, picnic
pavilion and playground. The playground is scheduled for replacement in 2014. Another grant that we are
applying for is Boundless Playgrounds. Including the boundless playground grant improves the Hennepin
County Sports Grant application as we are working with another resource for a grant. The playground that
we are applying for a grant is a handicapped accessible and also accessible for families with strollers (which
you would be able to bring in the playground area and interact with the other children).
We will keep the Park Commission posted on the status of these grants.
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CITY R
SHOREWOOD
12!6 5755 Country Club Road @ Shorewood, Minnesota 55331 e 952 -474 -3236
Fax: 952 - 474-0128 e www.ci.shorewood.mmus ® cityhall a ci.shorewood.mn.us
To: Park Commission
From: Kristi Anderson — CRR
Twila Grout — Administrative Assistant
Date: March 3, 2010
Re: Park Agenda Item 5G - Summer Programs
Attached you will find a calendar listing the events that are taking place at the parks this summer. There are
few activities that we are still working on and will keep the Park Commission updated on these events.
Also attached are the costs so far for some of the summer activities.
Minnetonka Community Ed. (MCE) Summer Activities —They will be offering the same program as last year, with
activities on Tuesday, Wednesday and Thursdays from 9:00 -Noon. The sessions will run from June 15 through
August 12.
Zoomobile — Will be Friday, July 23` at 11:00. The cost is $300.
FiN— This is the DNR program. It will be on Friday, July 16"' from 11:30 -1:00. There is no fee for this program.
Nature Discovery — Staff has left voicemails to see if they are still interested in hosting this class.
Garden Art — Staff has left voicemails to see if they are still interested in hosting this class.
Hoola Hoop Class — They performed at the Prom Fashion show at the community center and asked if he would be
interested in doing a fun Friday class and also perform at the Garage Band Jam. I'm waiting to hear back from him.
Karate Class — I received this information from our webmaster, Pamela Helling regarding a karate class or some
activity on karate for kids. She gave me the contact of Kenny Hoops a karate instructor. I spoke with Mr. Hoops
and he is very excited about doing a fun Friday. It would be for ages 4 -7. It will be June 18"' .
Safety Camp - The committee is in the process of working on safety camp. The date for the camp will be
Wednesday, August l I from 9 am -3pm. Some of the events will be bike helmet fitting, Run, Yell and Tell, Secure
Child ID, Fire Safety, Police car presentation. This event will take place at Badger Park. The fee is $20. I have
already received a call from a parent that wants to sign their child up.
5G-
Kayaking — This event will take place at Crescent Beach on Friday, June 25 "' from 5 -7 p.m. and July 9 "' from 10:30-
12:30. The fee for the activity is $15 and the city will take the registration for these classes.
Skateboarding Camp - Sports Unlimited out of Lakeville will be offering the skateboarding camp from June 21 -24 "'
from 9 -Moon. The fee for the four day camp is $85 and includes a t -shirt, water - bottle and medal. The maximum
number of kids is 24 and the minimum is 8 for ages 6 -12. 1 have already received a phone call from a parent from
Orono who would like to sign their child up for this.
Garage Band Jam - At Freeman Park on July 23 from 6 -9 pm. Communications Coordinator, Julie Moore made a
few flyers and brought them to Chaska for their Chaska Youth Rock Festival on February 20. They posted the
Garage Band Jam flyers at their event. One vendor will be doing henna designs. She charges $5 for a basic
design and $10 for a larger one. She will bring a 10'x 10' shade canopy and a family member would help
customers sign up and get a time to return to the booth for their design. She plans to have several bean bag
sacs for people to lounge on in the shade while they wait and /or receive the henna. We are also checking
to see if the young man that did the hoola hoop at the prom fashion show is interested in doing his show
between bands.
Music in the Park — The past few years we have had Big Walter Smith and Famous Dave's BBQ. The Park
Commission will need to determine if they would like to do this event again or look at other options. This event has
always taken place the second Friday of July which would be July 9` this year. Big Walter Smith's fee is $1,000.
There are two other bands that you can go to their website and listen to their music. The fee for both these bands is
$1,000. Mojo Lemon is a blues band. Their website is http: / /moiolemon.com / .
Sam Kuusisto, is a R &B /Funk/Jazz. You can go to the following link to listen to his music
http://
Night to Unite — We are working with South Lake Minnetonka Police Department. This will be a community event
at Freeman Park on Tuesday, August 3. Some of the events that Dave Hohertz from the police department is
working on is a helicopter from either the state patrol, life link or national guard, horses from Three Rivers Park
District, coloring contest (the winner would have lunch with the police chief), water patrol boat, k -9.
ExploraDome — The ExploraDome will be at the Southshore Center in August. Kristi is working with them on a
date.
Movie in the park - Staff researched having a movie in the park. In checking with Twilight Zone for cinema
services the cost would be $849.51 for a 16 ft. x 9 ft. inflatable movie screen, outdoor audio system, high definition
DLP digital projector,DVD player, and technicians to set up and work the equipment. The $849 amount is a
discounted amount because they quoted it for an off -peak month (May) and Off -Peak day which they did Thursday.
You also need to purchase a fihn license from a 3rd party vendor which can cost about $350. To get a license for the
movie if less than 200 people the cost could range from $150 -$350 depending on the filn that is picked. Kristi
mentioned that we could rent equipment from the Southshore Center, and speakers would still need to be rented
elsewhere.
Communi arden m All nine garden plots have been reserved, There are five people on a waiting list that are
interested in a garden plot. The gardeners for the demonstration gardens will be holding classes once or twice a.
month on Sundays from 3:00 -4:00 p.m. Attached is a copy of their schedule.
After review and discussion please advise how staff should proceed with the Music its the Park.
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April 25: Getting Started
• Soil Testing, Composition
• Amendments
• "Reading the Weeds"
• Soil for Container Gardening versus Garden Dirt
• Watering Techniques
June 13: Main Season or Warm Weather Crops
• Knowing when to plant
• Deciding what and how much to plant
• Companion planting
• Mulching versus weeding
• Which varieties are best for Minnesota?
June 27: When Things Go Wrong
• Overwatering, underwate ring— leaving well enough alone
• Pests
• Diseases
• Resources
• Do -overs
• What does "organic" really mean?
July 11: Support Structures, Fencing, Other Accessories
• Trellising
• Raised bed techniques
• Bird netting, insect blankets
• Why do gardeners do the things they do?
• Disease vectors
Aug I Succession Sowing
* Understanding the idea aa part ofa garden plan
* Timing inthe Minnesota season
* Shade tricks
* Amendment needs
• Thinking about next year
• Seed saving
• Organic disease control, keeping the garden clean
• Planting for fall/winter in home gardens
• Making the most of the harvest
12 Sep: Putting the Garden to Bed
• Covering Crops to protect against early frosts
• Understanding good drainage
• Perennials
• Site considerations
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CITY OF
SHOREWOOD
5755 Country Club Road @ Shorewood, Minnesota 55331 9 952-474-3236
MW Fax: 952-474-0128 ® www.ei.shorewood.m.us e cityliall@ici.shorewood.mmus
From: Twila Grout — Park Secretary
Kristi Anderson - CRR
Date: March 1, 2010
Re: Determine Dates for Park Tours
The Park Commission in the past has set aside two dates to tour Shorewood City Parks. Attached is the draft
agenda's for your review.
Please review and advise if staff should proceed with these agenda's.
a
CITY OF SHOREWOOD
The Shorewood Park Commission has set aside two days for
touring the parks. The first tour is scheduled for:
Tuesday, April 13, 2010
at 6:00 p.m.
Meet at City Hall at 5:45
Tour
Badger Park
Crescent Beach
Cathcart Park
Continue at Freeman Park
A meeting will follow at Shorewood City Hall at approximately 7:30
p.m.
Majority of the City Council May be Present.
No Action Will be Taken.
CITY OF SHOREWOOD
2010 PARK TOURS
The Shorewood Park Commission has set aside two days for
touring the parks. The second tour is scheduled for.
A regular meeting will follow at Shorewood City Hall at approximately
7:30 p.m. to discuss the park tours.
Majority of the City Council May be Present.
No Action Will be Taken.
M CITY OF
SHOREWOOD
5755 Country Club Road * Shorewood, Minnesota 55331 @ 952-474-3236
Fax: 952-474-0128 a www.ci.shorewood.mn.us e cityha11@ci.shorewood.mn.us
17M M1
From: Twila Grout — Administrative Assistant
Kristi Anderson - CRR
Date: March 1, 2010
Re: Agenda Item 8 —Determine Liaison for Upcoming City Council Meetings
The Park Commission suggested that a schedule be created so the commission could sign up for the park
liaison for city council meetings through out the year.
Listed below are the dates of the City Council meetings for the next three months.
April 12
April 26
May 24
June 14
Once the commission has determined who will be the liaison to the above meetings a schedule will be
made and distributed to the Park Commission.